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Regular Meeting Agenda September 9, 2019 7:00 P.M

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Regular Meeting Agenda September 9, 2019 7:00 P.M BOARD OF DIRECTORS Regular Meeting Agenda September 9, 2019 7:00 p.m. Shoreline Center - Board Room 1. Call to Order - 7:00 p.m. 2. Flag Salute 3. Approval of Minutes of the August 26 Regular Board Meeting 3-Minutes-August 26 Regular.pdf (p. 4) 4. Adoption of Consent Agenda a. Approval of 2019-2020 Insurance Renewals with Washington Schools Risk Management Pool (WSRMP) and Colony Insurance 4a-Bkgrd-WSRMP Ins Renewal 2019-20.pdf (p. 13) 4a-ShorelineContributionComparison1819to1920.pdf (p. 14) 4a-Colony-UST Insurance.pdf (p. 15) b. Approval of 2019-2020 Highly Capable Program Plan Grant Application 4b-Bkgrd-2019 Highly Capable grant.pdf (p. 16) 4b-iGrants -- 2019-2020 HiCap Grant 217.pdf (p. 17) c. Adoption of 2019-2020 Board/Superintendent/District Priorities 4c-Bkgrd-Priorities 19-20 ADOPT.pdf (p. 47) 4c-2019-2020 Board Priorities #1-6-REV.pdf (p. 48) d. Approval to Adjust 2019-2020 Compensation by Midpoint and COLA - Shoreline Principals Association (SPA) and Indexed Salary Schedules 4d-Bkgrd-2019-20 Midpoint and COLA Adjustments - SPA & Indexed Schedules.pdf (p. 64) 4d)1-2019-20 SPA Addendum A (FINAL).pdf (p. 65) 4d)2-2019-20 SCA Addendum B (FINAL).pdf (p. 66) 4d)3-2019-20 PROF-TECH ADDENDUM A (Final).pdf (p. 67) 4d)4-2019-20 SchultzContractAddendum.pdf (p. 68) 4d)5-2019-20 MillerContractAddendum.pdf (p. 69) Packet page 1 of 144 e. Approval of 2019-2020 Pay Rates for Maintenance Employees 4e-Bkgrd-2019-20 Pay Rates Maintenance Employees.pdf (p. 70) 4e-2019-2020 Maint Trades Salary Schedule (Final).pdf (p. 71) f. Approval of Initial 2019-2020 Non-Represented Pay Rates 4f-Bkgrd-2019-20 Initial Non-Rep Pay Rates.pdf (p. 72) 4f-2019-20 Initial Non-Rep Pay Rates (MM).pdf (p. 73) g. Approval of Extended Field Trips 4g-Field Trips.pdf (p. 74) h. Approval of Personnel 1) Certificated - New Hires, Leaves of Absence 4h)1-Personnel-Certificated.pdf (p. 78) 2) Certificated - Out-of-Endorsement Assignments 4h)2-Personnel-Certificated OOE.pdf (p. 79) 3) Supplemental Contracts/Activity Pay 4h)3-Personnel-Supplemental Contracts and Activity Pay.pdf (p. 80) 4) Classified - New Hires, Resignations/Retirements, Terminations 4h)4-Personnel-Classified.pdf (p. 101) i. Approval of Payroll and Vouchers 4i-Payroll and Vouchers.pdf (p. 102) 5. Reports/Presentations • Opening of School Review Presenter: Curtis Campbell, Public Information Officer 5-Bkgrd-First Day of School.pdf (p. 125) 6. Board Requested Discussion 7. Comments from the Community 8. Action Items • Approval of Revisions to the Shorecrest High School ASB Constitution Presenters: Mark Spangenberg, Director of Finance and Business Services Johanna Phillips, Shorecrest High School Activity Coordinator Gabe Nelson, Shorecrest High School ASB Junior Senator 8-Bkgrd-SC ASB Constitution Changes.pdf (p. 126) 8-2019 SC ASB Constitution Changes.pdf (p. 127) 8-2019 Final SC Constitution.pdf (p. 129) 9. School Board Reports and Communications Packet page 2 of 144 10. Executive Session - for approximately 30 minutes to consider the minimum price at which real estate will be offered for sale or lease and to review the performance of a public employee; no action will be taken 11. Adjournment: 8:15 p.m. PENDING Elementary Boundary, Capacity and Program Placement Advisory Committee (Update and Recommended Action) Special Education Visioning Statement Graduation Requirements Update September 23 Regular Meeting, 7:00 p.m. October 7 Regular Meeting, 7:00 p.m. October 21 Regular Meeting, 7:00 p.m. First Reading: DIMC Recommendations Construction Update November 4 Regular Meeting, 7:00 p.m. Adoption of Resolution 2019-?, Authorization for Newly Elected Board Members to Attend WSSDA Annual Conference School Improvement Plans for 2019-2020 Adoption of DIMC Recommendations November 18 Regular Meeting, 7:00 p.m. December 9 Regular Meeting, 7:00 p.m. Oath of Office and Reorganization of School Board First Reading: DIMC Recommendations January 13 Regular Meeting, 7:00 p.m. Mid-Year Progress Report on Priority #4, Human Resources (Tam Osborne) Adoption of DIMC Recommendations January 27 Regular Meeting, 7:00 p.m. Mid-Year Progress Report on Priority #2, Business and Operations (Marla Miller) First Reading: DIMC Recommendations February 10 Regular Meeting, 7:00 p.m. Mid-Year Progress Report on Priority #5, Technology (Eric Caldwell) Adoption of DIMC Recommendations March 2 Regular Meeting, 7:00 p.m. Mid-Year Progress Report on Priority #6, Communications (Curtis Campbell) March 16 Regular Meeting, 7:00 p.m. Mid-Year Progress Report on Priority #1, Teaching and Learning (Maria Stevens) March 30 Regular Meeting, 7:00 p.m. Mid-Year Progress Report on Priority #3, Capital Projects (Marla Miller) First Reading: DIMC Recommendations April 13 Regular Meeting, 7:00 p.m. Adoption of DIMC Recommendations May 4 Regular Meeting, 7:00 p.m. First Reading: DIMC Recommendations May 18 Regular Meeting, 7:00 p.m. Adoption of DIMC Recommendations June 1 Regular Meeting, 7:00 p.m. First Reading: DIMC Recommendations June 15 Regular Meeting, 7:00 p.m. Adoption of DIMC Recommendations Packet page 3 of 144 BOARD MEETING MINUTES August 26, 2019 Call to Order President Mike Jacobs called the Regular Board Meeting of the Shoreline Board of Directors to order in the Board Room of the Administrative Offices at the Shoreline Center at 7:00 p.m. on August 26, 2019, followed by the flag salute. Roll Call Present: Mike Jacobs, President; David Wilson, Vice-President; Heather Fralick, Member; and Dick Potter, Member (attended remotely via conference phone). Absent: Dick Nicholson, Member. Approval of Minutes The minutes of the August 5 Regular Board Meeting were approved as submitted. Adoption of Consent Agenda The following consent agenda was presented for approval: a. Approval of 2019-2020 Application for the State Transitional Bilingual Instructional Program (TBIP) b. Award of Contract – Custodial Consumables – Walter E. Nelson Company c. Einstein Middle School Replacement Project – Total Budget Authorization and Award of Final Contract Value – Hoffman Construction, Inc. d. Kellogg Middle School Replacement Project – Total Budget Authorization and Award of Final Contract Value – Hoffman Construction, Inc. e. High School Student Computers Project – Approval of Final Acceptance f. Approval of Extended Field Trip g. Approval of Personnel 1) Certificated – Recommended for Election, Leaves of Absence, Retirements/Resignations 2) Certificated – Out-of-Endorsement Assignments h. Approval of Vouchers MOTION NO. 43: Mr. Wilson moved that the Board adopt the consent agenda, which is attached hereto and becomes a part hereof. The motion was seconded by Ms. Fralick and carried unanimously. As of August 26, 2019, the Board, by a unanimous vote, approved for payment, those vouchers described as follows: Reconciliation of Warrants Issued Between July 26, 2019 and August 9, 2019 - General Fund Warrants #79023-79098, 79112-79116, 181901786-181901795, 79117, 79118-79150, 181901799- 181901805, 79167-79226, 181901808-181901810, and 181901812, in the amount of $586,370.99; Capital Projects Fund Warrants #79099-79108, 79151-79161, 181901806, 79227-79233, 181901811, and 181901813, in the amount of $8,478,623.84 Student Bond Fund Warrants #79109-79111, 181901796- 181901798, 79162-79166, 181901807, 79234-79236, and 181901814, in the amount of $50,479.04; for a grand total of $9,115,473.87. Reports/Presentations First Reading: 2019-2020 Board/Superintendent/District Priorities Rebecca L. Miner, Superintendent, presented. Superintendent Miner reviewed the process used to develop these priorities for 2019-2020. Individual meetings were held during the spring with the directors and deputy superintendent to review progress/accomplishments on the 2018-2019 priorities as well as plans for the 2019-2020 priorities. Drafts Packet page 4 of 144 Minutes – August 26, 2019 of the new priorities were submitted to the superintendent for her review. In August, at the administrative retreat, feedback was received from all administrators. Based on that feedback, directors made changes and the results were presented at this meeting for first reading. Any input from the Board will be incorporated into the recommended adoption on September 9. This information will also be shared with the PTA presidents and the community in September. Progress reports on each priority will be provided to the Board on the following dates: • Priority #1, Teaching and Learning – March 16 • Priority #2, Business and Operations – January 27 • Priority #3, Capital Projects – March 30 • Priority #4, Human Resources – January 13 • Priority #5, Technology – February 10 • Priority #6, Communications – March 2 A key change in this year’s process is that directors have been asked to further refine their draft priorities to limit them to the elements of the work that are a focus for this year rather than routine work. For example, Priority #6 previously read, “Promote communications that resonate with our diverse school community”. Since this is part of our ongoing work, it will no longer be listed as an annual priority. Another example was highlighted in a question asked by a board member earlier in the day, which read as follows: Q. ”Because there is a more targeted focus on specific goals, rather than ongoing work, is it fair to expect that all of the goals will have been met by the end of the school year – barring external challenges that the District might not have control over? For example, every school will have the safe vestibules – under Priority #3 - Is the expectation that all the elementary schools will have secure vestibules by the end of the 2019-2020 school year?” A. “We are still getting our final cost estimates from the architectural firm that assessed and prepared preliminary designs for the vestibules at each school. Assuming the projects are reasonably priced and permits are readily issued, we do expect to have secure vestibules in place at every elementary school by the end of the 2019-2020 fiscal year (August 31, 2020).” Superintendent Miner provided a brief summary of each priority.
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