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Agenda Regular Council Meeting AGENDA REGULAR COUNCIL MEETING February 22, 2021 at 6:00 pm PRESENTATIONS MLA Lori Carr -via Zoom ADOPTION OF THE AGENDA 1. MINUTES a) Minutes of Council Meeting held on January 25, 2021 2. ORIGINAL COMMUNICATIONS, DELEGATIONS AND PETITIONS a) St., Joseph’s Hospital Foundation – Breanne Van De Woestyne & Greg Hoffort b) Correspondence from Kerry Gilroy Request for Local Improvement Abatement c) Habitat for Humanity – tabled from January 25, 2021 meeting 3. WRITTEN REPORTS OF COMMITTEES a) Southeast Transportation Planning Committee Minutes Jan 26, 2021 b) Woodlawn Regional Park Board Appointments c) Souris Valley Theatre Minutes of January 28, 2021 d) Estevan Public Library Board Minutes of January 19, 2021 e) Estevan Arts Council Minutes of January 13, 2021 4. EXECUTIVE REPORTS a) Third Party Grant Budgetary Discussion * b) City Manager – 2021 Budget c) City Manager – Shop Estevan – tabled from January 25, 2021 meeting d) Land Development - Discretionary Use 234 5th Street e) Land Development – Discretionary Use 1009 6th Street f) Fire Services – Fire Report for January 2021 g) Building Official – Building Permit Report for January 2021 h) WTP Manager – Water Quality Report of January 2021 i) WTP Manager - 2020 Annual Wastewater Report j) WTP Manager - 2020 Annual Drinking Water Report k) WTP Manager – Drinking Water Notice to Customers 5. INTRODUCTION OF BYLAWS a) Bylaw 2021-2035 Bylaw to Amend Penalty and Discounts 1st Reading 6. PUBLIC HEARINGS AND REPORTS a) Public Notice response on Rezoning Bylaw 2021-2034 7. GIVING NOTICE a) Bill C213 the Canada Pharmacare Act 8. MOTIONS FROM COMMITTEE 9. CONSIDERATION OF BYLAWS a) Bylaw 2021-2034 to Amend Zoning of Cannabis Bylaw (6th Street) 2nd & 3rd Reading 10. INQUIRIES ADJOURNMENT -1- Minutes of the Regular Council Meeting of the City of Estevan held in the Council Chambers on Monday January 25, 2021 at 6:00 p.m. Present were: Mayor Roy Ludwig, Councillors: S. Veroba, T. Frank, L. Clark, A. Sernick, R. Foord, K. Walliser via Zoom, City Manager Jeff Ward City Clerk Judy Pilloud, City Treasurer Trudy Firth representatives of the media D. Willberg, A Mccormick Zoom, Access Communications (R. DeRosier), Presentations. Mayor Address: Last year was busy year for council, we completed the water intake from Rafferty along with the resurfacing of Souris Avenue from Fourth Street to Perkins Street which was cost shared with the Province. Watermain replacement and road rehabilitation for Veterans Crescent, drainage and holding pond completed at the airport. Upgrades to power Dodge Curling Centre, Affinity Place dressing room showers, we started replacing HVAC units at Leisure Centre, turnout gear for Fire Department and completion of Dennis Moore splash park sponsored by Tim Horton’s, along with washrooms. Upgrades to Soccer pitches and ball diamonds were completed as well as continued sidewalk renewal and we also released the official community plan, thank you to our staff for their assistance. The addictions centre returned to St. Joseph’s hospital, I’d like to thank everyone involved including Greg Hoffort CEO of the St. Josephs’ and our MLA Lori Carr. The Library got a makeover with new paint and flooring, thank you library board. We were excited to be involved with the Estevan Eclipse Downhole Solutions AAA Bears new dressing room at Affinity – dedicated to Ron Areshnekoff and we were proud his wife Becky was able to attend the dedication. I would like to thank our staff for their contribution along with Blake Jamieson and Brad Robinson, the carpenters as well as Cole Zain, Chad Farr and Jeff Smith. The Graduation cruise night was a huge success thanks to Mike Keating’s suggestion. Congrats to another successful United Way telethon thanks to Melanie Graham, the Board of Directors, volunteers and of course everyone who stepped up and donated. A big thank you as well to Trevor Gowan who takes time out to help MC. We are excited on the Ec Dev side as many projects are in the hopper and we are looking forward to bringing them to fruition. We continue to work diligently toward a new nursing home, the issues around nursing homes has really come to the fore front with the outbreak of Covid. Across the Country the short falls with nursing homes have been highlighted. We will continue to press for a New Nursing Home in our Community. Several options have been presented, but none have been accepted yet. We will continue to advocate through the New Nursing Home committee. We also had another successful Festival of Trees, thanks to Breanne Van de Woestyne, Lori Gervais, the Foundation Board along with all the volunteers and donors, thank you. The Estevan Hamper Associations and Angle Tree was another huge success thanks to January 25, 2021 Regular Council Meeting -2- Char Seeman, Heather Woodhouse, Jolie Bayda and Shelly Dayman along with all the volunteers and donors. Also the Pajama Project organized by the Kinettes with Chelsey Istace and Susan Colbow was another success thanks as well to volunteers and donors. Also the hundred kids who care that were involved in the Joyful pathway project – thank you. Rotary club had a very different but successful Lobsterfest as well, thank you Rotary Club, Amanda Frank and all the Volunteers! In 2021 budget we are looking at Water Tower Improvements, Churchill Park renovations, HVAC replacements at Leisure Centre, along with continued infrastructure improvements. Along with finishing the police station. We are sharing this experience called Covid together, and as we look toward to 21 let’s do so with optimism and confidence understanding that by working through our challenges together, we will be stronger and more resilient. There has always been a strong culture of caring, helping those less fortunate, along with volunteerism, in our community. This has helped us through the years, but especially this past year. This demonstrates our community’s commitment to each other as well as to the betterment of our city. Keeping up with your mental health is also very important during these trying times! Please take time for yourself, acknowledge your feelings, keep up healthy habits such as getting enough sleep, exercise, and fresh air. Thank you to our community for following the provincial guidelines and keeping our covid numbers low. In closing I would like to thank our past Council for their contributions to our community and look forward to working with our new Council along with Jeff Ward, City Manager our management team along with our staff; as we meet the oncoming challenges and continue to move our City in a positive direction. Agenda. 2021-001 Motion moved by Councillor Veroba, seconded by Councillor Clark, to accept the Agenda as presented. Motion Carried Unanimously Errors and Omissions Minutes. 2021-002 Motion moved by Councillor Foord seconded by Councillor Frank, that the Minutes of the Regular Council Meeting held on December 14, 2020, be adopted as presented. Motion Carried Unanimously. January 25, 2021 Regular Council Meeting -3- Original Communications, Delegations and Petitions. Estevan Art Gallery and Museum Programming Budget Discussion Presentation by Amber Anderson and Josh LeBlanc Estevan Public Youth Centre Request for Funding Presentation Sheila Guenther and Jordan Culham 2021-003 Motion moved by Councillor Clark, seconded by Councillor Frank. that the proposal of the Estevan Public Youth Centre be accepted as presented and approval of $20,000 to offset rent, free use of the Southeast Business Start Up for one year, and support from the City when applying for Western Diversification funding and other federal and provincial funding opportunities. Motion Carried Unanimously Habitat for Humanity Request for Abatement until 2024 Presentation of Doug Barnstable and Calvin Johnson 2021-004 Motion moved by Councillor Walliser, seconded by Councillor Foord. that the correspondence from Habitat for Humanity be accepted and approval be granted for tax abatement of municipal portion on 1011 Hillcrest Drive and waive the permitting fees. In Favor: Councillor Walliser Councillor Veroba Councillor Foord Opposed: Councillor Clark Councillor Frank Councillor Sernick Mayor Ludwig Motion Failed 2021-005 Motion moved by Councillor Clark, seconded by Councillor Frank. that the correspondence from Habitat for Humanity be accepted and approval be granted for tax abatement of municipal portion on 1011 Hillcrest Drive and a donation of $10,000 be granted. January 25, 2021 Regular Council Meeting -4- In Favor Councillor Clark Councillor Frank Mayor Ludwig Opposed Councillor Walliser Councillor Veroba Councillor Sernick Councillor Foord Motion Failed 2021-006 Motion moved by Councillor Walliser, seconded by Councillor Sernick. that the request for abatement for municipal portion on 1011 Hillcrest Drive be approved along with building permit fees and the donation request for $10,000 be deferred to budget deliberations. Motion Carried Unanimously SUMA 2021 Membership Invoice 2021-007 Motion moved by Councillor Frank, seconded by Councillor Veroba, that the SUMA membership for the 2021 year at a cost of $11,313.39 be approved for renewal. Motion Carried Unanimously Hudson Bay Route Association Membership Renewal Request 2021-008 Motion moved by Councillor Frank, seconded by Councillor Veroba, that the HBRA 2021 Membership request be approved for the annual renewal of $300.00. Motion Carried Unanimously January 25, 2021 Regular Council Meeting -5- Council Schedule Revised 2021 2021-009 Motion move by Councillor Veroba, seconded by Councillor Clark, that the 2021 Council Meeting revised schedule be approved and adopted for use by the City of Estevan. Motion Carried Unanimously Council Appointments Revised for 2021 2021-010 Motion move by Councillor Veroba, seconded by Councillor Foord, that the 2021 Council appointments be revised with the addition of Councillor Clark to Woodlawn Regional Park be approved as presented. Motion Carried Unanimously Written Reports of Committees Estevan Arts Gallery and Museum Minutes of December 3, 2020 2021-011 Motion moved by Councillor Clark, seconded by Councillor Sernick, that the Estevan Art Gallery and Museum minutes of December 3, 2020 be filed for information.
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