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La Unidad Latina, Lambda Upsilon Lambda Fraternity, Inc

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La Unidad Latina, Lambda Upsilon Lambda Fraternity, Inc La Unidad Latina, Lambda Upsilon Lambda Fraternity, Inc. Alpha Xi Chapter- Indiana University, Bloomington, Indiana Foreword Below are the standard operating procedures by which the Iota Chapter of La Unidad Latina, Lambda Upsilon Lambda Fraternity, Incorporated shall abide. These procedures shall be used along with the Chapter Management Manual, National Constitution, Hermano Protocol, Caballero Protocol, National Pledge Manual, and university policies and procedures as the means of operating the chapter. The responsibilities and obligations provided are the minimum for chapter operation. All other obligations discussed, appointed, or committed to, throughout the year, are also binding. Executive Officer Obligations I. President The President shall be responsible for, but not limited to, coordinating and ensuring the following: 1. Providing a detailed report at all chapter meetings. 2. Implementation of all Iota Chapter annual programs. ( SEE APPENDIX A ) 3. Being the primary contact of communication between the National Council, the Office of Fraternity and Sorority Affairs, etc. 4. Completion and submission of the OFSA Annual Report. ( SEE APPENDIX Q ) 5. Reviewing the annual report requirements at the beginning of his term and ensuring that the chapter meets ALL CRITERIA for ALL eight sections including ALL awards criteria. 6. Creating and Submitting OR delegating, all awards applications for qualifying Hermanos and events, for recognition in the Greek Awards and Latino Student Council Awards. 7. Submitting a completed semester packet and compliance report to the National Council. 8. Create the agenda or each chapter meeting 9. The success of all chapter events. 10. Chapter Contracts Signed by all undergraduates. (Executive Board Obligations Contracts, Financial Dues Agreement) 11. Creating the vision for the chapter for said academic year. 12. The chapter is qualified and in compliance with all national standards for intake(ie, dues, contracts, workshop, etc.) 1 Web: www.LaUnidadLatina.org La Unidad Latina, Lambda Upsilon Lambda Fraternity, Inc. Alpha Xi Chapter- Indiana University, Bloomington, Indiana 13. The stability and growth of the chapter in said academic year, and longevity for years to come. 14. At chapter meetings, reinforcing accountability within the Hermanos regarding duties and attendance. 15. Maintaining positive relations with all organizations on campus. 16. Being the model Hermano that goes above and beyond the call of duty. 17. Collecting and discussing a completed LDP Evaluation form from each initiated new member. 18. All duties and sections of this manual including Executive Board Obligations and Appendixes, as well as Hermano Protocol, National Constitution, National Pledge Manual, Hermano Contract, Chapter Leadership Development Process Outline, Universities Policies and Procedures, Chapter Management Manual, and all other guiding forces are strictly followed and completed by the chapter. 19. Assuming the leadership role in all positions that are performing poorly. (ie treasurer is not performing, President assumes role.) In these cases the Chapter President has the authority to remove an individual from their position without a chapter vote. If desired, the person in that position can appeal to the chapter for a vote(where said persons vote will not count) to overturn the Presidents decision. The Chapter President can also choose to have another general election for that position. II. Vice President The Vice President shall be responsible for, but not limited to, ensuring the following : 1. Inheriting the President’s responsibilities in any situation in which the President cannot perform his duties. 2. Serving as the official representative of the Chapter for the Latino Student Council and submitting a report after every LSC meeting. ( SEE APPENDIX I ) 3. All officers are performing their tasks and duties. 4. Performing all duties assigned by the President. 5. Providing updates to the chapter President on all chapter operations and assignments as soon as possible. 6. Providing a detailed report at all chapter meetings. 7. Calling all members on the Wednesday of each week for an update on tasks assigned at chapter meetings. 8. Sending text messages or calling brothers as a reminder for all events the chapter has agreed to participate. 9. Maintain an attendance roster for the year that includes but is not limited to Hermano attendance at: programs sponsored by the Iota Chapter, Iota Chapter Meetings, Programs that the Hermanos of the Iota Chapter support, National Meetings, Regional Meetings, Regional Workshops, OFSA Workshops, Birth Ceremonies, Above Sets, Crossing Ceremonies, Council Meetings(LSC/IFC), National Gala, 2 Web: www.LaUnidadLatina.org La Unidad Latina, Lambda Upsilon Lambda Fraternity, Inc. Alpha Xi Chapter- Indiana University, Bloomington, Indiana National Convention, National Retreat, National Fundraisers, other Chapter Fundraisers, and Rutgers Club Parties(both LUL and non-LUL), La Unidad Latina Probates, Non-La Unidad Latina Probates. 10. The Chapter President is performing his duties. If not he must council with the Chapter President and discuss the issues further at the end of a chapter meeting. For further issues, refer to impeachment. III. Secretary The Secretary shall be responsible for, but not limited to, the following : 1. Documenting accurate and concise minutes of all meetings. ( SEE APPENDIX I ) 2. Presenting minutes at each chapter meeting. 3. Creation and distribution of a monthly calendar. This shall be a collaborative effort between the Public Relations chairman and the Secretary. ( SEE APPENDIX H ) 4. Creation and distribution of an updated Iota Chapter information pamphlet. This shall be a collaborative effort between the Public Relations chairman and the Secretary. ( SEE APPENDIX G ) 5. Collecting and storing all chapter proposals. 6. Shall update the Executive Board Roster and Undergraduate Roster each September. 7. Storing copies of all chapter materials for that year(i.e. all programming forms submitted to OFSA, community service forms submitted to OFSA, flyers, reservation confirmations, etc.) 8. Printing and storing all OFSA Reports (programming reports, scholarship reports, philanthropy reports) for the year. IV. Treasurer The Treasurer shall be responsible for handling all monetary transactions at the Chapter including, but not limited to ensuring the following: 1. Providing a detailed weekly report at chapter meetings 2. Providing a detailed report 48 hours immediately following all fundraising endeavors 3. Providing a detailed chapter budget for the year 4. Providing an income statement for each fundraising event 5. No purchases are made without chapter consensus 6. Collection of Chapter dues 7. All National dues paid 8. Collection of Council dues 9. Council dues paid to respective council 10. Ensuring that there are NO HERMANO LOANS under any circumstances 11. Providing the Chapter with a copy of the bank statement. ( SEE APPENDIX I ) 3 Web: www.LaUnidadLatina.org La Unidad Latina, Lambda Upsilon Lambda Fraternity, Inc. Iota Chapter – Rutgers, State University of New Jersey 12. Providing accurate and detailed feedback to the Alumni treasurer regarding all chapter transactions. 13. Safety and security of all chapter funds. 14. Sound economic judgments are made regarding the use of chapter funds. 15. Economic longevity of the chapter is secure. 16. Semi-annual report presented to the chapter regarding status of chapter budget. ( SEE APPENDIX B ) 17. Reimbursements. ( SEE APPENDIX C ) V. Community Service Chairman The Community Service Chairman shall be responsible for, but not limited to, coordinating and ensuring the following : 1. Providing a detailed report at all chapter meetings. 2. Collection and submission of all community service forms to the Office of Fraternity and Sorority Affairs. 3. Signing the Chapter up for annual events like the AIDS Walk, Heart Walk, etc. 4. Designing new and innovative programs to follow the Chapter philanthropy. 5. Brown and Gold Christmas Event 6. Iota Chapter Turkey Drive. 7. Each Hermano performs a minimum of 20 hours of service per semester. 8. Distribution of the Jose Negron Scholarship. 9. Success of all community service endeavors. 10. Chapter participates in at least 2 greek sponsored community service events per semester. (i.e. Chi Upsilon Sigma – Batting for Success, Sigma Lambda Upsilon – Volleyball Tournament) 11. Chapter participates in at least 1 community service not sponsored by the chapter, per month. 12. At least 50% of the chapter participates in Dance Marathon. 13. The chapter participates in the annual Big Chill Event VI. Inter Fraternal Council Alternate The Inter Fraternal Council Alternate shall be responsible for the following : 1. Attending all IFC meetings in which the President cannot attend. 2. Accurately representing the views of Chapter at said meetings and voting accordingly. 3. Submitting a report to the Chapter on all issues discussed at said meetings. ( SEE APPENDIX I ) VII. Programming Chairman 4 Web: www.LaUnidadLatina.org La Unidad Latina, Lambda Upsilon Lambda Fraternity, Inc. Iota Chapter – Rutgers, State University of New Jersey The Social and Educational Chair shall be responsible for the following : 1. Providing a detailed report at all chapter meetings. 2. Implementation of all social and educational programs. 3. Collection and submission of all social and educational forms to the Office of Fraternity and Sorority Affairs. 4. Creation of list of programs hosted by other
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