Council of Commissioners of Riverside School Board

Minutes of the proceedings of a regular session of the Council of Commissioners for Riverside School Board held at the Administration Centre, 299 Sir-Wilfrid-Laurier Blvd., St. Lambert, Québec on June 16, 2009.

The Secretary General established that quorum was met and Chairman Moira Bell, called the meeting to order at 7:50 p.m.

COMMISSIONERS PRESENT: M. Bell H. Dumont L. Llewelyn Cuffling F. Blais D. Gareau N. Nichols K. Cameron M. Gour S. Rasmussen A. Capobianco Skipworth D. Guerriero G. Sastre M. Cloutier D. Horrocks D. Smith P. D’Avignon D. Lamoureux PARENTS– P. Chouinard, D. Copeman M. L’Heureux Regrets: P. Booth Morrison

Also present Kevin Lukian, Director General Stephen Lessard, Assistant Director General Denise Paulson, Secretary General Germen Brière, Director of Financial Resources Pierre Farmer, Director of Material Resources & Technology Michel La Rue, Director of Human Resources Maria Nasso-Maselli, Director of Elementary Schools Gail Somerville, Director of Complementary Services Presence noted Ruby Mace, Michel Gagnon, parents from REACH, Mrs. S. Rattray, Coleen Lauzier, Christine Denommee

ADOPTION OF THE AGENDA: IT IS MOVED by Commissioner L’Heureux, and seconded by Commissioner Chouinard, that the agenda be adopted and that a copy be appended to the Minutes of this meeting.

UNANIMOUS

PUBLIC QUESTIONS : • A number of questions dealing with the proposed move of REACH to Heritage Regional High School in 2010 were addressed to Council by some parents of REACH students. The Chairman reminded parents that consultation was a process that would follow its course and that no decision would be made by Council until all information and input had been received. The Director General also noted that Council will continue to gather and exchange information with open minds. He felt that interactions to date had been fruitful and suggested that parents should not draw conclusions about Council’s intentions. • Michel Gagnon presented a list of concerns put together by the teachers and staff at REACH for distribution to the commissioners. Mr. Gagnon also asked whether the commissioners were aware of the situation at REACH regarding the proposed move to Heritage Regional High School. • Carolyn Freeman extended an invitation to Council and Directors to spend an afternoon at REACH interacting with the students. Arrangements for this to occur will be made through the Office of the Secretary General. • Sherry Rattray, Chairman of the St. Jude Governing Board thanked Council for revising its administrative structure for 2009-2010.

24/09/2009 1

ADOPTION OF THE MINUTES OF THE MEETING HELD ON MAY 26, 2009. IT IS MOVED by Commissioner Cuffling, and seconded by Commissioner D’Avignon, that the Minutes of the meeting held May 26, 2009 be adopted as corrected. UNANIMOUS

BUSINESS ARISING FROM THE MINUTES The Director General followed up: Vice-Principal Position at Centennial As a result of the appointment of Mrs. Sherry Tite to the position of Principal at Centennial, her position of vice-principal at Centennial has been posted. We are anticipating making a recommendation on this appointment at the July 7, 2009 Board meeting.

Cleaning Contract at St. Johns School As a result of this recommendation being defeated at the May 26, 2009 Board meeting, we went out for tenders and there is a resolution before Council tonight with a recommendation regarding the awarding of the contract.

Policy to Maintain a Drug-Free and Violence-Free Atmosphere in Our Schools

This policy has been sent out for consultation.

Request for Authorization to Adopt a Deficit Budget We have received authorization from MELS to adopt a deficit budget for the 2009-2010 school year.

CHAIRMAN AND DIRECTOR GENERAL Chair’s report – M. Bell • Reception for retirees and long service employees was held on June 3 – it was a wonderful event • The Rabaska canoe trip was launched in Chambly on June 15. Representative from New York presented the students with a journal • The steering committee for the Spring Conference met on June 16

Director General’s report – K. Lukian Rabaska Trip Three schools organized a group project to commemorate the 400th anniversary of Champlain’s voyage up the Richelieu River. The project involves students from William Latter, Mountainview and Harold Sheppard, re-enacting the voyage this week. Media coverage has been arranged with CBC, CTV and local media.

In all, 60 to 70 students and adults from the three schools are travelling from Chambly to Sorel over a 3- day period. Mrs. Bell, Mr. Lessard and Mrs. Nasso-Maselli attended the launching yesterday morning and Commissioners Capobianco-Skipworth and Cloutier have been paddling with the students. Congratulations to students and staff for this wonderful project!

H1N1 Virus Yesterday, we had our first confirmed case of a student with the H1N1 virus, at Harold Napper School. All parents were appreciative of the fact they were contacted by the classroom teacher yesterday evening. Those who have exhibited symptoms have been checked by their family doctor and will remain away from school until they are better.

24/09/2009 2 In the coming weeks and months, we will be updating and finalizing our pandemic preparations to have them in place prior to the full flu season.

Expulsions & Reinstatements Since the last Board meeting, there were 7 expulsions: 1 from The Alternate School for drug possession, 1 from all schools for drug possession, 5 from Centennial; 1 for drug possession, 1 for possession of drugs and a weapon, 2 for violence and possession of a weapon and 1 for violence and possession of a weapon while attending Transitions.

Transition to High School Project Riverside has signed a project of $35,000 over 3 years with the CRÉ de Longueuil and the Forum Jeunesse de Longueuil entitled “Camps préparatoires à la transition au secondaire”. This summer camp will help students prepare for the transition to high school and hopes to reduce the school drop out rate by reducing the anxiety of this transition. The 9 elementary schools and 3 high schools in the Longueuil agglomeration will be participating. Thank you to Darryl Climan for making this possible.

Parents’ Committee: P. Chouinard/D. Copeman • Commissioner Chouinard noted the presence of Mr. Lukian and Mrs. Somerville at the meeting of June 1st • H1N1 discussed – hand washing was emphasized • Next meeting is on August 31st

REPORTS (non-voting items only)

Executive - L. Cuffling: • Met on June 2. The Committee: • Reviewed the draft Policy on the Reimbursement of Expenses and recommended it to Council. It is one of the resolutions before us this evening. • Reviewed the draft Policy on Communications and is recommending it to Council. It is one of the resolutions before us this evening • The next meeting of the Executive will take place on September 1 2009 at 7 p.m.

Transportation Advisory - L. Cuffling: Met on June 9. The Committee reviewed: • the budget for 2008-2009 • the forecasted budget for 2009-2010 • the renewal of 1-year bus contracts • the resolution regarding the contracts is before us this evening • the follow-up of the Public Information Sessions at Heritage • the addition of 1 RTL bus at Heritage • possibility of ‘ententes’ with other boards • taxi usage • new requirements for vehicles transporting students • bus safety public announcements and activity books for students • adult education bussing project • bus route requests by parents • The next meeting is at the call of the Chair.

Communication – M. Cloutier: • Last meeting at the end of May

24/09/2009 3 • Draft Communications Policy being deposited for consultation • The next meeting is at the call of the Chair.

Education – S. Rasmussen: • Last meeting on June 8th • Reviewed assessment of Transitions program • The next meeting is at the call of the Chair.

Financial and Material Resources – D. Lamoureux: Meetings held on June 2 and June 16; on June 2, the following items were discussed : • Initial budget for 09-10 • Tendering for St. Johns cleaning contracts • Needs analysis for Board office • Challenges presented by new generally accepted accounting procedures – recommend opening an assistant director of Finance position

On June 16, the following items were discussed: • Staffing of finance department; workload has doubled; taxation dossier report; impact of law 88; again recommend opening an assistant director of Finance position

• Material Resources resolutions were reviewed

It was noted that the deficit of Riverside School Board is a result of the application of the GAAP (generally accepted accounting procedures) and is not due to the operational budget of the Board.

Human Resources - G. Sastre: Meeting was held on June 9th ; The following items were discussed: • Reorganization of ACCESS • Administrative Leadership Program • Addition of position of Assistant Director of Finance • Vice principals at Heritage and St. Lambert Elementary; • Still to come are VPs at Centennial and St. Mary’s • Next meeting at the call of the chair Lifelong Learning and Career Education Committee (LLACE)-D. Smith: • Next meeting at the call of the chair.

QESBA – D. Horrocks/P. D’Avignon: • No report • Next meeting in September Safe and Caring Schools Committee – K. Cameron • Met on June 8th • Final version of Administrative Procedure to Deal with Accidents and Incidents in Schools that Involve Board Intervention was approved and will be attached to the Communications Policy. • Minutes of Board level Health and Safety Committee reviewed. • Recommending that they identify staff training needs in health and safety • Reviewed draft of new board emergency plan • John Adam and St. Lambert will test procedures next school year. Remaining schools targeted for next year or following year • Discussion of results of QPAT/RSB health and safety survey • Goal 1 of Strategic Plan reviewed; four action items accomplished or in progress

24/09/2009 4 • Update on H1N1 virus.

Advisory Committee on Special Needs – M. Gour: • No report

NEW BUSINESS

Resolution B282-20090616 DEPOSIT FOR CONSULTATION ON THE DRAFT POLICY ON COMMUNICATIONS IT IS MOVED by Commissioner Rasmussen, and seconded by Commissioner Horrocks, that the attached Policy on Communications be received for consultation, which will run from June 17, 2009 to October 30, 2009. OPPOSED 1 (D. Gareau) CARRIED

Resolution B283-20090616 DRAFT POLICY ON THE REIMBURSEMENT OF EXPENSES WHEREAS the required consultation process has taken place concerning the proposed Policy on the Reimbursement of Expenses;

IT IS MOVED by Commissioner Lamoureux, and seconded by Commissioner Cuffling, that the Draft Policy on the Reimbursement of Expenses be adopted as presented and that a copy thereof be attached to and form an integral part of the Minutes of the proceedings of this meeting. UNANIMOUS

Resolution E77-20090616 REQUEST TO RENEW THE AUTHORIZATION TO OFFER A VOCATIONAL EDUCATION PROGRAM IN MASONRY - BRICKLAYING:

WHEREAS Commission scolaire Marie-Victorin presently offers the Masonry: Bricklaying program, has qualified teachers able to deliver the program in English and has the necessary infrastructure in place;

WHEREAS a DVS in Masonry: Bricklaying has been successfully offered in partnership between Commission scolaire Marie-Victorin and Riverside School Board at the Centre de formation professionnelle Pierre-Dupuy since the 2005-2006 school year;

WHEREAS exams needed for Riverside School Board students were translated in 2008-2009;

WHEREAS due to the success of this cooperative effort in providing a quality training program since 2005-2006 we have the continued and essential support of the Commission de la construction du Québec in seeking a provisional authorization for this program;

WHEREAS Commission scolaire Marie-Victorin is willing to collaborate with Riverside School Board in this venture to ensure that services are offered in English for the 2009-2010 school year;

WHEREAS development in this area would provide job opportunities to students from Riverside School Board:

IT IS MOVED by Commissioner Nichols, and seconded by Commissioner Cameron, that Riverside School Board request from the MELS a provisional authorization to offer the program

24/09/2009 5 #5803 Masonry-Bricklaying for the 2009-2010 school year;

THAT the Director General be authorized to sign a renewal of the entente between Riverside School Board and Commission scolaire Marie-Victorin for another year; and furthermore

THAT a copy of this resolution be sent to Commission scolaire Marie-Victorin, to the Ministry of Education, Leisure and Sport, as well as to the Members of the National Assembly situated on our territory. UNANIMOUS

Resolution B284-20080616 MOTION TO FOREGO THE READING ALOUD OF A RESOLUTION It was moved by Commissioner Cameron and seconded by Commissioner Cloutier that Council forego the reading aloud of the resolutions before Council this evening given their length and number. UNANIMOUS

Resolution E78-20090616 REQUEST FOR AUTHORIZATION TO OFFER A VOCATIONAL EDUCATION PROGRAM IN REFRIGERATION: WHEREAS Riverside School Board wishes to expand the services it offers to the anglophone population on its territory;

WHEREAS Riverside School Board wishes to expand its basic offer of services in Vocational Education;

WHEREAS Riverside School Board wishes to increase the programs it offers in the trades;

WHEREAS the employment forecasts for 2008-2012 from Emploi Québec indicate that a need exists for qualified workers in this field in the Montérégie area;

WHEREAS this program is only authorized to be offered in English at the Marguerite-Bourgeoys School Board;

WHEREAS this program would be authorized for the first time in an English School Board;

IT IS MOVED by Commissioner Sastre, and seconded by Commissioner Chouinard, that Riverside School Board request from the MELS a permanent authorization to offer the Refrigeration 5815 Program in the next organizational plan of the Montérégie as well as in the plan of the Anglophone School Boards of Quebec;

THAT a copy of this resolution be sent to the Ministry of Education, Recreation and Sport, as well as to the Members of the National Assembly situated on our territory. UNANIMOUS

Resolution E79-20090616 REQUEST FOR AUTHORIZATION TO OFFER A VOCATIONAL EDUCATION PROGRAM IN RÉPARATION D’APPAREILS AU GAZ NATUREL TO THE ANGLOPHONE COMMUNITY: WHEREAS Riverside School Board wishes to expand the services it offers to the anglophone population on its territory;

WHEREAS Riverside School Board wishes to expand its basic offer of services in Vocational Education;

24/09/2009 6 WHEREAS Riverside School Board wishes to increase the programs it offers in the trades;

WHEREAS the employment forecasts for 2008-2012 from Emploi Québec indicate that a need exists for qualified workers in this field in the Montérégie area;

WHEREAS this program is not offered in English by any School Board in the province;

WHEREAS Riverside School Board wishes to assume a leadership role in offering this program in English;

WHEREAS Riverside School Board wishes to work in collaboration with the MELS with respect to the translation of this program;

IT IS MOVED by Commissioner Smith, and seconded by Commissioner L’Heureux, that Riverside School Board request from the MELS a permanent authorization to offer the Réparation d’appareils au gaz naturel 5172 Program, in English, in the next organizational plan of the Montérégie as well as in the plan of the Anglophone School Boards of Quebec;

THAT a copy of this resolution be sent to the Ministry of Education, Recreation and Sport, as well as to the Members of the National Assembly situated on our territory. UNANIMOUS

Resolution E80-20090616 REQUEST FOR AUTHORIZATION TO OFFER A VOCATIONAL EDUCATION PROGRAM IN GENERAL BUILDING MAINTENANCE:

WHEREAS Riverside School Board wishes to expand the services it offers to the anglophone population on its territory;

WHEREAS Riverside School Board wishes to expand its basic offer of services in Vocational Education;

WHEREAS Riverside School Board wishes to increase the programs it offers in the trades;

WHEREAS the employment forecasts for 2008-2012 from Emploi Québec indicate that a need exists for qualified workers in this field in the Montérégie area;

WHEREAS this program is available in English but to date, there is no English School Board authorized for this program;

IT IS MOVED by Commissioner D’Avignon, and seconded by Commissioner Gareau, that Riverside School Board request from the MELS a permanent authorization to offer the General Building Maintenance 5711 Program in the next organizational plan of the Montérégie as well as in the Anglophone school boards of Quebec plan;

THAT a copy of this resolution be sent to the Ministry of Education, Recreation and Sport, as well as to the Members of the National Assembly situated on our territory. UNANIMOUS

Resolution E81-20090616 AGREEMENT BETWEEN LESTER B. PEARSON SCHOOL BOARD AND RIVERSIDE SCHOOL BOARD TO OFFER THE PHARMACY TECHNICAL ASSISTANCE PROGRAM : WHEREAS the Lester B. Pearson School Board has the permanent authorization to offer the Pharmacy Technical Assistance program;

24/09/2009 7

WHEREAS Lester B. Pearson School Board is willing to collaborate with Riverside School Board in this venture ;

WHEREAS the Riverside School Board requests a permanent authorization to offer the Pharmacy Technical Assistance program in the next organizational plan of the Montérégie as well as in the Anglophone school boards of Quebec plan;

WHEREAS the Riverside School Board has already begun construction work in order to offer the Pharmacy Technical Assistance program;

WHEREAS the employment forecasts for 2008-2012 from Emploi Québec indicate that an urgent need exists for qualified workers in this field in the Montérégie area;

WHEREAS development in this area would provide job opportunities to students from Riverside School Board:

IT IS MOVED by Commissioner Smith, and seconded by Commissioner Nichols, that the Riverside School Board sign an agreement with the Lester B. Pearson School Board in order to offer the Pharmacy Technical Assistance program for the 2009-2010 school year;

THAT the Director General be authorized to sign the agreement between Riverside School Board and Lester B. Pearson School Board for the 2009-2010 school year; and furthermore

THAT a copy of this resolution be sent to the Lester B. Pearson School Board, to the Ministry of Education, Recreation and Sport, as well as to the Members of the National Assembly situated on our territory. UNANIMOUS

Resolution E82-20090616 AGREEMENT BETWEEN RIVERSIDE SCHOOL BOARD AND THE SIR WILFRID-LAURIER SCHOOL BOARD TO OFFER THE PROFESSIONAL SALES PROGRAM : WHEREAS Riverside School Board has the permanent authorization to offer the Professional Sales program;

WHEREAS Riverside School Board is willing to collaborate with the Sir Wilfrid-Laurier School Board in this venture ;

WHEREAS the Sir Wilfrid-Laurier School Board wishes to offer the Professional Sales program to its clientele;

WHEREAS the employment forecasts for 2008-2012 from Emploi Québec indicate that an urgent need exists for qualified workers in this field in the Laval/Laurentides/Lanaudière area;

WHEREAS this agreement will impact favourably the number of full-time equivalent students for Riverside School Board;

IT IS MOVED by Commissioner Smith, and seconded by Commissioner Cameron, that Riverside School Board sign an agreement with the Sir Wilfrid-Laurier School Board in order that they may offer the Professional Sales program for the 2009-2010 school year;

THAT the Director General be authorized to sign the agreement between Riverside School Board and the Sir Wilfrid-Laurier School Board for the 2009-2010 school year; and furthermore

24/09/2009 8 THAT a copy of this resolution be sent to the Sir Wilfrid-Laurier School Board, to the Ministry of Education, Leisure and Sport, as well as to the Members of the National Assembly situated on our territory. UNANIMOUS

Resolution F82-20090616 RENEWAL OF SCHOOL BUS CONTRACTS FOR THE 2009-2010 SCHOOL YEAR: WHEREAS the law allows for the school board to renew bus contracts with companies who were under contract the previous year (2008-2009):

IT IS MOVED by Commissioner Cuffling, and seconded by Commissioner Gareau, that the following school bus contracts be awarded for the 2009-2010 school year (September 1st 2009 to June 30th 2010):

Autobus Boucherville Inc. 1 minibus $58 317 Limocar Roussillon: 10 buses + 1 minibus - $714 065 Transco: 5 buses/ + 2 minibus - $443 024 EcoleBec Montreal: 2 minibus adaptés + 12 berlines/vans $426 656

Total $1 642 062.00 (plus taxes)

AND THAT the Chairman and the Director General be mandated to sign the contracts. UNANIMOUS

Résolution F83-20090616 INTEREST RATE TO BE ASSESSED ON ARREARS:

WHEREAS in accordance with Article 316 of the Education Act, which stipulates that the interest rate on arrears be fixed at the rate determined by the School Board;

IT IS MOVED by Commissioner Sastre, and seconded by Commissioner L’Heureux, that the interest rate on arrears be maintained at fifteen percent (15 %). UNANIMOUS

Resolution F84-20090616 PAYMENT OF SCHOOL TAXES BY INSTALLMENTS:

WHEREAS pursuant to article 315 of the Education Act, the school tax may be paid in two installments if it is equal to or greater than $300;

WHEREAS if the first payment is not made by the thirty-first day following the sending of the tax bill, article 315 of the Education Act stipulates that the balance becomes payable immediately, except if Riverside School Board provides that only the outstanding installment is payable;

WHEREAS Riverside School Board wishes to exert the discretion granted to it by article 315 of the Education Act;

IT IS MOVED by Commissioner Sastre and seconded by Commissioner Chouinard, in accordance with article 315 of the Education Act, that Riverside School Board provides that the failure of a taxpayer to carry out payment of the first installment within the prescribed timeframe does not result in the entire amount becoming due and that only the amount of the first outstanding installment remains payable. UNANIMOUS

24/09/2009 9

Resolution B285-20090616 ADOPTION OF REVISED ADMINISTRATIVE STRUCTURE FOR 2009-2010

WHEREAS the Council of Commissioners must determine the administrative organization for Riverside School Board as per Articles 253 and 254 of the Règlement sur les conditions d’emploi des gestionnaires des commissions scolaires;

WHEREAS the Council of Commissioners adopted the administrative organization of Riverside School Board for 2009-2010 by Resolution B274-20090421;

WHEREAS consultation has taken place with the Riverside Administrators’ Association:

IT IS MOVED by Commissioner Lamoureux, and seconded by Commissioner Chouinard, that Resolution B274-20090421 : Administrative Organization for 2009-2010 be replaced by the Administrative Structure for 2009-2010 shown at Appendix “B” to these minutes. ABSTENTIONS 3 (L. Cuffling, D. Horrocks, P. D’Avignon) UNANIMOUS

Resolution HR196-20090616 APPOINTMENT OF A DIRECTOR OF ELEMENTARY SCHOOLS:

IT IS MOVED by Commissioner Blais, seconded by Commissioner Dumont, that Maria Nasso- Maselli be appointed to the position of Director of Elementary School from August 31, 2009 to June 30, 2010, according to the work schedule confirmed by the Director General. UNANIMOUS

Resolution HR197-20090616 APPOINTMENT OF A VICE-PRINCIPAL AT HERITAGE REGIONAL HIGH SCHOOL:

IT IS MOVED by Commissioner Cameron, seconded by Commissioner Horrocks, that Brian Seltmann be appointed to the position of Vice-Principal at Heritage Regional High School, effective July 1, 2009. UNANIMOUS

Resolution HR198-20090616 APPOINTMENT OF A VICE-PRINCIPAL AT ST. LAMBERT ELEMENTARY SCHOOL:

IT IS MOVED by Commissioner Cuffling, seconded by Commissioner Dumont, that Chantal Scroggins be appointed to the position of Vice-Principal at St. Lambert Elementary School, effective July 1, 2009. UNANIMOUS

Resolution HR199-20090616 SCHOOL CALENDARS 2009-2010 FOR CONTINUING EDUCATION AND VOCATIONAL TRAINING IN ADULT EDUCATION:

WHEREAS the proposed school calendars for the 2009-2010 school year have been the subject of discussion between the Human Resources Department and Riverside Teachers’ Union;

WHEREAS the calendar committee has not been consulted on the proposed 2009-2010 calendars for Continuing Education and Vocational Training Education in Adult Education, as per the Local entente, but that there is an agreement between the Human Resources

24/09/2009 10 Department and the Riverside Teachers’ Union on those calendars;

IT IS MOVED by Commissioner D’Avignon, seconded by Commissioner Dumont, that the attached school calendars for continuing education and vocational training in Adult Education be adopted for the 2009-2010 school year. UNANIMOUS

Resolution HR200-20090616 RECOGNITION BY RIVERSIDE SCHOOL BOARD OF ITS EMPLOYEES WITH TWENTY- FIVE YEARS OF SERVICE:

WHEREAS Riverside School Board has introduced a policy to recognize the valuable contributions made by employees of long-service with this and the predecessor boards;

WHEREAS Riverside School Board honoured twenty-five year employees at a reception held on June 3, 2009;

IT IS MOVED by Commissioner Smith, and seconded by Commissioner Nichols, that the congratulations and appreciation of the Council of Commissioners be extended to all personnel named hereinafter: Yves Allain Mona G. D’Anjou Paul Barnes Raymond Hynes Alain Brunet Myra Kestler Melvyn Campbell Carol Ann Leblanc Wendy Cumming Louisa Mary Valois UNANIMOUS

Résolution HR201-20090616 RECOGNITION BY RIVERSIDE SCHOOL BOARD OF ITS RETIRING EMPLOYEES:

WHEREAS Riverside School Board, as per its Employee Recognition Policy, is proud to recognize and honour its employees who have demonstrated their dedication and commitment in the field of education and who are retiring at the end of this year; and

WHEREAS Riverside School Board honoured its retiring personnel at a reception held on June 3, 2009;

IT IS MOVED BY Commissioner Sastre, and seconded by Commissioner Gareau, that the Council of Commissioners expresses its deep appreciation and thanks for the valuable contributions and achievements of all retirees named hereinafter: Yves Allain Suzanna Ksiondz Colette Ashworth Lina Labrie Anna Boros Carol Marriott Diane Bryson-Butler Francine Martin Colleen Carter Andre Melnyk Cécile Chenette-Guévremont Nusrat Mirza Susan Collins-Botros Susan Montgomery Philip Cooper Céline Morrier-Perron Antonio Di Lallo Mary Ann Pachkowsky Donna DiManno-Nicodemo Rosemary Petrusa Suzanne Duquette Ken Pilgrim Aurora Ferrer Mary Pouliezos Béatrice Fussinger-Baass Christian Richer Giorlando Gentile Rod Sandilands

24/09/2009 11 Carol Grant-Barrett Barbara Shamy Brenda Gravel John Sinchak Réna Gravel-Garoute Robert Slon Howard Greenberg Valerie Stephenson Lars Hansen Karen-Lee Trudel Doreen Hossack-Bouchard Francine Willa Kathleen Inniss Joanne Barbara Yaworski Antoinette Juliano Jeanne Zdyb

UNANIMOUS

Resolution MR160-20090616 CLEANING CONTRACT FOR ST. JOHNS SCHOOL:

WHEREAS the cleaning contract for St. Johns School expires on June 30, 2009;

WHEREAS the needs were validated and actualized in conformity with the quality standards arrived at in consultation with the school administration, and as established in the «PROPRE» software;

WHEREAS a public call for tenders was sent out for the renewal of the cleaning contract for St. Johns School;

WHEREAS the following bids were received:

Services d’entretien F.D. Maintenance Inc. $181,249.52 Les Services ménagers Roy Ltée $240,829.07 Solmex Services d’entretien Inc. $305,297.09 SPEICO $128,138.64 (non conforme)

WHEREAS the bids were analyzed with the help of the «PROPRE» software;

WHEREAS the references were positive;

WHEREAS the Department of Material Resources made its recommendation:

WHEREAS this resolution was reviewed and is supported by the Financial and Material Resources Committee :

IT IS MOVED by Commissioner Chouinard, and seconded by Commissioner Cuffling, that the cleaning contract for St. Johns School be awarded to Services d’entretien F.D. Maintenance Inc. for a total cost of $181,249.52 for the period of July 1, 2009 to June 30 2012, for a cost of $59,025.81 for 2009-2010, with automatic renewal of $60,416.51 for 2010-2011 and $61,807.20 for 2011-2012, unless either party serves notice to the contrary; and

FURTHERMORE, that the Director General be authorized to sign the relevant documents. UNANIMOUS

Resolution MR161-20090616 RENEWAL OF THE CLEANING CONTRACT AT ACCESS CLEGHORN CENTRE:

WHEREAS Resolution MR81-20060905 EX, that awarded the cleaning contract for a period of three years, expires on June 30, 2009;

24/09/2009 12 WHEREAS the tendering documents under Clause 2.15 provide for the possibility to renew for two subsequent years 2009-2010 and 2010-2011, but one year at a time, with parameters for indexation;

WHEREAS the school administration of ACCESS Cleghorn Centre has been consulted and is in favour of renewing the contract with Speico adjusted with the unit costs for the new surfaces bringing the cost to $39,359.87 taxes included, for the period of July 1, 2009 to June 30, 2010;

WHEREAS the Material Resources Department and Speico are both in favour of the use of Eco-logo certified cleaning products and Speico will use Eco-logo certified cleaning products at ACCESS Cleghorn Centre:

WHEREAS this resolution was reviewed and is supported by the Financial and Material Resources Committee:

IT IS MOVED by Commissioner Smith, and seconded by Commissioner Sastre, that the cleaning contract be renewed to Speico for ACCESS Cleghorn Centre for an additional year; and

FURTHERMORE, that the Director General be authorized to sign the relevant documents. UNANIMOUS

Resolution MR162-20090616 RENEWAL OF THE CLEANING CONTRACT AT BOUCHERVILLE AND COURTLAND PARK INTERNATIONAL SCHOOLS:

WHEREAS Resolution MR82-20060905EX, that awarded the cleaning contract for a period of three years, expires on June 30, 2009;

WHEREAS the tendering documents under Clause 2.15 provide for the possibility to renew for two subsequent years 2009-2010 and 2010-2011, but one year at a time, with parameters for indexation;

WHEREAS the indexation of the contract will have a financial impact of an increase of 1.3% bringing the cost for 2009-2010 to $37,863.68, plus applicable taxes.

WHEREAS the school administration of both Boucherville and Courtland Park International have been consulted and are in favour of renewing the contract with Speico for the period of July 1, 2009 to June 30, 2010;

WHEREAS this resolution was reviewed and is supported by the Financial and Material Resources Committee:

IT IS MOVED by Commissioner Blais, and seconded by Commissioner L’Heureux, that the cleaning contract be renewed to Speico for Courtland Park International and Boucherville Elementary for an additional year; and

FURTHERMORE, that the Director General be authorized to sign the relevant documents.

24/09/2009 13 UNANIMOUS

Resolution MR163-20090616 RENEWAL OF THE GARBAGE DISPOSAL CONTRACT FOR ALL SCHOOLS OF RIVERSIDE SCHOOL BOARD:

WHEREAS Resolution MR76-20060620, that awarded the garbage disposal contract for a period of three years, expires on June 30, 2009;

WHEREAS the tendering documents provide for the possibility to renew for two subsequent years 2009-2010 and 2010-2011, but one year at a time, with parameters for indexation;

WHEREAS the indexation of the contract will have a financial impact of an increase of 1.7% bringing the cost for 2009-2010 to $44,028.00, plus applicable taxes.

WHEREAS this resolution was reviewed and is supported by the Financial and Material Resources Committee:

IT IS MOVED by Commissioner Chouinard, and seconded by Commissioner Sastre, that the garbage disposal contract be renewed to RCI Environnement Inc. for an additional year; and

FURTHERMORE, that the Director General be authorized to sign the relevant documents. UNANIMOUS

Resolution MR164-20090616 LIST OF PROPOSED WORK WITHIN THE SCOPE OF “MESURE 50710 RÉSORPTION DU DÉFICIT D’ENTRETIEN” PROGRAM:

WHEREAS the maximum amount of $974,285.00 is attributed within the initial parameters of Riverside School Board budgetary rules for the “Résorption du déficit d’entretien”;

WHEREAS an official list equivalent to 150% of the amount attributed for 2009-2010 must be submitted to MÉLS for approval;

WHEREAS within the five-year investment plan, Riverside School Board has targeted projects identified in the MÉLS database “SIMACS”;

WHEREAS the list that appears below is in order of priority;

Centennial Regional High School $200,000.00 Masonry Replacement (Phase I) Centennial Regional High School $475,000.00 HVAC Restoration A, D, E and S Wings Harold Napper $300,000.00 HVAC Units and Boiler Replacement Centennial Regional High School $150,000.00 Locker/Washroom Renovations St. Johns $400,000.00 Defective Plaster Restoration (Phase I)

TOTAL $1,525,000.00, taxes included

24/09/2009 14 WHEREAS Riverside School Board will finance through its capital budget any amount exceeding the maximum of $974,285.00 attributed within the initial parameters;

WHEREAS this resolution was reviewed and is supported by the Financial and Material Resources Committee :

IT IS MOVED by Commissioner Cuffling, and seconded by Commissioner Chouinard, that Riverside School Board adopt the proposed official work list in the “Mesure 50710 de la Résorption du déficit d’entretien” program, and that the Director General be authorized to sign and send the list to MÉLS. UNANIMOUS

Resolution MR165-20090616 LIST OF PROPOSED WORK WITHIN THE “MESURE 50690 MAINTIEN DES BÂTIMENTS” PROGRAM:

WHEREAS the maximum amount of $2,141,934. is attributed within the initial parameters of Riverside School Board’s budgetary rules;

WHEREAS the official list of the work anticipated for 2009-2010 must be submitted to MELS for approval of its conformity;

WHEREAS in the five-year capital investment plan, Riverside School Board has targeted for year one projects identified in SIMACS;

WHEREAS the list that appears below conforms to the prescribed criteria in the “Maintien des bâtiments” program;

Courtland Park $300,000.00 Washroom/Water Piping Renovations Courtland Park $400,000.00 Partial roof replacement Good Shepherd $300,000.00 HVAC Units and Boiler Replacement Heritage $291,934.00 Masonry Replacement (Phase II) St. Lambert $250,000.00 Masonry Restoration(Phase II) St. Lawrence (St-Raymond Pavilion) $600,000.00 Partial roof replacement

TOTAL $2,141,934, including taxes

WHEREAS Riverside School Board will finance through its capital budget any amount exceeding the maximum of $2,141,934.00 attributed within the initial parameters;

WHEREAS this resolution was reviewed and is supported by the Financial and Material Resources Committee :

IT IS MOVED by Commissioner L’Heureux, and seconded by Commissioner Blais, that Riverside School Board adopt the proposed official work list in the “Mesure 50690 of the Maintien des bâtiments” program, and that the Director General be authorized to sign and send the list to MELS for confirmation of approval. AGAINST 1 (D. Guerriero)

24/09/2009 15 CARRIED Resolution MR166-20090616 REQUEST TO THE MÉLS FOR FINANCING THE CONSTRUCTION OF A NEW VOCATIONAL EDUCATION CENTRE HOUSING THREE NEW OPTIONS:

WHEREAS Riverside School Board wants to offer varied vocational education opportunities for members of the community who wish to follow this career path;

WHEREAS Riverside is actively pursuing new options in vocational education namely Refrigeration (5815), Natural gas appliance repair (5172) and General building maintenance (5711) to be housed in a new building;

WHEREAS Riverside School Board does have a designated vocational education centre that cannot accommodate three more options and this hinders Riverside School Board’s ability to expand its service offer to the English population;

WHEREAS land at Centennial Regional High School is available to house ACCESS Campus No.2 for Vocational education students;

WHEREAS this project would allow sufficient space to house all three complementary options for Riverside students in the same building;

WHEREAS the needs analysis of the three programs by the firm of Leclerc & Associés, demonstrates the necessity of a new building that cannot be included on the site of the actual Vocational Education Centre;

WHEREAS an evaluation of the total costs of construction in order to house the three new options of vocational education students in a new building has been estimated at $7,800,000.00;

WHEREAS it is a MELS requirement that the request be submitted by July 3, 2009 in order to be considered in the 2009-2010 school year;

WHEREAS this resolution was reviewed and is supported by the Financial and Material Resources Committee:

IT IS MOVED by Commissioner Smith, and seconded by Commissioner Nichols, that a request be sent to the MÉLS for funding in the amount of $7,800,000.00, in order to build a Vocational Education Centre to house three new vocational education options. UNANIMOUS

OTHER BUSINESS

Correspondence – Copies are available. Commissioner L’Heureux asked that correspondence be placed on the portal prior to the council meeting as well as be circulated at the meeting.

PUBLIC QUESTIONS : • Mrs Rattray again thanked Council on behalf of St. Jude School. • Mr. Denis La Rocque expressed thanks for the continued support of the Board; he asked that any offer of service from the Fédération be sent to Governing Board Chairs and asked whether the paving at Courtland Park International had been completed.

24/09/2009 16

ROUND OF APPLAUSE • Commissioner Cloutier congratulates all of the retirees, in particular K. Innis, S. Montgomery and R. Sloan. • Commissioner Capobianco Skipworth offered an enthusiastic description of the Rabaska canoe trip from Chambly to Sorel. She offered congratulations to Principals Bob Matthey, Denis McNamara and Duffy Kraus on this fabulous initiative.

• Commissioner Dumont attended the Royal Oak carnival; she also reported that Royal Oak had 15 students registered for Kindergarten for the 2009-2010 school year. • Commissioner L’Heureux offered congratulations to retiring principal, Jeanne Zdyb after a long and fruitful career in education. She will be sorely missed in St. Bruno. He also congratulated QESBA and Debbie Horrocks in particular. • Stephen Lessard thanked those commissioners who attended Carol Marriott’s retirement party, and was particularly appreciative of the assistance provide by commissioners Rasmussen and Lamoureux in the presentation of “special” awards. • Chairman Bell drew Council’s attention to the article in The Gazette featuring Heritage Regional High School. • Commissioner Gour attended the Sports Awards at Centennial regional High School and she found all of the students amazing. She congratulated Mr. Farmer on his presentation. She also attended the Harold Napper graduation at Centennial last evening

CLOSING: IT IS MOVED by Commissioner Blais, and seconded by Commissioner Gareau, at 10:10, that the meeting be closed. UNANIMOUS

______Moira Bell, Chairman

______Denise Paulson, Secretary General

24/09/2009 17 Appendix “A”

CORRESPONDENCE - RIVERSIDE SCHOOL BOARD 09.06.16

FROM TYPE SUBJECT

Sir Wilfrid Laurier School Letter to the Chairman Invitation to the CACE Board and QESBA Conference

Info RAC Montérégie Lettre à la présidente / Letter Protocole d’entente / Entente to the Chairman protocol

24/09/2009 18

Members are hereby convened to a regular meeting on Tuesday, June 16, 2009 at 7:30 p.m. at the administration centre, 299 Sir-Wilfrid-Laurier Blvd., Saint Lambert, Québec.

AGENDA – REGULAR MEETING

1. Call to Order and Quorum 2. Adoption of the Agenda (a 10 minute break will be called during the meeting) 3. Questions from the Public – 30 minutes 4. Approval of Minutes 4.1 Adoption of the Minutes of May 19, 2009 4.2 Business arising from the Minutes of May 19, 2009 5. Chairman and Director General 5.1 Chairman’s Report 5.2 Director General’s Report 5.3 Parents’ Committee Report 6. Committee Reports 6.1 Executive 6.7 Human Resources 6.2 Transportation 6.8 QESBA 6.3 Communication 6.9 Safe and Caring Schools 6.4 L.L.A.C.E. 6.10 Advisory Committee on Services for 6.5 Education Students with Special Needs 6.6 Financial and Material Resources 7. New Business 7.1 Board Administration 7.1.1 Deposit of Draft Communications Policy for Consultation 7.1.2 Adoption of Policy on the Reimbursement of Expenses 7.2 Educational Services 7.2.1 Request to Renew the Authorization to offer a Vocational Education Program in Masonry : Bricklaying 7.2.2 Request for Permanent Authorization to offer a Vocational Education Program in Refrigeration 7.2.3 Request for Permanent Authorization to offer a Vocational Education Program in «Réparation d’appareils au gaz naturel» 7.2.4 Request for Permanent Authorization to offer a Vocational Education Program in General Building Maintenance 7.2.5 Agreement between Riverside School Board and Lester-B. Pearson School Board for the Vocational Education Program in Pharmacy Technical Assistance 7.2.6 Agreement between Riverside School Board and Sir Wilfrid-Laurier School Board for the Vocational Education Program in Professional Sales 7.3 Financial Services 7.3.1 Renewal of School Bus Contracts for 2009-2010 7.3.2 Interest Rate to be Assessed on Arrears 7.3.3 Payment of School Taxes by Installment 7.4 Human Resources 7.4.1 Appointment of a Director of Elementary Schools 7.4.2 Vice-Principal at Heritage Regional High School 7.4.3 Appointment of Vice-Principal at St. Lambert Elementary 7.4.4 Adoption of School Calendars 2009-2010 for Continuing Education and Vocational Training in Adult Education

24/09/2009 19 7.4.5 Recognition by Riverside School Board of Its Employees with Twenty-Five Years of Service 7.4.6 Recognition by Riverside School Board of Its Retiring Employees 7.5 Material Resources 7.5.1 Cleaning Contract for St. Johns 7.5.2 Renewal of Cleaning Contract at ACCESS Cleghorn 7.5.3 Renewal of Cleaning Contract at Boucherville and Courtland Park Int. Schools 7.5.4 Renewal of Garbage Disposal Contract for all Riverside Schools 7.5.5 List of Proposed Work under Mesure 50710: Résorption du deficit d’entretien 7.5.6 List of Proposed Work under Mesure 50690: Maintien des bâtiments 7.5.7 Request to the MELS for Financing the Construction of a New Vocational Education Centre Housing Three New Options 8. Correspondence 9. Other Business 10. Questions from the Public – 20 minutes 11. Round of Applause (limit of 2 minutes/member) 12. Closing

Denise Paulson, Secretary General Given at St. Lambert, Québec, June 12, 2009

24/09/2009 20 RIVERSIDE SCHOOL BOARD 2009-2010 Vocational Training School Calendar

July 2009 August 2009 September 2009 S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 1 1 2 3 4 5 5 6 7 8 9 10 11 2 3 4 5 6 7 8 6 7 8 9 10 11 12 12 13 14 15 16 17 18 9 10 11 12 13 14 15 13 14 15 16 17 18 19 19 20 21 22 23 24 25 16 17 18 19 20 21 22 20 21 22 23 24 25 26 26 27 28 29 30 31 23 24 25 26 27 28 29 27 28 29 30 30 31

October 2009 November 2009 Décember 2009 S M T W T F S S M T W T F S S M T W T F S 1 2 3 1 2 3 4 5 6 7 1 2 3 4 5 4 5 6 7 8 9 10 8 9 10 11 12 13 14 6 7 8 9 10 11 12 11 12 13 14 15 16 17 15 16 17 18 19 20 21 13 14 15 16 17 18 19 18 19 20 21 22 23 24 22 23 24 25 26 27 28 20 21 22 23 24 25 26 25 26 27 28 29 30 31 29 30 27 28 29 30 31

January 2010 February 2010 March 2010 S M T W T F S S M T W T F S S M T W T F S 1 2 1 2 3 4 5 6 1 2 3 4 5 6 3 4 5 6 7 8 9 7 8 9 10 11 12 13 7 8 9 10 11 12 13 10 11 12 13 14 15 16 14 15 16 17 18 19 20 14 15 16 17 18 19 20 17 18 19 20 21 22 23 21 22 23 24 25 26 27 21 22 23 24 25 26 27 24 25 26 27 28 29 30 28 28 29 30 31 31

April 2010 May 2010 June 2010 S M T W T F S S M T W T F S S M T W T F S 1 2 3 1 1 2 3 4 5 4 5 6 7 8 9 10 2 3 4 5 6 7 8 6 7 8 9 10 11 12 11 12 13 14 15 16 17 9 10 11 12 13 14 15 13 14 15 16 17 18 19 18 19 20 21 22 23 24 16 17 18 19 20 21 22 20 21 22 23 24 25 26 25 26 27 28 29 30 23 24 25 26 27 28 29 27 28 29 30 30 31

Holidays

Pedagogical Days

Retake exams

24/09/2009 21 RIVERSIDE SCHOOL BOARD 2009-2010 Continuing Education School Calendar

N.B. Please note that a summer semester will run from June 1st until July 15, 2009.

Holidays

Pedagogical Days

Colored areas represent days of class.

Retake Exams

24/09/2009 22