Category Bulletin Estates January - March 2021

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Recent, New or Updated Framework News, Events & Dates for the Diary Agreements

The following Framework Agreements have Estates Related recently been awarded / updated: CAT1061 AP Fresh Fruit and Vegetables has been CAT1062 Fresh Fish and Seafood will be retendered in extended for 12 months and will now expire on the early 2021. For any queries or feedback or if you would 20th December 2021. Hunter has been updated to be keen to join the UIG, please contact Louise Levens. reflect this extension. Please contact Louise Levens for further details. JAN3074 NW Washroom Services is currently being

re-tendered. The new agreement will be live for the CAT1065 AP Water Coolers (SXL 1317) - this end of April 2020. For any queries, please contact agreement has been extended for a final year and Louise Levens. will now expire on 7th January 2022.

Hunter has been updated to reflect this extension. EFM1024 AP Water Quality Management – Contract Please contact Louise Levens for further details. Management meetings were carried out in November

and December 2020 with contractors on this CAT5039 LU Catering Consultancy Services has Framework Agreement. Please contact Alice Ng for been extended for 12 months and now expires 3rd feedback. September 2021.

Please contact Andy Anderson for further details. EFM1044 AP Water Quality Management – This

Framework Agreement will be the reiteration of the EFM1032 AP Lift Maintenance, Installation & EFM1024 AP Water Quality Management Agreement. Refurbishment Services – this Framework Work on the re-tender has started and we are looking Agreement has been extended and now will expire for UIG members. Please contact Alice Ng for further on 1st January 2022. information. Please contact Vicky Shanley for further details.

PRM1001 AP Franking Machines – Contract EFM1040 AP (SXL 1617) has been extended for the Management meetings were carried out in November final 12 months and will now expire on 15th April and December 2020 with contractors on this 2022. Framework Agreement. Please contact Alice Ng for Please contact Andy Anderson for further details. feedback.

EFM1045 AP Doors Maintenance, Repair and PRM1003 AP Franking Machines – This Framework Installation Services – The new National (UK Wide) Agreement will be the reiteration of the PRM1001 AP Framework Agreement went live on 16th Franking Machines Agreement. Work on the re-tender December 2020 and runs for an initial period of 2 has started and we are looking for UIG members. Please years with the option to extend for a further 24 contact Alice Ng for further information. BS TEM025 months. There are two lots for Scotland Lot 1 - FFE1009 AP Lot 1 Domestic Furnitures & Furnishing – Central and South and Lot 2 – Highlands & Islands. the tender for the reiteration of this Framework There are five other lots covering institutions Agreement was published on 18th November 2020 in England, Wales and Northern Ireland. and it closed on 14th December. The Agreement is due to go live on 1st February 2021. JAN1012 AP Personal Protective Equipment (PPE), Please contact Alice Ng for further details. Work & Sports Wear – This Framework Agreement went live on 1st December 2020. This is a national PMR2004 NE Mail Services – The tender for this (UK wide) Framework Agreement tendered and Framework Agreement is closing on the 7th January managed by APUC ltd with 8 Product lots available, 2021. The Award date is due to take place in mid-late split by region with A - Scotland Wide (APUC February 2021. The official start date is 1st March members) and B - England and Wales (NEUPC, 2021. LUPC, SUPC, HEPCW members), providing access to Please contact Alice Ng for further details. national and local contractors. Each lot is supported by a Core Product List of frequently General used items with fixed pricing and the following added value services: APUC have launched category, and for estates • Personalisation / Branding (with the commodity specific, responsible supply chain guides exception of Lot 5 – Footwear) which can be found on the APUC Buyers Portal - • Repair and Takeback for damaged and Development and Sustainability – Estates and Facilities redundant items - at the following links • Measuring / fitting / issuing services Estates - Buildings Maintenance Use of Utilities • Sustainable / Green / Vegan clothing and Estates - Catering Produce footwear options Estates - Furniture Textiles and Electrical Items Appointment to the Framework Agreement was Estates - Janitorial General Waste evaluated on a 50% Commercial weighting and Estates - Vehicle and Transport offers competitive pricing. The Framework covered strong sustainability measurement, including fair working practices and supply chain traceability. Please contact Vicky Shanley for further details.

EFM1046 AP Electrical Sundries - went live on 21st December 2020 for a period of 2  PSGU – 11th February 2021 years, with the option to extend for a further 24  PSGC – 11th February 2021 months. This Framework replaces EFM1020 AP.  Ways of Working & Contracting Priorities Please note there is a change in first rank Workshop – 12th February 2021 Contractor. Both Edmundson and Rexel scored  Procurement Network Conference – 14th May 2021 maximum technical scores, however, Edmundson scored considerably better on commercial offering sand are now rank 1. Institutions can utilise the Desktop Evaluation process to assess their own basket of goods from the Core product list to confirm the Contractor who can provide the best value for money offering. Further information can be found on the Buyers Guide. Please contact Vicky Shanley for further details.

UTI1005 AP Non-Domestic Energy Efficiency Services < £1M was awarded in October and went live in November 2020. It runs for a four year period and expires on 30th September 2024. Please contact Andy Anderson for further details. BS TEM025

PRM1001 AP Franking Machines was extended for a period of 6 months until 30th October 2021. The Framework Agreement has been extended beyond 4 years due to the continuing unforeseen events related to Covid-19. A 6-month extension has been put in place to ensure that the market is in a better position to respond to the tender for the next reiteration of this Framework Agreement and potentially allow a longer response period, if that is deemed to be required. Please contact Alice Ng for further details.

Framework Agreements – Introduction Notes

Routes to Market

Within the information for each Framework Agreement the available routes to market will be described. Most will provide an option to undertake a Mini Competition or a Ranked approach for supplier selection. They are defined below:

→ A Mini Competition means issuing the Institutions tender documentation to ALL suppliers who have been awarded a place on the Framework Agreement.

→ Ranked selection means going directly to the Supplier who is ranked number One. If this supplier is unable to undertake the work, then going to supplier number two and so on.

→ Desktop Selection means selecting suppliers based on the original tender submission scores. There are two methods – “Desktop Evaluation” and “Desktop Award”. These are quick routes to market, details of each method used are contained within the relevant Buyers Guides.

All Estates Maintenance Service Framework Agreements that have a reactive service element are ranked to enable call-off within the required timescale. Preventative services elements are more complex and are therefore called off by mini competition. Detailed information on all Framework Agreements are located in the Buyers Guides on the APUC Buyers Portal.

General

If you have any queries in relation to using the Framework Agreements, then please either get in touch with the named contact for each Framework Agreement or any member of the relevant Category team on the final page.

The Contracted Framework Agreements, those In Progress, Scheduled and in Research are listed below.

APUC Estates Contracted Framework Agreements