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Roundtable on Sustainable Palm Roundtable on Sustainable Palm Oil Annual Surveillance Audit Report Report No : ASA3_096704 Surveillance assessment against the RSPO Principles & Criteria Indonesia National Intepretaion (INA-NI) year 2008 and RSPO SCCS year 2011 Name of client PT Bakrie Sumatera Plantation UNIT SUMUT I- Kisaran Palm Oil Mill North Sumatera Head Office : Jl. Ir. H. Juanda, Kisaran, Asahan District, North SumateraProvince, Indonesia 21202 Date of Surveillance Audit : May 6 th to 8 th , 2013 Report prepared by : Fadli (RSPO Lead Auditor) Certification decision by : Manfred Herbert Lottig (COO TUV Rheinland Malaysia ) Certification Body: TUV Rheinland Malaysia Sdn. Bhd. No. 26 – 32, Jalan Perindustrian USJ 1/6, Taman Perindustrian USJ 1, 47600 Subang Jaya, Selangor Darul Ehsan, Malaysia. Tel: +6 03 8024 2400 Fax: +6 03 8023 1505 www.tuv.com TABLE OF CONTENTS 1.0 SCOPE OF CERTIFICATION ASSESSMENT ....................................................... 3 1.1 National Interpretation / Standard Used ............................................................................................... 3 1.2 Scope of Assessment ........................................................................................................................... 3 1.3 Certification Details .............................................................................................................................. 3 1.4 Location and Maps ............................................................................................................................... 4 1.5 Organisational Information / Contact Person ....................................................................................... 6 1.6 Description of Supply Base .................................................................................................................. 7 1.7 Actual production volumes and project outputs. .................................................................................. 7 1.8 Dates of Plantings and Replanting Cycles ........................................................................................... 8 1.9 Area of Plantation (Total, Planted and Mature) ................................................................................... 8 1.10 Progress Against Time Bound Plan ................................................................................................... 9 1.11 Progress of associated smallholders or outgrowers towards RSPO compliance ........................... 10 1.12 Approximate Tonnages Certified ..................................................................................................... 10 2.0 ASSESSMENT PROCESS .................................................................................. 11 2.1 Certification Body ............................................................................................................................... 11 2.2 Qualifications of Lead Assessor and Assessment Team .................................................................. 11 2.3 Assessment Methodology & Agenda ................................................................................................ 11 3.0 ASSESSMENT FINDINGS ................................................................................... 13 3.1 Summary of Findings pertaining to RSPO Principles & Criteria........................................................ 13 3.2 Status of Previously Identified Non-conformities ............................................................................... 22 3.3 Identified Non-conformances against RSPO P&C Requirements, Corrective Actions Taken and Auditors Conclusions ........................................................................................................................ 25 3.4 Description of Supply Chain Management System ........................................................................... 26 3.5 Status of Previously Identified Non-conformities .............................................................................. 29 3.6 Identified non-conformance against RSPO SCCS requirements, Corrective Actions Taken and Auditors Conclusions ........................................................................................................................ 30 3.7 Noteworthy Positive Components ...................................................................................................... 31 3.8 Issues Raised by Stakeholders and Findings Pertaining to Issues................................................... 31 4.0 CERTIFIED ORGANISATION’S ACKNOWLEDGEMENT OF INTERNAL RESPONSIBILITY ............................................................................................... 34 4.1 Date of Next Surveillance Visit ........................................................................................................... 34 4.2 Acknowledgements of Internal Responsibility and Formal Sign-Off by Client .................................. 34 APPENDICES ............................................................................................................ 35 Appendix 1: Details of Revised Certificate ............................................................................................... 35 Appendix 2: List of Abbreviations ............................................................................................................. 36 Appendix 3: List of Stakeholders Interviewed and Contacted ................................................................. 37 Appendix 4: Observations and Opportunities for Improvement ............................................................... 37 RSPO Annual Surveillance Audit Report - PT Bakrie Sumatera Plantation SUMUT I Kisaran Unit - North Sumatera, Indonesia Page 3 of 37 1.0 SCOPE OF CERTIFICATION ASSESSMENT 1.1 National Interpretation / Standard Used The operations of the palm oil mill(s) and its supply base of FFB were assessed against the National Interpreta- tion Indonesia year 2008 of the RSPO Principles & Criteria and the RSPO Supply Chain Certification Systems (SCCS) document (November 2011). 1.2 Scope of Assessment The annual surveillance certification assessment was carried out on 1 (one) mill and 5 (five) estates (Tanah Raja estate, Kwala Piasa estate, Gurach Batu estate, Serbangan estate, and Sei Baleh estate) under PT Bakrie Sumatera Plantation by Bakrie Sumatera Plantation Group. The date of certification of this unit was June 14, 2010. 1.3 Certification Details The details of RSPO certification of PT Bakrie Sumatera Plantation SUMUT I KIsaran Unit are as per the table below : Table 1: Certification details of PT Bakrie Sumatera Plantation SUMUT I Kisaran Unit RSPO Membership no.: 1-0036-07-000-00 RSPO Certificate no.: 18502505 001 Date of first RSPO certificate & validity: Issued : June 14, 2010 & validity : 2010-06-14 to 2015-06-13 Date of certification audit: May 25 to 29, 2010 Date of previous surveillance audit: May 10 to 12, 2012 Date of revised RSPO certificate & va- Revised : April 24, 2013 & validity : 2010-06-14 to lidity (if applicable): 2015-06-13 CPO tonnages claimed: 41,816 PK tonnages claimed: 8,715 RSPO v1 2011-05-26 3 RSPO Annual Surveillance Audit Report - PT Bakrie Sumatera Plantation SUMUT I Kisaran Unit - North Sumatera, Indonesia Page 4 of 37 1.4 Location and Maps PT BSP Unit North Sumatera I Kisaran Figure 1: Location of PT Bakrie Sumatera Plantation SUMUT Kisaran Unit in North Sumatera, Indonesia RSPO v1 2011-05-26 4 RSPO Annual Surveillance Audit Report - PT Bakrie Sumatera Plantation SUMUT I Kisaran Unit - North Sumatera, Indonesia Page 5 of 37 SEI BALEH ESTATE SERBANGAN ESTATE KIsaran Palm Oil TANAH RAJA GURACH ESTATE BATU ESTATE KUALA PIASA ESTATE Figure 2 : Map of PT Bakrie Sumatera Plantation SUMUT I Kisaran Unit Table 2: GPS locations for all estates and mills included in annual surveillance assessment RSPO v1 2011-05-26 5 RSPO Annual Surveillance Audit Report - PT Bakrie Sumatera Plantation SUMUT I Kisaran Unit - North Sumatera, Indonesia Page 6 of 37 Name GPS locations of mill / Location Latitude Longtitude estate Main office Jl. Ir. H. Juanda, Kisaran 21202, 02º59’04.6” 099º38’12.1” Asahan Regency, North Sumatera In- donesia Palm Oil Mill Sei Baleh Village, Sei Baleh District, 03º02’26.7” 099º34’53.2” Batu Bara Regency, North Sumatra Province. Sei Renggas Village, Kisaran Barat 02º57’50.0” 099º35’57.7” Tanah Raja District, Asahan Regency, North Su- matra Province. Gerak Tani Village, Meranti District, 3°20’45.0” 99° 58’23.4” Gurach Batu Asahan Regency, North Sumatra Pro vince . Tinggi Raja Village, Tinggi Raja 02º54’04.2” 099º34’00.2” Kuala Piasa District, Asahan Regency, North Su- matra Province. Rawang Lama Village, Panca Arga 03º01’29.8” 099º39’30.3” Serbangan District, Asahan Regency, North Su- matra Province. Sei Baleh Village, District Sei Baleh, 03º04’12.1” 099º35’11.0” Sei Baleh Batu Bara Regency, North Sumatra Province . 1.5 Organisational Information / Contact Person Contacts details of the company are as follows: Company Name: PT Bakrie Sumatera Plantation Unit SUMUT I, Address: Jl. Ir. H. Juanda, Kisaran 21202, Asahan Regency, North Sumatera Province, Indonesia Sei Baleh Village, Sei Baleh District, Batu Bara Regency Contact Person: Mr. Atok Hendra Yanto Telephone: +62-623- 41434, +62-623-348614 ; Fax : +62-623-41066 Email: - Legal Permit * 1. HGU (Land use certificate) No. 66.HGU/DA/85/B/151 with area of 18,556.01 Ha, valid from 13 November 1996 for 25 years. 2. HGU No. 020.HGU/1991 with area of 2,714 Ha valid from 7 Decem- ber 1991 until 31 December 2020. 3. HGU No. 026/HGU/BPN/1999
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