Engineering and Maintenance Pump Room Inspections
MASSACHUSETTS BAY TRANSPORTATION AUTHORITY
SPECIFICATION FOR
INSPECTION, SERVICE AND EMERGENCY REPAIRS OF
TUNNEL DEWATERING PUMP ROOMS
PREPARED BY:
Engineering and Maintenance
July 27, 2017
7/27/2017 SECTION I - GENERAL Reviewer Initials:______Page 1 of 15 Date:______
Engineering and Maintenance Pump Room Inspections
TABLE OF CONTENTS SECTION I - GENERAL ...... 3 SECTION II - MATERIALS ...... 6 SECTION III – E XECUTION ...... 7
Introduction: This specification outlines the MBTA’s requirements from a contractor to provide inspection, testing, and maintenance services to the Authority-tunnel dewatering Pump Rooms. Reliability, responsibility, and capability are of utmost importance to the Authority while seeking a contractor for this work. The MBTA requires contractors to read and understand all specifications, including this technical specification, before submitting a bid. The MBTA encourages questions to be asked if some things are not clear due to this specification, or any attached. Please fill in your contractor information below, initial, and date each page before moving to the next page. Return the initialed copy of the technical specification with bid package
Contractor name: ______
Reviewer name: ______
Reviewer title: ______
Reviewer signature: ______
Date: ______
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SECTION I - GENERAL 1. DESCRIPTION a. Services to be provided under this contract shall consist of inspection, service and emergency repairs of tunnel dewatering pump rooms and service calls for other pump room equipment installed throughout the MBTA. 2. SAFETY PRECAUTIONS a. The contractor shall provide, place and maintain to the satisfaction of the MBTA, safety guards and barriers for the prevention of accidents that might be caused by work performed under this contract. b. The contractor shall be responsible for providing and maintaining personnel protective equipment required to protect its employee from injury or harm during performance of the work under this contract. 3. CONTRACTOR REQUIREMENTS a. The contractor's repair vehicles shall be visibly identified on the outside with contractor's name and address. These repair vehicles shall never be parked in areas that will impede MBTA vehicles. b. Service personnel shall wear company labeled uniforms and carry photo identification worn visibly for entrance and access to MBTA property. c. All service personnel accessing the MBTA’s ROW (Right of Way) shall be required to go through ROW training and carry the license with them on MBTA Property. d. The contractor shall operate and maintain a local facility within one hour's travel time to any Authority location, stocked with parts and equipment to service the units specified in this contract. The MBTA reserves the right to access the premises. e. The owner/ manager shall have factory certified or License technicians .Copies of all Service Technician's and Contractor's licenses shall be required for review prior to contract award. f. If a pump station requires removal from service for repairs, immediate notification to an Authorized MBTA Representative must be made. Confirmation of location and all other relevant information shall be given to the Authorized MBTA Representative. Once the notification has been confirmed, the contractor will assist E&M in the placement of emergency pumps of sufficient capacity. g. At the end of each working day, the contractor shall report to the Maintenance Control Center (617-222-5278) all service and/or maintenance work performed that day, identifying the location(s) and the tasks performed. h. At the end of each working day, the contractor will submit a written daily work sheet to the Mechanical Maintenance Division, Building #2, Charlestown. The daily work sheet will specify pump type, model number, location, service performed. Work form will be pre-approved prior to contract award. i. All invoices shall be typed, itemizing parts and labor, and identifying the unit serviced, including location and work performed. Invoices without this information will not be processed for payment. j. The contractor shall be legally responsible, in accordance with local, state and federal regulations, for handling and disposing of all hazardous wastes/materials generated from the units serviced. Copies of any manifests shall be sent to the Supervisor of Mechanical Maintenance, 21 Arlington Avenue, Building #2, Charlestown, MA, 02129. k. The contractor shall comply within a month of contract being awarded to the timeframe and for performing routine inspections/ re-certifications (Schedule of Prices). No work
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or invoicing for these items will be allowed without this written schedule being submitted and approved. l. Contractor shall provide to the MBTA, a suppliers' parts list with prices prior to commencing any work on this contract. All invoicing shall reflect pricing per this list. Should an occasion arise that a non-standard part is required, the contractor shall notify the MBTA by phone or in writing stating item name, its use and cost. Invoice for this item(s) shall list date of call and person giving approval. For all items, which cost in excess of $250.00, contractor shall submit in writing the item name, its use and cost, including a catalog cut (if available) and a suppliers' list price for approval. The MBTA reserves the right to seek alternate pricing and supplies for these parts. m. Contractor must provide a sample checksheet with initial bid for approval prior to contract award. 4. SCOPE OF WORK a. Contractor shall furnish all materials, replacement parts, tools and equipment to perform a servicing program described in Part III, (Execution), of these specifications for the equipment listed in Appendix A. Servicing/ maintenance program shall be for a three -year period. b. Types of units to be serviced under this item are dewatering pumps and sewage ejectors. 5. SITE VISITS a. The bidders may coordinate with MBTA to visit one (1) job site, typical of all others, and inspect the working conditions, accessibility and operational requirements. 6. PRE-QUALIFICATION OF BIDDERS a. The MBTA reserves the right to reject any or all bids if it is in the public interest to do so. 7. DEFINITIONS a. Where the word MBTA is used, it shall be understood to include the General Manager or their designee. 8. TERMS a. The term of this contract shall be for three (3) calendar years, commencing when the contract is awarded and signed by the MBTA. b. The MBTA reserves the right to terminate this contract at any time with two (2) months written notice. c. The MBTA reserves the right to renew and extend this contract, under the terms and conditions set forth herein, for a subsequent one (1) year period on an annual basis and from month to month thereafter as needed, by agreement between the parties. d. The contractor shall provide labor and management, which can work in harmony with the MBTA and all other elements of labor employed or to be employed by the MBTA. e. The contractor will pay their workers the prevailing rates of wages for their trades as published by the Massachusetts Department of Labor and Industries. 9. BASIS OF AWARD a. It is the MBTA's intent to award the contract to the lowest qualified and responsive bidder. i. The MBTA reserves the right to award a contract to the second lowest qualified and responsive bidder if it feels it is in the MBTA's best interest to do so. If so, the lowest contractor will be awarded a contract equal to 80% of his total bid and the second lowest bidder shall receive a contact in an amount equal to 20% of his bid.
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ii. Work will be given to second bidder when it is deemed by the MBTA that the lowest bidder is unable to respond satisfactorily to a service request.
10. GUARANTEE a. In addition to the guarantees provided by component manufacturers of products utilized for maintenance, the contractor shall guarantee that all materials, components, equipment and accessories installed shall perform for a period of one (1) year without failure due to manufacturing defects, product misapplication or improper installation. b. The contractor shall guarantee that all OEM components, materials, equipment and accessories provided will successfully and acceptably perform the function for which they are intended and meet design requirements. If any material or equipment furnished and installed by the contractor develops defects within one (1) year from the date of installation, the contractor shall, without any additional charge, replace this material or equipment.
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SECTION II - MATERIALS 1. PARTS a. All OEM replacement parts and items used in repair and maintenance shall be new and unused. b. All parts utilized shall be compatible and integrative with the existing equipment and shall not degrade the performance of the existing equipment.
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Engineering and Maintenance Pump Room Inspections
SECTION III – EXECUTION 1. SCOPE OF WORK (GENERAL) a. Contractor shall supply all necessary OEM equipment and tools required to meet this specification. b. Work not particularly specified in the contract, but needed for the proper execution of this contract, shall be performed by the contractor. The apparent silence of the contract as to any detail, work or materials to be furnished, shall be regarded as meaning that only the best general practice is to prevail and that only the best materials and workmanship are to be used. Interpretation of the contract shall be made upon that basis. c. The contractor shall protect the MBTA's buildings, materials, furniture and all persons from damage and injury in every way possible and shall be responsible for any damage or injury due to failure to provide this protection. Contractor's personnel shall be aware of and provide necessary safety precautions while working. d. The MBTA and its authorized representatives shall have the authority to stop, alter or in any way affect the progress of the work if it is not being performed in conformity with the contractor or the manufacturer's specification. e. The contractor and all parties employed by the contractor shall perform their work in a good and workmanlike manner in accordance with the contract documents. The contractor shall supervise and direct the work and shall be solely responsible for all means, methods, techniques, sequences and procedures and for coordinating all portions of work. f. The contractor shall certify that he/she is able to furnish satisfactory identification to his/her employees, who are engaged on the work, for admission to the premises of the MBTA, for the purpose of performing the work and the contractor shall instruct the employees to comply with all the rules and regulations of the MBTA. g. The contractor shall, upon the written request of the MBTA, will remove any person in his/her employ who appears to the MBTA to be disorderly, careless or incompetent or to be employed in violation of any of the terms of this contract. h. The contractor and his employees shall be knowledgeable of the MBTA's Drug and Alcohol-free workplace requirements. 2. MAINTENANCE REQUIREMENTS a. General i. Services provided under this section of the contract shall include scheduled routine testing, maintenance and servicing tunnel dewatering pump stations. ii. Inspection and routine service shall be performed once annually on each pump. iii. All problems, abnormalities or malfunctions beyond the scope of this section shall be reported to the MBTA Maintenance Control Center (617-222-5278). A written report should follow to the Superintendent of Mechanical Maintenance, 21 Arlington Avenue, (Building 2), Charlestown, MA. iv. Maintenance reports shall be typed or legibly printed and electronically submitted and shall contain all pertinent information to the location, type of unit, findings, labor and/or parts replaced and submit to a authorized E&M employee. If unable to obtain the signature the contractor shall notify the Maintenance Control Center at 617-222-5278 before leaving the MBTA property. b. Scope of Work
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i. The contractor's area of responsibility for maintenance work shall include but not be limited to the following: ii. Keep area clean iii. Pumps iv. Belts v. Motors vi. Controllers vii. Piping/valves c. Execution i. Work performed by the contractor shall include but not be limited to the following maintenance and preventive maintenance functions, as listed in Appendix A. ii. Check pump operations. iii. Inspect impellers. iv. Inspect wear plates v. Inspect Flapper Valve and flange vi. Check floats vii. Lubricate motor, shaft and bearings. viii. Test switches, relays ix. Cycle unit for proper operation. x. Apply rust inhibitors where needed. xi. Check power supplies. xii. Verify pump and motor information xiii. Fill out standard maintenance form including make of unit, model of unit, exact location of unit serviced, condition of unit before and after maintenance and any other pertinent information. xiv. Invoices without the maintenance form will not be processed for payment. xv. Costs for all materials needed for preventative maintenance shall be included in the invoice. 3. MAINTENANCE REQUIREMENTS – OTHER SERVICES a. General i. Services provided section of the contract shall be performed on an as called for basis. ii. Invoicing for parts, labor and materials shall be separate and at the labor rates quoted. b. Weekly project & work reports i. Contractor shall submit to the Superintendent or designee weekly status report on projects and work performed during prior week. Reports shall be in email (electronic format) and include a running account of amount of work invoiced against Purchase Order. Invoices for work not reported on weekly status report will be subject to payment review and possible payment disqualification. c. Invoice reports i. Contractor shall submit to the Superintendent written reports on all work performed under this portion of the contract. Reports shall be typewritten and submitted with each invoice. Reports shall contain all pertinent information - location, type of unit, findings, work performed, parts replaced, date, time of service and number of hours visit took. Contractor shall obtain signature of a
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responsible MBTA employee verifying times of visit and number of personnel. No invoices will be paid unless accompanied by this report and time verification. d. Schedule i. The contractor shall propose a schedule no less than monthly of work to be performed for the next two months. All updates to schedule must be noted. e. Progress Spreadsheet i. Contractor shall maintain a spreadsheet containing all pertinent information, such as, but not limited to, pump model number, serial number, voltage, motor information, belt information, drive information, etc.
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Section IV – Schedule of Prices
1. AWARD OF CONTRACT a. The contract shall be awarded to the lowest qualified and responsive bidder. 2. SHEDULE OF BID PRICES a. The contractor shall submit his bid per the schedule of bid prices below. b. Quantities in the table below may change at any time for any reason. c. Any additional rooms may be added to the contract with the same pricing schedule shown below. A ~ B =AxB EXTENDED ITEM DESCRIPTION QUANTITY UNITS UNIT PRICE PRICE 60 (Aprox. 1 Pump station inspections Locations $ $ 124 pumps) Hourly rate for emergency repairs per person 2 150 Hours $ $ Straight time Hourly rate for emergency repairs per person 3 125 Hours $ $ at 1 and ½ times Hourly rate for emergency service per person 4 100 Hours $ $ at double time 5 6” Gorman Rupp rotating assembly 10956F 6 Each $ $ 6” Gorman Rupp wear plate 46451-723- 6 12 Each $ $ 24150 7 6” Gorman Rupp Spool Flange 11402A-10010 12 Each $ $ 3” Gorman Rupp rotating assembly 44163- 8 6 Each $ $ 219 9 3” Gorman Rupp wear plate 114074 12 Each $ $ 10 3” Gorman Rupp Spool flange 11412A 12 Each $ $ 4” Gorman Rupp Rotating Assembly 44163- 11 6 Each $ $ 048 12 4” Gorman Rupp wear plate 10532A-15990 12 Each $ $
13 4” Gorman Rupp suction spool Flange 12066 12 Each $ $
14 4” Gorman Rupp check Valve 46421-214 12 Each $ $ 15 Miscellaneous Material Allowance 1 Dollars $25,000 $25,000 16 Total One Year Contract Value (Sum of lines 1 through 15) $
17 Two Year Contract Value (Line 16 multiplied by 2) $
18 First option Year (% escalation of line 16) % 19 Second option Year (% escalation of line 16) %
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Appendix 1 – Pump Room Locations
Red Line Location Make Size Number Per Room Route 2 North Gorman Rupp 6” 4 Route 2 South Gorman Rupp 6” 2 Clifton Street Gorman Rup 6” 2 Alewife Sta.lobby Gorman Rup 3” 2 Alewife ejector Gorman Rupp 3” 2 Mass. Ave.(Cambridge) Gorman Rupp 6” 2 Summer Street Allis Charmers 6 2 Davis Square Gorman Rupp 6” 2 Porter Square Fairbanks Morse 6” 2 Garfield Street Fairbanks Morse 6” 5 Jarvis Street Fairbanks Morse 3” 2 Harvard Busway Tunnel Gorman Rupp 4” 1 Harvard Square Station Gorman Rupp 6” 1 Holyoke Peerless 4” 1 Central Sq. West Gorman Rupp 6” 2 Kendall Sq. West Gorman Rupp 6” 2 Kendall Sq. East Gorman Rupp 6” 2 Park Street Gorman Rupp 6” 2 Hawley Street Gorman Rupp 6” 2 S. Station Crown 6” 2 S. Station Crown 3” 2 Fort Point Channel Gorman Rupp 6” 2 A Street Gorman Rupp 6” 2 D Street Gorman Rupp 6” 2 Andrew Station Gorman Rupp 4” 2 Wells Avenue Gorman Rupp 3” 3 Columbia Jct. Barnes 3” 1 Wollaston Station Gorman Rupp 4” 2 Granite Street Gorman Rupp 3” 2
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Green Line Location Make Size Number Per Room Hollis Street Gorman Rupp 3” 2 Church Street Gorman Rupp 6” 2 Copley Station Gorman Rupp 4” 2 Prudential Gorman Rupp 8” 2 Symphony Gorman Rupp 8” 2 Muddy River Gorman Rupp 6” 2 Comm. Ave. Gorman Rupp 6” 2 Beacon Jct. Gorman Rupp 6” 2 Miner Street Gorman Rupp 6” 2
Orange Line Location Make Size Number Per Room Medford Street Underpass Gorman Rupp 4” 1 Medford Street Underpass Peerless 8” 1 Charles River-Accolon Way Gorman Rupp 4” 2 Haymarket Gorman Rupp 6” 2 Elm Street Gorman Rupp 6” 2 Beach Street Gorman Rupp 6” 2 South Cove Ebara 3” 2 Herald Street Aurora 16” 3 Follen Street Fairbanks Morse 10” 2 Follen Street Fairbanks Morse 16” 1 Gurney Street Aurora 18” 4 Gurney Street Aurora 10” 2
Blue Line Location Make Size Number Per Room N. Russell Street Gorman Rupp 4” 2 Government Center Gorman Rupp 4” 2 Long Wharf Gorman Rupp 2” 2 Under Harbor East Gorman Rupp 3” 2 Under Harbor West Gorman Rupp 3” 2 Maverick Loop Gorman Rupp 4” 1 Orleans Street Gorman Rupp 6” 1 Prescott Street Gorman Rupp 6” 2
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Silver Line Location Make Size Number Per Room Transitway Gorman Rupp 6” 2 Transitway Gorman Rupp 3” 2
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Appendix 2 – Sample Checklist CHECK LIST Station: ______Date:______□ Check blower/vent fan operation □ Disconnect remote alarm (if so equipped) □ Check heater for operation □ Check dehumidifier for operation (below ground only) □ Check and exercise sump pump (below ground only) □ Alternate air pumps, check for correct output #1 Pump S/N:______□ Inspect wear plate and impeller condition □ Check impeller clearance □ Inspect/Replace Flapper valve and seat o Changed? (Circle one) Y / N □ Check seal oil level and condition (add if necessary) o Changed? (Circle one) Y / N □ Check bearing oil level and condition (add if necessary) o Changed? (Circle one) Y / N □ Check “V” belts for tension, wear, and abrasion □ Lubricate motor (as required) □ Re-prime pump – manual operation check □ Run pump in manual o Total hours = ______□ Check operation of air release valve, lubricate as needed Check operation of check valve and lubricate □ Check suction and discharge pressures o S = ______D = ______□ Check amperage draw o L1 ______L2 ______L3 ______#2 Pump S/N:______
□ Inspect wear plate and impeller condition □ Check impeller clearance □ Inspect/Replace Flapper valve and seat o Changed? (Circle one) Y / N □ Check seal oil level and condition (add if necessary) o Changed? (Circle one) Y / N □ Check bearing oil level and condition (add if necessary) o Changed? (Circle one) Y / N □ Check “V” belts for tension, wear, and abrasion □ Lubricate motor (as required) □ Re-prime pump – manual operation check 7/27/2017 Appendix 2 – Sample Checklist Reviewer Initials:______Page 14 of 15 Date:______
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□ Run pump in manual o Total hours = ______□ Check operation of air release valve, lubricate as needed □ Check operation of check valve and lubricate □ Check suction and discharge pressures o S = ______D = ______□ Check amperage draw o L1 ______L2 ______L3 ______□ Check operation of alarms o High water o Over temperature o Low water o Others as equipped □ Check settings on automatic control □ Check operation of automatic controls (simulation) □ Restore to automatic operation □ Restore remote alarm □ Check station exterior conditions (locks, hinges, and paneling) □ Output volts: o A: ______B: ______C: ______□ Output hertz: o A: ______B: ______C: ______□ Check motor oil o Level ______Pressure ______□ Check coolant o Level ______Temperature ______□ Check battery fluid level □ Clean terminals on battery □ Check charger for output □ Simulate power failure □ Check motor start time and smoothness □ Check transfer switch operation □ Restore power, check for retransfer and alarms
Miscellaneous Notes:
Points of Attention:
Serviceperson: ______
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