Request for Bids Purchasing Department BIA - Cargo Loader 73 Harlow Street Bid No. P22-07 Bangor, Maine 04401 207-992-4282

Issue Date: August 23, 2021

I. Introduction The City of Bangor requests bids to purchase or lease (with option to buy at end of term) a Cargo Loader with lifting capacity of 40,000lbs for Bangor International Airport. The current cargo loader is beyond its useful life and in need of replacement. The cargo loader must be furnished and delivered in accordance with the attached specifications and following conditions.

The City of Bangor intends to trade in one (1) used Cargo Loader. Trade-in Information is included in Section XI.

II. General Information General information is available on the City’s website at the following web address: www.bangormaine.gov/proposals. By submitting a response to this solicitation, the bidder accepts the responsibility for downloading, reading and bidding by the terms and conditions set forth in the City’s “General Information for Vendors”.

III. Submission To be considered, return pages three (3) through eight (8) of this Request for Bids including the Bid Form and all materials requested in Section X. Specifications in an envelope clearly marked “Bid No. P22-07: BIA - Cargo Loader” by 2:00 PM, Wednesday, September 15, 2021 to the Purchasing Department, City Hall, 73 Harlow Street, Bangor, Maine 04401.

Bids may also be submitted via email by sending to: [email protected]. If emailing bid, please reference “Bid No. P22-07: BIA - Cargo Loader” in the subject line. Bids will be publicly opened at the time stated above.

Please indicate in or with your bid whether you have or are working on a policy regarding domestic violence. If you do not have a domestic violence policy, please indicate whether you would like the City of Bangor to provide you a copy of its policy as an example.

Bid No. P22-07 Page 1 of 8 Aircraft Pushback Tractor A tabulation of all bids received will be available after 4:00 PM on the date of opening. Bid results may be viewed on the City’s website at www.bangormaine.gov/bidtabs.

IV. Questions Any questions must be directed in writing to [email protected] no later than 4:30 PM, Wednesday, September 1, 2021.

The City will issue a response on or before 4:30 PM, Tuesday, September 7, 2021. The response will be in the form of an addendum, which will be available on the City’s website. Notifications will be sent out at the time of release of all addendum to the appropriate Registered Vendor List.

V. Late Bids It is the responsibility of the Bidder(s) to see that their bids have sufficient time to be received by the Purchasing Department before the submittal deadline.

Any bid, portion of a bid, or unrequested bid revision received at the City of Bangor Purchasing Department after the time and date specified, will be return to the Bidder unopened.

VI. Withdrawal of Bids No Bidder may withdraw their bid for a period of ninety (90) days from the date of opening. All bids shall be subject to acceptance by the City during this period.

To withdraw a bid prior to the opening, the bidder shall request the withdrawal in writing. All costs associated with the withdrawal (i.e. mailing fees) will be borne by the Bidder.

VII. Award The bid award will be based on the following: 1. Qualifications of and/or prior history with the Bidder and equipment (if no history or experience, references may be requested of the successful Bidder), 2. Availability of equipment and parts, and 3. Cost.

VIII. Rejection The City of Bangor reserves the right to reject any and all bids, to waive any informalities or defects in bids or to accept a higher cost bid if it is deemed to be in the best interest of the City of Bangor. The City also reserves the right to negotiate with the successful Bidder.

IX. Information for Bidders Pages three (3) through eight (8) of this request must be completed and returned with all questions answered and all materials requested in Section X. Specifications in order to be considered a complete bid proposal.

Bid No. P22-07 Page 2 of 8 Aircraft Pushback Tractor Any exception to the provisions in the specifications must be marked in the body of this document and itemized on a separate page titled “Exceptions”, referenced by section number and paragraph, along with a detailed explanation of the exception.

The equipment must be thoroughly inspected, serviced and ready for use upon delivery. All work performed must meet established industry standards of quality to be acceptable. Any unacceptable work must be corrected before payment is issued.

All Federal and State taxes must be excluded from the bid price. A tax exemption certificate for the City of Bangor shall be furnished to the successful Bidder upon request

X. Specifications The specifications listed below represent the City’s basic requirements for the equipment requested. The specifications should be viewed as a guideline for the City’s needs and not an absolute minimum or maximum requirement. Alternate specifications will be considered but may not be accepted.

The City will purchase the equipment that will best meet the requirements of the City of Bangor. In order to be considered, Bidders must list the specifications of their equipment under "Vendor Specifications".

Bidders must furnish all descriptive literature, manufacturer’s brochure and compliance certificates and all other data on the equipment proposed as required in this specification. If Bidders submit a Bid with pricing for the lease (with option to buy at end of term), a copy of the lease contract must be included in the Bid submission.

Vendor Name: ______

Requested Specifications Vendor Specifications 1. General Description a. Ability to lift and carry up to 40,000lbs on elevator platform and up to 20,000lbs on bridge platform b. Ability to load lower and upper deck on aircraft ranging from Boeing 707 to Airbus 380 c. Color white polyurethane with appropriate

primer d. User friendly controls at drive station as well

as bridge platform station e. LED work lights front and rear of the unit, to

cover entire operating area f. Ability to rotate cargo 360 degrees on elevator platform and side shift on both elevator and bridge platforms.

Bid No. P22-07 Page 3 of 8 Aircraft Pushback Tractor 2. Operators Stations a. Easy operation controls b. Appropriate lighting for control panels and

work area c. Full driver info console with water temp, oil pressure, fuel level w/low level warning, hydraulic oil temp, tachometer d. Adjustable driver’s seat forward/backward 3. Engine a. Tier IV Final diesel or gasoline engine b. Low oil pressure/ high coolant temp shut-

down c. Engine speed governor not to exceed

15MPH d. Anti-restart protection e. Hour meter f. Cold weather package with block/coolant heater, hydraulic oil heater, 120Vac male plug end g. Swing out engine access 4. Transmission a. Automatic transmission with selectable

Forward/Reverse b. Inching control 5. Coolant System a. Heavy duty radiator with hydraulic and transmission coolers insulated from vibration b. Engine driven or electric fan 6. Fuel System a. Minimum 30-gal capacity with fuel gauge b. Minimum 5-gal capacity DEF tank if

equipped with Diesel Tier IV Final Engine 7. Electrical System a. 12 or 24 VDC Negative ground with

minimum 91 Amp alternator b. Power for radios 12v DC 20amp 8. Brake System a. Hydrostatic braking system

Bid No. P22-07 Page 4 of 8 Aircraft Pushback Tractor b. Service brake to be power assisted, applied

via foot pedal c. Parking brake d. Alarm to sound when parking brake applied

and transmission is in drive or reverse 9. Steering a. Power steering 10. Tires a. Solid tires with winter tread b. Rated for application 11. Safety a. Horn b. Non-skid on all walkable surfaces c. Back-up Alarm d. Elevator and bridge lowering audible alarms e. Appropriate safety shut-downs f. Emergency controls g. Yellow beacon light – strobe h. Front, rear and side reflectors i. Anti-collision system 12. Other a. Complete set of manuals for chassis and

engine b. Electronic & hard copy of operation and

maintenance manuals c. Any manufacturer scan tool included for unit troubleshooting including engine and powertrain d. Onboard diagnostic capabilities e. 2 year/2000-hour warranty f. Maintenance and operator training to be

conducted upon delivery g. Technical support availability after hours

Bid No. P22-07 Page 5 of 8 Aircraft Pushback Tractor Vendor Name: ______

Does the Bidder comply with Section X?

_____ Yes _____ No ______Initials

Detailed explanation of ALL exceptions must be included.

XI. Trade-in Information The City of Bangor intends to trade in one (1) 1981 FMC JC-PL2, 15,000lb Cargo Loader. Please contact Erik Gagnon, GSE Supervisor at [email protected] for pictures and more information on this unit. All other questions regarding bid must comply with Section IV. Questions.

Bid No. P22-07 Page 6 of 8 Aircraft Pushback Tractor

XII. Bid Form Bid Deadline: BIA - Cargo Loader 2:00 PM, Wednesday Bid No. P22-07 September 15, 2021

Please note: Pages three (3) through eight (8) of this Request for Bids including the Bid Form, and all materials including all descriptive literature, manufacturer’s brochure, compliance certificates, and all other data on the equipment proposed must be submitted to be a complete Bid. Failure to do so may result in disqualification.

Item Description Total Price

1 Cargo Loader-40,000lb Lift Capacity $

2 Less trade-in for (1) used Cargo Loader $

Net: Line 1 minus Line 2 $

Annual Lease Payment Amount (for lease 3 $ option only)

Year: Make: Model:

Is the vehicle available now? ____yes ___no

Earliest delivery after receipt of order in weeks:

Price must include all miscellaneous charges: fuel, transportation, etc. No other charges will be accepted.

Bid No. P22-07 Page 7 of 8 Aircraft Pushback Tractor Business Name

Complete Address

Telephone Number

Email Address

Contact Name

Title Date

Bid No. P22-07 Page 8 of 8 Aircraft Pushback Tractor