PUBLIC AGENDA This Agenda is provided for the assistance and information of members of the public. COUNCIL AGENDA NOTICE is hereby given that an Ordinary meeting of the Kingborough Council will be held in the Civic Centre, Kingston on Monday, 25 March 2019 at 5.30pm Cr Richard Atkinson, Cr Amanda Midgley, Cr Paula Wriedt, Deputy Mayor Jo Westwood, Mayor Dean Winter, Cr David Grace, Cr Flora Fox, Cr Sue Bastone, Cr Christian Street Absent: Cr Steve Wass QUALIFIED PERSONS In accordance with Section 65 of the Local Government Act 1993, I confirm that the reports contained in Council Meeting Agenda No. 6 to be held on Monday, 25 March 2019 contain advice, information and recommendations given by a person who has the qualifications or experience necessary to give such advice, information or recommendations. Gary Arnold GENERAL MANAGER 19 March 2019 TABLE OF CONTENTS Item Page No. Open Session Apologies 1 Confirmation of Minutes of 12 March 2019 2 Workshops held Since Last Council Meeting 2 Declarations of Interest 2 Transfer of Agenda Items 2 Questions on Notice from the Public 3 1 Water Quality 3 2 Difference Between RV Friendly Site and Caravan Park 4 Questions Without Notice from the Public 5 Questions on Notice from Councillors 5 1 Number of Newly Resealed Roads 5 2 Trees and Understory Clearance 6 3 Bicycle Parking 7 4 Steam-Based Equipment 8 Questions Without Notice from Councillors 9 Motions of Which Notice has been Given 9 1 Southern Tasmanian Councils Authority 9 Petitions Still Being Actioned 10 Petitions Received in Last Period 10 Officers Reports to Planning Authority 11 Delegated Authority for the Period 27 February 2019 to 12 March 2019 11 Request for Extension of Planning Permit – DAS-2015-21 – Subdivision of Two Lots and Balance at Land Between 90 and 200 Bruny Island Main Road, North Bruny (CT 151631/2) and CT 151631/3) for Peacock Darcey & Anderson Pty Ltd 13 TABLE OF CONTENTS (cont.) Item Page No. Open Session Officers Reports to Council 18 Smoke-Free Declaration - Kingborough Community Hub 18 Proposed Transfer of Land Owned by University of Tasmania to Council at Taroona Beach 26 Strategic Plan Review 32 Kettering Kerbside Collection Service Extension 36 Operational Fees for the Kingborough Community Hub 40 Kingborough Bicycle Advisory Committee Minutes 44 Independent Audit Panel Member 51 Local Government Association Tasmania General Meeting 29 March 2019 53 Information Reports 70 Mayor’s Communications 71 Financial Report for the Period 1 July 2018 to 28 February 2019 74 Minutes of the Audit Panel Meeting dated 15 February 2019 95 Confirmation of Items to be Dealt with in Closed Session 101 AGENDA of an Ordinary Meeting of Council Kingborough Civic Centre, 15 Channel Highway, Kingston Monday, 25 March 2019 at 5.30pm. AUDIO RECORDING The Chairperson is to direct commencement of the recording. The Chairperson will declare the meeting open (time), welcome all in attendance and read: “All persons in attendance are advised that it is Council policy to record Council Meetings. The audio recording of this meeting will be made available to the public on Council’s website. In accordance with Council Policy, I now ask staff to confirm that the audio recording has commenced.” ACKNOWLEDGEMENT OF TRADITIONAL OWNERS The Chairperson acknowledges the traditional owners of this land and pays respects to them and their customs, and to their elders, past, present and future. ATTENDEES Councillors: Mayor Councillor D Winter Deputy Mayor Councillor J Westwood Councillor R Atkinson Councillor S Bastone Councillor F Fox Councillor D Grace Councillor A Midgley Councillor C Street Councillor S Wass Staff: APOLOGIES Cr Wriedt Agenda No. 6 Page 1 25 March 2019 CONFIRMATION OF MINUTES OF 12 MARCH 2019 MOVED SECONDED That the Minutes of the open session of Council Meeting No. 5 held on 12 March 2019 be confirmed as a true record. For Against For Against Cr Atkinson Cr Street Cr Bastone Cr Wass Cr Fox Cr Westwood Cr Grace Cr Winter Cr Midgley WORKSHOPS HELD SINCE LAST COUNCIL MEETING 18 March - Budget DECLARATIONS OF INTEREST In accordance with Regulation 8 of the Local Government (Meeting Procedures) Regulations 2015 and Council’s adopted Code of Conduct, the Mayor requests Councillors to indicate whether they have, or are likely to have, a pecuniary interest (any pecuniary benefits or pecuniary detriment) or conflict of interest in any item on the Agenda. TRANSFER OF AGENDA ITEMS Are there any items, which the meeting believes, should be transferred from this agenda to the closed agenda or from the closed agenda to the open agenda, in accordance with the procedures allowed under Section 15 of the Local Government (Meeting Procedures) Regulations 2015. GUIDELINES FOR PUBLIC QUESTION TIME At each meeting of Council or a Council Committee there will be an opportunity for question to be asked by any member of the public. A question may either be in writing, or may be verbally asked at the meeting. You are reminded that the forum is designed to accommodate questions only. Neither the questions nor answers will be debated. A period of 15 minutes, if required, will be set aside and the Chairperson will endeavour to deal with as many questions as possible at each meeting. If a response to a question cannot be provided at the meeting a written response will be provided as soon as practicable. If time constraints do not permit all questions to be put, the Council will reply to any question that is put in writing. A Question must not relate to any matter that is listed on the agenda for the meeting. Questions in Writing – A member of the public may give written notice to the General Manager seven (7) days before a meeting of a question to be put to the meeting. The question will appear in the agenda of the meeting, and a written response will be recorded in Agenda No. 6 Page 2 25 March 2019 the minutes. There is no standard form for such questions, but they should be clearly headed Question(s) on Notice. Questions asked at the Meeting – At the commencement of Question Time the Chairperson will ask members of the public present, if there are any questions, and if so what are those questions? This procedure is to permit the Chairperson to determine an appropriate time limit for Question Time and perhaps limit the opportunity for multiple questions, and to determine whether each question is appropriate. There is to be no discussion, preamble or embellishment of any question at this time. The Chairperson will then determine which of those questions will be accepted and will provide the reason for any refusal; will determine the order of the questions, and may set a time limit for Question Time. The Chairperson may require a question to be put on notice and in writing. A member of the public present may only ask one question at a time. The Chairperson may give preference to questions from other members of the public before permitting second or further questions from a member of the public. The Chairperson may rule that a multi-part question is in fact two or more questions, and deal with them accordingly. The Chairperson may rule a question inappropriate, and thus inadmissible if in his or her opinion it has already been asked, is unclear, irrelevant, offensive or relates to any matter which would normally be considered in Closed Session. Lengthy preambles or introductions are discouraged, and the Chairperson may require that a member of the public immediately put the question. QUESTIONS ON NOTICE FROM THE PUBLIC 1 Water Quality At the Council meeting on 12 March 2019, Ms Rosalie Maynard asked the following question without notice to the General Manager, with a response that the question would be taken on notice: I understand there is no national guideline about what is an “acceptable level” of faecal bacteria in stormwater outfalls that flow directly onto recreational beaches. If this is correct, what level is Kingborough Council setting as “acceptable”, on what basis, and how does this compare with similar levels set by other Derwent Estuary Councils and TasWater for their sewerage outfalls? Officer’s Response: There is no national guideline specifying relevant limits for bacteria levels in stormwater outfalls that flow to recreational beaches. Whilst regional studies have previously been conducted by the Derwent Estuary Program and numerous scientific journals have been written about the subject, it is difficult to translate these studies to the specific catchments and receiving environments that Council is currently investigating. As part of the current Kingborough Council and Taswater joint investigation an intensive monitoring program has been implemented. The sampling program includes monitoring outfalls that discharge to Kingston and Blackmans Bay beaches. Whilst the data from the monitoring program has been useful to identify contaminants in stormwater and faults in nearby infrastructure, the data is also useful to determine background faecal bacteria levels. As monitoring continues it is hoped that Council will Agenda No. 6 Page 3 25 March 2019 be able to develop a better understanding of typical background faecal bacteria levels in the Kingston and Blackmans Bay beach catchments. Other Councils (Hobart and Clarence City Councils) have also been consulted regarding faecal bacteria in stormwater, but neither have set an “acceptable level”. The current statutory limit for Thermotolerant Coliforms at Taswater’s Blackmans Bay Sewerage Treatment Plant (STP) is 1000 cfu/100ml. However it should be noted that discharge rates from the Blackmans Bay STP are up to 3000 times greater than dry weather stormwater flows. Notwithstanding the above, Council is committed to ensuring that stormwater discharges to recreational water are adequately monitored to determine likely impacts on recreational water quality.