(Council Chambers) Dylan Radke

PARK, RECREATION, MARINA AND CULTURAL COMMISSION REGULAR MEETING AGENDA

April 17, 2018 7:00 P.M. (Council Chambers)

Dylan Radke, Chair Karen Bell-Patten, Vice Chair Brian Eychner, Commissioner Victor Baker, Commissioner Satinder Malhi, Commissioner Rob Parolek, Commissioner Richard Patchin, Commissioner Adrienne Ursino, Commissioner

1. CALL TO ORDER – PLEDGE OF ALLEGIANCE – ROLL CALL

2. PRESENTATION(S) Martinez Bocce Federation Annual Report

3. PUBLIC COMMENT (COMPLETE SPEAKER CARD AND GIVE TO CLERK) 4. Reserved only for those requesting to speak on items not listed on the Agenda

5. CONSENT CALENDAR Motion approving PRMCC Minutes February 20, 2018 Motion approving PRMCC Minutes March 20, 2018

6. NEW ITEMS

7. ACTION ITEMS a) Beaver Festival Fee Waiver b) Cub Scouts Fee Waiver c) PRMCC Retreat – Draft Agenda and Date Reschedule

8. SUBCOMMITTEE(S)

9. CITY STAFF COMMENTS a) Recreation Report b) Recreation Coordinators Report c) Deputy Director of Administrative Services (verbal report)

10. COMMISSIONER COMMENTS

11. ADJOURNMENT

Adjourned to a Regular PRMCC Meeting on May 15, 2018 at 7:00 p.m. in the Council Chambers, 525 Henrietta Street, Martinez California.

I certify under a penalty of perjury under the Laws of California that on April 12, 2018 at/by 5:00 p.m., I posted this notice at City Hall, 525 Henrietta Street, Martinez, CA.

______Robin Agostino Administrative Aide III

Information for the Public

All meetings are held in the Council Chambers, unless otherwise noted. Staff reports are available for review in the Recreation Office prior to the PRMCC Meeting and/or at the PRMCC Meeting; staff reports are available on the City’s website at www.cityofmartinez.org. Materials that are submitted to members of a legislative body, after the agenda packet has already been distributed, are available for public review in the Recreation Office during normal business hours and will be available at the PRMCC meeting.

Consent Calendar items are considered to be routine and will be enacted without discussion and in one motion, unless a member of the PRMCC, Staff or Public requests specific action.

The Chair accepts Public Comment on Agenda Items as they are discussed. If a member of the public would like to speak on an issue not scheduled on the Agenda, he/she may come to the rostrum during the “Public Comment” portion of the meetings. In consideration of others wishing to speak, members of the public are kindly requested to limit their comments to 3 minutes on any one item.

If you wish to be identified for the record, please state your name and present a Speaker Card to the Clerk.

All interested persons are invited to attend Public Hearings and take the opportunity to speak. In accordance with Section 65009 of the California Government Code, anyone wishing to challenge action taken on any of these items in Court may be limited to raising only those issues he/she or someone else raised at the described Public Hearing or in written correspondence addressed and delivered to the City at or prior to the Public Hearing.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Recreation Office at (925) 372-3510. Notification at least 48 hours prior to the meeting will enable the City to make reasonable arrangements to help ensure accessibility to this meeting. Upon request, this agenda will be made available in appropriate formats to persons with disabilities as required by Section 202 of the Americans with Disabilities Act of 1990.

It is the policy of the PRMCC that at approximately 10:30 p.m. the PRMCC will, by consensus, adjourn the meeting to a date announced or to continue the meeting as posted.

Note: Regular City PRMCC Meetings are held on the third Tuesday of every month at 7:00 pm in the City Hall Council Chambers.

Audio of the PRMCC Meetings can be heard on the City’s Web: www.cityofmartinez.org

MARTINEZ BOCCE FEDERATION ANNUAL REPORT TO THE CITY OF MARTINEZ FOR THE YEAR 2018

In accordance with Section 6.0 Reporting of the amended Martinez Bocce Federation Facility Use Agreement with the City Martinez, listed below are the key items for the Annual Report.

 Participation summary, including number of players, teams, league games, and tournaments

The number of players varies during the course of the season but 2,127 are registered at the beginning of the 2018 season for league play, 56% are Martinez residents.

There are 209 open or volo teams and 30 senior teams

League play is organized around 18 matches (54 games) for each open or volo team and 18 matches for each team in the senior league.

MBF sponsors one tournament on the Fourth of July and a playoff bracket for the winning teams in each of the 5 divisions. On a rotating basis with other local cities a county tournament is sponsored. Since MBF sponsored this event in 2017 it is not scheduled to be in Martinez for several years.

Other tournaments are discussed below.

 Number of reserved uses by the public and other users groups, number of people served, and revenue generated by the Federation through equipment rentals

The number of reserved uses by the public and other organizations varies from year to year. In 2017 we had 12 Saturdays reserved for tournaments and would expect a similar number in 2018. The number of people participating in these events is not tracked, only the number of bocce ball sets rented. Revenue from MBF equipment rental is $3,875.00.

 Summary showing operational expenses (to include among others the utility, trash collection, and additional/extraordinary restroom cleanup expenses enumerated within Section 2.0), all revenue sources, and repairs and vandalism expenses.

BUDGET SUMMARY

This budget estimate is based on prior expenditures and from utility cost estimates prepared by the City of Martinez since MBF does not have a history of costs to prepare a utility cost estimate. MBF is a non-profit volunteer organization with no paid employees so in most cases we only provide materials and equipment to accomplish work. We have a contract for daily court grooming, which includes trash collection that is included under maintenance expenses below.

INCOME $85,000

Income is primarily from team registration fees which are $350 per open team, $200 per volo team and $150 per senior team. In past years we have had a net income of about $2,000 from our sponsored 4th of July tournament. The balance of $6,000 comes from advertising in our newsletter, equipment rental, and miscellaneous income from forfeit fees which vary widely from year to year.

EXPENSES

Expenditures are collected in three basic areas enumerated below. Maintenance, Martinez City obligations, and Administrative costs.

MAINTENANCE $35,000

The largest component of this expense item is the contract for daily grooming and trash collection. MBF purchases materials and equipment used by the contractor. The final cost of the contract is dependent on many variables including weather, damage, or vandalism but based on prior experience we estimate it will be in the range of $30,000, with an additional cost of $5,000 for materials. No specific budget is provided for vandalism repair. Depending on the extent of damage it could be remedied by MBF volunteer labor the cost could be small.

MARTINEZ AGREEMENT OBLIGATIONS $26,000

With the signing of the new agreement with the City of Martinez this year, MBF has or will incur several one-time expenses and ongoing utility costs in lieu of player fees. Based on the costs for installing separate meters for power and water meters, procurement of waste receptacles, contribution to the dumpster enclosure construction, and payment of forecast water and power monthly costs we are currently estimating an annual expenditure of $ 16,000 for one-time cost items and $10,000 for monthly charges.

ADMINISTRATIVE COSTS $24,000

Administrative costs include all items necessary for the functioning of the organization and include costs for team awards at the end of the season. Printing and copying costs are the largest component at about $4,000, followed by insurance at $3,000, and meeting facility rental at about $2,500. The balance for accounting, legal, office supplies, bank fees, and miscellaneous costs total about $4,000. Team awards (jacket, shirts, caps) are estimated to cost about $11,000.

Fiscal prudence requires MBF maintain a reserve fund in the event a significant increase in a budget item above our estimate should occur. This is not part of the annual budget. As a nonprofit we strive to provide recreational and fundraising opportunities for our community at a nominal cost.

Please find the attached Profit and Loss statement as requested.

MARTINEZ PARK, RECREATION, MARINA AND CULTURAL COMMISSION Minutes for February 20, 2018

1. PLEDGE OF ALLEGIANCE, CALL TO ORDER, ROLL CALL Chair Radke called the meeting to order at 7:00pm, in City Hall, Council Chambers, 525 Henrietta Street, Martinez, CA.

Present: Chair Dylan Radke, Commissioner Victor Baker, Commissioner Brian Eychner (arrived at 7:08), Commissioner Rob Parolek, Commissioner Satinder Malhi, Commissioner Richard Patchin and Commissioner Adrienne Ursino. Excused: Vice Chair Karen Bell-Patten.

Staff Present: Deputy Director of Administrative Services Michael Chandler, Recreation Supervisor Patty Lorick, Public Works Superintendent Bob Cellini and Recreation Coordinator Kara Galindo.

2. PRESENTATIONS (S): No presentations were made.

3. COMMISSIONER COMMENTS: No comments were made.

4. PUBLIC COMMENT: No comments were made.

5. CONSENT CALENDAR: a) Approval of August 15, 2017 minutes: Motion made to approve by Commissioner Ursino, Seconded by Commissioner Parolek ayes: Chair Radke, Commissioner Eychner, Commissioner Parolek, Commissioner Malhi, Commissioner Patchin and Commissioner Ursino. Abstained: Chair Radke, and Commissioner Baker. Excused: Vice Chair Bell-Patten.

6. NEW ITEMS: Temporary Dog Park: Mr. Chandler shared a PowerPoint presentation on the Temporary Dog Park located next to the Martinez Waterfront Amphitheater. Mr. Chandler stated an allocation of $50,000 was approved by City Council April 5, 2017 to designated part of the Martinez Waterfront Amphitheater as Temporary Dog Park for period up to 3 years. The Park opened on July 14, 2017. Mr. Chandler explained the ongoing maintenance staffing is 2-4 hours a week. He noted recent improvements included a new banner, sign-in book and a link to the Dog Park from the City website. He explained a sign-in log sheet to park track use is at the entrance to the park. The park saw 385 visitors from February 3 to February 18. COMMISSIONER COMMENTS: Commissioner Parolek noted a chain across the pathway from the parking lot to the park leading to the Dog Park and requested crushed rock be added off the pathway due to the muddy conditions as you step off of the pathway. Commissioner Ursino asked if there is a timeline for updates to the Commission, Mr. Chandler stated the item will come back to the Commission in July or August. Commissioner Malhi asked if the Dog Park is being cleaned up by the users, Mr. Chandler said yes and but it is not perfect. Commissioner Eychner inquired if rental use for the Amphitheater has been affected by the Park. Mr. Chandler said it has not been an issue. Chair Radke stated it was great we are looking at the Dog Park and that the information will be useful for decisions on a future Dog Park. PUBLIC COMMENTS: John Stevens thanked Ms. Galindo for the work on the website and thanked Mr. Cellini for getting the Park up and running and ensuring the maintenance needs were met. Jan Cope stated she is a daily user of the dog park, she agreed with Commissioner Parolek’s comments concerning adding crushed rock along the pathway to the park. She also stated she had observed half of the Park users do not sign-in, and feels a lot more people are using the it than were signing the book. She thanked the City for the Park.

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Commissioner Baker asked Ms. Cope if she had a solution for patrons not signing in. She stated she did not have a solution. Debbie Roberts stated people do not know they need to sign-in. She noted the sign-in box is not easily seen. Melissa Mohoi also thanked Ms. Galindo for the work on the website. She requested no smoking signs, better directional signs to the Park, an “open” sign on the chain gate, a sign-in box that opens on both sides and one in the large dog area also. She stated the Park does bring people to the downtown. Marlene Lerner-Bigley asked how long the City will be doing the survey. Mr. Chandler replied there was no end date at present for the sign-in book. She asked if the sign-in box could be painted in a different color to stand out, and asked if smaller/finer wood chips could be added to the smaller dog park area. Commissioner Baker asked if Dog Park Facebook page could be used as a check-in. Commissioner Ursino stated the sign- ins are important and suggested a tickler on the city Dog Park website to tell people to use the sign-in to track usage, and use social media to encourage patrons to use the sign-in log.

Park Maintenance Update: Mr. Cellini’s report covered Hidden Valley Park vandalism and park vandalism in general, the City’s plan to address the reorganization of the Parks Maintenance crew, and the TLC for Kids Sports project at Hidden Lakes Park. Mr. Cellini stated vandalism is an issue at Hidden Valley Park. He has met with Chief of Police Manjit Sappal concerning the problem. Mr. Cellini stated a single trail camera is now in the Park, to attempt to see when vandalism occurs. In the first two weeks, he noted there has not been any tagging on Park tables, dedication benches or walkways, but that the taggers have moved inside the restrooms. It is believed to be the same person doing the tagging. The Police Department is stepping up patrolling the Park and parking lot. He noted the parking lot lighting is dim and new LED lighting is on order. In the two weeks since the camera was installed, he noted the park is used by joggers and dog walkers starting as early at 4:30 a.m. and used until 10:00 p.m. Mr. Cellini noted that since completing the Temporary Dog Park, there have been no reports of vandalism at the Amphitheater or Dog Park.

Mr. Cellini addressed the City’s plan reorganize the Parks crews. He explained there have been three full time Lead Caretakers employees retire and have been replaced with general laborers. He said the crews have split the work load between parks in north and south ends of Martinez. He is hopeful to be staffing a full time park person to maintain parks north of the rail road tracks. Regarding the TLC for Hidden Lakes Kids Sports project, Mr. Cellini said the street crews added concrete replacing the dirt in the dugouts and adding covering for shade. COMMISSIONERS COMMENTS: Commissioner Baker asked when to expect the permanent signage at Waterfront Park. Mr. Cellini informed the Commission signs will be added at the end of the Waterfront Park and Ballfields Measure H project. Commissioner Baker asked if the signs could be included in the PRMCC packet. Mr. Cellini replied he will check with the project engineer. Commissioner Malhi asked about the three employees that have left the City and if they separated to work elsewhere or had retired; Mr. Cellini confirmed they had retired. Commissioner Malhi commented about the loitering in the parks after hours and was glad that the Chief of Police was aware of the issue. He went on to say it is important to have a discussion of cameras in our parks to see whether or not the camera would be a solution.

Rankin Aquatic Center 2017 Review: Ms. Lorick showed a PowerPoint Presentation updating the Commission on the 2017 Rankin Aquatic Swim Center. She presented the total number of patrons, which includes rec swims, water aerobics, lessons, pool parties, and swim team. Her PowerPoint presentation gave a monthly breakdown of pool programs and the number of recues and minor injuries in her presentation. Ms. Lorick identified the 2017 income of $257,852 with expenses of $353,565, resulting in a City subsidy of 27%. Ms. Lorick stated she will be scheduling a Fee Subcommittee meeting to discuss a fee increase for the pool. COMMISSIONER COMMENTS: none made.

7. ACTION ITEMS: a) Martinez Community Swim Team (MCST) Agreement: Motion made to approve the 2018 MCST agreement by Commissioner Ursino, Seconded by Commissioner Baker All Ayes: Present: Chair Radke, Vice Chair Bell-Patten, Commissioner Baker, Commissioner Eychner, Commissioner Parolek, Commissioner

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Malhi, Commissioner Patchin and Commissioner Ursino. Excused: Vice Chair Bell-Patten STAFF COMMENTS: Ms. Lorick pointed out the few minor changes to the 2018 contract. COMMISSIONER COMMENTS: Commissioner Parolek asked about complaints about the sound system at the pool during swim meets. Ms. Lorick stated the issue has been addressed in the 2018 MCST agreement in the contract. Ms. Lorick stated there are only eight home meets this year. Commissioner Ursino asked if there was any push back about the increase in fee, Ms. Lorick said there was not and we have a great working relationships with the team. b) PRMCC Retreat: Motion made to approve the date of April 28, 2018 for the PRMCC retreat to be held at the Martinez Senior Center at 9:00 a.m. to 2:00 p.m. by Commissioner Ursino, Seconded by Commissioner Eychner, All Ayes: Present: Chair Radke, Commissioner Baker, Commissioner Eychner, Commissioner Parolek, Commissioner Malhi, Commissioner Patchin and Commissioner Ursino. Excused: Vice Chair Bell-Patten

STAFF COMMENTS: COMMISSIONER COMMENTS: None made.

8. SUBCOMMITTEE(S): No reports COMMISSIONER COMMENTS: None given

9. CITY STAFF COMMENTS: a) Recreation Staff Report: Recreation Supervisor Patty Lorick’s report covered information on aquatics with first aid training for lifeguards and seventy people attended the Iceberg Swim. The pool staff is updating the classes, creating logs, manuals, calendars for the pool and preventative maintenance projects. Equipment and supplies were inventoried and ordered. She reported she and Kara Galindo attended the Northern California Aquatic Management Workshop. The training was on customer service, lifeguard scanning, elevating lifeguards to managers, swim lessons for children in the autistic spectrum and water rescues. She stated Adult softball is on hold until the fields have been completed and released for use. With five fields down, the youth leagues are looking for any additional field space that will accommodate eighty-five teams. Staff has begun working on the Summer Activity Guide. Lego Camps and Skyhawks Sports Camps will return this summer. Ms. Lorick reported winter camp was held and a one-day at Nancy Boyd Park. Kara Galindo has begun working on our summer playground/day camp program. Ms. Lorick stated she working with softball leagues to secure dates, times and fields for youth. Martinez Baseball Club and Martinez Youth Baseball and Softball League were issued permits for the season. All City fields are being used for youth baseball and softball through mid-June. Hidden Lakes is permitted through the end of July. Hidden Lakes Soccer Field was permitted for an adult soccer league for Sunday mornings. Pleasant Hill Martinez Soccer Association and Heritage Soccer have been given permits for Hidden Lakes through June. Ms. Lorick has begun working on the permitting application for July 4th Firework and preparations are being made for the March 3rd annual Baseball Parade. Kara Galindo began preparations for the Arbor Day Program and the Martinez Library with the Recreation Division held a Winter Wonderland Story Time. Ms. Lorick reported our student intern Richard Cheney has started, he attends San Francisco State University for a Masters in Public Administration, which will be his third Masters degree. Richard comes to us with extensive military experience. Little league and soccer held practices throughout the City. COMMISSIONER COMMENTS: Chair Radke asked Ms. Lorick what the plan was for the softball leagues with the ballfields under construction at the Waterfront Ball Fields, and Ms. Lorick replied there will no spring or summer softball teams. b) Deputy Director of Administrative Services Report: Mr. Chandler’s staff report covered an update regarding the Martinez Bocce Federation (MBF) trash enclosure located at the Waterfront Bocce Ball Courts. Mr. Chandler stated the enclosure is costing more than expected, and the item when taken to Council will

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include the MBF and the City splitting costs for the trash enclosure. The MBF will also be taking the item to their Board. Mr. Cellini said the City will also be using the trash enclosure.

Mr. Chandler reported Ms. Galindo is working on the website for the Senior Center and the Recreation department.

10. COMMISSIONER COMMENTS: Several commissioners asked about the recent graffiti at Hidden Lakes Park and if it was a cultural issue. Mr. Chandler informed them it was not cultural/hate crime graffiti but was explicit in nature. Commissioner Parolek expressed excitement about the progress at Waterfront Park and thanked the Dog Park group for attending the meeting. Chair Radke asked about access to the gate at Hidden Valley Park so it could be left unlocked on weekends as it has a severe impact on the disabled and also park users at the upper lot when the gate is locked. Ms. Lorick was not sure who had the key but staff will look into it.

11. ADJOURNMENT: Adjourned at 8:15pm to a Regular meeting on April 17, 2018 at 7:00pm in the Council Chambers, 525 Henrietta Street, Martinez, CA.

Respectfully submitted by,

Robin Agostino

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MARTINEZ PARK, RECREATION, MARINA AND CULTURAL COMMISSION Minutes for March 20, 2018

1. PLEDGE OF ALLEGIANCE, CALL TO ORDER, ROLL CALL Chair Bell-Patten called the meeting to order at 7:08pm, in City Hall, Council Chambers, 525 Henrietta Street, Martinez, CA.

Present: Chair Karen Bell-Patten, Commissioner Brian Eychner, Commissioner Rob Parolek, Commissioner Satinder Malhi, Commissioner Richard Patchin and Commissioner Adrienne Ursino. Excused: Chair Dylan Radke. Absent: Commissioner Victor Baker. Staff Present: Deputy Director of Administrative Services Michael Chandler, Recreation Supervisor Patty Lorick, Recreation Coordinator Kara Galindo and Student Intern Richard Cheney.

2. PRESENTATIONS (S): Contra County Library Program update: Acting Community Librarian Jessica Lilja spoke about the Martinez Library Branch programs. She stated in July the library added over 15,000 new titles county wide, including books in Spanish, Chinese and Russian. She noted 40 percent of the library’s budget is dedicated to children’s books. She explained her goals are to better promote the library by Facebook Page, Instagram, Twitter and Next Door. She added Wednesday’s library has a popular teen drop-in program. The program provides snacks and a safe place for teens to hang out. She stated in last fiscal year the library computers have seen over 11,898 log-ins. The library has self-paced learning websites such as Lyndia.com, Kanopy DVD that includes popular movie titles, and a real time tutoring data base. The library provides a summer lunch program in partnership with the Martinez Boys and Martinez Unified School District. The lunch program serves children nutritious lunches three days a week. Ms. Lilja asked the Commission to support the library by joining the Friends of the Library and coming to the library to check out a book. COMMISSIONER COMMENTS: Commissioner Parolek stated the library is a great asset to our City and the downtown, and thanked Ms. Lilja for coming to the meeting.

3. PUBLIC COMMENT: No comments were made.

4. CONSENT CALENDAR: Approval of January 16, 2018 minutes: Motion made to approve by Commissioner Malhi with corrections. Seconded by Commissioner Patchin ayes: Chair Bell-Patten, Commissioner Eychner, Commissioner Parolek, Commissioner Malhi, Commissioner Patchin and Commissioner Ursino. Excused: Chair Radke. Absent: Commissioner Baker. COMMISSIONERS COMMENTS: None Made

5. NEW ITEMS: None

6. ACTION ITEMS: a) Motion made to approve Special Request Hidden Valley Parent Facility Club (PFC) requesting use of Hidden Valley Park, Hidden Lakes Park and the adjoining open space for a 5K color dash run. Motion made to approve by Commissioner Malhi. Seconded by Commissioner Ursino. Ayes: Chair Bell-Patten, Commissioner Eychner, Commissioner Parolek, Commissioner Malhi, Commissioner Patchin and Commissioner Ursino. Excused: Chair Radke. Absent: Commissioner Baker. STAFF COMMENTS None made. COMMISSIONER COMMENTS: Commissioner Malhi asked if this is the first time the PFC has had this type of run, PFC spokesperson Lindsey Fletcher said no, there was one four years ago. Commissioner Parolek

Park, Recreation, Marina and Cultural Commission Page 1 of 4 March 20, 2018 asked if each student was responsible to get sponsors, Ms. Fletcher replied that no, each student pays the race fee. She added the PFC is actively pursuing sponsors. She stated the monies raised help send students to the 5th grade outdoor education program and that in order to preserve equity, they are either an opportunity for all to attend or none can go. b) Motion to recommend Council to approve proposed adjustment to the Rankin Aquatic Center and Waterfront Park and ballfields fees: approved by Commissioner Patchin. Seconded by Commissioner Parolek. Ayes: Chair Bell-Patten, Commissioner Eychner, Commissioner Parolek, Commissioner Malhi, Commissioner Patchin and Commissioner Ursino. Excused: Chair Radke. Absent: Commissioner Baker. STAFF COMMENTS: Ms. Lorick presented a PowerPoint presentation. Her presentation included current fees and proposed fees. She recommended approving the fee increases and requested the PRMCC send the fee increases to Council as proposed.

POOL FEES: Ms. Lorick explained the main reason for the requested fee increases pertained to the minimum wage increasing in 2018 and again in 2019. She added supplies to operate the Aquatic Center are always increasing. She explained these are the first proposed increases in two years, and she noted a comparison to fees in nearby cities. COMMISSIONER COMMENTS: Chair Bell-Patten asked if the fees are comparable to neighboring cities, Commissioner Malhi answered we are in line with neighboring cities. Ms. Lorick stated we are not the lowest but we are not the highest.

BALLFIELD FEES: Ms. Lorick presentation also covered an increase of ballfield rentals. She suggested a modest increase in the hourly field rates for Golden Hills, Nancy Boyd, Hidden Lakes, Hidden Valley, Waterfront, Holiday Highlands, Tavan and lights, and Brandon Borman. She stated there will be no increase to Waterfront Field #5. She noted a refundable security deposit for Waterfront Field #5 and a field preparation fee for Tavan Field and Waterfront Ballfields are added to the proposed fee increases. COMMISSIONER COMMENTS: Commissioner Parolek asked Ms. Lorick if the fee increase for field preps is enough to cover the cost, she explained the field preps are only for tournaments. Chair Bell-Patten asked Ms. Lorick who would the increase affect more; Ms. Lorick stated City-sponsored youth groups will not be affected, as they pay per player fees. Organizations such as Shell, club teams, and traveling teams will be affected. Commissioner Patchin had questions concerning Waterfront Ballfield #3. He asked if during the Pacific Association of Professional Baseball Club’s off season the field could be rented. Ms. Lorick stated the team’s season is May to September, and went on to say that the #3 ballfield can only be used for baseball, not softball, 14 and over boy’s baseball and baseball tournaments. Commissioner Patchin asked about field maintenance. Mr. Chandler explained that during the first season, a contract field maintenance crew, along with City crews will do the work. The contract crew will demonstrate how to maintain the field for the season at a cost of $20,000, which will be paid by the team. Mr. Chandler said that in the second season, the team’s maintenance fee would be $15,000 because after a season of experience, we could have developed the skills to maintain the field in-house. Commissioner Patchin inquired about whether or not the Waterfront Pavilion would be a picnic site; staff will check with the construction company. Chair Bell-Patten asked if ADA concerns were addressed through the new construction, staff confirmed they would. Several commissioners requested a tour of Waterfront Park, perhaps as part of the upcoming retreat. Staff will research this request and report back to the Commission.

Commissioner Malhi, a member of the Fee Subcommittee, acknowledged the effective process for reviewing the fees and incorporating special considerations for Martinez residents. He thanked staff for their hard work.

PICNIC AREA FEES: Ms. Lorick’s presentation also covered the new Waterfront Park Picnic areas fees. She explained each of the planned picnic areas. She explained the proposed fees are based on the City’s fee

Park, Recreation, Marina and Cultural Commission Page 2 of 4 March 20, 2018 formula for deposits and rentable fees used in all City picnic areas. COMMISSIONER COMMENTS: None made.

7. SUBCOMMITTEE(S): No reports COMMISSIONER COMMENTS: None made

8. CITY STAFF COMMENTS: a) RECREATION STAFF REPORT: Recreation Supervisor Patty Lorick’s report covered the upcoming the Mini Motorland, Arbor Day and Brickyard Run. She noted the Chinese New Year’s celebration at the Library and the one-day Presidents Day camp was well attended. She noted the Fourth of July Fireworks have been ordered. She noted staff is working on both Aquatic and Summer Guides. Ms. Lorick stated a Job Fair at the pool. Field permits were issued to soccer clubs. Picnic and room rentals to date somewhat fewer than 2017. She noted Ms. Galindo attended the Cal State East Bay Hospitality, Recreation and Tourism Job Fair. Ms. Galindo used the time to network with other municipalities and recreation professors. Ms. Lorick’s staff reported Martinez Youth Baseball & Softball and Martinez Baseball Club practices have begun. COMMISSIONER COMMENTS: none made. b) RECREATION COORDINATORS STAFF REPORT: Ms. Galindo’s report included an update on the Recreation Division’s website enhancements and upcoming special events. COMMISSIONER COMMENTS: none made. c) DEPUTY DIRECTOR OF ADMINISTRATIVE SERVICES REPORT: Mr. Chandler’s staff report updated the Commission on the Bocce Agreement which was completed through the City Council on March 7th and the signed agreement was forwarded to the Commission. The Martinez Bocce Federation’s Annual Report will be coming on April 17th. For the PRMCC Retreat Agenda, Mr. Chandler said he will be forwarding the draft agenda to the PRMCC Chair in the near future, then agendize discussion on the final agenda for the April 17th PRMCC meeting. He also provided an update on the Baseball License Agreement with the Martinez Clippers Baseball Corporation which was approved through the City Council on March 16th. The process worked through a Council Ad Hoc Subcommittee at the direction of the Council. Next steps for the City are to finish construction of the field along with the rest of Waterfront Park, while the Clippers go about their business of putting together the team. Opening Day is scheduled for Thursday, May 31st against the Sonoma Stompers. Mr. Chandler informed the Commission that the monthly reports will be replaced with Public Works staff attendance at PRMCC meetings on at least a quarterly basis, which staff expects will be a more effective process. Public Works staff will attend the May PRMCC meeting and field questions from the Commission prior to that meeting to address any questions or concerns. Public Works will also work with staff at the Mount Diablo Unified School District to restore an agreement from 2014 which documented a process for ensuring the parking lot at Hidden Valley would be left unlocked from Friday to Monday evening. Public Works Parks crews began installing new LED lighting fixtures at Hidden Lakes Park, which will reduce costs and environmental impacts and also are expected to reduce the amount of loitering and vandalism recently experienced in that location. The security signage and camera installed at the Park have paid dividends thus far as there have been no new graffiti incidents. Mr. Chandler mentioned the event will be held on Saturday, March 24th, from 10 a.m. – noon. The Dog Park will close for the event but reopen at 1 p.m. COMMISSIONER COMMENTS: none made.

9) COMMISSIONER COMMENTS: Commissioner Parolek asked if the Waterfront construction company protecting the existing trees from compaction issues to the trees root systems in the park. Ms. Lorick said this is a very reputable firm who has worked on many projects in the city. Staff will look into this question and report back. She noted the project was delayed by the nesting season. 10) AJOURNMENT: Adjourned at 8:16pm to a Regular meeting on April 17, 2018 at 7:00pm in the Council Chambers, 525 Henrietta Street, Martinez, CA.

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Respectfully submitted by,

Robin Agostino

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PRMCC Agenda April 17, 2018

DATE: April 6, 2018

TO: Parks, Recreation, Marina and Cultural Commission

FROM: Recreation Staff

SUBJECT: Special Request for Use of Susana Park-Beaver Festival XI

Applicant seeks approval for use of Susana Park. Pertinent details are listed below.

Applicant: Worth a Dam, Heidi Perryman

Park Request: Susana Park

Reservation Date Request: Saturday, June 30, 2018, 11 am – 4 pm

Special Request(s): Amplified sound, non-picnic use, fee waiver or reduction, and more than park capacity

Event Info: This is an annual event recognized nationwide. This event is in accordance with the Ignacio Plaza and Susana Park Policy.

Attendance: Projected to be 1,000

Special Event Permit: Yes

Letter to neighbors: N/A

Park Fees: N/A

501 (c)(3) organization Yes

PARK USE/LARGE EVENT FEE WAIVER POLICY (Adopted by City Council 6/19/13)

Eligibility There are four types of users that are eligible for Park Use/Large Event Fee Waiver: 1. Martinez Unified School District and Mount Diablo Unified School District – Uses submitted by MUSD or MDUSD for the purpose of serving their students.

2. Non-profit Community Groups: These groups have 501(c) status in good standing with the State and meet the following: • 50% of members are Martinez Residents • Event or activity has a community wide benefit • Paying fee would create a financial hardship for the group that would endanger the group’s ability to conduct the event.

3. City Co-Sponsored Groups/Events – Groups that receive regular financial support from the City or Events in which the City is participating as key supporter of the event.

4. Community Fundraiser– This category is targeted for events put on by Martinez Residents for impromptu fundraisers surrounding a cause in the community in which all the proceeds go to the cause and the event is open to everyone in the community.

Review and Approval All MUSD permits fitting the #1 Eligibility definition of use will not come to PRMCC and will be approved administratively.

Users that meet the definition of use or user #2 through #4 • The PRMCC reviews and approves/denies Park Use/Large Event Fee Waiver Applications at the regular PRMCC meetings • Application for Park Use/Large Event Fee Waiver must be received 30 days in advance • PRMCC may waive any portion of fees up to 100% Procedure • Complete a Park Use/Large Event Reservation application and submit deposit • Complete a Special Request Form 30 days prior to the event • Attend PRMCC Meeting Review of Application

April 2, 2018

To: Neighbors of Susana Park Re: Beaver Festival X1 June 30, 2018 Saturday 11:00-4:00

Dear Susana Park Neighbor:

Worth A Dam would like to notify local neighbors of Susana Park that we propose to hold the next beaver festival in the park on Saturday, June 30th from 11:00 am to 4:00pm. Set up and take down will happen on the same day, approximately 90 minutes before and after the event.

Nature exhibits, education and children’s activities will take place in the park during the daytime, as well as live amplified music. This is a free event and open to all. We encourage our neighbors to join us and support urban wildlife. The request for this event will be heard by the Parks, Recreation, Marina and Cultural Commission, located at 525 Henrietta Street in the Council Chambers on Tuesday, April 17, 2018 at 7:00pm.

If you have any questions or concerns, please the event organizers at [email protected]. You may also call the Recreation Department at 925-372-3510 or contact [email protected] if you have any questions regarding the meeting.

Sincerely,

Worth A Dam www.martinezbeavers.org [email protected]

PRMCC Agenda April 17, 2018

DATE: April 6, 2018

TO: Parks, Recreation, Marina and Cultural Commission

FROM: Recreation Staff

SUBJECT: Special Request for Use of Hidden Valley Park Sycamore Picnic area

Applicants seek approval for use of Hidden Valley Park Sycamore Picnic area. Pertinent details are listed below.

Applicant: Kristine Peterson and Erin Ardans from Hidden Valley Parent and Faculty Club (HVPFC)

Park Request: Hidden Valley Park Sycamore Picnic area

Reservation Date Request: Saturday, June 2, 2018

Special Request(s): Fee waiver

Event Info: This is the graduation for Pack 420. Ms. Peterson and Ms. Ardans are requesting the fee waiver on behalf of Pack 420, as the $150 fee would be very difficult for their packs’ tight budget.

Attendance: Projected to be 70-80

Special Event Permit: N/A

Letter to neighbors: N/A

Park Fees: $150

501 (c)(3) organization Yes

PARK USE/LARGE EVENT FEE WAIVER POLICY (Adopted by City Council 6/19/13)

3. City Co-Sponsored Groups/Events – Groups that receive regular financial support from the City or Events in which the City is participating as key supporter of the event.

Review and Approval All MUSD permits fitting the #1 Eligibility definition of use will not come to PRMCC and will be approved administratively.

PRMCC Agenda April 17, 2018

DATE: April 11, 2018

TO: Parks, Recreation, Marina and Cultural Commission

FROM: Michael Chandler, Deputy Director of Administrative Services

SUBJECT: PRMCC Retreat – Draft Agenda and Date Reschedule

Recommendation Hold discussion and provide input to staff regarding the draft agenda for the 2018 PRMCC Retreat, and make motion recommending the rescheduled date.

Background Based upon a request from the PRMCC at its September 19, 2017 meeting, staff prepared and presented at the October 17, 2017 PRMCC meeting an overview of the history of the PRMCC’s reorganization and change in responsibilities which occurred during the October 2008 – July 2010 timeframe. The intent for the October 2017 meeting was to hold an initial discussion regarding the historical context of the PRMCC and its roles and responsibilities, to be followed at a later date with a discussion regarding the Commissioners’ thoughts and ideas for the future role of the PRMCC.

Given the scope of the topic, the Commission indicated its preference to discuss this topic as part of a workshop or retreat to be held somewhere other than City Hall, on a weekend.

In January 2018, the City contracted the services of a professional facilitator, Management Partners, and initially secured the date of Saturday, February 24th at the Senior Center for the 2018 PRMCC Retreat based on input from the Commission. At the January 16, 2018 PRMCC meeting, it was also requested that the draft agenda for the Retreat include discussion of the Commission’s goals and work through Chair Radke for his input prior to going before the full Commission as an effective way to build consensus prior to the Retreat. The attached draft agenda has been reviewed by Chair Radke and is now recommended for review and discussion by the PRMCC.

Several Commissioners subsequently informed staff that they would be unable to attend the original Retreat date of February 24th. As a result, staff provided various dates in April and May as additional options. At the February 20th PRMCC Meeting, the Commission made a unanimous motion to select Saturday, April 28, 2018, at the Senior Center as the rescheduled date for the Retreat.

Unfortunately, staff received word last week that the April 28th date would not work for all Commissioners. Maximizing attendance at this type of engagement is essential for a successful and productive workshop that includes input from all Commissioners.

Following discussions with Chair Radke and coordination with the facilitator and Senior Center, there appear to be three viable options at present for scheduling the Retreat which take into account the expectation of additional conflicts during the summer months:

1) Saturday, May 26th, 9 a.m. to 2 p.m. at Senior Center 2) Saturday, June 2nd, 9 a.m. to 2 p.m. at Senior Center 3) Saturday TBD in October, 9 a.m. to 2 p.m. at Senior Center

Following the Commission’s feedback on the draft agenda and recommendation for the date of the Retreat, staff will work with the facilitator to prepare the final agenda and confirm the scheduled date and time.

Attachment – Draft Agenda

DRAFT 4-17-18 CITY OF MARTINEZ PARKS, RECREATION, MARINA AND CULTURAL COMMISSION WORKSHOP AGENDA SATURDAY TBD, 2018 9:00AM – 2:00PM

LOCATION: MARTINEZ SENIOR CENTER 818 GREEN STREET MARTINEZ, CA 94553

1. Welcome by the Chair & Call To Order

2. Public Comment

3. Overview of the Day, Objectives and Ground Rules

4. Icebreaker

5. Review of Typical Duties of Council Advisory Bodies

6. Overview of PRMCC Commission Duties and Responsibilities a) Review of each of the 10 major areas and 16 subareas as set forth in the Municipal Code b) Commissioner survey completion

Break

7. Review and Discussion of Survey Results

a) Score for each duty/sub duty b) Time spent on duties c) Annual action plan d) Conclusions and recommendations

Page 2

Break for Lunch

8. When and How Recommendations are Made to Council

9. Committee Staff Support

10. Meeting Procedures a) Review role of the Chair b) Meeting flow and effectiveness c) Meeting scheduling/Commissioner attendance

11. Next Steps

12. Evaluation

13. Adjournment

CITY OF MARTINEZ TBD, 2018 PRMCC WORKSHOP MEETING ROOM LAYOUT

Entry Doors ?

Table

for for

uffet

Public Seats

O O O O O O O O O O O O O O O O

ACM/DCM

Commissioners Tables & Seats for 8 people (4 per side)

Table with laptop, projector, power cords from wall to table

Screen & Solid Wall to Post Flip Chart Pages

PRMCC Agenda April 17, 2018

Date: April 10, 2017

To: Parks, Recreation, Marina and Cultural Commission

From: Patty Lorick, Recreation Supervisor

Subject: March Staff Report

ADULT SPORTS . Due to the construction of the Waterfront Ball Fields, six fields of games and practice for Little League have been compressed onto other fields. Tavan is used seven days a week by Little League and Martinez Baseball Club. Adult softball will begin mid-June.

AQUATICS • Applications for lifeguards were accepted and twenty-one people were hired. • Maintenance staff is repainting fences and preparing the pool for the May opening. • Preparation began for teaching Lifeguarding and Title 22 First Aid for Safety Personnel. • MCST held a registration day for the 2018 Season on March 1. • Staff began restocking the office, cleaning supplies and equipment in preparation for opening in May. • The pool will open April 30 for the Martinez Community Swim Team, water aerobics and lap swimming. The pool will open for recreational (public) swim Saturday, June 2.

BALLFIELDS • Every ball field is filled each afternoon with children practicing baseball or softball. Between Martinez Baseball Club and the Martinez Youth Baseball and Softball Association, approximately eighty teams practice or play games throughout the week. • Pleasant Hill Martinez Soccer Association and Heritage Soccer keep the new soccer field hoping all month long.

BROCHURE . Staff is working on the summer Activity Guide. The guide will be released later in April.

LIBRARY EVENTS . Mad Hatter Tea – Eighteen people attended the story time tea. Children and parents drank various teas and Kool-Aid from fine china tea cups. Tea crafts and a story were also provided. Oreos continue to be the favorite item at the tea.

PICNICS/BUILDING RENTALS • Picnic reservations for Martinez non-residents and businesses were accepted beginning March 1. • Total number of picnic sites/buildings reserved to date is 132, down from last year’s 147. The unseasonably cold and rainy weather seems to be a contributing factor. MISCELLANEOUS . Fireworks have been contracted, permits have been submitted and bathrooms have been ordered. Fireworks will be held July 4 at Waterfront Park, 9:30 p.m. . I have been working with a variety of sports and specialty camp companies interested in providing summer camp programs. . Kara Galindo, Recreation Coordinator, began prepping for the Spring Break Camp at Nancy Boyd and Summer Playground Program.

SPECIAL EVENTS • The annual Youth Baseball and Softball Parade was held Saturday, March 3. Approximately 80 teams from MBC and MYBSA walked the seven block parade route. Al Boyce announced. Following the parade, MYBSA held a barbecue at the Olive Grove picnic area. Picture Day was held at Tavan Field until the rain and hail halted the photography. • Ninety children and their families attended Mini Motorland, Saturday, March 24 at the John Muir Amphitheater. The attendance was down due to the rain but those attending had a blast. The police officers at the event had a great time with all the little police cars and “officers.” Recreation thanks all the volunteers from Contra Costa Fire Department, California Highway Patrol, 1st NorCal Credit Union, St. Catherine’s School, Cub Scout Pack # 440, Street Smarts Diablo, ChildTime, Les Schwab, Martinez Library, Martinez Marina, Public Works and a donation of ribbons from Martinez Arts Associations for a wonderful event! . Arbor Day Celebration, March 8. An estimated 110 preschoolers, parents and teachers participated in the tree and earth celebration. Children made crafts, planted seeds, created a tree and visited “tree education stations” throughout the park. . Dan Chan the Magic Man and his son performed to 100 people, Saturday, March 31 at the Campbell Theater. This free show was sponsored by the City of Martinez Restaurant Tour and the space was provided by the Campbell Theater. Dan and his son performed fifteen minutes of up close magic for the crowd while they waited outside the theater.

PRMCC Agenda April 17, 2018

DATE: April 9, 2018

TO: Park, Recreation, Marina, & Cultural Commission

FROM: Recreation Coordinator, Kara Galindo

SUBJECT: Staff Report

Special Events: • Past/Upcoming Events for April and May: o 4/8 – Brick Yard Run o 4/15 – Hidden Valley Spring Fun Run o 4/19 – Dino Dig o 4/21 – Bay Area Craft Beer Festival o 4/23 – Earth Day at Library o 4/25 – Oohs, Ahs & Giggles o 4/28 – Hidden Valley Color Run o 5/2 – Oohs, Ahs & Giggles o 5/5 – Downtown Clean-Up (Rescheduled due to rain) o 5/9 – Oohs, Ahs & Giggles o 5/12 – Will’s Walk for Autism o 5/16 – Oohs, Ahs & Giggles o 5/28 – Memorial Day Program