Council 18th July 2017 SUMMONS AND AGENDA

To: All Members of the Council Town Hall, Luton LU1 2BQ Tel: 01582 546000

10th July 2017

Dear Councillor

You are hereby summoned to attend a meeting of LUTON BOROUGH COUNCIL to be held in the COUNCIL CHAMBER, TOWN HALL, LUTON on

th Tuesday 18 July 2017 at 6.00 p.m.

for the purpose of transacting the business set out in the Agenda below.

Yours sincerely

Trevor Holden, Chief Executive

AGENDA No. 6/17

1. MINUTES

To approve as a correct record the Minutes of the meetings of the Council held on 16th May 2017 and 24th May 2017 as set out on pages 1156 to 1191.

2. MAYOR'S ANNOUNCEMENTS

3. CORRECTION SHEET

The Mayor to refer to any correction sheet circulated at the meeting.

Council 18th July 2017 SUMMONS AND AGENDA

4. QUESTIONS UNDER STANDING ORDER 7.1

To consider any questions submitted in accordance with Standing Order 7.1. [Any unfinished business under this item will be dealt with at Agenda Item 10.]

5. REPORTS OF THE BEDFORSHIRE FIRE AND RESCUE AUTHORITY

To consider the reports of the Bedfordshire Fire and Rescue Authority held on 27th April and 25th May 2017, as set out on pages 1192 to 1211.

6. BEDFORDSHIRE FIRE AND RESCUE AUTHORITY: QUESTIONS

A representative of the Bedfordshire Fire and Rescue Authority to answer any questions submitted under Standing Order 15.1.

Page Nos. 7. RECOMMENDATIONS OF THE EXECUTIVE:

Meeting held on 27th June 2017

1. Youth Offending Service Joint Management 1212 - 1237 Arrangements

8. REPORTS OF THE SERVICE DIRECTOR HUMAN RESOURCES AND MONITORING OFFICER

1. Review of Political Balance of Council Committees 1238 - 1242

9. REPORT OF THE CHIEF EXECUTIVE (INTERIM SERVICE DIRECTOR POLICY COMMUNITIES AND ENGAGEMENT)

1. Appointments to Committees – Membership 1243 - 1245

2. Joint Health Overview and Scrutiny Arrangements (Withdrawn) Sustainability and Transformation Plan (STP) Bedfordshire, Luton and Milton Keynes

10. QUESTIONS UNDER STANDING ORDER 7.1

To deal with any unfinished business left over from Agenda Item 4 above. AGENDA ITEM

1.2 MINUTES OF THE COUNCIL

AT THE ANNUAL MEETING OF THE COUNCIL OF THE BOROUGH OF LUTON HELD AT THE TOWN HALL, LUTON

ON

TUESDAY 16TH MAY 2017 AT 6.00 P.M.

PRESENT:

THE MAYOR - Councillor M. Ayub THE DEPUTY MAYOR - Councillor Agbley COUNCILLORS - Akbar, Ashraf, N. Ayub, Baker, Burnett, Campbell, Castleman, P. Chapman, I. Chowdhury, R. J. Davis, M. Dolling, M. J. Dolling, Farooq, Franks, M.J. Garrett, Hopkins, Hussain, A. Khan, T. Khan, Lewis, Malcolm, T. Malik, Moles, O’Callaghan, Pedersen, Petts, Rafiq, Rathore, Riaz, Rivers, Roden, Rowlands, R. Saleem, S. Saleem, Shaw, Simmons, Skepelhorn, D. Taylor, J. Taylory, Timoney, Y. Waheed, Worlding and Young.

43 MAYOR’S ANNOUNCEMENTS

The Mayor invited Gerry Taylor, Director of Public Health to present the Annual Public Health Report. A question and answer session followed.

Resolved: That the Council’s thanks to the Director of Public Health for her presentation, be recorded.

44 ELECTION OF MAYOR (REF: 1)

Upon nominations being called for, Councillor Hussain nominated and Councillor T. Khan seconded Councillor M. Ayub to be elected Mayor of the Borough of Luton. There were no other nominations.

It was therefore:

Resolved: That Councillor M. Ayub be and he is hereby elected Mayor of the Borough of Luton for the ensuing Municipal Year.

Councillor M. Ayub then made and subscribed the Declaration of Acceptance of the Office of Mayor and took the Chair.

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45 APPOINTMENT OF DEPUTY MAYOR (REF: 3)

Upon nominations being called for, Councillor Castleman nominated and Councillor O’Callaghan seconded Councillor Agbley to be elected Deputy Mayor of the Borough of Luton. There were no other nominations.

It was therefore:

Resolved: That Councillor Agbley be and he is hereby elected Deputy Mayor of the Borough of Luton for the ensuing Municipal Year.

Councillor Agbley then made and subscribed the Declaration of Acceptance of the Office of Deputy Mayor.

46 MINUTES (REF: 5)

Resolved: That the Minutes of the meeting of the Council held on 21st March 2017 be taken as read, approved as a correct record and signed by the Chair.

47 APOLOGIES FOR ABSENCE

Apologies for absence from the meeting were received on behalf of Councillors Keens and Mirza.

48 VARIATION TO ORDER OF BUSINESS

The Mayor informed the Council that he proposed to vary the order of business by taking agenda item 18.1 (Scrutiny Committees and Sub Committees) immediately before agenda item (7 Local Government (Committees and Political Group) Regulations 1990).

49 NOTIFICATION BY EXECUTIVE LEADER OF APPOINTMENT OF MEMBERS OF THE EXECUTIVE (REF: 6)

Councillor Simmons informed the Council that with effect from 1st May 2017, in addition to herself, she had appointed the following members of the Council to be members of the Executive: Councillors Naseem Ayub, Burnett, Castleman, Hopkins, Hussain, A. Khan, Malcolm, Shaw, and Timoney.

50 SCRUTINY COMMITTEES AND SUB COMMITTEES (REF: 18.1)

Upon consideration of the joint report of the Chief Executive and Service Director, Human Resources and Monitoring Officer on Scrutiny Committees and Sub Committees (Ref: 18.1), it was proposed by Councillor Simmons, seconded by Councillor Timoney and:

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Resolved: (i) That the Council appoints one Overview and Scrutiny Committee with the function of appointing Task and Finish Groups together with four Overview and Scrutiny sub committees having the following functions as set out at (b) in the Joint Report of the Chief Executive and Service Director, HR and Monitoring Officer (Ref: 18.1).

(ii) That the Council appoints four Overview and Scrutiny Committees to discharge the functions of the current Overview and Scrutiny Board, Scrutiny Finance Review Group, Scrutiny Health and Social Care Review Group and Scrutiny Children’s Services Review Group

(iii) That the Service Director, HR and Monitoring Officer be instructed to make the necessary changes to the Council’s Constitution with immediate effect.

(iv) That the changes to the powers of Scrutiny bodies set out in the joint report of the Chief Executive and Service Director, HR and Monitoring Officer (Ref: 18.1) and consequential changes required to Standing Orders as a result, be noted.

51 LOCAL GOVERNMENT (COMMITTEES AND POLITICAL GROUP) REGULATIONS 1990 – OVERVIEW & SCRUTINY, TAXI AND PRIVATE HIRE LICENSING, APPOINTMENTS PANEL, STANDARDS COMMITTEE & HOUSING APPEAL & REVIEW PANEL (REF: 7)

Upon consideration of the report of the Democracy Manager on the political balance requirement being dis-applied to the Overview & Scrutiny Committee & Sub-Committees, the Taxi and Private Hire Licensing Committee & Panels, the Appointments Panel, the Standards Committee & Sub-Committees and the Housing Appeal & Review Panel (Ref: 7), it was proposed by Councillor Simmons, seconded by Councillor Timoney and:

Resolved: That the alternative arrangements to those prescribed by Sections 15 and 16 of the Housing and Local Government Act 1989 be adopted by the Council in relation to appointments to:

(a) The Overview and Scrutiny Committee and any Sub Committee(s) established by it, (b) the Taxi & Private Hire Licensing Committee and any Sub Committee(s) established by it, (c) the Appointments Panel (d) the Standards Committee and any Sub Committee(s) established by it and (e) the Housing Appeal and Review Panel.

(Note: The above resolution was passed with no member voting against)

52 LOCAL GOVERNMENT AND HOUSING ACT 1989 - CONSTITUTION OF COMMITTEES (REF: 8)

It was proposed by Councillor Simmons, seconded by Timoney, and:

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Resolved: That the constitution of the Council’s Committees to which Section 15 of the Local Government and Housing Act 1989 applies be as set out in the table shown below:

Committee Labour Liberal Conservative Total Seats Democrat Administration & 6 1 1 8 Regulation Committee

Audit and Governance 5 1 1 7 Committee

Constitution Committee 8 2 1 11

Development Control 8 2 1 11 Committee Petitions and 5 1 1 7 Representations Board Allocation: 32 7 5 44 (12.91%) (72.73%) (11.36%)

Entitlement: 33 8 5 46

(68.75%) (16.67%) (10.41%)

53 MEMBERSHIP OF COMMITTEES, ETC. (REF: 9)

It was proposed by Councillor Simmons, seconded by Timoney and:

Resolved: (i) That subject to the inclusion of Councillor Petts in the membership of the Taxi and Private Hire Licensing Committee, the membership of the Committees of the Council and Fixed Panels be as shown in the Schedule below:

ADMINISTRATION AND REGULATION COMMITTEE

Councillor Akbar Councillor Garrett Councillor Castleman Councillor T. Malik Councillor Chapman Councillor S. Saleem Councillor Hopkins Councillor Worlding

AUDIT AND GOVERNANCE COMMITTEE

Councillor Davis Councillor Rafiq Councillor Farooq Councillor Rathore Councillor Garrett Councillor Skepelhorn Councillor Riaz

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# CONSTITUTION COMMITTEE

Councillor M. Ayub Councillor Garrett Councillor N. Ayub Councillor Hopkins Councillor Castleman Councillor Pedersen Councillor Davis Councillor Riaz Councillor Farooq Councillor Roden Councillor Franks

DEVELOPMENT CONTROL COMMITTEE

Councillor Agbley Councillor Hussain Councillor Campbell Councillor Lewis Councillor Chowdhury Councillor O’Callaghan Councillor M J Dolling Councillor Rivers Councillor Farooq Councillor D. Taylor Councillor Franks

* LICENSING COMMITTEE Councillor Agbley Councillor Lewis Councillor Campbell Councillor Moles Councillor Davis Councillor Pedersen Councillor MJ Dolling Councillor Rivers Councillor Franks Councillor Taylor Councillor Garrett Labour Vacancy Councillor Hussain Labour Vacancy Councillor Keens

OVERVIEW AND SCRUTINY COMMITTEE Councillor Agbley Councillor O’Callaghan Councillor Akbar Councillor Pedersen Councillor Ashraf Councillor Petts Councillor M. Ayub Councillor Rafiq Councillor Baker Councillor Rathore Councillor Campbell Councillor Riaz Councillor Chapman Councillor Rivers Councillor Chowdhury Councillor Roden Councillor Davis Councillor Rowlands Councillor M Dolling Councillor R. Saleem Councillor M J Dolling Councillor S. Saleem Councillor Farooq Councillor Skepelhorn Councillor Franks Councillor D. Taylor Councillor T. Khan Councillor J. Taylor Councillor Keens Councillor Waheed Councillor Lewis Councillor Worlding Councillor T. Malik Councillor Young Councillor Mirza Vacancy Councillor Moles

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PETITIONS AND REPRESENTATIONS BOARD

Councillor Petts Councillor J. Taylor Councillor Riaz Councillor D. Taylor Councillor Rowlands Liberal Democrat Vacancy (to be notified Councillor Simmons at Annual Council)

#, ## STANDARDS COMMITTEE

Councillor MJ Dolling Councillor Petts Councillor Hussain Councillor R. Saleem Councillor Mirza Councillor S. Saleem Councillor Moles Councillor Worlding Councillor Pedersen Councillor Young

5 co-opted members: Ms. P. Brennan Mr. J. Jones (Chair) Mrs. M. Briggs Ms. M. Williams Mr. A. Maslen

*TAXI AND PRIVATE HIRE LICENSING COMMITTEE

Councillor M J Dolling Councillor R. Saleem Councillor Farooq Councillor S. Saleem Councillor Garrett Liberal Democrat Vacancy Councillor Rivers

SUB-COMMITTEES:

*OVERVIEW AND SCRUTINY BOARD

Councillor Agbley Councillor T. Malik Councillor Baker Councillor Mirza Councillor Chapman Councillor Moles Councillor M. Dolling Councillor Roden Councillor Franks Councillor Taylor Councillor Keens Labour Vacancy

* # SCRUTINY FINANCE REVIEW GROUP Councillor Chowdhury Councillor Rivers Councillor Davis Councillor Skepelhorn Councillor Franks Councillor Young Councillor Rafiq

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* # SCRUTINY HEALTH & SOCIAL CARE REVIEW GROUP

Councillor Agbley Councillor Moles Councillor Akbar Councillor Pedersen Councillor Campbell Councillor Waheed Councillor Lewis Councillor Petts *# SCRUTINY CHILDREN’S SERVICES REVIEW GROUP

Councillor M. Dolling Councillor O’Callaghan Councillor Khan Councillor Pedersen Councillor Keens Councillor Rowlands Councillor Moles Councillor Petts 2 co-opted Diocesan members 2 elected from outside Council 2 Teacher representatives

Notes: * Political balance dis-applied or does not apply, to these bodies # Chair to be elected at first meeting ## Vice Chair to be elected at first meeting

POOL FROM WHICH APPOINTMENTS WILL BE MADE TO THE DISCRETIONARY HOUSING PAYMENTS APPEAL PANEL

Councillor Agbley Councillor Moles Councillor Akbar Councillor O’Callaghan Councillor Ashraf Councillor Pedersen Councillor M. Ayub Councillor Rafiq Councillor N. Ayub Councillor Rathore Councillor Burnett Councillor Riaz Councillor Campbell Councillor Rivers Councillor Castleman Councillor Roden Councillor Chapman Councillor Rowlands Councillor Chowdhury Councillor R. Saleem Councillor Davis Councillor S. Saleem Councillor M Dolling Councillor Shaw Councillor M J Dolling Councillor Simmons Councillor Farooq Councillor Skepelhorn Councillor Franks Councillor D. Taylor Councillor Hopkins Councillor J. Taylor Councillor Hussain Councillor Timoney Councillor Keens Councillor Waheed Councillor Lewis Councillor Worlding Councillor Malcolm Vacancy Councillor T. Malik

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POOL FROM WHICH APPOINTMENTS WILL BE MADE TO THE FOSTER CARER APPEAL PANEL

Councillor Agbley Councillor O’Callaghan Councillor Akbar Councillor Pedersen Councillor Ashraf Councillor Petts Councillor M. Ayub Councillor Rafiq Councillor N. Ayub Councillor Rathore Councillor Burnett Councillor Riaz Councillor Castleman Councillor Rivers Councillor Chapman Councillor Roden Councillor Chowdhury Councillor Rowlands Councillor Davis Councillor R. Saleem Councillor M Dolling Councillor S. Saleem Councillor M J Dolling Councillor Shaw Councillor Farooq Councillor Simmons Councillor Franks Councillor Skepelhorn Councillor Hopkins Councillor D. Taylor Councillor Hussain Councillor J. Taylor Councillor Keens Councillor Timoney Councillor Lewis Councillor Waheed Councillor Malcolm Councillor Worlding Councillor T. Malik Vacancy Councillor Moles

POOL FROM WHICH APPOINTMENTS WILL BE MADE TO THE LUTON EDUCATION TEACHERS APPEAL PANEL

Councillor Agbley Councillor Moles Councillor Akbar Councillor O’Callaghan Councillor Ashraf Councillor Pedersen Councillor M. Ayub Councillor Rafiq Councillor N. Ayub Councillor Rathore Councillor Burnett Councillor Riaz Councillor Castleman Councillor Rivers Councillor Chapman Councillor Roden Councillor Chowdhury Councillor Rowlands Councillor Davis Councillor R. Saleem Councillor M Dolling Councillor S. Saleem Councillor M J Dolling Councillor Shaw Councillor Farooq Councillor Simmons Councillor Franks Councillor Skepelhorn Councillor Hopkins Councillor D. Taylor Councillor Hussain Councillor J. Taylor Councillor Keens Councillor Timoney Councillor A. Khan Councillor Waheed Councillor T. Khan Councillor Worlding Councillor Lewis Councillor Young Councillor Malcolm Vacancy Councillor T. Malik

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POOL FROM WHICH APPOINTMENTS WILL BE MADE TO THE NURSERY EDUCATION APPEAL PANEL

Councillor Agbley Councillor Moles Councillor Akbar Councillor O’Callaghan Councillor Ashraf Councillor Pedersen Councillor M. Ayub Councillor Rafiq Councillor N. Ayub Councillor Rathore Councillor Burnett Councillor Riaz Councillor Castleman Councillor Rivers Councillor Chapman Councillor Roden Councillor Chowdhury Councillor Rowlands Councillor Davis Councillor R. Saleem Councillor M Dolling Councillor S. Saleem Councillor M J Dolling Councillor Shaw Councillor Farooq Councillor Simmons Councillor Franks Councillor Skepelhorn Councillor Hopkins Councillor D. Taylor Councillor Hussain Councillor J. Taylor Councillor Keens Councillor Timoney Councillor Lewis Councillor Waheed Councillor Malcolm Councillor Worlding Councillor T. Malik Vacancy

POOL FROM WHICH APPOINTMENTS WILL BE MADE TO THE PERSONNEL APPEAL PANEL

Councillor Agbley Councillor T. Malik Councillor Akbar Councillor Moles Councillor Ashraf Councillor O’Callaghan Councillor M. Ayub Councillor Pedersen Councillor N. Ayub Councillor Rafiq Councillor Baker Councillor Rathore Councillor Burnett Councillor Riaz Councillor Campbell Councillor Rivers Councillor Castleman Councillor Roden Councillor Chapman Councillor Rowlands Councillor Chowdhury Councillor R. Saleem Councillor Davis Councillor S. Saleem Councillor M Dolling Councillor Shaw Councillor M J Dolling Councillor Simmons Councillor Farooq Councillor Skepelhorn Councillor Franks Councillor D. Taylor Councillor Garrett Councillor J. Taylor Councillor Hopkins Councillor Timoney Councillor Hussain Councillor Waheed Councillor Keens Councillor Worlding Councillor Lewis Vacancy Councillor Malcolm

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POOL FROM WHICH APPOINTMENTS WILL BE MADE TO THE SOCIAL SERVICES STAGE 3 COMPLAINT REVIEW PANEL

Councillor Agbley Councillor Moles Councillor Akbar Councillor O’Callaghan Councillor Ashraf Councillor Pedersen Councillor M. Ayub Councillor Rafiq Councillor N. Ayub Councillor Rathore Councillor Burnett Councillor Riaz Councillor Campbell Councillor Rivers Councillor Castleman Councillor Roden Councillor Chapman Councillor Rowlands Councillor Chowdhury Councillor R. Saleem Councillor Davis Councillor S. Saleem Councillor M Dolling Councillor Shaw Councillor M J Dolling Councillor Simmons Councillor Farooq Councillor Skepelhorn Councillor Franks Councillor D. Taylor Councillor Hopkins Councillor J. Taylor Councillor Hussain Councillor Timoney Councillor Keens Councillor Waheed Councillor Lewis Councillor Worlding Councillor Malcolm Vacancy Councillor T. Malik

(ii) That the vacant space on the Overview and Scrutiny Committee be filled by the member elected as a result of the Sundon Park By-Election and the names listed be amended to include Councillor Garrett.

54 MEMBERSHIP OF OTHER BODIES (REF: 10)

It was proposed by Councillor Simmons, seconded by Councillor Timoney and:

Resolved: That the membership of other bodies (Ref: 10) be as set out in the schedule (attached at Appendix 1/17 to these Minutes) and that in the case of those bodies indicated as being Executive bodies, the membership be commended to the Executive for approval.

55 APPOINTMENTS PANEL AND REDEPLOYMENT PANEL (REF: 11)

It was proposed by Councillor Simmons, seconded by Councillor Timoney and:

Resolved: (i) That an Appointments Panel be established for the purposes of taking or arranging to be taken all necessary steps relating to the process of appointing Corporate Directors and Service Directors.

(ii) That, subject to Paragraphs (iii) and (iv) below, the membership of the Appointments Panel on any given occasion be a maximum of five

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(5) Members appointed by the Democracy Manager, after consulting the Leaders of the Political Groups, and drawn from a pool of the following Members to include at least one member of the Executive:

Councillor Agbley Councillor Malcolm Councillor Akbar Councillor T. Malik Councillor Ashraf Councillor Moles Councillor M. Ayub Councillor O’Callaghan Councillor N. Ayub Councillor Pedersen Councillor Baker Councillor Rafiq Councillor Burnett Councillor Rathore Councillor Campbell Councillor Riaz Councillor Chapman Councillor Rivers Councillor Castleman Councillor Roden Councillor Chowdhury Councillor Rowlands Councillor Davis Councillor R. Saleem Councillor M Dolling Councillor S. Saleem Councillor M J Dolling Councillor Shaw Councillor Farooq Councillor Simmons Councillor Franks Councillor Skepelhorn Councillor Garrett Councillor D. Taylor Councillor Hopkins Councillor J. Taylor Councillor Hussain Councillor Timoney Councillor Keens Councillor Waheed Councillor A. Khan Councillor Worlding Councillor T. Khan Vacancy Councillor Lewis

(iii) That the number of members appointed under (2) above shall be based on a membership of *3, 1, 1, three drawn from the largest Political Group represented on the Council and one drawn from each of the two next largest Groups represented on the Council (the Minority Groups), unless on any given occasion either or both of the Leaders of the Minority Groups advise the Democracy Manager that they do not wish their Groups to participate, in which case the membership of the Panel will reduce to 4 or 3.

(iv) No Member may serve on the Appointments Panel for appointment to a post previously considered by a Redeployment Panel, on which the Member served.

*Requires the dis-application of the political balance requirements, to be approved by Full Council with no member voting against.

Redeployment Panel

(v) That a Redeployment Panel be established for the purpose of determining, in any case involving the redeployment or potential redeployment of a Corporate Director or Service Director**, whether that Officer meets the criteria for redeployment.

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(vi) That the Membership of the Redeployment Panel on any given occasion be 3 Members appointed by the Democracy Manager, after consulting the Leaders of the Political Groups represented on the Council, and drawn from the pool of Members referred to at (2) above.

(vii) That UNISON be invited to send an observer to any meeting of the Redeployment Panel.

** Redeployment of a Service Director to a third tier post will, for legal reasons, be considered by an officer panel.

56 HOUSING APPEAL & REVIEW PANEL (ITEM: 12)

It was proposed by Councillor Simmons, seconded by Councillor Timoney and:

Resolved: (i) That a Housing Appeal and Review Panel be established for the purposes of determining appeals against the decisions of the Head of Housing to refuse to approve DFG and other grant applications and reviewing decisions where a statutory right to review has been exercised.

(ii) That the membership of the Housing Appeal and Review Panel on any given occasion be a maximum of 5 Members appointed by the Democracy Manager drawn from a pool of the following Members:

Councillor Agbley Councillor T. Malik Councillor Akbar Councillor Moles Councillor Ashraf Councillor O’Callaghan Councillor M. Ayub Councillor Pedersen Councillor N. Ayub Councillor Rafiq Councillor Baker Councillor Rathore Councillor Burnett Councillor Riaz Councillor Campbell Councillor Rivers Councillor Castleman Councillor Roden Councillor Chapman Councillor Rowlands Councillor Chowdhury Councillor R. Saleem Councillor Davis Councillor S. Saleem Councillor M Dolling Councillor Shaw Councillor M J Dolling Councillor Skepelhorn Councillor Farooq Councillor Simmons Councillor Franks Councillor D. Taylor Councillor Hopkins Councillor J. Taylor Councillor Hussain Councillor Timoney Councillor Keens Councillor Waheed Councillor A. Khan Councillor Worlding Councillor T. Khan Councillor Young Councillor Lewis Vacancy Councillor Malcolm

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(iii) That the Panel appointed under (2) above shall include a member of the smallest minority group represented on the Council unless on any given occasion a member of that Group advises the Democracy Manager that they are unable to participate.

57 DATES AND TIMES OF MEETINGS 2017/18 (REF: 13)

It was proposed by Councillor Simmons, seconded by Councillor Timoney and:

Resolved: (i) That, subject to the Corporate Parenting Partnership Board starting at 6pm and not 4.30pm and the inclusion of an Airport Board meeting on 31st May 2017 the Standing Committees and Fixed Panels be recommended to observe the timetable of meetings (attached at Appendix 2/17 to these Minutes) and the dates and times of meetings being commended to the Executive, be noted.

58 REPRESENTATION ON THE BEDFORDSHIRE FIRE AND RESCUE AUTHORITY (REF: 14)

It was proposed by Councillor Simmons, seconded by Councillor Timoney and:

Resolved: (i) That Councillors Franks, T. Khan, R. Saleem and Waheed be appointed as the Council’s representatives on the Bedfordshire Fire and Rescue Authority for 2017/18 with Councillor Waheed as the Council’s spokesperson.

59 HEALTH & WELLBEING BOARD GOVERNANCE ARRANGEMENTS AND REPRESENTATION ON THE HEALTH & WELLBEING BOARD (REF: 15)

It was proposed by Councillor Simmons, seconded by Councillor Timoney and:

Resolved: (i) That the amendments to the Health and Wellbeing Board governance arrangements be approved as set out below:

Part One – Board Arrangements

(a) Membership of the Board: • Amend paragraph 4 c. to read, ‘one local authority representative nominated from the opposition parties represented on the Council’; • Change ‘one’ to ‘three’ representatives of the Luton Clinical Commissioning Group; • Change from ‘one’ to ‘two’ representatives from Healthwatch Luton;

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• Reference to ‘NHS Commissioning Board’ in the Membership should read ‘NHS England’;

(b) Casual Vacancies: • Amend paragraph 6 to read, ‘Should a vacancy in the membership of the Board arise as a result of the elected member appointed 4.c. above resigning or ceasing to be a member of the authority, a nominated replacement elected member will be appointed by the Council.’

(c) Notice of Meetings, Publication of Agenda Papers and Public Access:

• Amend paragraph 11 to read as follow:

‘Exclusion of the public from meetings will only apply where the Board is considering reports containing: a. exempt information as defined in Schedule 12A to the Local Government Act 1972 and it is in the public interest to exclude the public; or, b. confidential information as defined in section 100A of that Act. (d) Remove the word ‘Borough’ from ‘Luton Borough Council’ wherever mentioned, in line with the new branding policy;

Part Two – Procedure Rules:

General: • At Paragraph 3, add at the beginning of the first sentence, ‘With the exception of changes to the membership of the Board made to appoint additional persons to be members which the Board thinks fit, which may be made by the Board itself and reported to the next following meeting of the Council for information’, prior to, ‘the rule..’ • At Paragraph 3, at the start of the second sentence, delete ‘written notice of’; • Amend paragraph 14, adding after ‘Board’, ‘from an external organisation’, and after ‘his/her stead, ‘in accordance with their own organisational rules’; • At paragraph 16 – delete the wording of the whole paragraph and replace with, ‘Each external organisation may appoint a number of substitutes no greater than twice the number of its properly appointed members; • At paragraph 19 - delete the words ‘properly appointed’ and at the end of the paragraph add the words, ‘including substitute members’.

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Voting

• At Paragraph 20, add a second sentence to read, ‘A substitute only has a voting right if appointed under rule 14 above.’

(e) In Part Three – Terms of Reference: • Re-number the paragraphs after paragraph 2 to maintain the correct numerical sequence; • In the last new paragraph 8, add, ‘closely and exchange work programmes’, after the first word ‘Work’.

(vi) That the Monitoring Officer be authorised to make any necessary amendments to the Council’s Constitution to bring the above into effect.

60 APPOINTMENT OF INDEPENDENT PANEL ON MEMBERS ALLOWANCES (REF: 16)

It was proposed by Councillor Simmons and seconded by Councillor Timoney and:

Resolved: That the following persons be appointed to serve on the Independent Panel on Members Allowances:

Mrs. C. Charles (Chair) Mrs. A. N’Guetta Mr. J. Fullerton Mr. B. McGill Mr. A. Malik Mr. A. Ambia Mr. K. Williams

61 REPORT OF THE DIRECTOR OF PLACE & INFRASTRUCTURE – CREATION OF POST OF SERVICE DIRECTOR, LONDON LUTON AIRPORT LIMITED (REF: 17.1)

Upon consideration of the report of the Director of Place and Infrastructure (Ref: 17.1) on the creation of post of Service Director, London Luton Airport, it was proposed by Councillor Simmons, seconded by Councillor Timoney and:

Resolved: (i) That Part 19 of the Council Constitution (Management Structure) be amended by the inclusion of a post of Service Director, London Luton Airport Limited within the Department of Place and Infrastructure in accordance with the resolution of this Committee.

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(ii) That the Service Director, Human Resources and Monitoring Officer be authorised to amend Part 19 of the Constitution and to make any necessary consequential changes.

(Note: The meeting ended at 7.10 pm.)

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AGENDA ITEM: 10

PURPOSE, FUNCTIONS AND DELEGATED POWERS MEMBERSHIP 2017/18

*Corporate Parenting Partnership To ensure that the Council and its partners effectively Councillor Campbell Board (5 ) discharge its role as Corporate Parents for all their Councillor Hussain children in care and care leavers. Councillor Keens Councillor Roden Councillor Rowlands APPENDIX 1/17 TO MINUTES 16TH MAY 2017 * Local Plan Working Party (10) To consider and provide guidance on the detailed content Councillor Campbell 1172 of the emerging Local Plan. Councillor Chowdhury Councillor R J Davis Councillor M. J. Dolling Councillor Franks Councillor Y. Waheed Councillor Lewis Councillor O’Callaghan Councillor Timoney Councillor Taylor

Substitutes: Councillor Hussain Councillor Skepelhorn Councillor Young (Liberal Democrat Vacancy) (Labour Vacancy x6) * Schools Organisation Committee To advise the Executive on matters relating to school Councillor Campbell (6) organisation. Councillor Hussain Councillor Keens Note: Continuation of this body to be Councillor T. Malik confirmed. Councillor Malcolm (Labour vacancy)

* Supplementary School To consider, evaluate and make recommendations to the Councillor Hussain Advisory Panel (4) Executive on annual applications for supplementary Councillor T. Khan school grant. Councillor R. Saleem 1173 (Liberal Democrat Vacancy)

* Young People’s Panel (9) (1) To provide advice to the Executive and Scrutiny Councillor Castleman Committees on all issues relating to looked after children. Councillor Franks Councillor Hussain (2) To provide consultation to Officers on all reports which Councillor Malcolm would have an impact on looked after children. Councillor Moles Councillor O’Callaghan (3) To receive regular detailed reports on looked after Councillor Petts children covering all local and national performance Councillor Rathore indicators and outcome measures and complaints. Councillor J. Taylor

(4) To receive regular reports on all national developments concerning policy and objectives for looked after children.

(5) To maintain direct contact with key local authority service providers (residential care staff, social workers, education staff, foster carers, etc.) and with other agencies whose services are essential to the achievement of objectives (i.e. health and care staff).

(6) To maintain contact with service users, including children looked after and advocates or organisations acting as advocates for looked after children.

Luton Joint Negotiation and (1) To provide regular methods of consultation and Councillor Rivers Consultative Committee (6) negotiations between the Council and its employees so Councillor M. J. Dolling as to prevent differences and to seek to resolve them Councillor Franks 1174 should they arise by making decisions where appropriate Councillor Hussain or by making recommendations to the Executive. Councillor Mirza (2) To be the Corporate interface on major human (Vacancy) resource issues. (3) To be an important element in the provisions of effective communications between the Council and its employees. (4) To consider, report and make recommendations to the Executive on terms and conditions of service, on training and on development. (5) To discharge such functions as are specifically assigned to it by the Executive or by the Council from time to time all in accordance with the Model Constitution approved by the Council at Minute 561 (112)/97.

Luton Senior People’s Forum (2) To advise and make recommendations to Luton Borough Councillor N. Ayub Council and other local agencies on any aspect of service Councillor D. Taylor delivery and policy that affects older people in Luton. For this purpose the Forum shall:

• Provide a mechanism for consultation and liaison with the Council and other local agencies on the issues that affect older people in Luton. • Receive and request reports from the Council and other local agencies on issues that affect older people i.e. health and social care, pensions, housing, access, public transport, personal security etc. • Consider and advise on policies and strategies that affect older people 1175 • Promote the welfare and interests of older people in Luton by building partnerships and alliances with organisations within and outside the borough including the Luton Assembly, Eastern Region Older Person’s Advisory Group (OPAG) and Better Government for Older People (BGOP) • Shall not represent any political party or political interest

Older Person’s Partnership Board 1. To act as an expert reference group, taking account Councillor N. Ayub (1) and drawing on the experience of older people, in order to inform the Health & Wellbeing Agenda for Luton. 2. To review relevant changes in Government Policy and legislation, in order to understand and comment on the impact that such changes may have on the development of Health & Wellbeing Services for Older People in Luton. 3. To foster joint working and encourage the development of; an integrated-outcomes based approach to the planning, commissioning and delivery of services by developing a multi-disciplinary membership that encompasses the statutory bodies, private & voluntary organisations and older people of Luton. 4. To assist the Health & Wellbeing Board (H&WB) to understand the needs of older people across Luton by informing and influencing the development of the Statutory Joint Strategic Needs Assessment and the 1176 Joint Health and Wellbeing Strategy, by providing periodic reports in a manner and timescale to be determined.

APPENDIX 2/17 TO THE MINUTES OF 16TH MAY 2017 APPENDIX A DATES AND TIMES OF MEETINGS, 2017/18 AND OTHER DATES OF NOTE

Council Meetings (6:00 pm)

16th May 2017 (Annual Council) 24th May 2017 (Mayoral Investiture) 18th July 2017 12th September 2017 7th November 2017 23rd January 2018 19th February 2018 (Budget) 20th February 2018 (Reserve Budget) 20th March 2018 Annual Council – 22nd May 2018

DATE TIME MEETING/EVENT

MAY 2017

Monday, 1st BANK HOLIDAY Tuesday, 2nd Wednesday, 3rd 6 pm Airport Forum Thursday, 4th Friday, 5th

Monday, 8th Tuesday, 9th Wednesday, 10th 3 pm Group Leaders Meeting Thursday, 11th Friday, 12th

Monday, 15th Tuesday, 16th 6 pm ANNUAL COUNCIL (followed by meetings of Executive and Regulatory Committees) Policy Group (At the conclusion of the above) Wednesday, 17th 6 pm CSDP (Development Control) Thursday 18th Friday, 19th

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APPENDIX 2/17 TO THE MINUTES OF 16TH MAY 2017 APPENDIX A MAY 2017

Monday, 22nd Tuesday, 23rd 6 pm Development Control Committee Wednesday, 24th 6 pm MAYORAL INVESTITURE Thursday, 25th 2 pm Bedfordshire Fire & Rescue Authority (AGM) (Fire & Rescue Service Headquarters) 6 pm Scrutiny Children’s Services Review Group Friday, 26th

Monday 29th BANK HOLIDAY Tuesday 30th 6 pm CSDP (Code of Conduct/Standards) Wednesday 31st 6pm

JUNE 2017

Thursday, 1st Friday, 2nd

Monday, 5th Tuesday, 6th 5 pm CSDP (Scrutiny) 6 pm Overview & Scrutiny Board Wednesday, 7th 5:30 pm 6 pm Thursday, 8th PARLIAMENTARY GENERAL ELECTION Friday, 9th

Monday, 12th 5 pm CSDP (Audit & Governance) 6 pm Audit & Governance Committee Tuesday, 13th 6 pm Petitions & Representations Board Wednesday, 14th 6 pm Standards Committee Thursday, 15th 6 pm Policy Group Friday, 16th

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APPENDIX 2/17 TO THE MINUTES OF 16TH MAY 2017 APPENDIX A JUNE 2017

Monday, 19th 6 pm Health & Wellbeing Board Tuesday, 20th 6 pm Administration & Regulation Committee 6.30 pm Bedfordshire Police & Crime Panel Wednesday, 21st 9 am Luton Safeguarding Children Board 6 pm Development Control Committee Thursday, 22nd 6pm Scrutiny Finance Review Group Friday, 23rd

Monday, 26th Eid Tuesday, 27th 6 pm EXECUTIVE 7 pm Joint Board Wednesday, 28th 4.30 pm Corporate Parenting Partnership Board 6 pm Local Plan Working Party Thursday, 29th 6 pm Scrutiny Health & Social Care Review Group Friday, 30th

JULY 2017

Monday, 3rd 6 pm Overview & Scrutiny Board LGA Conf Tuesday, 4th LGA Conf Wednesday, 5th 6 pm Airport Forum LGA Conf Thursday, 6th LGA Conf Friday, 7th

Monday, 10th 6 pm Policy Group Tuesday, 11th 2.30 pm Children & Young People’s Trust Board Wednesday, 12th 4 pm Group Meeting (C) 6 pm Member Prevent Engagement Group Thursday, 13th 6 pm Petitions & Representations Board Friday, 14th 6 pm Group Meeting (L)

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APPENDIX 2/17 TO THE MINUTES OF 16TH MAY 2017 APPENDIX A JULY 2017

Monday, 17th 6 pm Administration & Regulation 7 pm Group Meeting (LD) Tuesday, 18th 6 pm COUNCIL Wednesday, 19th 10 am Bedfordshire Fire & Rescue Authority (Dunstable Community Fire Station) 6 pm Development Control Committee Thursday, 20th 6 pm Scrutiny Children’s Services Review Group Friday 21st

Monday, 24th 6 pm EXECUTIVE 7 pm Joint Board Tuesday, 25th 6 pm Scrutiny Health & Social Care Review Group Wednesday, 26th 6 pm Scrutiny Finance Review Group Thursday, 27th 6 pm CSDP (TBA) Friday, 28th 12:30 pm Civic Degree Ceremony

Monday, 31st Airport Board

AUGUST 2017

Tuesday, 1st 6 pm Joint Board Wednesday, 2nd Thursday, 3rd 6 pm Policy Group Friday, 4th

Monday, 7th Tuesday, 8th Wednesday, 9th Thursday, 10th Friday, 11th

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APPENDIX 2/17 TO THE MINUTES OF 16TH MAY 2017 APPENDIX A AUGUST 2017

Monday, 14th Tuesday, 15th 6.30 pm Bedfordshire Police & Crime Panel Wednesday, 16th 6 pm Development Control Committee Thursday, 17th Friday, 18th

Monday, 21st 6 pm EXECUTIVE 7 pm Joint Board Tuesday, 22nd Wednesday, 23rd 4 pm Group Leaders Meeting Thursday, 24th 6 pm Overview & Scrutiny Board Friday, 25th

Monday, 28th BANK HOLIDAY Tuesday, 29th Wednesday, 30th 6 pm Administration & Regulation Committee Thursday, 31st 6 pm Policy Group

SEPTEMBER 2017

Friday, 1st

Monday, 4th 6pm Scrutiny Finance Review Group Tuesday, 5th 5.30 pm Young People’s Panel Wednesday, 6th 4 pm Group meeting (C) 6 pm LJNCC 6 pm Audit & Governance Committee Thursday, 7th 6 pm Scrutiny Health & Social Care Review Group Friday, 8th 6 pm Group meeting (L)

Monday, 11th 6 pm Standards Committee 7 pm Group Meeting (LD) Tuesday 12th 6 pm COUNCIL Wednesday, 13th 6 pm Development Control Committee Thursday, 14th 6 pm Scrutiny Children’s Services Review Group Friday, 15th

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APPENDIX 2/17 TO THE MINUTES OF 16TH MAY 2017 APPENDIX A SEPTEMBER 2017

Monday, 18th 6 pm EXECUTIVE Lib Dem Conf 7 pm Joint Board Tuesday 19th 6 pm Member Development Strategic Steering Group Wednesday, 20th 9 am Luton Safeguarding Children Board ??? Lib Dem Conf 6 pm Administration & Regulation Committee 6 pm Health and Wellbeing Board Thursday, 21st 6 pm Policy Group Friday, 22nd

Monday 25th 6 pm Overview & Scrutiny Board Lab Conf Tuesday, 26th 4.30 pm Corporate Parenting Partnership Board Lab Conf Wednesday, 27th 6 pm Petitions & Representations Board Lab Conf Thursday, 28th 6 pm Local Plan Working Party Friday, 29th

OCTOBER 2017

Monday, 2nd 6 pm Joint Board (TBC) Cons Conf Tuesday, 3rd 6 pm Cons Conf Wednesday, 4th 2.30 pm Children & Young People’s Trust Board Cons Conf 6 pm Scrutiny Health & Social Care Review Group Thursday, 5th 6 pm CSDP (TBA) Friday, 6th

Monday, 9th 6 pm Airport Board Tuesday, 10th 6.30 pm Member Prevent Engagement Group 6.30 pm Bedfordshire Police & Crime Panel Wednesday, 11th 6 pm Development Control Committee Thursday 12th 10 am Bedfordshire Fire & Rescue Authority (Dunstable Community Fire Station) Friday, 13th

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APPENDIX 2/17 TO THE MINUTES OF 16TH MAY 2017 APPENDIX A OCTOBER 2017

Monday, 16th 6 pm EXECUTIVE 7 pm Joint Board Tuesday, 17th 6 pm CSDP (TBA) Wednesday, 18th Thursday, 19th Friday, 20th

Monday, 23rd Tuesday, 24th 6 pm Administration & Regulation Committee Wednesday, 25th 6 pm Scrutiny Finance Review Group Thursday, 26th 6 pm Policy Group Friday, 27th

Monday, 30th 6 pm Airport Forum Tuesday, 31st 6 pm Scrutiny Children’s Services Review Group

NOVEMBER 2017

Wednesday, 1st 6 pm Joint Board (TBC) Thursday, 2nd 6 pm CDSP (Topic tbc) Friday, 3rd 7 pm Group Meeting (L)

Monday, 6th 6 pm Health and Wellbeing Board 7 pm Group Meeting (LD) Tuesday, 7th 6 pm COUNCIL Wednesday, 8th 6 pm Development Control Committee Thursday, 9th Friday, 10th Saturday 11th Sunday 12th Remembrance Day

Monday, 13th 6 pm EXECUTIVE 7 pm Joint Board Tuesday, 14th Wednesday, 15th 6 pm Petitions & Representations Board Thursday, 16th 6 pm Scrutiny Finance Review Group Friday, 17th

NOVEMBER 2017

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APPENDIX 2/17 TO THE MINUTES OF 16TH MAY 2017 APPENDIX A

Monday, 20th 6 pm Overview & Scrutiny Board Tuesday, 21st 6 pm Scrutiny Health & Social Care Review Group Wednesday, 22nd 4 pm Group Leaders Meeting 6 pm CSDP (Topic TBC) Thursday, 23rd 6 pm Policy Group Friday, 24th

Monday, 27th 6 pm Member Development Strategic Steering Group Tuesday, 28th 6 pm CSDP (Topic TBC) Wednesday, 29th 6 pm Scrutiny Children’s Services Review Group Thursday, 30th 6 pm Joint Board (TBC)

DECEMBER 2017

Friday, 1st

Monday, 4th 6 pm Airport Board Tuesday, 5th 4.30 pm Corporate Parenting Partnership Board 6.30 pm Bedfordshire Police & Crime Panel Wednesday, 6th 6 pm Development Control Committee Thursday, 7th 6 pm Scrutiny Finance Review Group Friday, 8th

Monday, 11th 6 pm EXECUTIVE 7 pm Joint Board Tuesday, 12th 6 pm Administration & Regulation Committee Wednesday, 13th 6 pm Audit and Governance Committee Thursday, 14th 10 am Bedfordshire Fire & Rescue Authority (Draft Budget) (Dunstable Community Fire Station) 6pm Scrutiny Health & Social Care Review Group Friday, 15th

Monday, 18th 6 pm Policy Group Tuesday, 19th 5:30 pm Young People’s Panel Wednesday, 20th Thursday, 21st Friday, 22nd DECEMBER 2017

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APPENDIX 2/17 TO THE MINUTES OF 16TH MAY 2017 APPENDIX A Monday, 25th BANK HOLIDAY Tuesday, 26th BANK HOLIDAY Wednesday, 27th Thursday, 28th Friday, 29th

JANUARY 2018

Monday, 1st BANK HOLIDAY Tuesday, 2nd Wednesday, 3rd Thursday, 4th Friday, 5th

Monday, 8th 6 pm EXECUTIVE Tuesday, 9th 6 pm Member Prevent Engagement Group Wednesday, 10th 6 pm Development Control Committee Thursday, 11th 6 pm Health and Wellbeing Board Friday, 12th

Monday, 15th 6pm Overview & Scrutiny Board Tuesday, 16th 6 pm Joint Board 6pm LJNCC Wednesday, 17th 4 pm Group Meeting (C) 6 pm Scrutiny Finance Review Group Thursday, 18th 6 pm Policy Group Friday, 19th 6 pm Group Meeting (L)

Monday, 22nd 7 pm Group Meeting (LD) Tuesday, 23rd 6 pm COUNCIL Wednesday, 24th 6 pm Scrutiny Children’s Services Review Group Thursday, 25th 6:30 tbc Holocaust event Friday, 26th Saturday, 27th th Sunday, 28 Holocaust Memorial Day

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APPENDIX 2/17 TO THE MINUTES OF 16TH MAY 2017 APPENDIX A JANUARY 2018

Monday, 29th 6 pm Airport Forum Tuesday, 30th 6 pm Administration & Regulation Wednesday 31st 6 pm Development Control Committee

FEBRUARY 2018

Thursday, 1st Friday, 2nd

th Monday, 5 6 pm EXECUTIVE (BUDGET) 7 pm Joint Board Tuesday, 6th 6 pm Standards Committee 6.30 pm Bedfordshire Police & Crime Panel Wednesday, 7th 6 pm Airport Board Thursday, 8th 10 am Bedfordshire Fire & Rescue Authority (Budget meeting) (Dunstable Community Fire Station) 6 pm Scrutiny Health & Social Care Review Group Friday, 9th

Monday, 12th 6 pm Policy Group 7 pm Group Meeting (LD) Tuesday, 13th 2 pm Group Leaders Meeting 6 pm Overview & Scrutiny Board Wednesday, 14th 4 pm Group Meeting (C) Thursday, 15th 6 pm Scrutiny Finance Review Group Friday, 16th 6 pm Group Meeting (L)

Monday, 19th 6 pm BUDGET COUNCIL Tuesday, 20th 6 pm (RESERVE BUDGET COUNCIL) 6.30 pm Bedfordshire Police & Crime Panel Wednesday, 21st 9 am Luton Safeguarding Children Board 6 pm Petitions & Representations Board Thursday, 22nd 4.30 pm Corporate Parenting Board 6 pm Local Plan Working Party Friday 23rd

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APPENDIX 2/17 TO THE MINUTES OF 16TH MAY 2017 APPENDIX A FEBRUARY 2018

Monday, 26th Tuesday, 27th 6 pm Administration & Regulation Committee Wednesday, 28th 6 pm Development Control Committee

MARCH 2018

Thursday, 1st Friday, 2nd

Monday, 5th 6 pm EXECUTIVE 7 pm Joint Board Tuesday, 6th Wednesday, 7th 6 pm Audit and Governance Committee Thursday, 8th 6 pm Policy Group Friday, 9th

Monday, 12th Tuesday, 13th Wednesday, 14th 4 pm Group Meeting (C) Thursday, 15th 6 pm Member Development Strategic Steering Group 6 pm Scrutiny Finance Review Group Friday, 16th 6 pm Group Meeting (L)

Monday, 19th 5.30 pm Young People’s Panel 6 pm Health and Wellbeing Board 7 pm Group Meeting (LD) Tuesday, 20th 6 pm COUNCIL Wednesday, 21st 6 pm Scrutiny Health & Social Care Review Group Thursday, 22nd 6 pm Scrutiny Children’s Services Review Group Friday, 23rd

Monday, 26th 6 pm EXECUTIVE 7 pm Joint Board Tuesday, 27th 6pm Overview & Scrutiny Board Wednesday, 28th 6 pm Development Control Committee Thursday, 29th 6 pm Airport Board Friday, 30th BANK HOLIDAY (GOOD FRIDAY)

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APPENDIX 2/17 TO THE MINUTES OF 16TH MAY 2017 APPENDIX A

APRIL 2018

Monday, 2rd 6 pm BANK HOLIDAY (EASTER MONDAY) Tuesday, 3rd 6.30 pm Bedfordshire Police & Crime Panel Wednesday, 4th Thursday, 5th 6 pm Policy Group Friday, 6th

Monday, 9th Tuesday, 10th 6 pm Member Prevent Engagement Group Wednesday, 11th Thursday, 12th Friday, 13th

Monday, 16th Tuesday, 17th Wednesday, 18th 6 pm Petitions & Representations Board Thursday, 19th 4.30 pm Corporate Parenting Partnership Board Friday, 20th

Monday, 23rd 6 pm EXECUTIVE 7 pm Joint Board Tuesday, 24th 6 pm Administration & Regulation Committee Wednesday, 25th 6 pm Development Control Committee Thursday, 26th 10 am Bedfordshire Fire & Rescue Authority (Dunstable Community Fire Station) Friday, 27th

Monday, 30th 6 pm Scrutiny Health & Social Care Review Group

MAY 2018

Tuesday, 1st 6 pm Scrutiny Children’s Services Review Group Wednesday, 2nd 6 pm Airport Forum Thursday, 3rd 6 pm Joint Board (TBC) Friday, 4th

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APPENDIX 2/17 TO THE MINUTES OF 16TH MAY 2017 APPENDIX A MAY 2018

Monday, 7th BANK HOLIDAY Tuesday, 8th Wednesday, 9th 2 pm Group Leaders Meeting Thursday, 10th 6 pm Policy Group Friday, 11th

Monday, 14th Tuesday, 15th Wednesday, 16th Thursday, 17th Friday, 18th

Monday, 21st Tuesday, 22nd 6 pm ANNUAL COUNCIL (followed by meetings of Executive and Regulatory Committees) Wednesday, 23rd Thursday, 24th Friday, 25th

Monday, 28th BANK HOLIDAY Tuesday, 29th Wednesday, 30th 6 pm MAYORAL INVESTITURE Thursday, 31st

NOTES:

1. Grey shading denotes school holidays. 2. No provision has been made for meetings of the Licensing Committee, (Liquor) Licensing Panels, Taxi and Private Hire Licensing Panels or Housing Appeal & Review Panels, which will meet on an as required basis.

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AGENDA ITEM:

1.3

MINUTES OF THE COUNCIL

AT THE MEETING OF THE COUNCIL OF THE BOROUGH OF LUTON HELD AT THE TOWN HALL, LUTON ON

WEDNESDAY 24th MAY 2017 AT 6.00 P.M.

PRESENT:

THE MAYOR - Councillor M. Ayub THE DEPUTY MAYOR - Councillor Agbley COUNCILLORS - Akbar, Ashraf, N. Ayub, Burnett, Castleman, Chowdhury, Dabis, M. Dolling, Farooq, Hopkins, Hussain, A. Khan, T. Khan, Lewis, Malcolm, Malik, Petts, Rafiq, Rathore, Riaz, Rowlands, R. Saleem, S. Saleem, D. Taylor, J. Taylor and Waheed.

62 APOLOGIES FOR ABSENCE

Apologies for absence from the meeting were received on behalf of Councillors M.J. Dolling, Garrett, Keens, Mirza, Rivers and Simmons.

63 MAYOR’S ANNOUNCEMENT

The Mayor invited those assembled to stand in silent tribute in memory of those who lost their lives in Manchester on 23rd May 2017.

64 VOTE OF THANKS TO IMMEDIATE PAST MAYOR (REF: 1)

It was proposed by Councillor Hussain, seconded by Councillor D. Taylor and:

Resolved: That this Council tender to Councillor Tahir Khan their sincere thanks for the courteous, efficient and admirable manner in which he has discharged the important and exacting duties of the Office of Mayor of Luton during the Municipal Year ended 16th May 2017.

65 CEREMONIAL INVESTITURE OF THE MAYOR OF THE BOROUGH OF LUTON (REF: 2)

The Deputy Chief Executive invited the Members of the Council who proposed and seconded the Mayor at the Annual Meeting of the Council held on 16th May 2017 to speak.

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The Deputy Chief Executive then invited the Mayor to retire to the Mayor’s Parlour to put on the Robe of Office.

Upon the Mayor’s return to the Council Chamber the Deputy Chief Executive formally presented him with the Chain and Badge of Office of Mayor.

The Mayor then addressed the Council and, in doing so, informed all those present that he would support the following charities during his Mayoral year: Keech Hospice, Luton Food Bank and the UK Kotli Foundation.

(Note: The meeting ended at 6.50 p.m.)

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AGENDA ITEM: 5.1

BEDFORDSHIRE FIRE AND RESCUE AUTHORITY ______

REPORT OF BEDFORDSHIRE FIRE AND RESCUE AUTHORITY FROM ITS MEETING ON 27 APRIL 2017 TO LUTON BOROUGH COUNCIL

Bedfordshire Fire and Rescue Authority (FRA) held a meeting on 27 April 2017 at Dunstable Community Fire Station. The major issues discussed at the meeting are summarised below:

1. COMMUNICATIONS

Correspondence from the Rt Honourable Brandon Lewis, MP

Members were advised that correspondence from the Policing and Fire Services Minister had been received relating to the application of the representation model to fire and rescue authority combination schemes governing the 26 Combined Fire and Rescue Authorities in the country. The Minister had now confirmed that variation of the combination schemes would be required to enable the Police and Crime Commissioner to be granted voting rights on combined authorities.

As a general election had recently been called for 8 June 2017 with a period of purdah commencing on 3 May 2017, it was unlikely that any change would be implemented before that date.

Members were advised that this was a separate process from that set out in the Policing and Crime Act to enable the Police and Crime Commissioner to develop a business case to assume responsibility for the governance arrangements of fire and rescue services.

Visit from Police Workforce and Capability Unit

The Service had recently hosted a visit from staff from the Home Office’s Police Workforce and Capability Unit. The Unit had recently been given responsibility for fire and rescue services and had visited both Bedfordshire Police and the Service Headquarters. Particular interest was expressed in the Service’s LearnPro and PDRPro training management and recording systems.

Emergency Services Hubs

Positive publicity had been generated at recent events in Bedford and Ampthill highlighting partnership use of the Service’s Fire Stations. Events in Bedford with the

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Road Victims Trust, The Police and Midshires Search and Rescue in Ampthill with Bedfordshire Police had been covered by the local press.

It was recognised that the local community in Ampthill welcomed the return of a police presence in the town.

CIPFA Innovation Award

The fire and risk indemnity company, of which the Authority was a part, had been entered into the inaugural CIPFA Public Finance Innovations Awards under the category of alternative service delivery model. The company had been shortlisted at the awards ceremony held in London on 20 April 2017.

Due to the timing of the application process, the company had not been able to submit its first year’s operating accounts. The company had generated a surplus in its first year of operation and this surplus would be held in reserve rather than providing a profit to a private insurance company.

2. CORPORATE SERVICES POLICY AND CHALLENGE GROUP 14 MARCH 2017

Councillor Headley submitted the draft Minutes of the meeting of the Corporate Services Policy and Challenge Group held on 14 March 2017 and drew Members’ attention to the recommendation to the Fire and Rescue Authority to adopt the updated Treasury Management Strategy Statement, the Minimum Revenue Provision Policy and Annual Investment Strategy and the Treasury Management Practices. There had been no material changes to the documents and these were agreed by the Fire and Rescue Authority.

He highlighted the discussion around the performance of IM1 (the number of mission critical services resolved within 1 hour), where the small numbers involved meant that the target had been missed as the result of one incident. This had informed the consideration of the targets for 2017/18, as the target for this indicator had been reduced from 98% to 80% using the rationale that if one incident took longer than an hour to resolve, the target would be missed.

3. AUDIT AND STANDARDS COMMITTEE 16 MARCH 2017

Councillor Chapman submitted the draft Minutes of the meeting of the Audit and Standards Committee held on 16 March 2017. The Committee had recommended that the amended financial regulations and the 2016/17 Annual Review of Effectiveness and associated Action Plan for 2017/18 be approved and had also requested that consideration be given to amending the key recording Member attendances attached as an appendix to the Review of Effectiveness to decrease the level of detail included.

Members were reminded that the key had increased in complexity as a result of a desire to account for absences at meetings, as Members of the Fire and Rescue Authority were in receipt of allowances that were based upon a prescribed number of

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days’ work that were commensurate with their individual roles on the Authority and there had been Members in the past whose attendance was not satisfactory.

Members recognised the importance of recording absences that were the result of Member commitments with their constituent councils.

The view was also expressed that a number of Members held roles within the Authority that required them to attend briefings and meetings which were not currently being recorded in the record of attendance included in the annual Review of Effectiveness. A more accurate record would be produced if these commitments were also included.

The Fire and Rescue Authority’s annual Review of Effectiveness and the associated Action Plan for 2017/18 was approved for incorporation into the Annual Governance Statement, with the key for Member attendances being amended to identify absences as being either notified (N), notified – constituent council commitment (N- C) or un-notified (U).

4. HUMAN RESOURCES POLICY AND CHALLENGE GROUP 21 MARCH 2017

Councillor Waheed submitted the draft Minutes of the meeting of the Human Resources Policy and Challenge Group held on 21 March 2017.

She advised that the new HR and payroll system, i-Trent, had been successfully implemented in February 2017. The Policy and Challenge Group had recognised the amount of hard work carried out within existing resources to enable a smooth transition to the new system.

There had been an Improvement in performance against the indicator measuring recruitment of minority ethnic staff across the whole organisation (EQ2) from the previous quarter but it was still under the target level. Work was being undertaken to raise awareness of vacancies within the Service amongst local community groups and the Service was also working with the Police to strengthen its positive action plan.

The Policy and Challenge Group had agreed the performance targets and the Corporate Health and Safety Objectives for 2017/18. It had also received an update on progress made against the 2016/17 Corporate Health and Safety Objectives and, in its review of the Corporate Risk Register, had noted that the 12 new whole time firefighters would be undertaking a Foundation Training course in June and were expected to attend stations in September 2017.

In response to a comment, it was confirmed that the Service was liaising with the Police to share lessons learnt from the implementation of i-Trent and to learn from the Police’s successful recruitment campaign that had resulted in 34% of new recruits being from Black and Minority Ethnic backgrounds.

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5. SERVICE DELIVERY POLICY AND CHALLENGE GROUP 23 MARCH 2017

Councillor Mingay submitted the draft Minutes of the meeting of the Service Delivery Policy and Challenge Group held on 23 March 2017.

He advised that there had been four confirmed fire fatalities during the year but that this might rise to five subject to the result of a Coroner’s inquest. The Service target level for fire fatalities was fewer than three.

Performance against the indicators measuring arson was varied, with arson fires still reporting as amber, but deliberate building fires had achieved 50% better than its target. The Policy and Challenge Group had identified that this was an area that would benefit from closer collaboration with the Police.

Councillor Downing, the Authority’s representative on the Joint Collaboration Working Group, advised that he had suggested the introduction of an Arson Task Force at the most recent Working Group meeting.

Arson was now listed on the Collaboration Action sheet and that it would be considered further by the Working Group.

The new Automatic Fire Alarm policy had been implemented at the beginning of the month and the Service was now not responding to calls from occupied commercial properties during office hours unless the fire has been confirmed. This was monitored daily and any impacts of the policy would be reviewed by the Policy and Challenge Group.

Councillor Mingay reported on the wide range of collaborative work in which the Service was involved. The forced entry pilot had been successful, and the Service had been the first emergency service in attendance on 63 of the 220 incidents attended. Service personnel also provide medical response within the corresponding scheme. All fire fighters were First Person on the Scene (FPoS) qualified to enable them to assist individuals in life threatening situations.

It was noted that the customer satisfaction with the Service had increased from 98% in the previous period to 99%.

6. DISPOSAL OF ASSETS UNDER THE SCHEME OF DELEGATED AUTHORITY

Members received a report setting out the assets disposed of during 2016/17 and assets due to be disposed of during 2017/18 under the Scheme of Delegation for Members’ information and requesting authorisation for the disposal of two assets over the £10,000 threshold set out in the Authority’s Scheme of Delegation. Income generated from the disposal of assets was placed in a reserve to purchase replacement equipment.

The Chief Executive of the Office of the Police and Crime Commissioner for Bedfordshire requested that Bedfordshire Police be offered first refusal of assets

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before they were disposed of to other parties as the Force may find them of use or be able to prevent equipment being obtained by organised crime groups.

It was acknowledged that the Service was restricted in how it could dispose of its assets and that the vast majority of disposals were of equipment that was at the end of its usable life. Closer liaison with the Police on disposals could be considered.

The Fire and Rescue Authority authorised the disposal of two assets over the £10,000 threshold set out in the Authority’s Scheme of Delegation.

7. INFORMATION BULLETIN

Members received the information bulletin for the period 1 January-31 March 2017 and noted that there were a number of incidents involving bariatric patients. They were advised that the Service had a special bariatric unit based in Dunstable and this provided sufficient coverage for the whole of the county.

The Chairman passed on compliments received from an ASDA regional manager relating to the conduct and professionalism displayed by the fire fighters and Officers attending the recent fire at the ASDA in Stopsley.

It was suggested that the record of member attendance be sent to leaders of the constituent councils so that they could hold the Members of their authorities to account in relation to fulfilling their duties as an appointed Members to the Fire and Rescue Authority.

COUNCILLOR WAHEED MEMBER OF BEDFORDSHIRE FIRE AND RESCUE AUTHORITY

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Information Bulletin

Assist Ambulance/Bariatric Patient Examples of Incidents Castle Road, Bedford Attended 16 March 2017 - 0533 hours A Rescue Pump from Bedford, with the Trauma Rescue Unit (TRU) from ASSIST AMBULANCE Dunstable, attended a male casualty who

was brought to the ground floor using Assist Ambulance/Bariatric Patient rope rescue and bariatric equipment from Collapsed In Bathroom TRU. Stockwood Crescent, Luton 3 February 2017 - 2056 hours Effecting Entry/Request From Rescue Pumps from Luton and the Ambulance Trauma Response Unit from Dunstable Hasketon Drive, Luton attended a female patient requiring 22 March 2017 - 1316 hours medical intervention and removed to A Rescue Pump from Luton attended to hos6pital. She was stabilised at the gain access to the rear of the property scene by Ambulance crews. The Trauma where a fatality was discovered and Response Unit then attended Luton and placed in the care of the Ambulance Dunstable Hospital to assist with the Service. patient and recover equipment.

RESCUES Effecting Entry Request from

Ambulance Elderly Female With Broken Hip Constable Close, Houghton Regis Residential Home, Cromer Way, Luton 19 February 2016 - 1635 hours A Rescue Pump from Leighton Buzzard 6 February 2017 - 2207 hour The Trauma Response Unit from attended an effecting entry affected using Dunstable attended an elderly female a sledgehammer. One male was suffering a suspected broken femur and deceased and a young girl was placed in rescued her from the 1st floor of a care the care of the Ambulance Service. home. The patient was transferred to

Luton and Dunstable Hospital by

Ambulance crews.

1207 The Trauma Response Unit was used as a printing press, 40 m x 50 m. mobilised to hospital to assist the The fire was in machinery involving Ambulance Service. flammable materials including paper based products. Kittens Stuck Under Decking Marthham Close, Bedford Fire Thatched Roof 9 March 2017 - 1449 hours The Cross Keys, Castle Hill Road, A Rescue Pump from Kempston attended Totternhoe to give assistance to a RSPCA officer to 27 February 2017 - 0251 hours release one adult cat with a litter of Rescue Pumps from Toddington and kittens. The floor was removed from the Dunstable attended a thatch fire involving garden decking. approximately 5% of the thatched roof.

Horse Stuck in Marshy Ground Fire Building Georgetown Road, Sandy Rothsay Place, Bedford 10 March 2017 - 0903 hours 3 March 2017 - 1449 hours Rescue Pumps from Sandy and Rescue Pumps from Kempston and Luton Kempston, with the Multi-Role Vehicle attended a residential flat in building from Sandy and the Specialist Rescue consisting of three floors, approximately Unit from Kempston attended a horse 16 m x 20.5 m. The 1st floor flat was 30% rescued from a ditch. The large animal destroyed by fire. There was 50% heat rescue equipment and tele handler were and 20% smoke damage and the used. remainder of the building was smoke logged.

FIRES Fire Retail Shop Asda Stores Ltd, Wigmore Park Centre, Building Fire Wigmore Lane, Luton Lidl, St Peter’s Street, Bedford 6 March 2017 - 1112 hours 9 February 2017 - 0007 hours Eighteen Rescue Pumps, two Aerial Rescue Pumps from Bedford and Platforms, two Water Carriers, the Kempston with the Aerial Platform from Incident Command Unit, the Welfare Unit, Bedford attended a fire in a freezer on the the Operational Support Unit and a drone ground floor of a two-storey building attended a single-storey supermarket measuring 45 m x 30 m. There was 5% measuring 100 m x 60 m where 75% of fire damage and 90% smoke damage. the roof structure was damaged by fire. Two Aerial Platform monitors, one House Fire turntable ladder monitor, seven jets, and a Oak Road, Luton total of thirty breathing apparatus under 12 February 2017 - 0941 hours stage 2, a breathing apparatus command, Rescue Pumps from Stopsley and and eight thermal imaging cameras were Shefford attended a fire in kitchen of two- used. There were relief crews throughout storey mid-terrace house. There was the night and the last Rescue Pump left 100% smoke logging of the ground floor. the incident at 0659 hours on 7 March An adult female was led to safety by the with a re-inspection to be carried out at Fire Service who was suffering from approximately 0900 hours. smoke inhalation and refused oxygen therapy treatment from the Fire Service. House Fire Persons Reported Adamson Court, Adamson Walk, Fire Kempston Newnorth Print, College Street, 29 March 2017 - 1232 hours Kempston, Bedford Rescue Pumps from Kempston and 17 February 2017 - 0946 hours Bedford attended a fire in the ground floor Rescue Pumps from Bedford and flat of a three-storey block of flats. Kempston attended a single-storey factory

1208 5% of the kitchen was damaged by fire care of medical professionals and and 100% damaged by smoke. The fire transported to St Mary’s Hospital in was caused by food and packaging on the London via road ambulance. cooker. RTC Persons Trapped Dunstable Road, Luton ASSIST POLICE 22 March 2017 - 2144 hours Rescue Pumps from Luton and Stopsley, Assist Police with the Response Support Unit from Ford End Road, Bedford Stopsley, attended a RTC involving one 12 February 2017 - 0958 hours car with five passengers and a van with The Rescue Boat from Bedford attended one driver. One female casualty was an abandoned boat which was recovered released from the car by the Fire Service, from the river. and one female was treated by a HEMS doctor and transported to hospital by Lorry Container Lock Needs Cutting ambulance. Five further casualties were Believed Illegal Immigrants Inside released prior to the arrival of the Fire Hudson Road, Bedford Service and transported to hospital by 18 March 2017 - 1606 hours ambulance. A Rescue Pump from Bedford attended a forced entry made to a lorry where four RTC Persons Trapped male casualties were released. One A428 Stevington to Bromham casualty was suffering breathing 30 March 2017 - 0659 hours difficulties and placed in the care of the Rescue Pumps from Kempston and Ambulance Service. Three other Bedford attended a RTC involving two casualties were in custody of the Police. private vehicles. There were two casualties one from each vehicle. One casualty was trapped by injuries and was ROAD TRAFFIC COLLISIONS released by the medical team and Fire (RTCs) Service. A second casualty self-extracted prior to the arrival of the Fire Service.

Placed in the care of the Ambulance RTC Persons Trapped Service and rerouted to hospital. A421 Westbound M1 Junction 13 to

Milton Keynes 1 March 2017 - 0926 hours Rescue Pumps from Woburn, Kempston CHEMICAL LEAK and Bedford, with the Special Rescue Unit from Kempston, attended a RTC involving Hazsub/Chemical Leak one private car and one 38 tonne Skerne Passage, Bedford articulated lorry. Three adult female 1 March 2017 - 2104 hours casualties were extracted by the Fire A Rescue Pump from Bedford attended a Service. All three casualties were male occupant being assessed by the conveyed to hospital by ambulance. triage mental health team. The Fire Service removed a smokeless BBQ from RTC Persons Trapped the bathroom. A 360 degree external Whipsnade Road, Dunstable search was carried out the incident and 5 March 2017 - 2049 hours adjacent properties. The incident was left Two Rescue Pumps from Dunstable and in the care of the triage mental health the Response Support Unit from Stopsley team. attended a RTC involving one car and a lamp post. One casualty was released by the ambulance crew prior to the arrival of the Fire Service. One time critical male casualty was extracted by the Fire Service. The casualty was placed in the

1209 ……’Andy recently provided a safety Letters of Appreciation inspection at my father's house in Luton. or Complaint My father lives alone and is easily confused. Andy's visit was very

successful. He was particularly Complaint: responsive to my emails, especially as I do not live locally. No complaints (past Stage I) have been received for this period. I would like to record my thanks to Andy and to Beds fire for your Appreciation: responsiveness.’……

We continue to receive letters of A resident from Bedford expressed thanks appreciation from members of the public, to Bedford Green Watch: schools and organisations that we visit and/or assist with charitable events. ……’On 7 March 2017 I was taken extremely unwell at home and required an The following is a selection of Ambulance. The first people to arrive at correspondence received since the last my house were the firefighters from Information Bulletin. Bedford Green Watch who broke into my house to get to me. I need to send my Bedford Young Farmers Club sent extreme thanks to them as they absolutely thanks to Kempston Blue Watch: saved my life by enabling me to get the medical help I needed ASAP. The ……’Thank you so much for hosting us for doctors have told me if there had been a meeting a few weeks ago. The whole any further delay in me getting the club thoroughly enjoyed it and particularly medical help I needed then I wouldn’t liked using the machines on the cars and have survived. It turns out I have also being able to sit in the fire engines! meningitis but thankfully I am on the mend now at Bedford Hospital. I really cannot The tour was really interesting and we’d thank them enough.’…… love to come back again soon! Charles Whitbread, the High Sheriff of Thank you once again.’…… Bedfordshire wrote to the CFO:

Watch Commander John Field received a ……‘As I end my year as High Sheriff of letter thanks from Councillor Steve Bedfordshire I just wanted to thank you for Cotter, Town Mayor, Leighton-Linslade all the time and support you have given Town Council: me during the year.

……’I am writing to thank you for It has been an enlightening and very organising the attendance of the Fire enjoyable experience getting to know how Cadets at my Civic Service held on the Bedfordshire Fire and Rescue Service Sunday 5 March 2017. operates and in particular some of the staff within the Service. I do hope you enjoyed the Service and their presence was certainly much I have been very impressed with the appreciated. people that I have had the privilege to meet and to see how it all works together Please pass on my thanks and best so well due to their commitment and care. wishes to all who came along.’…… In particular it was a great pleasure for me A member of the public expressed thanks and Jane to spend a day with you at to Andy Martin: Kempston which clearly witnessed what a cohesive team you have.

1210 Please pass on my best wishes and In particular your Cadets were a real thanks to all concerned.’…… credit to you and the fire service and in due course we will recognise that. I CFO Fuller received a letter of thanks received a lot of really positive feedback from Helen Nellis, HM Lord-Lieutenant about the work they did and their fantastic of Bedfordshire: attitude, please pass on my sincere thanks to them all. ……’I was so pleased to see you at Whipsnade today and that you were able The event was a success from a to participate in such a happy and community and financial perspective memorable day. despite the rain and in many respects your help was a major factor.’…… I know that the Fire and Rescue Service played a key role in ensuring the safety Salma Khan, Project Co-ordinator, and security of HM The Queen, the Duke Luton Foodbank sent a letter of thanks of Edinburgh and the guests, for which I to WM John Field and Leighton Buzzard am grateful. Fire Cadets:

Please pass on my thanks to all involved. ……’Thank you so much for supporting We showed that we do things Luton Foodbank’s first Colour Run event. professionally, but warmly in We really appreciate the help that your Bedfordshire!’…… volunteers gave us on the day, without their support we would not have been able Acknowledgement from Jackie Green: to run it. Please pass on our thanks to all involved. The Colour Run has raised ……’A very big thank you for all the lovely £4,700 for the foodbank so far, with more gifts given to me last week, the Poole sponsor money due in. Pottery vases have taken pride of place on our display shelves. I look forward to In the last year, Luton Foodbank gave out visiting the garden centre(s) and deciding over 8,000 food parcels. We rely on food how I will use the garden vouchers. and money being donated from the local community, through the generosity of I was really taken aback by the number of ordinary people. Without your support at people at my presentation, the gifts and our events and fundraisers we would not the very many good wishes that I received be able to give out food to those who in the card from the Service. need it in Luton.

I have thoroughly enjoyed my role Thank you for supporting Luton Foodbank supporting the work of Bedfordshire Fire to alleviate food poverty in Luton, and we and Rescue Service and the contact I had hope to work with you again soon.’…… with all personnel across the Service.

Best wishes to you all for the future.’……

WM John Field received an email from Richard Johnson OBE, Vice President, Rotary Club of Leighton-Linslade expressing thanks to the Leighton Buzzard Fire Cadets:

……’Just a quick note to say a big thank you for all the help and support you, the Cadets and the Service gave to us in Rotary yesterday.

1211 AGENDA ITEM:

5.2

BEDFORDSHIRE FIRE AND RESCUE AUTHORITY ______

REPORT OF BEDFORDSHIRE FIRE AND RESCUE AUTHORITY FROM ITS MEETING ON 25 MAY 2017 TO LUTON BOROUGH COUNCIL

Bedfordshire Fire and Rescue Authority (FRA) held a meeting on 25 May 2017 at Fire and Rescue Headquarters, Southfields Road, Kempston. The major issues discussed at the meeting are summarised below:

1. MEMBERSHIP

There had been two changes to the membership from the previous year. Luton Borough Council had appointed Councillors Khan and Saleem in the place of Councillors Ayub and Riaz.

2. ELECTION OF CHAIR 2017/18

Councillor Atkins was duly elected as Chair of the Fire and Rescue Authority for 2017/18.

3. ELECTION OF VICE CHAIR 2017/18

Councillor Downing was duly elected as Vice Chair of the Fire and Rescue Authority for 2017/18.

4. COMMUNICATIONS

Manchester Arena Terror Attacks

The Fire and Rescue Service had participated in the nationwide minute of silence to remember the victims of the terror attack at Manchester Arena which had taken place on 22 May 2017.

Former Councillor Richard Baker

Former Councillor Richard Baker, who had previously been a long-standing County Councillor and Member of the Fire and Rescue Authority, as well as a Station Commander at Potton Station, had recently passed away at the age of 93.

The Fire and Rescue Service had written a letter of condolence to his family and it was likely that there would be a Service presence at his memorial service.

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Code of Practice for the Flammability of Children’s Dress Up Clothing

The British Retail Consortium had recently issued new codes of practice relating to the flammability of children’s dress up clothing which increased the current standard by 30%. The Service had been very active in the campaign and this had been recognised by the Bedfordshire Fire and Rescue Service logo being placed on the Code of Practice in the list of contributors.

Launch of Replacement Special Rescue Unit

This had taken place on 4 May 2017 and had been very successful. A number of Authority Members had attended and positive feedback had been received.

Lord Lieutenant’s Service of Thanksgiving

The Chief Fire Officer had attended the event and Keiron Stephenson, the Lord Lieutenant’s Fire Service Cadet, had given a reading at the Service of Thanksgiving held on 7 May 2017. Positive feedback had been received on his representation of both the Service and the Authority.

Annual Service of Thanksgiving at the National Arboretum

The Chief Fire Officer and former Chairman had attended the annual International Service of Thanksgiving held on 14 May 2017 at the National Arboretum.

Police and Crime Commissioner

Councillor McVicar reported that he had written a letter on behalf of the Members of the Authority wishing Kathryn Holloway a speedy recovery. She had responded and had requested that her thanks and best wishes be passed on to the Members of the Authority.

5. AUTHORISATION OF MEMBERS TO REPORT TO THE CONSTITUENT COUNCILS ON MEETINGS OF THE FIRE AND RESCUE AUTHORITY

Councillors Downing, Mingay and Waheed were authorised to report to their respective Constituent Councils on meetings of the Fire and Rescue Authority during 2017/18.

6. REPRESENTATION ON THE AUDIT AND STANDARDS COMMITTEE, POLICY AND CHALLENGE GROUPS, ETC. IN 2017-18

Members were appointed to serve on the following Groups/Committees for 2017/18:

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Audit and Standards Councillor Chapman (Chair) Committee Councillor Chatterley Councillor Duckett Councillor Franks Councillor Headley Councillor Saleem Councillor Waheed

Corporate Services Councillor Chapman Policy and Challenge Councillor Duckett Group Councillor Headley (Chair) Councillor McVicar Councillor Waheed

Human Resources Councillor Atkins Policy and Challenge Councillor Downing Group Councillor Khan Councillor Mingay Councillor Saleem Councillor Waheed (Chair)

Service Delivery Policy Councillor Atkins and Challenge Group Councillor Chapman Councillor Chatterley Councillor Duckett Councillor Downing Councillor Franks Councillor Khan Councillor McVicar Councillor Mingay (Chair)

Membership of the Local Strategic Partnerships for 2017/18 was confirmed as follows:

Bedford Councillor Mingay Central Bedfordshire Councillor Downing Luton Councillor Waheed

It was agreed that Councillor Downing continue in his role as the Member representative on the Blue Light Collaboration Group.

7. DECISION MAKING BETWEEN MEETINGS, BRIEFINGS ETC.

Members agreed that the Fire and Rescue Authority (FRA) Chair and Vice Chair, together with the three Chairs of the FRA’s Policy and Challenge Groups for 2017/18, be appointed as an Executive Panel for the purposes of Authority decision making between meetings, involvement in briefings, Selection Panels, hearing collective grievances/collective disputes and other related matters for 2017/18.

1205

It was reaffirmed that a quorum of three Members be present for the hearing of collective grievances/collective disputes.

It was agreed that, if in future years, a party or a constituent authority was not represented on the Executive, a named observer from that party/constituent authority would be invited to attend all meetings and briefings of the Executive.

The Police and Crime Commissioner for Bedfordshire, Ms Kathryn Holloway, was invited to attend all meetings of the Executive as an observer.

8. REPRESENTATION ON LOCAL GOVERNMENT ASSOCIATION (LGA) MATTERS 2017/18

The Fire and Rescue Authority agreed its representation on Local Government Association bodies and at the LGA Annual Fire Conference in March 2018.

9. MEMBER DEVELOPMENT

The Authority approved a programme of Member Development, including station visits, Member Development days and Budget Workshops.

Councillors Duckett and Khan were nominated to attend the LGA Fire Leadership Essentials Programme on 18 and 19 October 2017 at Warwick Conference Centre, Coventry.

It was agreed that the Chair and Vice Chair be nominated to attend the full Combined Fire Authorities’ conference in Wyboston on 12 October 2017, with all Members of the Authority able to attend the day event.

10. INFORMATION BULLETIN

Members considered the Information Bulletin covering the period 1 January- 31 March 2017. There had been no fire fatalities during the reporting period.

In response to a comment on the number of leavers during the reporting period, Members were advised that the Service kept its recruitment profile under review to respond to fluctuations. The Service had also recruited a small number of transfers- in from other fire and rescue services.

The majority of leavers during the reporting period had been retained staff or support staff. It was acknowledged that the recruitment and retention of retained staff was an ongoing issue. For operational staff, the Service had a non-predicted level of turnover of 4%, which compared extremely favourably to the average retention figures collected by the Chartered Institute of Professional Development (CIPD).

COUNCILLOR WAHEED MEMBER OF BEDFORDSHIRE FIRE AND RESCUE AUTHORITY

1206

Information Bulletin

Service. All persons were conveyed to Examples of Incidents hospital by ambulance. Attended ANIMAL RESCUE ROAD TRAFFIC ACCIDENTS (RTCs) Animal Rescue - Large RTC Persons Trapped Horse Collapsed Inside Horse Box Marston Road, Lidlington A505 A4146 Leighton Buzzard to A5 3 January 2017 - 1006 hours Chalk Hill 8 January 2017 - 1118 hours Rescue Pumps from Bedford and Ampthill, with the Specialist Rescue Unit Rescue Pumps from Leighton Buzzard, from Kempston and the Support Pump Dunstable and Kempston, with the from Kempston, attended a RTC involving Specialist from Kempston, attended a a private car and a train which resulted in horse that was removed from a horse box. a fatality. All the train passengers were removed from the trackside and led to Deer Stuck in Fence safety at Lidlington train station. Wigmore Place, Luton 13 January 2017 - 1033 Hours RTC Persons Trapped A Rescue Pump from Stopsley attended M1 North Bound Junction 11 to 11a to release a deer using hydraulic rescue 15 January 2017 - 0042 hours equipment.

Rescue Pumps from Stopsley, Toddington Pony Trapped in Barbed Wire and Luton, with the Response Support Old Linslade Road, Linslade Unit from Stopsley, attended a RTC 25 January 2017 - 1146 hours involving two cars with four persons. Scene safety was implemented by the Two Rescue Pumps from Leighton Police and Highways. Two persons self- Buzzard, with the Specialist Rescue Unit extracted themselves, one person was from Kempston, attended a pony released released by Ambulance personnel and from barbed wire entanglement. one person was extricated by the Fire FIRES

1197

Assist Ambulance House Fire St Annes Care Home, Lansdowne Northall Road, Eaton Bray Road, Luton 14 January 2017 - 0245 hours 14 January 2017 - 2038 hours

Rescue Pumps from Dunstable and The Trauma Response Unit from Leighton Buzzard, with the Aerial Platform Dunstable attended an elderly male from Luton, attended a fire in an end casualty on the 2nd floor who was rescued terrace property consisting of two floors, by the Fire Service and then conveyed to 3 m x 10 m. 100% of the roof area was hospital by ambulance. damaged by fire and 20% of the 1st floor was also damaged by fire and smoke. Assist Ambulance The fire spread to a neighbouring Duchess Road, Bedford property, of which 10% of the roof area 16 January 2017 - 1648 hours was damaged by fire. The Trauma Response Unit from Fire Outside Dunstable attended a female bariatric Travis Perkins, Unit 2c, 214 Dallow patient transferred to a new bed using Road, Luton slide sheets and a bariatric rescue pack. 14 January 2017 - 1512 hours Assist Ambulance/Bariatric Patient Two Rescue Pumps from Luton attended Stockwood Crescent, Luton a caravan fully involved in fire as well as 17 January 2017 - 22:35 hours two LPG cylinders. One casualty was treated by paramedics and conveyed to Rescue Pumps from Luton and the hospital by ambulance. Trauma Response Unit from Dunstable attended to assist Ambulance crews to Building Fire remove a female complex casualty from a Phoenix Chambers, High Street, building. Crews secured the property. Bedford 17 January 2017 - 1856 hours Assist Ambulance Chiltern Gateway Centre, Dunstable Rescue Pumps from Kempston and Road, Whipsnade Bedford attended a small fire in a 22 January 2017, 1343 hours basement of a three storey block of flats, 20 m x 10 m. 20% of the basement was The Trauma Rescue Unit from Dunstable involved in fire. One member of the public attended a female with a suspected was led to safety by the Fire Service. broken ankle on the footpath. She was placed in a basket stretcher and carried to the Trauma Rescue Unit and then Caravan Fire conveyed to the roadway and placed in Shelton Farm, Lower Shelton Road, the care of the Ambulance Service. Marston Moretaine SPILLAGE 21 January 2017 - 2223 hours Tanker Leaking Milk Two Rescue Pumps from Kempston M1 South junctions 11 to 10 attended a large mobile home which was 18 January 2017 - 2054 hours 100% damaged by fire. Two dogs were Rescue Pumps from Luton, Stopsley, the fatalities. Hazmats Unit from Stopsley, Water Carrier from Toddington and the Operational Support Unit from Bedford attended an articulated tanker containing 26,000 lts of milk leaking from the rear ASSISTING AMBULANCE flange. The Fire Service contained the leak using poly booms, dammmit putty and NRA pack low level dam. The leak 1198

was stopped by an Arla engineer Kate Smith, Headteacher, Linslade specialist using specialist tools. Incident School sent thanks CFO Fuller: handed over to Highways and Veolia. ……’I am writing on behalf of everyone at Linslade to say thank you for your Letters of Appreciation generous donation to the school following our choir’s attendance at the Bedfordshire or Complaint Fire and Rescue Service Christingle Celebration last December. Once again, I Complaint: was lucky enough to be at the service and was incredibly proud to hear our choir sing One complaint (past Stage I) has been so beautifully for the second year in a row, received for this period. but not as proud of the very proud granny who I sat next to. Her granddaughter was Appreciation: the youngest member of the choir and was singing in such an amazing setting

and, furthermore, at a time that was well We continue to receive letters of past her bedtime too! It was a wonderful appreciation from members of the public, occasion and was a special part of our schools and organisations that we visit Linslade Christmas. and/or assist with charitable events.

We promise to put your donation to very The following is a selection of good use. We are currently refurbishing correspondence received since the last our library and have plans to put the Information Bulletin. money towards a computer workstation to

support pupils as they carry out their A pupil from Mary Bassett Lower research.’…… sent thanks to the crew at School Leighton Buzzard following a visit to the The Fire Fighters Charity sent a letter of station: thanks to the Service:

……’Thank you very much for showing us ……’On behalf of The Fire Fighters around the fire station and for helping me Charity, I would like to sincerely thank you with my school work and answering all of for your £90.00 donation, following the my questions. raffle and collection at your carol service,

which is greatly appreciated. We had lots and lots of fun.’…… Thanks to supporters like you, we are able to help thousands of men, women and children from the fire services community every year. I would again like to thank you for your recent donation. With your support, we will now strive to help even more people in need.’……

A member from a horse welfare group emailed the Service to express thanks to Leighton Buzzard and Kempston Blue Watch:

……’I would like to say a huge thank you to the Fire Service on behalf of myself and a small group of concerned horse lovers who monitor the neglected and fly grazed horses in our area (Leighton Buzzard).

1199

On 25 January 2017 one of our group was We would like to extend our most grateful checking a site with ponies on thanks to all who were involved and as Old Linslade Road, Heath and Reach near guilty as I felt to keep crews busy it was Leighton Buzzard. There she found a very reassuring to be helped by such an young pony with barbed wire wrapped amazing group of professionals. Please several times round one of his hind legs. send our thanks to all involved in all the The lady in question phoned me and I stations. Jake is now back in the field immediately started to make my way there after being on box rest. The vet has also to try and assist, in the meantime she had recently passed him fit. dialled 999 and was told that Fire and Rescue would attend. Within fifteen Thank you so much. You’re a credit to minutes, three engines arrived at the everyone, human and animals.’…… scene and the firefighters took control of traffic (this is a very busy road) and immediately set about freeing a very A resident from Bedford contacted the frightened and traumatized pony. Service to thank Bedford Red Watch: Thankfully he walked away without serious injury due in no small way to the ……’My family and I would like to thank care and professionalism of those the fire officers who attended to my firefighters.’…… husband, when contacted by the paramedics, to help get him downstairs Residents from Bedford wrote to the after he had collapsed. We will always be Service to express thanks to Group grateful for the extra time they enabled us Commander Jason Tai, Leighton Buzzard to spend with him, they gave him the time crew and Kempston and Dunstable White for his son to travel from Scotland and say Watch: goodbye and we cannot thank you enough.’…… ……’On Sunday 8 January 2017 myself and my daughter were transporting our horse Jake in a trailer towards Bury Farm Equestrian Centre. We had got to the Hockliffe roundabout on the A5 when Jake fell over in the trailer. I was unaware of this but thankfully an observant driver A couple from Broom sent thanks to the behind us flagged us down on the A5 to crews from Shefford and Bedford Green tell us. Watch: As we opened the jockey door to the trailer, Jake was lying on the floor and ……’We would like to thank Bedford and initially looked quite injured as he was Shefford fire crews for looking after us unable to stand. I contacted the Police tonight and keeping our home safe. We who told us to stay put and contact the fire had a chimney fire which was very service. frightening.

Over the next twenty minutes we had They arrived as soon as possible and took crews from Leighton Buzzard, Kempston, immediate control and were extremely Dunstable and Group Commander Jason professional and caring of us and our Tai arrives` at the scene. A major incident home. Thank you so much as we can’t was put in place as parts of the A5 were believe we are sleeping in our own beds closed for approximately two hours. We tonight. had a vet attend who sedated Jake so he was able to be transported safely and CFO Fuller received a letter of thanks slowly with blue lights to the vets at Bury from CFO Hardingham, Suffolk Fire and Farm where he had injuries looked at and Rescue Service and CFO Eckley, Essex wounds dressed before going home to our County Fire and Rescue Service: yard in Bedford.

1200

……’We are writing to express our ……’Thank you so much for hosting us for appreciation for the support you provided a meeting a few weeks ago. The whole in releasing your firefighters, officers and club thoroughly enjoyed it and particularly water rescue and flooding specialists to liked using the machines on the cars and supplement our multi-agency response to also being able to sit in the fire engines! the recent east coast tidal surge. The tour was really interesting and we’d love to come back again soon! The arrangements through the Fire Service National Co-ordinating Centre Thank you once again.’…… worked very well and your crews arrived promptly at the Strategic Holding Area that Watch Commander John Field received a we established jointly to support letter thanks from Councillor Steve operations in both Suffolk and Essex. The Cotter, Town Mayor, Leighton-Linslade holding area was very well run and the Town Council: crews promptly deployed into both counties where they worked in a ……’I am writing to thank you for professional manner that, once again, organising the attendance of the Fire demonstrates our Services’ ability, Cadets at my Civic Service held on together with partner agencies, to deploy Sunday 5 March 2017. efficient and effective national resources at very short notice. I do hope you enjoyed the Service and their presence was certainly much On this occasion we were fortunate that appreciated. the tidal surge passed by without too much incident, but we’re sure we will call Please pass on my thanks and best on national support again in the future, wishes to all who came along.’…… and will do so with increasing confidence in its effectiveness. A member of the public expressed thanks to Andy Martin: Please pass on our thanks and appreciation to your staff and we trust they ……’Andy recently provided a safety felt they were well received and looked inspection at my father's house in Luton. after during their brief stay on the East My father lives alone and is easily Coast.’…… confused. Andy's visit was very successful. He was particularly A resident from Stotfold contacted the responsive to my emails, especially as I Service to thank the crew from Shefford: do not live locally.

……’I just wanted to say thank you for the I would like to record my thanks to Andy free fire home check and alarms that you and to Beds fire for your responsiveness. provided in my home last month. A resident from Bedford expressed thanks The guys who came to fit them were really to Bedford Green Watch: friendly and professional and I feel a lot more confident now that my home is safer ……’On 7 March 2017 I was taken if there were ever a fire. ’ve also gone extremely unwell at home and required an through ‘escape’ plans with my daughter Ambulance. The first people to arrive at and talked her through what to do in a fire my house were the Firefighters from emergency – as you recommended. Bedford Green Watch who broke into my house to get to me. I need to send my It’s a really great service – so just wanted extreme thanks to them as they absolutely to say thank you – it’s appreciated.’…… saved my life by enabling me to get the medical help I needed ASAP. The doctors Bedford Young Farmers Club sent have told me if there had been any further thanks to Kempston Blue Watch: delay in me getting the medical help I needed then I wouldn’t have survived. It 1201

turns out I have Meningitis but thankfully I am on the mend now at Bedford Hospital. I really cannot thank them enough.’……

1202

AGENDA ITEM

7.1

COMMITTEE: Council

DATE: 18th July 2017

SUBJECT: Reference from the Executive (27th June 2017) – Youth Offending Service Joint Management Board

REPORT BY: Acting Service Director, Policy, Communities and Engagement

CONTACT OFFICER: Angela Fraser EXTN. 546070

IMPLICATIONS:

LEGAL COMMUNITY SAFETY

EQUALITIES ENVIRONMENT

FINANCIAL CONSULTATIONS

STAFFING OTHER

WARDS AFFECTED: All

PURPOSE

1. The purpose of this report is to refer to Council the recommendation of the Executive held on 27th June 2017 in relation to the Youth Offending Service Joint Management Board.

1212 RECOMMENDATION(S)

2. That Council be recommended to approve the creation of a Bedfordshire shared Youth Offending Strategic Management Board.

BACKGROUND

3. The Youth Offending Service (YOS) is a statutory multi agency service which has a responsibility to prevent offending and reoffending by those aged under 18 years resident in Luton. Luton YOS is well respected nationally as a high performing service achieving good outcomes for children and young people. Youth Justice Services in Bedford Borough and Central Beds are delivered by the Bedfordshire YOS.

4. Meeting 4 times a year, the YOS Strategic Management Board acts as the lead governance body for the local youth justice system. In doing so, it has oversight of how youth justice services are performing locally and combined value for money.

5. The Board has responsibility for:

• Championing the vision for YOS and partners to play an active role in contributing to the vision and agendas in line with the Crime and Disorder Act 1998. • Ensuring that relevant strategic priorities from involved organisations are implemented. • Reporting progress periodically to senior management and cabinet. • Ensure that YOS income, expenditure and commissioning activity are regularly reviewed. • Managing risks and harm to community. • The approach to offending and reoffending and prevention by children and young people within its boundaries. • Oversee the formulation each year of a youth justice plan. • Oversee the appointment of respective service leads. • As part of the youth justice plan, agree measurable objectives linked to key performance indicators, including the National Standards for Youth Justice.

REPORT

6. Currently each Youth Offending Service has a single Board with different Chairs. In Luton the Chair is Chief Superintendent David Boyle, in Bedfordshire the Board is Chaired by Kevin Crompton Director of Children & Adult Services. A number of the statutory partners that make up the Board have the same representative on each of the Boards.

1213 7. At the Luton Strategic Management Board meeting in October 2016 the decision was taken to scope the possibility of a shared Strategic Management Board for Bedfordshire with the aim of highlighting and identifying trends across the borough effectively and consistently.

8. The first phase of scoping involved a representative from Bedfordshire Borough Council (to represent Central Bedfordshire and Bedfordshire Borough) with the Luton Borough Council project team to agree a draft terms of reference, a gap analysis and agreeing attendees.

9. The work includes a benchmarking exercise where the TOR and attendees was reviewed for the following joint youth justice boards:

1. Tri Borough 2. Bournemouth, Poole and Dorset 3. Cheshire West, Chester Borough, Halton Borough, Warrington and Cheshire East

10. Consideration was given to possible Chair and operating model options for the Board to consider and agree.

11. With the agreement of Full Council, the next steps will include:

1. Review and agreement of paperwork including following key decisions. 2. Agreement of Chair. 3. Frequency of board. 4. Operating model. 5. Agreeing core attendees from each service. 6. Agreeing Performance Framework and data requirements. 7. Vision exercise for the joint board. 8. Agreeing date for the next board to take place

PROPOSAL/OPTION

12. To recommend Full Council to approve the creation of a Bedfordshire shared Youth Offending Strategic management Board

APPENDIX

Executive report – 27th June 2017

LIST OF BACKGROUND PAPERS LOCAL GOVERNMENT ACT 1972, SECTION 100D

N/A

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APPENDIX For: (x) Agenda Item Number: 12 Executive X CLMT Meeting Date: 27th June 2017 Report of: YOS Service Manager Report author: Dave Collins

Subject: Youth Offending Service Joint management Consultations: (x) Board Councillors X (For Executive Only) Scrutiny Lead Executive Member(s): Cllr M Hussain & Cllr Stakeholders X Rachel Hopkins Wards Affected: All Wards Others X

Recommendations

1. That the Executive recommend Full Council to approve the creation of a Bedfordshire shared Youth Offending Strategic management Board.

Background

2. The Youth Offending Service (YOS) is a statutory multi agency service which has a responsibility to prevent offending and reoffending by those aged under 18 years resident in Luton. Luton YOS is well respected nationally as a high performing service achieving good outcomes for children and young people. Youth Justice Services in Bedford Borough and Central Beds are delivered by the Bedfordshire YOS.

3. Meeting 4 times a year, the YOS Strategic Management Board acts as the lead governance body for the local youth justice system. In doing so, it has oversight of how youth justice services are performing locally and combined value for money.

4. The Board has responsibility for:

• Championing the vision for YOS and partners to play an active role in contributing to the vision and agendas in line with the Crime and Disorder Act 1998. • Ensuring that relevant strategic priorities from involved organisations are implemented. • Reporting progress periodically to senior management and cabinet. • Ensure that YOS income, expenditure and commissioning activity are regularly reviewed. • Managing risks and harm to community. • The approach to offending and reoffending and prevention by children and young people within its boundaries. • Oversee the formulation each year of a youth justice plan. • Oversee the appointment of respective service leads. • As part of the youth justice plan, agree measurable objectives linked to key performance indicators, including the National Standards for Youth Justice. 1215

The current position 5. Currently each Youth Offending Service has a single Board with different Chairs. In Luton the Chair is Chief Superintendent David Boyle, in Bedfordshire the Board is Chaired by Kevin Crompton Director of Children & Adult Services. A number of the statutory partners that make up the Board have the same representative on each of the Boards.

6. At the Luton Strategic Management Board meeting in October 2016 the decision was taken to scope the possibility of a shared Strategic Management Board for Bedfordshire with the aim of highlighting and identifying trends across the borough effectively and consistently.

7. The first phase of scoping involved a representative from Bedfordshire Borough Council (to represent Central Bedfordshire and Bedfordshire Borough) with the Luton Borough Council project team to agree a draft terms of reference, a gap analysis and agreeing attendees.

8. This work included a benchmarking exercise where the TOR and attendees was reviewed for the following joint youth justice boards:

1. Tri Borough 2. Bournemouth, Poole and Dorset 3. Cheshire West, Chester Borough, Halton Borough, Warrington and Cheshire East

9. Consideration was given to possible Chair and operating model options for the Board to consider and agree.

10. With the agreement of Full Council, the next steps will include:

1. Review and agreement of paperwork including following key decisions. 2. Agreement of Chair. 3. Frequency of board. 4. Operating model. 5. Agreeing core attendees from each service. 6. Agreeing Performance Framework and data requirements. 7. Vision exercise for the joint board. 8. Agreeing date for the next board to take place

Goals and Objectives

11. In addition to the statutory responsibilities in terms of governance, the shared Strategic Management Board aims would be to achieve:

• Effective sharing of information and intelligence to create better future opportunities for shared effective tasking. • Opportunities to find shared priority setting to deliver better outcomes for residents and community including effective leadership. • Better and more effective use of resources with a specific focus on. • Development of innovation that can be shared with partners and across Bedfordshire. • Become a sustainable model that can be delivered through any further changes.

Proposal

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12. The Executive is asked to recommend Full Council to approve the creation of a Bedfordshire shared Youth Offending Strategic management Board.

Financial Implications

13. There are no Financial Implications from this proposed creation of a shared Youth Offending Strategic Management Board as there is no proposal which could impact on the available service budgets and how they would be used in the future.

Key Risks

14. Each area in Bedfordshire has its own unique issues and delivery of youth justice services across the whole of Bedfordshire cannot be a one size fits all. We have some specific issues in Luton and a YOS that is a consistently high performing Service. As such, one of the key aims would be to ensure that Luton YOS maintains its identify as a Service that provides innovative ways of working with young people as well as maintaining contributions, both financially and physically, from its statutory partners in Luton.

15. In terms of implications, there is no Integrated Impact Assessment for this project however, the IIA from October 2016 relating to the Youth Justice Action Plan is provided along with the comments and clearance as the strategic delivery of statutory services from Luton YOS to Luton residents will not change as a result of a shared Board.

Consultations

16. Both Luton and Bedfordshire Board Chair have been consulted and agree with the idea of a shared Board. Both Heads for Service for Luton and Bedfordshire YOS have been involved in the project and drafting of the terms of reference and other statutory partners have been consulted.

Appendices attached:

Integrated Impact Assessment and Youth Justice Annual Plan for Luton 2016/17 Draft Terms of Reference

Background Papers: Draft Tor for Joint Board

IMPLICATIONS For Executive reports For CLMT Reports • grey boxes must be completed Clearance is not • all statements must be cleared by an appropriate officer required

Clearance – agreed by: Legal There are no legal implications contained within Agreed by Samantha the report. McKeeman, Senior Solicitor 31st October 2016 Finance The financial implications are contained within the Agreed by Atif Iqbal, body of the report. Finance Business Partner (People & PHCP) 26/05/2017

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Integrated Impact Assessment (IIA) – Key Points Equalities/ The needs and vulnerabilities of the individuals Social Justice Unit Cohesion/Inclusion the YOS offers service provision to include those (Social Justice) where their needs would be covered under An IIA has been equalities legislation. Many of the children, young completed which has a people, their carers and the Victims the YOS positive impact for the key works with would not necessarily self-define groups. regarding a disability. The assessment and subsequent interventions of the YOS recognise Sandra Legate, Equalities issues of need such as disabilities (for example and Inclusion Manager, ADHD; Aspergers or any other physical/emotional 26th May 2017 health issue) through individual and family assessment including the input from Health workers in the Service (Speech and Language therapist; mental Health Nurse; Drug and Alcohol worker; YOS Physical Health Nurse). Environment This report does not have any direct Strategy & Sustainability environmental implications. Kat Wysocka on 13th June 2017 Health The YOS is a partnership between Bedfordshire Public Health Police, Luton Borough Council, Luton Clinical Commissioning Group, Luton Health & Wellbeing Kelly O’Neill, Service Board & the National Probation Service and the Director PHCP on 1st June Youth Justice Annual Plan is intended to secure 2017 improvements against the three youth justice outcomes in England and Wales:

• Preventing offending thereby reducing the number of first time entrants to the youth justice system • Reducing the risk of further offending • Reducing the use of custody

Whilst the plan itself may appear not to focus on specific health outcomes and wider public health considerations there is significant association between drug and alcohol misuse and offending and antisocial behaviour. As such the work of the health workers based at the YOS is crucial to the strategic aims of preventing and reducing offending but also meeting the needs of the young people in the youth justice system who are at high risk of multiple health inequalities and poor life chances. Therefore any service reduction would have an impact on these service users in particular. Community Safety Although in recent times the direction and Community Safety priorities for youth justice have and will again Partnership change, the legal requirements placed on the local authority and other named statutory partners Comments agreed Vicky which form a YOS, remain unaltered in relation to Hawkes – Acting Service managing the risk to the community. Therefore, Manager Public Protection 1218

when we consider new delivery models and on- going reductions in service, we have to remain aware of the impact these reductions will have on community safety, our current statutory responsibilities, national standards and monitoring/inspection arrangements for youth justice delivery

FOR EXECUTIVE ONLY - Options: a) To reject the recommendation b) To request further information

Staffing Other

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Appendix

Joint Justice Board

TERMS OF REFERENCE 1 TBC

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Appendix

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Appendix

1. INTRODUCTION

Youth Offending Service (YOS) will focus on a number of key outcomes:

• Ensure the Youth Offending Teams (YOT) and appropriate youth justice services are in place • Those asked to serve on the steering group have the authority and skills to negotiate with other services on matters concerning the YOT without having to refer back continually to their Chief Officer, though they will need to account properly to their own agency for their decisions.

Create a shared board highlighting and identifying trends across the borough effectively and consistently addressing issues using a holistic approach.

The Board aims are to achieve:

• Effective sharing of information and intelligence to create better future opportunities for shared effective tasking; • Opportunities to find shared priority setting to deliver better outcomes for residents and community including effective leadership; • Better and more effective use of resources with a specific focus on: • Development of innovation that can be shared with partners and across Bedfordshire • A sustainable model that can be delivered through any further changes

2. RELATIONSHIP TO OTHER PARTNERSHIP BOARDS:

The Board will have due regard to: • Any projects that have an impact of the priorities that are the responsibility of the board • Report to YJB National & Regional; Locally to the relevant local authorities

3. RESPONSIBILITIES:

The Board has responsibility for:

• Championing the vision for Joint YOS board and partners to play an active role in contributing to the vision and agendas linked to the YOS board in line with the crime and disorder act 1998. • Ensuring that relevant strategic priorities from involved organisations are implemented. • Reporting progress periodically to senior management and cabinet. • Managing risks and harm to community. • Pan Bedfordshire approach to offending and reoffending and prevention by children and young people within its boundaries • Oversee the formulation each year of a youth justice plan

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Appendix

• Oversee the appointment of respective service leads • As part of the youth justice plan, agree measurable objectives linked to key performance indicators, including the National Standards for Youth Justice.

4. BOARD MEMBERSHIP:

Role Name Title Agency Board Chair CS David Boyle Chief Super Intendent Bedfordshire Police - Statutory Youth Court Magistrates Sue Gadd Clerk to the Justices, Beds & Her Majesty's Court Herts Magistrates Courts Service Court legal advisers Community Safety Vicky Hawkes Luton Community Safety Community Safety Managers Partnership Manager Partnership Youth Support Managers Dave Collins Youth Justice Strategic YOS Manager Local secure establishments Housing providers Patrick Odling- Service Director of Housing LBC - Housing rep Smee Interim Elected councillors Probation Alison Harding Head of Local Delivery Unit National Probation (SE & E Division) Service – Statutory Fire and Rescue Gary Jeffery Head of Community Safety Bedfordshire Fire & Rescue Public Health Gerry Taylor Director of Public Health LBC - Public Health rep CCG Kelly O'Neil or Head of Integrated Luton CCG – Statutory Andrew James Commissioning Children & Families LBC SM Sally Rowe Corporate Director, Children Luton Borough Council & Learning Dept (LBC) – Statutory LBC, Children & Learning Jo Fisher Assistant Director, LBC, Children & Dept Prevention and Early Learning Dept Intervention Victim Support John Manager Victim Support Spitzer/Christine Duala/Joy Leighton

East London Foundation Jenny Sookraj Clinical Group Manager, Trust (CAMHS) Luton CAMHS,

Cambridgeshire Parmjit Singh Service Manager, Cambridgeshire Community Services Children's Allied Universal Community Services Services NHS Trust

South East Essex Jo Drew Clinical Manager Paediatric South East Essex Partnership Trust (SEPT) Speech and Language Partnership Trust Therapy

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Appendix

(SEPT)

YOS Troy Hutchinson Information & Systems YOS Manager

• The Board may co-opt additional persons to attend the Board and may do so either generally or for fixed terms or for particular meetings or in respect of particular issues. Persons co-opted to attend the Board shall not be entitled to vote.

• The details of persons co-opted to attend the Board shall be notified in writing to the Head of Service.

• The Head of Service shall also attend the Board to provide information and reports but shall not be entitled to vote. • Each Local Authority shall be represented by a senior officer (director or assistant director), of the authority as nominated from time to time by the Local Authority. A Local Authority may send a substitute who may attend in the absence of the senior officer and exercise the powers and duties of their Local Authority. The details of persons acting as a substitute shall be notified in writing to the Head of Service. • Each Member Agency that is a Member of the Board shall be represented by a named individual or by reference to a particular post and the details shall be notified in writing to the Head of Service. The CCGs may be represented by one individual representing one or more or a group of CCGs. • Member representatives may appoint a substitute the details of whom shall be notified in writing to the Head of Service. • Substitutes for Member representatives may attend in the absence of their appointing Member representative and exercise the powers and duties of their appointing Member representative.

• Persons co-opted to attend the Board may not appoint substitutes.

5. CHAIR

• The Chair of the Board shall be appointed by the Board but shall be a representative from one of the statutory partners on a rotating annual basis as agreed by the Board Members.

• In the absence of the Chair for the purposes of a particular meeting the Chair of the Board shall be appointed from amongst those statutory partners representatives present at that meeting.

6. ABSENCES 1224

Appendix

• If members are unable to attend meetings they should inform the Meeting Co-ordinator and Chair at the earliest opportunity. They should arrange for a deputy to represent them. The deputy should have sufficient authority and knowledge to speak on behalf of the business area they represent and to input to decision making on behalf of the business area they represent. Any conflict of interests that may occur will be dealt with on a case by case basis.

• Topics or decisions that have been covered at early meetings will not be revisited as a result of non-attendance.

7. FREQUENCY OF MEETINGS:

• 2-4 meetings a year

8. MINUTES:

• Minutes of all meetings will record actions which will be reviewed for progress at the following meeting. A copy of the agenda, minutes, reports and any supporting documents will be placed on file for information or audit purposes.

9. THE FUNCTIONS OF THE BOARD ARE TO:

• Coordinate the strategic and operational delivery of youth justice services across the three local authorities.

• Bring together all the key local agencies with a contribution to make to reducing youth offending including the police, social care, education, probation, health and voluntary sector.

• Monitor performance against the outcomes specified in the Youth Justice Plan (YJP).

• Keep the content of the YJP under review and proposing amendments in line with the cycle of review for the YJP.

• Undertake a review every three years of the effectiveness of this joint working arrangement and this agreement and to report to the Local Authorities upon the outcome of each review and any changes to the arrangement or the agreement that the board recommends.

10. INTEGRITY

• The Members of the Board shall at all times in connection with the exercise of their powers and duties in relation to the Board uphold and comply with the Principles of Public Life recommended by the Nolan Committee and shall in particular declare any personal direct or indirect financial interests and withdraw from those parts of business meetings, formal or informal, where business is being discussed in respect of which they have such an interest.

11. DISPUTE RESOLUTION

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Appendix

• Any dispute arising in relation to any aspect of this Agreement shall be resolved in accordance with this clause • If a dispute arises in relation to any aspect of this Agreement, the parties to the agreement shall first consult in good faith in an attempt to come to an agreement in relation to the disputed matter • If the dispute remains unresolved it shall be referred to and resolved by the Board. If the Board cannot reach agreement it will be referred to and resolved by the Chief Executives of the Local Authorities.

12. FREEDOM OF INFORMATION

• The Local Authorities and Member Agencies understand that they are each a Public Authority to which the Freedom of Information Act 2000 and the Environmental Information Regulations 2004 apply and shall co-operate with and provide assistance to each other and the Board at their own cost in enabling any party to this agreement to comply with a request under the Freedom of Information Act and Environmental Information Regulations.

• All requests to a Local Authority or Member Agency for information in relation to youth offending must be notified without delay to the Head of Service to seek an opinion from the Head of Service upon the information requested and the appropriate and most efficient manner to comply with the request in accordance with the Act and Regulations. • The Act and Regulations impose timescales for compliance in respect of requests for information. The Board and each Local Authority and Member Agency and the Head of Service will use their best endeavours to ensure that the information requested is supplied within sufficient time to comply with the timescales required by the Act and Regulations.

13. RESIGNATION AND TERMINATION OF THE JOINT BOARD

• Local Authorities will give not less than 12 months written notice (expiring on the 31 March in any year) to the Chair of their intention to cease their involvement with the Service. • The Service and the Board will continue to operate until such time as one or more of the Local Authorities gives notice of their intention to cease their involvement with the Service and the Board pursuant to the above provision whereupon the joint working arrangement will cease as at the date of the expiry of the said notice. • In the event of one or more Local Authorities giving notice under the above provision the Board shall take such steps as to minimise, so far as is consistent with the continuing delivery of the functions set out in this agreement until termination, the liabilities of the Service as at the date of termination. • Any outstanding joint assets or liabilities of the Service that are not otherwise identifiable as the asset or liability of a Local Authority as at the date of termination will be apportioned equally based on child population between the Local Authorities.

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Integrated Impact Assessment Form (IIA) from June 2013

This form replaces the previous Integrated Impact Assessment form used by LBC. The key aim of an impact assessment is to ensure that all Council policies, plans and strategies support the corporate mission statement that ‘The needs of Luton’s people will be first in everything we do’. 1. Why do I need to do an IIA? The aim of this impact assessment process is to:  Ensure adherence to the legal duties contained within the Equality Act 2010 and associated Public Sector Duty to analyse the impact of decisions to be undertaken by Council.  Ensure the Council has due regard to equality taking a proportionate and timely approach to analysing the impact on citizens  Minimise duplication of initial impact assessments with regards to Environment and Health and maximise consideration of other key Council priorities of Inclusion and Community Cohesion  Ensure that the Council has been able to consider the social, health, environmental and economic impacts in its decision making in a single document and, where necessary enable the production of a comprehensive action plan to mitigate any potential negative impacts identified 2. When do I need to do an IIA? An IIA must be started at the beginning of any project, policy or strategy, and cannot be finalised until such time as all consultations, as required, are undertaken.  The Impact Table will help you to make early consideration of the potential impacts of your proposal and should be used from the point at which preliminary report is taken to Corporate Leadership and Management Team (CLMT) where appropriate. By using this table at your earliest point in the project, potential impacts can be highlighted and it will also be clear whether you need to carry out a full IIA.  If you complete this table and all impacts identified are neutral, i.e. there is no noticeable impact on characteristics and priorities listed and you are fully confident of this, please contact the SJU by email setting out how you have reached this judgement as it is unlikely you will need to carry out a full IIA.  An IIA must at all times identify those who will be affected by the decision, policy or strategy.  At a time of economic austerity IIA authors are minded to consider the whole range of decisions, both locally and nationally when analysing the impact on citizens  Your first early draft is to be sent to the Social Justice Unit for comments and guidance  Once consultation has ended, the IIA must be updated with results of the consultation and returned to Executive, where required, for further consideration and approval – at this stage it will be signed off as completed by the Social Justice Unit If at anytime you need further guidance please contact the Social Justice Unit. For your convenience, please see links at the end of this document to key Corporate and Partnership documents that may help you complete this IIA. IIA Form Updated January 2016 1227 Proposal Title: Youth Justice Annual Strategic Plan Lead Officer Name: David Collins for Luton

Date of IIA: 12th October 2016

Updated after consultation -

Early draft Seen by:1

Finalised IIA Signed and seen by SJU : Name: Date:

Please include the names of all other If there is any potential impact on staffing please contributors and stakeholders involved in the include the name/s of the trade union preparing of this proposal who have been representative/s involved in the preparation of this consulted with and agreed this assessment. assessment or any supporting evidence of request (Please note the IIA must not be carried out to participate: by one person): YOS Management Team N/A YOS Staff team YOS Chief Officers Management Board People Directorate DMT

Please provide an outline of your proposal:

Information supporting the proposal (who, what, where, how2)

The Youth Offending Service (YOS) is a statutory multi agency service which has a responsibility to prevent offending and reoffending by those aged under 18 years resident in Luton. Luton YOS is well respected nationally as a high performing service achieving good outcomes for children and young people. There is a statutory requirement to produce and submit, to the Youth Justice Board, a Youth Justice Plan as set out in the Crime and Disorder Act 1998 section 40. The plan should set out how youth justice services are to be provided and funded, how the Youth Offending Service will be composed and funded, how it will operate and what functions it will carry out. The Plan must be submitted for approval to the Youth Justice Board and published in accordance with the directions of the Secretary of State. The submission of the plan is also a condition for receipt by the service of the second instalment of the Youth Justice Board Good Practice Grant.

1 Please send an early draft of your IIA to the SJU to ensure all impacts are being considered at the appropriate time 2 Breakdown of present users by ethnicity, age, gender, disability, religion/belief, sexuality (if recorded) Also, show areas in the town with the biggest and lowest needs. Greater emphasis is required at the start of the IIA on the service, how it is delivered now and how the new service will be delivered

IIA Form Updated January 2016 1228 The Youth Justice Strategic Plan in Luton provides a synopsis of performance in 2015 the current work going on within the Service and planned strategic priorities for the Service going forward. The YOS is a multi-agency service hosted by Luton Borough Council within the People Directorate. The governance of the Service is through a Chief Officers Management Board made up of the required statutory representatives (including Police; National Probation Service; Local Authority; Health (CCG)). The YOS is required by Statute to produce an annual strategic plan.

Information supporting the proposal (who, what, where, how)

The YOS is not a new service and must produce an annual plan. The areas of work for the YOS are laid out in legislation, government policy and national guidance. The detail of local operational priorities and delivery are developed in agreement and with reference to key local strategic boards including Community Safety Executive; Children Trust Board; Local Safeguarding Children’s Board and Bedfordshire Criminal Justice Board.

The Youth Justice Plan 2016/17 has been produced in accordance with the Youth Justice Board guidance and has to be submitted to the Youth Justice Board in line with the requirements and timeframe set down in our grant conditions. This plan was submitted prior to the deadline of 30th Sept 2016. The Youth Justice Board have approved the plan with very positive comments to the Chair of the Chief Officers Board, Chief Superintendent David Boyle, who provided a foreword for the Plan and confirmed that it meets the requirements for the grant to be paid.

IMPACT TABLE The purpose of this table is to consider the potential impact of your proposal against the Equality Act 2010 ‘protected characteristics’ and the Council’s Social, Environmental and Economic priorities. Once you have completed this process you should have a clearer picture of any potential significant impacts3, positive, negative or neutral, on the community and/or staff as a result of your proposal. The rest of the questions on this form will help you clarify impacts and identify an appropriate action plan.

Protected Groups Citizens/Community Staff (for HR related issues) Positive Negative Neutral Positive Negative Neutral Race X X Gender X X Disability X X Sexual Orientation X X Age X X Religion/Belief X X Gender Reassignment X X Pregnancy/Maternity X Marriage/Civil Partnership (HR issues only) X

3 “Significant impact” means that the proposal is likely to have a noticeable effect on specific section(s) of the community greater than on the general community at large.

IIA Form Updated January 2016 1229 Care Responsibilities4 (HR issues only) x

Social & Health5 Impact on community cohesion X Impact on tackling poverty X Impact on health and wellbeing x Environment Impact on the quality of the natural X and built environment Impact on the low carbon agenda X Impact on the waste hierarchy X Economic/Business Impact on Luton’s economy and/or X businesses Impact on jobs X Impact on skills X

Please answer the following questions

1. Research and Consultation 1.1 Have you made use of existing recent research, evidence and/or consultation to inform your proposal? Please insert links to documents as appropriate.

1.2 Have you carried out any specific consultation with people likely to be affected by the proposal? (if yes, please insert details, links to documents as appropriate).

Guidance Notes: If you have not yet undertaken any consultation you may wish to speak to the Consultation Team first as a lack of sufficient consultation could place the Council at risk of legal challenge.

Click here Luton Observatory Click here for LBC Consultation Portal For local demographics and information To access available relevant research already carried out

1.1.Insert any links to references including 1.2. Consultation – insert any links to websites below consultation documents

4 This is a Luton specific priority added to the 9 protected characteristics covered under the Equality Act and takes into account discrimination by association. 5 Full definitions can be found in section 3

IIA Form Updated January 2016 1230  Ministry of Justice Draft of plan to YOS Management Board and YOS  Victims Code of Practice staff  MOJ – Restorative Justice Action Plan  Youth Justice Board – reports; bulletin, policy, regional evaluation and national evaluation of trends and data  HMI Probation For advice and support from Consultation Team click here

1.3 Have you carried out any specific consultation with citizens likely to be affected by the proposal? If yes, please insert details, links to documents, as appropriate above. Please show clearly who you consulted with, when you consulted and the outcomes from the consultation. Mitigations from consultation should be clearly shown in Action Plan at end of document.

The YOS delivers work in line with statutory requirements. The impact of national legislation, guidance and policy is evaluated before put in statute/disseminated to local areas. YOS local priorities and operational delivery aligns with existing local and county strategic plans which are signed off at exec level of partner agencies.

2. Impacts Identified 2.1 Where you have identified a positive* impact, for communities or staff, please outline how these can be enhanced and maintained against each group identified. Specific actions to be detailed in action plan below. *By positive impact we mean, is there likely to be a noticeable improvement experienced by people sharing a characteristic?

YOS performance data is collected across a number of demographics and representations – such as by race; community/ward area; gender; other characteristics. It also includes issues of crime type and presentation such as hate crime; racially aggravated offences and domestic abuse. This data is consistently used to inform the strategic objectives within the YOS and improve the outcomes for children and young people in the criminal justice system. The work of the YOS is predicated on improving outcomes for the children, young people, families and victims that the Service works with. There are strong links between community cohesion (including Prevent and the CCCPG) and the overall Health and Well Being agenda and the YOS contribute a specific chapter on youth offending to the Joint Strategic Needs Assessment.

The YOS have a key responsibility for delivering services that balance aspects of risk (harm; protection of the public; safeguarding and managing vulnerability). We are monitored on our performance regarding this through local and national scrutiny.

The needs and vulnerabilities of the individuals the YOS offers service provision to includes those where their needs would be covered under equalities legislation. The assessment and subsequent interventions of the YOS recognise issues of need such as disabilities (for example ADHD; Aspergers or any other physical/emotional health issue) through individual and family assessment including the input from Health workers in the Service (Speech and Language therapist; mental Health Nurse; Drug and Alcohol worker; YOS Physical Health Nurse). There are specific health Performance indicators within the YOS Quality Assurance framework.

IIA Form Updated January 2016 1231 The YOS places a strong emphasis on ETE (as is the case nationally within youth justice provision in the secure estate and the community) for the children and young people it works with. This is with the aims of enhancing skills and enabling access to ETE. Developing aspiration and opportunities are a key focus. Reducing the use of custody for young people is a high priority for the YOS and particularly where there is a disproportionate representation of any one particular group such as LAC or BAME.

IIA Form Updated January 2016 1232 For advice & support from the Social Justice Unit click here

2.2 Where you have identified a negative* impact please explain the nature of this impact and why you feel the proposal may be negative. Outline what the consequences will be against each group identified. You will need to identify whether mitigation is available, what it is and how it could be implemented. Specific actions to be detailed in action plan below. *By negative impact we mean is there likely to be a noticeable detrimental effect on people sharing a characteristic?

2.3 Where you have identified a neutral* impact for any group, please explain why you have made this judgement. You need to be confident that you have provided a sufficient explanation to justify this judgement. *By neutral impact we mean that there will be no noticeable impact on people sharing a characteristic Example statement:

There is no evidence currently available to suggest that the Policy will have a noticeable impact, either positive or negative, on the groups identified above.

For advice & support from the Social Justice Unit click here For advice and support from the Public Health team click here

3. Social & Health Impacts If you have identified an impact on community cohesion6’, tackling poverty7 or health and wellbeing8, please describe here what this may be and who or where you believe could be affected, Please also ensure that you consider any possible impacts on Looked After Children.

Guidance Notes: Please use this section to describe the social and health impacts and detail any specific actions or mitigations in the action plan below.

We know from the literature that children and young people in the youth justice system are at high risk of multiple health inequalities and poor life chances and as such are a key target group for health services charged with narrowing the gap in outcomes between the highest and lowest achieving children. Barriers to

6 is the proposal likely to have a noticeable effect on relations within and between specific section(s) of the community, neighbourhoods or areas. 7 is the proposal likely to have a noticeable effect on households that are vulnerable to exclusion, e.g. due to poverty, low income and/or in areas of high deprivation 8 Is the proposal likely to have a positive or negative impact on health inequalities, the physical or mental health and wellbeing of an individual or group, or on access to health and wellbeing services?

IIA Form Updated January 2016 1233 progress include higher than average:

• Mental health vulnerabilities • Levels of learning disabilities • Levels of speech and communication needs • Health inequalities • Rates of problematic drug and alcohol use

The YOS is fortunate in that commissioning for health services in Luton have recognised this and Luton YOS has an integrated health team (including physical health, mental health, speech and language and substance misuse workers) With that said, it is still important for workers to forge systematic links with the broad range of voluntary and statutory services outside the organisation to ensure that we do not become isolated from mainstream services.

The YOS continues to work closely with key agendas for the Local Authority within relevant strategic groups and alongside key strategic plans (eg. Health and Well Being). The YOS sit on operational and strategic groups such as Prevent and Channel, Community Safety Executive, Bedfordshire Victims Partnership etc to ensure our work takes account of the aims and objectives of aligned plans and delivery. The YOS also sits on other groups where community leads are represented. The YOS works with key community agendas such as having the lead for one of the four key areas in the Ending Serious Youth Violence strategy and related action plan. The YOS Service Manager is the current theme lead for Serious Youth Violence in Luton as part of the CSP.

The YOS sits on the Corporate Parenting Board and has been a key member of the group revising the Children in Care Action Plan. There is a specific section within this plan on offending which ensures the strategic link up regarding work of the YOS in relation to children looked after by LBC. Additionally, the YOS is currently working on reducing the disproportionate use of custody for looked after children. The YOS Chief Officers Management Board also has a specific focus in monitoring issues relating to children in care, this is a key national and local YOS priority.

Whilst the plan itself may appear not to focus on specific health outcomes and wider public health considerations there is significant association between drug and alcohol misuse and offending and antisocial behaviour. As such the work of the health workers based at the YOS is crucial to the strategic aims of preventing and reducing offending but also meeting the needs of the young people in the youth justice system who are at high risk of multiple health inequalities and poor life chances. Therefore any service reduction would have an impact on these service users in particular.

IIA Form Updated January 2016 1234 For advice and support from the Strategy & Sustainability Team click here

4. Impacts on the natural & built environment Environment Impacts If you have identified any impacts related to the built and natural environment9, low carbon10 and waste minimisation please describe here what this may be and who or where you believe could be affected (please see footnote below)

Is the proposal likely to impact on the waste hierarchy which includes issues shown in the table below:

Waste Hierarchy

For advice and support on Economic Development click here

5. Economic Impacts If you have identified any impacts related to Luton’s economy and businesses 11, creating jobs12 or improving skill levels 13, please describe here what this may be and who or where you believe could be affected (– please see footnote below)

Guidance Notes: Please use this section to describe the social impacts and detail any specific actions or mitigations in the action plan below.

9 Is the proposal likely to Impact on the built and natural environment covers issues such as heritage, parks and open space, cleanliness, design, biodiversity and pollution. 10 Is the proposal likely to impact on low carbon includes issues such as use of energy, fuel and transport. 11 Is the proposal likely to impact on Luton’s economy and businesses for example by creating an opportunity to trade with the Council, support new business opportunities? 12 Is the proposal likely to impact on the creation of new jobs in the local economy? This will also link to health and well- being and the reduction of poverty in the social box. 13 There are significant skills gaps in Luton’s economy. Is the proposal likely to create opportunities for up skilling the workforce or to create apprenticeships?

IIA Form Updated January 2016 1235 As detailed previously the YOS have a focus on upskilling young people, enabling their access to ETE, creating and fostering aspiration of those most at risk of disengagement including hard to reach NEET. Thus the YOS seeks to ensure it is creating opportunities young people in Luton to be more productive and engaged members of the community.

Please detail all actions that will be taken to enhance and maintain positive impacts and to mitigate any negative impacts relating to this proposal in the table below:

Action Deadline Responsible Intended Outcome Date Completed/ Officer Ongoing

Continue to track data Information To identify themes and On-going on offenders by and Systems issues; to take into protected groups Manager account in determining priorities going forward Continue to analyse Information To identify themes and On-going and track offence type and Systems issues; to take into in relation to victims Manager account in determining who are defined within priorities going forward the protected groups (as the data enables us) Having completed a full YOS Service To identify themes and On-going review of management Manager issues; to take into QA processes, we account in determining need to ensure that QA priorities going forward processes – file read and audits take into account protected groups and notify the Service Manager through existing management reporting structures Continue to track and Information To identify themes and On-going analyse data in relation and Systems issues; to take into to ETE performance Manager account in determining priorities going forward

A review of the action plan will be prompted 6 months after the date of completion of this IIA

Key Contacts: David Collins – YOS Service Manager Jo Fisher – PEI Service Director Troy Hutchinson – YOS Information and Systems Manager Chief Supt David Boyle – Chair of YOS Chief Officers Management Board

IIA Form Updated January 2016 1236 Next Steps

 All Executive Reports, where relevant, must have an IIA attached

 All report authors must complete the IIA section of Executive Reports (equalities, cohesion, inclusion, health, economic, business and environment)

 All reports are to be forwarded to the Social Justice Unit, Public Health and Strategy & Sustainability Unit for sign off in time for Executive deadline

 On the rare occasion that the Social Justice Unit are unable to sign off the report, e.g. recommendations are in breach of legislation, a statement will be submitted by Social Justice Unit Manager or Equality and Diversity Policy Manager

Completed and signed IIA’s will be published on the internet once the democratic process is complete

Corporate Plan http://intranet/SupportServices/Document%20library/Corporate%20plan%2011th%20July%202011.doc Equality Charter http://intranet/SupportServices/socialjustice/Document%20library/Equality%20charter.pdf Social Justice Framework http://www.luton.gov.uk/Community_and_living/Lists/LutonDocuments/PDF/Social%20Justice/Social% 20Justice%20Framework%202012%20-2026.pdf Family Poverty Strategy http://www.lutonforum.org/Forum/Documents/Family-Poverty-Strategy-Final-October2011_001.pdf Joint Strategic Needs Assessment (JSNA) http://www.luton.gov.uk/Community_and_living/Luton%20observatory%20census%20statistic s%20and%20mapping/Pages/Joint%20Strategic%20Needs%20Assessment%20- %20JSNA.aspx Community Involvement Strategy http://www.luton.gov.uk/Community_and_living/Lists/LutonDocuments/PDF/Community%20in volvement%20strategy.pdf

IIA Form Updated January 2016 1237 AGENDA ITEM:

8.1

COUNCIL

DATE: 18 July 2017

SUBJECT: Review of Political Balance of Council Committees

REPORT BY: Service Director – Human Resources & Monitoring Officer

CONTACT OFFICER: Clive Tobin, Senior Solicitor

IMPLICATIONS:

LEGAL COMMUNITY SAFETY

EQUALITIES ENVIRONMENT

FINANCIAL CONSULTATIONS

STAFFING OTHER

WARDS AFFECTED: None

PURPOSE

1. To report on the review of the allocation of seats on Council committees and other bodies to political groups following the Sundon Park by-election.

RECOMMENDATION(S)

2. Council is recommended to re-affirm the existing allocation of seats to political groups on Committees as previously agreed by Council on 16 May 2017.

BACKGROUND

3. In May 2017 Council resolved to allocate seats on Committees and other bodies to political groups as set out on the attached Appendix A. This review was carried out in accordance with the Council’s legal duty to review the allocation of seats when it holds its annual meeting. Following

1238 the annual meeting of Council there has been a change in the membership of the Council which have the potential to impact upon the appropriate allocation of seats among political groups. Accordingly, an exercise has been undertaken to determine whether those changes would in fact impact on the allocation of seats.

REPORT

4. The Local Government and Housing Act 1989 (‘the 1989 Act’) places the Council under a duty to allocate seats to political groups to reflect the political make-up of the Council and to review that allocation when various events occur. For the purpose of this report the relevant event is that the Proper Officer has received:

(a) a notice signed by a member of the Council which states that they wish to be treated as a member of a political group and which is also signed by the leader of that group; and, (b) a further notice signed by that member and the leader of the group requesting a review of the allocation of seats.

5. The 1989 Act and regulations made under it apply only to members of the Council who have voting rights. Further, the political balance relates only to the actual number of members elected to the Council at any time and no account is taken of any vacant seats on the Council.

6. The Council must have regard to the following principles, so far as reasonably practicable, when allocating seats on committees and other bodies to different political groups:

(a) not all the seats on a committee are allocated to the same political group; (b) the majority of the seats on a committee are allocated to the political group having the majority of seats on the Council; (c) subject to paragraphs (a) and (b) above, the number of seats on each committee which are allocated to each political group bears the same proportion to the total of all the seats on the Council’s ordinary committees as it has to the number of members of that group to Council’s membership; and, (d) subject to paragraphs (a) to (c) above, that the number of seats on the body which are allocated to each political group bears the same proportion to the number of all the seats on that body as is borne by the number of members of that group to the membership of the authority.

1239 7. At its meeting on 18 May 2017 the Council carried out the appropriate review and allocated seats to its committees based on the Council having 47 members due to the earlier resignation of Councillor Green which ultimately lead to the Sundon Park by-election. Following the election of Councillor Rogers at the Sundon Park by-election the Council once again has 48 members meaning that any further review must be based upon that number of members.

8. After his election Councillor Rogers has given notice to the Council’s Proper Officer that he wishes to be treated as a member of the Council’s Labour Group. Further, the Council’s Proper Officer has now received a notice signed by Councillor Rogers and the Leader of the Labour Group requesting a review of the allocation of seats to political groups.

9. The net effect of this event is that the Council now once again has 48 elected members however, there is no change to the total number of members of the Labour Group. The Council must though now review its allocation of seats to political groups in light of these two events.

10. Having carried out the review based on these changes, although the mathematical calculations result in slightly different percentages on which the allocation is to be based, this change is not sufficiently large to alter the allocation. Therefore the allocation of seats to members of the three political groups should remain as agreed at the Council’s meeting in May.

PROPOSAL/OPTION

11. It is proposed that the Council:

(a) Approves the calculations on which the Council’s allocation of seats to political groups is based; and, (b) Resolves to keep the existing allocation of seats to those groups.

LEGAL CLEARANCE

This report has been cleared by John Newman in Legal Services on 5th July 2017.

1240 APPENDIX

Appendix A – Allocation of seats containing revised calculations

LIST OF BACKGROUND PAPERS LOCAL GOVERNMENT ACT 1972, SECTION 100D

Local Government and Housing Act 1989 Local Government (Committees and Political Groups) Regulations 1990

1241 LUTON BOROUGH COUNCIL

CONSTITUTION OF COMMITTEES 2017/2018

Committee Labour Liberal Democrat Conservative Total Seats

Administration & 6 1 1 8 Regulation Committee

Audit and Governance 5 1 1 7 Committee

Constitution Committee 8 2 1 11 1242

Development Control 8 2 1 11 Committee

Petitions and 5 1 1 7 Representations Board

Allocation: 32 7 5 44

(72.73%) (15.91%) (11.36%) APPENDIX Entitlement: 34 8 5 47

(72.34) (17.02%) (10.63%) AGENDA ITEM:

9.1

COUNCIL

DATE: 18th JULY 2017

SUBJECT: APPOINTMENTS TO COMMITTEES

REPORT BY: CHIEF EXECUTIVE (SERVICE DIRECTOR, POLICY COMMUNITIES & ENGAGEMENT)

CONTACT OFFICER: DEBBIE JANES 01582 546038

IMPLICATIONS:

LEGAL COMMUNITY SAFETY

EQUALITIES ENVIRONMENT

FINANCIAL CONSULTATIONS

STAFFING OTHER

WARDS AFFECTED: NONE

PURPOSE

1. The purpose of this report is to request the Council to fill vacancies in the membership of Committees following the Sundon Park By-election and to notify an amendment to the membership of the Scrutiny Children’s Services Review Group.

RECOMMENDATION(S)

2. The Council is recommended to:

(i) appoint Councillor Martin Rogers to fill the vacant seats on the Overview & Scrutiny Committee, the Overview & Scrutiny Board, the Audit & Governance Committee and the following Pools and Panels:

• Discretionary Housing Payments Appeal Panel • Foster Carer Appeals Panel • Luton Education Teachers Appeal Panel

1243 • Nursery Education Appeal Panel • Personnel Appeals Panel • Social Services Stage 3 Complaints Panel • Appointments Panel and Redeployment Panel • Housing Appeal & Review Panel

(ii) note Councillor Pedersen’s removal from the membership of the Scrutiny Children’s Services Review Group.

BACKGROUND

3. Currently, Labour Group vacancies exist on the Overview & Scrutiny Board and, following the resignation of Councillor Riaz, on the Audit & Governance Committee. Places are also vacant on the Overview & Scrutiny Committee and various Pools and Panels.

REPORT

4. In accordance with the wishes of the Political Group, Councillor Martin Rogers is nominated to fill these vacancies.

5. In addition the membership of the Overview & Scrutiny Committee comprises all non-Executive members of the Council. Councillor Rogers is also nominated to be included in the membership of that Committee.

6. At the Annual meeting of the Council, the schedule showing the membership of the Scrutiny Children’s Services Review Group included Councillor Pedersen’s name, in error.

7. The removal of Councillor Pedersen’s name from the membership of that body will be reported by the Mayor when the minutes of the Annual Council are submitted for approval (earlier on this agenda).

PROPOSAL/OPTION

8. That the Council:

(a) appoint Councillor Martin Rogers to fill the vacant seats on the Overview & Scrutiny Committee, the Overview & scrutiny Board and the Audit & Governance Committee;

1244

(b) add Councillor Rogers name to the following Pools and Panels:

• Discretionary Housing Payments Appeal Panel • Foster Carer Appeals Panel • Luton Education Teachers Appeal Panel • Nursery Education Appeal Panel • Personnel Appeals Panel • Social Services Stage 3 Complaints Panel • Appointments Panel and Redeployment Panel • Housing Appeal & Review Panel; and

(c) note the removal of Councillor Pedersen from the membership of the Scrutiny Children’s Services Review Group.

LEGAL IMPLICATIONS

9. The appointment of members to Committees is a matter for Full Council. The vacant seats should be filled in accordance with the wishes of the relevant political Group. This report has been cleared by John Newman in Legal Services on 5th July 2017.

LIST OF BACKGROUND PAPERS LOCAL GOVERNMENT ACT 1972, SECTION 100D

There are no background papers relating to this report.

1245