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Council of Commissioners of Riverside School Board

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Council of Commissioners of Riverside School Board Council of Commissioners of Riverside School Board Minutes of the proceedings of a regular session of the Council of Commissioners for Riverside School Board held at the Administration Centre, 299 Sir-Wilfrid-Laurier Blvd., St. Lambert, Québec on June 16, 2009. The Secretary General established that quorum was met and Chairman Moira Bell, called the meeting to order at 7:50 p.m. COMMISSIONERS PRESENT: M. Bell H. Dumont L. Llewelyn Cuffling F. Blais D. Gareau N. Nichols K. Cameron M. Gour S. Rasmussen A. Capobianco Skipworth D. Guerriero G. Sastre M. Cloutier D. Horrocks D. Smith P. D’Avignon D. Lamoureux PARENTS– P. Chouinard, D. Copeman M. L’Heureux Regrets: P. Booth Morrison Also present Kevin Lukian, Director General Stephen Lessard, Assistant Director General Denise Paulson, Secretary General Germen Brière, Director of Financial Resources Pierre Farmer, Director of Material Resources & Technology Michel La Rue, Director of Human Resources Maria Nasso-Maselli, Director of Elementary Schools Gail Somerville, Director of Complementary Services Presence noted Ruby Mace, Michel Gagnon, parents from REACH, Mrs. S. Rattray, Coleen Lauzier, Christine Denommee ADOPTION OF THE AGENDA: IT IS MOVED by Commissioner L’Heureux, and seconded by Commissioner Chouinard, that the agenda be adopted and that a copy be appended to the Minutes of this meeting. UNANIMOUS PUBLIC QUESTIONS : • A number of questions dealing with the proposed move of REACH to Heritage Regional High School in 2010 were addressed to Council by some parents of REACH students. The Chairman reminded parents that consultation was a process that would follow its course and that no decision would be made by Council until all information and input had been received. The Director General also noted that Council will continue to gather and exchange information with open minds. He felt that interactions to date had been fruitful and suggested that parents should not draw conclusions about Council’s intentions. • Michel Gagnon presented a list of concerns put together by the teachers and staff at REACH for distribution to the commissioners. Mr. Gagnon also asked whether the commissioners were aware of the situation at REACH regarding the proposed move to Heritage Regional High School. • Carolyn Freeman extended an invitation to Council and Directors to spend an afternoon at REACH interacting with the students. Arrangements for this to occur will be made through the Office of the Secretary General. • Sherry Rattray, Chairman of the St. Jude Governing Board thanked Council for revising its administrative structure for 2009-2010. 24/09/2009 1 ADOPTION OF THE MINUTES OF THE MEETING HELD ON MAY 26, 2009. IT IS MOVED by Commissioner Cuffling, and seconded by Commissioner D’Avignon, that the Minutes of the meeting held May 26, 2009 be adopted as corrected. UNANIMOUS BUSINESS ARISING FROM THE MINUTES The Director General followed up: Vice-Principal Position at Centennial As a result of the appointment of Mrs. Sherry Tite to the position of Principal at Centennial, her position of vice-principal at Centennial has been posted. We are anticipating making a recommendation on this appointment at the July 7, 2009 Board meeting. Cleaning Contract at St. Johns School As a result of this recommendation being defeated at the May 26, 2009 Board meeting, we went out for tenders and there is a resolution before Council tonight with a recommendation regarding the awarding of the contract. Policy to Maintain a Drug-Free and Violence-Free Atmosphere in Our Schools This policy has been sent out for consultation. Request for Authorization to Adopt a Deficit Budget We have received authorization from MELS to adopt a deficit budget for the 2009-2010 school year. CHAIRMAN AND DIRECTOR GENERAL Chair’s report – M. Bell • Reception for retirees and long service employees was held on June 3 – it was a wonderful event • The Rabaska canoe trip was launched in Chambly on June 15. Representative from New York presented the students with a journal • The steering committee for the Spring Conference met on June 16 Director General’s report – K. Lukian Rabaska Trip Three schools organized a group project to commemorate the 400th anniversary of Champlain’s voyage up the Richelieu River. The project involves students from William Latter, Mountainview and Harold Sheppard, re-enacting the voyage this week. Media coverage has been arranged with CBC, CTV and local media. In all, 60 to 70 students and adults from the three schools are travelling from Chambly to Sorel over a 3- day period. Mrs. Bell, Mr. Lessard and Mrs. Nasso-Maselli attended the launching yesterday morning and Commissioners Capobianco-Skipworth and Cloutier have been paddling with the students. Congratulations to students and staff for this wonderful project! H1N1 Virus Yesterday, we had our first confirmed case of a student with the H1N1 virus, at Harold Napper School. All parents were appreciative of the fact they were contacted by the classroom teacher yesterday evening. Those who have exhibited symptoms have been checked by their family doctor and will remain away from school until they are better. 24/09/2009 2 In the coming weeks and months, we will be updating and finalizing our pandemic preparations to have them in place prior to the full flu season. Expulsions & Reinstatements Since the last Board meeting, there were 7 expulsions: 1 from The Alternate School for drug possession, 1 from all schools for drug possession, 5 from Centennial; 1 for drug possession, 1 for possession of drugs and a weapon, 2 for violence and possession of a weapon and 1 for violence and possession of a weapon while attending Transitions. Transition to High School Project Riverside has signed a project of $35,000 over 3 years with the CRÉ de Longueuil and the Forum Jeunesse de Longueuil entitled “Camps préparatoires à la transition au secondaire”. This summer camp will help students prepare for the transition to high school and hopes to reduce the school drop out rate by reducing the anxiety of this transition. The 9 elementary schools and 3 high schools in the Longueuil agglomeration will be participating. Thank you to Darryl Climan for making this possible. Parents’ Committee: P. Chouinard/D. Copeman • Commissioner Chouinard noted the presence of Mr. Lukian and Mrs. Somerville at the meeting of June 1st • H1N1 discussed – hand washing was emphasized • Next meeting is on August 31st REPORTS (non-voting items only) Executive - L. Cuffling: • Met on June 2. The Committee: • Reviewed the draft Policy on the Reimbursement of Expenses and recommended it to Council. It is one of the resolutions before us this evening. • Reviewed the draft Policy on Communications and is recommending it to Council. It is one of the resolutions before us this evening • The next meeting of the Executive will take place on September 1 2009 at 7 p.m. Transportation Advisory - L. Cuffling: Met on June 9. The Committee reviewed: • the budget for 2008-2009 • the forecasted budget for 2009-2010 • the renewal of 1-year bus contracts • the resolution regarding the contracts is before us this evening • the follow-up of the Public Information Sessions at Heritage • the addition of 1 RTL bus at Heritage • possibility of ‘ententes’ with other boards • taxi usage • new requirements for vehicles transporting students • bus safety public announcements and activity books for students • adult education bussing project • bus route requests by parents • The next meeting is at the call of the Chair. Communication – M. Cloutier: • Last meeting at the end of May 24/09/2009 3 • Draft Communications Policy being deposited for consultation • The next meeting is at the call of the Chair. Education – S. Rasmussen: • Last meeting on June 8th • Reviewed assessment of Transitions program • The next meeting is at the call of the Chair. Financial and Material Resources – D. Lamoureux: Meetings held on June 2 and June 16; on June 2, the following items were discussed : • Initial budget for 09-10 • Tendering for St. Johns cleaning contracts • Needs analysis for Board office • Challenges presented by new generally accepted accounting procedures – recommend opening an assistant director of Finance position On June 16, the following items were discussed: • Staffing of finance department; workload has doubled; taxation dossier report; impact of law 88; again recommend opening an assistant director of Finance position • Material Resources resolutions were reviewed It was noted that the deficit of Riverside School Board is a result of the application of the GAAP (generally accepted accounting procedures) and is not due to the operational budget of the Board. Human Resources - G. Sastre: Meeting was held on June 9th ; The following items were discussed: • Reorganization of ACCESS • Administrative Leadership Program • Addition of position of Assistant Director of Finance • Vice principals at Heritage and St. Lambert Elementary; • Still to come are VPs at Centennial and St. Mary’s • Next meeting at the call of the chair Lifelong Learning and Career Education Committee (LLACE)-D. Smith: • Next meeting at the call of the chair. QESBA – D. Horrocks/P. D’Avignon: • No report • Next meeting in September Safe and Caring Schools Committee – K. Cameron • Met on June 8th • Final version of Administrative Procedure to Deal with Accidents and Incidents in Schools that Involve Board Intervention was approved and will be attached to the Communications Policy. • Minutes of Board level Health and Safety Committee reviewed. • Recommending that they identify staff training needs in health and safety • Reviewed draft of new board emergency plan • John Adam and St. Lambert will test procedures next school year. Remaining schools targeted for next year or following year • Discussion of results of QPAT/RSB health and safety survey • Goal 1 of Strategic Plan reviewed; four action items accomplished or in progress 24/09/2009 4 • Update on H1N1 virus. Advisory Committee on Special Needs – M.
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