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Phi Nu By-Laws.Docx The By-laws of the Phi Nu Chapter of Psi Upsilon Article I Name: The name of the chapter shall be Phi Nu chapter of Psi Upsilon Fraternity. Article II Mission Statement: The Phi Nu Chapter of Psi Upsilon endeavors to become and maintain the highest standard of excellence within Christopher Newport University, the Newport News community, and the country at large; and to accept and create a membership committed to its ideals and social measures: always striving to and achieving the highest moral, intellectual, and physical excellence in all the days of the member's life. The membership shall actively embody and represent its ideals outwardly, becoming an example to its surrounding communities, so that when Phi Nu's membership graduates out of active involvement, they shall branch out and seek to improve every community they join. Purpose ● To uphold and preserve a high standard of moral principles for the group and each one of its members. ● To work with one another to meet spiritual, emotional, and mental needs of each of the individual members. ● To promote brotherhood and lasting unity between members. Article III Section 1. General Membership A Any student of Christopher Newport University who is recognized to be in good standing by its faculty and trustees is eligible for membership. Section 2. Member Requirements A Must maintain a GPA that meets the requirements of the National Fraternity Requirement. B Must possess a genuine desire to uphold and reflect the goals and values of the Psi Upsilon Fraternity. C Must participate in group service activities as determined by the chapter each semester. D Must attend weekly meetings. E All active brothers of the Phi Nu Chapter are expected to attend all chapter meetings and stay for the entire duration of the meeting unless excused by the Judicial Board. F Must pay all dues on time. G Must participate in at least one standing committee within the Fraternity. H The events listed below require mandatory attendance by all active brothers of the Phi Nu Chapter. Additionally, any fraternity event may be deemed mandatory as long as a simply majority vote takes place in chapter with the event’s date at least 2 weeks prior. Valid excuses will be assessed by the committee head in charge of the event. a Pinning Ceremony b Big Brother/Little Brother Ceremony c Secrets Night d Initiation Ceremony I All active members must be in good standing with Christopher Newport University and the Phi Nu Chapter and must meet the following two conditions: a To be in good standing with the University is to maintain above a 2.0 GPA from the last semester and a 2.0 GPA cumulative b To be in good standing with the Phi Nu Chapter is to have above a 2.25 GPA from the past semester Section 3. Type of Members A The types of members are as follows: Active, Inactive, and Alumni as defined in Article IX of the Constitution of Psi Upsilon. B An active member is one who participates in meetings and activities of the Fraternity and maintains the general requirements of membership (as stated in Article III, Section 1 of the Chapter By-laws). C Active members may only become inactive in accordance with the National By- laws. a If an undergraduate member of the fraternity indicates inability to meet financial responsibilities to the chapter, and if the chapter determines by a three-fourths vote to absolve such financial responsibility, then such undergraduate member may be granted inactive status. D Only a member that fulfills the general requirements of membership will be permitted to vote at meetings and attend official Fraternity functions. Article IV Section 1. Meetings A A quorum of ¾ of members must be present for an official meeting to take place. B Official meetings will be held 4 times a month. C All meetings will be held in parliamentary procedure, following Robert’s Rules of Order. D 1st Angelos retains the power to temporarily suspend Robert’s Rules of Order at his discretion E In meetings where business requires a vote, a 2/3 vote of members that are present is required to pass a motion. F Electronic Devices will not be used in chapter meetings with the exception of an elected chair or officer referencing information when it is his turn to speak. Grammateus has the only exception to this rule. Article V Section 1. Dues A Dues are to be determined by the chapter at the beginning of each semester. Article VI Section 1. Chapter Positions A Only members in good standing and have been an active member for a semester may hold an officer position. B Only full-time students (12 semester hours) may serve as officers. Section 2. Officer Positions A Archon ● To serve in this capacity for one year and one year only. ● To organize and preside over meetings. ● To call emergency meetings. ● To be the official representative of the organization at all university functions ● To appoint a representative to preside over an activity if he and the 1st Angelos are both unavailable. ● To enforce adherence to the organization’s by-laws. ● To call to create or disassemble any committee with 2/3 vote from active members. B 1st Angelos ● To serve in this capacity for one year. ● To fulfill the duties of the President in case of his temporary or permanent absence. ● To serve as internal mediator and relay issues to the President. ● Maintain efficient system of communication among members. ● Ensure a sense of morale among members. ● To record fraternity meeting minutes in the absence of the Grammateus. C 2nd Angelos ● To serve in this capacity for one year ● To coordinate public relations and cultivate a genuine respect for the organization. ● To plan a program of campus involvement, service activities, and social affairs. ● To oversee general communication with parents, alumni, faculty at CNU, Greek organizations outside of Psi Upsilon, and other campus groups at CNU ● To oversee and manage the job and communications of the Public Relations Chair D Thesauristes ● To serve in this capacity for one year. ● To maintain the treasury. ● To oversee the collection of funds at all activities. ● To collect all dues and fines. ● To make financial reports to the Executive Council and to supply financial records to the council upon its request. ● The Thesauristes shall appoint a controller at the beginning of each semester, who will serve as aid to the Thesauristes. See Article VIV, Section 11 for Controller responsibilities. E Grammateus ● To serve in this capacity for one year. ● To record minutes of all Fraternity meetings and distribute them weekly to all active members. ● To make a record of attendance at Fraternity meetings. ● To keep an updated list of members in the Fraternity and to make the list available to all active and inactive members of the Fraternity. ● To maintain and update the Fraternity By-laws when necessary. F Inter-Fraternity Council Delegate ● To serve in this capacity for one year. ● To represent the Phi Nu chapter at all Inter-Fraternity Council (IFC) meetings and events ● To oversee all communication with the Inter-Fraternity Council of CNU ● To plan and coordinate all activities of the fraternity with the IFC’s requirements and to track such activities accordingly ● To meet deadlines set by the IFC punctually and efficiently Section 3. Other Fraternity Positions A Academic Chairman ● To serve in this capacity for one semester. ● To monitor and provide assistance and counseling for members in poor or suffering academic standing. ● To maintain academic respectability for the chapter. ● To ensure the chapter is relevant to the needs of both the members and academic institution. B Social Chairman ● To serve in this capacity for one year. ● To oversee the planning of all social activities of the chapter. ● To enrich the fraternity experience by coordinating varied activities. C Recruitment Chairman ● To serve in this capacity for one semester. ● To plan a year-long recruitment program. ● To coordinate New Member bids. ● To conduct membership recruitment workshops and educate members on recruitment strategies. D New Member Educator ● To serve in this capacity for one semester. ● To plan a curriculum for new member education. ● To uphold Psi Upsilon Fraternity’s opposition to hazing. ● To teach new members the ideals, history, and songs of the fraternity. ● To teach new members the expectations of them as brothers. E Ritual and Historian Chairman ● To serve in this capacity for one semester ● To record and maintain a history of the chapter’s activities. ● To coordinate the yearly composites and maintain a photographic history ● To maintain respect for the chapter ritual(s) of Psi Upsilon ● To preserve the secrets of our ritual(s) ● To act as a trustee of the emblems, literature, and regalia of our rituals ● To plan and coordinate the timely and punctual demonstration of official rituals ● To ensure the proper execution, preservation and decorum for all activities associated with the ritual. F Health and Wellness Chairman ● To serve in this capacity for one semester ● Promote a healthy environment under which the chapter can flourish ● To coordinate fraternity sponsored intramural teams ● Coordinate chapter attendance at university sponsored Health and Wellness Workshops and Awareness weeks. G Assistant New Member Educator ● To assist the New Member Educator in his duties. H Philanthropy Chairman ● To serve in this capacity for one semester ● Utilize a philanthropy committee to plan and coordinate activities ● Ensure the chapter conducts events for the National Philanthropy in accordance to the requirements of nationals. ● Maintain a regular schedule of philanthropy events ● Evaluate events to ensure continuous improvement I Fundraising Chairman ● To serve in this capacity for one semester ● Develop and maintain corporate sponsorships and good relationships between local businesses ● Utilize a fundraising committee to plan and coordinate at least one fundraising event per semester ● Money raised shall be held in a separate account and spent exclusively on a homecoming event for alumni in the fall and formal in the spring.
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