PUBLIC AGENDA This Agenda is provided for the assistance and information of members of the public.

COUNCIL AGENDA

NOTICE is hereby given that an Ordinary meeting of the Kingborough Council will be held in the Civic Centre, Kingston on Monday, 25 March 2019 at 5.30pm

Cr Richard Atkinson, Cr Amanda Midgley, Cr Paula Wriedt, Deputy Mayor Jo Westwood, Mayor Dean Winter, Cr David Grace, Cr Flora Fox, Cr Sue Bastone, Cr Christian Street Absent: Cr Steve Wass QUALIFIED PERSONS

In accordance with Section 65 of the Local Government Act 1993, I confirm that the reports contained in Council Meeting Agenda No. 6 to be held on Monday, 25 March 2019 contain advice, information and recommendations given by a person who has the qualifications or experience necessary to give such advice, information or recommendations.

Gary Arnold GENERAL MANAGER

19 March 2019 TABLE OF CONTENTS

Item Page No.

Open Session

Apologies 1

Confirmation of Minutes of 12 March 2019 2

Workshops held Since Last Council Meeting 2

Declarations of Interest 2

Transfer of Agenda Items 2

Questions on Notice from the Public 3

1 Water Quality 3 2 Difference Between RV Friendly Site and Caravan Park 4

Questions Without Notice from the Public 5

Questions on Notice from Councillors 5

1 Number of Newly Resealed Roads 5 2 Trees and Understory Clearance 6 3 Bicycle Parking 7 4 Steam-Based Equipment 8

Questions Without Notice from Councillors 9

Motions of Which Notice has been Given 9

1 Southern Tasmanian Councils Authority 9

Petitions Still Being Actioned 10

Petitions Received in Last Period 10

Officers Reports to Planning Authority 11

Delegated Authority for the Period 27 February 2019 to 12 March 2019 11

Request for Extension of Planning Permit – DAS-2015-21 – Subdivision of Two Lots and Balance at Land Between 90 and 200 Bruny Island Main Road, North Bruny (CT 151631/2) and CT 151631/3) for Peacock Darcey & Anderson Pty Ltd 13 TABLE OF CONTENTS (cont.)

Item Page No.

Open Session

Officers Reports to Council 18

Smoke-Free Declaration - Kingborough Community Hub 18

Proposed Transfer of Land Owned by University of Tasmania to Council at Taroona Beach 26

Strategic Plan Review 32

Kettering Kerbside Collection Service Extension 36

Operational Fees for the Kingborough Community Hub 40

Kingborough Bicycle Advisory Committee Minutes 44

Independent Audit Panel Member 51

Local Government Association Tasmania General Meeting 29 March 2019 53

Information Reports 70

Mayor’s Communications 71

Financial Report for the Period 1 July 2018 to 28 February 2019 74

Minutes of the Audit Panel Meeting dated 15 February 2019 95

Confirmation of Items to be Dealt with in Closed Session 101

AGENDA of an Ordinary Meeting of Council Kingborough Civic Centre, 15 Channel Highway, Kingston Monday, 25 March 2019 at 5.30pm.

AUDIO RECORDING

The Chairperson is to direct commencement of the recording. The Chairperson will declare the meeting open (time), welcome all in attendance and read:

“All persons in attendance are advised that it is Council policy to record Council Meetings. The audio recording of this meeting will be made available to the public on Council’s website. In accordance with Council Policy, I now ask staff to confirm that the audio recording has commenced.”

ACKNOWLEDGEMENT OF TRADITIONAL OWNERS

The Chairperson acknowledges the traditional owners of this land and pays respects to them and their customs, and to their elders, past, present and future.

ATTENDEES

Councillors: Mayor Councillor D Winter Deputy Mayor Councillor J Westwood Councillor R Atkinson Councillor S Bastone Councillor F Fox Councillor D Grace Councillor A Midgley Councillor C Street Councillor S Wass

Staff:

APOLOGIES

Cr Wriedt

Agenda No. 6 Page 1 25 March 2019 CONFIRMATION OF MINUTES OF 12 MARCH 2019

MOVED SECONDED

That the Minutes of the open session of Council Meeting No. 5 held on 12 March 2019 be confirmed as a true record.

For Against For Against Cr Atkinson Cr Street Cr Bastone Cr Wass Cr Fox Cr Westwood Cr Grace Cr Winter Cr Midgley

WORKSHOPS HELD SINCE LAST COUNCIL MEETING

18 March - Budget

DECLARATIONS OF INTEREST

In accordance with Regulation 8 of the Local Government (Meeting Procedures) Regulations 2015 and Council’s adopted Code of Conduct, the Mayor requests Councillors to indicate whether they have, or are likely to have, a pecuniary interest (any pecuniary benefits or pecuniary detriment) or conflict of interest in any item on the Agenda.

TRANSFER OF AGENDA ITEMS

Are there any items, which the meeting believes, should be transferred from this agenda to the closed agenda or from the closed agenda to the open agenda, in accordance with the procedures allowed under Section 15 of the Local Government (Meeting Procedures) Regulations 2015.

GUIDELINES FOR PUBLIC QUESTION TIME

At each meeting of Council or a Council Committee there will be an opportunity for question to be asked by any member of the public. A question may either be in writing, or may be verbally asked at the meeting. You are reminded that the forum is designed to accommodate questions only. Neither the questions nor answers will be debated.

A period of 15 minutes, if required, will be set aside and the Chairperson will endeavour to deal with as many questions as possible at each meeting. If a response to a question cannot be provided at the meeting a written response will be provided as soon as practicable. If time constraints do not permit all questions to be put, the Council will reply to any question that is put in writing.

A Question must not relate to any matter that is listed on the agenda for the meeting.

Questions in Writing – A member of the public may give written notice to the General Manager seven (7) days before a meeting of a question to be put to the meeting. The question will appear in the agenda of the meeting, and a written response will be recorded in

Agenda No. 6 Page 2 25 March 2019 the minutes. There is no standard form for such questions, but they should be clearly headed Question(s) on Notice.

Questions asked at the Meeting – At the commencement of Question Time the Chairperson will ask members of the public present, if there are any questions, and if so what are those questions? This procedure is to permit the Chairperson to determine an appropriate time limit for Question Time and perhaps limit the opportunity for multiple questions, and to determine whether each question is appropriate. There is to be no discussion, preamble or embellishment of any question at this time.

The Chairperson will then determine which of those questions will be accepted and will provide the reason for any refusal; will determine the order of the questions, and may set a time limit for Question Time. The Chairperson may require a question to be put on notice and in writing.

A member of the public present may only ask one question at a time. The Chairperson may give preference to questions from other members of the public before permitting second or further questions from a member of the public. The Chairperson may rule that a multi-part question is in fact two or more questions, and deal with them accordingly.

The Chairperson may rule a question inappropriate, and thus inadmissible if in his or her opinion it has already been asked, is unclear, irrelevant, offensive or relates to any matter which would normally be considered in Closed Session.

Lengthy preambles or introductions are discouraged, and the Chairperson may require that a member of the public immediately put the question.

QUESTIONS ON NOTICE FROM THE PUBLIC

1 Water Quality

At the Council meeting on 12 March 2019, Ms Rosalie Maynard asked the following question without notice to the General Manager, with a response that the question would be taken on notice:

I understand there is no national guideline about what is an “acceptable level” of faecal bacteria in stormwater outfalls that flow directly onto recreational beaches. If this is correct, what level is Kingborough Council setting as “acceptable”, on what basis, and how does this compare with similar levels set by other Derwent Estuary Councils and TasWater for their sewerage outfalls?

Officer’s Response:

There is no national guideline specifying relevant limits for bacteria levels in stormwater outfalls that flow to recreational beaches. Whilst regional studies have previously been conducted by the Derwent Estuary Program and numerous scientific journals have been written about the subject, it is difficult to translate these studies to the specific catchments and receiving environments that Council is currently investigating.

As part of the current Kingborough Council and Taswater joint investigation an intensive monitoring program has been implemented. The sampling program includes monitoring outfalls that discharge to Kingston and Blackmans Bay beaches. Whilst the data from the monitoring program has been useful to identify contaminants in stormwater and faults in nearby infrastructure, the data is also useful to determine background faecal bacteria levels. As monitoring continues it is hoped that Council will

Agenda No. 6 Page 3 25 March 2019 be able to develop a better understanding of typical background faecal bacteria levels in the Kingston and Blackmans Bay beach catchments.

Other Councils (Hobart and Clarence City Councils) have also been consulted regarding faecal bacteria in stormwater, but neither have set an “acceptable level”.

The current statutory limit for Thermotolerant Coliforms at Taswater’s Blackmans Bay Sewerage Treatment Plant (STP) is 1000 cfu/100ml. However it should be noted that discharge rates from the Blackmans Bay STP are up to 3000 times greater than dry weather stormwater flows.

Notwithstanding the above, Council is committed to ensuring that stormwater discharges to recreational water are adequately monitored to determine likely impacts on recreational water quality. Furthermore Council is committed to continually improving stormwater quality and investigating feasible options for eliminating dry stormwater flows to recreational water. Therefore at this stage, given the lack of any previous base-line data, it is inappropriate to set an “acceptable level” for faecal bacteria in stormwater.

John Devries - Senior Environmental Health Officer

2 Difference between RV Friendly Site and Caravan Park

Mr Geoff Byrne submitted the following questions on notice:

I note the outcome of a complaint lodged against Bruny Island Landscape Supplies who had originally made available their property as an RV Friendly area where self- contained caravans and motor-homes were accommodated. They were subsequently required to lodge an application to operate a caravan park for five (5) sites, which was approved subject to certain conditions.

Included in the conditions amongst many others, were those surrounding the removal of "long•drop" toilets, the installation of an appropriate waste disposal system (unable to be accessed by the public), establishment of hard stands for vehicles, planting of vegetation screening and noise restrictions.

1 Could Council please explain the reasons for the decision which required one operator to comply with conditions and the decision not to apply similar requirements to another?

2 Does Council acknowledge such inconsistency and undertake to review the decision to restrict Bruny Island Landscape to five (5) sites and to allow an appropriately negotiated increase without further conditions other than those which may be considered necessary to protect the public?

3 As part of the requested review will Council also reconsider the decision not to allow public access to the onsite waste disposal system in order to ease the demand for disposal points due the ever increasing number of recreational vehicles touring Bruny Island?

Officer’s Response:

Bruny Island Landscape Supplies hold a planning permit for a caravan park that imposes various restrictions and requires certain works to be completed. The original application for the caravan park was for 5 caravan sites only. Council is currently undertaking an investigation regarding the alleged non-compliances with that permit. If there are other landowners that are conducting similar activities without such a permit then they will be followed up separately and normal compliance procedures will be

Agenda No. 6 Page 4 25 March 2019 enforced. There is often little difference between an “RV Friendly Site” and a “Caravan Park”.

If Bruny Island Landscape Supplies wish to accommodate more than 5 caravan sites then they should apply for a new planning permit or an amendment to the existing planning permit in accordance with the normal statutory procedures.

It was not Council’s decision to restrict public access to the on-site wastewater system and any desire by the current operator to now make it available to the general public should be part of the abovementioned new planning permit application.

Tasha Tyler-Moore – Manager Development services

QUESTIONS WITHOUT NOTICE FROM THE PUBLIC

QUESTIONS ON NOTICE FROM COUNCILLORS

1 Number of Newly Resealed Roads

At the Council meeting on 12 March 2019, Cr Grace asked the following question without notice to the General Manager, with a response that the question would be taken on notice:

Could Council give us an indication on how many new roads have been sealed? That is gravel roads and rural roads in the last five years.

Officer’s Response:

In the last 5 years 10 sections of unsealed roads have been sealed. These include road sections and/or junction sealing.

An indication of the gravel roads sealed in the last 10 years is as below:

Road sealing: 150m section of Allens Rivulet Road including bridge approaches at Allens Rivulet 210m section of Allens Rivulet Road including bridge approaches at Thomsons Creek 350m section of Davies Road from Old Station Road junction 350m section of Old Station Road between Coningham Road and Davies Road 280m section of Hopfields Road from Sandfly Road junction 200m section of Esplanade North at Snug between Pybus Street and Gillies Street 390m section of Snug Beach Reserve access road and carparks 55m section of Clare Street from Channel Highway junction 395m section of Snug Tiers Road including bridges approaches at Snug River 300m section of Snug Tiers Road at the switchback 305m section of access road at Dru Point Reserve Dru Point Boat Ramp carpark

Agenda No. 6 Page 5 25 March 2019 390m section of Blythe Parade, Great Bay School Road, Alonnah 250m section of Millhouses Road from Huon Road junction 300m section of Groombridges Road from Saddle Road junction Kettering Hall carpark Mirramar Park Reserve Access Oxleys Road

Junction sealing projects: Serena Road junction Morphetts Road junction Devlyns Road Longeys Road Mount Louis Road Bonnie Brae Road Websters Road Kellaway Road Alonnah Blackwater Dump Station Adventure Bay Boat Ramp

David Reeve - Executive Manager Engineering Services

2 Trees and Understory Clearance

At the Council meeting on 12 March 2019, Cr Wass asked the following question without notice to the General Manager, with a response that the question would be taken on notice:

We are all aware that Kingborough is bushfire prone, but what I'd like to know is what has been the process and timeframe for dealing with residents regarding urgent requests regarding trees and understory clearance over the summer months and in particular from January when fires were burning out of control in the Huon Valley?

Officer’s Response:

If the application to remove vegetation or isolated trees from a private landowner is urgent as a fire is bearing down on a suburb – landowners have left it too late. Council, along with the Tasmanian Fire Service continually re-enforce the message of bushfire season preparedness through community events and messaging. The promotion of pre-fire season property preparedness will need to be ongoing in all of Kingborough’s communities each and every year.

The Tasmania Fire Service emphasises that it is not necessary to remove all vegetation from around the house to provide protection from fire and that individual trees rarely cause houses to burn in bushfires.

Residents who are concerned that a tree or trees on their own property constitute a fire hazard may apply to Council for a permit to remove the tree/s. Council has a factsheet on the website to provide guidance on when Council approval is required to remove vegetation:

https://www.kingborough.tas.gov.au/wp-content/uploads/2017/06/When-do-you-need- Council-approval-to-remove-vegetation_FINAL.pdf

There are several pathways that a request from a resident regarding vegetation and bushfire may follow depending on the nature of the request. A request to remove individual trees on private property may be assessed under the Health and Environmental Services By-law. This is a free application process and the timeframe is 2-3 weeks. Urgent requests for dangerous trees are prioritised.

Agenda No. 6 Page 6 25 March 2019 If the request includes larger scale native vegetation removal or triggers the Planning Scheme for another reason, the request will be assessed under the Kingborough Interim Planning Scheme 2015 by a Council Planning Officer.

Jon Doole - Manager Environmental Services

Cr Atkinson submitted the following question on notice:

3 Bicycle Parking

1 What requirement is there on existing and new commercial development to provide bicycle parking?

2 Are there standards for the kind of parking provided, where it is located and how secure it is?

3 Does Council undertake any enforcement to ensure that bicycle parking specified in Development Applications is provided?

4 Does Council accept any responsibility for provision of bicycle parking in the vicinity of commercial areas or bus stops?

Officer’s Response:

1 Pursuant to the ‘Parking and Access Code (E6.0)’ of the Kingborough Interim Planning Scheme 2015, the number of bicycle parking spaces required is specified for different uses. As an example for an office 1 staff space is required for each 250m2 floor area after the first 250m2 floor area plus 1 customer space per 1000m2 of floor area if the floor area exceeds 1000m2; or, for ‘bulky good sales’ 2 staff spaces are required plus 1 customer space for each 2000m2 floor area (minimum 2); or, for a ‘shop’ 1 staff space per 500m2 floor area after the first 500m2 plus 1 customer space for each 500m2 floor area.

2 In accordance with the same code, there are three classifications of bicycle parking facilities with different levels of security, again they are stipulated in a table. Using the examples above the bicycle parking for the staff of all three uses can either be fully enclosed individual lockers or locked compounds with communal access using duplicate keys; and, for the customers they must be facilities to which the bicycle frame and wheel can be locked.

3 We have taken recent action for a commercial development that did not comply. If an issue of non-compliance is raised we are able to investigate and take action if appropriate.

4 Provision of public bicycle parking on public land is the responsibility of Council. Street furniture such as bicycle hoops or the like would be considered as part of street design through the Engineering and Infrastructure projects.

Tasha Tyler-Moore - Manager Development Services

Agenda No. 6 Page 7 25 March 2019 Cr Atkinson submitted the following question on notice:

4 Steam-Based Equipment

1 Has Council undertaken trials of steam-based equipment for weed control?

2 What were the results of any trials?

3 Has consideration been made of wider use for steam equipment, such as graffiti removal and slipway cleaning that may affect the business case for equipment purchase?

4 What plans are there for further trials?

Officer’s Response:

The Council Works Department undertook a trial of various aspects of the steam unit utilised by a local landscaping company in late 2018. The results were varied for a number of reasons, as follows:

Slip ways: The success of steam to clean slip ways is limited by the fact that work can only be undertaken at low tide. In addition to this, the steamer did not have the pressure required to physically remove the material from the surface of the slip way. Whilst pressure washing does not kill the algae, it does remove it from the surface and therefore immediately reduce the slip hazard. The pressure washer also has a brushing component which allows it to be used below the water surface; therefore it is more flexible as to when in the tidal cycle it can be used.

Graffiti: The steamer was not trialled on graffiti at the time.

Weeds: The trial on weeds can be further broken into three components:

Mulched gardens and playgrounds: The steam weeder was trialled on herbaceous weeds within mulched playgrounds. The recommended three treatments before efficacy can be assessed were not completed. However, as the pressure of the steam weeder caused the mulch to be blown out of the garden beds and playground areas, the steam weeder was considered undesirable for use in mulched areas.

Drains and footpaths: The steam weeder was trialled on herbaceous weeds which had grown within the cracks of footpaths located on Taroona Crescent. The weeds did initially appear to have been adversely affected by the steam, however they are reported to have recovered after a relatively short period of time. This is a known effect of steam weeding, particularly on weeds which are more mature or have extensive root systems. It is also recognised that there is a possibility of germinating more weeds on the first treatment as a result of the heat and moisture from the steam. This however can be viewed as a positive effect, as the viable seed bank is reduced and therefore follow up treatments in the long run should also be further reduced. It is because of these reasons that the recommendations are to undertake three to four treatments to fully assess the viability of steam weeding on herbaceous plants. Multiple treatments would likely combat the initial increased germination and provide for follow up treatment of more mature plants. After the first two treatments, it is assumed that weeds would then be controlled whilst they are still young and more vulnerable to the impacts of steam.

The recommended three or four treatments before efficacy can be assessed were not completed and therefor a reliable assessment of the effects of steam weeding of drains and footpaths cannot be made at this time.

Agenda No. 6 Page 8 25 March 2019 Wood Weed Control: It is widely understood that steam weeding is not particularly successful on woody weeds. The steam weed unit trialled does have the option of being fitted with a spike which allows steam to be delivered directly to wood weed root systems, however the company did not have one to demonstrate its use or effectiveness. This aspect of steam weeding would still be limited given the time required to treat every plant individually with the spike. As a result, a trial of steam weeding on woody weeds was not conducted.

Liz Quinn - NRM Coordinator

QUESTIONS WITHOUT NOTICE FROM COUNCILLORS

MOTIONS OF WHICH NOTICE HAS BEEN GIVEN

1 Southern Tasmanian Councils Authority

The following Notice of Motion was submitted by Cr Street :

MOVED Cr Street SECONDED

That Council sees no demonstrable benefit provided to Kingborough by the Southern Tasmanian Councils Authority (STCA), accordingly Council will notify the STCA and all member Councils of its intention not to renew its membership in 2019-2020 financial year and seek their views on winding up the Authority.

For Against For Against Cr Atkinson Cr Street Cr Bastone Cr Wass Cr Fox Cr Westwood Cr Grace Cr Winter Cr Midgley

Background

With STCA’s diverse membership it appears to take a lowest common denominator approach on positions. As such it does not effectively represent the views and needs of urban and rural members with clarity. This seems particularly acute in relation to identifying and championing priorities at a State and Federal level. In recent times STCA changed its name to Think South to counter its inability to gain traction with the media and general public. This was singularly unsuccessful, and it reverted back to STCA. Planning issues, priorities and challenges being faced by urban Councils are quite different to those in rural Councils.

Agenda No. 6 Page 9 25 March 2019 The waste management strategies undertaken by STCA could be better served on a state-wide basis. Member Councils can leave the STCA if they provide 3 months’ notice. This allows for an orderly departure or ideally a wind up of STCA in the remainder of the 2018-2019 financial year. STCA Currently is currently operating without a CEO making the costs of a wind up modest. Another STCA member Council has already flagged its intention to leave STCA.

Officer’s Response:

Clarence City Council at its meeting held on 18 March 2019 resolved “that Council sees no demonstrable benefit provided to Clarence by the Southern Tasmanian Council Authority (STCA), accordingly Council will notify all STCA member Councils of its intention not to renew its membership in 2019-2020 financial year and seek their views on winding up the Authority”.

Glenorchy City Council has also signalled a similar intention to leave STCA and have a Notice of Motion to consider at their Council meeting to be held on 25 March 2019.

The views expressed in the background provided by Cr Street (above) are generally shared and whilst a Council decision is required it is considered that Council’s strategic alliance with Hobart, Clarence and Glenorchy is a more relevant focus.

Gary Arnold - General Manager

PETITIONS STILL BEING ACTIONED

There are no petitions still being actioned.

PETITIONS RECEIVED IN LAST PERIOD

At the time the Agenda was compiled no Petitions had been received.

OPEN SESSION ADJOURNS

Agenda No. 6 Page 10 25 March 2019 PLANNING AUTHORITY IN SESSION

Planning Authority commenced at

OFFICERS REPORTS TO PLANNING AUTHORITY

FILE NO 17.170 DATE 12 MARCH 2019 OFFICER TASHA TYLER-MOORE – MANAGER DEVELOPMENT SERVICES

DELEGATED AUTHORITY FOR THE PERIOD 27 FEBRUARY 2019 TO 12 MARCH 2019

The following are matters that have received delegated approval from the Manager – Development Services for the period 27 February 2019 to 12 March 2019.

DEVELOPMENT APPLICATIONS FOR DISCRETIONARY DEVELOPMENT/USE

DA-2018-534 Design Carvalho Dwelling, ancillary dwelling and 10 Wisbys Road outbuildings (carport and shed) NORTH BRUNY DA-2018-607 BRG Tas Pty Ltd Change of use to visitor 5 Home Avenue accommodation (Unit 2) BLACKMANS BAY DA-2018-651 BPSM Architects Signage ‘Kingston Health Centre’ 42 Channel Highway KINGSTON DA-2019-2 Mr M and Mrs J Butler Extension and alterations to 4606 Channel Highway dwelling GORDON DA-2019-13 Tassie Homes Pty Ltd Dwelling 34 Apolline Drive KINGSTON DA-2019-17 Tassie Homes Pty Ltd Dwelling 76 Apolline Drive KINGSTON DA-2019-24 Mr C C Martyn Change of use to visitor 3 Seaview Road accommodation ADVENTURE BAY DA-2019-25 Rainbow Building Solutions Outbuilding (studio) 15 Endeavour Place ADVENTURE BAY DA-2019-31 Ms K M Maddern Dwelling 4546 Bruny Island Main Road LUNAWANNA

Agenda No. 6 Page 11 25 March 2019 DEVELOPMENT APPLICATIONS FOR SUBDIVISION / STRATA / STAGED DEVELOPMENT SCHEME STR-2019-1 Lark & Creese Strata units 4, 5 & 6 25 Lomandra Drive BLACKMANS BAY STR-2019-2 Lark & Creese Staged development scheme 25 Lomandra Drive BLACKMANS BAY STR-2019-3 Mrs G M Blakney Strata plan – units 1, 2 & 3 24 Lewan Avenue KINGSTON DAS-2019-1 Mr S & Mrs F Harms Subdivision – one lot and balance 14 Welcome Avenue KINGSTON

DEVELOPMENT APPLICATIONS FOR NO PERMIT REQUIRED DA-2019-52 6ty Ltd Ancillary unit 79 Channel Highway KINGSTON DA-2019-77 Frontroom Architecture Shop fitout – shops 69 & 70 – ‘Channel Court’, 29 Channel optometry retail shop and Highway consulting rooms KINGSTON DA-2019-87 J Licht Extension to dwelling ‘Alsunga’, 102 Burwood Drive BLACKMANS BAY

RECOMMENDATION

MOVED SECONDED

That the report be noted.

For Against For Against Cr Atkinson Cr Street Cr Bastone Cr Wass Cr Fox Cr Westwood Cr Grace Cr Winter Cr Midgley

Agenda No. 6 Page 12 25 March 2019 FILE NO DAS-2015-21 DATE 14 MARCH 2019 OFFICER VICKY SHILVOCK – PLANNING OFFICER ENDORSED BY TASHA TYLER-MOORE – MANAGER DEVELOPMENT SERVICES

REQUEST FOR EXTENSION OF PLANNING PERMIT – DAS-2015-21 – SUBDIVISION OF TWO LOTS AND BALANCE AT LAND BETWEEN 90 AND 200 BRUNY ISLAND MAIN ROAD, NORTH BRUNY (CT 151631/2) AND CT 151631/3) FOR PEACOCK DARCEY & ANDERSON PTY LTD

1 PURPOSE

1.1 The purpose of this report is to consider a request to extend a planning permit in accordance with section 53(5A) of the Land Use Planning and Approvals Act 1993 (the Act).

2 BACKGROUND

2.1 An application for a planning permit for the subdivision of two lots and balance land at between 90 and 200 Bruny Island Main Road, North Bruny Island was submitted in May 2015 (DAS-2015-21). No representations were received during the public exhibition period. The development was approved under Delegated Authority on 30 September 2016. A Planning Permit was then issued. The Applicant appealed the decision and subsequently withdrew the appeal on 26 October 2016.

2.2 Application was then made for an amendment to the Planning Permit pursuant to section 56 and an amended Permit was issued on 5 December 2016 – see attached Plan of Subdivision.

2.3 At the time the original permit was granted, the subject land was zoned Environmental Management under the Kingborough Planning Scheme 2000 and the proposal was compliant with the subdivision provisions of the KPS2000.

2.4 The subject land is now zoned Environmental Living under the current Kingborough Interim Planning Scheme 2015 (the scheme under which the extension of time to the permit is being sought). There are several overlays (E3.0: Landslide Hazard, E10: Biodiversity, E11: Waterway and Coastal Protection and E14: Scenic Landscapes) that affect the site.

3 STATUTORY REQUIREMENTS

3.1 Section 53(5) of the Act provides that “if a use or development in respect of which a permit was granted is not substantially commenced, the permit lapses –

at the end of a period of 2 years from –

the date on which the permit was granted; or

if an appeal has been instituted against the planning authority’s decision to grant the permit, the date of the determination or abandonment of the appeal; or …”

Agenda No. 6 Page 13 25 March 2019 3.2 Section 53(5A) of the Act states:

“If the use or development in respect of which a permit was granted is not, or is unlikely to be, substantially commenced before the permit would otherwise lapse under subsection (5)(a), the planning authority may grant (once only) a further extension of the period during which that use or development must be substantially commenced.”

3.3 Section 53(5C) of the Act provides that:

“An application may be made under subsection (5A) or (5B), for an extension of a period during which a use or development in respect of which a permit was granted must be substantially commenced, at any time before the end of the period of 6 months from the day on which the permit has lapsed and, if the extension is granted, the permit is to be taken to not have lapsed on that day.”

3.4 The Planning Permit for DAS-2015-21 was issued on 30 September 2016 and whilst there has been some progression towards compliance with the conditions of the Planning Permit, the applicant has not been able to demonstrate substantial commencement. The Permit therefore lapsed on 26 October 2018. In accordance with section 53(5C) an application under section 53(5A) may be up until 26 April 2019. The application has therefore been made within the relevant time period.

4 DISCUSSION

4.1 The subdivision application for two lots and balance was approved by Council under Delegated Authority in accordance with the Kingborough Planning Scheme 2000 (KPS2000).

4.2 On 1 July 2015 the Kingborough Interim Planning Scheme 2015 (KIPS2015) came into effect. The subject land is zoned Environmental Living with Landslide, Biodiversity, Waterway and Coastal Protection and Scenic Landscapes overlays under the KIPS2015 (see Plate 1 below).

Plate 1 – Map showing subject land, zoning and overlays under Kingborough Interim Planning Scheme 2015

Agenda No. 6 Page 14 25 March 2019 4.3 The standard for subdivision in this zone is the creation of no more than one lot per 20 ha on Bruny Island. The approved subdivision is to create two lots with areas of approximately 2ha (Lot 1) and 3.1ha (Lot 2) respectively within the northern part of the property. The remainder of the property would be contained within a relatively much larger balance lot with an area of approximately 46ha.

4.4 The total area of the subject land is 51.60ha which, at a lot yield of one lot per 20ha under KIPS2015, would allow for the subdivision of two lots only. Accordingly, the subdivision proposed in DAS-2015-21 would be prohibited under the provisions of the KIPS2015.

4.5 The legislation does not set any parameters for Council when determining whether to approve an extension to a planning permit, however the section of the Act says that Council “may” grant the extension. Council therefore has the discretion to approve or refuse the requested extension. Officers have sought advice from Council's legal adviser, Mr Don Armstrong, as to whether a change in planning scheme would be a relevant matter to consider when determining such a request. The following advice was provided by Mr Armstrong:

“Extensions of time are discretionary and the Council must take into account all relevant circumstances.

A very relevant matter is a change of law such that what is proposed is now prohibited.

I cannot think of a better reason to refuse an extension of time, although other factors such as whether the applicant has done anything significant towards implementing the permit should also be taken into account.”

4.6 The application for the extension of time was accompanied by details of the works that have occurred to date. These works largely relate to survey work and do not constitute substantial commencement, with much of the works also occurring after 26 October 2018.

4.7 The applicant has also been in discussions with Council officers over the past 12 months in relation to Condition 3 of the Permit. This condition requires that the existing Conservation Covenant on the title be amended in accordance with the approved subdivision plans. It is understood that the amendments to the Covenant have been drafted and are with the Minister for approval. There have also been logistical issues with finalising changes to the Conservation Covenant prior to issue of titles. Whilst the changes to the Conservation Covenant would not have prevented commencement of works for the subdivision, it would not be unreasonable for the developer to wish to resolve the covenant issue prior to proceeding with on ground works in case the covenant amendments were not accepted by the Minister.

4.8 Whilst there have been some delays in progressing the subdivision works, as the proposal would now be prohibited under the KIPS2015, it is recommended that the extension of time not be granted as the proposal is not consistent with Council’s current planning scheme.

5 CONCLUSION

5.1 The approved subdivision was consistent with the KPS2000 when it was approved in 2016. However, since the approval of the subdivision, a new planning scheme has come into effect. Under the KIPS2015, the proposed subdivision would now be prohibited.

Agenda No. 6 Page 15 25 March 2019 5.2 The subdivision is no longer consistent with Council's strategic direction for this part of Bruny Island as indicated by the current land zoning within the Kingborough Interim planning Scheme 2015. The developer has had two years to act on the permit that was issued, and it is not considered appropriate to grant an extension to the permit as it is contrary to the provisions of the current planning scheme.

6 RECOMMENDATION

MOVED SECONDED

That the request for an extension to the Planning Permit issued for DAS-2015-21 – subdivision of two lots and balance land between 90 and 200 Bruny Island Main Road, North Bruny under s53 (5A) of the Land Use Planning and Approvals Act 1993 be refused on the basis that it is no longer consistent with the Kingborough Interim Planning Scheme 2015.

For Against For Against Cr Atkinson Cr Street Cr Bastone Cr Wass Cr Fox Cr Westwood Cr Grace Cr Winter Cr Midgley

Attachment: (1) Approved Subdivision Plan for DAS-2015-21

Agenda No. 6 Page 16 25 March 2019

PLANNING AUTHORITY SESSION ADJOURNS

Agenda No. 6 Page 17 25 March 2019 OPEN SESSION RESUMES

Open Session of Council resumed at

OFFICERS REPORTS TO COUNCIL

FILE NO 8.121 DATE 13 MARCH 2019 OFFICER JOHN DEVRIES - SENIOR ENVIRONMENTAL HEALTH OFFICER ENDORSED BY JON DOOLE - MANAGER ENVIRONMENTAL SERVICES

SMOKE-FREE DECLARATION - KINGBOROUGH COMMUNITY HUB

1 PURPOSE Strategic Plan Reference Key Priority Area 1.0 A safe, healthy and supportive community 4.0 A vibrant local economy Strategic Outcome 1.3 Safe, active and healthy local communities 4.2 Visitors and new residents are attracted to come to Kingborough Strategy 1.3.1 Foster health and wellbeing by informing and supporting residents to make healthy lifestyle choices 4.3.2 Develop the former Kingston High School site and promote the broader economic and social benefits of this development

1.1 The purpose of this report is to seek Council approval to declare the Kingborough Community Hub a smoke-free area in accordance with the Public Health Act 1997 (the Act).

2 BACKGROUND

2.1 A motion was carried at the 13 November 2017 Council meeting (refer C603/24- 17) that Council ‘in principle’ endorse the following areas within Kingston Park (Figure 1) as smoke-free areas:

Figure 1: Kingston Park Smoke-Free Areas

Agenda No. 6 Page 18 25 March 2019 2.2 The motion is included below:

“That Council in principle endorse the areas of Kingston Park identified in this report to be declared smoke-free in accordance with the Public Health Act 1997, noting that subsequent reports will be provided for formal approval of the declaration, at the relevant stages of construction.”

2.3 Construction of the Kingborough Community Hub (the Hub) is nearing completion and is scheduled to be opened to the public on 29 March 2019. The Hub and immediate surrounds are the first areas within Kingston Park, endorsed by Council to be smoke-free.

2.4 In order for the Hub to be declared smoke-free a declaration must be first approved by Council and also notified to the Director of Public Health.

2.5 In accordance with the motion carried at the 13 November 2017 Council meeting, subsequent reports will be provided for future smoke-free declarations of other areas within the site as they are constructed.

3 STATUTORY REQUIREMENTS

3.1 The Public Health Act 1997 (Part 4, Division 1A) regulates smoke-free areas in Tasmania. Section 67B (c) of the Public Health Act (the Act) provides for an occupier of land to designate any area, including but not limited to, a public street that is not within private premises, as a smoke-free area. This provides Council with the head of power for land under its ownership in Kingston Park.

3.2 A number of other public places including outdoor dining areas, enclosed public places, bus and pedestrian malls, children’s playgrounds and sporting venues have already been declared smoke-free under section 67B of the Act.

3.3 Section 67B also outlines what else is deemed to be a smoke-free area and sets out legal distances from entries/exits, air intakes and playgrounds.

3.4 Section 67E requires signage, wording or images in smoke-free areas that has been approved by the Director of Public Health.

4 DISCUSSION Declaration process

4.1 Council can choose to declare any land in its ownership as smoke-free. The declaration itself does not require approval from the Department of Health (DOH) however it is recommended that both Council and DOH work cooperatively during this process. Council staff have developed the smoke-free declaration for the Hub in consultation with the DOH Senior Tobacco Advisor.

4.2 The declaration identifies the public areas to be smoke-free. A template declaration is provided by DOH. The declaration can be undertaken at any time with an ‘effective from’ date, once approved by Council.

4.3 The declaration needs to be publicly advertised. There is not a set process for this and it is Council’s decision on how it is made public. It is proposed to advertise the declaration by public notice in the Mercury newspaper, local media and on Council’s website and social media.

Agenda No. 6 Page 19 25 March 2019 Proposed declaration

4.4 The area proposed to be declared as smoke-free includes the Kingborough Community Hub buildings and immediate surrounds. The map below (Figure 2) shows the extent of the smoke-free area. The landscaped area surrounding the Hub buildings (including paths and grassed areas) is also part of the proposed smoke-free area.

Figure 2: Map of Kingborough Community Hub smoke-free area

4.5 A copy of the proposed declaration, to be signed by the General Manager, is in Appendix A.

4.6 Once the declaration is approved by Council, it will be signed by the General Manager and notified to the Director of Public Health.

4.7 In accordance with the motion carried at the 13 November 2017 Council meeting (refer C603/24-17), subsequent reports will be provided for future smoke-free declarations of other areas within the site as they are constructed and opened to the public.

Signage

4.8 Signage (or wording or images) must be installed in the smoke-free areas. This must be approved by the Director of Public Health prior to installation. It is proposed to initially install standardised signage around the Hub.

4.9 It is proposed to install signage prior to, or on the date of the declaration.

Agenda No. 6 Page 20 25 March 2019 Enforcement

4.10 Council is in a unique position as Kingston Park is essentially a blank canvas. In looking to declare smoke-free areas at the site, there are not the challenges of changing historic or existing behaviours in an already utilised space. Council can therefore seek to use more proactive enforcement measures by way of promotion, signage or community enforcement frameworks.

4.11 The experience in all Australian jurisdictions has been that smoke-free laws are generally self-enforcing, with smokers refraining from smoking in smoke-free areas once they become aware of the laws.

4.12 It is therefore proposed to largely utilise a ‘soft’ model of enforcement ie – self- enforcing compliance. A strong focus can be placed on community awareness and consultation.

4.13 It would be appropriate to provide some form of reactive response, pursuant to Council’s Enforcement Policy, to complaints about smoking in declared smoke- free areas. It is envisaged that the declaration would have minimal impact on current Council compliance operations but resourcing would be assessed as appropriate.

4.14 Council officers undertaking any enforcement will need to be appointed as nominated officers under the Act. This is an appointment approved by the Director of Public Health. Environmental Health Officers are already appointed under the Act; this applies to other Council officers who may be involved in enforcement ie – Compliance Officers.

4.15 Enforcement of the smoke-free area will commence from the effective date of the declaration (29 March 2019).

5 FINANCE

5.1 Estimate of costs:

Declaration process Public advertisements $2,500 Signage Total signage cost $500 Enforcement The cost of the proposed enforcement approach $0 will be absorbed within existing resources Communication and Variety of tools available $2,000 consultation TOTAL $5,000

5.2 The above estimated costs are available in the Kingston Park budget.

6 ENVIRONMENT

6.1 The creation of a smoke-free environment reduces potential involuntary exposure to environmental tobacco smoke. In declaring additional areas smoke-free, Council is contributing to the health and wellbeing of the community and the promotion of this very important public health initiative1.

7 COMMUNICATION AND CONSULTATION

7.1 The smoke-free Kingborough Community Hub declaration has been developed in consultation with the Department of Health Tobacco Control Unit.

Agenda No. 6 Page 21 25 March 2019 7.2 Once approved by Council, the declaration needs to be publicly advertised. There is not a set process for this and it is Council’s decision on how it is made public. It is proposed to advertise the declaration by public notice in the Mercury newspaper, local media and on Council’s website and social media.

7.3 A specific communications plan will also be developed in consultation with Council’s Media and Communications Officer.

8 RISK

8.1 The head of power for declaration is contained within the Act. DOH encourage Councils to seek their own legal advice to ensure that proposed smoke-free areas have been declared with legal certainty and in accordance with the Act.

9 CONCLUSION

9.1 Council has a head of power under the Public Health Act 1997 to declare land under its ownership in Kingston Park as smoke-free.

9.2 Council agreed to declare certain Council-owned areas within Kingston Park as smoke-free (Figure 1).

9.3 The Kingborough Community Hub is the first Council-owned area within Kingston Park to be open to the public and is scheduled to open on 29 March 2019.

9.4 This report seeks endorsement of a smoke-free declaration for the Kingborough Community Hub.

9.5 The declaration is proposed to be advertised via public notice in the Mercury newspaper, local media and on Council’s website and social media.

9.6 Signage will be installed at the Hub coinciding with the public opening on 29 March 2019.

9.7 A self-enforcement approach is proposed with a strong and proactive focus on community awareness and consultation.

10 RECOMMENDATION

MOVED SECONDED

That Council approve the Kingborough Community Hub smoke-free area declaration in Appendix A of this report and the subsequent signage and advertising requirements in this report.

For Against For Against Cr Atkinson Cr Street Cr Bastone Cr Wass Cr Fox Cr Westwood Cr Grace Cr Winter Cr Midgley

References:

Department of Health and Human Services - Public Health Services, Tasmania, Designating Smoke-free Areas; A Guide for Local Councils, September 2015, Hobart.

Agenda No. 6 Page 22 25 March 2019 Appendix A

Agenda No. 6 Page 23 25 March 2019

Agenda No. 6 Page 24 25 March 2019

Agenda No. 6 Page 25 25 March 2019 Channel Highway

FILE NO 3584531 DATE MARCH 2018 OFFICER SEAN KERR - PROPERTY OFFICER ENDORSED BY DANIEL SMEE – EXECUTIVE MANAGER GOVERNANCE & COMMUNITY SERVICES

PROPOSED TRANSFER OF LAND OWNED BY UNIVERSITY OF TASMANIA TO COUNCIL AT TAROONA BEACH

1 PURPOSE

Strategic Plan Reference

Key Priority Area 3.0 A healthy natural environment. Strategic Outcome 3.1 The values of the natural environment are protected and enhanced through strategic and coordinated natural resource management. Strategy 3.1.5 Develop and implement strategies to protect wildlife, particularly threatened species.

1.1 The purpose of this report is to consider the transfer of 8,592m² of land owned by the University of Tasmania (UTAS) to Council.

2 BACKGROUND

2.1 UTAS is the owner of 31 Nubeena Crescent, Taroona. Council has been contacted by UTAS to gauge Council interest in accepting a transfer of a section of that land, as shown below.

00

ProposedPropoe land transfer

Council land

4646

Taroona Park 00

46A46A

Taroona Crescent

4848 5050

Niree Parade

2.2 The area is located directly to the east of Taroona Park and contains bushland that is contiguous with Council land. The bushland is bounded to the north and east by the future IMAS development site. It is located uphill from the Taroona

Agenda No. 6 Page 26 25 March 2019 foreshore walking track and the Batchelor’s Grave Historic site. The eastern end of Taroona Beach finishes just below the site.

2.3 UTAS proposed a development of the subject land for aquaculture, with the intention of lodging a subsequent development application for a lobster hatchery. Further information was requested on the details and extent of the proposed application, with it then applying to the entire subject land, including the land proposed to be transferred to Council. There was considerable community concern as to all of the land being apparently used for this purpose.

2.4 UTAS attended a community meeting in October 2018 with residents, the Taroona Community Association and the Taroona Environmental Network (TEN). At the meeting members of these groups voiced concern about the proposed development and the importance of the area of coastal forest adjacent to Taroona Park. In response to this level of community concern, UTAS then formulated the idea of the transfer of this lower section either to the Crown or Council.

2.5 The land consists of blue gum woodland that has been identified as having significant environmental values particularly as a potential habitat for the swift parrot and as a threatened native vegetation community.

2.6 If Council accepts the transfer of this land UTAS will lodge a subdivision application to separate the lower section for transfer to Council, at their cost. The proposed side boundary does not align accurately with the fence line. UTAS will erect a new fence on the northern boundary, at their expense, to rectify this issue.

2.7 As the subject land is bushfire-prone, as part of this subdivision application, a Bushfire Hazard Management Plan (BHMP) is being prepared by the applicant, in accordance with the requirements of the planning scheme.

2.8 This BHMP considers the bushfire risk of the section of land proposed to be transferred to Council to the existing and future development of the balance land. This assessment is currently in progress and initial discussions at an on-site meeting suggest no formal hazard management measures will be required as a result of the subdivision. Consequently, any hazard reduction is likely to be undertaken as part of Council’s broader Bushfire Hazard Reduction Program rather than through prescriptive measures identified in the BHMP. However, it should be noted that, as the BHMP is yet to be endorsed by the Tasmania Fire Service (TFS), this approach may be subject to change.

2.9 An estimate from the Works Department for general maintenance of this section of land is $2,100 per annum and an estimate from the NRM Unit for weed management is $500 per annum after primary control is complete. Any bushfire hazard reduction measures are additional to this.

3 STATUTORY REQUIREMENTS

3.1 There are no statutory requirements relating to this matter as the proposed transfer is by agreement at no cost to Council.

4 DISCUSSION

4.1 UTAS has offered land to Council for the environmental protection and community use of that land. It would form an extension of the Taroona Park area enhancing the existing green space.

Agenda No. 6 Page 27 25 March 2019 4.2 The site will contribute to the recreational values of this area for the Taroona community as it is adjacent to the popular Taroona Foreshore Walking track, other recreational trail links to the broader Taroona Park and access to Taroona Beach.

4.3 The site contains an area of open coastal bushland with a south-easterly aspect. The area below the main slope has been regularly slashed and is dominated by native grasses and weeds. It is not fenced on the southern and western boundaries that join Taroona Park. The area has been used as public open space due to the lack of fencing, and appears to form part of Taroona Park. There are a number of informal dirt tracks that have been developed through the site over time.

4.4 The conservation values on this small patch of land are significant both at a Tasmanian and national level. The land contains a patch of dry Blue gum (Eucalyptus globulus) dominated forest on the main slope with an area of woodland at the base of the slope where the trees thin out and grassland and weeds dominate. The forest is generally open in nature with a native grass understorey. The site also contains Eucalyptus ovata (black gum) and Eucalyptus viminalis (white gum). The forest is in generally good condition with good evidence of recruitment, structure and diversity.

4.5 Blue gum, and to a lesser extent black gum, are a key foraging resource for the Critically Endangered swift parrot (Lathamus discolor), which utilises the coastal forests and hills of Taroona for foraging. The site has a mix of large foraging trees and potential nesting habitat in the older hollow-bearing trees. Five point locations for the swift parrot are known from the study area. Therefore this vegetation is classified as significant habitat for the swift parrot, which is a high priority biodiversity value under the Planning Scheme.

4.6 Eucalyptus globulus dry forest and woodland is listed as threatened on Schedule 3A of the Tasmanian Nature Conservation Act 2002. This forest type is also a high priority biodiversity value within the Biodiversity Code of the Kingborough Interim Planning Scheme 2015. The patch of forest is contiguous with a larger

Agenda No. 6 Page 28 25 March 2019 area of blue gum forest to the west in Taroona Park adding to its conservation significance.

4.7 A recent ecological assessment of the site (Wapstra 2018) found that no plant species listed as threatened on the Commonwealth Environment Protection and Biodiversity Conservation Act 1999 (EPBCA) nor the Tasmanian Threatened Species Protection Act 1995 (TSPA) were detected, or are known from database information, from the study area.

4.8 Wapstra (2018) also reports that the eastern barred bandicoot (Perameles gunnii), listed as Vulnerable on the Commonwealth Environment Protection and Biodiversity Conservation Act 1999 (EPBCA), has been anecdotally reported from the study area (but not confirmed in formal database reports), and potential habitat is present.

4.9 The forest has been disturbed by human activities through time and as a result has a range of declared and environmental weed species throughout the understorey. The weeds form a fairly consistent low cover from the top of the slope, through the bushland and down to the coastal track. The weeds include exotic grasses, blackberry, briar rose, boneseed, mirror bush, cotoneaster and wild carrot. Volunteers from the Taroona Environmental Network have worked to control the weeds over the last decade. In the past, the lower slopes have been periodically slashed. Whilst the species of weeds present on the site have the ability to dominate bushland, in this case they are frequent and widespread but are not Blackberry is reasonably dominating the native species. widespread

4.10 The ongoing costs of maintaining the ecological and recreational values of the site are minimal. The main threat to the conservation value of the site is the distribution of weeds. To ensure the natural and recreation values of the patch are maintained, primary weed removal and treatment of all declared and environmental weeds will be required. It is recommended that primary weed control of all declared and environmental weeds be undertaken prior to the land being transferred to Council ownership. This work has been estimated to involve approximately 1-2 days’ work for a contractor or small crew.

4.11 Secondary control of regrowth of weeds or new weed seedlings will need to be undertaken by Council on an annual basis. Given the density of weeds present, secondary and tertiary treatment will be important to ensure the initial treatment does not result in making infestations worse.

4.12 There is an informal walking track on the eastern side of the reserve. The relocation of the boundary fence to the correct location may result in this track being partly on UTAS land. The ongoing maintenance of informal tracks is likely to be minimal.

4.13 There are community expectations that Council would accept this gift of land. The Taroona Environmental Network and Taroona Community Association has held discussions with UTAS on this issue.

Agenda No. 6 Page 29 25 March 2019 5 FINANCE

5.1 The land is proposed to be gifted to Council

5.2 The costs involved in slashing and tree maintenance on the land have been estimated to be in the order of $2100 per annum. Weed management has been estimated at $500 per annum for at least five years, providing UTAS undertake primary weed control prior to transfer.

5.3 There may be periodic fire hazard reduction works required in accordance with Council’s Bushfire Management Program.

6 ENVIRONMENT

6.1 The proposal has significant environmental benefits in terms of providing more effective use of public open space in the area and contributing to the protection of threatened blue gum woodland and significant habitat for the swift parrot.

6.2 As the basis for the transfer of the land to Council is to manage and protect the conservation and recreation values on the land, it would be appropriate that a notation to this effect should be included on the title when issued.

7 COMMUNICATION AND CONSULTATION

7.1 The Taroona Environmental Network and the Taroona Community Association was concerned about the potential use of the land and they had approached UTAS with these concerns.

7.2 UTAS believe that by Council accepting the transfer and management of the land on an ongoing basis, the community would be satisfied that the land would be adequately protected.

7.3 If Council choose to accept this section of land a press release announcing the transfer should be sent to the appropriate news outlets.

8 RISK

8.1 No risks have been identified in relation to the transfer of this section of land, providing it is managed as a bushland reserve for conservation and public open space purposes.

8.2 If Council were to refuse the transfer there would be considerable community concern.

9 CONCLUSION

9.1 The land will be transferred at no cost. It is recommended that UTAS undertake the primary weed control on the site prior to transfer.

9.2 The land has significant conservation values and has been used by the Taroona community as part of the adjacent Taroona Park for decades.

9.3 The additional ongoing costs are minimal.

9.4 Community expectations are that Council will accept this land transfer and manage the land to protect and conserve the conservation and public open space values.

Agenda No. 6 Page 30 25 March 2019 10 RECOMMENDATION

MOVED SECONDED

That:

a) Council approve the transfer of 8592m2 of land from UTAS being part of PID 3584531 for the purposes of conservation and public open space subject to UTAS undertaking primary weed control and relocation of the boundary fence prior to transfer.

b) The General Manager be authorised to sign transfer documents to enable the transfer.

For Against For Against Cr Atkinson Cr Street Cr Bastone Cr Wass Cr Fox Cr Westwood Cr Grace Cr Winter Cr Midgley

Agenda No. 6 Page 31 25 March 2019 FILE NO 25.4 DATE 13 MARCH 2019 OFFICER SARAH WILCOX - MEDIA AND COMMUNICATIONS OFFICER ENDORSED BY PENE HUGHES – EXECUTIVE MANAGER ORGANISATIONAL DEVELOPMENT

STRATEGIC PLAN REVIEW

1 PURPOSE

Strategic Plan Reference

Key Priority Area 6.0 A well administered organisation Strategic Outcome 6.1 Internal financial and governance arrangements are maintained to a high standard Strategy 6.1.1 Provide strategic plans, policies and particular programs that assist Council plan for the future

1.1 This report provides the draft key priority areas developed by councillors and managers of Kingborough Council during a Strategic Plan review workshop on Wednesday, 14 January 2019. If endorsed, an engagement project will seek feedback and suggestions from community members on the key priority areas and possible actions and performance measures.

2 BACKGROUND

2.1 In accordance with the Local Government Act 1993, Section 70e, councils are required to carry out a review of their strategic plan every four years.

2.2 The current Strategic Plan was endorsed by Kingborough Council at its meeting on 22 June 2015 (Minute C206/9-15 refers).

2.3 The Strategic Plan was developed following consultation with the Kingborough community and incorporated what the community felt should be the main priorities for Council. There were 415 responses during the consultation process and these were accommodated within the Strategic Plan as much as possible.

2.4 Council’s Strategic Delivery Plan was endorsed at its meeting on 27 July 2015, following a workshop with Councillors (Minute C234/10-15 refers). The Strategic Delivery Plan is to be reviewed every five years, and it was proposed that a new draft Strategic Delivery Plan should be prepared for 2020-2025.

2.5 During the Strategic Plan Review workshop on 3 December 2018, Councillors indicated a strong preference to review the key priority areas, and associated strategies. This would also trigger a review of the actions within the Strategic Delivery Plan. This preference was predicated on concerns regarding the content of the current Strategic Plan and the opportunity to review Council’s priorities following the October 2018 elections.

2.6 Concerns were raised that the current Strategic Plan is too lengthy, difficult to understand, and does not accurately reflect the strategic priorities of the Council.

2.7 It was recommended at the workshop that a review of the Strategic Plan would include:

Agenda No. 6 Page 32 25 March 2019 (a) The development of new priority areas and clarification of Council’s Strategic actions.

(b) Engagement with staff to assess the draft key priority areas and to consider practical actions to achieve them and performance measures.

(c) Engagement with the Kingborough community to assess the draft key priority areas and invite suggestions for practical actions to achieve them and performance measures.

(d) Assessment and consolidation of the information received through the engagement process to prepare a new draft Strategic Plan for the Kingborough Council.

(e) Develop a new Strategic Delivery Plan, or Operational Plan, that would effectively track and measure Council’s performance and outcomes based on the revised key priority areas.

(f) That the new Strategic Plan would be condensed to a few pages and will use Plain English principles.

3 STATUTORY REQUIREMENTS

3.1 The Local Government Act 1993 requires that Council prepare and maintain a strategic plan.

4 DISCUSSION

4.1 A workshop was held on Wednesday, 14 January 2019 with Councillors and Council Managers to consider why the current Strategic Plan may not be working, what is working and what could be different. A summary of these discussions is:

(a) What is not working - The Strategic Plan is too long, poorly presented and does not speak to clear strategic actions with measurable results. Concerns were also raised regarding the Strategic Delivery Plan and questions were asked if this document was effective in monitoring performance and outcomes.

(b) What is working - The Strategic Plan is broad enough to ensure the organisation can be flexible and respond to a constantly changing environment. The Strategic Plan neatly informs the Strategic Delivery Plan.

(c) What could be different this time? – A clear articulation of key priorities with strategic actions and clear performance measures.

4.2 Clarification on the purpose of the Strategic Plan was considered, as it was felt the current Strategic Plan reflected community aspirations but did not clarify achievable and practical priorities and actions for Council to implement.

4.3 It was recommended during the workshop that Council provide a high-level summary of key priorities for feedback from Council staff and the Kingborough community, along with an invitation for suggestions of potential actions and performance measures that would underpin the priorities.

4.4 Five new draft priority areas for Council were identified during the workshop. These covered community life, providing quality infrastructure, economic development, Council’s resources and the natural environment. The draft priority areas are:

Agenda No. 6 Page 33 25 March 2019 (a) Council works with the community to create safe, resilient and healthy places to live.

(b) Council provides quality infrastructure to keep up with a growing community.

(c) Council encourages vibrant central and local business districts that provide social and economic opportunities.

(d) Council’s systems, technology and people serve community needs.

(e) Council ensures that bushland, coasts and rivers are cared for to minimise the loss of natural values and are protected for future generations.

4.5 The development of a new Strategic Delivery Plan, or Operational Plan, to underpin new priority areas would negate the need to review the current Strategic Delivery Plan scheduled for next year.

4.6 A workshop was also held on Thursday 14 February with Council staff, who supported the draft priority areas in principle.

4.7 Using the recently adopted Community Engagement Framework, the community engagement arrangements for the development of a new Strategic Plan are being developed. This will include but not be limited to:

(a) Two community workshops organised in April with members of community associations in Kingborough. The first workshop will be held in Kingston and the second will be held at a community hall in the Channel region.

(b) Listening posts organised throughout the municipality for all members of the community to attend.

(c) An online engagement forum using Council’s Our Say platform.

5 FINANCE

5.1 A consultant has been engaged to assist in the facilitation of Councillor, community and staff workshops at a cost of $15,000 from the current budget.

5.2 Further costs will be required for the final design and printing of a new Strategic Plan. Design costs are expected to cost up to approximately $1,600.

6 ENVIRONMENT

6.1 There are no environmental impacts associated with this report.

7 COMMUNICATION AND CONSULTATION

7.1 The community engagement project is being developed and will provide opportunities for members of the community to engage in person at events throughout the municipality, as well as the option to engage online via Council’s Our Say page.

7.2 Further consultation with Council managers and coordinators will occur to assess the suggested actions and performance measures contributed through the community engagement process.

Agenda No. 6 Page 34 25 March 2019 7.3 A draft Strategic Plan will be prepared and presented to Councillors at a workshop during May. Outcomes from the staff and community consultation will be provided during the workshop.

7.4 Once a draft new Strategic Plan is endorsed by Council, it will be released for public comment.

7.5 A communications plan will be developed following the methodology outlined in the Corporate Communications Strategy.

8 RISK

8.1 There is a risk of confidence loss in Council if community and staff suggestions are not considered and incorporated into the Strategic Plan. Expectations on what the Strategic Plan is and how it will be used to effectively measure the performance of Council should be made clear.

9 CONCLUSION

9.1 The draft key priorities developed by Councillors and Council managers have been prepared and it is proposed that they are released for public feedback.

10 RECOMMENDATION

MOVED SECONDED

That:

1 Council endorse and release the five draft key priority areas to the community:

(a) Council works with the community to create safe, resilient and healthy places to live.

(b) Council provides quality infrastructure to keep up with a growing community.

(c) Council encourages vibrant central and local business districts that provide social and economic opportunities.

(d) Council’s systems, technology and people serve community needs.

(e) Council ensures that bushland, coasts and rivers are cared for to minimise the loss of natural values and are protected for future generations.

2 Council endorse the engagement proposal to invite staff and community feedback and suggestions for actions and performance measures based on the draft key priority areas.

For Against For Against Cr Atkinson Cr Street Cr Bastone Cr Wass Cr Fox Cr Westwood Cr Grace Cr Winter Cr Midgley

Agenda No. 6 Page 35 25 March 2019 FILE NO 24.40 DATE 4 MARCH 2019 OFFICER DAVID REEVE - EXECUTIVE MANAGER ENGINEERING SERVICES ENDORSED BY GARY ARNOLD - GENERAL MANAGER

KETTERING KERBSIDE COLLECTION SERVICE EXTENSION

1 PURPOSE

Strategic Plan Reference

Key Priority Area 3.0 A healthy natural environment. Strategic Outcome 3.2 Sustainable land and waste management practices are adopted by landowners, contractors, businesses, government agencies and the general community. Strategy 3.2.3 Encourage reduced levels of waste going to landfill and waste avoidance, reuse and recycling

1.1 The purpose of this report is to consider expanding the kerbside collection service to the Kettering area.

2 BACKGROUND

2.1 Council adopted a Waste Management Strategy in December 2017. A recommendation from the strategy was an action to investigate expanding the kerbside collection service to include the Kettering area.

2.2 It was recognised from comments received during the development of the Waste Management Strategy and also based on a previous investigation into an expanded collection service to Kettering several years ago, that there was a divide in the Kettering community as to those who wanted a Council collection service and those that preferred the status quo. As such it was decided to undertake a survey of property owners to gather a more current and comprehensive view on this matter.

2.3 In conjunction with the current kerbside collection contractor, an inspection of the Kettering area was conducted to ascertain the suitability of roads for the kerbside collection service. From this a suitable project area encompassing 410 properties was identified for a possible collection service.

2.4 An expression of interest letter was delivered in early February 2019 to all residents on the proposed collection route requesting feedback on the extension of service. The letter informed the residents of the charges involved with this service and provided an opportunity for them to provide feedback.

3 STATUTORY REQUIREMENTS

3.1 There are no statutory requirements requiring Council to extend the kerbside collection service, however, it is a recommendation from the Council adopted Waste Management Strategy.

Agenda No. 6 Page 36 25 March 2019 4 DISCUSSION

4.1 The replies from the expression of interest letters were that 82 residents were in favour of the extension, 191 responses were against the extension and 137 residents did not respond to the expression of interest letter. As 137 owners had not responded to the expression of interest letter a further letter was sent to these residents on 5 March 2019 again requesting their feedback. An additional 8 residents answered in favour of the extension and 30 against.

4.2 The result of the survey is that 22% of the responses are in favour of extending the service, 54% are against and the remaining 24% did not provide a response. Even assuming that the 24% of non-respondents were in favour the majority are not supportive of a Council managed collection service.

4.3 The following comments were prevalent amongst the responses:

• The service is too expensive.

• We already recycle at Barretta for free.

• Our driveway is too long.

• Our driveway is too steep to move the bins.

• We do not generate enough rubbish to warrant a service.

• The roads are not wide enough.

• There is already a private contractor delivering this service.

4.4 Due to the clear majority of residents who responded being against the extension of the kerbside collection service extension, it will be recommended that the service is not extended.

5 FINANCE

5.1 There is nil cost to Council if the collection service to Kettering is not provided

5.2 If Council decided to provide the service the costs of the Council’s kerbside waste and recycling services would be recovered by service charges and factored in to Council’s annual budget.

6 ENVIRONMENT

6.1 There are environmental benefits associated with extending the kerbside collection service to the Kettering area including:

• reduced greenhouse emissions;

• improved recycling rates and diversion of product from landfill; and

• discouraging illegal littering.

7 COMMUNICATION AND CONSULTATION

7.1 Initial consultation has been undertaken with the affected community in Kettering and Council’s resolution on this matter will be further communicated to them.

Agenda No. 6 Page 37 25 March 2019 8 RISK

8.1 There is a risk of negative feedback from residents who replied to the expression of interest letter expressing a different opinion to the Council decision.

9 CONCLUSION

9.1 In determining whether to provide an extension to Council’s collection areas, the approach is to survey the willingness of the property owners to adopt a service. If the majority support the proposal then it is recommended for implementation.

9.2 It is clear that the affected residents have varied reasons for not wishing Council to provide garbage or recycling collection service to Kettering.

10 RECOMMENDATION

MOVED SECONDED

That Council does not extend its garbage and recycling collection to Kettering.

For Against For Against Cr Atkinson Cr Street Cr Bastone Cr Wass Cr Fox Cr Westwood Cr Grace Cr Winter Cr Midgley

Agenda No. 6 Page 38 25 March 2019

Agenda No. 6 Page 39 25 March 2019 FILE NO 48.3 DATE 8 MARCH 2019 OFFICER ROBERT RULE - COMMUNITY HUB COORDINATOR ENDORSED BY DANIEL SMEE - EXECUTIVE MANAGER GOVERNANCE & COMMUNITY SERVICES

OPERATIONAL FEES FOR THE KINGBOROUGH COMMUNITY HUB

1 PURPOSE

Strategic Plan Reference

Key Priority Area 1.0 A Safe, healthy and supportive community Strategic Outcome 1.5 A community that celebrates its arts, culture and place Strategy 1.5.1 Provide services and built facilities so that the community is able to participate in a diverse range of social, cultural, and recreational activities. Key Priority Area 6.0 A well administered organisation Strategic Outcome 6.1 Internal financial and governance arrangements are maintained to a high standard Strategy 6.1.4 Sustainably manage all Council owned properties in the best interest of the broader community

1.1 The purpose of this report is to recommend a venue hire fee structure for the Kingborough Community Hub (the Hub).

2 BACKGROUND

2.1 The official opening of the Hub is scheduled for 29 March and will be available for hire for a range of purposes after this date. Accordingly, it is necessary to set hire fees for the facility that can be applied from the date of opening and incorporated into Council’s consolidated list of fees and charges for 2019/20.

3 STATUTORY REQUIREMENTS

3.1 Section 73 of the Local Government Act 1993 provides Council with the power to raise funds by “leasing or hiring out property”.

4 DISCUSSION

4.1 The Hub is the first building to officially open within the Kingston park precinct and has been designed to provide functional spaces for a variety of community and cultural activities including events, displays, performances, meetings and other family-oriented activities.

4.2 In order to help offset a portion of the running costs of the Hub, revenue will be derived from fees received from the hire of spaces to regular users, casual hirers and organisations providing sessional services. Equipment will also be available for hire for a range of events and activities.

4.3 The recommended fee structure has been determined through a process of comparison with similar facilities in Southern Tasmania (circulated to Councillors separately).

Agenda No. 6 Page 40 25 March 2019 5 FINANCE

5.1 Suggested venue hire fees are listed in the below table and are estimated to produce $50,000 in revenue for 2019/20.

Not For Profit Commercial, Proposed Charges Educational, Corporate, inclusive of GST Community Government Multi-Purpose Hall Hour (business hours only) $30 $60 Half-day (5 hours) $120 $240 (8am – 1pm, 1pm – 6pm, 6pm – 11pm) Day (10 hours) $240 $480 (8am – 6pm, 1pm – 11pm) Full-day (15 hours) $360 $720 (8am – 11pm) Full Week (7 days) $1260 $2520 Community Market Activities $240 N/A (8.00am to 6.00pm) Art Exhibitions By Negotiation By Negotiation Meeting Room 01 Hour (business hours only) $20.00 $40.00 Half-day (5 hours) $60.00 $120.00 (8am – 1pm, 1pm – 6pm, 6pm – 11pm) Day (10 hours) $120.00 $240.00 (8am – 6pm, 1pm – 11pm) Full-day (15 hours) $160.00 $320.00 (8am – 11pm) Market Activities $120.00 N/A (9.00am to 6.00pm) Full Week (7 days) $500 $1000 Small Meeting Room Hour (business hours only) $7.50 $15.00 Half-day (5 hours) $22.50 $45.00 (8am – 1pm, or 1pm – 6pm Day (10 hours) $45.00 $90.00 (8am – 6pm) Full Week N/A N/A Internal Gallery / Meeting Room Hour (business hours only) $7.50 $15.00 Half-day (5 hours) $22.50 $45.00 (8am – 1pm, or 1pm – 6pm Day (10 hours) $45.00 $90.00 (8am – 6pm) Art Exhibitions By Negotiation By Negotiation Co-Working Space Daily rate $30 Weekly rate $150 Monthly rate $395 Other Facilities Commercial Kitchen By Negotiation By Negotiation Town Square By Negotiation By Negotiation

Agenda No. 6 Page 41 25 March 2019 6 ENVIRONMENT

6.1 There are no environmental impacts associated with this matter.

7 COMMUNICATION AND CONSULTATION

7.1 In determining the proposed fee structure for the Hub, consultation has been held with the operators of venues run by the councils of Hobart, Glenorchy, Clarence and Huon Valley, as well as the Salamanca Arts Centre and Libraries Tasmania.

8 RISK

8.1 There is a risk that Council won’t get the balance right between commercial and community fees. If fees are too high for community users, there is a risk of not having activity in the Hub.

8.2 An associated risk is that it will be difficult in the early stages to attract users as they are unfamiliar with the space and there will still be some final construction and fit-out work occurring during the first few months. Accordingly it is proposed that a 50% discount be placed on the fees for the Hub’s first three months.

8.3 If the price is too low, there is a risk of devaluing the worth of the Hub and not achieving an appropriate level of cost recovery that reflects the private benefit obtained from using a publically funded facility.

9 CONCLUSION

9.1 The Kingston Community Hub will provide for a variety of community uses and encourage the increased social capacity of the Kingborough community.

9.2 There is a need to set the hire fees for the facility in order to accommodate potential hirers following the official opening on 29 March 2019.

9.3 A recommended fee structure has been determined based on comparison with similar venues in Southern Tasmania.

10 RECOMMENDATION

MOVED SECONDED

That Council adopt the following venue hire fee structure for the Kingborough Community Hub spaces to apply from the date of opening and incorporated into Council’s consolidated list of fees and charges for 2019/20, subject to a 50% discount on all fees for the first three months:

Not For Profit Commercial, Proposed Charges Educational, Corporate, inclusive of GST Community Government Multi-Purpose Hall Hour (business hours only) $30 $60 Half-day (5 hours) $120 $240 (8am – 1pm, 1pm – 6pm, 6pm – 11pm) Day (10 hours) $240 $480 (8am – 6pm, 1pm – 11pm) Full-day (15 hours) $360 $720 (8am – 11pm) Full Week (7 days) $1260 $2520

Agenda No. 6 Page 42 25 March 2019 Community Market Activities $240 N/A (8.00am to 6.00pm) Art Exhibitions By Negotiation By Negotiation Meeting Room 01 Hour (business hours only) $20.00 $40.00 Half-day (5 hours) $60.00 $120.00 (8am – 1pm, 1pm – 6pm, 6pm – 11pm) Day (10 hours) $120.00 $240.00 (8am – 6pm, 1pm – 11pm) Full-day (15 hours) $160.00 $320.00 (8am – 11pm) Market Activities $120.00 N/A (9.00am to 6.00pm) Full Week (7 days) $500 $1000 Small Meeting Room Hour (business hours only) $7.50 $15.00 Half-day (5 hours) $22.50 $45.00 (8am – 1pm, or 1pm – 6pm Day (10 hours) $45.00 $90.00 (8am – 6pm) Full Week N/A N/A Internal Gallery / Meeting Room Hour (business hours only) $7.50 $15.00 Half-day (5 hours) $22.50 $45.00 (8am – 1pm, or 1pm – 6pm Day (10 hours) $45.00 $90.00 (8am – 6pm) Art Exhibitions By Negotiation By Negotiation Co-Working Space Daily Rate $30 Weekly Rate $150 Monthly Rate $395 Other Facilities Commercial Kitchen By Negotiation By Negotiation Town Square By Negotiation By Negotiation

For Against For Against Cr Atkinson Cr Street Cr Bastone Cr Wass Cr Fox Cr Westwood Cr Grace Cr Winter Cr Midgley

Agenda No. 6 Page 43 25 March 2019 FILE NO 28.114 DATE 6 MARCH 2019 OFFICER MATTHEW SNOW - CADET CIVIL ENGINEER ENDORSED BY DAVID REEVE - EXECUTIVE MANAGER ENGINEERING SERVICES

KINGBOROUGH BICYCLE ADVISORY COMMITTEE MINUTES

1 PURPOSE

Strategic Plan Reference

Key Priority Area 2.0 Sustainable land use and infrastructure management Strategic Outcome 2.2 Community infrastructure is enhanced, replaced and maintained when needed Strategy 2.2.3 Provide pathways that improve accessibility for both cyclists and pedestrians

1.1 The purpose of this report is to present minutes from the meeting of the Kingborough Bicycle Advisory Committee (KBAC).

2 BACKGROUND

2.1 KBAC met on 8 February 2019 and a copy of the Minutes of the meeting is attached to this report.

3 STATUTORY REQUIREMENTS

3.1 KBAC is a committee appointed by Council in accordance with Section 24 of the Local Government Act 1993.

4 DISCUSSION

4.1 The following motions were raised:

(i) That the Mayor send a letter of thanks to the Department of State Growth for the Bonnet Hill Bike Lane Upgrade works.

(ii) That the Mayor send a letter to the Minister of State Growth and Bicycle Network to request that the section of road from Snug to Kettering be investigated as regards bicycle safety

(iii) That relevant Council staff attend the next KBAC meeting discuss the connection of Spring Farm and the Kingston High Precinct. This matter is not one requiring Council resolution and will occur as part of the normal internal processes associated with providing access to Council Officers on matters of interest.

5 FINANCE

5.1 The committee forwarded recommendations for capital budget consideration. These have been forwarded to relevant officers for deliberations within their respective department's budgets.

Agenda No. 6 Page 44 25 March 2019 6 ENVIRONMENT

6.1 As regards consideration of environmental issues, there are none that relate specifically to the current resolution.

7 COMMUNICATION AND CONSULTATION

7.1 It has been recommended that two letters are sent to external bodies by Council as outlined in the body of this report.

8 RISK

8.1 No risk to Council has been identified in pursuing this matter further.

9 CONCLUSION

9.1 KBAC met on 8 February 2019 and made two resolutions requiring consideration by Council.

10 RECOMMENDATION

MOVED SECONDED

That Council:

(a) Notes the Minutes of the Kingborough Bicycle Advisory Committee;

(b) Authorises the Mayor to send a letter of thanks to the Department of State Growth for the Bonnet Hill Bike Lane Upgrade works; and

(c) Authorises the Mayor to send a letter to the Minister of State Growth and Bicycle Network to request that the section of road from Snug to Kettering be investigated as regards bicycle safety.

For Against For Against Cr Atkinson Cr Street Cr Bastone Cr Wass Cr Fox Cr Westwood Cr Grace Cr Winter Cr Midgley

Agenda No. 6 Page 45 25 March 2019

MINUTES

Kingborough Bicycle Advisory Committee

Meeting No. 2019-1

Friday 8 February 2019

Agenda No. 6 Page 46 25 March 2019 MINUTES of a Meeting of the Kingborough Bicycle Advisory Committee held at the Kingborough Civic Centre, Kingston, on Friday 8 February at 9:00a.m.

PRESENT

PRESENT APOLOGY Chairperson Cr Richard Atkinson  Cr Flora Fox  Members: Ms Suzanne Betts  Mr Les Gardner  Mr Rod Hartridge  Mr Gordon Keith  Ms Danielle O’Hara  Mr Rob Sheers  Mr Peter Tuft  Cycling South Ms Mary McParland  Council Officers In Attendance: Executive Manager Engineering Mr David Reeve  Services Cadet Civil Engineer Mr Matthew Snow 

WELCOME AND INTRODUCTIONS

The Chairperson welcomed all new and existing committee members and each member introduced themselves.

ACKNOWLEDGEMENT OF TRADITIONAL OWNERS

The Chairperson acknowledged and paid respect to the Tasmanian Aboriginal Community as the traditional and original owners and continuing custodians of the land on which we met, and acknowledged elders past and present.

LEAVE OF ABSENCE

There were no leave of absences.

DECLARATIONS OF INTEREST

There were no declarations of interest.

CONFIRMATION OF MINUTES

MOVED: Rob Sheers SECONDED: Mary McParland

That the Minutes of the Committee meeting held on Friday 14 December 2018, as circulated be confirmed. Carried Unanimously

Agenda No. 6 Page 47 25 March 2019 BUSINESS ARISING FROM PREVIOUS MINUTES

Bonnet Hill Bike Lane Upgrade

Rob Sheers spoke to the success of the Bonnet Hill Bike Lane Upgrade and noted it was nearing completion. Rob had met with the project team and it was noted that 110m have been completed. A catchment fence is soon to be installed on the “Glen-Albyn straight”. Finally line marking will need to be completed. It was noted that line marking needs to be done appropriately so further meeting may be required.

MOTION: That the parties responsible for the Bonnet Hill Bike Lane Upgrade works be sent a letter of thanks from Mayor Dean Winter, which will be drafted by Robert Sheers and forwarded to Councillor Richard Atkinson for approval.

MOVED: Robert Sheers SECONDED: Suzanne Betts Carried Unanimously

Channel Highway, Taroona Cycle Lanes

As per Mary McParland’s Cycling South Report, with changes in the Roads and Jetties Act, State Growth may be able to contribute 50% of costs towards making required updates to Taroona’s Cycling infrastructure through Channel Highway. Matthew Snow indicated that the on-site part of the feasibility study has been complete and work is now being done into the design and pricing components.

Bike Network Map

Cr Atkinson to discuss placement of map on Council’s GIS system with David Reeve.

Pardalote Parade, Kingston Park – Concept Design

Suzanne Betts questioned Mary McParland on her progress with Playstreet. Mary has supplied emails for this – attached to minutes.

Review of KBAC Action Plan

Danielle O’Hara suggested that moving forward the Action Plan should be reviewed in December, prior to the financial year budget considerations.

It was agreed that at this time, the committee would review the Action Plan before the next meeting so that it may be updated correctly.

Rod Hartridge suggested that parts of #2 on the action plan be addressed – specifically the section of “red hill” is dangerous. It was noted that this road is now subject to increased traffic volumes and therefore requires remedial works.

MOTION: That the Mayor send a letter to the Minister, State Growth and Bicycle Network to request that the section of road from Snug to Kettering be addressed with emphasis on “red hill”.

MOVED: Robert Sheers SECONDED: Rod Hartridge Carried Unanimously

Agenda No. 6 Page 48 25 March 2019 CORRESPONDENCE

Inward

Outward

The committee unanimously shared concern regarding the shared pathways in the Spring Farm subdivision that should lead to the Kingston High precinct.

MOTION: That a representative from Council’s planning department, David Reeve and the General Manager be in attendance for the next committee meeting to discuss the connection of Spring Farm and the Kingston High Precinct. MOVED: Robert Sheers SECONDED: Suzanne Betts Carried Unanimously

GENERAL BUSINESS

Cycling South Report

Mary discussed that the Roads and Jetties Act was having some amendments which indicates that State Growth may begin to offer financial support for Councils working on roads where the interest is shared. This may be of interest to Kingborough with its study into upgrading cycling infrastructure through Channel Highway Taroona among other projects.

Cycling South is also willing to work with Councils to develop and rollout cycling route signage.

Mary spoke to the point that the annual cycling counts will be conducted soon. Kingborough will need people to conduct counts at the Taroona Primary School intersection and another at the intersection of Beach Road, Kingston and Channel Highway.

Isaac Forster

By invitation from Suzanne Betts, Isaac Forster was present at the commencement of the meeting to discuss potential funding opportunities from a local landcare group. They are offering to assist with the funding and potentially land acquisition for the continuation of the Margate-Snug shared path towards Kettering. The landcare group may be able to provide Council with a suitable location for the track running between the Esplanade in Snug, through to Old Station Road in Coningham. Further to this, the group is offering financial support of $2,320 towards the proposed project.

2019/20 Capital Budget Considerations

The committee agreed to the following action plan items to be put forward for consideration in the 2019/20 capital budget: #5 - Linkage between Algona Road Tunnel Development and new Development behind the AAD #7 - Channel Highway (KFC roundabout Kingston) bike lane improvements #14 – Kingston to Margate Track feasibility Study #10 – Roslyn Avenue Blackmans Bay – Investigate options for improving cycling infrastructure

Agenda No. 6 Page 49 25 March 2019

OTHER BUSINESS

Bicycle Treasure Hunt on 3/3/2019 at the Peter Murrel Reserve – Rob Sheers to request Mayor’s Support

Rod Hartridge indicated that the Taroona Community may benefit from a short mountain bike track away from the existing walking tracks through bushland. A location for this could possibly be around the back of the bowls and tennis clubs. Rod to request community support at a meeting on February 17 and will email Su Sprott for further information and support.

MATTERS OF GENERAL INTEREST

There were no matters raised as general interest

NEXT MEETING

The next meeting of the Committee is to be held on Friday 12 April at 9:00am.

CLOSURE: There being no further business, the Chairperson declared the meeting closed at 10:16am.3

Agenda No. 6 Page 50 25 March 2019 FILE NO 12.195 DATE 14/03/2019 OFFICER JOHN BREEN – CHIEF FINANCIAL OFFICER ENDORSED BY GARY ARNOLD – GENERAL MANANER

INDEPENDENT AUDIT PANEL MEMBER

1 PURPOSE

Strategic Plan Reference

Key Priority Area 6.0 A well administered organisation Strategic Outcome 6.1 Internal financial and governance arrangements are maintained to a high standard Strategy 6.1.5 Ensure a long term strategic focus drives financial policy and decisions

1.1 This purpose of this report is to provide Council with a recommendation on the appointment of an independent Audit Panel Member, Paul McTaggart, for a further term of four years.

2 BACKGROUND

2.1 The Audit Panel has three independent members. The Chair, Nick Burrows has been on the Panel since its inception and his term will finish in November 2019. Paul McTaggart was appointed in March 2015 and his first term expires in March 2019. The third member John Hills was appointed by the Council in January 2019 for a four year term.

3 STATUTORY REQUIREMENTS

3.1 An Audit Panel Is created under Division 4 of the Local Government Act 1983. The Audit Panel Charter stipulates that Council must have three independent members of the Audit Panel.

3.2 Section 3 of the Audit Charter states:

The three independent positions on the Panel shall be appointed within twelve months of a council election for a period of not less than one year and not more than four years, and if eligible may be reappointed for a period not exceeding four years.

4 DISCUSSION

4.1 Paul McTaggart has been a high performing member of the Audit Panel during his first term and his contributions in particular on risk related matters has proved to be invaluable.

4.2 His appointment for a further term of four years will provide some continuity given the potential rotation out of the Chair in November of this year after six years on the Panel.

4.3 It will also provide for staggered rotations from the Audit Panel.

Agenda No. 6 Page 51 25 March 2019 5 FINANCE

5.1 There are no financial implications to Council associated with the appointment of Paul McTaggart for a further term.

6 ENVIRONMENT

6.1 There are no environmental issues associated with the recommendation.

7 COMMUNICATION AND CONSULTATION

7.1 The continued appointment will be included under the Audit Panel section on the Council’s web page.

8 RISK

8.1 No additional risks have been identified.

9 CONCLUSION

9.1 The appointment of Paul McTaggart for a further four year term on the Audit Panel will provide some continuity when the Chair rotates off the Panel and will provide for staggered rotations in the future.

10 RECOMMENDATION

MOVED SECONDED

That Paul McTaggart is appointed for a further four year term on the Audit Panel until March 2023.

For Against For Against Cr Atkinson Cr Street Cr Bastone Cr Wass Cr Fox Cr Westwood Cr Grace Cr Winter Cr Midgley

Agenda No. 6 Page 52 25 March 2019 LOCAL GOVERNMENT ASSOCIATION TASMANIA GENERAL MEETING 29 MARCH 2019

The purpose of this report is to provide Council’s direction to the Mayor on ‘how to vote’ on Motions for which notice has been received at the upcoming LGAT General Meeting. Please refer to the attached agenda items and background information in support of the motions needing decision.

MOVED SECONDED

That the matter be discussed.

For Against For Against Cr Atkinson Cr Street Cr Bastone Cr Wass Cr Fox Cr Westwood Cr Grace Cr Winter Cr Midgley

ITEM 2.1 DECISION SOUGHT

LGAT Rule Change That the Meeting agree in principle to a change to the LGAT Rules to enable the outgoing President to Chair both the Annual General Meeting and General Meeting attached to the LGAT Conference, prior to the incoming President taking up the reins, with the change to be ratified at the LGAT AGM.

Background At the December 2018 GMC meeting there was discussion around how to enable free participation at the LGAT AGM while still charging, as appropriate for participation at the adjacent General Meeting which comes at some considerable cost to LGAT (room hire, AV, catering). The cost of General Meetings has always been borne by Members on an attendance basis. One of the difficulties of having the AGM at a set time is that in an election year, the AGM is held after the General Meeting as under the LGAT Rules the incoming President takes up the role at the conclusion of the AGM. It would be unfair to expect a new President to chair the biggest meeting of the year as their first duty. Section 27 of the LGAT Rules (as adopted July 2018) is as follows: a. Subject to Rule 27(d), the President shall take up office at the conclusion of the Annual General Meeting following his or her election and shall hold office for a two year term concluding at the end of the relevant Annual General Meeting. Note that 27(d) relates to an election where the President has vacated office for whatever reason. The rule could be amended as follows: a. Subject to Rule 27(d), The President shall take up office at the conclusion of the combined Annual General Meeting and General Meeting which immediately precede the LGAT Conference and …… Changing the rules to allow for chairing both meetings means that the AGM could be held first at a clearly advertised time with attendance at no cost (and no significant impact on costs/catering). Subsequently, those who have not registered and paid for the July General Meeting could be asked

Agenda No. 6 Page 53 25 March 2019 to leave at the conclusion of the AGM. It makes the AGM more accessible but not at a cost borne by delegates attending the General Meeting/Conference. While technically the rule could not be changed until the AGM, by securing agreement in principle, this minimises any risk of foreshadowing the change in the conference registration forms. Budget Impact There is a small budgetary risk related to delegates not differentiating between the AGM and General Meeting. This means some delegates may not register for the General Meeting believing it is also free to attend, or some may not leave after the AGM despite not being registered (impacting on catering etc). This can be managed through clear messaging in the lead up to the AGM/Conference as well as advice on the day. Current Policy Currently attendance at the AGM is captured as part of the paid registration for the General Meeting.

Voting: Yes ☐ No ☐ DD ☐

Agenda No. 6 Page 54 25 March 2019 ITEM 2.2 DECISION SOUGHT

21st Century Councils That Members endorse the following methodology for progressing the discussion on the future of the Tasmanian Local Government Sector.

Background At the July General Meeting, Members noted the outcomes from the State Government funded feasibility studies into voluntary mergers and resource sharing and the continued public debate about the structure and number of councils. As a result, the following question was posed: Are Tasmanian councils best orientated1 to service the needs of modern Tasmanian Communities? In order to begin to address this question, at the December General Meeting LGAT staff facilitated a qualitative session (“kitchen table”) focussing on three key questions: 1. What are the current issues/weaknesses in how we deliver Local Government services? 2. How could we address these? 3. How should we progress the conversation about the future with the sector more broadly? The results of this kitchen table session have been analysed independently by two LGAT staff, with the key themes and ideas documented. The paper at Attachment to Item 2.2, provides a discussion on the results and is split into three parts. Part 1: A summary of the themes and some general suggestions for action. The themes are broadly categorised into four areas resources, services/facilities, standards and identity. Part 2: A framework to support critical thinking and analysis around the future of Local Government. This consists of two suggested actions: A. A summary paper ‐ This is an important step in bringing all Local Government stakeholders up to speed on the history, context and drivers of discussions to date – we are not all at the same starting point; and B. A stakeholder interest/outcomes paper – Reform is not an outcome, it is a process. There is significant interest in “Local Government reform” but what outcomes are different stakeholders actually seeking. In order to develop strategies and a process to address needs and support the sector through change, there is a need to have a sound understanding of the varying interests and desired outcomes. It is important to have a clear understanding of the diverse interests of key stakeholders comprising Local Government staff and elected members, residents, various industry organisations and other levels of Government. Part 3: A series of pilot projects to test change ideas that fit with the issues raised in the kitchen table exercise and the ideas and issues emerging out of the Part 2 investigations. Prior to scoping any pilot projects, there is a need to consider those matters considered important by the various stakeholders, including the benefits and risks of different options (Part 2). In order to progress any work on the future of our sector to successful outcomes requires small incremental steps with involvement of stakeholders at each point.

Agenda No. 6 Page 55 25 March 2019 Budget Impact Parts 1 and 2 can be undertaken within current resources, however Part 3 would require dedicated further investment to ensure the pilot projects are designed and implemented effectively. Current Policy Strategic Plan: Facilitating change Building Local Government’s reputation Fostering collaboration Promoting financial sustainability Developing capacity and capability to deliver.

Agenda No. 6 Page 56 25 March 2019

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Voting: Yes ☐ No ☐ DD ☐

Agenda No. 6 Page 59 25 March 2019 ITEM 2.3 DECISION SOUGHT

Recognition of Australia Day That LGAT lobby the Australian Government to change the date of Australia Day.

LGAT Comment At its 23 October 2017 Meeting the City of Hobart Council resolved that‐ 1) The Council officially support a change of date for Australia Day, to be held on a day other than 26 January, advocated by 2) Submitting the following motion to the next Local Government Association of Tasmania (LGAT) General/Meeting “that LGAT lobby the Australian Government to change the date of Australia Day”. At that time, it was less than twelve months since a similar motion had been considered by LGAT Members (put forward by City of Hobart at the July 2017 General Meeting) and which had been LOST. Under 12c of the LGAT Rules: “the General Management Committee may negotiate with a Member regarding the inclusion, or not, on the agenda of a subject matter seeking to be discussed at, or included in the Agenda of, a General meeting If the subject matter or item: (i) Does not advance or concern the objects of the Association; (ii) Has been considered at a General Meeting held in the period 12 months before the date of the notice from the Member; (iii) Is considered by the General Management Committee not to concern a Sector Matter; or (iv) Requires consideration by the Tasmanian Government and should be considered at the General Meeting to be held immediately following the Annual General Meeting. Hobart City Council had written seeking advice from LGAT with respect to progressing this matter and following feedback from GMC agreed to hold the item over so it was not debated again within 12 months. GMC also suggested that Council re‐test the matter after Local Government Elections prior to resubmitting to LGAT was agreed. LGAT Comment At the July 2017 General Meeting the following motion was debated and narrowly lost (26 for, 27 against, 5 abstained) ‐ That LGAT, the 29 Councils and any individual Elected Members be requested to lobby the Federal Government to commence a conversation with the Australian public regarding the date of recognition of Australia Day. A copy of the original motion and background is at Attachment to Item 2.3. At the Australian Local Government Association National General Assembly (NGA) June 2017, a resolution was passed calling on the Assembly to encourage Australian councils to consider efforts they could take to lobby the Federal Government to change the date of recognition of Australia Day. The Board of ALGA met subsequently to the NGA to consider this and other Assembly resolutions and determine Board Actions. While the ALGA Board noted the level of debate and the closeness of the result of the debate it was determined that it was not a priority for ALGA at that time. In more recent times ALGA has responded to the Federal Government’s commentary around Australia Day and Citizenship ceremonies. For example see Attachment to Item 2.3 or the ALGA

Agenda No. 6 Page 60 25 March 2019 submission on Citizenship Ceremonies at https://alga.asn.au/alga‐submission‐on‐review‐of‐the‐ australian‐citizenship‐ceremonies‐code/ That submission notes: “it is the responsibility of councils to be responsive to the views of their local communities. It appears that a very small number of councils that have moved their Australia Day celebrations and associated ceremonies away from 26 January are, in the spirit of Australian democracy, reflecting the desires of their communities. It may be uncomfortable to acknowledge the fact that some Australians identify 26 January as a day of mourning but this should not stop councils from trying to find a way to accommodate legitimate community views whilst celebrating everything that is great about our wonderful country. I do note that according to the Australia Day National Council, since Federation in 1901, Australia day has only been consistently celebrated on 26 January since 1988. It was previously celebrated on 30 July, 28 July and a variety of other dates”.

Agenda No. 6 Page 61 25 March 2019

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Voting: Yes ☐ No ☐ DD ☐

Agenda No. 6 Page 65 25 March 2019 ITEM 2.4 DECISION SOUGHT

Charitable Exemption Rates That LGAT ask the State Government to immediately amend the Local Government Act, Section 87, Exemption from rates, to provide rate certainty and social equity. In particular rates should be applicable on all self‐contained residential properties regardless of who owns the property.

Background Currently there are issues with certainty and social equity around exactly who is exempt from rates under the Local Government Act. Councils and rate payers have recently relied on the courts to assist in certainty and in some cases resulting in social equity issues. The recent Full Court decision handed down in the Supreme Court in Hobart on 12 November supported retirement villages owned by charitable organisations to be exempt from rates, yet retirement villages owned privately are not exempt. Even the term charitable is not clear when applied to an organisation. Another example includes where currently Housing Tasmania properties are subject to rates, yet uncertainty exists if rates are exempt where ownership of that same property is transferred to a not for profit entity to manage. Clearly if more properties are now exempt from rates then the rate burden will fall greater on the remainder that are left to pay rates. LGAT Comment This matter was discussed at the December 2018 General Meeting, refer Attachment to Item 2.4. The High Court has since dismissed the special leave applications made by Kingborough/Clarence/Hobart/Meander Valley in relation to Southern Cross Care’s rating and those councils have been ordered to pay costs. The decision will have broader implications for rates paid by other similar entities throughout Tasmania. Since the Full Court decision is now the law on the correct interpretation of this exemption, it will extend to other ratepayers which are in similar circumstances. Since that time LGAT has raised the issue for discussion at the Premier’s Local Government Council (PLGC) and in meetings with the Director of Local Government. We have pressed the need to provide legislative clarity as soon as possible, rather than wait for the outcomes for the Review of Local Government Legislation and/or High Court proceedings. Pending the outcome of this Agenda Item, LGAT will formally write to the Minister to seek an urgent review, and in the meantime is building an understanding of how charitable exemptions are dealt with legislatively in other States.

Agenda No. 6 Page 66 25 March 2019

Agenda No. 6 Page 67 25 March 2019

Voting: Yes ☐ No ☐ DD ☐

Agenda No. 6 Page 68 25 March 2019 MOVED SECONDED

That Council advise the Mayor regarding voting at the upcoming LGAT General Meeting as follows:

Item 2.1 - LGAT Rule Change Voting: Yes ☐ No ☐ DD ☐

Item 2.2 - 21st Century Councils Voting: Yes ☐ No ☐ DD ☐

Item 2.3 - Recognition of Australia Day Voting: Yes ☐ No ☐ DD ☐

Item 2.4 - Charitable Exemption – Rates Voting: Yes ☐ No ☐ DD ☐

For Against For Against Cr Atkinson Cr Street Cr Bastone Cr Wass Cr Fox Cr Westwood Cr Grace Cr Winter Cr Midgley

Agenda No. 6 Page 69 25 March 2019 INFORMATION REPORTS

MOVED SECONDED

That the following information reports be noted:

1 Mayor’s Communications.

2 Financial Report for the period 1 July 2018 to 28 February 2019.

3 Minutes of the Audit Panel Meeting dated 15 February 2019.

For Against For Against Cr Atkinson Cr Street Cr Bastone Cr Wass Cr Fox Cr Westwood Cr Grace Cr Winter Cr Midgley

Agenda No. 6 Page 70 25 March 2019 MAYOR’S COMMUNICATIONS

Cr Winter reported the following external meetings and activities in his capacity as Mayor:

Date Place Meeting/Activity

24 January Civic Centre, Kingston Met with Ms Megan Weston to discuss BIAC Civic Centre, Kingston Met with Ms Debra Ward of John Street Medical Centre to discuss carparking and land tenure. Civic Centre, Kingston Met with Mr Richard Clark to discuss BIAC future and other Bruny Island issues. 25 January Civic Centre, Kingston Met with Mr Graham Munro to discuss refused development application. 26 January Civic Centre, Kingston Attended Citizenship Ceremony Kingston Beach Attended ‘A Day on the Beach’ 29 January Met with Kingston Beach RSL President, Mr Mel Cooper. 30 January Margate Hall Met with Senator Eric Abetz to announce funding for Margate Oval. 31 January Civic Centre, Kingston Met with Mr Paul Victory, CEO of Sealink to receive an update on the service implementation. 4 February Civic Centre, Kingston With the General Manager, met with Mike Sutton and Justin Hickey of the Southern Huskies. Civic Centre, Kingston Met with Mr Peter Harvey, Kingborough Community Missions. Civic Centre, Kingston With Cr Westwood, met with the Kingborough Dog Walking Association for quarterly meeting. Civic Centre, Kingston GM’s Performance Review meeting 5 February Attended Middleton Fair meeting Hobart City Council Attended Hobart City Deal meeting New Town Attended meeting with Catholic Care Tasmania Moonah Attended TasWater Owners Representatives Quarterly Briefing 6 February Met with Joel Harris, Managing Director of TasmaNet, to discuss smart cities. Henry Jones Hotel, Hobart Attended Madeleine Ogilvie campaign dinner 7 February Civic Centre, Kingston Met with Ms Annick Annselin and Mr David Davey of Kettering Concerts Lea Scout Camp, Kingston Met with Mr Mike Hovington to inspect Scout camp grounds and for a general introduction. 12 February Met with Ms Rosalie and John Maynard about Blackmans Bay water quality. Met with Mayor of Huon Valley, Bec Enders to discuss STCA future.

Agenda No. 6 Page 71 25 March 2019 Date Place Meeting/Activity

Met with Brett Robinson, CEO of Traders in Purple to discuss progress and major employer for Kingston Park. 13 February Maryknoll Attended Public Forum put on by Presentation Sisters 15 February Civic Centre, Kingston Attended GM’s Review Committee meeting 18 February Hobart City Council Attended meeting with the Premier, the Treasurer and Lord Mayor to discuss the City Deal. Met with Mayor Debbie Wisby to discuss general local government issues. Hobart City Council Attended STCA Meeting Civic Centre, Kingston Attended GM’s Review Committee meeting Civic Centre, Kingston Attended Council workshop 21 February Kingston Police Station Announced federal funding for CCTV with Senator Eric Abetz. Civic Centre, Kingston With General Manager, met with Ms Alison Standen to discuss Blackmans Bay development and water quality issues. Premier’s Office, Hobart Met with the Premier and Minister Gutwein to discuss the Hobart City Deal Blackmans Bay Hall Attended Community Forum about Maryknoll Lightwood Park Attended Kingborough Lions Season Launch 22 February Kingston Library Attended Kingborough and Huon business event Hobart City Council With the General Manager, attended Hobart City Deal meeting 23 February O’Briens Road, Snug Met with residents of O’Briens Road Conningham Beach Attended Conningham Community Association AGM Kingston Hotel Met with Blair and Billy Brownless 24 February Hobart Airport Attended City Deal Signing 25 February Civic Centre, Kingston Phone call with Metro Mayors Met with Meg Webb 26 February Salty Dog Hotel Met with Mr David Bartlett to discuss Kingborough Sports Centre 40th anniversary. 28 February Timeless Way Café, Met with Tanya Rollins Channel Court 1 March Oyster Cove Met with Darren King, operator of waste service business in the Channel region. Civic Centre, Kingston Hosted students of the Gomarus Team Civic Centre, Kingston Attended Consultative Committee meeting 2 March Kingston Attended Southern Christian College classroom opening 4 March Civic Centre, Kingston Met with Mr Barry Dodge

Agenda No. 6 Page 72 25 March 2019 Date Place Meeting/Activity

Blackmans Bay Skate Park Met with Ms Kirste Nelson about antisocial behaviour. 5 March Parliament House Met with Minister Albanese in regards to City Deals. Civic Centre, Kingston Attended Water Quality Information Session Timeless Way Café, Met with Mr Roger McGuiness to discuss Kingston various community issues. 6 March Civic Centre, Kingston Met with representatives of Calvin Christian School to discuss school capacity issues. Margate Primary School Met with the Principal and received a tour of the school 7 March Oceania With the General Manager, met with Mr Dean Ewington to discuss current petition for a pool in Kingborough. Clarence City Council Attending Copping Joint Authority meeting 8 March Civic Centre, Kingston With the General Manager, met with Mr Nic Street, about his campaign for Nelson. Snug Oval Attended Tasmanian Scout Guide Regatta 9 March Christian Reformed Church, Guest speaker at Christian Men’s Fellowship Kingston meeting. 12 March Hobart City Council Attended Hobart City Deal meeting Civic Centre, Kingston Met with Julie Collins and Senator Catryna Bilyk to discuss Kingborough’s election wish list. 13 March Civic Centre, Kingston With the General Manager, met with Senator Eric Abetz and candidate Dean Young to discuss Kingborough’s election wish list.

Agenda No. 6 Page 73 25 March 2019 FINANCIAL REPORT FOR THE PERIOD 1 JULY 2018 TO 28 FEBRUARY 2019

KINGBOROUGH COUNCIL

FINANCIAL REPORT FOR THE PERIOD 1 JULY, 2018 TO THE 28 FEBRUARY, 2019

SUBMITTED TO COUNCIL 25 MARCH, 2019

Agenda No. 6 Page 74 25 March 2019 KINGBOROUGH COUNCIL – February 2019

Table of Contents Page No

Cash Balances……………………………………………………………………………...... 4 Cash and Investment Balances……………………………………………………………………………...... 5 Reserves and Public Open Space Balances……………………………………………………………...... 6 Budget Reconciliation Notes………………………………………………………………………………………………………… 7 Comments on Financials………………………………………………………………………………………………………………. 8 Summary Operating Statement Total for All Programs …………………………...... 9 Governance Operating Statement……………………………….……………..………………………………………………… 10 Corporate Services Operating Statement…………...……………………..………………………………………………… 11 Governance & Property Services………………………………………………………………………………………………….. 12 Community Services Operating Statement…………….…………………………………...……...... 13 Development Services Operating Statement………………………..………………….…………………………………… 14 Environmental Services Operating Statement………………..…………………………….………………..……………. 15 Infrastructure & Services Operating Statement………………..……………………...……………...... 16

Agenda No. 6 Page 75 25 March 2019 KINGBOROUGH COUNCIL – February 2019 CASH BALANCES

Balance Type July August September October November December January February March April May June Reserves $ 2,106,445 $ 2,210,458 $ 2,243,868 $ 3,074,525 $ 3,089,309 $ 2,747,081 $ 2,747,501 $ 2,747,501 $ - $ - $ - $ - Held in Trust $ 1,863,632 $ 2,200,205 $ 2,247,698 $ 2,240,908 $ 2,240,110 $ 2,245,475 $ 2,243,852 $ 2,243,852 $ - $ - $ - $ - Unexpended Capital Works* $ 5,386,838 $ 5,810,436 $ 4,317,250 $ 3,124,667 $ 678,616 $ 414,213 $ 1,770,218 $ 2,489,815 $ - $ - $ - $ -

Current Year Total Committed Cash $ 9,356,915 $ 10,221,099 $ 8,808,816 $ 8,440,100 $ 6,008,035 $ 5,406,768 $ 6,761,570 $ 7,481,168 $ - $ - $ - $ -

Previous Year Total Committed Cash $ 11,006,646 $ 12,818,841 $ 12,507,785 $ 12,839,307 $ 10,240,878 $ 10,310,338 $ 10,808,331 $ 10,237,451 $ 8,336,082 $ 8,695,102 $ 8,887,279 $ 8,710,375

Uncommitted Funds $ 386,191 $ 3,587,313 $ 2,358,498 $ 4,481,849 $ 5,875,448 $ 2,554,484 $ 3,492,227 $ 1,798,269 $ - $ - $ - $ -

Current Year Total Cash $ 9,743,106 $ 13,808,412 $ 11,167,314 $ 12,921,950 $ 11,883,483 $ 7,961,253 $ 10,253,798 $ 9,279,437 $ - $ - $ - $ -

Previous Year Total Cash $ 11,696,077 $ 16,027,257 $ 13,424,252 $ 14,116,824 $ 13,149,534 $ 11,484,108 $ 11,899,500 $ 12,753,357 $ 9,628,417 $ 10,650,514 $ 8,082,156 $ 9,857,062

*Unexpended Capital Works excludes Kingston Park expenditure

$18,000,000 Total Cash & Investments Current Year Total Cash & Investments $16,000,000 Previous Year Total Cash & Investments $14,000,000 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000

July August September October November December January February March April May June

Agenda No. 6 Page 76 25 March 2019 KINGBOROUGH COUNCIL – February 2019 CASH, INVESTMENTS & BORROWINGS

CASH ACCOUNTS Interest Rate Maturity Date July August September October November December January February March April May June CBA - Overdraft Account $4,055,397 $2,330,784 $875,558 $3,343,074 $2,546,185 $1,434,349 $3,541,108 $2,976,216 CBA - Applications Account $70,739 $64,036 $2,261 $64,178 $1,168 $51,099 $128,691 $5,634 CBA - AR Account $356,132 $133,861 $2,371 $216,263 $13,037 $151,323 $304,277 $975

Total Cash $ 4,482,268 $ 2,528,682 $ 880,190 $ 3,623,514 $ 2,560,390 $ 1,636,771 $ 3,974,076 $ 2,982,825 $ - $ - $ - $ -

INVESTMENTS CBA At Call At Call $54,878 $54,943 $55,006 $55,071 $55,135 $55,200 Bankwest 2.65% 29-Apr-19 $1,012,812 $1,012,812 $1,012,812 $1,019,503 $1,019,503 $1,019,503 $1,026,185 $1,026,185 Bankwest 2 2.70% 14-Dec-18 $2,000,000 $2,000,000 $2,000,000 $2,000,000 MyState 2 2.65% 17-Mar-19 $1,000,054 $1,000,054 $1,000,054 $1,006,734 $1,006,734 $1,006,734 $1,006,734 NAB (2) Term Deposit 2.63% 22-May-19 $2,048,351 $2,061,483 $2,061,483 $2,061,483 $2,074,697 $2,074,697 $2,074,697 $2,088,253 Tascorp HT 1.50% Managed Trust $596,952 $1,598,370 $600,094 $600,858 $601,599 $602,366 $603,133 $603,827 Tascorp Cash Indexed 2.19% Managed Trust $1,547,846 $3,552,070 $3,557,675 $2,561,466 $2,565,425 $1,565,981 $1,568,974 $1,571,613

Total Investments $ 5,260,838 $ 11,279,731 $ 10,287,124 $ 9,298,436 $ 9,323,093 $ 6,324,481 $ 6,279,722 $ 6,296,612 $ - $ - $ - $ -

Current Year Total Cash & Investments $ 9,743,106 $ 13,808,412 $ 11,167,314 $ 12,921,950 $ 11,883,483 $ 7,961,253 $ 10,253,798 $ 9,279,437 $ - $ - $ - $ -

Previous Year Cash & Investments $ 11,696,077 $ 16,027,257 $ 13,424,252 $ 14,116,824 $ 13,149,534 $ 11,484,108 $ 11,899,500 $ 12,753,357 $ 9,628,417 $ 10,650,514 $ 8,082,156 $ 9,857,062

Borrowings Tascorp 3.43% 22-Jun-23 $2,700,000 $2,700,000 $2,700,000 $2,700,000 $2,700,000 $2,700,000 $2,700,000 2,700,000.00 Tascorp 3.47% 11-Oct-23 $2,800,000 $2,800,000 $2,800,000 $2,800,000 $2,800,000

$ 2,700,000 $ 2,700,000 $ 2,700,000 $ 5,500,000 $ 5,500,000 $ 5,500,000 $ 5,500,000 $ 5,500,000 $ - $ - $ - $ -

Agenda No. 6 Page 77 25 March 2019 KINGBOROUGH COUNCIL – February 2019

RESERVES

Accounts July August September October November December January February March April May June Administration Reserve $ 100,018 $ 100,018 $ 100,018 $ 100,018 $ 100,018 $ 100,018 $ 100,018 $ 100,018 Boronia Hill Res $ 10,733 $ 10,733 $ 10,733 $ 10,733 $ 10,733 $ 10,733 $ 10,733 $ 10,733 Car Parking $ 46,248 $ 46,248 $ 46,248 $ 46,248 $ 46,248 $ 46,248 $ 46,248 $ 46,248 Emergency Reserve $ - $ - $ - $ - $ - $ - $ - $ - Emergency Services Reserve $ 7,859 $ 7,859 $ 7,859 $ 7,859 $ 7,859 $ 7,859 $ 7,859 $ 7,859 Hall Equipment Replacement $ 69,033 $ 69,033 $ 69,033 $ 69,033 $ 69,033 $ 69,033 $ 69,033 $ 69,033 IT Equipment Replacement $ 118,903 $ 118,903 $ 118,903 $ 118,903 $ 118,903 $ 118,903 $ 118,903 $ 118,903 KSC Equipment Replacement $ 114,867 $ 114,867 $ 114,867 $ 114,867 $ 114,867 $ 114,867 $ 114,867 $ 114,867 Office Equipment Replacement $ 73,723 $ 73,723 $ 73,723 $ 73,723 $ 73,723 $ 73,723 $ 73,723 $ 73,723 Plant & Equipment -$ 472,666 -$ 472,666 -$ 472,666 $ 355,941 $ 355,941 $ 355,941 $ 355,941 $ 355,941 Replacement Public Open Space $ 1,222,583 $ 1,250,971 $ 1,275,821 $ 1,275,821 $ 1,287,980 $ 945,301 $ 945,301 $ 945,301 Tree Preservation Res $ 815,144 $ 890,769 $ 899,329 $ 901,379 $ 904,004 $ 904,454 $ 904,874 $ 904,874 Unexpended Grants $ - $ - $ - $ - $ - $ - $ - $ -

Current Year Total Reserves $ 2,106,445 $ 2,210,458 $ 2,243,868 $ 3,074,525 $ 3,089,309 $ 2,747,081 $ 2,747,501 $ 2,747,501 $ - $ - $ - $ -

Previous Years Reserves $ 2,665,185 $ 2,665,185 $ 2,665,185 $ 2,665,185 $ 2,917,255 $ 2,920,555 $ 2,948,972 $ 2,971,143 $ 2,977,595 $ 2,990,795 $ 2,885,043 $ 2,679,993

PUBLIC OPEN SPACE

Suburb July August September October November December January February March April May June Bruny Island $ 11,600 $ 11,600 $ 11,600 $ 11,600 $ 11,600 $ 11,600 $ 11,600 $ 10,919 Coningham $ 96,929 $ 96,929 $ 96,929 $ 96,929 $ 96,929 $ 96,929 $ 96,929 $ 96,929 Gordon/Middleton $ 17,831 $ 17,831 $ 17,831 $ 17,831 $ 17,831 $ 17,831 $ 17,831 $ 17,831 Howden $ 138,437 $ 138,437 $ 138,437 $ 138,437 $ 138,437 $ 138,437 $ 138,437 $ 138,437 Kettering $ 112,249 $ 112,249 $ 113,999 $ 113,999 $ 118,508 $ 138,208 $ 138,208 $ 138,208 Kingston/Blackmans Bay $ 228,644 $ 249,433 $ 272,533 $ 272,533 $ 272,533 $ 272,533 $ 272,533 $ 25,533 Longley/Sandfly $ 153,958 $ 153,958 $ 153,958 $ 153,958 $ 153,958 $ 153,958 $ 153,958 $ 153,958 Margate $ 123,869 $ 123,869 $ 123,869 $ 123,869 $ 126,119 $ 126,119 $ 126,119 $ 126,119 Oyster Cove $ 4,287 $ 4,287 $ 4,287 $ 4,287 $ 4,287 $ 4,287 $ 4,287 $ 4,287 Snug/Electrona $ 93,096 $ 100,696 $ 100,696 $ 100,696 $ 106,096 $ 106,096 $ 106,096 $ 106,096 Taroona $ 52,043 $ 52,043 $ 52,043 $ 52,043 $ 52,043 $ 52,043 $ 52,043 $ 52,043 Woodbridge $ 74,940 $ 74,940 $ 74,940 $ 74,940 $ 74,940 $ 74,940 $ 74,940 $ 74,940

Current Year Total POS $ 1,107,885 $ 1,136,273 $ 1,161,123 $ 1,161,123 $ 1,173,282 $ 1,192,982 $ 1,192,982 $ 945,301 $ - $ - $ - $ -

Previous Year Total POS $ 1,373,295 $ 1,382,245 $ 1,402,095 $ 1,408,845 $ 1,514,064 $ 1,514,064 $ 1,514,064 $ 1,519,535 $ 1,519,535 $ 1,530,285 $ 1,422,783 $ 1,215,483

Agenda No. 6 Page 78 25 March 2019 KINGBOROUGH COUNCIL - February 2019

BUDGET NOTES

RECONCILIATION OF ORIGINAL TO FORECAST BUDGET

BUDGET UNDERLYING RESULT (597,698)

Forecast Changes:

Statutory Fees and Fines 200,000 Interest Expense 50,000 Other Income 140,000 Other Income - Carbon Credits * 300,000 Depreciation (250,000) Carrying Amount of Assets Retired ** (1,000,000) Employee Benefits - Planning & Compliance (150,000) Internal Charges Income - Manor Gardens (30,000)

Manor Gardens Contributions (50,000) Grants (290,000) Employee Benefits 250,000 Materials & Services 60,000 Internal Charges 30,000

FORECAST UNDERLYING RESULT (1,337,698)

Adjustments not affecting the Underlying Surplus

Grants Recurrent - Paid in advance in June 2018 (1,109,000)

Net Operating Surplus. (2,446,698)

Other Income - Carbon Credits * - Council has sold carbon credits through the national energy regulator.

Carrying Amount of Assets Retired ** - Due to the processing of outstanding work-in-progress, there will be a substantial increase in the write down of assets associated with the capital works.

Agenda No. 6 Page 79 25 March 2019 KINGBOROUGH COUNCIL – February 2019

COMMENTS ON FINANCIALS

The following items are significantly higher/lower than budget: OPERATING INCOME

Statutory Fees and Statutory fees and fines are $134k over budget due primarily to building Fines fees of $126k over budget and compliance fees of $25k over budget.

User Fees User fees are $78k under budget due primarily to the budget for planning fees being set to high as a result of significant fees being received in 2017/18 from large subdivision work.

Grants Recurrent Grants Recurrent is $1,043k under budget due to around 50% of the 2018/19 FAGS being prepaid in June 2018. Also the grant for regional cat management of $120k is due in March 2019, which is later than expected and Manor Gardens grant income is $179k under budget due to the transfer of business. Other Income Other Income is $351k over budget due to NRM being $35k over budget resulting from the receipt of disaster resilience funds and payments for cat education, desexing and microchipping. Plant income is $25k over budget from the receipt of fuel tax credits from 2017/18. Private works income is $66k over budget due to additional works on Bruny Island. Council received $256k in carbon credits in February as the result of a sale through the national energy regulator.

OPERATING EXPENSES  Employee Costs Employee costs are $84k over budget due primarily to the following:

- Additional resources in Planning to process applications ($74k). -A new role in Compliance to focus on building and planning compliance ($71k). This position is a revenue generating role. - Timing difference in the capital works program in the works department ($65k). -The major offsetting variance is in Community Services where the transfer of Manor Gardens has saved $96k, the restructure as a result of the Managers departure and the delays in finding replacement roles has saves approximately $70k.  Loan Interest Due to delays in the capital works program at Kingston Park, interest charged on the loans is being capitalised against ongoing projects and therefore no operational loan interest is being incurred.

Agenda No. 6 Page 80 25 March 2019 KINGBOROUGH COUNCIL – February 2019

COMMENTS ON FINANCIALS

Materials and Materials and services costs are $63k over budget due primarily to turf Services maintenance of $61k over budget resulting from costs associated with preparing ovals for the cricket season. Also infrastructure services are $261 over budget as a result of works undertaken for the Government on Bruny Island and storm damage costs of $216k with the majority to be reimbursed through the State Government. The offsetting amounts are Environmental Services ($182k) under budget due to timing differences and Community Services ($94k) under budget due to the Manor Gardens transfer. Depreciation Depreciation is $215k over budget due to the higher than expected escalation factors in 2017/18 and the greater than normal capitalisation of work-in-progress expenditure.

Loss (Profit) on The loss on the disposal of assets of $208k has resulted from the write off of Disposal of Assets the Manor Gardens vehicle ($47k) which was transferred as part of the business transfer and the loss on sale of the Manor Gardens building ($76k). A further $106k has been written off as the result of a review of the plant and equipment register.

OTHER NON-OPERATING INCOME/EXPENSES

Grants Capital The income in grants capital of $2.583 m relates to grants for the Kingborough evacuation centre power resilience, the Alonnah Hall upgrade and $2.3 m for the Community Hub.

Agenda No. 6 Page 81 25 March 2019 KINGBOROUGH COUNCIL - February 2019

Summary Operating Statement All

YTD YTD YTD Annual Forecast Forecast Actuals Budget Variance Budget Budget Variance

Income

Rates 26,986,744 27,007,000 (20,256) 27,035,000 27,035,000 (0) Income Levies 1,583,658 1,605,000 (21,342) 1,605,000 1,605,000 (0) Statutory Fees & Fines 1,265,974 1,132,100 133,874 1,723,500 1,923,500 200,000 User Fees 877,167 955,446 (78,279) 1,444,420 1,444,420 (0) Grants Recurrent 1,172,342 2,215,500 (1,043,158) 2,974,000 1,575,000 (1,399,000) Contributions - Cash 352,088 391,800 (39,712) 635,200 585,200 (50,000) Reimbursements 1,103,477 1,068,000 35,477 1,120,000 1,120,000 (0) Other Income 729,085 377,567 351,519 831,100 1,271,100 440,000 Internal Charges Income 162,664 178,667 (16,003) 268,000 238,000 (30,000) Total Income 34,233,200 34,931,080 (697,880) 37,636,220 36,797,220 (839,000)

Expenses Employee Costs 10,184,816 10,100,466 (84,350) 14,534,485 14,434,485 100,000 Expenses Levies 791,977 802,500 10,523 1,605,000 1,605,000 (0) Loan Interest 0 133,333 133,333 200,000 150,000 50,000 Materials and Services 6,076,999 6,013,917 (63,082) 8,957,055 8,897,055 60,000 Other Expenses 3,101,986 3,218,458 116,472 4,011,137 4,011,137 (0) Internal Charges Expense 162,664 178,667 16,003 268,000 238,000 30,000 Total Expenses 20,318,441 20,447,341 128,900 29,575,678 29,335,678 240,000

Net Operating Surplus/(Deficit) before: 13,914,759 14,483,739 (568,980) 8,060,542 7,461,542 (599,000)

Depreciation 6,717,929 6,503,265 (214,664) 9,766,240 10,016,240 (250,000) Loss/(Profit) on Disposal of Assets 207,572 0 (207,572) 500,000 1,500,000 (1,000,000) Net Operating Surplus/(Deficit) before: 6,989,258 7,980,474 (991,216) (2,205,698) (4,054,698) (1,849,000)

Interest 138,203 112,000 26,203 168,000 168,000 (0) Dividends 825,899 826,667 (767) 1,240,000 1,240,000 (0) Share of Profits/(Losses) of Invest. In Assoc 0 0 0 200,000 200,000 (0) NET OPERATING SURPLUS/(DEFICIT) 7,953,360 8,919,141 (965,781) (597,698) (2,446,698) (1,849,000)

Grants Capital 2,582,888 700,000 1,882,888 1,400,000 1,565,000 165,000 Contributions - Non Monetary Assets 0 0 (0) 200,000 200,000 (0) NET SUPRPLUS/(DEFICIT) 10,536,248 9,619,141 917,107 1,002,302 (681,698) (1,684,000)

Underlying Result Grant Received in Advance 2017/18 739,333 0 739,333 0 1,109,000 1,109,000 UNDERLYING RESULT 8,692,693 8,919,141 (226,448) (597,698) (1,337,698) (740,000)

TOTAL CASH GENERATED 1,235,431 2,415,876 (1,180,445) (10,363,938) (12,462,938) 2,099,000

Agenda No. 6 Page 82 25 March 2019 KINGBOROUGH COUNCIL - February 2019

Summary Operating Statement Governance

YTD YTD YTD Annual Forecast Forecast Actuals Budget Variance Budget Budget Variance

Income

Rates 23,093,951 23,180,000 (86,049) 23,200,000 23,200,000 (0) Income Levies 1,583,658 1,605,000 (21,342) 1,605,000 1,605,000 (0) Statutory Fees & Fines 0 0 (0) 0 0 (0) User Fees 54,936 53,333 1,603 80,000 80,000 (0) Grants Recurrent 859,069 1,672,500 (813,431) 2,230,000 1,121,000 (1,109,000) Contributions - Cash 153,842 240,000 (86,158) 360,000 360,000 (0) Reimbursements 1,103,477 1,068,000 35,477 1,120,000 1,120,000 (0) Other Income 301,291 52,800 248,491 204,200 504,200 300,000 Internal Charges Income 16,000 32,000 (16,000) 48,000 48,000 (0) Total Income 27,166,225 27,903,633 (737,408) 28,847,200 28,038,200 (809,000)

Expenses

Employee Costs 401,168 385,402 (15,766) 584,740 584,740 (0) Expenses Levies 791,977 802,500 10,523 1,605,000 1,605,000 (0) Loan Interest 0 0 (0) 0 0 (0) Materials and Services 315,265 314,800 (465) 459,200 459,200 (0) Other Expenses 2,000,186 1,995,100 (5,086) 2,360,400 2,360,400 (0) Internal Charges Expense 0 0 (0) 0 0 (0) Total Expenses 3,600,793 3,497,802 (102,992) 5,009,340 5,009,340 (0)

Net Operating Surplus/(Deficit) before: 23,565,432 24,405,832 (840,400) 23,837,860 23,028,860 (809,000)

Depreciation 57,031 50,000 (7,031) 75,000 75,000 (0) Loss/(Profit) on Disposal of Assets 207,572 0 (207,572) 500,000 1,500,000 (1,000,000) Net Operating Surplus/(Deficit) before: 23,300,828 24,355,832 (1,055,004) 23,262,860 21,453,860 (1,809,000)

Interest 0 0 (0) 0 0 (0) Dividends 825,899 826,667 (767) 1,240,000 1,240,000 (0) Share of Profits/(Losses) of Invest. In Assoc 0 0 (0) 200,000 200,000 (0) Investment Copping 0 0 (0) 0 0 (0) NET OPERATING SURPLUS/(DEFICIT) 24,126,727 25,182,498 (1,055,771) 24,702,860 22,893,860 (1,809,000)

Grants Capital 2,582,888 700,000 1,882,888 1,400,000 1,400,000 (0) Contributions - Non Monetary Assets 0 0 (0) 200,000 200,000 (0) Initial Recognition of Infrastructure Assets 0 0 (0) 0 0 (0) NET SUPRPLUS/(DEFICIT) 26,709,615 25,882,498 827,117 26,302,860 24,493,860 (1,809,000)

TOTAL CASH GENERATED 24,069,696 25,132,498 (1,062,802) 24,627,860 22,818,860 1,809,000

Agenda No. 6 Page 83 25 March 2019 KINGBOROUGH COUNCIL - February 2019

Summary Operating Statement Corporate Services

YTD YTD YTD Annual Forecast Forecast Actuals Budget Variance Budget Budget Variance

Income

Rates 0 0 (0) 0 0 (0) Income Levies 0 0 (0) 0 0 (0) Statutory Fees & Fines 190,582 205,600 (15,018) 308,400 308,400 (0) User Fees 0 0 (0) 0 0 (0) Grants Recurrent 0 0 (0) 0 0 (0) Contributions - Cash 0 0 (0) 0 0 (0) Reimbursements 0 0 (0) 0 0 (0) Other Income 70,255 102,400 (32,145) 165,600 165,600 (0) Internal Charges Income 100,000 100,000 (0) 150,000 150,000 (0) Total Income 360,837 408,000 (47,163) 624,000 624,000 (0)

Expenses

Employee Costs 1,835,699 1,839,329 3,629 2,784,526 2,784,526 (0) Expenses Levies 0 0 (0) 0 0 (0) Loan Interest 0 133,333 133,333 200,000 150,000 50,000 Materials and Services 453,986 473,067 19,081 625,600 625,600 (0) Other Expenses 633,016 705,734 72,718 922,600 922,600 (0) Internal Charges Expense 0 0 (0) 0 0 (0) Total Expenses 2,922,701 3,151,462 228,761 4,532,726 4,482,726 50,000

Net Operating Surplus/(Deficit) before: (2,561,864) (2,743,462) 181,598 (3,908,726) (3,858,726) 50,000

Depreciation 53,407 115,600 (62,193) 173,400 173,400 (0) Loss/(Profit) on Disposal of Assets 0 0 (0) 0 0 (0) Net Operating Surplus/(Deficit) before: (2,615,271) (2,859,062) 243,791 (4,082,126) (4,032,126) 50,000

Interest 138,203 112,000 26,203 168,000 168,000 (0) Dividends 0 0 (0) 0 0 (0) Share of Profits/(Losses) of Invest. In Assoc 0 0 (0) 0 0 (0) Investment Copping 0 0 (0) 0 0 (0) NET OPERATING SURPLUS/(DEFICIT) (2,477,068) (2,747,062) 269,994 (3,914,126) (3,864,126) 50,000

Grants Capital 0 0 (0) 0 0 (0) Contributions - Non Monetary Assets 0 0 (0) 0 0 (0) Initial Recognition of Infrastructure Assets 0 0 (0) 0 0 (0) NET SUPRPLUS/(DEFICIT) (2,477,068) (2,747,062) 269,994 (3,914,126) (3,864,126) 50,000

TOTAL CASH GENERATED (2,530,476) (2,862,662) 332,186 (4,087,526) (4,037,526) 50,000

Agenda No. 6 Page 84 25 March 2019 KINGBOROUGH COUNCIL - February 2019

Summary Operating Statement Governance & Property Services

YTD YTD YTD Annual Forecast Forecast Actuals Budget Variance Budget Budget Variance

Income

Rates 0 0 (0) 0 0 (0) Income Levies 0 0 (0) 0 0 (0) Statutory Fees & Fines 257,554 233,100 24,454 375,000 425,000 50,000 User Fees 134,850 121,547 13,303 182,320 182,320 (0) Grants Recurrent 60,750 0 60,750 0 0 (0) Contributions - Cash 0 0 (0) 0 0 (0) Reimbursements 0 0 (0) 0 0 (0) Other Income 6,818 10,667 (3,848) 16,000 16,000 (0) Internal Charges Income 0 0 (0) 0 0 (0) Total Income 459,972 365,313 94,659 573,320 623,320 50,000

Expenses

Employee Costs 1,249,215 1,254,260 5,044 1,885,240 1,935,240 (50,000) Expenses Levies 0 0 0 0 0 (0) Loan Interest 0 0 0 0 0 (0) Materials and Services 726,042 627,200 (98,841) 940,800 940,800 (0) Other Expenses 84,898 78,800 (6,098) 118,200 118,200 (0) Internal Charges Expense 0 0 0 0 0 (0) Total Expenses 2,060,155 1,960,260 (99,896) 2,944,240 2,994,240 (50,000)

Net Operating Surplus/(Deficit) before: (1,600,184) (1,594,947) (5,237) (2,370,920) (2,370,920) (0)

Depreciation 90,137 87,467 (2,670) 131,200 131,200 (0) Loss/(Profit) on Disposal of Assets 0 0 0 0 0 (0) Net Operating Surplus/(Deficit) before: (1,690,320) (1,682,413) (7,907) (2,502,120) (2,502,120) (0)

Interest 0 0 (0) 0 0 (0) Dividends 0 0 (0) 0 0 (0) Share of Profits/(Losses) of Invest. In Assoc 0 0 (0) 0 0 (0) Investment Copping 0 0 (0) 0 0 (0) NET OPERATING SURPLUS/(DEFICIT) (1,690,320) (1,682,413) (7,907) (2,502,120) (2,502,120) (0)

Grants Capital 0 0 (0) 0 0 (0) Contributions - Non Monetary Assets 0 0 (0) 0 0 (0) Initial Recognition of Infrastructure Assets 0 0 (0) 0 0 (0) NET SUPRPLUS/(DEFICIT) (1,690,320) (1,682,413) (7,907) (2,502,120) (2,502,120) (0)

TOTAL CASH GENERATED (1,780,457) (1,769,880) (10,577) (2,633,320) (2,633,320) (0)

Agenda No. 6 Page 85 25 March 2019 KINGBOROUGH COUNCIL - February 2019

Summary Operating Statement Community Services

YTD YTD YTD Annual Forecast Forecast Actuals Budget Variance Budget Budget Variance

Income

Rates 0 0 (0) 0 0 0 Income Levies 0 0 (0) 0 0 0 Statutory Fees & Fines 0 0 (0) 0 0 0 User Fees 592,048 609,900 (17,852) 926,100 926,100 0 Grants Recurrent 155,523 333,000 (177,477) 444,000 154,000 (290,000) Contributions - Cash 67,122 76,800 (9,678) 115,200 65,200 (50,000) Reimbursements 0 0 (0) 0 0 0 Other Income 18,983 19,833 (850) 32,500 32,500 0 Internal Charges Income 0 0 (0) 0 0 0 Total Income 833,676 1,039,533 (205,857) 1,517,800 1,177,800 (340,000)

Expenses

Employee Costs 1,087,725 1,262,466 174,742 1,924,429 1,674,429 250,000 Expenses Levies 0 0 0 0 0 0 Loan Interest 0 0 0 0 0 0 Materials and Services 196,859 291,307 94,448 468,140 408,140 60,000 Other Expenses 149,854 190,038 40,184 268,257 268,257 0 Internal Charges Expense 16,000 32,000 16,000 48,000 18,000 30,000 Total Expenses 1,450,438 1,775,811 325,373 2,708,826 2,368,826 340,000

Net Operating Surplus/(Deficit) before: (616,761) (736,278) 119,516 (1,191,026) (1,191,026) 0

Depreciation 181,195 173,333 (7,862) 260,000 260,000 0 Loss/(Profit) on Disposal of Assets 0 0 (0) 0 0 0 Net Operating Surplus/(Deficit) before: (797,957) (909,611) 111,654 (1,451,026) (1,451,026) 0

Interest 0 0 (0) 0 0 0 Dividends 0 0 (0) 0 0 0 Share of Profits/(Losses) of Invest. In Assoc 0 0 (0) 0 0 0 Investment Copping 0 0 (0) 0 0 0 NET OPERATING SURPLUS/(DEFICIT) (797,957) (909,611) 111,654 (1,451,026) (1,451,026) 0

Grants Capital 0 0 (0) 0 0 0 Contributions - Non Monetary Assets 0 0 (0) 0 0 0 Initial Recognition of Infrastructure Assets 0 0 (0) 0 0 0 NET SUPRPLUS/(DEFICIT) (797,957) (909,611) 111,654 (1,451,026) (1,451,026) 0

TOTAL CASH GENERATED (979,152) (1,082,944) 103,792 (1,711,026) (1,711,026) 0

Agenda No. 6 Page 86 25 March 2019 KINGBOROUGH COUNCIL - February 2019

Summary Operating Statement Development Services

YTD YTD YTD Annual Forecast Forecast Actuals Budget Variance Budget Budget Variance

Income

Rates 0 0 (0) 0 0 0 Income Levies 0 0 (0) 0 0 0 Statutory Fees & Fines 758,991 632,733 126,258 949,100 1,099,100 150,000 User Fees 72,242 146,667 (74,425) 220,000 220,000 0 Grants Recurrent 0 0 (0) 0 0 0 Contributions - Cash 0 0 (0) 0 0 0 Reimbursements 0 0 (0) 0 0 0 Other Income 0 0 (0) 0 0 0 Internal Charges Income 0 0 (0) 0 0 0 Total Income 831,233 779,400 51,833 1,169,100 1,319,100 150,000

Expenses

Employee Costs 1,413,115 1,318,867 (94,248) 1,996,408 2,096,408 (100,000) Expenses Levies 0 0 0 0 0 0 Loan Interest 0 0 0 0 0 0 Materials and Services 93,591 95,747 2,156 143,620 143,620 0 Other Expenses 92,270 98,067 5,797 147,100 147,100 0 Internal Charges Expense 0 0 0 0 0 0 Total Expenses 1,598,976 1,512,680 (86,296) 2,287,128 2,387,128 (100,000)

Net Operating Surplus/(Deficit) before: (767,743) (733,280) (34,463) (1,118,028) (1,068,028) 50,000

Depreciation 4,395 4,667 272 7,000 7,000 0 Loss/(Profit) on Disposal of Assets 0 0 (0) 0 0 0 Net Operating Surplus/(Deficit) before: (772,138) (737,947) (34,191) (1,125,028) (1,075,028) 50,000

Interest 0 0 (0) 0 0 0 Dividends 0 0 (0) 0 0 0 Share of Profits/(Losses) of Invest. In Assoc 0 0 (0) 0 0 0 Investment Copping 0 0 (0) 0 0 0 NET OPERATING SURPLUS/(DEFICIT) (772,138) (737,947) (34,191) (1,125,028) (1,075,028) 50,000

Grants Capital 0 0 (0) 0 0 0 Contributions - Non Monetary Assets 0 0 (0) 0 0 0 Initial Recognition of Infrastructure Assets 0 0 (0) 0 0 0 NET SUPRPLUS/(DEFICIT) (772,138) (737,947) (34,191) (1,125,028) (1,075,028) 50,000

TOTAL CASH GENERATED (776,533) (742,614) (33,919) (1,132,028) (1,082,028) 50,000

Agenda No. 6 Page 87 25 March 2019 KINGBOROUGH COUNCIL - February 2019

Summary Operating Statement Environmental Services

YTD YTD YTD Annual Forecast Forecast Actuals Budget Variance Budget Budget Variance

Income

Rates 0 0 (0) 0 0 0 Income Levies 0 0 (0) 0 0 0 Statutory Fees & Fines 58,847 60,667 (1,820) 91,000 91,000 0 User Fees 0 0 (0) 0 0 0 Grants Recurrent 97,000 210,000 (113,000) 300,000 300,000 0 Contributions - Cash 131,124 75,000 56,124 150,000 150,000 0 Reimbursements 0 0 (0) 0 0 0 Other Income 35,917 533 35,384 800 800 0 Internal Charges Income 0 0 (0) 0 0 0 Total Income 482,888 346,200 136,688 541,800 541,800 0

Expenses

Employee Costs 801,127 770,792 (30,335) 1,165,583 1,165,583 0 Expenses Levies 0 0 (0) 0 0 0 Loan Interest 0 0 (0) 0 0 0 Materials and Services 317,076 499,067 181,990 748,600 748,600 0 Other Expenses 52,729 34,000 (18,729) 51,000 51,000 0 Internal Charges Expense 0 0 (0) 0 0 0 Total Expenses 1,265,172 1,303,859 38,687 1,965,183 1,965,183 0

Net Operating Surplus/(Deficit) before: (782,284) (957,659) 175,374 (1,423,383) (1,423,383) 0

Depreciation 1,881 1,760 (121) 2,640 2,640 0 Loss/(Profit) on Disposal of Assets 0 0 (0) 0 0 0 Net Operating Surplus/(Deficit) before: (784,165) (959,419) 175,253 (1,426,023) (1,426,023) 0

Interest 0 0 (0) 0 0 0 Dividends 0 0 (0) 0 0 0 Share of Profits/(Losses) of Invest. In Assoc 0 0 (0) 0 0 0 Investment Copping 0 0 (0) 0 0 0 NET OPERATING SURPLUS/(DEFICIT) (784,165) (959,419) 175,253 (1,426,023) (1,426,023) 0

Grants Capital 0 0 (0) 0 0 0 Contributions - Non Monetary Assets 0 0 (0) 0 0 0 Initial Recognition of Infrastructure Assets 0 0 (0) 0 0 0 NET SUPRPLUS/(DEFICIT) (784,165) (959,419) 175,253 (1,426,023) (1,426,023) 0

TOTAL CASH GENERATED (786,047) (961,179) 175,132 (1,428,663) (1,428,663) 0

Agenda No. 6 Page 88 25 March 2019 KINGBOROUGH COUNCIL - February 2019

Summary Operating Statement Infrastructure Services

YTD YTD YTD Annual Forecast Forecast Actuals Budget Variance Budget Budget Variance

Income

Rates 3,892,792 3,827,000 65,792 3,835,000 3,885,000 50,000 Income Levies 0 0 (0) 0 0 0 Statutory Fees & Fines 0 0 (0) 0 0 0 User Fees 23,092 24,000 (908) 36,000 36,000 0 Grants Recurrent 0 0 (0) 0 0 0 Contributions - Cash 0 0 (0) 10,000 10,000 0 Reimbursements 0 0 (0) 0 0 0 Other Income 295,821 191,333 104,488 412,000 552,000 140,000 Internal Charges Income 46,664 46,667 (3) 70,000 70,000 0 Total Income 4,258,369 4,089,000 169,369 4,363,000 4,553,000 190,000

Expenses

Employee Costs 3,380,806 3,269,351 (111,455) 4,193,560 4,193,560 0 Expenses Levies 0 0 0 0 0 0 Loan Interest 0 0 0 0 0 0 Materials and Services 3,973,527 3,712,730 (260,797) 5,571,095 5,571,095 0 Other Expenses 89,034 116,720 27,686 143,580 143,580 0 Internal Charges Expense 146,664 146,667 3 220,000 220,000 0 Total Expenses 7,590,030 7,245,467 (344,563) 10,128,235 10,128,235 0

Net Operating Surplus/(Deficit) before: (3,331,661) (3,156,467) (175,194) (5,765,235) (5,575,235) 190,000

Depreciation 6,329,882 6,070,438 (259,444) 9,117,000 9,217,000 (100,000) Loss/(Profit) on Disposal of Assets 0 0 (0) 0 0 0 Net Operating Surplus/(Deficit) before: (9,661,543) (9,226,906) (434,638) (14,882,235) (14,792,235) 90,000

Interest 0 0 (0) 0 0 0 Dividends 0 0 (0) 0 0 0 Share of Profits/(Losses) of Invest. In Assoc 0 0 (0) 0 0 0 Investment Copping 0 0 (0) 0 0 0 NET OPERATING SURPLUS/(DEFICIT) (9,661,543) (9,226,906) (434,638) (14,882,235) (14,792,235) 90,000

Grants Capital 0 0 (0) 0 0 0 Contributions - Non Monetary Assets 0 0 (0) 0 0 0 Initial Recognition of Infrastructure Assets 0 0 (0) 0 0 0 NET SUPRPLUS/(DEFICIT) (9,661,543) (9,226,906) (434,638) (14,882,235) (14,792,235) 90,000

TOTAL CASH GENERATED (15,991,426) (15,297,344) (694,081) (23,999,235) (24,009,235) (10,000)

Agenda No. 6 Page 89 25 March 2019 KINGBOROUGH COUNCIL CAPITAL EXPENDITURE TO 28/02/2019

Budget Actual Carry Grants IMG 2018/19 Total Actual Commitments Total Remaining Forward Received Adjustments

EXPENDITURE BY ASSET TYPE Roads 1,507,061 4,712,500 205,718 (19,671) 6,405,608 3,525,242 963,676 4,488,918 1,916,690 Stormwater 855,309 1,110,500 538,000 (16,000) 2,487,809 948,026 186,623 1,134,648 1,353,161 Property 1,073,779 1,102,500 695,800 (9,000) 2,863,079 1,489,615 202,391 1,692,007 1,171,072 Other 1,268,011 435,000 121,200 44,671 1,868,882 633,037 612,098 1,245,134 623,748 Sub-total 4,704,160 7,360,500 1,560,718 - 13,625,378 6,595,920 1,964,788 8,560,707 5,064,671

Kingston Park 6,417,473 5,750,000 - - 12,167,473 6,626,508 4,019,890 10,646,398 1,521,075 Grand Total 11,121,633 13,110,500 1,560,718 - 25,792,851 13,222,427 5,984,678 19,207,105 6,585,746

Infrastructure Assets Kingston Park Unexpended 13%

Unexpended 37%

Expended 48% Expended 54% Committed 33%

Committed 15%

Agenda No. 6 Page 90 25 March 2019

KINGBOROUGH COUNCIL CAPITAL EXPENDITURE TO 28/02/2019

Budget Actual Capital Grants Rec. POS On costs IMG Project Description Department Renewal, Upgrade, or New Carry Forward 2018/19 Total Actual Commitments Total Remaining Funding allocated Adjustments No. 1 Overall Project budget Kingston Park New - 5,750,000 (45,000) 5,705,000 - - - 5,705,000 2 C00688 KP Boulevard Construction Kingston Park New - - - - 23,256 - 23,256 (23,256) 3 C00689 KP Promenade Design Kingston Park New - - - - 14,450 3,500 17,950 (17,950) 4 C00690 KP Community Hub Design Kingston Park New 65,642 - - 65,642 22,904 - 22,904 42,738 5 C00691 KP Open Space Development Kingston Park New - - - - 94,527 201,608 296,135 (296,135) 6 C01606 KP Parking Strategy Kingston Park New - - - - 20,500 18,900 39,400 (39,400) 7 C03179 KP Temporary Car Park Kingston Park New - - 45,000 45,000 - - - 45,000 8 C01618 Boulevard Construction Kingston Park New 1,525,525 - - 1,525,525 1,281,956 1,856,115 3,138,071 (1,612,546) 9 C01627 KP Site - Land Release Strategy Kingston Park New 18,089 - - 18,089 84,521 - 84,521 (66,432) 10 C01628 KP Site - General Expenditure Kingston Park New 250,163 - - 250,163 1,559 4,485 6,043 244,120 11 C03068 Kingston Park Operational Expenditure Kingston Park New 137,152 - - 137,152 86,391 23 86,413 50,739 12 C03069 KP Community Hub Construction Kingston Park New 4,420,902 - - 4,420,902 4,867,813 1,880,846 6,748,659 (2,327,757) 13 C03175 KP Community Hub Plant & Equipment Kingston Park New - - - - 128,631 42,538 171,169 (171,169) 14 C03173 KP Public Open Space - Playground Kingston Park New - - - - - 11,876 11,876 (11,876) 15 C03174 KP Public Open Space - Hub link to Playground Kingston Park New ------16 - - - - - 17 6,417,473 5,750,000 - - 12,167,473 6,626,508 4,019,890 10,646,398 1,521,075 18 19 C01182 Margate to Snug shared path Property New 709,606 250,000 220,000 - 1,179,606 1,136,525 530 1,137,055 42,551 20 C01608 Osborne Esplanade toilet block replacement Property Renewal 63,360 470,000 247,000 - 780,360 33,003 - 33,003 747,357 21 C01611 Cat Facility Bruny Island Property New 93,088 - - 93,088 38,379 60,500 98,879 (5,791) 22 C03001 Hall Acoustics - Dennes Point Hall Property Upgrade 10,000 - - 10,000 7,513 - 7,513 2,487 23 C03003 Sports Ground Lighting - Kingston Beach Property Upgrade 12,900 - - 12,900 10,096 - 10,096 2,804 24 C03005 Coningham Toilet Block Replacement Property Renewal 172,705 - - 172,705 1,778 39,260 41,038 131,667 25 C03088 Acquisition of Right of Way over 31 Sandfly Road Property new 564 - - 564 1,732 - 1,732 (1,168) 26 C03089 Acquisition of Right of Way over 469 Allens Rivulet Property new 11,556 - - 11,556 25,301 - 25,301 (13,745) 27 C03077 Maddocks Road land acquisition Property new - - - - 2,835 - 2,835 (2,835) 27 C03108 KSC Water Services Upgrade Stage 2 Property New - 35,000 - 35,000 57,123 - 57,123 (22,123) 28 C03109 Mountain Bike Park Upgrade Stage 2 Property Upgrade - 70,000 - 70,000 70,000 35,000 105,000 (35,000) 29 C03110 Kettering Hall Floor Reseal Property Renewal - 10,000 - 10,000 - - - 10,000 30 C03111 Kelvedon Park Changerooms/Clubrooms Property Renewal - 150,000 - 150,000 2,710 - 2,710 147,290 31 C03113 Snug Oval Play Space Fence Property Upgrade - 28,000 (28,000) - - - - - 32 C03114 Boundary Fencing Between Dog Exercise Area and MTB Park Property Renewal - 12,500 - 12,500 17,022 - 17,022 (4,522) 33 C03115 Blackmans Bay BBQ Shelter Demolition Property Upgrade - 11,000 (11,000) - - - - - 34 C90010 Playground Renewal Property New - 50,000 (35,940) 14,060 - - - 14,060 35 C03151 Supply/Install Saturn Carousel - Dru Point Property New - - 15,000 15,000 12,623 2,090 14,713 288 36 C03176 Taroona Hall Playground renewal Property Renewal - - 10,000 10,000 - 12,734 12,734 (2,734) 37 C03180 Swing set Taroona Beach Playground Property Renewal - - 10,940 10,940 - 17,760 17,760 (6,820) 38 C03152 Kingborough Evacuation Centre Power Resilience KSC Property New / Upgrade - - 30,000 30,000 60,000 42,232 9,917 52,149 7,851 39 C03164 Alonnah Hall upgrade Property Upgrade - - 150,000 - 150,000 14,315 - 14,315 135,685 40 C03166 Woodbridge Hall Kitchen Upgrade Property Upgrade - - 21,500 - 21,500 78 - 78 21,422 41 C03188 KSC Stadium Scoreboard Replacement Property Upgrade - - 27,300 - 27,300 - 24,600 24,600 2,700 42 C90011 Ongoing Street Furniture Upgrade/Replacement Property Upgrade - 16,000 (16,000) - - - - - 43 C03165 Street Furniture Upgrade/Replacement Property Upgrade - - 16,000 16,000 16,350 - 16,350 (350) 44 - - - - - 45 C03188 KSC Stadium Scoreboard Replacement 1,073,779 1,102,500 695,800 (9,000) 2,863,079 1,489,615 202,391 1,692,007 1,171,072 46

Agenda No. 6 Page 91 25 March 2019

Budget Actual Capital Grants Rec. POS On costs IMG Project Description Department Renewal, Upgrade, or New Carry Forward 2018/19 Total Actual Commitments Total Remaining Funding allocated Adjustments No.

47 C03130 Multi-function devices - CC, Depot, KSC etc IT New - 70,000 - 70,000 3,280 - 3,280 66,720 48 C00613 Purchase IT Equipment IT New - - - - 34,076 840 34,916 (34,916) 49 C00672 Digital Local Government Program IT New 67,518 - - 67,518 - - - 67,518 50 C01602 Financial Systems Replacement IT Renewal 273,590 - - 273,590 71,788 20,716 92,504 181,086 51 C03070 Desktop PC Replacement IT Renewal 244,166 - - 244,166 - - - 244,166 52 - - - - - 53 585,274 70,000 - - 655,274 109,144 21,556 130,701 524,573 54 55 C90003 Design/survey for future works Design 50% N / 50% R - 100,000 - 100,000 - - - 100,000 56 C03066 Talone Avenue - Reconstruction Design 50% N / 50% R 37 - - 37 6,499 - 6,499 (6,462) 57 C03091 Spring Farm Rd to KSC Precinct link road Design New - - - - 60 - 60 (60) 57 C03095 Gemalla Road, Margate Reconstruction Design Design 50% N / 50% R 237 - - 237 30,304 - 30,304 (30,067) 58 C03172 Whitewater Creek - pathway design Design 50% N / 50% R - 637 - 637 (637) 58 C03187 Brightwater Road stage 2 Design 50% N / 50% R - 1,528 - 1,528 (1,528) 59 - - - - - 60 274 100,000 - - 100,274 39,027 - 39,027 61,247 61 62 C03008 Lightwood Park - New soccer Training Ground Reserves New - - - - 289 - 289 (289) 63 C03073 Blackmans Bay Playground Development Reserves New / Upgrade 191,909 - 25,000 - 216,909 202,921 - 202,921 13,988 64 C03098 Snug Oval Play Space Development Reserves New 170,000 - 28,000 198,000 86,087 128,004 214,091 (16,091) 65 C03082 Kingston Beach Oval Cricket Net replacement Property Renewal 49,000 40,000 - 89,000 5,053 123,215 128,268 (39,268) 66 C03112 Kingston Beach Oval Cricket Net Replacement Reserves Renewal ------67 C03167 Whitewater Creek Walkway Footbridge No. 1 Reserves Renewal - - 11,000 - 11,000 11,426 - 11,426 (426) 68 C03168 Whitewater Creek Walkway Footbridge No. 2 Reserves Renewal - - 54,000 - 54,000 70,486 - 70,486 (16,486) 69 C03169 Nierinna Creek Walking Track Footbridge Reserves Renewal - - 14,000 - 14,000 13,682 - 13,682 318 70 - - - - - 71 410,909 40,000 104,000 28,000 582,909 389,944 251,219 641,162 (58,253) 72 73 C01082 Dru Point Seawall & Road Widening Roads Renewal 9,114 - 1,014 - 10,128 22,447 - 22,447 (12,319) 74 C01158 Powell Rd - Footpath/Drainage Improvement Roads Renewal 16,096 - - 16,096 12,862 - 12,862 3,234 75 C02112 Summerleas Rd Protect Embank Roads new 26,519 - (19,671) 6,848 732 - 732 6,116 76 C03012 Tinderbox Reserve carpark upgrades Roads 50% R / 50% U 209,592 120,000 - 329,592 243,609 22,789 266,398 63,194 77 C03014 Oxleys Road Sealing-Channel Hwy to Groombridge Rd Roads 50% R / 50% U 498,912 - - 498,912 561,359 4,882 566,241 (67,329) 78 C03015 Morris Avenue Rehabilitation Roads Renewal 215,666 - - 215,666 187,179 - 187,179 28,487 79 C03019 Brightwater Road renewal and stormwater Roads 80% R / 20% U 28,042 500,000 - 528,042 37,560 624,740 662,300 (134,258) 80 C03020 Great Bay Boat ramp Upgrade and Improvements Bridges Upgrade 24,754 - - 24,754 625 - 625 24,129 81 C03048 Lighthouse Rd Upgrade - Blackspot Grant Roads Upgrade - - - - 1,899 - 1,899 (1,899) 82 C03063 Parish Lane Upgrade Roads Upgrade - 180,000 - 180,000 13,755 124,644 138,399 41,601 83 C03064 John Street Kingston - Reconstruction Roads Renewal - - - - 26,107 - 26,107 (26,107) 84 C03074 Resurfacing Beach Road, Margate Roads Renewal 458,092 - 54,718 - 512,810 527,970 - 527,970 (15,160) 85 C03090 Gormley Drive Extension /Spring Farm link road masterplan Roads Upgrade - 100,000 - 100,000 16,668 - 16,668 83,332 86 C03096 Adventure Bay upgrades Roads Upgrade - 60,000 - 60,000 33,489 3,900 37,389 22,611 87 C03100 Taroona Cycle and Pedestrian Safety Upgrade design Roads Upgrade - 20,000 - 20,000 398 - 398 19,602 88 C03101 Summerleas Road Asphalt Bridge Approaches - Bridge 1 Roads New - 25,000 - 25,000 25,531 - 25,531 (531) 89 C03102 Barretta - Asphalt road access to main shop area Roads Upgrade - 22,000 - 22,000 13,893 - 13,893 8,107 90 C03103 Barretta- Asphalt access to main shop area (around shed) Roads Upgrade - 11,500 - 11,500 13,882 - 13,882 (2,382) 91 C03105 Barnes Bay Missionary Road Retaining Wall Reconstruction Roads Upgrade - 20,000 - 20,000 607 - 607 19,393 92 C03106 Pelverata Road Roads Renewal - 250,000 - 250,000 161,728 26,196 187,924 62,076 93 C03107 Channel Highway Kingston Reconstruction Roads Renewal - 1,310,000 - 1,310,000 72,726 17,000 89,726 1,220,274 94 C03170 NW Bay River Bridge Safety Barrier Roads Renewal - - - - 8,950 - 8,950 (8,950) 95 C03185 Quarry Creek Bridge repairs Bridges Renewal - - 50,000 - 50,000 - 38,650 38,650 11,350 96 C03186 Betts Road Bridge repairs Bridges Renewal - - 50,000 - 50,000 - 38,300 38,300 11,700

Agenda No. 6 Page 92 25 March 2019

Budget Actual Capital Grants Rec. POS On costs IMG Project Description Department Renewal, Upgrade, or New Carry Forward 2018/19 Total Actual Commitments Total Remaining Funding allocated Adjustments No. 97 C03181 Old Huon Highway landslip remediation Bridges Renewal - - 51,000 - 51,000 - - - 51,000 98 C90004 Geotechnical investigation for future works Roads 50% N / 50% R - 25,000 - 25,000 - - - 25,000 99 100 C90006 Access ramps Roads New - 10,000 (10,000) - - - - - 101 C03086 Redwood Road Access Ramps Roads New - - - - 1,374 - 1,374 (1,374) 102 C03154 Hiern Rd Access Ramps Roads New - - 4,500 4,500 4,300 - 4,300 200 103 C03155 Baynton St Access Ramps Roads New - - 5,500 5,500 8,933 - 8,933 (3,433) 104 - 105 C90002 2018/19 Resheeting Program Roads Renewal - 900,000 (900,000) - - - - - 106 C03141 Old Station Rd - 1700m Roads Renewal - - 78,512 78,512 46,764 - 46,764 31,748 107 C03142 Wolfes Road - 2407 m Roads Renewal - - 126,115 126,115 105,928 358 106,286 19,829 108 C03143 Fehres Road - 1361m Roads Renewal - - 83,544 83,544 99,990 2,915 102,905 (19,361) 109 C03144 Summerleas Road - 3300m Roads Renewal - - 148,561 148,561 79,384 24,258 103,642 44,919 110 C03145 Gumpits Road - 2205m Roads Renewal - - 131,241 131,241 121,532 452 121,983 9,258 111 C03146 Barnes Bay Road - 1074m Roads Renewal - - 98,721 98,721 82,192 20,012 102,204 (3,483) 112 C03147 Missionary Road - 3161m Roads Renewal - - 233,306 233,306 210,058 11,342 221,400 11,906 113 - - 114 C90001 2018/19 Resealing Program Roads Renewal - 1,059,000 (1,059,000) - - - - - 115 C03131 Maranoa Road - 681 to 1101 = 3570m2 Roads Renewal - - 122,000 122,000 86,517 - 86,517 35,483 116 C03132 Denison Street - 0 to 99 = 743m2 Roads Renewal - - 26,000 26,000 16,657 - 16,657 9,343 117 C03058 Opal Drive - 230 to 373 = 1073m2 Roads Renewal 20,000 - 37,000 57,000 62,920 - 62,920 (5,920) 118 C03134 Charlton Street - 0 to 505 = 3283m2 Roads Renewal - - 112,000 112,000 108,487 - 108,487 3,513 119 C03135 Frost Street - 0 to 371 = 2412m2 Roads Renewal - - 82,000 82,000 425 - 425 81,575 120 C03136 Redwood Road - 2273 to 2853 = 5858m2 Roads Renewal - - 225,000 225,000 202,893 - 202,893 22,107 121 C03137 North West River Bridge = 303m2 Roads Renewal - - 11,000 11,000 20,430 - 20,430 (9,430) 122 C03138 Woodbridge Hill Road - 2 coat reseal - 150 to 2860 = 1626 Roads Renewal - - 219,000 219,000 117,873 3,006 120,879 98,121 123 C03139 Summerleas/Kingston View Drive Intersection Works Roads Renewal - - 75,000 75,000 69,907 - 69,907 5,094 124 C03140 Howden Road - Prep works for 19-20 Program Roads Renewal - - 70,000 70,000 425 - 425 69,575 125 C03156 Wandella Avenue – No. 7 to 32 - Resealing prep work Roads Renewal - - 20,000 20,000 25,865 - 25,865 (5,865) 126 C03157 Baynton Street – Maranoa Road to No 21 - Resealing pre Roads Renewal - - 10,000 10,000 8,926 - 8,926 1,074 127 C03158 Lucas Street – Baynton Street to No. 35 (includes Harris C Roads Renewal - - 10,000 10,000 20,459 231 20,690 (10,690) 128 C03159 Aldinga Street – Roslyn Avenue to No. 33 - Resealing prep Roads Renewal - - 20,000 20,000 - - - 20,000 129 C03160 Hawthorn Drive - Resealing prep work Roads Renewal - - 20,000 20,000 - - - 20,000 130 131 1,506,787 4,612,500 205,718 (19,671) 6,306,348 3,486,215 963,676 4,449,891 1,856,457 132 133 C01609 Barretta Landfill Gas Extraction Ext Solid Waste new 204,402 - - 204,402 30,210 339,323 369,533 (165,131) 134 C01610 BWTS Re-Use Shop Fencing Solid Waste new 67,426 - - 67,426 69,168 - 69,168 (1,742) 135 C03094 Barretta Green Waste facility Other New - 25,000 - 25,000 1,103 - 1,103 23,897 136 C03099 Depot Entry Proposal Other Renewal - 300,000 - 300,000 25,981 - 25,981 274,019 137 C03161 Community Road Safety Grant - Driving Simulator Other Renewal - - 17,200 - 17,200 7,486 - 7,486 9,714 138 - - - - - 139 271,828 325,000 17,200 - 614,028 133,949 339,323 473,272 140,756 140 141 C00590 Flood Gauge Stormwater New 162 - - 162 97 6,937 7,033 (6,871) 142 C00598 Snug Flood Study Stormwater New 3,077 - - 3,077 99 - 99 2,978 143 C03022 Coffee Creek Channel Stabilisation - Stage 2 Stormwater New 104,612 - - 104,612 85,191 - 85,191 19,421 144 C03023 Tyndall Beach Erosion Stabilisation Stormwater New 108,901 - - 108,901 37,108 50,396 87,504 21,397 145 C03026 Algona Road Stormwater Upgrade Stormwater Upgrade - - - - 10,999 - 10,999 (10,999) 146 C03035 Kingston Village Dam Stormwater Upgrade Stormwater Upgrade - - - - 15,543 - 15,543 (15,543) 147 C03037 Whitewater Creek Stabilisation Stormwater New 97,884 - - 97,884 1,228 - 1,228 96,656 148 C03040 Nebraska Road Stabilisation Stormwater New 373,527 - - 373,527 348,919 - 348,919 24,608 149 C03041 Drysdale Creek Channel Stabilisation Stormwater New 116,705 - - 116,705 97,618 6,250 103,868 12,837

Agenda No. 6 Page 93 25 March 2019

Budget Actual Capital Grants Rec. POS On costs IMG Project Description Department Renewal, Upgrade, or New Carry Forward 2018/19 Total Actual Commitments Total Remaining Funding allocated Adjustments No. 150 C03092 Davies Road Widening and Stormwater Upgrade Stormwater Upgrade 237 30,000 - 30,237 13,540 - 13,540 16,697 151 C03093 Garnett Street Stormwater Upgrade Stormwater Upgrade 204 30,000 - 30,204 6,984 - 6,984 23,220 152 C03116 Stormwater CCTV Camera Stormwater New - 7,000 - 7,000 7,000 - 7,000 - 153 C03117 Beach Road Kingston Stormwater Upgrade Stormwater Upgrade - 141,000 - 141,000 22,224 123,040 145,264 (4,264) 154 C03118 Woodbridge Hill Road Stormwater Upgrade Stormwater Upgrade - 99,000 - 99,000 119,240 - 119,240 (20,240) 155 C03119 Hinsby Road (vic 35) Taroona Stormwater Upgrade - 56,000 - 56,000 2,299 - 2,299 53,701 156 C03120 Ritchie Street (vic 43-45) Alonnah Stormwater Upgrade - 63,000 - 63,000 5,362 - 5,362 57,638 157 C03121 Kingston Wetlands GPT Replacement Stormwater Renewal - 160,000 - 160,000 - - - 160,000 158 C03122 Taronga Road Stormwater Upgrade Stormwater New - 50,000 - 50,000 3,146 - 3,146 46,854 159 C03123 Stormwater master drainage scheme - study Stormwater 30% N / 30% R / 40% U - 100,000 - 100,000 22,577 - 22,577 77,423 160 C03124 Channel Highway (vic 157) Kingston Stormwater Renewal - 94,000 - 94,000 573 - 573 93,427 161 C03125 Beach Road Middleton Stormwater Upgrade Stormwater Upgrade - 45,000 - 45,000 10,196 - 10,196 34,804 162 C03126 Bundalla Road Culvert Renewal Stormwater Upgrade - 39,000 - 39,000 3,958 - 3,958 35,042 163 C03127 Coxs Road Creek Stabilisation Stormwater Upgrade - 16,000 (16,000) - 228 - 228 (228) 164 C03128 Tabors Road (vic 58) Stormwater Upgrade Stormwater Upgrade - 19,000 - 19,000 450 - 450 18,550 165 C03129 Blackmans Bay stormwater outlet quality control Stormwater New - 50,000 - 50,000 - - - 50,000 166 C03178 Whitewater Creek Summerleas Rd Culvert Repairs Stormwater Renewal - - Disaster funding - - 38,336 - 38,336 (38,336) 167 C03182 Whitewater Creek embankment amouring Stormwater Renewal - - 122,000 - 122,000 - - - 122,000 168 C03183 Redwood Village Dam repairs Stormwater Renewal - - 106,000 - 106,000 - - - 106,000 169 C03184 Kingston Beach Groyne Stormwater Renewal - - 310,000 - 310,000 - - - 310,000 170 C90007 Works necessitated by development Stormwater 50% N / 50% R - 50,000 (50,000) - - - - - 171 C90005 Works necessitated by development Roads 50% N / 50% R - 30,000 (30,000) - - - - - 172 C03162 Contribution to Kingston Village Stormwater Stage 4 Stormwater 50% N / 50% R - - 80,000 80,000 81,913 - 81,913 (1,913) 173 C03163 Stormwater Regional Flood Gauge Network Stormwater new 50,000 - - 50,000 - - - 50,000 174 C03153 Pit Lid Upgrades Stormwater Upgrade - 31,500 - 31,500 13,197 - 13,197 18,303 175 - - - - - 176 855,309 1,110,500 538,000 (16,000) 2,487,809 948,026 186,623 1,134,648 1,353,161 177 B00000 Capital Balancing Account Other 16,671 16,671 - - - 16,671 178 On costs on capital project 55,525 (1,014) 54,511 54,511

TOTAL CAPITAL EXPENDITURE 11,121,633 13,166,025 1,560,718 - - 25,848,376 13,222,427 5,984,678 19,207,105 6,641,271

Actual Budget incl Commit- ments Renewal 8,442,797 4,241,303 Upgrade 1,976,411 1,409,717 New 3,261,697 2,909,684 13,680,905 8,560,704 Kingston Park New 12,167,473 10,646,397 25,848,378 19,207,101

NOTE: Classification is an estimate at the start of a project and may change on completion of job.

Agenda No. 6 Page 94 25 March 2019

MINUTES OF THE AUDIT PANEL MEETING DATED 15 FEBRUARY 2019

AUDIT PANEL MINUTES

15 February 2019

Agenda No. 6 Page 95 25 March 2019

MINUTES of the Kingborough Council Audit Panel held at the Kingborough Civic Centre, Kingston on Friday, 15 February 2019 at 9.00 am.

PRESENT: PRESENT APOLOGY Chair Mr N Burrows Y Mr R Hogan Y Mr P McTaggart Y Mr J Hills Y Cr F Fox Y Cr C Street Y Observer

IN ATTENDANCE

General Manager Mr G Arnold Chief Financial Officer Mr J Breen Finance Manager Mr T Jones Executive Manager Info Management Mr F Moult wlf accounting & advisory Ms M Salter

Tasmanian Audit Office (TAO) Mr R De Santi Mr B Williams

WELCOME:

The Chair welcomed Cr Street and Mr Hills to their first Audit Panel meeting, all Panel Members, and Council Officers.

APOLOGIES

Nil

ADOPTION OF THE AGENDA

The agenda as provided was accepted.

DECLARATIONS OF INTEREST

Nil.

CONFIRMATION OF MINUTES

The Panel endorsed the minutes of the Kingborough Council Audit Panel meeting of 7 December 2018 as a true and correct record.

Agenda No. 6 Page 96 25 March 2019

BUSINESS ARISING FROM THE MINUTES

Nil.

ACTION LIST

Action List The CFO indicated that after meeting with the TAO, it was considered there was no need to get refreshed accounting advice for the treatment of assets at Kingston Park at this juncture, as the TAO have advised that they only require a valuation of the site value to ensure there was no impairment.

Also it was noted that the close out report on the FMIS would be coming to the May meeting as the majority of projects would be completed.

Mr F Moult provided information on the Customer Service Strategy. He indicated that the Local Government Association (LGAT) has commenced a statewide community satisfaction survey. Kingborough will be running the same survey over a higher representation sample within the municipality. This survey will provide base line customer satisfaction results which can be benchmarked against the LGAT statewide survey.

INTERNAL AUDIT Ms Maryellen Salter from wlf Accounting and Advisory joined the meeting.

Draft Scope – Financial Sustainability Ms Salter spoke to the draft scope on financial sustainability with a focus on the integration of Council’s long-term plans. The audit will specifically focus on the level of integration and interlinkages of the respective long-term planning hierarchy and the robustness of the process and the assumptions under which the long-term plans have been prepared. It was requested that a reference to the Long-Term Asset Management Plan was added to the scope.

The audit will take place in February 2019, with the report to go to the May 2019 Panel meeting.

Internal Audit Status Report The Panel noted the status report to January 2019. It was decided that the draft scope for the asset management audit will be circulated by email.

Internal Audit Recommendations Tracker The Panel reviewed the remaining action items under the internal audit recommendation tracker. In regards to the WH&S system, the Panel requested that the Executive Manager Organisational Development present at the May 2019 meeting on the new system.

EXTERNAL AUDIT Mr R De Santi and Mr B Williams joined the meeting.

Financial Audit Strategy 30 June 2019 A summary of the key points from the strategy was provided including the key contacts, the areas for audit focus, the audit timetable and the significant risks. There was also discussion on the new accounting standards that will have an impact in this year’s financial statements and the Panel requested a paper on the impacts on the Council.

A final version of the financial audit strategy will be provided at the May 2019 meeting.

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TAO Report Tracker The Panel noted the one outstanding issue on property assets composition and valuation from the 2016/17 year end audit and requested a paper at the next meeting on progress.

KEY MATTERS – COUNCIL MEETINGS OVERVIEW

The General Manager provided an update on the following:

 City Status – the decision of Council not to move to seeking city status.  Gifts & Benefits Policy – the Council has recently updated it gifts and benefits policy after the release of the Local Government Model Code of Conduct. Only minor changes were needed as the old policy was well aligned to the provisions under the Code of Conduct.

RISK MANAGEMENT & BUSINESS CONTINUITY UPDATE

Emerging Risks The Panel noted the output from the Executive Management workshop on emerging risks. The following emerging risks were identified:

 Staff Resources  Weather Events – Floods and Bushfires  Capacity to meet Community Expectations  Local Government Legislation Review  Financial Sustainability

The Panel discussed whether staff resources should be a strategic risk in its own right rather than be contained as a risk under a broader heading. It was noted that a review of the strategic risks will be undertaken for the next meeting and the issue of staff resources will be considered as part of that review.

FMIS Project Status Update It was reported that the implementation was now focused on delivering process improvements to Council with the new jobs module and project management module prioritised.

It was noted that a project close-out report be provided to the May 2019 meeting.

IT Security Breaches It was reported that there were Nil security breaches in December 2018 and January 2019.

REGULATORY/GOVERNANCE UPDATES:

TAO – Accounting & Auditing Development Newsletter Nil.

Tasmanian Councils’ Working Capital Snapshot The Panel noted the report from the Local Government Division on the working capital of Councils.

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Audit Panel Performance Survey

Performance Survey Action List The Panel discussed the action list and the recommended areas for improvement from the survey.

NON-STANDING ITEMS

Capital Works in Progress Management The Panel noted that work has commenced for the financial year on entering capital projects into the asset register and that solid press continues to be made in capitalising projects and transferring costs to the fixed asset register

Asset Infrastructure Reconciliation Protocols The Panel noted the information on infrastructure reconciliation protocols and noted the 60 day timeframe to capitalise projects into the asset management system once project finalisation has been completed.

Depreciation Protocols The Panel noted the report on depreciation protocols.

Gifts and Benefits Register The Panel noted the small number of entries in the gifts and benefits register over the past six months. It was requested that when the register is next submitted, the Council gifts and benefits register be included.

Assessing the Risks of Material Misstatement The Panel noted the letter from the TAO on the pilot program and the information reported on significant risks of material misstatement. Three items were reported being infrastructure assets, rate revenue and legal action. It was decided that the CFO should have a discussion with the TAO on the matters noted to see if they fit the definition of significant risk around material misstatement.

Legislation Compliance Checklist The Executive Manager Information Management provided a presentation on the compliance activities that are undertaken by Council to ensure the requirements under legislation are met. The key legislation identified is the Right to Information Act 2009, the State Archives Act 1983 and the Privacy Act 2004.

Financial Report to December 2018 The December 2018 financial report was noted.

STANDING ITEMS

Other Business Kingston Park – Annual Report Information The Panel decided that the best option for reporting information on income and expenditure on the Kingston Park project was in the Development Services report (2.3) in the section on the Kingston Park Development (2.3.5).

Annual Work Plan and Timetable The program for 2019 reported.

Upcoming Education Events It was reported that the Local Government Association was having a workshop on Audit Panels in March. The information was to be sent to all members.

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ACTION SHEET

Item Responsibility Due Date FMIS Project – a close-out CFO May 2019 report to be prepared in 2019. Business Continuity – bring CFO May 2019 the updated documents to the Panel once completed. Accounting Advice – CFO Feb 2019 circulate the advice received previously on Kingston Park. WH&S System – The Panel Exec Manager May 2019 requested the Exec organisational Manager present to the Development next meeting. Accounting Standards – CFO May 2019 prepare a paper on the impact on the 2018/19 statements. Gifts and Benefits – include CFO Aug 2019 the Council register when next reported.

CLOSURE

There being no further business the Chair declared the meeting closed at 11.15 am.

Confirmed as a true and correct record:

…………………………………………… N. J. Burrows Chair, Audit Panel

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CONFIRMATION OF ITEMS TO BE DEALT WITH IN CLOSED SESSION

MOVED SECONDED

That in accordance with Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015 Council, by absolute majority, move into closed session to consider the following items:

Item Regulation Confirmation of Minutes 34(6) Applications for Leave of Absence 15(2)(h) Land Acquisition 15(2)(f)

For Against For Against Cr Atkinson Cr Street Cr Bastone Cr Wass Cr Fox Cr Westwood Cr Grace Cr Winter Cr Midgley

In accordance with the Kingborough Council Meetings Audio Recording Guidelines Policy, recording of the open session of the meeting will now cease.

Open Session of Council adjourned at

OPEN SESSION ADJOURNS

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OPEN SESSION RESUMES

Open Session of Council resumed at

MOVED SECONDED

The Closed Session of Council having met and dealt with its business resolves to report that it has determined the following:

Item Decision Confirmation of Minutes Applications for Leave of Absence Land Acquisition

For Against For Against Cr Atkinson Cr Street Cr Bastone Cr Wass Cr Fox Cr Westwood Cr Grace Cr Winter Cr Midgley

CLOSURE

There being no further business, the Chairperson declared the meeting closed at

…………………………………… …………………………………… (Confirmed) (Date)

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