Engineering and Maintenance Pump Room Inspections MASSACHUSETTS BAY TRANSPORTATION AUTHORITY SPECIFICATION FOR INSPECTION, SERVICE AND EMERGENCY REPAIRS OF TUNNEL DEWATERING PUMP ROOMS PREPARED BY: Engineering and Maintenance July 27, 2017 7/27/2017 SECTION I - GENERAL Reviewer Initials:______ Page 1 of 15 Date:______ Engineering and Maintenance Pump Room Inspections TABLE OF CONTENTS SECTION I - GENERAL .................................................................................................................................... 3 SECTION II - MATERIALS ................................................................................................................................ 6 SECTION III – E XECUTION ............................................................................................................................. 7 Introduction: This specification outlines the MBTA’s requirements from a contractor to provide inspection, testing, and maintenance services to the Authority-tunnel dewatering Pump Rooms. Reliability, responsibility, and capability are of utmost importance to the Authority while seeking a contractor for this work. The MBTA requires contractors to read and understand all specifications, including this technical specification, before submitting a bid. The MBTA encourages questions to be asked if some things are not clear due to this specification, or any attached. Please fill in your contractor information below, initial, and date each page before moving to the next page. Return the initialed copy of the technical specification with bid package Contractor name: ____________________________________________________________ Reviewer name: ____________________________________________________________ Reviewer title: ____________________________________________________________ Reviewer signature: ____________________________________________________________ Date: ____________________________________________________________ 7/27/2017 SECTION I - GENERAL Reviewer Initials:______ Page 2 of 15 Date:______ Engineering and Maintenance Pump Room Inspections SECTION I - GENERAL 1. DESCRIPTION a. Services to be provided under this contract shall consist of inspection, service and emergency repairs of tunnel dewatering pump rooms and service calls for other pump room equipment installed throughout the MBTA. 2. SAFETY PRECAUTIONS a. The contractor shall provide, place and maintain to the satisfaction of the MBTA, safety guards and barriers for the prevention of accidents that might be caused by work performed under this contract. b. The contractor shall be responsible for providing and maintaining personnel protective equipment required to protect its employee from injury or harm during performance of the work under this contract. 3. CONTRACTOR REQUIREMENTS a. The contractor's repair vehicles shall be visibly identified on the outside with contractor's name and address. These repair vehicles shall never be parked in areas that will impede MBTA vehicles. b. Service personnel shall wear company labeled uniforms and carry photo identification worn visibly for entrance and access to MBTA property. c. All service personnel accessing the MBTA’s ROW (Right of Way) shall be required to go through ROW training and carry the license with them on MBTA Property. d. The contractor shall operate and maintain a local facility within one hour's travel time to any Authority location, stocked with parts and equipment to service the units specified in this contract. The MBTA reserves the right to access the premises. e. The owner/ manager shall have factory certified or License technicians .Copies of all Service Technician's and Contractor's licenses shall be required for review prior to contract award. f. If a pump station requires removal from service for repairs, immediate notification to an Authorized MBTA Representative must be made. Confirmation of location and all other relevant information shall be given to the Authorized MBTA Representative. Once the notification has been confirmed, the contractor will assist E&M in the placement of emergency pumps of sufficient capacity. g. At the end of each working day, the contractor shall report to the Maintenance Control Center (617-222-5278) all service and/or maintenance work performed that day, identifying the location(s) and the tasks performed. h. At the end of each working day, the contractor will submit a written daily work sheet to the Mechanical Maintenance Division, Building #2, Charlestown. The daily work sheet will specify pump type, model number, location, service performed. Work form will be pre-approved prior to contract award. i. All invoices shall be typed, itemizing parts and labor, and identifying the unit serviced, including location and work performed. Invoices without this information will not be processed for payment. j. The contractor shall be legally responsible, in accordance with local, state and federal regulations, for handling and disposing of all hazardous wastes/materials generated from the units serviced. Copies of any manifests shall be sent to the Supervisor of Mechanical Maintenance, 21 Arlington Avenue, Building #2, Charlestown, MA, 02129. k. The contractor shall comply within a month of contract being awarded to the timeframe and for performing routine inspections/ re-certifications (Schedule of Prices). No work 7/27/2017 SECTION I - GENERAL Reviewer Initials:______ Page 3 of 15 Date:______ Engineering and Maintenance Pump Room Inspections or invoicing for these items will be allowed without this written schedule being submitted and approved. l. Contractor shall provide to the MBTA, a suppliers' parts list with prices prior to commencing any work on this contract. All invoicing shall reflect pricing per this list. Should an occasion arise that a non-standard part is required, the contractor shall notify the MBTA by phone or in writing stating item name, its use and cost. Invoice for this item(s) shall list date of call and person giving approval. For all items, which cost in excess of $250.00, contractor shall submit in writing the item name, its use and cost, including a catalog cut (if available) and a suppliers' list price for approval. The MBTA reserves the right to seek alternate pricing and supplies for these parts. m. Contractor must provide a sample checksheet with initial bid for approval prior to contract award. 4. SCOPE OF WORK a. Contractor shall furnish all materials, replacement parts, tools and equipment to perform a servicing program described in Part III, (Execution), of these specifications for the equipment listed in Appendix A. Servicing/ maintenance program shall be for a three -year period. b. Types of units to be serviced under this item are dewatering pumps and sewage ejectors. 5. SITE VISITS a. The bidders may coordinate with MBTA to visit one (1) job site, typical of all others, and inspect the working conditions, accessibility and operational requirements. 6. PRE-QUALIFICATION OF BIDDERS a. The MBTA reserves the right to reject any or all bids if it is in the public interest to do so. 7. DEFINITIONS a. Where the word MBTA is used, it shall be understood to include the General Manager or their designee. 8. TERMS a. The term of this contract shall be for three (3) calendar years, commencing when the contract is awarded and signed by the MBTA. b. The MBTA reserves the right to terminate this contract at any time with two (2) months written notice. c. The MBTA reserves the right to renew and extend this contract, under the terms and conditions set forth herein, for a subsequent one (1) year period on an annual basis and from month to month thereafter as needed, by agreement between the parties. d. The contractor shall provide labor and management, which can work in harmony with the MBTA and all other elements of labor employed or to be employed by the MBTA. e. The contractor will pay their workers the prevailing rates of wages for their trades as published by the Massachusetts Department of Labor and Industries. 9. BASIS OF AWARD a. It is the MBTA's intent to award the contract to the lowest qualified and responsive bidder. i. The MBTA reserves the right to award a contract to the second lowest qualified and responsive bidder if it feels it is in the MBTA's best interest to do so. If so, the lowest contractor will be awarded a contract equal to 80% of his total bid and the second lowest bidder shall receive a contact in an amount equal to 20% of his bid. 7/27/2017 SECTION I - GENERAL Reviewer Initials:______ Page 4 of 15 Date:______ Engineering and Maintenance Pump Room Inspections ii. Work will be given to second bidder when it is deemed by the MBTA that the lowest bidder is unable to respond satisfactorily to a service request. 10. GUARANTEE a. In addition to the guarantees provided by component manufacturers of products utilized for maintenance, the contractor shall guarantee that all materials, components, equipment and accessories installed shall perform for a period of one (1) year without failure due to manufacturing defects, product misapplication or improper installation. b. The contractor shall guarantee that all OEM components, materials, equipment and accessories provided will successfully and acceptably perform the function for which they are intended and meet design requirements. If any material or equipment furnished and installed by the contractor develops defects within one (1) year from the date of installation, the contractor shall, without any additional charge, replace this material or equipment.