2012–2013 ILA of Organization Handbook Directory and Membership
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to respond to the increasing increasing the to respond to A HANDBOOK OF ORGANIZATION AND MEMBERSHIP DIRECTORY
TABLE OF CONTENTS
Handbook of Organization Mission Statement...... 4 Executive Board...... 5–8 Committees, Task Forces, and Forums...... 9–18 Conflict of Interest Policy...... 20 Report Forms for Committee/Forum Leaders...... 21 Forum/Committee Event Planning Form...... 22–25 Bylaws...... 26–29 Fiscal Policy and Procedures...... 30–39 Public Policy Principles...... 40–44 Awards and Recognition...... 45–53 ILA Presidents...... 55 ILA Executive Directors...... 55 ILA Annual Conferences...... 56 Policies Governing Conference Registration, Literature Distribution, Conference Speakers, and Sponsorships...... 57–58 Acronyms...... 59 Illinois Library Systems...... 60–61 Related Organizations...... 62–65 Membership Applications ILA’s Membership Benefits Package...... 66–67 Personal Membership Application...... 68 Associate Membership Application...... 69 Institutional Membership Application...... 70 Publications List and Order Form...... 71–72 Guidelines for Submissions to the ILA Reporter...... 73 ILA Reporter Working Style Sheet...... 74 ILA Archives...... 75
Membership Directory Membership Statistics...... 77–79 Personal Members...... 80–146 Institutional Members...... 147–160 Associate Members...... 161–162 ILA STAFF Robert P. Doyle Executive Director Cynthia M. Robinson Conference and Continuing Education Manager Anne Bustamante Member Services Manager Jon Daniels Controller
Illinois Library Association 33 W. Grand Ave., Ste. 401 Chicago, IL 60654-6799 phone: 312-644-1896 fax: 312-644-1899 e-mail: [email protected] http://www.ila.org HANDBOOK
2 Illinois Library Association · 2012–2013 Edition The ILA Handbook of Organization is a guide to the structure of the Illinois Library Association. It provides names of current officials and committee members. It contains key documents, such as the Mission Statement, Bylaws, and Policies. It also contains information on the current awards available, lists ILA’s current publications, and provides various order forms and membership applications.
The Membership Directory includes the name and brief address of personal, institutional, and associate members. Please notify the ILA Office of any changes or corrections to the information. Illinois Library Association, 33 W. Grand Ave., Ste. 401, Chicago, IL 60654-6799, phone: 312-644-1896, fax: 312-644-1899, e-mail: [email protected].
Editor: Robert P. Doyle Cover Illustration: Terri Murphy, terrimurphyart.com Publication Design: JDRB Design, Chicago, IL Printer: Aspen Printing Services, Naperville, IL
International Standard Serial Number 1095-7944 International Standard Book Number 978-1-890249-23-8 Copyright © 2012 by the Illinois Library Association Printed in the United States of America. HANDBOOK
Illinois Library Association · 2012–2013 Edition 3 Mission Statement nt of the Illinois Library Association
eme The Illinois Library Association is the voice for Illinois t libraries and the millions who depend on them. It a
t provides leadership for the development, promotion, and S improvement of library services in Illinois and for the library community in order to enhance learning and ensure on
i access to information for all. This access is essential for an open democratic society, an informed electorate, and the ss i advancement of knowledge for all people. M Advocating for the Public Interest • develop and promote strong public policy related to libraries, literacy, and lifelong learning; • defend intellectual freedom and access to information; and • increase public awareness of the value of libraries to society. Promoting Excellence and Innovation • provide outstanding programs of continuing education and leadership development; • support the recruitment, retention, and professional development of a culturally and racially diverse workforce for libraries; • produce high quality publications and communications; and • celebrate the achievement of excellence and innovation on behalf of the membership. Managing the Present to Prepare for the Future In order to achieve these goals, ILA will use its resources wisely and maintain a flexible structure that promotes the diverse interests and broad participation of members. ILA’s Origins
HANDBOOK Officially founded in 1896, the association now consists of 3,200 members representing all types of libraries across the state. The first meeting of what was to become the Illinois Library Association was held November 22–23, 1881. Originally called the Western Library Association (WLA), it met twice, in 1881 and again in 1884, both times in Illinois. William Frederick Poole was its first president and its avowed purpose was to promote cooperative purchasing and cataloging. The WLA ceased to exist in 1885. Ten years later, members of the Chicago Library Club proposed forming a state library association and held a meeting in Springfield to officially launch the Illinois Library Association. The vision and spirit of these early founding members—Katharine Sharp, Percy F. Bicknell, Dr. G.E. Wire and others—has been echoed by countless ILA members and leaders through the years.
4 Illinois Library Association · 2012–2013 Edition Illinois Library Association
2012–2013 Executive Board ARD O The Illinois Library Association Executive Board is the governing body of the association and is comprised of fifteen directors serving a three-year term and an ALA IVE B councilor who serves a three-year term. The board T adopts and oversees implementation and evaluates all plans, policies, programs, and budget for the association. Together, board members constitute leadership of the association and assume responsibility for its success.
Term Committee Membership/ Liaison Assignments 2012–2013 EXECU President Pamela Van Kirk 2011–2014 Advocacy Committee 708 N. I St. Conference Program Committee 2012 Monmouth, IL 61462 Executive Committee phone: 309-734-3922 Finance Committee e-mail: [email protected] Public Policy Committee Ex officio, Illinois State Library Advisory Committee Vice President/President-Elect Su Erickson 2012–2015 Advocacy Committee Robert Morris University Conference Program Committee 2013 905 Meridian Lake Dr. Executive Committee Aurora, IL 60504 Finance Committee phone: 630-375-8209 Public Policy Committee fax: 630-375-8193 e-mail: [email protected] Immediate Past President Lynn Elam 2010–2013 Executive Committee Algonquin Area Public Library District Finance Committee HANDBOOK 2600 Harnish Dr. Nominating Committee Algonquin, IL 60102 Public Policy Committee phone: 847-458-6060 fax: 847-458-9370 e-mail: [email protected] Treasurer Leslie Warren 2010–2013 Executive Committee American Bar Association Finance Committee Division of Public Education Fundraising Committee 321 N. Clark St. Chicago, IL 60654-7598 phone: 312-988-5737 fax: 312-988-5494 e-mail: [email protected]
Illinois Library Association · 2012–2013 Edition 5 Directors-at-Large Term Committee Membership/ Liaison Assignments ARD
O Laura Barnes 2010–2013 ILA Reporter Advisory Committee Illinois Sustainable Technology Center GODORT 1 E. Hazelwood Dr. IVE B
T Champaign, IL 61820 phone: 217-333-8957 fax: 217-333-8944 e-mail: [email protected]
Cynthia L. Fuerst 2010–2013 Finance Committee Vernon Area Public Library District Reaching Forward Forum for 300 Olde Half Day Rd. Library Support Staff Lincolnshire, IL 60069 phone: 847-634-3650
2012–2013 EXECU fax: 847-634-8449 e-mail: [email protected]
Kate Hall 2011–2014 Finance Committee New Lenox Public Library District Leadership Forum 120 Veterans Pkwy. Youth Services Forum New Lenox, IL 60451-2390 phone: 815-485-2605 fax: 815-485-2548 e-mail: [email protected]
Jeanne Hamilton 2011–2014 Intellectual Freedom Committee Charleston Carnegie Public Library Young Adult Services Forum 712 Sixth St. Charleston, IL 61920 phone: 217-345-4913 fax: 217-348-5616 e-mail: [email protected]
Amanda McKay 2010–2013 Librarians for Social Responsibility Forum Helen Matthes Library Membership Committee 100 E. Market Effingham, IL 62401 HANDBOOK phone: 217-342-2464 fax: 217-342-2413 e-mail: [email protected]
Scott E. Pointon 2011–2014 Resource and Technical Services Forum White Oak Library District Romeoville Branch Library 201 W. Normantown Rd. Romeoville, IL 60446-4226 phone: 815-552-4226 fax: 815-552-4297 e-mail: [email protected]
Carol E. Reid 2012–2015 Awards Committee Heartland Community College Library Public Library Forum 1500 W. Raab Rd. Normal, IL 61761 phone: 309-268-8279 fax: 309-268-7989 e-mail: [email protected]
6 Illinois Library Association · 2012–2013 Edition Directors-at-Large Term Committee Membership/ Liaison Assignments ARD
Becky Robinson 2012–2015 iREAD O Galesburg High School 1135 W. Fremont St. IVE B
Galesburg, IL 61401-2499 T phone: 309-343-4146 fax: 309-343-8896 e-mail: [email protected]
Leora Siegel 2012–2015 Cultural and Racial Diversity Committee Chicago Botanic Garden Finance Committee Lenhardt Library 1000 Lake Cook Rd. Glencoe, IL 60022
phone: 847-835-8202 2012–2013 EXECU fax: 847-835-6885 e-mail: [email protected]
Ellen Sutton 2011–2014 Illinois Association of College & Research College of DuPage Library Libraries Forum 425 Fawell Blvd. Marketing Committee Glen Ellyn, IL 60137 phone: 630-942-2659 fax: 630-858-8757 e-mail: [email protected]
Susan L. Westgate 2012–2015 Best Practices Committee Bartlett Public Library District Reference Services Forum 800 S. Bartlett Rd. Bartlett, IL 60103-4663 phone: 630-213-5024 fax: 630-837-2669 e-mail: [email protected]
ALA Councilor Denise Zielinski 2012–2015 Advocacy Committee Joliet Public Library, Black Road Branch Library Trustee Forum HANDBOOK 3395 Black Rd. Joliet, IL 60431 phone: 815-846-6500 fax: 815-744-7208 e-mail: [email protected]
Ex Officio Anne B. Craig Illinois State Library 300 S. Second St. Springfield, IL 62701-1796 phone: 217-782-2994 phone: 800-665-5576 fax: 217-785-4326 e-mail: [email protected]
Robert P. Doyle Illinois Library Association 33 W. Grand Ave., Ste. 401 Chicago, IL 60654-6799 phone: 312-644-1896 fax: 312-644-1899 e-mail: [email protected] Illinois Library Association · 2012–2013 Edition 7 ILA Executive Board members should: • Invite your board liaison to your meetings.
ARD • At the end of the term of office, turn over minutes
O 1. Understand and support the association’s mission. and other significant documents to the new committee/forum leader. 2. Employ the executive director, work in cooperation
IVE B with him/her, and participate in his/her evaluation. Board Liaisons T • Keep informed of ILA policies, goals, and financial 3. Prepare for and attend board meetings regularly; guidelines to serve as a resource to units. actively participate, including service on committees, • Stay on top of ILA activities across-the-board to as an officer, and as a board liaison to assigned units assist units in planning, avoiding overlap activities within the association. and date conflicts. 4. Engage in development of goals and plans for the • Attend unit meetings (in person or electronically) association, review progress, and evaluate outcomes. if possible, but especially if the unit leader seeks the liaison’s assistance to work on a specific issue. 5. Act as a trustee of the association’s money, working • Ensure that committee chair or forum manager 2012–2013 EXECU to provide adequate resources and overseeing submit the report of their activities in a timely responsible expenditure of funds. manner (schedule is listed on the report form). • Monitor, encourage, and assist the committee or 6. Participate in the ILA fundraising activities and forum to meet both their goals and those goals personally support those activities. assigned within the ILA Strategic Plan. • Be an informed voice for the unit at ILA Executive 7. Represent the association as a whole and Board meetings. Share board documents and news communicate regularly with membership from with units. various constituencies. Financial expectations 8. Set policies which further the association’s mission, Board members are responsible for their own travel, while ensuring legal and ethical integrity and meals, and lodging. Meetings are held in various cities accountability to membership. around the state and frequently in the following locations: Bloomington, Springfield, Joliet, Shorewood, and Chicago. 9. Share expertise, contribute to decision-making, and For the July orientation meeting, the board members support decisions of the board. should expect to stay for up to two nights in a nearby motel unless they are within a short driving distance of the 10. Complete assignments in a timely fashion. meeting location. Board meetings generally last from 10:00 a.m. to 3:00 p.m. but may start earlier and last longer if 11. Enhance the association’s public standing. there is an overly full agenda. Each ILA Executive Board member has a liaison Directors on non-profit boards are usually expected to relationship with several ILA committees and/or forums. contribute financially to the organization as a show of HANDBOOK The purpose of the liaison relationship is to facilitate their support. As leaders of the association, ILA Executive communication and to give each ILA unit an informed Board members are encouraged, whenever financially voice at the board level to represent its activities, issues, able, to make a minimum annual donation of $100 to the and viewpoints. It is mutually beneficial that the liaison ILA Endowment Fund. Donations can be made directly, relationship be actively cultivated between the board contributed from fundraisers or honoraria, or solicited from member and the forum or committee leaders. The following other sources. suggestions are advanced to establish a strong relationship: Conflict of interest Committee/Forum Leader All board members are required to sign a ‘Non-Conflict of • Put the board liaison on your roster so meeting Interest’ statement at the beginning of each year of their reminders, agendas, and documents will be sent term. automatically to the liaison. Meetings • Call the board liaison with questions that involve The ILA Executive Board meets five times each fiscal year. ILA policies, goals, and finances. (Procedural Meeting schedules for the ILA Executive and Finance questions are probably best answered by the ILA Committees and for other committees and forums vary. staff.) • Send the board liaison a copy of the unit’s activity report three weeks before ILA Executive Board meetings. (Send a copy to the ILA office as well for distribution to other board members.) • Discuss upcoming plans with the board liaison in the early stages of development to benefit from useful advice about policy issues that may affect the activity.
8 Illinois Library Association · 2012–2013 Edition COMMITTEES Ex Officio Committees provide major support services for ILA M. Katherine Berggren, ILA Public Policy Committee membership, leadership, special interest groups, and the Lynn Elam, Immediate Past President Executive Board. Committee chairs are appointed by the Anne Craig, Illinois State Library Robert P. Doyle, ILA Executive Director current ILA president with the approval of the Executive Pam Van Kirk, ILA President Board. Terms of office vary and include a single one- Lawren Tucker, Illinois State Library year term for most committees. This term is designed Su Erickson, ILA Vice President/President-Elect to provide an avenue for interested members to become easily involved in ILA activities. The hope is that the Awards Committee experience gained will encourage members to continue Administers the awards and recognition program of the their involvement in ILA. ILA members may volunteer or association annually; publicizes the awards to attract be appointed to these committees. qualified nominees; selects association-wide award winners. Committee membership is not more than ten Advocacy Committee personal members from diverse types of library settings. The committee focuses on implementation of the Members serve a two-year, staggered term including one legislative agenda as recommended by the Public Policy member serving a one-year term. Chair is appointed by Committee (PPC) and approved by the ILA Executive the vice president/president-elect of ILA for one year. All Board; develops an annual advocacy plan in conjunction persons commenting or voting in the ILA awards process with PPC and the Executive Board; identifies advocacy will recuse themselves from participating in the process best practices and implements them as appropriate; builds of any award for which they have been nominated or the partnerships with organizations that have similar views; process of any award for which they have a conflict of is responsible for advocacy education of ILA members; interest. 2012–2013 COMMITTEES AND FORUMS develops educational materials and programs to improve Term on Board Liaison ILA members’ advocacy skills. Committee consists of committee twelve voting members, representing all types of libraries and public library trustees, serving three-year, staggered Co-Chairs Leslie Forsman 2012–2014 Carol E. Reid terms including one member serving a one-year term. Triopia CUSD 27 Each incoming ILA president shall appoint four members, 2204 Concord-Arenzville Rd. including his/her designated Advocacy Committee chair. Concord, IL 62631 Nonvoting ex officio members are the ILA executive phone: 217-457-2281 director, the director of the Illinois State Library, ILA fax: 217-457-2277 president, ILA vice president/president-elect, and the chair e-mail: [email protected] of PPC. Nicole Wilhelms 2012–2014 Term on Board Liaison Downers Grove Public Library committee 1050 Curtiss St. Co-Chairs Downers Grove, IL 60515 Betsy Adamowski 2011–2014 Denise Zielinski phone: 630-960-1200 Itasca Community Library fax: 630-960-9374 500 W. Irving Park Rd.
e-mail: [email protected] HANDBOOK Itasca, IL 60143-2093 phone: 630-773-1699 Members fax: 630-773-1707 Linda Burns 2011–2013 e-mail: [email protected] Renee Grassi 2011–2013 Maggie Hommel 2012–2014 Marian V. Albers 2012–2015 Louise A. Nee 2011–2013 Mascoutah Public Library Shannon Scanlan 2011–2013 3 W. Church St. Jenny Sevier 2012–2014 Mascoutah, IL 62258-2004 Richard Stewart 2012–2013 phone: 618-566-2562 Mary Wilkes Towner 2011–2013 fax: 618-566-2563 e-mail: [email protected]
Members Sue Anderson 2012–2013 Brian Chase 2012–2015 Dennis Danowski 2012–2015 Carol Vaughan Kissane 2010–2013 Jane L. Lenser 2012–2015 John Morrissey 2012–2015 Maria Otero-Boisvert 2012–2015 Denise Raleigh 2012–2015 Charm Ruhnke 2011–2014 John Spears 2012–2015
Illinois Library Association · 2012–2013 Edition 9 Best Practices Committee Conference Program Committee The Best Practices Committee promotes excellence in Coordinates program planning for ILA Annual Illinois libraries by collecting and publicizing real-life Conference. Membership will be made up of individuals examples of solutions to problems and issues faced by representing the diverse nature of our association with libraries in their communities. These practices include, appointments for one year. The vice president appoints a but are not necessarily limited to, successful programs, person who will be chair during his/her year as president. services, and management strategies. The committee will Term on Board Liaison be composed of eight members serving two-year terms committee including one member serving a one-year term. Appointed 2012 Co-Chairs by the ILA vice president/president-elect, members will Beth Duttlinger 2012 Pamela Van Kirk serve two-year terms, with at least three new committee Lillie M. Evans Library District members appointed each year. 14707 Twp. Rd. 1100E Term on Board Liaison Bradford, IL 61421 committee phone: 309-385-4540 fax: 309-385-2661 Chair e-mail: [email protected] Kelly Durov 2011–2013 Susan Park Ridge Public Library Westgate Alissa Williams 20 S. Prospect Ave. Pekin Public Library Park Ridge, IL 60068-4188 101 E. Lakeland Rd. phone: 847-825-3123, x203 Morton, IL 61550 fax: 847-825-0001 phone: 309-347-7111 2012–2013 COMMITTEES AND FORUMS e-mail: [email protected] fax: 309-347-6587 e-mail: [email protected] Members Lindsay Barber 2012–2104 Veronica DeFazio 2012–2014 Members Peggy Danhof Grant Fredericksen 2012–2014 Jane E. Ehrenhart Britta Krabill 2012–2104 Dianne Hollister Hilary Meyer 2012–2014 Portia E. Latalladi William Pardue 2012–2013 Matthew J. Paris Vicky Porth Tobias 2012–2013 Jerri Picha Heidi Rhea Tracy Ruppman Amanda E. Standerfer Karly Steele Lisa Powell Williams
2013 Chairs To be determined Term on Board Liaison HANDBOOK committee 2013 Conference Program Committee April Becker 2013 Su Erickson Su Bochenski 2013 Kathy Caudill 2013 Jamie Conklin 2013 Shirley Jensen 2013 Ann Kennedy 2013 Portia Latalladi 2013 Elsie Martinez 2013 Jennifer Paliatka 2013 Sharon Silverman 2013 Cindy Taylor 2013 Catherine Yanikowski 2013
10 Illinois Library Association · 2012–2013 Edition Cultural and Racial Diversity Committee Finance Committee • Identifies strategies to increase membership in ILA Ensures that the association remains fiscally sound by of librarians, trustees, and support staff of varied monitoring association finances and developing fiscal cultures and races and to provide opportunities policies; submits a recommended annual budget to the for involvement in leadership positions for these ILA Executive Board. Consists of three board members members. (serving two-year, staggered terms), the past president for • Identifies strategies to recruit workers of varied one year, and the treasurer as chair. Each incoming ILA cultures and races in libraries and to provide president should appoint members. Nonvoting ex officio support for these workers to obtain professional members are the ILA executive director, the ILA president, library degrees, if desired. and the ILA vice president/president-elect. • Encourages libraries to employ work forces that Term on reflect the cultural and racial composition of their committee communities. Chair Leslie Warren 2010–2013 • Encourages governing boards to reflect the cultural American Bar Association and racial composition of their communities. Division of Public Education • Positions the Illinois library community to 321 N. Clark St. participate effectively in the opportunities provided Chicago, IL 60654-7598 by ALA’s Spectrum Initiative. phone: 312-988-5737 • Seeks partnerships with library institutions and fax: 312-988-5494 e-mail: [email protected] organizations to support these initiatives. 2012–2013 COMMITTEES AND FORUMS • Monitors and evaluates diversity efforts in the Members association and reports to the ILA Executive Lynn Elam 2010–2013 Board annually about achievements, continuing Cynthia Fuerst 2011–2013 challenges, and strategies for change. Kate Hall 2011–2013 Leora Siegel 2012–2014 Committee membership is not more than ten personal members from diverse types of library settings. Members Ex Officio serve a three-year, staggered term including one member Robert P. Doyle, ILA Executive Director serving a one-year term. Chair is appointed by the vice Pamela Van Kirk, ILA President president/president-elect of ILA for one year. Su Erickson, ILA Vice President/President-Elect Term on Board Liaison Fundraising Committee committee Identify fundraising strategies that will provide long-term Chair financial stability for the association, to include, but not Vandella Brown 2009–2013 Leora Siegel Illinois State Library limited to, such areas as grants, the endowment, and 200 S. Second St. scholarships. Oversees the Illinois Library Luminaries Springfield, IL 62701-1796 program, which includes monitoring contributions. phone: 217-586-6847 Committee consists of six members who serve two-year, fax: 217-786-4326 staggered terms including one member serving a one-year HANDBOOK e-mail: [email protected] term. Chair is appointed for one year. Term on Board Liaison Members committee Katrina Belogorsky 2012–2015 Melody Coleman 2012–2015 Chair Larissa Good 2012–2015 John Chrastka 2011–2013 Leslie Warren Robin Helenthal 2012–2015 AssociaDirect Inc. Joanne Karss 2012–2015 8 S. Michigan Ave., Ste. 2014 Mary Ann Lema 2012–2015 Chicago, IL 606013 Elizabeth Marszalik 2012–2015 phone: 877-263-0010 Mary Medjo Me Zengue 2011–2014 fax: 312-263-0009 Neena Nagpal 2010–2013 e-mail: [email protected] Members Genna M. Buhr 2012–2014 Jeffrey A. Douglas 2012–2014 Kimberly A. Litland 2011–2013 Benjamin Shapiro 2012–2014 Mary J. Soucie 2012–2014
Illinois Library Association · 2012–2013 Edition 11 ILA Reporter Advisory Committee Intellectual Freedom Committee To work with the ILA executive director to help ensure • Keeps abreast of statewide and national issues and quality content in the ILA Reporter and to assist in challenges. obtaining that content. Consists of six members serving • Gathers and disseminates information to the two-year, staggered terms including one member serving membership. a one-year term. Each incoming ILA president should • Serves as a clearinghouse and source of appoint three members. information for libraries seeking assistance. Term on Board Liaison committee • Promotes intellectual freedom by actively contacting library and school officials where Laura Barnes materials or procedures have been challenged, offering the assistance of the ILA membership. Members Lauren Collen 2012–2014 • Raises awareness and provides continuing Lisa Guidarini 2012–2013 education activities for the public and Christina Stoll 2011–2013 membership. Andrea Tillander 2011–2013 • Works with ILA’s Public Policy Committee in Pamela A. Tomka 2012–2014 selecting the Intellectual Freedom Award winner. Alissa Williams 2012–2014 • Provides leadership and assistance in access and privacy for electronic information. Committee membership is not more than ten personal 2012–2013 COMMITTEES AND FORUMS members from diverse types of library settings. Members serve a two-year, staggered term including one member serving a one-year term. Chair is appointed by the vice president/president-elect of ILA for one year. Term on Board Liaison committee Co-Chairs Suzanne Arist 2011–2013 Jeanne Wilmette Public Hamilton Library District 1242 Wilmette Ave. Wilmette, IL 60091-2558 phone: 847-256-5025 fax: 847-256-6911 e-mail: [email protected]
Marcie Shaffer 2012–2014 Bloomington Public Library
HANDBOOK 205 E. Olive St. P.O. Box 3308 Bloomington, IL 61701 phone: 309-557-8946 fax: 309-828-7312 e-mail: [email protected]
Members Anthony Auston 2011–2013 Molly Brumbaugh 2012–2013 Johanna Delaney 2011–2013 Amy Glass 2012–2014 Melissa Rice 2012–2014 Roger A. Ritzman 2011–2013 Louise Svehla 2012–2014 Alex Todd 2012–2014
12 Illinois Library Association · 2012–2013 Edition iREAD Committee Term on Board Liaison committee The Illinois Reading Enrichment and Development (iREAD) program is a coordinated, self-supporting effort to develop 2013 Chair Michele Wyss 2010–2013 Becky and provide high-quality, low-cost resources and products to Forman Valley Public Robinson enable local library staff to promote reading. The program’s Library District audience is preschoolers, teens, and adults. The program’s 404½ S. Harrison St. goals are: P.O. Box 710 • to provide a program that supports local library Manito, IL 61546 efforts to promote literacy and lifelong learning; phone: 309-968-6093 fax: 309-968-7120 • to provide a forum for grassroots involvement e-mail: [email protected] across the state; • to encourage statewide participation in and use of Members the iREAD theme; Jennifer Billingsley 2012–2014 • to encourage efficient use of local staff time by Becky Fyolek 2011–2013 networking resources across the state; Keshia Garnett 2012–2014 Kate Kite 2011–2013 • to provide high-quality, low-cost products through Anne Luzeniecki 2011–2013 volume purchase; and Joe Marcantonio, • to provide resources and projects suitable for all YA Forum Liaison size libraries, rural, urban, and suburban. Laura Mesjak 2012–2014 Brandi Smits 2012–2014 The committee is composed of twelve ILA Members three Heather Venetucci-Johnson, 2012–2013 COMMITTEES AND FORUMS chairs—chair, future chair, and developing chair; four RS Forum Liaison coordinators: resource guide, showcase, and publicity; and five members-at-large: to back up coordinators and 2014 Chair perform duties as requested by the chairs—should include Kathryn Fredrickson 2011–2014 phone: 708-288-1550 young adult and adult representatives who, in addition to e-mail: [email protected] member-at-large duties, give guidance to the supplemental materials geared toward these age groups. Chairs will serve 2015 Chair a three-year term. Coordinators and members-at-large Maggie Hommel 2012–2015 will serve two-year terms. The committee shall submit Park Ridge Public Library recommendations to the ILA president for selection of the 20 S. Prospect Ave. iREAD chair. Park Ridge, IL 60068-4188 phone: 847-825-3123 x282 fax: 847-825-0001 e-mail: [email protected] HANDBOOK Year iREAD Chairs iREAD Themes Year iREAD Chairs iREAD Themes 1982 Ann Barnett Hutton...... A to Zebra 1998 A. Denise Farrugia...... Dive Into Books 1983 Elizabeth Huntoon...... Reading Rainbow 1999 Tina J. Hubert...... Time Trek Readers 1984 Maxine Payne...... Be a Star! Read! 2000 Vince G. Sovanski...... READ for the Fun of It 1985 Ruth E. Faklis...... Open Books, Open Doors 2001 Jean Jaderborg...... Feed Your Need to Read Robin Currie 2002 Paula Lopatic...... Reading Rocks! 1986 Rachel Miller...... Readers On The Move 2003 Lori Craft...... Lights! Camera! READ! 1987 A. Denise Farrugia...... Quest—Journey into Reading 2004 Judy Decker...... Explore the Reading Trail 1988 A. Denise Farrugia...... Devour A Book 2005 Pat Roche...... Superheroes—Powered by Books 1989 Arlene Kaspik...... The Great Book Hunt 2006 Victoria A. Blackburn...... Voyage to Book Island 1990 Jan Eakins Jones...... Station Read, 1990 On Your Dial 2007 Sharon Lawrence Hrycewicz...... Mission Read: To the Library 1991 Barbara J. Lintner...... This is Reading Country and Beyond! 1992 Jean Jaderborg...... Discover Read! 2008 Lori Craft...... Get in the Game—Read 1993 Paula Moore...... Amazing Book Capers 2009 Vincent G. Sovanski...... Read on the Wild Side James Steenbergen 2010 Jason Stuhlmann...... Scare Up A Good Book 1994 Ruth Shasteen...... Celebrate Reading 2011 Kathi Kresol...... A Midsummer Knight's Read Nancy Scott 2012 Amber Creger...... Reading Is So Delicious! 1995 Nancy Buikema...... Reading is Tremendous! 2013 Michele Wyss...... Have Book—Will Travel! 1996 Judith McMahon...... Travel the Reading Highway Kathleen McSwain 2014 Kathryn Fredrickson...... Paws to Read! 1997 Anita K. Elgin...... Team IREAD 2015 Maggie Hommel Carolyn Gray
Illinois Library Association · 2012–2013 Edition 13 Marketing Committee Membership Committee The Marketing Committee will help libraries promote Plans and accomplishes activities that increase, retain, the value they bring to their communities through the and enhance all types of memberships in the association. sharing of successful marketing practices. In addition, Committee membership is not more than eight personal the committee may serve as the marketing arm of the members. Appointments for members are for two-year, association. Committee membership is not more than staggered terms including one member serving a one-year ten members, including the chair. A minimum of three term. Chair is appointed by the vice president/president- members should be responsible for the day-to-day elect of ILA for one year. marketing activities of their library. The committee chair Term on Board Liaison will recommend candidates for appointment who match committee these qualifications to the incoming ILA president. Chair Appointments are for three-year, staggered terms Donna Schaal 2011–2014 Amanda McKay including one member serving a one-year term. The chair Illinois Heartland is appointed by the ILA vice president/president-elect for Library System one year. 1704 W. Interstate Dr. Term on Board Liaison Champaign, IL 61822-1068 committee phone: 217-429-2586 fax: 217-428-1852 Co-Chair e-mail: [email protected] Donna Fletcher 2011–2014 Ellen Sutton Donna E. Fletcher Members Consulting, Inc.
2012–2013 COMMITTEES AND FORUMS Tiffany Auxier Verzani 2011–2013 426 Park Ave. Cynthia Cole 2011–2013 Highland Park, IL 60035 Kim Gotches 2012–2014 phone: 847-432-1972 Tina Louise Happ 2012–2014 fax: 847-926-8180 Kristen Newton McCallum 2011–2013 e-mail: [email protected] Michele Paladines 2012–2013 George H. Scheetz 2011–2013 Elizabeth S. Neill 2011–2014 Bellwood Public Library 488 S. Parkview Elmhurst, IL 60126 phone: 708-547-7395 fax: 708-547-9352 e-mail: [email protected]
Members Catherine Bailey 2012–2013 Christine Ciglar 2012–2015 Molly Coleman 2011–2014 R. Toby Greenwalt 2010–2013
HANDBOOK Shauna Porteus 2012–2015 Sue Wilsey 2011–2014
14 Illinois Library Association · 2012–2013 Edition Nominating Committee 5. ILA office sends test e-mail to all current individual Develops an annual slate of candidates for the Executive members. This fulfills two functions: informing Board, including vice president/president-elect and members of upcoming election and process, and ALA councilor (every four years). Committee consists of to catch bad addresses. Members may also request six members, in addition to the chair, serving one-year a paper ballot instead of an electronic ballot at this terms. Chair of the committee is the immediate ILA past time. January 1. president. Members serve as ballot counters once ballots have been received and inform the candidates of the 6. The lates of nominees along with the procedures election results. for nominations by petition will be published in the Term on February issue of the ILA Reporter. committee 7. Nominations by petition must be received in the ILA Chair Lynn Elam 2013 office no later than March 1. Algonquin Area Public Library District 8. Chair of the Nominating Committee will secure 2600 Harnish Dr. biographical information as determined by the Algonquin, IL 60102 committee from all candidates no later than March 5. phone: 847-458-6060 fax: 847-458-9370 9. Chair of the Nominating Committee prepares the e-mail: [email protected] ballot and biographical information in an order to be established by lot and forwards to the ILA office no
Members later than March 15. 2012–2013 COMMITTEES AND FORUMS Mary J. Soucie 2013 David Seleb 2013 Randy Wilson 2013 10. Based on “non-e-mail” members or members Kathryn Harris 2013 requesting a paper ballot, the ILA office will print the Sarah Hill 2013 ballot and biographical information. ILA office will Matthew Paris 2013 transmit nominee material to ILA Webmaster (e.g., biographical information.)
1. Nominating Committee shall be appointed by the 11. The ILA office will mail ballot, biographical Executive Board and consist of no more than seven information, and a return envelope to members persons (representative of the diverse constituencies requesting paper ballots or without e-mail addresses. of ILA and geographic regions in Illinois). See ILA Bylaws, Article IX, Section 3. 12. Election polls are open on April 1. Automated e-mail messages linking to online ballot goes out; 2. The Nominating Committee is chaired by the paper ballots are mailed to “non-e-mail” members immediate ILA past president. She/he is responsible and members requesting a paper ballot; any e-mail for calling meetings and selecting nominees. The bounce backs after announcement message is slate must be selected by December 20 each year in transmitted are immediately converted to paper HANDBOOK order to meet ILA Reporter February deadlines. ballot.
3. Each forum may submit to the Nominating 13. Reminder e-mail to members that have not yet voted Committee a list of up to three (3) of its members is sent on April 22. to be considered for nomination to the Executive Board. See ILA Bylaws, Article IX, Section 4. 14. Ballots must be returned to the ILA office no later than thirty (30) days after the postmarked date on 4. In selecting candidates, the Nominating Committee the ballot. will use a “pairing” system for board election to reflect the Illinois library community’s diverse 15. The Nominating Committee chair will arrange for constituencies. Our diverse constituencies include, counting of ballots and determining of those elected but are not limited to racial and ethnic diversity, age, in accordance with the bylaws. gender, sexual orientation, geographic diversity, type of library worker, and trustee representation. 16. The Nominating Committee will be responsible for Pairing requires two candidates who reflect these notifying all candidates of election results by phone. diversities for each of the designated seats up for The ILA office will mail vote tally to all candidates. election. The board will always have at least one member representing academic librarianship, one representing special librarianship, one representing school librarianship, and one representing public libraries. The ILA presidency would be rotated with public librarians being limited to serving two out of any three years
Illinois Library Association · 2012–2013 Edition 15 Public Policy Committee Government Documents Forum (GODORT) Provides the association’s focus on legislative matters; Focuses on government information issues and is affiliated recommends studies on projects designed to advance the with ALA’s GODORT. development of all types of libraries; advocates legislative action that advances library service for all residents of Illinois. 2012–2013 Manager Committee consists of twelve voting members, serving John A. Shuler three-year, staggered terms including one member serving a Collections Development Department one-year term. Each incoming ILA president should appoint 801 South Morgan St. four members, including his/her designated Public Policy Richard J. Daley Library Committee chair. Nonvoting ex officio members are the ILA University of Illinois at Chicago executive director, the director of the Illinois State Library, Chicago, IL 60607 ILA president, ILA vice president/president-elect, the chair phone: 312-996-2730 of the ILA Intellectual Freedom Committee, the Federal fax: 312-413-0424 Library Legislative and Advocacy Network coordinator, e-mail: [email protected] and a representative of the school library community, a representative of the academic library community, a Board Liaison: Laura Barnes representative of the library systems community (these last three ex officio members usually are the president of Illinois Association of College & Research ISLMA, the executive director of CARLI, and the chair of the Libraries (IACRL) Forum ILSDO, or their designee). A vacancy shall be declared for Presents the interests and concerns of academic librarians any member who is absent without cause from three regular in Illinois (ACRL chapter). 2012–2013 COMMITTEES AND FORUMS meetings in the period of one year. Term on Board Liaison 2012–2013 Manager committee Tamara J. Schnell Chair Lincoln Land Community College M. Katherine Berggren 2011–2014 Pamela Van Kirk 1470 Lenhart Rd. Matteson Public Library Springfield, IL 62711 801 S. School Ave. phone: 217-786-2353 Matteson, IL 60443-1897 fax: 217-786-2251 phone: 708-748-4431 x316 e-mail: [email protected] fax: 708-748-0579 e-mail: [email protected] Board Liaison: Ellen Sutton Members Leadership Forum Deirdre Brennan 2010–2013 Esther Curry 2011–2014 Provides a forum for nurturing and mentoring current Carole Dickerson 2010–2013 and future leaders, as well as developing and promoting Lee Ann Fisher 2012–2015 outstanding leadership practices, both within ILA and the Michaela Haberkern 2011–2014 broader Illinois library community. Timothy Jarzemsky 2012–2015 HANDBOOK Kathy McSwain 2012–2015 2012–2013 Manager Mary Petro 2012–2015 Laura Barnes Fran Roehm 2012–2015 Illinois Sustainable Technology Center Phyllis C. Self 2010–2013 Vance Wyatt 2012–2015 1 E. Hazelwood Dr. Champaign, IL 61820 Ex Officio phone: 217-333-8957 Betsy Adamowski and fax: 217-333-8944 Marian Albers ILA Advocacy Committee e-mail: [email protected] Lynn Elam ILA Past President Anne Craig Illinois State Library Board Liaison: Kate Hall Suzanne Arist and Marcie Shaffer ILA Intellectual Freedom Committee co-chairs Tom Dorst CARLI Robert P. Doyle ILA Executive Director Pamela Van Kirk ILA President Lou Ann Jacobs ISLMA Su Erickson ILA Vice President/ President-Elect
16 Illinois Library Association · 2012–2013 Edition Librarians for Social Responsibility Forum Reaching Forward Forum for Library (LSRF) Support Staff Issue-oriented, responding to librarians’ social issues. Addresses the needs and interests of library support staff in academic, public, school, and special libraries. 2012–2013 Co-Managers Stacy Wittmann 2012–2013 Co-Managers Eisenhower Public Library District Tobi A. Oberman 4652 N. Olcott Skokie Public Library Harwood Heights, IL 60706 5215 Oakton St. phone: 708-867-7828 Skokie, IL 60077-3680 fax: 708-867-1535 phone: 847-673-7774 e-mail: [email protected] fax: 847-673-7797 e-mail: [email protected] James Madigan Oak Park Public Library Tom Rich 834 Lake St. 2410 Horeb Ave. Oak Park, IL 60301-1314 Zion, IL 60099 phone: 708-697-6909 e-mail: [email protected] fax: 708-697-6900 e-mail: [email protected] Board Liaison: Cynthia Fuerst
Board Liaison: Amanda McKay Reference Services Forum (RSF) 2012–2013 COMMITTEES AND FORUMS Offers opportunities to share and enhance reference skills, Library Trustee Forum (LTF) including readers’ advisory, as well as to promote and Maintains a continuing education program and recognize quality library reference service. information network for library trustees and encourages citizens’ use and support of libraries. 2012–2013 Co-Managers Bruce Brigell 2012–2013 Manager Skokie Public Library Margaret J. Danhof 5215 Oakton St. Fountaindale Public Library District Skokie, IL 60077-3680 300 W. Briarcliff Rd. phone: 847-324-3142 Bollingbrook, IL 60440-2884 fax: 847-673-7797 phone: 630-759-2102 e-mail: [email protected] e-mail: [email protected] Kara Kohn Board Liaison: Denise Zielinski Plainfield Public Library District 15025 S. Illinois St. Public Library Forum (PLF)
Plainfield, IL 60544 HANDBOOK Addresses the networking needs and professional growth phone: 815-327-2515 of public library managers. fax: 815-439-2878 e-mail: [email protected] 2012–2013 Manager Kimberly A. Litland Board Liaison: Susan L. Westgate Brookfield Public Library 3609 Grand Blvd. Resources & Technical Services Forum Brookfield, IL 60513 (RTSF) phone: 708-485-6917 x121 Focuses on the development, design, application, and fax: 708-485-5172 integration of various technologies to improve access and e-mail: [email protected] delivery of information to libraries.
Board Liaison: Carol E. Reid 2012–2013 Manager Joy Anhalt Tinley Park Public Library 7851 Timber Dr. Tinley Park, IL 60477 phone: 708-532-0160 x5713 fax: 708-532-2981 e-mail: [email protected]
Board Liaison: Scott E. Pointon
Illinois Library Association · 2012–2013 Edition 17 Young Adult Services Forum YASF) Youth Services Forum (YSF) Creating and providing professional development Addresses the needs and interests of those concerned with opportunities and materials for library staff members quality library service for children. working with young adult populations. 2012–2013 Co-Managers 2012–2013 Manager Sheri Daun-Bedford Rebecca Boland Woodridge Public Library Hinsdale Public Library 3 Plaza Dr. 20 E. Maple St. Woodridge, IL 60517 Hinsdale, IL 60521-3432 phone: 630-964-7899 phone: 630-986-1976 fax: 630-964-0175 fax: 630-986-9654 e-mail: [email protected] e-mail: [email protected] Christy Kepler Board Liaison: Jeanne Hamilton Oswego Public Library District 228 Adams St. Batavia, IL 60510 phone: 630-978-61276 fax: 630-978-1315 e-mail: [email protected]
2012–2013 COMMITTEES AND FORUMS Board Liaison: Kate Hall HANDBOOK
18 Illinois Library Association · 2012–2013 Edition A strong financing partner.
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©2012 Robert W. Baird & Co. Incorporated. Member SIPC. MC-35767. ILA Conflict of Interest Policy
LICY Individuals holding key positions of authority in the Association—including, but not O necessarily limited to, members of the Executive Board, other elected officials, committee and P task force chairpersons or co-chairpersons, all members of the Conference Committee, and
ST forum managers or co-managers—must not use these positions for their own direct or indirect personal gain or to unduly benefit a particular library, business, or other organization with
ERE which they are associated. All such individuals who become aware of an actual or potential conflict of interest with respect to any matter they are to consider by virtue of their position of
NT authority in the Association shall immediately disclose this conflict and shall neither vote on
F I the matter nor attempt to influence the votes of others. Such points shall be recorded in the
O minutes of any meeting during which they arise.
T All individuals elected or appointed to, or already holding, any of the key positions enumerated above shall be required annually to complete, sign, and submit an Agreement Covering
FLIC Disclosure of Potential Conflicts of Interest in order to assume or remain in these positions.
ON ILLINOIS LIBRARY ASSOCIATION C Agreement Covering Disclosure of Potential Conflicts of Interest I have reviewed, understand, and agree to observe ILA’s Conflict of Interest Policy. In accordance with this policy, I agree to disclose any relationships or potential relationships that could be construed as posing a conflict of interest relating to my service to the Association. Both paid and unpaid affiliations will be disclosed. SOURCES OF POTENTIAL CONFLICT:
______
______
______
______
______
______HANDBOOK I agree to bring these interests, as well as other interests which might arise or of which I might subsequently become aware, to the attention of the Executive Board and/or the appropriate committee, task force, or forum when any such interest is germane to a topic under discussion. In addition to disclosing this potential conflict of interest, I shall neither vote on any matter related to this topic nor attempt to influence the votes of others. I further agree that I will update this statement whenever necessary during my term of service, and I further understand that this statement shall be considered public information within the Association.
______Name [printed] Position of Authority within Association
______Signature Date
20 Illinois Library Association · 2012–2013 Edition ILA Forum and Committee Reports TS R
This form is to be completed by board liaisons. The ILA Executive Board will have meetings on O the following dates in 2012/2013: July 25, 2012; November 9, 2012; February 8, 2013; April 26, 2013; and June 14, 2013. Reports should be forwarded two weeks before each board meeting. Please make two copies of each report, forward one to your forum manager or
committee chair and one directly to the ILA, 33 W. Grand Ave., Ste. 401, Chicago, IL 60654- EE REP 6799; phone: 312-644-1896; fax: 312-644-1899; e-mail: [email protected]. TT MMI
______O Forum or Committee D C
______N Report completed by Date
Activities underway or completed this quarter: RUM A O F ______
______
______
______
Projected activities during the upcoming months:
______
______
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______HANDBOOK ______
Questions or concerns that need to be addressed by the ILA Board:
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Illinois Library Association · 2012–2013 Edition 21 ILA FORUM/COMMITTEE WORKSHOP PLANNING FORM RM
O Due: Five Months Prior to Event G F N
I Organization/Forum sponsoring the event: Person completing this form: Daytime phone: NN Program information (wording provided will be used in promotional pieces):
P PLA
O H
S
RK Program title: O Program contact person: Institution: Address: EE W
TT City, State, Zip: Phone: Fax: MMI E-mail: O Description of program: RUM/C O
ILA F Target Audience:
Organizational responsibilities (Who will be responsible for key activities?) Obtain site:
HANDBOOK Secure speakers: Plan promotion: Develop materials: Registration: Food events: Publicity/Promotion: Location of program: Date of program: Length of program: Maximum attendance: Minimum attendance: Registration deadline: Registration fee: ILA Member Nonmember Will meal(s) be served? (Describe): Special dietary needs, e.g., vegetarian: Estimated cost (per person and total):
22 Illinois Library Association · 2012–2013 Edition
RM
O
G F N Please include the following information on all registration forms: I
Name of event: NN Name:
Institution: P PLA O
Mailing Address: H S City, State, Zip: RK
Daytime Phone: Fax: O E-mail:
EE W
Method of Payment: Check or money order for $______made payable to ILA. TT Charge: $ to my Visa, Mastercard, Discover, American Express # Exp. Date: MMI
Name as it appears on card: O Signature: RUM/C
Please send registration form and payment to: O Illinois Library Association, 33 W. Grand Ave., Ste. 401, Chicago, IL 60654-6799, fax: 312-644–1899, or register online at www.ila.org/events. ILA F
Moderator’s name/Title: Institution: Address: HANDBOOK Phone: Fax: E-mail:
Speaker’s name/Title: Institution: Address: Phone: Fax: E-mail:
Illinois Library Association · 2012–2013 Edition 23 G Workshop Budget Planning N I NN Proposed Budget:
PLA Income T Registration Projected attendance ______x registration fee $ ______$______Other revenue (grant, donation). Describe:______$______P BUDGE O
H Expenses S
RK Speaker 1
O Travel ($.50/mile or airfare via coach) ______miles x .50 $______
W Hotel (1 night only when necessary) $______Per diem ($35/day when overnight stay is required) $______Honorarium $______Speaker 2 Travel ($.50/mile or airfare via coach) ______miles x .50 $______Hotel (1 night only when necessary) $______Per diem ($35/day when overnight stay is required) $______Honorarium $______Speaker 3 Travel ($.50/mile or airfare via coach) ______miles x .50 $______Hotel (1 night only when necessary) $______Per diem ($35/day when overnight stay is required) $______Honorarium $______
Registration fee Projected attendance ______x $15.00 $______
Handouts/printing/mailing
HANDBOOK Printing/graphic assistance $______Postage $______Additional promotion $______
Audiovisual costs $______Food and beverage $______(Per person cost multiplied by projected attendance.)
Other expenses (Describe: ______) $______
Projected Income is expected (subtract expenses from income) $______
24 Illinois Library Association · 2012–2013 Edition Workshop guidelines S E N 1. Cancellation of a workshop must be done by the 6. Workshop organizer must notify the ILA office as planner, the forum manager, and the ILA office. The to name badges for non-attendees (speakers, guests, ILA office will handle notification and refunds. etc.).
2. Workshop budgets must be submitted to the ILA 7. Weekly registration update lists will be faxed to each office five months prior to the event. For publicity workshop organizer on Friday afternoons. Name P GUIDELI purposes, all program copy must be received at least badges will be sent to the contact designated by the O H
120 days prior to the event deadline. workshop organizer three days before the event. S
3. Once the workshop registration price is set and 8. Workshop fees should include the $15 fee to the ILA RK publicized, it will not be changed. for the registration process. O W 4. All workshop registration forms must be submitted 9. The ILA office must be aware of all speakers to the ILA office before being duplicated and/or requiring an honorarium, travel, etc. distributed. 10. All bills must be sent to the ILA office within thirty 5. Individual refunds will be made after the workshop is days of the event. Attachment of all receipts is held. The following deadlines will be adhered to and necessary. must be stated on all registration forms: 11. All food payments will be made by ILA check request • 100 percent refunds for cancellations submitted upon receipt of an invoice. No pre-payment of food in writing by registration deadline; will be processed.
• 50 percent refunds for cancellations submitted in 12. Ten percent of workshop income will be deposited in writing one week prior to the event; the Reserve Fund.
• No refund for cancellations made the day of or after the event. HANDBOOK
Illinois Library Association · 2012–2013 Edition 25 Bylaws of the Illinois and budgets for the association and three-year term on the board before that
on coordinate all activities of the association. individual is eligible to serve another term. i Library Association
at Section 4. The decision of the Executive Section 8.1. A member of the Executive i Article I—Name Board shall be final in all matters, but any Board elected to fill an unexpired term of decision or action of the Executive Board two years or less is eligible for nomination
ssoc Section 1. The name of this organization may be changed or overturned by the and election to a full three-year term.
A shall be the Illinois Library Association. vote of three-quarters of the association Article VI—Officers members in attendance at any duly Article II—Purpose constituted association business meeting at Section 1. The officers of the association
rary rary which a quorum is present. shall be the vice-president/president- Section 1. The Illinois Library Association elect, the president, the immediate past Lib shall be a not-for-profit educational Section 4.1. The Executive Board may president, and the treasurer. s organization, the purpose of which shall be be directed to take action by the vote i to improve and develop library service and of a majority of association members Section 2. The president-elect shall be duly
no librarianship. in attendance at any duly constituted elected by the membership of the ILA. i membership meeting at which a quorum This officer will serve as vice-president of Article III—Members is present. the board for the first year, president the second, and past president the third. The Section 1. Any individual or organization Section 5. The Executive Board shall treasurer will be chosen from among the interested in the purpose of this association hold a minimum of four meetings a year. continuing directors-at-large, and will be shall become a member upon payment of Meetings shall be called by the president elected by a majority vote of the Executive dues. Personal members shall be entitled or by any three members of the board. Board at its last meeting in the association to hold elected office and vote. Institutions Nine voting members of the board shall year. The term of the treasurer shall begin or businesses interested in the purpose of constitute a quorum. A majority of the on the first day of the association year. this association shall become nonvoting voting members present shall be sufficient
Bylaws of the Ill Bylaws members upon payment of dues. to pass any measure at a meeting at which Section 2.1. The treasurer may be elected a quorum is present. to two consecutive one-year terms. Article IV—Association Year Section 6. The Executive Board may Section 2.2. Any officer may resign from Section 1. The association year shall be transact business by mail or electronically office by submitting a letter of resignation July 1 to June 30. at the discretion of the president. to the Executive Board.
Article V—Executive Board Section 7. Any member of the Executive Section 2.3. Upon the resignation, Board, with the exception of the Officers, removal, or incapacitation of the president, Section 1. The governing body of the may be removed for cause by a vote of the vice-president shall assume the duties association shall be an elected Executive three-quarters of the members present at an of the president. Board comprised of sixteen Members the Executive Board meeting where a quorum is Section 2.4. Vacancies in the position of
HANDBOOK president, the vice-president/president-elect, present. Any officer of the Executive Board vice-president or treasurer shall be filled twelve directors-at-large, the immediate past may be removed for cause by a vote of by the appointment of the president with president and the ALA Councilor. The vice- three-quarters present at a duly constituted the approval of a majority of a quorum of president/president-elect will be elected to a membership meeting. the Executive Board. The appointee shall serve until the conclusion of the fiscal year. three-year term serving the first year as vice- A director shall resign by The replacement for the position of vice- president/president-elect, the second year as Section 7.1. submitting a letter of resignation to the president/president-elect shall be elected at president, and the third year as immediate the next association-wide election. president. past president. The twelve directors-at-large Section 3. Duties of Officers. will each serve a three-year term or until Section 7.2. A vacancy shall be declared successors are qualified. Terms of directors for any board member who is absent Section 3.1. The president shall preside at shall be staggered so that four directors are without cause from three regular board all meetings of the Executive Board, and elected each year. The ALA councilor shall meetings in the period of one year. shall chair all meetings of the association serve a term as required by the constitution membership. The president shall serve Section 7.3. A vacancy on the Executive and bylaws of ALA. All terms shall begin on as the principal spokesperson for the Board shall be filled by an interim the first day of the association year. association. appointment by the president, with the Section 2. The association’s executive approval of the Executive Board and shall Section 3.2. The vice-president/president- director and the director of the Illinois serve the remainder of the unexpired term. elect shall serve on the Executive Board State Library shall be nonvoting members and assume the duties of the president in Section 8. A member of the Executive of the Executive Board. the absence of the president. Board may not serve two terms in Section 3. The Executive Board shall succession. A period of at least one year Section 3.3. The treasurer shall oversee all adopt, implement, and enforce all policies must pass from the end of an individual’s financial activities of the association.
26 Illinois Library Association · 2012–2013 Edition Section 3.4. The president and treasurer Article IX—Nomination and Elections for director positions shall be mailed no shall submit to the membership annually later than April l to all who hold personal on Section 1. Elections for all association- i a report of the association activity and memberships in the association. The
wide, membership-elected positions shall at finances which shall be placed in the deadline for return to the Executive Office i be by mail ballot. association archives. shall be thirty days after the ballot is Article VII—Executive Committee Section 2. All candidates for elective postmarked. The same calendar will hold in office shall be personal members of the years when the ALA Councilor is elected. ssoc A Section 1. The Executive Committee will association at the time of nomination. Section 11. The candidate receiving the consist of the officers and the executive The Nominating Committee highest totals for each elective position director. The executive director will be Section 3. shall be appointed by the Executive shall be elected to a three-year term. If the rary a nonvoting member. The immediate Board and consist of no more than seven position is open due to a vacancy on the past president will chair the Executive Lib persons (representative of the diverse board, the candidate receiving the highest Committee. s constituencies of ILA and geographic total for that position shall be elected for i Section 2. The Executive Committee shall regions in Illinois) and shall be chaired by the balance of the unexpired term. no oversee the implementation of association the association’s immediate past president. i Section 12. In the event of a tie ballot, the policies and plans and the conduct of Each forum may submit to the winner shall be determined by lot. association activities during the intervals Section 4. Nominating Committee a list of up to between meetings of the Executive Board. Section 13. If an elected candidate is three of its members to be considered for unable to assume office, the candidate who Section 3. The Executive Committee shall nomination to the Executive Board. received the next highest number of votes assign duties and responsibilities to the The Nominating Committee for that specific position shall be declared executive director and to the association Section 5. shall nominate two candidates for vice- the winner. members consistent with adopted plans president/president-elect, and shall and budgets. nominate two candidates for each of the Article X—Meetings
Section 4. The Executive Committee, in four director positions, and for any director of the Ill Bylaws Section 1. There shall be an annual consultation with the executive director, vacancy resulting from an unexpired term. business meeting of the association at its shall be responsible for the regular The Nominating Committee annual conference or at another time and reviewing of the personnel policies for ILA Section 6. shall seek the best qualified candidates place determined by the Executive Board. staff and will apprise the Executive Board from the association membership and shall of any changes sought. Section 2. Special meetings of the address the issue of under-represented association shall be called by the Executive Section 5. The Executive Committee groups in the leadership in formulating the Board, and shall be called by the president shall not assume the planning, budgeting, slate. upon receipt of a written request of one or policy-making responsibilities of the The Nominating Committee hundred (100) members of the association. Executive Board. Section 7. shall nominate two persons as candidates Written notice of the time and place
Article VIII—Executive Director for the position of ALA Councilor in the of special meetings shall be given to all HANDBOOK years in which an election is required. association members at least three weeks Section 1. The Executive Board shall and no more than sixty (60) days prior to employ an executive director, whose Section 8. Each year the Nominating the meeting, and only business mentioned principal place of employment shall be Committee shall report its slate of in the call shall be transacted. known as the Executive Office. candidates to the membership in the February issue of the ILA Reporter. Section 3. One hundred and fifty (150) Section 2. The executive director personal members shall constitute a shall supervise the association staff in Section 9. Nominations by petition for quorum at any annual or special meeting. accordance with the personnel policies for an elective office shall be proposed in A majority of personal members present ILA staff, shall administer the activities and writing by at least one hundred (100) and voting shall be required to pass any business affairs of the association under personal members of the association and measure except as otherwise required in the direction of the Executive Board and delivered to the Executive Office by March these bylaws. Executive Committee, shall be secretary 1. Candidates nominated by petition shall to the Board and to the association, and be added to the slate and placed in the Section 4. A mail vote of the personal shall perform other duties assigned by the candidate group that most clearly matches members may be taken at the discretion board. the affiliation of the petitioner. The of the Executive Board. An affirmative determination of placement on the slate response by the majority of those whose Section 3. The executive director shall is the responsibility of the Nominating responses are received by the Executive provide the Executive Board an annual Committee. Office within thirty days after postmark of report to be placed in the association mailing from the Executive Office shall be archives and other reports as requested. Section 10. Ballots listing all candidates required to pass a proposal. for vice-president/president-elect and
Illinois Library Association · 2012–2013 Edition 27 Article XI—Membership Dues Article XIII—Forums Article XV—Affiliation with ALA on i Section 1. The categories of and dues Section 1. An ILA forum may be formed Section 1. The association shall be
at for association personal and nonvoting with the approval of the Executive Board. a chapter of the American Library i members shall be determined by the The purpose of forums is to provide Association, as provided in the bylaws Executive Board, subject to approval programs and services that will meet the of that association. The Executive Board
ssoc of two-thirds of the personal members needs of individuals and/or institutions may choose to affiliate any element of the
A present and voting at the annual meeting, that have particular special interests. association with a comparable unit of ALA. provided that written notice of proposed Section 2. The Executive Board shall be Section 2. The ILA representative to the changes has been given to all members at required to establish a forum upon the ALA Council shall be elected by mail vote rary rary least three weeks, but not more than sixty written request of sixty (60) or more ILA at the same time as ILA officers, for a term (60) days, in advance of the meeting. Lib personal members. as required by the constitution and bylaws s
i Section 2. Dues shall be paid annually in of ALA. Section 3. The Executive Board shall advance. Membership shall cease when establish general guidelines and policies for Section 3. The president of ILA shall no
i dues are forty-five days in arrears. the operation of forums, and shall provide appoint, with the approval of the Executive Section 3. Personal and nonvoting members funding for forum activities as part of the Board, a substitute ALA councilor in who have forfeited their membership annual budget of the association. the event that this office is vacated. The through non-payment of dues shall be appointed councilor shall serve the Section 4. The Executive Board shall reinstated upon payment of dues for the remainder of the unexpired term. discontinue a forum when it has current year. determined that the usefulness of the Article XVI—Affiliation with Other Section 4. The Executive Board may forum has ended. Organizations adopt formulas for establishing member anniversary dates and membership Article XIV—Official Record Section 1. The Executive Board may incentive programs. affiliate the association, or any element of Bylaws of the Ill Bylaws Section 1. The archives of the Illinois Library the association, with other organizations Article XII—Management Association shall be the depository for all whose purpose is consistent with that records of ILA of permanent value. These Section 1. The Executive Board, through given in Article II. shall be housed in the Abraham Lincoln its development of plans and policies Presidential Library, originally Illinois State for the association, shall determine the Article XVII—Endowment Funds Historical Library, created in 1889 by the allocation of management responsibilities Illinois General Assembly. The executive Section 1. Endowment funds shall be and tasks. director shall be responsible for transmitting administered by the Executive Board for Section 2. The president, with the approval these records. the benefit of the association. of the Executive Board, shall have the Section 2. The executive director shall authority to appoint teams of members, Article XVIII—Annual Audit transmit reports of all meetings of the HANDBOOK committees, and task forces, or utilize any association to whatever journal the Section 1. The accounts of the association other appropriate management concept, in Executive Board shall designate to publish shall be audited annually by an auditor order to effectively accomplish the mission the official reports of the association. It selected by the Executive Board. of the association. shall be the duty of the executive director Article XIX—Dissolution Section 2.1. The president, with the to obtain one copy of each number of the approval of the Executive Board, shall have journal in which such reports appear for Section 1. In the event that it becomes the authority to discontinue management the ILA archives. necessary to dissolve the Illinois Library assignments, or to disband or reorganize Association, the assets remaining after any team, committee, or task force, as all obligations have been met shall be necessary for the effective accomplishment transferred to a not-for-profit educational of the association’s mission. or charitable organization whose purpose is to foster and improve library service. Section 3. The Executive Board, through The organization shall be selected by the its allocation of funding in the annual Executive Board of the association. budgeting process, shall determine the resources to be available to various individuals and groups involved in the management of the association.
Section 4. The Executive Board shall provide policies and guidelines for all management activities.
28 Illinois Library Association · 2012–2013 Edition Article XX—Parliamentary Authority on Section 1. The latest edition of Robert’s i
Rules of Order shall govern the association at i except when it is inconsistent with the bylaws of the Illinois Library Association. ssoc
Article XXI—Amendments A
Section 1. Any bylaw may be amended by a two-thirds vote of the personal members rary rary present and voting at any meeting of the association where a quorum is present, Lib provided that copies of the amendment s i are mailed to personal members thirty days before the meeting. Amendments no i to proposed bylaws may be presented from the floor only if they are germane to the issue. Mail votes shall be taken at the discretion of the Executive Board. An affirmative response by a two-thirds majority of those eligible to vote whose response is received by the Executive Office within thirty days after the postmark by mailing of ballots from the Executive Office shall be required to pass a proposal. Bylaws of the Ill Bylaws
Article XXII—Definitions
Section 1. The terms “mail” and “postmark” in these bylaws shall be defined respectively as delivery, and date of delivery, by mail, e-mail, or other electronic means. Sunday, 15 May 2011 HANDBOOK
Illinois Library Association · 2012–2013 Edition 29 ILA Fiscal Policy and The vice-president shall assist the cash assets and liabilities, and a Procedures president as called upon and shall summary statement of income and assume the duties of the president expenses for the time period covered in the president’s absence. (Bylaws: by the report. 6010 Fiscal Policy Review Article VI, Section 3.2) In addition to these reports, This fiscal policy should be reviewed The treasurer shall oversee all the accounting and special reports shall biannually by the treasurer and the financial activities of the association. be presented concerning the financial Finance Committee. (Bylaws: Article VI, Section 3.3) status of projects, fund balances and nd Procedures 6010.1 Fiscal Year other activities that produce cash a 6011.2 Executive Committee receipts and expenditures. Detailed The fiscal year of the Illinois Library
cy The Executive Committee will consist records of income and expenses shall Association is July 1 to June 30.
li of the officers and the executive be available in the Executive Office. (Bylaws: Article IV, Section 1) director. The immediate past The treasurer, in consultation Po 6011 Executive Board president will chair the Executive with the Finance Committee, shall
al Committee. (Bylaws: Article VII, The governing body of the association prepare a written report within Section 1) sc shall be an elected Executive Board thirty days of the close of the fiscal i comprised of the ALA Councilor The Executive Committee shall year. The executive director will who shall serve a four-year term oversee the implementation of make this annual report available
ILA F and fifteen directors, each of whom association plans and conduct of to the membership through an ILA shall serve a three-year term or association activities during the publication. until successors are qualified. The intervals between meetings of the The treasurer, in consultation with association’s executive director and Executive Board. (Bylaws: Article VII, the Finance Committee and the the director of the Illinois State Section 2) executive director, shall oversee the Library shall be nonvoting members The Executive Committee shall assign association’s investments in savings of the Executive Board. (Excerpted duties and responsibilities to the certificates, treasury bills, or other from Bylaws: Article V, Sections 1 executive director and to association federally-insured, income-producing & 2) members consistent with adopted investments when cash assets The Executive Board shall adopt, plans and budgets. (Bylaws: Article allow such investments without implement, and enforce all plans, VII, Section 3) jeopardizing the association’s ability policies, and budgets for the to conduct current business. The Executive Committee shall not association and coordinate all assume the planning, budgeting, or activities of the association. (Bylaws: 6015 Finance Committee policy-making responsibilities of Article V, Section 3) The Finance Committee is an the Executive Board, and shall in administrative committee which The Executive Board, through its all cases be bound by the decisions
HANDBOOK consists of the treasurer and a allocation of funding in the annual and policies of the Executive Board. minimum of four other members budgeting process, shall determine (Bylaws: Article VII, Section 5) drawn from the Executive Board. the resources to be available to Committee members are appointed various individuals and groups 6012 Treasurer—Responsibilities to two-year, staggered terms. The involved in the management of the The treasurer serves as the chair of president and the executive director association. (Bylaws: Article XII, the Finance Committee. serve as ex officio members. Section 3) The treasurer shall submit an annual The Finance Committee reviews 6011.1 Association Officers report on the financial condition of all fiscal policies and procedures, the association to the membership at The officers of the association shall responding to direction from the the annual meeting, and this report be the president, the vice-president, Executive Board. The Finance shall be placed in the association immediate past president and the Committee serves as the consulting archives. (Bylaws: Article VI, Section treasurer. (Bylaws: Article VI, Section body for the treasurer, the Executive 3.4) 1) Board, and the executive director in The treasurer proposes fiscal policy such areas as association investments, The president shall preside at all and presents financial reports the budget, and other financial meetings of the Executive Board, generated by the ILA Office. The concerns of the association. and shall chair all meetings of following documents should be the association membership. The included in these reports on a president shall serve as the principal monthly basis: the current budget spokesperson for the association. status, a balance sheet showing all (Bylaws: Article VI, Section 3.1)
30 Illinois Library Association · 2012–2013 Edition 6016 Executive Director—Fiscal status of projects, fund balances, 6017 Suspected Misconduct and Responsibilities and other nonbudget activities Dishonesty that produce cash receipts and The executive director shall Introduction expenditures. administer the activities and business Like all organizations, the Illinois affairs of the association under the The executive director shall provide Library Association (ILA) is faced direction of the Executive Board the forum managers and committee with the risks that come from and Executive Committee. (Bylaws: chairs with quarterly financial reports wrongdoing, misconduct, dishonesty, Article VIII, Section 2) outlining the operational expenses.
and fraud. As with all business nd Procedures
The Executive Office under the Authorization for payment of exposures, we must be prepared to a direction of the executive director expenses from approved office budget manage these risks and their potential shall have custody of the ledgers, shall be the responsibility of the impact in a professional manner. cy li account books, check books, deposit executive director. The impact of misconduct and records, vouchers, pass books, and 6016.1 Taxes dishonesty may include: Po other documents pertinent to the association’s fiscal matters. Such The executive director shall be • The actual financial loss incurred al records shall be regularly updated responsible for meeting deposit and • Damage to the reputation of sc i and available to any member of the filing requirements of state, local, and our organization and to our association upon reasonable notice federal agencies. These include: employees and during office hours. • Negative publicity ILA F 1. Deposits and reports of federal The executive director shall • Cost of investigation taxes withheld. administer all cash receipts and • Loss of employees disbursements in accordance with 2. Deposits and reports of state taxes • Loss of customers policies established by the Executive withheld. • Damage to our relationship with Board. our suppliers or contractors The executive director shall collect 3. Deposits and reports of FICA • Litigation data for consideration in the budget withheld. • Decrease in employee morale process; arrange meetings, hearings, ILA’s goal is to establish and maintain etc.; draft a recommended budget; 4. Filing of annual information reports an environment of fairness, ethics, disseminate budget information; and as a tax-exempt organization with and honesty for our employees, in other ways work with the Finance the U.S. Internal Revenue Service. officers, customers, suppliers, and Committee and the Executive Board anyone else with whom we have a to facilitate the function of budget 5. Filing of all other forms pertinent relationship. To maintain such an review and control. to taxes or salaries as required by government agencies. environment requires the active
The executive director shall, in assistance of every employee and HANDBOOK consultation with the treasurer and 6016.2 Insurance and Bonds officer every day. the Finance Committee, administer Comprehensive insurance is to be ILA is committed to the deterrence, the association’s investments in maintained for the Executive Office, detection, and correction of savings certificates, treasury bills, including liability, theft, fire, worker’s misconduct and dishonesty. or other federally-insured, income- compensation, employee and officer The discovery, reporting, and producing investments when cash dishonesty, and other types of documentation of such acts provides assets allow such investments insurance as deemed necessary by the a sound foundation for the protection without jeopardizing the association’s Executive Board. of innocent parties, the taking of ability to conduct current business. Directors and officers insurance shall disciplinary action against offenders The Executive Office financial staff be maintained by the association. up to and including dismissal shall assist the treasurer in presenting where appropriate, the referral to The executive director is authorized monthly reports to the Executive Board law enforcement agencies when to contract for policies after board at regularly scheduled board meetings. warranted by the facts, and the approval. All insurance programs Generally, the following documents recovery of assets. shall be included: a current budget should be reviewed annually by the Purpose comparison, a balance sheet showing executive director. The purpose of this document is to all cash assets and liabilities, and a communicate association policy regarding summary of income and expenses. the deterrence and investigation of Special reports and accounting shall suspected misconduct and dishonesty by be made as required on the financial
Illinois Library Association · 2012–2013 Edition 31 employees, officers, and others, and to Policy and Responsibilities through ILA’s accountant and the provide specific instructions regarding treasurer. Reporting appropriate action in case of suspected Responsibility and authority for violations. It is the responsibility of every follow-up and investigation employee or officer to immediately Definition of Misconduct and report suspected misconduct or The Finance Committee has the Dishonesty dishonesty to the ILA Executive primary responsibility for all Misconduct and dishonesty include Director (or directly to the ILA investigations involving fiscal
nd Procedures but are not limited to: President, if more appropriate). misconduct and dishonesty. The a • Theft or other misappropriation The ILA Executive Director, when committee may request the assistance of assets, including assets of the made aware of such potential acts of the external auditors, including cy by subordinates, must immediately review of the external auditor’s
li organization, our customers, suppliers, or others with whom report such acts to the ILA President. annual examinations and evaluations
Po we have a business relationship. Any reprisal against any employee of internal controls. or other reporting individual
al • Misstatements and other The Finance Committee will have: fraud in our organization’s because that individual, in good
sc • Free and unrestricted access to i records, including intentional faith, reported a violation, is strictly forbidden. all records and premises, whether misstatement of the financial owned or rented. position or results of operations. Due to the important yet sensitive ILA F • The authority to examine, copy, • Forgery or other alteration of nature of suspected violations, and/or remove all or any portion documents effective professional follow-up of the contents of files, desks, • Fraud, including is critical. Employees or officers, cabinets, and other storage misappropriation of assets, and while appropriately concerned facilities (whether in electronic other unlawful acts about “getting to the bottom” or other form) without the prior • Other wrongdoing of such issues, should not in knowledge or consent of any any circumstances perform any individual who might use or The association specifically prohibits investigative or other follow-up have custody of any such items these and any other illegal activities steps on their own. Concerned, but or facilities when it is within the in the actions of its employees, uninformed, employees or officers scope of investigative or related officers, and others responsible represent one of the greatest threats follow-up procedures. for carrying out the association’s to proper incident handling. All activities. relevant matters, including suspected All investigations of alleged but unproved matters should be wrongdoing will be conducted in referred immediately to the Executive accordance with applicable laws and Director (or directly to the ILA ILA’s Fiscal Policy and Procedures. HANDBOOK President, if more appropriate) for Reported incident follow-up follow-up. procedure Additional responsibilities of the Care must be taken in the follow- Executive Director up of suspected misconduct The Executive Director has three and dishonesty to avoid acting additional responsibilities: on incorrect or unsupported accusations, to avoid alerting First, be aware of what can go wrong suspected individuals that follow-up in your area of responsibility. and investigation is underway, and to Second, establish and maintain avoid making statements that could monitoring, review, and control adversely affect the association, an procedures that will prevent acts of employee, officer, or other parties. wrongdoing. Accordingly, the general procedures Third, establish and maintain for follow-up and investigation of monitoring, review, and control reported incidents are as follows: procedures that detect acts of wrongdoing promptly should 1. Employees, officers, and others prevention efforts fail. must immediately report all factual details as indicated above under Assistance in effectively carrying Policy and Responsibilities. out these responsibilities is available
32 Illinois Library Association · 2012–2013 Edition 2. The inanceF Committee has the interpretation, and application of this Accounts Receivable responsibility for follow-up and, policy. Accounts Payable if appropriate, investigation of all Payroll Records 6018 External Auditors reported incidents. Membership Roster The accounts of the association shall Office Equipment Records 3. All records related to the reported be audited annually by an auditor Investment Records incident will be retained wherever selected by the Executive Board. Inventory Records they reside. (Bylaws: Article XVIII, Section 1) Permanent Records The annual audit report should nd Procedures 4. Do not communicate with the Annual Reports a suspected individuals about the be presented to the treasurer, the Articles of Incorporation matter under investigation. president, and the executive director Audited Financial Statements cy by an audit firm. It will be the Check Registers li 5. In appropriate circumstances and responsibility of the Treasurer and Constitution and Bylaws at the appropriate time, the Finance the Executive Director to present Correspondence—legal/important matters Po
Committee will notify the executive the audit report to the Finance only al Committee and the Executive Board.
director of ILA. Depreciation Schedules sc i The audit will be reviewed by General Journals 6. The inanceF Committee may also the Finance Committee and any Tax Returns/Payment Checks
obtain the advice of legal counsel recommendations made to the Illinois Annual Reports ILA F at any time throughout the course Executive Board by the auditor will Insurance Records of an investigation or other follow- be addressed and appropriate action Inventory Records—claims/policies/ up activity on any matter related taken within the fiscal year. The audit accidents to the report, investigation steps, report shall include a review of the Office Equipment proposed disciplinary action, or any treasurer’s quarterly reports, shall Membership Rosters anticipated litigation. check compliance with regulatory Minutes and Resolutions agency requirements, shall attest Newsletters (one copy) 7. Neither the existence nor the results to the reliability of the system’s Board & Annual Membership Policies & of investigations or other follow- internal control, and shall attest to Procedures up activity will be disclosed or the efficiency of the Executive Office Publication Samples—current version discussed with anyone other than in administering the affairs of the those persons who have a legitimate Ten Years association. need to know in order to perform Budgets their duties and responsibilities 6018.1 Method of Accounting Purchase Invoices effectively. General Ledgers The day-to-day records of the association shall use the accrual Three Years 8. All inquiries from an attorney or HANDBOOK method of accounting. any other contacts from outside Correspondence—general of the association, including those 6020 Account Series for Financial Insurance Policies—after expiration from law enforcement agencies Records Investment Records or from the employee under Payroll Records Account series numbers vary from investigation, should be referred to year to year and are determined by One Year ILA’s legal counsel. ILA accountants. Correspondence—routine Investigative or other follow-up 6021 Books And Records To Be activity will be carried out without Maintained regard to the suspected individual’s position, level, or relationship with The following books and records will the association. be maintained by the association as required by the Internal Revenue Questions or clarifications related Service and other government to this policy agencies: All questions or other clarifications Cash Receipts of this policy and its related Cash Disbursements responsibilities should be addressed General Ledger to the association’s legal counsel, General Journal who shall be responsible for the administration, revision,
Illinois Library Association · 2012–2013 Edition 33 6022 Internal Financial Reports The current dues schedule shall ability to operate. Ten percent (10%) accompany all applications for of the net proceeds from workshops/ Designated financial reports membership in the association. projects, conferences, and IREAD outlining operational expenses shall shall be dedicated to the building be provided quarterly to the forum Membership in the association is and maintaining the operating managers and committee chairs. based on anniversary dates. reserve and shall be transferred into 6030 Budget Development, Review, 6050 Bank Accounts the association’s pool of long-term and Approval investments. The association shall maintain at least nd Procedures The following categories of funds a The Finance Committee submits two months operational expenses in a the budget for the Executive Board’s readily accessible account from which shall neither be counted as part of
cy approval at the last Executive withdrawal may be made without the association’s operating reserve
li Board meeting of the fiscal year. In penalty. nor in any way affect the annual preparing the budget, the Finance determination of how large the
Po The remainder of all association Committee reviews the financial reserve should be: cash awards assets shall be invested in
al needs of the organization, taking into conferred or bestowed on the basis government-insured, high interest- consideration the priorities of the of merit, such as the World Book/ sc
i bearing accounts or certificates association’s strategic plan and the ALA Goal Award; cash contributions as determined by the Treasurer budget proposals submitted by forum given for a special or extraordinary in consultation with the executive managers, committee chairs, and the purpose; grants which fund special ILA F director. executive director. projects; and the ILA Endowment All cash receipts shall be deposited Fund principal. The Finance Committee shall meet in an association interest-bearing in sufficient time prior to the last Unrestricted gifts which have not account and credited to the Executive Board meeting of the fiscal been designated for use by the appropriate ledger account, which is year in order to incorporate program Executive Board within twelve reviewed by the executive director. and operational expenses into the months of receipt will be transferred framework of the preliminary budget. Withdrawal or transfer of funds from into the association’s pool of long- the association savings/investment term investments. All activities and events sponsored account will require the signature of by the Illinois Library Association 6060 Short-term Investment Policy the executive director. or groups within the association The primary consideration for the must be planned as cost-recoverable. Checks drawn on the association investment of the association’s Activities that do not comply with checking account require the signature funds is security; the second most this guideline must be approved of the executive director or any officer important is liquidity; the third most by the Executive Board. Regarding of the association. Checks in excess of important is maximizing the yield. the association’s activity priorities, $5,000 or made payable to the executive
HANDBOOK the Finance Committee must also director require two signatures. (Payroll The treasurer, in consultation formulate recommendations on the related checks excepted.) with the executive director, amount of nonrecoverable funds shall administer the association Wire transfers from the association available to the forum managers and investments when cash assets checking account in excess of $5,000 shall committee chairs each year. allow such investments without be initiated by the executive director and jeopardizing the association’s ability Budget revisions must be approved confirmed by the bank with a phone call to conduct business. by the Executive Board. to any officer of the association. The investments shall include, but not 6040 Dues 6051 Unrestricted Net Assets be limited to the following: mutual The categories of and dues for the It shall be the goal of the association funds invested in U.S. government- association personal and nonvoting to build and maintain unrestricted backed securities or GNMA funds; members shall be determined by net assets which, at the end of a given obligations of the U.S. government the Executive Board subject to year, are equal to a minimum of fifty and its agencies; Federal Money approval of two-thirds of the personal percent (50%) of the association’s total Market Fund; and certificates of members present and voting at budgeted expenses for the following deposit issued by U.S. government- the annual meeting, provided that year. These monies shall constitute insured financial institutions. The written notice of proposed changes ILA’s operating reserve and shall be Board should appoint an Investment has been given to all members at used to provide for temporary cash Broker to work with the association least three weeks, but not more than flows exigencies as well as to meet staff and treasurer in developing an sixty days, in advance of the meeting. unexpected or emergency needs investment portfolio to meet the (Bylaws: Article XI, Section 1) that severely impair the association’s association’s needs.
34 Illinois Library Association · 2012–2013 Edition A complete record of all investments, income to support the programs and managed in a fashion that is including bank or other holding and services of the association, to consistent with generally accepted agency, amount of investment, serve as a reserve source of funds in standards of fiduciary responsibility. account number or other the unforeseen event of a financial The safeguards that would guide a identification, interest rate, maturity catastrophe or deficit, and to build prudent investment manager are to date, conditions for withdrawal and the assets of the association through be strictly observed. All transactions other pertinent information shall be reinvestment and capital appreciation. utilizing assets of the Fund are to on file in the Executive Office. be undertaken for the sole benefit The Fund shall not contain any assets
of the Fund and the association. All nd Procedures Income from all association that may be restricted as regards their regulations specific to the State of a investments shall be deposited to the investment or disposition. The Board Illinois will be observed. general fund. is responsible for the implementation cy
of and adherence to the policies and C. Investment Guidelines li 6061 Long-term Investment Policy objectives of the Fund as set forth in 1. Permissible Investments: Assets A. Preamble this document. of the Fund may be invested only Po Founded in 1896, the Illinois The Board may retain professional in publicly-traded common and al
Library Association (ILA) is a 501(c) investment management to manage the preferred stocks, exchange traded sc i (3) charitable and educational investments of the Fund and to provide funds, convertible bonds, and organization. The association advice and counsel in such matters. fixed income securities, whether represents all types of libraries— interest bearing or purchased ILA F B. Investment Objectives public, school, academic, and special at discount, including money- libraries serving government, 1. Rate of Return Objectives: The market instruments, subject to any commerce, the armed services, Fund is expected to achieve, over restrictions hereinafter specified. hospitals, prisons and other the measured period as defined in In addition, mutual funds may be institutions. Its members are Paragraph B 4, a Total Rate of Return utilized for investment of fund primarily librarians and library staff, which exceeds the Consumer Price assets. No other securities or but also trustees, publishers, and Index (CPI) and S&P 500 Index instruments shall be presumed to other supporters. (after investment advisor fees.). be permissible investments without Total Rate of Return is defined as prior written approval of the Board. The Illinois Library Association all dividends and interest and all 2. Asset Allocation: The long-term is the voice for Illinois libraries realized and unrealized gains and financial requirements of the and the millions who depend on losses net of all investment-related association and preference of them. It provides leadership for expenses, including the investment the Board imply a portfolio of the development, promotion, and manager’s retainer. investments, placing heavy emphasis improvement of library services in 2. Cash Income Requirements: Since on equity securities because of their Illinois and for the profession of there are no immediate liquidity superior total return characteristics librarianship, in order to enhance HANDBOOK demands on the Fund, the source of over full market cycles. The Board learning and ensure access to investment return is not important. recognizes, however, that there information for all. There is no preference for cash may be times when fixed income The association is governed by a income as opposed to capital investments may also be an fifteen-member Executive Board, appreciation. appropriate asset class for the Fund made up of elected officers. The main 3. Relative Performance: In addition because of their superior current sources of income are: membership to the Real Rate of Return objective income and safety of principal dues, continuing education fees, and stated above, total investment characteristics. Therefore, the asset the sales of published materials. return for each fund over a market allocation policy for the Fund shall be as follows: The Invested Funds of the Illinois cycle is expected to be in the Library Association, hereinafter top half of the peer group and Asset Allocation Maximum % referred to as the “Fund,” is an appropriate benchmark for each Minimum % investment. investment portfolio generated from Equities (including 90% 50% the net surpluses of the association in 4. Measured Period: For purposes of short-term buying prior years. measuring a rate of return over a reserves) market cycle, the measured period The Fund is held as an asset of the Fixed Income 50% 10% shall be no less than three nor more association under the authority of the Under normal circumstances it than five calendar years. Executive Board, hereinafter referred is the Board’s intention to have to as the “Board,” for the express 5. Fiduciary Standards: The assets the Fund substantially invested in purposes of providing investment of the Fund are to be invested equity securities.
Illinois Library Association · 2012–2013 Edition 35 . a Equity Investments: The Board 2. Management Reporting: Any of resources donated to ILA when has a strong preference for “no- consultant(s) retained by the such gifts are made with the load” mutual funds. The Board Board shall be present for one stipulation that only the income believes that the use of equity regular or special meeting of earned from the investment of the mutual funds and exchange the Board each year. They will donated assets may be spent. traded funds will provide review the performance of the professional management, Fund within the context of the 3. Use of Proceeds: The interest earned broad diversification, and Investment Policy and Objectives by the Endowment Fund (herein
nd Procedures relative cost efficiency and will make recommendations “proceeds”) will be used by ILA to: a considering the modest size as to any desirable changes in • provide resources to develop, of the Fund. The mutual funds the overall investment strategy. promote and improve library cy selected, weighted by the The consultant(s) will also make services in Illinois; li proportion each investment recommendations regarding any • enhance learning and ensure
Po bears to the total equity changes in investment policy access to information for and investment mix, shall reflect an deemed appropriate. through Illinois libraries; al overall risk and return profile 6063 Temporarily Restricted Net • shape the future of libraries by sc
i similar to that of the S&P 500 Asset advocating for the development Index. of public policy and legislation, The Association reports gifts of b. Fixed Income Investments: and promoting intellectual ILA F cash and other assets as temporarily The fixed income assets of the freedom; and restricted if they are received with Fund shall be invested with • support educational programs donor stipulations that limit the use Money Markets, CD’s, U.S. designed to develop library of the donated assets. When a donor Government Bills, Notes and leaders. Bonds, Corporate Bonds rated restriction expires, that is, when a stipulated time restriction ends or A or better, Exchange Traded 4. Donor Agreements: Although ILA purpose restriction is accomplished, funds, and Bond Mutual funds. will adopt and utilize a standard temporarily restricted net assets are form for Donor Agreements D. Investment Management reclassified to unrestricted net assets. incorporating the general terms 1. Investment Management: The When the assets are depleted, the of this policy, the Executive Board, at its discretion, may fund is eliminated. The Association, Committee is authorized to retain the services of one or more as of June 2012, has the following negotiate the specific terms of any professional, licensed, investment temporarily restricted funds: Hugh modified agreement with a donor consultants to assist in the C. Atkinson Memorial/DEMCO when advisable and when the donor implementation of the Board’s Award; de Lafayette Reid Fund for wishes to make a restricted gift or a stated investment policy. A copy Continuing Education; Robert R. gift of appreciated property, or limit of this policy shall be provided to McClarren Legislative Development HANDBOOK the use of the respective proceeds. the investment consultant(s). Any Award; and the Sylvia Murphy Such modified Donor Agreements fees shall be set forth in a letter of Williams Fund. For background must be in writing and are subject agreement between the association information on each of these awards, to the approval of the Board. Once and the consultant(s). please refer to the Awards section of such agreements are approved the ILA Handbook of Organization 2. Operating Procedures: The by the Board, the ILA executive and Membership Directory. executive director is hereby director may execute the agreement authorized to carry out and 6065 Endowment Fund on behalf of ILA. implement the directions of the Board with respect to the 1. Establishment: The Executive 5. General Terms: All information investment of Fund assets. Board (hereinafter “the Board”) about donors or prospective donors, E. Review Procedures of the Illinois Library Association including names, beneficiaries, gift (hereinafter “ILA”) has resolved amounts, estate sizes, and so forth 1. Review and Amendments: The to establish and maintain an shall be kept strictly confidential by Board, or its appointed Committee, Endowment Fund for Illinois ILA and its authorized personnel shall review this policy annually libraries. unless permission is obtained to determine if amendments or from the donor to release such modifications are appropriate. 2. Purpose: The purpose of the information. In order that proper Amendments, when approved, shall Endowment Fund is to support and appropriate recognition and be communicated promptly to all Illinois libraries and specifically, to appreciation can be devoted interested parties. be used to account for the receipt, to donors, ILA personnel may investment, and the disposition encourage donors to give such
36 Illinois Library Association · 2012–2013 Edition permission, but any donor restrictions on the use of either the 6070 Workshops limitations shall be honored. principal amounts of their gifts and Budget formulation is the responsibility grants or the proceeds or income of the appropriate manager (or individual Donors should be advised to seek earned on those principal amounts. designated by a manager) planning or legal counsel for all aspects of Other ILA designated funds are not chairing the event. All workshops must proposed gifts whether by devise, generally included within this group be planned on a cost recovery basis. trust agreement, contract, or other of funds for accounting purposes. Nonmembers shall be charged a higher legal document. The donor should registration fee than members. The
consult with an attorney on matters For financial management purposes, nd Procedures association will assess a $15 registration/ relating to both estate planning and the Endowment Fund may be a administrative fee per registrant for all the tax liability of a gift. invested with other ILA funds,
events handled by the ILA office. cy such as reserve funds, to facilitate li The principal amount of the the integration of operational All bills must be submitted to the ILA perpetual endowment gifts must and investment cash flows with office within sixty days of the event to Po remain intact in the Endowment long term asset planning. If the receive payment. Fund in perpetuity. Income Endowment Fund is integrated with al 6076 Outside Funding from such gifts, the proceeds other ILA funds, the Endowment sc i therefrom will be available for Fund must be separately A forum manager, committee chair, or expenditure or reinvestment. The identifiable through generally any group within the association must
gifts in the Endowment Fund bear accepted accounting practices and obtain executive director approval prior to ILA F legal restrictions that the Board procedures. applying for or seeking any special funding ordinarily cannot alter except as or grant from a federal, state, or other permitted by the donor, the Donor The ILA Board shall select an outside agency. Agreement or applicable state or investment manager who will federal law. recommend an investment strategy The Executive Board shall be notified of all for the Endowment Fund. This requests for special funding or grants from If ILA receives appreciated property professional will guide the Board, any federal, state, or outside agency. as a gift for the Endowment Fund, so that the endowment portfolio is Evaluating Project Feasibility the Board will sell the property as invested under the guidelines set up soon as prudently possible, with the in ILA’s Investment Policy. 1. Is the proposed project conceptually advice of the investment manager. appropriate? The proceeds from the sale shall 7. Spending Policy: All endowment ❍ then be invested through the earnings should be appropriated for ❍ Does it fit within the parameters Endowment Fund. expenditure. of ILA’s mission and strategic plan? Endowment gifts may be restricted 8. Termination: If ILA joins in ❍❍ Does it provide necessary or unrestricted as to the ultimate a federation with other state HANDBOOK resources to ILA in the form of disposition of income earned. In associations, the Endowment any or all of the following: order to restrict the use of funds Fund shall be transferred with earned from a gift, the donor must other ILA assets and liabilities ❍❍ Does it constructively promote donate a minimum of $100,000. to the new federation, but the ILA and Illinois libraries? Each restricted gift of $100,000 Endowment Fund shall be ❍❍ Does it provide needed services and above will have a separate restricted in its use and operation to ILA and/or Illinois libraries? accounting entry. The principal to be used for the same purpose amounts of each restricted fund will or purposes as set forth in this ❍❍ Does it provide needed revenue be readily identifiable, the income policy and the applicable Donor to ILA and/or Illinois libraries? earned during each accounting Agreements. If ILA is disbanded ❍❍ D o the pros of pursuing the period will be readily identified or dissolved, the Endowment Fund grant/project outweigh the cons? with the fund that produced it and shall be transferred to the 501(c)3 the ultimate expenditure of such foundation of the American Library 2. Is the proposed project realistic? restricted income must be traceable. Association for perpetuation of the ❍ purposes for its establishment. ❍ Ar e deadlines for submitting the 6. Fund Management: The Endowment proposal realistic? Fund is used in a legal and ❍❍ H as the feasibility of the accounting sense to account for proposal been determined resources obtained from outside through direct contact with donors or grantors who have placed the granting organization and/
Illinois Library Association · 2012–2013 Edition 37 or through other means of Requirements Checklist: 6080 General Reimbursement & Billing evaluation? Policies If ILA determines that a proposed grant ❍ ❍ Are the grant writing, or project is both conceptually appropriate The association will reimburse only management, and reporting and realistic, prospective project partners expenses that have been officially requirements manageable? or projects must meet the following approved by the Executive Board through its annual budget. Members cannot incur ❍❍ Are staffing levels sufficient to requirements before submitting a proposal a program expense without the prior successfully write, conduct, and involving ILA: approval of the appropriate person. nd Procedures report on the grant project? ❍❍ If ILA is to administer a grant a No member may enter into a contractual ❍❍ Are staff hours considered a and/or bear responsibility for agreement or incur vendor expense over cy match or in kind contribution? its execution, a minimum of $200 without the approval of the ILA
li 10-30 percent of project funds ❍ ❍ Have the following (or other reasonable amount office. Approval is given in the form of a
Po responsibilities been determined by the ILA Executive purchase order. appropriately delegated to Director or designee) should al All expenses over $200 must be billed an ILA representative and/or be allocated for associated to the association and are handled as sc
i partnering agency? administrative tasks, included accounts payable. Person/Agency assigned to task: but not limited to time allocated to grant writing, reporting, The following expenses incurred on ILA F ______budgeting, record-keeping, etc. approved association business, including participation as an Executive Board Writing the grant proposal: ❍ ❍ Any in-kind costs potentially member, committee member, or forum ______incurred by ILA must be member may be reimbursed upon receipt revealed to and agreed upon of the approved voucher. Carrying out all project activities: by the ILA Executive Director A. Transportation ______or designee before any grant proposal involving ILA is Fiscal administration: submitted to potential funder(s). 1. Public transportation: Actual cost of coach fares on airlines, ______❍ ❍ Exempting any in-kind costs buses, railroads, or cab fares with Fulfilling reporting requirements: agreed to by the ILA Executive reasonable tip will be reimbursed. Director, project funds should If the most expensive means of ______cover all costs incurred by ILA transportation is utilized, the Coordinating overall grant administration: for project expenses such as, expense must be pre-approved by but not limited to: accounting; the chair of the meeting. When ______human resources; information available, members are expected
HANDBOOK technology; telecommunications to use an airport limousine or services; equipment; bus rather than private taxi. promotional materials; supplies; Baggage handling, tolls, parking travel. fees, and other necessary tips are ❍❍ Either the grant funding must reimbursable. fund appropriate staffing 2. Private automobiles: The mileage levels to complete the project, rate will be set by the ILA Executive or partners must provide Board. Mileage payment shall appropriate staffing to carry out not exceed the cost of public the funded activities without transportation when the latter is putting an undue burden on ILA a reasonable alternative. When staff. two or more people travel in the ❍❍ The olesr of each partnering same vehicle, only one shall claim entity must be agreed upon and mileage. clearly spelled out in the grant itself, and/or in a memorandum 3. Rental cars: Rented vehicles shall of understanding. be used only when no other form of transportation is available or in cases where use by more than one person results in a savings over other available transportation.
38 Illinois Library Association · 2012–2013 Edition B. Housing Committee will annually budget appropriate amounts for covering the Actual costs will be reimbursed when expenses when the budget is prepared. required by a two-day association Reimbursement for transportation, activity (including travel time). Baggage lodging, and food will be based on the ILA handling tips are reimbursable. Members fiscal policy. are expected to use the least expensive accommodations whenever possible. 6083 Repayment of Advances
First priority for hotel complimentary When the association advances monies nd Procedures rooms at the ILA Annual Conference for members for food, transportation, a will be given to the ILA president and and/or lodging to facilitate scheduling or conference co-chairs. The executive to obtain a discount, all monies must be cy li director may assign additional repaid to the association within thirty days complimentary rooms at his or her after the event. Po discretion.
6090 Honoraria and Fees al C. Food Association members are not paid sc i Food expenses are not reimbursable by honoraria or fees for work performed for the association unless the meal price is the association. Speaking engagements included in the cost of the activity. An or workshop presentations are examples ILA F exception is the expense of meal tickets of service to the association in the same for each association award winner and a manner as assuming a leadership role guest at an association-wide function. within the Illinois Library Association or committee work. D. Special Expenses Exceptions may be made in advance with The cost of certain miscellaneous expenses the approval of the Executive Board. An may be allowed. For example, costs for exception may be granted if a member’s a room rented for official business and contribution is clearly and specifically telephone calls and wires on official related to recognized professional business are reimbursable. expertise outside the field of libraries 6080.1 Payment of Bills, Contracts, and and librarianship and for which a fee Other Expenses is normally charged. If an association member’s library is recognized on a Bills are paid within ninety days of receipt. national level and the expectation of a fee Checks in payment of vouchers and bills or honorarium is customary, an exception are issued semimonthly. may also be approved by the Executive HANDBOOK 6080.2 Forum Operations— Board. Expenditures & Reimbursements 6091 Cash Awards Forums are annually budgeted for basic A monetary award of $600 or more to operations. This amount is determined an association member requires the by the Finance Committee as part of the Executive Office to submit a 1099-MISC annual budget process. tax form in the name of the award 6080.3 Activities—Expenditures and recipient. Reimbursements Friday, 15 June 2012 All expenses related to association activities, such as workshops, publications, or surveys, must be pre-approved.
6082 Expenses for Meetings Held in Conjunction with Another Conference The association will support the attendance of the ILA Councilor to the ALA Midwinter Meeting and Annual Conference and of the ILA President to Library Legislation Day and the ALA Annual Conference. The Finance
Illinois Library Association · 2012–2013 Edition 39 ILA Public Policy are governed by appropriate laws or rules 2002 ILA Executive Board meeting and Principles enabling them to provide maximum quality added the past president to the Quick services. Response Team. This statement of principles incorporates widespread library development concerns The Illinois Library Association shall work As requested by the Illinois State Library as identified by all segments of the Illinois toward ensuring equitable personnel and Director, the Illinois Library Association’s library community. operating policies for all libraries. Executive Board removed the Illinois State Library Director as a voting member of the These deliberately broad principles form The Illinois Library Association shall work ILA Quick Response Team and added the the framework for ILA’s positions on public toward ensuring that all libraries have incoming ILA President as a member of the policy issues relating to library services, physical facilities enabling them to provide Quick Response Team. This action was taken and they will be accompanied each year by maximum quality services and comply on December 4, 2009. with the Americans with Disabilities Act an action agenda developed by the Public Internet Access Policy Policy Committee and approved by the and the Illinois Accountability Code. PUBLIC POLICY PRINCIPLES ILA Executive Board that are designed The Illinois Library Association The Illinois Library Association shall work to be responsive to immediate legislative acknowledges that the Internet provides toward provision of adequate financial concerns and opportunities. These access to powerful and information-rich support that is not diminished from year to principles provide a basis for ILA and its resources that expand the boundaries of year for all libraries. members’ response to non-ILA sponsored knowledge. Together, information and legislative initiatives. access to that information constitute the The Illinois Library Association shall twin pillars of democratic government encourage all libraries to extend services to The Illinois Library Association supports and an informed citizenry. The Illinois the unserved and underserved, advocating any and all opposition to censorship and Library Association supports the following state wide tax supported local public restriction of intellectual freedom, in all principles regarding access to resources: library services. formats. free and unfettered access to information is crucial to an informed citizenry; all federal The Illinois Library Association supports The Illinois Library Association shall and state constitutional provisions related appropriate funding and staffing of the uphold the principles in the American to First Amendment freedom; and rights Illinois State Library. Library Association’s , the statement, and of individuals to privacy in their use of the . First approved 1992, amended 1993, 1994, electronic information resources. 1995, 1999. The Illinois Library Association shall The Illinois Library Association notes that defend the rights of all library patrons to ILA’s Quick Response Team the U.S. Supreme Court decision in , 521 confidentiality of their records. In 1996, ILA President Sue Stroyan U.S. 844, 117 S.Ct. 2329, 138 L.Ed.2d. 874 appointed a Legislative Consultant Task (1997), states that attempts to limit access The Illinois Library Association strongly Force. The mission of the Task Force was to to the Internet in the name of protecting supports the role of all libraries as access evaluate ILA’s legislative and public policy citizens are unconstitutional. The Illinois HANDBOOK points to electronic information. program and develop recommendations Library Association supports the right of The Illinois Library Association to establish and maintain a vital legislative parents and legal guardians to guide the supports moral and ethical behavior in presence for ILA with the Illinois state development of their children and to select both provision of library services and legislature and the Office of the Governor those resources that they deem suitable for governance of libraries. (see , July/August 1996, pp. 2-4). One of their own children. ILA asserts that Internet the task force’s recommendations was the policy is appropriately developed at the level The Illinois Library Association supports establishment of a Quick Response Team. of the local library rather than the state or full and complete access to public federal level. information. “On rare occasions during a legislative session when the legislative consultant Passed by the ILA Executive Board, The Illinois Library Association shall identifies a need for a change in or variation February 25, 2000. assist all libraries in meeting recognized of ILA’s official position on a bill, the The Use of ILA’s Name standards appropriate for their services. board believes that a quick response group The Illinois Library Association (ILA) consisting of the ILA president, chair of the is a nonprofit organization serving as The Illinois Library Association supports Public Policy Committee, the director of the the voice for the interests of libraries in principle the legislative program of Illinois State Library, and the ILA executive located in Illinois. It provides leadership the American Library Association and director should consult by telephone, for the development, promotion, and continues to take a leadership role in its e-mail, or fax, if necessary, to give the improvement of Illinois library services development and implementation. consultant guidance.” through a structure of forums and The Illinois Library Association shall The Illinois Library Association’s Executive committees and task forces. work toward ensuring that all libraries Board reaffirmed this policy at the June 7,
40 Illinois Library Association · 2012–2013 Edition All units in the ILA structure are Criteria for Political Candidate Guidelines for Campaigning responsible to the Executive Board that Inclusion by Candidates for the ILA determines policies. The Board’s actions, To insure that these goals are met, Executive Board however, may be changed by a two-thirds the following criteria for candidate These guidelines are intended to insure, vote of the membership (Article V, Section participation will be considered. 4). Thus, the ultimate responsibility for insofar as possible, that there is equality 1. The candidate must meet the the use of the Illinois Library Association of opportunity for all members of the requirements of the Illinois name rests with the membership. Illinois Library Association to seek Constitution and the United States elected office regardless of their personal The Executive Board is a governing board, Constitution. financial resources or their access to appointing an executive director who is 2. The candidate must meet all organizational or other financial support. in charge of the day-to-day running of the requirements to be on the ballot Association. according to state election laws. The association encourages candidates to use good judgment in their use of financial 3. The candidate must have made a ILA leadership, in carrying out their and other resources available to them in PUBLIC POLICY PRINCIPLES public announcement of his or her assigned duties and responsibilities, are conducting their campaigns. candidacy. called upon to use ILA’s name and, in that name, to commit the Association 4. The candidate must show ILA Support: to programs and activities. All such use evidence that a formal campaign Support provided to candidates by ILA: of ILA’s name requires approval of the is being waged, e.g., presence of • A link on the ILA Web site to executive director and, ultimately, the headquarters (office, storefront a Web page maintained by the Executive Board. or other publicly accessible site candidate, as well as a link on other than the candidate’s personal the ILA election page with the ILA leadership, using ILA’s name in residence), campaign telephone candidates’ photo and biography. number, stationery and staff executing their responsibilities or in • The publication of the names (campaign manager, treasurer, entering into formal relationships with other and library affiliations of the public relations person), scheduled organizations, abides by stated ILA policies candidates proposed by the campaign appearances, calendar and principles. Formal relationships which ILA Nominating Committee in of events which the candidate will permit another organization to use the the February issue of the ILA attend. name “ILA” or that of the ILA unit, other Reporter. than to identify the provider of information 5. Demonstration of voter interest • A candidate’s statement of no or services, must be based on a written and support. In assessing the more than 150 words that is agreement pursuant to which ILA retains significance of a candidacy, ILA will included in the ballot mailing to control of the use of its name or the unit’s require that either: (a) a candidate’s all members. name. Again, all such agreements require party received at least 5 percent of the approval of the executive director and, the popular vote in the most recent Other than the support listed above, no ultimately, the Executive Board. prior general election; or (b) by ILA funds or staff time may be used to HANDBOOK September 15 has shown at least support the candidacy of any individual Passed by the ILA Executive Board, June 15 percent support in a reputable candidate. 8, 2001. statewide poll. ILA may consider Illinois Library Association other factors, as well. Campaign contributions: sponsors forums* for Soliciting campaign contributions is political candidates to: In all cases, the Illinois Library Association prohibited. Campaign contributions will exercise its good faith judgment in by vendors, either in cash or in kind, 1. educate our members; deciding whether or not a candidate has have the potential of seriously skewing 2. motivate our members to demonstrated sufficient voter interest and the election process. Candidates must participate in the elections; support. avoid such contributions. Vendors 3. give our members a chance to hear should be encouraged to make financial Passed by the ILA Executive Board, the views of significant candidates; contributions to recognized ILA February 28, 2002. and endowments and special funds previously established to receive these. 4. provide the opportunity for the candidates to hear our concerns.
(* Forums are defined as ILA sponsored in- person meetings, print and/or electronic communications between candidates and members.)
Illinois Library Association · 2012–2013 Edition 41 Travel: Service to Homeless Union (ACLU) against the Worcester ILA does not provide funding for Populations in Illinois Public Library, a policy was developed that candidate travel. All travel arrangements While affirming the right of access to added options to the library’s practice of and expenses are the responsibility of the information for all, the Illinois Library requiring proof of residency, such as: candidate. Association and its members believe 1. Letter from social service agency library policy regarding services to or temporary employer providing Endorsements: homeless populations are best established proof of residency within the past Individuals who are elected officers of at the local level. The following guidelines 30 days. the association are considered official are offered in support of developing local 2. Returned post card mailed to an representatives of the association and policies that are in accordance with state individual at a given address; when are presumed to be speaking as official and federal laws, provide maximum access it is returned to the library by the representatives. Therefore, they may to information to individuals seeking individual, establishing that they not endorse candidates. Members of the library services, and protect the collective receive mail at that address, they are Nominating Committee may not endorse PUBLIC POLICY PRINCIPLES interests of the community as a whole, allowed to apply for and receive a individual candidates. represented by the library board. library card. There is an additional provision that the address needs Campaign materials: In addition to ensuring the rights of to be verified orally every three Candidates are encouraged to use patrons, both homeless and not, libraries months. Massachusetts does not creativity to reach out to association are in the business of offering resources to accept a post office box or business members and to minimize personal costs their community that provide opportunity address for this purpose. through the use of electronic resources to those most in need. To deny access to A recent article in Public Libraries, such as e-mails, Web sites, podcasts, information on the basis of economic or May/June 2012, “Library Service to the etc. Campaign materials should reflect social disadvantage is to participate in Homeless,” offers guidelines to developing only the goals and perspective of the perpetuating that disadvantage. At the legally acceptable practices and ethical candidate. All discourse should reflect same time, policies that protect everyone’s policies. ILA suggests developing a policy positively on the association and its access to that information are an essential checklist that includes: members. part of ensuring continued support and existence of library resources. • Accordance with the First Violation of the above guidelines may Amendment; result in disqualification. These guidelines Legal precedent has held that public • Equality and consistency of will go into effect as of July 2008. libraries, as places set aside by the policies and enforcement; government for the public’s receipt of Passed by the ILA Executive Board, • Clear and open statement of information and services, are designated February 28, 2008. policies; public forums subject to the First • Regular review and appeals Equal Rights Amendment Amendment. As such, individuals possess process; and At the request of the ILA Public Policy a right to access the public library that HANDBOOK • Cooperation with social service is protected by the First Amendment. Committee, the ILA Quick Response agencies in the community (Kreimer v. Bureau of Police, 958 F.2d 1242, Team determined in May 2003 to endorse to provide alternatives to 1259 (3d Cir. 1992). the ratification of the federal Equal conventional proof of residency Rights Amendment (ERA) by the Illinois Courts have struck down a number of and other practical, constructive General Assembly and requested the library policies that effectively allowed means to provide access. Illinois library community to contact library employees to deny access to their elected officials to ask them to Passed by the ILA Executive Board, the homeless because of individuals’ support ratification of ERA. June 15, 2012. appearance or personal hygiene. In general, rules that permit library employees to make discriminatory decisions regarding a user’s right to access the library do not survive court review, especially if the rule appears to target a particular class of users. (See Kreimer, above; see also Armstrong v. D.C. Public Library, 154 F. Supp. 2d 67, 75 (D.D.C. 2001).
Following a 2006 case filed by the Massachusetts Coalition for the Homeless, the Central Massachusetts Housing Alliance, and the American Civil Liberties
42 Illinois Library Association · 2012–2013 Edition Creating or Changing the ILA staff, with the assistance as each chamber is crucial to success. Illinois State Law noted below, will be responsible for For example, if the association wants Robert P. Doyle implementing the strategy. to proceed with a bill that has fiscal implications and that will likely be Action Item: PPC must develop a Creating or changing Illinois state law is referred to the Revenue Committee, strategy that includes all the steps a complex, time-consuming, and difficult the lead sponsor might best be a needed to pass a bill: research, process. Statutory changes require passage member of that committee. Or, if the legislative drafting, sponsorship, by the Illinois legislature and approval association wants to proceed with testimony, development of position of the governor. The effort requires a bill that has intellectual freedom papers, membership education, and the total mobilization of all interested implications and that will be referred all advocacy efforts. persons aggressively advocating for the to Judiciary Committee, the lead sponsor might best be a member proposed legislation. While each bill and 3. Research of that committee. An excellent set of circumstances are unique, generally No idea will be seriously considered cosponsor is an official from the speaking, all of the following major steps unless it is grounded in fact and PUBLIC POLICY PRINCIPLES district where the issue was raised or are required to change Illinois law: supported by solid research. It is a key leader in the Illinois General insufficient to state that the bill is 1 Ideas, Initiatives, Positions, and Assembly. Contacting legislators necessary or desirable. The association Agenda to request sponsorship is time- must be able to explain the history of ILA’s advocacy program includes consuming but incredibly important the problem, the current situation, development of legislative initiatives to successful passage. ILA staff, and how the proposed legislation (bills proposing changes to with advice and assistance from specifically addresses the problem. existing Illinois laws), legislative the Illinois library community, will Each aspect of this research must monitoring (review and tracking of be responsible for obtaining lead be more than anecdotal. It must be all bills introduced), development sponsors. ILA members would be backed-up wherever possible with of association positions (support, asked to seek cosponsorship by their statistical or other quantifiable proof of opposition, or neutral position on local legislators. each point asserted. The Illinois library bills affecting ILA’s membership), and community and the ILA Public Policy direct advocacy on key bills. Action Item: Select and contact the Committee are responsible for the best lead and cosponsors. The Illinois library community and research work. the ILA Public Policy Committee 6. Coalition Building Action Item: Outline and assign (PPC) are responsible for formulating It is absolutely crucial that the research tasks to support legislative initiatives (for example, laws the association engage other associations premise. association would like to create or or interested parties in supporting or neutralizing opposition to a bill. amend) and developing positions 4. Drafting Legislation The groups listed in parentheses on legislative issues presented by Every proposed bill must be drafted will have the primary responsibility HANDBOOK others. This combined agenda is in the proper format and taken to the for the following steps in this presented to the ILA Executive Board Illinois Legislative Reference Bureau process: identification of key players for its approval in early fall and then for printing. Proper drafting requires (PPC and ILA staff), contacting presented to the ILA membership legal, historical, and often technical these groups (PPC and ILA staff), at the annual membership meeting. knowledge. ILA staff will be responsible possibly negotiating with these The ILA Executive Board, through for drafting the bill, the PPC and the groups (ILA staff), maintaining the PPC, is the final authority for ILA Executive Board will review the communication with coalition (ILA determining the association’s position draft(s). It is typical for any proposal staff), determination of groups to on specific bills. to go through many rewrites and present testimony (PPC, ILA staff, amendments before a final form is Action Item: If the association would and coalition members), and division approved. like to propose new legislation, of floor responsibilities (ILA staff and the association, through the public Action Item: Draft and approve the staff from coalition members with a policy process, must approve the proposed legislative language. presence in Springfield). proposed legislative initiative. 5. Sponsorship Action Item: Contact and build a 2. Strategy Effective advocacy begins with broad-based coalition with clearly The PPC is responsible for identifying the best elected official(s) assigned responsibilities. developing a comprehensive to lead the legislative effort. While 7. ILA Advocacy strategy to get a bill passed. The all legislators will ultimately be asked Advocacy requires mobilization of ILA Executive Board will review, to support a bill, the lead sponsor in refine, and approve the strategy; and the entire membership and active
Illinois Library Association · 2012–2013 Edition 43 participation by every person in a 9. Advocacy to Governor’s Office leadership role at the association. As a bill progresses in the legislative process it is crucial to involve the Action Items: If ILA seeks the governor’s office to seek his support passage of a bill, the following will or address concerns. Once a bill is need to be done: approved by both chambers of the legislature, advocacy contacts and a. notify the membership of the letters of support need to be sent effort and ask them to directly to the governor to explain the bill’s contact legislators (ILA staff); purpose and request his signature. ILA staff will notify the membership b. highlight the issue at advocacy of this effort and ask them to contact day (ILA staff); the governor at appropriate times.
PUBLIC POLICY PRINCIPLES c. prepare materials explaining Action Item: Advocacy to governor’s the issue that could be used office requesting support and by members in contacts with governor’s approval. legislators and distributed to legislators and staff (PPC and 10. Post-Governor’s Action ILA staff); If the governor vetoes a bill passed by the legislature, it would be necessary d. ask the Illinois Secretary of State for the association to advocate for and State Librarian to take a lead an override of the governor’s veto role in advocating on our behalf when the legislature reconvenes. This (ILA staff); often requires re-initiating many of the steps identified above, including e. direct advocacy to legislators additional research, drafting of new and legislative staff by ILA’s position papers, work with lead legislative consultant; sponsors, contacts to legislators, preparation of testimony, mobilizing f. preparation and delivery the membership, etc. of testimony by ILA at all relevant committee hearings Action Item: Develop and implement (PPC, ILA president, and ILA a comprehensive strategy for staff); coordination of those overriding the governor’s veto. appearances will be handled by
HANDBOOK the ILA staff; and
g. drafting and distribution of floor speeches and other materials to be used in final passage debate in both chambers.
8. ILA’s Quick-Response Team On rare occasions during a legislative session when ILA staff identifies a need for a change in, or variation of ILA’s official position on a bill, a quick-response team consisting of the ILA president, past president, chair of the Public Policy Committee, the director of the Illinois State Library, and the ILA executive director will consult by telephone, e-mail, or fax, if necessary, to provide guidance.
Action Item: Quick-response team called as required by changing circumstances.
44 Illinois Library Association · 2012–2013 Edition Awards IACRL Forum Lack of Suitable Award Academic Librarian Of The Year Award Applicant Introduction Intellectual Freedom Committee Awards committee and committees/ The Illinois Library Association’s Intellectual Freedom Award forums are not obligated to make a AWARDS awards program recognizes excellence Membership Committee selection of a winner in any year when in librarianship and library service Crosman Award an appropriate candidate for an award in Illinois. The program increases Public Policy Committee is not available. In the event that no awareness of the contributions of all deserving nominations are received, association participants, including Robert R. McClarren Legislative Development Award the committee/forum may not then recipients, sponsors, co-sponsors, and nominate a recipient. In the event committees/forums. Reaching Forward Forum for that no nominations are received, Library Support Staff the committee/forum may nominate Awards Committee Robert P. Doyle ILA Conference Grant for one or more persons from which the The Awards Committee administers Support Staff Award committee/forum may then choose a Oberman and Rich Reaching Forward the recognition program of the recipient. association annually; works in Conference Grant for Support Staff Award conjunction with committee and Reference Services Forum Nomination/Review forum managers to administer Reference Services Award Procedure committee and forum awards; Resources And Technical Services The Awards Committee begins to publicizes the awards to attract Forum publicize the nominations for ILA qualified nominees; selects TBS Technical Services Award awards in January under the guidance association-wide award winners. Trustee Forum of ILA staff. Publicity will be included Committee chair and members are Trustee of the Year Award in the ILA Reporter, ILA E-Newsletter, and on the ILA Web page. Each appointed by the vice president/ Young Adult Services Forum president-elect of ILA. Committee committee/forum that is responsible Young Adult Librarian of the Year Award for an award will work with the membership is limited to not more Youth Services Forum than ten personal members, in Awards Committee to promote its Davis Cup Award award. All publicity should start in addition to the chair, representing Golden Ticket Award diverse types of libraries. Members the month of January and conclude in May. serve two-year, staggered terms with See www.ila.org for a complete list of up to five members being appointed previous award winners. All nominations and letters of each year. The chair serves a three-year recommendation should be received term: one as a member-at-large, one as All awarding groups must work in by the ILA office by close of business the chair, and one ex-officio. accordance with the established on May 15. Any nomination that timetable listed in the Awards does not include all of the necessary Committee members who have been guidelines. components outlined on the stated nominated or who have made a criteria of the award will not be nomination for any award will remove Awards not given by an ILA
considered. HANDBOOK themselves from commenting or committee/forum but from another voting during the voting process. In source, (such as a library, individual, The ILA office will send all necessary the event that a committee member’s company etc.), will be solicited, nomination documentation to Awards library has nominations (either for evaluated, selected and announced by Committee members, as well as each the library or library employee), that the Awards Committee. committee chair/forum manager committee member will remove responsible for an award, and notify ILA committees/forums must: themselves from commenting or the Awards Committee chair of voting during the voting selection. The number of nominations received for ILA organization, ILA committees, 1. Obtain and confirm each committee/forum award. and ILA forums are not eligible to be sponsorships. nominated for any ILA award. A systematic procedure for evaluating 2. Solicit nominations in nominations should be agreed upon ILA Committees and Forums cooperation with the Awards prior to the selection. It is strongly Committee. suggested that the procedure and/ The following ILA committees and or form utilized in the previous year forums that present awards that 3. Evaluate award nominations. be used or at least serve as a point of support a unique mission of their own: reference. Aaw rds Committee 4. Contact the award winners, Alexander J. Skrzypek Award in cooperation with the Deborah Dowley Preiser Marketing Award Awards Committee, and DEMCO Innovative Award send all necessary follow-up Hugh C. Atkinson Memorial/DEMCO Award documentation. Librarian Of The Year Award
Illinois Library Association · 2012–2013 Edition 45 Awards Timeline
October/November/December Design publicity, submit to ILA Web page, ILA E-Newsletter and ILA Reporter
Contact ILA committees and forums to confirm their awards AWARDS January Begin initial publicity Begin planning the awards ceremony
Identify possible nominees for awards and contact possible nominators to February encourage them to submit a nomination
May 31 deadline for receipt of Reaching Forward nominations Continue ILA Reporter, ILA E-Newsletter and Web page promotion March / April Follow-up calls/e-mails to possible nominators Follow-up publicity
May 15 deadline for receipt of nominations at the ILA office May Copies of nominations sent to Awards Committee members, and appropriate committee and forum chairs
Committees and Forums meet to determine award winners Confirm sponsors for following year awards June Awards Committee, forums and committees, along with ILA office, notified of winners by June 30
Winners notified, confirm acceptance of their awards Sponsors notified of the winners Confirm award presenters Gather and confirm information for press releases, letters, award documents, etc. July and deliver to ILA office Write and mail congratulatory letters and ceremony information to winners, copies to presenters and sponsors Write and distribute press releases announcing the winners
Award document printing/framing (ILA office) Finalize ceremony plans Finalize photographer August Determine who needs a formal invitation to the ceremony: (winners, old and new Awards Committee members, sponsors, presenters, committee/forum chairs, family/friends of winners, ILA Board and elected officers, ILA staff, etc.)
Finalize ceremony speakers, emcee, speeches, presenters, sponsors, winners September Finalize committee member task assignments for ceremony HANDBOOK Send thank you notes/ILA Reporter article photos October (post-conference) Put award winner names on the ILA Web page
46 Illinois Library Association · 2012–2013 Edition Establishment of New Committee Chair for inclusion in the Recommendations to discontinue Awards official roster of ILA Awards. or suspend an ILA award will be presented to the ILA Board of The request for a new ILA or Funding committee/forum award may be Directors for action. made by any member or committee/ Beginning in 2012, the following AWARDS forum of ILA or from any individual guidelines will be applied to funding or group outside ILA interested in levels for awards. the recognition and development of libraries and librarianship. 1. A minimum three-year commitment of funding. The following points should be considered for the establishment of a 2. Recognition awards will have new ILA award: a minimum award amount of $200. 1. The intent and purpose of the individual or group making 3. $50 annual administrative fee the proposal or donating a to be paid by sponsors to help sum of money to be used for offset the following: award purposes. ILA awards shall recognize significant a. Preparation, printing and achievements within the distribution of award criteria profession and not serve and nomination forms. primarily as advertisements for the donor. b. Publicity and promotion of the award. 2. The xistencee of already established awards in the same c. Presentation expenses. or similar areas of interest, since overlapping awards are to be 4. If it is stipulated that an avoided. award winner is to be given a certificate or plaque, then the 3. The monetary award to the sponsor for that award will be winner and a three-year responsible for cost of certificate commitment of funding. or plaque.
4. All ILA awards presented must Discontinuing or have a personal, corporate, Suspending an Award or other type of sponsor/ ILA awards may be discontinued or underwriter. suspended for any of the following HANDBOOK reasons: 5. ILA awards are typically of two types: Conference Grants and 1. Lack of nominations or Recognition Awards. applications for the award for three consecutive years. A copy of the award proposal must be submitted to the ILA office in 2. Inability of Awards Committee June in order to be considered for the to select a winner because Unless otherwise following year; i.e., submit proposal by criteria are not relevant, noted, the June 2012 for an award to be presented impractical, or outdated. at the 2013 ILA Conference. nomination 3. Continuing pressure on Awards The ILA Executive Board shall Committee to influence the deadline for consider each proposal at an executive selection of a winner. board meeting. It is useful for a Awards is May 15. representative of the ILA committee/ 4. Withdrawal of financial support forum most closely connected with by the sponsor. See www.ila.org for the proposal to attend this meeting list of past winners and to answer questions and to hear the 5. Any other reasons deemed advice of the executive board. The appropriate by the Awards additional information. proposed award will be presented Committee. to the ILA Executive Board and, if approved, will be given to the Awards
Illinois Library Association · 2012–2013 Edition 47 Hugh C. Atkinson Memorial/ Crosman Memorial Award Davis Cup Award DEMCO Award Presented by the ILA Membership Presented by the ILA Youth Services Presented by Illinois Library Committee and Mortenson Forum and ABDO Publishing to Construction in memory of Alex honor Marion Davis for her active
AWARDS Association and DEMCO, Inc. in honor of Hugh C. Atkinson (1933- Crosman, director of the Peoria role in services to children at the Des 1986). Due in large part to his Public Library until his death in 1986. Plaines Public Library and beyond. influence, Illinois garnered national Crosman was instrumental in forming Often serving as mentor to children’s recognition in statewide interlibrary the Junior Members Round Table in librarians in the area, Davis was a cooperation. As a supplier to the Illinois. storyteller extraordinaire, making nation’s libraries for more than eighty Category this oral tradition a link with people, young and old. years, DEMCO is committed to This award recognizes the recognizing excellence in libraries and achievements of the library workers Category library service as exemplified by Hugh who are new or relatively new to This annual award is presented to a Atkinson’s leadership. the field and encourages continued person who has made an outstanding Category involvement in the profession. contribution in library service to The award shall be made annually for Other awards honor those who have young people. Since its inception in sustained activity and contributions accomplished a great deal over a long 1971, the award has been presented having a lasting impact on period of time; this award is to honor to individuals who exemplify librarianship. The recipient may be an people who have accomplished a great resourcefulness, professionalism, and individual, a group, a program, or an deal in a short time. caring in their service to young people. institution. Eligibility Eligibility Eligibility • Open to those who have been in The recipient must be an ILA The award recipient must meet the the library field or profession for member. Neither the recipient nor the criteria outlined. Individuals need ten years or less. nominator need be a youth services not be librarians or ILA members, • Open to individuals working in all librarian. Members of the Davis Cup nor groups associated with ILA or types of libraries. Committee and the Youth Services Forum officers cannot nominate an with any specific library organization. • Individuals may nominate them- individual for the Davis Cup. Programs may have originated in selves or be nominated by others. any institution or organization with • Nominee must be a personal mem- Criteria or without library affiliation, and ber of ILA. The nomination should consist of the an award-winning organization Criteria completed ILA nomination form and may be a library, a library system a written statement. The statement or consortium, or a non-library Emphasis will be placed upon should be no more than four pages, organization. involvement and contributions to demonstrating with specific examples Criteria the library field and involvement in how the individual meets the the community or institution served To be considered for this award, following criteria. A maximum of by the nominee’s library. The written HANDBOOK activities or contributions relating to three references may be included. The statement of support should include: multitype library cooperation and/or criteria for consideration are: resource-sharing should meet one or • previous positions and dates; • specialized or innovative programs more of the following standards: • memberships and offices in profes- or services for young people initi- • evidence of a sustained effort over sional or related organizations; ated by the nominee; a period of years; • publications; • service to the library profession • contribution should be of a perma- • honors received; through active participation in nent quality; and • two professionals references professional organizations (at the • performance should serve as a including names, addresses, and local, state, or national level), the model for similar programs. phone numbers; and training of others, publishing, etc.; • why the nominee deserves the • the nominee has influenced and/or The written statement of support award (in 200 words or less). cooperated with persons and orga- should be based on the above criteria. nizations within his/her commu- Attach newspaper clippings or other Award nity in the planning or presenting forms of documentation, if available, to The recipient will receive a certificate of programs or services for young this application. and a $200 financial award. people; and Award • the nominee has reached and affected persons outside his/her The recipient will receive a formal own community by deed, idea, citation and $1,000 financial award. and/or example. Award The recipient will receive an engraved Revere bowl and a $300 financial award. 48 Illinois Library Association · 2012–2013 Edition DEMCO Library Innovative Robert P. Doyle ILA Conference Golden Ticket Award Award Grant for Support Staff Award Presented by the ILA Youth Services Presented by the Illinois Library Presented by the Reaching Forward Forum and Rob Zimmers of Quality Association and DEMCO. Forum for Library Support Staff in Books, Inc. AWARDS Category honor of ILA Executive Director Category Robert P. Doyle, who has been a This annual award is presented to This award recognizes a library’s strong advocate for library assistants achievement in planning and an individual who has made an and provided essential support for the outstanding local contribution in implementing an innovative or Reaching Forward Conference. creative program or service, which library services to young people in has had measurable impact on its Category his/her community by creating and users. The purpose of this award is to The purpose of this award is to implementing library programs that encourage innovation by highlighting encourage support staff attendance at promote a love of literature and instill the overall activities of a library the ILA Annual Conference. positive feelings about libraries. (including staff, administration, Eligibility Eligibility governance, and volunteers) in Open to support staff working in all The recipient should be an individual successfully marshalling its resources working directly with children in to benefit its users. types of libraries, who may nominate themselves or others. a library setting. Individuals may Eligibility nominate themselves or be nominated Criteria Libraries of any size and type are by others. Nominees need not be a eligible for this award. Submit a statement, one page or less, personal member of ILA. Members completing the phrase “Why I (or my of the Youth Services Forum’s Awards Criteria nominee) would like to attend the ILA Committee and Youth Services Forum • The recipient must be Annual Conference and how it would officers cannot nominate an individual a library rather than an affect my (his/her) personal and for this award. individual. professional growth.” Criteria • The nominee will have Award The nomination should consist of the designed and executed The recipient will receive a one-year completed ILA nomination form and an innovative or creative ILA membership and full registration a written statement of no more than program or service. and expenses to attend the ILA four pages. The written statement • The program or service Annual Conference, up to $800. should include: must have had a measurable Nomination Deadline • Examples of innovative and impact on its users. dynamic programs for youth up March 31 • Innovation can be what is to eighth grade initiated and pre- new to a particular library sented by nominee within the past and library population and two years has a major impact on the • How such programs have benefited community. the library and its community HANDBOOK Award Winners • Why the nominee deserves this The recipient will receive a plaque and award $1,000 financial award. Optional: A maximum of three pages of supporting pictures and a maximum of five promotional flyers may also be included. Award The recipient will receive a one year personal membership to ILA (if already a personal member, he/she will receive a free one year renewal of his/her membership), and a $200 financial award.
Illinois Library Association · 2012–2013 Edition 49 Illinois Academic Librarian of Intellectual Freedom Award Librarian of the Year Award the Year Award Presented by the ILA Intellectual Presented by the Illinois Library Presented by the Illinois Association Freedom Committee and Quality Association and Sikich, LLC. Books, Inc. The officers and managers
AWARDS of College and Research Libraries Category (IACRL) Forum and CARLI. of Quality Books, Inc. are lifelong residents of Illinois and have strong This award recognizes a librarian’s Category personal commitments to libraries. distinguished service and leadership Established in 1985, this award Freedom to choose what materials in Illinois libraries. Generally, the recognizes an Illinois librarian who shall be available in libraries is a librarian so honored will have made is making an outstanding statewide core concern and this honorarium an impact locally, statewide, and contribution to academic or recognizes the sharing of that nationally. However, if an individual’s research librarianship and to library responsibility by others. service is unusually outstanding on development. one level, then the nomination can Category rest on that area alone. Librarians Eligibility An individual or group is recognized so honored will have demonstrated Any ILA member; the recipient must for outstanding contributions in a commitment to libraries, and have distinguished himself/ herself defending intellectual freedom or the especially Illinois libraries, which in notable service to the forum and advancement of these principles as can serve as a model for others in the to the Illinois Library Association, espoused and promulgated by both profession. as well as exhibited leadership and the Illinois Library Association and Eligibility exemplary library service in an the American Library Association. academic setting. Any professional staff member of an Eligibility Illinois library and member of the Criteria Nominations are solicited throughout association. To assure equitability of the state of Illinois from school, Criteria representation of awardees among the academic, special, and public libraries. various types of academic libraries Library systems are also solicited, The award recipient shall meet at least and constituencies represented in as well as ILA and its forums and two of the following criteria: the forum’s membership, the awards committees. Any other Illinois • active membership in ILA, as committee will give consideration, group or individual may also submit evidenced by attendance at confer- on a revolving basis, to these factors nominations. ence and workshops, participation on ILA committees or forums, or in the selection process. Individuals Criteria nominated should have demonstrated other support of the association; achievements in such areas as: Submit a written statement of how • leadership role in ILA; the nominee meets the criteria. • service to the organized profession If nominated due to a specific • positive contributions to the library through ILA, the IACRL Forum, incident, give the date and attach field, such as research, publica- and related organizations; any supporting documentation, such tions, innovative program develop- • significant and influential academic as newspaper clippings, etc. The ment, etc.; and or research library service; • outstanding work on a particular HANDBOOK award may be for a single event of the • contributions to academic or current year or for an ongoing project, aspect of library service in the research library development educational workshop, or promotion. home library of the nominee, e.g., through research or publications; It also may be related to legislative grant award, successful referendum or support on the local, state, or national for tax or bonds for library con- • planning or implementing a library level. struction, outstanding public rela- program of exemplary quality. tions program, etc. Nominees do not have to meet all Special consideration will be given An official nomination shall consist the above criteria. to events or contributions relating directly to the First Amendment. of a letter of nomination justifying Award The committee is also interested the nomination in light of the criteria The recipient will receive a certificate, in recognizing activities related to above. Letters of support will not be a $500 financial award, and have their the broader topics of freedom of considered. Instead, the nominator is name and date added to the plaque at information, with the understanding asked to list references with which the the Illinois State Library. that contributions must impact committee may consult, if additional directly on Illinois and its citizens to information about the nominee is be considered. required. Award Award The recipient will receive a certificate The recipient will receive a certificate and a $500 financial award. and a $500 financial award.
50 Illinois Library Association · 2012–2013 Edition Robert R. McClarren Legislative Oberman and Rich Reaching Deborah Dowley Preiser Development Award Forward Conference Grant for Marketing Award Presented by the ILA Public Policy Support Staff Award Presented by the Illinois Library Committee. Association and the Oak Park Public Presented by the Reaching Forward AWARDS Forum for Library Support Staff in Library. This award was established in 1989 to honor of Tobi Oberman and Tom recognize Robert R. McClarren for: Category Rich, who were instrumental in • inspiring and guiding the develop- This award recognizes a library developing the Reaching Forward employee’s excellent work in public ment of a comprehensive legislative Conference for library support staff. program on behalf of Illinois libraries relations and adult programming over and the Illinois Library Association; Category a period of several years, reflecting • serving with singular distinction on The award recognizes the the importance of publicity and adult the ILA Library Legislative Devel- contributions of a support staff programming as central to the role of opment Committee; member to the library community and the library as a community center and to the library as place. • being instrumental in establishing to the role of support staff in libraries. a grassroots program of legislator Eligibility Eligibility/Criteria education and awareness; Open to support staff working in The award recipient shall demonstrate • drafting language for library legisla- all types of libraries. Persons may most or all of the following: tion, which benefits Illinois libraries; nominate themselves or others. • Membership in ILA. • being an articulate spokesperson Criteria • Employment in an Illinois library. on behalf of Illinois libraries with • Involvement in library public rela- A one page or less letter completing the secretary of state, the General tions and adult programming at the the statement, “Why I would like to Assembly members, and Congres- ILA and in other local/regional/ attend Reaching Forward” or “Why I sional delegation members; national forums. think [name of nominee] deserves to • being instrumental in drawing attend Reaching Forward” should be • Continuing production of excit- statewide support for library legisla- submitted to the selection committee. ing and innovative public relations tive initiatives from a broad base of activities and/or adult program- constituencies; and Award ming. • embodying by example the highest Recipient(s) will receive free • Demonstrated success at level that standard for citizen initiative in the registration to the current year is recognized as exemplary over a shaping of the laws governing Illi- Reaching Forward Conference, period of years in either or both nois library development. an overnight stay at the Reaching library public relations and adult Category Forward conference hotel, $50 for programming. expenses, and a framed certificate. The award is given to a worthy • Nominee is considered a role recipient from the Illinois library Nomination Deadline model by virtue of deeds, actions, community—librarian, trustee, March 31 ideas, and examples. legislator, or library—who has Award HANDBOOK contributed significantly to legislative Recipient will receive a certificate and development in the state of Illinois. a $250 financial award. Eligibility An individual, group, or institution may be nominated. In the event that no deserving nominations are received, the Public Policy Committee may not then nominate a recipient. Criteria The award recipient shall demonstrate outstanding accomplishment in at least one of the pioneering and exemplary achievements (cited above) of Robert R. McClarren’s distinguished career. Award The recipient will receive a certificate. The recipient’s name will be added to the permanent plaque on display at the Illinois State Library.
Illinois Library Association · 2012–2013 Edition 51 Reference Services Award Alexander J. Skrzypek Award TBS, Inc. Technical Services Presented by the ILA Reference Presented by the ILA and the Illinois Award Services Forum and Ancel Glink. State Library in honor of Alexander Presented by the Resources and J. Skrzypek (1905-1976), the first
AWARDS Category Technical Services Forum and TBS, librarian for the blind at the Chicago Inc. (Today’s Business Solutions). This award recognizes excellence Public Library. Skrzypek’s career in in accordance with the Reference libraries began in 1919 as a part-time Category Services Forum’s mission statement: page and he was named head librarian This annual citation is awarded to an “The ILA Reference Services Forum for the blind in 1952. individual who has made a substantial exists for all who are interested in Category contribution in the area of library providing assistance to library users technical services. as they seek and use information. The The award is given to a person who forum offers opportunities to share has made an outstanding contribution Eligibility and enhance skills as well as to to the advancement of library services The nominee should be a personal promote and recognize quality service for the blind or physically disabled in ILA member or be employed by an throughout Illinois.” Illinois. institution that is an ILA member. Eligibility Eligibiliity/Criteria The nominee does not have to be a member of Resources and Technical Nominees can be an individual, group, The nominee’s contribution(s) to Services Forum. department, or library. The nominee advancing library services for the should be a personal ILA member or blind and physically disabled may take The forum manager and manager-elect be employed by an institution that the form of: shall appoint an awards subcommittee is an ILA member. Nominees do not • an imaginative innovation in local of three members. The subcommittee have to be a member of RSF. or statewide services; shall solicit, receive and evaluate all • a recognized contribution to the nominations. In the event that no A Reference Services Forum deserving nominations are received, subcommittee selects the recipient. In Illinois program of service for the disabled; awards subcommittee members the event that no deserving may not then nominate a recipient. • an innovative public awareness nominations are received, the awards Those recommending nominees for campaign, which stimulated subcommittee members may not then this award should submit a letter growth in local or statewide library nominate a recipient. of nomination addressing how the services; Criteria nominee meets the criteria, and, if • a significant publication or writing possible, obtain and submit a vita or Nominees must demonstrate one or in the field; resume from the nominee. more of the following: • the efforts of boards and libraries • Specialized or innovative programs to follow/comply with the Ameri- Criteria or services; can with Disabilities Act (ADA); or Individuals nominated should have • Service to the library profession • any activity of recognized impor- demonstrated achievements in such through active participation in tance in the field. areas as:
HANDBOOK professional organizations (at the • Planning and implementing a tech- local, state, or national level); In the event that no deserving nical services program of notewor- • The nominee has influenced and/or nominations are received, the ILA thy quality; cooperated with persons or organi- Awards Committee may not then • Leadership abilities within the area zations within his/her community nominate a recipient. of technical services; and in the planning or presenting of • Service to the profession through programs or services for; and The written nomination statement should support the criteria. Attach any regional, state, and national orga- • The nominee has reached and supporting documentation. nizations. affected persons outside his/her own community by deed, idea, Award Nominees need not meet all of the and/or example. The recipient will receive a certificate above criteria. • A written statement of no more and have their name added to the Award than 200 words should be submit- plaque at the Illinois State Library. The recipient will receive a certificate ted. Letters of support and exam- and a $500 financial award. ples of quality work or innovative programs that reflect the intent of the forum’s award criteria, up to ten in number, should be included. Award The recipient will receive a certificate and a $250 financial award.
52 Illinois Library Association · 2012–2013 Edition Trustee of the Year Award Young Adult Librarian of the Sylvia Murphy Williams Fund Presented by the ILA Trustee Forum Year Award In 2003, the association established and Bradbury Associates/Gossage Presented by the ILA Young Adult a fund in the name of the late Sylvia Sager Associates, in honor of Don Services Forum and Sourcebooks Murphy Williams, 2002-2003 AWARDS Sager (of Gossage Sager) and Sarah this award honors Sharon Ball for her ILA President and Director of the Long. positive impact on young adults and Dundee Township Public Library, to Category Young Adult Librarians as she served provide additional support to Illinois recipients of the ALA Spectrum This annual citation is awarded to a as a consultant for the North Suburban Library System and beyond. She served Initiative Scholarship. The Spectrum public library trustee for achievement, Initiative was created to address the leadership, and service to libraries. as an advocate and inspiration to Young Adult Librarians in Illinois for years and issues of underrepresentation of Eligibility brought Young Adult services to the ethnic librarians within the profession The nominee must be a member forefront during her career. and to serve as a model for ways to bring attention to other diversity of ILA and have made a significant Category contribution to his/her local library. issues. The purpose of this award is to recognize Eligibility includes participation in outstanding service to young adults See www.ila.org for list of past winners two of three levels of service (system, by a librarian serving in the state of and additional information. state, and national activities) and Illinois. This annual award is presented demonstrated evidence of quality to a professional Young Adult Librarian leadership ability. who is currently an ILA member. The Criteria recipient will have made an outstanding The written support statement local contribution in library services should not contain the nominee’s to young adults in his/her community name, but should be attached to by creating and implementing library the fully completed Nomination programs and services that promote a for Recognition form. The written love of literature and/or instill positive support statement should detail the feelings about libraries. following: Eligibility • contributions to local library, sys- The recipient should be an individual tem activities, and involvement on working directly with young adults in a the state and national levels; library setting. Nominees need to be a • years of service, offices/positions/ personal member of ILA. Nominees must committees, and accomplishments; hold a Masters of Library and Information • notable leadership qualities; and Science. Individuals may nominate • any other relevant information. themselves or be nominated by others. Members of the Young Adult Services A note on the selection process for Forum’s Awards Committee and Young the Trustee of the Year Award: A Adult Services Forum Officers may not HANDBOOK subcommittee of three selects the nominate an individual for this award. recipient, but the selection is done in Criteria the blind. The subcommittee does not know the name(s) of the nominee(s) The nomination should consist of the until the selection is made. In the completed ILA nomination form and event that no deserving nominations a written statement of no more than are received, awards subcommittee one page. A maximum of three letters members may not then nominate a of reference may be included. The recipient. written statement should include: • Examples of innovative services Award and dynamic programs and/or The recipient will receive a certificate. services for teens, grades 6-12 initi- ated and presented by the nominee within the past two years • How such programs and services have benefited the library and/or its community • Why the nominee deserves this award Award The recipient will receive a certificate and a $200 financial award.
Illinois Library Association · 2012–2013 Edition 53
s
Illinois Library Association Presidents ILA Executive Directors r
1896 Thomas H. Nelson 1943 Dorothy E. Hiatt 1995 Sue Stroyan 1973–75 James A. Harvey to 1897 Col. J. W. 1944 Pearl I. Field 1996 Ruth E. Faklis (Executive Secretary) Thompson 1945 Sarah S. Molony 1997 Kathleen M. 1976–78 John R. Coyne (Executive 1898 Col. J. W. 1946 Andrew B. Lemke Balcom Secretary) direc Thompson 1947 Alice Lohrer 1998 Pamela Gaitskill 1979–80 Alfred L. Woods 1899 Col. J. W. 1948 Ruth W. Gregory 1999 Carolyn Anthony (Executive Secretary) ive
Thompson 1949 Eleanor Plain 2000 Denise Zielinski 1981–82 Judith C. Burnison t 1900 E. S. Willcox 1950 Ruth A. Hardin 2001 Arthur P. Young 1983–89 Willine C. Mahony 1901 E. S. Willcox 1951 Andre S. Nielsen 2002 Sylvia Murphy 1989 James Steenbergen (acting) 1902 Anderson H. 1952 Gertrude Williams 1990–93 Barbara Manchak
Hopkins Gscheidle 2003 Nancy M. Gillfillan Cunningham execu 1903 Anderson H. & Eleanor Welch 2004 Allen Lanham 1993–95 Jane E. Getty Hopkins 1953 Eleanor Plain 2005 Dianne Harmon 1995 Donna Dziedzic (interim) 1904 Katherine L. Sharp 1954 Mildred L. Nickel 2006 Tamiye Meehan 1996– Robert P. Doyle nts/ 1905 Carl B. Roden 1955 Marguerite 2007 Bradley F. Baker ide
1906 Mary B. Lindsay Giezentanner 2008 Donna Dziedzic s 1907 C. J. Barr, H. C. 1956 Robert B. Downs 2009 Carole A. Medal Remann, 1957 Ralph E. McCoy 2010 Gail Bush & Ange V. Milner 1958 Miriam H. 2011 Lynn Elam pre 1908 Mary Eileen Ahern Johnson 2012 Pamela Van Kirk 1909 Mary Eileen Ahern 1959 Alex Ladesnon 2013 Su Erickson 1910 Nellie E. Parham 1960 Miriam Peterson 1911 Henry E. Legler 1961 Elizabeth O. Stone 1912 J. C. M. Hanson 1962 Phyllis Maggeroli 1913 Phineas L. 1963 William Bryan Windsor 1964 Lucien White 1914 F. K. W. Drury 1965 Charles DeYoung 1915 Mary Eileen Ahern 1966 Julius Chitwood 1916 Mary J. Booth 1967 Harold Goldstein 1917 C. J. Barr 1968 Harold Rath & Effie A. Lansden 1969 Mary Ann 1918 Jane P. Hubbell Swanson 1919 Jane P. Hubbell 1970 de Lafayette Reid 1920 Helen A. Bagley 1971 Joe W. Kraus 1921 Effie A. Lansden 1972 Donald E. Wright 1922 John S. Cleavinger 1973 Peter Bury 1923 Ida F. Wright 1974 Margaret Dees 1924 Adah F. Whitcomb 1975 Alice Ihrig HANDBOOK 1925 George B. Utley 1976 Edna Holland 1926 Harriet M. Skogh 1977 Melvin George 1927 Harriet M. Skogh 1978 Frank J. Dempsey 1928 Lucy Wilson Errett 1979 Dawn Heller 1929 Earl W. Browning 1980 Betty Simpson 1930 Michael Gallagher 1981 Robert McClarren 1931 Alice William 1982 Clayton Highum 1932 Emily V. D. Miller 1983 Judy Drescher 1933 Winifred Ver Nooy 1984 Valerie J. Wilford 1934 Anna May Price 1985 Harold 1935 Phineas L. Hungerford Windsor 1986 Robert Plotzke 1936 Sue Osmotherly 1987 Carla Funk 1937 William F. Baehr 1988 Marlene Deuel 1938 Earl W. Browning 1989 Fred Peterson 1939 Katherine L. 1990 Estelle Black Arzinger 1991 Brent Crossland 1940 Nathan R. Levin 1992 Randy Wilson 1941 Emily Minter 1993 Jay Wozny 1942 Arnold H. Trotier 1994 Lee A. Logan
Illinois Library Association · 2012–2013 Edition 55 ILA Annual Conferences October 2–4, 1952 Springfield ce November 5–7, 1953 Chicago n Past Annual Conferences November 4–6. 1954 Springfield Date Place October 27–29, 1955 Chicago January 23, 1896 Springfield 1956 Peoria
fere November 27, 1896 Chicago November 9, 1957 Chicago January 20, 1897 Springfield October 23–25, 1958 Rockford May 13, 1897 Peoria November 19–21, 1959 Chicago February 22, 1898 Evanston *** October 27–19, 1960 St. Louis, MO Con February 21–22, 1899 Champaign–Urbana October 26–28, 1961 Chicago February 21–23, 1900 East St. Louis October 25–27, 1962 Springfield
ual February 21–23, 1901 Lincoln October 31–November, 1963 Aurora April 30–May 1, 1902 Quincy October 22–24, 1964 Peoria April 13–15, 1903 Chicago: University of October 28–30, 1965 Chicago
Ann Chicago October 21–23, 1966 Rockford April 20–21, 1904 Decatur October 11–14, 1967 Milwaukee, WI April 20–21, 1905 Rockford October 17–19, 1968 Chicago May 22–24, 1906 Springfield October 22–25, 1969 Peoria February 20–22, 1907 Bloomington October 22–24, 1970 Chicago October 12–14, 1908 Galesburg November 3–6, 1971 (MRLC) Chicago October 12–14, 1909 East St. Louis October 12–14, 1972 Chicago October 11–12, 1910 Rock Island October 31–November 3, 1973 Rosemont October 11–13, 1911 Joliet October 23–25, 1974 Springfield October 24–26, 1912 St. Louis, MO December 3–5, 1975 Chicago December 30–31, 1913 Chicago November 2–5, 1976 Chicago October 21–23, 1914 Springfield October 25–28, 1977 Springfield November 3–5, 1915 Champaign–Urbana, October 24–27, 1978 Chicago University of Illinois ****October 31–November 2, 1979 Milwaukee, WI October 11–13, 1916 Ottawa November 13–15, 1980 Chicago October 17–19, 1917 Decatur 1981 October 9–11, 1918 Peoria (postponed because October 21–23, 1982 Chicago of an influenza epidemic) 1983 October 7–9, 1919 Peoria May 9–11, 1984 Chicago October 12–14, 1920 Springfield May 1–3, 1985 Springfield October 11–13, 1921 Urbana: University of 1986 Chicago Illinois Champaign– April 22–24, 1987 Springfield Urbana May 11–13, 1988 Chicago October 19–21, 1922 Chicago April 5–7, 1989 St. Charles September 26–28, 1923 Peoria May 2–4, 1990 Springfield October 21–23, 1924 Bloomington May 1–4, 1991 Chicago October 14–16, 1925 Rockford March 18–21, 1992 Chicago May 12–14, 1926 Mt. Vernon April 27–May 1, 1993 Springfield October 27–29, 1927 Joliet March 23–26, 1994 Chicago October 17–19, 1928 Danville May 2–6, 1995 Peoria October 16–18, 1929 Urbana: University of May 14–18, 1996 Chicago HANDBOOK Illinois Champaign– October 26–28, 1997 Springfield Urbana October 24–27, 1998 Chicago October 15–17, 1930 Moline October 16–19, 1999 Chicago October 21–23, 1931 Peoria October 14–17, 2000 Peoria October 26–28, 1932 Springfield October 17–20, 2001 Springfield October 17, 1933 Chicago September 24–27, 2002 Chicago October 31–November 2, 1934 Decatur October 14–18, 2003 Springfield October 30–November 1, 1935 Rockford September 28–October 2, 2004 Chicago October 28–31, 1936 Peoria October 11–14, 2005 Peoria November 3–5, 1937 Chicago October 3–6, 2006 Chicago October 26–28, 1938 Springfield October 9–12, 2007 Springfield October 26–28, 1939 Peoria September 23–26, 2008 Chicago October 24–26, 1940 Chicago October 6–9, 2009 Peoria October 9–11, 1941 Springfield September 28–30, 2010 Chicago October 22–24, 1942 Chicago October 18–20, 2011 Rosemont * November 10, 1943 Chicago * October 14, 1944 Chicago Future Annual Conferences * October 13, 1945 Chicago Date Place October 10–12, 1946 Springfield October 9–11, 2012 Peoria November 13–15, 1947 Chicago October 15–17, 2013 Chicago November 18–20, 1948 Springfield October 14–16, 2014 Springfield ** November 9–12, 1949 Grand Rapids, MI October 19–21, 1950 Peoria October 18–20, 1951 Chicago * No conference held because of the war. Annual business meetings held on days indicated. ** Held in conjunction with the 1949 Midwest Regional Conference of the American Library Association. Business meeting held on November 10. *** Held in conjunction with the Missouri Library Association. **** Held in conjunction with the Midwest Federation of Library Associations. 56 Illinois Library Association · 2012–2013 Edition Policies Governing Conference 1. Regular Conference Programs Honoraria/Expenses ce n Registration, Literature Distribution, a. Employees and trustees of Illinois libraries or and Conference Speakers library agencies will not receive honoraria nor
Adopted by the ILA Executive Board, November 22, 1996 have expenses reimbursed for presenting regular fere conference programs. 1. Admission to programs is by official conference badge only. b. Speakers not related to the Illinois library Con community will receive a one-day waiver of the registration fee for the day they are speaking. 2. All attendees must register for the conference. ual Exceptions: They are eligible to receive honoraria, fee to be
established on a case-by-case basis, and to be nn a. Registration fee for ILA staff is waived. reimbursed for expenses. (Reimbursable expenses A to include: a pre-established per diem, travel b. Special guests of ILA, such as the speakers for expenses, and host costs at the conference hotel.) General Sessions, will have their registration c. Honoraria and expenses for nonmembers and waived for the entire conference. The ILA non-librarian speakers will be negotiated by President, Executive Director, and/or the ILA staff in consultation with the Conference Conference Chair can approve guests to the Committee. conference.
c. At conference social events, one guest may attend 2. Requests for equipment to be used by speakers must without conference registration if accompanied by be submitted to ILA staff for review within a time a registered conferee. Guests must purchase event frame established by the staff in consultation with ticket(s) if applicable. the Conference Committee.
3. There will be a preferential registration fee for ILA 3. Decisions concerning the taping of program sessions members. A preferential registration fee may be will be made by ILA staff. A release form signed extended to other groups with the approval of the by the speaker must be on file before a conference ILA Board. program may be taped. For preconferences the following is in effect: 4. Volunteers, including committee members, are Employees & trustees Registration Photocopies expected to pay the regular registration fees to attend of Illinois libraries Transport Waived Hotel Per Diem ($50 max.) the conference. There are no special discounts or ILA members NO YES YES YES YES preregistration for committee members. Nonmembers NO YES YES YES YES
5. A discounted fee for all categories of registrants will be offered to individuals who preregister.
Nonprofit organizations may submit materials for the HANDBOOK Literature Distribution area. These materials must be approved in advance by the conference manager. No commercial firms may use this area. All handling is the responsibility of the applicant.
Illinois Library Association · 2012–2013 Edition 57 Sponsorship Guidelines ce At the November 15, 2002, ILA Executive Board n meeting, the board determined to propose the following “Sponsorship Guidelines” for the ILA membership’s
fere consideration at the 2003 ILA Annual Conference:
1. Sponsors will be invited to send a representative to
Con the Opening General Session to be introduced by the ILA president; the representative would not be invited to speak at the session. ual
nn 2. At smaller events, sponsors could be invited to speak
A by the organizers of the event. Presentations would be limited to five minutes.
3. Sponsor banners will not be displayed at the Opening General Session. They could be displayed at other events at the discretion of the event organizers.
4. Signs produced by ILA and bearing the sponsor’s logo will be displayed at all events.
5. The sponsor’s logo will be displayed in the conference program book.
6. Distribution of promotional materials would be permitted. At the Opening General Session, materials may be placed on chairs; the association, however, does not provide literature distribution tables for promotional materials. Organizers of individual events may allow promotional materials to be displayed and distributed for the length of that event only.
7. Sponsors will be allowed to greet attendees at receptions.
8. Deadlines must be met by sponsors. Those responsible for conference sponsorship fundraising HANDBOOK will be made aware of these deadlines. Passed by the ILA Membership, October 16, 2003.
58 Illinois Library Association · 2012–2013 Edition Acronyms IFC Intellectual Freedom Committee s IREAD Illinois Reading Enrichment and Development ym AALL American Association of Law Libraries LSRF Librarians for Social Responsibility Forum AAP American Association of Publishers
LF Leadership Forum on AECT Association for Educational Communications & LTF Library Trustee Forum Technology PLF Public Library Forum cr
AJL Association of Jewish Libraries A PPC Public Policy Committee ALISE Association for Library and Information Science Education RF Reaching Forward Forum for Library Support Staff RSF Reference Services Forum ALA American Library Association AASL American Association of School Librarians RTSF Resources and Technical Services Forum ALCTS Association for Library Collections & Technical YASF Young Adult Services Forum Services YSF Youth Services Forum ALSC Association for Library Service to Children ILDS Illinois Library Delivery System; Intersystems ALTAFF Association for Library Trustees, Advocates, Library Delivery System Friends, and Foundations ILLINET Illinois Library and Information Network ACRL Association of College & Research Libraries IMLS Institute of Museum and Library Services ASCLA Association of Specialized & Cooperative Library IOUG Illinois OCLC Users Group Agencies IRA International Reading Association; Illinois Reading LITA Library & Information Technology Association Association LLAMA Library Leadership & Management Association ISBE Illinois State Board of Education PLA Public Library Association ISL Illinois State Library RUSA Reference & User Services Association ISLAC Illinois State Library Advisory Committee YALSA Young Adult Library Services Association ISLMA Illinois School Library Media Association ARL Association of Research Libraries ISTE International Society for Technology in Education ARLIS/NA Art Libraries Society of North America LACONI Library Administrators Conference of Northern ARRT Adult Reading Round Table Illinois ASCD Association for Supervision and Curriculum LC Library of Congress Development LLSAP Local Library System Automation Program (regional ASIS American Society for Information Science database coordinated by the Illinois library systems) ATLA American Theological Library Association LRC Library Research Center (University of Illinois at Urbana-Champaign) CAA Chicago Area Archivists LSCA Library Services and Construction Act CALL Chicago Association of Law Libraries LSTA Library Services and Technology Act CAML Chicago Area Museum Libraries MARC Machine-Readable Bibliographic Information CARLI Consortium of Academic and Research Libraries MLA Medical Library Association; Modern Language CBC Children’s Book Council Association; Music Library Association CIS Congressional Information Service NCATE National Council for Accreditation of Teacher CLA Canadian Library Association; Catholic Library Education Association NCLIS National Commission on Libraries & Information CLIR Council on Library and Information Resources Science CPLS Chicago Public Library System NCTE National Council of Teachers of English HANDBOOK CMS Central Management Services (Illinois state agency NCTM National Council of Teachers of Mathematics responsible for telecommunications, etc.) NILRC Network of Illinois Learning Resources in CODSULI Council of Directors of State University Libraries in Community Colleges Illinois NISO National Information Standards Organization COSLA Chief Officers of State Library Agencies NREN National Research and Education Network FTRF Freedom to Read Foundation OCLC Online Computer Library Center, Inc. HECA Higher Education Cooperation Act (grant funds OERI Office of Educational Research and Improvement administered by the Illinois Board of Higher Education) PALI Private Academic Libraries of Illinois HSLI Health Science Librarians of Illinois RAILS Reaching Across Illinois Library System IAECT Illinois Association for Educational Communication REFORMA National Association to Promote Library Services to and Technology the Spanish Speaking IBBY International Board on Books for Young People RIF Reading is Fundamental IBHE Illinois Board of Higher Education RLACE Reference Librarians Association Continuing Education ICCB Illinois Community College Board RLG Research Libraries Group ICN Illinois Century Network SAA Society of American Archivists IFLA International Federation of Library Associations and Institutions SILRC Southern Illinois Resources Cooperative IHLS Illinois Heartland Library System SLA Special Libraries Association SSLI Society of School Librarians International ILA Illinois Library Association CARD Cultural and Racial Diversity Committee ULC Urban Libraries Council GODORT Government Documents Forum WHCLIS White House Conference on Libraries & Information Science IACRL Illinois Association of College and Research Libraries Forum
Illinois Library Association · 2012–2013 Edition 59 s Illinois Library Systems Reaching Across Illinois Library System
em (RAILS) Chicago Public Library System (CPLS) http://www.railslibraries.info st
y http://www.chicagopubliclibrary.org
s 400 S. State St. Burr Ridge Office Chicago, IL 60605-1203 125 Tower Dr. phone: 312-747-4090 Burr Ridge, IL 60527-5783 fax: 312-747-4968 phone: 630-734-5000 fax: 630-734-5050 library Illinois Heartland Library System (IHLS)
s Coal Valley Office i http://www.illinoisheartland.org 220 W. 23rd Ave. Coal Valley, IL 61240-0125 no Carterville Office 607 S. Greenbriar Rd. phone: 309-799-3155 lli fax: 309-799-7916 I Carterville, IL 62918-1602 phone: 618-985-3711 East Peoria Office fax: 618-985-4211 600 High Point Ln. Champaign Office East Peoria, IL 61611 1704 W. Interstate Dr. phone: 309-694-9200 Champaign, IL 61822-1068 fax: 309-694-9230 phone: 217-352-0047 Geneva Office fax: 217-352-7153 127 S. First St. Decatur Office Geneva, IL 60134-2771 345 W. Eldorado St. phone: 630-232-8457 Decatur, IL 62522-2114 fax: 630-232-0699 phone: 217-429-2586 Rockford Office fax: 217-428-1852 4863 American Rd. Edwardsville Office Rockford, IL 61109-2643 6725 Goshen Rd. phone: 815-873-1282 Edwardsville, IL 62025-3045 fax: 815-873-1328 phone: 618-656-3216 Shorewood Office fax: 618-656-9401 405 Earl Rd. Shorewood, IL 60404-9402 phone: 815-729-3345 fax: 815-725-0930
HANDBOOK Wheeling Office 200 W. Dundee Rd. Wheeling, IL 60090-2799 phone: 847-459-1300 fax: 847-459-0391
60 Illinois Library Association · 2012–2013 Edition s Stephenson Boone JoDaviess Winnebago Lake CHICAGO PUBLIC McHenry LIBRARY SYSTEM em st
Carroll Cook y Ogle REACHING ACROSS s ILLINOIS LIBRARY SYSTEM De Kalb DuPage Whiteside Kane Lee Chicago
Kendall library s Bureau Will i Rock Island La Salle Grundy Henry no Mercer Putnam
Kankakee lli I Stark Marshall
Livingston Knox Warren Woodford Peoria Iroquois
Henderson
Ford Fulton Tazewell McDonough Mclean Hancock
Mason Logan Vermilion Schuyler De Witt Champaign
Menard Adams Piatt Cass Brown Macon Sangamon Douglas Morgan Edgar Scott Moultrie Pike Christian Coles
Calhoun Greene Macoupin Shelby Clark Cumberland Montgomery
Fayette Effingham Jersey Jasper Crawford HANDBOOK Bond Madison Lawrence Clay Richland Marion ILLINOIS HEARTLAND Clinton
LIBRARY SYSTEM St. Clair Wayne Wabash Washington Jefferson
Edwards Monroe
Hamilton White Randolph Perry Franklin
Jackson Saline Gallatin Williamson
Hardin Union Johnson Pope
Alexander Massac Pulaski
Illinois Library Association · 2012–2013 Edition 61 Related Organizations American Theological Library Association of Research Libraries Association (ATLA) (ARL) ons i American Association of Law 300 S. Wacker Dr., Ste. 2100 21 Dupont Circle NW, Ste. 800 t Libraries (AALL) a Chicago, IL 60606-6701 Washington, DC 20036 z
i 105 W. Adams, Ste. 3300 phone: 312-454-5100 or 888-665- phone: 202-296-2296
n Chicago, IL 60603 ATLA fax: 202-872-0884 phone: 312-939-4764 fax: 312-454-5505 e-mail: [email protected] fax: 312-431-1097 e-mail: [email protected] http://www.arl.org e-mail: [email protected] http://www.atla.com Orga Cable Television and http://www.aallnet.org Art Libraries Society of North Communications Association of
ed American Booksellers Association America (ARLIS/NA) Illinois (CT&C) t (ABA) 7044 S. 13 St. P.O. Box 20098 200 White Plains Rd., Ste. 600 Oak Creek, WI 53154 Springfield, IL 62708 ela
R Tarrytown, NY 10591 phone: 414-908-4954 x107 phone: 217-679-2978 phone: 800-637-0037 fax: 414-768-8001 fax: 217-679-2983 fax: 914-591-2720 e-mail: [email protected] e-mail: [email protected] e-mail: [email protected] http://www.arlisna.org http://www.ctcil.com http://www.bookweb.org Association for Library and Center for Informatics Research in American Booksellers Foundation Information Science Education Science and Scholarship (CIRSS) for Free Expression (ABFFE) (ALISE) The Graduate School of Library and 19 Fulton St., Ste. 407 65 East Wacker Pl., Ste. 1900 Information Science New York, NY 10038 Chicago, IL 60601-7246 University of Illinois at Urbana- phone: 212-587-4025 phone: 312-795-0996 Champaign fax: 212-587-2436 fax: 312-419-8950 501 E. Daniel St., MC-493 e-mail: [email protected] e-mail: [email protected] Champaign, IL 61820-6211 http://www.abffe.org http://www.alise.org phone: 217-333-1980 American Civil Liberties Association for Supervision and fax: 217-244-3302 Union of Illinois Curriculum Development (ASCD) e-mail: [email protected] http://cirss.lis.illinois.edu 180 N. Michigan Ave., Ste. 2300 1703 N. Beauregard St. Chicago, IL 60601 Alexandria, VA 22311-1714 Chicago Association of Law phone: 312-201-9740 phone: 703-578-9600 or Libraries (CALL) fax: 312-201-9760 800-933-2723 P. O. Box 1767 e-mail: [email protected] fax: 703-575-5400 Chicago, IL 60690 http://www.aclu-il.org e-mail: [email protected] e-mail: [email protected] American Library Association http://www.ascd.org http://www.chicagolawlib.org (ALA)—Headquarters Association Forum of Chicagoland Children’s Book Council (CBC) 10 S. Riverside Plaza, Ste. 800 54 West 39th St., 14th floor HANDBOOK 50 E. Huron St. Chicago, IL 60611-2795 Chicago, IL 60606 New York, NY 10018 phone: 312-944-6780 or phone: 312-924-7000 phone: 212-966-1990 800-545-2433 fax: 312-924-7100 fax: 212-966-2073 fax: 312-440-9374 e-mail: [email protected] e-mail: [email protected] e-mail: [email protected] http://www.associationforum.org http://www.cbcbooks.org http://www.ala.org Association of American Consortium of Academic and American Library Association Publishers (AAP) Research Libraries in Illinois (ALA) 455 Massachusetts Ave. NW, Ste. 700 (CARLI) 1615 New Hampshire Ave. NW, 1st Fl. Washington, DC 20001 100 Trade Centre Dr., Ste. 303 Washington, DC 20009-2520 phone: 202-347-3375 Champaign, IL 61820 phone: 202-628-8410 or fax: 202-347-3690 phone: 800-904-5843 800-941-8478 e-mail: [email protected] fax: 217-244-7596 fax: 202-628-8419 http://www.publishers.org e-mail: [email protected] e-mail: [email protected] and http://www.carli.illinois.edu http://www.ala.org/ala/offices/wo 71 Fifth Ave., 2nd Fl. American Society for Information New York, NY 10003 Science and Technology (ASIS&T) phone: 212-255-0200 fax: 212-255-7007 1320 Fenwick Ln., Ste. 510 Silver Spring, MD 20910 phone: 301-495-0900 fax: 301-495-0810 e-mail: [email protected] http://www.asis.org 62 Illinois Library Association · 2012–2013 Edition Council of Directors of State Illinois Association for Educational Illinois Broadcasters Association University Libraries in Illinois Communication and Technology (IBA) ons (CODSULI) (IAECT) 200 Missouri Ave. i t
Connie Poole 1 University Circle Carterville, IL 62918 a
Southern Illinois University Horrabin Hall 47 phone: 618-985-5555 z i
School of Medicine Macomb, IL 61455-1390 fax: 618-985-6070 n Medical Library phone: 309-298-1645 e-mail: [email protected] 801 N. Rutledge fax: 309-298-2978 http://www.ilba.org P.O. Box 19625 e-mail: [email protected]
Illinois Center for the Book Orga
Springfield, IL 62794-9625 http://www.iaect.org (an affiliate of the Center for the Book phone: 217-545-2658 Illinois Association of College at the Library of Congress) ed fax: 217-545-0988 t Stores (IACS) 300 S. Second St. e-mail: [email protected] 907 W. Marketview Sr., Ste. 10 # 193 Springfield, IL 62701-1796 Council on Library and Champaign, IL 61822-1250 phone: 217-558-2065 ela R Information Resources (CLIR) phone/fax: 877-220-1369 fax: 217-785-4326 1752 N. St. NW, Ste. 800 e-mail: [email protected] e-mail: [email protected] Washington, DC 20036 http://www.iacs.org http://www.illinoiscenterforthebook. phone: 202-939-4750 Illinois Association of School org fax: 202-939-4765 Administrators (IASA) Illinois Chapter of the Special e-mail: [email protected] 2648 Beechler Ct. Libraries Association http://www.clir.org Springfield, IL 62703-7305 Lorene Kennard Dominican University phone: 217-753-2213 Walnut Avenue Research Graduate School of Library and fax: 217-753-2240 1228 Kiersted St. Information Science e-mail: [email protected] Morris, IL 60450 Crown Library 300 http://www.iasaedu.org phone: 815-941-2325 7900 W. Division St. Illinois Association of School e-mail: info@walnutavenueresearch. River Forest, IL 60305 Boards (IASB) com phone: 708-524-6845 http://illinois.sla.org 2921 Baker Dr. fax: 708-524-6657 Springfield, IL 62703-5929 Illinois Community College Board e-mail: [email protected] phone: 217-528-9688 (ICCB) http://www.dom.edu/gslis fax: 217-528-2831 401 E. Capitol Ave. Entertainment Merchant http://www.iasb.com Springfield, IL 62701-1711 Association (EMA) and phone: 217-785-0123 16530 Ventura Blvd., Ste. 400 One Imperial Place fax: 217-524-4981 Encino, CA 91436-4551 1 E. 22nd St., Ste. 20 e-mail: [email protected] phone: 818-385-1500 Lombard, IL 60148 http://www.iccb.org fax: 818-385-0567 phone: 630-629-3776 Illinois Education Association e-mail: [email protected] Illinois Association of Teachers of (IEA) HANDBOOK http://www.entmerch.org English (IATE) 100 E. Edwards St. Freedom to Read Foundation Martha Frieburg, Executive Secretary Springfield, IL 62704-1999 (FTRF) Illinois State University phone: 217-544-0706 50 E. Huron St. 4240 English fax: 217-544-7383 Chicago, IL 60611 Normal, IL 67190-4240 http://www.ieanea.org phone: 312-280-4226 or 800-545- phone: 309-438-3957 Illinois Federation of Teachers 2433 x4226 fax: 309-438-5414 (IFT) fax: 312-280-4227 http://www.iateonline.org 4 Lawrence Sq. e-mail: [email protected] Illinois Board of Higher Education Springfield, IL 62704-2523 http://www.ftrf.org (IBHE) phone: 217-789-6495 Illinois Arts Council (IAC) 431 E. Adams St., 2nd Fl. fax: 217-789-1312 James R. Thompson Center Springfield, IL 62701-1404 e-mail: [email protected] 100 W. Randolph, Ste. 10-500 phone: 217-782-2551 http://www.ift-aft.org Chicago, IL 60601-3298 fax: 217-782-8548 Illinois Humanities Council (IHC) phone: 312-814-6750 or e-mail: [email protected] 17 N. State St., Ste. 1400 800-237-6994 http://www.ibhe.state.il.us Chicago, IL 60602-3296 fax: 312-814-1471 phone: 312-422-5580 e-mail: [email protected] e-mail: [email protected] http://www.arts.illinois.gov http://www.prairie.org
Illinois Library Association · 2012–2013 Edition 63 Illinois National Organization for Institute of Museum and Library Media Coalition, Inc. Women—NOW Services (IMLS) 19 Fulton St., Ste. 407 ons i P.O. Box 474 1800 M St. NW, 9th Fl. New York, NY 10038 t
a Springfield, IL 62705 Washington, DC 20036-5802 phone: 212-587-4025
z phone: 217-898-3152 phone: 202-653-IMLS (4657) fax: 212-587-2436 i
n e-mail: [email protected] fax: 202-653-4600 http://www.mediacoalition.org http://www.ilnow.org e-mail: [email protected] Medical Library Association (MLA) http://www.imls.gov Illinois Press Association 65 E. Wacker Pl., Ste. 1900
Orga 900 Community Dr. International Board on Books for Chicago, IL 60601-7246 Springfield, IL 62703 Young People (IBBY) phone: 312-419-9094
ed phone: 217-241-1300 IBBY Secretariat fax: 312-419-8950 t fax: 217-241-1301 Nonnenweg 12 e-mail: [email protected] http://www.il-press.com/ Postfach http://www.mlanet.org ela CH 4003 Basel, Switzerland R Illinois Reading Council (IRC) Motion Picture Association of phone: 011-41-61-272-2917 1210 Fort Jesse Rd., Ste. B2 America (MPAA) fax: 011-41-61-272-2757 Normal, IL 61761-1836 1600 Eye St., NW e-mail: [email protected] phone: 309-454-1341 Washington, DC 20006 http://www.ibby.org phone: 888-454-1341 phone: 202-293-1966 fax: 309-454-3512 International Federation fax: 202-296-7410 e-mail: [email protected] of Library Associations and http://www.mpaa.org Institutions (IFLA) http://www.illinoisreadingcouncil.org National Council of Teachers of Illinois Retail Merchants P.O. Box 95312 English (NCTE) Association (IRMA) 2509 CH The Hague Netherlands 1111 W. Kenyon Rd. 19 S. LaSalle, Ste. 300 phone: 011-31-70-3140884 Urbana, IL 61801-1096 Chicago, IL 60603 fax: 011-31-70-3834827 phone: 217-328-3870 or 877-369- phone: 312-726-4600 e-mail: [email protected] 6283 fax: 312-726-9570 http://www.ifla.org fax: 217-328-9645 e-mail: [email protected] http://www.ncte.org http://www.irma.org International Reading Association (IRA) National Information Standards Illinois School Library Media Organization (NISO) 800 Barksdale Rd. Association (ISLMA) One N. Charles St., Ste. 1905 P.O. Box 8139 P.O. Box 598 Baltimore, MD 21201 Newark, DE 19714-8139 Canton, IL 61520 phone: 301-654-2512 phone: 800-336-7323 or 302-731- phone: 309-649-0911 phone: 866-957-1593 1600 fax: 309-649-0916 fax: 410-685-5278 fax: 302-731-1057 e-mail: [email protected] http://www.niso.org e-mail: [email protected] http://www.islma.org HANDBOOK http://www.reading.org Network of Illinois Learning Illinois State Board of Education Resources in Community Colleges LACONI (Library Administrators (ISBE) Conference of Northern Illinois) (NILRC) 100 N. First St. Kathleen McSwain P.O. Box 120 Springfield, IL 62777 Blanchardville, WI 53516 Chicago Ridge Public Library phone: 866-262-6663 or 10400 S. Oxford phone: 608-523-4094 217-782-4321 Chicago Ridge, IL 60415-1507 fax: 608-523-4072 fax: 217-524-4928 phone: 708-423-7753 e-mail: [email protected] http://www.isbe.net fax: 708-423-2758 http://www.nilrc.org Chicago ISBE Office e-mail: [email protected]. Recording Industry Association of 100 W. Randolph, Ste. 14-300 il.us America (RIAA) Chicago, IL 60601 Library Jobline of Illinois 1025 F St. NW, 10th Fl. phone: 312-814-2220 http://www.ila.org/jobline Washington, DC 20004 Illinois State Library (ISL) phone: 202-775-0101 LIBRAS, Inc. http://www.riaa.com Gwendolyn Brooks Building John Small, President 2011-2012 300 S. Second St. North Central College Springfield, IL 62701-1796 30 North Brainard St. phone: 217-785-5600 Naperville, IL 60540 fax: 217-785-4326 phone: 630-637-5701 e-mail: [email protected] e-mail: [email protected] http://www.cyberdriveillinois.com/ http://www.libras.org departments/library/
64 Illinois Library Association · 2012–2013 Edition Society of American Archivists (SAA) ons 17 N. State St., Ste. 1425 i t
Chicago, IL 60602-4061 a phone: 312-606-0722 or 800-722- z i
7858 n fax: 312-606-0728 e-mail: [email protected] http://www.archivists.org Orga Special Libraries Association (SLA)
331 S. Patrick St. ed Alexandria, VA 22314-3501 t phone: 703-647-4900 fax: 703-647-4901 ela R e-mail: [email protected] http://www.sla.org University of Illinois at Urbana- Champaign (UIUC) Graduate School of Library & Information Science 501 E. Daniel St., MC-493 Champaign, IL 61820-6211 phone: 217-333-3280 fax: 217-244-3302 e-mail: [email protected] http://www.lis.illinois.edu United for Libraries: the Association of Library Trustees, Advocates, Friends, and Foundations 109 S. 13th St., Ste. 117B Philadelphia, PA 19107 phone: 800-545-2433 x2161 or 312- 280-2161 fax: 215-545-3821 e-mail: [email protected] http:// www.ala.org/ala/altaff
Urban Libraries Council (ULC) HANDBOOK 125 S. Wacker Dr., Ste. 1050 Chicago, IL 60606 phone: 312-676-0999 fax: 312-676-0950 e-mail: [email protected] http://www.urbanlibraries.org
Illinois Library Association · 2012–2013 Edition 65 Institutional Member Benefits ts ILLINOIS LIBRARY ASSOCIATION MEMBERSHIP Legislative advocacy. ILA is the voice of the Illinois library efi community. ILA studies, recommends, and supports n BENEFITS PACKAGE legislation necessary for the development and support e of libraries and library service throughout Illinois. With B Personal Membership Benefits the advice of our experienced legislative consultants in • Professional development workshops, seminars, Springfield, ILA issues legislative updates and conducts and conferences at discounted member rates campaigns on issues of federal and state interest.
ember • Participation opportunities in ILA’s different Professional development. Opportunities for your staff to M special interest groups, addressing issues from improve skills and enhance knowledge through workshops, intellectual freedom to social responsibility, and seminars, and the ILA Annual Conference. serving the needs of special groups from academic to youth services librarians, from public library ILA Reporter. Subscription to ILA’s bimonthly newsletter. managers to library trustees • Legislative advocacy through ILA’s legislative Illinois Library Association Handbook of Organization and program which represents ILA at legislative Membership Directory hearings and issues legislative alerts and updates to Associate Member Benefits ILA’s membership • Advertising discounts • Employment services through the Library Jobline • Exhibit space discounts of Illinois • Advance booth selection • Networking with colleagues throughout Illinois and increasing legislative contacts • List rental discounts • ILA Reporter, a bimonthly newsletter which covers • ILA Reporter subscription legislative topics, current issues, information on • Unique sponsorship and advertising opportunities ILA activities, and the only published calendar of • Special recognition at ILA conferences and events statewide, library-related events • Savings on ILA publications • Discount on Illinois Library Association Handbook of Organization and Membership Directory, an essential reference tool for association information and networking • Recognition through ILA’s awards programs, honoring deserving individuals each year for their accomplishments for the library community • Students receive substantial savings on educational activities • Opportunities for savings with Hertz Rent-A-Car HANDBOOK
66 Illinois Library Association · 2012–2013 Edition ILA wants you to get involved! ■ Awards Committee
Administers the awards and recognition program of the hip
(If you are interested in joining any of these special interest association annually; publicizes the awards to attract qualified s groups or committees, check the appropriate boxes.) nominees; selects association-wide award winners. Committee membership is not more than ten personal members from Special Interest Groups diverse types of library settings. ■ ILA’s special interest groups are free of charge to members Best Practices Committee ember and serve the diverse needs of ILA’s membership. Promotes excellence in Illinois libraries by identifying and Information regarding these activities reaches members making known innovative services, community outreach M initiatives, and management procedures. Selects an via the ILA Reporter and forum leaders. Activities annual award winner and finds methods for encouraging al throughout the year include: communication among libraries about their best practices, and, using the ILA Web site, features the best of what our libraries • special workshops son • informal working groups are doing. ■ Conference Program Committee er • publications Coordinates program planning for ILA Annual Conference. P • more formal task forces Membership will be made up of individuals representing the diverse nature of our association with appointments for one year. • seminars ■ ■ Government Documents Forum (GODORT) Cultural and Racial Diversity Committee (CARD) Focuses on government information issues and is affiliated Identifies strategies to recruit workers of varied cultures and with ALA’s GODORT. races in libraries and to provide support for these workers to ■ obtain professional library degrees. Illinois Association of College & Research Libraries ■ (IACRL) Forum Fundraising Committee Presents the interests and concerns of academic librarians in Identify fundraising strategies that will provide long-term Illinois (ACRL chapter). financial stability for the association, to include, but not limited ■ to, such areas as grants, the endowment, and scholarships. Leadership Forum (LF) ■ Provides a forum for nurturing and mentoring current ILA Reporter Advisory Committee and future leaders, as well as developing and promoting To work with the ILA executive director to help ensure quality content in the ILA Reporter and to assist in obtaining that content. outstanding leadership practices, both within ILA and the ■ broader Illinois library community. Intellectual Freedom Committee (IFC) ■ Librarians for Social Responsibility Forum (LSRF) Works to resist all attempts to censor library materials or to restrict public access to information. Issue oriented, responding to librarians’ social issues. ■ ■ Library Trustee Forum (LTF) iREAD Committee Maintains a continuing education program and information The Illinois Reading Enrichment and Development (iREAD) network for library trustees and encourages citizens’ use and program is a coordinated, self-supporting effort to develop support of libraries. and provide high quality, low cost resources and products to enable local library staff to motivate children to read. ■ Public Library Forum (PLF) Addresses the networking needs and professional growth of The committee is composed of nine Members three Chairs public library managers. past chair, present chair and future chair; four coordinators: resource guide coordinator, showcase coordinator, conference ■ Reaching Forward: Forum for Library Support Staff coordinator, and publicity coordinator, and two members Addresses the needs and interests of library assistants in at large. The chair is appointed by the ILA vice-president/ academic, public, school, and special libraries. ■ president-elect for a three-year committee term. Reference Services Forum (RSF) ■ Offers opportunities to share and enhance reference skills, Marketing Committee The Marketing Committee is charged with developing and HANDBOOK including readers’ advisory, as well as to promote and implementing a marketing plan regarding the role of libraries recognize quality library reference service. ■ in the information age and the role of librarians as information Resources & Technical Services Forum (RTSF) navigators. Focuses on the development, design, application, and ■ Membership Committee integration of various technologies to improve access to and Plans and accomplishes activities that increase, retain, and delivery of information to libraries. enhance all types of memberships in the association. ■ Young Adult Services Forum (YASF) ■ Nominating Committee Creating and providing professional development opportunities Develops an annual slate of candidates for the Executive and materials for library staff members working with young Board, including vice-president/president-elect and ALA adult populations. ■ councilor (every four years). Committee consists of six Youth Services Forum (YSF) members, in addition to the chair, serving one-year terms. Addresses the needs and interests of those concerned with Chair of the committee is the immediate ILA past-president. quality library service for children. ■ Public Policy Committee (PPC) Committees Provides the association’s focus on legislative matters; recommends studies on projects designed to advance the ILA has a number of standing committees to which members development of all types of libraries; advocates legislative are appointed for one- two- and three-year terms. By indicating action which advances library service for all residents of your interest, your name will be kept on file for openings that may Illinois. Committee consists of twelve voting members, serving become available. These committees include: three-year, staggered terms. ■ Advocacy Committee Implements the association’s legistlative agenda; develops annual advocacy plan; builds partnerships and develops educational materials.
Illinois Library Association · 2012–2013 Edition 67 ILA Personal Membership Application hip s Name: Institution:
ember Mailing Address:
M City/State/Zip Code:
al Work Phone: Fax: Area Code/Number Area Code/Number
son E-mail: er
P Home Address: City/State/Zip Code: Phone: Area Code/Number
Send mail to: ■ Institution ■ Home Send billing to: ■ Institution ■ Home Annual Dues — Based on salary or membership category
Salary Dues Contributions ■ Under $10,000 ...... $30 Endowment Fund...... $______■ $10,001 to $14,000 ...... $40 Hugh C. Atkinson Memorial Fund...... $______■ $14,001 to $18,000 ...... $50 Legal Defense Fund...... $______■ $18,001 to $25,000 ...... $65 Robert McClarren Award...... $______■ $25,001 to $35,000 ...... $80 Sylvia Murphy Williams Fund...... $______■ $35,001 to $45,000 ...... $100 Unrestricted...... $______■ $45,001 to $55,000 ...... $115 ■ $55,001 to $65,000 ...... $135 Dues...... $______■ $65,001 to $75,000 ...... $150 Handbook & Directory...... $______■ $75,001 to $85,000 ...... $160 Total...... $______■ $85,001 to $95,000 ...... $175 ■ $95,001 to $105,000 ...... $185 ■ $105,001 to $115,000 ...... $195 ■ $115,001 to $125,000...... $205 ■ $125,001 to $135,000...... $215 ■ HANDBOOK $135,001 and up ...... $225 Payment Publication Check or Money Order enclosed for $______payable to: ■ ILA Handbook of Organization & Membership Directory...... $25 Illinois Library Association
Membership Category Dues Charge $______to my: ■ Co-Membership ISLMA...... $25 ■ Co-Membership SLA-IL...... $25 ■ Visa ■ MasterCard ■ Student ...... $25 ■ Support Staff ...... $25 Account Number: ■ Unemployed ...... $25 ■ Retired ...... $50 ■ Friend of ILA ...... $50 Expiration Date: ■ Trustee ...... $75 Name of Credit Card Holder: ILA Executive Office Signature: 33 W. Grand Ave. Suite 401 Chicago, IL 60654-6799 ph: 312-644–1896 fax: 312-644–1899 e-mail: [email protected] http://www.ila.org
68 Illinois Library Association · 2012–2013 Edition ILA Associate Membership Application hip s Name of Company: Primary Contact:
Mailing Address: ember
City/State/Zip Code: M e
Work Phone: Fax: t Area Code/Number Area Code/Number cia E-mail: Web site:
■ Flat rate ...... $100 Asso ■ Contributions IL A Handbook of Organization & Membership Directory Endowment Fund...... $______(optional)...... $25 Hugh C. Atkinson Memorial Fund...... $______Legal Defense Fund...... $______Membership Includes: Robert McClarren Award...... $______Sylvia Murphy Williams Fund...... $______• Advertising discounts Unrestricted...... $______
• Exhibit space discounts Dues...... $______Directory...... $______• Advance booth selection Total...... $______
• List rental discounts
• ILA Reporter subscription • Unique sponsorship and advertising opportunities Payment • Special recognition at ILA conferences and events Check or Money Order enclosed for $______payable to: Illinois Library Association
Charge $______to my: ILA Executive Office ■ ■ 33 W. Grand Ave. Visa MasterCard Suite 401 Chicago, IL 60654-6799 Account Number: ph: 312-644–1896 fax: 312-644–1899 Expiration Date: HANDBOOK e-mail: [email protected] http://www.ila.org Name of Credit Card Holder:
Signature:
Illinois Library Association · 2012–2013 Edition 69
ILA Institutional Membership Application hip s Name of Institution: Primary Contact:
ember Title:
M Address:
al City, State, Zip: on
i Phone: Fax: t
u E-Mail: Web site: t i Library System:
Inst Annual Dues—based on POPULATION Public Libraries and Systems Special Libraries/Friends of Libraries/ Library Population Dues Advocacy Organizations ■ A ■ 0 – 1,000...... $55 A Flat rate...... $100 B ■ 1,001 – 2,500...... $75 ■ C 2,501 – 5,500...... $95 Payment D ■ 5,501 – 12,500...... $140 Check or Money Order enclosed for $______payable to E ■ 12,501 – 20,000...... $175 Illinois Library Association. F ■ 20,001 – 45,000...... $235 ■ ■ G ■ 45,001 – 80,000...... $350 Charge $ ______to my: Visa MasterCard H ■ 80,001 – 125,000...... $575 Account Number: I ■ 125,001 – 150,000...... $675 J ■ 150,001 – 250,000...... $750 Expiration Date: ■ K 250,001 – 500,000...... $1,050 Name of Credit Card Holder: L ■ 500,001 – 1,000,000...... $1,600 M ■ 1,000,001 – 1,500,000...... $2,750 Signature: N ■ 1,500,001 – 2,000,000...... $3,600
HANDBOOK ■ O 2,000,001 and over...... $8,250 Membership Includes: • Fund for Illinois Libraries Membership • Active legislative voice Higher Education • ILA Reporter subscription
Based on total • Membership directory enrollment Dues A ■ 0 – 1,000...... $75 ■ B 1,001 – 2,500...... $95 ILA Executive Office C ■ 2,501 – 5,500...... $140 33 W. Grand Ave. D ■ 5,501 – 12,500...... $175 Suite 401 E ■ 12,501 – 20,000...... $240 Chicago, IL 60654-6799 ph: 312-644–1896 F ■ 20,001 and over...... $360 fax: 312-644–1899 e-mail: [email protected] http://www.ila.org Elementary & Secondary Schools/School Districts A ■ Flat rate...... $90
70 Illinois Library Association · 2012–2013 Edition Illinois Library Association Publications List
1. Financial Manual for Illinois Public Libraries st i Designed to be a practical and convenient resource tool, the resulting publication is intended to help librarians and boards perform more
effectively regarding library finances. ons L i Member...... $20 t Nonmember...... $30 ublica 2. ILA Reporter P Newsletter of the association published six times a year; contains statewide calendar of library events. Free to ILA members Nonmember subscription...... $25
3. Illinois Library Laws & Rules in Effect October 2012 Contains all current laws directly affecting Illinois libraries—a necessary tool for those working in library administration or policy or as a trustee, and for governmental officials who require current knowledge of the law. This edition is indexed, making it easier to locate specific information. Member...... $25 Nonmember...... $40
4. Se rving Our Public 2.0: Standards for Illinois Public Libraries, 2009. Public library standards for Illinois. Member...... $25 Nonmember...... $30 HANDBOOK
Cover_Dividers_FINAL.indd 1 2/12/09 9:42:17 AM 5. T rustee Facts File, Fourth Edition E-book available via Amazon, Barnes & Noble, and Apple sites for download to Kindle, Nook, and iPad. Price...... $9.95 Print version available through amazon.com Price...... $20.
6. 2012–2013 Illinois Library Association Handbook of Organization and Membership Directory Handbook provides a guide to ILA’s structure, including names of current officials and committee members, key documents such as Bylaws and Policies, and award information. The Membership Directory includes the name and brief address of personal, institutional, and associate members. Member...... $25 Nonmember...... $40
Illinois Library Association · 2012–2013 Edition 71 ILLINOIS LIBRARY ASSOCIATION PUBLICATION ORDER FORM rm
Orders for all publications must be prepaid. Mastercard, Discover, American Express, and Visa are accepted. Costs may vary Fo for nonmembers.
Title # of Copies
Order 1. Financial Manual for Illinois Public Libraries 2. ILA Reporter Subscription on i
t 3. Illinois Library Laws & Rules in Effect October 2012 4. Serving Our Public 2.0: Standards for Illinois Public Libraries, 2009 5. 2012-2013 Illinois Library Association Handbook of Organization and Membership Directory ublica P Name: Institution: Mailing Address: City, State, Zip: Daytime Phone (required): E-mail:
Payment
Check or Money Order enclosed for $______payable to Illinois Library Association.
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Please return completed form with payment enclosed to:
Illinois Library Association 33 W. Grand Ave. Suite 401 Chicago, IL 60654-6799 fax: 312-644–1899
72 Illinois Library Association · 2012–2013 Edition GUIDELINES FOR SUBMISSIONS TO REPRINT POLICY: No reprints can be provided, but permission is usually granted for authors to reproduce their ONS THE ILA REPORTER contributions as published in the ILA Reporter. Others I
wishing to republish the text of an article are referred to the S The ILA Reporter is the Illinois author for permission and fee information. A reasonable Library Association’s bimonthly number of copies are sent to each author. Special
newsletter and a primary arrangements may be necessary to reproduce illustrations. UBMI S
membership benefit for personal, institutional, and associate ACKNOWLEDGMENT: Unsolicited manuscripts are members. Each issue features acknowledged when received. ER T
articles on professional concerns R PUBLICATION DATE: and developments, along with On acceptance, an estimated date O news of the association, library- of publication may be provided to the author. This date is related legislation, and libraries subject to change. around the state. Expression of EDITING: On accepted manuscripts, the editors reserve diverse viewpoints and critical ILA REP interpretation of professional the right to make editorial revisions, deletions, or additions, which, in their opinion, support the author’s intent. When R
issues make the newsletter a forum for the exchange of O ideas crucial to the fulfillment of ILA’s goals. Indexed by changes are substantial, every effort is made to work with the author. F H.W. Wilson in Library Literature & Information Science, S the ILA Reporter was first published in 1962. PHOTOGRAPHS E : Color photos are preferred. N STYLE: Informal, but informative. Factual articles must High-resolution digital .jpg images should be sent to be inviting and readable, with all statements backed by [email protected]. responsible research and interviews. The Chicago Manual Digital Image Specifications: Grayscale or color file, .jpg, of Style may be used in styling articles for publication, but .tif, or .eps: 300 ppi (pixels per inch). Bitmap image: 600 ppi. GUIDELI extensive footnoting is discouraged. No .gif or .png files. LENGTH: 750–1500 words (two and a half to four pages Captions should be provided identifying all individuals double-spaced). shown. Information should include first and last names in DEADLINE: the order they appear in the photograph, agency affiliations, The deadlines for the ILA Reporter and a description of the activity pictured. Captions may are as follows: include the name of the photographer. December 20th: February issue, ILLUSTRATIONS: Authors may submit photos or illustrations or the editor may commission illustrations for February 20th: April issue, certain articles and features.
April 20th: June issue, ISSN 0018-9979 HANDBOOK June 20th: August issue, Illinois Library Association August 20th: October issue, 33 W. Grand Ave., Ste. 401 Chicago, IL 60654-6799 October 20th: December issue. phone: (312) 644-1896 fax: (312) 644-1899 SUBMISSIONS BY E-MAIL: Copy should be submitted e-mail: [email protected] by e-mail to [email protected]. While the ILA Reporter is capable http://www.ila.org of handling a wide range of word processing programs in both the PC and Mac formats, when submitting a manuscript, please indicate the word processing program used. EXCLUSIVE SUBMISSION: It is assumed that no other publisher is or will be simultaneously considering a manuscript submitted to the ILA Reporter until that manuscript is returned or written permission is provided by the ILA Reporter editor. RIGHTS: Exclusive North American rights are retained until three months after publication, unless another arrangement is made in writing. ILA retains rights to have the published material reproduced, distributed, and sold in microform or electronic text.
Illinois Library Association · 2012–2013 Edition 73 t ILA Reporter Working Among, Between Hyphenation When more than two things or persons CD-ROM
hee Style Sheet are involved, among is usually called manager-elect; president-elect; s for: “The money was divided among the Abbreviations four players.” When, however, more than no hyphen—ex officio, vice president, past
yle a.m., ante meridiem (before noon) two are involved but each is considered president p.m., post meridiem (after noon) individually, between is preferred: “an
st These abbreviations are usually set, as agreement between the six heirs.” (The Italicize g above, in small capitals with no space Elements of Style) Italicize titles of all works. Use quotation n added between them. This is the common marks for articles that appear in other American printed style and the preference Book Titles works. For conference/program titles, rki of the University of Chicago Press. In text, give publisher and year in the conference should be in roman, o parentheses. Example: In Paris: An e.g., Reaching Forward Conference or Do not use the following social title abbre- w Architectural History (Yale University
ILA Annual Conference, and quotes for viations: Press, 1993), the author . . . . program presentations, e.g., “The Power of er Mr.; Mrs.; Messrs.; Ms.; M.; MM.; Mme; Positive Thinking.” t Mlle; Dr.; Esq.; Ph.D.; MLS Capitalization Guidelines r Capitalize titles when they precede name, Minorities o Common abbreviations should be typed e.g., ILA President Pamela Gaitskill; lower Use Native Americans not Indians solid—YMCA, FBI—without periods. case when they follow the name, e.g., Pam rep If using unfamiliar initials, put them in Use Alaskan Natives not Eskimos Gaitskill, ILA president. parentheses after first mention of organi- Capitalize proper nouns only when zation. All further references to the orga- Use African Americans. Hyphenate as ila full form is used, e.g., Illinois Library adjective: African-American art nization can be by initials. Exception is Association, ILA Annual Conference when the organization is at the beginning Program Committee, ILA Annual Use Asians not Orientals of a sentence. Conference, Chicago Public Library; lower Use Hispanics—this is the accepted term VTEL videoconferencing case partial forms, e.g., the association, the committee, the forum, annual conference, particularly in the west and southwestern the library. part of the U.S.; the term Latino is used Address Guidelines more frequently in the east Format for phone/fax/e-mail/URL in text listings: phone: (000) 000-0000; fax: (000) Commas Use disabled people not “the disabled” 000-0000; e-mail: [email protected]; Use commas before conjunction in a when referring to the general group (latest http://www.------series, e.g., includes books, videos, and preference among disabled people accord- CD-ROM. ing to American Libraries) With a few exceptions, abbreviations should not be used in addresses in run- Computer terminology Numerals ning text. The following terms should be database (one word); listserv (one word); Spell out whole numbers from one through spelled out: online (one word); website (one word); ninety-nine. See The Chicago Manual of Avenue, Boulevard, Building, Court, Drive, and http://www.------. Style for other general principles. Lane, Parkway, Place, Road, Square, Street, Terrace; North, South, East, West. Decades One word spellings
HANDBOOK Don’t use apostrophe before “s”: ‘60s, ‘70s, Don’t hyphenate words preceded by non: Exceptions are the abbreviations: NW, NE, ‘80s, ‘90s, and mid-1970s nonperson, nonmember, nonviolent, SE, and SW used in some city addresses nonsexist, nonfiction, unless second after the street name. Dollars and Cents element is more than one word (non- Addresses may be abbreviated in such 2 cents and $2, but not $.02 or $2.00 English-speaking people); a proper noun closely set matter as lists, tables, or the (non-British); or ambiguous without a calendar: Ave., Blvd., Bldg., Ct., Dr., La. or Footnotes hyphen (non-native, non-art). Ln., Pkwy., Pl., Rd., Sq., St., Terr.; N., S., E., For a book: bestseller W. (before street name). Surname, Given, Title, (City: Publisher, year), pp. 2022-208 database The names of states, territories, and pos- For a journal: sessions of the United States should always fundraising or fundraiser Surname, Given,“Title,” Journal, vol. 1, date, be given in full when standing alone. p. 10. When they follow the name of a city or Percent or % some other geographical term, it is prefer- Spell out percent in “humanistic” copy, able to spell them out except in lists, tabu- e.g., 45 percent. The symbol % is used for lar matter, notes, bibliographies, indexes, statistical copy only. and mailing addresses. Use the University of Chicago abbreviations for the states in Punctuation running text, use the U.S. zip code abbre- All punctuation appears inside quotation viations in the calendar. marks.
74 Illinois Library Association · 2012–2013 Edition ILA Archives 14 Questionnaires and surveys (one d. File Headings. The files of s These instructions are designed to copy, annotated to show to whom all groups will not fall under assist the ILA in managing records and and when sent) and one sheet the same headings, but it is preparing materials for transfer to the compiling the results of the survey. urged that uniform headings
ILA Archives, located at the Illinois State 15. Forms (one copy). be developed for use from rchive Historical Library. year to year by each group. 16. Treasurer’s reports. This uniformity will help not 17. Material of biographical interest only those responsible for the Retention Period ILA A (including contribution of an archives of their group, but also The retention period for particular groups individual to the development of a those studying the material over of records will vary. Records, however, project, the Board, Committee, etc. a period of years. that are no longer of current or even or to the library profession). occasional use should be transferred 4. P lace material in letter-size, acid- annually. Discard free folders (please do not send Materials needed for current administra- hanging file folders). tive, fiscal, operational, or legal refer- 1. D uplicate materials. When, by 5. Mar k each folder (use pencil ence should NOT be transferred to the bringing together two files, an directly on the folder, labels tend to Archives. original and a carbon or photocopy eventually fall off) as follows: are found, the original should a. Name of Committee, Forum, or be kept. Keep copies only if they Preserve Board. contain significant annotations to The following types of material should be b. Year covered. preserved, except where such material has the original. been separately published. (If the printed 2. General correspondence. c. Name of Section, Committee, or Subcommittee when necessary. materials might be needed for comparison 3. Ma terials superseded by more with related material in the archives and complete reports. d. Heading. are not more than a few pages in length 4. Ma terials pertaining to other units 6. F or each group of records e.g., reprints, clippings, but not a whole that would otherwise be retained transmitted, fill out a Records volume—one copy should be kept.) by the issuing unit and not relating Transmittal Form. 1. Files and other materials relating to specific activities of the unit 7. Cr oss references: it will be helpful to the history, programs, activities weeding its files. to include with the materials, where and accomplishments of ILA or 5. Mi scellaneous business records appropriate, information for the other subsidiary groups should be (e.g., invoices, payment vouchers, following: included with that of the larger expenditure lists, etc.) no longer group of which it is a part. a. Change in the name of needed for IRS purposes. committee. 2. Constitutions and Bylaws. b. “S ee also” for material on same 3. Statement of function or duties of Procedures or similar topics in other folders. Boards, Committees, etc. 1. It is recommended that files be 8) Boxed records (record storage 4. List of officers, members of Boards, weeded annually and/or weeded at boxes — one cubic foot is volume Committees, etc. the conclusion of individual major size) will be sent by the ILA Office 5. Reports. projects. directly to: 6. Minutes. 2. It is recommended, at the end of Abraham Lincoln Presidential
each fiscal year, material should be Library HANDBOOK 7. Correspondence. (Preserve as little 112 N. Sixth St. miscellaneous correspondence as sent from the field to the ILA office by one officer from each forum Springfield, IL 62701 possible; significant items will be (217) 524–7219 included with the material under or committee. Materials to be projects, policy decisions, etc.) placed in the Archives can then be Boxes should be numbered (e.g., Box 1 identified. 8. Programs and proceedings. of 4) and each box should contain a copy 3. Arrangement of records for of the Records Transmittal Form for the 9. Brochures, fliers, posters, press transfer. group of records being transferred. releases and other public relations materials. a. General material pertaining to ILA should be arranged 10 Photographs. first alphabetically by form 11 Memorabilia. (e.g., annual reports, minutes, 12 Records of all projects and other proceedings, etc.) and second activities proposed, whether or not chronologically within the form. completed. b. Project files should be arranged 13 Policy decision statements. (Some alphabetically by subject or of these might be included in project title. reports of officers, in statements of c. Material from Committees, function and duties of Committees, Forums, Subcommittees, etc., in minutes of Boards and other than that pertaining Committees, or in correspondence. to projects as above, should In the last case, where several be arranged first by name of letters have been written to a group, Committee (and then by form if one copy—annotated to whom there is enough to subdivide). sent—should be preserved.)
Illinois Library Association · 2012–2013 Edition 75