SUMMARY OF DISCUSSIONS

Workshop on Implementation of the New Global Reporting Format (GRF) for Surface Conditions - ICAO EUR Region

(Paris, , 10-11 July 2019)

1. Introduction

1.1. The Workshop on Implementation of the New Global Reporting Format (GRF) for Runway Surface Conditions in the ICAO EUR Region was held at the ICAO EUR/NAT Regional Office in Paris, France from 10 to 11 July 2019.

1.2. The list of participants and contact list are provided at Appendix A and Appendix B. A total of 98 experts from 29 States, 5 International Organizations (ACI, CANSO, EASA, IATA and ICAO), 1 and 1 Industry participated in the workshop. The workshop agenda is at Appendix C.

1.3. The Secretariat of the workshop was Mr. Chris Keohan assisted by Mr. Abbas Niknejad and Ms. Natalia Savvina from the ICAO EUR/NAT Office.

2. Overview of GRF

2.1. The subject was addressed in PPT/01 presented by Andrew Badham (United Kingdom). A description of the GRF methodology, both ground and airborne aspects, history and development process was provided.

2.2. It was noted that the Aerodrome Design and Operations Panel (ADOP) was tasked to address the ICAO Air Navigation Commission Job Card AP001: Runway surface conditions have contributed to many safety events and investigations have revealed shortfalls in the accuracy and timeliness of assessment and reporting methods currently provided in ICAO provisions and guidance material. This task was assigned to the Runway Friction Task Force (FTF) of ADOP, which developed the GRF. GRF provides a common language of contaminant types, runway condition codes and direct input to performance assessment. Note that only contaminant types that have aircraft performance data are included in GRF (therefore, contaminants such as sand, mud are not included as contaminants since there is no aircraft performance data associated with these contaminants).

2.3. GRF contains a Runway Condition Assessment Matrix (RCAM) that includes assessment criteria (runway condition code and runway surface description) that is linked to downgrade assessment criteria (aeroplane deceleration or directional control observation and pilot braking action advisory report). 2 GRF Workshop (EUR, Paris) – Summary of Discussions

3. ICAO documentation

3.1. The subject was addressed in PPT/06, presented by Andrew Badham (United Kingdom) on behalf of Lars Kornstaedt (Airbus). The workshop was briefed on proposed amendments to ICAO documentation: Annex 3 - Meteorological Service for International Air Navigation, Annex 6 - Operation of Aircraft, ICAO Doc 10064 - Aeroplane Performance Manual, Annex 8 – Airworthiness of Aircraft, Annex 11 – Air Traffic Services, ICAO Doc 4444 - Air Traffic Management, Annex 14 - Aerodromes, ICAO Doc 9981 - Aerodromes, Circular 355 – Assessment, Measurement and Reporting and Runway Surface Conditions and Annex 15 - Aeronautical Information Services.

3.2. The workshop noted that the applicability date of these changes to the provisions related to GRF is 5 November 2020.

3.3. The workshop also noted that GRF applies to all States, even those that do not experience snow and ice since many aircraft overruns are the result of operations on wet/flooded runways.

3.4. Annex 8 provisions described take-off performance on a contaminated runway. In addition, the provisions include a mandate to split landing performance information into 1) at time of take-off data (dispatch) and 2) at time of landing data (in-flight).

3.5. Annex 6 provisions added a mandate to provide an AIREP when conditions are worse than reported. Also, a mandate of in-flight check with appropriate landing margin before starting approach was added to the provisions.

3.6. ICAO Doc 10064 was developed in light of GRF and expected to be available by the end of 2019.

3.7. A chapter on operations on contaminated runways included a description of the Runway Condition Report (RCR) for Operators and Pilots; introduction to the Assessment Process applied by the Aerodrome; description and use of the RCAM and Runway Condition Code (RWYCC); considerations for making AIREPs of Braking Action and a training syllabus.

3.8. A chapter on landing included a derivation of landing performance data for time of arrival; publication of data and limitations; fall-back generic factors in case no data is provided by the manufacturer; regulatory background; considerations for performance assessment in approach preparation; and considerations for flight crew and pilot procedures for landing on length-limited runways.

3.9. A chapter for take-off operations emphasized that contaminant drag (using contaminant type and depth) must be accounted for when making take-off computations. Since typical manufacturer data certified to Certification Specifications (CS)25 pre-amendment 2 does not cover many contaminant in the RCAM (missing: frost, dry snow, wet snow, compacted snow at temperature above -15C, slippery when wet and ice cold and dry), the Aircraft Performance Model (APM) offers advice on how to compute for missing contaminants conservatively.

3.10. The workshop noted a major difference between information needed for operators when landing (RWYCC) versus take-off (RWYCC, contaminant type and depth). 3 GRF Workshop (EUR, Paris) – Summary of Discussions

3.11. The workshop noted with concern the use of ATIS in providing more than the minimum information required due to volume limitations. The minimum information required is: aerodrome location indicator, date/time of assessment – time of completion of assessment in UTC, lower runway designation number, Runway Condition Code - RWYCC, condition description over total runway length – observed on each runway third, starting from threshold having the lower runway designator number. Examples of extra information are e.g. snowbanks, drifting snow, depth (mm) of loose contaminant for each runway third. One possible solution to this issue could be to provide two ATIS frequencies, one for departure and one for arrivals.

3.12. The workshop also noted that dispatch served as a link of providing the most updated information to the pilot since SNOWTAM is used mainly for flight planning. In addition, there are various examples of when information is needed and who would provide the latest runway condition assessment information. That is, at top of decent this information could come from dispatch. During arrival/approach segments, this information would most likely come from ATC via radio communications. When entering the terminal area, this information would likely be retrieved via ATIS (noting that the GRF information on ATIS is provided in accordance to the active runway).

4. Case studies

4.1. The subject was addressed in PPT/09, presented by Phillip Davenport (United States). A detailed case study examining the planning, training, implementation activities as well as challenges and lessons learnt by United States Federal Aviation Administration (FAA) was provided to the workshop. Parallel testing of the Take-off and Landing Performance Assessment (TALPA) was conducted with the legacy system for 2 winter seasons. Tools such as templates to provide the runway assessment were provided to reduce errors in reporting this information. An awareness campaign was also conducted that used e.g. Webinars and Frequently Asked Questions. The main challenges identified in this implementation was time to implement; managing resistance to change; ceasing the dissemination of friction measurements to pilots. The workshop noted and emphasized that friction measurements should not be reported to pilots.

4.2. The workshop noted that the FAA monitors their runway assessment reporting (via archived NOTAM) with reports from pilots (via archived AIREPs). Data analysis would be shared with any interested participant of the workshop. This would also be considered as best practice to be used in the ICAO EUR Region.

5. Implementation view (airports)

5.1. The subject was addressed in PPT/04, presented by Joerg Simon (). To achieve GRF implementation, the airport operator was provided the following steps: read the manuals (e.g. Doc 9981, PANS-ADR, Second Edition, ICAO Circular 355 and EASA NPA 2018-14); conduct training on the new methods and procedures to the relevant airport staff noting that personnel conducting runway surface condition assessments would need enhanced training; provide a timely adjustment of locally used software for the reporting (e.g. new forms for SNOWTAM); and inform the stakeholders of the change.

6. Implementation view ()

6.1. The subject was addressed in PPT/11, presented by Anthony Van Der Veldt (IATA). The workshop noted that IATA’s position on GRF is as follows: One global standard for assessing and 4 GRF Workshop (EUR, Paris) – Summary of Discussions reporting runway surface conditions is a first for our industry and welcomed by our members and should help to drive down the number of runway excursion incidents where a contaminated runway was a contributing factor. Furthermore, IATA suggested a simple implementation map should be considered, to allow operators to easily determine the extent of GRF implementation. In addition, any differences from ICAO GRF should be promulgated in a timely manner.

7. Implementation view (ANSP)

CANSO

7.1. The subject was addressed in PPT/10, presented by Philipp Wachter (CANSO). CANSO their perspective as to why GRF is important to ATC: to anticipate and manage the flow of air traffic; to help minimize delays; to manage staffing, sectors openings; identify which airports remain valid alternates; and assist crews in their decision making process. A very strong emphasis was placed on training in order to successfully implement GRF.

MicroStep

7.2. The subject was addressed in PPT/07, presented by Pavol Nechaj (MicroStep – MIS industry partner of LPS SR, ANSP of Slovakia) which highlighted that 22% of all accidents from 2010 to 2014 were related to runway excursions according to an IATA Safety Report. This risk could be mitigated by on-board and ground systems that may warn pilots, controllers or both when conditions warrant. The scope of concerned SESAR Solution Pj03b-06 was described including airborne systems such as Runway Overrun Awareness and Alerting System (ROAAS) and On-board Braking Action Computation System (OBACS) and ground system named Runway Condition Awareness Management System (RCAMS).

7.3. The Airport Runway Weather Information System (ARWIS) was described to provide continuous assessment of the runway surface condition as well as provide a short term forecast of runway condition. ARWIS also disseminates RCR and provides operational alerts on deteriorated runway conditions when they are detected or forecasted.

7.4. The workshop noted that a fully automated assessment would not be available by the implementation date of 5 November 2020 and that a human assessment is still needed for the time being.

8. State Perspective

France

8.1. The subject was addressed in PPT/05 presented by Christine Roure & Antoine Dejean de la Batie. France provided the workshop an example of a States perspective of implementation, planning and regulatory approach. In particular, France was part of the TALPA trial at 12 aerodromes (2 overseas) for 3 winter seasons (2014-2017). A correlation between RWYCC and AIREPs revealed that improvements to reporting RWYCC were still needed noting that this correlation between RWYCC and AIREPs could only be done for 1/3 of all the data (AIREPs were less numerous than the RWYCC).

8.2. A French steering committee was created in October 2017 that consisted of Aircraft manufacturers, Airlines, Airports, AIS, ANSPs, CAA, Pilots and Weather Service along with ICAO and EASA. Terms of reference of the steering committee were developed which basically contained high level 5 GRF Workshop (EUR, Paris) – Summary of Discussions implementation tasks. An awareness campaign was also conducted through seminars, symposiums, forums, conferences and meetings. National regulations were in the process of being updated. Guidance material is being developed and the CAA will assist in training, but not be responsible for training.

8.3. France noted that the main challenges of implementation included: stakeholder involvement at an operational level; good practical coordination to achieve a globally harmonized methodology and staff training in accordance with the concept. France also suggested testing implementation in real conditions during winter 2019-2020.

8.4. PPT/08 presented by Hervé Bilot and Antoine Dejean de la Batie was provided to the workshop. This presentation described the French Early Implementation and Runway Weather Information System noting France has approximately 150 airports (105-115 in France and 40-45 airports overseas) that GRF implementation applies. These airports vary from large international airports to small national airports and airports on islands.

8.5. A test of this system in the form of operational organization for information management is expected beginning November 2019 at 1 medium EASA airport and 1 national one. This test involves airport operators, ANSP, regional CAA, airlines and AIS. Developing an experimental agreement is in progress. Feedback in Spring 2020 will assist in taking appropriate corrective actions noting an initial internal feedback will be available in January 2020 allowing more implementation adjustments if necessary.

8.6. EASA would consider how to collect and share the analysis of GRF conducted in the winter 2019-2020 season from EUR States conducting these tests.

8.7. The airport selection for this test considered colder locations that would increase the probability of various RCR and SNOWTAM. Strasbourg and Colmar were selected which also have commercial and non-commercial flights and significant enough traffic that will test the GRF.

8.8. As part of the planning for this test, various documents are being produced for various stakeholders to assist in training. Concerns identified included: identifying all processes to adjust (notably between airports and operators and ATS) and adjusting if necessary AIS applications and transmission times. Concerns associated with airports’ operators included: increasing charge (more SNOWTAM) and no more communication of friction measures which pilots use (but again are not correlated with performance).

EASA

8.9. The subject was addressed in PPT/03, presented by Vasileios Stefanioros (EASA). EASA focused on the implementation of GRF, challenges and the way forward. Given that there are 592 aerodromes in the EASA scope and the occurrence of runway excursions is a significant risk, implementation of GRF is a high priority of EASA. Four different rulemaking tasks address the following: Air Operations, Aerodromes, ATM/ANS, AIS and Rules of the Air. Rulemaking is compliant to ICAO provisions. Basic principles of the GRF are kept at the rule level to prohibit deviations while procedural issues are included in the acceptable means of compliance to allow some flexibility in the implementation. The latter gives States flexibility on how to conduct their assessment without prescribing specific technology. Furthermore, extensive guidance material is provided in order to explain the GRF. Adoption of regulations (Reg. (EU) 965/2012, 2017/373, 139/2014, 923/2012, 2017/373) expected by early 2020. EASA emphasized to EU States to apply EU Regulations to those aerodromes this applies and harmonize this 6 GRF Workshop (EUR, Paris) – Summary of Discussions regulation to those aerodromes that fall under the national procedures. Challenges identified included different level of experience and exposure on operations on contaminated runways; management of change; and determining how to ensure accurate assessments, especially at busy runways.

8.10. EASA will assess implementation of GRF in the years to follow November 2020 and if issues are identified, EASA will be actively involved in any proposed changes to the global provisions.

9. AIS aspects

9.1. The subject was addressed in PPT/02, presented by Abbas Niknejad (ICAO Paris). The workshop was provided with AIS/AIM aspects of implementing GRF, in particular origination and dissemination of SNOWTAM. The workshop was briefed on the changes to the SNOWTAM definition, provisions and format, introduced in the PANS-AIM (former amendment 39B to Annex 15).

9.2. It was noted that the maximum validity of SNOWTAM (and thus RCR) is 8 hours. It was also noted that a new RCR (and then SNOWTAM) should be initiated when a significant change occurs in the runway surface condition, as described in the PANS-ADR. Significant change would be any change to the following: the RWYCC; the contaminant type; the contaminant coverage; depth of the contaminant (standing water and slush: 3 -15 mm, wet snow: 5 mm and dry snow: 20 mm); and any other change that could be considered significant.

9.3. The workshop was provided with some recommendations for implementation such as: updating State’s regulatory framework; establishment of a national implementation team & plan that takes into account the modified ICAO provisions; training, awareness, education; coordination between AIS, affected aerodromes, ATS units and Users (operators/airlines) of the new requirements and changes (through circular, etc.); revision/updating of the software/templates used to issue/receive SNOWTAM (NOTAM/SNOWTAM system); updating the formal arrangements between aerodromes and AIS; and publication of an Aeronautical Information Circular (AIC) for awareness and readiness.

9.4. It was highlighted that two methods of disseminating GRF are through SNOWTAM and in some cases through voice communications by ATS (radiotelephony & ATIS). The workshop also noted that guidance on upgrading and downgrading of the RWYCC is provided in ICAO Doc 9981.

10. Training requirements/ resources

ACI

10.1. The subject was addressed in PPT/12, presented by Olivier Sciara (ACI). The following topics were addressed: course development timeline; course content; RCAM; when to issue a new Runway Condition Report; Worksheet and Examples for Winter Conditions; Worksheet and Examples for Wet Conditions; example descriptions; and testimonials and feedback. The course will take approximately 3 hours and has the capability to start and stop anytime. Furthermore, a certificate is issued when completed. The course will remain in your online library for reference and it can be referenced as often as possible. For more information or register, access www.olc.aero or contact [email protected].

IATA 7 GRF Workshop (EUR, Paris) – Summary of Discussions

10.2. The subject was addressed in PPT/13, presented by Anthony Van Der Veldt (IATA). GRF training for the airlines is in development and expected to become available in December 2019. This training will focus on airline operations (e.g. pilot has to perform landing and take-off calculations). IATA also plans to conduct a seminar catered to airlines in Madrid in Q1 2020.

CANSO

10.3. CANSO informed the workshop that it would develop guidance and training for its stakeholders in the coming months.

10.4. The workshop noted that the training material from the various stakeholders (e.g. ACI, CANSO and IATA) is being coordinated at ICAO HQ.

11. Conclusions

11.1. The workshop noted other GRF workshops planned:

• 10-11 December 2019; Frankfurt (ACI); confirmed

• 28-29 January 2020; Helsinki (Finavia); confirmed

• Q1 2020; Madrid (IATA); tbd

• Q4 2019-Q2 2020; Astana (Kazaeronavigatsia); tbd

11.2. The workshop also developed a GRF implementation check list as provided at Appendix D which was mainly developed in relation to the summary provided at PPT/01 as well as input by the meeting.

11.3. The workshop closed at 1640 on 11 July 2019.

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List of Appendices

Appendix A – Lists of the Participants Appendix B – Contact List Appendix C – Agenda Appendix D – GRF Implementation Check List

//______END ______// A-1 GRF Implementation Workshop – Summary of Discussions – Appendix A A-1

LIST OF PARTICIPANTS

GEORGIA AUSTRIA Kakhaber ABRAMISHVILI Kurt KLÖSCH GERMANY Jens ESSERS Maria KASYANAVA Sören FÜRBAS Viachaslau KISELEVICH Thomas MAYER CZECHIA Joerg SIMON Ivan HARASTA Hans-Jürgen ZIMMER

DENMARK GREECE Steffen GAMMELGAARD WILLUMSEN Aristeidis PATRIKAKOS Birger JEPPESEN HUNGARY Jesper UHD Judit KREJCAREK ESTONIA Gábor MENRÁTH Heikko JÄE Eva ORBÁNNÉ TÓTH Arno TAREMÄE ISRAEL FINLAND Or ZAKEN-AMIT Heikki HEINIJOKI ITALY FRANCE Matteo BRUNO Denis AUDEMAR Michele BUFO Jean-Marc BARBAGGIO Simone CESCON Sebastien BELON Franco D’AMICO Hervé BILOT Felice DE LUCIA Alexandre BOGDANOVIC Andrea DEL GIUDICE Juliette BONET Andrea FLORIAN Norbert BURNAND Domenico MELE François BUTAULT Gianni PEZZATO Magali CLOVIS Matteo SANTIN Sophie DALMASSO LATVIA Antoine DEJEAN DE LA BATIE Dāvis BLAUS Marion FARAT Ingus KRUMINS Thomas IACONO Fabrice IBRAHIM LITHUANIA François JULLEMIER Aušra KAROSAITĖ Jeremy KITAIGORODSKI LUXEMBOURG Jean-Marc LAPENE Rémi CHEENNE Sophie PRADEN Sven KASEL Christine ROURE Bob LARY Stéphane RUEL Régis OSSANT

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LIST OF PARTICIPANTS

MONTENEGRO UNITED KINGDOM Milan AVRAMOVIC Andrew BADHAM

MOROCCO UNITED STATES Fatima Zohra BOURRIBAB Philip DAVENPORT

Asma ELMALKI ACI EUROPE Amine MINAOUI Olivier SCIARA

NETHERLANDS CANSO Edward DE KRUIJF Philipp WÄCHTER Edwin GROVENSTEIN Erwin KRUIT EASA Vasileios STEFANIOROS MOLDOVA Serghei PODLESNII IATA Anthony VAN DER VELDT NORTH MACEDONIA Nada ANDONOVSKA ICAO Goran JANDREOSKI Berk BOZKURT Igor RISTOMANOV Oguzhan HASDENIZ Arnaud DESJARDIN POLAND Christopher KEOHAN Hanna DZIDO Abbas NIKNEJAD Bartosz KONIUSZEWSKI Natalia SAVVINA SERBIA SAS Vladimir PAVLOVIC Geneth DALEY Vladimir SLOVIC TIME TO FLY SLOVAKIA Claire LE BIEZ Pavol NECHAJ Benoît SCHNEIDERMANN SPAIN Olga María MARTÍNEZ CÁNOVAS Antonio Esteban OLIVARES BRAVO Alberto QUINTANA GARCIA Víctor Manuel SOMOZA PASCUAL Esteban PAJARES MUÑOZ

SWITZERLAND Shaban SHKRELI Kathrin STÄUBLI

UKRAINE Lesia GRYGORIEVA Larysa GURIEIEVA

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GRF Workshop

Contact List

AUSTRIA Kurt KLÖSCH Phone: + 43 05 17 03 32 50 AIM, Head Cellphone: + 43 664 6100 394 Austro Control - Österreichische Gesellschaft E-mail: [email protected] für Zivilluftfahrt mbH Wagramer Strasse 19 A-1220 Vienna AUSTRIA

BELARUS Maria KASYANAVA Cellphone: +375-33-615-57-40 E-mail: [email protected] ASTC National Airport Republican Unitary Enterprise "ter. National airport Minsk 220054 Minsk BELARUS

Viachaslau KISELEVICH Cellphone: +375-33-328-62-23 E-mail: [email protected] ASTC Minsk National Airport Republican Unitary Enterprise "ter. National airport Minsk 220054 Minsk BELARUS

CZECHIA Ivan HARASTA Phone: +420 220 111 097 Airfield Operations Specialist Cellphone: +420 607 052 944 Letiště Praha, a. s. - Prague airport E-mail: [email protected] K letišti 1019/6 161 00 Praha 6 CZECHIA

DENMARK Steffen GAMMELGAARD WILLUMSEN Phone: +45 3248 2190 TWR, Manager Cellphone: +45 4086 3848 NAVIAIR E-mail: [email protected] Naviair Allé 1 DK 2770 Kastrup DENMARK

Birger JEPPESEN Phone: +45 32 31 36 78 Department of Aerodrome Operations, Senior Cellphone: +45 31 41 57 70 Flight Procedure and Aerodrome Design E-mail: [email protected] Engineer Københavns Lufthavne A/S - Postboks 74, Lufthavnsboulevarden 6 2770 Kastrup DENMARK

Date of issue: 18/07/2019 B-2 GRF Implementation Workshop – Summary of Discussions – Appendix B B-2

Jesper UHD E-mail: [email protected] Airside Operations, Senior Advisor Københavns Lufthavne A/S - Copenhagen airport Postboks 74, Lufthavnsboulevarden 6 2770 Kastrup DENMARK

ESTONIA Heikko JÄE Phone: +372 625 8264 Head of IBOF (Integrated Briefing Office) Cellphone: +372 5377 8584 Estonian Air Navigation Services E-mail: [email protected] Lennuliiklusteeninduse AS Kanali põik 3, Rae küla, 10112 Harjumaa ESTONIA

Arno TAREMÄE E-mail: [email protected] NOTAM expert Estonian Air Navigation Services Lennuliiklusteeninduse AS Kanali põik 3, Rae küla, 10112 Harjumaa ESTONIA

FINLAND Heikki HEINIJOKI Phone: +358 40 774 9674 Technical & Enviromental Services, Head of E-mail: [email protected] Airport Engineering Finavia P.O. Box 50 01531 Vantaa FINLAND

FRANCE Jean-Marc BARBAGGIO E-mail: Jean- Marc.BARBAGGIO@aviation- Direction Générale de l'Aviation Civile civile.gouv.fr 50, rue Henry Farman 75720 Cedex 15 Paris FRANCE

Sebastien BELON E-mail: Sebastien.BELON@aviation- civile.gouv.fr Direction Générale de l'Aviation Civile 50, rue Henry Farman 75720 Cedex 15 Paris FRANCE

Hervé BILOT E-mail: herve.bilot@aviation- civile.gouv.fr Direction Générale de l'Aviation Civile 50, rue Henry Farman 75720 Cedex 15 Paris FRANCE

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Juliette BONET Cellphone: +33 6 89 30 16 69 Unité Opérationnelle Aires Aéronautiques - E-mail: [email protected] CDGR, Responsable du pôle Operations ADP INTERNATIONAL Roissy Pôle, Continental Square 1, Bâtiment Jupiter 1 place de Londres BP 81 007 95 931 Roissy Charles de Gaulle FRANCE

Norbert BURNAND Phone: (+33) 4 42 14 22 36 General Aviation Manager, Airside Operation E-mail: [email protected] Manager Aéroport Marseille Provence - Marseille Airport BP7 13727 Marignane FRANCE

François BUTAULT Phone: +33(0)1 58 09 48 95 DSNA/SDPS/EXT, Pôle Relations E-mail: francois.butault@aviation- extérieures, Chef de programme civile.gouv.fr Direction Générale de l'Aviation Civile 50, rue Henry Farman 75720 Cedex 15 Paris FRANCE

Magali CLOVIS Phone: +33 1 69577215 DSNA DO, Subdivision Regulations and E-mail: magali.clovis@aviation- Methods, Deputy head civile.gouv.fr Direction Organisation Stratégique Direction de la Technique et de l'Innovation DSNA/DTI/CNS/NAV 9 rue de Champagne 91200 Athis-Mons FRANCE

Sophie DALMASSO Phone: +33 (0)4 93 21 35 85 Responsable Suivi de Conformité Fax: +33 (0)4 93 21 42 65 Aéroportuaire & Système de Gestion de la E-mail: sophie.dalmasso@cote- Sécurité Aéronefs SC / SGS, Compliance azur.aeroport.fr Monitoring and SMS Manager Aéroport Nice Côte d'Azur BP 3331 06206 Nice FRANCE

Antoine DEJEAN DE LA BATIE E-mail: antoine.dejean-de-la- [email protected] Direction Générale de l'Aviation Civile 50, rue Henry Farman 75720 Cedex 15 Paris FRANCE

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Marion FARAT Phone: +33 (0) 3 20 49 67 68 techniques et sécurité, Chargée d’études Fax: +33 (0) 3 20 49 68 10 Aéroport de - Lille airport E-mail: [email protected] CS90227 59812 Cedex FRANCE

Thomas IACONO E-mail: thomas.iacono@aviation- civile.gouv.fr Direction Générale de l'Aviation Civile 50, rue Henry Farman 75720 Cedex 15 Paris FRANCE

François JULLEMIER Phone: +33.1.74.25.57.84 Airport Technical & Maintenance Senior Cellphone: +33.6.49.51.60.31 Manager E-mail: [email protected] ADP INTERNATIONAL Roissy Pôle, Continental Square 1, Bâtiment Jupiter 1 place de Londres BP 81 007 95 931 Roissy Charles de Gaulle FRANCE

Jeremy KITAIGORODSKI Phone: +33 (0)5 63 37 82 78 Airports Project Manager Cellphone: +33 (0)6 14 66 68 00 CGX - Toulouse Office Fax: +33 (0)5 63 37 82 87 142 A rue du Village d’Entreprises, Bât. 1 F31670 Labège FRANCE

Jean-Marc LAPENE E-mail: jean-marc.lapene@aviation- civile.gouv.fr Direction Générale de l'Aviation Civile 50, rue Henry Farman 75720 Cedex 15 Paris FRANCE

Sophie PRADEN Phone: + 33 5 61167270 Bureau Veritas Exploitation - Aeronautics & Cellphone: +33 680919483 Space Division, Aviation Safety Consultant - E-mail: Airport and CAA [email protected] Bureau Veritas 12 rue Michel Labrousse, BP 64797 31047 Toulouse FRANCE

Christine ROURE Phone: +33 1 58 09 48 87 Direction de la coopération européenne et E-mail: christine.roure@aviation- réglementation de sécurité, Adjointe au chef civile.gouv.fr de pôle sécurité aéroportuaire Direction de la sécurité de l'aviation civile Direction Générale de l'Aviation Civile 50, rue Henry Farman 75720 Cedex 15 Paris FRANCE

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Stéphane RUEL Phone: + 33 (0)4.93.21.40.67 Département Exploitation Terminaux et Piste, Cellphone: + 33 (0)6.73.79.29.49 Airside Operations Manager E-mail: Stephane.RUEL@cote- Aéroport Nice Côte d'Azur azur.aeroport.fr BP 3331 06206 Nice FRANCE

GEORGIA Kakhaber ABRAMISHVILI Phone: (+995) 32 294 80 10 - 111 Flight safety inspector AGA E-mail: [email protected] Georgian Civil Aviation Agency (GCAA) Tbilisi 0158 Tbilisi GEORGIA

GERMANY Jens ESSERS Phone: +49 211 421 2220 Operations and Safety, Duty Traffic Manager Cellphone: +49 172 2696157 Düsseldorf Airport Fax: +49 211 421 2735 Flughafenstraße 105 E-mail: [email protected] 40474 Düsseldorf GERMANY

Sören FÜRBAS Phone: + 49-30-6091 70197 Safety, Senior Consultant EASA & Cellphone: +49-170 783 97 58 Operational Standards E-mail: soeren.fuerbas@berlin- Flughafen Berlin Brandenburg GmbH - airport.de Berlin Airport 12521 Berlin GERMANY

Thomas MAYER Phone: +49 621 82037574 Director Cellphone: +49 172 5304487 IDRF - Interessengemeinschaft der Fax: +49 621 82037573 regionalen Flugplätze IDRF e. V. E-mail: [email protected] Seckenheimer Landstraße 172 68163 Mannheim GERMANY

Jörg SIMON Phone: +49 89 975 211 10 Business Division Aviation, EASA Manager Cellphone: +49 172 61 70 67 6 Operations, Head of Airport Operations Fax: +49 89 975 148 211 10 Flughafen Muenchen GmbH - Munich E-mail: joerg.simon@munich- airport airport.de P.O. Box 23 17 55 85326 Muenchen-Flughafen GERMANY

Hans-Jürgen ZIMMER E-mail: hans- Duty Traffic Manager [email protected] Düsseldorf Airport Flughafenstraße 105 40474 Düsseldorf GERMANY

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GREECE Aristeidis PATRIKAKOS Phone: +30 210 3531 437 Main Terminal Building, Airside Operations, Fax: .+30 210 3532 298 Head E-mail: [email protected] Athens International Airport S.A. Spata 19019 Athens GREECE

HUNGARY Judit KREJCAREK E-mail: Head of AIS [email protected] HungaroControl Igló utca 33-35. H-1185 HUNGARY

Gábor MENRÁTH E-mail: [email protected] HungaroControl Igló utca 33-35. H-1185 Budapest HUNGARY

Eva ORBÁNNÉ TÓTH Phone: +3612934437 Head of NOTAM Unit E-mail: HungaroControl [email protected] Igló utca 33-35. H-1185 Budapest HUNGARY

ISRAEL Or ZAKEN-AMIT Phone: +972-3-9774676 Aerodrome Inspector Cellphone: +972- 54-3128756 Civil Aviation Authority of Israel E-mail: [email protected] GOLAN Building, Golan St., P.O. Box 1101 Airport City 70100 ISRAEL

ITALY Matteo BRUNO E-mail: [email protected] SAVE Venice Marco Polo Airport - Pavement Maintenance SAVE Group Viale G. Galilei, 30/1 30173 Tessera Venice ITALY

Simone CESCON E-mail: [email protected] Station Supervisor of Treviso Airport AERTRE S.p.a. Treviso Airport Via Noalese 63/E 31100 Treviso ITALY

Printed 18.07.19 B-7 GRF Implementation Workshop – Summary of Discussions – Appendix B B-7

Franco D’AMICO E-mail: [email protected]

Ente Nazionale per l'Aviazione Civile (ENAC) Viale del Castro Pretorio, 118 00185 Rome ITALY

Felice DE LUCIA E-mail: [email protected]

ENAV SpA Via Salaria, 716 00138 Rome ITALY

Andrea DEL GIUDICE Phone: + 39 06 6595.30960 Rome-Ciampino airport, Airport Cellphone: +39 348 2399722 Management, Operational Planning and E-mail: [email protected] Aviation Projects Rome Airport Aeroporto G.B.Pastine Via Appia Nuova 1651 ITALY

Andrea FLORIAN Fax: +39 041 2606229 SAVE Venice Marco Polo Airport - Safety E-mail: [email protected] Operations SAVE Group Viale G. Galilei, 30/1 30173 Tessera Venice ITALY

Domenico MELE E-mail: [email protected]

Ente Nazionale per l'Aviazione Civile (ENAC) Viale del Castro Pretorio, 118 00185 Rome ITALY

Gianni PEZZATO Phone: +39 0422 31 5106 Safety Manager Cellphone: +39 348 9819870 AERTRE S.p.a. Treviso Airport E-mail: [email protected] Via Noalese 63/E 31100 Treviso ITALY

Matteo SANTIN Phone: +39 0165303344 Post Holder Movement Area Cellphone: +39 3440451182 Aeroporto Valle d'Aosta LIMW Fax: +39 0165303321 Loc. Les Iles, 9, 11020 Saint-Christophe E-mail: [email protected] (Ao) ITALY

Printed 18.07.19 B-8 GRF Implementation Workshop – Summary of Discussions – Appendix B B-8

LATVIA Dāvis BLAUS Phone: +371-6880-6168 Aerodrome Technical Manager E-mail: [email protected] SJSC RIGA International Airport 10/1 RIGA Airport Marupe district LV 1053 LATVIA

Ingus KRUMINS Phone: +371 67207851 Aerodrome Management and Safety Cellphone: +371 29422191 department, Safety Management System Fax: +371 67211767 Manager E-mail: [email protected] SJSC RIGA International Airport 10/1 RIGA Airport Marupe district LV 1053 LATVIA

LITHUANIA Aušra KAROSAITĖ Phone: +370 (8 5) 273 9247 Air Navigation Services Division, Specialist E-mail: [email protected] Transport Competence Agency (TKA) I. Kanto g. 2 LT-44296 Kaunas LITHUANIA

LUXEMBOURG Rémi CHEENNE E-mail: [email protected] Aerodrome Senior Expert Air Navigation Administration (ANA) 4, route de Trèves L-2632 FINDEL LUXEMBOURG

Sven KASEL Phone: (+352) 4798 23003 Deputy Head of Aeronautical Operations Cellphone: (+352) 621 340 538 Department, Head of AIM E-mail: [email protected] Air Navigation Administration (ANA) 4, route de Trèves L-2632 FINDEL LUXEMBOURG

Bob LARY Phone: (+352) 4798-23029 Service Aerodrome, Works and Winter Cellphone: (+352) 621 585 077 Operations Coordinator E-mail: [email protected] Air Navigation Administration (ANA) 4, route de Trèves L-2632 FINDEL LUXEMBOURG

Régis OSSANT Phone: + 352 247-74919 Aerodrome inspector Fax: + 352 467790 Direction de l'Aviation Civile E-mail: [email protected] 4, rue Lou Hemmer L-1742 Luxembourg LUXEMBOURG

Printed 18.07.19 B-9 GRF Implementation Workshop – Summary of Discussions – Appendix B B-9

MONTENEGRO Milan AVRAMOVIC Phone: +382 20 625 529 Supervisor for airports Fax: +382 20 625 517 Civil Aviation Agency E-mail: [email protected] Bul. Josipa Broza Tita bb 81000 Podgorica MONTENEGRO

MOROCCO Fatima Zohra BOURRIBAB E-mail: [email protected] Airport Certification and Normalisation, State Engineer Direction Générale de l'Aviation Civile Av. Azzaytoune B.P. 1073, Rabat Principal Hay Riad 10000 Rabat MOROCCO

Asma ELMALKI E-mail: [email protected] Chef de Service de la Planification aéroportuaire Direction Générale de l'Aviation Civile Av. Azzaytoune B.P. 1073, Rabat Principal Hay Riad 10000 Rabat MOROCCO

Amine MINAOUI E-mail: [email protected] Airport Certification and Normalisation, State Engineer Direction Générale de l'Aviation Civile Av. Azzaytoune B.P. 1073, Rabat Principal Hay Riad 10000 Rabat MOROCCO

NETHERLANDS Edward DE KRUIJF Phone: +31 320-284790 Manager Day-to-Day Operations Cellphone: +31 6-51694204 E-mail: [email protected] NETHERLANDS

Edwin GROVENSTEIN Phone: +31 (0)6 5169 4201 Airport Operations, Senior Officer E-mail: [email protected] Compliance SCHIPHOL AIRPORT Postbus 75200 SCHIPHOL AIRPORT 1117 ZT NETHERLANDS

Erwin KRUIT Phone: +31 50 - 3097014 Compliance Monitoring Manager E-mail: [email protected] Airport Eelde Machlaan 14a | 9761 TK Eelde NETHERLANDS

Printed 18.07.19 B-10 GRF Implementation Workshop – Summary of Discussions – Appendix B B-10

MOLDOVA Serghei PODLESNII Phone: + 373 22 823 555 Airports, Main Specialist Fax: + 373 22 529 118 Republic of Moldova CAA E-mail: [email protected] 80/2 Dacia bd MD-2026 Chisinau REPUBLIC OF MOLDOVA

NORTH Goran JANDREOSKI E-mail: [email protected] MACEDONIA TAV Airports Coordinator TAV Airports Skopje NORTH MACEDONIA

Nada ANDONOVSKA Phone: +389 23 148 280 Head of NOTAM section E-mail: M-NAV [email protected] Bosfor Nr.7, Mralino Ilinden REPUBLIC OF NORTH MACEDONIA

Igor RISTOMANOV E-mail: AIS/NOF, Notam officer [email protected] M-NAV Bosfor Nr.7, Mralino Ilinden REPUBLIC OF NORTH MACEDONIA

POLAND Hanna DZIDO Phone: (+48) 22 520 74 92 Aerodrome Department, Senior Specialist Cellphone: (+48) 881036874 Civil Aviation Authority E-mail: [email protected] ul. Marcina Flisa 2 02-247 Warszawa POLAND

Bartosz KONIUSZEWSKI Phone: (+48 22) 574 71 77 Head of NOTAM Office Cellphone: (+48) 609 119 141 Polish ANS Agency - PANSA Fax: (+48 22) 574 71 79 Wiezowa 8 St E-mail: 02-147 Warsaw [email protected] POLAND

SERBIA Vladimir PAVLOVIC E-mail: [email protected]

Civil Aviation Directorate of the Republic of Serbia Skadarska 23 11000 Belgrade SERBIA

Vladimir SLOVIC E-mail: [email protected]

Civil Aviation Directorate of the Republic of Serbia Skadarska 23 11000 Belgrade SERBIA

Printed 18.07.19 B-11 GRF Implementation Workshop – Summary of Discussions – Appendix B B-11

SLOVAKIA Pavol NECHAJ E-mail: pavol.nechaj@microstep- Meteorologist & SESAR Project manager mis.com MicroStep-MIS Čavojského 1 841 04 Bratislava SLOVAKIA

SPAIN Olga María MARTÍNEZ CÁNOVAS Phone: +34 671725389 Operations Division, Central Services, E-mail: [email protected] Operations Technician AENA S.M.E., S.A. Calle Peonías, 12 28042 Madrid SPAIN

Antonio Esteban OLIVARES BRAVO Phone: +34 913243020 Adolfo Suárez Madrid-Barajas Airport, E-mail: [email protected] Trainer and Assessor - Movement Area AENA S.M.E., S.A. Av. de la Hispanidad, s/n 28042 Madrid SPAIN

Esteban PAJARES MUÑOZ E-mail: [email protected] ATM, Airports Operations, Technical Specialist Entidad Pública Empresarial - ENAIRE Parque Empresarial Las Mercedes Avda. de Aragón, 330 (Campezo 1), Edificio 2 28022 Madrid SPAIN

Alberto QUINTANA GARCIA Phone: +34 913968318 Aerodrome Safety Division, Airport Focal E-mail: [email protected] Point AESA 28020 Avenida General Perón n.º 40, Portal B, 1ª planta Madrid SPAIN

Víctor Manuel SOMOZA PASCUAL Phone: +34 671728179 Operations Division, Central Services, Head E-mail: [email protected] of Flight Field Department AENA S.M.E., S.A. Calle Peonías, 12 28042 Madrid SPAIN

Printed 18.07.19 B-12 GRF Implementation Workshop – Summary of Discussions – Appendix B B-12

SWITZERLAND Kathrin STÄUBLI Phone: +41 (0) 58 483 94 43 Project Manager Aerodromes Cellphone: +41 (0) 79 109 91 79 Federal Office of Civil Aviation E-mail: Mühlestrasse 2 [email protected] 3063 Ittigen 3003 Bern SWITZERLAND

UKRAINE Lesia GRYGORIEVA Phone: +380 44 351 55 23 Head of Aerodrome Operators Oversight Cellphone: +380 67 778 87 44 Division E-mail: State Aviation Administration Of Ukraine [email protected] 14 Peremogy ave. 01135 Kyiv UKRAINE

Larysa GURIEIEVA Phone: +380 44 351 52 78 Aerodrome Certification Division, State Cellphone: +380 67 258 34 79 inspector of oversight for safety of aviation E-mail: [email protected] State Aviation Administration Of Ukraine 14 Peremogy ave. 01135 Kyiv UKRAINE

UNITED KINGDOM Andrew BADHAM Phone: +44 (0)1293 573032 Safety and Airspace Regulation Group, Cellphone: +44 7802 158339 Policy Lead - Aerodromes Fax: + 44 (0) 1293 503974 Civil Aviation Authority E-mail: [email protected] 3SW Aviation House South RH6 0YR West Sussex UNITED KINGDOM

UNITED STATES Philip DAVENPORT Phone: +1 202 267 7072 Airport Certification Safety Inspector Fax: + 1 202 493 1416 Federal Aviation Administration E-mail: [email protected] 800 Independence Ave., SW 20591 Washington D.C. UNITED STATES

ACI EUROPE Olivier SCIARA Phone: +33 1 40 65 15 07 Safety, ATM and Technical Manager Cellphone: +33 6 61 39 11 28 Union des Aéroports Français (UAF) Fax: +33 1 47 34 16 07 35 rue Vaugelas E-mail: [email protected] 75015 Paris FRANCE

CANSO Philipp WÄCHTER E-mail: Safety Manager [email protected] Austro Control - Österreichische Gesellschaft für Zivilluftfahrt mbH Wagramer Strasse 19 A-1220 Vienna AUSTRIA

Printed 18.07.19 B-13 GRF Implementation Workshop – Summary of Discussions – Appendix B B-13

EASA Vasileios STEFANIOROS Phone: +49 221 89990 5093 FS.4 - Air Traffic Management/Air Cellphone: +49 157 763 61550 Navigation Services (ATM/ANS) & Fax: +49221899905093 Aerodromes Department, Senior Regulations E-mail: Officer - Aerodromes [email protected] European Aviation Safety Agency Konrad-Adenauer-Ufer 3 Postfach 10 12 53 D-50452 Koeln GERMANY

IATA Anthony VAN DER VELDT Phone: +32 476 16 20 63 Safety & Flight Operations - Europe, Cellphone: +31616604126 Assistant Director Fax: +3226485135 International Air Transport Association E-mail: [email protected] 350, Avenue Louise BE-1050 Brussels BELGIUM

SAS Geneth DALEY Phone: +46 70 997 3209 Flight Operations Engineer E-mail: [email protected] Scandinavian Airlines System Frösundaviks Allé 1 SE - 195 87 Stockholm SWEDEN

TIME TO FLY Claire LE BIEZ Phone: +33(0)6 27 27 37 29 Airport Division Manager E-mail: [email protected] Time to Fly 29 Avenue de l’Europe Le Bourget Aéroport 93350 FRANCE

Benoît SCHNEIDERMANN E-mail: [email protected] Time to Fly 29 Avenue de l’Europe Le Bourget Aéroport 93350 FRANCE

Printed 18.07.19 GRF Implementation Workshop – Summary of Discussions – Appendix C

Workshop on Implementation of the New Global Reporting Format for Runway Surface Conditions – ICAO EUR Region

Agenda (10-11 July 2019)

Time Subject Objectives In charge Support from

Day 1 – 10 July 2019

0930 Introduction ICAO RO ICAO Paris

0945 Overview of GRF A description of the GRF methodology, ICAO FTF Andrew Badham both ground and airborne aspects, (PPT01) history, development process 1030 Coffee Break

1050 ICAO documentation Introduce ICAO provisions (in Annex 14, ICAO FTF Andrew Badham on Circ. 355, Doc. 9981 and Doc. 10068) behalf of Lars Kornstaedt (PPT06) 1130 Case Studies A detailed case study examining the US FAA Phillip Davenport planning, training, implementation (PPT09) activities, challenges and lessons learnt 1215 Lunch 1330 Implementation view Implementation perspective from 1 (or Munich Airport Joerg Simon (airports) more) airport, perhaps representing the (PPT04) regional environment

1445 Implementation view Implementation perspective from 1 (or IATA Anthony Van Der (airlines) more) airlines, perhaps representing (also ex. of an Veldt the regional environment airline) (PPT11)

1515 Coffee Break

1535- Implementation view Implementation perspective from 1 (or CANSO Philipp Wachter 1630 (ANSP) more) ANSP, perhaps representing the (PPT10) regional environment MicroStep – MIS Pavol Nechaj industry partner (PPT07) of LPS SR, ANSP of Slovakia GRF Implementation Workshop – Summary of Discussions – Appendix C

Day 2 – 11 July 2019

0930 State Perspective Example of a States perspective of France Christine implementation, planning, regulatory Roure/Antoine approach etc. Dejean de la Batie (PPT05)

Hervé Bilot/Antoine Dejean de la Batie (PPT08)

1030 Coffee Break

1050 State Perspective Example of a States perspective of EASA Vasileios implementation, planning, regulatory Stefanioros approach etc. (PPT03) 1215 Lunch

1330 AIS aspects AIM aspects (including promulgation by ICAO Abbas Niknejad SNOWTAM) (PPT02)

1400 Training Training requirements and resources ACI: GRF on-line Olivier Sciara requirements/resources course (PPT12)

IATA Anthony Van Der Veldt (PPT13)

CANSO Philipp Wachter 1515 Coffee

1535- Conclusions ICAO Chris Keohan 1600

Practical Information

Meeting location information and a list of hotels and other practical information can be found on the ICAO portal: RO_EURNAT -> ICAO EUR/NAT Public Website Management -> Practical Information or at the following link https://www.icao.int/eurnat/pages/welcome.aspx (Practical Information). D-1 GRF Implementation Workshop – Summary of Discussions – Appendix D D-1

APPENDIX D GRF IMPLEMENTATION CHECK LIST

ID TASK WHO WHEN Remarks

GRF 1 Establish a National GRF implementation team at the State Level State GRF implementation By Sep 2019 team to include: - CAA (responsible entity for implementation) - Aerodromes - ANSP(ATM/AIM/ MET) - Airlines/Flight Ops - Any other relevant stakeholder, as required GRF 1-1 Develop a National GRF Implementation Plan, detailing tasks, champions State GRF implementation By Nov 2019 and timelines team GRF 2 Educate by reviewing the following documentation: State GRF implementation By Feb 2020 Advise - PANS ADR team (consider refresher difficulties - ICAO Circular 355 - In coordination by Nov 2020) to ICAO - Annex 14 with national EUR/NAT - ICAO GRF global Symposium presentations bodies representing https://www.icao.int/Meetings/grf2019 airports, ANSPs, - ICAO Doc 10064 (check when available with HQ) Airlines - Other relevant ICAO provisions – consequential amendments due to GRF (e.g. PANS-AIM, PANS-ATM, etc.)

Educate by attending: - ICAO Regional Workshops (GRF Workshop (Paris)) - https://www.icao.int/EURNAT/Pages/Other-Meetings.aspx Educate by conducting: - State Level Workshops/Seminars

Appendix D - GRF implementation check list.docx July 2019 D-2 GRF Implementation Workshop – Summary of Discussions – Appendix D D-2

ID TASK WHO WHEN Remarks

GRF 3 Promote GRF at the national level in context of safety by developing: State GRF implementation By Feb 2020 - brochures team - website material - distribution should - AIC (Aeronautical Information Circular) also include GA/BA and Military GRF 4 Train relevant stakeholders on GRF Relevant stakeholders: By Apr 2020 Note that different stakeholders may have different training needs (e.g. - ACI (consider refresher aerodromes, pilots, ATS, AIS, aerodromes in warm climates vs. operators - IATA by Nov 2020) that fly to locations with winter conditions, etc.) - IFATCA - IFALPA

Train relevant groups that interface with customers on GRF so they State GRF implementation By Apr 2020 team assures training for: can brief their customers when on audit/inspections (consider refresher - ADR/ATM by Nov 2020) - CAA/FO inspectors GRF 5 Update SNOWTAM Format/template (NOTAM/SNOWTAM systems) State GRF implementation By Nov 2020 team assures SNOWTAM template is updated by: - AIM GRF 6 Train on the new SNOWTAM Format State GRF implementation By Apr 2020 team assures training on (consider refresher SNOWTAM format by: by Nov 2020) - AIM

GRF 7 Update AIP, as required State GRF implementation By Nov 2020 team assures AIP is updated by: - AIM

Appendix D - GRF implementation check list.docx July 2019 D-3 GRF Implementation Workshop – Summary of Discussions – Appendix D D-3

ID TASK WHO WHEN Remarks

GRF 8 Conduct parallel test of GRF this winter State GRF implementation Nov 2019 - Apr Conduct analysis using archives of SNOWTAM & AIREPS team coordinates parallel 2020 test with the necessary (this should also be considered after implementation to identify errors) stakeholders: - Airport operators - ANSP - Regional CAA - Airlines - AIS

Appendix D - GRF implementation check list.docx July 2019