2021 122Nd Nat'l Convention Baltimore MD

VFW 122nd NATIONAL CONVENTION HOUSING Marriott Inner Harbor at Camden Yards Baltimore, MD – July 31-August 5, 2021 TO: Department Adjutants/Quartermasters FROM: National Convention Office, VFW SUBJECT: Convention Housing DATE: March 17, 2021 The housing assignments for Baltimore have been finalized. Housing for the Baltimore convention opens 3/19/21. On-line access will not be open until March 19. You may now contact the hotel regarding any hospitality arrangements by contacting – Alzaysha “Zay” Johnson [email protected] (443) 707-0521 Please note, due to COVID, hotels currently have limited staffing and traditional hotel contacts may be different than usual. We ask that you be patient with making these arrangements. If you are making housing reservations for your department staff/officers, please fill out the attached form (one form per room) and fax it to: VISIT Baltimore VFW Housing #410-659-8398. On-line access If you need to know the amenities for your hotel, the phone number is #410-962-0202 https://www.marriott.com/hotels/travel/bwiih-baltimore-marriott-inner-harbor-at-camden-yards/ Housing for the 122nd National Convention officially opens on March 19, 2021. The special convention rates (shown below) are available until May 27 or until our block of rooms sells out. As a reminder, we recommend not waiting until cut-off as there are no guarantees there will be rooms available by that time. It is always easier to release a room, than it is to get one at the last minute. Rates for: $135 Sgl/Dbl/Triple/Quad Tax: Tax: 15.5% Note: Taxes subject to change Suites: Suites & Hospitality suites; (based on availability) Parking: $34 self-parking You may duplicate the housing form for general use in your Department. The housing bureau requires a separate form for each room reservation. Housing forms along with department housing assignments are being mailed to Post Quartermasters with the election report mailing. An electronic version will be available 3/19/21 on www.vfw.org/convention. No individual, other than the VFW Department, will be able to block more than 5 rooms under one name unless authorized by the VFW department. Please be advised as a result of your final Department room block pick-up your department may be eligible for comp rooms based on the amount provided by the hotel contract. It is your responsibility to work directly with the hotel to determine the distribution of these comp rooms prior to your leaving the hotel at the end of the convention. There are no guarantees you will receive your comps if you do not handle this prior to leaving the hotel at the end of the convention. cc: Department Commander Department Sr. Vice Commander Hotel VFW Housing bureau 2021 DEPARTMENT HOTEL ASSIGNMENTS HILTON BALTIMORE INNER HARBOR BALTIMORE MARRIOTT INNER (VFW HQT) HARBOR AT CAMDEN YARDS Virginia Ohio Illinois Minnesota Arizona Alaska Missouri California Alabama Colorado Arkansas Hawaii Georgia Idaho Kentucky Kansas Louisiana Montana Mississippi Nevada North Carolina New Mexico Oklahoma North Dakota South Carolina Oregon Pacific Areas Utah HYATT REGENCY BALTIMORE INNER Washington HARBOR (AUXILIARY HQT) Wyoming Michigan Florida RENAISSANCE BALTIMORE New York Connecticut HARBORPLACE Tennessee Delaware Texas Europe West Virginia Maine Indiana Maryland Iowa Massachusetts New Hampshire SHERATON INNER HARBOR New Jersey Nebraska Pennsylvania South Dakota Rhode Island Wisconsin Vermont Unaffiliated Posts 2/26/21 122nd VFW National Convention 2021 July 31-August 5, 2021 – Baltimore, MD Official Hotel Reservation Form INSTRUCTIONS GUEST INFORMATION (PLEASE PRINT) Reservations can be made in one of the following ways: FOR BEST AVAILABILITY AND IMMEDIATE CONFIRMATION, MAKE YOUR RESERVATION ONLINE AT www.vfw.org/convention OR BY PHONE AT 800.282.6632 (toll-free) OR 410.837.4636 (Intl). INTERNET: Visit the VFW web site at www.vfw.org/convention Arrival Date: __________________ Departure Date: ______________________ TELEPHONE: First Name: ______________________Last Name: _______________________________ Toll-free US: 800.282.6632 International: 410.837.4636 Email Address: ____________________________________________________________ 8:30 am to 5:30 pm EST, Mon-Fri FAX: 410.659.8398 Daytime Phone: ___________________________ Fax: ____________________________ MAIL: Company: ________________________________________________________________ Visit Baltimore-VFW Housing 400 East Pratt Street, 10th FL Address: _________________________________________________________________ Baltimore, MD 21202 City: _____________________________________ State/Province: __________________ EMAIL: Zip Code: __________________Country: _______________________________ [email protected] In accordance with GDPR (General Data Protection Regulation) or similar statutes, by DEADLINE checking this box you are consenting to our use of the information you are providing us solely Reservations must be made by phone, fax, for the purpose of making a hotel room reservation. mail, or internet by May 27, 2021. Reservations received after this date will be subject to space and rate availability. HOTEL SELECTION Each state/department has been assigned a hotel with an allocation of rooms. In the CONFIRMATIONS event the allotment has been filled, a room will be reserved at another VFW hotel based on Visit Baltimore will send you an e-mail your preference of rates or proximity and availability. confirmation of your reservation. Please review all information for accuracy. If you do If hotel assignment is sold out, which is more important? (check one) Room Rate not receive a confirmation or have Location questions, please call Orchid Events at the above listed phone number. State you reside in:______________________________________________________ Room Type Requested: One Bed Two Beds TAX RATE & REQUESTS Submit only one room request per form, please make copies if additional forms are needed. All rates are per room and are subject to a room tax up to 15.5% and a daily 2% List all room occupants: tourism surcharge fee (subject to change). Special requests cannot be guaranteed; 1.______________________________2. ___________________________ hotels will do their best to honor requests. Hotels will assign specific rooms upon 3.______________________________4. ___________________________ check-in, based on availability. Check here if you have special needs and specify below. ROOM DEPOSIT REQUIRED: Non-Smoking Smoking Reservations will not be accepted without a room deposit of one night’s room and tax for each room reserved. Room deposits will be Special Requests: accepted in the form of a valid credit card ______________________________________________________________ (preferred) with signature authorizing the credit card guarantee to be charged for the DEPOSIT INFORMATION deposit. If the charge to the credit card is denied, we reserve the right to release your All reservations requests must be accompanied with a one night’s room and tax room deposit in reservation. Room Deposits will be accepted the form of a credit card guarantee or check. Housing Forms received without a valid by check made payable to “Visit Baltimore” guarantee/deposit will not be processed. Check deposits must be mailed with a completed in the amount of one night’s room and tax until June 1, 2021. housing form. CANCELLATION POLICY: Call me for a valid credit card guarantee. Your hotel reserves the right to charge this card a One night’s room & tax will be forfeited deposit of one night’s room and tax to my credit card on and/or after May 27, 2021 and entirely if cancellation occurs within 72 hours authorize the participating hotel keep the one nights room & tax charge if I fail to cancel my prior to the attendee arrival date and will be reservation 72 hours prior to my arrival date. This credit card must be valid through August charged by your hotel. 2021. Check deposit of one night’s room and tax enclosed and made payable to Visit Baltimore. Mail check with completed housing form to: Visit Baltimore-VFW Housing, 400 East Pratt Street, Baltimore, MD 21202 Must be received no later than June 1, 2021. VFW & Auxiliary Baltimore Convention Center 1. Hilton Baltimore Inner Harbor (HQ VFW) Metro Line Connected to Convention Center Light Rail 2. Hyatt Regency Baltimore Inner Harbor (HQ Auxiliary) MARC Train Connected to Convention Center Water Taxis 3. Sheraton Inner Harbor Visitors Center Connected to Convention Center Charm City Circulator - Green Route 4. Baltimore Marriott Inner Harbor at Camden Yards Charm City Circulator - Orange Route 1 Block Charm City Circulator - Purple Route 5. Renaissance Baltimore Harborplace Hotel Charm City Circulator - Banner Route 2 Blocks 4 5 1 2 3 .

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