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April to August 2019 Performance Report

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April to August 2019 Performance Report Stó:lō Service Agency Performance Report April – August 2019 Almost 1,500 children checked in for this year’s 27th Annual Stó:lō Children’s Fest, held on July 10. Above left, some of the display tents; (centre) Stó:lō Board Members Angie Kermer (left) and Rhianna Millman (third from left), Stó:lō Nation Chiefs’ Council President Chief David Jimmie of Squiala First Nation (second from left) and (right) Chilliwack Mayor Ken Popove and grandchild. (Right) One of the many water slides on site for the day. (Below) More pictures from this year’s event. OPERATIONS Events • The 27th Annual Stó:lō Children’s Festival took place on July 10, 2019 with 1,490 kids checked in at the registration tent. We had a record-breaking number of exhibitors this year at 55. This year’s theme took us back to the Jurassic era, with inspiration drawn from the popular Jurassic Park movies. Major event sponsors included: Ts’elxwéyeqw Tribe Management Limited, Royal Bank of Canada, Manning Elliot, City of Chilliwack, Fraser Valley Aboriginal Child and Family Services Society, and First Nations Health Authority. • Participation Numbers from member SNCC bands (pre-registered and registered the day of) was approximately 354. • The 10th Annual Stó:lō Golf Tournament took place on August 22, 2019 at Cultus Lake Golf Course. There were 28 teams registered for the event, made up of community members, vendors and staff. $2,000 was raised for the Stó:lō Christmas Hampers. Aitchelitz First Nation, Skowkale First Nation, Squiala First Nation, and Tzeachten First Nation all had community members and staff participate in this year’s tournament. 1 | Page Human Resources (HR) • Hired 3 Post-secondary summer workers to assist with finance and administration, including events, over the summer months. Two of these positions were funded through SASET. Apr May Jun Jul Aug TOTAL Job Postings 10 5 8 3 2 28 Interviews 5 1 3 2 11 New Hires 12 11 5 5 5 38 Summer Students 7 14 21 Staff Releases 1 1 2 1 5 Maternity Leaves 1 1 2 HR consultations with Staff/Supervisor 16 10 5 2 3 36 Pension and Benefit Enrollment 2 3 2 5 12 Pension and Benefit Information Sessions 1 1 1 1 1 5 WCB/Short Term Disability Applications 1 2 1 1 5 Criminal Record Check Applications 3 3 Community Postings/Consultations 6 1 7 Job Description Development/Registration 5 2 1 5 1 14 Information Technology (IT) • Began the roll out of new PCs and laptops with Windows 10. • Contracted Paramount Digital Security Inc for a 5-month period to assist with IT services during the large transition. Indian Registry (IR) Births Deaths Marriages Divorces Transfers Adoptions Misc. Amend Data Entry CIS/SCIS Apr 1 0 0 0 0 0 0 15 15 May 7 3 0 0 1 0 1 33 33 June 4 0 0 0 0 0 1 43 43 July 5 0 0 0 0 0 0 22 22 Aug 1 1 0 0 0 0 0 17 17 • Completed the administrative support for the 19 Indian Registry Bridge Training sessions of which there were approximately 250 participants from all over BC. • Hired Debra Combs as Indian Registry Assistant for 1 year through a SASET Targeted Wage Subsidy (TWS) program. • Updated the old department filing system making file folders for each band member so that all events in their lifespan were inserted into their own file folder. The filing system is almost complete. • IR Assistant took the 5-day Indian Registry Training at Indigenous Service Canada, giving her the opportunity to do status card appointments including requesting the proper Identification, taking the picture and typing up the status card and log, as well as how to fully complete the Secure Certificate of Indian Status Card forms and the Registration forms for births, First Time Registration, Bill S3 and the 1951 cut off. This includes all data entry forms. 2 | Page Property and Capital Management • Strategic Planning session with Office of Executive Director and did a SWOT (Strengths, Weaknesses, Opportunities and Weaknesses). Discussed roles/responsibilities and back-up. • WHMIS Training for after-hours FSW’s. • Parking lot addition in front of property creating 70 additional parking stalls. • Several consultations for geothermal system. (Left and centre) Extensive work was done in front of the health building (Building 7) this summer to expand the parking lot to address growing demand and more services and employees. (Right) Four badly damaged trees were also removed from the site. Records Management Stó:lō Service Agency adheres to strict regulations requiring the handling and disposal of files. A professional company provides this service seen in RECORDS MANAGEMENT these photos. 80 62 71 Files created - 1167 Files edited - 1167 2435 Boxes created - 62 2435 3 | Page Vehicle Pool Administration • Created magnetic logos for the company vehicles for them to be easily recognizable. VEHICLE BOOKINGS 136 193 187 206 216 April May June July August Series1 136 193 187 206 216 FINANCE • Stó:lō Nation and SASET audits completed in July with unqualified (clean) opinions. • New 3-year mobile phone plan negotiated with Telus, which came into effect in July. • First installment for the new Employer Health Tax that will be replacing BC medical premiums was paid in June. 2019 has both premiums in effect: 2020 will just be the Employer Health Tax. Post-Secondary UCEP Certificate/Diploma Bachelor Prgm Master’s PhD TOTAL Aitchelitz 0 Matsqui 4 2 6 Popkum 0 Skawahlook 3 1 4 Skowkale 4 12 2 18 Tzeachten 4 9 2 15 Yakweakwioose 1 1 2 TOTAL 1 12 27 5 0 4 | Page Income Assistance Client Type Comparison March 2019 to September 2019 Band Employable PWD PPMB GFA TOTAL Mar 19 Sep 19 Mar 19 Sep 19 Mar 19 Sep 19 Mar 19 Sep 19 Mar 19 Sep 19 Aitchelitz 3 3 1 1 0 0 0 0 4 4 Matsqui 6 4 1 1 1 2 0 0 8 7 Skawahlook 0 0 1 1 0 0 0 0 1 1 Skowkale 4 5 2 1 2 2 0 0 8 8 Shxwhà:y Village 5 4 7 7 0 0 0 0 12 11 Tzeachten 14 17 11 11 3 3 3 3 31 34 Yakweakwioose 3 6 3 2 0 0 0 0 6 8 TOTAL 35 39 26 24 6 7 3 3 70 73 PWD – Persons with Disability, PPMB – Persons with Multiple Barriers, GFA – Guardians Financial Assistance Family Type Comparison 2019-03 (March) to 2019-09 (Sept) Band Single 1 Parent Family Childless Couple Family TOTAL Mar 19 Sep 19 Mar 19 Sep 19 Mar 19 Sep 19 Mar 19 Sep 19 Mar 19 Sep 19 Aitchelitz 2 2 2 2 0 0 0 0 4 4 Matsqui 7 6 1 1 0 0 0 0 8 7 Skawahlook 1 1 0 0 0 0 0 0 1 1 Skowkale 8 8 0 0 0 0 0 0 8 8 Shxwhà:y Village 12 11 0 0 0 0 0 0 12 11 Tzeachten 24 27 2 2 1 1 1 1 28 31 Yakweakwioose 4 5 2 3 0 0 0 0 6 8 TOTAL 58 60 7 8 1 1 1 1 67 70 • Received 100% compliance on the Income Assistance Audit review which was an increase of 4% from the compliance review conducted in 2013-14 fiscal year. Nations Creations • Nations Creations has been busy developing new products for sale with artists designs and working with companies to create those same products baring corporate branding. Bringing the ability to make products for companies along with manufacturing Artists designs on products, has been a great balance for continued growth. 5 | Page 2018/2019 Sales Comparison $60,000.00 $50,000.00 $40,000.00 $30,000.00 $20,000.00 $10,000.00 $0.00 April Sales May Sales June Sales July Sales August Sales 2018 2019 • Community Connections - Nations Creations was asked to host a group of Cambodian Delegates for a tour of production, a grounds tour led by Stó:lō Tourism and traditional lunch. The delegates wanted to see the small social enterprise, with hopes to do a similar type of business in some of their communities. They had an amazing time and loved the traditional lunch hosted by CEPCO. At the end of the afternoon we gave them a gift of art and they presented us with their traditional gifts, which we were honored to receive. • We produced and participated in Children’s festival at Stó:lō making 4 different options of T-shirts for attendees. • UFV invited Nations Creations to their National Aboriginal Awareness day. There they supported us showcasing products and they purchased several gifts with artists designs. The gift shops at both locations will soon be carrying NC products. • The 2019 “every child matters” T-shirt design was announced. “Drying the Tears” by Artist Jason Roberts was the chosen design, honoring elders. September 30th is Orange shirt day across Canada. This is the third year Nations Creations has helped bring awareness reconciliation to residential schools. Partial proceeds from sales of orange shirts will be given to elder’s programs in our community. 6 | Page STÓ:LŌ RESEARCH AND RESOURCE MANAGEMENT CENTRE (SSRMC) Cultural Heritage & Archaeology • July through September, the team worked on 20 heritage overview and impact assessments, mitigations, and cultural monitoring projects. Their work as stewards helped protect and preserve Stó:lō heritage. 2019 (July through September) Projects: H2018-71 Chilliwack Airport Diversion Ditch AIA H2019-042 Tzeachten Lots 370 371 372 373 CHIA H2019-003 Aitchelitz Lot 6-2 CHIA H2019-044 Log Handling Facilities Harrison Lake CHIA (602278) H2019-006 FREP 2019 surveys H2019-049 Tesky Detention Pond H2019-009 Skowkale Cemetery H2019-051 6050 Chilliwack River Road AIA H2019-012 Nesakwatch Centre Creek CHIA H2019-060 Seabird Island Shaw Cable Hookup H2019-017 Shxw’ow’hamel IR 1 CHIA H2019-061 DY-1545 Pole Relocation H2019-018 2236 Lougheed Highway Agassiz AIA H2019-063 Semath Lot 8 AIA H2019-033 Liumchen Creek CHIA H2019-064 Ohamil Cell 3 CHIA H2019-034 Skwah FN Diking Project PFR H2019-065 Coqualeetza Grounds CHOA H2019-039 Semath Lots 89, 90, 91, 92, 93 H2019-070 DFO Salmon Restoration Peach Creek • Additional Archaeology Pod activities included: Archaeological/cultural monitoring and investigations by Stó:lō archaeological assistants with outside consultants; public fieldtrip to Yale for site recording; and hosted an archaeology booth at the Stó:lō Nation Children’s Festival.
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