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Information Bulletin – 2016 Annual Meetings

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Information Bulletin – 2016 Annual Meetings Welcome to the 51st Annual Meeting of the Board of Governors of the African Development Bank and the 42nd Annual Meeting of the Board of Governors of the African Development Fund 23rd MAY – 27th May, 2016 LUSAKA, REPUBLIC OF ZAMBIA INFORMATION BULLETIN TABLE OF CONTENTS INTRODUCTION _________________________________________________________________ 3 BEFORE ARRIVAL IN ZAMBIA ___________________________________________________ 3 PRE-REGISTRATION ____________________________________________________________ 4 TRAVEL TO AND FROM ZAMBIA _________________________________________________ 5 Reception at Kenneth Kaunda International Airport (KKIA) _______________________________ 5 Visa requirements ____________________________________________________________________ 5 HEALTH TRAVEL ADVISORY TO ZAMBIA _________________________________________ 9 Medical Insurance ____________________________________________________________________ 9 Malaria _______________________________________________________________________________ 9 Ebola ________________________________________________________________________________ 9 Yellow Fever _________________________________________________________________________ 9 Emergency Services __________________________________________________________________ 9 Importation of Drugs _________________________________________________________________ 10 CUSTOMS FORMALITIES _______________________________________________________ 11 HOTEL ACCOMMODATION IN ZAMBIA __________________________________________ 11 ANNUAL MEETINGS INFORMATION _____________________________________________ 12 PRESS ________________________________________________________________________ 12 TELECOMMUNICATIONS _______________________________________________________ 12 CONFERENCE FACILITIES ______________________________________________________ 12 PRACTICAL INFORMATION _____________________________________________________ 13 SECURITY _____________________________________________________________________ 16 ANNEX I _______________________________________________________________________ 17 ANNEX II ______________________________________________________________________ 18 ANNEX III________________________________________________________________________19 ANNEX IV________________________________________________________________________22 INTRODUCTION The 2016 Annual Meetings of the Boards of Governors of the African Development Bank Group (African Development Bank and the African Development Fund) will take place in Lusaka, Republic of Zambia, at the Mulungushi International Conference Centre (MICC) from 23rd – 27th May, 2016. The opening ceremony will take place at MICC on 24th May, 2016 from 9:00 to 10:30 a.m. The Annual Meetings Programme is available online at the following address: http://www.afdb.org/en/annual-meetings/programme/ . Participants are invited to visit this web page regularly before and during the meetings for updated information related to the Annual Meetings. BEFORE ARRIVAL IN ZAMBIA Communication All communications in connection with the Annual Meetings should be sent to the following address: Office of the Secretary General African Development Bank Immeuble CCIA Abidjan 01, BP 1387 Phone: +225 2026 3626/ +225 2026 2964 E-mail: [email protected] Secretariat of the Annual Meetings of the African Development Bank General Secretariat. PRE-REGISTRATION Heads of delegations or other officials are kindly requested to notify the Secretary General, well in advance of the Meetings, of the full composition of their respective delegations, including, if any, members from diplomatic missions and their staff and spouses. It is highly recommended that the 2016 Annual Meetings participants register online via the link provided on the Bank’s website (www.AfDB.org/am). Participants will need the code on their invitation letters and will be required to upload scanned personal passport photographs in JPEG format in order to register. There will also be an Annual Meetings registration desk at the venue of the meetings. The desk will open daily from 08:30 am to 12:30 pm and 14:00 to 18:00 pm. Participants will require passport-size personal photographs, their letters of invitation and national passports to register at the desk. Participants who are unable to register online before arrival at the meetings should stop by the registration desk for full registration that will allow them access to the various events of the Annual Meetings. TRAVEL TO AND FROM ZAMBIA It is expected that Governors and delegates will make their own travel arrangements to and from the Annual Meetings. If assistance is required, Travel Services in the Conference Centre will assist with return flight reservations and other related travel requirements. Governors and other delegates are encouraged to arrange their arrival and return flight reservations as early as possible to ensure that they obtain the flights and dates of their choice. Those with open return tickets may experience difficulties obtaining preferred flights and may encounter indirect return routings. Reception at Kenneth Kaunda International Airport (KKIA) An Information and Protocol Desk will be set up at the KKIA to expedite entry and departure formalities for delegates. For each Governor of a member country of the AfDB, the Zambian Government will provide one car and a driver. Shuttle buses will be available to transport participants from the airport to hotels and from hotels to the Conference Centre, the venue of the Annual Meetings. Visa requirements Participants are kindly informed that the Zambian Government has committed itself to grant visas to all delegates to the 2016 AfDB Annual Meetings and related meetings to be held in Lusaka, Zambia from 23rd to 27th May 2016. *Important notice to delegates: For those nationals that require visas to enter Zambia and may not manage to obtain visas prior to their departure from their respective countries, the Zambian Government shall issue them with single entry visas at a fee of US $50 at the port of entry. The Government of the Republic of Zambia will expedite entry and customs formalities for members of delegations who have provided the General Secretariat with their flight numbers, arrival dates and port of entry into Zambia. The Secretary General will advise the Zambian Government of delegates’ expected arrival times in those cases where such information has been provided in advance. To facilitate expeditious immigration formalities, delegates should provide in advance the following information: name, country of issuance of passport, date of arrival and port of entry. Each delegate is therefore encouraged to complete and return the appropriate form in the Registration Package and type or print their names in the following order; i.e. first name(s) and/or initials, then last name/family name. If the family name is not the last name, please indicate clearly by underlining the family name. VIP facilities will be available for Heads of Delegations upon arrival through the VIP Lounges at Kenneth Kaunda International Airport. Other participants shall go through the arrival lounges. Moreover, all security procedures (for boarding the airplanes) will also apply in the VIP Lounges. Participants are advised to check clearly with their travel agents or airlines about the maximum kilograms allowed for their luggage especially in cases where this would involve travelling with more than one airline and/or in different classes. Clearance with the relevant authorities in the Republic of Zambia will have to be obtained before entry if a participant is importing special goods, firearms, etc. HEALTH TRAVEL ADVISORY TO ZAMBIA Zambia has a well set up public and private health sector that provides primary up to tertiary care. Travelers to Zambia can enjoy good quality of healthcare. Medical Insurance Travelers to Zambia are advised to use travel medical insurance to cater for their medical needs while in the country. All public and private hospitals accept most of the international insurance covers. All services in the private sector are charged to the patients account but in case of emergency the patient is attended to at no cost in public hospitals. Malaria Travelers to Zambia coming from non-malaria endemic countries are advised to take malaria prophylaxis at least two (2) weeks before undertaking the trip. It is advisable to apply repellent especially in the evening when outdoors, and to sleep under an insecticide-treated net. Lusaka in particular has a very low incidence rate of Malaria. However, travelers are advised to take all precautions regarding Malaria even if they are expected to be in Lusaka only. Ebola Zambia has not recorded any case of Ebola, and is free from the disease. Travelers to Zambia from Ebola affected countries are requested to disclose this to port health at the point of entry so that they can be monitored while in the country. All travelers are screened for Ebola at the point of entry by port health. Yellow Fever Zambia is free of yellow fever and travelers from yellow fever countries are advised to get vaccination at least ten (10) days before travelling to Zambia. They are required to show proof of vaccination to immigration officials at the point of entry or report to port health. Emergency Services All public and private hospitals provide emergency health services. The second and third level hospitals provide all care and diagnostics including CAT Scan and MRI, as well as a Cardiac catheterization laboratory at the national referral hospital,
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