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Agenda Regular Council Meeting

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Agenda Regular Council Meeting AGENDA REGULAR COUNCIL MEETING February 10, 2020 at 6:00 pm PRESENTATIONS Kin Club Proclamation – Kin Canada Week ADOPTION OF THE AGENDA 1. MINUTES a) Minutes of Council Meeting held on January 13, 2020 2. ORIGINAL COMMUNICATIONS, DELEGATIONS AND PETITIONS a) Southeast Transportation Planning Committee Minutes of January 28, 2020 3. WRITTEN REPORTS OF COMMITTEES 4. EXECUTIVE REPORTS a) City Manager – Budget for 2020 Approval b) City Treasurer – Additional Limit on City Credit Cards c) Tax Assessor – Permission to Proceed to Title d) Land Development – Trimount Phase IV Agreement e) Park Manager – Flower Tender for 2020 f) City Manager – Household Hazardous Waste Program g) WTP Manager – Water Quality Report of January 2020 h) Building Official – Building Permit Report for January 2020 5. INTRODUCTION OF BYLAWS a) Bylaw 2019 –2020 to Regulate Taxi Cabs in City of Estevan 1st Reading b) Bylaw 2020-2021to Establish Fees for Service for 20201st Reading 6. PUBLIC HEARINGS AND REPORTS 7. GIVING NOTICE 8. MOTIONS FROM COMMITTEE 9. CONSIDERATION OF BYLAWS 10. INQUIRIES ADJOURNMENT -1- Minutes of the Regular Council Meeting of the City of Estevan held in the Council Chambers on Monday January 13, 2020 at 6:00 p.m. Present were: Mayor Roy Ludwig, Councillors D. Moore, G. Hoffort, T. Knibbs by phone, S. Veroba, L.Yanish T. Frank, City Manager Jeff Ward City Clerk Judy Pilloud, Treasurer Trudy Firth, WTP Manager Shane Bucsis, Land Development Richard Neufeld, representatives of the media (D. Willberg, D.Brolund, Access Communications (R. DeRosier), Presentations. Mayor Ludwig Address As we move into the New Year, I would like to give an overview of 2020 and mention some of the things we have planned for 2020. 2020 was a fairly busy year, we celebrated a few milestones with Souris Valley Theatre celebrating 30 years, Estevan Humane Society 25 years along with Envisions Counselling and Support Centre 25 years where Theron Fleury gave a great speech of forgiveness this past year, along with Estevan Motor Speedway 20 years. We had many successful events with the largest being in the spring George Canyon, Doc Walker and Charlie Major concert at Affinity. Michelle Wright was also well attended at the Orpheum Theatre. Rafferty Rumble came back this summer and was a huge success, Thank you to Josh Leblanc along with all the volunteers. Proceeds went to Estevan Art Gallery and Museum. As well this past fall Affinity showcased Offspring and Sum 41 which was well received, thank again to our staff and volunteers. Festival of Trees had another Great weekend,. Thanks to Breanne and Lori and all the volunteers, participants and donors. We also had another successful telethon – thank you to the United Way board of directors, volunteers and of course our community for their generosity. The Forever in the Clouds Monument finally found a home at the Estevan Airport, thanks to Lester Hienzman for commissioning this project, and Darren Jones for sculpting it. We salute Peggy Rohatyn and Debbie Knight along with their sponsors as Fresh Air Fitness was name one of the best free outdoor activities in the province. We also hosted the Mayors Conference in Estevan last year, which was attended from around the province. The main topic of discussion were Gangs, Drugs, the Cities Act and SUMA. Deep Earth received 25 Million from the federal government for the second phase of their Geothermal project. We wish them continued success. Meetings and discussion have started between the school division and our community on potential changes with ECS and will continue this year. We partnered with Saturn and Ocean Man on a proposed 10 megawatt solar farm, still no word back from Saskpower. Richard Neufeld our Land Development Officer head open House meetings and conducted surveys on possible changes of city lands. We will be passing bylaw changes soon along with an updated Official Community Plan. Our new raw water pipeline is nearing completion, hopefully by fall it will be operational, thanks to our Water Manager Shane Bucsis, and City Manager and staff or all of their efforts. January 13, 2020 Regular Council Meeting -2- The honor wall was completed and dedicated at Royal Height Veterans park. This commemorates the veterans from the I and II World Wars, along with the Korean war. Thank you to the legion, Lyle Dukart and everyone involved. Centennial park has had a revamp with a splash park installed in 2020. This will be a great addition to that part of the city. Thanks to Tim Hortons for their support. We also competed the sidewalk and lights on Souris Avenue North. Estevan become the first Municipal Police force in the province to join The Sask Crime Watch network. This give us an idea of what is happening around the province and the opportunity to help on ongoing issues. Habitat for Humanity built another house last year. A big thank you to Doug Barnstable and all the volunteers. Grant Fagerheim of Whitecap Resources requested more co2 from Boundary Dam to the provincial government. This 2 billion dollar proposal would fit in with the expansion of Clean Coal at Boundary Dam unit 6 and Shand. This would be a minimum of 15 years of co2 on top of the existing commitments. We will be looking at further discussion on this issue. Last year as well we welcomed Craig Johnston to our Economic Development team with funding provided by the Coal Transition Initiative. Craig has been working hard gathering info throughout our community and working on initiatives. This year we are looking at partnering with the Ministry of Highways who will be doing work on Hwy 47 south, we will be looking at paving up to 4th Street, also this year we will be looking at continuing infrastructure improvements and beautification. This year as well we are looking at continuing work on the addition to the Police Station. As we turn the page to a New Year and New Decade lets look forward with optimism and confidence knowing we have the resiliency and courage in our community to deal with the challenges that lie before us. I would like to take this opportunity to thank Council for their support and guidance and City Manager, Management team and staff for another stellar year and look forward to 2020. MLA Lori Carr Minister of Government Relations– presentation Agenda. 2020-001 Motion moved by Councillor Veroba, seconded by Councillor Hoffort, to accept the Agenda as presented. Motion Carried Unanimously Errors and Omissions Minutes. 2020-002 Motion moved by Councillor Moore, seconded by Councillor Knibbs, that the Minutes of the Regular Council Meeting held on December 16, 2019 be adopted as presented. Motion Carried Unanimously. January 13, 2020 Regular Council Meeting -3- Original Communications, Delegations and Petitions. SUMA Membership Invoice 2020-003 Motion moved by Councillor Hoffort, seconded by Councillor Knibbs, that the annual SUMA membership renewal for the 2020 year at a cost of $11,313.30 be approved. Motion Carried Unanimously Hudson Bay Route Association Membership Renewal Request 2020-004 Motion moved by Councillor Veroba, seconded by Councillor Frank, that the HBRA 2020 Membership request be approved at the annual renewal amount of $300.00. Motion Carried Unanimously Council Appointments For 2020 2020-005 Motion move by Councillor Yanish, seconded by Councillor Knibbs, that the 2020 Council appointments and Committee/ Board Appointments be approved with revisions to Souris Valley Theatre members and Woodlawn Regional Park. Motion Carried Unanimously Written Reports of Committees Estevan Board of Police Commissioners Appointments for 2020 2020-006 Motion moved by Councillor Yanish, seconded by Councillor Hoffort, that the 2 citizens that applied for the Estevan Police Commission; Bernadette Wright and Michelle Graff be approved to be acclaimed as the 2020 Estevan Board of Police Commissioners Members at Large. Motion Carried Unanimously January 13, 2020 Regular Council Meeting -4- Executive Reports City Treasurer/ WTP Manager Utility Rate Proposal 2020-007 Motion moved by Councillor Knibbs, seconded by Councillor Veroba, that the City Treasurer and Water Treatment Plant Manager recommendation not be approved as presented but to increase the utility rates by 6% as of July 1, 2020 to accommodate the new pump house expense. Motion Carried Unanimously Tax Assessor List of Land in Arrears 2020-008 Motion moved by Councillor Hoffort, seconded by Councillor Frank, to give approval of the recommendation from the Tax Assessor to remove from the presented listing any property which owes less than half of the previous year’s levy. Motion Carried Unanimously HR Coordinator Policy 2020-73 City Vehicle Use 2020-009 Motion moved by Councillor Veroba, seconded by Councillor Yanish, that the City Vehicle Use Policy # 2020-73 be approved and adopted for use by the City of Estevan. Motion Carried Unanimously Building Inspector Report of Month of December 2020 2020-010 Motion moved by Councillor Yanish, seconded by Councillor Moore, that the Building Inspector report for the month of December 2019 be accepted as presented. January 13, 2020 Regular Council Meeting -5- Motion Carried Unanimously Building Inspector Report Year End Comparison Totals 2020-011 Motion moved by Councillor Knibbs, seconded by Councillor Knibbs, that the Building Inspector report for the year end totals and 10 year average be accepted and filed. Motion Carried Unanimously Water Quality Report for Month of December 2020 2020-012 Motion moved by Councillor Yanish, seconded by Councillor Moore, that the Water Quality Report for the month of December 2020 be accepted as presented. Motion Carried Unanimously WTP Manager Drinking Water Notice to Customers 2020-013 Motion moved by Councillor Hoffort, seconded by Councillor Knibbs, that the Notice to Consumers for Water Quality be accepted as presented and public notice be posted for two weeks to allow consumers the ability to review.
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