FACILITY CONDITION ASSESSMENT CITY of SANTA ROSA 040-Sam Jones Hall 4020 Finley Avenue

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FACILITY CONDITION ASSESSMENT CITY OF SANTA ROSA 040-Sam Jones Hall 4020 Finley Avenue

Final Report

January 31, 2018

The City of Santa Rosa

040-Sam Jones Hall

TABLE OF CONTENTS

1. EXECUTIVE SUMMARY 1

Executive Summary EXECUTIVE SUMMA RY Ranking Metrics Priority Planning Dashboards

2. PURPOSE 7 PURPOSE Introduction Acknowledgements Project Overview Scope of Services

3. METHODOLOGY 19 METHODOLOGY

Direct Cost Methodology Priority Definitions and Action Timeframes Data Analysis, Recommendations and Life Cycle PROCESS 4. PROCESS 29

Facility Optimization Solutions Assessment Phase Approach Report Process Field Survey, Data Collection and Software RESU LTS

5. RESULTS 35

Asset Summary System Summary List - By Uniformat

6. RECOMMENDATIONS 53

Action Item List - By Discipline RECOMMEND ATIONS Photo Log

7. PLANNING 126

System Summary List - By Priority PLANNING

8. APPENDICES 137

Glossary Abbreviations and Units of Measure APPENDICIES

The City of Santa Rosa

040-Sam Jones Hall

1. EXECUTIVE SUMMARY

Summary Statement: The purpose of the executive summary is to answer the four fundamental questions underlying an objective assessment. What is owned (Current Replacement Value); what is the current-state of condition (Facility Condition Index); what are the estimated direct costs* to maintain (Funding Needs); and how to strategically plan for the future needs (Priority Planning). EXECUTIVE SUMMA RY This summary and report is based on our field assessments, interviews with staff engineers, our professional opinions, and comparative analysis of assessment items within our expansive facility condition assessment database. The following is a summary of our findings and recommendations.

Facility Condition Index Ranking Scale Summary: The FCI Scale is an industry standard scale used to communicate condition. It assigns the numeric value of the FCI Equation to five general condition rankings: Good, Fair, Poor, Critical, and Divest.

Current Replacement Value (CRV) and Facility Condition Index (FCI): An FCI value can be understood as the ratio of the cost to correct all deferred maintenance deficiencies within an asset divided by it’s CRV. For example, an asset scoring a "Good" FCI of 0.05 means that only 5% of the CRV is recommended for repairs or replacement. The overall asset condition is determined by the 5-year FCI ranking and score. Please see the following page for an expanded description of CRV and FCI.

Results Direct (CRV) 50% Project (CRV)

040-Sam Jones Hall - CRV $4,198,004 $6,297,006

Ranking FCI FCI Scoring - 5-YEAR FCI CRITICAL 0.32 $1,359,366 $2,039,049

FCI Scoring - 10-YEAR FCI CRITICAL 0.45 $1,889,143 $2,833,715

Rolling Clock: The 10-year total Deferred Maintenance Deficiencies (DMD) include the 5-year total DMD. The 10-year DMD total may be revised if 5-year needs are cured within the assessment 5-year window. As each year passes, remaining deficiencies generally have action timeframes reduced by one year, which may impact the priority. The industry-standard recommendation is to perform a re-assessment in 5-years to capture new 10-year needs.

Funding Needs - By Priority, Year, and Term PRIORITY 1 PRIORITY 2 PRIORITY 3 PRIORITY 4 PRIORITY 5 TOTAL Year 1 Year 2 Years 3 - 5 Years 6 - 10 Years 11 - 25 (Years 1 - 25) Direct Cost: $804,737 $107,375 $447,254 $529,777 $934,411 $2,823,554 50% (DMD) Project Value: $1,207,105 $161,063 $670,882 $794,665 $1,401,616 $4,235,331

Immediate Short-Term Long-Term

Each priority group includes the assessed DMD that falls into each respective term regardless of the discipline. Detailed descriptions of observed issues, recommendations, and associated costs are included within the building report. *This report is based on funding needs by year. Costs are inclusive of Direct Costs, i.e. labor and materials only. For convenience we have provided a projected Project Value that includes a 50% increase for non-inclusive project costs. Please refer to the Results Section - “Understanding the Facility Condition Index Costing Methodology” for an expanded description, definitions, and the applied methodology regarding Direct Costs vs. Project Costs.

040-Sam Jones Hall RANKING METRICS Current Replacement Value (CRV) is the cost of labor, material and equipment, including demolition, at the present time which would be required to replace a building or asset. The CRV is based on direct cost methodology and does not include project costs such as design, general conditions, a contractor's overhead and profit or land acquisition.

DMD EXECUTIVE SUMMA RY EXECUTIVE SUMMA RY Facility Condition Index (FCI) Equation: The FCI is calculated by adding the estimated value for all of the assessed Deferred Maintenance Deficiencies FCI = ÷ (DMD) by assigned Priority. Priority 1, 2 and 3 contain assessment years one though five and Priority 4 contains years six through ten. These two number CRV sets are then grouped into two value categories: The 5-year and 10-year DMD. These numbers are each divided by the Current Replacement Value (CRV) of the asset in the equation shown below. Please refer to the Glossary of Terms in the Appendix for more detailed information. Report Basis Estimated 50% DMD-Direct Cost DMD-Project Cost 5-Year Deferred Maintenance Deficiencies $1,359,366 $2,039,049 DMD 10-Year Deferred Maintenance Deficiencies $1,889,143 $2,833,715 5-Year FCI 0.32 FCI = 10-Year FCI 0.45 ÷ CRV Building Current Replacement Value (CRV) $4,198,004 $6,297,006

Discipline Condition Index (DCI) and System Condition Index (SCI) Ranking Scales: A similar scale to the Facility Condition Index scale is used in describing SCI and DCI. The two major differences between the FCI scale and the DCI / SCI scale shown below is that the "Divest" ranking has been omitted, and the "Critical" score has been expanded to 1.00. The reason for these changes is to illustrate that an asset's systems or disciplines cannot be divested. They usually require full replacement to enable the asset to function as originally designed and intended.

Discipline Condition Index

5 YR 10 YR Disciplines CRV CRV/SF 5 YR Needs 10 YR Needs DCI DCI Structural $753,760 $43 $0 $0 0.00 0.00 Architectural $1,241,649 $70 $1,042,971 $1,042,971 0.84 0.84 Plumbing $406,048 $23 $40,293 $56,777 0.10 0.14 Mechanical $680,885 $39 $67,320 $403,921 0.10 0.59 Fire Protection $135,340 $8 $0 $0 0.00 0.00 Electrical $491,516 $28 $34,762 $39,931 0.07 0.08 Communications $131,041 $7 $0 $56,694 0.00 0.43 Safety and Security $68,915 $4 $0 $0 0.00 0.00 Civil $258,186 $15 $143,356 $258,186 0.56 1.00 ADA Assessments $30,664 $2 $30,664 $30,664 1.00 1.00 FCI FCI Direct Cost Total $4,198,004 $238 $1,359,366 $1,889,143

Estimated Project 0.32 0.45 Cost Total (Includes 50%) $6,297,006 $357 $2,039,049 $2,833,715

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PRIORITY PLANNING DASHBOARDS - (Report Basis Direct Cost)

Capital Planning and Funding Needs: The Funding Needs for the asset are shown below by Priority and Percentage and Year .

FUNDING NEEDS ALLOCATION EXECUTIVE SUMMA RY EXECUTIVE SUMMA RY PRIORITY 1 PRIORITY 2 PRIORITY 3 PRIORITY 4 PRIORITY 5 TOTAL Year 1 Year 2 Years 3 - 5 Years 6 -10 Years 11 -25 $804,737 $107,375 $447,254 $529,777 $934,411 $2,823,554

TOTAL FUNDING NEEDS BY PRIORITY AND PERCENT YEARS 11 - 25 YEARS 06 - 10 33% 19%

YEAR 01 YEAR 02 YEARS 03 - 05 YEARS 06 - 10 YEARS 11 - 25

YEARS 03 - 05 16% YEAR 01 YEAR 02 29% 4%

PRIORITIZATION OF TOTAL NEEDS BY YEAR 1000K $934,411

$804,737 800K

600K $529,777 $447,254 400K

200K $107,375

YEAR 01 YEAR 02 YEARS 03 - 05 YEARS 06 - 10 YEARS 11 - 25

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PRIORITY NEEDS BY ACTION TIMEFRAME: The Priority Funding Needs for the asset are further expanded to break out each estimated annual cost. This is helpful to understand years with lulls or spikes in funding needs and helps proactively plan year over year.

EXECUTIVE SUMMA RY PRIORITY NEEDS BY ACTION TIMEFRAME EXECUTIVE SUMMA RY 3200K

2800K 2,824K 2,608K 2,608K 2,608K 2,608K 2,608K

2400K 2,250K 2,250K 2,224K 2,224K 2,226K 2,036K 2,036K 2,036K 2,036K 2000K 1,889K

1600K 1,578K 1,359K 1,359K 1,359K 1,359K 1,130K 1200K 1,117K 912K

800K 805K

400K

0K 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 2040 2041 2042 Year

AVERAGE FUNDING: The below graph shows the current asset FCI Trend line when the 5-year needs are averaged and spread over 5-years. Years 6 through 10 needs are handled in the same manner. This approach may be useful if funding is limited, or there are spikes in a single year cost.

AVERAGE FUNDING NEEDS PRIORITY 1-3 (YEARS 1-5 = $271,873) PRIORITY 4 (YEARS 6-10 = $105,955)

900K 0.70

800K 0.60 700K 0.50 600K

0.40 500K FCI

400K 0.30 Valuation 300K 0.20 200K 0.10 100K

0K 0.00 01 02 03 04 05 06 07 08 09 10

$804,737 $149,085 Year $105,955 $107,375

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PROACTIVE STATE - RAPID IMPROVEMENT: Summary: the below graph shows the current asset FCI Trend line after the entire 5-year needs are met in Year 1. This substantially reduces (improves) the 10-Year FCI score if funding is available.

COMPLETE YEARS 1-5 PRIORITY DEFICIENCIES IN YEAR 1 0.35 EXECUTIVE SUMMA RY

0.324 EXECUTIVE SUMMA RY

0.30

0.25

0.20 FCI 0.15 0.126

0.10 0.063 0.05 0.042 0.025 0.032 0.000 0.000 0.000 0.000 0 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 Year

FUTURE STATE - DO NOTHING: Summary: The below graph shows the current asset FCI Trend line projecting out through years 11 -20. This shows the minimum potential of new 10-year needs awaiting the asset, and the subsequent increases in FCI.

CURRENT FCI TRENDLINE - Conditions Over Time if "No Action Taken"

0.7 0.67 0.62 0.62 0.62 0.62 0.62 0.6 0.54 0.54 0.53 0.53 0.53

0.5 0.48 0.48 0.48 0.48 0.45

0.4 0.38 0.32 0.32 0.32 0.32 FCI 0.3 0.27 0.27 0.22

0.2 0.19

0.1

0 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 2040 2041 2042 Year Projected Growth Of Funding Needs Over Time

040-Sam Jones Hall

ADA / Accessibility Observations:

ADA Accessibility Ranking Scale: Summary: The CannonDesign FOS team developed an ADA / Accessibility Ranking system to assist our clients to better understand how their portfolio of buildings ranks toward achieving ADA and applicable state accessibility requirements. A ranking for each building was assigned based on our general EXECUTIVE SUMMA RY EXECUTIVE SUMMA RY observations* to one of three general accessibility rankings: Essentially Accessible, Moderately Accessible, and Insufficiently Accessible.

* General observations of: Site Accessibility, Building Accessibility, Access to Building Services, Restrooms, and Communication Features were observed during the FCA survey. Specifics of our methodology are described in the Methodology section of this report.

This is not a full ADA / Accessibility assessment, nor documentation of compliance with the ADA or with state building codes. Further analysis may be warranted based on the building's level of accessibility, age and use.

040-Sam Jones Hall Essentially Accessible (5)

ADA Compliance: The Americans with Disabilities Act (ADA) is federal civil rights legislation, as opposed to a standard building code, and is enforced by the Department of Justice (DOJ). All public, commercial, and state / local government facilities have been subject to the ADA since 1990. Compliance with the ADA is an ongoing obligation. No public facility is exempt or grandfathered, and strict adherence to applicable standards is required in order to achieve compliance. Many organizations which have not upgraded their facilities or prepared a written transition plan toward achieving full compliance are at risk. Cost associated with proactive facility planning is far less than the cost to settle a complaint.

Essentially Accessible Moderately Accessible Insufficiently Accessible Description (5 of 5) (3 or 4 of 5) (Less than 3 of 5) 1 Exterior Accessible Routes 5 2 Interior Accessible Routes 5 3 Access to Service 5 4 Restroom Access 5 5 Communication Features 5 SUB TOTAL 25 AVERAGE TOTAL 5

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2. PURPOSE PURPOSE PURPOSE

Introduction: City of Santa Rosa has requested a comprehensive Facility Condition Assessment (FCA) encompassing approximately 650,308 square feet of floor area located at the requested one hundred and fourteen City of Santa Rosa facilities. A diverse portfolio of assets as part of this FCA included 114 structures constructed between 1873 and 2014. These buildings and assets include:

List of Assets

City of Santa Rosa Building Square Footage

001-City Hall 2-5 13,440

002-City Hall 6-8 11,000

003-City Hall 1, 9-11 30,024

004-City Hall Annex 25,090

005-Chamber Building 10,000

006-West America Building 14,000

007-(PSB) Public Safety Building* Police 59,719

008-PSB Public Safety (Utility Building) 2,116

009-952 Sonoma Ave House 2,000

010-952 Sonoma Ave Garage 400

011-Fire Station 2 6,913

012-Fire Station 3 4,489

013-Fire Station 4 4,080

014-Fire Station 5 4,560

015-Fire Station 6 3,700

016-Fire Station 7 2,781

017-Fire Admin/Station 10 19,810

018-Fire Station 11 Modular 1,974

019-Fire Station 11 Apparatus Building 1,989

020-Fire Training Office 1 2,070

021-Fire Training Classroom 2 960

022-Fire Training Classroom 3 1,440

023-Fire Training Tower 5,304

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024-Fire Training Storage Building 1 1,710

025-Fire Training Storage Building 2 1,330

026-(MSCS) Municipal Service Center South 27,610

027-MSCN Admin/Lab Building 10,750

028-MSCN Shop Building 22,000

029-MSCN Warehouse 14,400

030-MSCN Garage 28,800

031-MSCN Vehicle Storage Building 7,500

032-MSCN Steam Cleaning Station 1,100

033-MSCN Wash Station #1 900

034-Transit Operations Building 8,660

035-Transit Wash Station Building 360

036-Main Library 65,000

037-Rincon Valley Library 14,944

038-Northwest Library 8,000

039-Bennett Valley Senior Center 14,303

040-Sam Jones Hall 17,638

041-Steele Lane Community Center 25,168

042-Ridgway Swim Center 4,100

043-Finley Park Community Center 27,930

044-Finley Park Senior Wing 24,408

045-Finley Park Pool Concession Building 350

046-Finley Park Swim Center 6,240

047-Finley Park Pool Mechanical Building 1,886

048-Sonoma Brookwood Ctr 4,900

049-Franklin Park Clubhouse 1,500

050-Franklin Park Preschool 1,050

051-Recreation Annex-Artstart Building 1,500

052-4Cs Day Care 1,925

053-Apple Valley Modular 480

054-Museum 12,816

055-Church of One Tree 2,124

056-Railroad Depot 2,120

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057-Deturk Round Barn 8,174

058-Burbank House 1,125

059-Burbank Carriage House 1,494

060-Burbank Greenhouse 450

061-Burbank Small Greenhouse 96

062-Burbank Maintenance Building 384

063-Burbank Restroom Building 450

064-BVGC Clubhouse 14,156

065-BVGC Pro Shop 2,232

066-BVGC Restroom 100

067-BVGC Maintenance Building 2,409

068-BVGC Range Ball Building 341

069-BVGC Maintenance Vehicle Building 2,430

070-BVGC Maintenance Wash Station 324

071-Doyle Clubhouse/Scout Building 1,995

072-Doyle Shop Storage Building 600

073-Doyle Workshop/Storage Building 1,800

074-Doyle Ballfield Storage Building 540

075-Doyle Concession Stand 150

076-Doyle Restroom Building 270

077-Doyle Storage Building West 144

078-Finley Park Gazebo 1 840

079-Finley Park Gazebo 2 840

080-Finley Park Gazebo 3 840

081-Finley Park Restroom 405

082-Galvin Park Tennis Club Building 405

083-Galvin Park Storage Building 100

084-Galvin Park Restroom Building 240

085-Galvin Park Restroom South Building 375

086-Howarth Caretakers House 972

087-Howarth Concession/Restroom 426

088-Howarth Animal Barn 920

089-Howarth Railroad Depot 600

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090-Howarth Storage/Shop Building 450

091-Howarth Pavilion Restroom Building 225

092-Howarth Boathouse 1,152

093-Howarth Storage Building 288

094-Howarth Metal Storage Building 1,000

095-Howarth Press Box Building 432

096-Howarth Tennis Restroom Building 216

097-Howarth Gazebo 1,040

098-Julliard Park Storage Building 324

099-Julliard Park Restroom 378

100-MLK Park Restroom 225

101-Northwest Park Restroom Building 369

102-Olive Park Restroom 486

103-Olive Park Gazebo 510

104-Place to Play Restroom/Concession Building 374

105-Pioneer Park Barn Gazebo 400

106-Pioneer Park Water Tower Gazebo 100

107-Rincon Valley Park Restroom South 252

108-Rincon Valley Park Restroom North 252

109-Southwest Park Restroom 330

110-Southwest Park Gazebo 585

111-Youth Park Restroom 432

112-Youth Park Gazebo 500

113-1400 Burbank Residence 1,000

114-1027 McMinn Ave Residence 1,000 City of Santa Rosa 650,308

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Objective: PURPOSE The objective of the assessment and report is to: PURPOSE Highlight current physical conditions at the subject facilities; identify necessary Deferred Maintenance Deficiencies (DMD;) and system replacements; quantify and budget estimated improvement costs; provide recommended action dates. The content of the report is based on our field assessments, interviews with staff engineers, our professional opinions, and comparative analysis of assessment items within out expansive facility assessment database. The following is a summary of our findings and recommendations.

Project Team Partners:

Client: (From Internal and External Sources)

Santa Rosa is a city in and the county seat of Sonoma County, California. Its estimated population is 175,000. Santa Rosa is the largest city in California's Redwood Empire, Wine Country and the North Bay; the fifth most populous city in the San Francisco Bay Area after San Jose, San Francisco, Oakland, and Fremont; and the 28th most populous city in California.

Santa Rosa is located at 38°26'55?N 122°42'17?W in Sonoma County. According to the United States Census Bureau, the city has a total area of 41.50 sq mi (107.5 km2), of which 41.29 sq mi (106.9 km2) is land and 0.205 sq mi (0.5 km2) (0.49%) is water.

City Council Mission, Vision, Values

Mission: To provide high-quality public services and cultivate a vibrant, resilient and livable City

Vision: Santa Rosa - Leading the North Bay

Values:

• Excellence • Integrity • Innovation • Inclusiveness • Teamwork • Transparency

Within the Council’s Top Priorities

040-Sam Jones Hall 1.3. Create a plan to address infrastructure and deferred maintenance throughout the community.

Project Leader: CannonDesign, founded in 1915 is one of the world's leading design firms, with over 900 professionals in 15 offices worldwide. We integrate all the skills needed to deliver complex projects, and we are guided by common vision and purpose: Together, we create design solutions to the greatest challenges facing our clients and society. We think our clients are our most important partners. CannonDesign's Facility Optimization Solutions (FOS) team is a consultancy dedicated to enhancing our clients' capabilities in managing their existing facilities and operations more efficiently and effectively .

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Acknowledgements:

The CannonDesign Facility Optimization Solutions (FOS) team appreciates the effort and commitment PURPOSE PURPOSE that City of Santa Rosa put forth in assisting us in completing the assessment phase of the 2017 comprehensive Facility Condition Assessment (FCA). Our team is committed to empowering City of Santa Rosa with accurate and valuable facility systems data that will support future success.

We are all better when we work together, and our team is proud to be working with City of Santa Rosa. We appreciate the time, energy, and input of everyone who played a role in this important effort.

City of Santa Rosa

Director of Transportation & Public Works Jason Nutt 575 Administration Drive Room 104A, Santa Rosa, CA 95403, Direct 707.543.3810 [email protected]

Facilities Maintenance and Operations Coordinator Douglas Williams 707.543.3712 [email protected]

Water Department Programmer / Analyst - Asset Management Peg Roush 707.540.4220 [email protected]

Facilities Crew Supervisor Claude W. Taeuffer 707.543.3734 [email protected]

Facilities Crew Supervisor James Castro 707.543.4517 [email protected]

Senior Maintenance Worker Alexander Oceguera 707.239.2772 [email protected]

Facility Maintenance Senior Worker Atwood Winters 707.326.6528 [email protected]

Facility Maintenance Worker Sheldon Beaman 707.483.5615 [email protected]

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Service Maintenance Worker Stephen Payne 707.484.1275 [email protected]

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The CannonDesign Team

Principal, Facility Optimization Solutions PURPOSE Joe Cassata, RA, NCARB, Principal PURPOSE 2170 Whitehaven Road, Grand Island, NY 14072, Direct 716.774.3348, Cell 716.316.5664 [email protected]

Project Management Team

Project Manager Mark Schrock, Assoc. AIA, Associate Vice President 2170 Whitehaven Road, Grand Island, NY 14072, Direct 716.774.3212, Cell 716.364.6664 [email protected]

Project Manager / Local Representative Susan McDonald, Assoc. AIA, LEED, AP, RA, Associate Vice President 595 Market St #1250, San Francisco, CA 94105, Direct 415.373.5819, Cell 510.846.9799 [email protected]

Administrative Team

Software Leader / Data Analysis, Facility Optimization Solutions Kara Moore 2170 Whitehaven Road, Grand Island, NY 14072, Direct 716.774.3265, Cell 315.877.6507 [email protected]

Software Support Specialist, Facility Optimization Solutions Dana Mielke 2170 Whitehaven Road, Grand Island, NY 14072, Direct 716.774.3289, Cell 716.238.5690 [email protected]

Administrator, Facility Optimization Solutions Cindy Ruggiero 2170 Whitehaven Road, Grand Island, NY 14072, Direct 716.774.3458, Cell 716.534.2511 [email protected]

Assessment Team

Exterior Envelope Assessor Mark Schrock, Assoc. AIA, Associate Vice President 2170 Whitehaven Road, Grand Island, NY 14072, Direct 716.774.3212, Cell 716.364.6664 [email protected]

Lead Assessor / Architectural Assessor Richard Mrugala 2170 Whitehaven Road, Grand Island, NY 14072, Direct 716.774.3269, Cell 716.345.5486 [email protected]

Architectural Assessor Ben Kozar 2170 Whitehaven Road, Grand Island, NY 14072, Direct 716.774.3350, Cell 716.220.2741 [email protected]

Architectural Assessor Zimmerman Halcome 2170 Whitehaven Road, Grand Island, NY 14072, Direct 716.774.3378, Cell 716.238.5690 [email protected]

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Architectural Construction Cost Estimator Angelo Tasca 2170 Whitehaven Road, Grand Island, NY 14072, Direct 716.774.3278 [email protected]

Mechanical Construction Cost Estimator Paul Rudz, CDT 2170 Whitehaven Road Grand Island, NY 14072, Direct 716.774.3244, Cell 716.949.9349 [email protected]

Mechanical / Plumbing / Fire Protection Assessor Joseph Brady 2170 Whitehaven Road Grand Island, NY 14072, Direct 716.774.3303, Cell 716.255.7494 [email protected]

Electrical / Technology / Data Communications Assessor Randy Heim, FMP 2170 Whitehaven Road Grand Island, NY 14072, Direct 716.774.3358, Cell 716.238.6663 [email protected]

Assessment Team Partners

BKF Engineers

Geoffrey Coleman, Associate, PE, PLS, CDT 200 4th St #300, Santa Rosa, CA 95401, Direct 707.583.8520 [email protected]

Rick Carlile, PE, Project Manager 200 4th St #300, Santa Rosa, CA 95401, Direct 707.583.8533, Cell 707.480.7115 [email protected]

Site / Civil Assessor Sam Tipton, Design Engineer 200 4th St #300, Santa Rosa, CA 95401, Direct 707.583.8533, Cell 707.480.7115 [email protected]

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Project Overview: PURPOSE This document summarizes the results and recommendations of the Facility Condition Assessment for PURPOSE the 040-Sam Jones Hall at City of Santa Rosa. This report is a professional opinion prepared by CannonDesign's Facility Optimization Solutions (FOS) group in collaboration with City of Santa Rosa, based on the areas of the asset that could be accessed.

Following the initial project scoping meetings, an orientation and project commencement meeting was held at 69 Stony Circle, Santa Rosa, CA 95401 on October 20, 2017. The assessment team evaluated physical conditions at the site during visits conducted between September 12, 2017 through September 20, 2017.

Scope of Services: The scope of the FCA includes the visual inspection of components, assemblies and systems, based on an industry-standard system-level approach. This assessment is based on a Level 3/5 scope of work. The scope includes the visual assessment of: Exterior and Interior Architecture, Structural, Roof, Fire Protection, Plumbing, Mechanical, Electrical, Communications and Civil systems (0' to 10' from the building - Unless noted otherwise). The services summarized in the report include:

· Executive summary & detailed report for each asset assessed

· Description of methodology

· Identification and documentation of the present conditions and risks at each asset

· Recommendations for corrective actions

· Budget level cost estimates for corrective actions

· Forecast of 1, 5 and 10-year facility needs

The assessment team conducted the Facility Conditions Assessment and wherever possible , the team visually reviewed the material conditions, accessibility outside and within the facility, function of operating equipment, performance, and estimated remaining functional life. Estimated costs for repairs or replacement, and other aspects of the facility, as required in the contract scope of work are based on these efforts.

Extensive inspection methods requiring scaffolding, high-reach equipment, using ladders, removal of ceiling tile, access doors, opening equipment and service panels, performing equipment shut-downs, entering confined spaces, and/or destructive testing were not employed unless specifically noted as included in the original Scope of Services. Street, roof level, and room by room (when accessible) area observations were made to determine the current conditions. Not all areas of the buildings were

040-Sam Jones Hall accessible at the time of this survey. Additionally, any equipment with missing identification output, or load and capacity ratings has been assessed and cost estimated based on the observed size of the systems served.

The assessment scope is limited to a visual inspection and is not intended to provide a design analysis or cost estimate in the detail needed to prepare construction documents. Inferences and assumptions are often required when information is unavailable, limited, cannot be confirmed by direct observation, or validated by the Owner.

Disclaimer: The preceding document, dated January 31, 2018 was created by CannonDesign FOS, in close collaboration with City of Santa Rosa. Other than to City of Santa Rosa, CannonDesign FOS disclaims any obligation to any third party with respect to any material presented in this document, and no third party may rely upon this document without advance and express written consent from CannonDesign FOS and City of Santa Rosa. In this event, any third party will be bound by the limitations, qualifications, terms, conditions, and indemnities to CannonDesign FOS set forth in the agreement. Additionally, no destructive testing is performed during the visual assessment. Consequently, no guarantee or warranty can be offered or implied based on the content of this report. All materials presented in the preceding document are, to the knowledge of CannonDesign FOS, reasonable based on the qualifications, limitations, and assumptions identified above.

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3. METHODOLOGY

Direct Cost Methodology METHODOLOGY METHODOLOGY

Direct Cost and Project Cost CannonDesign maintains an extensive current and historic cost estimating database containing contractor pricing, manufacturer quotations, bidding results and estimating resources for use in the determination of unit pricing. It is critical to note that all costs within this document are Direct Costs. Direct Costs are the industry standard measure to apply the FCI, DCI, or SCI values consistently across the deficiencies that are identified, understood and defined by CannonDesign as “replacement” costs based upon the sum of units, and not based upon Project Costs to accomplish the replacement of those components. Project costs should be anticipated to be between 40% and 60% higher than direct costs depending on the project specific delivery methods.

Direct Cost: Direct costs include all labor and material required for the component, assembly or system replacement.. A direct cost typically includes incidental work or materials not specifically identified such as demolition , piping and ductwork connections, controls, HVAC balancing and electrical connections. Direct cost items do not include work required elsewhere within the building or site such as the partial cutting and patching of a ceiling assembly accessing a component scheduled for replacement. Clear delineation is necessary to avoid double-counting for multiple system replacements. Direct costs include general contractor / construction manager (GC/CM) overhead and profit bu exclude, soft costs, escalation, inflation and any overtime or off-hours work. Additional project costs including coordination costs, escalation and any premiums for working conditions are also not considered as part of direct costs.

Project Cost: Project costs are customized to match the delivery method and typically include general conditions and other soft costs including contingencies, design costs, permitting costs, bid phase costs and contractor's overhead and profit. Project Costs are not the basis for Facility Condition Assessments.

How to Develop Budgets Based on Project Costs? Capital improvement and Project Planning budgets can be developed post-assessment by assembling project models within the FOCUS™ software’s project planning module. Subscribers can assign a number of project specific factors (such as a preferred project delivery method excluded in Direct Cost methodology). Users can also define multiple client driven parameters or project driven related costs

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(such as a remodel to an adjacent area), to generate accurate Project Costs or develop multiple budgeting scenarios for a single project. An example of a FOCUS™ project plan is provided at the end of this section. METHODOLOGY METHODOLOGY How are Direct Costs Determined?

Unit Cost x Quantity x Repair Factor = Direct Cost (Action Cost)

Unit Costs - assigned to each UniFormat catalog item and adjusted to suit the observed condition.

Quantity - determined by count and field estimating

Repair Factor - determined by the assessor during the on-site assessment. An assigned repair factor of 100% illustrates specifying full replacement of the assessed component or system.

Direct Cost - Unit Cost multiplied by the quantity and the Repair Factor.

Regional Factor - The unit cost assigned to each component, assembly and system includes cost adjustments for the specific geographical location of the building or facility. Known as the Regional Factor. This metric is determined by national databases and the CannonDesign cost estimation and bid results database.

Adjustment Factor - Utilized to allow for customized estimating or atypical applications.

Questions and Answers Regarding Costs in this Report:

1. Is the Direct Cost approach really required?

A. Yes, because each situation is unique, and information that will ultimately be utilized to develop a project is currently undefined or unknown. Accurately planning a deficiency repair usually require owner-based decisions, considerations, and knowledge from facilities staff to make certain that the scope considers all of the potential issues, and aligns with the objective.

2. Why does it seem as though the report deficiency costs are low and do not accurately

represent the costs I have historically seen for the same kinds of work on campus?

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A. CannonDesign utilizes an industry standard systems based approach to our costing methodology that are applied to deficiencies noted within the report. Our software system and subsequent report utilizes this industry standard methodology in applying “Direct Costs” in lieu of “Project Costs” to deficiencies. All costs should be escalated 40 - 60% based on descriptions of METHODOLOGY METHODOLOGY the below questions 3 and 4.

3. What is the difference between “Direct Costs” and “Project Costs”?

A. Direct Costs are based on the known facts at a snapshot in time and include: All labor and material required for the replacement of the system or component. A direct cost typically includes incidental work or materials not specifically identified: demolition, piping and ductwork connections, controls, balancing, and electrical connections. Direct cost items would not include work that is not immediately identified and quantifiable such as cutting and patching of partial ceiling or wall removals for access to a component to be replaced. Clear delineation is necessary to avoid double-counting for multiple system replacements. Each direct cost is comprised of a combination of anticipated items required for the replacement of an item or system.

Direct Costs Exclude: General Contractor / Construction Manager (GC/CM) markups, soft costs, inflation, and any overtime or off-hours work, along with additional project costs, coordination costs, design fees, legal fees, escalation, any premiums for working conditions, providing access through adjacencies, or removal and or replacement of componentry to expose or permit safe access to the area to receive work. Examples of excluded costs are:

· Equipment mobilization to “hard to access” locations · Architectural or structural remodel work required to accommodate MEP equipment replacement · Overtime work rates (although we acknowledge this is often required within healthcare, and other mission-critical facilities) · Timing of work or escalation impact · Commissioning · Design · ADA compliance assessments or ADA upgrades triggered by permitting project work with Authorities Having Jurisdiction (AHJ) · Life Safety / Code compliance assessments or Life Safety / Code compliance upgrades triggered by permitting project work with Authorities Having Jurisdiction (AHJ)

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Other Comments on Costs: 5. Projects and their related Project Costs can be assembled and assigned with a client’s desired delivery conditions and other client controlled factors and difficulty parameters within CannonDesign’s FOCUS™ software project planning module. The planning module can select METHODOLOGY METHODOLOGY one or any number of individual deficiencies and bundle them together to model cost savings or economy of scale bidding scenarios in a dynamic environment.

6. CannonDesign offers a 45-day free trial period for our clients to access the FOCUS™ software and utilize the database. Annual software subscription agreements can be negotiated during the trial period for one or many users. CannonDesign offers free training to staff that would interface the system during the trial period, and can also customize reporting or other software functionality at reasonable rates during a subscription period.

7. The assessment data that has been collected by CannonDesign and resident in the secure FOCUS™ software system is available for dynamic use within the system. This data is also available outside the FOCUS™ software system to our client’s in multiple common static

outputs such as excel, word, pdf, and tiff, that can in turn be exported to other market software.

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Example of a Project Plan from FOCUS Software Project Reports can be generated on-demand through the use of the FOCUS™ software system. A sample report is provided here for your review. METHODOLOGY METHODOLOGY Projects can be comprised of groups containing like or interdependent systems that exist throughout one or many assets. These projects can be stand-alone or combined to achieve efficiency through an economy of scale in both design and construction. Potential projects should consider also including any adjacent or related system, especially one nearing the end of it its service life. This allows systems replacement projects to be grouped by area and limit future occurrences of proposed work impacting recently completed work.

Project detail tables are provided for each project group. These are a first step in beginning the necessary maintenance improvements. The project detail tables provide the specific project information:

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Priority Definitions and Action Timeframes

CannonDesign's Facility Optimization Solution’s team has developed a custom priority scale primarily to define the level of criticality of each component, assembly or system that is assessed. METHODOLOGY METHODOLOGY

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ADA Accessibility Ranking System:

The CannonDesign FOS team developed an ADA Accessibility Ranking system to help our clients to better understand how their portfolio quantitatively measures toward achieving ADA accessibility . A METHODOLOGY METHODOLOGY ranking for each asset was assigned one of the following:

ADA Compliance Ranking - Enhanced Scope of Services for Assets and Asset Groups: An overall accessibility ranking for the asset(s) including scoring metrics can be provided for a full ADA Compliance Study (usually performed under specified enhanced scopes or separate stand-alone contract), and are derived from the majority of buildings in the campus or portfolio that are quantified in the categories above. One of the rankings below will be determined for the group. Overall ADA Compliance Ranking: Generally Compliant Semi-Compliant Generally Non-Compliant

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Data Analysis, Recommendations and Life Cycle

Each building system, assembly, or service has a life cycle established by the Building Owners and Managers Association (BOMA) International, and the American National Standards Institute (ANSI). METHODOLOGY METHODOLOGY

This is an accepted industry standard for the universal benchmarking of building component life cycles. The published BOMA life cycle durations in this report are intended to provide a reference point only . Priorities and action timeframes are determined by accessible visual observation* during on-site surveys and interviews with facilities staff when possible.

As an example, the BOMA life cycle for a gas fired boiler is 20 years. However, our past experience has demonstrated that if a manufacturers recommended maintenance program is implemented at pre-determined intervals the system often exceeds its life cycle and effectively remains in service well beyond 20 years. This method of analysis provides a more accurate estimation of the expected remaining life, rather than exclusive dependency on recommend system replacement based on BOMA standards .

BOMA standards and FOS applied action timeframes may not directly correspond in this report .

The City of Santa Rosa

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4. PROCESS PROCESS PROCESS Each building system, assembly, or service has a life cycle established by the Building Owners and Managers Association (BOMA) International, and the American National Standards Institute (ANSI).

Facility Optimization Solutions Facility Optimization Solutions (FOS) is a division of CannonDesign and is comprised of:

· Architects

· Engineers

· Constructors

· Cost Estimators

· Facility Engineers

· Software Designers

FOS is a dedicated Facility Condition Assessment (FCA) practice that develops intuitive facility management tools that empower building managers and owners to perform data-driven and analytically based strategic facility planning.

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Assessment Phase Approach PROCESS Assessments are conducted utilizing industry standard UniFormat, as PROCESS published by ASTM, CSI; and CSC which is integrated with MasterFormat. The chart below illustrates five assessment levels and the related complexity of each based upon the number of divisions required to be assessed.

This assessment was conducted utilizing UniFormat Level 3 major building systems with Level 5 MEP components approach with system deficiencies identified as described above, throughout the facility(ies). The UniFormat level of this assessment was determined prior to commencement, and was the basis for the contract scope of work.

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Field Analysis

PROCESS FOS assessment teams performed the field analysis and documentation of existing major categories PROCESS including physical condition, life cycle, and the last known date of remodel, replacement, or repair.

The assessment team's focus typically includes observations for the following disciplines.

GENERAL

· General Life Safety concerns

· General ADA Accessibility concerns

STRUCTURE

· Visible Structural Elements

SHELL

· Envelope / Vertical Enclosures

· Roof / Horizontal Enclosures

INTERIORS

· Architectural Interiors

· Architectural Vertical Conveyance

SERVICES

· HVAC

· Plumbing

· Fire Protection

· Electrical

· Communications

· Safety and Security

SITE

· Site / Civil Improvements (0'-10' beyond building perimeter unless noted otherwise)

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Report Process The primary purpose of this report is to document field identified deficiencies, indicate priority ranking of

PROCESS each, assign a timeframe for action, estimate remediation costs, and facilitate the development of short PROCESS and long-term Deferred Maintenance Deficiencies (DMD) and Capital Improvement Planning (CIP). Cost estimates in this report are intended to provide a basis for capital budgeting and a framework for evaluating capital improvement projects.

Collaboration with our client partners is particularly important to the CannonDesign FOS team. Our process, which we refer to as “Collect, Decide, Act” is performed as a collaborative group effort which leads to the most accurate data useful and results. The FCA is conducted using these three phases and their sub-tasks shown below with collaboration points in red

Draft Report The draft report allows our client team partners an opportunity to review and comment on the results of the FCA during the “Decide” phase of the process. It is the opportunity to collaborate on the report data prioritization, and recommendations to best suit the facility needs.

Final Report The final FCA report provides a comprehensive assessment of the current conditions at the facility . This report contains the necessary data, results, budget costs and recommendations to inform the planning process for the future of this facility.

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Field Survey, Data Collection, and Software PROCESS PROCESS CannonDesign utilized a dedicated assessment team of professionals to conduct a comprehensive on-site survey. The team’s primary focus in the field was to identify deficient, obsolete or at-risk building components, assemblies and/or systems. Deficiencies were collected that require repair and or replacement, and include building system assemblies and service system components that are considered unsafe, defective/damaged or that no longer perform their intended function.

Each deficiency was individually classified by applicable UniFormat number, assigned an installation date (if known to be different from the original construction date), and given an anticipated remaining service life based on the observed condition. The assessment team describes each system visually observed and the relative physical condition, along with estimating remaining useful life, replacement value, priority timeframe (necessary repair/replacement time in years), risk of failure classification, and provides a description of current issues and system improvement recommendations. The assessment team interviewed available facilities staff, reviews available base plan drawings, and collects digital photo documentation to assist in performing these tasks.

Data was collected and cataloged utilizing mobile electronic devices that transmit real-time information into our proprietary FOCUS™ software.

FOCUS™ is an industry-leading web-based facility condition assessment and management tool developed and maintained by CannonDesign’s Facility Optimization Solutions group.

The City of Santa Rosa

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5. RESULTS RESU LTS RESU LTS Asset Summary Report

This summary provides an overview of this asset in both high-level and specific deficiency values. This report provides the asset’s Facility Condition Index for a 5-year, 10-year and 25-year planning period, the overall Current Replacement Value of the asset, and basic record information, followed by a Building Summary. The Building Summary includes descriptions of the: structure, envelope, architectural interiors, HVAC, plumbing, electrical, communications, safety and security, and civil / site improvements. Additionally, the Current Replacement Value is shown by system alongside the 5-year, 10-year and 25-year deficiencies. One Asset Summary Report is provided for each facility.

BUILDING DATA Portfolio: City of Santa Rosa Building: 040-Sam Jones Hall Site: City of Santa Rosa Building Type: Shelter Building Building #: Floors: 1 Gross S.F. Size: 17,638 Year Constructed: 1977

LOCATION Address: 4020 Finley Avenue City: Santa Rosa State: CA Zip Code: 95407

CRV DATA: CRV: $4,198,004

FCI DATA: 5 / 10 / 25 Yr. FCI: 0.32 / 0.45 / 0.45 (0.00 - 0.05 Good) (0.06 - 0.10 Fair) (0.11 - 0.30 Poor) (0.31 - 0.50 Critical) (0.51 - 1.00 Divest) $ 5 / 10 / 25 Yr. Deficiencies: $1,359,366 / $1,889,143 / $2,823,554

ASSESSMENT DATE: 09/15/2017

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BUILDING SUMMARY: General Description: One story homeless shelter with three dedicated dormitory spaces, four bathrooms, administrative offices, a commercial grade kitchen, and a large multi-purpose room that is used as a dining and social area with a zone at its rear that is partially isolated to perform as a fourth dormitory space. There is a small CMU (concrete masonry unit) mechanical enclosure with a wood gate and metal roof at the building's rear parking lot.

B10 - Structure: Cast-in-place concrete foundations (assumed) and floor slabs. Loadbearing concrete masonry unit walls. Steel bar joist with corrugated metal roof decking roof structure. Precast concrete plank roof structure on the low roof beside the gymnasium.

B20 - Exterior Vertical Enclosures (Exterior Walls, Windows and Doors): Painted CMU (concrete masonry unit) exterior walls. Windows consist of. Exterior doors and storefronts consist of clear anodized aluminum frames with single pane glazing, and hollow metal doors and frames.

B30 - Exterior Horizontal Enclosures (Roofing): Pea gravel ballasted built-up bituminous roof.

C20 - (Architectural) Interior Finishes and E20 - Fixed Furnishings (Cabinetry): Floor finishes consist primarily of vinyl composite tile with ceramic tile floors in the bathrooms, and quarry tile floors in the kitchen and janitor's closet. Wall finishes consist primarily of painted textured plaster and painted CMU. There is ceramic wall tile wainscot in the bathrooms. Ceiling finishes consist primarily of standard commercial grade acoustic ceiling tile in suspended, metal, inverted-t grid. The ceiling in the gymnasium is open with painted structure and mechanicals. The ceiling in the kitchen is painted plaster. The ceiling in the storage and office spaces alongside the gymnasium is painted precast concrete plank. Cabinets are standard commercial grade plastic laminate. Countertops are post formed plastic laminate with stainless steel countertops in the kitchen.

D10 - Conveying: None

D20- Plumbing: Building water is supplied from a water authority. The meter and backflow prevention equipment are located external to the building at the street. Domestic water piping consists of uninsulated, sweat

040-Sam Jones Hall copper pipe. Hot water is from a gas fired, tank type water heater. Plumbing fixtures consist of washer dryer hookups, vitreous china sinks, urinals and water closets and tiled showers with both manual and sensor operated valves. Sanitary and storm water drainage are through cast iron and PVC piping. The commercial kitchen has a grease interceptor located outside of the building.

D30 - Heating, Ventilation, and Air Conditioning (HVAC): The building is supplied with natural gas as a fuel source. Roof mounted non-condensing, DX package units provide the primary heating and cooling for the building. Ventilation is through a ducted supply and plenum return system. Thermostats directly control the HVAC units.

D40 - Fire Protection: The building is protected by a wet pipe sprinkler system. The distribution piping consists of grooved and threaded steel pipe to the sprinkler heads. There is an FDC, PIV, and backflow preventer located at the street. The detector, alarm and test connection are located within the building. The kitchen is equipped with an Ansul hood system.

D50 – Electrical: The building has a 208/120V, 600A 3 phase electrical service. There are distribution panelboards throughout the building. Interior lighting is predominately T-8 fluorescent fixtures controlled with switches, and occupancy sensors. Exterior lights consists of metal halide wall packs and area fixtures on standards.

D60 – Communications: The building has a wired and wireless data system. A phone system is wired throughout the facility.

D70 - Electronic Safety and Security: The building is monitored by a Honeywell, Silent Knight fire alarm system with detection and alarming devices in their appropriate locations.

G20 - Site Improvements (Civil): Sam Jones Hall is located in the southwest portion of Santa Rosa near the intersection of South Wright Road and Finley Avenue. The main building and two parking lots are located in the northeast corner of the property. The building has a small parking to the west of the main building and a larger one to the south. The main building has a series of roof drain downspouts around the perimeter. Drainage from the north and east portions of the building and the west parking lot sheet flow down a gradual slope into a drainage swale which lies at the north perimeter of the property. Drainage from the rest of the building and the larger lot similarly sheet flow across the surface onto the adjacent undeveloped portion of the property. Grades on the undeveloped portion show a gradual slope west to a continuation of the

040-Sam Jones Hall drainage swale along the west perimeter of the property.

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System Summary List - By Discipline

Act Life Estimated Item ID Uniformat Description Critical Issues Recommendation Pri Time Cycle Cost RESU LTS 436781 B3010 Roofing - Ballast Built-up bituminous roof Roofing system has Recommendations 1 1 20 $781,538 RESU LTS Gravel system with flood coating exceeded its expected include: and gravel ballast. lifespan. Surface areas are Replace roofing damaged. Many areas system within have been patched timeframe indicated. multiple times to stop Replace all flashings. leaks. Roof to wall flashing For the lower detail is insufficient and parapets, implement needs to be replaced with a detail to carry the roofing system. roofing material up the wall and under coping. Apply necessary flashings and termination bar details along walls of more significant height. Remove all unused roof curbs and frame in openings in roof structure as part of the reroofing of the facility 436812 B2020 Aluminum Fixed and operable Window units have Replace window units 2 2 30 $46,098 Windows (operable) aluminum framed exceeded their life cycle with an windows. duration. Damaged energy-efficient perimeter sealant and system, including adhesion failure noted at insulated (double or wall joints. Repairs and triple) glazing, maintenance are a high thermally-broken priority to prevent further framing, solar heat system failure. gain coefficient and shading coefficient appropriate for the Santa Rosa, CA region. Repairs and or maintenance should be undertaken during prescribed action timeframe. 437083 C1030 Interior Wood Door Interior Wood Door System Some doors have damage Refinish damaged 2 2 50 $2,442 System (Single) (Single) consists of: to finish as well as worn, door finishes. outdated, and/or ADA Replace worn door non-compliant hardware hardware, and update outdated, ADA non-compliant knob-type locksets with new ADA compliant lever type locksets

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Act Life Estimated Item ID Uniformat Description Critical Issues Recommendation Pri Time Cycle Cost 437943 B2010 Exterior Walls Exterior Walls include: Minor deficiencies were Recommendations 3 3 50 $183,150 Painted concrete masonry observed and include the include: unit exterior wall following: Paint the exterior construction The wall system has no surfaces of the vapor barrier resulting in a building with a moisture drive from the silicone elastomeric exterior environment into coating designed for the air conditioned building waterproofing exterior interior. This moisture above grade masonry drive is a contributing substrates. factor to the presence of Provide pointing and efflorescence, bubbling sealant at all deficient and peeling paint on the joints prior to painting interior surfaces of the and inspect annually building's exterior walls. If for evidence of not corrected, the interior deterioration or wall finishes of these walls movement of will continue to deteriorate construction elements at an accelerated pace over the lifespan of the building resulting in the need for frequent repairs of the interior wall finishes. Surface areas throughout show signs of water staining, surface degradation, and/or efflorescing Isolated areas with deteriorated mortar joints - minor step cracking Isolated deterioration of expansion/control joints with partial sealant adhesion failures 437955 B2050 Exterior Door Exterior Door Frames Minor deficiencies were Recommendations 3 4 20 $611 Frames (3x7) consist of: observed including: include: Painted hollow metal frame Door frame is loose and Realign and regrout out of alignment. the door frame. Screen at transom louver Replace louver above kitchen door is torn screen. allowing potential pest infiltration of kitchen 436814 B2080 Exterior Wall Painted structural steel C System finish deterioration Remove corrosion 3 3 10 $806 Appurtenances channel overhang within observed, and corrosion is and existing coatings, masonry exterior wall evident. prime and re-paint system. steel. 437080 C1010 Interior Plaster and Interior Plaster and GWB Some cracking observed Recommendations 3 3 75 $12,308 GWB Partitions / Ceilings Partitions / Ceilings and paint peeling from Include: drywall / plaster. Water Repair and repaint damage to painted plaster damaged areas of wall finish at sinks, work plaster / drywall. tables in kitchen. Install FRP (fiber reinforced plastic) wall paneling wainscot throughout kitchen to prevent water damage to wall finish.

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Act Life Estimated Item ID Uniformat Description Critical Issues Recommendation Pri Time Cycle Cost 436950 C1010 Interior Unit Interior Unit Masonry Efflorescence noted on Clean, prep, and 3 4 100 $7,326 Masonry Partitions Partitions consist of: inside face of CMU wall, repaint CMU block CMU Block walls evidence of moisture walls infiltration. Paint is bubbling and peeling. Moisture infiltration at Pantry is most likely the result of the failed roof system above and vapor drive of environmental humidity through the wall. Replacement of the roof system and painting of the exterior wall surfaces is expected to eliminate the majority of the moisture infiltration that is damaging the wall finishes and resulting in elevated airborne mold concentrations at Pantry . 437057 C1070 Acoustic Tile Acoustic Tile Ceiling - ACT Acoustic ceiling system in Replace damaged, 3 3 13 $1,344 Ceiling - ACT 2 x 4 2 x 4 consists of: good condition, needs broken, or stained sporadic tile replacement tiles with new, replace throughout. A/C screens A/C screens with are deteriorated blade-type diffusers throughout. 437928 C2030 Vinyl Composite Vinyl Composite Tile Minor deficiencies were Recommendations 3 3 12 $5,353 Tile Flooring (VCT.) Flooring consists observed and include the include: of: following: Age and condition Vinyl Composite tile Flooring is heavily worn, warrant replacement flooring at Multi-Purpose has loose edges, has of flooring during Room vestibule, Pantry, broken edges. prescribed action and Office Rm #5 Water damage at Pantry. timeframe. Where water damage has occurred in the Pantry, further investigation is required by qualified plumbing personnel to determine the source of the water which appears to be related to the capped pipe coming through the floor or the bathroom on the other side of the wall. 437086 E2010 Plastic Laminate Plastic Laminate Chipping, deterioration, Recommendations 3 3 10 $1,995 Countertops Countertops consist of: and delamination of plastic Include: laminate finishes observed Replace damaged on bathroom countertops plastic laminate countertops at bathrooms

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Act Life Estimated Item ID Uniformat Description Critical Issues Recommendation Pri Time Cycle Cost 437922 C2030 Vinyl Composite Vinyl Composite Tile Minor deficiencies were Recommendations 5 11 12 $90,999 Tile Flooring (VCT.) Flooring consists observed and include the include: of: following: Plan for full Vinyl composite tile flooring Floor finish is showing replacement within minor wear but is generally the prescribed in good condition. timeframe due to There is a expected lifespan of shrinkage/differential slab the material under settlement crack in the current wear concrete slab beneath the conditions. existing VCT floor in Replace damaged Dormitory A and the tiles as the need Multi-Purpose Room that arises. Clean and has formed a slight ridge maintain wax finish on in the floor. Because of the a regular basis based ridge, the vinyl tiles are on manufacturer stretching and breaking as recommendations in pressure is applied to order to meet the them above the ridge. expected lifespan of the system. When the time comes to replace the floor finish system, it is recommended that action is taken to remove the ridges from the concrete slab running through Dormitory A and the Multi-Purpose Room. Once the concrete slab substrate is made adequately flush, a new VCT veneer may be applied. Architectural Total: $1,133,969 438054 D2010 Domestic Water Domestic Water Heaters Minor deficiencies were Recommendations 3 5 15 $40,293 Heaters consist of: observed including: include: Gas fired, tank type water Budget for and heaters The domestic water replace units. system and or components are approaching the end of remaining useful life based on building age of construction. 438059 D2020 Sanitary Waste Sanitary Waste Minor deficiencies were Recommendations 4 10 20 $16,484 Interceptors Interceptors consist of: observed including: include: Grease interceptor The sanitary drainage Budget for system system and or upgrades and or components are replacement. approaching the end of remaining useful life based on building age of construction. 438050 D2010 Domestic Water Domestic Water System No deficiencies or Recommendations 5 25 20 $122,755 System consists of: negative impact issues include: observed Metered, backflow Perform monthly, protected municipal quarterly and/or service serving sweat annual maintenance copper pipe. and inspections per local ordinances and manufacturer’s recommendations to maintain function and operation.

Monitor for characteristics inconsistent with normal operation, recurring and/or increasing maintenance repair needs, and material changes in condition

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Act Life Estimated Item ID Uniformat Description Critical Issues Recommendation Pri Time Cycle Cost 438052 D2010 Tempering Valve- Domestic Hot Water No deficiencies or Recommendations 5 17 30 $1,465 1-1/4" to 2" Thermostatic Tempering negative impact issues include: Valve(s) consist of: observed. Thermostatic tempering Perform monthly, valve. quarterly and/or annual maintenance and inspections per local ordinances and manufacturer’s recommendations to maintain function and operation.

Monitor for characteristics inconsistent with normal operation, recurring and/or increasing maintenance repair needs, and material changes in condition. 438056 D2020 Sanitary Drainage Sanitary Drainage System No deficiencies or Recommendations 5 15 20 $119,525 System consists of: negative impact issues include: Cast iron and or PVC vent observed and drain pipe to a Perform monthly, municipal sewer quarterly and/or annual maintenance and inspections per local ordinances and manufacturer’s recommendations to maintain function and operation.

Monitor for characteristics inconsistent with normal operation, recurring and/or increasing maintenance repair needs, and material changes in condition. 438048 D2080 Plumbing Fixtures Plumbing Fixtures consist No deficiencies or Recommendations 5 20 20 $105,526 of: negative impact issues include: observed Commercial grade sinks, Perform monthly, urinals and water closets quarterly and/or as well as commercial annual maintenance kitchen sinks, tiled and inspections per showers and washer dryer local ordinances and hookups. manufacturer’s recommendations to maintain function and operation.

Monitor for characteristics inconsistent with normal operation, recurring and/or increasing maintenance repair needs, and material changes in condition. Plumbing Total: $406,048 437988 D3030 Evaporative Evaporative Air-Cooling The unit is not functioning. Recommendations 1 1 10 $23,199 Air-Cooling consists of: include: Evaporative cooler Replace or remove swamp cooler.

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Act Life Estimated Item ID Uniformat Description Critical Issues Recommendation Pri Time Cycle Cost 437987 D3060 Packaged DX 6 to 50 TON Packaged DX Minor deficiencies were Recommendations 3 5 15 $44,121 Air-Conditioning Units- 6 Air-Conditioning Units observed including: include: to 50 TON consist of: Repair or replace Gas fired, DX, packaged The system and or system / components air conditioning unit components are due to condition / approaching the end of operational status remaining useful life and/or age within prescribed priority timeframe. 437980 D3060 Packaged DX 6 to 50 TON Packaged DX Minor deficiencies were Recommendations 4 9 15 $58,828 Air-Conditioning Units- 6 Air-Conditioning Units observed including: include: to 50 TON consist of: The Units use R-22 Budget for and 2 Gas fired, DX, packaged The system and or replace units. air conditioning units. components are approaching the end of remaining useful life. 437983 D3060 Packaged DX 6 to 50 TON Packaged DX Minor deficiencies were Recommendations 4 9 15 $61,279 Air-Conditioning Units- 6 Air-Conditioning Units observed including: include: to 50 TON consist of: The Unit uses R-22. Budget for and Gas fired, DX, packaged The system and or replace unit. air conditioning unit. components are approaching the end of remaining useful life. 437984 D3060 Packaged DX 6 to 50 TON Packaged DX Minor deficiencies were Recommendations 4 9 15 $98,046 Air-Conditioning Units- 6 Air-Conditioning Units observed including: include: to 50 TON consist of: The Units use R-22 Budget for and 2 Gas fired, DX, packaged The system and or replace units. air conditioning units. components are approaching the end of remaining useful life. 438039 D3080 HVAC HVAC Instrumentation and Minor deficiencies were Recommendations 4 10 20 $118,448 Instrumentation and Controls: observed including: include: Controls HVAC is controlled by Building Controls are not Replace controls with individual thermostats integrated into the city an integrated building system. management system with remote monitoring. 438043 D3010 Natural Gas Piping Natural Gas Piping No deficiencies or Recommendations 5 18 30 $24,766 consists of: negative impact issues include: observed Carbon steel with threaded Perform monthly, fittings quarterly and/or annual maintenance and inspections per local ordinances and manufacturer’s recommendations to maintain function and operation

Monitor for characteristics inconsistent with normal operation, recurring and/or increasing maintenance repair needs, and material changes in condition 438000 D3060 Ductwork & Ductwork & Accessories- No deficiencies or Recommendations 5 20 30 $252,198 Accessories- Plenum Plenum Return consist of: negative impact issues include: Return Galvanized ducted supply observed Perform monthly, with plenum return. quarterly and/or annual maintenance and inspections per local ordinances and manufacturer’s recommendations to maintain function and operation. Monitor for characteristics inconsistent with normal operation, recurring and/or increasing maintenance repair needs, and material changes in condition.

040-Sam Jones Hall

Act Life Estimated Item ID Uniformat Description Critical Issues Recommendation Pri Time Cycle Cost Mechanical Total: $680,885 438046 D4010 Fire Suppression - Fire Protection - Wet No deficiencies or Recommendations 5 25 20 $92,605 Wet System System consists of: negative impact issues include: Welded, threaded and or observed grooved steel mains with Perform monthly, welded, threaded and or quarterly and/or Victaulic distribution piping annual maintenance Sprinkler heads - quick and inspections per response local ordinances and Sprinkler heads - standard manufacturer’s response recommendations to Fire hose connections maintain function and Double detector check operation. valve Post indicator valve Monitor for Fire department characteristics connection inconsistent with normal operation, recurring and/or increasing maintenance repair needs, and material changes in condition. 438045 D4010 Fire-Extinguishing Chemical No deficiencies or Recommendations 5 11 20 $42,735 Systems - Chemical Fire-Extinguishing System negative impact issues include: Systems consists of: observed Perform monthly, Ansul kitchen hood fire quarterly and/or protection system. annual maintenance and inspections per local ordinances and manufacturer’s recommendations to maintain function and operation.

Monitor for characteristics inconsistent with normal operation, recurring and/or increasing maintenance repair needs, and material changes in condition. Fire Protection Total: $135,340 437702 D5020 Electrical Service Electrical service and As panelboards age so Replace feeder wiring 2 2 30 $11,145 And Distribution distribution feeder wiring. does the feeder wiring that when panelboards services them. are replaced or upgraded. Monitor for characteristics inconsistent with normal operation, recurring and/or increasing maintenance repair needs, and material changes in condition.

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Act Life Estimated Item ID Uniformat Description Critical Issues Recommendation Pri Time Cycle Cost 437679 D5020 Panelboards 225A, Panel B, 208/120V, 225A, Equipment is approaching Retrofit or replace 2 2 30 $5,348 B Westinghouse panelboard. its intended service life. panelboard, circuit Latch is broke off and breakers and all there is no way to keep the required hardware. panel closed or locked. Perform periodic maintenance and inspections per manufacturer’s recommendations to maintain function, operation and equipment longevity. Monitor for characteristics inconsistent with normal operation, recurring and/or increasing maintenance repair needs, and material changes in condition. 437696 D5020 Panelboards 225A, Panel KP, 208/120V, Equipment is approaching Retrofit or replace 2 2 30 $5,348 KP 225A, Westinghouse its intended service life. panelboard, circuit panelboard. breakers, and all required hardware with new. Perform periodic maintenance and inspections per local ordinances and manufacturer’s recommendations to maintain function, operation and equipment longevity. Monitor for characteristics inconsistent with normal operation, recurring and/or increasing maintenance repair needs, and material changes in condition. 437704 D5080 Miscellaneous Electrical wiring and As mechanical equipment Replace electrical 3 5 20 $12,922 Electrical Systems (Mech components that service is replaced so should the equipment when Connections) mechanical systems. electrical wiring and mechanical components that service it. equipment is upgraded. Monitor for characteristics inconsistent with normal operation, recurring and/or increasing maintenance repair needs, and material changes in condition. 437699 D5040 Interior Lighting Interior lighting consists of No deficiencies or Exit signs and 4 10 20 $5,169 2x4 luminescent fixtures, negative impact issues emergency lights will single and double T8 strip observed. require new batteries lights, surface mounted during this timeframe. fluorescent T8 fixtures, exit Perform periodic signs and emergency light maintenance and fixtures. inspections to maintain function, operation and equipment longevity. Monitor for characteristics inconsistent with normal operation, recurring and/or increasing maintenance repair needs, and material changes in condition.

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Act Life Estimated Item ID Uniformat Description Critical Issues Recommendation Pri Time Cycle Cost 437707 G4050 Site Lighting Exterior lighting consists of Exterior light fixtures will Replace the exterior 5 11 20 $12,922 HID metal halide wall be at the end of their light fixtures within the packs and area light intended service life. Metal specified timeframe. fixtures mounted on halide light fixtures are not Utilize energy efficient standards. energy efficient. solutions such as LED. Perform periodic maintenance and inspections to maintain function, operation and equipment longevity. Monitor for characteristics inconsistent with normal operation, recurring and/or increasing maintenance repair needs, and material changes in condition. 437689 D5020 Electricity Metering Main service electrical No deficiencies or Monitor for 0 36 40 $0 metering. negative impact issues characteristics observed. inconsistent with normal operation, recurring and/or increasing maintenance repair needs, and material changes in condition. 437688 D5020 Main Disconnect 208/120V, 600A Siemens No deficiencies or Perform maintenance 0 36 40 $0 600A exterior mounted main negative impact issues and inspections per electrical disconnect. observed. industry standards and manufacturer’s recommendations to maintain function, operation and equipment longevity. Monitor for characteristics inconsistent with normal operation, recurring and/or increasing maintenance repair needs, and material changes in condition. 437694 D5020 Panelboards 400A, Panel C, 208/120V, 400A, No deficiencies or Perform periodic 0 26 30 $0 C Siemens panelboard. negative impact issues maintenance and observed. inspections per industry standards and manufacturer’s recommendations to maintain function, operation and equipment longevity. Monitor for characteristics inconsistent with normal operation, recurring and/or increasing maintenance repair needs, and material changes in condition.

040-Sam Jones Hall

Act Life Estimated Item ID Uniformat Description Critical Issues Recommendation Pri Time Cycle Cost 437691 D5020 Switchboards DP, 208/120V, 600A No deficiencies or Perform periodic 0 35 40 $0 600A, DP Siemens switchboard. negative impact issues maintenance and observed. inspections per local ordinances and manufacturer’s recommendations to maintain function, operation and equipment longevity.

Monitor for characteristics inconsistent with normal operation, recurring and/or increasing maintenance repair needs, and material changes in condition. 437698 D5030 General Purpose General purpose No deficiencies or Perform monthly 0 26 30 $0 Electrical Power receptacles, GFCI negative impact issues GFCI testing and receptacles and associated observed. periodic inspections branch circuits. of the buildings receptacles. Monitor for characteristics inconsistent with normal operation, recurring and/or increasing maintenance repair needs, and material changes in condition. 437700 D5040 Lighting Control Lighting control consist of No deficiencies or Perform periodic 0 26 30 $0 System Line Multi Level line switches, occupancy negative impact issues maintenance and sensors and time clocks. observed. inspections to maintain function, operation and equipment longevity. Monitor for characteristics inconsistent with normal operation, recurring and/or increasing maintenance repair needs, and material changes in condition. Electrical Total: $52,853 437710 D6010 Data The building has a wired As equipment ages and Upgrade equipment 4 10 20 $56,694 Communications and wireless data network. technology advances, as required. Replace A hardwired phone system upgrades to the buildings UPS batteries in is installed. data system will be accordance to the required. UPS batteries manufacturer's will need to be replaced recommendations during this timeframe. and guidelines. Monitor for characteristics inconsistent with normal operation, recurring and/or increasing maintenance repair needs and material changes in condition. 437714 G5010 Coaxial Coaxial cable distribution No deficiencies or Monitor for 0 26 30 $0 Communications throughout the facility. negative impact issues characteristics Distribution Cabling observed. inconsistent with normal operation, recurring and/or increasing maintenance repair needs, and material changes in condition. Communications Total: $56,694

040-Sam Jones Hall

Act Life Estimated Item ID Uniformat Description Critical Issues Recommendation Pri Time Cycle Cost 437715 D7050 Fire Detection and The building is equipped No deficiencies or Replace fire alarm 5 15 10 $68,915 Alarm with a Honeywell, Silent negative impact issues system including all Knight, IntelliKnight fire observed. The fire alarm devices within the alarm system. system will be at the end specified timeframe. of its intended service life Perform monthly, within the specified quarterly and annual timeframe. maintenance and inspections per local ordinances and manufacturer’s recommendations to maintain function, operation and equipment longevity. Monitor for characteristics inconsistent with normal operation, recurring and/or increasing maintenance repair needs, and material changes in condition. Safety and Security Total: $68,915 437182 G2020 Flexible (asphalt) AC section as part of south System Repair or replace 2 2 10 $6,330 Parking Lot Pavement lot near entrance. Equipment/Components system / components are nearing the end of due to condition / remaining useful life. operational status Shows signs of severe and/or age within cracking, subgrade failure prescribed priority and severe weathering. timeframe. Coordinate with the removal or replacement of remaining AC section. 437171 G2020 Flexible (asphalt) Flexible (asphalt) Parking Deficiencies were Recommendations 3 5 10 $91,137 Parking Lot Pavement Lot Pavement consists of: observed including: include: System Equipment/Components Repair or replace are nearing the end of system / components remaining useful life due to condition / operational status and/or age within prescribed priority timeframe. Seal surface cracks. Re-seal asphalt with 2 coat slurry seal and replace pavement markings every 5 years (or sooner in higher use areas). Remove and replace any asphalt sections with concentrated cracking or surface failure. Monitor for characteristics inconsistent with normal operation, recurring and/or increasing maintenance repair needs, and material changes in condition. 437190 G2020 Parking Lot Non-ADA parking lot Pavement markings are Repaint per city and 3 4 10 $5,384 Pavement Markings striping including stall faded at heavy use areas code requirements stripes, red curb, and parking stalls. within action time no-parking delineation, etc. frame. Remove/overlay potentially conflicting striping from previous changes in parking layout. Coordinate with any potential repairs done to AC or concrete sections.

040-Sam Jones Hall

Monitor for characteristics inconsistent with normal operation, recurring and/or increasing maintenance repair needs, and material changes in condition. Civil Total: $258,186 437218 H2020 Parking Lot Parking lot ADA accessible Pavement markings faded Perform monthly, 2 2 10 $549 Pavement Markings stall painting. and worn due to quarterly and/or weathering and traffic. annual maintenance and inspections per local ordinances and manufacturer’s recommendations to maintain function, operation and equipment longevity. Repaint per city and code requirements within action time frame. Remove/overlay potentially conflicting striping from previous changes in parking layout. 437219 H2020 Parking Lot Traffic Accessible parking stall Signage nearing end of Perform monthly, 2 2 15 $1,140 Signage signage and lot entry ADA estimated service life. quarterly and/or signage. Does not meet design annual maintenance requirements in cases. and inspections per local ordinances and manufacturer’s recommendations to maintain function, operation and equipment longevity.

040-Sam Jones Hall

Act Life Estimated Item ID Uniformat Description Critical Issues Recommendation Pri Time Cycle Cost 437201 H2020 Rigid (concrete) Surface cracks and Repair or replace 2 2 10 $28,975 Pedestrian Pavement deterioration of expansion system / components joints causing large gaps. due to condition / operational status and/or age within prescribed priority timeframe. Perform monthly, quarterly and/or annual maintenance and inspections per local ordinances and manufacturer’s recommendations to maintain function, operation and equipment longevity. ADA Assessments Total: $30,664

The City of Santa Rosa

040-Sam Jones Hall

6. RECOMMENDATIONS

Action Item List - By Discipline

FOCUS #: 436781 P Uniformat Name: B3010 - Roofing - Ballast Gravel R Category: Building Integrity - Reliability I Location: Entire Building RECOMMEND ATIONS O Area Served: Roof RECOMMEND ATIONS R Observed Remaining Life: 1 year(s) I Act By: 2019 T Action Timeframe: 1 year(s) Y Reference Life (BOMA): 20 year(s) Model #: 1 Manufacturer:

Description: Built-up bituminous roof system with flood coating and gravel ballast. Critical Issues: Roofing system has exceeded its expected lifespan. Surface areas are damaged. Many areas have been patched multiple times to stop leaks. Roof to wall flashing detail is insufficient and needs to be replaced with the roofing system. Recommendations: Recommendations include: Replace roofing system within timeframe indicated. Replace all flashings. For the lower parapets, implement a detail to carry roofing material up the wall and under coping. Apply necessary flashings and termination bar details along walls of more significant height. Remove all unused roof curbs and frame in openings in roof structure as part of the reroofing of the facility Repair Factor: 100% Pricing Unit: 18,000 SF Cost: $781,538

FOCUS #: 437988 P Uniformat Name: D3030 - Evaporative Air-Cooling R Category: Operations - Maintenance I Location: Entire Building O Area Served: Partial Building R Observed Remaining Life: 1 year(s) I Act By: 2019 T Action Timeframe: 1 year(s) Y Reference Life (BOMA): 10 year(s) Model #: 1 Manufacturer:

Description: Evaporative Air-Cooling consists of: Evaporative cooler Critical Issues: The unit is not functioning. Recommendations: Recommendations include: Replace or remove swamp cooler. Repair Factor: 100% Pricing Unit: 5 TON Cost: $23,199

040-Sam Jones Hall

FOCUS #: 436812 P Uniformat Name: B2020 - Aluminum Windows (operable) R Category: Building Integrity - Reliability I Location: Entire Building O Area Served: Exterior R Observed Remaining Life: 2 year(s) I Act By: 2020 T Action Timeframe: 2 year(s) Y Reference Life (BOMA): 30 year(s) Model #: 2 Manufacturer:

Description: Fixed and operable aluminum framed windows. Critical Issues: Window units have exceeded their life cycle duration. Damaged perimeter sealant and adhesion failure noted at wall joints. Repairs and maintenance are a high priority to prevent further system failure. Recommendations: Replace window units with an energy-efficient system, including insulated (double or triple) glazing, thermally-broken framing, solar heat gain coefficient and shading coefficient appropriate for the Santa Rosa, CA region. Repairs and or maintenance should be undertaken during prescribed action timeframe. Repair Factor: 100% Pricing Unit: 504 SF Cost: $46,098

FOCUS #: 437083 P Uniformat Name: C1030 - Interior Wood Door System (Single) R Category: Functionality - Aesthetics I Location: Entire Building O Area Served: R Observed Remaining Life: 2 year(s) I Act By: 2020 T Action Timeframe: 2 year(s) Y Reference Life (BOMA): 50 year(s) Model #: 2 Manufacturer:

Description: Interior Wood Door System (Single) consists of: Critical Issues: Some doors have damage to finish as well as worn, outdated, and/or ADA non-compliant hardware Recommendations: Refinish damaged door finishes. Replace worn door hardware, and update outdated, ADA non-compliant knob-type locksets with new ADA compliant lever type locksets Repair Factor: 100% Pricing Unit: 4 EA Cost: $2,442

040-Sam Jones Hall

FOCUS #: 437702 P Uniformat Name: D5020 - Electrical Service And Distribution R Category: Building Integrity - Reliability I Location: Entire Building O Area Served: Entire building R Observed Remaining Life: 5 year(s) I Act By: 2020 T Action Timeframe: 2 year(s) Y Reference Life (BOMA): 30 year(s) Model #: 2 Manufacturer:

Description: Electrical service and distribution feeder wiring. Critical Issues: As panelboards age so does the feeder wiring that services them. Recommendations: Replace feeder wiring when panelboards are replaced or upgraded. Monitor for characteristics inconsistent with normal operation, recurring and/or increasing maintenance repair needs, and material changes in condition. Repair Factor: 15% Pricing Unit: 17,638 BGSF Cost: $11,145

FOCUS #: 437679 P Uniformat Name: D5020 - Panelboards 225A, B R Category: Building Integrity - Reliability I Location: Entire Building O Area Served: Entire building R Observed Remaining Life: 5 year(s) I Act By: 2020 T Action Timeframe: 2 year(s) Y Reference Life (BOMA): 30 year(s) Model #: 2 Manufacturer: Westinghouse

Description: Panel B, 208/120V, 225A, Westinghouse panelboard. Critical Issues: Equipment is approaching its intended service life. Latch is broke off and there is no way to keep the panel closed or locked . Recommendations: Retrofit or replace panelboard, circuit breakers and all required hardware. Perform periodic maintenance and inspections per manufacturer’s recommendations to maintain function, operation and equipment longevity. Monitor for characteristics inconsistent with normal operation, recurring and/or increasing maintenance repair needs, and material changes in condition. Repair Factor: 100% Pricing Unit: 1 EA Cost: $5,348

040-Sam Jones Hall

FOCUS #: 437696 P Uniformat Name: D5020 - Panelboards 225A, KP R Category: Building Integrity - Reliability I Location: Entire Building O Area Served: Entire building R Observed Remaining Life: 5 year(s) I Act By: 2020 T Action Timeframe: 2 year(s) Y Reference Life (BOMA): 30 year(s) Model #: 2 Manufacturer: Westinghouse

Description: Panel KP, 208/120V, 225A, Westinghouse panelboard. Critical Issues: Equipment is approaching its intended service life. Recommendations: Retrofit or replace panelboard, circuit breakers, and all required hardware with new. Perform periodic maintenance and inspections per local ordinances and manufacturer’s recommendations to maintain function, operation and equipment longevity. Monitor for characteristics inconsistent with normal operation, recurring and/or increasing maintenance repair needs, and material changes in condition. Repair Factor: 100% Pricing Unit: 1 EA Cost: $5,348

FOCUS #: 437182 P Uniformat Name: G2020 - Flexible (asphalt) Parking Lot Pavement R Category: N/A - Not Applicable I Location: Site O Area Served: R Observed Remaining Life: 2 year(s) I Act By: 2020 T Action Timeframe: 2 year(s) Y Reference Life (BOMA): 10 year(s) Model #: 2 Manufacturer:

Description: AC section as part of south lot near entrance. Critical Issues: System Equipment/Components are nearing the end of remaining useful life. Shows signs of severe cracking, subgrade failure and severe weathering. Recommendations: Repair or replace system / components due to condition / operational status and/or age within prescribed priority timeframe. Coordinate with the removal or replacement of remaining AC section. Repair Factor: 100% Pricing Unit: 1,800 SF Cost: $6,330

040-Sam Jones Hall

FOCUS #: 437218 P Uniformat Name: H2020 - Parking Lot Pavement Markings R Category: N/A - Not Applicable I Location: Site O Area Served: R Observed Remaining Life: 2 year(s) I Act By: 2020 T Action Timeframe: 2 year(s) Y Reference Life (BOMA): 10 year(s) Model #: 2 Manufacturer:

Description: Parking lot ADA accessible stall painting. Critical Issues: Pavement markings faded and worn due to weathering and traffic. Recommendations: Perform monthly, quarterly and/or annual maintenance and inspections per local ordinances and manufacturer’s recommendations to maintain function, operation and equipment longevity. Repaint per city and code requirements within action time frame. Remove/overlay potentially conflicting striping from previous changes in parking layout. Repair Factor: 100% Pricing Unit: 3 specify Cost: $549

FOCUS #: 437219 P Uniformat Name: H2020 - Parking Lot Traffic Signage R Category: N/A - Not Applicable I Location: Site O Area Served: R Observed Remaining Life: 2 year(s) I Act By: 2020 T Action Timeframe: 2 year(s) Y Reference Life (BOMA): 15 year(s) Model #: 2 Manufacturer:

Description: Accessible parking stall signage and lot entry ADA signage. Critical Issues: Signage nearing end of estimated service life. Does not meet design requirements in cases. Recommendations: Perform monthly, quarterly and/or annual maintenance and inspections per local ordinances and manufacturer’s recommendations to maintain function, operation and equipment longevity. Repair Factor: 100% Pricing Unit: 4 specify Cost: $1,140

040-Sam Jones Hall

FOCUS #: 437201 P Uniformat Name: H2020 - Rigid (concrete) Pedestrian Pavement R Category: N/A - Not Applicable I Location: Site O Area Served: R Observed Remaining Life: 2 year(s) I Act By: 2020 T Action Timeframe: 2 year(s) Y Reference Life (BOMA): 10 year(s) Model #: 2 Manufacturer:

Description: Critical Issues: Surface cracks and deterioration of expansion joints causing large gaps. Recommendations: Repair or replace system / components due to condition / operational status and/or age within prescribed priority timeframe. Perform monthly, quarterly and/or annual maintenance and inspections per local ordinances and manufacturer’s recommendations to maintain function, operation and equipment longevity. Repair Factor: 100% Pricing Unit: 2,030 SF Cost: $28,975

040-Sam Jones Hall

FOCUS #: 437943 P Uniformat Name: B2010 - Exterior Walls R Category: Building Integrity - Reliability I Location: Entire Building O Area Served: R Observed Remaining Life: 3 year(s) I Act By: 2021 T Action Timeframe: 3 year(s) Y Reference Life (BOMA): 50 year(s) Model #: 3 Manufacturer:

Description: Exterior Walls include: Painted concrete masonry unit exterior wall construction Critical Issues: Minor deficiencies were observed and include the following: The wall system has no vapor barrier resulting in a moisture drive from the exterior environment into the air conditioned building interior. This moisture drive is a contributing factor to the presence of efflorescence , bubbling and peeling paint on the interior surfaces of the building's exterior walls. If not corrected, the interior wall finishes of these walls will continue to deteriorate at an accelerated pace over the lifespan of the building resulting in the need for frequent repairs of the interior wall finishes. Surface areas throughout show signs of water staining, surface degradation, and/or efflorescing Isolated areas with deteriorated mortar joints - minor step cracking Isolated deterioration of expansion/control joints with partial sealant adhesion failures Recommendations: Recommendations include: Paint the exterior surfaces of the building with a silicone elastomeric coating designed for waterproofing exterior above grade masonry substrates. Provide pointing and sealant at all deficient joints prior to painting and inspect annually for evidence of deterioration or movement of construction elements Repair Factor: 100% Pricing Unit: 10,000 WSF Cost: $183,150

040-Sam Jones Hall

FOCUS #: 437955 P Uniformat Name: B2050 - Exterior Door Frames (3x7) R Category: N/A - Not Applicable I Location: Entire Building O Area Served: R Observed Remaining Life: 4 year(s) I Act By: 2022 T Action Timeframe: 4 year(s) Y Reference Life (BOMA): 20 year(s) Model #: 3 Manufacturer:

Description: Exterior Door Frames consist of: Painted hollow metal frame Critical Issues: Minor deficiencies were observed including: Door frame is loose and out of alignment. Screen at transom louver above kitchen door is torn allowing potential pest infiltration of kitchen Recommendations: Recommendations include: Realign and regrout the door frame. Replace louver screen. Repair Factor: 100% Pricing Unit: 1 EA Cost: $611

FOCUS #: 436814 P Uniformat Name: B2080 - Exterior Wall Appurtenances R Category: Building Integrity - Reliability I Location: Entire Building O Area Served: Exterior R Observed Remaining Life: 3 year(s) I Act By: 2021 T Action Timeframe: 3 year(s) Y Reference Life (BOMA): 10 year(s) Model #: 3 Manufacturer:

Description: Painted structural steel C channel overhang within masonry exterior wall system. Critical Issues: System finish deterioration observed, and corrosion is evident. Recommendations: Remove corrosion and existing coatings, prime and re-paint steel. Repair Factor: 100% Pricing Unit: 33 specify Cost: $806

040-Sam Jones Hall

FOCUS #: 437080 P Uniformat Name: C1010 - Interior Plaster and GWB Partitions / Ceilings R Category: Building Integrity - Reliability I Location: Entire Building O Area Served: R Observed Remaining Life: 3 year(s) I Act By: 2021 T Action Timeframe: 3 year(s) Y Reference Life (BOMA): 75 year(s) Model #: 3 Manufacturer:

Description: Interior Plaster and GWB Partitions / Ceilings Critical Issues: Some cracking observed and paint peeling from drywall / plaster. Water damage to painted plaster wall finish at sinks, work tables in kitchen. Recommendations: Recommendations Include: Repair and repaint damaged areas of plaster / drywall. Install FRP (fiber reinforced plastic) wall paneling wainscot throughout kitchen to prevent water damage to wall finish. Repair Factor: 100% Pricing Unit: 1,260 SF Cost: $12,308

FOCUS #: 436950 P Uniformat Name: C1010 - Interior Unit Masonry Partitions R Category: Building Integrity - Reliability I Location: Entire Building O Area Served: R Observed Remaining Life: 4 year(s) I Act By: 2022 T Action Timeframe: 4 year(s) Y Reference Life (BOMA): 100 year(s) Model #: 3 Manufacturer:

Description: Interior Unit Masonry Partitions consist of: CMU Block walls Critical Issues: Efflorescence noted on inside face of CMU wall, evidence of moisture infiltration. Paint is bubbling and peeling. Moisture infiltration at Pantry is most likely the result of the failed roof system above and vapor drive of environmental humidity through the wall. Replacement of the roof system and painting of the exterior wall surfaces is expected to eliminate the majority of the moisture infiltration that is damaging the wall finishes and resulting in elevated airborne mold concentrations at Pantry . Recommendations: Clean, prep, and repaint CMU block walls Repair Factor: 100% Pricing Unit: 600 SF Cost: $7,326

040-Sam Jones Hall

FOCUS #: 437057 P Uniformat Name: C1070 - Acoustic Tile Ceiling - ACT 2 x 4 R Category: Building Integrity - Reliability I Location: Entire Building O Area Served: R Observed Remaining Life: 3 year(s) I Act By: 2021 T Action Timeframe: 3 year(s) Y Reference Life (BOMA): 13 year(s) Model #: 3 Manufacturer:

Description: Acoustic Tile Ceiling - ACT 2 x 4 consists of: Critical Issues: Acoustic ceiling system in good condition, needs sporadic tile replacement throughout. A/C screens are deteriorated throughout. Recommendations: Replace damaged, broken, or stained tiles with new, replace A/C screens with blade-type diffusers Repair Factor: 100% Pricing Unit: 150 SF Cost: $1,344

FOCUS #: 437928 P Uniformat Name: C2030 - Vinyl Composite Tile Flooring R Category: Building Integrity - Appearance I Location: Entire Building O Area Served: R Observed Remaining Life: 3 year(s) I Act By: 2021 T Action Timeframe: 3 year(s) Y Reference Life (BOMA): 12 year(s) Model #: 3 Manufacturer:

Description: Vinyl Composite Tile (VCT.) Flooring consists of: Vinyl Composite tile flooring at Multi-Purpose Room vestibule, Pantry, and Office Rm #5 Critical Issues: Minor deficiencies were observed and include the following: Flooring is heavily worn, has loose edges, has broken edges. Water damage at Pantry. Recommendations: Recommendations include: Age and condition warrant replacement of flooring during prescribed action timeframe. Where water damage has occurred in the Pantry, further investigation is required by qualified plumbing personnel to determine the source of the water which appears to be related to the capped pipe coming through the floor or the bathroom on the other side of the wall. Repair Factor: 100% Pricing Unit: 800 SF Cost: $5,353

040-Sam Jones Hall

FOCUS #: 438054 P Uniformat Name: D2010 - Domestic Water Heaters R Category: Building Integrity - Reliability I Location: 1st Floor O Area Served: Entire Building R Observed Remaining Life: 5 year(s) I Act By: 2023 T Action Timeframe: 5 year(s) Y Reference Life (BOMA): 15 year(s) Model #: BTH 150 970 3 Manufacturer: A.O.Smith

Description: Domestic Water Heaters consist of: Gas fired, tank type water heaters Critical Issues: Minor deficiencies were observed including:

The domestic water system and or components are approaching the end of remaining useful life based on building age of construction. Recommendations: Recommendations include: Budget for and replace units. Repair Factor: 100% Pricing Unit: 300,000 BTU Cost: $40,293

FOCUS #: 437987 P Uniformat Name: D3060 - Packaged DX Air-Conditioning Units- 6 to 50 R TON I Category: Building Integrity - Reliability O Location: Entire Building R Area Served: Partial Building I Observed Remaining Life: 5 year(s) T Act By: 2023 Y Action Timeframe: 5 year(s) Reference Life (BOMA): 15 year(s) 3 Model #: Manufacturer:

Description: 6 to 50 TON Packaged DX Air-Conditioning Units consist of: Gas fired, DX, packaged air conditioning unit Critical Issues: Minor deficiencies were observed including:

The system and or components are approaching the end of remaining useful life Recommendations: Recommendations include: Repair or replace system / components due to condition / operational status and/or age within prescribed priority timeframe. Repair Factor: 100% Pricing Unit: 9 TON Cost: $44,121

040-Sam Jones Hall

FOCUS #: 437704 P Uniformat Name: D5080 - Miscellaneous Electrical Systems (Mech R Connections) I Category: N/A - Not Applicable O Location: Entire Building R Area Served: Entire building I Observed Remaining Life: 15 year(s) T Act By: 2023 Y Action Timeframe: 5 year(s) Reference Life (BOMA): 20 year(s) 3 Model #: Manufacturer:

Description: Electrical wiring and components that service mechanical systems. Critical Issues: As mechanical equipment is replaced so should the electrical wiring and components that service it. Recommendations: Replace electrical equipment when mechanical equipment is upgraded. Monitor for characteristics inconsistent with normal operation, recurring and/or increasing maintenance repair needs, and material changes in condition. Repair Factor: 30% Pricing Unit: 17,638 SF Cost: $12,922

FOCUS #: 437086 P Uniformat Name: E2010 - Plastic Laminate Countertops R Category: Functionality - Aesthetics I Location: Entire Building O Area Served: R Observed Remaining Life: 3 year(s) I Act By: 2021 T Action Timeframe: 3 year(s) Y Reference Life (BOMA): 10 year(s) Model #: 3 Manufacturer:

Description: Plastic Laminate Countertops consist of: Critical Issues: Chipping, deterioration, and delamination of plastic laminate finishes observed on bathroom countertops Recommendations: Recommendations Include: Replace damaged plastic laminate countertops at bathrooms Repair Factor: 100% Pricing Unit: 20 LF Cost: $1,995

040-Sam Jones Hall

FOCUS #: 437171 P Uniformat Name: G2020 - Flexible (asphalt) Parking Lot Pavement R Category: N/A - Not Applicable I Location: Site O Area Served: R Observed Remaining Life: 5 year(s) I Act By: 2023 T Action Timeframe: 5 year(s) Y Reference Life (BOMA): 10 year(s) Model #: 3 Manufacturer:

Description: Flexible (asphalt) Parking Lot Pavement consists of: Critical Issues: Deficiencies were observed including: System Equipment/Components are nearing the end of remaining useful life Recommendations: Recommendations include:

Repair or replace system / components due to condition / operational status and/or age within prescribed priority timeframe. Seal surface cracks. Re-seal asphalt with 2 coat slurry seal and replace pavement markings every 5 years (or sooner in higher use areas). Remove and replace any asphalt sections with concentrated cracking or surface failure. Monitor for characteristics inconsistent with normal operation, recurring and/or increasing maintenance repair needs, and material changes in condition. Repair Factor: 100% Pricing Unit: 25,917 SF Cost: $91,137

FOCUS #: 437190 P Uniformat Name: G2020 - Parking Lot Pavement Markings R Category: N/A - Not Applicable I Location: Site O Area Served: R Observed Remaining Life: 4 year(s) I Act By: 2022 T Action Timeframe: 4 year(s) Y Reference Life (BOMA): 10 year(s) Model #: 3 Manufacturer:

Description: Non-ADA parking lot striping including stall stripes, red curb, no-parking delineation, etc. Critical Issues: Pavement markings are faded at heavy use areas and parking stalls. Recommendations: Repaint per city and code requirements within action time frame. Remove/overlay potentially conflicting striping from previous changes in parking layout. Coordinate with any potential repairs done to AC or concrete sections . Repair Factor: 100% Pricing Unit: 17,638 specify Cost: $5,384

040-Sam Jones Hall

FOCUS #: 437200 P Uniformat Name: G2060 - Bicycle Racks R Category: N/A - Not Applicable I Location: Site O Area Served: R Observed Remaining Life: 5 year(s) I Act By: 2023 T Action Timeframe: 5 year(s) Y Reference Life (BOMA): 30 year(s) Model #: 3 Manufacturer:

Description: Bicycle Racks consist of: Critical Issues: Deficiencies were observed including: System Equipment/Components are nearing the end of remaining useful life Recommendations: Recommendations include:

Repair or replace system / components due to condition / operational status and/or age within prescribed priority timeframe. Repair Factor: 100% Pricing Unit: 2 EA Cost: $667

FOCUS #: 437193 P Uniformat Name: G2060 - Chain Link Fences (6 foot high) R Category: N/A - Not Applicable I Location: Site O Area Served: R Observed Remaining Life: 5 year(s) I Act By: 2023 T Action Timeframe: 5 year(s) Y Reference Life (BOMA): 20 year(s) Model #: 3 Manufacturer:

Description: consists of: Perimeter fence within property and encasing security fence for tank and shed. Critical Issues: Minor deficiencies were observed including: System Equipment/Components are nearing the end of remaining useful life Recommendations: Recommendations include:

Repair or replace system / components due to condition / operational status and/or age within prescribed priority timeframe. Repair Factor: 100% Pricing Unit: 1,027 LF Cost: $39,839

040-Sam Jones Hall

FOCUS #: 438059 P Uniformat Name: D2020 - Sanitary Waste Interceptors R Category: Building Integrity - Reliability I Location: Exterior Envelope O Area Served: Kitchen R Observed Remaining Life: 10 year(s) I Act By: 2028 T Action Timeframe: 10 year(s) Y Reference Life (BOMA): 20 year(s) Model #: 4 Manufacturer:

Description: Sanitary Waste Interceptors consist of: Grease interceptor Critical Issues: Minor deficiencies were observed including: The sanitary drainage system and or components are approaching the end of remaining useful life based on building age of construction. Recommendations: Recommendations include: Budget for system upgrades and or replacement. Repair Factor: 100% Pricing Unit: 100 GAL Cost: $16,484

FOCUS #: 437980 P Uniformat Name: D3060 - Packaged DX Air-Conditioning Units- 6 to 50 R TON I Category: Building Integrity - Reliability O Location: Roof R Area Served: Partial Building I Observed Remaining Life: 9 year(s) T Act By: 2027 Y Action Timeframe: 9 year(s) Reference Life (BOMA): 15 year(s) 4 Model #: 48HJD007-M-551NB Manufacturer: Carrier

Description: 6 to 50 TON Packaged DX Air-Conditioning Units consist of: 2 Gas fired, DX, packaged air conditioning units. Critical Issues: Minor deficiencies were observed including: The Units use R-22 The system and or components are approaching the end of remaining useful life. Recommendations: Recommendations include: Budget for and replace units. Repair Factor: 100% Pricing Unit: 12 TON Cost: $58,828

040-Sam Jones Hall

FOCUS #: 437983 P Uniformat Name: D3060 - Packaged DX Air-Conditioning Units- 6 to 50 R TON I Category: Building Integrity - Reliability O Location: Roof R Area Served: Partial Building I Observed Remaining Life: 9 year(s) T Act By: 2027 Y Action Timeframe: 9 year(s) Reference Life (BOMA): 15 year(s) 4 Model #: 48HJD014---561NB Manufacturer: Carrier

Description: 6 to 50 TON Packaged DX Air-Conditioning Units consist of: Gas fired, DX, packaged air conditioning unit. Critical Issues: Minor deficiencies were observed including: The Unit uses R-22. The system and or components are approaching the end of remaining useful life. Recommendations: Recommendations include: Budget for and replace unit. Repair Factor: 100% Pricing Unit: 13 TON Cost: $61,279

FOCUS #: 437984 P Uniformat Name: D3060 - Packaged DX Air-Conditioning Units- 6 to 50 R TON I Category: Building Integrity - Reliability O Location: Exterior Envelope R Area Served: Partial Building I Observed Remaining Life: 9 year(s) T Act By: 2027 Y Action Timeframe: 9 year(s) Reference Life (BOMA): 15 year(s) 4 Model #: 48HJD024-R-50-LL Manufacturer: Carrier

040-Sam Jones Hall

FOCUS #: 438039 P Uniformat Name: D3080 - HVAC Instrumentation and Controls R Category: Operations - Maintenance I Location: Entire Building O Area Served: Entire Building R Observed Remaining Life: 10 year(s) I Act By: 2028 T Action Timeframe: 10 year(s) Y Reference Life (BOMA): 20 year(s) Model #: 4 Manufacturer:

Description: HVAC Instrumentation and Controls: HVAC is controlled by individual thermostats Critical Issues: Minor deficiencies were observed including: Building Controls are not integrated into the city system. Recommendations: Recommendations include: Replace controls with an integrated building management system with remote monitoring. Repair Factor: 100% Pricing Unit: 17,638 BGSF Cost: $118,448

FOCUS #: 437699 P Uniformat Name: D5040 - Interior Lighting R Category: Building Integrity - Reliability I Location: Entire Building O Area Served: Entire building R Observed Remaining Life: 26 year(s) I Act By: 2028 T Action Timeframe: 10 year(s) Y Reference Life (BOMA): 20 year(s) Model #: 4 Manufacturer:

Description: Interior lighting consists of 2x4 luminescent fixtures, single and double T8 strip lights, surface mounted fluorescent T8 fixtures, exit signs and emergency light fixtures. Critical Issues: No deficiencies or negative impact issues observed. Recommendations: Exit signs and emergency lights will require new batteries during this timeframe. Perform periodic maintenance and inspections to maintain function, operation and equipment longevity. Monitor for characteristics inconsistent with normal operation, recurring and/or increasing maintenance repair needs, and material changes in condition. Repair Factor: 3% Pricing Unit: 17,638 SF Cost: $5,169

040-Sam Jones Hall

FOCUS #: 437710 P Uniformat Name: D6010 - Data Communications R Category: N/A - Not Applicable I Location: Entire Building O Area Served: Entire building R Observed Remaining Life: 10 year(s) I Act By: 2028 T Action Timeframe: 10 year(s) Y Reference Life (BOMA): 20 year(s) Model #: 4 Manufacturer:

Description: The building has a wired and wireless data network. A hardwired phone system is installed. Critical Issues: As equipment ages and technology advances, upgrades to the buildings data system will be required. UPS batteries will need to be replaced during this timeframe. Recommendations: Upgrade equipment as required. Replace UPS batteries in accordance to the manufacturer's recommendations and guidelines. Monitor for characteristics inconsistent with normal operation, recurring and/or increasing maintenance repair needs and material changes in condition. Repair Factor: 45% Pricing Unit: 17,638 BGSF Cost: $56,694

040-Sam Jones Hall

FOCUS #: 437194 P Uniformat Name: G2080 - Landscaping R Category: N/A - Not Applicable I Location: Site O Area Served: R Observed Remaining Life: 10 year(s) I Act By: 2028 T Action Timeframe: 10 year(s) Y Reference Life (BOMA): 99 year(s) Model #: 4 Manufacturer:

Description: Landscaping consists of: Landscaping area enclosed in perimeter fence. Critical Issues: Deficiencies were observed including: System Equipment/Components are nearing the end of remaining useful life. Recommendations: Recommendations include:

Perform monthly, quarterly and/or annual maintenance and inspections per manufacturer’s recommendations to maintain function, operation and equipment longevity.

Monitor for characteristics inconsistent with normal operation, recurring and/or increasing maintenance repair needs, and material changes in condition. Repair Factor: 100% Pricing Unit: 47,023 specify Cost: $114,830

040-Sam Jones Hall

FOCUS #: 437922 P Uniformat Name: C2030 - Vinyl Composite Tile Flooring R Category: Building Integrity - Appearance I Location: Entire Building O Area Served: R Observed Remaining Life: 11 year(s) I Act By: 2029 T Action Timeframe: 11 year(s) Y Reference Life (BOMA): 12 year(s) Model #: 5 Manufacturer:

Description: Vinyl Composite Tile (VCT.) Flooring consists of: Vinyl composite tile flooring Critical Issues: Minor deficiencies were observed and include the following: Floor finish is showing minor wear but is generally in good condition. There is a shrinkage/differential slab settlement crack in the concrete slab beneath the existing VCT floor in Dormitory A and the Multi-Purpose Room that has formed a slight ridge in the floor. Because of the ridge, the vinyl tiles are stretching and breaking as pressure is applied to them above the ridge. Recommendations: Recommendations include: Plan for full replacement within the prescribed timeframe due to expected lifespan of the material under current wear conditions. Replace damaged tiles as the need arises. Clean and maintain wax finish on a regular basis based on manufacturer recommendations in order to meet the expected lifespan of the system. When the time comes to replace the floor finish system, it is recommended that action is taken to remove the ridges from the concrete slab running through Dormitory A and the Multi-Purpose Room. Once the concrete slab substrate is made adequately flush, a new VCT veneer may be applied. Repair Factor: 100% Pricing Unit: 13,600 SF Cost: $90,999

040-Sam Jones Hall

FOCUS #: 438050 P Uniformat Name: D2010 - Domestic Water System R Category: N/A - Not Applicable I Location: Entire Building O Area Served: Entire Building R Observed Remaining Life: 25 year(s) I Act By: 2043 T Action Timeframe: 25 year(s) Y Reference Life (BOMA): 20 year(s) Model #: 5 Manufacturer:

Description: Domestic Water System consists of:

Metered, backflow protected municipal service serving sweat copper pipe. Critical Issues: No deficiencies or negative impact issues observed Recommendations: Recommendations include:

Perform monthly, quarterly and/or annual maintenance and inspections per local ordinances and manufacturer’s recommendations to maintain function and operation.

Monitor for characteristics inconsistent with normal operation, recurring and/or increasing maintenance repair needs, and material changes in condition Repair Factor: 100% Pricing Unit: 17,638 BGSF Cost: $122,755

040-Sam Jones Hall

FOCUS #: 438052 P Uniformat Name: D2010 - Tempering Valve- 1-1/4" to 2" R Category: N/A - Not Applicable I Location: Entire Building O Area Served: Entire Building R Observed Remaining Life: 17 year(s) I Act By: 2035 T Action Timeframe: 17 year(s) Y Reference Life (BOMA): 30 year(s) Model #: 5 Manufacturer:

Description: Domestic Hot Water Thermostatic Tempering Valve(s) consist of: Thermostatic tempering valve. Critical Issues: No deficiencies or negative impact issues observed. Recommendations: Recommendations include:

Perform monthly, quarterly and/or annual maintenance and inspections per local ordinances and manufacturer’s recommendations to maintain function and operation.

040-Sam Jones Hall

FOCUS #: 438056 P Uniformat Name: D2020 - Sanitary Drainage System R Category: N/A - Not Applicable I Location: Entire Building O Area Served: Entire Building R Observed Remaining Life: 15 year(s) I Act By: 2033 T Action Timeframe: 15 year(s) Y Reference Life (BOMA): 20 year(s) Model #: 5 Manufacturer:

Description: Sanitary Drainage System consists of: Cast iron and or PVC vent and drain pipe to a municipal sewer Critical Issues: No deficiencies or negative impact issues observed Recommendations: Recommendations include:

Perform monthly, quarterly and/or annual maintenance and inspections per local ordinances and manufacturer’s recommendations to maintain function and operation.

040-Sam Jones Hall

FOCUS #: 438048 P Uniformat Name: D2080 - Plumbing Fixtures R Category: N/A - Not Applicable I Location: 1st Floor O Area Served: Entire Building R Observed Remaining Life: 20 year(s) I Act By: 2038 T Action Timeframe: 20 year(s) Y Reference Life (BOMA): 20 year(s) Model #: 5 Manufacturer:

Description: Plumbing Fixtures consist of:

Commercial grade sinks, urinals and water closets as well as commercial kitchen sinks, tiled showers and washer dryer hookups. Critical Issues: No deficiencies or negative impact issues observed Recommendations: Recommendations include:

Perform monthly, quarterly and/or annual maintenance and inspections per local ordinances and manufacturer’s recommendations to maintain function and operation.

040-Sam Jones Hall

FOCUS #: 438043 P Uniformat Name: D3010 - Natural Gas Piping R Category: N/A - Not Applicable I Location: Entire Building O Area Served: Entire Building R Observed Remaining Life: 18 year(s) I Act By: 2036 T Action Timeframe: 18 year(s) Y Reference Life (BOMA): 30 year(s) Model #: 5 Manufacturer:

Description: Natural Gas Piping consists of:

Carbon steel with threaded fittings Critical Issues: No deficiencies or negative impact issues observed Recommendations: Recommendations include:

Perform monthly, quarterly and/or annual maintenance and inspections per local ordinances and manufacturer’s recommendations to maintain function and operation

FOCUS #: 438000 P Uniformat Name: D3060 - Ductwork & Accessories- Plenum Return R Category: N/A - Not Applicable I Location: Entire Building O Area Served: Entire Building R Observed Remaining Life: 20 year(s) I Act By: 2038 T Action Timeframe: 20 year(s) Y Reference Life (BOMA): 30 year(s) Model #: 5 Manufacturer:

Description: Ductwork & Accessories- Plenum Return consist of: Galvanized ducted supply with plenum return. Critical Issues: No deficiencies or negative impact issues observed Recommendations: Recommendations include: Perform monthly, quarterly and/or annual maintenance and inspections per local ordinances and manufacturer’s recommendations to maintain function and operation. Monitor for characteristics inconsistent with normal operation, recurring and/or increasing maintenance repair needs, and material changes in condition. Repair Factor: 100% Pricing Unit: 17,000 CFM Cost: $252,198

040-Sam Jones Hall

FOCUS #: 438046 P Uniformat Name: D4010 - Fire Suppression - Wet System R Category: N/A - Not Applicable I Location: Entire Building O Area Served: R Observed Remaining Life: 25 year(s) I Act By: 2043 T Action Timeframe: 25 year(s) Y Reference Life (BOMA): 20 year(s) Model #: 5 Manufacturer:

Description: Fire Protection - Wet System consists of: Welded, threaded and or grooved steel mains with welded, threaded and or Victaulic distribution piping Sprinkler heads - quick response Sprinkler heads - standard response Fire hose connections Double detector check valve Post indicator valve Fire department connection Critical Issues: No deficiencies or negative impact issues observed Recommendations: Recommendations include:

Perform monthly, quarterly and/or annual maintenance and inspections per local ordinances and manufacturer’s recommendations to maintain function and operation.

040-Sam Jones Hall

FOCUS #: 438045 P Uniformat Name: D4010 - Fire-Extinguishing Systems - Chemical Systems R Category: N/A - Not Applicable I Location: Entire Building O Area Served: R Observed Remaining Life: 11 year(s) I Act By: 2029 T Action Timeframe: 11 year(s) Y Reference Life (BOMA): 20 year(s) Model #: 5 Manufacturer:

Description: Chemical Fire-Extinguishing System consists of:

Ansul kitchen hood fire protection system. Critical Issues: No deficiencies or negative impact issues observed Recommendations: Recommendations include:

Perform monthly, quarterly and/or annual maintenance and inspections per local ordinances and manufacturer’s recommendations to maintain function and operation.

040-Sam Jones Hall

FOCUS #: 437715 P Uniformat Name: D7050 - Fire Detection and Alarm R Category: N/A - Not Applicable I Location: Entire Building O Area Served: Entire building R Observed Remaining Life: 25 year(s) I Act By: 2033 T Action Timeframe: 15 year(s) Y Reference Life (BOMA): 10 year(s) Model #: 5 Manufacturer:

Description: The building is equipped with a Honeywell, Silent Knight, IntelliKnight fire alarm system. Critical Issues: No deficiencies or negative impact issues observed. The fire alarm system will be at the end of its intended service life within the specified timeframe. Recommendations: Replace fire alarm system including all devices within the specified timeframe. Perform monthly, quarterly and annual maintenance and inspections per local ordinances and manufacturer’s recommendations to maintain function, operation and equipment longevity. Monitor for characteristics inconsistent with normal operation, recurring and/or increasing maintenance repair needs, and material changes in condition. Repair Factor: 100% Pricing Unit: 17,638 SF Cost: $68,915

FOCUS #: 437707 P Uniformat Name: G4050 - Site Lighting R Category: Building Integrity - Reliability I Location: Entire Building O Area Served: Entire building R Observed Remaining Life: 15 year(s) I Act By: 2029 T Action Timeframe: 11 year(s) Y Reference Life (BOMA): 20 year(s) Model #: 5 Manufacturer:

Description: Exterior lighting consists of HID metal halide wall packs and area light fixtures mounted on standards. Critical Issues: Exterior light fixtures will be at the end of their intended service life. Metal halide light fixtures are not energy efficient. Recommendations: Replace the exterior light fixtures within the specified timeframe. Utilize energy efficient solutions such as LED. Perform periodic maintenance and inspections to maintain function, operation and equipment longevity. Monitor for characteristics inconsistent with normal operation, recurring and/or increasing maintenance repair needs, and material changes in condition. Repair Factor: 40% Pricing Unit: 17,638 SF Cost: $12,922

040-Sam Jones Hall

Photo Log by Priority, Uniformat Number by Item # RECOMMEND ATIONS RECOMMEND ATIONS

Item #: 436781 Item #: 436781 Uniformat Number: B3010 Uniformat Number: B3010 Item Title: Roofing - Ballast Gravel Item Title: Roofing - Ballast Gravel Caption: Roof Patching Caption: Roof to wall flashing from low to high roof is Priority: 1 - Currently Critical suspect for leaks and has been patched several times. Priority: 1 - Currently Critical

Item #: 436781 Item #: 436781 Uniformat Number: B3010 Uniformat Number: B3010 Item Title: Roofing - Ballast Gravel Item Title: Roofing - Ballast Gravel Caption: Multiple patches. Caption: Northeast corner looking south. Priority: 1 - Currently Critical Priority: 1 - Currently Critical

040-Sam Jones Hall

Item #: 436781 Item #: 436781 Uniformat Number: B3010 Uniformat Number: B3010 Item Title: Roofing - Ballast Gravel Item Title: Roofing - Ballast Gravel Caption: Unsupported sheet metal cap. Recommend Caption: High roof north looking south. removing all unused roof curbs and re-framing and Priority: 1 - Currently Critical sheathing before installation of replacement roof. Priority: 1 - Currently Critical

Item #: 436781 Item #: 436781 Uniformat Number: B3010 Uniformat Number: B3010 Item Title: Roofing - Ballast Gravel Item Title: Roofing - Ballast Gravel Caption: Roof slope to wall scupper. Each location at Caption: East elevation, lower roof to wall flashings east elevation has been patched several times and is and coping to flashing detail need to be removed and suspect to leaks at each location. replaced with replacement roofing of the facility. This Priority: 1 - Currently Critical detail is suspect for substantial leaks below. Priority: 1 - Currently Critical

040-Sam Jones Hall

Item #: 436781 Item #: 436781 Uniformat Number: B3010 Uniformat Number: B3010 Item Title: Roofing - Ballast Gravel Item Title: Roofing - Ballast Gravel Caption: Typical roof to wall flashing joint. Roof to wall Caption: Typical roof to wall flashing joint at East roof. seal and flashing joints are cracked and exposed Roof to wall seal and flashing joints are cracked and along entire length of high roof to low roof transition. exposed along entire length of high roof to low roof Priority: 1 - Currently Critical transition. Priority: 1 - Currently Critical

Item #: 436781 Item #: 436781 Uniformat Number: B3010 Uniformat Number: B3010 Item Title: Roofing - Ballast Gravel Item Title: Roofing - Ballast Gravel Caption: Upper roof looking southwest to northeast. Caption: Mastic is cracked and dried suspect leak at Roof to wall details should be implemented to carry this location. roofing material up the backside of each parapet and Priority: 1 - Currently Critical under parapet copings. Priority: 1 - Currently Critical

040-Sam Jones Hall

Item #: 436781 Item #: 436781 Uniformat Number: B3010 Uniformat Number: B3010 Item Title: Roofing - Ballast Gravel Item Title: Roofing - Ballast Gravel Caption: Roof to wall flashing with failed sealant and Caption: West side roof to wall flashing in detail is multiple repair attempts. Suspect detail for leaks same as Eastside with failed sealant and multiple below. repair attempts. Suspect detail for leaks below. Priority: 1 - Currently Critical Priority: 1 - Currently Critical

Item #: 437988 Item #: 437988 Uniformat Number: D3030 Uniformat Number: D3030 Item Title: Evaporative Air-Cooling Item Title: Evaporative Air-Cooling Caption: The unit is not functioning. Caption: The unit is not functioning. Priority: 1 - Currently Critical Priority: 1 - Currently Critical

040-Sam Jones Hall

Item #: 436812 Item #: 436812 Uniformat Number: B2020 Uniformat Number: B2020 Item Title: Aluminum Windows (operable) Item Title: Aluminum Windows (operable) Caption: West elevation - original aluminum window Caption: South end of west wing - original aluminum frames with closure panels retrofitted with vinyl double window frames with closure panels retrofitted with hung window. vinyl double hung window. Priority: 2 - Potentially Critical Priority: 2 - Potentially Critical

Item #: 436812 Item #: 436812 Uniformat Number: B2020 Uniformat Number: B2020 Item Title: Aluminum Windows (operable) Item Title: Aluminum Windows (operable) Caption: South end of west wing - original aluminum Caption: Exterior windows are original aluminum window frames with closure panels retrofitted with frame with closure panels retrofitted with vinyl double vinyl double hung window. hung window. Openings have sealant adhesion failure Priority: 2 - Potentially Critical at all perimeter joints to walls and should be replaced as priority two. Priority: 2 - Potentially Critical

040-Sam Jones Hall

Item #: 437083 Item #: 437083 Uniformat Number: C1030 Uniformat Number: C1030 Item Title: Interior Wood Door System (Single) Item Title: Interior Wood Door System (Single) Caption: Door lockests worn out on both men’s and Caption: Paint finish on restroom door is severely women’s restroom doors deteriorated Priority: 2 - Potentially Critical Priority: 2 - Potentially Critical

Item #: 437083 Item #: 437702 Uniformat Number: C1030 Uniformat Number: D5020 Item Title: Interior Wood Door System (Single) Item Title: Electrical Service And Distribution Caption: Knob type door locksets are not ADA Caption: aging panelboards. compliant Priority: 2 - Potentially Critical Priority: 2 - Potentially Critical

040-Sam Jones Hall

Item #: 437702 Item #: 437679 Uniformat Number: D5020 Uniformat Number: D5020 Item Title: Electrical Service And Distribution Item Title: Panelboards 225A, B Caption: aging panelboards. Caption: Panel B Priority: 2 - Potentially Critical Priority: 2 - Potentially Critical

Item #: 437679 Item #: 437679 Uniformat Number: D5020 Uniformat Number: D5020 Item Title: Panelboards 225A, B Item Title: Panelboards 225A, B Caption: Panel B Caption: Panel B Priority: 2 - Potentially Critical Priority: 2 - Potentially Critical

Item #: 437696 Item #: 437696 Uniformat Number: D5020 Uniformat Number: D5020 Item Title: Panelboards 225A, KP Item Title: Panelboards 225A, KP Caption: KP Caption: KP Priority: 2 - Potentially Critical Priority: 2 - Potentially Critical

040-Sam Jones Hall

Item #: 437696 Item #: 437182 Uniformat Number: D5020 Uniformat Number: G2020 Item Title: Panelboards 225A, KP Item Title: Flexible (asphalt) Parking Lot Pavement Caption: KP Caption: Severe cracking of AC Priority: 2 - Potentially Critical Priority: 2 - Potentially Critical

Item #: 437182 Item #: 437182 Uniformat Number: G2020 Uniformat Number: G2020 Item Title: Flexible (asphalt) Parking Lot Pavement Item Title: Flexible (asphalt) Parking Lot Pavement Caption: Severe cracking of AC Caption: Severe cracking of AC Priority: 2 - Potentially Critical Priority: 2 - Potentially Critical

Item #: 437182 Item #: 437182 Uniformat Number: G2020 Uniformat Number: G2020 Item Title: Flexible (asphalt) Parking Lot Pavement Item Title: Flexible (asphalt) Parking Lot Pavement Caption: Severe weathering and subgrade failure Caption: Severe weathering and subgrade failure Priority: 2 - Potentially Critical Priority: 2 - Potentially Critical

040-Sam Jones Hall

Item #: 437182 Item #: 437182 Uniformat Number: G2020 Uniformat Number: G2020 Item Title: Flexible (asphalt) Parking Lot Pavement Item Title: Flexible (asphalt) Parking Lot Pavement Caption: Severe weathering and subgrade failure Caption: Severe weathering and subgrade failure Priority: 2 - Potentially Critical Priority: 2 - Potentially Critical

Item #: 437219 Item #: 437219 Uniformat Number: H2020 Uniformat Number: H2020 Item Title: Parking Lot Traffic Signage Item Title: Parking Lot Traffic Signage Caption: west lot signage Caption: west lot stall signage Priority: 2 - Potentially Critical Priority: 2 - Potentially Critical

Item #: 437219 Item #: 437219 Uniformat Number: H2020 Uniformat Number: H2020 Item Title: Parking Lot Traffic Signage Item Title: Parking Lot Traffic Signage Caption: south lot ADA stall signage Caption: South lot van stall Priority: 2 - Potentially Critical Priority: 2 - Potentially Critical

040-Sam Jones Hall

Item #: 437218 Item #: 437218 Uniformat Number: H2020 Uniformat Number: H2020 Item Title: Parking Lot Pavement Markings Item Title: Parking Lot Pavement Markings Caption: Pavement markings faded and worn due to Caption: Pavement markings faded and worn due to weathering and traffic. weathering and traffic. Priority: 2 - Potentially Critical Priority: 2 - Potentially Critical

040-Sam Jones Hall

Item #: 437201 Item #: 437201 Uniformat Number: H2020 Uniformat Number: H2020 Item Title: Rigid (concrete) Pedestrian Pavement Item Title: Rigid (concrete) Pedestrian Pavement Caption: cracks and obstructions from west lot, no Caption: Surface cracks and deterioration of detectable warning expansion joints causing large gaps. Priority: 2 - Potentially Critical Priority: 2 - Potentially Critical

Item #: 437201 Item #: 437201 Uniformat Number: H2020 Uniformat Number: H2020 Item Title: Rigid (concrete) Pedestrian Pavement Item Title: Rigid (concrete) Pedestrian Pavement Caption: Surface cracks and deterioration of Caption: north access pathway expansion joints causing large gaps. Priority: 2 - Potentially Critical Priority: 2 - Potentially Critical

040-Sam Jones Hall

Item #: 437201 Item #: 437201 Uniformat Number: H2020 Uniformat Number: H2020 Item Title: Rigid (concrete) Pedestrian Pavement Item Title: Rigid (concrete) Pedestrian Pavement Caption: south walkway Caption: cracking due to settlement Priority: 2 - Potentially Critical Priority: 2 - Potentially Critical

Item #: 437943 Item #: 437943 Uniformat Number: B2010 Uniformat Number: B2010 Item Title: Exterior Walls Item Title: Exterior Walls Caption: Painted CMU walls at Multi-Purpose Room - Caption: Painted CMU walls Minor step cracking Priority: 3 - Necessary - Not Yet Critical Priority: 3 - Necessary - Not Yet Critical

Item #: 437943 Item #: 437943 Uniformat Number: B2010 Uniformat Number: B2010 Item Title: Exterior Walls Item Title: Exterior Walls Caption: Painted CMU walls Caption: Painted CMU walls Priority: 3 - Necessary - Not Yet Critical Priority: 3 - Necessary - Not Yet Critical

040-Sam Jones Hall

Item #: 437943 Item #: 437943 Uniformat Number: B2010 Uniformat Number: B2010 Item Title: Exterior Walls Item Title: Exterior Walls Caption: Painted CMU walls Caption: Painted CMU walls - interior view of wall Priority: 3 - Necessary - Not Yet Critical showing frequent repairs and continued deterioration of interior paint finish at Kitchen Priority: 3 - Necessary - Not Yet Critical

Item #: 437943 Item #: 437943 Uniformat Number: B2010 Uniformat Number: B2010 Item Title: Exterior Walls Item Title: Exterior Walls Caption: Painted CMU walls - interior view of wall Caption: Painted CMU walls - interior view of wall showing frequent repairs and continued deterioration showing frequent repairs and continued deterioration of interior paint finish at Kitchen of interior paint finish at Kitchen Priority: 3 - Necessary - Not Yet Critical Priority: 3 - Necessary - Not Yet Critical

040-Sam Jones Hall

Item #: 437955 Item #: 437955 Uniformat Number: B2050 Uniformat Number: B2050 Item Title: Exterior Door Frames (3x7) Item Title: Exterior Door Frames (3x7) Caption: South east wing exit door frame needs to be Caption: Screen torn at kitchen door transom louver re-grouted Priority: 3 - Necessary - Not Yet Critical Priority: 3 - Necessary - Not Yet Critical

Item #: 436814 Item #: 436950 Uniformat Number: B2080 Uniformat Number: C1010 Item Title: Exterior Wall Appurtenances Item Title: Interior Unit Masonry Partitions Caption: Structural C channel at head of south entry Caption: Evidence of chronic efflorescence, moisture storefront system is rusting. It needs to be cleaned infiltration, peeling paint finish at kitchen exterior wall and repainted. near door. Priority: 3 - Necessary - Not Yet Critical Priority: 3 - Necessary - Not Yet Critical

040-Sam Jones Hall

Item #: 436950 Item #: 436950 Uniformat Number: C1010 Uniformat Number: C1010 Item Title: Interior Unit Masonry Partitions Item Title: Interior Unit Masonry Partitions Caption: Efflorescence on inside face of concrete Caption: Peeling paint in kitchen masonry unit wall. Paint peeling, bubbling in kitchen Priority: 3 - Necessary - Not Yet Critical Priority: 3 - Necessary - Not Yet Critical

Item #: 436950 Item #: 436950 Uniformat Number: C1010 Uniformat Number: C1010 Item Title: Interior Unit Masonry Partitions Item Title: Interior Unit Masonry Partitions Caption: Peeling paint in kitchen Caption: Peeling paint in kitchen Priority: 3 - Necessary - Not Yet Critical Priority: 3 - Necessary - Not Yet Critical

Item #: 436950 Uniformat Number: C1010 Item Title: Interior Unit Masonry Partitions Caption: Sealant at inside corner of CMU walls deteriorated in Kitchen Priority: 3 - Necessary - Not Yet Critical

040-Sam Jones Hall

Item #: 436950 Item #: 436950 Uniformat Number: C1010 Uniformat Number: C1010 Item Title: Interior Unit Masonry Partitions Item Title: Interior Unit Masonry Partitions Caption: Panty - Evidence of moisture infiltration into Caption: Panty - Evidence of moisture infiltration into block wall at ends of concrete plank roof structure block wall at ends of concrete plank roof structure typical for entire room typical for entire room Priority: 3 - Necessary - Not Yet Critical Priority: 3 - Necessary - Not Yet Critical

Item #: 436950 Item #: 436950 Uniformat Number: C1010 Uniformat Number: C1010 Item Title: Interior Unit Masonry Partitions Item Title: Interior Unit Masonry Partitions Caption: Panty - Evidence of moisture infiltration into Caption: Sealant at inside corner of CMU walls block wall at ends of concrete plank roof structure deteriorated in Multi-Purpose Room typical for entire room Priority: 3 - Necessary - Not Yet Critical Priority: 3 - Necessary - Not Yet Critical

040-Sam Jones Hall

Item #: 437080 Item #: 437080 Uniformat Number: C1010 Uniformat Number: C1010 Item Title: Interior Plaster and GWB Partitions / Item Title: Interior Plaster and GWB Partitions / Ceilings Ceilings Caption: Painted plaster interior wall finish in poor Caption: Cracking in drywall partition above door in condition at Kitchen kitchen has been patched with the fiberglass mesh Priority: 3 - Necessary - Not Yet Critical tape cracking continues Priority: 3 - Necessary - Not Yet Critical

Item #: 437080 Item #: 437057 Uniformat Number: C1010 Uniformat Number: C1070 Item Title: Interior Plaster and GWB Partitions / Item Title: Acoustic Tile Ceiling - ACT 2 x 4 Ceilings Caption: Acoustic ceiling system in good condition, Caption: Peeling plaster and paint finish on ceiling in needs sporadic tile replacement throughout kitchen above serving counter Priority: 3 - Necessary - Not Yet Critical Priority: 3 - Necessary - Not Yet Critical

040-Sam Jones Hall

Item #: 437057 Item #: 437057 Uniformat Number: C1070 Uniformat Number: C1070 Item Title: Acoustic Tile Ceiling - ACT 2 x 4 Item Title: Acoustic Tile Ceiling - ACT 2 x 4 Caption: Air-conditioning outlet screens finish Caption: Water damage at Dormitory deteriorated throughout C/KitchenCorridor Priority: 3 - Necessary - Not Yet Critical Priority: 3 - Necessary - Not Yet Critical

Item #: 437928 Item #: 437928 Uniformat Number: C2030 Uniformat Number: C2030 Item Title: Vinyl Composite Tile Flooring Item Title: Vinyl Composite Tile Flooring Caption: Multi-Purpose Room Vestibule- VCT flooring Caption: Multi-Purpose Room Vestibule- VCT flooring is heavily worn, has loose and damaged edges is heavily worn, has loose and damaged edges Priority: 3 - Necessary - Not Yet Critical Priority: 3 - Necessary - Not Yet Critical

040-Sam Jones Hall

Item #: 437928 Item #: 437928 Uniformat Number: C2030 Uniformat Number: C2030 Item Title: Vinyl Composite Tile Flooring Item Title: Vinyl Composite Tile Flooring Caption: Multi-Purpose Room Vestibule- VCT flooring Caption: Pantry - Water coming through floor slab is heavily worn, has loose and damaged edges near protruding pipe Priority: 3 - Necessary - Not Yet Critical Priority: 3 - Necessary - Not Yet Critical

Item #: 437928 Item #: 438054 Uniformat Number: C2030 Uniformat Number: D2010 Item Title: Vinyl Composite Tile Flooring Item Title: Domestic Water Heaters Caption: Office Rm. #5 - VCT flooring heavily worn Caption: Minor deficiencies were observed including: Priority: 3 - Necessary - Not Yet Critical The domestic water system and or components are approaching the end of remaining useful life based on building age of construction. Priority: 3 - Necessary - Not Yet Critical

040-Sam Jones Hall

Item #: 437987 Item #: 437704 Uniformat Number: D3060 Uniformat Number: D5080 Item Title: Packaged DX Air-Conditioning Units- 6 to Item Title: Miscellaneous Electrical Systems (Mech 50 TON Connections) Caption: Minor deficiencies were observed including: Caption: Mechanical equipment. Priority: 3 - Necessary - Not Yet Critical The system and or components are approaching the end of remaining useful life Priority: 3 - Necessary - Not Yet Critical

Item #: 437704 Item #: 437704 Uniformat Number: D5080 Uniformat Number: D5080 Item Title: Miscellaneous Electrical Systems (Mech Item Title: Miscellaneous Electrical Systems (Mech Connections) Connections) Caption: Mechanical equipment. Caption: Mechanical equipment. Priority: 3 - Necessary - Not Yet Critical Priority: 3 - Necessary - Not Yet Critical

040-Sam Jones Hall

Item #: 437086 Item #: 437171 Uniformat Number: E2010 Uniformat Number: G2020 Item Title: Plastic Laminate Countertops Item Title: Flexible (asphalt) Parking Lot Pavement Caption: Damaged plastic laminate countertop at Caption: Deficiencies were observed including: bathroom System Equipment/Components are nearing the end Priority: 3 - Necessary - Not Yet Critical of remaining useful life Priority: 3 - Necessary - Not Yet Critical

Item #: 437171 Item #: 437171 Uniformat Number: G2020 Uniformat Number: G2020 Item Title: Flexible (asphalt) Parking Lot Pavement Item Title: Flexible (asphalt) Parking Lot Pavement Caption: Deficiencies were observed including: Caption: Deficiencies were observed including: System Equipment/Components are nearing the end System Equipment/Components are nearing the end of remaining useful life of remaining useful life Priority: 3 - Necessary - Not Yet Critical Priority: 3 - Necessary - Not Yet Critical

040-Sam Jones Hall

Item #: 437190 Item #: 437190 Uniformat Number: G2020 Uniformat Number: G2020 Item Title: Parking Lot Pavement Markings Item Title: Parking Lot Pavement Markings Caption: minor fading and wear to pavement striping Caption: minor fading and wear to pavement striping Priority: 3 - Necessary - Not Yet Critical Priority: 3 - Necessary - Not Yet Critical

040-Sam Jones Hall

Item #: 437190 Item #: 437193 Uniformat Number: G2020 Uniformat Number: G2060 Item Title: Parking Lot Pavement Markings Item Title: Chain Link Fences (6 foot high) Caption: minor fading and wear to pavement striping Caption: west perimeter fence Priority: 3 - Necessary - Not Yet Critical Priority: 3 - Necessary - Not Yet Critical

Item #: 437193 Item #: 437193 Uniformat Number: G2060 Uniformat Number: G2060 Item Title: Chain Link Fences (6 foot high) Item Title: Chain Link Fences (6 foot high) Caption: west perimeter fence Caption: south fence Priority: 3 - Necessary - Not Yet Critical Priority: 3 - Necessary - Not Yet Critical

040-Sam Jones Hall

Item #: 437193 Item #: 437193 Uniformat Number: G2060 Uniformat Number: G2060 Item Title: Chain Link Fences (6 foot high) Item Title: Chain Link Fences (6 foot high) Caption: security fence Caption: south fence Priority: 3 - Necessary - Not Yet Critical Priority: 3 - Necessary - Not Yet Critical

Item #: 437193 Item #: 437193 Uniformat Number: G2060 Uniformat Number: G2060 Item Title: Chain Link Fences (6 foot high) Item Title: Chain Link Fences (6 foot high) Caption: south lot fence Caption: south lot fence Priority: 3 - Necessary - Not Yet Critical Priority: 3 - Necessary - Not Yet Critical

Item #: 437193 Item #: 437200 Uniformat Number: G2060 Uniformat Number: G2060 Item Title: Chain Link Fences (6 foot high) Item Title: Bicycle Racks Caption: south fence and security fence Caption: existing bike racks Priority: 3 - Necessary - Not Yet Critical Priority: 3 - Necessary - Not Yet Critical

040-Sam Jones Hall

Item #: 437200 Item #: 437200 Uniformat Number: G2060 Uniformat Number: G2060 Item Title: Bicycle Racks Item Title: Bicycle Racks Caption: existing bike racks Caption: existing bike racks Priority: 3 - Necessary - Not Yet Critical Priority: 3 - Necessary - Not Yet Critical

Item #: 438059 Item #: 437980 Uniformat Number: D2020 Uniformat Number: D3060 Item Title: Sanitary Waste Interceptors Item Title: Packaged DX Air-Conditioning Units- 6 to Caption: Minor deficiencies were observed including: 50 TON The sanitary drainage system and or components are Caption: Minor deficiencies were observed including: approaching the end of remaining useful life based on The Units use R-22 building age of construction. The system and or components are approaching the Priority: 4 - Recommended end of remaining useful life. Priority: 4 - Recommended

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Item #: 437983 Item #: 437984 Uniformat Number: D3060 Uniformat Number: D3060 Item Title: Packaged DX Air-Conditioning Units- 6 to Item Title: Packaged DX Air-Conditioning Units- 6 to 50 TON 50 TON Caption: Minor deficiencies were observed including: Caption: Minor deficiencies were observed including: The Unit uses R-22. The Units use R-22 The system and or components are approaching the The system and or components are approaching the end of remaining useful life. end of remaining useful life. Priority: 4 - Recommended Priority: 4 - Recommended

Item #: 438039 Item #: 437699 Uniformat Number: D3080 Uniformat Number: D5040 Item Title: HVAC Instrumentation and Controls Item Title: Interior Lighting Caption: Minor deficiencies were observed including: Caption: Interior lighting. Building Controls are not integrated into the city Priority: 4 - Recommended system. Priority: 4 - Recommended

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Item #: 437699 Item #: 437699 Uniformat Number: D5040 Uniformat Number: D5040 Item Title: Interior Lighting Item Title: Interior Lighting Caption: Interior lighting. Caption: Interior lighting. Priority: 4 - Recommended Priority: 4 - Recommended

Item #: 437699 Item #: 437710 Uniformat Number: D5040 Uniformat Number: D6010 Item Title: Interior Lighting Item Title: Data Communications Caption: Interior lighting. Caption: Data equipment. Priority: 4 - Recommended Priority: 4 - Recommended

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Item #: 437710 Item #: 437710 Uniformat Number: D6010 Uniformat Number: D6010 Item Title: Data Communications Item Title: Data Communications Caption: Data equipment. Caption: Phone equipment. Priority: 4 - Recommended Priority: 4 - Recommended

Item #: 437194 Item #: 437194 Uniformat Number: G2080 Uniformat Number: G2080 Item Title: Landscaping Item Title: Landscaping Caption: Deficiencies were observed including: Caption: Deficiencies were observed including: System Equipment/Components are nearing the end System Equipment/Components are nearing the end of remaining useful life. of remaining useful life. Priority: 4 - Recommended Priority: 4 - Recommended

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Item #: 437922 Item #: 437922 Uniformat Number: C2030 Uniformat Number: C2030 Item Title: Vinyl Composite Tile Flooring Item Title: Vinyl Composite Tile Flooring Caption: Dorm B Corridor - VCT flooring Caption: Typical VCT floor condition Priority: 5 - Legacy Priority: 5 - Legacy

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Item #: 437922 Item #: 437922 Uniformat Number: C2030 Uniformat Number: C2030 Item Title: Vinyl Composite Tile Flooring Item Title: Vinyl Composite Tile Flooring Caption: Dorm C/Kitchen Corridor- VCT Flooring Caption: Dorm to Multi-Purpose Room Corridor - VCT Priority: 5 - Legacy Flooring Priority: 5 - Legacy

Item #: 437922 Item #: 437922 Uniformat Number: C2030 Uniformat Number: C2030 Item Title: Vinyl Composite Tile Flooring Item Title: Vinyl Composite Tile Flooring Caption: Multi-Purpose Room - VCT Flooring Caption: Multi-Purpose Room - VCT Flooring Priority: 5 - Legacy Priority: 5 - Legacy

Item #: 437922 Uniformat Number: C2030 Item Title: Vinyl Composite Tile Flooring Caption: Multi-Purpose Room Storage / Library - VCT Flooring Priority: 5 - Legacy

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Item #: 437922 Item #: 437922 Uniformat Number: C2030 Uniformat Number: C2030 Item Title: Vinyl Composite Tile Flooring Item Title: Vinyl Composite Tile Flooring Caption: Multi-Purpose Room - VCT Flooring Caption: Dormitory A - VCT floor buckling at control stretching over a ridge in the floor joint Priority: 5 - Legacy Priority: 5 - Legacy

Item #: 437922 Item #: 437922 Uniformat Number: C2030 Uniformat Number: C2030 Item Title: Vinyl Composite Tile Flooring Item Title: Vinyl Composite Tile Flooring Caption: Dormitory A - VCT Flooring Caption: Lobby - VCT Flooring Priority: 5 - Legacy Priority: 5 - Legacy

Item #: 438050 Uniformat Number: D2010 Item Title: Domestic Water System Caption: No deficiencies or negative impact issues observed Priority: 5 - Legacy

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Item #: 438052 Item #: 438056 Uniformat Number: D2010 Uniformat Number: D2020 Item Title: Tempering Valve- 1-1/4" to 2" Item Title: Sanitary Drainage System Caption: No deficiencies or negative impact issues Caption: No deficiencies or negative impact issues observed. observed Priority: 5 - Legacy Priority: 5 - Legacy

Item #: 438048 Item #: 438048 Uniformat Number: D2080 Uniformat Number: D2080 Item Title: Plumbing Fixtures Item Title: Plumbing Fixtures Caption: No deficiencies or negative impact issues Caption: No deficiencies or negative impact issues observed observed Priority: 5 - Legacy Priority: 5 - Legacy

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Item #: 438043 Item #: 438000 Uniformat Number: D3010 Uniformat Number: D3060 Item Title: Natural Gas Piping Item Title: Ductwork & Accessories- Plenum Return Caption: No deficiencies or negative impact issues Caption: No deficiencies or negative impact issues observed observed Priority: 5 - Legacy Priority: 5 - Legacy

Item #: 438046 Item #: 438046 Uniformat Number: D4010 Uniformat Number: D4010 Item Title: Fire Suppression - Wet System Item Title: Fire Suppression - Wet System Caption: No deficiencies or negative impact issues Caption: No deficiencies or negative impact issues observed observed Priority: 5 - Legacy Priority: 5 - Legacy

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Item #: 438045 Item #: 438045 Uniformat Number: D4010 Uniformat Number: D4010 Item Title: Fire-Extinguishing Systems - Chemical Item Title: Fire-Extinguishing Systems - Chemical Systems Systems Caption: No deficiencies or negative impact issues Caption: No deficiencies or negative impact issues observed observed Priority: 5 - Legacy Priority: 5 - Legacy

Item #: 437715 Item #: 437715 Uniformat Number: D7050 Uniformat Number: D7050 Item Title: Fire Detection and Alarm Item Title: Fire Detection and Alarm Caption: A/V Caption: Pull Station. Priority: 5 - Legacy Priority: 5 - Legacy

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Item #: 437715 Item #: 437715 Uniformat Number: D7050 Uniformat Number: D7050 Item Title: Fire Detection and Alarm Item Title: Fire Detection and Alarm Caption: FAP. Caption: FAP. Priority: 5 - Legacy Priority: 5 - Legacy

Item #: 437715 Item #: 437715 Uniformat Number: D7050 Uniformat Number: D7050 Item Title: Fire Detection and Alarm Item Title: Fire Detection and Alarm Caption: FAP. Caption: Flow and tamper. Priority: 5 - Legacy Priority: 5 - Legacy

Item #: 437715 Item #: 437715 Uniformat Number: D7050 Uniformat Number: D7050 Item Title: Fire Detection and Alarm Item Title: Fire Detection and Alarm Caption: Annunciator panel. Caption: Duct detector. Priority: 5 - Legacy Priority: 5 - Legacy

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Item #: 437707 Item #: 437707 Uniformat Number: G4050 Uniformat Number: G4050 Item Title: Site Lighting Item Title: Site Lighting Caption: Exterior lighting. Caption: Exterior lighting. Priority: 5 - Legacy Priority: 5 - Legacy

Item #: 437707 Uniformat Number: G4050 Item Title: Site Lighting Caption: Exterior lighting. Priority: 5 - Legacy

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System Summary List - By Priority

Act Life Estimated Item ID Uniformat Description Critical Issues Recommendation Pri Time Cycle Cost 436781 B3010 Roofing - Ballast Built-up bituminous roof Roofing system has Recommendations 1 1 20 $781,538 Gravel system with flood coating exceeded its expected include: PLANNING and gravel ballast. lifespan. Surface areas are Replace roofing PLANNING damaged. Many areas system within have been patched timeframe indicated. multiple times to stop Replace all flashings. leaks. Roof to wall flashing For the lower detail is insufficient and parapets, implement needs to be replaced with a detail to carry the roofing system. roofing material up the wall and under coping. Apply necessary flashings and termination bar details along walls of more significant height. Remove all unused roof curbs and frame in openings in roof structure as part of the reroofing of the facility 437988 D3030 Evaporative Evaporative Air-Cooling The unit is not functioning. Recommendations 1 1 10 $23,199 Air-Cooling consists of: include: Evaporative cooler Replace or remove swamp cooler. 436812 B2020 Aluminum Fixed and operable Window units have Replace window units 2 2 30 $46,098 Windows (operable) aluminum framed exceeded their life cycle with an windows. duration. Damaged energy-efficient perimeter sealant and system, including adhesion failure noted at insulated (double or wall joints. Repairs and triple) glazing, maintenance are a high thermally-broken priority to prevent further framing, solar heat system failure. gain coefficient and shading coefficient appropriate for the Santa Rosa, CA region. Repairs and or maintenance should be undertaken during prescribed action timeframe. 437083 C1030 Interior Wood Door Interior Wood Door System Some doors have damage Refinish damaged 2 2 50 $2,442 System (Single) (Single) consists of: to finish as well as worn, door finishes. outdated, and/or ADA Replace worn door non-compliant hardware hardware, and update outdated, ADA non-compliant knob-type locksets with new ADA compliant lever type locksets 437702 D5020 Electrical Service Electrical service and As panelboards age so Replace feeder wiring 2 2 30 $11,145 And Distribution distribution feeder wiring. does the feeder wiring that when panelboards services them. are replaced or upgraded. Monitor for characteristics inconsistent with normal operation, recurring and/or increasing maintenance repair needs, and material changes in condition.

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Act Life Estimated Item ID Uniformat Description Critical Issues Recommendation Pri Time Cycle Cost 437679 D5020 Panelboards 225A, Panel B, 208/120V, 225A, Equipment is approaching Retrofit or replace 2 2 30 $5,348 B Westinghouse panelboard. its intended service life. panelboard, circuit Latch is broke off and breakers and all there is no way to keep the required hardware. panel closed or locked. Perform periodic maintenance and inspections per manufacturer’s recommendations to maintain function, operation and equipment longevity. Monitor for characteristics inconsistent with normal operation, recurring and/or increasing maintenance repair needs, and material changes in condition. 437696 D5020 Panelboards 225A, Panel KP, 208/120V, Equipment is approaching Retrofit or replace 2 2 30 $5,348 KP 225A, Westinghouse its intended service life. panelboard, circuit panelboard. breakers, and all required hardware with new. Perform periodic maintenance and inspections per local ordinances and manufacturer’s recommendations to maintain function, operation and equipment longevity. Monitor for characteristics inconsistent with normal operation, recurring and/or increasing maintenance repair needs, and material changes in condition. 437182 G2020 Flexible (asphalt) AC section as part of south System Repair or replace 2 2 10 $6,330 Parking Lot Pavement lot near entrance. Equipment/Components system / components are nearing the end of due to condition / remaining useful life. operational status Shows signs of severe and/or age within cracking, subgrade failure prescribed priority and severe weathering. timeframe. Coordinate with the removal or replacement of remaining AC section. 437218 H2020 Parking Lot Parking lot ADA accessible Pavement markings faded Perform monthly, 2 2 10 $549 Pavement Markings stall painting. and worn due to quarterly and/or weathering and traffic. annual maintenance and inspections per local ordinances and manufacturer’s recommendations to maintain function, operation and equipment longevity. Repaint per city and code requirements within action time frame. Remove/overlay potentially conflicting striping from previous changes in parking layout.

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Act Life Estimated Item ID Uniformat Description Critical Issues Recommendation Pri Time Cycle Cost 437219 H2020 Parking Lot Traffic Accessible parking stall Signage nearing end of Perform monthly, 2 2 15 $1,140 Signage signage and lot entry ADA estimated service life. quarterly and/or signage. Does not meet design annual maintenance requirements in cases. and inspections per local ordinances and manufacturer’s recommendations to maintain function, operation and equipment longevity. 437201 H2020 Rigid (concrete) Surface cracks and Repair or replace 2 2 10 $28,975 Pedestrian Pavement deterioration of expansion system / components joints causing large gaps. due to condition / operational status and/or age within prescribed priority timeframe. Perform monthly, quarterly and/or annual maintenance and inspections per local ordinances and manufacturer’s recommendations to maintain function, operation and equipment longevity. 437943 B2010 Exterior Walls Exterior Walls include: Minor deficiencies were Recommendations 3 3 50 $183,150 Painted concrete masonry observed and include the include: unit exterior wall following: Paint the exterior construction The wall system has no surfaces of the vapor barrier resulting in a building with a moisture drive from the silicone elastomeric exterior environment into coating designed for the air conditioned building waterproofing exterior interior. This moisture above grade masonry drive is a contributing substrates. factor to the presence of Provide pointing and efflorescence, bubbling sealant at all deficient and peeling paint on the joints prior to painting interior surfaces of the and inspect annually building's exterior walls. If for evidence of not corrected, the interior deterioration or wall finishes of these walls movement of will continue to deteriorate construction elements at an accelerated pace over the lifespan of the building resulting in the need for frequent repairs of the interior wall finishes. Surface areas throughout show signs of water staining, surface degradation, and/or efflorescing Isolated areas with deteriorated mortar joints - minor step cracking Isolated deterioration of expansion/control joints with partial sealant adhesion failures 437955 B2050 Exterior Door Exterior Door Frames Minor deficiencies were Recommendations 3 4 20 $611 Frames (3x7) consist of: observed including: include: Painted hollow metal frame Door frame is loose and Realign and regrout out of alignment. the door frame. Screen at transom louver Replace louver above kitchen door is torn screen. allowing potential pest infiltration of kitchen 436814 B2080 Exterior Wall Painted structural steel C System finish deterioration Remove corrosion 3 3 10 $806 Appurtenances channel overhang within observed, and corrosion is and existing coatings, masonry exterior wall evident. prime and re-paint system. steel.

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Act Life Estimated Item ID Uniformat Description Critical Issues Recommendation Pri Time Cycle Cost 437080 C1010 Interior Plaster and Interior Plaster and GWB Some cracking observed Recommendations 3 3 75 $12,308 GWB Partitions / Ceilings Partitions / Ceilings and paint peeling from Include: drywall / plaster. Water Repair and repaint damage to painted plaster damaged areas of wall finish at sinks, work plaster / drywall. tables in kitchen. Install FRP (fiber reinforced plastic) wall paneling wainscot throughout kitchen to prevent water damage to wall finish. 436950 C1010 Interior Unit Interior Unit Masonry Efflorescence noted on Clean, prep, and 3 4 100 $7,326 Masonry Partitions Partitions consist of: inside face of CMU wall, repaint CMU block CMU Block walls evidence of moisture walls infiltration. Paint is bubbling and peeling. Moisture infiltration at Pantry is most likely the result of the failed roof system above and vapor drive of environmental humidity through the wall. Replacement of the roof system and painting of the exterior wall surfaces is expected to eliminate the majority of the moisture infiltration that is damaging the wall finishes and resulting in elevated airborne mold concentrations at Pantry . 437057 C1070 Acoustic Tile Acoustic Tile Ceiling - ACT Acoustic ceiling system in Replace damaged, 3 3 13 $1,344 Ceiling - ACT 2 x 4 2 x 4 consists of: good condition, needs broken, or stained sporadic tile replacement tiles with new, replace throughout. A/C screens A/C screens with are deteriorated blade-type diffusers throughout. 437928 C2030 Vinyl Composite Vinyl Composite Tile Minor deficiencies were Recommendations 3 3 12 $5,353 Tile Flooring (VCT.) Flooring consists observed and include the include: of: following: Age and condition Vinyl Composite tile Flooring is heavily worn, warrant replacement flooring at Multi-Purpose has loose edges, has of flooring during Room vestibule, Pantry, broken edges. prescribed action and Office Rm #5 Water damage at Pantry. timeframe. Where water damage has occurred in the Pantry, further investigation is required by qualified plumbing personnel to determine the source of the water which appears to be related to the capped pipe coming through the floor or the bathroom on the other side of the wall. 438054 D2010 Domestic Water Domestic Water Heaters Minor deficiencies were Recommendations 3 5 15 $40,293 Heaters consist of: observed including: include: Gas fired, tank type water Budget for and heaters The domestic water replace units. system and or components are approaching the end of remaining useful life based on building age of construction.

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Act Life Estimated Item ID Uniformat Description Critical Issues Recommendation Pri Time Cycle Cost 437987 D3060 Packaged DX 6 to 50 TON Packaged DX Minor deficiencies were Recommendations 3 5 15 $44,121 Air-Conditioning Units- 6 Air-Conditioning Units observed including: include: to 50 TON consist of: Repair or replace Gas fired, DX, packaged The system and or system / components air conditioning unit components are due to condition / approaching the end of operational status remaining useful life and/or age within prescribed priority timeframe. 437704 D5080 Miscellaneous Electrical wiring and As mechanical equipment Replace electrical 3 5 20 $12,922 Electrical Systems (Mech components that service is replaced so should the equipment when Connections) mechanical systems. electrical wiring and mechanical components that service it. equipment is upgraded. Monitor for characteristics inconsistent with normal operation, recurring and/or increasing maintenance repair needs, and material changes in condition. 437086 E2010 Plastic Laminate Plastic Laminate Chipping, deterioration, Recommendations 3 3 10 $1,995 Countertops Countertops consist of: and delamination of plastic Include: laminate finishes observed Replace damaged on bathroom countertops plastic laminate countertops at bathrooms 437171 G2020 Flexible (asphalt) Flexible (asphalt) Parking Deficiencies were Recommendations 3 5 10 $91,137 Parking Lot Pavement Lot Pavement consists of: observed including: include: System Equipment/Components Repair or replace are nearing the end of system / components remaining useful life due to condition / operational status and/or age within prescribed priority timeframe. Seal surface cracks. Re-seal asphalt with 2 coat slurry seal and replace pavement markings every 5 years (or sooner in higher use areas). Remove and replace any asphalt sections with concentrated cracking or surface failure. Monitor for characteristics inconsistent with normal operation, recurring and/or increasing maintenance repair needs, and material changes in condition. 437190 G2020 Parking Lot Non-ADA parking lot Pavement markings are Repaint per city and 3 4 10 $5,384 Pavement Markings striping including stall faded at heavy use areas code requirements stripes, red curb, and parking stalls. within action time no-parking delineation, etc. frame. Remove/overlay potentially conflicting striping from previous changes in parking layout. Coordinate with any potential repairs done to AC or concrete sections.

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Act Life Estimated Item ID Uniformat Description Critical Issues Recommendation Pri Time Cycle Cost 437200 G2060 Bicycle Racks Bicycle Racks consist of: Deficiencies were Recommendations 3 5 30 $667 observed including: include: System Equipment/Components Repair or replace are nearing the end of system / components remaining useful life due to condition / operational status and/or age within prescribed priority timeframe. 437193 G2060 Chain Link Fences consists of: Minor deficiencies were Recommendations 3 5 20 $39,839 (6 foot high) Perimeter fence within observed including: include: property and encasing System security fence for tank and Equipment/Components Repair or replace shed. are nearing the end of system / components remaining useful life due to condition / operational status and/or age within prescribed priority timeframe. 438059 D2020 Sanitary Waste Sanitary Waste Minor deficiencies were Recommendations 4 10 20 $16,484 Interceptors Interceptors consist of: observed including: include: Grease interceptor The sanitary drainage Budget for system system and or upgrades and or components are replacement. approaching the end of remaining useful life based on building age of construction. 437980 D3060 Packaged DX 6 to 50 TON Packaged DX Minor deficiencies were Recommendations 4 9 15 $58,828 Air-Conditioning Units- 6 Air-Conditioning Units observed including: include: to 50 TON consist of: The Units use R-22 Budget for and 2 Gas fired, DX, packaged The system and or replace units. air conditioning units. components are approaching the end of remaining useful life. 437983 D3060 Packaged DX 6 to 50 TON Packaged DX Minor deficiencies were Recommendations 4 9 15 $61,279 Air-Conditioning Units- 6 Air-Conditioning Units observed including: include: to 50 TON consist of: The Unit uses R-22. Budget for and Gas fired, DX, packaged The system and or replace unit. air conditioning unit. components are approaching the end of remaining useful life. 437984 D3060 Packaged DX 6 to 50 TON Packaged DX Minor deficiencies were Recommendations 4 9 15 $98,046 Air-Conditioning Units- 6 Air-Conditioning Units observed including: include: to 50 TON consist of: The Units use R-22 Budget for and 2 Gas fired, DX, packaged The system and or replace units. air conditioning units. components are approaching the end of remaining useful life. 438039 D3080 HVAC HVAC Instrumentation and Minor deficiencies were Recommendations 4 10 20 $118,448 Instrumentation and Controls: observed including: include: Controls HVAC is controlled by Building Controls are not Replace controls with individual thermostats integrated into the city an integrated building system. management system with remote monitoring. 437699 D5040 Interior Lighting Interior lighting consists of No deficiencies or Exit signs and 4 10 20 $5,169 2x4 luminescent fixtures, negative impact issues emergency lights will single and double T8 strip observed. require new batteries lights, surface mounted during this timeframe. fluorescent T8 fixtures, exit Perform periodic signs and emergency light maintenance and fixtures. inspections to maintain function, operation and equipment longevity. Monitor for characteristics inconsistent with normal operation, recurring and/or increasing maintenance repair needs, and material changes in condition.

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Act Life Estimated Item ID Uniformat Description Critical Issues Recommendation Pri Time Cycle Cost 437710 D6010 Data The building has a wired As equipment ages and Upgrade equipment 4 10 20 $56,694 Communications and wireless data network. technology advances, as required. Replace A hardwired phone system upgrades to the buildings UPS batteries in is installed. data system will be accordance to the required. UPS batteries manufacturer's will need to be replaced recommendations during this timeframe. and guidelines. Monitor for characteristics inconsistent with normal operation, recurring and/or increasing maintenance repair needs and material changes in condition. 437194 G2080 Landscaping Landscaping consists of: Deficiencies were Recommendations 4 10 99 $114,830 Landscaping area observed including: include: enclosed in perimeter System fence. Equipment/Components Perform monthly, are nearing the end of quarterly and/or remaining useful life. annual maintenance and inspections per manufacturer’s recommendations to maintain function, operation and equipment longevity.

Monitor for characteristics inconsistent with normal operation, recurring and/or increasing maintenance repair needs, and material changes in condition. 437922 C2030 Vinyl Composite Vinyl Composite Tile Minor deficiencies were Recommendations 5 11 12 $90,999 Tile Flooring (VCT.) Flooring consists observed and include the include: of: following: Plan for full Vinyl composite tile flooring Floor finish is showing replacement within minor wear but is generally the prescribed in good condition. timeframe due to There is a expected lifespan of shrinkage/differential slab the material under settlement crack in the current wear concrete slab beneath the conditions. existing VCT floor in Replace damaged Dormitory A and the tiles as the need Multi-Purpose Room that arises. Clean and has formed a slight ridge maintain wax finish on in the floor. Because of the a regular basis based ridge, the vinyl tiles are on manufacturer stretching and breaking as recommendations in pressure is applied to order to meet the them above the ridge. expected lifespan of the system. When the time comes to replace the floor finish system, it is recommended that action is taken to remove the ridges from the concrete slab running through Dormitory A and the Multi-Purpose Room. Once the concrete slab substrate is made adequately flush, a new VCT veneer may be applied.

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Act Life Estimated Item ID Uniformat Description Critical Issues Recommendation Pri Time Cycle Cost 438050 D2010 Domestic Water Domestic Water System No deficiencies or Recommendations 5 25 20 $122,755 System consists of: negative impact issues include: observed Metered, backflow Perform monthly, protected municipal quarterly and/or service serving sweat annual maintenance copper pipe. and inspections per local ordinances and manufacturer’s recommendations to maintain function and operation.

Monitor for characteristics inconsistent with normal operation, recurring and/or increasing maintenance repair needs, and material changes in condition 438052 D2010 Tempering Valve- Domestic Hot Water No deficiencies or Recommendations 5 17 30 $1,465 1-1/4" to 2" Thermostatic Tempering negative impact issues include: Valve(s) consist of: observed. Thermostatic tempering Perform monthly, valve. quarterly and/or annual maintenance and inspections per local ordinances and manufacturer’s recommendations to maintain function and operation.

Monitor for characteristics inconsistent with normal operation, recurring and/or increasing maintenance repair needs, and material changes in condition.

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Act Life Estimated Item ID Uniformat Description Critical Issues Recommendation Pri Time Cycle Cost 438048 D2080 Plumbing Fixtures Plumbing Fixtures consist No deficiencies or Recommendations 5 20 20 $105,526 of: negative impact issues include: observed Commercial grade sinks, Perform monthly, urinals and water closets quarterly and/or as well as commercial annual maintenance kitchen sinks, tiled and inspections per showers and washer dryer local ordinances and hookups. manufacturer’s recommendations to maintain function and operation.

Monitor for characteristics inconsistent with normal operation, recurring and/or increasing maintenance repair needs, and material changes in condition. 438043 D3010 Natural Gas Piping Natural Gas Piping No deficiencies or Recommendations 5 18 30 $24,766 consists of: negative impact issues include: observed Carbon steel with threaded Perform monthly, fittings quarterly and/or annual maintenance and inspections per local ordinances and manufacturer’s recommendations to maintain function and operation

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Act Life Estimated Item ID Uniformat Description Critical Issues Recommendation Pri Time Cycle Cost 438046 D4010 Fire Suppression - Fire Protection - Wet No deficiencies or Recommendations 5 25 20 $92,605 Wet System System consists of: negative impact issues include: Welded, threaded and or observed grooved steel mains with Perform monthly, welded, threaded and or quarterly and/or Victaulic distribution piping annual maintenance Sprinkler heads - quick and inspections per response local ordinances and Sprinkler heads - standard manufacturer’s response recommendations to Fire hose connections maintain function and Double detector check operation. valve Post indicator valve Monitor for Fire department characteristics connection inconsistent with normal operation, recurring and/or increasing maintenance repair needs, and material changes in condition. 438045 D4010 Fire-Extinguishing Chemical No deficiencies or Recommendations 5 11 20 $42,735 Systems - Chemical Fire-Extinguishing System negative impact issues include: Systems consists of: observed Perform monthly, Ansul kitchen hood fire quarterly and/or protection system. annual maintenance and inspections per local ordinances and manufacturer’s recommendations to maintain function and operation.

Monitor for characteristics inconsistent with normal operation, recurring and/or increasing maintenance repair needs, and material changes in condition. 437715 D7050 Fire Detection and The building is equipped No deficiencies or Replace fire alarm 5 15 10 $68,915 Alarm with a Honeywell, Silent negative impact issues system including all Knight, IntelliKnight fire observed. The fire alarm devices within the alarm system. system will be at the end specified timeframe. of its intended service life Perform monthly, within the specified quarterly and annual timeframe. maintenance and inspections per local ordinances and manufacturer’s recommendations to maintain function, operation and equipment longevity. Monitor for characteristics inconsistent with normal operation, recurring and/or increasing maintenance repair needs, and material changes in condition.

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7. APPENDICES

Glossary APPENDICES APPENDICES

Report Terminology

Action Cost is the total price of a specified quantity of a component, assembly or system to be repaired or replaced multiplied by the unit cost. (See Unit Cost)

Action Timeframe is the recommended window of time in which to make a repair or replacement.

Americans with Disabilities Act (ADA) of 1990 (ADA) is a federal civil rights legislation that prohibits discrimination and ensures equal opportunity for persons with disabilities in employment, State and local government services, public accommodations, commercial facilities, and transportation.

Assembly is a group of parts or components that fit together to form a self- contained unit or system.

Asset is a building or structure, a portion of a structure, or any part of facility infrastructure that is distinguishable from its surroundings by use, date of construction, construction type, specific systems or other factors that make it an identifiable portion of the owner’s property .

Beyond Useful Life is the period past which a building component, assembly, or system in a building or facility is expected to be useable for the purpose for which it was intended. Some building components, assemblies or systems may continue to function indefinitely but may be at greater risk of failure, and may be operating at a reduced efficiency.

British Thermal Unit (BTU) is the amount of energy needed to raise the temperature of one pound of water by one degree Fahrenheit. BTU is most often used as a measure of power in steam generation, heating, and air conditioning. The unit MBTU is defined as one thousand BTU’s, and should not be confused with MBH which is the number of thousands of BTU’s produced in one hour.

Building Gross Square Footage is the total space in square feet calculated from the exterior perimeter of the building per level. In a one story building this is also referred to as the building footprint. This is always greater than the net square footage as it includes the thickness of exterior walls.

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Building Owners and Managers Association, International (BOMA) is an industry association founded in 1907, BOMA represents the owners and managers of all commercial property types.

Capital Improvement (or Capital Renewal) is the addition of a permanent structural improvement, addition, restoration or replacement of a component, assembly or system of a property that will either enhance the property's overall value or increases its useful life.

Cubic Feet per Minute (CFM) is a unit of volumetric capacity. It is commonly used by manufacturers of blowers and compressors. CFM typically relates to air flow through, in or out of a given system or unit.

Component is a distinguishable element within a building, assembly or service system.

Current Replacement Value (CRV) is the cost of labor, material, and equipment, including demolition, at the present time, which would be required to replace a building or asset. The CRV does not include design, general conditions, a contractor’s overhead and profit or land acquisition.

Deferred Maintenance is upkeep to a building or asset that has been postponed. The cost of deferred maintenance is an amount needed but not yet expended for repairs, restoration, or rehabilitation of an asset. Deferred maintenance is included in the numerator of the FCI calculation.

Deferred Maintenance Deficiencies (DMD) are components, assemblies and systems in a building or asset that are at risk of failing, have failed, or are beyond their useful life, and in need of maintenance, repair or replacement. DMD’s are typically seen in greater frequency in older facilities requiring corrections to maintain infrastructure, systems and components and do not necessarily reflect the level of effort of maintenance initiatives.

Deferred Maintenance and Capital Renewal (DM+CR) / Current Replacement Value (CRV) is a measure of the percentage of a building that has reached the end of its useful life and needs to be replaced, or in a condition that must be remediated (Numerator ÷ Denominator).

Deficiency is an inadequacy in a building component, assembly or system that is in need of repair, renewal or replacement.

Discipline refers to knowledge areas in architecture and engineering that are applied to buildings and facilities. UniFormat disciplines are categorized as: ADA Assessment (when applicable,) Architectural. Civil, Communications, Electrical, Fire Protection, Mechanical, Other Items, Plumbing, Safety and Security, and Structural.

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Discipline Condition Index (DCI) is an industry-standard index that objectively measures the current condition of all building components, assemblies, or service systems within an asset. SCI utilizes the UniFormat classification system, and is derived from the equation SCI = Repair or Replacement Cost ÷ Replacement Value (of component, assembly or system)

Facility is a structure, building and/or infrastructure system that supports activities and or operations of its owner(s).

Facility Condition Index (FCI) is an industry-standard index that objectively measures the current condition of a facility, allowing comparison both within and among other facilities. To determine FCI for any given asset, the total cost of remediating deferred maintenance deficiencies (DMD) is divided by the current replacement value (CRV,) expressed mathematically as: DMD ÷ CRV = FCI. Lower FCI values represent an asset in better condition; and conversely higher FCI values represent an asset in worse condition.

Facility Optimization Solutions is a service of CannonDesign comprised of architects, engineers, building scientists, construction cost estimators and software specialists dedicated to developing highly accurate facility management tools to empower building users, managers and owners to execute data-driven and empirically based strategic facility planning.

Gallons per Minute is a measurement unit of flow, that equals a flow rate of one gallon in one minute of water or another liquid through a given system or unit.

Grandfathered is a provision in a statute or building code that exempts conditions, components and/or systems in a building from new regulations that would otherwise prevent continued use of those items. Typically, building codes allow for some individual in-kind replacements of components, but most renovation activities of assemblies and systems, including additions and new construction, trigger replacements with current code compliant components, assemblies and systems.

Horsepower is a unit of measurement of power, or the rate at which work is done. The most common use of horsepower is the power or size of a motor.

Kilowatt is equal to one thousand watts. This unit is typically used to express the output power of engines and the power of electric motors, tools, machines, and heaters.

Impact of Failure is effect a component, assembly or system’s malfunction or ceased operation has on the building or facility to which it serves.

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Life Safety refers to basic standards of building safety regarding construction, egress, fire protection and occupancy of a building or facility. Life Safety requirements are regulated by State and Local building codes, and national standards.

Maintenance / Routine Maintenance / Preventative Maintenance is the effort required to keep a component, assembly or system in a building or facility in good working condition and functioning to the proper level for which it was intended to perform.

MasterFormat is sometimes referred to as the "Dewey Decimal System" of building construction, MasterFormat is a product of the Construction Specifications Institute (CSI) and Construction Specifications Canada (CSC).

Priority is an assignment of a funding amount needed in a given calendar year, or group of years and is further defined by a recommended term need i.e. immediate, short-term, or long-term need.

Pounds per Square Inch is a unit of pressure or of stress based. It is the pressure resulting from a force of one pound-force applied to an area of one square inch.

Recommended Action Date or Time Frame is the action date by when a specific deficiency should be scheduled for correction.

Renovation is the general description of activities intended to extend the service life of a facility or portion of a building, system, or component. Renovation may include repair, replacement, or modernization to more current requirements, standards, codes, regulations, efficiencies or other enhancements.

Replacement is the process of removal of an existing building component, assembly or system and the installation of new component, assembly or system.

Repair refers to restoring a component, assembly or system in a facility to its original condition.

Risk of Failure is the current potential of a component, assembly or system to malfunction or cease operation as intended.

Roof Square Footage is the total space in square feet calculated from the exterior perimeter of the roof edge.

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System is a group of components, assemblies and/or equipment that form an operational portion of a building or facility. An example is a mechanical system, made up of many components including diffusers, assemblies that include ductwork and dampers, and equipment including air handlers, chillers and boilers.

System Condition Index (SCI) is an industry-standard index that objectively measures the current condition of a building component, assembly, or service system within an asset. SCI utilizes the UniFormat classification system, and is derived from the equation SCI = Repair or Replacement Cost ÷ Replacement Value (of component, assembly or system)

TON is a unit of measure used in the refrigeration and air conditioning industry to measure the rate of heat absorption. A standard ton of refrigeration is 12,000 BTU per hour. Prior to the introduction of mechanical refrigeration, cooling was accomplished by delivering ice. Installing mechanical refrigeration with a one ton capacity replaced the daily delivery of one ton of ice.

UniFormat is a standard for classifying building specifications, cost estimating, and cost analysis in the U.S. and Canada. The elements are major components common to most buildings and facilities The primary categories are: (A) Substructure, (B) Shell or envelope, (C) interiors, (D) Services, (E) Equipment, (F) Special Construction & Demolition, (G) Building Site work. The system is used to provide economic evaluation of facility improvement projects. It was developed through an industry and government consensus and have been widely accepted as an American Society for Testing and Materials (ASTM) standard.

Unit Cost is the price per individual component, assembly or system in a building or facility, and measured by count (each,) linear footage (LF,) square footage (SF,) building gross square footage (BGSF,) roof square footage (RSF,) stair flight (FLIGHT,) stair riser (RISER,) or elevator floor level (STOP.)

Useful Life or Expected Useful Life is the period during which a building component, assembly, or system in a building or facility is expected to be useable for the purpose for which it was intended. It may not necessarily correspond to the item’s actual physical or economic life . Some building systems can continue to function well beyond their intended useful life, but may be less efficient, see “Beyond Useful Life.”

Wall Square Footage is the surface area of an interior or exterior wall.

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Watt is a unit of measure in electricity equal to the power in a circuit in which a current of one ampere flows across a potential difference of one volt. Watts are commonly used to describe the size of lights and some equipment.

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ABBREVIATIONS AND UNITS OF MEASURE

ADA - Americans with Disabilities Act

ANSI - American National Standards Institute

ASTM - American Society for Testing and Materials

BGSF - Building Gross Square Footage

BOMA - Building Owners and Managers Association

BTU / MBTU / MMBTU - One British Thermal Unit / One-Thousand BTUs / One-Million BTUs

CFM - Cubic Feet per Minute

CRV - Current Replacement Value

CSC - Construction Specifications Canada

CSI - Construction Specifications Institute

DCI - Discipline Condition Index

FCA - Facility Conditions Assessment

FCI - Facility Condition Index

FOS - Facility Optimization Solutions

GAL - Gallon

GPM - Gallons per Minute

HP - Horsepower

IN - Inch

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KW - Kilowatt

MBH or MBH/H - One-Thousand BTUs/hr.

PSI - Pounds per Square Inch

RSF - Roof Square Footage

SCI - System Condition Index

WSF - Wall Square Footage