Appeal E-Mail: [email protected]

150 route de Ferney, P.O. Box 2100 1211 Geneva 2, Switzerland

Tel: 41 22 791 6033 Fax: 41 22 791 6506 Appeal e-mail: [email protected]

Coordinating Office Democratic Republic of the Congo

Relief & Rehabilitation – AFDC - 41 Appeal Target: US$ 1,517,566

Geneva, 2 February 2004

Dear Colleagues,

The year 2003 was a very hopeful year for the people of the DRC as they saw the creation of a transitional government with all parties to the conflict being included. Acceptance of entry visas issued in Kinshasa by the authorities in the eastern DRC was a sign of good things to come although the air of mistrust is still strong, especially in the two Kivus. The UN also strengthened their presence in the eastern part of the country where the conflict has been most intense over the years. This allowed access to some of the remote areas where previously people could not be reached with humanitarian assistance due to the insecurity that had prevailed. The new development also opens a window of opportunity for recovery and rehabilitation activities in the secure areas of the country.

However, despite the positive political developments that have taken place in the last year, most areas in the eastern DRC remain highly insecure with a high rate of human rights abuses by various fighting factions and militias. There is total break down of law and order and the power of the gun still rules. Looting, murder and rape of women are daily occurrences especially in the eastern part of the country. Health and education facilities hardly exist for the majority of the population leading to very high mortality rates from treatable diseases and a high level of illiteracy among the young population.

The programs in this appeal will try to address some of the pressing issues facing the people of the eastern DRC through providing assistance to sexually abused women, shelter, water and sanitation, relief and rehabilitation assistance to the internally displaced people and returnees, educational facilities for children, and also capacity building for church humanitarian workers.

The ACT implementing members working in the Eastern DRC are requesting US$ 1,517,566 for humanitarian activities in the provinces of North and South Kivu, and Maniema. The ACT Co-ordinating Office in Geneva is also requesting USD10,000 to cover costs for communications and field monitoring trips to the DRC during the year. ACT is a worldwide network of churches and related agencies meeting human need through coordinated emergency response. The ACT Coordinating Office is based with the World Council of Churches (WCC) and the Lutheran World Federation (LWF) in Switzerland. DRC – Relief & Rehabilitation 2 AFDC-41 Appeal

Project Completion Date: CAID - 31 January 2005 ECC S Kivu - 31 January 2005 ECC N Kivu - 31 January 2005 BOAD - 31 January 2005 EELC Kivu & Maniema - 31 January 2005

Summary of Appeal Targets, Pledges/Contributions Received and Balance Requested

CAID ECC ECC BOAD EELC ACT CO Total S Kivu N Kivu Monitoring Target US$ Appeal Targets 727,340 144,464 214,920 284,705 136,137 10,000 1,517,566 Less: Pledges/Contr Recd 0 0 0 0 0 0 0 Balance Requested from 727,340 144,464 214,920 284,705 136,137 10,000 1,517,566 ACT Alliance

Please kindly send your contributions to the following ACT bank account:

Account Number – 240-432629.60A (USD) Account Name: ACT - Action by Churches Together UBS AG 8, rue du Rhône P.O. Box 2600 1211 Geneva 4 SWITZERLAND Swift address: UBSW CHZH12A

Please also inform the Finance Officer Jessie Kgoroeadira (direct tel. +4122/791.60.38, e-mail address [email protected]) of all pledges/contributions and transfers, including funds sent direct to the implementers, now that the Pledge Form is no longer attached to the Appeal.

We would appreciate being informed of any intent to submit applications for EU, USAID and/or other back donor funding and the subsequent results. We thank you in advance for your kind cooperation.

For further information please contact: ACT Director, Thor-Arne Prois (phone +41 22 791 6033 or mobile phone + 41 79 203 6055) or ACT Appeals Officer, John Nduna (phone +41 22 791 6040 or mobile phone +41 79 433 0592)

ACT Web Site address: http://www.act-intl.org

John Nduna Acting Director, Act Co-ordinating Office

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GENERAL DESCRIPTION of the SITUATION The Democratic Republic of Congo (DRC) is a country, which is trying to get out of a seven-year devastating war. This war, more intensive in the East of the DRC, has been one of the deadliest, especially in the rural areas, which moreover are the production points of subsistence crops for the majority of the population. These rural areas have mainly been targeted by the rebellion on the pretext that they shelter the rebel forces. The conflicts between rival forces were abusively exploited by the rebel movements or their allies to set some areas ablaze especially the Ituri (Eastern Province), the Masisi (North-Kivu), Uvira (South- Kivu), ect. The eastern part of the DRC includes the following provinces; The Eastern province, Maniema, North Kivu and South-Kivu. It represents 32.40% of the national territory and is inhabited by 37.30 % of the national population, with 87% of the internally displaced populations, estimated at 3,044,000 people.

In the east, it is the peasant population that has mainly been displaced during the wars. Out of a population of 18,652,185 people, 2, 647,000 are displaced (14.19 %). These figures are of July 2003 and were issued by the UNOCHA (United Nations Office for the Co-ordination of Humanitarian Affairs) in August 2003 in its Humanitarian Information Leaflet for the East of the DRC.

Indicators of vulnerability in the East of the DRC (source OCHA August 2003)

N° Indicator Eastern Maniema South- North Kivu province Kivu 1 Internally displaced (nbr) 791 000 234 000 413 700 1 209 000 2 Infantile mortality 14.3% 12.2% 14.7% 14% 3 Infant-juvenile mortality 24.1% 20.5% 24.9% 23.7% 4 Chronic global malnutrition 12.9% 11.2% 17.5% 16.8% 5 Severe chronic malnutrition 5.3% 5.1% 9.8% 10.5% 6 Food insecurity 32.5% 47.4% 65.9% 15.1% 7 Non access to drinking water 83.6% 98.2% 82.7% 86.6% 8 Non access to hygienic sanitary 49.9% 87.6% 42.6% 53.3% facilities 9 IHV 12% 8- 12% 10 Homeless families (nbr) ± 2 500 ± 1 500 6 000 11 Women sexually abused (nbr) 1589 ± 5 000 4 000

Figures in this table are minimum since all the displaced have not possibly been reached, especially those hiding in the forest and the ones living in areas under control of armed groups, which do not fully co-operate with the humanitarian community.

North Kivu has many more displaced because it hosts most of the displaced from the Ituri / Bunia.

The rate of infection by HIV has rapidly grown (1-5 % end 2001, and 20-22 % presently) because of frequent rape against women, children and even against men by armed groups and rebels. Raped women are regularly hospitalised at the DOCS hospital in Goma (1,400 women already) for specialised intervention. Lots of women, however, do not declare that they have been raped for fear of stigmatisation.

The system of communication has improved since May 2003 because of private communication networks and especially mobile phone networks. It is now relatively easy to communicate by phone from the towns all over the country with email also being much more accessible.

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With the gradual reunification of the country the displaced populations are little by little returning to the villages where peace is restored. Others are opting to remain or even settle where they have been hosted during the conflict because insecurity still prevails in their home villages.

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I. REQUESTING ACT MEMBER

Christian Aid (CA) Bukavu

II. REQUESTING & IMPLEMENTING PARTNER INFORMATION

The Christian Aid Field Office in Bukavu, Eastern DRC, was established in February 1996 to support long-term development projects initiated by its church and NGO partners. Presently, CA works in partnership with 27 local organisations in the following sectors: food security, peace promotion and human rights, emergency relief, micro-credit, capacity building and HIV/AIDS.

Humanitarian relief activities commenced in 1997, with support to large seed and tool projects. In 1997/98 distribution of agricultural inputs, food and non-food items to internally displaced people, food and non- food items to displaced in host families and, more recently, to the Goma volcano disaster victims hosted in families in Bukavu town and surrounding areas. Another programme for returnees based on micro-credit is on-going in Goma town. Under AFDC 21 CAID supported displaced Burhinyi people in 2002/03, funded a relief project in Kindu/Maniema Province and agro-pastoral rehabilitation in South-Kivu. CA is one of the two ACT members in South Kivu or Maniema. In November/December 2002, CA assisted with food and non-food items to the Kindu population whose town had been isolated by Mai-Mai taking position in the surroundings and blocking all access to the fields

Implementing Partners

South Kivu Action Sociale et d Organisation Paysanne (ASOP). A large local NGO consisting of a network of 156 mainly agricultural co-operatives throughout most of the Province. ASOP has been a partner of Christian Aid in South Kivu for more than 5 years. Communauté Baptiste en Afrique Centrale (CBCA). The Baptist Church of South Kivu has been a CA partner since 1985 through implementing a medical project. The partnership restarted in 1998 when CBCA was involved in relief and agricultural projects. Eglise Anglicane au Congo (EAC). One of ECC community members working mainly in Ruzizi Plain, Uvira, Fizi and Idjwi in relief and agricultural programmes. Promotion et Appui au Développement Communautaire (PADECO). A local NGO supporting 23 rural development associations in agriculture and integrated development. Programme Anti-Exode (PAE). Working in rural development mainly in agriculture and literacy sectors Bureau d’Encadrement pour la Conservation de l’Environnement et l’Amélioration de l’Alimentation (BECA) works in training in livestock, agricultural and sustainable environment in grassroots communities based in Walungu, Kabare and Uvira territories. Programme des Initiatives Agro-Pastorales de Développement (PIAD). Covers an area surrounding the Kahuzi Biega forest /Kahuzi Biega National Park. It works also in agriculture and rural development. Recently it has been involved in supporting women raped by armed groups in Kaniola and Nindja areas.

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Pain pour les Déshérités (PLD). A local NGO with experience particularly in micro-credit and emergency distributions. A partner of Christian Aid in South Kivu for about 4 years. Société des Coopératives pour la Promotion Sociale (FECOPS). A local NGO supporting about 15 agricultural and artisan co-operatives in South Kivu. SOCOPS has been a partner of Christian Aid in South Kivu for more than 6 years. VISION TEQOA: A local NGO working in agriculture and peace promotion. Groupe d'Actions Socio-Agro-pastorales (GASAP) : a local NGO working in conflict resolution in the Ruzizi Plain and the Hauts Plateaux, combined with agricultural and socio-economic activities. Centre de Développement Intégré (CDI): has been a partner of CA since 1991 working in the agro-pastoral domain and land-rights advocacy. CDI provided technical support to ASOP

Maniema Eglise Anglicane du Congo (EAC) –. The Anglican Church in Kindu is a member of ECC/Maniema. This partner was involved in the implementation of the emergency medical assistance programme of December 1998 - January 1999. EAC implemented a relief programme for displaced people in Kindu, funded by ACT Netherlands (formerly DIA) and monitored by Christian Aid (Sept 1999 – January 2000). Communauté des Eglises Libres de Pentecôte en Afrique (CELPA) -: Like the Anglican Church, CELPA was involved in the medical assistance project of 1998-99, and is active in CA-funded agricultural programmes. CELPA is currently assisting Mai-Mai who are returning to Kindu in the frame work of the demobilisation process in the DRC. Eglise Methodiste Unie (EMU) - Like the Anglican Church and the CELPA, the United Methodist Church was involved in the medical assistance project of 1998-99, and is active in CA-funded agricultural and emergency programmes Umoja wa Wanawake wakulima wa Kivu (UWAKI): A Swahili name meaning Kivu Women’s Agricultural Union. This was a branch of the South Kivu-based UWAKI, funded by NOVIB. UWAKI/Maniema is a women’s organisation working in much of Maniema, but particularly strong in Kasongo and Kabambare. . They have just finished implementing two small projects on women rights in Maniema funded by NED and COSI. Umoja wa Mama wa Maendeleo (UMAMA) – Women’s Development Union. This organisation is based in Kindu and like UWAKI, advises women’s groups on food security. They work with a large network of women’s associations in Kailo, Kindu, Pangi, Kasongo and are working with raped women. They have also received assistance from NOVIB to set up a small project breeding ducks in Kindu town. Groupe d’Appui à l’Auto-Promotion Intégrée (GRAAPI): Experienced in vegetable cultivation, and implementing partner in a vegetable demonstration project in 1998 in Kindu funded by CA. They have been involved in CA-funded agricultural activities since 2000/01. NOVIB has also helped them through CRONG (umbrella local organisations) to implement a chicken-breeding project. Kindu Maendeleo (Kindu Development): Activities similar to GRAAPI. Union Paysanne pour le Progrès (UPKA ) has a strong base within agricultural associations in Pangi, Kailo, Kasongo and Kabambare, some of the best agricultural lands of Maniema. The organisation was founded in 1992 and has an office in Kindu. UPKA is a very well established organisation in Maniema and has been working with CA since July 2001. They have just started a one-year fish-breeding project funded by Christian Aid as a long-term perspective in the Maniema. UPKA is involved in the peace and reconciliation initiatives in Maniema and is managing a transit centre for child soldiers thanks to CARE and Unicef assistance.

EAC, EMU, UWAKI, UMAMA, KM, GRAAPI and CELPA were involved in the recent relief assistance distribution in Kindu in November-December 2002.

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III. DESCRIPTION of the EMERGENCY SITUATION

Current situation South Kivu: This province has for many decades been reputed for its weak agricultural production and problems with livestock rearing. The province’s food security problems have roots in the pre-conflict era and are due to the infertility of the soil and poor farming techniques, exacerbated by the demographic explosion and a land management regime, which is unfavourable towards small-scale farmers.

These pre-existing problems have been exacerbated by two successive wars over the last five years, as well as regular violent leadership struggles between different groups. In June 2003, the government of Kinshasa, rebels and armed groups signed an agreement which brought them together. A transitional government has been established and a national army is being put together also comprising belligerents from different militia groups. The DRC is facing a catastrophic post war humanitarian situation, needing basic emergency relief and rehabilitation of its infrastructure (schools, hospitals, health centres, roads, etc). Houses have been razed to the ground during the conflict and a large number of women and young girls have been raped and mistreated by all groups of combatants in the Congo.

Given the end of this war, the humanitarian community can now move in the former isolated areas where most of the population are returnees. Most of the refugees who fled into the neighbouring countries such as Tanzania, Zambia, Angola, Uganda, and the Central Africa Republic are also returning. Those uprooted people have lost most of their property and belongings.

Poverty has become widespread as a result of the war. Adding to rising rates of morbidity and poverty among rural populations is the high prevalence of HIV exacerbated by the presence of seven armies and various armed groups involved in the past conflicts and the high numbers of rape incidents.

Security: In the present post war context as mentioned above, the security situation in the East DRC is gradually improving. However, some areas where Interahamwe are operating are still experiencing sporadic attacks. A joint effort from MONUC and the government is ongoing to demobilise and repatriate this group.

Update on the impact of CA and partners’ programmes Despite the fact that the war has caused displacement on a massive scale, in recent years some improvement in the situation has been observed in a large number of villages assisted by CA partners. CAID is currently supporting a two-year Peace and Reconciliation programme in which four partners are involved. The programme is reaching mostly those areas and people who were directly or indirectly affected by the conflict.

This is why a large-scale distribution of tools is not necessary in this proposal - the investigations carried out by partners have revealed that this is no longer a priority in the South Kivu area as the most urgent needs in terms of tools have been met. Only the seeds will be distributed this year. However, it is planned to supply small tools on a small scale to accompany market gardening and agro-forestry seeds to help families in the cultivation of seedlings.

Distribution of non-food items will be needed mainly to support children, victims of rape and families whose homes have been looted.

Partners’ capacities have been substantially enhanced through the various training activities built into these projects over the years. In particular they have been able to improve their technical capacities in

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seed technology, breading, micro-finance and financial management and accounting. Partner staff are currently putting into practice the training received under the 2002 and 2003 campaigns.

Maniema Maniema Province has about 1,500,000 inhabitants surviving essentially from subsistence agriculture, hunting and small-scale fishing activities. Most of the province is covered by dense forest while the southern part, which borders on Katanga, is savanna. The province is well irrigated, and the town of Kindu is situated on the left and right banks of the Congo River. Maniema has a rich and fertile soil and high rainfall, conducive to cultivating rice, maize, groundnuts, manioc, plantain bananas and palm oil. The province was formerly accessible by road and rail, as well as by boat from Kisangani and Kinshasa, and by air. Today, however, the only way of reaching Maniema is by air, as the entire road and railway system has fallen into disrepair and the Congo River linking the interior of the country to the capital, Kinshasa, has not been navigable for the past four years because of the war. However, now that the war has ended some international NGOs such as FHI and CARE (assisted by USAID funds) have started a general rehabilitation of the railway.

The recent war has clearly had a devastating impact on Maniema and its inhabitants, and in the course of fighting between RCD and Mai-Mai troops, thousands of civilians fled to Kindu, and then left the villages. Many villages were looted and burned by the warring factions, resulting in many families losing all their belongings, homes, animals and harvests. People who were reported to be displaced in Kindu town are returning home while the Mai-Mai fighters are joining the national army. Five centres have been erected in Kindu town to host those people and demobilised child soldiers. In November 2003, CAID and its partners conducted a joint needs assessment. Both sides noted a lack of food and non-food items, agricultural inputs and an increasing problem of malnutrition due to lack of food security within the province.

In a recent assessment undertaken in December 2003, Christian Aid staff and partners noted the lack of both food and non- food items in various places in the Maniema Province populated by returnees. Kindu town in currently experiencing a severe lack of means to welcome some thousands of demobilised Mai-Mai. Some of them are willing to join the new unified army while others should be returning to the civil life.

The most urgent needs in Maniema were, as in previous years, felt to be non-food items, seeds and tools and seed storage and transport, as well as animal rearing inputs. It has become increasingly apparent that much of the province’s malnutrition problems are attributable to the limited capacity of the population to have a diet sufficiently rich in animal proteins. This is because belligerents on both sides of the conflict (RCD and Mai-Mai) have not hesitated to loot animal stock. During a meeting held between CA staff and partner organisations in Maniema (November & December 2002), it was suggested that the introduction of fish breeding would go a long way towards improving this situation and was decided that this year’s campaign should also include a family fish-breeding element. That project has just started and a training phase has already began.

Security: Repeated Mai-Mai attacks became usual in Maniema Province during 2002. Kindu town was surrounded and this created a general humanitarian crisis all over the province. Maniema remained insecure throughout 2002 and continued to be so in various locations like in Kailo territory, despite the marked MONUC presence in Kindu and the RCD/APR troops across the province. The official withdrawal of Rwandan troops in August 2002 in the eastern side of the DRC was expected to facilitate communication between the town of Kindu and its surroundings, which had been inaccessible for a long time, as a result of being surrounded by armed groups. The situation however, remained confused and the local authorities were unable to even control the situation in Kindu town. However, this has now improved since the presence of MONUC in Kindu and the reunification of the country.

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Update on the impact of Christian Aid’s previous campaigns in Maniema Very promising results were observed after CA’s and partners’ support in May 1998, 2000 and 2001 until the deterioration in the security situation between Sept 2001 and May 2003. Partners proposed a further project in 1999 for collection, transport and storage of seeds reimbursed through the rotating credit system. This system has been so successful in increasing the availability of good quality seeds that as of the season 2001-02, needs have been sufficiently covered through this community system and partners have not asked for any more seeds. The seed varieties (groundnut JL24) introduced to the province by CA can still be found in Maniema today and are very well appreciated by the local population for their flavour and their high yields in the production of groundnut oil. Furthermore, market gardens are now widespread in the province as a result of training in market gardening, received through the 1998, 2000 and 2001 interventions.

In spite of these successes, the demand in terms of quality tools and improved seeds is increasing due to widespread poverty caused mainly by the country. The current politico-military situation has clearly undermined a lot of the good work and progress made by Maniema’s rural population, who had begun to believe that, through their own efforts and with vital support from CA, the rehabilitation of the agricultural sector could be achieved.

IV. TARGETED BENEFICIARIES

Local partners will carry out the selection of beneficiaries according to a set of criteria, agreed by CA and partners during the various preparatory meetings. The targeting exercise, as with all aspects of the project, will be subject to random field monitoring by Christian Aid Field Office staff. The precise list of beneficiaries will be confirmed once funds are available and the project is ready to begin.

Criteria used in selection Families of at least 5 people (the average family size is 7) Having an interest and some experience in animal rearing techniques; knowledge of composting. Returnee or repatriated families Host families Families that have no current source of income. Families who have not benefited from the previous agro-pastoral rehabilitation programme (AFDC 22) Table 1. Activities / partners / territories / beneficiaries

Activity Partners Territories Covered Benef families Distribution of seeds ASOP, CDI, FECOPS, PADECO, Uvira, Fizi, Walungu, Kabare, Kalehe, 8,256 & small tools GASAP, PIAD, PAE, V.TEQOA, Idjwi, Bunyakiri, Mwenga; Minembze BECA, PLD, EAC, CBCA Agro-sylvo-pastoral ASOP, CDI, FECOPS, PADECO, Uvira, Walungu, Kabare, Kalehe, 2,744 rehabilitation GASAP, PIAD, PAE, V.TEQOA, Idjwi, Mwenga BECA, PLD, EAC, CBCA Total 11,000

Targeting the most vulnerable families As the numbers meeting the criteria will inevitably exceed the level of funds made available, it will be necessary to target those families deemed to be most vulnerable. For this reason there will be an initial list-checking exercise to avoid duplication and check for false applications. At this stage there is also scope for checking any new vulnerable groups that may have emerged since the initial needs assessment

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was made. Village committees will be responsible for identifying beneficiaries using the criteria agreed by the project steering committee, in order to ensure that the most vulnerable are reached. These include widows, child-headed households, single-parent families, the sick and elderly, and those who have lost most assets during the conflict.

According to the UNOCHA recent Consolidated Appeals Process (CAP) people in Eastern DRC have been worst affected by the conflict. More than 3.5 million of people have been killed in the Congo since 1998. Also, in August 2003, OCHA News announced for South Kivu province: 413,700 displaced people (who are now returning), 65.5% food insecurity, 17.5% of malnutrition, more than 5,000 cases of rape …

This proposal aims to assist 11,000 families in South Kivu province - 8,256 families receiving seeds and small tools, 2,744 families agro-pastoral rehabilitation and 10,000 families in Maniema province - 5,000 receiving food and non-food items and 5,000 families receiving seeds and tools. This seeks to reinforce the efforts already put in progress by some CA partners mainly in South Kivu, and whose reimbursement results of livestock credits will help to increase the number to 2,744 families as foreseen in this programme.

In all cases, partners will consult local traditional chiefs and administrative authorities to explain and confirm plans before proceeding to identification and registration of beneficiaries. They will then hold information meetings with the local communities to explain clearly what is envisaged and to consult local opinion. Once this consultation process is completed the registration activities can begin. Lists will be compiled and will be strictly limited to the numbers agreed between Christian Aid and its partners. This should help avoid the pitfall of unlimited registration, which would lead to an insignificant ration per beneficiary and increased distribution costs.

For seed distributions, beneficiary targeting will follow the same principles but with new criteria identified by the Steering Committee in the light of the circumstances prevailing at the time. At all stages, CA will collaborate with ECC in order to avoid duplication. At the point of distribution, beneficiaries will sign (or thumbprint) against their name to acknowledge receipt of their goods.

Maniema Christian Aid will follow the same general procedures as in the South Kivu programme (see above); beneficiaries will be identified in co-ordination with the local partners.

The number of needy families to be assisted by the programme is 5,000. As in previous years, the project will continue to provide good quality seeds and tools as many of these were destroyed/looted during fighting in 2002.

Territories The appeal covers the town of Kindu and the 5 territories in which CA Maniema partners have traditionally been engaged, namely Kibombo, Kasongo, Kabambare, Pangi et Kailo.

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Table 2. Activities / partners / territories / beneficiaries

Activities/ Project Partners Territories Nr families Distribution outils/semences Uwaki, Upka, Umama, Kindu, Kailo, Kabambare, 5,000 EAC, EMU, Graapi, KM, Kasongo, Kibombo et Pangi Celpa Distribution food & non food Idem Kailo, Kasongo, Pangi, 5,000 Kabambare, Kibombo Total 10,000

V. GOAL & OBJECTIVES

Goals To help meet the immediate humanitarian needs of the most vulnerable returnees and host families. To alleviate the suffering of war victims (returnees and their host families) and support local initiatives aimed at relaunching agricultural and agro-pastoral production and improving the food security situation of South Kivu and Maniema.

Objectives - South Kivu Re-launch of agricultural production To supply key farming inputs to increase agricultural production and livestock levels among war victims Distributing seeds and small tools where needed to returning displaced and host families, in time for the planting season in February and September 2004. To provide quality livestock To develop the capacity of local NGO and churches partners to respond to relief situations Training in livestock rearing and agricultural techniques. To monitor and evaluate the programme

Objectives for Maniema Distributing non-food items to the most vulnerable displaced or returnees and host families where required Monitoring the evolving needs of war victims To provide key inputs for increased agricultural production and fish-breeding Distributing seeds and tools as rotating credits, to vulnerable displaced, host families and returnees in order to encourage the stabilisation of the population, and increase agricultural production Protecting harvests through a seeds storage and transport programme Introducing a family fish farming initiative. To develop the capacity of local NGO and churches partners to respond to emergency situations

VI. PROPOSED ASSISTANCE & IMPLEMENTATION

Activities South Kivu Field visits for needs assessment Organisation of meetings with involved partners Definition of areas and types of assistance Selecting criteria Identification/registration of beneficiaries Training/exchanges visits for both partners and beneficiaries on agro pastoral techniques Distribution of seeds, tools and animals

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Permanent monitoring by partners and CAID Bukavu Reporting Audit and evaluation

Maniema Agreement of local implementation plans with local chiefs and administrative authorities; Sensitisation of local population in target areas; Registration of beneficiaries; Procurement of goods and transport of goods; Distribution of seeds and tools to 5,000 families (approximately 35,000 people) Distribution of food (salt) and non-food items (jerry cans, plastic plates, plastic cups, saucepans, buckets, clothes and blankets to 5,000 families (approximately 35,000 people). Distribution of fry and tools for ponds, to 1,000 families for whom this would be a principal activity. Monitoring of all activities by partner organisations.

SEEDS & TOOLS Tools will be provided in all project areas, while seeds will be distributed where required; short-cycle vegetable seeds will be supplied wherever possible and appropriate e.g. in Kindu town in collaboration of the local FAO office. Maniema partners are now well experienced in transporting their seeds to secure points ready for the next harvest. An amount for these costs is included in the overall budget.

TRAINING Training needs remain high and partners have made many requests in this respect. Planned activities have been interrupted and not taken place as a result of the Nyiragongo eruption in Jan 2001 and the insecurity of the peripheries of Kindu, although funds had been made available for this.

Personnel: each local partner organisation will be funded for staff members to manage the project in their areas. In addition they will manage a budget for distribution personnel, and for labour for loading/unloading, monitoring and evaluation. Christian Aid Field Office staff will have a proportion of their time charged to the project (see Budget for details).

Transport: Partner organisations will hire bicycles, pick-ups, trucks according to the distance and road quality. They will also hire boats on the Congo River where appropriate. By hiring for all extra transport needs the project is protected considerably against loss of capital investment.

Implementation methodology (how the assistance will be provided) Given the fact that this programme fits into one of CAID's priorities in the region and for DRC: food security as a long term programme, the methodology for meeting its objectives will be the same as the one used in CA’s previous agricultural programmes based on rotary credit. Partners will receive some amount for permanent supervision, sensitisation on improved rearing and agricultural techniques. Also, partners will be get support from the local committees in terms of advice and local/internal monitoring to beneficiaries.

Inputs for project implementation (material and human resources needed) South Kivu Personnel: each local partner organization will be funded for 2 staff members to manage the project in their areas. In addition, they will manage a budget for distribution personnel, and labour for loading/unloading, monitoring and evaluation. Christian Aid Field Office staff will have a proportion of their time charged to the project (see budget for details).

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Transport: Partner organisations will hire pick-ups and trucks, according to the distance and the budget, road quality and quantity of goods and animals per distribution site, for the transport of goods from Bukavu to the distribution sites.

Partners will be funded also for transport and care for animals delivered to villages. Those partners who already have been supported by CAID in terms of trucks or other vehicles (pick up) will receive some funds to cover expenses for fuel/oil and maintenance.

Small animal rearing: The rationale here is to enhance agricultural production through the increased availability of manure for improving the soil, as well as providing an additional source of family income through livestock sales and secondary products. During various training sessions calculations were made to estimate the potential income to be made by rural families through this initiative. It was calculated, for example, that one tonne of fertiliser from the pigs can be sold at $24, while each sow can produce 5-15 offspring with each litter and can have 20 of these over a ten-year period. Families will also receive training in animal rearing and reimbursement and rotating credit strategy for multiplying the inputs as well as support for veterinary products and follow-up by vets. Under AFDC 22, CAID supported a similar programme, which has been successfully conducted by the group of partners and the beneficiaries’ families. The proposed animals distribution will reinforce the previous one in targeting new families and new areas.

Goat rearing: A goat-rearing component has been built into the project this year in response to requests from beneficiaries, in particular those from the Ruzizi Plain and the Hauts Plateaux (Uvira territory), for goats to be provided instead of pigs. It was decided that goats should partially replace the pig distributions. In this way it is hoped that the initiative will reflect as much as possible the cultural and traditional preferences of beneficiaries.

Training: This proposal will allow CA to pursue training for partners and beneficiaries in agricultural and animal-rearing techniques. This will be followed up by exchange visits, as was the case for the agro pastoral rehabilitation work already under way in Sud-Kivu.

Maniema Personnel: Each local partner organisation will be funded for staff members to manage the project in their areas. In addition they will manage a budget for distribution to personnel, and for labour for loading/unloading, monitoring and evaluation. Christian Aid Field Office staff will have a proportion of their time charged to the project.

Additional information on project activities Seeds and tools Tools will be provided in all project areas, while seeds will be distributed where required; short-cycle vegetable seeds will be supplied wherever possible and appropriate e.g. in Kindu town. Maniema partners are now well experienced in transporting their seeds to secure points ready for the next harvest. An amount for these costs is included in the overall budget. Training Training needs remain high and partners have made many requests in this respect. Planned activities have been interrupted and not taken place as a result of the Nyiragongo eruption in Jan 2001 and the insecurity of the peripheries of Kindu, although funds had been made available for this.

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Planning assumptions, and constraints Lack of funding Climate changes Outbreak of another war and insecurity within the project areas Plants and animals diseases Bad quality of seeds

VII. IMPLEMENTATION TIMETABLE

February 2004 – January 2005.

Transition or Exit strategy Thanks to the successful revolving credit approach taught to the first group of beneficiaries and thanks to the sensitisation by partners upon the sustainability of the programme, the second group will be assisted by items from the repayments. Beneficiaries’ families will generate income by selling of animal and agricultural products.

VIII. ADMINISTRATION, FINANCE, MONITORING & REPORTING

South Kivu Christian Aid’s Eastern Congo Field Office, in Bukavu, will be responsible to the ACT network for ensuring that high standards of administration, financial management, monitoring and reporting are achieved. In addition to previous projects, the Field Office has recently collaborated with the majority of the same group of partners in agro-pastoral rehabilitation (AFDC 22).

It must be noted that the territories covered by the project activities are vast and are composed of many widely dispersed, and often isolated villages. Communication networks are virtually non-existent, and for this reason partners tend to meet up prior to distributions in order to co-ordinate their interventions in such a way as to avoid duplication of efforts. To help co-ordination in this context a successful system of management has evolved which avoids the pitfalls of damaging dominance by the Field Office (as the donor) on the one hand, and of slack management and financial control on the other. It has also resulted in significant capacity building for the Field Office and local partners alike.

Procurement for relief distribution projects is the responsibility of the Christian Aid Field Office in collaboration with some elected partner representatives. All other aspects of implementation will be the responsibility of the local partners. They will be obliged to follow decisions made by CA or according to the meeting recommendations in all matters concerning the project. Each partner will produce a financial and narrative report to CA who will approve and consolidate it into one final report for transmission to the ACT network. Christian Aid staff will carry out monitoring visits to randomly chosen areas of the project.

Maniema Christian Aid will follow general procedures (as above). As before, Christian Aid staff based in Kindu and implementing local partners will co-ordinate the programme. The budget includes the provision of Christian Aid staff, air travel by field office staff for monitoring purposes, local transportation, office running cost, and support to partners. Christian Aid’s office in Bukavu will be responsible for the overall administrative and financial management of the programme, as before.

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Summary of responsibilities Responsible for project: Christian Aid Eastern Congo Field Officer Procurement carried out by: CA Eastern Congo Field Office in collaboration with partners’ representatives. All other aspects of implementation carried out by each local partner listed above, each in its own area of operation (there is no overlap). Accounting - each local partner will be responsible for accounting for the funds it manages. Final report to be prepared by Christian Aid Eastern Congo Field Office, and submitted to Christian Aid head office in London before transmission to the ACT network.

Monitoring, Reporting and evaluations Partners and CAID are responsible for regular monitoring of main beneficiary areas, checking on seeds and tools, food and non food stocks, movements (Returning home) and other relevant factors; Financial and narrative reporting by all partners; Consolidation of reports into single financial and narrative report to ACT by Christian Aid; The Christian Aid Field Office will organise his own project evaluation before hiring an external consultant to do so.

Reporting Schedule First interim report - 30April 2004 Second interim report - 31 July 2004 Third interim report - 31 October 2004 Final report to be received by ACT CO within three months of closing date of 31 January 2005.

Note: if you have back-donor funding please refer to the Co-operation Agreement for the reporting schedule.

IX. CO-ORDINATION

South Kivu The Christian Aid Field Office is responsible for co-ordination of CA and partner activities South Kivu Co-ordination. The Field Office is also involved in the weekly food security meetings organised by the FAO, while all NGOs and UN agencies meet regularly each Wednesday to co-ordinate security and programme activities. CA leads the commission on displaced persons, which meets weekly in Bukavu. The office has made a point of maintaining its political neutrality and its commitment to working with local structures in South Kivu.

Many co-ordination meetings have been held with ECC prior to finalising the appeal. In general the proposed sectors for intervention by the two organisations are different, but complimentary. In order to build on this throughout the project, CA will meet up and co-ordinate at a later stage to decide how to share out the work for the distribution of seeds and tools as well as exchange ideas on strategy.

Maniema Christian Aid staff in Kindu will ensure co-ordination. During 1998, Christian Aid co-ordinated the activities of local partner organisations who are now accustomed to working in a collaborative and co- ordinated way. Christian Aid anticipates no major problems in obtaining authorisation and other facilitation for the delivery of humanitarian aid and will follow the same approach as in Bukavu. International NGOs will be actively encouraged to participate in co-ordination with Christian Aid and local partners. In 2000/01CA played a key role in the co-ordinating meetings taking place between UN agencies and international NGOs in Kindu town.

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X. BUDGET

Description Type of No. of Unit cost Budget Unit Units USD USD CRISIS PHASE ASSISTANCE South Kivu projects Seeds and Tools Vegetable seeds Kgs 248 55 13,640 Beans MT 41.28 1000 41,280 Rice seed MT 11.26 1500 16,890 Maize seed MT 33 1500 49,500 Groundnuts MT 8.26 1500 12,390 Sweet potato & cutting potato Meters 82560 0.05 4,128 Tools & small Tools Lumpsum 1 32500 32,500 Plants treatment £ care lumpsum 1 2500 2,500 Sub Total 172,828

Agro pastoral rehabilitation Pig Unit 744 20 14,880 Goat unit 500 20 10,000 Rabbit & guinea-pig unit 3000 5 15,000 Veterinary products lumpsum 1 8500 8,500 Agro forest seeds lumpsum 1 3800 3,800 Polyester sachets lumpsum 1 950 950 Training for partners & beneficiaries lumpusm 1 5250 5,250 Exchanges visit for partners & benef. lumpsum 1 4900 4,900 Sub Total 63,280

Maniema Projects Food & non-food items distribution Salted fish (20 pces per each) Pqt 5000 17 85,000 Saucepans SET OF 3 5000 15 75,000 Clothes for women Pce 5000 5.5 27,500 Subtotal 187,500

Seeds & tools project Rice IRAT 112 MT 10 1350 13,500 Maize MT 10 1150 11,500 Groundnuts MT 10 1650 16,500 Vegetable seeds KG 50 60 3,000 Hoes PC 5000 3.5 17,500 Machetes PC 5000 2.5 12,500 Axes PC 5000 6 30,000 Files PC 5000 1.5 7,500 Small tools for vegetable production Lump sum 1 5000 5,000 Phytosanitary products (pesticides etc) Lump sum 1 5000 5,000 Sub Total 122,000

Training Session costs (food, transport, material…) Lump sum 1 1800 1,800 Trainers’ costs (fees, transport…) Lump sum 1 800 800 2,600 MATERIAL TRANSPORT South Kivu projects Transport and care for animals Partner 12 250 3,000

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Description Type of No. of Unit cost Budget Unit Units USD USD Transport for seeds and Tools Trips 20 200 4,000 Loading /unloading MT 101 10 1,010 Distribution cards PC 16512 0.05 826 Sub Total 8,836

Maniema Projects Transport for seeds & tools partner 8 1500 12,000 Transport for non-food items partner 8 1500 12,000 Loading / unloading seeds & tools partner 8 100 800 Loading / unloading non-food items partner 8 100 800 Subtotal Maniema 25,600

PERSONNEL, ADMINISTRATION & OPERATIONS South Kivu projects Seeds and Tools projects Support personnel Partner 12 800 9,600 Distribution personnel partner 12 185 2,220 Supervision of seeds and Tools distribution partner 12 150 1,800 Monitoring of seeds & tools distribution Partner 12 340 4,080 Registtration of beneficiaries Benef. 8256 0.4 3,302 Reporting partner 12 175 2,100 Sub Total 23,102

Agro-pastoral Rehabilitation Transport of animals partner 12 300 3,600 Transport care of animals partner 12 250 3,000 Support personnel partner 12 800 9,600 Animation & supervision partner 12 900 10,800 Monitoring by partners partner 12 185 2,220 Registration of beneficiaries Benef. 2744 0.4 1,098 Reporting partner 12 175 2,100 Sub Total 32,418

CAID FO monitoring & evaluation Assurance, Taxes lumpsum 1 500 500 Fuel/Oil and maintenance lumpsum 1 1500 1,500 Attendance to ACT Co-ordination meetings 1 2998 2,998 Sub Total 4,998

Capital Equipment Purchase of Pick up Toyota 4WD unit 1 23500 23,500

Maniema Projects Relief Food & non food Distribution Supervision Partner 8 864 6,912 Support personnel Partner 8 1000 8,000 Reporting Partner 8 100 800 Distribution cards Pc 5000 0.05 250 Registration Benef 5000 0.04 200 Subtotal 16,162

Seed & tools project Supervision Partner 8 1296 10,368 Registration Benef 5000 0.4 2,000 Support personnel Partner 8 1000 8,000 Distribution cards for seeds & tools Pc 5000 0.05 250 Reporting Partner 8 100 800 Subtotal 21,418

Description Type of No. of Unit cost Budget

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Unit Units USD USD Maniema Office running costs Staff salaries and support 1 liaison person Month 6 180 1,080 3 guards Month 6 270 1,620 Staff house rent Month 6 350 2,100 Stationery for all projects Month 6 75 450 Solar panels Set 1 1500 1,500 Spares and fuel for generator Month 6 400 2,400 Spares and fuel for motorbike Month 6 200 1,200 Sub Total 10,350

Audit of ACT funds lumpsum 1 2000 2,000 Bank Charges (1.5 % for all projects) 10,749

TOTAL ESTIMATED EXPENDITURE 727,340

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I. REQUESTING ACT MEMBER

Eglise du Christ au Congo (ECC) South Kivu

II. IMPLEMENTING ACT MEMBER & PARTNER INFORMATION

ECC South Kivu The ECC South Kivu is a provincial federation of local churches in the east of the Democratic Republic of Congo. It comprises twenty communities of the 62 communities that make up the National ECC. The Emergency and Rehabilitation Service was created in 1993 with the influx of Burundians refugees and provided assistance for the massive influx of Rwandan refugees in 1994.

Most recent projects implemented by ECC South Kivu and assisted by ACT funding include AFDC 11 which provided assistance to 1, 800 displaced families and other war victims in 2002 and AFDC 22 which comprised farming and cattle rearing rehabilitation for 700 displaced families in South Kivu province.

Partner Information Five of ECC South Kivu partners are involved in this appeal: − ECC-26 Independent Methodist Church in Congo (ECC- 26CLMC), established in 1960. Experienced in Relief Project Management and supported by the Independent Methodist Church in USA since 1973. Legally responsible for Nundu health zone. − ECC-28 United Methodist Church of Congo (ECC- 28 CMUC ) established in 1910. Member of ECC South Kivu. Since 1998 carrying out relief and agricultural programmes mainly in Ruzizi plain, Uvira and Fizi. − ECC-55 Churches Baptist Community in Congo East. (ECC-55 CEBCE ).Member of ECC South-Kivu. Has since 1999 been involved in agricultural rehabilitation – distributing seeds and ploughing tools to the war displaced. − Against Crisis Project (PAC) is an NGO composed of peasant women living in Mumosho, a locality 20 km from Bukavu town. Most involved in food security and farming. − ECC-40 Christian Church Community in Africa (CECA) established in 1946. Involved mainly in development activities in Mwenga territory where they run a general hospital with 150 beds. Partner to ICCO Holland CECA has been active since the beginning of 1998 war in agricultural rehabilitation projects.

III. EMERGENCY SITUATION in areas of proposed response

Current situation In the areas of Mwenga and Fizi, the impact of war is clear with widespread destruction and looting of dwellings, fields and livestock were plundered, in short nothing was left and those who are returning have to start from zero.

Nothing has been done yet to set up a reception structure and assist the return of the displaced who are now returning in greater numbers. The displaced are in fact returning to a place that does not exist any longer. In Baraka, an area in Fizi territory those families who have returned are living in appalling conditions. The level of malnutrition is high amongst children and pregnant women. It has been noted that there are many instances when several families have to share one pan for cooking as they even lack the most basic household utensils. Few houses survived the conflict and are still standing and those few are overcrowded with sometimes 15 to 30 persons in a simple and very small house. This increases the

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chances of disease and also encourages promiscuity. There is lack of health and sanitation facilities and no access to education.

The socio-economic structures such as fisheries, paddy and oil factories were totally destroyed and looted by the invading troops and livestock was stolen and slaughtered.

IV. TARGETTED BENEFICIARIES

ECC-South Kivu proposes to assist 3,000 displaced and returnee families by providing them with agricultural inputs. These people have been living in areas that were previously inaccessible to the humanitarian agencies and church workers. Four hundred of the families will receive a total of 200 pigs and 200goats. Kitchen utensils will be handed to 1,500 vulnerable families of Kasika and Makobola - villages known to be among those that have suffered the most.

Location

Beneficiaries are grouped according to the kind of assistance Activities/Project Executing Axes/areas Number Mwenga Uvira Kabare Walungu Fizi Distribution of ECC-26 CLMC, Mwenga- Uvira-centre, Mumosho, Buhanga, Baraka, Mboko, 3,000 seeds, tools & EC-28 CMUC, centre, Kilba,Kigong Tchofi, Ciherano, Lweba, Kalunja, fam animals ECC-55 Kasika,Kiban o, Kiyaya, Cirunga, Tubimbi, Mutambala. CEBCE, PAC, da, Kalambi, Sangi Nyangezi ECC-40 CECA Kamituga, Kitumba, Cooking utensil ECC-4 0 CECA Kasika Makobola 1,500 set distributions & 28 CMUC fam Peaceful Peace Baraka 30 cohabitation Programme and persons Conflict Resolution/ECC

South Kivu Training - Medical Co- Mumosho 60 HIV/Aids & ordination & Women counselling for Emergency abused women Service of ECC South Kivu Training of Emergency Uvira 14 partners Service/ ECC Partners South Kivu

The South-Kivu ECC Emergency Service will provide short-cycle vegetables seeds enabling the beneficiaries to re-constitute their food stocks. Apart from the hoes, wheelbarrows and other small tools like rakes, watering cans will be distributed to groups of peasant-farmers

Criteria for selection of beneficiaries For agricultural inputs, cattle and kitchen kits: Returnee families able to exploit and make benefit of the given inputs according to rotary credit approach Highly impoverished and vulnerable families with no means of income to support themselves (including pregnant or breast-feeding women etc.). Widows responsible for more than 5 children.

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V. GOAL & OBJECTIVES

Goal: Provide assistance to the communities badly affected by the war and help them recover and start life afresh towards normalcy and self-sufficiency.

Objectives: Improving food security of 3,000 returned families by providing them with agricultural inputs such as tools, seeds and livestock . Contributing to peaceful cohabitation between ethnic groups in Uvira and Fizi territories. Providing HIV/AIDS awareness training to 60 female leaders, members of PAC association and church representatives in Musomo. Assist 1,500displaced families returned to Makobola and Kasika villages with family kits Reinforcing the knowledge of 14 partners of ECC South Kivu in farming. Introducing new breeding techniques

VI. PROPOSED EMERGENCY ASSISTANCE & IMPLEMENTATION

SEEDS AND TOOLS Seeds and ploughing implements will be distributed to 3,000 displaced returnee families working in swampy areas

LIVESTOCK The restocking of livestock will be done progressively. It has been planned to start with the more rapid reproduction of animals such as pigs and goats. It is hoped that this activity will make an important contribution to the economic rehabilitation of the returned families and improve the people’s diet.

NON FOOD ITEMS (FAMILY KITS) Family kits will be distributed to 1,500 returnee families in two villages where some of the most horrendous incidents (massacre of civilians) of the conflict were perpetrated - Kasika, in Mwenga territory and Makobola in Fizi territory. Because of the slaughter, those villages have remained uninhabited for a long time after the survivors found refuge in other villages. These people lost everything and will need to be assisted with the most basic items such as kitchen sets.

TRAINING IN GENDER BASED VIOLENCE AND HIV/AIDS Training on HIV/Aids will be available to women taking part in the ‘Against Crisis Project’ and other women and church members in Mumosho. The Medical Co-ordination of ECC South Kivu will help them increase their ability to provide information about Aids prevention and to constitute a basic committee for sensitisation and spreading awareness of HIV/AIDS.

PEACE AND RECONCILIATION 30 representatives from ethnic groups, among them 10 women, will be invited to a workshop/seminar held in Baraka. This workshop will deal with conflict transformation techniques by putting an emphasis on traditional approaches to multi-ethnic conflicts. The South-Kivu ECC Peace and Resolution of Conflicts Program will organise this activity. It is hoped that this will contribute to keeping the dialogue open and reducing suspicion between ethnic groups who have been linked with killings in the areas. Fizi and Uvira territories are most interested in this activity because of the high number of atrocities carried out in the area.

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TRAINING OF PARTNERS: 14 partners of ECC South Kivu, including those who are not involved in the implementation of this project will receive training in agriculture and animal rearing, repayment and rotating credit as well as how to use veterinary products and their follow up. They will provide their respective beneficiaries with that training during their agricultural campaigns.

Chart 2 : Seeds and Tools

Area No Tools Small tools SEEDS Animals Partners ben. Hoes Trid- Wheelb Rakes Water Veg Beans Rice Maize Ground Pigs Goats ents arrow cans seeds/ /kg nut kg Mwenga 800 800 250 25 80 8 30 4800 2400 2400 1920 100 ECC-40 CECA Uvira 500 500 250 25 82 8 10 3000 1500 1500 1200 100 ECC-28 CMUC Kabare 400 400 100 20 68 6 15 2400 - 1200 50 Against Crisis proj Walungu 500 500 150 10 70 7 15 3000 - 1500 50 ECC-55 CEBCE Fizi 800 800 250 20 80 8 30 4800 2400 2400 1920 100 ECC-26 CLMC

3,000 3,000 1,000 100 380 37 100 18,000 6,300 12,000 5,040 200 200

1 hoe per family 1 trident/family in the aforesaid sites where needed Wheelbarrows will be distributed to groups of persons working in swampy land Vegetable seeds: 20 grams per family Beans: 6 kg per family Maize: 3kg per family Rice seeds: 3 kg per family Groundnuts: 2,4 kg per family

Implementation methodology

Preparatory phase − Setting up-to-date data about the beneficiaries, the needs and the location

Project execution phase Meeting with the partners to launch the project Setting up local committees of distribution and identification of beneficiaries according to criteria Leaders’ training on farming and cattle-rearing techniques Contact with local suppliers and delivery of orders Conveying inputs to the place of distribution Distribution of inputs to the beneficiaries Pre-evaluation meeting and formulation of new needs between members of local distribution committee and the supervisors of distribution sites (partners).

Monitoring and Reporting − The follow up and evaluation by partners and emergency services of EEC South Kivu;

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− Financial and narrative report writing by the partners − Compiling of partners’ reports into a single financial and narrative report to be sent to ACT CO by Emergency Service of ECC South Kivu ; − Transmission of the final financial and narrative report to ACT;

Personnel: Apart from the two emergency service agents, the project will be carried out by five partners each receiving a fund for his staff members in order to manage the project in their respective areas. In addition, they will also manage the loading, unloading, distributing and monitoring funds. Qualified persons in health, agriculture and veterinary areas will be used for the different training i.e. HIV/AIDS prevention, peace and reconciliation and, farming and cattle rearing to be given to ECC partners South Kivu and members of the Emergency Service staff of ECC South Kivu.

Transport The Emergency Service of ECC South Kivu will hire a car for the monitoring and the follow up of activities during the project. Partners’ organisation will hire motorcycles, vans/pick-ups according to the distance and road quality. They will also hire boats on Lake Tanganyika, which links Uvira City to Baraka in Fizi area. Constraints Insufficiency of needed inputs in the local market Climatic vagaries which could negatively affect crops Uncertainties of sufficient funding Bad physical infrastructure such as roads rendering some areas still inaccessible.

VII. IMPLEMENTATION TIMETABLE

− February 2004: Project start up − February-March 04: Training of partners, distribution of cooking utensils, livestock and planting season − August 04: Needs assessments for planting season A 04 − Sept-October 04: Beginning of planting season A 04 − January 05: Project ends: Final report and evaluation.

Transition Strategies Sensitise the beneficiaries on self-reliance in making profits from received seeds, cattle and the importance of not consuming all the production after harvesting. Making profits from the rotary credit approach, seeds and genitors for future beneficiaries and the sustainability of the project.; Making use of animal waste by using as fertilisers in the farms; Showing beneficiaries that the benefits of a peaceful cohabitation between communities are lasting peace and development; Co-operate with Christian Aid, Bukavu in the east of the Democratic Republic of Congo and with other organisations and the state authorities of the South Kivu Province in exchanging lessons learned in emergency and relief programs. VIII. ADMINSTRATION, FINANCE, MONITORING & REPORTING

The South Kivu ECC Emergency and Reinstatement Service (ERS) will be in charge of the co- ordination of activities, the administrative organisation and the follow – up. The ERS will report on the on going activities to the project co-ordination unit.

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The project co-ordination unit will follow up and control the technical and administrative work of the Emergency Service, and will analyse the narrative and financial reports. The Departments of finance and Management will take care of the follow – up in management and budget control. The partners will be responsible of the supervision of activities on the fields. Assisted by local distribution committees the partners will carry out the distribution of non-food items and agricultural needs to the target beneficiaries.

Finance The Emergency Service in collaboration with the Project Co-ordination Unit and the Finance and Management Department of ECC South Kivu, will manage funds under the supervision of the provincial chairman through the Provincial Committee of Development. ECC will ensure all required reports are prepared according to the ACT reporting format and submitted to ACT as required.. ECC agrees that the failure to follow the required ACT financial regulation and reporting will result in being excluded in the future ACT Appeals. Reporting Schedule First interim report - 30 April 2004 Second interim report - 31 July 2004 Third interim report - 31 October 2004 Final report should be received by the ACT CO within three months of closing date of 31 January 2004.

Note: if you have back-donor funding please refer to the Co-operation Agreement for the reporting schedule.

Monitoring The Emergency service has some routine and experience in the follow-up mechanisms of emergency. It is run by the service co-ordinator trained in management and response to disasters and with on experienced supervisor who works under the authority of the manager. The latter transmits the follow- up report to the ECC chairman with a copy to Co-ordination ACT in East of DRC based in Goma. Supervisor assure the follow-up of achieved activities by the partners

IX. CO-ORDINATION

The co-ordination of this project will be done by a committee composed of those responsible for the Emergency services of the South Kivu ECC, a representative of Christian Aid and two local authority representatives. South-Kivu ECC is a member of the Regional co-ordination office of Non- Governmental organisations in South-Kivu (CRONGD) and of the provincial civilian co-ordination office for Emergency Activities and Development.

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X. BUDGET

Description Type of No. of Unit Cost Budget Unit Units USD USD Direct assistance Vegetable seeds Kg 100 55.00 5,500 Beans MT 18 1,000.00 18,000 Maize seed MT 12 1,200.00 14,400 Rice seed/IRAT 112 MT 6.3 1,700.00 10,710 Groundnuts MT 5.3 1,200.00 6,360 Pig pig 200 20.00 4,000 Goat goat 200 20.00 4,000 Cooking kit Kit 1500 10.00 15,000 Hoes pce 3000 2.50 7,500 Tridents pce 1000 4.50 4,500 Wheelborrow pce 100 60.00 6,000 Small tools ( rakes, watring can) Lumpsum 1 5,800.00 5,800 Pesticides Lumpsum 1 1,500.00 1,500 Sub Total 103,270

Training and Workships Peace and reconsiliation Lumpsum 1 3,150.00 3,150 Training in VIH/AIDS Lumpsum 1 3,000.00 3,000 Training of partners Lumpsum 1 1,500.00 1,500 Sub Total 7,650

Transport, Hadling and Storage Transport for seeds and tools partner 5 1,500.00 7,500 Vehicle hiring 4X4 Monitoting Km 2000 3.50 7,000 Transport of animals partner 5 200.00 1,000 Fuel litre 700 1.00 700 Maintenance Lumpsum 1 520.00 520 Sub Total Transport 16,720

Administration and operation Staff salaries months 12 200.00 2,400 Monitoring of seed, tools and animals partners 5 200.00 1,000 Supervision of seed and tools partners 5 500.00 2,500 Communication/Mobile Cards 30 5.00 150 E-mail, fax and post office months 6 50.00 300 Registration of beneficiaries person 3000 0.40 1,200 Loading/Unloading partner 5 150.00 750 Attendance to coordination Meeting Lumpsum 1 1,500.00 1,500 Report translation pages 60 4.00 240 Coordination meeting Lumpsum 1 1,500.00 1,500 Sub total Administration 11,540

Banking fees Lumpsum 2,784 Audit fees Lumpsum 2,500

Total Estimated Expenditure 144,464

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NORTH –KIVU PROVINCE

REQUESTING ACT MEMBER

− Bureau Oecumenique d’appui au Developpement (Ecumenical Office for Support to Development) BOAD

REQUESTING MEMBER & IMPLEMENTING PARTNER INFORMATION The « Bureau Œcuménique d’Appui au Développement »- BOAD is a non-governmental organisation initiated in North Kivu to respond to the need of local organisations and churches seeking dialogue with foreign partners interested in assisting local efforts to improve the living conditions of the disaster- stricken population in North-Kivu.

The BOAD does not implement programmes itself, but concerns itself with improving the quality of services offered to beneficiaries by its partners - local organisations and church structures. Its main goal is to provide technical and institutional capacity building to its partners. Since 1997, the BOAD has facilitated the execution of several humanitarian assistance projects with funds from the ACT-International. − ASSOPELKA: This association of small livestock breeders from Kashando is located at Kirumba in the Lubero territory. In AFDC 22 it implemented a rehabilitation project providing livestock for 1,200 families with malnourished children. In the present appeal, it will intervene in the same sector in favour of 1,813 vulnerable, displaced families with malnourished children in five nutritional centres south of Lubero territory. − ALCM: The “Association de Lutte Contre la Malnutrition” (association fighting against malnutrition) is an association (mostly female members) acting in the Masisi territory. It is one of the partners that is assisted by BOAD’s close monitoring. It assisted with the rehabilitation and settling of 550 displaced families the AFDC 11 appeal. In the present appeal, it will distribute farming inputs to 900 displaced families newly returned in the villages of Nyabyondo and Masisi. − CODECO: The “Comité pour le Développement Communautaire » (Committee for Community Development) is located at Rutshuru. It is one of the 12 BOAD partners that has benefited from the capacity building programme. It specialises in the domain of hydraulics and in AFDC22 Appeal it built a 15 km water distribution system for 5, 700 recently arrived displaced in the parish of Kisharu. In the present appeal, it will provide a small water distribution system in Kisharu for returnees. CODECO will also provide technical support to connect the Butembo health centre to the village water system. − CEPROSSAN: The « Centre de Promotion Socio – Sanitaire » (Centre for Socio-Sanitary promotion) is a local lay organisation located in Butembo. It is active in the domain of community health in rural and urban areas of the Beni and Lubero territories (North- Kivu). In the AFDC 11 appeal it assisted (along with BOAD) in providing a water distribution system for villages (in Beni and Lubero territories) that had hosted the displaced over the war years. BOAD supports CEPROSSAN in its organisational capacity building as well as with its integration in the “Beni- Lubero humanitarian cell” a humanitarian assistance programme for the territories of Beni and Lubero. In this humanitarian cell, CEPROSSAN is associated with two other structures - the Anglican Church and ASSOPELKA. From September to October 2003, this humanitarian cell distributed assistance in the form of non-food items to 2,170 displaced families in the Beni and Lubero territories In the present proposal they will set up small water distribution systems for those villages hosting displaced in the Butembo health zone. CEPROSSAN will also assist in AIDS prevention education.

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− ASMADI: The “Association des Mamans pour le Développement Intégré » Association of Women for a Complete Development) is located at Rutshuru. It is a feminine organisation, which benefits from the close monitoring BOAD organises in favour of its local partners. It is mostly operational in the domains of food security, sanitary and adult education. It is executing a project in support of vulnerable market gardeners at Rutshuru with financial support from the ICCO through the BOAD. It has also completed a project in AIDS prevention for pupils from primary and secondary schools in Rutshuru. In the present proposal it will again deal AIDS prevention. EMERGENCY SITUATION in the AREAS of RESPONSE In the North- Kivu province the vulnerability of the displaced or the returnees varies from one territory to another. Insecurity, the main reason for the population displacement is much more acute in the surroundings of the Virunga national park and the equatorial forest. These places hide armed groups, which pillage, rape and kill thus forcing the population to flee.

BOAD has targeted this area because of the numerous requests they have received for assistance from representatives of the disaster-stricken populations and also because of the lack of interest shown so far by the humanitarian community to help them.

Beni and Lubero Territories These territories have hosted all the displaced from Ituri (Bunia) and the area between Ituri and the Kivu. At the same time, the confrontation between the two RCD’s (Goma and K ML) have caused a great population movement in the southern part from May to July 2003. The concentration of the population in the barren places of the Eastern Lubero territory has resulted in famine and shortage of potable water. Malnutrition is severe in the Kayna, Lubero and Musienene health zones. Promiscuity in the Ituri camps for the internally displaced and also in the surrounding villages in the south of the Lubero territory is very high and this could result in a drastic increase of HIV/AIDS and other sexually transmitted diseases.

Masisi and Rutshuru Territories These territories are controlled by Rwanda and used as security zones. In controlling these Congolese territories, Rwanda has created an unprecedented instability. The Rwandan troops movements, as well as the movements of other armed groups (Rwandan origin or Maiy-Mai) along with the population movement have resulted in a high spread of the HIV/AIDS. It has also caused a negative effect on food production as people will not go near their field for fear of being attached, raped or other crimes committed against them. The rape of women and children by armed bandits has become very common and frequent in the rural areas. According to statistics from the Provincial Co-ordination for the Fight against AIDS in North-Kivu, the rate of prevalence has passed from 6.7 % to 8.8 % in Goma town from 2002 to 2003 and for all the North-Kivu province it is 12 %

I. TARGETED BENEFICIARIES

N° Assistance Number and category Identification criteria Place of intervention of beneficiaries 01 Farming & 2,713 displaced families Be a displaced family in 900 families in 2 localities livestock inputs of whom 400 disaster- reinstallation. in Masisi territory stricken families with Be identified as a vulnerable (Masisi centre & malnourished children. family Nyabionya) Have a malnourished child in a 7 localities in the Lubero nutrition centre territory. Possess a little plot of land of at least 50 are 02 Drinking water 9,800 displaced families High frequency of diseases due Kisharu in Rutshuru

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resettling as well as the to lack of drinking water territory (3,900 families host populations Disposition & commitment of average 5 members each) the population to be active in 4 localities in the the project Butembo urban & rural health zones. 03 Prevention against 18,125 people adults & Areas hosting returnees 4 commercial centres in the spread of AIDS young people living in Access for the animators. Rutshuru & Rwanguba overcrowded & health zones. insalubrious conditions 4 towns in Katwa & near commercial centres Kyondo health zones. in rural areas. 04 Capacity building Staff of BOAD’s 12 be a BOAD partner Goma & Butembo or & management of partner organisations + organisation benefiting from its Beni. disasters. staff of other members programme in the ACT intervention be operational in the in North Kivu humanitarian assistance

II. GOAL & OBJECTIVES Goal Contribute to the socio-economical rehabilitation of the displaced in their areas of return/settlement.

Objectives

Enable 2,713 displaced families resettling in the Masisi and Lubero territories to exploit a field of subsistence crop (vegetables and cereals) within six months. Introduce rabbit the breeding and the growing of Soya to 400 returnee families with malnourished children attending feeding centres in the south of Lubero territory. Increase access to potable water through the fixture of 38 new water points in the resettlement areas of disaster-stricken families at Butembo (Lubero) and Kisharu (Rutshuru) within a year. Provide permanent HIV/AIDS prevention projects in 4 health areas in the Lubero (Katwa and Kyondo) and Rutshuru (Rwanguba and Rutshuru) Health zones within a year. Within the next 12 months put into operation the capacity building and emergency management programme for BOAD partners as well as reinforce the use of ACT managerial tools.

III. PROPOSED ASSISTANCE & IMPLEMENTATION

Assistance in farming and breeding inputs

Place of intervention Kind of assistance Beneficiaries Quantity of Needs assistance Lubero territory (Kaseghe, Seeds of 1813 families Kirumba, Kamandi, Beans ,, 10Kg/fam 18130Kg Kikuvo, Kayna, Luofu & Soya, ,, 5Kg/fam 9065Kg Kanyabayonga) Maize ,, 5Kg/fam 9065Kg Groundnuts ,, 5Kg/fam 9065Kg Market-gardening 4 sites 108G/site 432Gr Farming material Spades 4 hosting sites 4spades per site 16 spades Watering cans ,, 4 watering cans/site 16 watering cans Wheelbarrows ,, 2/site 8 wheelbarrows Plastic jerry can ,, 2/site 8 jerry cans Breeding inputs

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Hutches 3 nutrition centres 1 hutch per centre 120 cages Parent rabbits ,, 22 rabbits / hutch 66 parent rabbits Masisi territory (Masisi Farming material 900 families of centre & Nyabyondo) returnees Hoe ,, 2/ families 1800 hoes Machete ,, 2/ families 1800machetes Decametre tape 2 hosting sites 1/ site 2 Kit (1pair of boots, 5 agronomists in 1Kit/agronomist 5Kits raincoat nylon thread) charge of agricultural monitoring Seeds 900 families Beans ,, 10Kg/fam 9000Kg Soya ,, 5Kg/fam 4500Kg Maize ,, 5Kg/fam 4500Kg

Groundnuts ,, 5Kg/fam 4500 kg In addition to the breeding rabbits, there is need for veterinary services to support the programs for the first six months, together with three-months support for the gardening projects for the people of South Lubero.

To facilitate the technical monitoring of the beneficiaries’ activities on the field, four bicycles, two for Masisi(1 bicycle per site) and two for Lubero (one for the agronomist and another for the vet who will care for the rabbits) will be required.

Water Project for the Returnees

Place of intervention Kind of assistance Beneficiaries Quantity of Needs assistance In Lubero territory (Butembo 20 water points & a 5,900 disaster- 20 litres of drinking 590 m3 of water health zone): sites of Vungi, 7,500 m long canal. stricken families water per person per per day (24 h) Matanda, Makasi and Kikene with an average of 5 day (according to the people per family. SPHERE standards In Rutshuru territory (Rutshuru 18 water points & 3,900 disaster- ,, 390m3 of health zone) Kisharu site pipelines/ canal stricken families drinking water 14,326 m per day.

To achieve the water needs 4 water springs will need to be constructed 2 Butembo and 2 in Kisharu. Prevention against HIV/AIDS

Place of Kind of assistance Beneficiaries Quantity of Needs intervention assistance In Lubero territory Entertainment visual aids 4 health committees in (health zones of the 4 health centres Katwa & Kyondo): concerned sites of Magerya, Picture boxes 4 committees 5 boxes/committee 20 boxes Kyavinyonga, Wall posters ,, 5 pieces/committee 20 pieces Katwa & Luotu Diapo and retro projectors Partner NGO’s 1material/ partner 2 dia projectors Sign-posts 4 health areas 3 per health area 12 sign-posts Health Boxes of syringe and shots 4 local health centres 3 boxes per centre 12 boxes Catalysts for the testing (boxes of ,, 3 boxes/ centre 12 boxes of 100Kits) ELIZA catalysts Boxes of condoms(containing ,, 3 boxes/centre 12 boxes 1440 small boxes each)

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Nevirapin ,, 3 boxes of 10 sealed 12 boxes packs/centre Rutshuru territory Entertainment visual aids 4health committees in (Health zones of the 4 health centres Rutshuru and concerned Rwangaba) : sites Picture boxes 4 committees 5 boxes/committee 20 boxes of Jomba, Wall posters ,, 5 pieces/committee 20 pieces Vitsumbi, Diapo and retro projectors Partner NGO’s 1material/ partner 2 dia projectors Nyamilima and Sign-posts 4 health areas 3 per health area 12 sign-posts Nyakakoma Health Boxes of syringes and shots 4 local health centres 3 boxes per centre 12 boxes Catalysts for the testing (boxes of ,, 3 boxes per centre 12 boxes of 100Kits) ELIZA catalysts Boxes of condoms (containing ,, 3 boxes per centre 12 boxes 1440 small boxes each) Nevirapin ,, 3 boxes of 10 sealed 12 boxes packs per centre

Capacity Building for the Partners:

Place of Kind of intervention Beneficiaries Kind of support Needs intervention Goma town, Training in prepardness & The staff of 4 ACT members in Pedagogical support, 30 copies of Butembo or managing disasters North-Kivu, & staff of BOAD’s & individual training training Beni 12 partner organisations. units units Clarification & exploitation The staff of 4 ACT member Workshop 8 copies for of ACT guidelines organisations in North-Kivu. each tool. Preparedness & Emergency *The staff of BOAD’s partners. 24 copies of Management Training learning units

Activities Objective Activities Results Duratio n Assistance Dialogue between the BOAD and its • Each site has a committee of 4 in farming partners to set up structures for the project beneficiaries, well structured and well months inputs execution on the level of the beneficiaries aware of its powers; and on the level of the partners • Women play an important role in the Revaluation of the present committees humanitarian situation & • Responsibilities related to the project are identification of beneficiaries. clearly defined within each partner Supply inputs (seeds, farming tools) organisation Distribution of the inputs • Each beneficiary is informed of the Training the personnel in charge of content of the assistance he will receive. monitoring the beneficiaries’ work • Put at the disposal of the sites the inputs Monitoring the process of agricultural related to the needs of the selected production & reconstitution of seeds beneficiaries Each beneficiary family exploits a field of at least 50 acres on which it grows vegetables (Soya, beans, groundnuts & maize

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Assistance Building 3 hutches of a capacity of 40 Each family with a child attending the 6months in breeding cages in the 3 new health areas at feeding centre has agreed to the breeding inputs and Kayna. of rabbits. fight Purchasing breeding rabbits It is sustained by the growing of against Monitoring the production of new vegetables within the family. malnutrition rabbits from the hutches to hand to the needy families Counselling & technical monitoring to the beneficiary families.

Increase Constitution of villagers’ committees Water canals & 20 water points 6 access to for water management and fixture of operational at Butembo & another 18 months drinking two water points - one at Butembo water points in Kisharu . water in and another at Kisharu. areas of Constitution of village committees for resettlement water & management of water supply network.

Prevention Acquisition of support material for Self-financing of HIV/AIDS prevention 6 against information & sensitisation against programmes by the population in the months HIV/ AIDS AIDS. resettlement areas with full participation in the rural Reconstitution & training of clubs for of those HIV/AIDS affected. health sensitisation against AIDS in the zones of resettlement areas. Katwa, HIV/AIDS testing at health centres in Kyondo, the target areas and distribution of Rwanguba condoms. and Rutshuru

Increasing Preparation of the pedagogical tools Quality of the appeals & reports to 6 capacity in for training sessions. correspond with ACT guidelines. months disaster Collection & exploitation of Improved co-ordination at field level prepared- beneficiary feedback concerning between ACT members and at all levels. ness and assistance provided and future emergency projects. manage- Invitation of participants and ment. organisation of the training Monitoring and application of the training curricula

Implementation Methodology The project has five objectives to realise within a year at the very most.

The first four objectives concern the BOAD field partners who will execute the work and submit their reports to BOAD. The financial means to carry out the work is provided by BOAD who is responsible to the donors. BOAD will ensure the objectives are reached and provide its field partners with appropriate monitoring and support.

BOAD will provide access for its partners to reference tools such as the SPHERE standards.

Apart from the implementation of projects, the partners will also take part in monthly meetings to review implementation and discuss other issues related to the program.

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The beneficiaries will set up their own committees which will hear views of the people on project implementation and any other issues affecting them, and inform the BOAD of any pressing matters. The beneficiaries’ committees will have 50 % women representation.

As for the 5th objective, BOAD is the implementer, but the terms of reference have been decided by the beneficiary organisations. BOAD will ensure monitoring and production of reports to whom it may concern (the ACT CO and donors).

Required resources for the execution (material and human)

Resources At the BOAD level At the level of the partners Personnel 1 English speaker to translate the reports to be 1 person in charge of accounting, 1 for the submitted to the ACT CO and collaborate in secretariat, communication and cash, 1 person for providing English classes to BOAD staff for a supplies and logistic, 3 persons per project who period of 6 months. will also monitor progress of the beneficiaries and 5 BOAD personnel directly involved in the will collect statistical data for a period of six project: the co-ordinator & the programme months. These will comprise 1 agronomist, 1 vet manager to ensure the monitoring of the field and 1 social worker for the farming and breeding partners work, organise the training & inputs; 1hydraulician and 2 social workers for the produce reports; the administration manager water network & points; 1 nurse and 2 social and the cashier for the keeping of the project workers for the AIDS prevention campagne. The books, the production of financial reports, the water projects will require 1 mason & 2 assistance execution of bank operations and the - masons electronic communication with the donators. Finally the driver for transport for field visits.

Equipment 1 laptop for Power Point projections 12 bicycles for the supervision of breeding 1 Retro projector as a training aid and farming activities for beneficiary families 2 retro projectors for the AIDS project; Hiring a photocopier for 6 months for the AIDS project. Transport The BOAD vehicle depreciation for 6 months of Hiring 2 dumpers for 4 months for the water monitoring field activities network projects; Hiring 2 seven-ton lorries for two months for the distribution of farming inputs. Hiring 3 motorcycles for 6 months for the monitoring of farming and breeding activities.

Planning Assumptions: If the Mai Mai operating in Manguredjipa are demobilised, security would cover all the Lubero territory and the population settling around the Butembo town would be able to access the fertile surrounding areas. The project of establishing water points from the springs and having it purified would bring relief to the people of Butembo and efforts will be made to achieve the Sphere standards. If the different armed groups leave the forests the population will have access to the more fertile lands and will need more agricultural inputs to cultivate wider fields. The kind of inputs would also vary according to the areas. Depending on the response for this appeal, there will be prioritisation of projects to be implemented following this order; assistance in farming and breeding inputs because of the nutritional state of the target groups; the partners’ capacity building in emergencies; the prevention against IHV/AIDS and finally the improvement of spring wells for drinking water in Butembo and Kisharu.

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IMPLEMENTATION SCHEDULE The program will be implemented over a one year period up to December, 2004 N° Activities Period of execution (in 2004) 01 Support in farming & breeding During the agricultural season from February to May to which June and July inputs are added for the monitoring rabbit project. 02 Prevention against HIV/AIDS Launching the programme in March and April Monitoring of the involvement of the target groups during the dry season from June to September. 03 Fixture of drinking water During the dry season, from June to October. distribution points. 04 Capacity building training . From February to July.

Transition from Relief to Development Apart from the farming and breeding inputs which targets groups who are food insecure, the other projects have a long term perspective. This is why the beneficiaries are involved from the planning stage of the projects and through out the implementation phase

VIII. ADMINISTRATION, FINANCE, MONITORING & REPORTING The financial contributions to the projects are transferred to the BOAD bank account where a special project account will be opened. A meeting is convened with all the BOAD partners to be included in the proposed projects and partnership contracts are signed between BOAD and the partners for specific tasks. The partners are given funds progressively, after justifying the previous instalment. At the end of all the activities there will be an audit. Finally, there will be a participative evaluation in which implementers and beneficiaries along with BOAD will comment on the strengths and weaknesses of the project to draw a lesson for future projects

Monitoring & Reporting Monitoring is essentially carried out by the BOAD for partner organisations at the level of organisational structures and on the level of beneficiaries to ensure that commitments are respected, and that all the stakeholders have participated. Monitoring reports will be discussed with the implementing partner(s) and the concerns and comments of the partners taken into account in the final report to be submitted to the donors.

Together with the field missions carried out at least once a month, the partner organisations will meet once a month to exchange experiences.

The project narrative reports will be finalised either by the BOAD Programme Manager or directly by the BOAD Co-ordinator. The financial report will be the responsibility of the BOAD Financial Administrator. These reports are examined and approved in a meeting of the whole BOAD staff (the Co-ordinator, the Programme Manager and the Financial and Administration Manager), and then submitted to the BOAD Managing Board. The President and the Co-ordinator sign the report for approval, then the report is transmitted to whom it may concern. The financial report is always transmitted after the account audit and certification. Reporting Schedule First interim report - 30April 2004 Second interim report - 31 July 2004 Third interim report - 31 October 2004 Final report to be received by ACT CO within three months of closing date of 31 January 2005.

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Note: if you have back-donor funding please refer to the Co-operation Agreement for the reporting schedule.

IX. CO-ORDINATION There is co-ordination at each level of execution: At the level of the beneficiaries and the community: the partner organisation representatives, the beneficiaries’ committee, the local authority and the representatives of other stakeholders in the area meet at the beginning of the project and then periodically to exchange information on the programs. At the level of the partner organisations: the representatives of these organisations are involved in meetings called by the authority in the area or any other meetings initiated by humanitarian agencies operating in the area in order to share oral reports about their activities and thus harmonise their field intervention. In these meetings, the stakeholders negotiate with the local administration about required facilities for the smooth running of their activities with the beneficiaries. At the level of the BOAD: Basically BOAD attends three types of co-ordination meetings; at agency level, ACT members level and ACT forum for the eastern DRC level. Once a month, the North-Kivu province authority usually invites the humanitarian agencies acting in North-Kivu in order to exchange their activities reports. BOAD always attends those meetings, which are a setting for collaboration with the public administration.

X. BUDGET

Description Tpye of No. of Unit Cost Budget Units Units USD USD Direct assistance Tools Hoes piece 1800 2.50 4,500 Machetes piece 1800 1.50 2,700 Spades piece 16 2.00 32 Watering cans piece 16 4.00 64 Wheelbarrows piece 8 35.00 280 Jerry cans piece 8 1.50 12 purchasing bronchures piece 2 10.00 20 Boots paire 5 10.00 50 raincoats piece 5 10.00 50 nylon thread piece 5 2.00 10 Sub Total 7,718

Seeds beans kg 27130 0.25 6,783 groundnuts kg 13565 1.15 15,600 Soya kg 13565 0.50 6,783 maize kg 13565 0.90 12,209 market-gardener g 432 1.50 648 Sub Total 42,021

Breeding inputs: building hutches hutches piece 3 336.00 1,008 cages piece 120 10.00 1,200 feeding trough piece 120 1.00 120 drinking trough piece 120 1.00 120 ordinary nails kg 66 1.00 66 Sub Total 2,514 Descripton Tpye of No. of Unit Cost Budget Units Units USD USD

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Breeding inputs: filling hutches rabbits head 66 4.00 264 veterinary care and food items (6 months) lumpsum 1 1,340.00 1,340 Sub Total 1,604

Transports and logistics hiring a 7 ton vehicle month 2 650.00 1,300 transport of breeding inputs trip 2 150.00 300 handling lumpsum 1 300.00 300 Hiring a motorcycle (supervision)+B70 month 6 300.00 1,800 Field trips month 12 50.00 600 Sub total transport 4,300

Equipment Bicycles piece 4 70.00 280

Training (for 6 monitoring agents) catering for participants (5 days) meal 90 5.00 450 training material kit 30 25.00 750 trainer's honoraries man/day 12 25.00 300 booking a room day 12 25.00 300 purchasing bronchures piece 50 10.00 500 sub total training 2,300

Salaries and operational expenses Veterinary man/day 150 5.00 750 Agronomists man/day 600 5.00 3,000 workers for the hutches man/day 270 2.00 540 workers for the nursery man/day 270 1.00 270 supervisor in charge of the partners man/day 306 10.00 3,060 office supplies month 12 40.00 480 communication (all the partners involved) lumpsum 1 300.00 300 Accounting and secretariat man/day 156 8.00 1,248 report production term 4 40.00 160 Sub Total 9,808

TOTAL FARMING AND BREEDING INPUTS 70,545

Water Projects Direct assistance Building material Cement sack 930 11.00 10,230 Boxing wood m3 18 86.00 1,548 nails of 5-7 cm kg 82 1.00 82 PVC PN 16 diam. 25 pipes piece 147 9.50 1,397 PVC PN 16 diam. 32 pipes piece 440 11.00 4,840 PVC pn 16 diam. 40 pipes piece 380 13.00 4,940 PVC PN 16 diam. 50 pipes piece 700 15.50 10,850 PVC PN 16 diam. 63 pipes piece 781 18.00 14,058 PVC PN 16 diam. 75 pipes piece 40 25.00 1,000 PVC PN 16 diam. 90 pipes piece 790 27.00 21,330 PVC PN 10 diam.110 pipes piece 100 45.00 4,500 AG pipes lumpsum 1 710.00 710 Steel Bars lumpsum 1 6,633.00 6,633 Joints and Fittings lumpsum 1 8,509.10 8,509 spades piece 10 5.00 50 metalic buckets piece 6 35.00 210 hammers piece 5 10.00 50 wheelbarrows piece 6 35.00 210 Description Tpye of No. of Unit Cost Budget Units Units USD USD St Joseph saw piece 4 5.00 20

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Decametre piece 2 8.00 16 mason level piece 10 5.00 50 other accessories lumpsum 1 1,376.00 1,376 Sub-Total 92,609

Transport, warehousing ang handling hiring a tipper month 6 1,500.00 9,000 hiring a motorcycle month 10 300.00 3,000 warehousing lumpsum 1 400.00 400 handling man/day 500 1.00 500 fuel litre 1000 0.85 850 lubrificant litre 200 2.00 400 repairing lumpsum 1 1,500.00 1,500 Sub total transport, warehousing and handling 15,650

Training the maintenance committees training material kit 20 35.00 700 trainers' stay day 14 15.00 210 participants stay day 14 260.00 3,640 trainers' honorarium man/day 14 50.00 700 Sub total training of committees 5,250

Administration and operations Office supplies lumpsum 10 75.00 750 Coordinator allowances man/day 180 10.00 1,800 Accounting and secretariat man/day 360 5.00 1,800 foreman man/day 306 15.00 4,590 animator man/day 343 7.00 2,401 mason man/day 239 5.00 1,195 assistance mason man/day 295 3.00 885 plumbers man/day 282 7.00 1,974 assisant plumbers man/day 282 5.00 1,410 scrap merchant man/day 152 5.00 760 assistance scap merchant man/day 152 3.00 456 Report term 3 50.00 150 local communication lumpsum 1 250.00 250 Sub total administration and operations 18,171

TOTAL Water Projects 131,680

HIV/AIDS Programs picture box piece 20 250.00 5,000 wall posters about AIDS piece 20 200.00 4,000 Siringes and shots box 12 20.00 240 Sign-posts piece 20 170.00 3,400 catalysts to test IHV/AIDS box 12 312.50 3,750 Condoms box 45000 0.08 3,600 Nevirapin(boxes of 10 sealed packs) box 12 200.00 2,400 Transport and local trips day 30 60.00 1,800 Transport to hand assistance to the 9 sites tour 27 60.00 1,620 Hiring a motorcycle for the supervision day 180 15.00 2,700 Bicycle piece 12 75.00 900 Diapositives and retro projectors piece 2 1,000.00 2,000 Administrator man/day 50 10.00 500 supervisor man/month 6 100.00 600 animators man/month 10 360.00 3,600 supplyies and report lumpsum 8 50.00 400 accounting and secretariat man/day 80 8.00 640 Description Tpye of No. of Unit Cost Budget Units Units USD USD catering meal 120 5.00 600

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communication fees lumpsum 6 100.00 600 hiring a photocopier month 3 50.00 150 hiring a TV set and a magnetoscope day 45 15.00 675 hiring a generator day 45 15.00 675

TOTAL HIV/ AIDS 39,850

CAPACITY BUILDING Support to partners and exchange training in preparing and managing the disasters cost of 25 participants man/day 125 20.00 2,500 local trip lumpsum 1 250.00 250 Retro projector for the training piece 1 1,000.00 1,000 pedagogical supplies kit 25 20.00 500 Communication and logistics lumpsum 1 1,000.00 1,000

Practice of the training on the partners' networks Monitoring field humanitarian situation by partners term 4 1,200.00 4,800 Field visits (reinforcement of training) month 6 500.00 3,000 Produce printings kit 12 500.00 6,000 local communication for partners month 12 50.00 600 Exchanges exchange leaves lumpsum 1 3,500.00 3,500 ACT consultation man/day 8 100.00 800 Produce information lumpsum 1 1,200.00 1,200 Sub-total support and exchange 25,150

FIXED ASSETS Computer Lap-Top piece 1 1,500.00 1,500

Admin Costs Telephone Costs (Mobile) cards 150 5.00 750 Meetings and Field Vists lumpsum 24 40.00 960 E-mail, fax and post office lumpsum 1 270.00 270 Sub Total 1,980

TOTAL CAPACITY BUILDING 28,630

Audit lumpsum 1 8,000.00 8,000 Bank fees 6,000

TOTAL ESTIMATED EXPENDITURE 284,705

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I. REQUESTING ACT MEMBER

Eglise Du Christ Au Congo (ECC/North-Kivu)

II. REQUESTING & IMPLEMENTING PARTNER INFORMATION

The Eglise du Christ au Congo/ ECC is a network of protestant churches in North-Kivu It functions under the supervision of a provincial President, assisted by a vice-president for general organisation of spiritual activities and social deeds. The Diakonie department is in charge of the Emergency Unit which has over the years gained comprehensive experience in assisting vulnerable people and victims of armed conflicts and other natural disasters.

ECC /North-Kivu is responsible for projects but all activities are co-ordinated by the diakonie which has 10 years experience. During those years, this department has been supported by national and international NGOs among which the UNHCR during the Rwandan genocide in 1994. In the last two years the department of emergency has assisted war displaced people and also the victims of the Goma volcano eruption of January 2002, through funds raised in Appeals AFDC 21 and AFDC 31.

ECC/NK Partners are:: CBCA, CEBCE, CEPAC, CECA 20, CAC, CELPA, CLMK, CLMC and CADAF – all experienced in the emergency domain and informed about the requirements of ACT, the Humanitarian Code of Conduct and SPHERE standards.

III. DESCRIPTION of the EMERGENCY SITUATION

Background: In 1992 there were severe armed conflicts in the province of North-Kivu which resulted in hundreds of thousands of people to be displaced. Then followed a wave of Rwandan refugees 1994 following the genocide in that country where over 800,000 people were killed. Then another war broke out in 1996 and another one followed in 1998. The most recent disaster to hit North Kivu was the Goma volcano in January 2002. The volcano further displaced people who were already traumatised by the war. The IDPs faced severe hardships lacking basic humanitarian needs such as food, medical care, water, shelter, and clothing and it was only through the assistance of the international community that some form of assistance could be obtained.

Current situation. The current situation in North Kivu including the town of Goma is still not safe for the majority of people, as there is still rampant human rights violations, impunity, looting of the country resources, rape of women and girls and general disorder as the disarmed militia and soldiers use the power of the gun to commit the crimes. While the war can be said to have ended, this lawlessness has created a serious problem of insecurity in the province. The humanitarian organisations are doing a great job to assist people affected by the war and also victims of the volcano although many areas still cannot be reached due to insecurity.

For example:

Period Place Affected persons Observation January - Masisi, Goma & 1325 raped girls & For an eight month period women of the Protestant December 2003 neighbouring women Federation have assisted 1,325 raped persons area January 2002 - Mugunga Camp 328 cases of child For that two-year period some have been reintegrated but December 2003 malnutrition others died. Those who remain still suffer malnutrition. The local authority has contributed by providing them a

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compound as they are victims of the volcano eruption of 2002 and their mothers having lost everything. September 2003 - Idjwi 95 pygmy children 55 pygmy children unable to study because their parents December 2003 are living on hunting and picking fruits. Nowadays they are unable to survive. From the year Ziralo, 2,034 Families 10,005 families in great resettlement difficulties 1998 (2nd war) Tushunguti, & surrounding area

Information source: This information was received from the Provincial Federation of Protestant Women, the Cultural Centre in charge of children and unmarried mothers, the Baptist Community in Central Africa, the Community of Baptist Churches in the East of Congo and the Pentecostal Community.

Impact on Human Life The permanent displacement of the population far from their farms eleven years ago has brought about food insecurity. Houses, schools and health centres have been burnt and the crops abandoned. Those farms not razed have been looted by the various militias.

Statistics 11 health centres destroyed or burnt; 626 schools destroyed or burnt in 1998-99 and 754 others in 2001-2002 (only protestant denominational schools included here). The offices of CEPAC, CBCA, CEBCE and CEASJ protestant denominational schools and 46 classes were demolished by the volcano lava in Goma, in 2002 Roads were destroyed and neglected. Naturals resources like gold, wood, tea, and coffee etc. have been looted and some water supplies have been destroyed.

Present Situation

Displaced people After the signature of SUN CITY agreements in South Africa, the Kinshasa formation of the national union government and the security situation in the villages, the Mai Mai and Interahamwe have begun handing in their weapons to MONUC and many displaced people are returning to their villages. They are impoverished and totally lack the basic necessities such as shelter, sufficient food, clothes and working tools to restart agriculture.

Female victims of sexual violence The situation which has prevailed and still does in certain areas of the province has made many women and girls vulnerable to rape and sexual abuse. The Provincial Federation of Protestant Women (PFPW) in Goma have reported 1,500 raped woemn who have been abandoned by their families due to the stigmatisation of such an ordeal. 570 of these women are in a critical situation as they have suffered physical injury to their reproductive organs and need surgery. Unfortunately, there are no facilities to assist them and the injuries are left to heal naturally resulting in some of the women ending up being maimed for life or dying from the injuries. The PFPW do their best to provide basic treatment and offer counselling to the women under their care.

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Pygmy children Pygmies, being a minority ethnic group in Congo, are isolated and live a desolate life in the forest. They are marginalized and looked upon as sub-humans. When caught by militias, they are used as carriers of goods and when they are no longer useful, slaughtered and in some cases eaten.

CBCA has identified and rescued more than 95 pygmy families who are now living close to other communities and have been accepted by other people. But the pygmies are still struggling to cope with the new life and currently, most of their children do not attend school. CBCA has constructed a school in the community where both the pygmy children and children of other community members could attend classes. Slowly a number of pygmy children have been enrolled in the school but the school requires a lot of basic items to function adequately. It is hoped that when the pygmies still living in the forests see the benefits that their colleagues are getting by integrating into the communities they will also opt to live alongside/with other communities and benefit from the social services being offered.

Building of 40 permanent shelters for disaster victims of the volcano Since the volcano eruption two years ago, more than 1,500 families still live in temporary broken down plastic shelters which are a danger to their security. Furthermore, thieves have been terrorising the inhabitants by simply walking into the broken shelters and taking whatever little goods they find. Woman have also been reported raped in some of these shelters. Children have been exposed to severe colds and contracted pneumonia and other illnesses. The ECC/NK Emergency Department has selected a minimum of 40 families who are extremely vulnerable and through this appeal, wish to build some decent habitable houses for them.

Abandoned and Malnourished Children At Mugunga village, 500 children have been identified with serious malnutrition and other problems as they have no families and live on their own in very difficult situations. 218 of these children urgently require therapeutic feeding, otherwise they are in danger of dying. Disaster victim women at Mugunga have organised themselves and formed the Cultural Centre in Charge of Children and Unmarried Mothers in order to save the life of those children by building a nutritional centre. However, funds are required to assist the centre in providing for the basics needs for the children.

Capacity building for members of ECC/NK members As the east of DRC has been undergoing different emergency situations for the last 10 years, the ECC church members require a lot of capacity building initiatives to improve on the delivery of services to their communities. To the present moment, the church remains the most effective institution in providing services to people affected by the war and other calamities. The ECC/NK is therefore, planning to have seminars for its member churches in BENI, BUTEMBO and GOMA.

Rehabilitation of 7 classrooms In its wake, the volcano damaged most of the schools in Goma town and temporary ones built out of plastic sheeting were hurriedly constructed in the aftermath of the volcano under the volcano appeal AFDC-21. The structures are now completely damaged from the weather and permanent classroom structures need to be put into place. As the teachers are not paid by the government, parents have to pay school fees and those that cannot afford those fees have no access to education. This adds to the misery of the children as few can attend school. ECC-NK would therefore, like to rehabilitate 7 classrooms in Goma and make them into permanent structures.

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Location Targeted for Assistance:

N° Sites and Inputs Performers Activities beneficiaries I. 1005 retuned and to return families 1 ZIRALO 800 Kg corn seeds 800 Kg CBCE Identification of beneficiaries. 200 families beans seeds, 200 Kit, 200 CEPAC, Organisation of the beneficiaries hoes, 200 cloths, 18000Kg Catholic committee corn for eating 18000Kg Hiring casual labour beans to eat Distributing inputs, monitoring of activities. 2 Masisi Centre 2000 Kg corn seeds, 2000 CEPAC, Identification of beneficiaries, Et Tushunguti Kg beans seeds, 500 Kit, Organisation of beneficiaries committees, 500 hoes, 500 pagnes, Recruiting casual labour 500 families 45000Kg corn to eat, CBCE Distribution of inputs, field monitoring 45000Kg beans to eat. 3 Ngungu 1220 Kg corn seeds, 1220 CEPAC Idem Kg beans seeds 305 Kit, 305 305 families hoes, 305 cloths, 27450 Kg corn to eat 27450 Kg beans to eat II. Taking in charge of 218 children in difficult situation 4 Mugunga/ 40 sacks of sugar, 293 Women - Recruiting the personnel, Goma sacks of Unimix, 1936.16 committee of - Supplying the centre in food items, Sites litres vegetable oil, 146.5 Mugunga - Distribution of liquid ration to children, 218 orphans bags of lais, 52 sacs of camp - Building depots, monitoring of activities under nourished maize, 189 Kg iodised disaster victims salt, 753 Kg small dried of volcano fish, recreation kit for children, furniture, kitchen utensils III. Assistance to women victims of sexual violence

5 Masisi and Goma Medical care F.F.P. - Distribute the cloths to the raped Clothing and women 570 raped women 20,520 Kg of beans - Provide medical care to victims of sexual violence, - Entertainment and sensitisation for the integration of raped women. IV. Assistance to pigmy children 7 North-Idjwi School supplies, CBCA - Distribute school supplies, 55 poor pigmy children typewriter, and school - Paying school fees and functioning fees. costs for primary and secondary education, - Monitoring field activities. V. The communities capacity building 8 Goma, Butembo & Acquiring training ECC/NK - Training and study leaves to exchange Beni supplies Diacony experience 11 Communities of the - Seminar about peace and ECC/NK reconciliation, - Purchasing pedagogical supports VI Building shelters to 40 disaster-stricken families. 9 Goma town and Acquiring building ECC/NK - Identification of beneficiaries, its surroundings material. Deaconry - Selection of suppliers; 40 disaster- - Locating the sites to build; stricken families - Purchasing the material; of the 17 January - Hiring casual labour; 2002 volcano - Building shelters. eruption.

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VII. Building 7 classrooms 10 Goma town, Building material for 7 3è CBCA - Selection of suppliers; Churhes classrooms - Locating the sites to build; members of the - Purchasing material ECC/NK - Hiring casual labour; - Building the classrooms.

IV. TARGETED BENEFICIARIES

A) Population returning in their villages after the war

Internally displaced people Selected Selection criteria Location ready to return in their home areas 501 men; 796 women and 1,005 families of Families willing to return home. Ziralo 1,208 children, i.e. a total of 509 children, Families obviously very poor with a 2505 people 188 men, 1005 charge of more than 4 people. Sake women widows and Elderly people over the age of 50. They will be assisted and unmarried mothers, Recognised by the local public authority Kalungu “taken into charge” for the first i.e. a total of 1,702 as a displaced with the witness of three four months, after which they people. more people among whom a church Minova will be have their cultivated leader. fields to provide for their needs. Attested signs of malnutrition Goma.

Children victims of the Nyiragongo volcano eruption

Around 550 orphan children, 218 orphans Be orphaned, responsible for a family Camps for victims of the volcano eruption among whom: and have no other form of assistance, displaced of January 2002 (for 12 88 orphans Have the proportion weigh/ size < 80% persons – months) of both without oedemas victims of the 218 children are in a very parents With disaster-stricken parents. Nyiragongo difficult situation and others are 53 with one volcano. even dying because of parent. malnutrition. Some of these 77 nursing children are orphans responsible for their brothers and sisters.

Women raped: (4 months)

Selected Selection criteria Location Health and social reinsertion: 570 very ill women The very ill and hospitalised Health Provide medical assistance and among whom 70 Those who underwent surgical operation centres and trauma healing in favour of the are hospitalised at because of rape hospitals victims of rape. the DOCS hospital The most physically affected from 1,320 have already been and other rural Those traumatised because of their Masisi and recorded by the federation of the hospitals experiences Goma. protestant women Sensitise the family of the victims

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Capacity building for the members of the ECC churches

Member communities Selected Selection criteria Location 16 congregations members of 11 member Have a department in charge of emergencies. Beni the ECC. communities to Be active in the emergencies. The ECC through its equip in order to Have people able to reproduce what they Butembo department in charge of the react in case of have learned. emergencies should prepare eventual crisis. These people should be both influential and the services of its members to accepted in their communities and by local Lubero prepare for emergency authorities. situations. Goma

Assistance to pygmy children

Community Beneficiaries Selection criteria Location A minority group which still 55 children - Be from a poor pygmy family lives in the forest, hunting - Be already registered in a school and picking fruit. - Be unable to pay school fees. Idwji 95 pygmy children have - Have parents living on hunting & picking already been identified by the fruit CBCA

Selection Criteria Local churches authorities will select the beneficiaries regardless of religion, gender or ethnical origin. They will also ensure the security of food and non-food items. The selection criteria will be based on level of vulnerability.

V. GOAL & OBJECTIVES

Goals Contribute to the reduction of the miserable conditions for the IDPs and returnees. Facilitate the reinsertion in the society of the sexually abused and raped women. Improve the health condition of the people, especially children Provide schooling to children from minority groups forgotten by the society and victims of inter- ethnic wars and conflicts. Prepare communities, members of the ECC to respond to eventual emergency cases.

Specific objectives Provide relief food to IDPs and returnees. Distribute farming tools and seeds to the displaced and returnees; Improve water and sanitation services to prevent diseases Provide therapeutic feeding to malnourished children and other children in difficulties. Provide assistance to the sexually abused women. Train and prepare church workers in emergency preparedness and response. Assist in integrating pygmies into the normal society. VI. PROPOSED ASSISTANCE & IMPLEMENTATION

ASSISTANCE TO RETURNEES This assistance will help the displaced resettle in their villages of origin which they abandoned years ago. It will require around four months for these displaced, who expressed their wish to return home, to be fully reinstalled.

Assistance will comprise:

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Beans to eat : 1 kg x 1005 (families) x 90 (day)= 90450 kg. Maize flour to eat: 1 kg x 1005 (person) x 90 (day)=90450kg. Bean seeds: 1005 x 4 Kg = 4772 kg Maize seeds : 1193 x 4Kg = 4772 kg Kitchen kits : 1005 x 1 Kit = 1005 kits Hoes : 1005 x 2 hoes = 2010 hoes Clothes for women: 1005 x 1 cloth = 1005 cloths Taking in charge malnourished children from Mugunga

FOOD FOR THE CHILDREN

N° Item Quantity to give Nutritive value Ration Beneficiaries Total in Kg G/pers/day Kcal/day Protein/grs/day Kg/pers/ Kg/pers/ 218 Week 48 week Sugar 20 80 0 0,14 6,72 - 146,496 Unimix 100 400 14,5 0,7 33,6 - 73,248 Oil 20 170 0 1,14 6,72 - 146,496 DSM milk 50 180 18 0,350 16,8 - 36,624 Total - 830 32,5 - - - -

FOOD FOR NURSES

N° Item Quantity to give Nutritive value Ration Beneficiaries Total in Kg G/pers/day Kcal/day Protein/grs/day Kg/pers/ Kg/pers/ 76 Week 48 week Maize flour 100 360 9 0,7 33,6 - 25536 Oil 20 180 0 0,14 6,72 - 4712 Sugar 20 80 0 0,14 6,72 - 4712 Total - 620 9 - - - -

Sites : The activities take place in the Mugunga site where the displaced from the Nyiragongo volcano are located.

ASSISTANCE TO RAPED WOMEN Target beneficiaries: 570 women. − Medical care − clothes: 1 double cloth x 570 pers − Complementary ration: 3 Kg x 1 pers/day x 4 week x 3 months x 570 women = 20,520 Kg ; − Entertainment and sensitisation for the social reintegration of the raped woman.

Sites: - DOCS hospital from Goma - Masisi territory (Masisi Centre, Ngungu, Nyabiondo, Kichanga, Mweso)

BUILDING SHELTERS 40 shelters according to the SPHERE standards.

ASSISTANCE PYGMIES CHILDREN School supplies for a duration of 10 months for 55 children from the minority group.

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CAPACITY BUILDING Capacity building for member churches in disaster preparedness and management.

BUILDING 7 CLASSROOMS Rehabilitate classrooms still built in plastic sheeting

Activities

ASSISTANCE TO DISPLACED RETURNING IN THEIR VILLAGES (Crisis phase) Distribute relief food for 4 months Distribute groundnuts and beans seeds in the proportion of 4 kg per family Distribute Non food items, kitchen sets (sauce pans, bowls, ), blankets, and clothes

BUILDING 40 PERMANENT SHELTERS (post-crisis phase) Purchase and warehousing building material Hiring casual labour Transport and building the shelters Construction of 40 houses

TAKING IN CHARGE CHILDREN (crisis phase) Selecting the children for the programme Purchasing and transport of food items and medical products Distribution of the relief items to the beneficiaries

ASSISTANCE TO FEMALE VICTIMS OF SEXUAL VIOLENCE (post crisis) Distribution of relief food and non food items Trauma Counselling Medical Assistance

SCHOOLING OF PIGMY CHILDREN (crisis) Purchase and distribution of school materials

CAPACITY BUILDING ( pre-crisis phase) Selection of participants Conduct the three training sessons planned.

REHABILITATION OF 7 CLASSROOMS ( post crisis phase) Purchasing building material Construction of the classes

The role of beneficiaries The project beneficiaries, together with the local authorities will ensure the security of the project personnel, material, food and non-food items. They will participate in the identification of beneficiaries selected according to well- established criteria.

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Material and Human Resources

Human resources: Apart from the Co-ordinator, the Logician supervisor and the Financial secretary, nurses, social workers, masons, carpenters, nutritionists, doctors, lawyers and pastors will all take part in the implementation of the project.

Equipment A small generator will be purchased to facilitate training in the three sites for the Capacity Building. Vehicles for the transport of food and non-food items will be hired and accompanied by the logisticians with dispatching slips.

VII. IMPLEMENTATION SCHEDULE

Time- table of the activities: Months Activities 1 2 3 4 5 6 7 8 9 10 11 12 Signing contracts with the suppliers X X Distributing food and non-food items X X X X Distributing seeds, kitchen kits and cloths X X Purchasing and warehousing food items X X X Transport of food and non-food items X X X X X X X X X Field trips for the team to monitor the different phases of X X X X X X the project Purchasing school supplies X Building classrooms X X X X Allowances for the team in charge of the execution of the X X X X X X X X X X X X project. Producing reports X X Restatement of data and preparation of the teams at the basis in villages X Handling X X X X X X X X X

Transition towards a sustainable development Seminars will be organised on use/exploitation of tools provided and self sufficiency. Beneficiaries are also made aware of the importance of keeping back part of the harvest for seeds for the next planting season.

VIII. ADMINISTRATION, FINANCE, MONITORING & REPORTING

Funds will be transferred to the ECC/NK account and withdrawal will be progressive according to the needs statements and only after a signed approval from the Legal representative of the Protestant network. Funds withdrawn from the bank will be deposited in the Department of Emergencies accountancy safe. A needs statement provided by the service according to the budget lines will back any request of funds and the project planned activities.

The Head of the service, the Director of the Emergency Department, the Accountant and the beneficiary will sign the relevant “relief receipt”. Justifying documents are recorded and filed in the financial department. Purchasing of goods: The invitation to tender is issued to at least 5 suppliers so as to select the most cost effective.

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Monitoring The Co-ordinator is in charge of the monitoring of activities on the field. A monthly meeting will be organised for the project staff to share ideas and experiences for the effective implementation of the project.

Reporting The Department of Emergencies will issue an interim reports and a final report according to ACT guidelines. An evaluation will be carried out to ascertain the levels to which the objectives have been reached.

Note: if you have back-donor funding please refer to the Co-operation Agreement for the reporting schedule.

IX. CO-ORDINATION

A meeting of local partners and members of ACT International is held every 1st and 3rd Tuesday of the month. In this meeting, the partners report on their field activities and share their experiences in implementing the project. A meeting of all the partners of ACT in the East of the DR Congo is held every three months to exchange information and make new plans. Local authorities, churches and local committees collaborate and share information.

X. BUDGET

DESCRIPTION Type of No. of Unit Cost Budget Unit Units USD USD Direct assistance Nutritional Centre for 218 Children sugar sack 40 27.00 1,080 Unimix sack 293 12.00 3,516 Oil litre 1936.16 0.80 1,549 DSM Milk sack 146.5 50.00 7,325 Corn flour sack 52 30.00 1,560 Iodized salt Kg 189 1.00 189 Small fish Kg 753 1.00 753

Equipment and kitchen Utensils Leisure Equipment Kit 1 220.00 220 Nutritional centre furniture Kit 1 600.00 600 50 Litre saucepans pce 5 50.00 250 Plastic cups and plates pce 500 0.60 300 Firewood bundles 40 25.00 1,000 Kitchen utensils Lumpsum 1 2,000.00 2,000

Hygienic material and medicine Cleaning material Lumpsum 1 400.00 400 medical forms Lumpsum 1 400.00 400 Medicine Kit 1 1,500.00 1,500 Transport and centre supply month 12 100.00 1,200 DESCRIPTION Type of No. of Unit Cost Budget

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Unit Units USD USD Fuel litre 1250 1.00 1,250 Repairing Lumpsum 1 500.00 500 Warehousing month 12 30.00 360 Shed building Lumpsum 1 500.00 500

Salaries and office supplies Coordinator month 10 100.00 1,000 Supervisor month 10 70.00 700 Nutritionist h/day 24 10.00 240 Social agents h/day 130 3.00 390 Nurses h/day 104 5.00 520 Office supplies Kit 1 250.00 250 Communication card 30 5.00 150 Follow-up and activity supervision Lumpsum 1 1,200.00 1,200 Sub Total Nutritional Center 30,902

Program for Sexually Abused Women Corn flour sack 68 22 1,496 Beans sack 68 22 1,496 Sugar sack 34 27 918 Milk sack 34 40 1,360 Clothes 2 cloths 1140 7 7,980 Bill payment for victims'medical care Lumpsum 1 1000 1,000 Counselling seminars h/day 50 15 750 Transport costs for survivors trips 225 5 1,125 Transport for consulting doctors trips 5 50 250 4X4 jeep hiring month 4 150 600 Fuel litre 1200 1 1,200 Repairing Lumpsum 1 420 420

Salaries and office supplies Coordintor month 4 100 400 Supervisor month 4 80 320 Social worker h/day 150 3 450 Office supplies Lumpsum 1 400 400 Follow-up homecare Lumpsum 1 1300 1,300 Human Rights Consultant h/day 10 50 500 Sub Total Abused Women 21,965

Assistance to 1,005 returned families Food supplies Beans Kg 72,360 0.20 14,472 Corn flour Kg 72,360 0.20 14,472

Agricultural Inputs and non food items Beans seeds Kg 4,020 0.30 1,206 Maize seed Kg 4,020 0.30 1,206 Kitchen set Kit 1,005 25.00 25,125 Hoes pce 1,005 2.00 2,010 Women clothes cloth 1,005 6.00 6,030

Transport, warehousing and handling Vehicle hire -food transport month 3 600.00 1,800 4X4 car hire for supervision month 6 400.00 2,400 Store hiring month 4 50.00 200 Handling h/day 104 5.00 520 Fuel litre 1,500 1.00 1,500 lubricant Lumpsum 1 550.00 550 Repairing Lumpsum 1 600.00 600 DESCRIPTION Type of No. of Unit Cost Budget Unit Units USD USD

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Salaries and office supplies Coordinator month 4 400.00 1,600 Supervisor month 4 350.00 1,400 Logistician month 4 200.00 800 Guards Lumpsum 1 120.00 120 Office supplies Lumpsum 1 500.00 500 Telephone Call cards call cards 50 5.00 250 Training of project staff Lumpsum 1 3500 3,500 Sub Total - Assistance to Returnees 76,761

Educational Assistance to Pygmy Children School supplies (books, pens etc) Lumpsum 1 1000 1,000 School fees / primary school day 260 2.5 650 School fees / secondary school day 260 3 780 Primary school maintenance Lumpsum 1 200 200 Secondary school maintenance Lumpsum 1 200 200

School Admin costs Local communication Lumpsum 1 500 500 Office supplies Lumpsum 1 500 500 Sub-Total -Pygmy Educational Assistance 3,830

Shelter- Victims of Goma Volcano (40 houses) planks pieces 6600 2 13,200 Rafter pieces 5200 1 5,200 Beam pieces 120 3 360 Pane pieces 120 10 1,200 Ordinary nails Kg 1200 1 1,200 Corrugated iron pieces 1040 4.5 4,680 Nails for corrugated iron Kg 200 1.5 300 Cement sack 600 10.5 6,300 Gravel barrel 800 2 1,600 Sand lorry 80 30 2,400 Water barrel 800 2 1,600 Doors pieces 120 25 3,000 Windows pieces 200 12 2,400 Hinges and Bolts pair 1520 0.3 456 Building tools Lumpsum 1 1600 1,600

Transport, warehousing and handling Material transport month 6 600 3,600 4X4 vehicle hire -supervision month 6 500 3,000 Warehousing month 6 400 2,400 Handling h/day 520 5 2,600 Fuel Litre 1300 1 1,300 Lubricant Lumpsum 1 520 520 Repairing Lumpsum 1 550 550

Salaries and operations coordinator h/day 140 10 1,400 Supervisor h/day 140 10 1,400 Work conductor h/day 100 5 500 Building fees pieces 40 70 2,800 Carpenter's fees pieces 40 80 3,200 Fees for digging toilets hole 40 15 600 Fees for building toilets toilet 40 15 600 Office supplies Lumpsum 1 350 350 Communication (phone cards) cards 100 5 500 Sub-Total Shelter 70,816 DESCRIPTION Type of No. of Unit Cost Budget Unit Units USD USD Rehab. 7 classrooms CBCA

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Foundation in rubble stones m3 12 40.00 480 Raising in cement block 15 X 20 X 40 m2 98 17.00 1,666 Windows and doors lumpsum 1 500.00 500 labour lumpsum 1 1,000.00 1,000 Work supervisor lumpsum 1 500.00 500 Sub -Total Classroom Rehab 4,146

Bank fees Lumpsum 1 3000 3,000 Audit fees Lumpsum 1 3500 3,500 Total Estimated Expenditure 214,920

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I. REQUESTING ACT MEMBER Eglise Evangélique Luthérienne au Congo « EELC » (Evangelical Lutheran Church of the Congo)

II. REQUESTING ACT MEMBER & PARTNER INFORMATION

The Evangelical Lutheran Church of the Congo (EELC) implement projects though its development office located in Goma in North-Kivu.

It recently implemented AFDC 21 appeal in favour of the victims of the Nyiragongo volcano eruption as well as AFDC 31 appeal for the socio- economic rehabilitation of the Nyiragongo victims.

As one of BOAD’s partners, the EELC has already implemented an AIDS prevention project in the camps sheltering Nyiragongo victims as well as a project for 208 families promoting market-gardening in Kimoka and Luhonga villages.

Currently, with the FAO, the EELC is executing a drainage project of marshes in the Masisi (Luhonga- Buroha). For the 2004 appeal, the EELC will intervene according to its capacity in the following aspects: Support to farming activities in favour of the volcano victims Provide socio-medical care to female victims of sexual violence Education on the prevention of HIV/AIDS.

III. SITUATION in the TARGETED LOCATION

At Mugunga site outside Goma, almost 7,000 disaster-stricken families, around 42,000 people, have been settled there by the local authorities since June 2003 without being provided means to survive on their own. Humanitarian organisations present in Goma have also not been providing structured assistance to this population. 1,500 families are particularly very vulnerable as they have no access to gardens where they grow vegetables for food. At the same time no relief assistance has come their way. This has led to many children and women resort to begging and loitering aimlessly around. Some of the women end up prostituting in order to get food for their families, while most of the men go into town to look for manual work - mostly in vain. Malnutrition is therefore very high in the community especially among the children. At Kibumba, Sake, Mudja, Karuba and the surroundings areas, 600 women and girls have been identified as infected by sexually transmitted diseases – mostly as a result of rape, but there has been no medical care availed to them. Most of these extremely traumatised women have been chased away from their homes by their husbands and are receiving no assistance.

The volcano victims residing at Mugunga, and the population of Sake, Kibumba and Mudja, victims of the war are ill informed or not informed at all on HIV/AIDS and its dangers to the population. As such, promiscuity in these areas is very high indeed – a situation that is exacerbated by too much idle time on their hands. According to statistics from the North Kivu Provincial Office, a sample test carried out on 19 – 22 November 2003 on 10 women for HIV/AIDS, 6 were confirmed positive, clearly indicating the seriousness of the matter.

All the referred to areas are easily accessible by road and therefore, relief aid can reach the people if made available. The churches would like to assist by targeting the worst cases in these communities.

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IV. TARGETED BENEFICIARIES

Assistance Number and categories of Criteria of identification Milieu of intervention beneficiaries Support the promotion of 500 families of the volcano -To have a plot of land to Locality located at 18 farming activities in favour disaster stricken resettled in farm km from Goma of the victims of the MUGUNGA site -Willingness to farm; (Site of MUGUNGA) volcano -Not receiving similar assistant from other contributors Providing socio-medical 395 persons, 195 women and -To be a women or a girl -2 localities in Masisi care to female victims of 200 girls suffering from having suffered rape. territory (SAKE & sexual violence infections owing to sexual -Not having access to KARUBA) with 162 violence and having not medical care cases of sexual violence benefited from any medical - not receivig similar - 1 locality in care. assistant from other Nyiragongo territory contributors (KIBUMBA & the surroundings) with 233 cases of sexual violence Education in the prevention 12,500 adults & young people -Permanent accessibility to -MUGUNGA site of HIV/AIDS disaster-stricken living in the implementers located at 18 km from areas of high concentration. -Very active prostitution Goma -MUDJA site located at 15 km from Goma -SAKE locality located at 30 km from Goma -KIBUMBA locality located at 25 km from Goma.

V. GOAL & OBJECTIVES

Goal The overall goal is to provide basic relief assistance as well as promote agricultural activities that will bring back dignity and some normalcy into the lives of the Goma volcano and war victims living in North Kivu. As HIV/AIDS infection is widespread due to a high level of promiscuity HIV/AIDS prevention information sessions will be organised.

Objectives For ten months provide assistance to 500 families to produce beans, maize, soya beans, cabbage, leek, tomatoes and plant-eggs to put them on the road to self sufficiency. Provide the 395 girls and women, victims of sexual violence with psychotherapeutic and medical assistance for 12 months. Make available more information about HIV/AIDS to more or less 2,300 beneficiaries during a period of 6 months.

VI. PROPOSED EMERGENCY ASSISTANCE & IMPLEMENTATION

Support to the promotion of farming activities in favor of the victims of the volcano

Milieu of Nature of Beneficiaries Quantity of assistance Need intervention assistance Site of MUGUNGA Seeds of Beans 500 families 20 kg/family 10000 kg Maize ‘’ 15 kg/family 7500 kg Soya beans ‘’ 5 kg/family 2500 kg

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Cabbage ‘’ 4,8 g/family 2400 g Leek ‘’ 1,3 g/family 650 g Aubergine ‘’ 1,4 g/family 700 g Tomatoes ‘’ 2,4 g/family 1200 g Material Hoes ‘’ 2 pieces/family 1000 pieces Machetes ‘’ 1 piece 500 pieces Spades ‘’ 20 pieces/committee 20 pieces Rakes ‘’ 20 pieces/committee 20 pieces Watering can ‘’ 30 pieces/committee 30 pieces Sprayer ‘’ 10 pieces/committee 10 pieces Thread ‘’ 1 roll/committee 1 roll Ropes ‘’ 4 pieces/committee 4 pieces Empty sacks ‘’ 300 pieces/committee 300 pieces Decameter ‘’ 1 piece/committee 1 piece Boots an field agent 1pair for Agronomist 1 pair Raincoats ‘’ 1 piece for Agronomist 1 piece Complementary kits 500 families for beneficiaries Maize ‘’ 23 kg/family 11500 kg Beans ‘’ 28 kg/family 14000 kg Equipment Bicycle An field agent 1 piece/Agronomist 1 piece

Providing socio-medical care to female victims of sexual violence

Milieu of Nature of Beneficiaries Quantity of assistance Need intervention assistance SAKE, KARUBA Hospitalisation, 195 women and 1 hospitalisation/beneficiary 395 cases of localities in treatment & care 200 girls raped infection MASISI territory sexually and KIBUMBA & Complementary kits 395 persons its surroundings for beneficiaries locality in Hoes ‘’ 2 pieces/person 790 pieces Nyiragongo Machetes ‘’ 1 piece/person 395 pieces territory Cloth ‘’ 1 piece/person 395 pieces Beans ‘’ 10 kg/person 3950 kg

Education to the prevention against HIV/AIDS

Milieu of Nature of Beneficiaries Quantity of assistance Need intervention assistance -MUGUNGA site Picture boxes 7committees 3 boxes/committee 21 boxes 18 km from Goma Bills sticking paper ‘’ 3 bills sticking paper/committee 21 bills -MUDJA site 15 about AIDS km from Goma Rectro-projector EELC 1 material 3 pieces -SAKE locality 30 plus diapositives km from Goma Educative sign-posts 7 villages 1 per village and 2 per great 10 educative -KIBUMBA (fixture) centre sign-posts locality 25 km (fixture) from Goma Equipment Desk top computer EELC 1 piece 1 piece Photocopier ‘’ 1 piece 1 piece Generator ‘’ 1 piece 1 piece bicycle Animators 1 per village and 2 per great 10 pieces centre

Direct assistance

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Catalysts to screen 3 health centres 1 carton/ centre 3,5 cartons of IHV with ELIZA catalysts to screen IHV Nevirapin ‘’ + 6 boxes/centre 20 boxes Condoms 7 committees and 4500 boxes/committee and centre 45000 boxes 3 centres Leaflets 7 committees and 285 leaflets/committee and centre 2850 leaflets 3 centres

Activities

N° OBJECTIVES ACTIVITIES RESULTS DURAT- ION 01 -Assist 500 families in -Supply the disaster-stricken Disaster-stricken will receive the production of beans, families with food rations maize & beans food so that maize, Soya beans, they can keep some seeds for cabbage, leek, tomatoes, planting. & plant-eggs for survival Make farming tools available Farming tools are purchased, for a period of 10 carried to the area of months. settlement of the displaced & distributed. -Make inputs & seeds available: Inputs & seeds are purchased, carried to the area of settlement of the displaced & distributed . 10 - Procure equipment for the The Agronomist receives months agronomist: work tools -Execute field works Fields are prepared, sowed maintained & the harvest is organised -Organise training seminars & Various agricultural technical support: techniques & treatment of crop diseases imparted to 500 beneficiaries by the Agronomist & programme manager -Monitoring & evaluation: Progress is followed up & the use of inputs and other resources evaluated. 02 Provide the 395 girls and -Meeting with the political, Getting the support of local women victims of sexual administrative & military authorities authorities violence with -Organise a training session of Sensitisation and counselling psychotherapeutic and animators in each intervention area techniques are provided for medical assistance for 12 the animators. months -Provide medical care & counselling The women and girls victims for females having suffered rape. of sexual violence in their 12 Also general sensitisation to the villages are directed towards months problem. health centre to get medical care -Provide medical assistance Appropriate medical care and counselling provided. -Provide the beneficiaries with kits Clothes, farming tools and beans seeds will be purchased and distributed to the victims of sexual abuse once they leave the health centre -Organise regular monitoring and Improved quality of assistance evaluation is ensured.

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03 Make available more Train 30 animators Adequate tools, especially information about counselling techniques and HIV/AIDS to around sensitisation about HIV/AIDS 2,300 beneficiaries for a are provided period of 6 months. Sensitisation of the population Information about HIV/AIDS – means of infection and prevention are imparted to the population who will be 6 months directed to screening centres. Information boards 10 points of information are set up in all the villages Make available condoms and Condoms and leaflets are leaflets in the areas of intervention supplied to the village representatives for distribution. Obtain Nevirapin for the health Nevirapin is available in the centres maternity units so that the midwife can administer it at birth. Organise monitoring & evaluation The project development is observed and the quality of work and the project impact are ensured

Implementation Strategy Upon the procurement of agriculture inputs, the Programme Manager, together with the beneficiaries’ committee will distribute them to the beneficiaries. Each family will receive 25 kg of beans, 20 kg of maize, 2 hoes, 1 machete: the other tools will be kept by the committee. The quantity of seeds will depend on the area ploughed for each beneficiary. The seeds will be given on credit basis to be repaid from the harvest. This will make it possible for more people benefit from the program. An agronomist will be assisting the people in the agricultural programs. The beneficiary families will also be receiving relief food as this will assist in ensuring that that seed meant for planting is not consumed.

The Programme Manager will monitor the development of field activities at least 4 times per month.

The health animators will visit victims of sexual violence in their homes and sensitise and direct them to the nearest health centres or hospitals for appropriate treatment and medical care. The project will sign a collaboration contract with the health centre and the hospitals for the victims. During their stay in hospital, the Programme Manager will carry out a monitoring visit at least twice a month per health centre/hospital to check on the improvements of the patients. A psychotherapist will talk regularly to the patients. After the victim is cured, the secretary-accountant will pay the bill and the Programme Manager will give the beneficiary 25kg of beans, 2 hoes, 1 machete and some clothing.

Sensitisation sessions will be carried out by animators, taking into considering the different age groups.

Each session will start either with the projection of a film, or with the showing of an image box about a well selected theme, according to the age of the group and the message to convey. The projection will be punctuated by exchanges about the film. At the end of the session, the participants under the supervision of the animators will build up a summary of the information received and draw lessons on the ways to prevent themselves being infected by HIV / AIDS. Meanwhile the animators will ask volunteers to go to have themselves tested and also will tell them about the availability of Nevirapin for the protection of the unborn child from HIV / AIDS at the selected health centres. At the end of all the sessions planned in an area, an information post will be fixed and condoms and leaflets will be made available at supply points.

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Materials and human resources used in the project

N° Resources At EELC level 01 Personnel A co-ordinator will be in charge of co-ordinating all the project activities, issuing interim and final project reports. The Programme Manager will carry out the regular monitoring of the project field activities. The Agronomist: will ensure the technical support to beneficiary families in their field work. The book keeper: in charge of the financial management of the project and the production of financial reports. A trainer consultant : to train the beneficiary families, the agronomist and the supervisor about the agricultural techniques. A psychotherapist/consultant to assist in trauma counselling. A consultant trainer to provide the animators with tools and techniques of sensitisation and counselling; 18 animators to sensitise the victims and accompany them to the nearest health centres. 30 animators: to supervise entertainment and sensitisation sessions about HIV / AIDS. A consultant trainer to provide the animators with tools and sensitisation techniques. 02 Equipment Bicycles to facilitate the transport of the Agronomist & the animators and material Raincoat, boots to protect the Agronomist against the bad weather during the field trips visiting beneficiaries’ fields. Television and video-magneto: for the projection of the film in the sites to illustrate with pictures of people infected by the HIV / AIDS virus. Desk top computer, photocopier: for the production of reports and the keeping of data; Generator: to produce electrical energy during the projection of films

VII. IMPLEMENTATION SCHEDULE

N° Activities and Time -table Duration 01 Support to the promotion of farming activities in favour of the victims of the volcano 10 months Supply the disaster –stricken families with complementary food ration: 1st week of the project Make available farming tools: 1st week of the project Make available inputs and seeds: at the end of the 1st month of the project Make available the agronomist equipment: 2nd week of the project. Execute field works: from the 2nd week until the end of the project Organise a training session and technical support: 3rd week Organise monitoring and evaluation: every week Providing socio-medical care to female victims of sexual violence 12 months Meeting with the political, administrative and military authorities: 1st week Organise a training session of animators in each area of intervention: 2nd week; Sensitisation of sexually abused women and girls: from the 3rd week. Provide medical assistance to the victims: from the 3rd week; Provide a kit to the beneficiaries: from the 4th week. Organise regular monitoring and evaluation: from the 3rd week until the end of the project. Education on the prevention of HIV/AIDS 6 months Train 30 animators: 1st week. Sensitise the population: from the 2nd week Make and fix information posts: from the 4th week Purchase and make available condoms and leaflets from the 2nd week; Access to Nevirapin in health centres: from the 2nd week. Organise monitoring and evaluation: from the 2nd week. Exit strategies The beneficiaries will be organised in agricultural production co-operatives where they will be assisted in boosting their income generating activities.

4 anti-AIDS committees will be set up to ensure the continuation of the prevention measures.

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VIII. ADMINISTRATION, FINANCE, MONITORING & REPORTING

The Executive Committee: the organ directing the projects. The Managing Board: This organ is composed of: the Bishop of the Diocese, the Diocese Executive Secretary and the Diocese treasurer is in charge of monitoring the project activities and reports to the Diocese executive Committee about the activities. The Diocese Executive Committee only gives directions to the projects and ensures the monitoring of their execution.; The Control Commission: the members of this commission are elected among the members of the Executive Committee.

Finance The EELC is responsible for the project finances. However, all the contributions are deposited in the BOAD bank account, and withdrawal of funds has to be approved by the Co-ordinator. All the withdrawals of funds are carried out according to the administrative procedures of financial management in force at the EELC/ development Office. Monitoring The Programme Manager continually in the field to ensure the execution of the programme. Once every two weeks, the members of the bishopric meet with BOAD staff to discuss the development of fieldwork from reports issued by the Programme Manager. Once a month, the Co-ordinator makes a field trip to confirm the reports of the Programme Manager. Report The EELC will issue its report on the activities and the management of the programme according to the timetable recommended by the ACT Co-ordination Office. Reporting Schedule First interim report - 30April 2004 Second interim report - 31 July 2004 Third interim report - 31 October 2004 Final report to be received by ACT CO within three months of closing date of 31 January 2005.

Note: if you have back-donor funding please refer to the Co-operation Agreement for the reporting schedule.

IX. CO-ORDINATION In each project a Beneficiaries’ Committee will be set up to collect the beneficiaries’ complaints about the development of the project and submit those complaints to the Programme Manager. The latter will submit them in a staff meeting for a solution to be found. Local authorities will facilitate the good running of the project activities in taking care for the safety of field protagonists and in the mobilisation of beneficiaries, especially the victims of sexual violence during the animation sessions.

There are regular meetings to share information and experiences and get advice about the development of activities executed by the ACT members in the region.

X. BUDGET

DESCRIPTION Type of No. of Unit Cost Budget unity Units USD USD

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Direct assistance Material Relief food Maize kg 11500 0.25 2,875 Beans kg 14000 0.33 4,620

Agricultural Inputs (Tools and Seeds) Tools (hoes, machettes, spades etc..) lumpsum 1 5232 5,232 Insecticides lumpsum 1 870 870 Beans kg 10000 0.33 3,300 Maize kg 7500 0.25 1,875 Soya beans kg 2500 1 2,500 Vegetable seeds lumpsum 1 238 238 Transport, Warehousing, handling lumpsum 1 722 722 Training and technical support lumpsum 1 420 420

Salaries and office costs Director/ Coordinator month 10 105 1,050 Programme Manager month 10 100 1,000 secretary accountant month 10 95 950 Agronomist month 10 80 800 Office supplies lumpsum 1 100 100 communication card 20 5 100 monitoring (transport, stay fees..) lumpsum 2 35 70 Consultant fees lumpsum 4 70 280 Sub Total Material Assistance 27,002

Assistance to Sexually Abused Women Training animators - transport, meals, etc.. lumpsum 1 2000 2,000 Allowances to the animators man/day 2592 3 7,776 Transport for the animators trip 2592 1 2,592 minute book piece 20 5 100 Training materials (boards, markers, etc..) lumpsum 1 500 500 Hospitalization, treatment and care case 395 65 25,675

Complementary kit for beneficiaries hoes piece 790 2.5 1,975 Machettes piece 395 2.5 988 cloth piece 395 7 2,765 Beans kg 3950 0.33 1,304

Salaries and office costs Director/ Coordinator month 12 180 2,160 Programme Manager month 12 150 1,800 secretary accountant month 12 130 1,560 Psychotherapeutist consultant man/day 10 100 1,000 Office supplies lumpsum 1 100 100

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DESCRIPTION Type of No. of Unit Cost Budget unity Units USD USD Local communication/Mobile card 60 5 300 Consultant fees lumpsum 10 20 200 supervision costs 1,800 Sub Total - Assistance Sexually Abused Women 54,594

HIV/AID Program Direct assistance Catalysts to screen HIV with ELIZA lumpsum 3.5 312.5 1,094 Nevirapin drugs box 20 160 3,200 Condoms box 45000 0.08 3,600 Leaflets pcs 2850 0.2 570

Training the animators Transport of 18 participants from far away round trip 30 10 300 Booking 2 rooms for 2 sites day 3 25 75 Catering for 18 participants from far away meal 90 5 450 Accomodation for 18 participants from far night 60 10 600 Stationery lumpsum 1 300 300

Training Equipment Bicycle piece 10 75 750 Television set with video Pcs 4 320 1,280 desk top computer piece 1 1380 1,380 photocopier piece 1 1500 1,500 generator piece 2 200 400 Fuel litre 1000 0.8 800

Entertainment and sensitisation Syllabus for animators piece 30 15 450 picture boxes piece 21 250 5,250 Billsticking paper on AIDS piece 21 200 4,200 Retro-projector plus diapositives piece 3 1000 3,000 educative sign-posts (fixture) piece 10 165.22 1,652 transport of animators and supervisor day 96 30 2,880 fuel and lubricant litre 1000 0.8 800 Allowances to the animators man/day 720 5 3,600

Salaries and office costs Director/ Coordinator month 6 180 1,080 Programme Manager month 6 150 900 secretary accountant month 6 130 780 Office supplies lumpsum 1 200 200 Local communication/Mobile card 30 5 150 Transport/local trip day 20 5 100 Consultant fees lumpsum 10 20 200 monitoring / Supervision lumpsum 1 2000 2,000 Sub Total HIV/AID Program 43,541

Bank Fees 5,000 Audit Fees 6,000 Total Estimated Expenditure 136,137