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February 29, 2016 Regular Minutes

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February 29, 2016 Regular Minutes BOARD MEETING MINUTES February 29, 2016 Call to Order President David Wilson called the Regular Board Meeting of the Shoreline Board of Directors to order at 7:05 p.m. in the Board Room of the Administrative Offices at the Shoreline Center on February 29, 2016 and was followed by the flag salute. Roll Call Present: David Wilson, President; Debi Ehrlichman, Vice President; Mike Jacobs, Member; Dick Nicholson, Member; Dick Potter, Member; and Rachel Semon, Shorecrest Student Representative. Approval of Minutes The minutes of the February 8 Study Session and February 8 Regular Board Meeting were approved as submitted. Adoption of Consent Agenda The following consent agenda was presented for approval: a. Contract Award and Total Project Budget Authorization – Ridgecrest Elementary School Fire Alarm Replacement b. Approval of Change Order #04 – Ohno Construction Co. – Shorecrest High School Baseball and Softball Field Improvement Project c. Final Acceptance – Brookside Elementary School Roof Replacement Project d. Final Acceptance – Shorewood High School Security Fencing Project e. Approval of Extended Field Trips f. Approval of Personnel 1) Certificated 2) Classified 3) Supplemental Contracts – Activity Pay and Special Assignments g. Approval of Payroll and Vouchers Vouchers audited and certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified as required by RCW 42.24.090, have been recorded on a listing that has been made available to the Board. As of February 29, 2016, the Board, by a unanimous vote, approved for payment those vouchers described as follows: February Payroll Warrants #444771-444813 and Electronic Transfers in the amount of $7,936,286.05; Reconciliation of Warrants Issued Between February 5 and February 19, 2016 - General Fund Warrants #55171-55284, 151600761-151600782, 151600787, 151600789, 55326-55331, 55332-55430, 151600791-151600832, 55457, 55458-55529, and 151600838- 151600883, in the amount of $965,992.11; Capital Projects Fund Warrants #55285-55288, 55431- 55436, and 55530-55536 in the amount of $296,477.96; Student Body Fund Warrants #55289-55325, 151600783-151600786, 151600788, 151600790, 55437-55456, 151600833-151600837, 55537-55557, and 151600884-151600885, in the amount of $65,544.75; and Debt Service Fund Wire Transfer of February 12, 2016 in the amount of $2,298,667.58; for a grand total of $11,562,968.44. MOTION NO. 21: Mr. Nicholson moved that the Board adopt the consent agenda, which is attached hereto and becomes a part hereof. The motion was seconded by Mr. Potter and carried unanimously. Minutes – February 29, 2016 Reports and Presentations Graduation Recognition Bill Dunbar, Shorewood High School Principal, presented. Mr. Dunbar introduced Saul Flores, Shorewood mid-year graduate, to the Board. “I am most pleased to inform you that Saul has met the requirements of the State of Washington and the Shoreline School District for graduation from Shorewood High School. On behalf of the administration, faculty and staff of Shorewood High School, I take great pride in presenting him to you as our most recent graduate. I am really pleased to tell you that Saul’s plan is to go to work and then go to Shoreline Community College this fall. He actually has two interviews this week so not only are we congratulating him but let’s also wish him well as he interviews.” President Wilson presented Saul with his diploma. The Board congratulated Saul for his determination and perseverance. Recognition of All-State Musicians Teri Poff, Director of Teaching and Learning and Leann Rozema, District Music Coordinator and Teacher at Lake Forest Park, Kellogg, and Shorecrest, presented. This year, 20 high school students from Shoreline were accepted to the Washington Music Educators Association (WMEA) High School All-State Honor Groups and nine middle school students were accepted to the Junior All-State Band, Choir and Orchestra. After three days of rehearsals, the students performed at the conclusion of the 2016 WMEA Annual State Conference in Yakima on February 14. Each student was required to submit an audition recording for consideration. Only the students with the strongest audition recordings statewide were selected. The students (most of whom were in attendance) were introduced to the Board by Leann Rozema. From Einstein: Nghi Huynh, string bass; Jonathan Zhou, violin; Isabella Hoffman, alto; Sophia Stevenson, viola; Chris Cummings, clarinet; Cohen Noël, alto saxophone; Brandon Mochizuki, violin; Oliver Reiman, bass clarinet; Logan Gnanapragasam, string bass. From Shorecrest: Jasmine Mikesell, flute; Karissa Lam, violin, Patrick Joyce, French horn; Rebecca Hensel, choir; Kate Scannell- Daniel, choir. From Shorewood: Rain Davidson, alto; Hannah Owen, soprano; Kia Burt, soprano; Reina Sato, oboe; David Lee, percussion; Takumi Taguchi, violin; K. Lee Morris, violin; Henry Girard, string bass; Kate Vaughn44, violin; Zachary Braaten, viola; Hannah Liu, soprano; Adam Freemantle, bass; Jack Holmes, tenor; Rhye Pirie, French horn; Tim Goei, trumpet. Kia Burt, Cohen Noël, and Rebecca Hensel shared some of their experiences from the WMEA Conference in Yakima. Ms. Poff extended thanks and appreciation to all the music teachers, students and their supportive parents. Instructional Program Planning Committee Update Brian Schultz, Assistant Superintendent, presented. The Committee met for the first time on February 23. Future meetings are scheduled for March 8, March 15, March 22, March 29, April 12, and if needed, April 26. The District made a commitment this year to evaluate future instructional program configurations to meet the needs of students. The specific topics to be addressed are: 1) Grade band configuration 2) Preschool configuration 3) Highly Capable programs configuration 2 Minutes – February 29, 2016 During the first meeting, Jenny Parks, Director of Shoreline Children’s Center, and Hillery Clark, Director of Early Childhood Education, did an excellent job of helping the Committee to understand the different types of preschool programs available. Mr. Schultz reviewed the “statement of purpose” document. The Committee is intended to be a broad- based group of about 30 community and staff members that will be asked to reflect on current information such as: • Instructional programming; • Standards alignment and requirements; • Best practices for delivery of rigorous content; • Addressing the social emotional needs of students; and • Anticipated future needs. The Committee will also be asked to identify other information needed for thoughtful decision-making. Ultimately, this spring, the Committee will be asked to make recommendations to the Superintendent based upon the analysis of the information available, the problem-solving discussions at meetings and the collective wisdom of the group. January 2016 Financial Update Marla S. Miller, Deputy Superintendent and Mark Spangenberg, Director of Finance and Business Services, presented. The January Cash Flow Report reflects a total ending fund balance of $21,371,701. Beginning in January, the State pays apportionment off of the actual enrollment rather than estimated, with the exception of state transportation operations revenue, which will be updated in February. The February report will be updated for those revenue changes and expenditure trends. Confirmation was received on February 16 that the wired funds had been received to pay off the LGO bonds. This transaction will be reflected on the February report. February enrollment is at 9,292 students, which is 139 more than this time last year, but 127 below this year’s budget. Board Requested Discussion None Community Comments The following individuals spoke: 1) Callie Steward, Meridian Park Parent – Invited the Board to a community movie, The Mask You Live In, to be held at the Shoreline Center Auditorium on Sunday, March 6 @ 5:00 p.m. The film is a documentary about raising boys. There will also be a food truck on site at 4:00 p.m. At the conclusion of the movie, there will be a panel discussion. 2) Kate Beck, Meridian Park Parent – Distributed a flyer for The Mask You Live In. Tickets are $7 but admission is free for high school students. Worked with Callie Steward in bringing this film to the community. 3) Sheilah Copon, Meridian Park Parent – Had questions about the plan for the soon to be vacated classrooms at Meridian Park as a result of the relocation of the Cascade K-8 Community School to Aldercrest. 3 Minutes – February 29, 2016 Action Items Approval of the Dual Language Program for 2017-2018 at Briarcrest Elementary School Ellen Kaje, Ph.D., Director of Categorical Programs and Academic Support and Jonathan Nessan, Briarcrest Elementary Principal, presented. At the Board’s December 7, 2015 meeting, Ellen Kaje, Jonathan Nessan, Selena Killin, and Michelle Holguin presented details about offering a dual language program and the extensive research base behind this program for closing achievement gaps and supporting the development of bilingualism and biliteracy for all participating students. Since that time, input has been collected from parents and staff around their interest in offering a dual language program at Briarcrest for the 2017-2018 school year. Information was gathered at the Dual Language Parent Night on February 10 and the Cafécitos meeting on February 23. A listing of parent comments and parent questions was provided for the Board. Overall, there was overwhelmingly enthusiastic support for the program and just a bit of sadness by families whose children would miss the opportunity to participate due to the grade they will be in during 2017-2018. Earlier in the day, the Board had submitted questions regarding the Dual Language Program. The responses to those questions follow below: Q. What would be the projected student enrollment in the program at Briarcrest? A. We would start with one K class and one 1st grade class in 2017-2018. We would use the same class size formulas we apply to other K and 1st grade classes. Each year we will add one class (2nd, then 3rd) as students move up in the grades. Q. Would additional staffing be required? A.
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