The By-laws of the Phi Nu Chapter of Psi Upsilon

Article I

Name: The name of the chapter shall be Phi Nu chapter of Psi Upsilon Fraternity.

Article II

Mission Statement:

The Phi Nu Chapter of Psi Upsilon endeavors to become and maintain the highest standard of excellence within Christopher Newport University, the Newport News community, and the country at large; and to accept and create a membership committed to its ideals and social measures: always striving to and achieving the highest moral, intellectual, and physical excellence in all the days of the member's life.

The membership shall actively embody and represent its ideals outwardly, becoming an example to its surrounding communities, so that when Phi Nu's membership graduates out of active involvement, they shall branch out and seek to improve every community they join.

Purpose

● To uphold and preserve a high standard of moral principles for the group and each one of its members. ● To work with one another to meet spiritual, emotional, and mental needs of each of the individual members. ● To promote brotherhood and lasting unity between members.

Article III

Section 1. General Membership

A Any student of Christopher Newport University who is recognized to be in good standing by its faculty and trustees is eligible for membership.

Section 2. Member Requirements

A Must maintain a GPA that meets the requirements of the National Fraternity Requirement. B Must possess a genuine desire to uphold and reflect the goals and values of the Psi Upsilon Fraternity. C Must participate in group service activities as determined by the chapter each semester. D Must attend weekly meetings. E All active brothers of the Phi Nu Chapter are expected to attend all chapter meetings and stay for the entire duration of the meeting unless excused by the Judicial Board. F Must pay all dues on time. G Must participate in at least one standing committee within the Fraternity.

H The events listed below require mandatory attendance by all active brothers of the Phi Nu Chapter. Additionally, any fraternity event may be deemed mandatory as long as a simply majority vote takes place in chapter with the event’s date at least 2 weeks prior. Valid excuses will be assessed by the committee head in charge of the event.

a Pinning Ceremony

b Big Brother/Little Brother Ceremony

c Secrets Night

d Initiation Ceremony

I All active members must be in good standing with Christopher Newport University and the Phi Nu Chapter and must meet the following two conditions:

a To be in good standing with the University is to maintain above a 2.0 GPA from the last semester and a 2.0 GPA cumulative

b To be in good standing with the Phi Nu Chapter is to have above a 2.25 GPA from the past semester

Section 3. Type of Members

A The types of members are as follows: Active, Inactive, and Alumni as defined in Article IX of the Constitution of Psi Upsilon.

B An active member is one who participates in meetings and activities of the Fraternity and maintains the general requirements of membership (as stated in Article III, Section 1 of the Chapter By-laws). C Active members may only become inactive in accordance with the National By- laws. a If an undergraduate member of the fraternity indicates inability to meet financial responsibilities to the chapter, and if the chapter determines by a three-fourths vote to absolve such financial responsibility, then such undergraduate member may be granted inactive status. D Only a member that fulfills the general requirements of membership will be permitted to vote at meetings and attend official Fraternity functions.

Article IV Section 1. Meetings

A A quorum of ¾ of members must be present for an official meeting to take place.

B Official meetings will be held 4 times a month.

C All meetings will be held in parliamentary procedure, following Robert’s Rules of Order. D 1st Angelos retains the power to temporarily suspend Robert’s Rules of Order at his discretion E In meetings where business requires a vote, a 2/3 vote of members that are present is required to pass a motion.

F Electronic Devices will not be used in chapter meetings with the exception of an elected chair or officer referencing information when it is his turn to speak. Grammateus has the only exception to this rule.

Article V

Section 1. Dues

A Dues are to be determined by the chapter at the beginning of each semester.

Article VI

Section 1. Chapter Positions

A Only members in good standing and have been an active member for a semester may hold an officer position.

B Only full-time students (12 semester hours) may serve as officers.

Section 2. Officer Positions

A Archon

● To serve in this capacity for one year and one year only.

● To organize and preside over meetings.

● To call emergency meetings.

● To be the official representative of the organization at all university functions ● To appoint a representative to preside over an activity if he and the 1st Angelos are both unavailable.

● To enforce adherence to the organization’s by-laws.

● To call to create or disassemble any committee with 2/3 vote from active members.

B 1st Angelos

● To serve in this capacity for one year.

● To fulfill the duties of the President in case of his temporary or permanent absence.

● To serve as internal mediator and relay issues to the President.

● Maintain efficient system of communication among members.

● Ensure a sense of morale among members.

● To record fraternity meeting minutes in the absence of the Grammateus.

C 2nd Angelos

● To serve in this capacity for one year

● To coordinate public relations and cultivate a genuine respect for the organization.

● To plan a program of campus involvement, service activities, and social affairs.

● To oversee general communication with parents, alumni, faculty at CNU, Greek organizations outside of Psi Upsilon, and other campus groups at CNU

● To oversee and manage the job and communications of the Public Relations Chair

D Thesauristes

● To serve in this capacity for one year.

● To maintain the treasury.

● To oversee the collection of funds at all activities. ● To collect all dues and fines.

● To make financial reports to the Executive Council and to supply financial records to the council upon its request.

● The Thesauristes shall appoint a controller at the beginning of each semester, who will serve as aid to the Thesauristes. See Article VIV, Section 11 for Controller responsibilities.

E Grammateus

● To serve in this capacity for one year.

● To record minutes of all Fraternity meetings and distribute them weekly to all active members.

● To make a record of attendance at Fraternity meetings.

● To keep an updated list of members in the Fraternity and to make the list available to all active and inactive members of the Fraternity.

● To maintain and update the Fraternity By-laws when necessary.

F Inter-Fraternity Council Delegate

● To serve in this capacity for one year.

● To represent the Phi Nu chapter at all Inter-Fraternity Council (IFC) meetings and events

● To oversee all communication with the Inter-Fraternity Council of CNU

● To plan and coordinate all activities of the fraternity with the IFC’s requirements and to track such activities accordingly

● To meet deadlines set by the IFC punctually and efficiently

Section 3. Other Fraternity Positions

A Academic Chairman

● To serve in this capacity for one semester.

● To monitor and provide assistance and counseling for members in poor or suffering academic standing.

● To maintain academic respectability for the chapter. ● To ensure the chapter is relevant to the needs of both the members and academic institution.

B Social Chairman

● To serve in this capacity for one year.

● To oversee the planning of all social activities of the chapter.

● To enrich the fraternity experience by coordinating varied activities.

C Recruitment Chairman

● To serve in this capacity for one semester.

● To plan a year-long recruitment program.

● To coordinate New Member bids.

● To conduct membership recruitment workshops and educate members on recruitment strategies.

D New Member Educator

● To serve in this capacity for one semester.

● To plan a curriculum for new member education.

● To uphold Psi Upsilon Fraternity’s opposition to hazing.

● To teach new members the ideals, history, and songs of the fraternity.

● To teach new members the expectations of them as brothers.

E Ritual and Historian Chairman

● To serve in this capacity for one semester

● To record and maintain a history of the chapter’s activities.

● To coordinate the yearly composites and maintain a photographic history

● To maintain respect for the chapter ritual(s) of Psi Upsilon

● To preserve the secrets of our ritual(s)

● To act as a trustee of the emblems, literature, and regalia of our rituals ● To plan and coordinate the timely and punctual demonstration of official rituals

● To ensure the proper execution, preservation and decorum for all activities associated with the ritual.

F Health and Wellness Chairman

● To serve in this capacity for one semester

● Promote a healthy environment under which the chapter can flourish

● To coordinate fraternity sponsored intramural teams

● Coordinate chapter attendance at university sponsored Health and Wellness Workshops and Awareness weeks.

G Assistant New Member Educator

● To assist the New Member Educator in his duties.

H Philanthropy Chairman

● To serve in this capacity for one semester

● Utilize a philanthropy committee to plan and coordinate activities

● Ensure the chapter conducts events for the National Philanthropy in accordance to the requirements of nationals.

● Maintain a regular schedule of philanthropy events

● Evaluate events to ensure continuous improvement

I Fundraising Chairman

● To serve in this capacity for one semester

● Develop and maintain corporate sponsorships and good relationships between local businesses

● Utilize a fundraising committee to plan and coordinate at least one fundraising event per semester

● Money raised shall be held in a separate account and spent exclusively on a homecoming event for alumni in the fall and formal in the spring.

● Manage donations to the fraternity J Public Relations Chair

● To serve in this capacity for one semester

● To manage communications through the use of social media

● To capture pictures of fraternity events to share with the public through the use of social media

● To create a newsletter at the end of each semester

● To aid in the marketing of fraternity events

Section 4. Selection Process: Elections for officer positions for the upcoming academic year will be held in the fall semester in the month of November.

A Following in order from Archon, 1st Angelos, 2nd Angelos, Thesauristes, Grammateus, and IFC Delegate shall the voting occur. B Voting for Archon, 1st Angelos, and 2nd Angelos shall be a secret ballot vote. C A brother seeking election to the office of New Member Educator must find another brother to run as Assistant New Member Educator with him on the same ballot. The New Member Educator will be restricted to only one Assistant New Member Educator. If for any reason a New Member Educator or Assistant New Member Educator is removed or resigns from his position, an election will determine who will be elected to the vacant position. D A member in good standing may nominate another member in good standing, the member will be considered for the position if another member seconds the nomination. E Those members nominated can decline the nomination. F Upon nomination, those members will speak for a short period of time to the meeting about their qualifications for the position. G Other nominated members will be asked to leave during this time. H After hearing each nominated members speeches, all nominated members will be asked to leave while the other members begin a discussion. I Each member may only speak once in the discussion. J After the discussion, a call to vote will be announced. A simple majority or plurality of members must be in favor for a nominee to be elected. K In the event of a tie, a discussion and re-vote will occur. L In the event of a second tie, the decision will go to the Executive Committee. M A unanimous consensus by the Executive Committee must be reached to elect the member to the position.

Section 5. Removal Process A An officer no longer in good standing with the Fraternity or deemed negligent in his duties may be removed following a ¾ vote of active members. B Nominations for the newly vacant position shall take place immediately following a vote in favor of removal. C The next meeting with quorum shall vote on the newly vacant position.

Article VII

Section 1. Advisor

A The advisor shall work closely with the organization in coordinating activities to ensure that they are conducted in compliance with Christopher Newport University policies and the laws of the United States of America, the Commonwealth of Virginia, and the City of Newport News.

Article VIII

Section 1. Committees

1 Types of Committees a Executive Committees i Executive Board 1 Shall meet weekly to discuss and prepare an agenda for the chapter meeting. 2 Will be made up of the Archon, 1st Angelos, 2nd Angelos, Grammateus, Thesauristes, and IFC Delegate. 3 A quorum of ⅘ of all officers must be met for there to be an official meeting. ii Social Excellence Board 1 Shall meet on a monthly basis to discuss and prepare all necessary guidelines for SAFE, as well as create and maintain minimum standards 2 Will be comprised of the Philanthropy, Health & Wellness, Social, Academic Chairmen and the IFC Delegate, to be led by the 2nd Angelos. 3 A quorum of all members must be met for there to be an official meeting. iii Internal Management Board 1 Shall meet on a monthly basis to discuss and prepare all necessary guidelines for SAGE, as well as collaborate towards the improvement of the internal structure of the Phi Nu chapter 2 Will be comprised of the Risk Manager, and the New Member Educator, Recruitment, and History chair, to be led by the 1st Angelos. 3 A quorum of all members must be met for there to be an official meeting. iv Judicial Board 1 Enforce the Constitution of Psi Upsilon and by-laws of the Chapter. 2 Shall be made up of members elected by the executive board, except in an election involving a current executive board member. 3 When a current executive board member is nominated for a Judicial Board position, the election is decided by a vote of the chapter. 4 Only one member of the executive board may serve on the Judicial Board at a given time. 5 All members retain positions while they are active members. v Finance Committee 1 The Finance Committee shall consist of no more than (3) chapter members in addition to the Thesauristes and Controller (maximum of 5). 2 The committee will discuss the ongoing financial state of the chapter. 3 The Thesauristes shall act as chair of the committee (with the controller acting as second in command). b Primary Committees i Primary Committees are required to meet once a week. ii Membership in a Primary Committee is binding for one semester. iii All brothers (excluding members of an Executive Committee) will be divided evenly among the Primary Committees. iv First Angelos has the authority to add or remove members to a Committee on a case by case basis. v Primary Committees consist of the following: 1 Social Committee a Duties: To be involved in planning and coordinating special service and activity events. 2 Recruitment Committee a Duties: Organize and execute a plan for recruiting new members. 3 New Member Committee a Duties: To assist the New Member Educator and Assistant New Member Educator on a curriculum for new member education. b To uphold Psi Upsilon’s opposition to hazing. 4 Philanthropy Committee a Duties: To assist the Philanthropy Chairman in planning and coordinating activities. b To Ensure the chapter conducts events for the National Philanthropy in accordance to the requirements of nationals. c To maintain a regular schedule of philanthropy events d to evaluate events in order to ensure continuous improvement. 5 Fundraising Committee a Duties: To plan and coordinate at least one fundraising event per semester. c Secondary Committees i Secondary Committee meeting requirements are at the discretion of the Committee Chair. 1 If a committee meeting is announced by the chair of the committee, it is required that each member of the committee attend. 2 A member has the ability to submit an excuse to the Judicial Board if he is unable to attend. ii Each committee must have a minimum of three members. iii Membership in a Secondary Committee is binding for one semester. iv Secondary Committees consists of the following: 1 Academic Committee a The Academic Committee will assist the Academic chair where he sees fit. 2 Risk Management Committee a The Risk Management Committee will assist the Risk Manager where he sees fit. 3 Historian a The Historian Committee will assist the Ritual and Historian chairman where he sees fit. 4 Health and Wellness a The Health and Wellness Committee will assist the Health and Wellness chair where he sees fit. 2 Selection Process a Primary Committees i Every brother must develop a list of their top three choices for committee membership at the start of each semester. ii These lists are to be sent to the First Angelos 1 Starting with the most senior pledge class, the First Angelos will randomly select brothers and assign them to an available committee that matches the brothers preferences. Once an entire class has been assigned, the First Angelos will move on to the next pledge class. 2 In the event that a committee has reached its cap, it will be removed from every brother’s list. b Secondary Committees i A brother may volunteer for membership in a Secondary Committee. ii In the event that all Secondary Committees are not filled, a brother has the ability to nominate another brother for membership in a Secondary Committee. 3 Attendance a Each brother must attend their assigned committee’s meeting when they occur. b If a brother can not attend, he must submit an excuse to the 1st Angelos decision will be made on the validity of his excuse. 4 Voting a Committee meetings are open to all brothers with the exception of the Finance committee and Judicial Board. Thesauristes and Chief Justice have the authority to open their respective committee on a case by case basis. b All brothers present at a committee meeting have the ability to vote (excluding Executive committees).

Article IX

Section 1. Responsibilities

A The organization will adhere to University policies and all local, state, and federal laws.

Article X

Section 1. Amendment of By-laws

A There must be a motion and a second of that motion within an official meeting to propose an amendment to the by-laws. The member proposing must then provide a draft of the amendment to the by-laws.

B A by-laws committee including the Executive Board and the member proposing will be responsible for drafting and approving the amendment to the by-laws. C For the amendment to be passed, it must receive a 2/3 majority vote by members at an official meeting.

D All ratified amendments are effective immediately, but subject to Alumni Board approval.

E If vetoed by the Alumni Board, the veto may be overridden by 85 percent approval of the fraternity.

F Any Revisions to the constitution and/or by-laws must be reviewed by the Office of Student Activities.

Article XI

Section 1. Voting

A Only members in good standing can vote. B Members who cannot vote: suspended, inactive, or members on probation. C A quorum must be present to vote as defined in Article IV. D An official vote cannot be held without quorum. E Any member in good standing has the ability to call to vote on any fraternal matter. F Roll call of the vote and the result of the vote will be overseen by 1st Angelos. G A discussion of the motion may occur before voting. For a discussion to occur, a brother must motion to discuss, and that motion must be seconded. The brother who called the vote has the right to speak first and last during the roundtable. H The Archon will begin and end roundtable discussions during officer and committee chair elections. I The 1st Angelos is responsible for resolving any disputes concerning who has the right to begin and end roundtable that are not covered in the bylaws. J All votes are originally open air(public) except for officer positions as defined in section III of Article VI. K A secret ballot can be motioned and acted on if ¼ of members deem it necessary L A second of that motion must occur M A motion and a second of that motion to table a vote will be brought to a vote, a 1/3 vote of members in good standing is needed to table the vote. N A member may be expelled (indefinitely removed) from the Phi Nu Chapter of Psi Upsilon by ¾ vote of the fraternity. This vote must be carried out by secret ballot. One week must pass after the motion is made in order to vote on the expulsion. A member who is expelled may not rejoin the Phi Nu Chapter. Expelled members are no longer affiliated with the fraternity and therefore have none of the rights that members in good standing maintain.

Article XII

Section 1. Alumni Board - TBD

Article XIII

Section 1. Requirements of New Member’s

A Each New Member class must be advised to choose and perform an approved service project, social event, and fundraiser. B Each New Member must have a cumulative GPA that meets the requirements of the School and Chapter. C Each New Member will be required to satisfactorily complete the new member education program.

Section 2. Hazing

A Pledging activities shall conform to the Psi Upsilon College Tablet, Psi Upsilon Membership Program, Chapter “position on hazing”, and Article X of the Constitution of Psi Upsilon Fraternity. B The Phi Nu chapter at Christopher Newport University shall not haze any prospective or current member for the purpose of admission into or affiliation with the organization. Members of The Phi Nu chapter at Christopher Newport University are free to leave or dissociate without fear of retribution or harassment. The Phi Nu chapter at Christopher Newport University shall not discriminate based on race, creed, color, sex, age, national origin, disability, and sexual orientation.

Section 3. Acceptance of New Members

A Must attend a minimum of rush events as determined by the Chapter. B The vote on acceptance of a New Member will occur before the New Member education period. At this time, a New Member must receive a 3/4 approval vote of all actives present to be given a bid. Any active who disagrees with the outcome of the vote can demand a re-vote up to a maximum of 3 total votes on that New Member. If a New Member is voted on 3 times, then the outcome of the 3rd vote is final. C If at any time during the New Member education period, at least 1/4 of all active members disapprove of a New Member’s progress, they can demand a vote on discontinuing the participation of that New Member with the fraternity. If the New Member receives a 3/4 approval vote of all actives present, the New Member will continue with the education period. Any active who disagrees with the outcome of the vote can demand a re-vote up to a maximum of 3 total votes on that New Member. If that New Member is voted on 3 times, then the outcome of the 3rd vote is final. D A New Member’s participation can only be challenged twice. After that, no claim to deny the New Member’s continuance with the education period can be made due to disapproval from the active members.

Article XIV Section 1. Finance A The fiscal year of this chapter shall commence on the first day of July and end on the last day of the following June. B A budget, covering all expected income and necessary expenses of this chapter for the coming fiscal year, shall be prepared by the Thesauristes at the beginning of each fiscal year. This budget shall be discussed and approved by the executive board and then the chapter, before the end of the first two chapter meetings that occur in the fiscal year. C The New Member fee of this chapter shall be determined by the entire chapter and shall be made due and payable by each New Member before initiation. D The Fraternity initiation fee for each member shall be determined by Psi Upsilon Fraternity. The Thesauristes of this chapter shall pay all Fraternity initiation fees to Psi Upsilon Fraternity, and send said fees to the respective organization within five (5) days after the initiation of each new member. E This chapter may assess its own dues and fees. This amount may not be less than the Fraternity Dues and Fees determined by Psi Upsilon Fraternity. All dues shall be given a date at which to be collected. If a member cannot meet this date, he must set up an appointment with the Thesauristes and create a schedule of payments (payment plan). Brothers on payment plans are considered delinquent in meeting financial obligations, and the amount that they owe the fraternity is considered an item of receivables. F Any funds collected by the Fraternity are to be spent on general expenses which include fees and initiation dues assessed by the National Fraternity and items in the budget. Under no circumstance may funds be used for the purchase of alcohol. G The Thesauristes shall deposit all funds in the name of and to the credit of this chapter. H The Thesauristes shall review at each chapter meeting all revenue and expenditure items since the previous chapter meeting. The Thesauristes shall also review all amounts owed to this chapter including the names of those who owe funds, and indicate the age of all such receivables discussed. I The Thesauristes shall review all accounts payable, including the names of those to whom funds are owed and the amount due at the first general meeting of every month. J All amounts due to the chapter must be settled and paid before graduation or that brother shall be demit from this chapter. Once the brother has settled all outstanding debts the brother may be reinstated as a brother of the Phi Nu Chapter. K Controller is under the authority of the Thesauristes. The controller is responsible for the collection of money and reimbursement of funds. He may not sign checks; however, he is responsible for dispersing the appropriate reimbursements that the Thesauristes signs as owed to any brothers. He is also responsible for safeguarding these monetary assets when they are not secured in the chapter bank account. L The chapter must save at least 15% of revenue per year and put this amount into a Savings Account. M The chapter’s savings account may not be accessed/withdrawn from without majority vote of the Alumni Board N The savings account may not be used to make investments unless approved by the Alumni Board. If this does not occur, the chapter must use other revenue/ another account to invest with. O Investments include anything other than CDs. P Any non-discretionary spending expenses exceeding 500 dollars must first be approved by both the Finance Committee and the Executive Board.

Article XV

Section 1. Big Brother

1 By week 3 of the pledge process, every pledge must have a big brother.

2 The big brother must be a member in good standing with the fraternity.

3 The big brother must be older than the little brother.

4 The role of the big brother is to facilitate the pledge’s understanding of the fraternity, guide the pledge through the acceptance process of the Phi Nu chapter, and act as both a mentor and role model to the little brother. The big brother should also act as a representative for the pledge to the fraternity, accountable for the actions of the pledge.

5 Pledge Master, and Assistant Pledge Master will be the only individuals deciding who big and little brother combinations are.

6 The big brother may not be in the position of Pledge Master, or Assistant Pledge Master while the little brother is still in the pledge program.