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Kerala Institute of Tourism & Travel Studies [Kitts KERALA INSTITUTE OF TOURISM & TRAVEL STUDIES [KITTS] Residency, Thycaud, Thiruvananthapuram, 695014 Ph. Nos. + 91 471 2324968, 2329539, 2339178 Fax 2323989 E mail: [email protected] www.kittsedu.org RERETENDER NOTICE RETENDERs are invited from travel agents for issuing Domestic flight tickets for National Responsible Tourism Conference scheduled from 25 Mar – 27 Mar 2017 at Kerala Institute of Tourism & Travel Studies, Thiruvananthapuram. The detailed specifications are annexed to the RETENDER document. Details are available in our website www.kittsedu.org. Last Date: 21.03.2017 Sd/- Director RERETENDER DOCUMENT KERALA INSTITUTE OF TOURISM & TRAVEL STUDIES THIRUVANANTHAPURAM -14 RERETENDER DOCUMENT : TRAVEL AGENTS FOR PROVIDING DOMESTIC FLIGHT TICKETS FOR THE NATIONAL RESPONSIBLE TOURISM CONFERENCE SCHEDULED FROM 25 MARCH – 27 MARCH 2017 AT KERALA INSTITUTE OF TOURISM & TRAVEL STUDIES, RESIDENCY, THYCAUD THIRUVANANTHAPURAM - 695014 RETENDER No: 492/ /KITTS/FLIGHT TICKETS /17-18 A. Introduction Kerala Institute of Tourism and Travel Studies (KITTS) impart quality education and training in the field of Travel and Tourism. The Institute, established in the year of 1988, caters to the manpower requirements of tourism industry by offering various courses directly benefiting the industry. The institute is an autonomous organization registered under the Travancore-Cochin Literary, Scientific and charitable societies Registration Act 1955 (Act 12 of 1955). KITTS, with its head quarters at the Residency Compound, Thycaud has two sub centres at Ernakulam and Thalasserry. B. Job Description Sealed RETENDERs in prescribed format are invited from reputed travel agents for providing domestic flight tickets for National Responsible Tourism Conference scheduled from 25 Mar – 27 Mar 2017 at Kerala institute of Tourism & Travel Studies, Thiruvananthapuram. The Technical bid and price bid should be given in separate envelopes. The last date for submission of RETENDERs is 21.03.2017at 1400 hours. The technical bid shall be opened on 21-03-2017 at 1415 hrs in the presence of the bidder's representative who choose to be present at the office of the undersigned during the evaluation process. The Price bid shall be opened only for those bidders who satisfy the eligibility criteria mentioned in the RETENDER document at 1515 hrs on 21.03.2017. RETENDER document can only be downloaded from our website www.kittsedu.org. Those who are meeting the eligibility criteria and are interested to provide the services subject to the terms and conditions may furnish their quotes in the prescribed form enclosed herewith and with copies of other required documents indicated in the RETENDER document. Work order will be given within one hour of the opening of the financial bid. C. Eligibility Criteria i) Essential a) Agency must have minimum average Annual Billing (Turnover) of Rupees Fifty lakhs per during the last 3 years . Income tax returns for the last three financial years may be attached with the technical bid. b) The agency must attach copies of Income tax returns of the last three financial years. d) Agency must be registered with Service Tax and has PAN registration a. The Technical Bid in separate envelope should contain the following information /document as per Annexure -1: i. Details of the firm: Name of the Firm, Business address of the firm, Telephone No., Mobile No., E-mail Id. ii. Copies of certificates of Registration of/Incorporation firm, PAN No., Service tax Registration. iii. The Earnest Money of Rs.10,000/- (Rupees Ten Thousand only) through Demand Draft/Pay Order/ Bank Guarantee in the Name of Director, KITTS. iv. The agency must attach copies of Income tax returns of the last three financial years. b. The Earnest Money Deposit (EMD) should be submitted along with the Technical Bid of the Agency. Offer without prescribed earnest money would be rejected out rightly. The EMD would be refunded without interest after award of Contract. c. The agency shall quote preferably with direct flights or with minimum transit time . d. The EMD is liable to be forfeited if (i) information/declaration furnished by the bidder is found to be false, (ii) the successful bidder withdraw/amend its quotation after opening of RETENDERs and/or declines to act on offer made by the Department or fails to furnish performance security as per terms and conditions or fails to provide flight tickets the prescribed time limit. e. The Financial Bids in separate envelope should be strictly as per the format given in the Annexure -11. The rates quoted in the Financial Bids should be both in words and figures inclusive of all currently applicable taxes. Bids with any cutting or overwriting in figures will not be considered, unless corrections are countersigned. The financial bid should be properly signed and sealed. f. Conditional bids shall not be considered and will be outrightly rejected. g. Financial bids only of those firms will be opened, who qualify on the basis of the Technical bid. h. The Technical and Financial bids should be put in two separate envelopes superscripted as ‘TECHNICAL BID’ and ‘FINANCIAL BID’ respectively, and sealed separately. Both these envelopes should be put in a bigger envelope super scribed as ‘RETENDER FOR FLIGHT TICKETS; duly sealed and addressed to the Director, KITTS, Residency, Thycaud, Thiruvananthapuram -14. i. Director KITTS reserves the right to reject all or any of the RETENDER, and decision of KITTS in the matter shall be final/binding. j. The Financial Bids in separate envelope should be strictly as per the format given in the Annexure -11. The rates quoted in the Financial Bids should be both in words and figures inclusive of all currently applicable taxes. Bids with any cutting or overwriting in figures will not be considered, unless corrections are countersigned. The financial bid should be properly signed and sealed. k. Financial bids only of those firms will be opened, who qualify on the basis of the Technical bid. l. The Technical and Financial bids should be put in two separate envelopes superscripted as ‘TECHNICAL BID’ and ‘FINANCIAL BID’ respectively, and sealed separately. Both these envelopes should be put in a bigger envelope super scribed as ‘RETENDER FOR ISSUING DOMESTIC FLIGHT TICKETS” ; duly sealed and addressed to the Director, KITTS, Residency, Thycaud, Thiruvananthapuram -14. m. Director KITTS reserves the right to reject all or any of the RETENDER, and decision of Head of the Department in the matter shall be final/binding. RETENDER No. : 492/KITTS/FLIGHT TICKETS /17-18 Dt:18.03.2017 Last date for receipt of tenders is upto 1400 hrs on 21.03.2017 Application Format (Technical Bid) From ………………………….. ………………………….. ………………………….. To The Director Kerala Institute of Tourism & Travel Studies Residency ,Thycaud Thiruvananthapuram - 695014 SL No Particulars Details to be filled in by the Agency 1 Name of the Firm/Agency Registered office/business address of the agency with 2 telephone, cell, Website, Email and fax number 3 Name of Contact Person(s) Address with telephone, Fax numbers, Emailand name(s) of 4 the contact person (s) 5 Year of Incorporation 6 Income Tax - PAN No. (Attach copy of PAN) 7 Service Tax No. (Attach copy of Service tax registration No.) 8 Type of firm (Proprietorship, partnership or company registered under company act 9 Turnover during last three years (copy of Income Tax returns to be enclosed) Turnover in Rupees Year (in words and figures) 2013 -14 2014 -15 2015 -16 10 Whether registered with Registrar of Firms / Companies/ societies. (Attach copy of Registration) 12 Whether the agency is an income tax assesse with valid PAN number and having filed its Income tax return for the last three assessment years ( copies to be attached) Name & Signature of authorised signatory: Date : Name & Seal of Agency Annexure II Application Format (Financial Bid) RETENDER No :492/KITTS/FLIGHT TICKETS /17-18 Dt:18.03.2017 From ………………………….. ………………………….. ………………………….. To The Director Kerala institute of Tourism & Travel Studies Residency ,Thycaud Thiruvananthapuram – 695014 PROFORMA FOR RATE FOR NEED BASIS Economy class one way fares on direct flights/ SL Description of service flights with minimum transit time. ( Travel No. period between 24 March – 27 March 2017) 1 Domestic tickets - Sectors Fare in Rupees ( In words and figures) a Delhi - Thiruvanathapuram b Kolkata – Thiruvananthapuram c Bagdogra - Thiruvananthapuram e Mumbai - Thiruvananthapuram f Chennai - Thiruvananthapuram g Dehradun - Thiruvananthapuram h Bangalore - Thiruvananthapuram i Leh - Thiruvananthapuram j Thiruvanathapuram - Delhi k Thiruvananthapuram - Kolkata l Thiruvananthapuram - Bagdogra m Thiruvananthapuram - Mumbai n Thiruvananthapuram - Chennai o Thiruvananthapuram - Dehradun p Thiruvananthapuram - Banglore q Thiruvananthapuram – Leh r Thiruvananthapuram – Kochi s Kochi - Delhi t Kochi - Kolkata u Kochi - Bagdogra v Kochi - Mumbai w Kochi - Chennai x Kochi - Dehradun y Kochi - Banglore z Kochi - Leh aa Kochi - Thiruvananthapuram 1. Price has to be quoted in India Rupees only. 2. All inclusive prices have to be quoted. The applicable TDS shall be deducted from the payments made by KITTS 3. In case of a mis-match in the amount mentioned in Figures and Words, the amount mentioned in words shall be considered as final. 4. The Contracting Agency agree that the above price have been quoted after reading and understanding the complete RETENDER documents. Signatures of authorized signatory: Name : Designation : Date: Seal of Agency .
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