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York University Board of Governors Notice of Meeting

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York University Board of Governors Notice of Meeting York University Board of Governors Notice of Meeting Tuesday, June 25, 2019, 1:30 to 4:30 pm 5th Floor Kaneff Tower, Keele Campus PAGE I. CLOSED SESSION II. OPEN SESSION – 2:00pm approximately Chair’s Items (P. Tsaparis) 2:00 pm Report on Items Decided in the Closed Session Consent Agenda Approval Executive Committee (P. Tsaparis) 2:10 pm Action Taken On Behalf of the Board .......................................................................... 1 President’s Items (R. Lenton) 2:15 pm Year-End Retrospective .............................................................................................. 2 Kudos Report............................................................................................................. 35 Presentation: Student Representative Roundtable Annual Report (J. Roberts) 2:45 pm Academic Resources Committee (B. White) 3:00 pm President’s Report on Appointments, Tenure and Promotion (For approval) ............ 40 External Relations Committee (J. Lassonde) 3:10 pm Advancement Update (J. O’Hagan) Finance and Audit Committee (W. Hatanaka) 3:20 pm Budget Plan and Financial Statements (Presentation, C. McAulay) • Multi-Year Budget Plan (For approval) ................................................................. 65 • Financial Statements for the Year Ended April 30, 2019 (For approval) ............ 114 Agency of Record for Advertising and Media Planning (For approval) .................... 173 Tuition Fee – Master of Management in Artificial Intelligence (For approval) .......... 175 Capital Project: Faculty Complement Renewal: Capital Needs (For approval) ........ 177 Governance and Human Resources Committee (D. McFadden) 4:00 pm Investment Committee (J. Demers) 4:05 pm Land and Property Committee (R. Williamson) 4:10 pm James Gillies Street: Relocation (For approval) ...................................................... 180 York University Art Gallery Building: Site Plan (For approval) ................................. 184 Other Business In Camera Session 4:20 pm CONSENT AGENDA Minutes of the Meeting of April 30, 2019 ....................................................................... 188 Banking Resolution ....................................................................................................... 196 INFORMATION ITEMS Academic Resources Committee: Report of the Joint Sub-Committee on Quality Assurance .....................................198 Governance and Human Resources Committee: 2018 Employment Equity Report ............................................................................ 201 2018 Health, Safety & Employee Well-Being Annual Report .................................. 249 Investment Committee 2018 Annual Investment Report ............................................................................. 265 2019-2020 Board and Committee Meeting Schedule .................................................. 276 Board of Governors Memorandum To: Board of Governors From: Paul Tsaparis, Chair Date: 25 June 2019 Subject: Action taken by the Board Executive Committee on behalf of the Board The Executive Committee dealt with four items of business since the last meeting of the Board of Governors. Pursuant to the authority accorded to it under Article VI, 4 of the General Bylaws, the Executive Committee approved the following: • the appointment of Dr. Sheila Cote-Meek as Vice-President Equity, People and Culture for a five-year term commencing July 01, 2019. • the appointment of Dr. Rui Wang as Dean, Faculty of Science, for a five-year term commencing January 1, 2020. • the negotiated settlement between the University and the International Union of Operating Engineers (IUOE) Local 772. • changes to the collection and distribution of non-tuition fees to satisfy the requirements of the provincial government’s Student Choice Initiative, which will allow students to opt out of paying for ancillary services and/or programs that are deemed non-essential in accordance with the government’s defined categories. Additional information on any of these items can be provided upon request. 1 Board of Governors Year-End Retrospective Prepared by Rhonda L Lenton June 2019 2 OVERVIEW OF YORK’S STRATEGIC PLAN External Context Academic Plans White Paper 2010 - 2020 UAP 2015-2020 Operational Plans Strategic Research Plan 2018-2023 Institutional IRP Faculty Capital Plans Plans Local IRPs 2015-2020 Strategic Mandate Budget allocation Agreement2 Enrolment Plan Long-term financial/debt Capital management and management strategy investment strategy Divisional Complement Asset management & Unit Plan Strategic Plans 3 Board of Governors Year-End Retrospective 2 EXTERNAL CONTEXT – KEY DRIVERS OF HIGHER EDUCATION Technology/ Knowledge Automation/ Economy AI Organizational Globalization Transformation 4 Board of Governors Year-End Retrospective 3 HIGHER EDUCATION INNOVATION NEEDS Mission- Student Program Driven success relevance Transformation Collaboration of education Research: Access Enhancing Interdisciplinary Engaging locally Experiential Student competencies for and education Comprehensive mobility a changing labour internationally market Technology Foundational Personalized Private sector, Enhanced and Applied student- Program non-profit, Learning centric excellence Driving government, economic other academic approach for a Lifelong Learning Work Integrated diverse Learning development institutions Microcredentials student body & innovation 5 Board of Governors Year-End Retrospective 4 TURNING CHALLENGES INTO OPPORTUNITIES • Leadership • Strengthen development agility / and contemplate engagement more than one future Rapid pace of change/ High level of employee uncertainty relations Declining Accountability resources and new e.g., tuition cut, enrolment provincial challenges metrics • Maximize • Leverage York’s flexibility distinctive • Balance identity and needs and strengths in the opportunities sector 6 Board of Governors Year-End Retrospective 5 THE VISION Offering a broad demographic of students access to a high quality, research intensive University committed to the public good 7 Board of Governors Year-End Retrospective 6 COMPONENTS OF THE VISION • Responsive to external context: o Provincial focus on impact re skills, jobs, the economy and the community o Federal priorities • Consistent with York’s mission and values: o progressive o inclusive and diverse o Social justice o excellence o sustainable • Integrates four pillars that differentiate us in the higher education sector: o Access o Connectedness o Excellence o Impact • Meets needs of our multi-stakeholders: o Students first and foremost o But local and global community needs more generally 8 Board of Governors Year-End Retrospective 7 WHERE ARE WE IN THE JOURNEY? At the end of 2018-2019, we have: • Animated our vision differentiating York throughout the sector o Aligned with strengthening York’s reputation for impact • Well-developed Academic Plans at institutional, divisional and unit level • Fully aligned Operational Plans coordinated across institution through Integrated Resource Plans including well-articulated outcomes and metrics • Updated Enrolment and Complement Plans responsive to external and internal context • Outstanding progress (on track) advancing the priorities, objectives and actions in those plans: o Regained momentum post-strike o Continued to build the leadership team including new VP Equity, People and Culture • Balanced budget • Positioned York for 2019-2020 including: o A successful Board Retreat shaping strategic opportunities o Finalizing remaining components of Strategic Plan (e.g., updating asset management strategy, debt management strategy, etc.) o Further consolidating goals in the final year of the UAP 2015-2020 o Undertaking next planning cycle - UAP 2020-2025 aligned with SHARP2 and SMA3 • Highlights are provided below for the 7 priorities of the University Academic Plan organized by the 4 pillars advancing the vision (see Appendix for detailed metrics/outcomes) 9 Board of Governors Year-End Retrospective 8 ACCESS Priority 1: Student- Centred Approach graduating globally educating citizens Priority 2: Enhanced Quality in Teaching and Learning 10 Board of Governors Year-End Retrospective 9 HIGHLIGHTS – 2018-19 Enrolment 2018-19 2017-18 Enrolment 2018-19 Performance Performance Actuals Contract Actuals to Target # to Target % Target Eligible 35,947 36,062 34,922 -1,140 96.8% Undergraduate Ineligible - Visa 5,697 6,457 6,401 -56 99.1% Full-year FFTEs Other Ineligible 275 274 281 7 102.6% Total 41,919 42,794 41,604 1,189 97.2% Masters Fall Eligible 2,209 2,322 2,298 -24 99.0% Ineligible - Visa 683 680 755 75 111.0% FTEs Total 2,892 3,002 3,053 51 101.7% Doctoral Fall Eligible 1,119 1,117 1,148 31 102.8% Ineligible - Visa 185 270 149 -121 55.2% FTEs Total 1,304 1,387 1,297 -90 93.5% NOTE: Fall and winter term 2018/19 UG enrolments exceeded targets for those terms. Full-year performance to UG target was negatively impacted by reduced Summer 2018 session. (summer UG target = 4,763; summer UG actuals = 2,134) 11 Board of Governors Year-End Retrospective 10 HIGHLIGHTS Access and student success: • Implemented Strategic Indigenous Framework • Successful Watson pilot completed (student advising tech platform developed in collaboration with IBM) – negotiating next phase • Successful launch of full year President’s Ambassador Program with over 25 students Enrolment recovery: • SEM mitigated drop in 2019-2020 applications • Despite being (8.8%) down in 2019 domestic applications, finished only (1.12%) down in confirmations
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