CONSEIL DES COMMISSAIRES COUNCIL OF COMMISSIONERS
Procès-verbal d’une séance ordinaire du Conseil des Minutes of the proceedings of a regular session of the commissaires de la Commission scolaire Riverside tenue Council of Commissioners for Riverside School Board au centre administratif situé au 7525 chemin de Chambly, held at the Administration Centre located at 7525, chemin Saint-Hubert, Québec le 19 juin 2018. de Chambly, St. Hubert, Québec on June 19, 2018.
Le secrétaire général a confirmé qu’il y avait quorum et le The Secretary General established that quorum was met président a déclaré la séance ouverte à 19 h 34. and the Chair called the meeting to order at 7:34 p.m.
COMMISSAIRES PRÉSENTS / COMMISSIONERS PRESENT D. Lamoureux M. Gour Commissaires parents / Parent Commissioners L. Llewelyn Cuffling C. Horrell T. Aguiar P. Booth Morrison A. Mazur P. Michaud D. Smith D. Butler C. Courtney A. Capobianco Skipworth C. Craig
Par appel conférence/By conference call :
Aucun/none
Ayant prévu leurs absences/Regrets :
H. Dumont G. Giummarra A. Audet (Parent Commissioner)
Absents/Absences :
Aucune/none
Aussi présents Also present Sylvain Racette, directeur général Sylvain Racette, Director General Lucie Roy, directrice générale adjointe et directrice de Lucie Roy, Assistant Director General and Director of l’éducation des adultes et de la formation professionnelle Adult and Continuing Education John McLaren, secrétaire général John McLaren, Secretary General Michel Bergeron, directeur des ressources financières Michel Bergeron Director of Finance Hélène Coupal, directrice des ressources humaines Hélène Coupal, Director of Human Resources Mary Williams, directrice des services éducatifs Mary Williams, Director of Educational Services Chantale Scroggins, directrice des services Chantale Scroggins, Director of Complementary complémentaires Services Pierre M. Gagnon, directeur des ressources matérielles Pierre M. Gagnon, Director of Material Resources
Présence notée Presence noted
Membres du public présents. Members of the public were present.
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ADOPTION DE L’ORDRE DU JOUR ADOPTION OF THE AGENDA
IL EST PROPOSÉ par la commissaire IT IS MOVED by Commissioner Capobianco Capobianco Skipworth, appuyé par le Skipworth, seconded by Commissioner Craig, commissaire Craig, que l’ordre du jour soit that the agenda be modified by moving the modifié afin d’ajouter le point « nomination(s) point “Appointment of Administrators” d’administrateur(s) / administratrice(s) » immediately after the “Questions from the immédiatement après le point « Questions du public” item and that a copy be appended to the public » et qu’une copie soit annexée au minutes of the meeting. procès-verbal de cette séance.
ADOPTÉE À L’UNANIMITÉ UNANIMOUS
APPROBATION DU PROCÈS-VERBAL DE ADOPTION OF THE MINUTES OF THE LA SÉANCE DU 22 MAI 2018 MEETING HELD ON MAY 22, 2018
IL EST PROPOSÉ par le commissaire Horrell, IT IS MOVED by Commissioner Horrell, appuyé par la commissaire Courtney, que le seconded by Commissioner Courtney, that the procès-verbal de la séance ordinaire du Minutes of the meeting held on May 22, 2018, 22 mai 2018 soit adopté. be adopted.
ADOPTÉE À L’UNANIMITÉ UNANIMOUS
SUIVI DU PROCÈS-VERBAL DE LA SÉANCE BUSINESS ARISING FROM THE DU 22 MAI 2018 MAY 22, 2018 MINUTES Aucun None
Questions du public à 19 h 36. Questions from the public at 7:36 p.m. Aucune None
Résolution HR515-20180619 Resolution HR515-20180619 NOMINATION D’UNE DIRECTRICE À APPOINTMENT OF A PRINCIPAL TO L’ÉCOLE SECONDAIRE RÉGIONALE HERITAGE REGIONAL HIGH SCHOOL HÉRITAGE
CONSIDÉRANT que cette résolution a été WHEREAS this resolution was reviewed and is révisée et approuvée par le comité des supported by the Human Resources ressources humaines ; Committee;
IL EST PROPOSÉ par la commissaire IT IS MOVED by Commissioner Capobianco Capobianco Skipworth, appuyé par la Skipworth, seconded by Commissioner Booth commissaire Booth Morrison, que Sujata Morrison, that Sujata Saha be appointed to the
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Saha soit nommée au poste de directrice à position of Principal at Heritage Regional High l’école secondaire régionale Héritage à School, effective July 1, 2018. compter du 1er juillet 2018.
ADOPTÉE À L’UNANIMITÉ UNANIMOUS
Résolution HR516-20180619 Resolution HR516-20180619 NOMINATION D’UN DIRECTEUR À APPOINTMENT OF A PRINCIPAL TO SAINT- L’ÉCOLE INTERNATIONALE DE SAINT- LAMBERT INTERNATIONAL HIGH SCHOOL LAMBERT
CONSIDÉRANT que cette résolution a été WHEREAS this resolution was reviewed and is révisée et approuvée par le comité des supported by the Human Resources ressources humaines ; Committee;
IL EST PROPOSÉ par la commissaire IT IS MOVED by Commissioner Cuffling, Cuffling, appuyé par la commissaire Aguiar, seconded by Commissioner Aguiar that Jean- que Jean-René St-Cyr soit nommé au poste René St-Cyr be appointed to the position of de directeur à l’école secondaire Principal at Saint-Lambert International High internationale de Saint-Lambert à compter School, effective July 1, 2018. du 1er juillet 2018.
ADOPTÉE À L’UNANIMITÉ UNANIMOUS
Résolution HR517-20180619 Resolution HR517-20180619 NOMINATION D’UNE DIRECTRICE À APPOINTMENT OF A PRINCIPAL TO MOUNT L’ÉCOLE MOUNT BRUNO BRUNO SCHOOL
CONSIDÉRANT que cette résolution a été WHEREAS this resolution was reviewed and is révisée et approuvée par le comité des supported by the Human Resources ressources humaines ; Committee;
IL EST PROPOSÉ par le commissaire IT IS MOVED by Commissioner Craig, Craig, appuyé par la commissaire seconded by Commissioner Capobianco Capobianco Skipworth, que Valérie Skipworth, that Valérie Bergeron be appointed Bergeron soit nommée au poste de to the position of Principal at Mount Bruno directrice à l’école Mount Bruno à compter School, effective July 1, 2018. du 1er juillet 2018.
ADOPTÉE À L’UNANIMITÉ UNANIMOUS
Résolution HR518-20180619 Resolution HR518-20180619 NOMINATION D’UNE DIRECTRICE APPOINTMENT OF A VICE-PRINCIPAL TO ADJOINTE À L’ÉCOLE SAINT-JOHNS ST. JOHNS SCHOOL
CONSIDÉRANT que cette résolution a été WHEREAS this resolution was reviewed and is révisée et approuvée par le comité des supported by the Human Resources ressources humaines ; Committee;
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IL EST PROPOSÉ par la commissaire IT IS MOVED by Commissioner Butler, Butler, appuyé par le commissaire Michaud, seconded by Commissioner Michaud, that que Valerie Caya soit nommée au poste de Valerie Caya be appointed to the position of directrice adjointe à l’école Saint-Johns à Vice-Principal at St. Johns School, effective compter du 1er juillet 2018. July 1, 2018.
ADOPTÉE À L’UNANIMITÉ UNANIMOUS
Résolution HR519-20180619 Resolution HR519-20180619 NOMINATION D’UNE DIRECTRICE APPOINTMENT OF A VICE-PRINCIPAL TO ADJOINTE À L’ÉCOLE SECONDAIRE CENTENNIAL REGIONAL HIGH SCHOOL RÉGIONALE CENTENNIAL
CONSIDÉRANT que cette résolution a été WHEREAS this resolution was reviewed and is révisée et approuvée par le comité des supported by the Human Resources ressources humaines ; Committee;
IL EST PROPOSÉ par le commissaire IT IS MOVED by Commissioner Craig, Craig, appuyé par la commissaire Gour, que seconded by Commissioner Gour, that Kristy Kristy Prokosh soit nommée au poste de Prokosh be appointed to the position of Vice- directrice adjointe à l’école secondaire Principal of Centennial Regional High School, régionale Centennial à compter du effective July 1, 2018. 1er juillet 2018.
ADOPTÉE À L’UNANIMITÉ UNANIMOUS
Résolution HR520-20180619 Resolution HR520-20180619 NOMINATION D’UNE DIRECTRICE APPOINTMENT OF AN ASSISTANT CENTRE ADJOINTE DE CENTRE À ACCESS DIRECTOR TO ACCESS
CONSIDÉRANT que cette résolution a été WHEREAS this resolution was reviewed and is révisée et approuvée par le comité des supported by the Human Resources ressources humaines ; Committee;
IL EST PROPOSÉ par la commissaire IT IS MOVED by Commissioner Smith, Smith, appuyé par la commissaire Booth seconded by Commissioner Booth Morrison, Morrison, que Tara Wheeler soit nommée that Tara Wheeler be appointed to the position au poste directrice adjointe de centre à of Assistant Centre Director at ACCESS, ACCESS à compter du 1er juillet 2018. effective July 1, 2018.
ADOPTÉE À L’UNANIMITÉ UNANIMOUS
Résolution HR521-20180619 Resolution HR521-20180619 NOMINATION D’UN DIRECTEUR APPOINTMENT OF AN ASSISTANT CENTRE ADJOINT DE CENTRE À ACCESS DIRECTOR TO ACCESS
CONSIDÉRANT que cette résolution a été WHEREAS this resolution was reviewed and is révisée et approuvée par le comité des supported by the Human Resources ressources humaines ; Committee;
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IL EST PROPOSÉ par le commissaire IT IS MOVED by Commissioner Michaud, Michaud, appuyé par la commissaire Smith, seconded by Commissioner Smith, that David que David Reddick soit nommé au poste de Reddick be appointed to the position of directeur adjoint de centre à ACCESS à Assistant Centre Director at ACCESS, effective compter du 1er juillet 2018. July 1, 2018.
ADOPTÉE À L’UNANIMITÉ UNANIMOUS
PRÉSIDENT ET DIRECTEUR GÉNÉRAL CHAIRMAN AND DIRECTOR GENERAL Rapport du président – D. Lamoureux Chair’s report – D. Lamoureux
22 mai : Conseil des commissaires de la - May 22 - RSB Council of Commissioners, CSR, rencontre avec les représentants Meeting with Brossard City Officials municipaux de la Ville de Brossard - May 23 - 26 - QESBA Spring Conference 23 au 26 mai : Conférence annuelle de - May 30 - RSB Retirement Party l’ACSAQ - June 1 - QESBA Strategic Plan 30 mai : Réception pour les employés de la - June 4 - QESBA Selection Committee, RSB CSR prenant leur retraite Parents Committee 1er juin : Plan stratégique de l’ACSAQ - June 5 - QESBA Selection Committee 4 juin : Comité de sélection de l’ACSAQ, comité de parents de la CSR - June 11 - RSB Human Resources 5 juin : Comité de sélection de l’ACSAQ Committee 11 juin : Comité des ressources humaines de - June 12 - RSB Spring Conference Meeting, la CSR RSB Student Fees (Conference Call), RSB 12 juin : Réunion sur la Conférence annuelle Audit and Material Resources Meeting, RSB de l’ACSAQ, les frais de scolarité à la CSR Council of Commissioners Work Session (appel conférence), réunion du comité de - June 13 - Meeting with CHSSN vérification de la CSR, séance de travail du - June 18 - RSB Student Fees (Conference Conseil des commissaires de la CSR Call) 13 juin : Rencontre avec le CHSSN 18 juin : Frais de scolarité de la CSR (appel conférence)
Rapport du directeur général – S. Racette Director General’s report–S. Racette
SUIVI BUSINESS ARISING Aucun None
LES SUJETS AYANT FAIT L’OBJET D’UNE TOPICS THAT REQUIRED SPECIAL ATTENTION PARTICULIÈRE ATTENTION Selon la Politique relative au maintien d’un Policy on Safe, Respectful and Drug-Free environnement sécuritaire, respectueux et Environment in Schools: sans drogues dans les écoles :
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Depuis la séance du conseil en avril, il y a eu : Since the April Council meeting, there have been:
Mai : May: Un élève a réintégré l’école ; et One reinstatement; and
Il y a eu une rencontre pour le transfert One mandatory transfer meeting for obligatoire d’un élève à la suite de troubles de behavioural issues that did not result in a comportement. Le transfert n’a pas eu lieu et mandatory transfer. This student will remain on cet élève recevra des cours à domicile en homebound tutoring pending a future meeting attente d’une prochaine rencontre pour la for reintegration in this student’s school. réintégration de cet élève.
Juin : June: Il y a eu une rencontre pour le transfert One mandatory transfer meeting for possession obligatoire d’un élève pour possession de of drugs. This student will be on homebound drogues. Cet élève recevra des cours à tutoring for the remainder of the school year and domicile jusqu’à la fin de l’année scolaire et will be served in another school as of recevra les services d’une autre école dès September. septembre prochain. MEETINGS RÉUNIONS April: Avril : • • 20 avril - CA - Éducation internationale - April 20 - CA - Éducation internationale: Hot Sujets d’intérêt : projets dans le monde et topics: Projects around the world and le financement. financing. • 23 avril - Groupe de discussion avec les • April 23 - Focus group session with différentes présidences des conseils Governing Board chairs, Parents’ d’établissement, le comité de parents, le Committee, staff and guests re: personnel et les invités pour discuter du Commitment-to-Success Plan. Plan d’engagement vers la réussite. • April 25 - NEXTschool presentation at McGill • 25 avril - Présentation du NEXTschool à University. l’Université McGill. • April 26 - ELVEC Meeting: Meeting with • 26 avril - Réunion du ELVEC : Rencontre MEES representatives re: the English sector. avec les représentants du MEES • April 26 and 27 - ADGESBQ Meeting: ABEE concernant le secteur anglophone. question re: Policy on Educational Success, • 26 et 27 avril - Réunion de l’ADGESBQ homeschooling regulations, budget rules, concernant le CELA. Réf. Politique de la Commitment-to-Success Plan, MEES réussite éducative, règlements sur strategic plan. l’enseignement à domicile, règles budgétaires, Plan d’engagement vers la • April 30 - Education Committee Meeting: réussite, plan stratégique du MEES. Follow up on our Focus group session. • 30 avril - Réunion du comité d’éducation : Compte rendu de notre groupe de discussion. May: Mai: • May 1 - Resource Allocation Committee
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• 1er mai – Réunion du comité de répartition Meeting: Holdbacks, new budgetary rules, des ressources : Retards, nouvelles règles decentralized measures management, IT budgétaires, gestion des mesures investments, usage of surplus. décentralisées, investissement en TI, • May 2 - Administrative Personal utilisation des surplus. Development: Legal Workshop related to • 2 mai – Perfectionnement professionnel school management. administratif : atelier juridique en lien avec • May 7 - Parents’ Committee Meeting: la gestion scolaire. Policies revision and presentation of the • 7 mai – Réunion du comité de parents : Commitment-to-Success Plan draft. Révision de politiques et présentation de l’ébauche du Plan d’engagement vers la • May 8 - Transportation Advisory Committee réussite. Meeting: Bus driver strike, consultation • 8 mai – Réunion du comité consultatif de parameters, ID card for students, first rider transport : grève dans les transports program. scolaires, paramètres de consultation, • May 8 - QESBA Strategic Plan Presentation. carte d’identité pour les élèves, programme • May 9 - PDG Class Action Suit. de passager maternelle. • May 14 - REACH meeting: Moving our • 8 mai – Présentation du plan stratégique request forward. de l’ACSAQ. • • 9 mai – Recours collectif PDG. May 15 - CPNCA: State of our working • 14 mai – Réunion de REACH : Aller de conditions with the different employee groups l’avant avec notre requête. of the province. • 15 mai – CPNCA : État de nos conditions • May 15 - Finance and Audit Committee de travail avec les différents groupes Meeting: Budgetary rules, policies, cleaning d’employés de la province. contracts, ACCESS rentals. • 15 mai – Réunion du comité de • May 16 - Management Advisory Committee vérification : Règles budgétaires, Meeting. politiques, contrats d’entretien, location • May 18 - Resource Allocation Committee pour ACCESS. Meeting: Policy on the Rental of Facilities and • 16 mai – Réunion du comité consultatif de Resource Allocation Committee feedback gestion. review. • 18 mai – Réunion du comité de répartition • May 22 - Mayor and Director General of the des ressources : Politique de location de City of Brossard re: ACCESS and Good locaux et révision des commentaires du Shepherd School. comité de répartition des ressources. • 22 mai – La mairesse et la direction • May 23 - Meeting with Claude St-Cyr re: the générale de la Ville de Brossard. Réf. : CaR program. ACCESS et l’école Good Shepherd. • May 24 - 26 - QESBA Spring Conference. • 23 mai – Rencontre avec Claude St-Cyr en • May 30 - Elementary Principals’ Meeting: lien avec le programme CaR. Decentralized measures and highlights from • 24 – 26 mai : Conférence annuelle de the curriculum team. l’ACSAQ. • 30 mai – Réunion des directions des écoles
primaires : Mesures décentralisées et les faits saillants de l’équipe du curriculum. June:
• June 4 - Budgetary Rules videoconference. Juin : • 4 juin - Règles budgétaires par • June 7- LEARN Board of Directors: Annual vidéoconférence. report and PRT funding.
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• 7 juin - Conseil d’administration de • June 7-8 - ADGESBQ: Fees charged to LEARN : Rapport annuel et financement parents, NEXTSchool, virage numérique. PRT. • June 11 - LUMIX meeting, Human Resources • 7-8 juin – ADGESBQ : Frais imposés aux Committee meeting: Administrative parents, NEXTSchool, virage numérique. appointments. • 11 juin - Réunion concernant LUMIX, réunion du comité des ressources • June 12 - Spring Conference Debriefing humaines : nomination des Steering Committee Meeting. administratrices et administrateurs. • June 12–Audit/Finance and Material • 12 juin - Retour sur la Conférence annuelle Resources Meeting: Policies and initial lors de la réunion du comité de direction. budget. • 12 juin - Réunion du comité de vérification • June 13 - LCEEQ Meeting: Mindfulness. et des ressources matérielles : Politiques • June 14-15 - CaR project. et budget initial. • • 13 juin – Réunion de LCEEQ : Pleine June 18 - Conference Call on MEES conscience. Directives re: Fees charged to parents. • 14-15 juin – Projet CaR. • 18 juin - Appel conférence concernant les directives du MEES : Frais imposés aux parents.
EVENTS ÉVÈNEMENTS April: Avril : • April 17 - YMCA Youth Exchange Program - • 17 avril – Programme d’échanges Bike Recycling Project at Heritage Regional jeunesse du YMCA : Projet de recyclage High School. de bicyclettes à l’école secondaire • April 17 - Terry Fox Reading Week - Sophie régionale Héritage. Archambault - Grade 3–French. • 17 avril – Semaine de lecture à l’école • April 24 - Public Speaking Contest - Terry Fox : Sophie Archambault, 3e année Secondary 4 Semi-Finals. en français. • April 27 - Comedy night at Mount Bruno • 24 avril – Concours d’art oratoire : Demi- School. finales en 4e secondaire. • 27 avril – Soirée comédie à l’école Mount Bruno. May: Mai : • May 4 - School Visits -Terry Fox School and • 4 mai – Visites d’écoles : école Terry Fox Mount Bruno School, Soccer game at St- et école Mount Bruno – Partie de soccer à Mary's Elementary School. l’école primaire St. Mary’s. • May 8 - School visit - ACCESS Guimond. • 8 mai – Visite d’école : ACCESS-Guimond. • May 22 - School visit - Star teacher in action • 22 mai – Visite d’école : Enseignant - Ben Bartucci, Saint-Lambert International vedette en action, Ben Bartucci de l’école High School. secondaire internationale de Saint- • May 30 - Annual reception for retirees and Lambert. employees celebrating 25 years of service. • 30 mai – Réception annuelle pour les employés prenant leur retraite et les
employés ayant 25 ans de service. June:
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Juin: • June 1 - School visit - Star teacher in action– er • 1 juin – Visite d’école : Enseignante Francine Massue (class also visited the vedette en action, Francine Massue. La Director General’s office to present an classe a également visité le bureau du invitation on May 29, 2018). directeur général le 29 mai 2018 pour • June 6 - School visits - Royal Charles School déposer une invitation. and Greenfield Park Primary International • 6 juin – Visites d’écoles : école Royal School. Charles et école primaire internationale Greenfield Park. • June 13 - John Adam Elementary school visit. • 13 juin – Visite de l’école primaire John Adam. THINGS YOU SHOULD KNOW POUR VOTRE INFORMATION • Draft guidelines on response to incidents of • Ébauche des lignes directrices des sexual violence. interventions lors d’incidents de violence • Class Action Law Suit. sexuelle. • Mr. Steven Colpitts was nominated as new • Recours collectif. Assistant Deputy Minister. • M. Steven Colpitts a été nommé sous- • Validation results. ministre adjoint. • Replacement of the secondary 3 History text • Résultats de validation. books. • Remplacement des manuels scolaires • e Approval of the Budgetary Rules. pour le cours d’histoire de 3 secondaire. • School Elections. • Approbation des règles budgétaires. • Élections scolaires.
HATS OFF • CHAPEAU REACH School article in Le Courrier du Sud • • Article sur l’école REACH dans Le Courrier REACH School article in Inspirations du Sud • Bursary recipients for Stationary Engine • Article sur l’école REACH dans Inspirations Mechanics (5146) • Aux récipiendaires des bourses pour les - Amir Shabab Ahmadian Yazdi - Khalil Bensbaa étudiants du programme de mécanique de - machines fixes (5146) Yan Gouin - Antony Martel-Mougeot - Amir Shabab Ahmadian Yazdi - Ramin Mojizarghani - Khalil Bensbaa - Fraidun Nazari - Yan Gouin • - Antony Martel-Mougeot Best of des pièces perso de Links • - Ramin Mojizarghani ADIGECS Bursary recipient - Nicolas - Fraidun Nazari Matthews - Centennial Regional High School • • Les plus belles pièces perso de LINKS. Greater Montreal Day • • Récipiendaire d’une bourse de Public Speaking Secondary 5 Semi finals: l’ADIGECS : Nicolas Matthews de l’école The Director General congratulated the winners: secondaire régionale Centennial. rd • Journée Greater Montreal - 3 place: Jayden Beggs-Kasimatis - Centennial Regional High School • Demi-finales du concours oratoire en 5e - 2nd place: Raven Edwards-Brown - secondaire : Le directeur général a félicité St. Johns High School les gagnants : - 1st place: Jamal Bawa - Centennial Regional High School
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- En 3e place : Jayden Beggs-Kasimatis • The Director General also congratulated the de l’école secondaire régionale other students that have participated for a job Centennial well done: - En 2e place : Raven Edwards-Brown de - Maria Sorella, William O’Malley - Heritage l’école secondaire St. Johns Regional High School - En première place : Jamal Bawa de - Lydia Wood - St. Johns High School l’école secondaire régionale Centennial - Tristan Rinaldis and Tobias Meyer - Saint- • Le directeur général a également félicité Lambert International High School les autres élèves pour leur belle • Public Speaking Secondary 5 Finals: participation : Congratulations to Jamal Bawa from - Maria Sorella et William O’Malley de Centennial Regional High School who l’école secondaire régionale Heritage received a $500 Educational Bursary for - Lydia Wood de l’école secondaire St. placing second in the final contest of the Johns Rotary Club of Montreal’s Public Speaking - Tristan Rinaldis et Tobias Meyer de Contest that was held at the St. James Club l’école secondaire internationale Saint- on May 11, 2018. Lambert • 29th Gala d’excellence du RSEQ Montérégie • Finales du concours oratoire en 5e récipient: secondaire : - Laura Van Winden - St. Johns High School Félicitations à Jamal Bawa de l’école for Female Student-athlete having achieved secondaire régionale Centennial qui a the best balance between school and sports remporté une bourse d’études de 500 $ • Jessica Saada, Assistant Director of pour sa deuxième place lors de la finale du Educational Services, won an award from the concourt oratoire du Club Rotary de Canadian Association of Teacher Education Montréal ayant eu lieu au Club Saint- for her doctoral dissertation. James le 11 mai 2018. • Natalie McCarthy, Centre Director for • Récipiendaire du 29ième Gala d’excellence ACCESS, for being awarded the AAESQ du RSEQ Montérégie : Outstanding Achievement Award. - Laura Van Winden de l’école secondaire • Colleen Lauzier, Principal at St. Johns St. Johns a gagné le prix de l’élève- School, for being awarded the AAESQ Award athlète cadet féminin ayant le mieux of Merit. concilié le sport et les études. • Julie Hobbs for being awarded as a • Jessica Saada, directrice adjointe des distinguished member of l'Ordre de services éducatifs, a remporté un prix de l'excellence en éducation. L’Association canadienne pour la formation • A secondary 5 student at Heritage Regional des enseignants pour sa thèse de doctorat. High School for her generous donation of 40 • Natalie McCarthy, directrice de centre pour bags to “Le Grain d’Sel”. ACCESS, a remporté un prix d’excellence • To Mervin Hunter, Principal at John Adam de l’AAESQ. Memorial School, and his partner in crime for • Colleen Lauzier, directrice de l’école raising $600 towards the Make A Wish St. Johns, a remporté un prix de mérite de Foundation by being ducked taped to a wall l’AAESQ. in his school. • Julie Hobbs a obtenu le titre de membre • Students at ACCESS for organizing a march distingué de l'Ordre de l'excellence en at the end of May to dispel the mental illness éducation. stigma. • Une élève de 5e secondaire de l’école • Everyone involved in the Spring Conference. secondaire régionale Héritage pour son don généreux de 40 sacs pour « Le grain d’Sel ».
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• À Mervin Hunter, directeur de l’école John Adam Memorial, et son complice qui se sont laissés coller à un mur de l’école avec du ruban adhésif, leur permettant de recueillir 600 $ pour la Fondation Fais-un- vœu. • Les étudiants de ACCESS ont organisé une marche à la fin du mois de mai pour dissiper la stigmatisation de la maladie mentale. • À tous ceux et celles qui ont participé à la Conférence annuelle.
Comité des parents : C. Courtney Parents’ Committee: C. Courtney
La réunion du comité de parents eut lieu le The Parents’ Committee met on June 4, 2018. 4 juin 2018.
Les membres du comité ont eu droit à des The Committee received presentations from: présentations de : • Mary Williams, directrice des services • Mary Williams, Director of Educational éducatifs, concernant les futures Services, on homework policy, philosophy, stratégies, la philosophie et la politique en and future strategies. matière de devoirs. • Chantale Scroggins, Director of • Chantale Scroggins, directrice des Complementary Services. services complémentaires. • Michel Bergeron, Director of Finance on the • Michel Bergeron, directeur des finances, 2018 - 2019 budget. concernant le budget 2018-2019.
La prochaine réunion aura lieu en 2018-2019. The next meeting will be in the 2018-2019 school year.
Comité consultatif EHDAA : C. Courtney Special Needs Advisory Committee: C. Courtney
La réunion du comité EHDAA eut lieu le The ACSSSN Committee met on 14 juin 2018. June 14, 2018.
Les membres du comité ont eu droit à une The Committee received a presentation by présentation de Linda Mastroianni, présidente Linda Mastroianni, Reach Governing Board du conseil d’établissement de REACH, chair, about "Transitioning to Adulthood: intitulée « Transitioning to Adulthood: Transition Planning for the Young Adult with Transition Planning for the Young Adult with Special Needs”. Special Needs ».
Les membres ont également discuté d’une The members also discussed a list of topics for liste de sujets pour des ateliers destinés aux workshops to parents for the upcoming school
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Riverside School Board parents au cours de la prochaine année year hosted by ACSSSN. So far, the scolaire et présentés par le comité EHDAA. À suggestion is a Yoga workshop for Autism in ce jour, la suggestion retenue est un atelier de April 2019. yoga pour l’autisme en avril 2019.
La prochaine réunion aura lieu en 2018-2019. The next meeting will be in the 2018-2019 school year.
RAPPORTS (comités) COMMITTEE REPORTS (committees)
Exécutif – D. Lamoureux Executive – D. Lamoureux
La réunion du comité eut lieu le 19 juin 2018. The committee met on June 19, 2018.
Le comité a approuvé le calendrier des The Committee approved the Calendar of regular réunions ordinaires du comité exécutif pour meetings of the Executive for 2018-2019 as well l’année scolaire 2018-2019. Le comité a as authorized Commissioner Lamoureux to attend également autorisé la participation du the Canadian School Board Association Annual commissaire Lamoureux au congrès de Congress. l’Association canadienne des commissions scolaires.
La prochaine réunion aura lieu le The next meeting is scheduled 2 octobre 2018 on October 2, 2018.
Consultatif de transport – L. Cuffling Transportation Advisory – L. Cuffling
La dernière réunion prévue cette année ayant Since the last scheduled committee meeting of eu lieu le 8 mai 2018, le comité a été convoqué the year took place on May 8, 2018, the à un vote électronique par courriel concernant Committee was convened to an electronic e-mail la résolution suivante, présentée ce soir : vote on the following resolution which is presented tonight:
Le comité consultatif de transport a révisé la The Transportation Advisory Committee requête de Les autobus Boucherville qui est reviewed the request of Les autobus de vendre un contrat d’autobus à Les autobus Boucherville, who would like to sell one bus Robert, à compter de l’année scolaire 2018- contract to Les autobus Robert, starting in the 2019. Il reste quatre (4) années prévues au 2018-2019 school year. There are four (4) years contrat. remaining on the contract.
Le comité recommande à l’unanimité cette The Committee unanimously recommends the vente. approval of the sale.
La prochaine réunion aura lieu en 2018-2019. The next meeting will be in the 2018-2019 school year.
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Éducation–D. Smith Education–D. Smith
Aucun rapport. No report.
La prochaine réunion aura lieu en 2018- The next meeting will be in the 2018-2019 school 2019. year.
Vérification (Finances / Ressources Audit (Finance/Material Resources) P. Booth matérielles) P. Booth Morrison Morrison
La réunion eut lieu le 12 juin 2018. The Committee met on June 12, 2018.
Vérification (Finances) : Audit and Finance: • Présentation du budget initial pour 2018- • Initial Budget 2018-2019 Presentation: 2019 : - The Resources Allocation Committee (RAC) - Le comité de répartition des ressources was consulted and their recommendations a été consulté et leurs were entered in the Initial Budget. recommandations ont été ajoutées au - Student population projection should be similar budget initial. to the previous year. - La projection de la population étudiante - New measures were presented for 2018-2019. devrait être similaire à celle de l’année - Additional Capital investment of close to précédente. - Présentation des nouvelles mesures $4.6 million in building maintenance. pour 2018-2019. • School taxation: - Les investissements de capitalisation - Rate .17832 - reduction of 42% vs previous sont près de 4,6 millions de dollars year. pour l’entretien des bâtiments. - In two years, a regional entity will be in • Taxes scolaires : charge of the school tax for the Montérégie. - Taux de 0,17832 : réduction de 42 % comparativement à l’année précédente. - Dans deux ans, une entité régionale sera responsable des taxes scolaires pour la Montérégie.
Ressources matérielles : Material Resources: • Résolution pour le remplacement d’un • Heritage Chiller Replacement Resolution: A refroidisseur à l’école Héritage : Une resolution for the replacement of one of the two résolution sera présentée ce soir lors de la chillers at Heritage Regional High School that réunion du Conseil des commissaires pour was damaged this winter due to the cold le remplacement d’un des deux weather will be deposited at tonight’s Council refroidisseurs de l’école secondaire of Commissioners’ meeting. Tenders closed régionale Héritage qui a été endommagé on Friday, June 15, 2018. par le froid cet hiver. L’appel d’offres s’est terminé le 15 juin 2018. • Résolution pour la planification des projets • Capital Projects 2019 Planning Resolution: de capitalisation en 2019 : - The resolution presents the capital projects - La résolution présente les projets de planned for the summer of 2019. Due to the capitalisation planifiés pour l’été 2019. significant increase in financing, we will be Grâce à l’augmentation significative du able to accelerate our five-year plan and
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financement, nous serons en mesure de accomplish a two-year worth of projects in devancer notre plan quinquennal et de one year. réaliser en une année les projets prévus - Commissioner Booth Morrison asked if we sur deux ans. have some plans to address the increase in - La commissaire Booth Morrison a cooling needs of the school. A demandé si nous planifions adresser les recommendation on cooling was made by the besoins en climatisation dans les écoles. Material Resources regional table to the La table régionale des ressources Director Generals’ table, and sent to the matérielles a fait une recommandation MEES. At this time, there is no guideline from concernant la climatisation à la table des the MEES. directions générales qui par la suite a été • Policy on Rentals: The Committee reviewed the envoyée au MEES. À ce jour, il n’y a pas final modifications following the consultation de lignes directrices du MEES. period. • Politique de location des locaux : Le comité • Policy on Allocation of Resources: The a révisé les dernières modifications à la Committee reviewed the final modifications suite de la période de consultation. following the consultation period. • Politique de répartition des ressources : Le • Ratification for Supplementary Work at Heritage comité a révisé les dernières modifications Regional High School: The resolution for the à la suite de la période de consultation. final ratification and supplementary work for the • Ratification d’une autorisation pour des environmental rehabilitation of two underground travaux supplémentaires effectués à l’école reservoirs at Heritage Regional High School will secondaire régionale Héritage : La be deposited at tonight’s Council of résolution pour la ratification finale et les Commissioners’ meeting. travaux supplémentaires pour la réhabilitation environnementale de deux réservoirs souterrains à l’école secondaire régionale Héritage sera présentée ce soir à la réunion du Conseil des commissaires.
La prochaine réunion sur convocation de la The next meeting will be in the 2018-2019 présidence en 2018-2019. school year at the call of the Chair.
Gouvernance et éthique – L. Cuffling Governance and Ethics–L. Cuffling
Aucun rapport. No report.
La prochaine réunion sur convocation de la The next meeting will be in the 2018-2019 présidence en 2018-2019. school year at the call of the Chair.
Ressources humaines : – H. Dumont Human Resources–H. Dumont
La réunion eut lieu le 11 juin 2018. The committee met on June 11, 2018.
Le comité a reçu et a discuté des nominations The Committee received and discussed the administratives suivantes : la directrice d’une administrative appointments of the principal of de nos écoles secondaires, une directrice one of our high schools and vice-principal at adjointe de l’école secondaire régionale Centennial Regional High School, as well as Centennial, ainsi que les directions adjointes administrative appointments of assistant- de centres. Des résolutions seront présentées centre directors for which the resolutions are à cet effet ce soir. De plus, le mouvement de before us this evening. Additionally, Page 14
Riverside School Board personnel résultant de ces nominations administration appointments ensuing from the administratives a été discuté. Le comité a reçu movement of personnel for the above- les recommandations de Sylvain Racette, mentioned positions were discussed and the directeur général, pour lesquelles des Committee received recommendations from résolutions sont présentées ce soir. Sylvain Racette, Director General, for which resolutions are also before us this evening.
Le comité a révisé les modifications apportées The Committee reviewed the changes to the à la Politique de gestion. Le comité appuie la Management Policy. The Committee supports résolution présentée ce soir. the resolution that is presented this evening.
Le comité a également révisé la résolution The Committee also reviewed the resolution concernant l’entente de partenariat avec les on the partnership with universities for student universités concernant la supervision des teachers. The members support the resolution stages. Les membres appuient la résolution to renew the partnership. John McLaren, pour le renouvellement de l’entente. John Secretary General, will look as to the reason McLaren, secrétaire général, vérifiera la for renewing this annually. raison pour laquelle cette entente doit être renouvelée annuellement.
Ententes locales : Sylvain Racette, directeur Local Agreements: Sylvain Racette, Director général, a fait le point sur la négociation des General, gave an update on the negotiation of ententes locales. local agreements.
La commissaire Dumont a remercié les Commissioner Dumont thanked the members membres du comité, ainsi que le service des of the Committee as well as the Human ressources humaines. La commissaire Resources Department. Commissioner Capobianco Skipworth a également Capobianco Skipworth also thanked the remercié le comité des ressources Human Resources Committee as well as humaines, ainsi que Sylvain Racette, Sylvain Racette, Director General, and directeur général, et la commissaire Commissioner Dumont, Chair of the Dumont, présidente du comité. Committee.
Prochaine réunion sur convocation de la The next meeting will be in the 2018-2019 présidence en 2018-2019. school year at the call of the Chair.
Communications et marketing – A. Communications and Marketing – A. Capobianco Skipworth Capobianco
Il n’y a pas eu de réunion depuis la dernière The Committee has not met since the last rencontre, mais les membres sont demeurés meeting in person but have kept in en communication au besoin. communication when needed.
L’agente des communications procèdera à The communications officer will be sending l’envoi des messages de fin d’année cette out the end of year messages this week. semaine.
La présidente du comité a saisi l’occasion pour The chair of the Committee took this remercier tous les membres du comité, ainsi opportunity to thank all of the committee que Martine Tremblay et Corinne Laydu- members as well as Martine Tremblay and
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Durnin pour leur contribution exceptionnelle et Corinne Laydu-Durnin for their outstanding constante à ce comité. and ongoing contributions to this committee.
Le comité souhaite des vacances ensoleillées The committee wishes Council, and all board et sécuritaires à tous les membres du Conseil members a very sunny and safe summer et de la commission scolaire. vacation.
Prochaine réunion sur convocation de la The next meeting will be in the 2018-2019 présidence en 2018-2019. school year at the call of the Chair.
ACSAQ–A. Capobianco Skipworth QESBA–A. Capobianco Skipworth
Il n’y a pas eu de réunion depuis la Conférence The committee has not met since the Spring annuelle. Conference.
Nous sommes heureux d’annoncer que la We are very pleased to announce that the Conférence annuelle fut un succès et que tous Spring Conference was a success and well les membres l’ont bien apprécié. received by all members.
Le conseil d’administration et le comité The Board of Directors will be meeting with the exécutif se rencontreront tout au long de l’été Executive throughout the summer to discuss afin de discuter de la nomination d’un nouveau the nomination of the new Executive Director directeur général ou d’une nouvelle directrice which we hope will be in place by the next générale qui nous l’espérons sera en poste Board of Directors meeting on September 7, pour la prochaine réunion du conseil 2018. Wishes for a very sunny and safe d’administration prévue le 7 septembre 2018. summer were sent. Des vœux pour un été très ensoleillé et sécuritaire ont été adressés.
La prochaine réunion aura lieu en 2018-2019. The next meeting will be in the 2018-2019 school year.
Résolution B668-20180619 Resolution B668-20180619 ADOPTION DU CALENDRIER DES ADOPTION OF THE CALENDAR OF RÉUNIONS DU CONSEIL DES MEETINGS OF THE COUNCIL OF COMMISSAIRES POUR 2018-2019 COMMISSIONERS FOR 2018-2019
IL EST PROPOSÉ par le commissaire IT IS MOVED by Commissioner Michaud, Michaud, appuyé par le commissaire Horrell, seconded by Commissioner Horrell, that the que le calendrier des réunions du Conseil des calendar of meetings of the Council of commissaires pour 2018-2019 soit adopté tel Commissioners for 2018-2019 be adopted as que présenté et qu’une copie soit annexée au presented and that a copy be appended to présent procès-verbal. these Minutes.
ADOPTÉE À L’UNANIMITÉ UNANIMOUS
Résolution F217-20180619 Resolution F217-20180619 AUTORISATION DE LA VENTE D’UN APPROVAL OF THE SALE OF A TWELVE- CONTRAT D’AUTOBUS DOUZE RANGÉE ROW BUS CONTRACT FROM LES PAR LES AUTOBUS BOUCHERVILLE INC.
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À LES AUTOBUS ROBERT LTÉE AUTOBUS BOUCHERVILLE INC. TO LES AUTOBUS ROBERT LTÉE CONSIDÉRANT que Les autobus WHEREAS Les autobus Boucherville inc. has Boucherville inc. a fait une demande requested approval for the sale of one twelve- d’autorisation pour vendre un contrat row bus contract to Les autobus Robert ltée, d’autobus douze rangées à Les autobus such sale to take effect on August 30, 2018; Robert ltée, et ce, en date du 30 août 2018 ;
CONSIDÉRANT que Les autobus WHEREAS Les autobus Boucherville inc. Boucherville inc. a présentement un contrat currently has a five (5) year twelve-row bus d’autobus d’une durée de cinq (5) ans (2017- contract (2017-2018 to 2021-2022) with 2018 à 2021-2022) avec la Commission Riverside School Board, at a total cost of scolaire Riverside totalisant approximately seventy-one thousand one approximativement soixante-et-onze mille hundred and fifty-eight dollars and eleven cent cinquante-huit dollars et onze sous par cents per year ($71,158.11); année (71 158,11 $) ;
CONSIDÉRANT que la section XXI, WHEREAS section XXI, clause 44 of the clause 44 du contrat stipule que : contract states that:
L’entreprise de transport (Les autobus The Transportation Company (Les autobus Boucherville inc.) ne peut ni céder, ni Boucherville inc.) cannot concede, transfer, transférer, ni aliéner de quelque façon que ce alienate in any way, in whole or in part, directly soit, en tout ou en partie, directement ou or indirectly, the present contract without prior indirectement, le présent contrat sans written notice from the School Board. If the l’accord écrit préalable de la commission transportation company is incorporated, any scolaire. Si l’entreprise de transport est change in the majority capital stocks must be incorporée, tout changement dans le contrôle previously authorized in writing by the School majoritaire du capital-actions doit être Board. With that being understood that the préalablement autorisé par écrit par la School Board cannot withhold its authorization commission scolaire, étant entendu que la without reasonable grounds. commission scolaire ne peut retenir son autorisation sans motif raisonnable.
CONSIDÉRANT que le comité consultatif de Whereas the resolution has been reviewed transport a révisé et accepté cette résolution ; and is supported by the Transportation Advisory Committee;
IL EST PROPOSÉ par le commissaire IT IS MOVED by Commissioner Michaud, Michaud, appuyé par la commissaire seconded by Commissioner Cuffling, that Cuffling, que la Commission scolaire Riverside School Board approve the sale of one twelve-row bus contract from Les autobus Riverside approuve la vente d’un contrat Boucherville inc. to Les autobus Robert ltée. d’autobus douze rangée de Les autobus Boucherville inc. à Les autobus Robert ltée.
ADOPTÉE À L’UNANIMITÉ UNANIMOUS
Résolution F218-20180619 Resolution F218-20180619 ADOPTION DE LA POLITIQUE DE
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Riverside School Board
RÉPARTITION DES RESSOURCES ADOPTION OF THE POLICY ON THE ALLOCATION OF RESOURCES CONSIDÉRANT que la Politique de WHEREAS the Policy on the Allocation of répartition des ressources fut soumise pour Resources has been the subject of public fins de consultation publique du 23 mars 2018 au 9 mai 2018 ; consultation from March 23, 2018 to May 9, 2018;
IL EST PROPOSÉ par la commissaire Booth IT IS MOVED by Commissioner Booth Morrison, appuyé par le commissaire Morrison, seconded by Commissioner Michaud, que la Politique de répartition des Michaud, that the Policy on the Allocation of ressources soit adoptée telle que présentée Resources be adopted as presented and that et qu'une copie de celle-ci soit annexée aux a copy thereof be appended to and form an procès-verbaux des délibérations de la integral part of the Minutes of the proceedings présente réunion et en fasse partie of this meeting. intégrante.
ADOPTÉE À L’UNANIMITÉ UNANIMOUS
Résolution F-20180619 Resolution F219-20180619 ADOPTION DE LA POLITIQUE DE ADOPTION OF THE POLICY ON THE LOCATION DES LOCAUX RENTAL OF FACILITIES
CONSIDÉRANT que la Politique de location WHEREAS the Policy on the Rental of des locaux fut soumise pour fins de Facilities has been the subject of public consultation publique du 23 mars 2018 au consultation from March 23, 2018 to May 9 mai 2018 ; 9, 2018;
IL EST PROPOSÉ par le commissaire IT IS MOVED by Commissioner Michaud, Michaud, appuyé par la commissaire Booth seconded by Commissioner Booth Morrison, Morrison, que la Politique de location des that the Policy on the Rental of Facilities be locaux soit adoptée telle que présentée et adopted as presented and that a copy thereof qu'une copie de celle-ci soit jointe aux procès- be attached to and form an integral part of the verbaux des délibérations de la présente Minutes of the proceedings of this meeting. réunion et en fasse partie intégrante.
Opposé : 1 Opposed: 1
Abstention : 1 (la commissaire Smith était Abstention: 1 (Commissioner Smith was absente lors du vote) absent during the vote)
ADOPTÉE CARRIED
Résolution B669-20180619 Resolution B669-20180619 ENTENTE DE LOCATION À L'ÉCOLE RENTAL AGREEMENT AT HERITAGE SECONDAIRE RÉGIONALE HÉRITAGE REGIONAL HIGH SCHOOL FOR THE POUR L'UTILISATION DES LOCAUX PAR RENTAL OF FACILITIES BY ÉGLISE RIVE ÉGLISE RIVE SUD POUR L'ANNÉE SUD FOR THE 2018-2019 SCHOOL YEAR SCOLAIRE 2018-2019
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CONSIDÉRANT que l'école secondaire WHEREAS Heritage Regional High School régionale Héritage a conclu une entente de entered into short-term annual rental location annuelle à court terme avec Église agreements with Église Rive Sud during the Rive Sud au cours des dernières années ; last few years;
CONSIDÉRANT que les deux parties, Église WHEREAS both, Église Rive-Sud and Rive-Sud et l'école secondaire régionale Heritage Regional High School, are satisfied Héritage, sont toutes deux satisfaites des arrangements pris au cours de ces années ; with the arrangements made for these years;
CONSIDÉRANT que la Politique de location WHEREAS The Riverside School Board des locaux de la Commission scolaire Policy on the Rental of Facilities, Riverside, résolution B1-20000704, exige resolution B1-20000704, requires all que tous les accords de plus d'un (1) an agreements for periods greater than one (1) soient approuvés par le Conseil des year be approved by the Council of commissaires ; Commissioners;
CONSIDÉRANT que par la résolution GB-05- WHEREAS through resolution GB-05- 180504-02, le Conseil d'établissement de 180504-02 the Governing Board of Heritage l'école secondaire régionale Héritage, est Regional High School is in agreement with the d'accord avec la location d'installations à rental of facilities to Église Rive Sud for the Église Rive Sud pour la période du period of July 1, 2018 to June 30, 2019, with 1er juillet 2018 au 30 juin 2019, avec une an option to renew for 2 (two) additional years; option de renouvellement pour 2 (deux) années additionnelles ;
IL EST PROPOSÉ par le commissaire IT IS MOVED by Commissioner Michaud, Michaud, appuyé par le commissaire Mazur, seconded by Commissioner Mazur, that que la Commission scolaire Riverside Riverside School Board approve the extension approuve la prolongation du contrat de of the rental contract with Église Rive Sud for location avec Église Rive Sud pour la période the period of July 1, 2018 to June 30, 2019, du 1er juillet 2018 au 30 juin 2019, et que la and that the school administration be direction de l’école soit autorisée à signer le authorized to sign the rental agreement. contrat de location. Abstentions: 2 Abstentions : 2 CARRIED ADOPTÉE
Résolution B670-20180619 Resolution B670-20180619 MODIFICATION FISCALE EN LIEN AVEC TAX AMENDMENTS RELATED TO LA RÉMUNÉRATION DES COMMISSIONER REMUNERATION COMMISSAIRES
CONSIDÉRANT l’intention du WHEREAS the Federal Government's gouvernement fédéral de modifier la Loi de intention to amend the Income Tax Act with l’impôt sur le revenu en ce qui concerne les respect to the non-taxable spending allocations de dépenses non imposables allowances paid to members of provincial and versées aux membres des assemblées territorial legislatures, to certain municipal législatives provinciales et territoriales, à councillors and to school board commissioners;
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Riverside School Board certains conseillers municipaux ainsi qu’aux commissaires de commissions scolaires ;
CONSIDÉRANT la demande de WHEREAS the request of the Canadian l’Association canadienne des Association of School Boards (CSCA) to commissions/conseils scolaires (ACCS) au Minister Bill Morneau to reconsider this ministre Bill Morneau de reconsidérer cette decision on behalf of all school board décision au nom de tous les commissaires commissioners elected in Canada; de commissions scolaires élus au Canada ;
CONSIDÉRANT que les allocations versées WHEREAS the intention of allocations to aux commissaires des commissions school board commissioners has always been scolaires ont toujours eu pour but d’offrir une to provide compensation in recognition of the compensation de reconnaissance en guise governance that these citizens contribute to de la gouvernance que ces citoyens the education of the children living in their assurent pour l’éducation des enfants qui communities; vivent dans leurs communautés ;
CONSIDÉRANT que la suppression de cette WHEREAS the suppression of this allocation disposition aura un impact négatif sur will have a negative impact on the interest of l’intérêt des citoyens à offrir de leur temps citizens in offering their time to serve the pour servir le public et leurs communautés ; public and their communities;
CONSIDÉRANT qu’une comparaison des WHEREAS a comparison of the allowances allocations accordées aux commissaires des granted to school board commissioners with commissions scolaires avec la rémunération the remuneration and benefits granted to the et les avantages accordés aux membres de members of the National Assembly, provincial l’Assemblée nationale, des assemblées and territorial assemblies and municipal provinciales et territoriales ainsi qu’aux councillors seems totally unprofessional, conseillers municipaux semble totalement unqualifiable and simply unfair; inqualifiable, illégitime et tout simplement injuste ;
IL EST PROPOSÉ par le commissaire IT IS MOVED by Commissioner Horrell, Horrell, appuyé par la commissaire seconded by Commissioner Capobianco Capobianco Skipworth, de demander au Skipworth, to request of Minister Morneau that ministre Morneau qu’une modification soit the an amendment be made to this section of apportée à cette disposition de la loi afin d’en the Act to exempt school board exempter les commissaires de commissions commissioners and to send a copy of the scolaires et qu’une copie de la résolution soit resolution to the CSBA, the Fédération des envoyée à l’ACCS, la Fédération des commissions scolaires du Québec and commissions scolaires du Québec, et l’AQCSQ. QESBA.
ADOPTÉE À L’UNANIMITÉ UNANIMOUS
Résolution F220-20180619 Resolution F220-20180619 RÉSOLUTION POUR LA RADIATION DES RESOLUTION TO WRITE OFF CRÉANCES IRRÉCOUVRABLES UNCOLLECTIBLE DEBTS
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CONSIDÉRANT qu’annuellement une WHEREAS an annual review of accounts révision des créances à recevoir est receivable is conducted which includes effectuée et qui consiste à enlever les writing off accounts deemed uncollectable comptes considérés irrécouvrables en vertu because it would be unprofitable to pursue de motifs tels la non-rentabilité de poursuivre collection action, for reasons of insolvency or les mesures de recouvrements ou reconnu other; insolvable ;
CONSIDÉRANT la recommandation reçue WHEREAS a recommendation was received par les écoles de radier l’accumulation des from schools to write off the debt for 2017- comptes irrécouvrables pour 2017-2018 ; 2018;
CONSIDÉRANT que selon le règlement WHEREAS, according to article 2.2.6 of By- no. 9, article 2.2.6, le Directeur des Law-9, the Director of Financial Resources ressources financières et du transport and Transportation may write off, as required, scolaire peut radier les créances accounts receivable for amounts not irrécouvrables n’excédant pas une somme exceeding $5,000. de 5 000 $.
IL EST PROPOSÉ par le commissaire IT IS MOVED by Commissioner Michaud, Michaud, appuyé par le commissaire Craig, seconded by Commissioner Craig, that the que suite à l’analyse des comptes à recevoir accounts receivable totalling $59,502.55 be pour un total de 59 502,55 $ soit considéré considered uncollectible and consequently irrécouvrable et donc radié en date du written off as of June 30, 2018. 30 juin 2018.
ADOPTÉE À L’UNANIMITÉ UNANIMOUS
Résolution MR363-20180619 Resolution MR363-20180619 LISTE DES TRAVAUX PROPOSÉS DANS LIST OF THE PROPOSED WORK WITHIN LE CADRE DES MESURES DE THE FINANCING MEASURES FOR THE FINANCEMENT POUR LES CAPITAL INVESTMENTS INVESTISSEMENTS DE CAPITALISATION CONSIDÉRANT que dans le budget 2018- WHEREAS in the 2018-2019 budget, the 2019, les montants suivants ont été attribués following amounts were attributed to à la Commission scolaire Riverside dans les Riverside School Board in the “Paramètres de paramètres de consultation révisés pour un consultation révisés” for a total of total de 9 127 132,00 $ : $9,127,132.00:
50621 – Maintien des bâtiments $2,575,849.00
50622 – Résorption du déficit de maintien $791,923.00
50624 – Réfection et transformation des $1,135,280.00 bâtiments
50625- Enveloppe additionnelle Maintien $2,502,058.00 des bâtiments
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50626- Enveloppe additionnelle $2,122,022.00 Résorption du déficit de maintien
CONSIDÉRANT que la liste officielle des WHEREAS the official list of the work travaux prévus pour 2018-2019 doit être anticipated for 2018-2019 must be submitted déposée au MEES pour approbation de to MEES for approval of conformity; conformité ;
CONSIDÉRANT qu’à l’intérieur du plan WHEREAS in the five-year capital investment quinquennal des investissements, la plan, Riverside School Board has targeted Commission scolaire Riverside a ciblé des projects identified in SIMACS; projets identifiés dans SIMACS ;
CONSIDÉRANT que la liste ci-jointe est en WHEREAS the list that appears below tout point conforme aux critères prévus dans conforms to the criteria stipulated in the les programmes Maintien des bâtiments et “Maintien des bâtiments” and “Résorption du Résorption du déficit d’entretien ; déficit d’entretien” programs;
Terry Fox $135,280.00 Réaménagement de locaux pédagogiques Refit of pedagogical rooms for Nest (NEST)
John Adam Memorial $275,849.00 Rénovation de la chaussée Renovation of the parking
Harold Sheppard $272,022.00 Rénovation de la chaussée Renovation of the parking
Heritage Regional High School $300,000.00 Remplacement d’un refroidisseur Replacement of a chiller
William Latter $500,000.00 Rénovation des finis intérieurs (plafonds, Renovation of interior finishes (ceilings, planchers et éclairage du bloc ‘A’) – flooring and lighting of the block ‘A’)–Phase 2 Phase 2
Mountainview $500,000.00 Rénovation d’un (1) bloc sanitaire et finis Renovation of one (1) washroom and interior intérieurs (plafonds, planchers et éclairage) finishes (ceilings, flooring and lighting) of the du corridor au r.-de-ch. – Phase 2 corridor on the ground floor–Phase 2
Courtland Park International $550,000.00 Rénovation des finis intérieurs de dix (10) Renovation of interior finishes of ten (10) classes (plafonds, planchers et éclairage) classrooms (ceilings, flooring and lighting)
Mount Bruno $702,058.00 Rénovation d’un (1) bloc sanitaire et des finis Renovation of one (1) washroom and interior intérieurs de six (6) classes (plafonds, finishes (ceilings, floorings and lighting) of six
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Riverside School Board planchers et éclairage) – Phase 1 et (6) classrooms–Phase 1 and demolition of the élimination de la classe temporaire temporary classroom
St. Lambert Elementary $700,000.00 Rénovation de deux (2) blocs sanitaires et Renovation of two (2) washrooms and interior des finis intérieurs (plafonds, planchers et finishes (ceilings, flooring and lighting) of the éclairage) des corridors et escaliers – corridors and staircases–Phase 2 Phase 2
Good Shepherd $791,923.00 Rénovation de la finition intérieure de quinze Renovation of interior finishes (ceilings, (15) classes (plafonds, planchers et flooring and lighting) of fifteen (15) éclairage) - Phases 1 et 2 classrooms- Phases 1 and 2
Terry Fox $800,000.00 Remplacement de la toiture et rénovation de Roof replacement and renovation of two (2) deux (2) blocs sanitaires washrooms
St. Lawrence, pavillon Champlain $1,000,000.00 Remplacement partiel de la toiture et Partial roof replacement and renovation of rénovation de deux (2) blocs sanitaires two (2) washrooms
St. Jude $1,300,000.00 Remplacement partiel de la toiture, Partial roof replacement, renovation of two (2) rénovation de deux (2) blocs sanitaires et washrooms and interior finishes (ceilings, finis intérieurs (plafonds, planchers et floorings and lighting) of nine (9) classrooms– éclairage) de neuf (9) classes - Phases 1 Phases 1 and 2 et 2
St. Lawrence, pavillon St-Raymond $1,300,000.00 Réparation de la brique, rénovation de deux Brick repairs, renovation of two (2) (2) blocs sanitaires et finis intérieurs washrooms and interior finishes (ceilings, floorings and lighting) of corridors
TOTAL $8,920,000.00
CONSIDÉRANT que la Commission scolaire WHEREAS Riverside School Board will Riverside financera à même son budget finance through its capital budget any amount d’immobilisation tout montant excédant le exceeding the attributed maximum by the maximum alloué par le MEES attribué à MEES within the consultative parameters; l’intérieur des paramètres consultatifs des règles budgétaires ;
CONSIDÉRANT que cette résolution a été WHEREAS this resolution was reviewed and révisée et a reçu l’appui du comité de is supported by the Audit (Finance and vérification (finances et des ressources Material Resources) Committee; matérielles) ;
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IL EST PROPOSÉ par la commissaire Booth IT IS MOVED by Commissioner Booth Morrison, appuyé par le commissaire Morrison, seconded by Commissioner Michaud, que la Commission scolaire Michaud, that Riverside School Board adopt Riverside adopte la liste officielle 2018-2019 the 2018-2019 proposed official work list des travaux proposés dans le cadre des within the Financing Measures for the capital Mesures de financement pour les investments, and that the Director General be investissements de capitalisation, et authorized to sign and send the list to MEES d’autoriser le directeur général à signer et à for confirmation of approval. envoyer la liste au MEES pour confirmation d’approbation de celle-ci.
ADOPTÉE À L’UNANIMITÉ UNANIMOUS
Résolution MR364-20180619 Resolution MR364-20180619 OCTROI D’UN CONTRAT POUR LE AWARDING OF A CONTRACT FOR THE REMPLACEMENT D’UN REFROIDISSEUR REPLACEMENT OF A CHILLER AT À L’ÉCOLE SECONDAIRE RÉGIONALE HERITAGE REGIONAL HIGH SCHOOL IN HERITAGE À ST-HUBERT ST. HUBERT
CONSIDÉRANT que le refroidisseur a été WHEREAS the chiller has been damaged and endommagé et que son remplacement doit that its replacement must be carried out; être effectué ;
CONSIDÉRANT que la Commission scolaire WHEREAS the School Board has the a les fonds requis pour les travaux de necessary funds for the replacement of the remplacement d’un refroidisseur ; chiller;
CONSIDÉRANT l’appel d’offres public ouvert WHEREAS a public call for tenders was le 15 juin 2018 et les résultats sont les received on June 15, 2018 and results are as suivants (prix taxes en sus) : follows (prices before taxes):
Le groupe Centco $209,400.00 L’heureux Mongeau J.C. Lauzon $216,200.00 Tuyauterie expert inc. $226,200.00 Tuyauterie Michel K. & Denis $233,400.00 MécanicAction $252,184.00
CONSIDÉRANT qu’à la suite de l’analyse WHEREAS further to the analysis performed des soumissions faites par le professionnel by the professional firm BPA inc., the lowest au dossier, la firme BPA inc., le plus bas bidder in conformity has been recommended; soumissionnaire jugé conforme a été recommandé ;
CONSIDÉRANT que cette résolution a été WHEREAS this resolution was reviewed and révisée et a reçu l’appui du comité de is supported by the Audit (Finance & Material vérification (finances et des ressources Resources) Committee: matérielles) :
IL EST PROPOSÉ par le commissaire IT IS MOVED by Commissioner Michaud, Michaud, appuyé par la commissaire Booth seconded by Commissioner Booth Morrison,
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Morrison, que la Commission scolaire that Riverside School Board accept the Riverside accepte la recommandation de la recommendation of the professional firm BPA firme BPA inc. d’octroyer le contrat pour le inc. to award the contract for the replacement remplacement d’un refroidisseur à l’école of a chiller at Heritage Regional High School secondaire régionale Héritage à Saint- in St. Hubert, to the lowest bidder in Hubert, au plus bas soumissionnaire conformity, Le groupe Centco, for the amount conforme, soit Le groupe Centco, au of $209,400.00, excluding taxes, and that the montant de 209 400,00 $, taxes en sus, et Director General be authorized to sign the d’autoriser le directeur général à signer le contract to that effect. contrat à cet effet.
ADOPTÉE À L’UNANIMITÉ UNANIMOUS
Résolution MR365-20180619 Resolution MR365-20180619 RATIFICATION D’UNE AUTORISATION RATIFICATION OF AN AUTHORIZATION POUR DES TRAVAUX FOR SUPPLEMENTARY WORK CARRIED SUPPLÉMENTAIRES EFFECTUÉS À OUT AT HERITAGE REGIONAL HIGH L’ÉCOLE SECONDAIRE RÉGIONALE SCHOOL HÉRITAGE
CONSIDÉRANT que la Commission scolaire WHEREAS Riverside School Board, through Riverside a, par invitation, octroyé un contrat an invitation to tender, awarded a contract for pour la réhabilitation environnementale et the environmental rehabilitation work and l’abandon de deux (2) réservoirs souterrains abandonment of two (2) underground à l’école secondaire régionale Héritage ; reservoirs at Heritage Regional High School;
CONSIDÉRANT que par la WHEREAS through resolution MR348- résolution MR348-2017101, un budget 20171017, a supplementary budget of supplémentaire de 30 000 $ a été octroyé $30,000.00 was allocated to cover the pour couvrir des frais additionnels pour des additional costs for significant complexity and conditions de travaux plus complexes et qui time consuming conditions; exigent plus de temps ;
CONSIDÉRANT que l’estimé des WHEREAS the estimate of the professionals professionnels et de l’entrepreneur au and the entrepreneur deemed sufficient a montant de 30 000 $ a été déterminé maximum of $30,000; suffisant pour les travaux ;
CONSIDÉRANT que d’autres conditions non WHEREAS further unforeseen conditions prévues sont survenues et un budget occurred and a supplementary amount of supplémentaire de 14 115,09 $ a été $14,115.09 is requested above and beyond demandé, et ce, au-delà du 30 000 $ autorisé the $30,000.00 previously authorized; auparavant ;
CONSIDÉRANT que ces travaux techniques WHEREAS the technical work was necessary étant nécessaires et que les coûts ont été and that the costs were controlled and contrôlés et acceptés par les professionnels accepted by the professionals concerned; au dossier ;
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CONSIDÉRANT qu’en vertu de la Loi sur les WHEREAS according to the «Loi sur les contrats des organismes publics, le Conseil contrats des organismes publics», the des commissaires doit ratifier les Council of Commissioners must ratify extra dépassements supérieurs à 10 % des coûts expenditures to contracts awarded from a bid des contrats octroyés à la suite d’un appel once the amount of extra costs exceeds 10%; d’offres ;
CONSIDÉRANT que cette résolution a été WHEREAS this resolution was reviewed and révisée et a reçu l’appui du comité de is supported by the Audit (Finance & Material vérification (finances et des ressources Resources); matérielles) ;
IL EST PROPOSÉ par la commissaire Booth IT IS MOVED by Commissioner Booth Morrison, appuyé par le commissaire Morrison, seconded by Commissioner Michaud, que la Commission scolaire Michaud, that Riverside School Board ratify Riverside ratifie un avenant afin d’inclure les an addendum in order to include travaux supplémentaires à l’école secondaire supplementary work done at Heritage régionale Héritage, pour un montant de Regional High School, for an amount of 14 115,09 $, taxes en sus, et d’autoriser le $14,115.09, before taxes, and that the directeur général à signer l’avenant au Director General be authorized to sign the contrat à cet effet. amendment to the contract to that effect.
ADOPTÉE À L’UNANIMITÉ UNANIMOUS
Résolution HR522-20180619 Resolution HR522-20180619 ENTENTE DE PARTENARIAT AVEC LES PARTNERSHIP AGREEMENT WITH UNIVERSITÉS CONCERNANT LA UNIVERSITIES PERTAINING TO STUDENT SUPERVISION DES STAGES TEACHER TRAINING
CONSIDÉRANT que la Commission WHEREAS Riverside School Board scolaire Riverside reconnaît sa recognizes its responsibility in terms of responsabilité en matière de supervision de student teacher supervision and intends to stages et entend s’associer étroitement establish a close partnership with regard to comme partenaire de la formation pratique student teaching practicums with universities, avec des universités, dont entre autres, among which are those listed below: celles ci-dessous mentionnées :
• Bishop’s University • Concordia University • McGill University • Université Laval • Université de Montréal • Université de Sherbrooke • Université du Québec à Montréal • Université du Québec à Trois-Rivières
CONSIDÉRANT le devoir des enseignants WHEREAS the roles and responsibilities of et la fonction de la direction des teachers and administrators of schools/centres
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établissements et centres relatifs à la pertaining to teacher training are stipulated in formation des enseignants, tels que the Education Act; formulés par la Loi sur l’instruction publique ;
CONSIDÉRANT que la commission WHEREAS the School Board establishes with scolaire établit avec chacune des each university specific terms on how to universités les modalités particulières de discharge its duties pertaining to practicums of concertation, de collaboration et d’échange future teachers; de services dans l’exercice de ses responsabilités en matière de formation pratique des futurs enseignants ;
CONSIDÉRANT que la commission WHEREAS the School Board determines the scolaire détermine la capacité d’accueil des number of student teachers that can be stagiaires au sein de la commission integrated by the School Board; scolaire ;
CONSIDÉRANT que la commission WHEREAS the School Board designates a scolaire désigne un responsable des person responsible for the student teacher stages et met en place des conditions training dossier and establishes the necessary nécessaires à l’organisation d’activités de conditions for organizing practicum training formation pratique dans la commission activities within the School Board; scolaire ; CONSIDÉRANT que la commission WHEREAS the School Board is responsible for scolaire est responsable de la planification, planning, managing, supervising and la gestion, la réalisation et l’évaluation des evaluating the activities pertaining to student activités liées à la formation pratique ; teacher practicums;
CONSIDÉRANT que la commission WHEREAS the School Board is responsible for scolaire est responsable de la déclaration providing the “Déclaration des stagiaires” to the des stagiaires auprès du Ministère de Ministère de l’Éducation et de l’Enseignement l’Éducation et de l’Enseignement supérieur (MEES) ; supérieur (MEES);
CONSIDÉRANT que le comité des WHEREAS this resolution has been reviewed ressources humaines a révisé et appui and is supported by the Human Resources cette résolution ; Committee;
IL EST PROPOSÉ par le commissaire IT IS MOVED by Commissioner Michaud, Michaud, appuyé par le commissaire Craig, seconded by Commissioner Craig, that the que l’entente de partenariat entre la partnership agreement pertaining to student commission scolaire et les universités ci- teacher training between Riverside School dessus mentionnées pour la supervision Board and the universities listed above, be des stages au sein des établissements adopted. scolaires de la commission scolaire soit adoptée.
ADOPTÉE À L’UNANIMITÉ UNANIMOUS
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Résolution HR523-20180619 Resolution HR523-20180619 RECONNAISSANCE PAR LA RECOGNITION BY RIVERSIDE SCHOOL COMMISSION SCOLAIRE RIVERSIDE BOARD OF ITS EMPLOYEES WITH DES EMPLOYÉ(E)S AYANT VINGT-CINQ TWENTY-FIVE YEARS OF SERVICE ANNÉES DE SERVICE
CONSIDÉRANT que cette résolution a été WHEREAS this resolution was reviewed and is révisée et approuvée par le comité des supported by the Human Resources ressources humaines ; Committee;
CONSIDÉRANT que la Commission WHEREAS Riverside School Board has scolaire Riverside a présenté une politique introduced a policy to recognize the valuable pour reconnaître les précieuses contributions made by employees of long- contributions apportées par les service with this and the predecessor boards; employé(e)s ayant plusieurs années de and service avec cette commission scolaire et ses prédécesseurs ; et
CONSIDÉRANT que la Commission WHEREAS Riverside School Board honoured scolaire Riverside a rendu hommage aux twenty-five year employees at a reception held employé(e)s ayant vingt-cinq années de on May 30, 2018; service à une réception tenue le 30 mai, 2018 ;
IL EST PROPOSÉ par la commissaire IT IS MOVED by Commissioner Smith, Smith, appuyé par la commissaire seconded by Commissioner Capobianco Capobianco Skipworth, que les Skipworth, that the congratulations and remerciements et meilleurs vœux du appreciation of the Council of Commissioners Conseil des commissaires soient offerts be extended to all personnel named aux employé(e)s nommés ci-dessous : hereinafter:
Sharon Bernstein-Bobak Joan Cleland Thomas Crowe Louise Dumas Lynnette Golden Suzanne Marchildon Sabrina Roselli Josée Roy Marina Salhany
ADOPTÉ À L’UNANIMITÉ UNANIMOUS Résolution HR524-20180619 Resolution HR524-20180619 RECONNAISSANCE PAR LA RECOGNITION BY RIVERSIDE SCHOOL COMMISSION SCOLAIRE RIVERSIDE BOARD OF ITS RETIRING EMPLOYEES
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DES EMPLOYÉ(E)S PRENANT LEUR RETRAITE
CONSIDÉRANT que cette résolution a été WHEREAS this resolution was reviewed and is révisée et approuvée par le comité des supported by the Human Resources ressources humaines ; Committee;
CONSIDÉRANT que la Commission WHEREAS Riverside School Board, as per its scolaire Riverside, selon sa politique de Employee Recognition Policy, is proud to reconnaissance des employé(e)s, est fière recognize and honour its employees who have de reconnaître et de rendre hommage à ses demonstrated their dedication and commitment employé(e)s qui ont démontré leur in the field of education and who are retiring; dévouement et leur engagement dans le and domaine de l’éducation et qui prennent leur retraite ; et
CONSIDÉRANT que la Commission WHEREAS Riverside School Board honoured scolaire Riverside a rendu hommage à ses its retiring personnel at a reception held on May employé(e)s prenant leur retraite à une 30, 2018; réception qui a eu lieu le 30 mai 2018 ;
IL EST PROPOSÉ par la commissaire IT IS MOVED BY Commissioner Gour, Gour, appuyé par la commissaire Craig, seconded by Commissioner Craig, that the que le Conseil des commissaires témoigne Council of Commissioners expresses its deep de sa profonde gratitude et offre ses appreciation and thanks for the valuable remerciements pour leurs précieuses contributions and achievements of all retirees contributions et accomplissements aux named hereinafter: employé(e)s prenant leur retraite nommé(e)s ci-dessous :
Barbara Andres Maryse Laplante Rosy Bossé Ron Laurin Alain Brunet Ginette Laurin Rita Bulic Carol Ann Leblanc Mireille Cantin Cheryl Livick Denis Carbonneau Deborah Maher-Bartlett Sylvia Ciatola Maureen Mcguire Jayne Debeaumont Michael O’Brady Jane Dunant Audrey O’Connell Karen Dutton Judy Parry-Birrell Carole English Fernand Régimbald Audrey Fulford Cynthia Seath Heather Gaudreault Marianne Shaker Beverley Goodfellow Suzanne Surprenant Stephen Green Kathleen Taganyi Kathleen Harris Karen Townsend
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Lynn Hemsley Manon Vallières-Giroux Heather Hopkins Linda Wade-Clark Victoria Howard Margaret Walklate Sandra Iannelli Lionel Wolfe Dianne Kilpatrick
ADOPTÉ À L’UNANIMITÉ UNANIMOUS
Résolution B671-20180619 Resolution B671-20180619 CONTRATS DES ORGANISMES CONTRACTS OF PUBLIC BODIES–ANNUAL PUBLICS – REDDITION DE COMPTES RENDERING OF ACCOUNTS ANNUELLE
CONSIDÉRANT que, le 7 décembre 2012, WHEREAS, on December 7, 2012, the l’Assemblée nationale adoptait le projet de National Assembly adopted Bill 1–Integrity in loi n° 1 intitulé Loi sur l’intégrité en matière Public Contracts Act; de contrats publics ;
CONSIDÉRANT qu’à la suite de l’adoption WHEREAS following the adoption of this law, de cette loi, chaque commission scolaire a every school board was required to appoint a dû nommer un responsable de contract rules compliance monitor (RORC); l’observation des règles contractuelles (RORC) ;
CONSIDÉRANT que, conformément à WHEREAS, in accordance with this law, the cette loi, le Conseil du trésor a édicté la Treasury Board decreed the “Directive Directive concernant la reddition de concernant la reddition de comptes en gestion comptes en gestion contractuelle des contractuelle des organismes publics” organismes publics (ci-après « Directive »), (hereinafter referred to as the “Directive”), qui est entrée en vigueur le 1er avril 2013 et which came into force on April 1, 2013 and qui s’applique notamment aux applies particularly to school boards; commissions scolaires ;
CONSIDÉRANT que cette Directive prévoit WHEREAS the Directive outlines all cases of tous les cas de reddition de comptes et rendering of accounts and standardizes the vient uniformiser le contenu et la forme des content and the type of information to be informations à transmettre au Secrétariat transmitted to the “Secrétariat du Conseil du du Conseil du trésor ; trésor”;
CONSIDÉRANT que la Directive du WHEREAS the Directive issued by the Secrétariat du Conseil du Trésor prévoit “Secrétariat du Conseil du trésor” requires que les organismes visés par la Loi sur les organizations affected by the Act respecting contrats des organismes publics (ci-après contracting by public bodies (hereinafter « Loi ») doivent adopter une déclaration au referred to as the «Act»), to adopt a declaration plus tard le 30 juin de chaque année, afin no later than June 30th attesting that the d’attester du respect des dispositions de la provisions of the Act have been respected; Loi ;
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CONSIDÉRANT que cette déclaration est WHEREAS such declaration is made on the faite sur la base des informations fournies basis of the information provided by the par le Responsable de l’application des contract rules compliance monitor (RORC) of règles contractuelles (RORC) de la Riverside School Board, who is responsible for Commission scolaire Riverside, chargé de seeing to the application of the provisions of the voir à l’application des dispositions de la Act; Loi ;
CONSIDÉRANT que, selon les exigences WHEREAS according to the requirements définies dans la Directive, la commission outlined in the Directive, the school board is scolaire doit rendre compte au sujet de ses required to render an account of its contractual activités contractuelles réalisées au cours activities during the period from April 1, 2017 to de la période du 1er avril 2017 au 31 mars March 31, 2018; 2018 ;
CONSIDÉRANT que, dans le cas d’une WHEREAS in the case of a school board, the commission scolaire, le dirigeant de chief executive officer of the public body is the l’organisme public est le Conseil des Council of Commissioners unless the Council commissaires, à moins que celui-ci ait has delegated, by by-law, to the Executive or to délégué par règlement au comité exécutif the Director General, all or a part of its duties ou au directeur général, tout ou partie de as outlined in the Act; ses fonctions découlant de la Loi;
CONSIDÉRANT que les activités WHEREAS all contracting activities have been contractuelles réalisées à la commission performed by the appropriate school board scolaire ont été accomplies par les administrators and respecting the Act to the gestionnaires visés en ayant le souci de best of their judgment and abilities within the respecter la Loi, au meilleur de leur resources available; jugement et de leur capacité, et ce, dans les limites des ressources disponibles ;
IL EST PROPOSÉ par la commissaire IT IS MOVED by Commissioner Cuffling, Cuffling, appuyé par le commissaire seconded by Commissioner Michaud, to Michaud,
1. d’ADOPTER la déclaration concernant 1. ADOPT the declaration regarding the Act l’application de la Loi sur les contrats respecting contracting by public bodies for des organismes publics pour la période the period from April 1, 2017 to March 31, du 1er avril 2017 au 31 mars 2018, afin 2018, and that it be transmitted to the qu’elle soit transmise au Secrétariat du “Secrétariat du Conseil du Trésor”; Conseil du Trésor ;
2. d’AUTORISER le président de la 2. AUTHORIZE the Chairman of the school commission scolaire à signer la board to sign the declaration of the executive déclaration du dirigeant de l’organisme officer of the public body (appendix 3) and public (annexe 3) et tout autre any other document required to respect the document nécessaire afin de respecter requirements of the rendering of accounts as les exigences de reddition de comptes provided for in the Directive; prévue à la Directive ;
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3. de TRANSMETTRE tous les 3. TRANSMIT all the required documents to the documents nécessaires au Secrétariat “Secrétariat du Conseil du Trésor” so as to du Conseil du trésor afin de respecter respect the requirement to render account as les exigences de reddition de comptes stipulated in the Directive. prévues à la Directive.
ADOPTÉ À L’UNANIMITÉ UNANIMOUS
CORRESPONDANCE CORRESPONDENCE
Il n’y a pas de correspondance. There was no correspondence.
QUESTIONS DU PUBLIC : 20 h 55 QUESTIONS FROM THE PUBLIC: 8:55 p.m.
Aucune None
BRAVOS: BRAVOS:
La commissaire Capobianco Skipworth a Commissioner Capobianco Skipworth félicité l’école William Latter pour son nouveau congratulated William Latter School on their terrain de jeux. Elle a souligné le « Buddy new playground. Commissioner Capobianco Bench » : si un élève n’a personne avec qui Skipworth also spoke about the “buddy jouer, il prend place sur le banc et quelqu’un bench”. If a student does not have anyone to viendra près de lui pour être son ami. play with, they sit on the bench and someone will come over and be their buddy.
Les commissaires Booth Morrison et Commissioners Booth Morrison and Capobianco Skipworth ont assisté à la remise Capobianco Skipworth attended the de diplômes de l’école Mountainview et elles Mountainview School graduation ceremony ont félicité l’école. and congratulated the school.
La commissaire Smith a assisté à la foire aux Commissioner Smith attended a stage fair for stages de PACE. Un ancien étudiant a filmé PACE. A former student filmed the event. l’évènement. La commissaire Smith a Commissioner Smith thanked Marina Bresba remercié Marina Bresba pour son travail au for her work at PACE as she is going to work sein du programme PACE, car celle-ci quitte at REACH and welcomed Kristie Bell who will pour REACH. La commissaire Smith a saisi be replacing her. l’occasion pour accueillir Kristie Bell qui sera sa remplaçante.
La commissaire Butler a félicité l’école Saint- Commissioner Butler congratulated St. Johns Johns qui a reçu 1 000 $ d’un organisme de School for receiving $1,000 from a charity. charité.
Le commissaire Horrell a assisté aux remises Commissioner Horrell attended the Mount de diplômes des écoles Mount Bruno et Bruno and Courtland Park graduation Courtland Park. Le commissaire Craig a ceremonies and Commissioner Craig assisté à la remise de diplômes de l’école attended the Greenfield Primary International primaire internationale Greenfield Park et a School graduation ceremony and félicité les écoles. congratulated the schools.
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La commissaire Butler a remercié les autres Commissioner Butler thanked the other parent parents commissaires, les commissaires commissioners as well as Commissioners Lamoureux et Smith, ainsi que Sylvain Lamoureux and Smith as well as Sylvain Racette, directeur général, et tous ceux qui Racette, Director General, and everyone who l’ont aidé dans son nouveau rôle en tant que helped her in her new position as commissaire. commissioner.
La commissaire Aguiar a félicité Sujata Saha Commissioner Aguiar congratulated Sujata pour sa nomination en tant que directrice de Saha on her appointment as Principal of l’école secondaire régionale Héritage et pour Heritage Regional High School and for all her tout son travail à l’école secondaire work at Saint-Lambert International High internationale de Saint-Lambert. School.
Le commissaire Mazur a assisté à la remise Commissioner Mazur attended the Harold de diplôme de l’école Harold Napper et a Napper School graduation ceremony and félicité l’école. congratulated the school.
La commissaire Gour a félicité toutes les Commissioner Gour congratulated all the écoles pour leur travail afin d’organiser leur schools for their work in organizing their remise de diplômes. graduation ceremony.
QUESTIONS DIVERSES OTHER BUSINESS Aucune None
LEVÉE DE LA SÉANCE : CLOSING:
IL EST PROPOSÉ par le commissaire Craig, IT IS MOVED by Commissioner Craig, appuyé par la commissaire Gour, que la seconded by Commissioner Gour, at séance soit levée à 21 h 5. 9:05 p.m. that the meeting be closed.
DATE DE LA PROCHAINE SÉANCE DATE OF NEXT REGULAR MEETING: ORDINAIRE :
La prochaine réunion ordinaire du Conseil des The next regular meeting of the Council of commissaires aura lieu le 18 septembre 2018 Commissioners will take place on à 19 h 30. September 18, 2018 at 7:30 p.m.
______Dan Lamoureux, président / Chairman
______John McLaren / Secrétaire général / Secretary General
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Policy Name: Policy on the Rental of Facilities Policy Number: F219-20180619 replacing Policy Number B1-20000704
Date Received by Council: 2March 20, 2018
Consultation Period: MMarch 23 – May 4, 2018
Date Adopted by Council: June 19, 2018
Date of Coming into Force: September 1, 2018
Date of Next Review: June 22, 2021
Table of Contents
1.0 Definitions 2.0 Objectives 3.0 General Principles 4.0 Order of Priority for Assigning Premises 5.0 General Provisions 6.0 Supervision 7.0 Cancellation 8.0 Authority to Evict 9.0 Subletting Responsibilities 10.0 LInsurance 11.0 Rates
Appendices 1.0 Rental Process 2.0 Rental Permit 3.0 Night Request Form 4.0 Duties of School Board Personnel with Respect to the Policy on the Rental of Facilities 5.0 Legislative Framework
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Definitions 1.1. Lessor The School Board or an establishment operating in its name. 1.2. Lessee The person or organization to which a rental has been granted. 1.3. Volunteer organization A group or organization whose group members and executives are volunteers. (Scouts, AA, a choir, etc.) 1.4. Non-profit organization A community organization officially incorporated by law. It must present a copy of the document certifying its existence when submitting a rental application. 1.5. For-profit organization All corporations whose main objective is to make profit from its usual activities. 1.6. Complementary activities Social, cultural, civic, athletic and humanitarian activities made available to students (in the youth or adult sectors) for the purpose of improving their training. 1.7. Memorandum of understanding (MOU) Agreement concerning the use of the facilities, which sets out the objectives, obligations and responsibilities of the parties, namely the School Board and any other organization. 1.8. Rental rate The amounts collected to cover the operating rate, service rate, administrative expenses and the contribution that is invoiced to the lessee. 1.9. Operating rate Expenses that concern the average rate of lighting, heating, air conditioning and the physical maintenance of buildings and equipment. 1.10. Service rate Expenses generated by the rental of premises that entail the opening and closing of doors and, when necessary, the preparation of a room, supervision, maintenance and the services of a technician needed to operate certain equipment. 1.11. Administrative expenses Average rate of all expenses involved in the issuance and management of a rental permit, such as governing board, school administration, secretary, human resources, financial resources, and material resources.
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Contribution The amount negotiated between the lessee and the school administration over the operating rate, service rate and administrative expenses. 1.12. Riverside community For the application of this Policy, the Riverside community is composed of our students, staff members, retirees and taxpayers. Furthermore, in the spirit of promoting the vitality of the English culture on our territory, an activity held in English will be considered “for our community”. 1.13. Rental process (Appendix 1) The document outlines the rental procedure in regards to the administrative aspects, the different rates associated with a rental and the duties of all stakeholders. The documents may be updated and reviewed annually by the Council of Commissioners. Please see official version on Riverside School Board’s website.
2.0 Objectives 2.1. To promote the staging of educational, cultural, community, athletic, recreational and social activities by making it easier for the School Board and organizations in the area to access the facilities. 2.2. To allow for maximum and rational use of the facilities and develop closer relations with the community. 2.3. To establish administrative oversight in the management of the rental of premises effectively and clarify the role of each stakeholder. 2.4. To meet the needs of local interests by making facilities and specific school equipment available to them without creating additional expenses to the School Board. 2.5. To ensure the uniformity in the application of rentals.
3.0 General Principles 3.1. Organizations, companies and individuals, whose values, objectives and activities are incompatible with those pursued by the School Board, shall not be permitted rental access. 3.2. The School Board shall rent out its facilities in a spirit of collaboration. 3.3. School or centre administrators are responsible for the application of this Policy. 3.4. The Governing Board must approve the rentals proposed by the school administration. 3.5. The Governing Board is responsible for applying the Policy for all rentals of less than one year. 3.6. In accordance with Article 93 of the Education Act, all rental agreements of more than one year must be authorized by the School Board’s Council of Commissioners.
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The financial follow-up and surplus, if any, will be managed as per the Policy on Allocation of Resources.
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4.0 Order of Priority for Assigning Premises (Schools and Centres) • The school or centre (for all after-school or complementary educational activities) • The other schools or centres of the School Board (for educational, after-school and complementary activities) • SSchool Board departments • Community learning centres • Professional associations, unions and School Board personnel • Municipalities • Volunteer organizations in the area • Non-profit organizations • For-profit organizations, promoters and individuals
5.0 General Provisions 5.1. Reservations 5.1.1. Reservations shall normally be made in advance with the person designated by the lessor, in writing, at least ten (10) working days before the activity is held. 5.2. Method of Payment Rental charges are payable in full, no later than five (5) working days prior to the activity or when the permit is issued. If the rental extends over several weeks, other arrangements may be negotiated. 5.3. Duration of the Rental 5.3.1. The rental period begins at the time the lessee requests that the doors be opened and ends at the time indicated in the contract. 5.3.2. If actual use exceeds the number of hours stipulated in the contract, the lessee shall pay an extra fee prorated to the additional time used. 5.4. Use of Premises 5.4.1. The lessee is prohibited from using premises other than those areas indicated on the rental permit. 5.4.2. The lessee shall honour the use and vocation of the premises as described in the contract. 5.4.3. The lessee shall obtain authorization in writing from the lessor prior to posting or attaching material and other equipment, temporarily and in a way that does not cause damage to the walls, floors and ceilings. 5.4.4. The lessee must obtain authorization in writing from the lessor before connecting additional equipment or making any changes to the building.
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5.4.5. Gymnasiums, in which floors have special floor coverings intended for physical education, must be used solely for appropriate athletic activities and users must wear appropriate shoes. Drinking and eating in the gymnasium is prohibited at all times. 5.5. Equipment 5.5.1. Heavy equipment may be made available to groups using the establishment’s facilities (nets, goals, mats, etc.) based on conditions defined by the lessor at the time of reservation. 5.5.2. AThe lessee must provide any equipment the lessee requires which is not available on the premises of the establishment after approval by the lessor. 5.5.3. A school administration can approve to store lessee equipment or material required by the activity. The lessee does so at its own risk and cannot hold the lessor responsible for any damages or loss to his equipment. 5.6. Cafeteria 5.6.1. In cases where a concession holder manages the kitchen, any use of this equipment must be authorized specifically by the latter. The concession holder may request to be present at the activity, at the lessee’s expense. 5.7. Laws and By-laws 5.7.1. essees shall abide by all federal, provincial, municipal and any other acts and regulations/by-laws pertaining to their activities and obtain from the authorities concerned all necessary permits relating to the rental. They shall reimburse the lessor for any damage or disbursement arising from their failure to do so. 5.7.2. Lessees must comply with the Tobacco Act. Smoking in the premises and on the grounds of the School Board is prohibited. 5.7.3. Lessees wishing to sell or serve alcoholic beverages on School Board premises shall approach the Régie des alcools, des courses et des jeux du Québec to obtain a permit, which shall be posted in public view during the activity. Failure to do so will compel the lessor to prohibit any alcohol consumption on the leased premises. All alcohol permits are subject to the lessor’s approval. 5.7.4. Lessees wishing to organize a bingo, draw, casino-fundraiser or other activity of a similar nature on School Board premises shall approach the Régie des alcools, des courses et des jeux du Québec to obtain a permit, which shall be posted in public view during the activity. All game permits are subject to the lessor’s approval. Lessees wishing to perform, in whole or in part, one or several works of the SOCAN repertoire must inform the lessor so that the latter can obtain a licence for the activity. Consequently,
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the lessor shall invoice the lessee for the expense of doing so and make the prescribed remittances.
6.0 Supervision 6.1. Lessees using school premises shall assume full responsibility for the supervision of the activities and the equipment. They must provide supervision deemed adequate by the lessor. Failing to provide the required supervision, the activity could be cancelled by the lessor.
7.0 Cancellation 7.1. The lessor reserves the right to cancel the rental for any reason it deems sufficient merely by serving notice to this effect in writing to the lessee at least ten (10) working days prior to the date the cancellation is to take effect. Such notice is not required if the lessor determines that such action is attributable to a force majeure. The lessee may claim only the amount it paid as rental expenses for the period it was unable to use the premises or to come to an agreement to use other premises either in the same school or in the next closest school. 7.2. Conversely, a lessee cancelling a rental must advise the lessor in writing at least ten (10) days before the activity is to be held. Failure to do so shall require the lessee to pay the rate associated with the rental as if the activity had taken place. 7.3. Furthermore, if the person responsible for the activity is not present at the leased premises thirty (30) minutes after the time specified on the rental permit, the lessor may cancel the rental, in which case the lessee shall pay the rental-related rate as if the activity had taken place.
8.0 Authority to Evict 8.1. When the lessor deems that an activity taking place in its premises is not compliant with the applicable standards, laws and regulations/by-laws, it shall take action to bring the activity in question to an end. The lessee may in no case claim compensation. Moreover, any such decision is final and may not be appealed.
9.0 Subletting 9.1. Lessees shall not sublet any premises reserved for them under any circumstances. If the lessor is justified in believing that its premises have been sublet, it shall unilaterally suspend all rentals made to the lessee concerned. 9.2. This subletting clause does not apply to municipalities that have a MOU with the School Board to offer services to volunteer organizations or non-profit organizations that are recognized by the municipalities.
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Responsibilities 9.3. The lessee is fully responsible for any damage to the furniture, equipment and building. The lessor reserves the right to claim expenses for damage caused to the property as a result of a rental. 9.4. The lessee shall assume all risks, including civil liability and property damage risks. 9.5. The lessee must assume responsibility for any damage it or third parties cause to the property further to, because or during the course of the rental. 9.6. The lessee must release the lessor and its representatives of all liability they might incur as a result of damage further to, because or during the course of the rental. Damages include personal and property damage. 9.7. In particular, the lessee must release the School Board, the establishment and its representatives of all liability the latter might incur as a result of damage caused by the furniture, accidents occurring on the sidewalks or in stairways leading to the premises, loss or theft of items whether or not they are the subject of a deposit, etc. 9.8. The lessee agrees to indemnify the lessor and its representatives for all disbursements the latter would be legally bound to make due to damage sustained by third parties.
10.0 LInsurance 10.1. Each individual, organization or group of persons, whose activity is not organized by the School Board (or one of its establishments) or by a municipality and that wishes to rent the premises, must contract or possess a general civil liability insurance policy.
11.0 Rates 11.1. he rental rate includes the operating rate, service rate, administrative expenses and the contribution that is invoiced to the lessee. Subject to paragraphs 12.2 and 12.3, the minimum rental rate that includes operations, maintenance, repairs and renovations of the premises, cannot be waived and must be charged for all rentals. The rental rates are reviewed and approved by the Council of Commissioners annually. 11.2. Any use of the premises, for activities or meetings organized by School Board personnel to improve student life at the schools and centres or to meet an administrative requirement, is free and a rental permit need not be issued.
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11.3. Any use of the premises by the Riverside community or the CLC offering activities needed by the school, is free, but a permit will need to be issued. 11.4. Any organisation that provides a complementary activity, where at least 50% of the participants are Riverside community, will be considered as a School Board activity and the administrative expenses as well as the contribution are not charged and a permit will need to be issued.
11.5. For a non-profit organization, the minimum operating rate can be waived by the Governing Board for a rental value of up to $3,000 per year. If the service rate is also waived, it will be assumed by the school. For a rental value exceeding $3,000, the Council of Commissioners’ approval is needed. A permit will need to be issued. The MOU normally governs the rental by the municipalities.
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APPENDIX 1 - Rental Process
1.0 Introduction Appendix 1 is a complement to the Policy on the Rental of Facilities and outlines the administrative aspects of the rental process. The general orientation outlined in the Policy is not repeated and should be read in conjunction with this appendix. This appendix may be revised without notice. Please see Riverside School Board’s website for the official version. 2.0 General Principle 2.1. TThe Policy on the Rental of Facilities applies to the building rental only, and does not apply to outdoor facilities such as soccer fields or courtyards. Outside facilities are managed at the school level in collaboration with the Material Resources Department. 2.2. All rentals of facilities must be confirmed by the issuance of a rental permit (see Appendix 2), with the exception of activities related to schools, centres and School Board departments, as outlined in section 12.0 of the Policy. 2.3. The school administration must ensure compliance with the Policy in its school or centre. 2.4. All rental income must be submitted to the Governing Board for approval. 2.5. All rental agreements of more than one year must be authorized by the School Board’s Council of Commissioners.
3.0 Documents Required 3.1. In order to receive a rental permit (see Appendix 2), an applicant must, five (5) days prior to the date of the activity, provide the school administration with all documents required based on its status and activity type: 3.1.1. A copy of the non-profit organization’s charter; 3.1.2. A resolution from the Board of Directors certifying that the person signing the contract does have signing authority (Signature of Authorization); 3.1.3. A copy of a liability insurance certificate; 3.1.4. A permit authorizing it to serve alcoholic beverages (when applicable); 3.1.5. A permit authorizing it to organize a bingo, a casino-fundraiser or other activity of a similar nature (where applicable). 4.0 Equipment 4.1. School administration can agree to the lessee using the school’s equipment; however, if the former decides that some equipment must be operated by a school employee, the lessee shall pay the latter’s fees. The applicant must make these needs known when applying for the permit (see Appendix 2).
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4.2. School administration can approve to store lessee equipment or material required by the activity. The lessee does so at its own risk and the lessor cannot be held responsible for any damages or loss to his equipment. 5.0 Supervision 5.1. The lessor shall provide the services of a person responsible for: 5.1.1. Removing snow from the entrances; 5.1.2. Opening the doors of the school and premises used; 5.1.3. Closing doors when the activity is over; 5.1.4. Sweeping the premises and doing a clean-up of the washrooms.
Note: The person designated by the lessor is responsible for making sure the leased premises are opened and closed at the prescribed times but not for the supervision of the activity.
5.2. The lessee must ensure that: 5.2.1. The name, address and telephone number of the supervisor is indicated on the rental permit (see Appendix 2); 5.2.2. The supervisor is qualified and remains on the premises at all times during the activity; his/her services cannot be required for any other purpose; 5.2.3. The supervisor has all of the required permits.
5.3. The supervisor must ensure that: 5.3.1. Only authorized individuals are allowed into the building; 5.3.2. Those admitted remain in the predetermined areas; 5.3.3. The regulations of the establishment, rules of good behaviour and civic mindedness are observed; 5.3.4. The persons admitted leave the area where the activity took place at the time determined on the rental permit and that they leave the building within fifteen (15) minutes following the end of the activity; 5.3.5. The premises and equipment are left in the same condition they were in when the lessee first took possession.
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6.0 Security 6.1. The lessee must ensure it has access to a telephone in case of emergency. 6.2. The lessor shall bring to the lessee’s attention the laws and regulations/by-laws deemed relevant to the rental. 6.3. The lessor shall inform the lessee of the School Board’s emergency procedure. 6.4. Exits shall always be easy to access and free of tables, chairs or any other obstacles. 6.5. For major events, a layout and decoration plan must first be submitted to the administration of the establishment and the approval by the latter. Flammable decorations and materials that can easily catch fire (natural Christmas trees, projectors that give off intense heat, candles, etc.) are prohibited. 6.6. The lessee must comply with all legislation pertaining to safety in public buildings. 6.7. The establishment must ensure that an evacuation plan has been posted. The lessee must inform occupants of the evacuation plan. 6.8. The lessee must ensure that the number of persons admitted to its leased premises does not exceed the maximum number as prescribed by the relevant standards and regulations. 6.9. If a night-time activity calls for persons to sleep on the premises, the lessee must advise the fire department in writing seven (7) days prior to the activity and settle on a time for a prior inspection visit to agree on which additional measures must be taken (refer to Appendix 5). This agreement must include no less than the following: 6.9.1. At least one adult must be supervising at all times and making regular rounds all night; 6.9.2. The adult performing supervisory duty must have a list of the children and the telephone numbers of the parents in case of emergency; 6.9.3. Children must be made aware of the evacuation procedure before they go to sleep; 6.9.4. The lessor must be provided with a written copy of the agreement with the fire department prior to the activity; 6.9.5. It is not allowed to sleep in a gym, cafeteria, atrium or other room of the same nature; 6.9.6. Not more than fifteen (15) persons can sleep in a class of 65 square metres.
7.0 Insurance 7.1. The lessee must provide proof, prior to the rental permit being issued, that it has or has contracted a general civil liability insurance policy with minimum coverage of one million dollars ($1,000,000.00) per event, in favour of the School Board. The certificate submitted to the establishment shall mention, among other things, the place, address and date of the rental
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or the loan of the premises. The certificate shall clearly identify the School Board as the main beneficiary. The certificate shall clearly confirm that the insurance policy cannot be cancelled or the coverage reduced without a thirty-day notice (30) in writing being served to the establishment via registered mail. 7.2. When the lease period is for more than seventy-two (72) consecutive hours, the insurance policy must cover at least the replacement value of the building up to five million ($5, 000,000.00) dollars.
8.0 Rates (2018–2019) 8.1. he rental rate may include the operating rate, service rate, administrative expenses and the contribution. The rental rate approved by the Governing Board cannot be lower than the sum of the operating rate, the service rate and any additional costs. All lessees pay at least the operating cost as stipulated in article 12 of the Policy. 8.2. The rental rates are reviewed and approved by the Council of Commissioners annually. 8.3. Operating rate: 8.3.1. Operating rate is $0.028 per hour per square metre of floor space used by the lessee, including common areas, necessary accesses and exits. Service rate: 8.3.2. A mandatory flat fee of $41.89 is charged for the opening and closing of the school and the premises used, including a short clean-up of the premises. This flat fee does not apply if the school is already open and remains so during the entire activity. 8.3.3. EverythingAdditional rates can apply depending on what services the lessee asks the lessor to perform. 8.3.4. The hourly rates for other services requested to the caretaker (class 2) in accordance with the collective agreements are: 8.3.4.1. Weekday evenings: $23.55 8.3.4.2. Saturdays: $34.98 8.3.4.3. Sundays: $46.64 Additional service rates shall be invoiced to the lessee if the person assigned to opening and closing doors must: 8.3.4.4. Provide supervision; 8.3.4.5. Prepare the premises, place tables and chairs, etc.; 8.3.4.6. Do cleaning that extends beyond a mere sweeping.
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8.3.4.7. If snow removal charges are incurred exclusively for a rental, they shall be covered in full by the lessee, which he is required to have the work done by a contractor selected by the School Board. 8.3.5. The application of the rental rate is the responsibility of the Governing Board.
8.3.6. Other fees may apply and should be discussed when the rental permit is issued, such as: 8.3.6.1. SOCAN fees: Rates are set by SOCAN and vary depending on the type of activity; 8.3.6.2. Gaming permit issued by Régie des alcools, des courses et des jeux du Québec; 8.3.6.3. Alcohol permit issued by Régie des alcools, des courses et des jeux du Québec.
8.4. Administrative expenses: 8.4.1. For a for-profit organization, promoters and individuals, an administrative charge of $100 should be charged to issue a permit. 8.5. Contribution: 8.5.1. For a for-profit organization, promoters and individuals, a contribution of 25% should be added to the total amount. 8.6. The manager of School Board personnel assigned to perform duties relating to the rental of facilities must comply with collective agreements and local arrangements. Human Resources shall advise administration on this matter.
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8.7. Summary of Rate Application:
Additional Administrative Operating Service Rate 2 Contribution3 Expenses ($100) Rate 1 (25%)
RSB or school activities or CLC (offering activities identified as Not charged needed by the school) Municipalities According to the entente with the municipalities adopted by Council. Up to $3,000 per year may be If waived by waived. the GB, Non-profit organizations Not charged Over assumed by $3,000 the school. may be waived by Council. For-profit organizations Charged For-profit organizations with at least 50% of our Charged Not charged community4 Promoters Charged Individuals Charged
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1 :1: The average rate of lighting, heating, air conditioning and the physical maintenance of buildings and equipment. Established annually by the Council of Commissioners. 2 :2: Other services requested such as opening and closing of the school, equipment, extra cleaning, etc. 3 :3: The additional contribution is established by the Governing Board. 25% is suggested. 44: Community: As defined in Article 1.13 of the Policy on the Rental of Facilities.
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APPENDIX 2 - Rental Permit Form
APPENDIX 3 - Night Request Form
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4 - Duties of School Board Personnel with Respect to the Policy on the Rental of Facilities
1.0 Council of Commissioners 1.1. Adopts the Policy on the Rental of Facilities and, if necessary, the proposed amendments. 1.2. Approves rentals of more than one (1) year submitted by the school and center administrator. 1.3. Adopts agreements between the School Board and municipalities.
2.0 The Governing Board 2.1. Adopts rules, terms and conditions pertaining to the rental of premises in its school. 2.2. Adopts the contribution charged for the rental of premises in the establishment. 2.3. Adopts the use of premises made available to the school as proposed by the school or center administrators. 2.4. Collaborates with the school or center administrator in the application of a Policy on the Rental of Facilities. 2.5. Approves rentals of a year or less and recommends rentals of more than a year.
3.0 School and Center Administrator 3.1. Manages the terms of application of the Policy on the Rental of Facilities in the school. 3.2. Authorizes use of school equipment. 3.3. Ensures compliance with the Policy. 3.4. Applies the terms of application of the Policy on the Rental of Facilities in the school. 3.5. Keeps a log of premises rentals and forwards it to Human Resources. 3.6. Keeps an up-to-date schedule of the dates and times when premises are used for the school’s complementary activities and rentals. 3.7. Ensures that lessees are compliant with all aspects of the Policy. 3.8. Informs the lessee of security regulations to be respected. 3.9. Determines the parameters required to ensure adequate supervision of activities. 3.10. Completes the Rental Permit Form (Appendix 2).
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3.11. Ensures coordination with: 3.11.1. Caretaker 3.11.2. Lessee 3.11.3. Human Resources (caretaker, union, etc.) 3.11.4. Finance (billing, receivable, etc.) 3.11.5. Material Resources (heating, cooling, etc.) 3.12. Sends a copy of the rental Permit to Finance and Material Resources departments. 3.13. Ensures the presence of a caretaker in accordance with the collective agreement. 3.14. Gives the keys to the school and the alarm system code to the caretaker selected. 3.15. Informs the employee concerned of the details of the rental permit. 3.16. Notes that the lessee is the only correspondent for any aspect or inquiries prior, during or after the rental. 3.17. Collects accounts receivable from the lessee. 3.18. Deposits the money received in a financial institution. 3.19. Complies with the budget items determined by the Human Resources Department. 3.20. Completes the salary report of the caretaker and other employees, if necessary, and sends it to the Human Resources Department. 3.21. Ensures that the report is compiled and that payment is made to SOCAN or other organisations, when applicable.
Caretaker 4.1. Prior to the start of the activity: 3.21.1. Removes snow at the entrances and the exits (if necessary). 3.21.2. Opens exterior doors. 3.21.3. Disarms the alarm system. 3.21.4. Opens doors and turn on lights inside. 3.21.5. Checks the washrooms.
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3.22. When the activity is over: 3.22.1. Checks the premises and ensure no one is left in the school. 3.22.2. Does a quick clean-up of the premises. 3.22.3. Takes out the garbage, as required. 3.22.4. Closes interior doors and turns out the lights. 3.22.5. Arms the alarm system. 3.22.6. Closes and locks the exterior doors. 3.22.7. Informs the school and center administrator if any theft or breakage occurred. 3.22.8. Confirms with the school and center administrator the actual time the premises were used.
4.0 Material Resources Department 4.1. Develops a Policy on the Rental of Facilities in cooperation with the school and center administrators and the Resources Allocation Committee. 4.2. Has the Policy approved by the Council of Commissioners. 4.3. Submits the Policy changes to be approved to the Council of Commissioners. 4.4. Develops agreements between the School Board and the municipalities and submits them for approval to the Council of Commissioners. 4.5. Advises the school and center administrator with respect to the application of the Policy. 4.6. Advises and assists management on all policy-related disputes. 4.7. AReviews the operating and service rate each year.
5.0 Human Resources Department 5.1. Informs the school and center administrator on a yearly basis of the hourly rates of all staff involved in room rentals. 5.2. Ensures compliance with collective agreements and local arrangements. 5.3. Checks the form regarding the hours worked by personnel that school and centre administrators submit. 5.4. Forwards all relevant documents to the Financial Resources Department for payment. 5.5. Pays personnel salaries.
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5.6. Provides advice to the school and center administrator.
6.0 Finance Department 6.1. Develops an effective administrative procedure and ensures follow-up. 6.2. Determines the budget items the school and center administrator must use. 6.3. Makes budget transfers of operating rate. 6.4. Provides advice to the school and center administrator. 6.5. Issues and sends invoices to the lessee according to the rental permit and school and center administrator’s directives.
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APPENDIX 5 - Legislative Framework
1.0 Considering the Education Act.: (L.R.Q., c.1-13.3): 1.1. Section 90: The Governing Board may organize educational services other than those prescribed by the basic school regulation, including instructional services outside teaching periods during the school days of the school calendar or on non-school days, and may organize social, cultural or sports services. It may also allow other persons or organizations to organize such services on school premises. 1.2. Section 91: For the purposes of section 90, the Governing Board may, in the name of the School Board and within the scope of the school’s budget, contract with a person or body for the provision of goods or services. In addition, it may require a financial contribution from users of such goods and services. 1.3. Section 93: The Governing Board is responsible for approving the use of the premises or immovables placed at the disposal of the school, proposed by the principal, subject to the obligations imposed by law for the use of the school premises for election purposes and to agreements for the use of school premises entered into by the School Board before the issue of the deed of establishment of the school.agreement entered into by the Governing Board, for the use of the premises or immovables placed at the disposal of the school, requires prior authorization from the School Board if the term of the agreement exceeds one year. The Governing Board is responsible for approving the organization by the School Board, on the school premises, of cultural, social, sports, scientific or community services. 1.4. Subsection 266 (4): The functions of a School Board are to encourage the use of its immovables by public or community organizations in its territory or to lease out its movable or immovable property, subject to the right of its educational institutions to use the property placed at their disposal.
2.0 Considering the Copyright Act of Canada and SOCAN. Ref.: (Financial Agreement Concerning Public Performances of Musical Works—Ref.: [MELS-SOCAN]: 2.1. With respect to performances of musical works in halls or in premises rented or loaned to individuals, the schools or School Boards collect amounts owing from the users and send them to SOCAN every six (6) months. These amounts vary depending on whether music includes dancing or no dancing. 2.2. Schools must apply for a licence. If you have any queries regarding the performance of musical works, licensing forms, SOCAN tariffs: SOCAN licensing department, tel. (514) 844- 8377 or 1-800-797-6226. www.socan.ca.
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3.0 Considering the Public Buildings Safety Act, Ref.: [C.L.R.Q., c.S-3, r.2]: 3.1. Section 3: Duties of owners: Public building owners shall: inform the personnel and occupants as to the plan for safety and egress and advise a public of more than 300 persons assembled for purposes other than for worship in an assembly occupancy, before the beginning of each performance or activity, of the means of egress at its disposal;
4.0 Considering the National Fire Code Ref.: [CNPI]: 4.1. Article 2.8.2.1, paragraph C: Provide training to supervisory staff and other occupants with respect to their responsibilities related to fire safety.
5.0 Considering the GST and QST Ref.: [GST and QST details concerning public service organizations]: 5.1. Specificity: A public service body is not required to register for the GST and the QST if it is considered a small supplier, that is, if their total taxable sales or supplies did not exceed $50,000. 5.2. As for the GST and the QST, all schools are registered as small suppliers, with the exception of Heritage and Centennial Regional high schools. 5.3. As a small supplier, you do not have to collect taxes on your taxable sales and submit them to governments. According to current legislation, only Heritage and Centennial Regional high schools are required to collect the GST and QST and submit them to governments, as per current legislation.
6.0 Considering the Tobacco Control Act, Ref.: [CQTR, c.T-0.01]: 6.1. Subsection 2 [2]: “smoking is prohibited in premises or buildings placed at the disposal of a school.” 6.2. Subsection 2.1 [3]: “smoking is prohibited on grounds placed at the disposal of educational institutions.”
7.0 Considering By-laws Governing the Capacities of Premises: 7.1. The number of persons present in a room at the same time must not exceed the capacity established for that room.
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8.0 Considering the Quebec Elections Act, Chief Electoral Officer of Quebec, Ref.: [new policy on the use of premises during voting]: 8.1. “School Boards must allow use of their premises for which financial compensation will be paid.”
9.0 Considering the Act for Permits Governed by the Régie des alcools, des courses et des jeux. Réf.: [L.R.Q., c.P-9.1]: 9.1. All lessees, whether a person or an organization, wishing to serve or sell alcoholic beverages and organize games, whatever the occasion, must obtain a permit from the Régie des alcools, des courses et des jeux.
10.0 Considering the Collective Agreements of the Personnel Concerned: 10.1. For the interpretation and application of collective agreements, refer to the documents in force and, if necessary, to the Human Resources Department.
11.0 Considering Memorandums of Agreement with Municipalities regarding the use of Premises: 11.1. Next to any use of the premises by schools and School Board services, priority shall be given to use of premises included in agreements signed with municipalities. 11.2. For these considerations, the School Board recognizes the need to develop a policy that will allow for the effective management of rentals of premises and that will foster close cooperation between governing boards, school administration, Financial Resources, Human Resources and Material Resources along with other senior management staff of the School Board and those of organizations in the area.
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Policy Name: Policy on Allocation of Resources F218-180619 Policy Number: replacing policy number F97-20100420 Date Received at Council: 2March 20, 2018 Consultation Period: FMarch 23 – May 4, 2018 Date Approved by Council: June 19, 2018 Suggested Date of Next June 19, 2021 Review:
1.0 PERTINENT LEGISLATION
1.1. Article 95 of the Education Act states that the Governing Board adopts the school’s annual budget proposed by the Principal and submits it to the School Board for approval.
1.2. Article 96.24 of the Education Act stipulates that the Principal shall prepare the annual budget of the school, submit it to the Governing Board for adoption, administer the budget and render an account thereof to the Governing Board.
1.3. The budget must maintain a balance between expenditures, on the one hand, and the financial resources allocated to the school by the School Board and the school’s own revenues, on the other hand.
1.4. The approved school budget shall constitute separate appropriations within the School Board’s budget and the expenditures for that school shall be charged to those appropriations.
1.5. At the end of every fiscal year, the school’s surpluses shall be transferred to the School Board. However, the School Board may, for the following fiscal year, credit all or part of the surpluses to the school or another educational institution if the Resource Allocation Committee, established under section 193.2, recommends it and the Council of Commissioners implements that recommendation. If the Council of Commissioners fails to implement the recommendation, it must give reasons for its decision at the meeting at which the recommendation is rejected.
1.6. If a school closes, the school’s surpluses and funds shall be transferred to the School Board.
Article 275 of the Education Act: States that after consulting with the governing boards and the Parents’ Committee and taking into account the recommendations of the Resource Allocation Committee under the fourth paragraph of section 193.3, the School Board shall
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establish objectives and principles governing the allocation of subsidies, school tax proceeds and its other revenues.
1.7. Article 275.1 of the Education Act: Stipulates that the School Board shall determine the allocation of the revenues referred to in section 275 for every school year taking into account the recommendations of the Resource Allocation Committee under the fourth paragraph of section 193.3 and in accordance with the rule prescribed by the fifth paragraph of that section.
1.8. The allocation must be carried out in an equitable manner and reflect the needs expressed by the educational institutions, the social and economic disparities they must deal with, the School Board’s Commitment-to-Success Plan and the educational projects of its schools and centers.
1.9. The allocation must include amounts for the operation of the governing boards and amounts to meet the needs of the School Board, its educational institutions and its committees.
2.0 PRINCIPLES
2.1. General Principles
2.1.1. A balanced budget should be achieved and reflected in all financial decisions for each and every administrative unit.
2.1.2. The School Board is committed to openness in its model of allocation of resources.
2.1.3. Autonomy and accountability are subject to the respect of legislation, policies, collective agreements and internal rules of procedures.
2.1.4. The School Board shall decide which activities will be managed centrally or decentralized to schools or centers; it will also determine supplementary or specific allocations if need be.
2.1.5. Some of the resources allocated to schools are managed centrally. The School Board will keep the financial resources to cover those activities. Ex. employee salary mass and building maintenance.
2.2. Principles Specific to Schools or Centers
2.2.1. After reviewing the annual recommendation of the Resource Allocation Committee, the Council of Commissioners adopts, in accordance with article 193.3 of the Education Act, the model for the allocation of resources to schools or centers.
2.2.2. The allocation of financial resources amongst the Board’s schools is primarily based on common norms and takes into consideration the student population of the schools
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(number and characteristics), their needs and the socioeconomic factor of the school.
2.2.3. A school that wants to introduce changes to local programs, as a result of a modification to or adoption of the school’s educational project, cannot expect an increase in the staffing allocated to the school by the School Board. Changes to programs are also subject to approval by the School Board to ensure adherence to the basic school regulation and the ability of the School Board to absorb any resulting excess in personnel.
2.2.4. A school that wants to carry out building improvements or modifications must always obtain the prior approval of the Material Resources Department, even though they are financing the project.
2.2.5. Revenues generated by school or center activities will be used for its student community. These school revenues are not taken into account in the distribution of resources to schools.
2.2.6. Self-financing must be assured for specific activities such as daycare services, noon- hour supervision, meals served in schools, the Board’s summer school, rental of facilities and all extracurricular activities.
2.2.7. After reviewing the annual recommendation of the Resource Allocation Committee, the School Board reserves, in accordance with article 193.4 of the Education Act, the right to limit the size of the cumulative surpluses that can be carried over to the subsequent year and the length of time that these surpluses could be carried over. The intent is to encourage schools to use current available funds to serve current clientele as a general rule.
2.2.8. Any deficit will be carried over and will become the first expense in the following budgetary year for that school or center. A recovery plan will be requested if the situation requires it.
2.2.9. The financial resources of the Special Destination Funds are managed at the school level and any surplus will be carried over in the school budget.
2.2.10. The transferability of financial resources from one budget item to another is permissible with the following exceptions: capital allocations cannot be used for operational expenses and specific allocations and/or supplementary allocations should be used for the purpose for which they were allocated.
2.2.11. Certain regional activities may also be financed by contributions from schools and centers (users will be charged).
2.3. Principles Specific to the School Board and Board Committees
2.3.1. The allocation of resources for administrative services as well as committees is a function of the services or activities, which they provide, namely:
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2.3.1.1. Support to schools and centers. 2.3.1.2. Services to schools and centers. 2.3.1.3. Fulfill legal obligations and mandates.
2.3.2. School Board committees and departments’ surpluses of allocations remaining at the end of a budgetary year will not be carried over to the next budgetary year, except for specific allocations as determined by ministry regulations.
2.3.3. Any deficit will be carried over and will become the first expense in the following budgetary year for that School Board and Board committees. A recovery plan will be requested if the situation requires it.
2.3.4. All revenues generated by an individual school, minus all costs associated with rental of space by that school, is divided between the school and the School Board as follows:
2.3.4.1. 50% stays in the individual school’s budget. 2.3.4.2. The remaining 50% is divided in proportion of student enrollment amongst all schools. 2.3.4.3. Any loss resulting from the rental of the space will be covered within the centralized budget. 2.3.4.4. The product of the surplus distribution will be added to the operating budget of the schools.
3.0 OBJECTIVES
3.1. General Objectives
3.1.1. Ensure the equitable distribution of the School Board’s resources in order to achieve maximum school success for all students.
3.1.2. Enable each administrative unit to fulfill its respective mandates and obligations within RSB’s policies, guidelines and orientations.
3.1.3. Recognize and encourage local autonomy in the administration of human, material and financial resources in order to:
3.1.3.1. Better respond to the local needs of each school or center. 3.1.3.2. Encourage innovation and creativity to ensure that the limited resources are put to the best use possible.
3.2. Objectives Specific to Schools and Center.
3.2.1. Distribute financial resources, which will allow schools or centers to obtain the necessary goods and services enabling them to deliver their services to their students.
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3.2.2. Ensure a fair and equitable distribution of resources taking into account social and economic disparities of schools and centers and of the clientele they serve, as well as their characteristics.
3.3. Objectives Specific to the School Board and Board Committees
3.3.1. Ensure that the School Board and its committees have sufficient resources to carry out their mandates and provide adequate support to schools and centers.
3.3.2. Avoid the transfer of high-risk responsibilities to schools and centers by maintaining centralized financial resources.
3.3.3. Ensure that the School Board has sufficient resources to manage its employer role in respecting the working conditions for all employees.
3.3.4. Ensure that the School Board has sufficient resources to maintain its buildings and properties in good condition and to ensure safe and well-kept facilities for students.
4. CRITERIA AND METHOD OF ALLOCATION OF DECENTRALIZED RESOURCES
The School Board decentralizes budgets to cover each school’s operational expenses and some capital expenses1. Principals distribute their allocations according to the needs and priorities of their school’s community. A school may not create permanent positions using the school’s budget without the prior written authorisation of the Resource Allocation Committee. These allocations are as follows:
4.1. 4.1Operating Budget
4.1.1. Base Allocations: Amount per student and/or a base amount per school. Weighting of students according to recognized special needs category will be used.
An allocation may be negative as a budget cutback measure. The Resource Allocation Committee may be introduced with additional allocations to cover specific or additional needs. The amount of those base allocations, per capita amounts and other operational allocations, is established yearly by the School Board in its internal budgetary rules.
Supplementary Allocations: Redistribution of grants received by the School Board from the MEES that are intended for students’ needs. These allocations are granted for particular needs and should be used for those needs only. By March 30th, any allocations or grants that are not engaged in a concrete and realistic plan to be used before the end of the school year can be reallocated to another school that will be able to use them within that period.
4.2. 4Capital Budget
1 See Resources Allocation Matrix in Appendix 1. Page 63
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4.2.1. Base Allocation: Amount per student enrolled on September 30th of the previous year and/or a base amount per school. No operating expenses may be charged to capital allocations.
4.2.2. Specific Allocations: Non-transferable allocations received for specific purposes. Normally, these allocations require a financial contribution from the school, center or School Board.
: Allocations granted on request for particular needs. measures 30810 to buy equipment for students with
4.2.3. The amount of those base allocations, specific allocations and supplementary allocations, is established yearly by the School Board in its internal budgetary rules.
4.3. 4.3Daycare Budget
4.3.1. Daycare operations are the responsibility of the school Principal.
The daycare and the School Board will share the MEES per capita according to their respective responsibilities.
4.3.2. Revenue from parents: Daycares must invoice parents according to the daycare regulations and the MEES budgetary rules. The daily rate for regular daycare remains the same regardless of the date of registration. Regular daycare is defined as attending a minimum of three (3) days per week, two (2) periods per day. The periods in a day are morning, noon and afternoon.
4.3.3. Each daycare contributes to an annual central fund to help finance long-term absenteeism and services to special needs students, which are over the granted allocation or other exceptional expenses agreed upon by the majority of elementary school Principals who have daycares to operate.
5. CRITERIA AND METHOD OF ALLOCATION OF CENTRALIZED RESOURCES
5.1 5Human Resources in Schools
5.1.1 As the sole employer, Riverside School Board must ensure that all of its legal obligations are respected. In order to do so, it keeps the major part of its salary mass as a centralized operation. The centralized salary mass is comprised of salaries, security of employment, long-term substitution for all personnel and fringe benefits, salary insurance and CNESST.
5.1.2 Notwithstanding the above, the Principal is recognized as the immediate superior of all the school’s personnel, namely: teachers and all categories of support staff (administration and caretakers).
5.1.3 The number of administrators is established yearly by the Council of Commissioners when the School Board’s administrative structure is adopted. The level of resources available is established so as to respond to the requirements of the Education Act while
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respecting the Regulation concerning the employment conditions of management staff of school boards. Due to the regional disparity of the School Board and in an attempt to keep small schools open, the School Board reserves the right to assign a teaching Principal or to give administrative files to a Principal to complete its workload.
5.1.4 Teacher staffing plans are established for each school or center in collaboration with the school or center Principal. Initial planning begins in January for the following school year and is based on the projected student enrollment. Adjustments to teacher staffing plans are made prior to October 15th to reflect the actual enrollment. Teacher staffing plans for adult and vocational centers are based on courses offered.
5.1.5 lerical and administrative support staff in schools is distributed according to the student population of the school at both Elementary and Secondary schools.
5.1.6 The staffing of Special Education Technicians and Attendants is based on the specialized needs of students with handicaps and students with social maladjustments or learning disabilities. Initial planning and allocation begins in April for the following school year based on projected placement of the students with special needs in collaboration with the school Principal and with the Complementary Services Department. Adjustments to allocation of services are made throughout the year depending on new developments.
5.1.7 EEquitable distribution of services for all professionals is based on specific needs of the students.
5.1.8 The caretakers staffing plan of a school is based on the square footage of the school as well as its number of floors, the student population, their characteristics and if the school has a daycare.
5.1.9 Computer technicians and/or operators are available to serve schools on a request basis throughout the school year.
5.2 5Expenses Related to Building Maintenance
5.2.1 Expenses for energy consumption, security and safety, as well as a major part of the general maintenance of buildings, are centralized. Costs associated with the closure, restructuring or opening of a school, including renovation, installation and moving costs, are also centralized.
5.3 5Professional Development for all Personnel
5.3.1 The budgets for professional development for all categories of personnel are established according to collective agreements or policy and are administered by parity committees. Balances remaining for each category of unionized personnel will be made available from one budgetary year to the next.
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5.4 5Board Orientation and New Programs
5.4.1 The School Board will support the coordination and implementation of the Board’s Strategic Plan and/or MEES new programs.
5.5 5Department Budgets and Human Resources at the Board Level
5.5.1 The staffing plan for each department is established and re-evaluated each year during budget preparation. Each department is allocated limited funds to cover its expenses: travel, materials, printing and other services required to fulfill its obligations.
5.6 5Council of Commissioners
5.6.1 he maximum number of Commissioners as well as their maximum salary mass is established by decree. Other Council of Commissioners’ expenses include travel, election expenses, if applicable, professional development and student and employee recognition events.
5.Building Improvements and/or Major Alterations (Capital Projects)
5.6.2 ased on MEES budgetary rules and assets management’s frameworks, the Material Resources Department, in collaboration with school principals, establish a five-year plan for capital projects which is reviewed annually. Projects are listed and prioritised by Riverside School Board according to the following rules:
Priority 1: Health, safety and legal requirements Priority 2: Pedagogical needs Priority 3: Building structure and electromechanical equipment Priority 4: Interior modifications
5.Centralized Furniture, Equipment and Tools (Capital Budget)
5.6.3 Capital budget for furniture, equipment and tools will be distributed according to the following priorities: . Upgrading administrative computers for schools and Board office departments . Adult and Vocational respective allotments . Board’s share of costs for specific capital allocations that require it . Special project as decided by the Board . Distribution between schools of a base or a per capita amount
5.7 5GST and PST Refunds
5.7.1 GST and PST refunds for expenditures made as a result of fundraising in schools are returned in full to the schools.
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6.0 6CRITERIA FOR ALLOCATION OF RESOURCES TO ADULT AND VOCATIONAL CENTERS
6.1 The budgets of the Adult and Vocational sectors of Riverside School Board are decentralized and include salary mass as well as the costs of building operation and maintenance.
6.2 Operating and capital subsidies include specific MEES grants, the Adult and Vocational share of equalization grants and the negative recurring adjustments from diminished expenses and the salary mass imposed by the MEES.
6.3 For a better equity between sectors and in order for the Adult and Vocational sector to contribute to the School Board’s administrative structure costs, an annual charge on the previous year’s total revenue will be applied against the equalization grant.
6.4 Budgets submitted by the Center’s Governing Board or Center’s Directors must include all sources of revenue to which the Center has access, including center fees, registration fees, resale materials, as well as all activities financed by the MEES and by other sources.
6.5 The School Board reserves the right to limit the size of the cumulative surpluses that can be carried over to the subsequent year and the length of time that these surpluses could be carried over. The intent is to encourage centers to develop programs or use current available funds to serve current clientele as a general rule.
6.6 Any deficit will be carried over and will become the first expense in the following budgetary year for that center. A recovery plan may be requested if the situation requires it.
6.7 The transferability of financial resources from one budget item to another is permissible with the following exceptions: capital allocations cannot be used for operational expenses and specific allocations and/or supplementary allocations should be used for the purpose for which they were allocated.
7.0 7CRITERIA FOR THE ALLOCATION OF RESOURCES TO SCHOOL BOARD COMMITTEES
7.1 School Board Committees:
School Board committees receive funds from the School Board for their normal operation. Any allocation that generates a surplus three (3) years in a row should be re-evaluated to better reflect the actual needs of the committee.
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7.1.1 Governing Boards
7.1.1.1 Base amount per Governing Board, plus an amount per student registered in that school on September 30th of the previous school year. This budget will be handled through the school’s operations. 7.1.1.2 Centers allocate to their Governing Board a base amount from their operating budget.
7.1.2 Parents’ Committee
7.1.2.1 Base amount, plus an amount per school. 7.1.2.2 This budget will be handled through the School Board’s operations.
7.1.3 Advisory Committee on Services for Handicapped Students and Students with Social Maladjustments or Learning Disabilities
7.1.3.1 Base amount. 7.1.3.2 This budget will be handled through the School Board’s operations.
7.1.4 Student Advisory Committee
7.1.4.1 Base amount. 7.1.4.2 This budget will be handled through the School Board’s operations.
7.2 7Pertinent Legislation
7.2.1 Each of these committees must adopt a balanced budget and be accountable for its administration to the School Board.
7.2.2 Article 66 of the Education Act stipulates that the Governing Board’s budget must maintain a balance between expenditures and the financial resources allocated to the Governing Board by the School Board.
7.2.3 Article 197 of the Education Act states that the Parents’ Committee and Advisory Committee on Services for Handicapped Students and Students with Social Maladjustments or Learning Disabilities may have other sources of other revenues in their balanced budget.
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APPENDIX 1 1.0 Introduction Appendix 1 is a complement to the Policy on Allocation of Resources. The general orientations outlined in the Policy are not repeated and should be read in conjunction with this appendix. The appendix may be updated and reviewed annually by the Council of Commissioners. Please see official version on Riverside School Board’s website.
2.0 Criteria and Method of Allocation of Resources 2.1 Human Resources 2.1.1 Elementary schools should have at least one full-time support staff. Additional support staff positions are granted according to the student population (unweighted). Enrollment must be maintained for a second year by September 30th. Elementary Schools Up to 349 1 school secretary 350 - 549 1 school secretary +.5 support staff 550 + 1 school secretary + 1 support staff Secondary Schools RATIO 1:150 (students as of Sept. 30th)
2.1.2 Each school and center are allocated a primary professional, either a psychologist, a psycho-educator or a counsellor in re-education who is the primary link between the School Board and the schools. 2.1.3. Each school has a principal. A vice-principal position is granted according to the student population (unweighted), as follows:
Elementary and Secondary Schools Principal Vice-Principal 225 to 499 1 0 500 to 899 1 1 900 to 1,499 1 2 1,500 to 1,999 1 3 2,000 to 2,599 1 4 2,600 to 3,099 1 5
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2.2 Material Resources
2.2.1 Schools, centers and the School Board are responsible for covering their expenses from their budgetary allocation according to the Resources Allocation Matrix attached.
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Resources Allocation Matrix
Decentralized Centralized Expenses Operating Operating Capital Comments budget budget budget Activities ‐ Cultural, social and athletic Activities ‐ Transportation for cultural, social and athletic activities Audio‐visual ‐ Maintenance of equipment and materials Building ‐ Burglar alarm system ‐ maintenance Building ‐ Fire alarm system ‐ maintenance Building ‐ Permanent floor covering maintenance Building ‐ cleaning materials Building ‐ maintenance ‐ Electrical distribution equipment Building ‐ maintenance ‐ HVAC systems Building ‐ maintenance services Such as exterminator services. Building ‐ service contract for garbage removal, snow removal and grass maintenance over the Board’s contract Building ‐ service contracts for the baseline garbage removal, snow removal and grass maintenance Building ‐ Minor modifications to school decided on by the principal Items with a long‐term life span and depreciation value (i.e. items, which due to their nature, will be used for more than one year and for which the cost will be higher than $1,000) must be reviewed with the Board. Cafeteria ‐ Maintenance of equipment attached to the building Grease interceptors, exhaust hoods, water heater. Cafeteria ‐ Operation and kitchen contact Cafeteria ‐ Purchase of equipment attached to the building Items with a long‐term life span and depreciation value (i.e. items, which due to their nature, will be used for more than one year and for which the cost will be higher than $1,000) must be reviewed with the Board. Casual help Communications (including telephone and postage) Computers ‐ Maintenance materials Computers ‐ Materials and software Computers ‐ Administration personnel Computers ‐ Pedagogical personnel
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Resources Allocation Matrix
Decentralized Centralized Expenses Operating Operating Capital Comments budget budget budget Corporate expenses Corporate expenses include audit fees, legal fees, insurance, association costs, upkeep of archives, communication with
personnel, taxpayers, parents, rental of facilities for schools and the School Board’s administrative center, transportation, corporate computerized applications, private school fees for special needs students, tax collection and payroll.
Council of Commissioners’ salaries and expenses Daycare related expenses Employee recognition Governing Board operations Gymnasium ‐ Equipment attached to building Items with a long‐term life span and depreciation value (i.e. items, which due to their nature, will be used for more than one year and for which the cost will be higher than $1,000) must be reviewed with the Board. Gymnasium ‐ Furniture and other equipement Items with a long‐term life span and depreciation value (i.e. items, which due to their nature, will be used for more than one year and for which the cost will be higher than $1,000) must be reviewed with the Board. Gymnasium ‐ Maintenance equipment attached to building Motorized baskets for basketball. Gymnasium ‐ Maintenance of furniture and other equipement Health and safety ‐ Materials and services Intercom system ‐ Maintenance Interest on late payments, NSF charges as well as recovering fees on accounts receivable Kindergarten ‐ Monitoring of students for 90 minutes a week Laboratory ‐ Maintenance of equipment attached to building Fume hoods, neutralization basin, environmental chambers, freezers, refrigerators, ice makers, water softeners, de‐ionizer, acid dilution system, compressed air, water distillation systems or sterilizers, etc. Laboratory ‐ Maintenance of other equipment Refrigerators, water softeners, etc. Laboratory ‐ Materials and disposal of these materials
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Resources Allocation Matrix
Decentralized Centralized Expenses Operating Operating Capital Comments budget budget budget Laboratory ‐ Purchase of equipment attached to building Fume hoods, neutralization basin, environmental chambers, freezers, refrigerators, ice makers, water softeners, de‐ionizer, acid dilution system, compressed air, water distillation systems or sterilizers, etc. Laboratory ‐ Purchase of other equipment Refrigerators, water softeners, etc. Laboratory apparatus ‐ Purchase, maintenance and replacement Lease of facilities Library books Locks and hardware ‐ key cutting and re‐keying of functionally good locks Office materials and services Painting of interior finishes Photocopier ‐ Rental and maintenance Playground ‐ Lineage maintenance Playground structure ‐ Purchase and maintenance Rental of facilities Replacement of stolen articles Salary mass ‐ Adult and Vocational sectors Salary mass includes salaries, security of employment, long‐term substitution for all personnel, fringe benefits, salary insurance and CNESST. Salary mass ‐ General Education Salary mass includes salaries, security of employment, long‐term substitution for all personnel, fringe benefits, salary insurance and CNESST. School projects decided on by the Principal Items with a long‐term life span and depreciation value (i.e. items, which due to their nature, will be used for more than one year and for which the cost will be higher than $1,000) must be reviewed with the Board. Security guards Short‐term replacement for other personnel Short‐term substitution for teachers for educational purposes Short‐term substitution for teachers for special leave days Shrubs and flowers ‐ Planting and maintenance Staff ‐ Over baseline Substitution for subject co‐ordinators Teachers ‐ Educational leaves Code 33. Teachers ‐ Emergency substitution cost
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Decentralized Centralized Expenses Operating Operating Capital Comments budget budget budget Teaching materials Technology supporting special needs Tools and textbooks ‐ Existing program Tools and textbooks ‐ New program or new class Travel expenses for school personnel Trees ‐ Planting and maintenance Planting required by by‐laws and regulations.