Volume 39 | Number 1 Article 1

7-1-2011 MAC Newsletter (Vol. 39, No. 1) Midwest Archives Conference

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Recommended Citation Midwest Archives Conference (2011) "MAC Newsletter (Vol. 39, No. 1)," MAC Newsletter: Vol. 39 : No. 1 , Article 1. Available at: https://lib.dr.iastate.edu/macnewsletter/vol39/iss1/1

This Complete Issue is brought to you for free and open access by Iowa State University Digital Repository. It has been accepted for inclusion in MAC Newsletter by an authorized editor of Iowa State University Digital Repository. For more information, please contact [email protected]. Preserving the Documents of the Past and Making Them Accessible to the Future! Volume 39, Number 1 (152) http://www.midwestarchives.org/ July 2011

MAC Archivists Meet in Saint Paul Over 350 MAC members and friends descended on Saint Paul April 28–30, 2011, for the MAC Annual Meeting. The conference offered a wide selection of workshops, sessions, and other events organized by the Program Committee (PC) and Local Arrangements Committee (LAC), designed to appeal to archivists of all experience levels and repository types. Ellen Swain Joshua Ranger Despite the unseasonable snowflakes, groups enjoyed Wednesday evening outings to the Minnesota Twins game and a historic pub tour. Thursday morning brought a variety of tours to local repositories, in- cluding the Minnesota Historical Society, Minnesota Public Radio, and the Science Kathy Koch Janet Olson Museum of Minnesota. The meeting officially kicked off with plenary speaker Dr. Mark Neuzil’s address “The Mississippi River of Henry Bosse: MACers enjoy the baseball game Government Photography as History.” between the Minnesota Twins and Tampa Bay Devil Rays. Conference attendees then flocked to the Rebecca Bizonet Erik Moore (Continued on page 5) See page 15 for election results and ex officio appointments. Fall Symposium: Mysteries of Magnetic Tape Revealed! In This Issue… Sioux City, Iowa, October 19–21, 2011 President’s Page...... 2 MAC News...... 5 Test your Iowa trivia, MAC members! Treasurer's Report...... 17 What do advice columnists Dear Abby (Pauline Friedman) and Ann Landers Archival Resources on (her sister, Esther), and actors Fred Grandy (Gopher of TV’s The Love Boat) and the Web...... 20 Jerry Mathers (Beaver Cleaver of TV’s Leave It To Beaver) all have in common? News from the Midwest...... 22 Answer: They were born and raised in Electronic Currents...... 27 Sioux City, Iowa, site of the 2011 MAC Preservation Essentials...... 29 Fall Symposium, Mysteries of Magnetic Tape Revealed! Take our advice—with or without Up-and-Comers...... 32. a situation comedy laugh track—and plan to People and Posts...... 34. attend this very informative two-day work- shop. If you have wondered how to better 1939 Postcard. Curt Teich and Regionalia...... 36 Co., Inc. MAC Officers...... 38. manage and make accessible those stacks of (Continued on page 6) President’s Page

July 2011 Dear MACers, As expected, the annual meeting in Saint Paul did not fail to deliver—from the opening plenary to the ending sessions; our hardworking LAC and PC did a wonderful job! Special thanks are due to the committee members and cochairs of each one: LAC Cochairs Ann Kenne and Karen Spilman and PC Cochairs Alison Stankrauff and Lynn Smith. When incoming MAC President Ellen Swain asked me what my main responsibilities were as president, I responded: signing contracts and saying thank you. So, since this is my last President’s letter, I wanted to thank the former MAC officers (President Dennis Meissner, Vice President Doug Bicknese, and Treasurer Craig Wright) and Council members (Matt Blessing and Martha Briggs), who were there for the first year of my term. I also would like to extend my thanks to current MAC officers (Secretary Josh Ranger, Vice President Mark Shelstad, and Treasurer Anke Voss) and ongoing Council members (Dina Kellams, Michael Doylen, and Deirdre Scaggs), as well as outgoing MAC Council members Kim Butler and Sally Childs-Helton for their dedication to MAC. I also would like to thank both our ongoing and outgoing committee chairs for all of their hard work and service. At the annual meeting, MAC Council and this outgoing MAC president also designated a special thank you to Aleda Downs, who designs MAC’s publications. I cannot tell you how lucky we are to work with her—she has always watched out for MAC and helped us in any way she could. And now, I would like to share my “State of MAC” address, given at the members’ meeting on April 29: My goal this afternoon is to again share some of the topics and issues that Council has been working on over the past year. Some of these issues will need to be dealt with by President Ellen’s administration, but, all in all, I think MAC is in a very good place and has a solid foundation. As you heard from Anke, MAC is also in strong financial shape. Our real issue is that we have choices to make, and I know Council will be asking for membership input over the next few years, to determine where and how we proceed. Over this past year, Council drafted a strategic plan, which is now available on the MAC Web site. This plan will serve as a blueprint through 2015 with an emphasis and focus on: 1. Recruiting and retaining an active membership. 2. Supporting and assisting in the professional development of MAC members (meetings, mentoring, publications). 3. Providing education resources for the archival profession and those who are charged with the care of archival materials. 4. Continuing to develop technological infrastructure and governance procedures. I thought I would focus on our activities over the past year, in the context of this strategic plan: 1. Recruiting and retaining an active membership. I wanted to make special note of the strategic efforts we have designated for our diversity efforts, as well as a newly implemented system for collecting the names of potential volunteers. But primarily, I wanted to share the results of the final report from the Marketing Tools Working Group. This group’s charge was “to assess, review, and develop potential marketing tools for MAC for the next two- to four-year time period.” Chaired by Kathy Koch and Josh Ranger, the membership also included Adriana Cuervo, Noah Lenstra, Erik Moore, Shari Christy, and Kevin Leonard. The Task Force conducted a market analysis to determine our potential audiences, examined MAC as a (Continued on page 3)

2 MAC Newsletter • July 2011 presidents page—Continued Tanya Zanish-Belcher, President, Midwest Archives Conference

(Continued from page 2) brand, looked at our competition, and, finally, developed tools time for MAC to move to the next level, and hire a planning/ for Council to consider and pursue, including a number of coordinating company to do this work for us, especially in “campaigns” for target audiences. My personal favorite? “Got regard to the local arrangements. Vice President Shelstad Archives? Get MAC” for those tasked with the responsibility presented a request for proposal (RFP) for review yesterday, of taking care of archival materials, while not necessarily and MAC will be doing a call for bids. being professionally trained to do so. 3. Providing education resources for the archival At the Council meeting yesterday, Council accepted and profession and those who are charged with the approved this report. The Task Force was also charged to care of archival materials. continue its work and further prioritize its recommendations At our fall meeting in Dayton, Council received the Task for the October Council meeting. (Aside: After the Annual Force on Education report. The Task Force was chaired by Meeting, all reports submitted to Council will be available Ellen Swain and included members Mary Ellen Ducey, Tim to the membership via the MAC Web site). Ericson, Katie Blank, Kate Theimer, David McCartney, 2. Supporting and assisting in the professional and Chad Owen, who examined all of MAC’s education development of MAC members (meetings, programming and made recommendations for the future. mentoring, publications). As part of that process, the Education Committee will be As MAC transitioned to a hybrid of print and digital infor- reconfigured. New Cochairs Amy Cooper Cary and Karen mation, we had several successes but also ran into several Spilman, the current committee membership, and at least issues during the past year. Archival Issues (AI) had two five to seven additional members will work on the following issues in 2010, and also is now up to date. Barbara Floyd is goals and projects: the incoming editor, and I know she has some big plans for • Continuing to offer a variety of workshops at the annual increasing the number of AI submissions. Please consider meeting. submitting an article—it is important for our profession. • Compiling a complete list of our current workshop offer- Council, Josh Ranger, and Michael Doylen also have been ings, who is teaching them, and how often. Do we need to working to make Archival Issues available on-line through have official procedures for reviewing evaluations? What two venues: the University of Wisconsin–Milwaukee kind of assessments are we doing? institutional repository and JSTOR. • Compiling a list of potential new workshop topics based The bumps included our longtime printer, Art & Print, on previous evaluations and membership requests. going out of business and our copyeditor declining to renew Determining development procedures. her contract due to other commitments. Our new printer • Considering the development of a process whereby the responded well to our immediate need for program and Education Committee could put out a call for workshop ballot publishing; however, the printer had some difficulties proposals (including abstract, syllabus, bibliography, in adjusting to the MAC schedule. Council has decided to resume, qualifications), and review the submissions. remain with them through another publication cycle. • Determining how to expand MAC education offerings based on the Task Force report. One thing these situations made clear is the need to have • Considering if MAC should do an NEH grant proposal someone overseeing and representing MAC publications. I to fund a coordinator for workshops, focusing on non- have appointed Kathy Koch, a new member of Council and professionals in 2012. our outgoing MAC Newsletter editor, as our publications coordinator. In many ways, she has already been doing this • Developing a MAC Speakers’ Bureau. work. Her goal is to coordinate all of the work to do with 4. Continuing to develop technological infra- our publications, communicating with those involved with structure and governance procedures. AI, the newsletter, the ballot, and the Web site to make sure Problems present opportunities, as I always say. The last we are all on the same page. She also will serve as our liaison two years have shown that in some ways, MAC’s constitu- with our designer Aleda Downs and our printing company. tion and bylaws have been restricting the work of MAC Meetings, in many ways, are why MAC exists, and how we and lessening our flexibility. Last year, we held a vote to are able to survive. As our meeting structure becomes more remove all references to sending materials to the MAC and more complicated, it has become clear that it may be membership through the U.S. mail. This year, we have (Continued on page 4) MAC Newsletter • July 2011 3 presidents page—Continued Tanya Zanish-Belcher, President, Midwest Archives Conference

(Continued from page 3)

dissolved the Archives Committee. In order to make a complete and final review, I have appointed Cheri Thies as chair of a working group. This working group will review all elements of MAC’s constitution and bylaws and will make recommendations for revisions, specifically focusing on issues relating to MAC’s current organizational structure, committees, governance, the proposal of amendments, and the flexibility to provide for current and unforeseen communication and business technologies. The Development/Investment Working Group, consisting of Chair Matt Blessing and members Anke Voss, Miriam Kahn, Craig Wright, Dennis Meissner, and Bruce Bruemmer, examined MAC’s development and investment efforts and made recommendations as to how MAC should invest its funding. The proper and appropriate management of our funds will better enable us to accomplish all of the items in our strategic plan, and President Ellen will be appointing an investment committee to oversee our work in this area. Lastly, MAC finally will be moving towards a completely electronic election, and there will be some tests conducted in the late summer. Again, I want to emphasize the impor- tance of MemberClicks—it has really changed how MAC functions, and for the better. Please use MemberClicks as much as you can; this is a resource we have invested in for everyone. In closing, I do have some personal thank yous I need to share. I would especially like to thank our Treasurer Anke Voss and Vice President Mark Shelstad for always being calm and even-handed, Kathy Koch for always being will- ing to take on additional responsibilities, and a big, extra special thank you to Josh Ranger. Josh responded to every one of my E-mails, was very conscientious and, best of all, was always able to make me laugh, sometimes out loud. Finally, I would like to thank the entire MAC member- ship for allowing me the honor and privilege of serving as president of MAC. I have learned many things, and I hope I contributed to the ongoing success of such a special archival organization.

Tanya Zanish-Belcher President, Midwest Archives Conference

4 MAC Newsletter • July 2011 MAC News—Adriana Cuervo, Assistant Editor, University of Illinois at Urbana-Champaign

MAC Archivists Meet in Saint Paul provided an opportunity for new members to learn about (Continued from page 1) MAC on a personal level and also to network and make sessions to learn more on topics as diverse as marketing contacts with more established colleagues. Many Pals met their collections, to managing electronic records. Sixteen during the Thursday afternoon break, in a room specially vendors filled the exhibit hall with demonstrations of their reserved for the official meet-and-greet. Other pairs made products and services (and offered fabulous prizes to those arrangements to meet at different times throughout the who entered their contests). Friday’s Members’ Meeting event. MAC Pal Erik Moore reports, “As a member of MAC, featured a “State of MAC” report from President Tanya the Pals Program encouraged me to take a step out of my Zanish-Belcher, a vote on a revision to MAC’s bylaws own comfort zone and meet new members and student dissolving the Archives Committee, announcements of attendees in a forum that was casual and friendly. Although Emeritus and Presidents’ Award winners; and previews designed to make newcomers feel more welcome, it had of the 2011 Fall Symposium in Sioux City, Iowa, and the the added benefit of allowing veteran attendees [to] see the 2012 Annual Meeting in Grand Rapids, Michigan. meeting through a fresh, exciting perspective.” The meeting continued the use of various social media to The reception was held Friday evening at the Wabasha document the goings-on. Local information provided by Street Caves, just a short distance from the conference hotel. the LAC and descriptions of the sessions were posted on the Attendees sampled Minnesota-themed foods (including LAC blog (http://2011mac.wordpress.com). Twitter writers a tater tot hot dish and Swedish meatballs) and enjoyed and followers tweeted away at #2011mac, sharing their the fully-stocked bar, while they mixed and mingled with impressions of the speakers, venues, tours, and reception. their MAC colleagues. In addition, “Dapper Dan” Hogan provided guided tours of the caves, describing the unique Almost 60 students and archivists-in-training attended history of the venue from the point of view of one of its this year’s MAC meeting and took advantage of special gangster clientele. opportunities designed by the PC and LAC for them. Friday afternoon featured MAC’s first student research A special thank you goes out to Local Arrangements session, where Suzanna Conrad (University of Illinois Committee members Ann Kenne (cochair), Karen Spilman at Urbana-Champaign) and Edward Benoit (University (cochair), Ryan Bean, Stephanie Crowe, Lara Friedman- of Wisconsin–Milwaukee) presented their research. On Shedlov, Ellen Holt-Werle, Jennifer Huebscher, Jennifer Saturday morning, seven graduate students in archival Johnson, Stephanie Kays, Alex Kent, Deborah Kloiber, studies participated in a poster session highlighting their Jamie Martin, Erik Moore, Ann Mulfort, Daardi Sizemore, work. Alexis Logsdon, a student at the University of Wis- Susan Wakefield, Sarah Warmka, and Program Committee consin–Milwaukee, won the one hundred-dollar prize for members Lynn Smith (cochair), Alison Stankrauff (cochair), her work at the Quatrefoil Library in Saint Paul. Hillary Bober, Tamar Chute, Monte Kniffen, Meg Miner, Jeanne Christie Mithen, Shane Molander, Mark Myers, The MAC Pals program, established by the 2011 LAC, Danelle Orange, Carole Prietto, Barbara Trippel Simmons, made a successful debut at the Saint Paul meeting. Nineteen Anthony Smith, Thomas Steman, Joseph Turrini, Rachael current MAC members volunteered to partner up with Vagts (ex officio), and Elizabeth Myers (ex officio) for plan- 29 new members who had requested Pals. The program ning and executing such a memorable meeting!

MAC 2012 Annual Meeting Call for Papers The Midwest Archives Conference invites submissions of presentations, sessions, and papers for its Annual Meeting, to be held April 19–21 in Grand Rapids, Michigan. The MAC Program Committee invites proposals on any aspect of the archival profession, especially on current issues. Proposals from those in related fields (public history, libraries, museums, genealogy, information science, and records management) and from graduate students are welcome. Individual proposals that need additional presenters or fine-tuning will be considered, although fully realized proposals are preferred. Early proposal submissions are encouraged! Please submit proposals by September 16, 2011. The submission form is downloadable from the meeting’s Web site at http://www.midwestarchives.org/2012cfp. To submit a session proposal, save the form to your computer, complete it, and then send it via E-mail, traditional mail, or fax it to one of the cochairs listed on the form. MAC Newsletter • July 2011 5 MAC News—Continued Adriana Cuervo, Assistant Editor Fall Symposium (Continued from page 1) audio and video recording tapes in your repository, this Archives of Iowa symposium is for you. Broadcasting at Wartburg Col- Analog audio- and videotape formats dominated the lege in Waverly, recording of sound and moving images for the better part Iowa, will relate of the late twentieth century, stretching back as far as his repository’s the 1950s. Whether acquired through in-house creation experiences with or external donation, these machine-readable formats magnetic media have become increasingly common denizens of archival received from holdings all over the world. Their growing numbers, the radio and tele- recent alarms regarding their uncertain physical viability, vision stations From the Andreas Atlas of Iowa, and their dependence on largely obsolete technology serve across the state. 1875. only to further perplex the collections manager who is more comfortable with paper and born-digital records. The symposium will kick off on Wednesday evening, Oc- tober 19, with an opening reception at the recently opened The symposium gathers archivists and practitioners to Sioux City Public Museum (http://wwwsiouxcitymuseum​ ​ discuss the basics of magnetic audio and video media. .org), a remarkable and rich showcase of Great Plains Topics such as physical characteristics, preservation issues, heritage and Siouxland history. The museum, located in format obsolescence, collections management, description, a former department store building, is the culmination of use, and options for reformatting represent some of the a $12.5 million, six-year community campaign. It features content of this valuable exploration of the mysterious world a 12,000-square-foot permanent exhibit gallery and is a of analog magnetic media. Symposium participants may must-see for visitors. The museum is a short walk from the also claim Archival Recertification Credits under section site of the symposium, the Clarion Hotel and Conference B.3.b of the Academy of Certified Archivists’ petition for Center, accessible across the street via skywalk or street- recertification. level sidewalk. The Clarion offers the complete amenities The symposium speakers will provide a history of the of a full-service hotel, including wireless internet access media, identify and demonstrate the many and varied throughout the center. It is also a short walk from Sioux formats, discuss their physical qualities, address the City’s Historic Fourth Street District, where you will find many preservation and access challenges they pose for a variety of restaurants and shops. your users and your staff or volunteers, and review ways If you are interested in architecture, you will not want to describe the materials so that your users may better to miss the one-hour walking tour of historic downtown identify your holdings. They will also discuss the latest Sioux City following the first day of the workshop (Thurs- practices in reformatting magnetic media, how to select day, October 20). Grace Linden of the Sioux City Public and work with a vendor, and grant funding options that Museum will be your guide, pointing out examples of are available to libraries, archives, museums, and other Romanesque Revival, late Victorian, and other styles of non-profit organizations. notable landmarks. To learn more about Sioux City and Our presenters and facilitators will provide you with the Siouxland, visit the official Siouxland Web site at http:// information you will need to make informed decisions www.visitsiouxcity.org. about your magnetic tape collections. George Blood of Safe Sound Archive in Philadelphia is an expert in preserv- Registration fees: ing and transferring magnetic recordings, both audio and MAC members: $125 video. He will discuss the technical aspects of magnetic Nonmembers: $175 media and their care, the digitization process, and working Students: $50 with vendors. Elizabeth Clemens is the audiovisual archi- The Symposium Organizing Committee looks forward to vist at Wayne State University in Detroit. She will share seeing you in Sioux City in October! If you have questions her experiences working with magnetic media from an about local arrangements, contact David McCartney at archivist’s perspective, covering topics such as preservation, [email protected], and, for program questions, selection, description, and access. Jeff Stein, curator of the contact Paul Eisloeffel at [email protected]. 6 MAC Newsletter • July 2011 MAC News—Continued Adriana Cuervo, Assistant Editor

MAC Membership Passes MAC Experimenting with Amendment to Dissolve Archives On-Line Elections Committee This summer, MAC will hold an experimental, electronic The assembled members at the Members’ Meeting on mock election via the MAC Web site to test this function- April 28, held at the 2011 Annual Meeting, voted to ality in preparation for the 2012 election. Council hopes amend MAC’s bylaws to permit the dissolution of MAC’s to make the process of selecting officers less costly and Archives Committee. Formed to ensure the preservation more efficient by allowing members to vote on-line. This of MAC’s noncurrent, historically significant records, the convenient approach, Council also hopes, will encourage Archives Committee chair reported to Council in 2010 more members to take part in this important process. that these responsibilities are now more efficiently being For the past two years, MAC members have enjoyed the handled by the University of Wisconsin (UW)–Milwaukee benefits of the new on-line functionality employed on its archives department, home to the MAC archives. MAC Web site powered by MemberClicks. On-line meeting Council agreed at its October 2010 meeting to dissolve the registration and membership renewal are already very committee. Since the bylaws required the existence of the popular, and, recently, Council and MAC committees committee, an amendment was required. The membership began using the system’s groupware tools to coordinate voted with no dissension, to remove the words “an archives their work. Polling and elections are the next components committee” from section V, paragraph 1 of MAC’s bylaws. MAC wants to employ for the purpose of efficiency. This As this was the second vote on amendments to the bylaws August, each member in good standing will receive an and the constitution in as many years, outgoing President E-mail inviting them to log on to the site and take part Tanya Zanish-Belcher created a working group to review in the mock election. MAC is using this opportunity to both documents in more detail. The group will determine survey the membership on several issues, and the results will if more updates are needed to ensure the organization’s be taken into consideration in the development of future continued success in efficient governance and procedures. meetings and symposia. More importantly, a successful Former MAC President Cheryl Thies will chair the work- mock election will pave the way for the electronic election ing group. of officers in 2012. As with other changes MAC has made towards electronic communications, that election will include an opportunity for members to request and use a paper ballot if they prefer. Look to your E-mail this August, and please help the development of this functionality by taking part in the mock election.

Emily Walters Awarded Emeritus Scholarship The 2011 recipient of the Emeritus Scholarship for First-Time MAC Meeting Attendees is Emily Walters, currently employed at the North Carolina State University Libraries as project librarian in the Special Collections Research Center. She has supervised nine part-time employees in processing over 40,000 original architectural plans, drawings, and project files in the “Changing Landscape” project. She provided a presentation on this project at the 2011 MAC Meeting in a session entitled, “Designed for Use: Strategies for Exposing Documentation of the Built Environment.” Lydia Lucas, Karen Koka, Stephanie Crowe, and Ann Bowers served on the 2011 Emeritus Scholarship for First-Time MAC Meeting Attendees Committee. The scholarship provides financial assistance for travel and conference expenses to individuals who have never attended a MAC meeting; one scholarship of five hundred dollars or two scholarships of $250 are awarded. Applicants do not need to be MAC members or reside in the 13-state MAC region.

MAC Newsletter • July 2011 7 MAC News—Continued Adriana Cuervo, Assistant Editor

Recipients of Archival Issues Awards

MAC’s recent spring meeting in Saint Paul gave the The winner of the Margaret Cross Norton Award for membership the opportunity to recognize excellence in the author of the best article published in volumes 31 writing for MAC’s journal, Archival Issues, through the and 32 is Morna Ger- New Author Award and the Margaret Cross Norton rard for her article “Hear Award. The award review committee consisted of Lisa Them Roar: Challenge Carter, Douglas Bicknese, and David Haury (chair). and Collaborations in Putting the Georgia For the New Author Women’s Movement Award, which recognizes Oral History Project on superior writing by previ- the Web” (31:1). Gerrard ously unpublished archi- prepares readers well for vists, the committee chose the many surprises and Valerie Harris, for her article challenges encountered “How Can I Help You? in placing oral history Becoming User-Centered in interviews on-line. Her Special Collections” (32:2). Morna Gerrard numerous insights may Harris reminds archivists to help this golden opportunity to enhance access from take into consideration user becoming a nightmare instead. feedback and expectations Valerie Harris and provides a useful model of how systematically to do so. She reports the findings of a survey of 148 users of the University of Illinois at Chicago Special Collections and University Archives Department. This study is a good reminder that we should not assume our users share our priorities, and we should formally ask for their opinions.

Eric Willey Awarded Bowen Scholarship

The winner of the 2011 Louisa Bowen Memorial Scholar- given a number of presentations. Eric expects to graduate ship for Graduate Students in Archival Administration in 2012 with a goal to work in a university, small state, or is Eric Willey. Eric is a student at the University of large county archives. Wisconsin–Madison, working towards an M.A. in library The award is named in honor of Louisa Bowen, archivist and information studies. Already armed with an M.A. in and active MAC member who died of cancer in 1996. history from Western Illinois University, Eric has worked Award recipients receive a $750 scholarship and one-year on a variety of archival projects in Illinois and Wisconsin, membership to MAC. The winner is also asked to write an which include a processing internship at the Western essay for the October MAC Newsletter on their academic Illinois University Archives; processing, Web work, and activities assisted by the scholarship. Thanks to committee reference at the Illinois State Archives; and assisting in members Valoise Armstrong, Julie Blair, Helen Conger, the McCormick/International Harvester Archives at and Tom Steman (chair). the Wisconsin Historical Society. In addition, Eric has published articles in the Illinois State Genealogical Society Quarterly and Journal of Illinois History and

8 MAC Newsletter • July 2011 MAC News—Continued Adriana Cuervo, Assistant Editor

MAC Presidents’ Award Recognizes Hubbard Broadcasting

The MAC Presidents’ Award was established in 1986 to recognize significant contributions to the archival profession by individuals, institutions, and organizations not directly involved in archival work but knowledgeable about its purpose and value. Our profession often depends on these supporters making outstanding contributions to archival programs and projects through areas such as legislation, publicity, advocacy, and/or long-term fiscal support. Re- cipients are chosen by a committee composed of the three most recent past presidents of MAC, from nominations submitted by committees in each of the 13 states in the MAC region. The 2010-2011 Presidents’ Award Committee members are Dennis Meissner, Elisabeth Wittman, and Bob Horton, Jim Richter, and Steve McShane. Stephen McShane (chair). ship with MHS by “loaning” one of its digital archivists to This year’s MAC Presidents’ Award went to Hubbard the Society to assist in selecting and digitizing news clips, Broadcasting, Inc. of Minneapolis/Saint Paul. Nominated speeding the processing of and accessibility to the collection. by Robert Horton and Cheri Thies of the Minnesota His- Thanks to Hubbard Broadcasting’s generosity and foresight, torical Society (MHS), Hubbard Broadcasting is indeed a a historically valuable resource for not only Minnesota state worthy recipient of the award. In 1994, Hubbard donated history, but also national history has been preserved and over three million feet of news film (1948–1976) and 2,500 made available for future generations. Such magnanimity and videotapes (1976–1993) to the MHS, visually documenting support for archival enterprise very much deserves recogni- the political, economic, social, and natural history of the tion by our profession via the MAC Presidents’ Award. Jim Twin Cities for the last half of the twentieth century. Richter of Hubbard Broadcasting attended the MAC Annual Hubbard’s generosity, however, did not stop there. In 1999, Meeting in Saint Paul and accepted the award on behalf of the Hubbard Broadcasting Foundation granted $726,000 Chairman Stanley Hubbard and Kari Hubbard Rominski. to provide for the care of the collection. The gift funded With the Hubbard Presidents’ Award, MAC has recognized compact shelving in an environmentally controlled storage over 40 individuals and organizations for their support of our area at MHS and the cleaning, splicing, and re-housing of work during the past quarter-century. For more information 16-mm film. In addition, Hubbard began a new partner- on the award, please visit the MAC Web site.

Nicole Potter Awarded Archie Motley Memorial Scholarship for Minority Students The Archie Motley Memorial Scholarship Committee is University of Michigan, Ann Arbor. She also has received pleased to announce Nicole Potter as the winner of the awards from Phi Theta Kappa, the Virginia Purse Award, 2011 Archie Motley Memorial Scholarship for Minority and the Potawatomi Tribal Roll Scholarship. Students. Nicole Potter received an associate degree in Motley Scholarship recipients receive $750 and a hospitality management from Johnson County Com- one-year membership to MAC. The purpose of the munity College, a bachelor’s of general science degree scholarship is to foster ethnic diversity within the in women’s studies and history from the University of archival profession by providing financial assistance to Kansas, and currently is enrolled in the Archives and students of color. Established in 1994, the scholarship Records Management and Library and Information was renamed in honor of Archie Motley (1934–2002), Science M.S.I. specialties at the University of Michigan. a founder of the Midwest Archives Conference and a Potter is American Indian and currently works as a library leading activist archivist. assistant at the Taubman Health Sciences Library at the MAC Newsletter • July 2011 9 MAC News—Continued Adriana Cuervo, Assistant Editor

Two Receive Emeritus Membership Awards

The MAC Membership Committee is pleased to announce exemplary contributions to the growth and maturation of that this year’s recipients of the Emeritus Membership MAC are emblematic of the devotion and commitment Award are Raimund Goerler, retired university archivist to MAC of the solid, unassuming ‘rank and file’ members of The Ohio State University, and Steve Masar, retired who have comprised the backbone of the organization since assistant archivist at the University of Wisconsin–Madison. its inception.” Rai was nominated by Tamar Chute of The Ohio State Each year the MAC Membership Committee solicits University; Steve, by Patrick Quinn, retired archivist of nominations from the MAC membership for candidates Northwestern University. to the status of emeritus member. The nominee must be Rai Goerler retired in retired from archival work and have been a MAC member December 2010 after a for a minimum of 10, not necessarily consecutive, years. lifetime as an archivist. More importantly, nominees must have made a significant He was a manuscripts and substantial contribution to MAC during their archival specialist at the Western career. The Emeritus Membership Award and special mem- Reserve Historical Society bership status of emeritus member were created to recognize in Cleveland from 1976 to those who have contributed to the success, growth, and 1978. He then was univer- visibility of MAC through committee work, programming, sity archivist of The Ohio outreach, and governance. The award intends to recognize State University (OSU) those who work behind the scenes for MAC, as well as those from 1978 until his retire- who have been honored by election to office. A complete Raimund Goerler ment. While serving as list of emeritus members is available on the MAC Web site. OSU’s archivist, Rai was also the chief archivist of OSU’s Byrd Polar Research Center Archival Program from 1990 to 2010, as well as assistant director of OSU Libraries for Special Collections and Archives from 2000 to 2010. His service to MAC over the years includes terms as chair of the Nominating Committee in 1998 and 1999 and as treasurer from 2000 to 2002. He AARRCCHHIIVVEESS cochaired the 1992 Fall Program Committee and presented at numerous sessions from 1994 to 2007. THE GAME Steve Masar retired in 2009 after a 43-year career as an archivist. He was a mem- The game that ‘stacks’ you up ber of the archives staff at the Wisconsin Historical against your colleagues! Society from 1966 to 1974 and assistant archivist at Be the first in your shop the University of Wiscon- to own it, to play it, sin–Madison Archives from 1974 to 2009. Steve was a and to win! founding member of the Midwest Archives Confer- Steve Masar ence in 1972 and has attended nearly every MAC meeting find out more @ held to date. Steve served as a member of MAC Council, chaired the Nominating and Archives Committees, and www.archivesthegame.com chaired the Program Committee on three occasions. In his nomination statement, Patrick Quinn wrote, “Steve’s

10 MAC Newsletter • July 2011 MAC News—Continued Adriana Cuervo, Assistant Editor

Summary of Minutes of the MAC Council Meeting Thursday, April 27, 2011 Crowne Plaza Saint Paul-Riverfront Hotel, Saint Paul, Minnesota Below constitutes only a summary of the Council minutes. Anniversary with a cake, special presentations, and an ice For the full minutes and all submitted reports, please sculpture to be completed by the Grand Rapids-based consult the MAC Web site or contact Joshua Ranger at company behind the reality television show, Ice Brigade. [email protected], or at Polk Library, 800 Algoma Blvd., Council agreed to registration fees for both Sioux City Oshkosh, WI 54901. and Grand Rapids that are in line with those of recent meetings. MAC Council met on April 27, 2011, at the Crown Plaza Hotel, Saint Paul, Minnesota, with all Council members Shelstad brought proposals from Cincinnati and In- and most ex officio members in attendance. dianapolis for the 2012 Symposium and 2013 Annual Meeting, respectively. Council approved both, appointing President Zanish-Belcher presented her report focusing Lisa Sjoberg as program coordinator and Anne Ryckbost on the printer issues that have created problems getting as local arrangements coordinator for the Cincinnati MAC publications to members. This past winter, Art & Symposium. The topic for that meeting will be the use Print, MAC’s long-term print shop, went out of business. of archives in K–12 education. Shelstad announced that InnerWorkings, the firm hired to replace Art & Print, Green Bay has expressed interest in hosting the 2013 Sym- made several mistakes that delayed the delivery of both the posium. The group is willing to take members’ opinions ballot and the Annual Meeting program. Council agreed into account for the topic by allowing MAC to use it as to give InnerWorkings one more annual printing cycle to one of the questions in its upcoming practice election this determine if the problems were one-time issues related to summer. Council supported the location and will look for the new account. Outgoing MAC Newsletter Editor Kathy a formal proposal in October. Koch reported that MAC required yet another copyeditor, as the current individual no longer has time to work on Secretary Ranger reported that MAC entered into an MAC projects. Council agreed to ask a former copyeditor agreement with JSTOR in October to digitize past to return. To help keep tabs on these developing printing issues of Midwestern Archivist and Archival Issues. This issues, Council approved Koch to serve as publications will be an additional access point, as those same issues coordinator, a newly created Council member position. are already available for free in the UW–Milwaukee Council voted to formally thank Aleda Downs for her institutional repository. He announced that this summer assistance throughout the recent problems as well as for he will be working with Webmaster Erik Moore to hold her long service to MAC. an experimental mock election to test that functionality of MemberClicks. Vice President Mark Shelstad began his report with a discussion of a draft RFP for meeting services. The services Treasurer Anke Voss presented the budget, noting that will include negotiating for hotel rooms, catering, and MAC experienced unanticipated revenues due to stock meeting facilities, as well as managing meeting logistics market performance. She stated that she is continuing her including transportation, volunteer coordination, meeting work to develop a RFP for external audit services, noting packets, and other attendee communications. Council that tax-preparation responsibilities can continue to stay approved the process and its objectives. Shelstad will with the treasurer. Voss also expressed dissatisfaction with convene a working group to finalize the RFP and review the methods MAC currently employs to acknowledge company responses. donations. Council agreed, and Voss, Swain, Ranger, and Development Coordinator Miriam Kahn will discuss Shelstad and the cochairs of various Program and Local options. Arrangements Committees presented reports on upcom- ing meetings. The 2011 Symposium in Sioux City will Council then took up two task force reports. The Market- cover magnetic tape preservation issues and will include ing Tools Task Force report identified key aspects of MAC more developed interactive components. The 2012 An- that Council should consider promoting, as well as an nual Meeting in Grand Rapids will celebrate MAC’s 40th (Continued on page 12)

MAC Newsletter • July 2011 11 MAC News—Continued Adriana Cuervo, Assistant Editor

(Continued from page 11)

annotated list of tools it might employ to do so. Bringing will find appropriate members of the committee to carry those elements together, the report suggested three market- out the statement’s recommendations. ing campaigns MAC might consider initiating. Council Council reviewed the ex officio reports. Of note was the voted to accept the report and charged the task force with discussion to fully fund the Motley and Bowen scholar- developing budgets for the three campaigns by October. ships in 2012 as part of MAC’s 40th year observations. An Investment Advisory Statement was created to provide Swain will work with committee chairs and others to MAC a clear strategy for its monetary investments. The develop promotional materials on scholarship namesakes. specific recommendations will inform the Investment Voss will produce the target investments needed under Advisory Committee to build and maintain a portfolio the more conservative Investment Advisory Statement that is both responsible and capable of helping MAC meet recommendations. its goals. Council approved the report, and President Swain

Summary of the Minutes of the MAC Council Meeting Friday, April 29, 2011, 5:00–5:25 pm Crown Plaza Saint Paul-Riverfront Hotel, Saint Paul, Minnesota Present: President Ellen Swain, Vice President Mark Treasurer: Swain said that she will work on creating the Shelstad, Treasurer Anke Voss, Secretary Joshua Ranger, investments committee and asked for suggestions for ap- Council members Dina Kellams, Kathy Koch, Janet Ol- propriate members. Swain will discuss with the chairs of son, Deirdre Scaggs; ex officio Council member Adriana the Motley and Bowen scholarships about fully funding Cuervo. those accounts. Treasurer Voss will get estimates on the amounts needed. Voss cautioned that the new rules in the There was no agenda for the meeting. investment task force report will likely make this figure President Ellen Swain called the meeting to order at 5:00 far higher than Council imagines. There was discussion pm to address action items Council should consider over about suggesting that the membership donate specific the summer. amounts. Shelstad suggested a “40 for 40” campaign that recommend a $40 donation for the 40 years of MAC. On Swain’s suggestion, Kellams moved to appoint Tanya There was general support for this idea. Zanish-Belcher as Nominating Committee chair. Shelstad seconded. Motion carried unanimously. Voss announced that she will continue to apprise Council on the development of the audit RFP. Vice President: Shelstad stated that the 2013 Annual Meeting in Indianapolis will take place on April 11–13, Secretary: Swain asked Secretary Ranger to make sure 2013. Possible hotels and names for cochairs will be com- there is a link to the Archival Issues content on UW–Mil- ing soon. Swain reported that she talked to Membership waukee’s institutional repository on the MAC Web site. Committee Chair David McCartney about moving the Ranger will organize a phone call in June to introduce MAC Pals program under that committee’s purview, ask- Swain to the staff at DMN Communications and to ing that he add a member to the committee who would be discuss donation acknowledgement responsibilities. solely responsible for the mentoring program. With no other announcements or business, the meeting Shelstad stated that he will create an ad hoc committee was adjourned at 5:25 pm. to help review the RFP for meeting services as well as any subsequent applications. Shelstad also mentioned that meeting communications (tweets, blog entries, etc.) will be combined with copies of presentations and made available at a single place on-line.

12 MAC Newsletter • July 2011 MAC News—Continued Adriana Cuervo, Assistant Editor

Summary of the Minutes of the Midwest Archives Conference Annual Members’ Meeting Friday, April 29, 2011, 3:30–4:50 pm Crown Plaza Saint Paul-Riverfront Hotel, Saint Paul, Minnesota Reports from individual committees and ex officio MAC Bylaws Amendment: Zanish-Belcher reiterated Council are available upon request from Secretary Joshua the announcement sent with the ballot this winter that Ranger. the Archives Committee had recommended its own dis- solution due to redundancy with the work conducted by The agenda was approved. The minutes of the April 23, the staff at UW–Milwaukee, home to MAC’s archives. 2010, Council meeting were approved. Council approved this dissolution in October 2010, but Presentation of Awards: Please see the article on page 8 since the bylaws specifically require MAC to have an for information on the Margaret Cross Norton and New Archives Committee, an amendment was necessary. Author Awards, page 9 for the Presidents’ Award, and Zanish-Belcher read the amendment: To amend Article 5, page 10 for Emeritus Membership Awards. Committees, Section 1, by striking out the words ‘an archives Acknowledgements and Recognition: President Tanya committee.’ Zanish-Belcher began her remarks by noting how important If amended, the section will read: ‘1. The standing committees volunteerism is to the success of the organization. She of the Conference shall consist of a nominating committee, a thanked the members of Nominating Committee for their program committee, a membership committee, an emeritus work in producing the slate for the 2011 election, welcomed membership committee, a local arrangements committee, the incoming Council members Janet Olson and Kathy Koch president’s award committee, and such others as the council and President Ellen Swain, and congratulated Joshua deems necessary. The membership of standing committees Ranger for his reelection as Secretary. She congratulated and the lengths of term they serve shall be determined in and announced the winners of the Bowen, Motley, and accordance with the most up-to-date guidelines for those Emeritus scholarships. committees which have been approved by council and placed Zanish-Belcher announced that Council had gladly voted to on file with the secretary. The president shall be an ex officio officially thank Aleda Downs for her long service as MAC’s member of all standing committees except the nominating publications designer and layout specialist. Zanish-Belcher committee.” thanked Vice President Mark Shelstad, Secretary Joshua Zanish-Belcher asked for discussion or questions. Upon Ranger, and Treasurer Anke Voss, as well as all the Council hearing none, she called for a motion to adopt the members and committee chairs she worked with over her amendment. The motion was made and seconded. The tenure as President. She then called up outgoing Council amendment passed without dissention. members Kim Butler and Sally Childs-Helton to receive certificates thanking them for their service. Kim Butler was “State of MAC” Address: President Tanya Zanish- present and gave brief remarks. Belcher presented her “State of MAC” address, by focusing on the four-part strategic plan Council developed last Financial Report for MAC: Treasurer Voss reported that fall that will take MAC through 2015. Please see the MAC’s finances were very healthy, noting that copies of both president’s letter on page 2 for a recap of her comments. a cash statement and budget were available for members. She In concluding her report and term as President, Zanish- thanked former treasurer Craig Wright for his help in her Belcher thanked her officers and key volunteers for making transition. Voss reported that MemberClicks has proved to her presidency a success. be a popular tool to register for meetings, renew member- ship, and to facilitate vendor fees and donations. She noted Meetings: Vice President Shelstad provided a brief sum- that there are costs associated with this but maintained that mary of upcoming meetings. He then asked Program the investment is important for the added functionality and Committee and Local Arrangement Committee members convenience for members. Finally, she announced that she for the 2011 Annual Meeting to stand and be recognized. is developing a RFP for an audit of MAC’s finances, hoping to make an external audit a new tradition for MAC. (Continued on page 14) MAC Newsletter • July 2011 13 MAC News—Continued Adriana Cuervo, Assistant Editor

(Continued from page 13)

Shelstad reported that Council had approved a proposal and introduced Ann Kenne, cochair of the Local Arrange- from Cincinnati for a 2012 Symposium on the use of ments Committee, who made announcements about the archives with K–12 audiences. He said that Indianapolis reception and presented prizes from vendors. was approved as the location for the 2013 Annual Meeting David McCartney presented a short video promoting and that Green Bay was being considered for the 2013 the 2011 Symposium in Sioux City, Iowa, and Portia Symposium. Members will get a chance to chime in on the Vescio presented a video and remarks on Grand Rapids, topic of this meeting through an electronic poll conducted Michigan, site of the 2012 Annual Meeting. this summer. Closing Announcements: Zanish-Belcher passed her Shelstad discussed the RFP to employ a meeting services gavel to incoming president Ellen Swain. Swain gave company, and how it replaces and expands on what we some brief remarks extending her appreciation to Zanish- contract for now. He then presented a certificate of Belcher for her mentoring. gratitude from MAC to Zanish-Belcher for her service

MAC Membership, 2005–2011

Membership Type 2005 2006 2007 2008 2009 2010 2011 Institutional 148 141 133 139 131 130 127 Individual* 781 771 749 726 683 719 760 TOTAL 929 912 882 865 814 849 887 *Includes emeritus and complimentary 11-081 Atlas MAC Newsletter Quarter Page Ad.pdf 1 5/6/11 3:08 PM

Between-Meeting Council Actions Council approved the following appointments and Time for software reappointments via E-mail: • Cheri Thies, Minnesota Historical Society, as that works for chair of the MAC Constitution and Bylaws Review Working Group. youyou andand • David McCartney, University of Iowa, as chair youryour of the Membership Committee (second term). • Karen Spilman, University of Minnesota, as usersusers.. cochair of the Education Committee.

Call for Nominations Interested in serving MAC? The Nominating Com- mittee is gathering names for next year’s election slate for vice president, treasurer, one Council member, and two Nominating Committee members. If you know of Schedule an persons you believe would be good candidates, please online demo at forward their names to Nominating Committee Chair www.atlas-sys.com Tanya Zanish-Belcher at [email protected]. Com- mittee members are Rebecca Bizonet and Erik Moore. Promoting Library Excellence Through E ciency

14 MAC Newsletter • July 2011 MAC News—Continued Adriana Cuervo, Assistant Editor

Your New MAC Leadership

At the Members’ Meeting on April 29, the following Nominating Committee Chair elected individuals took office: Tanya Zanish-Belcher, Iowa State University President Presidents’ Award Committee Chair Ellen Swain, University of Illinois Elisabeth Wittman, City of Chicago Secretary Vendor Coordinator Joshua Ranger, University of Wisconsin–Oshkosh Nicole Garrett, Albion College (second term) 2011 Symposium Organizing Committee Council Lisa Carter, The Ohio State University Kathy Koch, American Association of Nurse Paul Eisloeffel, Nebraska State Historical Society Anesthetists David McCartney, University of Iowa Janet Olson, Northwestern University 2012 Annual Meeting Local Arrangements Nominating Committee Committee Rebecca Bizonet, The Henry Ford Nancy Richard, Grand Valley State University Erik Moore, University of Minnesota Portia Vescio, Michigan State University 2012 Annual Meeting Program Committee The following individuals have been appointed to these Elizabeth Myers, Loyola University Chicago positions: Rachel Vagts, Luther College Archival Issues Editorial Board 2012 Symposium Organizing Committee Barbara Floyd, University of Toledo Anne Ryckbost, Northern Kentucky University Lisa Sjoberg, Concordia College Education Committee Cochairs Amy Cooper Cary, University of Wisconsin–Milwaukee Karen Spilman, University of Minnesota MAC Archives Reminder MAC Newsletter Editor Outgoing MAC officers, appointees, and committee Jennie Thomas, Rock and Roll Hall of Fame and chairs are reminded to donate their papers to the MAC Museum Archives, held at the University of Wisconsin–Mil- waukee. For further information, please contact MAC Membership Committee Chair Archivist Michael Doylen at [email protected]. David McCartney, University of Iowa (second term)

MAC Thanks MAC thanks these members for offering their time and skills to MAC in the following capacities: Tanya Zanish- Belcher, president; Kimberly Butler, Council; Sally Childs-Helton, Council; Carrie Daniels, vendor coordinator; Kathy Koch, MAC Newsletter editor; Bill Maher, Archival Issues Editorial Board chair; Martha Briggs, Nominat- ing Committee chair; Steve McShane, Presidents’ Award Committee chair; William Stolz, Archives Committee chair; Shari Christy, Rosemary Pleva Flynn, and Colleen McFarland, 2010 Symposium Organizing Committee cochairs; Anne Kenne and Karen Spilman, 2011 Local Arrangements Committee cochairs; and Lynn Smith and Alison Stankrauff, 2011 Program Committee cochairs.

MAC Newsletter • July 2011 15 MAC News—Continued Adriana Cuervo, Assistant Editor

MAC Members Show Their Generosity The development portion of the 2011 membership renewal has resulted in donations totaling $5,955 as of May 2011. Heartfelt thanks go to the following MAC members who donated to the general operating fund ($1,160) and to the MAC 2011 Annual Meeting ($1,835). Members also donated to the Louisa Bowen Memorial Scholarship for Gradu- ate Students in Archival Administration ($825), the Archie Motley Memorial Scholarship for Minority Students ($1,635), and the Emeritus Scholarship for First-Time MAC Meeting Attendees ($500).

General Operating Thomas Steman Martin Tuohy Michael Kohl Fund Deborah Torres Portia Vescio Nancy Kunde Victoria Irons Walch Kathleen Leary Kimberly Butler Bowen Scholarship Elisabeth Wittman James Lynch William Crozier Michael Arbagi Elizabeth Yakel Kathy Marquis Anita Taylor Doering George Bain Jeremiah Mason Mary Ellen Ducey Motley Scholarship Menzi Behrnd-Klodt Kären Mason Troy Eller Danna Bell-Russell George Bain David McCartney Stephen Ellis Rebecca Bizonet Menzi Behrnd-Klodt Dennis Meissner Stacy Belcher Gould Frank Boles Danna Bell-Russell Cynthia Miller Ross Griffiths Martha Briggs Douglas Bicknese Beth Myers Kevlin Haire Alex Champion Rebecca Bizonet Jane Nicoll Corrine Hawksworth Kathleen Conway Frank Boles Claire Prechel Sue Holbert Debra Dandridge Martha Briggs Christopher Prom Mary Huelsbeck Susan Davis Mark Burnette Monica Manny Thomas Krasean Mary Ellen Ducey Debbie Mieko Burns Ralston Kären Mason Troy Eller Janet Carleton Joshua Ranger David McCartney Barbara Floyd Jeanie Child Phillip Runkel Meg Miner Mark Greene Thomas Connors Sheila Ryan Janet Olson Julie Herrada Kathleen Conway Susan Sacharski Merv Richter Sue Holbert Debra Dandridge Matthew Schaefer Michael Robinson Mary Huelsbeck Susan Davis Rebecca Schulte Judith Rubin Elisabeth Kaplan Cheryl Day Debra Shapiro Sisters of Saint Joseph Nancy Kunde Mary Ellen Ducey Mark Shelstad Alison Stankrauff Jeremiah Mason Kim Efird Alison Stankrauff 2011 Annual Meeting David McCartney Ellen Engseth Gary Stockton Jean Meen Ann Flowers Bruce Bruemmer Michael Swanson L. Rebecca Johnson Barbara Floyd Stephanie Crowe Cheri Thies Melvin Michael Flug Lara Friedman-Shedlov Martin Tuohy Erik Nordberg Julie Herrada Jennie Greiber I. Bruce Turner David Null Allison Hinderliter Morgen MacIntosh Victoria Irons Walch Christopher Prom Sue Holbert Hodgetts Kermit Westerberg Monica Manny Ellen Holt-Werle Jennifer Johnson Elizabeth Wilkinson Ralston James Hone Ann Kenne Nathaniel Wilson Sheila Ryan Mary Huelsbeck Mary Kraft Elisabeth Wittman Rebecca Schulte Alan January Jamie Martin Tanya Zanish-Belcher Phillip Skroska Louis Jones Ann Mulfort Emeritus Scholarship Alison Stankrauff Joanne Kaczmarek Janet Olson Michael Swanson Miriam Kahn Tim and Vallie Ericson Merv Richter Kate Theimer Elisabeth Kaplan Ilene Slavick Cheri Thies Jane Kenamore Karen Spilman

16 MAC Newsletter • July 2011 TREASURER’S REPORT—Anke Voss Champaign County Historical Archives

Treasury Notes Anke Voss, MAC Treasurer

To begin, many thanks to former Treasurer Craig Wright vendors now also have the option to use credit card pay- for facilitating the transfer of duties over this past year ments for placing advertisements in MAC publications, and for answering numerous E-mails and phone calls to sponsorship, or meeting exhibit fees through MAC’s on- clarify the various tasks and responsibilities of the position. line Exhibit & Advertisement Payment Form. Although MAC’s finances continue to be in very good shape. As of MAC is committed to offering members an on-line credit March 31, 2011, assets in MAC’s two checking accounts card payment option, there are real costs associated with are $153,852.32 (BoA: $60,629.83; Chase: $93,222.49), offering the convenience of on-line payments through and the balance in MAC’s four Lincoln Investment Ac- MemberClicks. In 2010, MAC was charged $2,610.70 in counts is $130,631.45. Our overall assets as of March 31, fees from credit card vendors ($894.66 for a percentage 2011, are $284,483.77, compared to $265,909.02 at the deduction per transaction; $1,716.04 in monthly fees). end of March 2010. In the future, the recommendations of These charges were in addition to monthly MemberClicks the recently established Investment Advisory Committee charges that also fluctuated based on activity level and (IAC) and its investment policy statement will provide an totaled $2,889.36 in 2010. important framework for managing MAC’s assets. Finally, with the support of Council, I am investigating MemberClicks continues to be a frequently used tool for options for outsourcing audit services for a regularly renewing memberships, registering for conferences, and scheduled review of MAC’s financial reporting, budgeting, for making donations. With the assistance of Webmaster revenue and expense analysis, etc. Erik Moore and Vendor Coordinator Carrie Daniels,

MAC Newsletter • July 2011 17 TREASURER’S REPORT—Anke Voss Champaign County Historical Archives MIDWEST ARCHIVES CONFERENCE Cash Statement (Detailed) January 1–December 31, 2010 Budgeted details Actual INCOME Advertising $ 4,000.00 $ 2,910.00 Mailing Lists 375.00 375.00 Gifts - Emeritus 500.00 500.00 Gifts - General Operating 100.00 370.00 Gifts - Bowen Scholarship 200.00 575.00 Gifts - Motley Scholarship 1,500.00 1,710.00 Bank Interest 25.00 3.96 Meetings (Gross) 52,339.96 Annual Meeting 2010 35,000.00 43,874.96 Fall Symposium 2010 7,500.00 5,090.00 Annual Meeting 2011 3,375.00 Memberships 32,000.00 43,745.00 Other _ Publications _ Royalties 1,000.00 523.59 Total $ 82,200.00 $ 103,052.51 EXPENSES Administration $ 600.00 $ 700.98 Ballot 1,300.00 1,147.35 Design 400.00 Proofing - Printing 531.67 Mailing 215.68 Bank Charges 250.00 200.45 Contributions - NCH 1,000.00 1,000.00 Credit Card Fees 2,610.70 Revenue Percentage Deduction 894.66 Monthly Fee 1,716.04 Development Coordinator - - Contract Services - DMN 16,223.00 16,292.97 Insurance 2,851.00 2,776.00 Journal 6,000.00 8,912.55 Design 3,120.00 Proofing 1,404.50 Printing 3,623.83 Mailing 764.22 Journal Awards (in even years) 500.00 Meetings (Gross) 37,899.74 Fall Symposium 2009 4,411.15 Annual Meeting 2010 28,000.00 26,869.43 Fall Symposium 2010 5,500.00 4,292.44 MemberClicks 2,142.00 2,889.36 Miscellaneous 100.00 New Members Program 800.00 1,880.50 Newsletter 16,000.00 9,934.38 Design 1,760.00 Proofing 764.00 Printing 6,218.41 Mailing 1,191.97 Public Information Officer - Presidents’ Award/DSA 150.00 172.70 Publications - Miscellaneous - Scholarships 2,750.00 3,500.00 Secretarial Expenses 1,000.00 393.39 Vendor Coordinator 30.00 50.00 Total $85,096.00 $ 90,461.07 18 MAC Newsletter • July 2011 MAC News—Continued Adriana Cuervo, Assistant Editor

Vice President’s Column: MAC Meetings Update Mark Shelstad, Vice President, Midwest Archives Conference

Attendees of the 2011 Annual Meeting in Saint Paul primary sources, providing op- were treated to a great mix of sessions, workshops, and portunities for dialogue about best tours. I would like to thank the Program Committee, practices, and sharing resources to cochaired by Lynn Smith and Alison Stankrauff, for the encourage archival literacy. outstanding sessions and student poster session. The Local Future Meetings Arrangements Committee, cochaired by Anne Kenne and At the spring meeting, Council approved Indianapolis, Indiana Karen Spilman, also did a great job of organizing the hotel as the site of the 2013 Annual Meeting. The Local Arrange- activities, receptions, and tours. If you were torn between ments and Program Committees are being assembled, and the two sessions at the meeting, be sure to check out the MAC hotel and reception sites are being selected. In a first for MAC, Web site (http://www.midwestarchives.org) for links to all the membership will be polled this summer on potential topics of the social media coverage, session slides, and recaps. for the 2013 symposium. As always, if you would like to bring Sioux City, Iowa, October 20–21, 2011 MAC to your neighborhood, or have ideas for a symposium Focusing on the challenges of preserving magnetic media, topic, feel free to contact me at [email protected]. the 2011 symposium will feature two experts on managing Meeting Services Request for Proposal your analog tape collections. George Blood of Safe Sound MAC counts on meeting income as a source of general oper- Archive will speak on the technological issues associated ating revenue. Toward that end, MAC has contracted with with this medium, including digitization and reformat- an outside firm since 2007 to help negotiate hotel contracts. ting. Elizabeth Clemens from Wayne State University Given the increasing cost and complexity of hotel, food and will present on selection, description, basic preservation, beverage, and audio-visual contracts and general meeting lo- copyright, and working with donors and vendors. The gistics, MAC will be issuing a request for proposal for meeting symposium also includes a case study by Jeff Stein of the services this summer. A professional meeting company will Archives of Iowa Broadcasting, who will discuss the chal- provide consistency and buying power to help keep meeting lenges of a small shop with large collections and specific rates as low as possible, a MAC hallmark. A task force of preservation strategies they have employed. The opening current and former MAC officers, Council members, and reception on Wednesday night showcases the new Sioux Local Arrangement Committees will be reviewing proposals City Public Museum, and a walking tour of downtown and making a recommendation to Council later this year. Sioux City is offered after Thursday’s sessions. Grand Rapids, Michigan, April 19–21, 2012 Great meetings depend on great session proposals—be sure to share your ideas with the Program Committee this summer. The committee, cochaired by Elizabeth Myers Upcoming MAC Meeting Sites and Dates and Rachel Vagts, will be glad to work with you to put the finishing touches on any session ideas. Nancy Richard, Fall Symposium, 2011 Portia Vescio, and the rest of the Local Arrangements Com- Sioux City, Iowa mittee are working on events to help celebrate MAC’s 40th October 20–21, 2011 anniversary at the Amway Grand Plaza Hotel in downtown Annual Meeting, 2012 Grand Rapids. Just across the Grand River, the Gerald R. Grand Rapids, Michigan Ford Presidential Museum will host the reception. April 19–21, 2012 Cincinnati, Ohio, October 18–20, 2012 Fall Symposium, 2012 MAC is returning to Cincinnati for the first time since 1988. Cincinnati, Ohio The focus of this symposium will be working with K–12 October 18–20, 2012 and undergraduate students to educate them about primary Annual Meeting, 2013 sources. The symposium will seek to provide training by Indianapolis, Indiana presenting ideas for implementing literacy standards for Spring 2013

MAC Newsletter • July 2011 19 Archival Resources on the Web—Adam Groves, Assistant Editor, Illinois Fire Service Institute Contact Adam Groves at [email protected] if you would like to guest-author a column or have a good idea to share. Civil War Resources on the World Wide Web

The War Between the States. The Lost Cause. The War of .loc.gov/ammem. Users can browse or search numerous col- Northern Aggression. The War of Southern Aggression. The lections documenting the war, including “Civil War Maps,” names may be inconsistent, but interest in the American Civil which includes images of original reconnaissance and battle War has been a cultural and historical fixture for genera- maps; “Band Music from the Civil War Era,” which provides tions. Sesquicentennial observances beginning in 2011 and access to digitized sheet music for more than seven hundred continuing until 2015 have encouraged historical repositories songs; and “Selected Civil War Photographs,” featuring more to continue developing innovative tools for accessing Civil than one thousand digitized photographs. Confederate lead- War resources on the World Wide Web. ers are well-represented among the photograph collections, but, overall, there are not very many resources that document “Discovering the Civil War,” http://www.archives.gov/ the war from a Southern perspective. “American Memory” exhibits/civil-war, is an Internet companion to a physical does include a number of digitized collections that provide exhibit originally presented at the National Archives and a more intimate look at the war through scanned letters, currently traveling to other repositories, including a display diaries, and other manuscript materials, but these resources in Michigan this summer at The Henry Ford. The on-line are mainly from politicians in Washington, D.C., soldiers in exhibit presents digital versions of historical resources from the Union Army, and civilians in the North. the holdings of the National Archives and Records Admin- istration (NARA), including photographs, maps, letters, Artifacts from both the United States and the Confederate diaries, and government documents from both the United States are well represented in many of the Smithsonian States and the Confederate States. Users can access these Institution’s museums, and, in 2002, the Smithsonian digital materials under the “Exhibit Preview” section, but introduced “CivilWar@Smithsonian,” http://civilwar.si.edu, only by browsing and not by searching. The on-line exhibit as a centralized Web site, providing access to holdings from also links to significant Civil War-related documents that the institution’s ample collections. Visitors to the site can were digitized and made accessible as part of the “Our Docu- view hundreds of images that show uniforms, weapons, flags, ments” initiative, http://www.ourdocuments.gov, including war records, and posters from the Civil War era, as well as the Gettysburg Address and the Emancipation Proclamation. paintings, busts, stamps, and sheet music commemorating As an additional supplement to “Discovering the Civil War,” the war. The design of the Web site is definitely outdated, NARA is maintaining a Twitter feed, http://twitter.com/ and the fact that it can only be browsed and not searched is discovercivwar, which shares quick Civil War facts and links disappointing, but the quality and diversity of the digitized to relevant on-line primary and secondary resources. resources that the Web site showcases, particularly the artistic representations of the war, are nevertheless remarkable. “The Last Full Measure: Civil War Photographs from the Liljenquist Family Collection,” a physical exhibit cur- The National Park Service has specifically targeted Internet rently on display at the Library of Congress, is also on-line. audiences by developing numerous learning tools that are Digitized copies of nearly four hundred photographs from available at “The Civil War: 150 Years,” http://www.nps​ the exhibit are available at http://myloc.gov/Exhibitions/ .gov/civilwar150. An interactive timeline entitled “Legacy civilwarphotographs and can be browsed in HTML format of the Civil War: Then and Now,” dynamically traces or by using Microsoft Silverlight. The quality and quantity of the progression of the war by documenting key events digitized materials are impressive, as are the valuable accom- 150 years (to the day) after they occurred. The timeline panying resources. Brief tutorials entitled “The Photographic is updated several times a month, and each entry links to Processes,” “Photographers and their Studios,” and “Reveal- Civil War-era primary sources and also contrasts the Civil ing Details” teach viewers the difference between ambrotypes War event with a modern one. For example, the entry and tintypes, explain how photographers staged portraits for March 12, 1861, documents the debate over whether inside and outside of studios, and share tips for examining Abraham Lincoln should use force to secure Fort Sumter tiny details to learn more about photograph content. and Fort Pickens, which were under siege in the South. The entry provides links to digitized newspaper coverage The Library of Congress has also provided Internet access to of the debate and also compares it to the question of U.S. Civil War resources via “American Memory,” http://memory​ 20 MAC Newsletter • July 2011 archival resources on the Web—Continued Adam Groves, Assistant Editor military intervention in Libya in March 2011. In addition to share Civil War-related photographs and videos via to the timeline, “The Civil War: 150 Years” also features Flickr and YouTube, and advertise reenactments, lectures, scholarly essays about the war that are supplemented by memorials, and concerts on an events calendar. links to relevant primary sources, as well as a Twitter feed, “Missouri Civil War Sesquicentennial,” http://mocivilwar150​ http://twitter.com/CivilWarReportr, in which a fictional .com, shares digitized images and detailed historical summaries newspaper reporter covers the war in “real time.” that describe key individuals and battles from Civil War-era Aside from “The Civil War: 150 Years” Web site, other Missouri. The site also serves as a convenient resource center digital resources from the National Park Service are avail- for helping tourists locate Civil War battlefields, cemeteries, able at http://www.nps.gov/cwindepth/civilwar.htm. monuments, markers, and museums throughout the state. Users can browse through descriptions of both major and “Minnesota and the Civil War,” http://visitmnhistory.org/ minor military campaigns, access dozens of lesson plans minnesota-and-civil-war, is a portal to Civil War collec- developed for use at specific historic sites, and download tions at the Minnesota Historical Society. Users can search videos and podcasts describing specific battlefield sites and and browse through scanned photographs and documents memorials. Of particular note is the “African Americans and view digital images of artifacts, including uniforms, in the Civil War” exhibit, http://www.nps.gov/cwindepth/ weapons, equipment, and, most notably, a collection africanamericans.htm, which documents slavery, black of regimental battle flags. In addition, the “Civil War soldiers, and the Underground Railroad, and provides Daybook” blog is updated daily with a digitized historical teaching curricula on the African-American experience resource related to the war. in specific Civil War battles. In addition, the “Civil War Soldiers & Sailors System,” http://www.civilwar.nps.gov/ “Ohio Civil War 150,” http://www.ohiocivilwar150.org, cwss, features a searchable database indexing more than produced by the Ohio Historical Society and partners six million soldiers and 20,000 sailors who served during throughout the state, features numerous impressive the war. The database lists soldiers who were awarded the digitized archival resources that users can either search Medal of Honor and shares brief histories of more than for or browse by item, collection, or exhibit. The site also four thousand Union and Confederate regiments. actively promotes user participation in helping to share and preserve Civil War resources by providing on-line A number of historical agencies and repositories in the discussion forums and by encouraging civilian users to Midwest are also providing on-line access to Civil War scan and submit family photographs and artifacts to the resources to honor the sesquicentennial: “Illinois Civil on-line repository. War—150th Anniversary,” http://www.illinoiscivilwar150​ ​ .org, features an interactive timeline listing significant “Wisconsin in the Civil War,” a digital collection at the Civil War events. Although the timeline can only be Wisconsin Historical Society, http://www.wisconsinhistory​ ​ browsed, and at this time only has content for the .org/civilwar/, contains more than 16,000 digitized letters, years 1860 and 1861, many of the timeline entries are diaries, memoirs, photographs, maps, and newspaper clip- supplemented by useful links to photographs, newspaper pings related to Wisconsin soldiers. Users can browse for re- clippings, biographies, and other resources that repositories sources under general categories such as “Stories,” “People,” throughout the country have made available on the Web. “Places,” “Regiment,” or “Battle,” or take advantage of an “Indiana and the Civil War 150th,” http://www.in.gov/ effective search tool that is powered by CONTENTdm. history/INCivilWar.htm, is a handy pathfinder that links In the 1990 Ken Burns documentary filmThe Civil War, to dozens of Civil War-related digital collections and Web historian Shelby Foote memorably quipped, “We think we sites. The site not only highlights Indiana-based collec- are a wholly superior people. If we’d been anything like tions, such as those available at the Indiana State Library, as superior as we think we are, we would not have fought the Indiana Historical Society, and the Colonel Eli Lilly that war. But since we did fight it, we have to make it the Civil War Museum, but it also shares collections and Web greatest war of all times. And our generals were the greatest sites from outside the Hoosier State. generals of all time. It’s very American to do that.” This “Michigan & the Civil War,” http://seekingmichigan.org/ widespread interest in and reverence for the Civil War will civil-war, provides access to digitized Civil War resources, undoubtedly continue to grow as more people are exposed including manuscripts, service records, and photographs to original photographs, manuscripts, artifacts, and other from the Archives of Michigan. It also encourages users treasures that are made available on the World Wide Web.

MAC Newsletter • July 2011 21 News from the Midwest—Audrey McKanna Coleman, University of Kansas, and Troy Eller, Wayne State University, Assistant Editors Please submit “News from the Midwest” items for Illinois, Iowa, Michigan, Nebraska, North Dakota, and Ohio to Troy Eller at [email protected], and items for Indiana, Kansas, Kentucky, Minnesota, Missouri, South Dakota, and Wisconsin to Alison Stankrauff at [email protected].

Regional History Center’s archives. Good-bye and Welcome Items from the collection include letters, political cartoons, and pictures Audrey McKanna has completed two terms as assistant editor for News from the Civil War era. The exhibit from the Midwest. Many thanks to Audrey for wrangling MAC news for will be on display indefinitely and can the past six years! be viewed on the Regional History Stepping in is Alison Stankrauff from Indiana University South Bend. Center’s Web site. Welcome, Alison! MACers from Indiana, Kansas, Kentucky, Minnesota, Missouri, South Dakota, and Wisconsin are encouraged to send their news INDIANA to Alison at [email protected]. Indiana Historical Society (IHS) The IHS Indiana Experience con- the breadth and the depth of the Mu- tinues to feature, as part of a suite ILLINOIS seum’s manuscripts collection. No- of immersive visitor experiences, the table collections processed under the Chicago History Museum “time travel” program Destination grant include: Mexican Community Indiana. Using large touchscreen The Chicago History Museum re- Committee of South Chicago records, cently successfully concluded a two- technology to make accessible more which document the activities of this than 2,400 images, arranged in 216 year cataloging and processing project Southeast Side social service agency funded by the National Historical geographic and topical “journeys” and illustrate the changing nature of (each with 10–15 captioned images), Publications and Records Commis- this neighborhood area; Public Art sion (NHRPC). The purpose of the visitors explore their own selections Workshop records, which document of Indiana history at their own pace. project was to reveal previously hid- this group’s work on the West Side in den collections by improving catalog A dozen new “journeys” are added the 1970s and 1980s; and the Coali- every six months in February and records and by processing priority tion of Labor Union Women records, collections in the Museum’s backlog. August. For a preview, see http:// which detail the workings of this www.indianahistory.org. The project began with an extensive national organization with a strong survey of the Museum’s manuscripts local presence. Researchers now can The newly redesigned IHS Web holdings, which allowed project staff access these collections through the site, http://www.indianahistory.org/ to establish processing priorities. Museum’s Research Center, http:// library, is continually updated and Priority collections included those www.chicagohs.org/research. The includes a printable two-page color with historical significance, but which records and finding aids are available brochure, the IHS collections develop- were physically or intellectually inac- in ARCHIE, the Museum’s on-line ment policy, and additions, guides, cessible. During the project, over one catalog, as well as through WorldCat. and other enhancements related to thousand catalog records describing IHS collections. Since January 2011, Northern Illinois University the Museum’s manuscript holdings the 40 digital collections accessible In honor of the 150th anniversary were verified and enhanced, and ap- on-line through CONTENTdm sur- of the start of the Civil War, the proximately 30 new catalog records passed 42,000 images, 16 new manu- Regional History Center at Northern were created. In addition, over one script and visual collection guides were Illinois University has created an hundred collections were processed placed on-line, 125 printed items were exhibit entitled Vestiges of a Nation for a total of nearly 1,300 linear feet, cataloged (all made available through Divided: The Civil War’s Impact on including 24 collections previously the IHS Web site and OPAC), 125 new Northern Illinois, http://libguides​ identified as closed until processed. Indiana-related collections were acces- .niu.edu/civilwar. This on-line ex- sioned, and more than 10,000 specific The newly processed collections hibit utilizes Flickr, an image-sharing Web site hits per month were recorded. include many highlights that expand Web site, to feature items from the New IHS-sponsored publications 22 MAC Newsletter • July 2011 News From The Midwest—Continued Audrey McKanna Coleman and Troy Eller, Assistant Editors

relating to their collections include: War, including their accounts of skir- rasis and Internet Archive, has just The Hoosier Genealogist: Connections, mishes, battles, and marches; their completed digitizing its entire collec- INPerspective (which also features experiences as prisoners of war; and tion of yearbooks (1896–2010). The recent accessions on a bimonthly basis) their daily lives as officers or soldiers. yearbooks scanned include those from and Traces of Indiana and Midwestern In addition, the Iowa home front is il- Central University, the founding col- History. For more information, please lustrated through the diary of Celestia lege on Eastern’s campus. This project visit IHS on-line or contact Steve Lee Barker, whose husband served in also included digitizing most of the Haller, senior director, Collections & the Civil War. Her diary describes course catalogs (1920–2011) and Library, at [email protected]. her work on the family’s farm, social other volumes relating to the history activities, attendance at church meet- of the university, such as the Alumnus ings, and visits to family throughout Magazine, Three Decades of Progress, IOWA central Iowa. The diary primarily and Five Decades of Progress. The cam- contains descriptions of daily life, but pus student literary magazines, Belles Des Moines University (DMU) it is interspersed with her thoughts and Lettres and Aurora also were digitized This spring and fall the Univer- perceptions of the war. The diaries can (1935–1997). All publications are sity Archives and Kendall Reed Rare be found from the Digital Collections full-text searchable and can be found Book Room will be hosting two homepage at http://www.lib.iastate​ in the university’s institutional reposi- exhibits from the National Library of .edu/spcl/LDC/home.html. tory at http://encompass.eku.edu. Medicine that focus on the Civil War: Binding Wounds, Pushing Boundar- University of Kentucky ies: African Americans in Civil War KANSAS In an effort to gain greater intellectual Medicine and Life and Limb: The Toll control, ensure long term preserva- Kansas State University of the Civil War. The exhibits will be tion, and to provide increased access (K-State) supplemented with items from the to our earliest accessions, the Univer- Following last year’s reorganiza- DMU collection and from personal sity of Kentucky Special Collections tion, K-State Libraries has hired collections. has embarked on an intensive three- Cliff Hight as their new university month processing and preservation Also, in preparation for DMU’s archivist. Hight replaces Tony Craw- project. Led by a project archivist, annual alumni reunion, DMU is ford, K-State’s longtime university a team of five graduate students are digitizing yearbooks from select archivist, who is moving into a new rehousing these at-risk collections and classes, including those from 1961, full-time role as curator of manu- creating DACS-compliant, folder- 1981, and 1991. The yearbooks will scripts. Hight comes to K-State from level resource records in Archivists’ be available for viewing on the Rare the Royal Gorge Regional Museum Toolkit (AT). The project archivist is Book Room’s Web site: http://library​ and History Center in Cañon City, responsible for creating accession re- dmu.edu/screens/archive.html. Colorado, where he was the archivist/ cords in AT and reviewing all finding curator. He holds degrees from Weber aids. Finding aids will be generated Iowa State University (ISU) State University and the University from AT and put on-line via the Ken- A year ago, ISU’s Special Collections at Albany, State University of New tuckiana Digital Library, http://kdl​ Department and Digital Initiatives York, and interned and worked at the .kyvl.org. Prior to this project, these unit announced the launch of a National Baseball Hall of Fame. As collections from the 1940s to 1960s Digital Collections library. In honor the university archivist, Hight will were housed in acidic folders and of the Civil War’s sesquicentennial be responsible for maintenance and boxes, and they had no inventories, celebration this year, six of ISU’s Civil preservation of all university records, electronic access, or physical location War diaries and reminiscences were including electronic records. digitized and made available on-line. notes. To date, 110 DACS-compliant The items can now be searched by key- finding aids have been produced and word through their CONTENTdm KENTUCKY over three hundred collections have interface, and eventually transcripts been accessioned. By the end of the Eastern Kentucky University and metadata will be added. The project, over six hundred accessions The Eastern Kentucky University diaries reveal a variety of experiences will be preserved and made accessible. Archives, in collaboration with Ly- of Iowans who participated in the Civil (Continued on page 24)

MAC Newsletter • July 2011 23 News From The Midwest—Continued Audrey McKanna Coleman and Troy Eller, Assistant Editors

(Continued from page 23)

collection; Asian art objects, includ- members. The collection includes MICHIGAN ing snuff bottles and an opium travel records relating to annual conferences, kit; and Cranbrook Press, a handpress exhibits, special events, newsletters, Cranbrook House and book company founded by George administrative records, and material Archives Booth. The new displays, along with about the Cooley Haze house and This past winter, Cranbrook Archives the improved lighting, have given the the Association’s Michigan Women’s had several volunteers work on various public spaces in Cranbrook House Hall of Fame. Dr. Margaret Jones, projects. Two architecture students renewed life. MSU professor emerita in human from Lawrence Technological In- pathology, donated her papers, which stitute assisted with weeding and Michigan State University document her research while at the sorting uncataloged architectural (MSU) university and her life as the first drawings. This project involved pull- Activity has increased over the last sev- woman in her field at the university. ing drawings from several locations on eral months on the MSU University UAHC has also received drawings of campus, searching our campus-wide Archives and Historical Collections’ the K50 accelerator from the National catalog for duplicates, and creating (UAHC) Spartan Archive Project, Superconducting Cyclotron Lab that MARC record templates for each of an initiative funded by the National is located on campus. This accelerator the unique drawings. Also, with the Historical Publications and Records was used in the 1960s and 1970s for help of volunteers, staff used original Commission (NHPRC) to create rare isotope research. The collection invoices, inventories, and historic a preservation environment for the includes drawings of mechanical and photographs to help document the university’s electronic records of electrical equipment, tools, systems, original light fixtures in Cranbrook enduring value. The UAHC deployed and parts, and information about House. Archivists’ Toolkit, conducted a cyclotrons at other institutions. survey of the needs and expectations Five new collections are open for of the designated community, and Last spring, as part of the Civil War research: the Edward and Ruth Adler evaluated repository software and Sesquicentennial Celebration, Ed Schnee Papers, the Doris Corbett tools. UAHC Director Cynthia Gher- Busch began a project to transcribe Papers, the Cranbrook Music Guild ing and Electronic Records Archivist and make available on-line UAHC re- Records, C. Oliver LaGrone Papers, Lisa Schmidt have presented at numer- cords related to the Civil War. UAHC and the Wermuth & Son, Inc. Pho- ous workshops and conferences on staff members are working with a tograph Collection. Wermuth & UAHC’s current and future electronic number of MSU units to create Civil Son, Inc., based out of Fort Wayne records workflows, including the plan War exhibits and programs at various Indiana, was the general contractor for Spartan Archive. For Spartan locations across campus. For example, for all of the construction projects Archive news, presentations, project this past fall, a group of MSU freshmen on the Cranbrook campus, as well documentation, and publications, visit used some of the completed transcripts as projects in Indiana and Ohio. A http://spartanarchive.wordpress.com. to create a Web site for the Eaegle new collection within ContentDM, The UAHC also has initiated a sub- Family Papers, which can be viewed will showcase the works of Cran- scription with the Internet Archive’s through the UAHC Civil War page: brook Academy of Art graduate and Archive-It tool to capture and preserve http://archives.msu.edu/collections/ renowned textile artist Ruth Adler MSU’s Web sites. Processing Archivist civil_war.php?collections_civilWar. Schnee and supplement her recently Ed Busch is constructing the crawl opened manuscript collection: http:// The UAHC can be found at the seeds and constraints to accomplish cdm9024.contentdm.oclc.org/cdm4/ Archives @ MSU blog: http:// this task. The results of the crawls will browse.php. msuarchives.wordpress.com, as well be accessible from the UAHC Web as on Flickr: http://www.flickr.com/ site: http://archives.msu.edu. Several new exhibits have been created photos/msuarchives and Facebook: by archives staff in preparation for the The UAHC has recently received a http://www.facebook.com/pages/ upcoming tour season of Cranbrook few new collections. The Michigan East-Lansing-MI/Michigan-State- House, home to Cranbrook founders Women’s Studies Association was University-Archives/52451906185. George and Ellen Booth. These in- founded in 1973 by five MSU faculty clude the family’s dishware and silver 24 MAC Newsletter • July 2011 News From The Midwest—Continued Audrey McKanna Coleman and Troy Eller, Assistant Editors

Wayne State University correspondence, pamphlets, and Thanks to an additional $6,200 grant In a continuing project, the Walter P. leaflets from his typesetting business, from the state of Minnesota Clean Reuther Library at Wayne State Uni- newspapers covering the IWW and Water, Land and Legacy amendment versity has continued to open numer- anarchist events, and files from his fund, 114 microfilm rolls of historic ous collections in its backlog. Three time as a member of the Executive central Minnesota newspapers were new collections related to national Board. The records of UAW Local purchased by the Saint Cloud State activism and Detroit urban affairs 887 reflect the union’s long struggle University Archives. Newspapers include the Citizen Action Records, with management over such issues as included are the Saint Cloud Daily John Musial Papers, and part three of wages and union rights. The records Times, Saint Cloud State’s University the Southeast Michigan Council of contain information relating to cases Chronicle, Saint Cloud Democrat, and Governments Records (SEMCOG). with the National War Labor Board, Saint Cloud Visiter. The Democrat Citizen Action was founded in 1979 the National Labor Relations Board, and Visiter were published by noted as a coalition of state and national and the Wage Stabilization Board; area abolitionist Jane Grey Swisshelm. liberal consumer and activist groups. Executive Board and Joint Council The collection documents the or- minutes; individual unit minutes; ganization’s efforts to educate the correspondence; negotiations; and MISSOURI public on issues such as health care, agreements. Visit the Reuther at energy, environmental concerns, and http://www.reuther.wayne.edu or Washington University auto insurance, as well as its work on like us on Facebook at http://www​ Washington University in Saint Louis local, state, and national elections. .facebook.com/reutherlib. has received a four-year, $550,000 John Musial served as the research grant from The Andrew W. Mellon director for the Detroit Commission Foundation to preserve Henry Hamp- on Community Relations in 1963. MINNESOTA ton’s award-winning civil rights docu- His papers consist of reports and mentary Eyes on the Prize: America’s other published materials created by Saint Cloud University Civil Rights Years, 1954–1965, as well or regarding the development of the An all-but-forgotten period of Saint as Hampton’s complete, unedited city of Detroit in the 1960s and 1970s, Cloud State University’s history has interviews recorded on film for the particularly in regard to housing, been resurrected through a collection documentary. The grant is the largest population, income, and community of documents published on the Web ever received by University Libraries. by the Saint Cloud State University projects. Part three of the SEMCOG Eyes on the Prize is a six-episode docu- Archives and the Minnesota Digital Records represents the organization’s mentary on the American civil rights Library. All 93 issues of The Normalia, work in environment, transportation, movement. Originally broadcast in Saint Cloud State’s first student news- and urban planning, as well as the 1987 on PBS stations throughout the paper, are now publicly available and activities of executive directors and country, the documentary uses both keyword searchable on-line, through the Executive and Advisory Councils archival footage of the events depicted the Minnesota Reflections Web site. from 1968 through 2003 and the and contemporary interviews. Among They provide readers a glimpse into records of the Metropolitan Affairs those interviewed were Curtis Jones, life on campus and in Saint Cloud Coalition (MAC), a private-sector cousin of Emmett Till, a 14-year-old from April 1892 to May 1904 through sister organization to SEMCOG. African-American boy murdered in historical articles, photos, and lo- Mississippi in 1955; Coretta Scott In addition, the Reuther has opened cal business advertisements. Little King, wife of the Rev. Martin Luther numerous collections related to information about the university has King, Jr.; and Burke Marshall, head unions and labor, including those survived from this 12-year period, of the Civil Rights Division of the of Richard Ellington and UAW making The Normalia a valuable U.S. Department of Justice during Local 887. Ellington joined the resource. This project was funded, in the Kennedy administration. The International Workers of the World part, by a $5,500 grant from the state footage from all of these interviews (IWW) in 1955 and served on its of Minnesota Clean Water, Land and and many more is held at the Film & Executive Board numerous times. Legacy amendment fund. The Richard Ellington Papers include (Continued on page 26)

MAC Newsletter • July 2011 25 News From The Midwest—Continued Audrey McKanna Coleman and Troy Eller, Assistant Editors

(Continued from page 25)

Media Archive, a unit of the Univer- Historical Society of North Dakota, the foundational element through sity Libraries’ Department of Special and Dickinson State University testi- which scholarly research in the library Collections. fied in support of House Bill 1396 is pursued. However, the library is in February and March 2011. This beginning to make available its rich The original documentary film and bill exempts “certain library, archive, collection of primary research materi- interview footage were donated to the and museum collections from open als as well. A backlog of acquisitions University Libraries in 2001 as part records requirements.” As standard currently is being processed and con- of the Henry Hampton Collection. practice, archives in the state had tinues to be made available through Hampton (1940–1998), the creator temporarily closed collections as the UD library catalog, http://www​ and executive producer for Eyes on the stipulated in agreements with certain .udayton.edu/libraries, and the Ohio- Prize and other documentaries, is a private donors. This practice took LINK Finding Aid Repository. Some Saint Louis native and 1961 graduate place without the explicit ability to do images in the collection can also been of Washington University. Through so in state law. The bill was prompted seen on the Marian Library’s Flickr his Boston-based film production due to negotiations between the site, http://www.flickr.com/photos/ company Blackside, Inc., Hampton Department of Special Collections marianlibrary. chronicled the twentieth century’s in the Chester Fritz Library at the great political and social movements, Some of the most significant docu- University of North Dakota and a focusing on the lives of the poor and ment collections received to date private donor. Wilbur Stolt, direc- disenfranchised. Hampton’s other include the Yorgi Kefalidis Collection tor of the Chester Fritz Library, documentaries include The Great on Ephesus; the Ecumenical Society worked with local representatives and Depression (1993), Malcolm X: Make It of the Blessed Virgin Mary, United senators to draft the legislation. After Plain (1994), America’s War on Poverty States Branch Records; the Maurice overwhelmingly passing both the (1995), Breakthrough: The Changing Vloberg Papers; Father Alfred Boed- House and the Senate, North Dakota Face of Science in America (1997), I’ll deker Collection; and the Charles Governor Jack Dalrymple signed the Make Me a World: A Century of Afri- B. Broschart Papers. While all the bill on April 5. The new law will can-American Arts (1998), Hopes on the collections are related to Mary, they go into effect on August 1 and will Horizon (1999), and This Far by Faith demonstrate diverse research value provide archives in North Dakota the (2003). The collection is one of the and document personal and organi- protection needed to lawfully close largest archives of civil rights media in zational histories of those devoted to collections when negotiated with the United States (35,000-plus items) the Blessed Virgin. donors. and includes film and videotape (570 Other recently processed materials in hours of original footage and 730 the archival collections of the Marian hours of stock footage), photographs, Ohio Library include visual resources and scripts, storyboards, producers’ notes, mixed media materials, including the interviews, music, narration, post- University of Dayton The Marian Library was founded in Italian Marist School Scrapbooks, ers, study guides, books, and other Oberammergau Passion Play cards, materials. For more information, visit 1943 by Marianists at the University of Dayton (UD). The library supports Marian devotional journals, and http://library.wustl.edu/units/spec/ postcard collections. filmandmedia/collections/henry- scholarly research on the Blessed hampton-collection/index.html or Virgin Mary and is a resource for As the Marian Library continues to call (314) 935-8679. UD and the International Marian provide traditional library services Research Institute, as well as students and access to printed works on Mary, pursuing pontifical degrees, graduate original research materials are begin- NORTH DAKOTA degrees in theological studies, and ning to become a more integral part those working towards a certification of the repository and open another University of North Dakota in Marian or Marianist studies. avenue for research and scholarship in Archivists and librarians from the The book collection comprises over the Marian Library collections. University of North Dakota, North one hundred thousand published Dakota State University, the State works related to Mary and remains (Continued on page 31)

26 MAC Newsletter • July 2011 Electronic Currents—Christopher Prom, Assistant Editor, University of Illinois

The MeMail Project: Digital Curation at the Bentley Historical Library By Michael Shalcross, Assistant Archivist, Bentley Historical Library, University of Michigan

The Bentley Historical Library was established in 1935 by significant content prior to accession, UARP planned to the University of Michigan Regents to serve as the official educate records creators in the use of file plans to self-select archives of the university and to document the history of E-mail of value and/or have ITS develop functionality to the state and the activities of its people, organizations, automatically weed out spam. UARP defined functional and voluntary associations. It comprises four divisions: requirements for the capture, identification, maintenance, the University Archives and Records Program (UARP), secure storage, and dissemination of E-mail and associated the Michigan Historical Collections (MHC), Digital metadata, and ITS drafted technical requirements for a Curation, and Reference Services. commercial system. The partners then issued a Request for Proposal (RFP) to 18 vendors in mid-2009. Since the 1997 accession of files from university President James J. Duderstadt’s Macintosh computer, UARP has Of the two bids in response to the RFP, the most promis- managed diverse electronic records that include E-mail, ing system cost over five hundred thousand dollars. While desktop office files, audiovisual materials, and Web the partners had expected an ERMS to be costly, this captures. Given the university’s increasingly “paperless” amount exceeded the project budget and would have re- environment, UARP launched the MeMail Project in quired university-wide participation and commitment. To 2009 to enhance its capacity to identify and preserve compound matters, the University of Michigan launched digital content of unique, essential, and enduring value. an IT reorganization in late 2009, which eventually led to With its myriad complexities—related to creation, storage, the consolidation of E-mail services and other IT resources and preservation—E-mail was selected as the initiative’s on campus.2 Rather than pursue a large investment in the primary focus.1 A generous two-year grant from the midst of this changing environment, UARP developed an Andrew W. Mellon Foundation in January 2010 allowed interim solution that would permit archivists to selectively UARP to partner with the university’s Information and capture E-mail of value and allow for the possible integra- Technology Services (ITS), bringing both archival and tion with an ERMS at a later date. As of April 2011, UARP IT expertise to bear on digital curation. The grant also has used this revised approach to initiate 10 pilot projects enabled UARP to hire two full-time archivists to serve as with high-level administrators from across the university. the project’s functional and technical leads. The planning, This “mailbox method” requires ITS to establish an development, and implementation work of the MeMail archival mailbox for each participant, to which UARP also Project will provide the Bentley Library with the founda- has access. This mailbox is identified by the participant’s tions of a program to provide enhanced archival services University of Michigan uniquename appended to a for an array of born-digital content. Bentley Historical Library prefix (i.e. “bhl-johndoe”), and Diverse E-mail applications and personal E-mail man- it appears as a separate folder in the participant’s E-mail agement practices at the University of Michigan have client.3 Archivists configure the client to ensure that the long posed obstacles to the archives’ ability to accession, archival mailbox is both visible and functional, provide an appraise, and preserve electronic mail of long-term value. overview of UARP’s collecting policies, and supply guide- The MeMail Project sought to overcome these challenges lines to identify correspondence of long-term value. Pilot by pairing records management tools and techniques with participants are then asked to drag/drop, forward, CC, outreach and education directed towards records creators. or BCC significant messages (both sent and received) to To gather background data on E-mail usage and potential the archival mailbox for preservation. These messages and preservation strategies, archivists interviewed staff from associated attachments are stored on IMAP or Exchange several campus units, analyzed business practices, and E-mail servers (depending on the participant’s E-mail cli- reviewed relevant policies, regulations, and laws. This ent) administered by ITS. The participants have continued research led archivists and ITS staff to conclude that access to content in the archival mailbox and may add or an appropriately priced electronic records management remove messages at their discretion. Although UARP has system (ERMS) would permit UARP to preserve the access to the mailboxes, archivists do not read individual correspondence of a target group of 1,500 administrators messages and only check the accounts to monitor usage and prominent faculty. To streamline the identification of (Continued on page 28) MAC Newsletter • July 2011 27 Electronic currents—Continued Christopher Prom, Assistant Editor (Continued from page 27)

for the pilot project. At an appropriate point in the project, Over the remainder of the grant period, UARP will work UARP will request permission to export and accession with LIT to automate portions of the workflow and to E-mail in the RFC 2822-compliant MBOX file format.4 develop resources to manage content. A recent draft of the processing plan calls for archivists to conduct initial virus The MeMail Project is also addressing the procedures scans and de-duplication and then arrange and describe and resources needed to process and describe E-mail content before placing a Submission Information Package and other digital records. To this end, UARP has (a) (SIP) in a drop box. A script will then pipe the content established steps to securely transfer legacy E-mail and through several micro-services, which include checksum other content from a variety of storage environments, (b) validation, file format normalization, assignment of created an interim repository to back up and run processes unique persistent identifiers, format validation, metadata on materials, (c) identified important actions to prepare extraction, Archival Information Package (AIP) genera- content and metadata for long-term preservation, and (d) tion, and deposit in Deep Blue. Procedures developed for adapted traditional arrangement and description practices E-mail, a relatively complex content type, will then be to the digital environment. To establish a workflow that transferred (with necessary modifications) to other formats can accommodate diverse content types, archivists tested at a later date. Work is proceeding on specifications for over 30 different software applications and identified SIPs and AIPs (in regard to the packaging of content and critical pieces of infrastructure, including much-needed the extent/format of metadata), as well as development of additions to the Bentley’s collections database (BEAL) to the processing script and the BEAL collections database. track digital content and manage associated metadata. UARP and Michigan Library programmers also will Policy development continues apace, as archivists work explore modifications to the interface and functionality on preservation plans and policies regarding the transfer of Deep Blue. Any improvements on these fronts will be of “record” copies, digital separations, and access. A com- made available to the larger DSpace community. prehensive Bentley Historical Library digital preservation policy will be formally documented in 2012. While much work remains to be done, UARP has made great strides towards a robust and proactive digital cura- The MeMail Project has allowed UARP to partner with tion system at the Bentley Historical Library. With the additional stakeholders on the University of Michigan full launch of the new Digital Curation Division in 2012, campus. Given the expertise needed to process, store, the lessons and advances of MeMail will be applied to the and administer large collections of archival materials, ITS accession, preservation, and management of electronic recommended that the archives collaborate with Michi- content in the University Archives as well as the Michigan gan’s Library Information Technology (LIT) division to Historical Collections. Over the next year, we look forward automate batch processing and enhance the functionality to sharing information about the ongoing work and overall of the BEAL database. The Bentley Library has a long- results of the MeMail Project with our MAC colleagues. standing relationship with LIT, and the two units signed an agreement in 2010 that allows archival records to be Notes stored in Deep Blue, the University of Michigan Library’s DSpace repository.5 With this choice, UARP can rely on 1. The name of the project underscores this focus on a trusted partner for permanent storage and thereby avoid electronic correspondence: “MeMail” joins Michigan’s the cost of maintaining a separate infrastructure, while at iconic block “M” with “E-mail.” the same time leveraging Deep Blue’s capacity to distribute 2. In February 2011, the University of Michigan IT Dissemination Information Packages (DIPs). LIT also has Council recommended that the university adopt experience developing the software and systems required to Gmail and Google docs as a unified collaborative ingest and manage extensive digital collections (as exem- platform (for more information, please see http:// plified by the HathiTrust Digital Library). This knowledge www.ur.umich.edu/update/archives/110221/google). and expertise—in addition to LIT’s established tools and 3. The University of Michigan currently hosts both procedures—will allow UARP to avoid reduplicating IMAP and Exchange E-mail servers. Given the uni- preservation efforts and achieve the MeMail Project’s goals versity’s decentralized nature, individuals are free to in a more efficient and cost-effective manner.

(Continued on page 31)

28 MAC Newsletter • July 2011 Preservation Essentials—Lynn Smith, Assistant Editor, Hoover Presidential Library

“You Want the Civil War Letters Exhibited Where?” Archives, Exhibits, and Preservation Concerns By Sally Childs-Helton, Ph.D., Butler University Museums are created with the primary expectation of of materials; conservation care needed prior to exhibit; exhibiting their collections, while archives expect to environmental standards, including light, temperature, collect for research use. Archivists get almost no formal and humidity; exhibit case and support materials), security education about exhibits, yet we’re often asked to create and insurance, and policies for borrowing or loaning them on short notice, with no budget, and in poorly de- materials for exhibit. These guidelines should be developed signed venues that damage materials. As with all archival in consultation with a conservator, adapting ANSI/NISO processes, exhibits walk the thin line between preservation Z39.79 to your institution. and access. This article will look at the many aspects of The same things that damage materials in your archives protecting paper materials on exhibit. damage them on exhibit: light, fluctuations in temperature Exhibits compromise preservation efforts, but, with and humidity, poor support, contact with acidic or other careful planning, damage can be minimized. Preserva- damaging materials, air pollution, poor security, mold, tion issues often are overlooked when design, budget, or and insects. In almost all cases, damage is cumulative deadline concerns take precedence. Good (and responsible) and cannot be reversed. Never display valuable materials exhibit design must address the preservation of materials permanently, especially paper artifacts. Many conserva- on exhibit; it must be at the top of your priority list. tors recommend displaying copies of originals since color Consider exhibit areas and cases as extensions of your photocopying and scanning can create very high-quality storage and reading areas, and treat them as such. The copies. You can also display second or duplicate copies of goal is to give displayed items the same protections they books, etc., kept specifically for exhibit purposes. The less have in your archives. If you’re lucky enough to have control you have over the conditions of the exhibit, the a conservator in your organization, involve him or her more you should use copies or duplicates. When you must from the beginning. Otherwise, consult a conservator as exhibit originals, here are preservation considerations: necessary, and continue your own education on the topic through readings and workshops. Light All forms of light are harmful to paper. Paper, ink, book Most people have no idea what goes into creating an cloth, and photographic emulsions are extremely sensi- attractive, educational, and preservation-friendly exhibit. tive to light damage. Ultraviolet (UV) light is especially Educate your staff and administration about the damage damaging and comes from natural light, fluorescent lamps, exhibiting materials can do and give them realistic expecta- and tungsten-halogen (quartz iodine) lamps. UV filters tions and guidelines for exhibit areas, cases, preparation, can be installed on windows and cases, and filter sleeves and timetables. An excellent and inexpensive way to do can be used on fluorescent and tungsten-halogen bulbs. this is through an exhibits policy. This should be addressed Because lighting technology is changing quickly, check in your overall preservation policy and program, yet few with a conservator before buying filtering materials for non-museum institutions have an exhibits policy in place. lights. Incandescent bulbs (old-style household bulbs) do not give off ultraviolet light but, as with all light sources, Depending on the size of your institution, the archivist emit heat. In general, use curtains, blinds, or UV film on or archives staff can oversee the policy, or you may need windows; use indirect lighting and dimmers; never put a more formal exhibits committee. The policy should light sources in cases; and use filtering films or sleeves as incorporate the American National Standards Institute/ appropriate. Cover cases with cloth and turn off lights National Information Standards Organization (ANSI/ when visitors are not present. If you keep an exhibit up NISO) standard Z39.79, “Environmental Conditions for for several months, make sure the path of the sun does Exhibiting Library and Archival Materials.” Further, it not strike the cases directly as the year progresses. Also should define the preservation analysis of materials, venue, consider keeping a log of cumulative light exposure for and cases, and state how materials will be preserved and originals. Purchase a UV light meter and consider using protected during an exhibit. It should include a formal light exposure cards in your cases. application process, preservation guidelines (condition (Continued on page 30)

MAC Newsletter • July 2011 29 preservation essentials—Continued Lynn Smith, Assistant Editor (Continued from page 29)

Temperature and Humidity be used in cases (methyl cellulose), as well as Scotch 415 Stable temperature and humidity are vital to protecting tape or other archival paper repair tape. materials on exhibit, yet this can be hard to achieve. In general, aim for 35–50 percent relative humidity and Displaying Books and Paper 70-degree temperature, but stability is more important All books and paper materials need support while on than exact numbers. Aim for no more than a five percent exhibit. In general, books should be displayed unopened, variation in either. Purchase an inexpensive hygrometer/ either horizontally or at a slight angle, with proper sup- thermometer and keep it in your exhibit area. You also port and never upright. If a book is to displayed open, it can use humidity-absorbing silica gels in the cases. When must be supported at an angle that does not damage the you have poor temperature and humidity control (old binding; never display an open book flat. Use book cradles buildings, exhibits in foyers, etc.), use copies or duplicates; or wedge props. Turn the pages every few days to reduce if you must use originals, create micro-environments in light damage. Keeping an open book on display for long the case by framing or encapsulating them to slow down periods can damage it structurally. the fluctuations in temperature and humidity. Paper items, including letters and photographs, should be mounted to acid-free support boards slightly larger Cases, Props, Supports, Adhesives, and Case than the items for both support and as a barrier. The Dressing item can be put into a hinged mat or mounted to a board Materials used for case construction can be harmful, using archival photo corners or polyester film strips; this including wood, wood sealants, paints, adhesives, cloth, avoids using adhesives on the item itself. Items also can be gaskets, etc. These materials, including old wood, can encapsulated using polyester enclosures. If you encapsulate off-gas or are acidic. Be aware of what the case is made of very acidic items, deacidify them first. If you frame an and what goes in it, including any supports, props, and item, make sure the mats and backing are acid-free and case decorations, and make sure these do not contribute that the glazing and frame materials do not touch the item. to the deterioration of the exhibit materials. Ideally, cases should be chemically stable and made of anodized Resources aluminum or epoxy-coated steel frames and glass. If you As the steward of the materials in your care, you cannot must use wood cases, know that many woods, especially allow them to be damaged by poor exhibit conditions, plywood and oak, are very acidic and off-gas. Seal the any more than you would allow them to be damaged by wood using a water-based polyurethane, two-part epoxy poor storage or handling. A well-planned exhibit that also sealer, or MicroChamber paint/sealant. Allow at least three protects the materials on display is a wonderful tool for weeks for the sealant to dry and air out after application. education and outreach. Below are resources to give you Check with a conservator for a recommendation, as the specific recommendations regarding all the topics briefly formulation of such products changes over time. discussed above: After sealing, also use barrier materials between the wood • National Information Standards Organization, En- and the displayed items; line the bottom and sides of vironmental Conditions for Exhibiting Library and the case with passive or active barriers. Passive materials Archival Materials, 2 March 2001, (9 May 2011). Bristol board. Active barriers react chemically with harm- • Mary Todd Glaser, Protecting Paper and Book Col- ful gasses and trap them; the best-known products are lections during Exhibition, 2007, (9 May 2011). cotton, linen, polyester, or cotton-polyester fabrics for use • Regional Alliance for Preservation, “Publications and in exhibitions. Wash the fabric to remove sizing. Regard- Resources,” (9 May with the cloth; use one of the barrier materials noted 2011). above. Gaskets, which seal the case, should be Teflon or acrylic, not rubber. Props and supports should be chemi- cally stable. Any commonly used conservation glues can 30 MAC Newsletter • July 2011 preservation essentials—Continued Lynn Smith, Assistant Editor

News From the Midwest Electronic Currents (Continued from page 26) (Continued from page 28)

use any E-mail client. Archivists, therefore, developed WISCONSIN plans to train pilot participants on a variety of clients that included Mac Mail, Mulberry, Pine, Entourage, Wisconsin Veterans Museum (WVM) Outlook, and the university’s Web mail interface. To kick off the Civil War Sesquicentennial, WVM made its popular Civil War Database available on-line. 4. Request For Comments (RFC) 2822 is a standard for Containing information about the men from Wis- an Internet message format that defines the syntax and consin who served in the war, this versatile database structure for electronic mail and was approved by the is searchable by any combination of name, residence, Internet Engineering Task Force in 2001. company, and regiment. It also contains a keyword 5. The Bentley Historical Library’s archival collection search for a remarks field that will allow users to search in Deep Blue is available at http://deepblue.lib.umich​ for men who were killed, wounded, taken prisoner, .edu/handle/2027.42/65133. Deep Blue also serves as and more. These options make the database a great the University of Michigan’s institutional repository. tool for everyone from genealogists to local historians, and from Civil War buffs to scholarly researchers. Check it out on the WVM Web site: http://www​ .wisvetsmuseum.com.

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MAC Newsletter • July 2011 31 Up-and-Comers: News for Student Archivists—Kevlin Haire, Assistant Editor, The Ohio State University Have any news to share about your own internship, class project, or SAA student chapter? Contact Matthew Peek at [email protected] Students Wow Crowd with Posters at MAC Meeting from designing tentative floor plans for display areas Good-bye and Welcome in the new building to inventorying and packing the materials for the movers. The museum documents the Kevlin Haire has completed two terms as assis- history of the Mound Laboratory, its workers, and its tant editor for Up-and-Comers. Many thanks to site. Mound was built after WWII as a direct spinoff of Kevlin for compiling news for and about student the Manhattan Project (1948), when the United States archivists over the past six years! made the decision to expand its newly founded nuclear Stepping in is Matthew Peek, who is currently weapons program into a production capability. Mound working on his M.L.I.S. degree at Kent State was one of many sites around the country that made up University. Welcome, Matthew! MAC students the nuclear weapons program. In moving the materials to are encouraged to send their news to Matthew a bigger building (from five thousand to 10,000 square at [email protected] feet of space), the museum staff hopes to make items more accessible through new, permanent exhibits. Haeuptle hopes to help them begin the process. Haeuptle graduated If you weren’t at MAC’s annual meeting in April, you in June. She can be reached at [email protected]. missed six student poster sessions that were very impres- Alexis Logsdon helped the Quatrefoil Library, a small sive, both in their scope and presentation. MAC’s Student nonprofit GLBT lending library, to process about 40 linear Subcommittee picked Alexis Logsdon as the winner of a feet of gay and lesbian newsletters that spanned from the one hundred-dollar award, but all were crowd pleasers. 1960s through the 2000s. With a Minnesota Historical Here’s a rundown of each: and Cultural Grant, Logsdon became the library’s first Kaitlin Dunn helped conduct a series of oral history paid staff member in September 2010, spending about interviews with iron workers to create public folklore 160 hours relocating the newsletters to archival-quality outreach materials under a joint project by the University newspaper boxes and sleeving those that were in particu- of Wisconsin (UW)–Madison’s School of Library and larly bad condition (many had been stored folded in half in Information Science and the Department of Folklore. She upright periodical boxes). To learn more about Logsdon’s and five other class members first visited iron workers on- project, visit http://thelibraryintern.wordpress.com. Last site at construction projects on the UW–Madison campus. spring, Logsdon graduated from the University of Wis- Then, groups of two students did two interviews each of consin–Milwaukee’s School of Library and Information individual workers, usually in their homes. They then Science’s master’s program. She can be reached at alexis​ made a short video based on the entire project. The video [email protected]. first aired at the James Watrous Gallery at the Wisconsin Academy of Sciences Arts and Letters in Madison. The film received additional public interest because its debut happened to coincide with the protests related to Governor Scott Walker’s move to end collective bargaining rights for government employees. Dunn graduated from UW– Madison with her master’s degree this spring. She can be reached at [email protected]. Liz Haeuptle performed her capstone project in Wright State University’s Public History program at the Mound Science and Energy Museum, helping the volunteer staff transfer their archives and museum collection to a new home, as well as implement standard policies and practices. She was involved in every aspect of the move, Alexis Logsdon with her award-winning poster. 32 MAC Newsletter • July 2011 Up-and-Comers—Continued Kevlin Haire, Assistant Editor

Noel Rihm participated in a project to help history M.L.I.S. program at Saint Catherine University in Saint and social studies teachers use primary sources to teach Paul, Minnesota. She plans to graduate in May 2012. various historical subjects. In the project, led by the Wright State University’s Department of Special Collections and And speaking of student poster sessions… Archives, the team took primary sources tailored to a class’s Students from the MAC region will be presenting posters particular area of study, and they taught the students how at the Society of American Archivists’ (SAA) meeting in to analyze the materials and use them to present mock August in Chicago. Student posters can highlight the exhibits. Rihm said the team worked with teachers of research activities of graduate students in archives and students in kindergarten through eighth grade, but they records management programs, as well as projects and hope to target high school students in the future so they activities of SAA student chapters. Posters will be on will be more comfortable using such sources at the next display at various times in the Exhibit Hall on Thursday step of their education: college. Rihm can be reached and Friday, and students are scheduled to discuss their at [email protected]. posters with attendees on Thursday from 5:30 to 7:30 pm and on Friday from 11:30 am to 12:30 pm. For a full list of Eric Schoenbaechler created a digital exhibit using mate- students who will be presenting and for more information rials from the Julian C. Wyche Collection at the Charles on the dates and times, please see: http://saa.archivists​ H. Wright Museum of African American History in De- .org/Scripts/4Disapi.dll/4DCGI/events/eventdetail​ troit. For the semester-long class project in Wayne State .html?Action=Events_Detail&Time=358010382&InvID_ University’s School of Library and Information Science, W=1943. students were given sets of historical images and were tasked with creating digital exhibits focusing on different In the meantime, here is a list of MAC students and the aspects of the collection. Schoenbaechler worked with a poster projects they will be presenting at SAA this year: scrapbook created by an African-American soldier serving • Julia Corrin (University of Michigan), “Web Archiving in the Pacific during World War II. The collection featured at Michigan State University” a large number of photos depicting the soldiers during • Virginia Corvid (University of Wisconsin–Madison), their free time and the friendships they made during “Integrated, High-Impact, Low-Input Strategies to Serve that period. To see the digital exhibit, go to http://www​ Casual and In-Depth Users” .chwmuseum.org. Click on “Education,” then “Archives and Research Center,” then “Digital Collections.” In • Kaitlin Dunn (University of Wisconsin–Madison), August, Schoenbaechler will receive his M.L.I.S. degree “Documenting the Ironworkers: The Creation and and a graduate certificate in archival administration. He Preservation of Folklore Fieldwork” can be reached at [email protected]. • Joy Glasser (Kent State University), “Looking Back/ Looking Forward: Why 2010 Is Becoming a Critical Sara Stambaugh conducted a case study of “More Prod- Decade for Archives” uct, Less Process,” using the Walter F. Mondale Papers at the Minnesota Historical Society. Stambaugh was charged • Amy Jankowski (SAA student chapter, Indiana Uni- with turning a selected portion of the collection into a versity), “Rounding Out the Academic Experience: portable document format that could be accessible on the SAA Indiana University Student Chapter’s Graduate Web. She first looked at popular researcher requests from Conference” the collection, then read a biography and autobiography • Jesse Johnston (University of Michigan), “Digital of Mondale, whose public service career spanned roughly Preservation Planning and the American Black Journal three decades. After conducting background research, at MATRIX“ she created a selections list from materials found in the • Jessica Scott (SAA student chapter, University of Michi- collection’s finding aid. After choosing the appropriate gan), “University of Michigan SAA Student Chapter: folders to digitize, she scanned, formatted, ensured optical Successful Events for Academic Year 2010–2011” character recognition, and coded and added metadata to each file. She did everything but upload the documents. • Danielle Taylor (University of Wisconsin–Madison), After four months, she had digitized about one-tenth of “Local Collections, Global Community: UW–Madison the collection. It is now available at http://www.mnhs.org/ Archives Month Blog 2010” library/findaids/00697.xml. Sara is in the newly accredited

MAC Newsletter • July 2011 33 People and Posts—David McCartney, Assistant Editor, University of Iowa

The MAC Membership Committee invites members to share positions, appointments, and honors in the “People and Posts” column. Please send items to David McCartney, University Archivist, University of Iowa Libraries, Department of Special Collections, Main Library, Iowa City, IA 52242-1420; 319-335-5921; [email protected]. Christiane Evaskis Remember, MAC members, if you’d like to congratulate a Archives of Michigan colleague on a promotion or say “welcome” to a new member, Lansing you can find fellow members’ contact information in the On-line Michael Shallcross Directory, http://www.midwestarchives.org/midwest/.​ University of Michigan Ann Arbor Gabrielle Spiers April K. Anderson is the new uni- Indiana Detroit versity archivist at the Dr. Jo Ann Carey Beam Rayfield Archives at Illinois State Joseph Wasukanis Bloomington University. Saint Clair Shores Susan Jacobs Minnesota New Members Osceola Alix Bentrud Illinois Amy Jandowski LYRASIS Indiana University April Anderson New Brighton Illinois State University Bloomington Heather Craig Bloomington Jennifer Noffze Basilica of Saint Mary The Children’s Museum of Andrew Border Minneapolis Illinois State University Indianapolis Michelle Engel Crystal Lake Indianapolis Red Wing Evelyn Cunico Jennifer Whitlock Kristin Harley University of Illinois Indianapolis Museum of Art Hennepin County Library Wilmette Indianapolis Saint Paul Rebecca Damptz Iowa Karen Kiener Dominican University Saint Catherine University River Forest Billie Cotterman University of Iowa Saint Paul Jennifer Head Iowa City Jennifer McElroy Oak Lawn Sasha Griffin Minnesota Historical Society Jessica Lapinsky Luther College Eagan Urbana Decorah Deborah Miller Laurie Lee Moses Kansas Minnesota Historical Society Columbia College Saint Paul Chicago Patricia Michaelis Sylvia Mohn Kansas State Historical Society Stephanie Martin Minnesota Public Radio Topeka Streator Saint Paul Ryan Ross Michigan Daniel Necas University of Illinois Pamela Berrington Immigration History Research Champaign Amway Center, University of Sheila Ryan Ada Minnesota Galena Minneapolis Heidi Christein Steven Szczeblowski Archdiocese of Detroit Berwyn Detroit 34 MAC Newsletter • July 2011 People and Posts—Continued David McCartney Assistant Editor

Rocky Rothrock South Dakota Minnesota Public Radio Kathleen Daly Saint Paul Sisters of the Presentation of Sehri Strom Virgin Mary Minnesota Historical Society Aberdeen Editorial Board Minneapolis Lois Ann Sargent Editor Sara Wakefield Sisters of the Presentation of Jennie Thomas University of Minnesota Virgin Mary Minneapolis Aberdeen Assistant Editors Missouri Wisconsin Adriana Cuervo Joyce Burner Alex Champion MAC News National Archives and Records University of Paul Eisloeffel Administration Wisconsin–Madison Mixed Media Kansas City Madison Troy Eller and Daria Labinsky Virginia Corvid Alison Stankrauff National Archives and Records University of News from the Midwest Administration Wisconsin–Madison Richmond Heights Madison Melissa Gottwald Joel Shedlovsky Shawn San Roman Regionalia Sisters of The Good Shepherd Credit Union National Adam Groves Saint Louis Association Archival Resources on the Web Irene Taylor Madison Matthew Peek Washington University Cassie Warholm-Wohlenhaus Saint Louis Madison Up-and-Comers David McCartney Ohio Outside the MAC Region People and Posts Diane Mallstrom Kelly Besser New Members Public Library of Cincinnati and Los Angeles, California Christopher Prom Hamilton County Adrienne Lai Newton North Carolina State University Electronic Currents Sarah Mouch Libraries Lynn Smith Maumee Raleigh, North Carolina Preservation Essentials Matthew Peek Helen Pereira Mogadore Algoma University Derrick Ranostaj Sault Ste. Marie, Ontario Kent State University Canada Fairlawn David Scherer Nate Schieble Simmons College Cleveland Quincy, Massachusetts Chris Wydman Sunny Seo Wright State University Seoul National University Dayton Torrance, California Heather Soyka University of Pittsburgh Pittsburgh, Pennsylvania MAC Newsletter • July 2011 35 Regionalia—Melissa Gottwald, Assistant Editor, Embry-Riddle Aeronautical University

Please submit “Regionalia” items to Melissa Gottwald at [email protected].

Archives and Records Association (ARA), UK New England Archivists and Ireland The fall meeting will take place October 14–15 at Dart- The ARA’s first conference will be held August 31–Sep- mouth College in Hanover, New Hampshire. The focus tember 2 in Edinburgh, UK. The association was formed of the program will be teaching with primary sources in June 2010 by the merger of the Society of Archivists, and will offer an opportunity to talk about using primary National Council on Archives, and the Association of source materials in and outside of the classroom with Chief Archivists in Local Government. The conference many different age groups and audiences, http://www​ theme is “Advocating for Archives and Records: The .newenglandarchivists.org/meetings/meetings.html. Impact of the Profession in the 21st Century,” http:// www.archives.org.uk. Northeast Document Conservation Center Upcoming on-line educational opportunities include “Pest CREW: Collecting Repositories and E-Records Management” on August 9 and a series of Webinars on Workshop “Fundamentals of Digitization,” http://www.nedcc.org/ As part of the Andrew W. Mellon Foundation-funded education/training.calendar.php. AIMS Project (“Born-Digital Collections: An Inter- Institutional Model for Stewardship”), a workshop Society of American Archivists regarding born-digital archival material in collecting The 75th anniversary conference will take place August 22–27 repositories is scheduled for August 23 in Chicago, Illinois, in Chicago, Illinois, at the Hyatt Regency Chicago on the Riv- at Hotel Palomar Chicago. The workshop will provide an erwalk. The theme “Archives 360°” provides an opportunity opportunity for archivists and technologists to discuss to step back and take a long look at SAA’s accomplishments issues related to collection development, accessioning, and challenges. The program will include a sequence of eight appraisal, arrangement and description, discovery and ac- sessions devoted to the anniversary celebration and covering cess, and preservation of born-digital materials. Workshop the many facets of archives that fall within SAA’s scope. These organizers also hope to provide hands-on opportunities for sessions include presentations on the emergence of records man- investigating some of the tools and software that the AIMS agement as a profession; early leaders in the archives profession; Project has used. The workshop is scheduled to coincide descriptive standards; reference, access, and outreach; efforts to with the week of the Society of American Archivists’ an- educate about archives; the roles of regional archives associa- nual meeting, and it will complement the AIMS Project’s tions; and international women’s collections. Pre-conference special focus session that is part of the SAA meeting workshops will be held August 21–23, and the SAA Research program, http://www2.lib.virginia.edu/aims. Forum will take place on August 23, http://www2.archivists​ .org/conference/2011/chicago. Mid-Atlantic Regional Archives Conference The fall meeting is scheduled for October 20–22 at Deadlines for MAC Newsletters: Historic Hotel Bethlehem in Bethlehem, Pennsylvania, http://www.marac.info. January issue: November 10 April issue: February 10 Museum of Performance & Design, San July issue: May 10 Francisco The museum’s annual Legacy Oral History Workshop October issue: August 10 will be held August 4–6. Participants will learn how to Send items to: plan, organize, and conduct fascinating interviews; use Jennie Thomas, MAC Newsletter Editor current technologies to produce digital media projects; and prepare oral history texts for printing or publication. Rock and Roll Hall of Fame and Museum The workshop will draw on examples in the performing Library and Archives arts, but is equally appropriate for those involved in 2809 Woodland Avenue institutional history, social history, family history, master’s Cleveland, OH 44115 or doctoral studies, or other projects, http://www.mpdsf​ 216-515-1942 .org/PAGES/PROGRAM/legacyworkshop.html. [email protected]

36 MAC Newsletter • July 2011 Email: [email protected]

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MAC Newsletter • July 2011 37 MAC Officers President (2011–2013) Janet Olson (2011–2014) Membership Committee Ellen Swain Assistant University Archivist David McCartney (2011–2013) Archivist for Student Life and Culture Northwestern University Archives University Archivist University of Illinois at 1970 Campus Drive Department of Special Collections Urbana-Champaign Evanston, IL 60208-2300 University of Iowa Libraries Archives Research Center Phone: 847-491-3136 100 Main Library 1707 South Orchard Street [email protected] Iowa City, IA 52242-1420 Urbana, IL 61801 Deirdre Scaggs (2009-2012) Phone: 319-335-5921 Phone: 217-333-7841 Director of Archives Fax: 319-335-5900 [email protected] Special Collections and Digital [email protected] Vice President (2010–2012) Programs Public Information Officer Mark Shelstad University of Kentucky Adriana Cuervo (2010–2012) Head of Special Collections King Library Assistant Archivist for Music and Fine University of Texas at San Antonio Lexington, KY 40506-0039 Arts 801 East Durango Boulevard Phone: 859-257-3653 Sousa Archives and Center for American San Antonio, TX 78205 Fax: 859-257-6311 Music Phone: 210-458-2385 [email protected] University of Illinois [email protected] 1103 South Sixth Street, MC-524 Ex Officio Council Champaign, IL 61820 Treasurer (2010–2012) Phone: 217-244-9309 Anke Voss Archival Issues Editorial Board Barbara Floyd (2011–2013) Fax: 217-244-8695 Director [email protected] Champaign County Historical Archives Director of Special Collections/ Urbana Free Library University Archivist Vendor Coordinator 210 West Green Street University of Toledo Nicole Garrett (2011-2012) Urbana, IL 61801-5326 William S. Carlson Library College Archivist Phone: 217-531-7040 2801 West Bancroft Street Albion College Fax: 217-531-7088 MS# 509 Stockwell-Mudd Libraries [email protected] Toledo, OH 43606 602 E. Cass St. Phone: 419-530-2170 Albion, MI 49224 Secretary (2012–2014) [email protected] Phone: 517-629-0487 Joshua Ranger [email protected] Archivist Development Coordinator University of Wisconsin–Oshkosh Miriam Kahn (2010–2012) Webmaster Forrest Polk Library Preservation Consultant Erik Moore (2010–2012) 800 Algoma Boulevard MBK Consulting Archivist Oshkosh, WI 54901 60 North Harding Road University of Minnesota Phone: 920-424-0828 Columbus, OH 43209-1524 Academic Health Center [email protected] Phone: 614-239-8977 MMC 501, 420 Delaware Street SE [email protected] Minneapolis, MN 55455 Council Phone: 612-625-4665 Michael Doylen (2010–2013) Education Committee Amy Cooper Cary (2011–2013) Fax: 612-626-2111 Archives Department Head [email protected] University of Wisconsin–Milwaukee Director, Archival Studies Program University of Wisconsin–Milwaukee UWM Libraries/Archives Department Committee Chairs P.O. Box 604 School of Information Studies Milwaukee, WI 53201-0604 P.O. Box 413, Bolton Hall 588 Archie Motley Memorial Scholarship Phone: 414-229-6980 Milwaukee, WI 53201 for Minority Students Committee [email protected] Phone: 414-229-6929 Elizabeth Myers (2010–2012) [email protected] Director, Women & Leadership Dina Kellams (2010–2013) Archives Associate Archivist Karen Spilman (2011–2013) Collections Archivist Loyola University Chicago Indiana University Piper Hall, 3rd Floor Office of University Archives and University of Minnesota Archives 211 Andersen Library 1032 West Sheridan Road Records Management Chicago, IL 60660 1320 East Tenth Street Minneapolis, MN 55455 Phone: 612-626-2531 Phone: 773-508-8837 Herman B Wells Library E460 [email protected] Bloomington, IN 47405 [email protected] Phone: 812-855-2323 MAC Newsletter Editor Emeritus Scholarship for First-Time [email protected] Jennie Thomas (2011–2013) MAC Meeting Attendees Kathy Koch (2011–2014) Head Archivist Ann Bowers (2010–2012) Archivist-Librarian Rock and Roll Hall of Fame and Center for Archival Collections American Association of Nurse Anesthetists Museum Jerome Library 222 South Prospect Avenue Library and Archives Bowling Green State University Park Ridge, IL 60068-4037 2809 Woodland Avenue Bowling Green, OH 43403 Phone: 847-655-1106 Cleveland, OH 44115 Phone: 419-372-2413 Fax: 847-692-6968 Phone: 216-515-1942 Fax: 419-372-7996 (fax) [email protected] [email protected] [email protected]

38 MAC Newsletter • July 2011 MAC Officers—Continued Louisa Bowen Memorial Graduate Annual Meeting Program Program Coordinators, 2011, Sioux Scholarship Committee City, IA Tom Steman (2010–2012) Lisa Carter University Archivist/Associate Professor 2012, Grand Rapids, MI Associate Director of Special Collections St. Cloud State University Elizabeth Myers and Area Studies 314C Miller Center Director, Women & Leadership The Ohio State University Libraries 720 Fourth Avenue South Archives 305H Thompson Library St. Cloud, MN 56301-4498 Loyola University Chicago 1858 Neil Avenue Phone: 320-308-4753 Piper Hall, 3rd Floor Columbus, OH 43210 [email protected] 1032 West Sheridan Road Phone: 614-292-6889 Chicago, IL 60660 [email protected] Nominating Committee Phone: 773-508-8837 Tanya Zanish-Belcher (2011–2012) [email protected] Paul Eisloeffel Associate Professor Head of Audiovisual Technical Services Special Collections Department Rachel Vagts Nebraska State Historical Society Iowa State University College Archivist 1500 R Street 403 Parks Library Luther College Box 82554 Ames, IA 50011-2140 Preus Library Lincoln, NE 68501-2554 Phone: 515-294-6648 700 College Drive Phone: 402-471-7837 Fax: 515-294-5525 Decorah, IA 52101 [email protected] [email protected] Phone: 563-387-1805 [email protected] Program Coordinator, 2012, Presidents’ Award Cincinnati, OH Elisabeth Wittman (2011–2013) Symposium Organizing Lisa Sjoberg Archival Specialist Committee College Archivist Concordia College City of Chicago Local Arrangements Coordinator, 901 8th Street South Office of the City Clerk 2011, Sioux City, IA 121 North La Salle Street, Room 107 Moorhead, MN 56562 David McCartney (2009–2011) Chicago, IL 60602-1295 Phone: 218-299-3180 University Archivist Phone: 312-744-2193 [email protected] Department of Special Collections [email protected] University of Iowa Libraries 100 Main Library Annual Meeting Local Iowa City, IA 52242-1420 Arrangements Committee Phone: 319-335-5921 2012, Grand Rapids, MI Fax: 319-335-5900 [email protected] Nancy Richard University Archivist Local Arrangements Coordinator, Special Collections and University 2012, Cincinnati, OH Archives Anne Ryckbost Grand Valley State University Northern Kentucky University 1 Campus Drive Special Collections and Archives Seidman House Steely Library 104 Allendale, MI 49401-9403 Highland Heights, KY 41099 Phone: 616-331-8726 Phone: 616-403-0609 [email protected] [email protected] Portia Vescio Public Services Archivist Michigan State University Archives and Historical Collections 101 Conrad Hall East Lansing, MI 48824 Phone: 517-884-6442 [email protected]

MAC Newsletter • July 2011 39 Midwest Archives Conference 4440 PGA Boulevard, Suite 600 Palm Beach Gardens, FL 33410

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