r` , BOARD OF COUNTY COMMISSIONERS r T. PAGE THARP GOVERNMENTAL BUILDING 102 STARKSVILLE AVENUE NORTH, LEESBURG, GEORGIA 31763

TUESDAY, APRIL P M MEETING AGENDA LEE CO U NTY T. PAGE THARP BUILDING VOTING SESSION Life works well here. OPAL CANNON AUDITORIUM

COUNTY COMMISSIONERS COUNTY STAFF Dennis Roland, Chairman District 1 Mike Sistrunk, Co County Manager r Billy Mathis, Vice- Chairman District 3 lristi Dockery, Co County Manager Luke Singletary, Commissioner District 2 4% Jmuny Skipper, County Attorney Rick Muggridge, Commissioner District 4 i '% j,j/' Bill Williams, Commissioner District 5

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f :, PAGE w.,,,,,,,, 1. INVOCATION r f%; 1 4k, /, r' 2. PLEDGE OF ALLEGIANCE l./ij%

3. CALL TO ORDER J'? fr., r,/ f.

4. APPROVAL OF MINUTES T%%%i./ A A) Consideration to approve the-Board of Commissioners meetingminutes for April 10, 2018. 1- 4 B) Consideration to approve the Special Called Meeeting minutes for April 13, 2018. 5

5. CONSENT AGENDA i%-.

oGi% None ;:/ j%:>%yii, i '•r,'/., , `;. i:

6. NEW BUSINESS J: None ,.. rY. s////,

HEARING2

7. PUBLIC 2 4 None 4/>„ Gf j/, % 8. DEPARTMENTAL MATTERS; j j% Planning Department', A) Consideration to approve Lanier Engineering ( GD 18- 009) has submitted a Preliminary Development application to the Lee County Planning Commission for a proposed 46 unit senior adult apartment development located at the end of Cartmell Drive, north of Ledo Road. Property is zoned R- 2 ( Multi- Family Residential District). The property owner is Nordstar, LLC. 6- 28 Tax Assessor' s Office B) Consideration to approve requesting an RFQ for GIS/ Tax Map Consultant. 29 9. CONSTITUTIONAL OFFICERS & GOVERNMENTAL BOARDS/ AUTHORITIES A) Consideration to authorize submitting an RFP for the purchase of Tax Commissioners software. 30 10. COUNTY MANAGER' S MATTERS

I A) Consideration to approve Budget Amendment# 2018- 6. 31

C) Consideration to purchase a pursuit vehicle, from SPLOST funds, for the Sheriff' s Office. 32- 33

11. COMMISSIONER' S MATTERS A) Discussion of Lee County Medical Center. B) Discussion of amending ordinance to require inspection and permitting of installation of roofs. C) Discussion of construction of a sidewalk along Fire Tower Road in partnership with Leesburg. 12. OLD BUSINESS None

13. COUNTY ATTORNEY'S MATTERS None

14. EXECUTIVE SESSION

A) Executive session to discuss personnel matters. e// i7,,,,,„.i / 0., 15. PUBLIC FORUM j// Up to six individuals will be allowed to addressth Board ofCommissionjrsfor up to two minutes each. Individuals should sign prior to the st" tt%o the 9 upP P f meeting.9 cif 444'1'7;2_ 16. ANNOUNCEMENTS A) The next regularly scheduled County;Commission MeetingMayice 8, 2018 @ 6:00 p.m. i V. , r

17. ADJOURNMENT j V ' OAGENDA M iCHANGE WITHOUT NOTICE% ,, i "% ; Lee County is a thriving vibrant community celebrated value oftzadztton.encompasszng,asafefamily oriented community, schools ofexcellence, andJfe,long'opportunitiesforprosperity.,and ha mess t zthout sacrifzcing the rural agricultural tapestry.

Persons with special needs relating to handicapped accessibility,or foreign language interpretation should contact Katrina Chambers, ADA Coordinator, at( 229) 759- 6000 or through the Georgia Relay Serv'ice;(800) 255-0056'(TDD) or( 800) 355;0135( voice). This person can be contacted at the T. Page Tharp Building in Leesburg,g Georgiag between the hours oof 9: 00 am" and 4: OQip Monday through`'%Friday, except holidays.

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II BOARD OF COUNTY COMMISSIONERS T. PAGE THARP GOVERNMENTAL BUILDING 102 STARKSVILLE AVENUE NORTH, LEESBURG, GEORGIA 31763

T TUESDAY, P P. M. MEETING MINUTES LEE V T. PAGE THARP BUILDING WORKING SESSION Life works weft here. OPAL CANNON AUDITORIUM

COUNTY COMMISSIONERS COUNTY STAFF Dennis Roland, Chairman District 1 Mike Sistrunk, Co County Manager Billy Mathis, Vice-Chairman District 3 Christi Dockery, Co County Manager Luke Singletary, Commissioner District 2 jimmy Skipper, County Attorney Rick Muggridge, Commissioner District 4 Bill Williams, Commissioner District 5

The Lee County Board of Commissioners met in a voting session on Tuesday,"April 10, 2018. The meeting was held in the Opal Cannon Auditorium of the Lee CountyT. Page Tharp Governmental Building in Leesburg, Georgia. Those present were Chairman Dennis Roland, Vice-Chairman Billy Mathsand Commissioners Luke Singletary, Rick Muggridge and Bill Williams. Staff in attendance>,i as Co County Managers Christi Dockery and Mike Sistrunk, and County Attorney Jimmy-;Skipper. Chairm4?Roland gave the invocation and called the meeting to order at 6: 00 P. M. Chairman Roland;left`t: e.meeting at::7 05 p.m.

1. INVOCATION

2. PLEDGE OF ALLEGIANCE

3. CALL TO ORDER

4. APPROVAL OF MINUTES

A) Consideration to approve:the Board of Commissioners meeting minutes for March 27, 2018. With no revisions the meeting minutes were approved as presented.

With no revisions, minutes of March 27, 2018 meeting were approved as presented. B) Consideration toapprove the'Special Called meeting minutes for April 4, 2018. With no revisions`tIe:meetng"minutes were approved as presented.

With no revisions, minutes'=of the April 4, 2018 meeting were approved as presented. 5. CONSENT AGENDA None

6. NEW BUSINESS A) Kurt Lamon requests permission to address the Board regarding a variance regarding Cypress Cove Subdivision signage.

Kurt Lamon addressed the board to provide additional information for the signage at Cypress Cove. Rozanne Braswell, Planning Director, explained the variance request. Commissioner Mathis made the MOTION to approve the variance request regarding Cypress Cove Subdivision signage. Commissioner Singletary seconded the MOTION. The MOTION was unanimous 1 with Commissioners Muggridge, Williams, and Roland voting yea. 7. PUBLIC HEARING

A) Consideration to approve: JCI Construction ( Z18- 011) has submitted a Conditional Use application to the Lee County Planning Commission for a multi-unit storage complex for self- storage and RV and Boat accommodations on property located on Ledo Road near US Hwy 19 intersection. Property is zoned C- 2 ( General Commercial District). The property owner is JW Congregation Support and the applicant is JCI Construction.

Rozanne Braswell presented the JCI Construction ( Z18- 011) Conditional Use application to the Lee County Planning Commission for a multi-unit storage complex for self-storage and RV and Boat accommodations on property located on Ledo Road near US Hwy 19 intersection. Property is zoned C- 2 General Commercial District). The property owner is JW Congregation Support and the applicant is JCI Construction. Chairman Roland opened the public hearing for questions;adcomments from the Board and the public. JCI addressed the Board to answer any questions theBoard had and explained the details of this Conditional Use aapplication. With no further questions Chairman Roland closed the public learing. JCI staff requested the Board take action but Commissioner Mathis said he joiTtist seen this-request for the first time and was not ready to take action at this meeting. B) Consideration to approve: Lanier Engineering ( GD18- 009) has -,submitted a Preliminary Development application to the Lee County' Planning Commission for%i:;proposed 46 unit senior adult apartment development located at the endlof Carfinell Drive. northof Ledo Road. Property is zoned R- 2 ( Multi-Family Residential District). T1e%property owner is Nordstar. LLC and the applicant is Lanier Engineering. Chairman Roland opened the public hearing for,gi estions and comments from the Board and the public. Bobby Donley, Lanier Engineering, addressed the Board to answer any questions and explained the preliminary development'-application for a, proposed '46';unit senior adult apartment development located at the end' of Cartmell:'Drive, north Ledo Road` The property is zoned R- 2 ( f of Multi- Family Residential District)%%and the owner of the-.property is Nordstar, LLC and the applicant is Lanier Engineering. Rozanne Braswell, Planning Director, explained the preliminary application presented. With no further questionsChairman Roland closedthe public hearing. 8. DEPARTMENTAL MATTERS f , Fire and EmergencyServicesDepartment A) Consideration to surplus foam trailer and place it on Gov.Deals for sale.

Commissioner;Muggridge made the MOTION to surplus the 2011 foam trailer and place the equipment on Gov. Deals"for:;sale to the public. Commissioner Mathis seconded the MOTION. The MOTION was unanimous with'`C;o-nmissioneesWilliams, Singletary, and Roland voting yea. B) Consideration to purchase>two Lucas devices from SPLOST VI funds.

Commissioner Mathis made' the MOTION to purchase two Lucas devices at a cost of$ 16,750.00 each for a total cost of$ 33, 500. 00 from SPLOST VI - Public Safety funds. Commissioner Williams seconded the MOTION. The MOTION was unanimous with Commissioners Roland, Muggridge and Singletary voting yea. 9. CONSTITUTIONAL OFFICERS & GOVERNMENTAL BOARDS/ AUTHORITIES A) Consideration to approve Intergovernmental Agreement between the Lee County Parks and Recreation Authority and the Board of Commissioners regarding drainage improvements to Grand Island Golf Course Property. County Attorney Jimmy Skipper explained the need for this intergovernmental agreement. Commissioner Muggridge made the MOTION to approve the Intergovernmental Agreement between the Lee County Parks and Recreation Authority and the Board of Commissioners regarding drainage improvements to Golf Island Golf Course property. Commissioner Mathis seconded the MOTION. The

2 MOTION was unanimous with Commissioners Roland, Williams and Singletary voting yea

10. COUNTY MANAGER'S MATTERS A) Consideration to purchase equipment for IT.

Commissioner Williams made the MOTION to approve the $ 215, 000.00 purchase of IT equipment including servers and MS licenses. Commissioner Mathis seconded the MOTION. The MOTION was unanimous with Commissioners Roland, Muggridge and Singletary voting yea. B) Consideration to adopt a Resolution to authorize staff to begin the proceedings to close a portion of Maxwell Road.

Commissioner Muggridge made the MOTION to adopt a Resolution to authorize staff to commence the

proceedings to close a portion of Maxwell Road. Commissioner Mathis seconded the MOTION. The MOTION was unanimous with Commissioners Roland, Williams and Singletary voting yea. C) Consideration to authorize staff to submit an RFP to-;r-.eplace the two chillers at the jail.

Commissioner Mathis made the MOTION to autharizefstaff to silmit an RFP to replace the two chillers at the jail facility. Commissioner Muggridge seconded the MOTION;; The MOTION was unanimous with Commissioners Roland, Williams and Singletary voting yea. D) Consideration to submit RFP to replace three traffic control boxes at the intersections of Ledo/ Palmyra. Ledo/ Nottingham and Ledo/ Cartmel.

Commissioner Mathis made the MOTION to submitan;RFF'to replace three traffic control boxes at the intersections of Ledo/ Palmyra, Led'o,",/Nottingham and Ledo/ Cartmel. Commissioner Williams seconded the MOTION. The MOTION was unanimous„ with Commissioners Roland, Singletary and Muggridge voting yea. E) Authorization for Chairman to sign,:.beginning liroceedings to close out flood mitigation properties.

Commissioner Muggridge made the MOTION"to authorize the Chairman of the Board of Commissioners to sign beginning proceedings for three properties- 288 Cypress Point Circle; 786 & 356 Creekside Drive- to close out flood' imitigation properties Commissioner Mathis seconded the MOTION. The MOTION was' unanimous witKtommissibits,Rolalid, Williams and Singletary voting yea. F) Consideration to begirt condemnation proceedings with Quicken Loans for 222 Armena Road.

Commissioner Mathis made-the MOTION to begin condemnation proceedings with Quicken Loans for 222 Armena' Road if negotiations are not successful with Quicken Loans. Commissioner Singletary seconded the>AOTION. The'%MOTION was unanimous with Commissioners Roland, Williams and Muggridge votingyea. G) Consideration to approve- boat landings Luke' s Landing for Hwy 32/ Flint River Landing and Kennard' s Landing for Pinewood Road Landing.

Commissioner Mathis made the MOTION to approve boat landings to be named Luke's Landing in honor of Luke Bryan at Hwy 32/ Flint River and Kennard' s Landing in honor of Jack and William Kennard at the Kinchafoonee Creek/ Pinewood Road Landing. Commissioner Muggridge seconded the MOTION. The MOTION was unanimous with Commissioners Singletary and Williams voting yea. H) Consideration to approve Red Oak Environmental Services Proposal for Forrester Parkway and Westover Extension Project.

Commissioner Muggridge made the MOTION to approve Red Oak Environmental Services Proposal to conduct environmental survey of and assistance with Army Corp of Engineers application permitting process for Forrester Parkway and Westover Extension Project at a cost of$ 9, 900.00. Commissioner Singletary seconded the MOTION. The MOTION was unanimous with Commissioners Mathis and Williams voting yea. 3 11. COMMISSIONER' S MATTERS A) Discussion of Lee County Medical Center.

Commissioners Mathis and Muggridge provided and update regarding the Lee County Medical Center.

12. OLD BUSINESS

None

13. COUNTY ATTORNEY' S MATTERS

None z'

14. EXECUTIVE SESSION

None

15. PUBLIC FORUM

Up to six individuals will be allowed to address ih4,Board ofCommissionersforup to two minutes each. Individuals should sign up prior to the start ofthe"m`eeting. No one addressed the Board.

16. ANNOUNCEMENTS X. A) Dedication of ceremony of the DNR boatramp,Sutton's Landing April 18, 2018, at 11: 00 a.m.

B) Great American Cleanup, Saturday,April 21, 2018.

C) The next regularly scheduled County Commission Meeting is April 24, 2018 @ 6: 00 p.m.

17. ADJOURNMENT

Commissioner Muggrtdge made the MOTION to adjourn the meeting. Commissioner Mathis seconded the MOTION The MOTION was unanimous with Commissioners Williams, Singletary, and Roland voting yea. The meetingwas adjourned' at>7: 20 pm; >

Lee County is a thriving,vibrant community celebratedfor its value of tradition encompassing a safefamily oriented community, schools ofexcellence,"and liife long oppottunitiesfor prosperity and happiness without sacrificing the rural agricultural tapestry.

Persons with special needs relating to handicapped accessibility or foreign language interpretation should contact Katrina Chambers, ADA Coordinator, at( 229) 759- 6000 or through the Georgia Relay Service%(800)'255-0056( TDD) or( 800) 355-0135( voice). This person can be contacted at the T. Page Tharp Building in Leesburg, Georgia between the hours of 9: 00 a. m:-and 4: 00 p. m., Monday through Friday, except holidays.

4 BOARD OF COUNTY COMMISSIONERS T. PAGE THARP GOVERNMENTAL BUILDING 102 STARKSVILLE AVENUE NORTH, LEESBURG, GEORGIA 31763

SPECIAL CALLED MEETING I I / MEETING MINUTES LEE COUNTYT 1 FRIDAY, APRIL 13, 2018 AT 9: 00 A.M. T. PAGE THARP BUILDING lJie wcrks well here,

COUNTY COMMISSIONERS COUNTY STAFF Dennis Roland, Chairman District 1 Mike Sistrunk, Co County Manager Billy Mathis, Vice- Chairman District 3 Christi Dockery, Co County Manager Luke Singletary, Commissioner District 2 Jimmy Skipper, County Attorney Rick Muggridge, Commissioner District 4 Bill Williams, Commissioner District 5

The Lee County Board of Commissioners met in a special called meeting on Friday, April 13, 2018 at 9:00 a.m. The meeting was held in the Flint Conference Room of the Lee County T. Page Tharp Governmental Building in Leesburg, Georgia. Those present were Chairman Dennis Roland, Vice-Chairman Billy Mathis, and Commissioners Rick Muggridge. Commissioners Bill Williams and Luke Singletary were absent. Staff in attendance was Co County Managers Christi Dockery, and Mike Sistrunk. Chairman Roland called the meeting to order at 9:00 a.m. and Commissioner Muggridge gave the invocation. INVOCATION

PLEDGE OF ALLEGIANCE

CALL TO ORDER A) Consideration to approve$ 9,494.90 to Cardno for the Cultural Survey of CR 452 Forrester Parkway Phase II and Westover Road Connector. Commissioner Muggridge made the MOTION to approve the$ 9,494.90 to Cardno for the cultural survey of Forrester Parkway Phase II and Westover Road Connector. Commissioner Mathis seconded the MOTION. The MOTION was unanimous with Commissioner Roland voting yea. B) Consideration to approve: JCI Construction ( Z18- 011) has submitted a Conditional Use application to the Lee County Planning Commission for a multi-unit storage complex for self- storage and RV and Boat accommodations on property located on Ledo Road near US Hwy 19 intersection. Property is zoned C- 2 ( General Commercial District). The property owner is JW Congregation Support and the applicant is JCI Construction.

Commissioner Mathis made the MOTION to approve JCI Construction ( Z18- 011) Conditional Use application to the Lee County Planning Commission for a multi-unit storage complex for self-storage and RV and Boat accommodations on property located on Ledo Road near US Hwy 19 intersection. Property is zoned C- 2 ( General Commercial District). The property owner is JW Congregation Support and the applicant is JCI Construction. Commissioner Muggridge seconded the MOTION. The MOTION was unanimous with Commissioner Roland voting yea.

ANNOUNCEMENTS A) The Next Regular Scheduled County Commission meeting will be Tuesday, April 24, 2018 at 6: 00 p.m.

ADJOURNMENT

Commissioner Mathis made the MOTION to adjourn the meeting. Commissioner Muggridge seconded the MOTION. The MOTION was unanimous with Chairman Roland voting yea. The meeting adjourned at

Lee County is a thriving vibrant community celebratedfor its value oftradition encompassing a safefamily oriented community, schools ofexcellence, and life long opportunitiesforprosperity and happiness without sacrificing the rural agricultural tapestry. 5 t u, 4

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ij it LEE COUNTY n „ S 9 CITY OF LEESBURG U 1"V/ CITY OF SMITHVILLE

ZONING APPLICATION

Owner: Development Authority of Lee County Address: 100 Starksville Avenue North Leesburg, Georgia 31763

Daytime Phone#: ( 229) 759- 2422 Email: winstono @,lee. ga. us

Westover Road Extension( north of Stardust Skate Center) Address or location of the property.:

In order that the general health, safety and welfare of the citizens may be preserved, and substantial justice maintained, I( We) the undersigned request in connection with the property hereinafter described:

C2 Vacant Present Zoning Present Use of Property:

R2 Proposed Zoning: Proposed Use of Property: Senior Apartments

280 Land Lot Number 2nd Land District 9.6 # of Acres

The subject property is described as follows: 9. 6 acres located on the west side of Westover Road Extension north of and adjacent to Stardust Skate Center

ALSO ATTACH:( 18 COPIES REQUIRED) X Plat of property. including vicinity map

X Legal description Containing Metes and Bounds DISCLOSURE

I( owner) have made campaign contributions having an aggregate value of$250.00 or more. or made gifts having an aggregate value or$ 250.00 or more to an official of( Lee County. City of Leesburg. City of Smithville) circle one) within two( 2) years of application.

4 owner)( have NOT made campaign contributions having an aggregate value of$250.00 or more. or made gifts having an aggregate value or$ 250.00 or more to an official of( Lee County. City of Leesburg. City of Smithville)( circle one) within two( 2) years of application.

I hereby certify that I, ain and/ or legal agent of the owner. in fee sim lc cubed property. nt4a0

WITNESS t. i OWNER

13- DATE i8 DATE 1 453

v oC.- U Application Fee: ( Date Paid: 4-13—flf Received by:. . '; r,L

In my absence, I authorize the person named below to act as the applicant in the pursuit of action for the application.

Applicant Name: Lanier Engineering, Inc.

Address: 1504 W. 3rd Ave., Albany, GA 31707

229- Phone#: 438- 0522 Email: [email protected]

6 tyj1Revised 10/ 26/ 17 LEE COUNTY

Lee County/ Leesburg/ Smithville Planning Commission TROY GOLDEN CHRIS GUARNIERI airman ice Chairman

CLAY GRIFFITH, MARK WORD, DARREL FINNICUM, JASON SHEFFIELD, CHAD ARNOLD Planning Commissioners

MEETING MINUTES April 5, 2018 T. PAGE THARP GOVERNMENTAL BUILDING 6: 00 P. M.

Members Present: Troy Golden, Chris Guarnieri, Mark Word, Darrel Finnicum, Jason Sheffield and Chad Arnold

Members Absent: Clay Griffith

Staff Present: Rozanne Braswell and Megan Fowler

Public Present: Bob Alexander— Leesburg, City Manager Jack Loyd— JCI Contractors Bobby Donley— Lanier Engineering Josh Thomason Max Elby

MEETING CALLED TO ORDER

Chairman Troy Golden called the meeting to order at 6: 00 p.m.

II. APPROVAL OF MINUTES OF March 1, 2018 Troy Golden made a MOTION to recommend APPROVAL of the March I, 2018 minutes with a second by Chris Guarnieri and vote was unanimous for APPROVAL.

III. Public Hearing Opened for Text Amendments to Leesburg Code of Ordinances Bob Alexander, City Manager of Leesburg, addressed the board about modifying the proposed text amendments for the Overlay District for the City of Leesburg until staff attends the Rural Zone Applicant' s Workshop on Tuesday, April 10`h. Another public hearing will be held in a month to include the modifications.

Darrel Finnicum made a motion to reschedule to next month. Motion was seconded by Jason Sheffield and the Planning Commission voted to approve the motion unanimously.

IV. NEW BUSINESS

COUNTY LAND USE DEVELOPMENT APPLICATIONS

JCI Construction( Z18-011) has submitted a Conditional Use application to the Lee County Planning Commission for a multi- unit storage complex for self-storage and RV and Boat accommodations on property located on Ledo Road near US Hwy 19 intersection. Property is

7 zoned C- 2( General Commercial District). The property owner is JW Congregation Support and the applicant is JCI Construction.

Chris Guarnieri read the agenda item and Megan Fowler presented the staff report. Jack Loyd was present to represent the application.

Discussion followed to include the conceptual plan and a future market study. Mr. Loyd gave several design options for the facade of the proposed mini warehouses. The first phase will be located closer to Wendy' s fast food restaurant and Dollar General. He discussed the option of a stucco facade with masonry work to provide an aesthetically pleasing appearance to Ledo Road. He indicated that a management office will be centrally located in the middle of the 7. 37 acre lot and that the entrance would be approximately 640 feet from the intersection at Ledo Road and North Slappey Blvd,/ US Hwy 19 S in order to minimize traffic jams and to accommodate future development of Phase 2 on the opposite side of the lot.

Chris Guarnieri made a motion to approve the Conditional Use for this applicant only. Motion was seconded by Chad Arnold. Planning Commission voted to approve the motion unanimously.

Troy Golden Chris Guarnieri Chad Arnold Mark Word Jason Sheffield Darrel Finnicum Yes Yes Yes Yes Yes Yes

PRELIMINARY DEVELOPMENT PLAN

Lanier Engineering( GDI8-009) has submitted a Preliminary Development application to the Lee County Planning Commission for a proposed 46 unit senior adult apartment development located at the end of Cartmell Drive, north of Ledo Road. Property is zoned R-2( Multi- Family Residential District). Development will consist of single story garden style apartments and community clubhouse. The 15' additional strip, 0.64 acre, noted on plan, will remain greenspace with future easement to Lee County Parks and Recreation for trail connectivity. The property owner is Nordstar, LLC and the applicant is Lanier Engineering.

Darrel Finnicum made a motion to approve the Preliminary Development plan. Motion was seconded by Jason Sheffield. Planning Commission voted to approve the motion unanimously.

Troy Golden Chris Guarnieri Chad Arnold Mark Word Jason Sheffield Darrel Finnicum Yes Yes Yes Yes Yes Yes

BOARD MEMBER TRAINING

Megan Fowler reminded the Planning Commission of an opportunity for free board member training in Waynesboro, GA on June 6th. Staff encouraged the members to attend the meeting.

V. OLD BUSINESS

None

VI. ADJOURNMENT

Troy Golden made a motion for adjournment with a second by Jason Sheffield and vote was unanimous for adjournment at 7: 02 p. m.

Troy Golden, Chairman Date

Megan Fowler, County Planner and Zoning Administrator Date

8 STAFF ANALYSIS AND REPORT ZONING APPLICATION Z18- 016

Location Map

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OWNER: Lee County Development Authority

APPPLICANT: Lanier Engineering, Inc.

LOCATION: Westover Road

CURRENT ZONING/ USE: Zoning: C- 2( General Business District) Use: Vacant

PROPOSED ZONING/ USE: Zoning: R- 2 ( Multi- Family Residential District) Use: Senior Adult Apartments

ZONING/ADJACENT LAND USE: North: R- I ( Single- Family Residential District); R-2( Multi- Family Residential District; C- 2( General Business District) Land Use: Palmyra Subdivision; Vacant commercial/ residential South: C- 2( General Business District) Land Use: HOP; Miracle Toyota/ Kia; Stardust Skate Center; BK Auto Air& Repair East: C- 2( General Business District)

Land Use: Future Lee Co Medical Center; Wal- Mart& related retail West: R- I( Single- Family Residential District) Land Use: Palmyra Subdivision

MEETING INFORMAITON: 102 Starksville Avenue N, Opal Cannon Auditorium. Leesburg, GA Planning Commission: Thursday, May 3, 2018 at 6: 00 P. M Public Hearing/ Final Vote: Tuesday. May 8, 2018 at 6: 00 P. M.

RECOMMENDATION: APPROVAL

9 Rfq BASIC INFORMATION Lanier Engineering. LLC has submitted an application to rezone 9. 64 acres from C- 2( General Business District) to R-2( Multi- Family Residential District). The rezoning includes a preliminary development plan for a 46 unit( 5- one bedroom and 41- two bedroom apartments) senior adult complex, consisting of single- story. garden style apartments, and a community clubhouse with gathering area, fitness center and other amenities. A successful rezoning and approved development plan will allow for the proposed multi- family residential development.

Section 70- 205.— Procedures For rezoning only. a) No rezoning of property to R-2 will be effected until preliminary development plans have been reviewed and approved by the board of commissioners for the proposed site. b) A petition for rezoning land in this district shall be submitted to the county planning office the same as with any zoning request. c) A written statement to accompany the zoning application must contain the following: d) An explanation of the character of the development. e) A statement of present ownership of all land included within the development. f) A general indication of the expected schedule of development. g) Required plans. A preliminary development plan or conceptual development plan shall be submitted by the applicant with the initial rezoning application. Zoning approval without a preliminary development plan shall be conditioned on such plan being submitted and approved. The preliminary development plan shall include all of the following information: h) A preliminary site plan at a scale not less than 1"= 200', depicting all existing masses of trees and other natural features including the topography of the land. A preliminary solution of all storm drainage needs shall be included. i) The location and grouping of all uses and the amount of area for each, plus preliminary utility service plans. j) The tentative location of each residential density district, the number of residential units proposed for each density district, their general location, proposed lot designs and district lines. Tentative floor plans and exterior elevations, which need not be the result of final architectural decisions but which shall adequately describe the development, shall also be included. k) A preliminary vehicular and pedestrian circulation system including driveways, walkways, loading areas, parking areas including the number of parking spaces, and streets to be dedicated. I) A system of open space and recreational uses in residential projects with estimates of acreage to be dedicated for public use and that to be retained in common ownership. m) A draft of the declaration by which the use, maintenance and continued protection of the development and any of its common open space areas shall be submitted. n) A development schedule indicating the stages in which the project will be built and the approximate date when construction of each stage can be expected to begin, the anticipated rate of development, the approximate dates when the stages in the development will be completed and the area and location of common space that will be provided at each stage. o) The planning commission shall review and make recommendation to the board of commissioners for approval ofthe preliminary development plan. In reviewing a development site plan in this district, the planning commission shall consider the following criteria, to the extent relevant in each case, in evaluating the merits and purpose of a multi- family development. Individual lots, buildings, streets evaluating the merits and purpose of a multi- family development. Individual lots, buildings, streets and parking areas should be designed and situated to: p) Minimize alteration of the natural features and topography. q) Minimize the adverse effects of noise and traffic on off-site residents. r) Allow for proper and adequate access for fire fighting purposes and access to service areas to provide garbage and waste collection and for other emergency and accessory services. s) Achieve a compatible relationship between development and the land as well as with adjacent developments and land. t) The proposed development should not adversely affect the orderly development of the county. u) The proposed development shall accomplish the objectives and shall meet the standards and performance criteria as outlined in this article.

10 v) Final development plan. Following the approval of the preliminary development plan, the applicant shall. within six months, submit to the planning commission a final development plan containing in final form the information required in the preliminary development plan. The planning commission shall review and approve the final development plan to see that it is in compliance with the preliminary development plan. The planning commission may approve changes in the final development plan which comply with the following criteria: w) The revised plan contains the same or a fewer number of dwelling units or structures and/ or floor area. or x) The open space is in the same general location and in the same general amount, or a greater amount, or y) The buildings have the same or less number of stories and/or floor area, or z) The roads and drives follow approximately the same course. aa) Final approval. No building permits shall be issued until the approval process is complete and all necessary plans, drawings, specifications and other required data have been submitted and approved. No construction may commence until the entire approval process is completed and appropriate permits issued.

Pi-IYSICAL CHARACTERISTICS AND INFRASTRUCTURE The property does not lie in the 100 year floodplain. Public water and sewer are available in this area and will be connected during development process. Access to the property will be from Westover Road.

PLANNING CONSIDERATIONS

Listed below are several issues for consideration in evaluating this rezoning application.

I. Will the zoning proposal permit a use that is suitable in view ofthe use, development and zoning ofadjacent and nearby property? The property will allow for multi- family residential development to include single story, garden style apartments for senior adults, which is a compatible use to the adjacent single family residential subdivision( Palmyra). Commercial properties front Ledo Road and Westover Road_ with residential uses to the rear, providing retail sales. restaurants and recreation opportunities to residents. Appropriate vegetative buffers and screening from existing commercial uses, will mitigate any adverse effects of noise, lighting and operating hours, on the residential properties.

2. What is the effect on the property value ofthe subject property should the existing zoning be retained? Subject property has a reasonable economic value under the existing C- 2 ( General Business District) zoning which allows for retail or service establishments, wholesale, storage buildings, warehousing; distribution facilities, commercial greenhouses and nurseries, indoor shooting ranges, churches, clubs and fraternal organizations. hospitals. clinics, nursing homes or group homes, child care facilities and mortuaries. Rezoning to R-2( Multi- Family Residential District) will allow for the permitted use of apartments and expand housing options in the community.

3. Ifdenied, will the effect on the applicant' s property value under the existing zoning be offset by the gain to the health, safety, morals or general we/fare ofthe public? If the zoning proposal is denied. there should be no gain to the health, safety, morals or general welfare of the public.

4. Will the zoning proposal result in a use which will or could cause an excessive or burdensome use ofexisting streets, transportation facilities. utilities, schools, fire protection, public health fcilities, or emergency medical services? According to the Zoning Ordinance. the R- 2. multi- family residential district is designed to permit residential use of land with various types of multiple dwellings and related uses. For good accessibility, this district shall be located adjacent to arterial and/ or collector roads. Public water and sewer shall be required. Any developments in this district shall be designed to complement adjacent, existing or planned. single- family developments. Various types and sizes of residential

11 accommodations, for ownership or rental. would thereby be provided to meet the needs of the different age and family groups in the community without overtaxing existing community facilities, utilities or services. It is also the intention of this section to provide areas of sufficient size and allowing reasonable flexibility in design and orientation for the establishment of a structure or group of structures which include multiple dwellings designed in a planned unit development of more than one building on a given site.

The permitting of these planned unit developments as special and particular land uses can, in certain cases, increase the desirability and convenience to the residents or occupants of the planned unit development without causing adverse effects on adjoining properties. This type of development will permit a creative approach to residential development. A planned unit development will provide for an efficient use of land potentially resulting in more economical networks of streets and utilities thereby lowering housing and other land development costs as well as enhancing the appearance of neighborhoods through the preservation of natural features and the provision of recreation areas and open space.

Specifically related to Townhouse, condominium, and apartment developments, each individual dwelling unit shall contain at least 900 square feet of floor areas within outside walls exclusive of basements, unfinished attics, garages, porches or other such areas not normally used for human habitation. Construction plans designate 900 square feet for one bedroom apartments and 1, 194 square feet for two bedroom apartments. A row or grouping of dwelling units shall not exceed 250 feet in length. Plans demonstrate a maximum of 69 feet in building length, and buildings will not be in a linear arrangement, with more than a 30 foot angle between buildings. Interior parking spaces will provide privacy to residents, and be situated around the clubhouse, gazebo and community garden. open area. Zoning requirements include one parking space per unit, this complex requires 46 spaces and two handicap spaces: construction plans detail 59 parking spaces including eight handicap spaces, in excess of required parking.

According to Stephen B. Corcoran, P. E., report Senior Housing Trip Generation and Parking Demand Characteristics; special housing projects are being developed for the aging baby boomer generation, in lieu of the traditional single-family home or apartment. The changing lifestyle of older adults affects the transportation needs and usage as well, differing significantly from traditional residential uses. In this particular instance, this proposal incorporates Senior Apartments, defined by Corcoran, as traditional apartment complexes with a minimum age of 55 years old, and typically includes amenities of recreational facilities, security, and special design features. Residents are independent and may still be working.

Impact on the School System: Development should have no impact on the school system. Impact on Utilities: Public water and sewer will be provided by Lee County Utilities Authority. Impact on Transportation Network: Staff estimates that the impact on the surrounding transportation network would be as follows: Commercial development will be located on the Lee County side of N Westover Road, which is primarily undeveloped. Traffic data for Westover Road is not available. Access to N Westover Road is provided from Ledo Road,( Principal Arterial): GDOT 2016 traffic count identified 14.600 vehicles on Ledo Road. closest location near Cartmell Drive: which has a traffic capacity of 39, 800 vehicles. According to Trip Generation, 9th Edition. [' FF., 2012, senior adult housing units could generate 3. 44 weekday trips per dwelling unit. Based on 46 units, 148 weekday trips could be generated. Road Improvements: According to the FY 2015- 2018 Transportation Improvement Program and the Dougherty Area Regional Transportation Study: 2040, Roadway Project 0010571, is proposed for Westover Road Connector from Albany Mall to Ledo Road( 0. 19 mile TBD pending environment approval). Analysis: There is adequate traffic capacity available on Ledo Road to support the proposed development. Additional access will be provided by the future extension of the Westover Road Connector.

12 Ordinance requires each dwelling unit to have a minimum of two paved off-street parking spaces with direct access to a county road. Parking spaces and driveways are permitted in the front yard of a lot if a setback of 35 feet from the riuht-of=way is maintained and the front yard is properly landscaped. Site design provides for 92 parking spaces for 46 dwelling units. maintaining a minimum 35' building setback. The complex will have direct access to N Westover Road.

the proposed senior apartment development. is consistent with the intent of the R- 2( Multi- Family Residential District); increases the variety of dwelling types in the housing market, meeting the needs of senior adults in the community, without overtaxing existing community facilities, utilities or services. Apartments are a permitted use in the R- 2 District, with individual multi- family dwelling units allowed up to 12 per acre. The proposed development presents a significantly lower density of 4. 8 units per acre.

5. is the zoning proposal in conformity with the policy and intent ofthe litture land use plan for the physical development ofthe area? Yes

6. Is the subject property well suitedfor the proposed zoning purpose? Subject property is well suited for multi- family residential uses, adjacent to an established single- family residential neighborhood, and located behind commercial uses fronting on arterial roads. Necessary infrastructure exists to support the residential development.

7. Will the zoning proposal adversely affect the existing use or usability of adjacent or nearby property,? There should be no adverse effect to the existing use or usability of adjacent or nearby property.

8. Are there other existing or changing conditions affecting the use or development ofthe subject property which give supporting groundsfor the approval or disapproval of the zoning proposal? No

9. Would the change create an isolated district unrelated to the surrounding districts, such as " spot zoning"? Rezoning to R-2 for subject property will not he considered" spot zoning", as the surrounding area exhibits mixed- use of single- family residential, commercial( retail, office. medical and service establishments), and institutional( religious institution and proposed hospital) uses. The site is of such scale, to support almost ten acres of multi- family residential use.

I4. Are the present zoning district boundaries illogically drawn in relation to existing conditions in the area? The zoning district boundary is logically drawn for the proposed use. accounting for apartments. parking, clubhouse, gazebo, community garden and open space.

I I. Is the change requested out ofscale with the needs oldie county as a whole or the immediate neighborhood? The proposed senior apartment development will have a site density of 4. 8 units per acre: 46 units including 5- one bedroom apartments and 41- two bedroom apartments. with a clubhouse. gazebo and community garden. on a 9. 64 acre site. Market analysis provided by developer; demonstrates a waiting list and need for additional senior living arrangements within Lee County.

12. Is it impossible tofind adequate sites for the proposed use in districts permitting such use and already appropriately zoned? Alternative sites suitable for senior adult apartments. would require the necessary infrastructure of public water and sewer. transportation improvements and adequate open space and land development procedures. requiring additional time and professional services for engineering and construction plans.

13 13. Would there be an ecological or pollution impact resultingfrom the proposed zoning ifit is granted? Environmental considerations have been evaluated during the land development process and there should be no adverse effects if the property is rezoned to R- 2. The building,permit process will ensure that no ecological or pollution impact will result from development of the senior adult complex.

14. is the rezoning proposal in conformity with the policy and intent ofthe Lee County./Leesburg/Smithville Comprehensive Plan for Development? Future Land Use Goal of Housing is to ensure access to safe and affordable housing choices for a diverse population with controlled residential growth for high quality of life for everyone with adequate community facilities and services. New development in areas with adequate infrastructure and community facilities is preferred. The proposed location will be served by Lee County water and sewer, existing and planned transportation improvements, and close proximity to nearby commercial uses and the proposed Lee County Medical Center. Stormwater management will be provided in the existing Lee County retention pond located adjacent to and north of the site. Proposed site and construction plans demonstrate the development' s conformity to the county' s comprehensive land use plan.

RECOMMENDATION

Staff recommends approval to rezone to R-2( Multi- Family Residential District) and approval of the Preliminary Development Plan of 46 senior adult apartments.

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Disclaimer: Lee County GIS makes every effort N to produce the most accurate information possible. No warranties. expressed nor implied. are provided for the data herein, its use or interpretation. All data is subject to change. LEE L OUI ' 1 T 18 FIRST STATE BANK 3023 INDUSTRIAL DEVELOPMENT AUTHORITY OF OF LEESBURG IEE COUNTY A DIVISION OF FIRST STATE BANK OF BLAKELY 64- 293/ 612 ieneral Account FDd 100 B STARKSVILLE AVE LEESBURG, GA 31763 4/16/2018

PAY TO THE ORDER OF Lee County Board ofCommissioners 1, 200.00

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19 qPublic. net- Lee County, GA Page 1 of 1

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Summary

Parcel Number 171 280001A Location Address LEDO ROAD Legal Description LOT 2B LEE CO DEV AUTHORITY COMMERCIAL TRACTS Note: Not to be used on legal documents) Class El- Exempt Note: This is for tax purposes only. Not to be used for zoning.) Tax District COUNTY UNINCORPORATED( District 03) Millage Rate 32. 206 Acres 12.03 Homestead Exemption No( SO) Landlot/ District 280/ 02

View Map

Owner

DEV AUTHORITY OF LEE CO PO BOX 439 LEESBURG, GA 31763

Land

Type Description Calculation Method Square Footage Frontage Depth Acres Lots

RES GRAND ISLAND COMM PK Acres 541,015 0 0 12. 03 0

Permits

Permit Date Permit Number Type Description

10/ 15/ 2003 3021 COMMERCIAL PLANS# 5779

Sales

Sale Date Deed Book/ Page Plat Book/ Page Sale Price Reason Grantor Grantee

2/ 10/ 2012 1528173 F 49D 0 Additional MURPHY AUTO GROUP OF ALBANY INC ETAL DEV AUTHORITY OF LEE CO

9/ 27/ 2011 1503 162 0 Government DEV AUTHORITY OF LEE CO LEE CO BD OF COMM

Valuation

2017 2016 2015

Previous Value 3, 101. 100 3, 101,100 3, 101, 100

Land Value 3,101,100 3, 101, 100 3, 101,100

Improvement Value 0 0 0

Accessory Value 0 0 0

Current Value 3, 101,100 3, 101,100 3, 101,100

No data available for the following modules: Rural Land, Conservation Use Rural Land, Residential Improvement Information, Commercial Improvement Information, Mobile Homes, Accessory Information, Prebill Mobile Homes, Photos, Sketches.

The Lee County Assessor makes every effort to produce the most accurate information possible. No warranties, expressed or implied are provided for the data herein, its use or interpretation. The assessment information is from the last certified tax roll. All Schneider other data is subject to change. Developed by Last Data Upload: 4/ 16/ 2018 10: 37: 11 PM The Schneider Corporation

20 https:// gpublic. schneidercorp. com/ Application.aspx?AppID= 563& LayerlD= 8424& PageTy... 4/ 17/ 2018 I

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23 L1 ... - Legal Description Property of Development Authority of Lee County to be Rezoned from C- 2 to R-2

All that certain tract or parcel of land lying and being in Land Lot 280, Second Land District, Lee County, Georgia and being more particularly described as follows:

Commence at the intersection of the western right-of-way line of Westover Road Connector 100' R/ W) and the north right-of-way line of Ledo Road and follow said right-of-way line of Westover Road Connector N 6 degrees 46 minutes 25 seconds E a distance of 448. 14 feet to a point which is the Point of Beginning.

From this Point of Beginning, leaving said right-of-way line, go N 83 degrees 13 minutes 35 seconds W a distance of 400. 00 feet; thence go N 6 degrees 46 minutes 25 seconds E a distance of 91. 08 feet; thence go N 83 degrees 13 minutes 35 seconds W a distance of 150. 00 feet; thence go N 6 degrees 46 minutes 25 seconds E a distance of 558. 04 feet; thence go N 87 degrees 25 minutes 45 seconds E a distance of 678.77 feet to a point on the western right-of-way line of Westover Road Connector; thence follow said right-of-way line S 1 degree 00 minutes 44 seconds E a distance of 26.89 feet; thence continue along said right-of-way line around a curve to the right having a radius of 600.00 feet and a length of 255. 78 feet, the chord being S I 1 degrees 12 minutes 01 second W a distance of 253. 85 feet; thence continue along said right-of- way line S 23 degrees 24 minutes 46 seconds W a distance of 260. 15 feet; thence continue along said right-of-way line around a curve to the left having a radius of 700.00 feet and a length of 203. 29 feet, the chord being S 15 degrees 05 minutes 36 seconds W a distance of 202.57 feet; thence continue along said right-of-way line S 6 degrees 46 minutes 25 seconds W a distance of 29.90 feet to a point which is the Point of Beginning.

Said tract contains approximately 9. 64 acres

24 NOTICE OF' PUBLIC HEARING

Lanier Engineering ( Z18-016) has submitted an application to the Lee County Planning Commission requesting to rezone 9. 64 acres from C- 2 ( General Business District) to R- 2 ( Multi- Family Residential District). The property owner is Lee County Development Authority and the applicant is Lanier Engineering. The property is located on Westover Road Extension.

Exact legal description of the property is on file at the Lee County Planning, Zoning and Engineering Department, 102 Starksville Avenue N, Room 202, Leesburg, GA 31763 and may be reviewed along with any other information regarding this request between 8: 00 a. m. and 5: 00 p. m., Monday through Friday.

The Lee County Manning Commission will conduct a public hearing on these requests, Thursday, May 3, 2018 at 6: 00 P. M. in the T. Page Tharp Building, 102 Starksville Ave N, Opal Cannon Auditorium, Leesburg, GA 31763. The Planning Commission will forward it's recommendation to the Board of Commissioners based upon information presented at the public meeting.

The Lee County Board of Commissioners will conduct a public hearing and final vote on Tuesday, May 8, 2018 at 6: 00 P. M. in the T. Page Tharp Building, 102 Starksville Avenue N, Opal Cannon Auditorium, Leesburg, GA 31763.

Meetings of the Planning Commission and the Board of Commissioners are open to the public.

Georgia law requires that all parties who have made campaign contributions to any member of the Board of Commissioners in excess of two hundred fifty dollars ($ 250) within two ( 2) years immediately preceding the filing of this request, and who desire to appear at the public hearing in opposition to the application, shall, at least five ( 5) days prior to the public hearing, file a campaign contribution report with the Lee County Planning Commission.

As set forth in the Americans with Disabilities Act of 1990, Lee County does not discriminate on the basis of disability in the admission or access to or treatment or employment in its programs or activities. The Planning Department has been designated to coordinate compliance with the non- discrimination requirements contained in section 35. 107 of the Department of Justice Regulations. Information concerning the provisions of the Americans with Disabilities Act, and the rights provided there, is available at the office of Katrina Chambers, Planning and Engineering, ( 229) 759- 6000.

Lee County will assist citizens with special needs given proper notice ( 7 working days). Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program, or activity of-Lee County, Georgia should be directed to Rozanne Braswell, AICP, 102 Starksville Avenue N, Room 202, Leesburg, Georgia, 31763, 229) 759- 6000.

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1504 W. THIRD AVENUE ALBANY. GEORGIA 31707 229) 438- 0522 FAX ( 229) 438- 0921 IW SURVEYED SCALE PROD. NO. DATE 1, too, 17216 04/ 12/ 18 SHEET NUMBER IN FEET ) DRAWN CHECKED DWG OUR. DATE 1 OF 1 1 inch = 100 ft.

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LEE COUNTY

Life works well here.

Lee County Planning, Zoning & Engineering Department Rozanne Braswell, AICP Megan Fowler, MPA Director of Planning, Zoning& Engineering County Planner/Zoning Administrator

Katrina Chambers Administrative Assistant

MEMORANDUM

To: Christi Dockery& Mike Sistrunk, County Co- Managers

From: Rozanne Braswell, AICP

Date: April 17, 2018

Subject: Request for Qualifications( RFQ) for GIS/ Tax Map Consultant

In an effort to address the county' s mapping issues involving GIS and Tax Parcel data, joint departmental staff( Planning and Tax Assessor) are requesting permission to prepare a Scope of Work and publish a Request for Qualifications ( RFQ) to select a consultant.

Selected consultant would update the GIS parcel layer to be the Official Tax Map and create a contiguous zoning GIS layer to serve as the Official Zoning Map for Lee County. Additional GIS layers to be created include an accurate Land Lot layer, dashed parcel lines ( previous lot lines) layer and a parcel text annotation) layer. The database will integrate WinGap with GIS, to allow for automated update of the parcel attribute data on a regular basis.

Lee County, Georgia 29 102 Starksville Ave., N Leesburg, GA 31763 229) 759-6000 Fax:( 229) 759- 6032

Web: www. lee. ga. us N~Y: G0~ 6, r,NZON t• i likk1 4a spb: • be €ouutp Tax QComruiaiouer Susan F. Smith

100 Starksville Avenue, N • Post Office Box 9 • Leesburg, Georgia 31763 Office Hours: 8:00 am- 4:30 pm Monday- Friday

April 17, 2018

Lee County Board of Commissioners,

I' d like to submit a short summary regarding our current property tax software, Thomas Reuters, formally named Manatron, that might help with the understanding of why I am requesting new software in my budget.

When we first started using Manatron to handle the property taxes it was a big step up from the old software being used when I first came into office. Several years ago Manatron was bought out by Thomas Reuters. While Thomas Reuters may be a well known name, property tax does not appear to be a priority for them. Over the years there have been numerous and continuous glitches with the software. Within the last year on two different occasions, I had an accounting issue, and a tax bill issue and had to put in a ticket for tech support. After days of not getting the issue resolved, I was asked to call a neighboring county to help me. The other occasion, tech support called a neighboring county to help them figure out how to fix the problem.

I have never dealt with a company who was not be able to address a problem regarding their own software. While our county is paying for tech support, I should have never been asked to call another county tax commissioner for help. Both of these incidents show me that the support needed is not there and is not a priority. Over the last several years, since Thomas Reuters bought the company, I have had a different" new" person, attempt to help with the digest submission. I literally dread the digest process!

Had Manatron not been bought out by Thomas Reuters, I feel our current software may have continued to be developed to give the tax commissioners offices what we need. I hope the BOC will consider updating our software. I have submitted in my budget a proposal of $68,750 for new software. If approved, we will not begin implementation until after the 2018 digest is submitted.

Susan F. Smith Lee County Tax Commisisoner

Phone:( 229) 759-6015 • Fax:( 229) 759-6041 • www.leegatax.com

Lee County is a thriving vibrant community celebratedfor its value of tradition encompassing a safefamily oriented community, schools of excellence, and life long opportunities for prosperity without sacrificing the rural agricultural tapestry. Lee County Board of Commissioners Budget Amendment Form

Budget Year 2018 Budget Amendment Number: 2018-6 Page 1

Purpose of Request: To tranfer money to cover various IT expenses( see attached)

Finance Comments Additional funds for IT expenses voted on by Board of Commissioners

Finance Recommendation: x I Recommend Approval Recommend Denial No Recommendation

A MOTION TO ACCEPT THIS BUDGET AMENDMENT WAS MADE BY COMMISSIONER

SECONDED BY COMMISSIONER MOTION WAS THEN

ADOPTED/( ) DEFEATED BY A VOTE OF

DATE:

Item Fund& Division Amended No. Current Budget Dept/Acct Name Division Nbr. Name Account No. Increase Decrease Budget

EXPENSES/ TRANSFERS

1 Insurance Premium Tax 100 316200 ( 1, 386, 612) ( 98, 402) 1, 485, 014) 3 Business Occupation Tax 100 316100 93, 700) ( 54, 299) 147, 999) 4 Property Tax Revenue 100 311100 ( 11, 466,596) ( 62, 299) 11, 528, 895) 5 IT- Computer Equipment 100- 1535 542410 20, 000 215,000 235, 000 6

7

8

9

10

11

12

13

14

15

16

17

18

Total Revenue Increases/ Decreases I 0) $ - $ _ Exp Decr EXPENDITURES: 12, 926, 908) 0) 12, 926, 908) $ 0

31 MEMORANDUM LEE COUNTY BOARD OF COMMISSIONERS LEE COUNTY Life works well here.

TO: Honorable Board of County Commissioners

SUBJECT: Purchase of Front Line Patrol Car for Sheriffs Department

MEETING DATE: Tuesday, April 24, 2018

MOTION/ RECOMMENDATION

Consideration to approve the purchase of a Pursuit Sedan ( Taurus) All Wheel Drive Interceptor for the Sheriff's department in the amount of$23, 526. 00.

BACKGROUND

One of the front line patrol cars was involved in an accident that resulted in the 2014 Charger being totaled, through no fault of the officer. This same vehicle had been previously involved in two additional accidents and had in excess of 130, 000 miles. The insurance company issued a check in the amount of$3, 985. 00 after the $ 1, 000. 00 deductible.

Wade Ford has a Pursuit Sedan ( Taurus) Interceptor on the ground for, pickup under a government state- wide contract price of$ 23, 526. 00, to be purchased with SPLOST funds. We are requesting authorization to move forward immediately with the purchase of the vehicle. Co County Manager Sistrunk has spoken with Harry Prisant, Albany Ford Town Fleet Manager and he currently does not have any pursuit vehicles available for purchase. The City of Albany is purchasing 41 patrol cars from Ford Town; however they won't be delivered until August or September and are the same price.

ATTACHMENTS

Statewide Contract Price Sheet.

32 von.o GA Statewide Contract ES- RFR- 40199-409 Pursuit Sedan ( Taurus) All Wheel Drive 3. 7L V6, CLOTH FRONT/ VINYL REAR, POWER WINDOWS/ LOCKS/ MIRRORS/ DRV SEAT, PURSUIT RATED TIRES WADE FORD, Inc. Government Sales 3860 South Cobb Dr Smyrna, GA 30080

K.-:::::,,,, Code x•`` Iiehicle tTptian ,, r,;; Tatat. ,_ ii, 7: t-ude ^;° - Adtle t itii entx, P t'ctat. 99T 3. 5L V6 EcoBoost Engine 2, 988. 00 0.00 661 Head Light Solution 876. 00 0.00 55D Automatic Headlights 117. 00 0.00 662 Tail Light Solution 406.00 0.00 1 13P Headlight Housing 117.00 117.00_ 663 Rear Lighting Solution 465. 00 0. 00 1 90T Taillight Housing 59.00 59.00 854 Trunk Upfit Pkg 932. 00 0. 00 21HJ Spotlight Prep( 1, 2) 93. 00 0. 00 855 Light Controller Pkg 1, 572. 00 0.00 21DP Regular Spot Light( 1, 2) 205. 00_ 0.00 856 Ready for Road Pkg 3, 497. 00 0.00 1 21FG LED Spot Light( 1, 2) Whelen 354.00 354.00 857 Ultimate Wiring Pkg 528. 00 0. 00 1 13C Dark Car( Courtesy Lights[ nap) 20.00 20.00 51G Pre Wire Grille 49.00 0. 00 18S Engine Idle Feature 256. 00 0.00 77E Front Wire Connector Kit 103. 00 0. 00 12P Interior Upgrade 372. 00 0.00 51J Rear Wire Connector Kit 127.00 0. 00

171 Carpet w/ Mats 122. 00 0.00 96E Side Marker Fender Lights 239. 00 0. 00 88C 2nd Row Cloth Seats 59. 00 0.00 96P 100 Watt Siren Speaker 285. 00 0. 00

61P Power Passenger Seat 308.00 0. 00 60B Push Bumper Bracket 24. 00 0. 00 642 Painted Aluminum Wheels 456. 00 0.00 62B Trunk Release Button( hot) 29.00 0. 00 65L Full Wheel Covers 59. 00 0. 00 19D Badge Delete 0. 00 0.00 53M SYNC Hands Free System 289. 00 0. 00 141 Two Tone Vinyl( roof doors) 803. 00 0.00 47JK Steering Wheel Switches 148.00 0. 00 xx blue/ blue 37. 00 0. 00

43* Keyed Alike( B- G, J) 50.00 0. 00 _ 0. 00 1 60V Keyless Remote 328. 00 328. 00 0. 00 59B Perimeter Alarm( req 60V) 117.00 0.00 0. 00 77B Camera Monitor in Mirror 0. 00 0. 00 0. 00

98K Lockable Gas Cap 20. 00 0. 00 54D Telematics 1 year 1, 077.00 0. 00 1 76R Reverse Sensing 289. 00 289. 00 _ 54E Telematics 3 year 2, 291.00 0. 00

20P Noise Suppression Bonds 93. 00 0. 00 54F Telematics 5 year 3, 442. 00 0.00 549 Heated Mirrors 59. 00 0. 00 0. 00 55B BLIS( Blind Spot Alert) 465. 00 0. 00 Call for pricing on below Dealer installed options 19T Cargo Storage Vault 117.00 0.00 0. 00

942 Daytime Running Lights 50.00 0. 00 Patrol Ready w/ graphics 0. 00 13D Silent Mode( req 942) 19. 00 0.00 Slick Top Patrol 0. 00 18G Rear Door Handle/ Lock Inop 34. 00 0.00 Undercover/ Detective 0. 00 63P Hidden Lock Plunger 153. 00 0. 00 K- 9 Support Package 0. 00 67D Rear Window Inop 24.00 0.00 K9/ Transport Dual Purpose 0. 00 65EC Ballistic Doors Lvl 3( 1, 2) 1, 520.00 0. 00 0. 00 65FG Ballistic Doors Lvl 4+( 1, 2) 2, 307.00 0.00 PRO 20 GGE STAG Propane Fuel 9, 990. 00 0. 00 41H Engine Block Heater 34. 00 0.00 System. Installed Complete 0.00 97T Trunk Circulation Fan 98.00 0. 00 CNG 8. 2 GGE STAG CNG Fuel 9, 990. 00 0. 00

62D Electronics Tray( w/ o fan) 280. 00 0.00 System. Installed complete 0. 00 59E Scuff Guards 49. 00 0. 00 DELIVERY 0. 00

Base Vehicle 22,359. 00 Total Chassis Options 1, 167. 00 PAINT COLORS Total Body Options 0.00 1 YZ Oxford White Vermillion Red E4 VSO Paint 0. 00 G1 Black Light Blue Metallic LN Delivery Zone BU Medium Brown Metallic Blue Metallic FT Total 23, 526.00 E3 Arizona Beige Clearcoat Silver Gray Metallic TN HG Smokestone Metallic Sterling Gray Metallic ill Agency Contact hg145909 J1 Kodiac Brown Metallic Ingot Silver Metallic UX Phone JL Dark Toreador Red Metallic Medium Titanium Metallic YG Agency KR Norsea Blue Metallic Fire Engine Red( VSO) 4650 Address LK Dark Blue Dark Forest Green( VSO) 7606

LM Royal Blue Emerald Green( VSO) 7862 33 VSO Special Paint add 950.00