Our Vision: Connected - Sustainable - Creative

M I N U T E S

Ordinary Meeting

Wednesday 25 February, 2015

Bellingen Council Chambers

Commencing 9.00 am

COUNCIL ADVISES THAT ALL OR PART OF THE MEETING MAY BE AUDIO RECORDED BY COUNCIL

BELLINGEN SHIRE COUNCIL – AGENDA - ORDINARY MEETING OF COUNCIL 25 FEBRUARY, 2015

MINUTES: Ordinary Meeting of Council held in the Council Chambers, Bellingen on Wednesday 25 February 2015 commencing at 9.00am.

PRESENT: Councillors Garry Carter, Steve Klipin, Dominic King, Desmae Harrison, David Scott and Mark Troy (Mayor).

IN ATTENDANCE: Liz Jeremy, General Manager, Michelle McFadyen, Deputy General Manager Corporate and Community, Stephen Taylor, Deputy General Manager Operations and Symone Williams.

1. APOLOGIES

01.001/15 RESOLVED (Cr Klipin/Cr Scott) That an apology be received from Cr Gordon Manning.

UNANIMOUS (Cr/Cr)

2. DECLARATION OF INTEREST

NIL

3. CONFIRMATION OF MINUTES

03.002/15 RESOLVED (Cr Scott/Cr Carter) That the Minutes of the Ordinary Meeting held on 28 January 2015 be confirmed.

UNANIMOUS

4. MATTERS ARISING

NIL

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BELLINGEN SHIRE COUNCIL – AGENDA - ORDINARY MEETING OF COUNCIL 25 FEBRUARY, 2015

A G E N D A

1 APOLOGIES 2 DECLARATION OF PECUNIARY AND NON-PECUNIARY INTEREST 3 MINUTES  Ordinary Meeting 28 January, 2015 4 PUBLIC ACCESS/PRESENTATIONS ...... 4 5 MAYORAL MINUTE ...... 4 6 NOTICE OF MOTIONS ...... 5 7 REPORTS BY GENERAL MANAGER ...... 6

7.1 RENAMING THE OLD PACIFIC HIGHWAY ...... 6 7.2 MINUTES OF THE SPECIAL RATE VARIATION IMPLEMENTATION PLANNING AND POLICY COMMITTEE MEETINGS HELD IN DECEMBER 2014 AND FEBRUARY 2015 ...... 10 7.3 FIT FOR THE FUTURE PROGRESS REPORT NUMBER 1...... 13 8 REPORTS BY DEPUTY GENERAL MANAGER OPERATIONS ...... 30

8.1 SWIMMING POOL BARRIER INSPECTION PROGRAM ...... 30 9 REPORTS BY DEPUTY GENERAL MANAGER CORPORATE AND COMMUNITY ... 33

9.1 BELLINGEN SHIRE COUNCIL - SUPPORT FOR COUNCIL’S INVOLVEMENT IN THE NEW NAMBUCCA SHIRE SERVICE CENTRE ...... 33 9.2 BELLINGEN NEIGHBOURHOOD CENTRE REQUEST FOR ADDITIONAL SPACE ...... 37 9.3 BUDGET REVIEW STATEMENT - PERIOD ENDED 31 DECEMBER 2014 ...... 41 10 MINUTES FROM ADVISORY COMMITTEES ...... 43

10.1 MINUTES BELLINGEN SHIRE COUNCIL LOCAL TRAFFIC COMMITTEE HELD IN 3 FEBRUARY 2015 ...... 43 11 CORRESPONDENCE ...... 46 12 AUTHORITY TO AFFIX THE COMMON SEAL OF COUNCIL FOR ITEMS NOT INCLUDED IN REPORTS ...... 46 13 ITEMS FOR INFORMATION ...... 47

13.1 REPORT ON INVESTMENTS AS AT 31 JANUARY 2015 ...... 47 13.2 DEPUTY GENERAL MANAGER’S PROGRESS REPORT ...... 51 13.3 GRANTS AND FUNDING REPORT ...... 58 13.4 QUARTERLY REPORT AGAINST OPERATIONAL PLAN Q2, 2014/2015 ...... 60 13.5 MIDWASTE ANNUAL REPORT FOR THE 2013/2014 FINANCIAL YEAR ...... 62 13.6 BELLINGEN SHIRE YOUTH CENTRE – HALF YEAR REPORT ...... 65 14 MATTERS OF AN URGENT NATURE ...... 67 15 QUESTIONS WITH NOTICE ...... 67 16 COMMITTEE OF THE WHOLE ...... 67 17 REPORT ATTACHMENTS ...... 68

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BELLINGEN SHIRE COUNCIL – AGENDA - ORDINARY MEETING OF COUNCIL 25 FEBRUARY, 2015

4 PUBLIC ACCESS/PRESENTATIONS

9.2 BELLINGEN NEIGHBOURHOOD CENTRE REQUEST FOR ADDITIONAL SPACE

04.001/15 AGAINST:

Mr Gordon Jacob addressed Council in opposition of the recommendation.

PROCEDURAL MOTION RESOLVED (Cr Scott/Cr Klipin) That an extension of time be granted to Mr Gordon Jacob. UNANIMOUS

FOR:

Ms Edithe Pigott addressed Council in support of the recommendation.

FOR: Mr Adrian Lipscombe addressed Council in support of the recommendation.

PROCEDURAL MOTION RESOLVED (Cr Scott/Cr Carter)

That an extension of time be granted to Mr Adrian Lipscombe. UNANIMOUS

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BELLINGEN SHIRE COUNCIL – AGENDA - ORDINARY MEETING OF COUNCIL 25 FEBRUARY, 2015

5 MAYORAL MINUTE

There are no Mayoral Minutes for this meeting.

6 NOTICE OF MOTIONS

There were no Notices of Motions received at the time of preparation of this Agenda.

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BELLINGEN SHIRE COUNCIL – AGENDA - ORDINARY MEETING OF COUNCIL 25 FEBRUARY, 2015

7 REPORTS BY GENERAL MANAGER

7.1 Renaming the old Pacific Highway

File/Index: Roads: Naming GA39 Author: Liz Jeremy, General Manager

REPORT SUMMARY: The Pacific Highway is currently being upgraded in a number of stages. The Pacific Highway within the Bellingen LGA is currently undergoing a by-pass with the targeted completion date 2020.

The purpose of this report is to consider a new road name for the existing highway that is suitable as a property address and one that could be inviting for tourists and revitalise/link the communities.

Background The Australian and NSW governments have been jointly upgrading the Pacific Highway to provide a four lane divided road from Hexham to Queensland. Upgrading started in 1996 and 2020 has been identified as the targeted completion.

Currently 397 kilometres of the Pacific Highway between Hexham and the Queensland border are now four lane divided road and about 89 kilometres are being built. The remaining sections are all being prepared for construction.

The Pacific Highway upgrade is being completed in 3 stages as follows:  Between Hexham and Port Macquarie, between Ballina and the Queensland border and between Raleigh and Woolgoolga, north of Coffs Harbour.  Between Port Macquarie and Coffs Harbour.  Between Woolgoolga and Ballina. (source NSW RMS website)

REPORT DETAIL:

The upgraded highway through the Bellingen local government area will be known as the "Pacific Highway"

The “Old Pacific Highway” will therefore need a new name, and with that new name will come the requirement for a change to road addressing.

In terms of a name it is desirable for the road to have the same name as the equivalent sections in the Kempsey and Nambucca LGA’s, however Kempsey Shire have named the Old Pacific Highway from South Kempsey to Eungai, Macleay Valley Way.

At Nambucca Shire Council’s meeting of 31 May 2012 the following was resolved:

That Council liaise with Bellingen Shire Council with suggestions to rename the existing Pacific Highway that will be by-passed when the Warrell Creek to Urunga Upgrade is complete, with examples being: “Nambucca – Bellingen Way” or “Twin Rivers Way.”

Nambucca Shire Council has given consideration to the name “Nambucca Valley Way” but the Geographical Names Board objected to this as a road spanning one or many local government areas needs to have the approval of all of the road naming authorities.

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BELLINGEN SHIRE COUNCIL – AGENDA - ORDINARY MEETING OF COUNCIL 25 FEBRUARY, 2015

In March 2014, in consideration of the same matter Bellingen Shire Council resolved:

That Council endorses the name “Twin Rivers Way” in place of the “Old Pacific Highway” from Warrell Creek to Urunga and advise the NSW Roads and Maritime Services, Nambucca Shire Council and the Urunga Mylestom Chamber of Commerce of this endorsement.

Unfortunately however this name is not considered suitable by all parties as there are more than two major rivers connected by the road.

As a consequence, there have been further discussions with Nambucca Shire Council representatives. A new name of “Rivers Way” was referred to the Geographical Names Board (GNB) for preliminary comment. The GNB have advised that “Rivers Way” would be objected to under Principle 4 Uniqueness, Duplication of the NSW Road Naming Policy as there is already a “River Street” located within the Nambucca Local Government Area as well as a “River Place” and “River Street” located within the Bellingen LGA.

Section 6.7.4 of the “NSW Addressing User Manual” dated October 2014 provides as follows:

“6.7.4 Uniqueness, Duplication Uniqueness is the most essential quality to be sought in proposing a new road name. A road name will be regarded as a duplicate if it is the same or similar in spelling or sound to an existing name, regardless of the road type. Road names shall not be duplicated:  Within the same address locality  Within an adjoining address locality  Within a local government area, and  within 10 kilometres in a metropolitan urban area  within 20 kilometres in a regional urban area  within 30 kilometres in a rural area  within 50 kilometres in remote areas.  Within a duplicated address locality anywhere in NSW

The remaining option which has been considered is “Giinagay Way”, with “Giinagay” being the hello/welcome greeting in the local Gumbaynggirr language. The Gumbaynggirr nation stretches across both the Bellingen and Nambucca Shires.

Preliminary consultation with the aboriginal community has indicated that this name would be positively received.

It is understood that Nambucca Shire Council considered a report in this matter on 12 February 2015 and resolved as follows:

That Nambucca Shire Council, in conjunction with Bellingen Shire Council advertise, subject to prior consultation and agreement with Muurrbyy Language Centre, its intention to adopt the name “Giinagay Way” for the existing Pacific Highway alignment that will be by-passed across the two local government areas.

Street Numbers

With the current highway the street numbers for the Urunga urban area start at the Kalang River bridge and run from North to South (93 Addresses).

The remainder of the numbering from the LGA boundary to Waterfall Way interchange runs from South to North (45 addresses).

These rural address numbers are based on the intersection of what was the Highway and the main street of Kempsey. These addresses will require renumbering based on a new intersection of the Highway near Warrell Creek if the road has a single road name.

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BELLINGEN SHIRE COUNCIL – AGENDA - ORDINARY MEETING OF COUNCIL 25 FEBRUARY, 2015

The NSW Addressing Policy 6.2.4 provides as follows:

“When a portion of a road is renamed as a result of resign or redevelopment and the integrity of the existing numbering can’t be maintained, address site shall be renumbered as part of the process of renaming the road section.”

This also suggests that the existing urban numbers for Urunga will also need to change to maintain a logical sequence of numbering.

In addition, there will be a small number of properties that currently have addresses to the Pacific Highway that no longer have direct frontage. Specifically

 Properties (6793 and 7169) no longer have access to the current Highway and need to be re-addressed to Martells Road  Property (3818) no longer has access with the Pacific Highway and will need to be re- addressed to Old Punt Road or Dolphin Court.  Property (12704) no longer has access with the Pacific Highway and will need to be re- addressed to Old Pacific Highway.

These properties will need to be readdressed.

Proposed way forward

The current Pacific Highway will have to be renamed once the by-pass is complete.

Regardless of the name that is finally agreed the renumbering process outlined above will apply.

Notwithstanding this once Council makes a resolution in the matter in terms of the new name, there will also need to be consultation as part of the Road Naming process involving the Geographical Names Board, State Government Agencies, Land Owners and the general public and the formal renaming of any road.

Whilst preliminary consultation has occurred with the local aboriginal community this report proposes consultation with the Muurrbay Aboriginal Language & Culture Cooperative in the first instance.

Once the consultancy process outlined above occurs there will be a further report to council.

BUDGETARY IMPLICATIONS:

Nambucca Shire Council has offered to facilitate the advertising on behalf of both Councils. Costs associated with signage will be the subject of negotiation with NSW Road and Maritime Services as part of the handover process associated with the Old Pacific Highway, which will be subject to further reports to Council.

SUSTAINABILITY ASSESSMENT:

There is no impact on the environment. The use of a Gumbaynggirr word for the naming of a significant regional road acknowledges the importance of the Gumbaynggirr people to our social and cultural identity.

ENGAGEMENT:

The Bellingen Shire Council Community Engagement Strategy was adopted by Council at its Meeting 22 February 2012. This strategy is designed to outline the approach Bellingen Shire takes towards engaging with our community.

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BELLINGEN SHIRE COUNCIL – AGENDA - ORDINARY MEETING OF COUNCIL 25 FEBRUARY, 2015

Having regards to the Community Engagement Strategy it is considered that the actions/initiatives contained within this report are appropriately categorised as having a LEVEL 3 impact. (eg Level 3 Lower impact – Shire Wide)

To address the requirements of Council’s Community Engagement Strategy and the NSW Local Government Act 1993, Council carried out the following:

 Consultation with Nambucca Shire Council  Preliminary consultation with the aboriginal community  Consultation with the Urunga Mylestom Chamber of Commerce

In addition Nambucca Shire Council has written to the Muurrbay Aboriginal Language Cooperative advising them of their Councils’ intention to name the old Highway Giinagay Way and seeking their agreement to same. The recommendation to this report accords with this approach. In addition the proposal will be referred to the Coffs Harbour Aboriginal Land Council Reference Group of Gumbayngirr Elders.

SHIRE OF BELLINGEN 2030 COMMUNITY VISION ALIGNMENT:

This project/initiative aligns with the following strategic directions within the Shire of Bellingen 2030 Community Vision:

 Resilient Economy – we have balanced, sustainable tourism. 1. Our Shire offers a broad range of experiences for visitors and our regional tourism assets are enhanced.

OFFICERS RECOMMENDATION:

1 That Bellingen Shire Council, in conjunction with Nambucca Shire Council, advertise subject to prior consultation and agreement with the Muurrbay Aboriginal Language & Cultural Cooperative and the Coffs Harbour Aboriginal Land Council Reference Group of Gumbayngirr Elders its intention to adopt the name, “Giinagay Way”, for the existing Pacific Highway alignment that will be by-passed across the two local government areas.

2 That a further report be provided to Council following the engagement process.

ATTACHMENTS: There are no additional attachments to this report.

07.002/15 RESOLVED (Cr Troy/Cr Klipin) 1 That Bellingen Shire Council, in conjunction with Nambucca Shire Council, advertise subject to prior consultation and agreement with the Muurrbay Aboriginal Language & Cultural Cooperative and the Coffs Harbour Aboriginal Land Council Reference Group of Gumbayngirr Elders its intention to adopt the name, “Giinagay Way”, for the existing Pacific Highway alignment that will be by-passed across the two local government areas. 2 That a further report be provided to Council following the engagement process.

UNANIMOUS

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BELLINGEN SHIRE COUNCIL – AGENDA - ORDINARY MEETING OF COUNCIL 25 FEBRUARY, 2015

7.2 Minutes of the Special Rate Variation Implementation Planning and Policy Committee Meetings held in December 2014 and February 2015

File/Index: Corporate Management/Special Rate Variation Implementation, Planning and Productivity Committee Author: Liz Jeremy, General Manager

REPORT SUMMARY:

This report presents the Minutes of the meetings of the Special Rate Variation Implementation Planning and Policy Committee (SRVIPP) held on 10 December 2014 and 11 February 2015 for the endorsement of Council.

REPORT DETAIL:

The minutes of the meetings of the Special Rate Variation Implementation Planning and Policy Committee (SRVIPP) held on 10 December 2014 and 11 February 2015 are provided as attachments to this report and are presented for the endorsement of Council.

In particular the following matters and associated recommendations from the SRVIPP are highlighted:

1 The meeting of the SRVIPP held on 10 December 2014 considered a report in relation to Council’s Fit for the Future Submission and contains the following resolution for the specific endorsement of Council.

RESOLVED (Cr Klipin/Cr Scott) 1. That the SRVIPP note the minutes of the meeting of the Financial Sustainability Program Board of 19 November 2014.

2. That the SRVIPP recommends to council that the Fit for the Future Program oversight

be provided by the Financial Sustainability Program Board and subsequently reporting

through to the SRVIPP

3. That the SRVIPP recommends to council that initial funding of $50,000 be sourced

from the Contingency Reserve in order to fund resources required to initiate the Fit for

the Future (FFF) Program.

UNANIMOUS

2 The meeting of the SRVIPP held on 11 February 2015 considered a report in relation to a review of Council’s operational land and property and contains the following resolution for the specific endorsement of Council.

RESOLVED (Cr Scott/Cr Harrison) 1. That the SRVIPP note the minutes of the meetings of the Financial Sustainability Program Board of 19 December 2014 and 23 January 2015. 2. That the SRVIPP accept the recommendation from the FSPB that up to $20,000 of savings from projects already identified through the FSPB, or realised through other initiatives, be allocated to fund resources to conduct a review of council’s operational land and property as outlined in the minutes of the FSPB from 23 January 2015 (Report 5. Land and Property Review).

For: Cr Klipin, Cr Scott, Cr Harrison and Cr Troy Against: Cr Manning and Cr Carter

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BELLINGEN SHIRE COUNCIL – AGENDA - ORDINARY MEETING OF COUNCIL 25 FEBRUARY, 2015

BUDGETARY IMPLICATIONS:

The SRVIPP reports on deliberations of the Financial Sustainability Program Board and the Transport Infrastructure Program Board both of which were established as part of the governance arrangements relative to the implementation of the Special Rate Variation.

The Financial Sustainability Program Board reports on productivity initiatives undertaken within Council and quantifies outcomes in terms of either productivity or financial efficiencies. Outcomes achieved are provided in the minutes of these Boards, which are provided as attachments to the SRVIPP business papers.

SUSTAINABILITY ASSESSMENT:

The Council Report of 19 February 2014 committed Council to implementing improved project, program and portfolio governance and two new programs relating to expenditure of SRV funds and financial sustainability: The Transport (Road and Bridge) Infrastructure Sustainability Program, and the Financial Sustainability Program.

Council further committed to adopting a portfolio management approach (via the Executive Team) to managing these and other programs through integration with, and enhancement of, Council’s existing Integrated Planning and Reporting Framework.

In the same report it was proposed to establish a new Council committee (with membership to comprise the entire council) to provide the requisite Council oversight and review of the SRV works program. Additionally, oversight of specific programs that relate to financial sustainability, asset management and the transport infrastructure backlog, would be provided by the new committee.

ENGAGEMENT:

The Bellingen Shire Council Community Engagement Strategy was adopted by Council at its Meeting 22 February 2012. This strategy is designed to outline the approach Bellingen Shire takes towards engaging with our community.

The FSPB is an internal Board which consults widely and regularly with relevant staff and stakeholders. The FSPB reports to the SRVIPP Committee (a whole of council committee).

SHIRE OF BELLINGEN 2030 COMMUNITY VISION ALIGNMENT:

This project/initiative aligns with the following strategic directions within the Shire of Bellingen 2030 Community Vision:

CL.Civic Leadership CL.1 Council is an organisation that embraces business excellence CL.1.4 Best practice, sustainability principles, accountability and good governance are incorporated in all that we do

OFFICERS RECOMMENDATION:

1 That the Minutes of the Special Rate Variation Implementation Planning and Policy Committee meeting held on 10 December 2014 be noted and the recommendations endorsed. 2 That That the Minutes of the Special Rate Variation Implementation Planning and Policy Committee meeting held on 11 February 2015 be noted and the recommendations endorsed.

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BELLINGEN SHIRE COUNCIL – AGENDA - ORDINARY MEETING OF COUNCIL 25 FEBRUARY, 2015

ATTACHMENTS: 7.2A Minutes of the Special Rate Variation Implementation Planning and Policy Committee meeting held on 10 December 2014 7.2B Minutes of the Special Rate Variation Implementation Planning and Policy Committee meeting held on 11 February 2015

07.002/15 RESOLVED (Cr Scott/Cr Harrison) 1 That the Minutes of the Special Rate Variation Implementation Planning and Policy Committee meeting held on 10 December 2014 be noted and the recommendations endorsed. 2 That That the Minutes of the Special Rate Variation Implementation Planning and Policy Committee meeting held on 11 February 2015 be noted and the recommendations endorsed.

UNANIMOUS

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BELLINGEN SHIRE COUNCIL – AGENDA - ORDINARY MEETING OF COUNCIL 25 FEBRUARY, 2015

7.3 FIT FOR THE FUTURE PROGRESS REPORT NUMBER 1

File/Index: Fit For the Future/Sustainability/Governance Authors: Liz Jeremy, General Manager and Michelle McFadyen, Deputy General Manager, Corporate and Community,

REPORT SUMMARY: A modern local government sector with strong Councils providing the services and infrastructure communities need is a shared objective of Bellingen Shire Council (BSC), its community and the NSW Government.

The steps in the journey have been established and Bellingen Shire Council is in the initial stages of developing its approach to the Fit for the Future (FFF) initiative.

By way of background, in 2012 the NSW Government established the New South Wales Independent Local Government Review Panel (the Panel) to develop options to improve the strength and effectiveness of local government in NSW.

The review drove key strategic directions identified in the Destination 2036 initiative and supported the broader objectives of the State as outlined in NSW 2021: A Plan to Make NSW Number One (the State Plan).

The panel investigated and identified options for governance models, structural arrangements and boundary changes for local government in NSW, taking into consideration:

1. Ability to support the current and future needs of local communities; 2. Ability to deliver services and infrastructure efficiently, effectively and in a timely manner; 3. The financial sustainability of each local government area; 4. Ability for local representation and decision making; and 5. Barriers and incentives to encourage voluntary boundary changes.

In conducting the review the panel aimed to:

1. Ensure recommendations meet the different nature and needs of regional, rural and metropolitan communities. 2. Consult widely with the broader community and key stakeholders. 3. Take into account the work completed, and future work to be completed, under the Destination 2036 initiative. 4. Take into account the broader interests of the State including as outlined in the State Plan. 5. Consider the experiences of other jurisdictions in both the nature and implementation of local government reform. 6. Take into account the Liberal-National’s 2011 election policy of no forced amalgamations.

Over a two year period the Panel produced a range of reports and research papers and handed down its final report entitled “Revitalising Local Government” in October 2013.

“The NSW Independent Local Government Review Panel’s final report has made it clear that the system of local government in NSW is not working as well as it should be. More than one third of the State’s Councils are facing financial problems, infrastructure backlogs are overwhelming.” (Fit for the Future, A roadmap for stronger, smarter councils, NSW Office of Local Government, September 2014)

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In response to this report, the NSW Government has embarked on a Fit for the Future reform program which includes asking Councils to assess their current performance against a set of performance measures and benchmarks (sustainability, infrastructure and service management, and efficiency) and developing an improvement plan.

This assessment process is designed to identify those Councils assessed as being “Fit for the Future” and/or those willing and able to transition to being Fit for the Future. The NSW Government envisages that such Councils will be smarter, sustainable and strategic and have community assets that are well planned and maintained, services to meet community needs, be efficient, focussed and community leaders.

In so saying the NSW government has made clear through their documentation and briefings to local government :

1. that the initial step in the process for councils is an assessment around scale and capacity with the starting point being the work of the Panel 2. that for Bellingen Shire Council (and the other Councils on the mid north coast) the Panel recommended that the boundaries remain the same and that Council participates in the proposed North Coast Joint Organization 3. their understanding that Councils may not be Fit for the Future at the commencement of the process 4. that councils need to outline why they do or do not meet the assessment criteria 5. their plan for addressing the criteria and heading in the right direction.

In summary Bellingen Shire Council has been asked to:

1. Review its current situation against a set of criteria and benchmarks; 2. Prepare a submission including an improvement plan to meet the benchmarks; and 3. Make the transition to be Fit for the Future.

While the benefits available to the Fit for the Future Councils are outlined at a strategic level, for example, streamlined reporting arrangements, streamlined Special Rate Variation process, priority access to grants etc, there is limited detail available as to what this actually means.

Bellingen Shire Council meets two of the seven performance measure ratios that have been established to determine if a Council can be classed as Fit for the Future. Bellingen Shire Council is currently developing its approach. Between now and June 30 (the deadline for submission by Council to government) work will be undertaken in collaboration with the elected Council and our community to assess what ideas and opportunities exist to improve performance against this criteria (and benchmarks), assessing the appetite for change and developing an improvement proposal against the NSW Government template.

Whilst there are a range of variables that can impact on the assessment criteria, concerns remain that the current funding model applicable to local government places unnecessary challenges in dealing with infrastructure and service management.

Furthermore the current reviews of Rating and Financial Assistance Grants make it difficult given the assumptions implicit in any forecasting of future performance benchmarks to develop a robust improvement plan.

The Panel also recommended that BSC be part of the North Coast Joint Organisation (NCJO) along with the Councils of Clarence Valley, Coffs Harbour and Nambucca. The member councils have met on three occasions and submitted an application to be a pilot. This application however was unsuccessful. Notwithstanding this the member councils have arranged future meetings to progress discussions regarding the structure and form of a NCJO.

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This report provides an initial analysis of the Fit for the Future (FFF) sustainability indicators and asks Council to consider if the recommendation of the NSW Independent Local Government Review Panel (the Panel) in relation to Bellingen Shire Council should be supported.

The Panel recommended that Bellingen Shire’s current boundaries remain unchanged and that council be a member of the proposed NCJO, providing council with the appropriate scale and capacity to undertake reforms to meet the benchmarks required under the Fit for the Future program.

This report also outlines, for Council’s consideration, an approach and timeframe for the preparation of Council’s Fit for the Future submission which is due 30 June 2015.

REPORT DETAIL:

1 Background

In 2011, local NSW Councils met with the NSW State Government at the Destination 2036 summit to plan how local government would move forward to meet the challenges of the future.

One of the actions agreed was that the State Government would appoint an independent expert panel to review local government.

An independent expert panel, the NSW Independent Local Government Review Panel (the Panel), was appointed in April 2012 to review the governance models and other structural arrangements of local government. Its terms of reference also included the need to formulate options to improve and strengthen the effectiveness of local government to help drive the strategic directions set out in Destination 2036 Action Plan. The Panel engaged in an extensive process to gather evidence and views from the broader community on local government reform.

In October 2013, the Panel provided its final report “Revitalising Local Government” which included a series of recommendations. A copy of their report is attached.

Following the release of the Panel’s final report, the NSW Government in September 2014, released the Fit for the Future Reform program with guidelines released on 31 October.

Copies of these documents are also attached to this report.

The objective of the reform program is to ensure the long term financial viability and strategic outcomes of local government while meeting the community’s needs.

The NSW Government has directed all Councils to look at their current situation and consider the future needs of its community in the context of the Panel’s recommendations. Such an assessment is to assist Councils in getting a clear picture of how they are performing financially, in infrastructure management and in service delivery with a view to determining how each Council will be Fit for the Future.

Following this assessment, each Council, no later than 30 June 2015, is required to provide a proposal on how it will achieve a Fit for the Future status in accordance with the pre-determined FFF ratios over the coming four years. This assessment is to use the specified ratios, self- assessment tools, template and guidelines as provided by the NSW Government. It is also to consider the Panel’s recommendations in relation to the Council’s future, for example, merger and/or Joint Organisation options.

An assessment will then be undertaken by a different independent panel (Assessment Panel) with recommendations to the Minister to begin implementation from March 2016.

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It is expected that this process will determine what future assistance/support will be provided by the NSW Government and/or what actions are required by individual Councils.

The Fit For the Future Reform Program suggests that when the Fit for the Future transition is “finalised” there will be opportunities for cheaper finance, simplified reporting arrangements and state funding along with priority access to grants.

This approach essentially suggests two groups of local government, those who are Fit for the Future and those who are not. Differing treatment options are expected dependent on what group a Council is in.

In general terms the NSW Government is seeking to work in partnership with local government to implement reform arrangements and ensure that Councils are sustainable into the future.

2 NSW Government Statements regarding Fit for the Future Councils:

The NSW Government has advised that Councils assessed as being Fit for the Future will have access to a range of funding and support mechanisms to make the structural changes necessary to achieve this reform including:

1. Access to state borrowing facility 2. Access to a streamlined IPART process for setting rates 3. Priority access to state funding and other grants 4. More flexibility with procurement 5. Simplified reporting and 6. Eligibility for additional planning powers.

Currently, there is a lack of detail about the extent of the benefits conveyed by the funding and support mechanisms mentioned above. It is understood that a rate review process is currently underway but limited information is available at this time.

Furthermore, it is not clear as to what arrangements will apply to those Councils deemed to be not Fit for the Future.

Against this background, there are a number of challenges in preparing a Fit for the Future submission as there are many unknowns surrounding matters such as the rate review, the current Federal Government review of the Financial Assistance Grants (FAG) program and other aspects of the reform agenda. This level of ambiguity requires many assumptions to be made in developing forecasts and financial modeling associated with the development of an improvement proposal.

3 Fit for the Future Criteria:

The State Government has focused on four FFF criteria, namely;

1. Scale and Capacity 2. Sustainability 3. Infrastructure and Service Management 4. Efficiency.

Prior to advising of these criteria, the Premier invited the Independent Pricing and Regulatory Tribunal (IPART) to review the assessment criteria of Sustainability, Infrastructure and Service Management and Efficiency. The results are included in the IPART (2014) Review of the criteria for fit for the future - Local Government, Final Report - September 2014.

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In general terms IPART were satisfied with the categories and suggested some amendments to the benchmarks plus the inclusion of the Debt Service Ratio. It was also commented that scale and capacity are important issues for Councils, given economies of scale and scope.

The steps in the Fit for the Future process for Councils are shown below:

4 Scale and Capacity

The terms ‘scale and capacity’ refers to the recommendations of the Independent Local Government Review Panel in relation to potential boundary changes and regional collaboration.

The panel made recommendations regarding merging some Councils and the Office of Local Government (OLG) has since made it clear that the New South Wales Government intends that all Council’s outside the Sydney metropolitan area will participate in Joint Organisations.

The Panel assessed Bellingen Shire Council as having sufficient scale and capacity to remain in its current structure, that is, not to merge with another Council (page 116 of Panel’s Final Report “Revitalising Local Government” October 2013 Table - Options for Non-metropolitan Councils).

The Panel also recommended that Council participate in the North Coast Joint Organisation. Membership of the proposed North Coast Joint Organisation includes Bellingen Shire Council, Nambucca Shire Council, Coffs Harbour City Council and Clarence Valley Council.

By inference the Panel does not believe Bellingen Shire Council’s sustainability would be improved by merging with any neighbouring councils, but would benefit from increased regional co-operation.

The first question Council must answer in preparing the improvement submission is whether Council is willing to accept the Panel’s recommendation.

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The question of proposed boundary changes needs to be resolved as any boundary changes would necessitate talks with neighbours and canvassing public opinion. This issue is dealt with further in the section 6.2 of this report as well as in the Engagement section of this report.

Ultimately it is a matter for council deliberation and in terms of process, one that will be best resolved by way of a resolution of Council.

At a workshop held on 11 February 2015 Council contemplated the scale and capacity question along with the benchmark analysis (see section 5 of this report) relative to the detailed work and recommendations of the Panel, the position of the councils on the north coast, (which is similar to Bellingen’s) and the unique challenges that face north coast councils and in particular Bellingen including quantum of non rateable land, the impacts of natural disaster and environmental conditions.

On the basis of Councillor feedback at the February workshop it is understood that Council is willing to accept the recommendations of the review panel and not seek any boundary changes.

The issue of Joint Organisations is dealt with further in Section 6 of this report.

5 Initial Self-Assessment

Part of the Fit for Future package is a self-assessment tool to help Council determine whether their past performance indicates that they are “Fit for the Future”.

The outcome of this assessment has been attached for the information of Council shown as Attachment A. A summary of the self-assessment results are as follows, however the attachment outlines the Fit for the Future benchmarks and detailed information.

BENCHMARK RESULT MEETS FFTF BENCHMARK Operating Performance Ratio (greater or equal to -0.333 NO break-even average over 3 years) Own Source Revenue Ratio (greater than 60% 58.59% NO average over 3 years) Building and Infrastructure Asset Renewal Ratio 57.58% NO (greater than 100% average over 3 years)

Infrastructure Backlog Ratio (less than 6.31% NO 2%) Asset Maintenance Ratio (greater than 100% 125.69% YES average over 3 years) Debt Service Ratio (greater than 0 and less than or 2.90% YES equal to 20% average over 3 years) A decrease in Real Operating Expenditure per Increasing NO capita over time

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The following interpretive detail is provided in terms of the ratios outlined above:

1 Sustainability

Sustainability is about financial health of the Council, which is the ability of the Council to provide services and infrastructure into the future that meets the community’s needs. The Panel based its assessment of financial health on the work of the NSW Treasury Corporation (TCorp).

TCorp’s assessment (April 2013) of Bellingen Shire Council indicates that its Financial Sustainability Rating (FSR) was moderate with a negative outlook.

1.1 Operating Performance Ratio: -0.333%

What does this ratio measure?  Is council making a profit or a loss?

How do we compare?  State average -5.0%  98 out of 152 NSW councils in 2013 recorded deficits  48 NSW councils reported deficits of more than $2.5 million

What are the key drivers and influences?  Rates, annual charges, grant revenue, depreciation

1.2 Own source Revenue Ratio: 58.59%

What does this ratio measure?  How reliant is Council on external funding sources?

How do we compare?  Range between 22.5% to 80% across NSW (2013)  79 (52%) out of 152 NSW Councils in 2013 reported less than 60%

What are the key drivers and influences?  Rates/annual charges, grants/contribution revenue

1.3 Building and Infrastructure Asset Renewal Ratio: 57.58%

What does this ratio measure?  How much is council spending on renewing existing infrastructure against the annual depreciation?

How do we compare?  NSW state Average 81.5% (2013)  Only 35 Councils reported a ratio greater than 100% in 2013

What are the key drivers and influences?  Depreciation, asset renewal expenditure, asset revaluations

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2 Effective Infrastructure and Service Management

2.1 Infrastructure Backlog ratio: 6.31% What does this ratio measure?  What is the estimated cost to bring assets up to satisfactory condition as compared to their written down value(s)

How do we compare?  87% of NSW Councils reported a backlog of >2% (2013)  10% average backlog for NSW Councils (2013)  13% average backlog for group 11 councils (2013)

What are the key drivers and influences?  Written down value of infrastructure, agreed service level expectations, raw materials and labour costs

2.2 Asset Maintenance Ratio: 125.69% What does this ratio measure?  How much council is spending on maintaining its infrastructure against the estimated required expenditure

How do we compare?  91.1% average across NSW Councils (2013)  NSW shortfalls in maintenance expenditure ranged from $21,000 - $24 million  20% of councils reported shortfalls of greater than $5m

What are the key drivers and influences?  Written down value of infrastructure, agreed service level expectations, raw material and labour costs

2.3 Debt Service Ratio: 2.9% What does this ratio measure?  What % of annual revenue is needed to repay council borrowings (principal and interest)?

How do we compare?  NSW councils have low levels of debt (compared with other industries)  12 Councils across the state have no debt.

What are the key drivers and influences?  Cash flow requirements, past/present/future borrowings, current and future interest rates

3 Efficiency

3.1 A decrease in real operating expenditure per capita over time: Increasing What does this ratio measure?  Total annual operating expenditure divided by the shire population adjusted for consumer price index (CPI) each year?

What are the key drivers and influences?  Annual operating costs, asset maintenance, raw materials/labour costs

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These ratios represent the first step in the process of assessment for being Fit for the Future. In terms of performance against councils in the Mid North Coast area, Council’s results indicate that we are in a similar position to most of our neighbours.

Water and Sewerage Management:

It should be noted that Councils who have direct responsibility for the supply of water and sewerage services are also required to provide information in the Fit for the Future submission. This information is to include an assessment of whether the requirements of the NSW Government Best Practice Management of Water and Sewerage Framework are met. There is also a requirement to outline what infrastructure backlog exists in relation to water and sewerage in terms of dollars as well as what capital works are planned for the four years from 2016/17 - 2019/20 (including funding source). A financial analysis of break-even levels and what improvement strategies are planned for the period 2016/17 - 2019/20 is also to be provided. This information is currently being developed and will be presented to Council as part of the workshop and reporting process associated with the Fit for the Future submission.

6 Regional Collaboration

6.1 Joint Organisations

It is the intent of the NSW Government that all Councils outside of Greater Sydney will be a member of a Joint Organisation (JO) from September 2016, so when considering membership of a Joint Organisation it is also a question of with whom.

The “Regional Joint Organisation” concept developed by the Panel (p 71) entails:

“Statutory groupings of local Councils established under the Local Government Act that undertake a range of “high level” functions on behalf of their members (the precise mix of functions can vary from region to region).

It is open to Council to suggest alternate Joint Organisation membership within the state regional boundaries (outlined in red/bold in the below map). For Bellingen Shire Council this comprises the North Coast, Northern Rivers and Mid North Coast areas.

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Council at its March 2014 meeting resolved to ‘provide a submission to the Office of Local Government that it is broadly sup7portive of the recommendations of the Final Report of the NSW Independent Local Government Review Panel as outlined in this report with the following addition at Item 26: In all councils where the Councillors elect the Mayor, it should be mandated that voters should be given a choice between popularly elected Mayors and Mayors elected by the Council’.

Council was part of a submission to the State Government expressing an interest in becoming a pilot Joint Organisation.

The submission for the pilot listed the potential roles of the proposed Joint Organisation as:

1 Regional alliance of local government water utilities at a high level focusing on service and infrastructure planning as opposed to service delivery. 2 Strategic regional and sub-regional planning framework. 3 Strategic waste management. 4 Regional voice - intergovernmental relations and regional advocacy. 5 Develop a framework to ensure a consistent basis to evaluate the potential for shared service provision. Review activities for the delivery of ‘back office’ services.

The Office of Local Government provides some guidance as to the form and purpose of Joint Organisations in the publication “Fit for the Future – Joint Organisations”. This document is not particularly prescriptive and offers suggestions rather than a framework. It is appended to this report at Attachment link 7.3E

Whilst the initial work of the Panel was quite prescriptive in terms of the role of a JO, the Fit for the Future approach essentially mandates a regional approach in terms of state/local collaboration and alignment with state boundaries for issues such as planning, health and education. Anything more is for the consideration of the member councils as members of the Joint Organisation.

There are risks and rewards associated with establishing a Joint Organisation. Preliminary consideration has identified the potential negative risks below that need to be considered when evaluating proposals:

1. The ongoing costs to member Councils, particularly if the Joint Organisation has significant staff. 2. Duplication of existing arrangements such as MIDROC. MIDROC has a different membership and there is currently discussion around MIDROC in the context of the establishment of Joint Organisations. 3. If some functions are transferred from Council to a Joint Organisation it may deprive Council of the critical mass to effectively and efficiently deliver the services of a local council. The fixed costs such as governance and accommodation would be allocated

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across the remaining functions pushing up the cost of those services. The transfer of some of Council’s services to a Joint Organisation may not be accompanied by a corresponding drop in operating expenses.

If Council considers that there are superior regional alliances to be had outside the proposed North Coast Joint Organisation it would need to identify this in the Council Improvement Proposal. The proposal itself does not have to be submitted until 30 June 2015, however a proposal that differs from the Independent Local Government Review Panel recommendations will take significantly more time to develop. It is recommend that for the purposes of developing a proposal, to proceed on the basis that Council will participate in a North Coast Joint Organisation and keep a watching brief on the proposed role of the Joint Organisations as well as the role of MIDROC.

6.2 Approach from Nambucca Shire Council

Council is in receipt of correspondence from Nambucca Shire Council to enter into dialog regarding a possible amalgamation or other joint activities. Specifically the correspondence requests a meeting between the Mayors, Deputy Mayors and General Managers of both councils.

Bellingen Shire Council and Nambucca Shire Council already undertake a range of joint activities including most particularly alliance partners in Coffs Coast Waste Services, participation in MIDROC and MIDROC subgroups, proposed joint liaison with NSW Roads and Maritime Services regarding the Pacific Highway handover, the option to engage in joint tourism promotion at the new Highway service centre, etc.

Similarly Bellingen Shire Council has alliances with Coffs Harbour City Council around waste services and Clarence Valley Council around the provision of library services.

Following Councils discussion of this matter at the workshop held on 11 February 2015 a meeting has been arranged with Nambucca Shire Council, in keeping with the request embodied in their resolution.

It is envisaged that discussion will focus on further opportunities for shared services and alliancing. The outcome of the meeting will be reported to Council in future reports regarding Fit for the Future for consideration as part of the Fit for the Future Submission, as outlined in Section 7 of this report.

6.3 Regional alliancing

The opportunities presented by regional alliancing across a range of issues and services are not insubstantial.

In 2014 MIDROC commissioned KPMG to undertake a high level review of the opportunities and benefits of working regionally.

Whilst the project encountered some challenges, at a high level, and with some qualifications, it indicated a range of savings across the region of around $15 to $40 million.

This high level analysis supports the proposition that a key way of unlocking efficiency savings for the community is to address service delivery as a scale issue. This could occur either at a JO level or with councils who come together as ‘coalitions of the willing’.

In addition Council has to date carried out some preliminary work around the unique challenges faced by the region particularly around land that is not rateable. This initial assessment has indicated that it would be opportune to explore alliances with other councils faced by similar

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circumstances that is those councils who share the impact of large parcels of land owned by other levels of government where rates are not paid ie State Forests, National Parks and Crown Lands.

A range of issues and opportunities will be explored as part of the Fit for the Future submission process in keeping with the high level assessment provided here.

7 Fit for the future Submission process

Council is required to make the Fit for the Future submission by 30 June 2015. The form the submission takes is reliant upon whether Council broadly accepts the recommendations of the Independent Local Government Review Panel regarding scale and capacity (local government boundaries and regional co-operation).

Council can decide not to accept the Panel’s recommendations regarding scale and capacity; this would mean Council would seek a change to the current Shire boundaries and/or not participate in the proposed North Coast Joint Organisation of Councils. The submission would be based on a different template and would need to present a case for the changed arrangements.

This report recommends, based on the engagement process undertaken to date with council, that Council resolve that Bellingen Shire has the scale and capacity broadly consistent with the recommendations of the Independent Local Government Review Panel and will prepare Council’s Fit for the Future submission on the basis of the existing Shire boundaries and membership of the proposed North Coast Joint Organisation of Councils.

If this recommendation is adopted, this will dictate that Council will prepare an Improvement Plan based on the Fit for the Future Template Two.

A copy of the template and the guide to the template can be found at http://www.fitforthefuture.nsw.gov.au/content/just-released-–-council-self-assessment-tool- templates-and-guidance.

The proposal will be submitted via a web portal and is due 30 June 2015. The template is divided into five sections as described below.

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Further reports to Council will be provided which will deal with each section of the Template as these are completed in draft forms.

Approach to preparing the submission and time frames The timeline below has been taken from the NSW Government guide and has been used in developing the proposed process to complete the Bellingen Shire Council submission.

It should be noted that there is an existing program of Asset Management reforms being completed in conjunction with the revaluation of the transport infrastructure. The MIDROC “apples with apples” project is pivotal in the process. The results should assist in providing strategies to improve Council’s Fit for the Future performance indicators. Further Council is currently reviewing both its Asset Management Plans, Section 94 Plans and Long Term Financial Plan.

In terms of reporting to Council, it is expected that there will likely be a report regarding FFF to each meeting for the first half of this year provided to Council. Council was briefed by way of workshops in relation to Fit for the Future on 17 December 2014 and 11 February 2015.

This report provides information to Council and seeks direction in relation to the initial Fit for the Future Self-Assessment Tool, Scale and Capacity and approach to preparing the Council Proposal.

An implementation plan for the development of the submission has been developed in relation to the work to be undertaken to have the submission ready to provide to the State Government by 30 June 2015. This implementation plan, will be flexible and outlines the key milestones and dates to achieve this task. It should be noted that these activities and timeframes will be undertaken in parallel with the annual budgeting timeframes.

Conclusion

In considering the initial Fit for the Future benchmarking result Council must contemplate that the Fit for the Future process is a journey and a consequence of a range of influences, not the

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least of which is 30 years of rate pegging, cost shifting from other levels of government, as well as the current economic circumstances of all levels of government.

Council must also contemplate the advice of government regarding Fit for the Future both in terms of the initial assessment and the process moving forward and specifically, the recognition that Councils may not meet the benchmarks initially, that Councils need to understand why that is, and how these issues can be addressed so that Councils can head in the right direction, and frame a response around progressing toward achievement of the benchmarks.

Since 2011 Council has been focussed on its longer terms sustainability issues as follows:  organisational reform  conducting a series of service reviews  establishing an Internal Audit function  implementing organisational efficiencies which are now formalised in their reporting processes through the Financial Sustainability Program Board and Transport Infrastructure Program Board, both of which formally report to Council through the Special Rate Variation Implementation Planning and Productivity Committee  the T-Corp assessment of Councils and the NSW Infrastructure assessment, which is guiding and driving Councils review of its Long Term Financial Plan and Asset Plan, both at a local level and regionally through the MIDROC ‘Apples with Apples’ project  heeding the advice of T-Corp in terms of revenue raising which resulted in Council’s successful application for a Special Rate Variation in 2014 along with its successful application for financial assistance against borrowings though the Local Government Infrastructure Renewal Scheme  working to address the infrastructure backlog through the 2014 Special Rate Variation  identifying additional revenue or growth revenue opportunities which will be further explored through the Fit for the Future Assessment process.

Regionally Bellingen Shire Council has strong working relationships both at a MIDROC and Joint Organisation level which will assist in the transition process.

The Action Plans that will be developed as part of the Fit for the Future submission will look at modeling changes to services, income streams, revaluing infrastructure and the notion of asset condition, better borrowing rates, as well as the opportunities offered by regional alliancing and shared services.

It is important to emphasise that no one strategy can close Council’s financial sustainability ‘gap’ on its own. These strategies, building on the solid process of reform undertaken to date by Bellingen Shire Council will represent a package of measures that together can assist council to work toward a position of financial sustainability including conversations with our community around the type and level of servicing that is important and affordable.

There is no doubt that the current process of reform and the Fit for the Future journey will require custodial and adaptive leadership to place Council in a solid position in the context of the NSW State Government reform of Local Government.

BUDGETARY IMPLICATIONS: In accordance with the Fit for the Future guidelines, Council is undertaking a range of work that will require some oversight and input by a range of external parties across the areas of service reviews, asset management, financial modelling, water and waste water operations and community engagement, all of which will contribute to the overall Fit for the Future submission.

It is anticipated that once analysis is undertaken of the strategies and associated actions to move towards a Fit for the Future status, there will be a series of financial implications for future Council budgets.

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This process will unfold once the Assessment Panel, which is being established by the NSW Government, finalises its assessment of all the Council’s submissions and proposals. This work is not anticipated until October 2015.

Subsequent reports to council will detail further budgetary and financial implications related to the preparation of the submission and Council’s long term sustainability.

Council has resolved to allocate $50,000 initially to fund a project manager for the FFF program and other initial costs. Senior and other staff will be required to devote significant resources to the FFF project over the coming six months. This will require by implication an assessment of other priorities in Councils Operational Plan and will be subject to separate reporting to council.

At a more holistic level it is important to contemplate the challenges of the funding arrangements in local government. For an extended period of time local government has been seeking reform of the current local government funding arrangements. In essence, Councils have limited opportunities to increase either their funding sources or the amount of revenue generated from their funding sources given the framework of “rate pegging”, limits applied to changing fees and charges and developer contributions and rules relating to reserves etc. This is particularly the case in rural NSW.

However there is increasing pressure and expectations from the community to at least maintain, if not increase service levels, against a background of rising input costs.

It is further exacerbated by the trend of cost shifting from other levels of Government to local government. That is functions are being transferred to local government with either no additional funding or with funding that does not represent the true cost of providing the service.

One of the key observations from the Panel about the challenges facing local government surrounded the limitations of the available funding options as well as the cost shifting dilemma. A couple of key aspects that emerge in its report is its commentary of the need to not “cherry- pick” recommendations and to take a holistic and systemic approach to the reform agenda and in particular funding opportunities.

As mentioned earlier in this report there are two important reviews currently underway which will impact on the assumptions underpinning any potential improvement plans. They are the NSW Government rate review and the Federal Government review of the Financial Assistance Grants. Details of the results of these reviews will not be available in time for incorporation into the development of the improvement proposal however it will be important to model options and to discuss the implications of these reviews across the sector and with other representatives of state and federal governments.

SUSTAINABILITY ASSESSMENT: The Fit for the Future Program seeks to initiate financial sustainability reforms across New South Wales local government.

ENGAGEMENT: The Bellingen Shire Council Community Engagement Strategy was adopted by Council at its Meeting 22 February 2012. This strategy is designed to outline the approach Bellingen Shire takes towards engaging with our community.

The Fit for the Future process has long term and shire wide implications.

It is noted that the NSW Government has released a series of media releases and Frequently Asked Questions as well as established a Fit for the Future web page for general community access. It has not necessarily received large media or community interest to date given the reform agenda being proposed by the NSW Government.

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During the initial assessment it has not been opportune to carry out direct community engagement in relation to the Fit for the Future submission by Council.

It is planned to develop a communications strategy and undertake a community engagement process as the Bellingen Shire Council submission is developed. This will include a strong focus on education, awareness raising and understanding community perspective in relation to the Fit for the Future program. This will be subject to future reports to council.

Noting the foregoing, the following process has commenced:

 A Fit for the Future Information Centre has been established on Councils website.  A Fit for the Future working group has been established to develop the submission  A Fit For the Future project officer has been appointed, and council has allocated initial funding to the process, by way of resolution of the Special Rate Variation Implementation Planning and Policy Committee (December 2015, which is also subject to a report to this meeting of Council).  Staff have been briefed regarding the recommendations of the Independent NSW Local Government Reform Panel and the Fit for the Future Reform package.  Briefings will continue and the engagement process outlined above will incorporate input from council staff.  Councillors have been briefed by way of a number of reports throughout 2013 and 2014 regarding the work of the Panel, a report to Council regarding Fit For the Future in September 2014, as well as Workshops in December 2014 and February 2015  A further Councillor Workshop has been scheduled for mid March 2015 with additional workshops for subsequent months currently being planned.  The General Manager and Deputy General Manager Corporate and Community have attended a number of information sessions provided by the Office of Local Government  Key staff will attend forums facilitated by external organizations such as the Office of Local Government, Local Government NSW, and IPWEA.  Council is participating in the MIDROC ‘Apples with Apples’ Infrastructure review program which will form key input to the asset assessment process associated with compilation of a new long term financial plan and asset management plans  Communications have been established with the Office of Local Government’s Relationship Manager for the Mid North Coast.  Council continues to participate in discussions around the formation of the North Coast Joint Organisation  Council continues to participate in discussions around the role of MIDROC.  Commentary has been sought from a member of the Independent Local Government Review Panel which was canvassed at the Councillor Workshop held on 11 February 2015.  Independent and expert advice has been sought in terms of the financial assessments being undertaken by council to provide particular perspective to the unique circumstances faced by the north coast councils and within that, Bellingen.

SHIRE OF BELLINGEN 2030 COMMUNITY VISION ALIGNMENT: This project/initiative aligns with the following strategic directions within the Shire of Bellingen 2030 Community Vision:

 Civic Leadership – Strategic Direction 1.1 – Financial sustainability is maintained through effective short and long term management.

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OFFICERS RECOMMENDATION: 1 That Council resolves that Bellingen Shire does have the scale and capacity broadly consistent with the recommendations of the NSW Independent Local Government Review Panel and will prepare Council’s Fit for the Future submission on the basis of the existing Shire boundaries and membership of the proposed North Coast Joint Organisation of Councils.

2 That Council notes this report and process outlined for the development of the Bellingen Shire Council Fit for the Future submission to the NSW Government.

ATTACHMENTS: 7.3A BSC FFF Self-assessment ratio results

ATTACHMENT LINKS: 7.3B Revitalising Local Government, Final report of the NSW Independent Local Government Review Panel 7.3C Fit for the Future, A roadmap for Stronger Smarter Councils 7.3D Fit for the Future, A Blueprint for the future of local Government 7.3E Fit for the Future, Joint Organisations, A roadmap for intergovernmental collaborations in New South Wales

07.003/15 RESOLVED (Cr Klipin/Cr Scott) 1 That Council resolves that Bellingen Shire does have the scale and capacity broadly consistent with the recommendations of the NSW Independent Local Government Review Panel and will prepare Council’s Fit for the Future submission on the basis of the existing Shire boundaries and membership of the proposed North Coast Joint Organisation of Councils.

2 That Council notes this report and process outlined for the development of the Bellingen Shire Council Fit for the Future submission to the NSW Government.

UNANIMOUS

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8 REPORTS BY DEPUTY GENERAL MANAGER OPERATIONS

8.1 SWIMMING POOL BARRIER INSPECTION PROGRAM

File/Index: Swimming Pools Private (Law & Enforcement) 19.6.1 Author: Brett Acheson, Team Leader Building and Regulation

REPORT SUMMARY: A report was presented to Council at its Ordinary meeting on 23 October 2013 introducing Council’s proposed swimming pool inspection program. The program proposed that Council would be undertaking inspection of fencing of all private swimming pools within the Bellingen Shire on a 5 year rotational basis.

This report proposes that the program be revised and that an alternative risk based approach program instead be adopted.

REPORT DETAIL: Legislative context A comprehensive review of swimming pool legislation was undertaken by the Division of Local Government of the New South Wales, Department of Premier and Cabinet. The NSW Swimming Pools Act 1992 (the Act) was subsequently amended in an attempt to address the high rate of non-compliance of swimming pool barriers and preventable drowning and near drowning incidents in privately owned swimming pools.

The amendments to the Act required NSW councils to develop and implement a locally appropriate swimming pool barrier inspection program.

In addition to the inspection program, the amendments to the Act mandate that regular inspections are carried out on certain properties. These mandated inspections relate to pools at tourist and visitor accommodation, properties with more than two dwellings and the inspection of pools associated with property sale and lease.

These inspections were legislated to commence no later than 29 April 2014, however, this initial deadline was extended until 29 April 2015 to allow the market to adjust.

The amended legislation requires that Council or an accredited certifier issue a Certificate of Compliance when, after inspection, the pool is compliant with the Act. An occupation certificate issued in relation to a swimming pool also constitutes a valid compliance certificate. Compliance certificates are valid for a period of 3 years from the date they are issued.

The Division of Local Government also established an on-line register where all owners of private swimming pools are required to enter details of their property and pool. A swimming pool certificate cannot be issued unless the pool is registered and there is a penalty for owners who fail to have their pool registered (Penalty notice amount of $220).

Inspection Program Initially, it was recommended that Council’s inspection program would inspect all pools within the Bellingen Local Government Area on a 5 year rotational cycle. This report was subsequently supported by Council at its Ordinary meeting of 23 October 2014 as detailed in Attachment A.

However, since this time and with the appointment of a Team Leader Building & Regulations, the program has been reviewed in the context of a risk based approach, available resourcing and standard industry practices.

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With this in mind, it is proposed to inspect swimming pools under a hierarchical order of inspection priority which would see priority given to:  complaints regarding non-compliant pool fencing  applications for inspection  public swimming pools associated with Hotels, Motels and Multi-residential housing.

This approach would align Council’s program with the approach of the majority of Council’s in NSW. The proposed revised Swimming Pool Inspection Program is detailed in Attachment B.

The inspection program is designed to provide measures to identify non-compliant swimming pools, ensure upgrade works are carried out and in the process raise swimming pool safety awareness.

BUDGETARY IMPLICATIONS: Inspection fees are regulated by the Swimming Pools Act. The fees are $150 for the first inspection and $100 for one re-inspection. Although, Council has already exceeded the expected income revenue for the 2014/15 budget in relation to this service. It is envisaged that the income generated from point of sale inspections will further increase following the mandatory requirements for valid compliance certificates.

SUSTAINABILITY ASSESSMENT: The adoption of an ongoing inspection program will have a positive contribution to the wellbeing of the community as it enhances the general understanding of swimming pool safety and thus reduces the risk of the tragedy of child drownings.

Economically the program may result in some pool owners having to upgrade their pool barriers. This negative impact associated with additional costs is, however, far outweighed by child safety considerations.

There are no other significant environmental implications.

ENGAGEMENT: In accordance with the Engagement Matrix this matter has been defined as Level 3 Lower Impact - Shire Wide. In addressing the requirements of Council’s Community Engagement Strategy, Council has already carried out the following actions:

Inform: An advertisement was placed in the local papers and on Council’s website on 11 September 2013 inviting the community to complete a Swimming Pool Inspection Survey (developed by Council).

Council issued a media release which appeared in the local papers on 18 September 2013 addressing the issue of pool safety.

A mail out was provided in January 2015 to all known active real estate agents and conveyancers within the Bellingen Local Government Area, advising of the upcoming requirements for rental accommodation and the sale of properties containing swimming pools.

Consult: The community was previously consulted in accordance with the requirements of the Swimming Pools Act.

Council prepared a survey, available on-line and at the Council’s Administrative Centre and the public libraries.

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The survey results indicated the most important aspects of swimming pool safety to be adult supervision, Learn to Swim Programs and Pool Fencing.

It is not proposed to undertake additional actions as the community was previously engaged in the development of the program. The revised changes are to ensure the program is commensurate with available Council resources.

SHIRE OF BELLINGEN 2030 COMMUNITY VISION ALIGNMENT: This program aligns with the following strategic direction within the Shire of Bellingen 2030 Community Vision: Community Wellbeing (CW.4.3) “We have programs, services and infrastructure to ensure a safe community”.

OFFICERS RECOMMENDATION: That Council adopts the amended Swimming Pool Inspection Program as attached.

ATTACHMENTS: 8.1A Report to Council’s 23 October 2013 Ordinary Meeting, Private Swimming Pool Barrier Inspection Program (DWS 499026) 8.1B Bellingen Shire Council, Swimming Pool Inspection Program (DWS 497399)

Report (DWS 499636)

08.002/15 RESOLVED (Cr Scott/Cr Harrison) That Council adopts the amended Swimming Pool Inspection Program as attached.

UNANIMOUS

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9 REPORTS BY DEPUTY GENERAL MANAGER CORPORATE AND COMMUNITY

9.1 BELLINGEN SHIRE COUNCIL - SUPPORT FOR COUNCIL’S INVOLVEMENT IN THE NEW NAMBUCCA SHIRE SERVICE CENTRE

File/Index: Nambucca Shire Council New Service Centre – Visitor Information Services Author: Michael Grieve - Manager Economic and Business Development

REPORT SUMMARY: This report seeks Council’s endorsement to work with Nambucca Shire Council and Coffs Harbour City Council in developing the concept for a regional visitor information service at the new Nambucca Service Centre.

In December 2014, Council received a letter from Nambucca Shire Council, as seen as Attachment A, seeking an expression of interest from Council on ‘an alliance to operate a regionally focussed Visitor Information Centre from the proposed Highway Service Centre at the Nambucca Heads interchange’.

Nambucca Shire Council is seeking an understanding from Council in relation to its support or otherwise in regard to such an alliance.

BACKGROUND In May 2014, Roads and Maritime Services (RMS) called for Expressions of Interest for the development and operation of a service centre on an RMS owned site at the proposed Nambucca Heads Pacific Highway interchange. Since then, three (3) entities have been selected for the next stage of selection and it is expected that by May 2015, the proposal will have moved to a development application.

The RMS policy for Service Centres specifically provides for a visitor information presence. Besides the option of a joint venture with the other Councils, there may also be options in terms of the style of service provided. For example a centre operating in conjunction with a café could be a level 3 visitor information centre. Another option may be a static display with visitor point brochures as occurs at the Taree roadside service centre.

REPORT DETAIL The Manager Economic and Business Development has received consistent feedback from councillors, industry groups and tourism representatives to work with Nambucca Shire Council in the development of the new service centre. There is wide recognition that the new service centre and the proposed new visitor information centre, will represent a very valuable platform for tourism promotion of the Bellingen Shire and beyond.

Over the last six months, Council has been in discussions with Nambucca Shire Council, Coffs Harbour City Council, Tourism Coffs Coast Board and the North Coast Destination Network to look at the feasibility of developing a collaborative model to operate this new centre. This invitation to participate in the development of the Centre is an example of regional co-operation with Nambucca Shire Council.

The opportunity may include operational involvement once the centre is up and/or running or involvement in the approval process of the successful tenderer. For example, Nambucca Shire Council may establish an assessment committee made up of regional tourism representatives to select the most suitable applicant to lease the centre. Prospective tenderers are required to

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BELLINGEN SHIRE COUNCIL – AGENDA - ORDINARY MEETING OF COUNCIL 25 FEBRUARY, 2015

incorporate a visitor information centre component in their concept design. This may extend to the visitor information centre service being privately funded and operated. At present it is not known what costs if any would be involved from a Bellingen Shire Council perspective and therefore is it is suggested that only in-principal support be given to this initiative at this time.

If Bellingen Shire becomes actively involved in the operation of the new centre, it will ensure that the service is complementary to our existing tourist information services at Urunga and across the Shire. The new centre may present a valuable professional development opportunity for visitor centre volunteers, i.e., exposing them to state of the art information technology and learning from regional tourism colleagues.

Another potential element in the provision of tourist information services for the Bellingen Shire is the proposed Layby at Urunga. Council has been in negotiations with Urunga Mylestom Chamber of Commerce (UMCC) and Roads and Maritime Services (RMS) since 2012. Presently Council is working with RMS on a final estimate for the site and also working with the UMCC on developing a business case. The major barrier to seeing this concept realised is the cost of construction and then on-going maintenance requirements. A further separate report will be provided to council with the cost estimate and business case from the UMCC and officer recommendations.

BUDGETARY IMPLICATIONS: There are no budgetary implications in relation to this report. The Service Centre is expected to open in 2017. There may be some financial contribution required in the 2016-2017 financial year depending on the future direction and involvement taken by Council, however this will be subject to a future report to Council.

SUSTAINABILITY ASSESSMENT: Tourism is a vital industry for the Shire’s economy. An initiative to collaborate regionally which will result in enhanced visitor services should have a positive impact on tourism growth and sustainability. This initiative also capitalises on economies of scale. A partnership arrangement will reduce the individual financial contribution of each council and at the same time, may benefit from public/private partnership arrangements. Visitor Centre services have the potential to promote length of stay, increase dispersion of visitors and showcase the shire’s supplementary industries.

ENGAGEMENT: The Bellingen Shire Council Community Engagement Strategy was adopted by Council at its Meeting 22 February 2012. This strategy is designed to outline the approach Bellingen Shire takes towards engaging with our community.

Having regards to the Community Engagement Strategy it is considered that the actions/initiatives contained within this report are appropriately categorised as having a LEVEL 3 Lower Impact - Shire Wide. To address the requirements of Council’s Community Engagement Strategy and the NSW Local Government Act 1993, Council carried out the following actions:

Bellingen Shire Council is proactive in working with regional tourism partners to maximize benefits for the local tourism industry. This involves close collaboration with Coffs Coast Marketing, having representation on the Tourism Coffs Coast Board and working with the Regional Tourism Organisation - North Coast Destination Network. Council has identified this project as an important opportunity to be involved with. Discussions have been on-going with Nambucca Shire Council over the last six months to ensure that Bellingen Shire Council has an opportunity to promote the Shire through this new development.

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BELLINGEN SHIRE COUNCIL – AGENDA - ORDINARY MEETING OF COUNCIL 25 FEBRUARY, 2015

At a local level, Council has strong engagement with Urunga Visitor Information Centre and Urunga Mylestom Chamber of Commerce. Council has advised both these organisations that it is likely that no decision will be made on the future of, or possible relocation of the Information Centre at Urunga for at least twelve months after the Pacific Highway is by-passed in order that a considered decision can be made once the actual impact is known and options for the Visitor Information Centre and the

Volunteers can be fully explored. Both organisations support this position. Council will continue to liaise with both organisations as to any future plans about the Center’s operation or re- location.

SHIRE OF BELLINGEN 2030 COMMUNITY VISION ALIGNMENT: This report aligns with the following strategic directions within the Shire of Bellingen 2030 Community Strategic Plan:

Resilient Economy

We have balanced, sustainable tourism.

The new regional Visitor Centre will enhance promotional efforts for the local tourism industry. This will have a positive impact on tourism receipts and tourism sustainability.

Places for People

We have the facilities and services needed to be a healthy and active community

Appropriate tourism management can see positive outcomes for the local community. This can include: investment and improvements to community infrastructure, town beautification, opportunities for non-tourism businesses to diversify into tourism and positive cultural exchanges between host destination and tourists who visit our Shire.

OFFICERS RECOMMENDATION: 1 That Council provides in principle support to its involvement in an alliance to operate a regionally focused visitor information centre from the proposed highway service centre at the Nambucca Heads interchange. 2 That further reports be provided to Council in relation to the progress of this alliance and particularly with respect to any proposed financial and operational involvement in the development. 3 That Council defer any decision on the Urunga Tourist Information Centre building until at least twelve months after the existing highway is bypassed for reasons outlined in this report.

ATTACHEMNTS 9.1A Expression of Interest letter and report from Nambucca Shire Council (DW 490765)

Report DW 499548

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BELLINGEN SHIRE COUNCIL – AGENDA - ORDINARY MEETING OF COUNCIL 25 FEBRUARY, 2015

09.007/15 RESOLVED (Cr Harrison/Cr Klipin) 1 That Council provides in principle support to its involvement in an alliance to operate a regionally focused visitor information centre from the proposed highway service centre at the Nambucca Heads interchange. 2 That further reports be provided to Council in relation to the progress of this alliance and particularly with respect to any proposed financial and operational involvement in the development. 3 That Council defer any decision on the Urunga Tourist Information Centre building until at least twelve months after the existing highway is bypassed for reasons outlined in this report.

UNANIMOUS

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BELLINGEN SHIRE COUNCIL – AGENDA - ORDINARY MEETING OF COUNCIL 25 FEBRUARY, 2015

9.2 BELLINGEN NEIGHBOURHOOD CENTRE REQUEST FOR ADDITIONAL SPACE

File/Index: Community Relations/Maintenance/Bellingen Neighbourhood Centre Author: Alison Pattinson, Manager Community Wellbeing

REPORT SUMMARY: This report provides further information and recommendations on the Bellingen Neighbourhood Centre’s (BNC) request for additional space in the Bellingen Senior Citizen Centre building.

REPORT DETAIL: On 26 November 2014 Council considered a report (a copy of this report is shown as Attachment A) on the Bellingen Neighbourhood Centre’s request for additional space and resolved as follows:

09.083/14 MOTION (Cr Manning/Cr Scott

1 That a licence agreement be prepared for the Bellingen Neighbourhood Centre for the additional room allocated under the Leasing and Licencing Policy utilising the newly adopted Leasing Licencing Policy as a reference for its development.

2 That space be allocated for St Vincent’s de Paul for 2 hours per week within the licence agreement.

3 That the proposal by Bellingen Neighbourhood Centre to swap spaces with the Waterfall Way Visitor Information Centre be formally rejected, and

That item 4 (That the proposal by the Bellingen Neighbourhood Centre to extend the section of the building they currently occupy be supported in principle on the basis of no cost to Council and the seeking of relevant approvals from Council by the Bellingen Neighbourhood Centre) is deferred for consideration in consultation with Council at a workshop level.

A workshop with Council was held on 28 January 2015. The consensus at the workshop covered three main principles:

1. That the open space known as Maam Gaduying park is valued by the community and should to be retained for general community passive recreation use 2. All of the services provided in the Bellingen Citizens Centre are valued as providing worthwhile services to the community 3. That a key objective is for the existing spaces in the building to be utilised to their fullest capacity 4. That different thinking would be appropriate from all users of the space in relation to how all the users of the Centre could have their varying needs met. A meeting of all the users may facilitate shared understanding and different thinking on building usage.

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BELLINGEN SHIRE COUNCIL – AGENDA - ORDINARY MEETING OF COUNCIL 25 FEBRUARY, 2015

Subsequent to the workshop the Manager Community Wellbeing attended a pre-arranged meeting with the Red Cross Committee to discuss both the Council resolution from 26 November 2014 regarding a licence for the space currently occupied by the Red Cross, the subsequent letter to Council from the Red Cross (as shown as Attachment B) and previously circulated to Councillors, and the principles discussed at the Councillor workshop.

At this meeting it was clarified that there had been previous discussions between Council and representatives of the Red Cross and that the resolution for a licence was to provide some tenure and legal standing to the occupancy of the room by the Red Cross. It was further explained that Council was reviewing its overall property holdings and usage to ensure there were appropriate agreements and financial arrangements in place.

The Red Cross representatives advised that any property matters would need to be handled by their Head Office staff.

Red Cross room usage

The Red Cross advised that the space they currently occupy is used for:  storing items needed for their emergency services role in evacuation centres and recovery centres.  storing the crockery and cutlery used for catering, fundraising and emergency services use  meetings  as a base for providing catering for community events held in the park or nearby  volunteers going in and out collecting or returning equipment

It was also noted that the local Red Cross has raised funds to be able to donate two (2) oxygen concentrators to the Bellingen Hospital.

The potential for possible shared use of space was raised with the Red Cross representatives. The representatives were concerned this could reduce their flexibility of ‘drop in when required’ use.

There have been further discussions with the Neighbourhood Centre and they have provided more up to date information on the current usage of the additional small office that has been resolved to be licenced to them (shown as Attachment C). Briefly this includes:  Domestic Violence Counselling  Miindala Grief Services  General Counselling services  Financial budgeting services  Ability Links service (linking people with disabilities with community services)

The Neighbourhood Centre is still seeking additional space based on its current and projected future needs and their proposal for extension to the building has not yet been formally resolved.

BUDGETARY IMPLICATIONS: Under Council’s leasing and licencing policy, the licence for the additional room allocated to the Neighbourhood Centre and for the space occupied by the Red Cross should provide a fee to Council which would assist with the property costs and maintenance costs for the building.

Any other budget implications would only occur if any internal changes were being made to the existing building.

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BELLINGEN SHIRE COUNCIL – AGENDA - ORDINARY MEETING OF COUNCIL 25 FEBRUARY, 2015

SUSTAINABILITY ASSESSMENT:

The proposal to extend the building by the Neighbourhood Centre is to accommodate services to community members needing assistance. Provision of additional services to community members experiencing difficulty contributes to the social wellbeing of the community.

The services provided by the Neighbourhood Centre such as financial counselling, budgeting and No Interest Loans all assist with the economic wellbeing of the community. Adding an extension to a building would have a short term positive economic impact from the purchase of building materials and provision of employment in the construction phase.

The environmental impact would be the loss of open space for general community use from the building extension.

ENGAGEMENT: The Bellingen Shire Council Community Engagement Strategy was adopted by Council at its

Meeting 22 February 2012. This strategy is designed to outline the approach Bellingen Shire takes towards engaging with our community.

Having regard to the Community Engagement Strategy, it is considered that the Bellingen Neighbourhood Centre building extension proposal is appropriately categorised as having a LEVEL 4 impact (i.e. Low impact – Local). Essential engagement measures for Level 4 impact (low impact – local) are to inform.

Consultation, meetings and discussion and email correspondence has taken place over a significant period of time for the various proposals associated with the request for additional space.

It has included discussions with the S355 Committee President, the Manager BNC, Treasurer BNC, President and the Secretary and Committee members of Red Cross, Manager Business and Economic Development, Manager Governance and Engagement, Volunteer and Visitor Centre Coordinator, Deputy General Manager Corporate and Community and the General Manager. A workshop was also held with Councillors on 28 January 2015.

SHIRE OF BELLINGEN 2030 COMMUNITY VISION ALIGNMENT: This project/initiative aligns with the following strategic directions within the Shire of Bellingen 2030 Community Vision relating to Community Wellbeing:

4.1 Community groups actively communicate and collaborate 4.2 There is connection between and across our communities 4.3 We have programs, services and infrastructure to ensure a safe community 4.4.Our community is diverse, tolerant and understanding

It also aligns with the following relating to Places for People: 1.3 We have a variety of shared community spaces including meeting spaces

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BELLINGEN SHIRE COUNCIL – AGENDA - ORDINARY MEETING OF COUNCIL 25 FEBRUARY, 2015

OFFICERS RECOMMENDATION: 1 That in recognition of the open space value of Maam Gaduying park, the current Bellingen Neighbourhood Centre building extension proposal not be supported. 2 That Council encourages all tenants and building users of the facility known as the Bellingen Senior Citizen Centre building to meet and discuss effective utilisation of the existing spaces. 3 That Council will consider any jointly agreed proposal for changes to the current allocation of space in the Senior Citizen Centre building.

ATTACHMENTS: 9.2A Council Ordinary Meeting 26 November 2014 report (DW 483967) 9.2B Red Cross Letter (DW 493041) 9.2C BNC updated information (DW 497664)

Report DWS 499552

PROCEDURAL MOTION RESOLVED (Cr Scott/Cr Troy) That item 9.2 be deferred to after public access presentations.

UNANIMOUS

09.008/15 MOTION 1 That in recognition of the open space value of Maam Gaduying Park, the current Bellingen Neighbourhood Centre building extension proposal not be supported. 2 That Council encourages all tenants and building users of the facility known as the Bellingen Senior Citizen Centre building to meet and discuss effective utilisation of the existing spaces. 3 That Council will consider any jointly agreed proposal for changes to the current allocation of space in the Senior Citizen Centre building.

RESOLVED (Cr Klipin/Cr Carter) That item 9.2 be deferred to the Community Wellbeing Advisory Committee to be referred back to Council no later than the May 2015 meeting.

UNANIMOUS

Cr Klipin exited the meeting at 10.15am.

Meeting adjourned at 10.15am.

Meeting resumed at 10.35am.

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BELLINGEN SHIRE COUNCIL – AGENDA - ORDINARY MEETING OF COUNCIL 25 FEBRUARY, 2015

9.3 BUDGET REVIEW STATEMENT - PERIOD ENDED 31 DECEMBER 2014

File/Index: Financial Management/Budgeting Reviews Author: Tony Hughes, Relief Accountant

REPORT SUMMARY: This review revises the net operating result for 2014/15 to a deficit of $189,325. There has been an increase of $132,604 to the operating budget deficit when compared to the September 2014 Budget review. As a result, Council’s estimated working funds balance has decreased from the 30 June 2014 balance of $2,256,000 to an estimated balance of $2,066,675 as at 30 June 2015.

REPORT DETAIL: This report has been prepared in accordance with the Division of Local Government’s Quarterly Budget Review Guidelines. In keeping with the requirements of the s203 NSW Local Government (General) Regulation 2005, a budget review for the period ended 31 December 2014 as been prepared.

The variances influencing the December 2014 result are reported in the attached Statements. Under the mandatory reporting requirements, Council is required to report on the following: Included in Attachment Income & Expenses Budget Review Statement Yes Cash & Investments Budget Review Statement Yes Key Performance Indicator (KPI) Budget Review Statement Yes Capital Budget Review Statement Yes Contracts & Other Expenses Budget Review Statement Yes

The estimated working funds balance at 30 June 2015 is $2,066,675 which is considered to be a satisfactory, short term financial position for Council.

The summary of working funds at 30 June 2015 is as follows: Working Funds Balance at 1 July 2014 $ 2,256,000 Less: Adopted 2014/2015 LTFP Plan Budget ($ 82,841) Add: September 2014 Review $ 26,120 Less: December 2014 Review ($ 132,604) Estimated Working Funds Balance at 30 June 2015 $ 2,066,675

Less: Draft 2015/16 Long Term Financial Plan ($ 74,393) Less: Draft 2016/17 Long Term Financial Plan ($ 95,600) Add: Draft 2017/18 Long Term Financial Plan $ 66,791 Estimated Working Funds Balance to 30th June 2018 $ 1,963,473

BUDGETARY IMPLICATIONS: This review estimates the working funds balance on Council’s general activities to be $2,066,675 as at 30 June 2015.

SUSTAINABILITY ASSESSMENT: There are no environmental or social implications to this report. Economic implications are discussed in the body of this report.

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BELLINGEN SHIRE COUNCIL – AGENDA - ORDINARY MEETING OF COUNCIL 25 FEBRUARY, 2015

ENGAGEMENT: The Bellingen Shire Council Community Engagement Strategy was adopted by Council at its meeting of 22 February 2012. This Strategy is designed to outline the approach Bellingen Shire takes towards engaging with our community.

Having regard to the Community Engagement Strategy, it is considered that the December 2014 quarter review is appropriately categorised as having no Level impact.

To address the requirements of Council’s Community Engagement Strategy and the NSW Local Government Act 1993, Council carried out the following actions:

1. No external action was required; 2. Managers and other staff responsible for budgets were asked to review their budget responsibilities as part of the review.

SHIRE OF BELLINGEN 2030 COMMUNITY VISION ALIGNMENT: This project/initiative aligns with the following strategic directions within the Shire of Bellingen 2030 Community Vision:

1.1.1 Compliance with Council policy and relevant legislation to ensure the long term financial stability of the organisation.

OFFICERS RECOMMENDATION: That the Quarterly Budget Review Statements for the December 2014 quarter, projecting a net deficit of $189,325 for the 2014/15 financial year, be adopted.

ATTACHMENTS: 9.3A Budget Review Statements – Period ending 31 December 2014 (DWS 500122)

Report DWS 500123

09.009/15 RESOLVED (Cr Klipin/Cr Scott) That the Quarterly Budget Review Statements for the December 2014 quarter, projecting a net deficit of $189,325 for the 2014/15 financial year, be adopted.

UNANIMOUS

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BELLINGEN SHIRE COUNCIL – AGENDA - ORDINARY MEETING OF COUNCIL 25 FEBRUARY, 2015

10 MINUTES FROM ADVISORY COMMITTEES

10.1 MINUTES BELLINGEN SHIRE COUNCIL LOCAL TRAFFIC COMMITTEE HELD IN 3 FEBRUARY 2015

File/Index: Meetings – Traffic & Transport Author: John Starr, Design & Traffic Engineer

REPORT SUMMARY: Background: The Local Traffic Committee (LTC) meets regularly to consider traffic matters within the Shire. The meeting is convened by a Council representative. The convenor may be the Council’s voting member or may be an additional non-voting member of the LTC. The most common format for meetings is face to face however, an acceptable alternative is an electronic meeting format which allows items to be considered as they arise to ensure matters are dealt with in a timely manner.

Whilst there is no need for a specific quorum to allow a LTC meeting to proceed, it should be noted that any advice can only be returned to the elected Council by the LTC if the views of the Roads and Maritime Services and the NSW Police have been obtained.

REPORT DETAIL: A copy of the Minutes of the Local Traffic Committee meeting held on the 3 February 2015 at the Bellingen Shire Council administration building is distributed with this Business Paper for the information of Councilors.

BUDGETARY IMPLICATIONS: There are no budgetary implications to Council.

SUSTAINABILITY ASSESSMENT: The adoption of the recommendations within the Minutes contributes to the well-being of the community through this process of transparent consultation in relation to the items addressed. The Committee’s deliberations include many elements which will have positive social implications.

ENGAGEMENT: The Committee provides a forum for discussion and to make recommendations to Council on traffic related matters, with subject matter advice from Roads and Maritime Services and NSW Police.

SHIRE OF BELLINGEN 2030 COMMUNITY VISION ALIGNMENT: The implementation of the Local Traffic Committee recommendations aligns with the following strategic directions within the Shire of Bellingen 2030 Community Vision: 3.5.1 ‘Places For People’ “We have a system of safe, well maintained roads including car calming infrastructure“.

OFFICERS RECOMMENDATION: 1. That the Minutes of the meeting of the Bellingen Shire Council Local Traffic Committee held on 3 February 2015, be received and noted. 2. That Council support the application to conduct the Wests Cycle Classic 2015 within the Bellingen Shire subject to the following conditions:  The event is to be conducted as per the Traffic Control Plan, as submitted;

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BELLINGEN SHIRE COUNCIL – AGENDA - ORDINARY MEETING OF COUNCIL 25 FEBRUARY, 2015

 Appropriate approvals are obtained from: - NSW Roads and Maritime Services; - Forests NSW; and - NSW National Parks and Wildlife;  That the event organisers advertise the event at least seven days prior. 3. That Council support the application to conduct the Little Black Dress Classic 2015 within the Bellingen Shire subject to the following:  The event is to be conducted as per the Traffic Management Plan, as submitted;  The event organisers submit a copy of their Public Liability Insurance; and  That the event organisers advertise the event at least seven days prior. 4. That Council support the applications for temporary road closures for the ANZAC Day ceremonies in the towns of Dorrigo, Bellingen, Urunga and Repton in accordance with the previously approved Traffic Control Plans. 5. That Council support the application to conduct the Earle Page College Charity Coast Run in accordance with their Traffic Management Plan, as submitted, subject to appropriate approvals are attained from NSW Police and the Roads and Maritime Services. 6. That unbroken yellow ‘No Stopping’ lines be established on both sides of the lane located in Church Street providing access at the rear of the shops fronting Hyde Street for a length equivalent to the width of the rear of lot 10 DP 1090964 being approximately 20 metres. 7. That Council develop a concept design plan to address pedestrian safety, traffic movements and parking issues at the northern end of the Church Street High Pedestrian Activity 40 precinct. 8. That Council support the application to conduct Rallysprint Event – Newry State Forest, Urunga event, subject to appropriate approvals being obtained from:  NSW Police  Forest NSW  Confederation of Australian Motor Sport (CAMS)

ATTACHMENTS: 10.1A Minutes: Local Traffic Committee Items – 3 February 2015 (DWS 497397)

Report (DWS 499635)

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BELLINGEN SHIRE COUNCIL – AGENDA - ORDINARY MEETING OF COUNCIL 25 FEBRUARY, 2015

10.002/15 RESOLVED (Cr Carter/Cr Harrison ) 1. That the Minutes of the meeting of the Bellingen Shire Council Local Traffic Committee held on 3 February 2015, be received and noted. 2. That Council support the application to conduct the Wests Cycle Classic 2015 within the Bellingen Shire subject to the following conditions:  The event is to be conducted as per the Traffic Control Plan, as submitted;  Appropriate approvals are obtained from: - NSW Roads and Maritime Services; - Forests NSW; and - NSW National Parks and Wildlife;  That the event organisers advertise the event at least seven days prior. 3. That Council support the application to conduct the Little Black Dress Classic 2015 within the Bellingen Shire subject to the following:  The event is to be conducted as per the Traffic Management Plan, as submitted;  The event organisers submit a copy of their Public Liability Insurance; and  That the event organisers advertise the event at least seven days prior. 4. That Council support the applications for temporary road closures for the ANZAC Day ceremonies in the towns of Dorrigo, Bellingen, Urunga and Repton in accordance with the previously approved Traffic Control Plans. 5. That Council support the application to conduct the Earle Page College Charity Coast Run in accordance with their Traffic Management Plan, as submitted, subject to appropriate approvals are attained from NSW Police and the Roads and Maritime Services. 6. That unbroken yellow ‘No Stopping’ lines be established on both sides of the lane located in Church Street providing access at the rear of the shops fronting Hyde Street for a length equivalent to the width of the rear of lot 10 DP 1090964 being approximately 20 metres. 7. That Council develop a concept design plan to address pedestrian safety, traffic movements and parking issues at the northern end of the Church Street High Pedestrian Activity 40 precinct. 8. That Council support the application to conduct Rallysprint Event – Newry State Forest, Urunga event, subject to appropriate approvals being obtained from:  NSW Police  Forest NSW  Confederation of Australian Motor Sport (CAMS)

UNANIMOUS

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BELLINGEN SHIRE COUNCIL – AGENDA - ORDINARY MEETING OF COUNCIL 25 FEBRUARY, 2015

11 CORRESPONDENCE

There are no items of correspondence to be discussed.

12 AUTHORITY TO AFFIX THE COMMON SEAL OF COUNCIL FOR ITEMS NOT INCLUDED IN REPORTS

There were no requests to affix the Common Seal of Council.

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BELLINGEN SHIRE COUNCIL – AGENDA - ORDINARY MEETING OF COUNCIL 25 FEBRUARY, 2015

13 ITEMS FOR INFORMATION

13.1 REPORT ON INVESTMENTS AS AT 31 JANUARY 2015

File/Index: Financial Management /Investments Author: Chris Hodge Chief Financial Officer

REPORT SUMMARY: The purpose of this report is to inform Council about the investment funds held at the end of each month.

REPORT DETAIL: This report has been completed in accordance with the NSW Local Government Act 1993 and Clause 212, NSW Local Government (General) Regulation 2005 which requires monthly reporting to Council.

Level of Investment Portfolio Council’s total invested funds have ranged between $27.91 million and $30.41 million for the 12 months to January 2015 with a current balance of $29.91million as at 31 January 2015. As can be seen by the graph below there have been no significant spikes during this period.

2014/15 Total Invested Funds

40

35

30

25

20 Investment Total ($' Millions)($'Total Investment 15

10

Jul-14

Apr-14 Oct-14

Jun-14 Jan-15

Feb-14 Mar-14

Nov-14 Aug-14 Sep-14 Dec-14 May-14

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BELLINGEN SHIRE COUNCIL – AGENDA - ORDINARY MEETING OF COUNCIL 25 FEBRUARY, 2015

Weighted Average Interest Rate / Budget Interest Rate The following graph reports the Weighted Average Interest Rate compared to the interest rate used for budgetary purposes in the Long Term Financial Plan.

The weighted average interest rate for the month of January 2015 was 3.65% while the interest rate used for budgetary purposes in the 2014/15 to 2023/24 Long Term Financial Plan was 3.47%. If economic circumstances stay the same it is estimated that the interest rate used for budget purposes will be adequate for this current financial year.

Weighted Average Rate Compared To Budget Rate For Investments 6.00 5.50

5.00

4.50 4.00 3.50 3.00 2.50 2.00 1.50 1.00 0.50

Weighted Average Interest Rate (%) Rate Interest Average Weighted 0.00

Jul-14

Apr-14 Oct-14

Jun-14 Jan-15

Feb-14 Mar-14

Aug-14 Sep-14 Nov-14 Dec-14 May-14

Actual Weighted Average Interest Rate Budget Interest Rate LTFP

Investments are limited to those allowed by the current Ministerial Investment Order issued by the NSW Minister for Local Government. In line with the Order, Council’s current investment strategy provides the framework for investing Council’s funds:

1. at the most favourable rate of interest available; 2. whilst having due consideration of risk and security for that investment type; and 3. ensuring that Council’s liquidity requirements are met.

Preservation of capital is the principal objective of the investment portfolio. Therefore, investments are placed in a manner that seeks to ensure security and to safeguard the portfolio. The investment portfolio is managed with care, diligence and skill that a prudent person would exercise. With this in mind investments are expected to achieve a market average rate of return in line with the Council’s risk tolerance.

Council does not make unpredictable investment decisions or become engaged in any speculative investments. Given the investment losses in Local Government, Council holds a conservative portfolio.

This conservative portfolio has held Council on a secure path and it is to be noted that Council redeemed its managed funds in November/December 2007. Due to this prudent decision Council has not been impacted by large investment losses unlike many other NSW councils.

Due to the Global Financial Crisis the Federal Government currently supports a Government Guarantee on certain investments. Until this Government Guarantee ceases, all investments are

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BELLINGEN SHIRE COUNCIL – AGENDA - ORDINARY MEETING OF COUNCIL 25 FEBRUARY, 2015

limited to Australian financial institutions that provide the Government Guarantee and those investments allowed under the Ministerial Investment Order. Upon cessation of the Government Guarantee all investments are to be limited to the major banks and those investments allowed under the Ministerial Investment Order.

Review of Investment Strategy Over the coming months Finance Staff will review the current investment strategy along with the current Policy. This will coincide with a review into Council borrowings accompanied by the consideration of the use of an external investment advisor.

BUDGETARY IMPLICATIONS: There are no budgetary implications to be reported. Interest is reviewed as part of the quarterly budget review process. If during this analysis there is a need for a budget adjustment, details will be provided in the Quarterly Budget Review Report.

SUSTAINABILITY ASSESSMENT: Council’s investments are made in accordance with the NSW Division of Local Government’s requirements and term deposits listed in the NSW Local Government Ministerial Order. There are no social or environmental implications.

ENGAGEMENT: The Bellingen Shire Council Community Engagement Strategy was adopted by Council at its Meeting 22 February 2012. This strategy is designed to outline the approach Bellingen Shire takes towards engaging with our community.

Having regards to the Community Engagement Strategy it is considered that the actions/initiatives contained within this report are appropriately categorised as having a Level 1 impact. To address the requirements of Council’s Community Engagement Strategy and the NSW Local Government Act 1993 Council has consulted with first and second tier banks.

SHIRE OF BELLINGEN 2030 COMMUNITY VISION ALIGNMENT: This project/initiative aligns with the following strategic directions within the Shire of Bellingen 2030 Community Vision:

Civic Leadership – Strategic Direction 1.4 – Best practice, sustainability principles, accountability and good governance are incorporated in all that we do.

OFFICERS RECOMMENDATION: That the report indicating Council’s investment position as at 31 January 2015 be received and noted.

ATTACHMENTS:

Report DW 499600

13.003/15 RESOLVED (Cr Klipin/Cr Scott) That the report indicating Council’s investment position as at 31 January 2015 be received and noted.

UNANIMOUS

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BELLINGEN SHIRE COUNCIL – AGENDA - ORDINARY MEETING OF COUNCIL 25 FEBRUARY, 2015

Schedule of Investments

This Report is at date 31 January 2015

Financial Institution Date Invested Maturity Date Days Rate Amount % of Portfolio On-Call/ CMT Accounts NAB Cash Maximiser - 082551 751758242 365 3.04% 1,017,571 3.40%

1,017,571 3.40% Term Deposits National Australia Bank - 15-633-0241 06-January-2015 06-January-2016 365 3.60% 2,000,000 6.69% National Australia Bank - 13-689-4170 14-December-2014 14-December-2015 365 3.61% 1,000,000 3.34% National Australia Bank - 15-116-2621 12-August-2014 12-February-2015 184 3.65% 3,500,000 11.70% National Australia Bank - 15-045-0058 01-January-2015 04-January-2016 368 3.60% 500,000 1.67% National Australia Bank - 84-258-8138 03-August-2014 03-February-2015 184 3.65% 2,000,000 6.69% National Australia Bank - 94-618-8163 05-January-2015 07-December-2015 336 3.60% 800,000 2.67% National Australia Bank - 84-433-2195 03-September-2014 03-June-2015 273 3.67% 500,000 1.67% National Australia Bank - 94-887-6533 10-September-2014 10-March-2015 181 3.60% 3,000,000 10.03% National Australia Bank - 84-573-3038 18-December-2014 18-September-2015 274 3.58% 1,000,000 3.34% National Australia Bank - 83-695-1957 28-November-2014 27-May-2015 180 3.58% 1,000,000 3.34% National Australia Bank - 84-067-4649 21-July-2014 21-April-2015 274 3.72% 1,000,000 3.34% National Australia Bank-98-999-0949 02-December-2014 02-June-2015 182 3.58% 800,000 2.67% National Australia Bank-73-042-1421 08-December-2014 08-December-2015 365 3.60% 1,000,000 3.34% Westpac Bank - COUPONSC-SYD-2060331 7th Sept 2016 * 08-December-2014 09-March-2015 91 3.71% 2,000,000 6.69% Westpac Bank - COUPONSC-SYD-1745052 2nd Dec 2015 * 02-December-2014 02-March-2015 90 3.94% 1,000,000 3.34% Westpac Bank - 032576-396737 16-May-2014 16-March-2015 304 3.80% 1,000,000 3.34% Westpac Bank - 032576-397836 20-December-2014 20-March-2015 90 3.48% 1,000,000 3.34% Westpac Bank - 032576-400716 03-September-2014 03-September-2015 365 3.74% 1,500,000 5.01% Westpac Bank - 032576-400724 03-September-2014 03-July-2015 303 3.70% 1,000,000 3.34% Total A1+ Deposits 25,600,000 85.57%

MyState Bank 19-November-2014 19-May-2015 180 3.55% 800,000 2.67% AMP Bank Ltd 11-November-2014 10-August-2015 272 3.50% 500,000 1.67% Rabobank 09-December-2014 09-December-2019 1826 4.10% 1,000,000 3.34% Police & Nurses Bank 15-December-2014 16-December-2019 1826 4.00% 1,000,000 3.34% Total A2 Deposits 3,300,000 11.03%

Average Interest Rate 3.65% 29,917,571 100.00%

* A Coupon Select deposit is a tailored term deposit, designed to enable investors a tailored fixed interest rate for one period and a floating rate incorporating a spread over the market variable rate for another period. Interest is paid quarterly and the period is covered in the "Date Invested"and Maturity Date"" columns. The end investment maturity date is shown in the Financial Institution column.

I certify that the investments listed in this schedule have been made in accordance with the provisions of the Local Government Act, 1993, Local Government (General) Regulation 2005 and Council's Investment Policy.

Chris Hodge Chief Financial Officer Date 31 January 2015

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BELLINGEN SHIRE COUNCIL – AGENDA - ORDINARY MEETING OF COUNCIL 25 FEBRUARY, 2015

13.2 DEPUTY GENERAL MANAGER’S PROGRESS REPORT

File/Index: Operations Council Reports Author: Stephen Taylor, Deputy General Manager Operations

REPORT SUMMARY This report provides information to Councillors on Council’s performance in relation to services supplied by Council’s Operations Division.

REPORT DETAIL The following details accomplishments for the month of January 2015 and also includes proposed works for February 2015:

Asset Management and Design Section  Submissions closed 30 January 2015 for Active Transport Urban Concept Design for Bellingen CBD. The proposals are being reviewed in preparation for commissioning of the preferred consultant  Regular inspections are undertaken on South Arm and Martells Roads with Lend Lease, to ensure adequate maintenance is being carried out by Lend Lease as per agreement with Council, during the Pacific Highway upgrade works  Ballards Road bridge and traffic switch has been completed by Lendlease and is operational  Commencement of Asset Management Plan Review in preparation for the revaluation and input into the long term financial plan.

Road Maintenance Vegetation clearing was undertaken on the following roads:  Darkwood Road, Thora  Kalang Road, Kalang  Valery Road, Valery  Gleniffer Road, Gleniffer  Bowraville Road, Brierfield  Urban areas of Urunga and Mylestom

Bridge Maintenance and Construction General maintenance was undertaken on the following bridges:  Tysons Bridge on Darkwood Road  Richardsons Bridge on Darkwood Road  Cleavers Bridge on Darkwood Road  Darkwood Bridge on Darkwood Road  Kips Bridge on Darkwood Road

Waterfall Way Road Maintenance Council Contract Routine maintenance currently underway on full length of Waterfall Way (guidepost, drainage and sign repair)

Water and Sewerage Water  Flushing of mains Dorrigo, Bellingen and lower river area  Cleaning out all hydrants with ants at the request of Fire Brigades  Lendlease has upgraded the water main under the new highway corridor at Short Cut Road

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BELLINGEN SHIRE COUNCIL – AGENDA - ORDINARY MEETING OF COUNCIL 25 FEBRUARY, 2015

Sewer  Repair faults at McCrystal Drive Pump Station, Bellingen  Repair faults at Pilot Street Pump Station, Urunga  Four sewer chokes comprising 3 in Bellingen and 1 in Raleigh  Pump station repairs to Halpin Street, Bellingen pump station  Construction of the Dorrigo Sewerage Treatment Plant commenced in January 2015 with detailed reporting via the Special Rate Variation Implementation, Planning and Productivity (SRVIPP)  The following repairs/improvements have been undertaken at Bellingen Sewer Treatment Plant: - Variable speed electrical drives replacement in the electrical room - Replacement of rotted support beams underneath the electrical room. - Repairs to mixer in the sludge lagoon - Revamp of the UV system - Improvements for reduction of noise in blower system - Siemans Engineering carried out replacement of the decamp motor at Bellingen Sewer Treatment Plant

General  Two new staff members have been employed by Council on a roster system as Rangers in accordance with Council’s resolution in relation to the Ranger review  Development and implementation of School Zone Safety & Education Campaign  No animals were impounded during the month of January 2015  Eight Penalty Infringement Notices were issued, comprising 4 parking offences, 3 Local Government offences and 1 companion animal offence  Seventeen registrations of companion animals occurred with 13 dogs and 4 cats being registered with Council  Approval of funding agreement for Responsible Pet Ownership Program  Ranger services are currently working to establish operational and enforcement policies and procedures  Further development of the Companion Animals Management Plan  Five Point of Sale OSMS inspections were undertaken comprising 1 in Bellingen, 2 in Repton and 2 in Mylestom  Seven Tree assessments were undertaken comprising 2 in Dorrigo, 1 in Mylestom and 4 in Bellingen  A quantity of 3000 name changes has been completed in the OSMS Register as part of Civic view upgrades, rationalisation and updates of applicant information contained with Council’s OSMS Register

Land Information Service  Produced 7 Property based Inundation maps as part of the exhibition of Bellingen Shire Estuary Inundation Mapping Study  Developed a process to automatically extract from spatial data and update Land records for certain Planning Certificate Constraints being State Environmental Planning Policies (SEPP) 14 – Coastal Wetland, SEPP 26 – Littoral Rainforests, SEPP 71 – Coastal Protection, Acid Sulfate Soils Hazard and the Bellinger & Kalang Rivers Morphological Study Erosion Hazards. Previously these restrictions were applied manually by visual inspection of the spatial data  Processing of subdivision plan registration into Council’s Civicview Land Information System

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BELLINGEN SHIRE COUNCIL – AGENDA - ORDINARY MEETING OF COUNCIL 25 FEBRUARY, 2015

Development Applications

The attachments to this report provide a summary of the types of development applications Council is receiving, the average processing time for each month, the average processing time for the financial year, and the number of applications determined per month.

The attached charts provide data for the current and previous financial years, which enables comparison between months and also comparison with the previous year.

Types of Development The types of development listed in the DA Summary Table are described as follows:

Residential development includes new dwellings, alterations and additions including swimming pools, carports and all other structures on a residential block, multi-dwelling and dual occupancy developments.

Industrial/commercial development includes new buildings, alterations and additions to existing buildings and tourist accommodation.

Mixed development is a combination of residential and commercial uses.

Other developments include community facilities, development other than residential in rural areas (e.g. farm shed), infrastructure and any other development not categorised above.

Subdivision includes new subdivisions, boundary adjustments, lot consolidations and community title lot creation.

DA Processing times The gross processing time is the actual number of days elapsed from when the application was lodged to when the application was determined. The gross times do not take into account the “stop the clock” procedures which enable Council to put an application on hold when waiting for additional information.

The net processing time is the number of processing days that have elapsed since the application was lodged to when the application was determined. Under the stop the clock system, the days an application is put ‘on hold’ in order to allow applicants time to provide additional information, are not counted as processing days.

The current target for the processing of development applications is to meet and exceed industry benchmarks, currently set at 100 days (mean gross DA determination time).

This is provided for in the NSW Department of Planning and Infrastructures Local Development Performance Monitoring.

The Department of Planning regularly monitors the performance of the NSW planning system to ensure it is operating as efficiently and effectively as possible for the public, for small and large- scale developers and for industry professionals such as council planners and sets the industry standards in this regard. Council’s net determination times are currently on target.

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BELLINGEN SHIRE COUNCIL – AGENDA - ORDINARY MEETING OF COUNCIL 25 FEBRUARY, 2015

Development Application Listing – Bellingen Shire Council

Application Application Description Value of Reference Application 2014/DA-00112 Part Change of Use – Retail premises with outdoor dining $ 5,000 2014/DA-00132 Alterations & additions to existing dwelling, construction of pool $ 380,000 2014/DA-00150 Storage Shed $ 110,000 2014/DA-00156 Dwelling & carport $ 155,000 2014/DA-00163 Boundary adjustment $ 0 2014/DA-00165 Home Business (Acupuncture Clinic) $ 0 2014/DA-00167 Clearing vegetation $ 8,000 2014/DA-00170 Continued Use of Verandah & Laundry with proposed timber deck $ 10,600 2014/DA-00174 Tree Removal (1 Norfolk, 2 x Pencil Pines & 2 x Jacarandas $ 5,000 2014/DA-00176 Demolition existing shed, erection of new shed and retaining wall $ 66,694 2014/DA-00178 Dwelling addition (deck), garage and driveway $ 16,500 2014/DA-00180 Dwelling additions $ 42,500 2014/DA-00183 Storage shed $ 12,520 2014/DA-00184 Dwelling additions $ 46,600 2014/DA-00191 Dwelling $ 160,000 2014/DA-00192 Dwelling alterations & additions $ 180,000 2015/DA-00003 Decommissioning and removal of pool $ 500

No of Applications: 17 Total Value $ 1,198,914

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BELLINGEN SHIRE COUNCIL – AGENDA - ORDINARY MEETING OF COUNCIL 25 FEBRUARY, 2015

Number Application Determined July August September October November December January February March April May June 09/10 Financial Year 47 29 24 15 27 23 3 13 31 10 14 19 10/11 Financial Year 33 23 23 26 28 13 18 24 19 21 20 24 11/12 Financial Year 16 24 17 15 26 20 7 14 11 16 17 15 12/13 Financial Year 10 17 17 12 27 17 4 8 15 11 11 13 13/14 Financial Year 16 24 14 17 18 17 13 9 17 15 23 7 14/15 Financial Year 17 11 13 17 8 12 17

Net Processing Times July August September October November December January February March April May June 09/10 Financial Year 85.1 55.8 74.5 35.7 66.6 59.7 61.3 67.0 60.6 95.4 56.5 52.8 10/11 Financial Year 76.6 54.4 71.4 60.2 57.9 83.1 82.6 66.0 69.1 53.6 68.6 52.1 11/12 Financial Year 52.8 31.8 76.2 39.6 91.5 53.1 56.1 46.5 46.6 54.7 66.2 39.5 12/13 Financial Year 38.2 56.6 62.7 26.8 57.5 46.1 47.8 46.3 52.8 72.3 34.4 51.5 13/14 Financial Year 48.5 43.9 54.2 71.6 44.7 40.4 33.5 40.0 30.7 46.7 44.7 118.1 14/15 Financial Year 45.1 77.7 90.6 55.3 47.9 60.7 62.2

Gross Processing Times July August September October November December January February March April May June 09/10 Financial Year 90.0 59.3 110.1 51.2 144.1 100.4 145.3 117.9 121.3 118.4 88.1 76.3 10/11 Financial Year 93.9 78.5 117.0 83.6 84.8 104.2 116.8 91.3 76.9 103.9 105.0 61.0 11/12 Financial Year 76.9 43.8 86.2 58.5 114.6 63.2 72.3 62.2 98.0 67.6 77.8 47.4 12/13 Financial Year 64.4 79.9 96.4 58.8 68.7 79.9 50.8 73.5 73.2 103.2 46.4 60.7 13/14 Financial Year 65.6 60.4 66.9 90.0 47.6 70.2 64.5 45.9 34.3 69.7 58.6 126.4 14/15 Financial Year 58.2 97.5 121.2 71.2 60.5 68.0 77.4

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BELLINGEN SHIRE COUNCIL – AGENDA - ORDINARY MEETING OF COUNCIL 25 FEBRUARY, 2015

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BELLINGEN SHIRE COUNCIL – AGENDA - ORDINARY MEETING OF COUNCIL 25 FEBRUARY, 2015

BUDGETARY IMPLICATIONS The outlined works are within the current annual operating plan or subject to flood damage applications in relation to the 2013 events.

SUSTAINABILITY ASSESSMENT Major repairs to the Newry Island Bridge have resulted in economic, environmental and social impacts. Council has worked very closely with Newry Island residents, emergency services and local service providers to minimise these impacts.

In other areas of this report, there are generally no economic, environmental and social impacts.

ENGAGEMENT The Bellingen Shire Council Community Engagement Strategy was adopted by Council at its Meeting 22 February 2012. This strategy is designed to outline the approach Bellingen Shire takes towards engaging with our community.

Having regard to the Community Engagement Strategy it is considered that the actions/initiatives contained within this report are appropriately categorised as having a LEVEL 1 impact. To address the requirements of Council’s Community Engagement Strategy and the NSW Local Government Act 1993, Council carried out the following actions:  Production of community newsletters and website updates  Consultation was also undertaken with Roads and Maritime Services, Environmental Protection Agency, Public Health Unit and NSW Office of Water

SHIRE OF BELLINGEN 2030 COMMUNITY VISION ALIGNMENT These projects/ initiatives align with the following strategic directions within the Shire of Bellingen 2030 Community Vision: Civic Leadership:  “High quality services to the community and cost effective solutions are delivered”  “Best practice sustainability principles, accountability, and good governance are incorporated in all that we do”.

OFFICERS RECOMMENDATION This report be received and noted.

ATTACHMENTS There are no attachments to this report

Report (DWS 499631)

13.004/15 RESOLVED (Cr Troy/Cr Scott) This report be received and noted.

UNANIMOUS

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BELLINGEN SHIRE COUNCIL – AGENDA - ORDINARY MEETING OF COUNCIL 25 FEBRUARY, 2015

13.3 GRANTS AND FUNDING REPORT

File/Index: Grants and Funding Author: Anna Juodvalkis, Acting Grants and Business Development Officer

REPORT SUMMARY: The purpose of this report is to provide an information update relating to:  Grant applications made by Bellingen Shire Council from February 2014 to February 2015  Support provided to local community based organisations and local business to access funding opportunities.

REPORT DETAIL: Bellingen Shire Council allocates funding to projects and programs that fall under its priorities for each financial year. Grant funding may also be sourced to match certain programs and projects where the full amount is not available in Council budgets. Alternatively, grants may be sought to help free up funding that might then be pooled to address issues of concern raised or recognised throughout the fiscal year. It should be noted that there has been a decline in available grants over the past years at both a State and Federal level.

This report is supported by summary information (shown as Attachment A) that includes the following points:  project name;  funding source;  project officer;  grant amount applied for;  Council financial contribution;  partner contribution;  estimated total project costs;  application outcome (successful, unsuccessful or pending).

BUDGETARY IMPLICATIONS: Accessing additional and alternative sources of funding assists to advance projects that might otherwise not progress due to budget priorities. Grant funding is a source of alternative income and should be accessed where appropriate and where Council has the resources to implement the funded projects.

State and Federal grant funding sources often provide the highest levels of available funds, however, they also usually require a matched funding component. This must be taken into account when considering any application for grant funding.

The Grants and Business Development Officer provides assistance and support to community organisations and local businesses regarding grant applications. This support includes provision of the following:  information on current funding opportunities – opening and closing dates;  information on the types of projects that might be funded through the various funding sources;  support to develop funding submissions and proposals;  reviewing grant applications prior to submission;  assisting with responses to the specific eligibility criteria; and  letters of support for funding submissions.

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BELLINGEN SHIRE COUNCIL – AGENDA - ORDINARY MEETING OF COUNCIL 25 FEBRUARY, 2015

SUSTAINABILITY ASSESSMENT: Securing grant funding will assist in the social, economic and environmental wellbeing of the Bellingen Shire Community by providing the capacity to support projects that the community is passionate about, help stimulate the local economy and/or contribute to good environmental or community wellbeing outcomes which align to Council’s 2030 Community Vision.

ENGAGEMENT: The Grants and Business Development Officer regularly engages with the local community regarding grant funding and proposed projects. This engagement is undertaken in a range of ways including regular provision of grant alert emails and information update emails which includes current and upcoming grant opportunities, assisting community organisations and responding to approaches to Council regarding partnering on projects and letters of support.

SHIRE OF BELLINGEN 2030 COMMUNITY VISION ALIGNMENT: Being able to support Council and community through up to date grant information and assistance with applications aligns with a number of strategic directions within the Shire of Bellingen 2030 Community Vision. Civic Leadership in particular reflects the process by which the community is engaged, informed and consulted.

Civic Leadership:  The community is engaged in decision-making and implementation using modern communication methods.  We are proactive in supporting, through representation and celebration, the needs and desires of the community.  Strong partnerships exist with all levels of government, peak bodies and the community.  We are consultative.

Other themes and strategic directions relate through successful Council and community grants by enhancing, creating and developing places for people; protecting and enhancing our living environment; being a connected, safe, healthy, supported and learned community; and having a balanced, sustainable and resilient economy.

OFFICERS RECOMMENDATION: That the information in the report be received and noted.

ATTACHMENTS: 13.3A Grants Summary report as at 09/02/15 (DWS 499499)

Report DW 499610

13.005/15 RESOLVED (Cr Scott/Cr King) That the information in the report be received and noted.

UNANIMOUS

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BELLINGEN SHIRE COUNCIL – AGENDA - ORDINARY MEETING OF COUNCIL 25 FEBRUARY, 2015

13.4 QUARTERLY REPORT AGAINST OPERATIONAL PLAN Q2, 2014/2015

File/Index: Corporate Management: Planning GA39/IP&R Operational Plan Author: Brett Hannaford, Governance and Corporate Planning Officer

REPORT SUMMARY: The purpose of the report is to provide an update on the Operational Plan 2014/2015 activities undertaken during the second quarter of 2014/2015.

REPORT DETAIL: Local Councils in NSW are required to undertake their planning and reporting activities in accordance with the Local Government Act 1993 and the Local Government (General) Regulation 2005.

The Operational Plan is the mechanism through which broader strategic objectives detailed in the Delivery Plan are translated into outcomes. The information contained in this document reflects achievements of key areas.

The attached report details the status of Key Activities contained in the Operational Plan for the second quarter 2014/2015. This report should be read in conjunction with the adopted Operational Plan for 2014/2015 and the Delivery Program.

Under the Integrated Planning Framework there is not a requirement for Councils to provide quarterly reporting, however Bellingen Shire Council has opted to do so to strive for greater transparency with our Community and ensure that we are able to identify any issues at an early stage should they arise.

BUDGETARY IMPLICATIONS: There are no direct budgetary implications associated with the production of this report.

SUSTAINABILITY ASSESSMENT: The Council’s Operational Plan provides a broad range of initiatives that deliver sustainability outcomes to Council and the Community. However as Council’s implementation of the IP&R framework progresses and develops, it is intended that these quarterly reports will form an important management reporting tool for Council to monitor activities and progress on projects undertaken by Council.

ENGAGEMENT: The Bellingen Shire Council Community Engagement Strategy was adopted by Council at its meeting of 22 February 2012. There are no direct engagement activities required for the presentation of the Operational Plan status update. Staff continue to be supported in the use of the Corporate Planning and Reporting (CPR) software.

SHIRE OF BELLINGEN 2030 COMMUNITY VISION ALIGNMENT: This quarterly report aligns with the following elements in the Shire of Bellingen 2030 Community Vision: CL – Civic Leadership CL.1 – Council is an organisation that embraces business excellence CL.1.4 – Best practice, sustainability principles, accountability and good governance are incorporated in all that we do.

OFFICERS RECOMMENDATION: That Council note the report on the second quarter activities of 2014/2015 in accordance with the Bellingen Shire Council Operational Plan 2014/2015.

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BELLINGEN SHIRE COUNCIL – AGENDA - ORDINARY MEETING OF COUNCIL 25 FEBRUARY, 2015

ATTACHMENTS: 13.4A Bellingen Shire Council, Quarterly Management Report, Q2, 2014/2015 (DW 499855)

Report DW 499868

13.006/15 RESOLVED (Cr Scott/Cr Harrison) That Council note the report on the second quarter activities of 2014/2015 in accordance with the Bellingen Shire Council Operational Plan 2014/2015.

UNANIMOUS

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BELLINGEN SHIRE COUNCIL – AGENDA - ORDINARY MEETING OF COUNCIL 25 FEBRUARY, 2015

13.5 MIDWASTE ANNUAL REPORT FOR THE 2013/2014 FINANCIAL YEAR

File/Index: Waste Management-Reporting/Landfill/Waste Management Author: Sam Tate, Waste Management Coordinator

REPORT SUMMARY: This report provides information on the projects and activities undertaken by the MIDWASTE group over the 2013-14 financial year.

Midwaste is the voluntary regional waste group funded by the NSW Environment Protection Authority (EPA) and comprises the eight Councils from Gloucester to Coffs Harbour.

REPORT DETAIL: The 2013-14 financial year was a busy year for MIDWASTE member councils with a number of key projects completed or commenced.

The first round of grants available under the NSW Government initiative Waste Less Recycle More (WLRM) was announced late in the 2013 calendar year, ensuring that it was a very busy period for all member councils. The rolling grant funding program is continuing with additional grant applications being submitted by member councils.

Our region has been highly successful with accessing grant funding under this initiative, with grants totaling well over $6M, as follows:

 Community Recycling Centres – 8 centres and 1 innovation grant totaling $589,000.  Local Government Organic Collection – Kempsey and Port Macquarie-Hastings Councils - $533,000.  Resource Recovery Expansion/Enhancement – Handybin Waste Services (Coffs Harbour) and ANL (Tea Gardens) - $5M.  Business Advisory Services – aiming to assess at least 750 businesses and provide advice for improving waste management.  Industrial Ecology – Resource Recovery Australia successful in the North Coast, which encompasses MIDWASTE and NE Waste regions.

Two regional applications submitted, for Love Food Hate Waste and Illegal Dumping Clean up and Prevention, were unsuccessful, despite getting very positive feedback from the assessors.

Bellingen Shire Council has been progressing several projects funded through our WLRM funding. These projects include the installation of a new weighbridge at the Raleigh waste management facility and public place recycling bins to be rolled out in the three main townships of Urunga, Bellingen and Dorrigo. Funding has also been utilised for Seal the Loop fishing line bins and supporting local business by funding the supply of 360L recycling bins under the recent bin trim program.

A funding application for the proposed new Community Recycling Centre (CRC) has been submitted. If successful this funding would allow for the construction of new drop off facility for problem household wastes at the Raleigh waste management facility.

As part of the WLRM initiative, the NSW EPA provided additional funding to each of the Regional Waste groups to develop a Regional Waste Avoidance and Resource Recovery Strategy to 2021, with an implementation plan up to and including 2017. The Strategies were delivered in June 2014. The EPA has also developed a 3-year funding agreement with all the Regional Waste Groups to allow for surety of funding enabling the roll out of the implementation plans.

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BELLINGEN SHIRE COUNCIL – AGENDA - ORDINARY MEETING OF COUNCIL 25 FEBRUARY, 2015

During 2013-14 the Waste and Sustainability Improvement Payments (WaSIP) were discontinued, replaced with the Better Waste and Recycling Program (BWRP). The Regional Waste Groups receive 10% of this funding to enable regional initiatives from year two of the program (paid during 2014).

The EPA has also been undergoing a significant review of the Protection of Environment Operations (Waste) Regulation and the Organics Resource Recovery exemptions during 2013/14. The outcome of these reviews is likely to have significant impacts on the management of waste in NSW.

MIDWASTE project highlights of the past year include:  The continuation and expansion of Regional Contracts, including E-Waste under the National Product Stewardship scheme.

 Development of a Regional Waste Avoidance and Resource Recovery Strategy.

 Household Chemical Clean Out events.

 Community Engagement and Education through:  Frugal Forest project.  Love Food Hate Waste.  Garage Sale Trail.  TV commercials.  Silage Wrap recycling for mid region councils.

The main project management and administration of MIDWASTE continues to operate by contract, managed by Great Lakes Council with a coordinator and part time project officer. Funding for 2013/14 was $200,000 and MIDWASTE was successful in lobbying for an additional $100,000 to prepare a regional waste strategy and fund costs associated with grant applications. This ongoing funding is subject to preparation of an annual Project Plan and program delivery, all approved by the EPA.

MIDWASTE is represented and presents a voice for regional NSW on:  RENEW NSW (combined voluntary regional waste groups of NSW representing 95 Councils).  Waste Management Association of Australia (WMAA) State Committee.  WMAA NSW Landfill Working Group.  WMAA Waste Educators Group.  Midwaste meeting minutes are forwarded to the EPA and MIDROC for their information.

BUDGETARY IMPLICATIONS: MIDWASTE is supported by a 3 year funding program paid by the NSW Environment Protection Authority. Funding for 2013/14 was $300,000 up by $100,000 on previous years. Port Macquarie Hastings Council had been the Host Council for financial management until 30 June when Kempsey took over that role.

Each of the eight (8) Councils make an annual financial contribution to fund projects or activities which are outside the scope of the EPA grant. Current member contributions are 10c per capita.

SUSTAINABILITY ASSESSMENT: Through the ongoing involvement with the Midwaste Group there are potentially substantial environmental, social and economic sustainability benefits for the Bellingen Shire.

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BELLINGEN SHIRE COUNCIL – AGENDA - ORDINARY MEETING OF COUNCIL 25 FEBRUARY, 2015

Through the combined approach to community education and regional cooperation in the field of waste management the Bellingen Shire should encounter less environmental pollution and greater social awareness around waste.

ENGAGEMENT: The Bellingen Shire Council Community Engagement Strategy was adopted by Council at its meeting of 22 February 2012. This Strategy is designed to outline the approach Bellingen Shire takes towards engaging with our community

Having regard to the Community Engagement Strategy, it is considered that Council’s involvement in the Midwaste group has a Level 1 impact (High Level – Shire Wide).

Through the group there is considerable consultation with the NSW Environment Protection Agency (EPA) in order to best align the Midwaste Group of councils with current waste management regulations as well as achieving long term waste management solutions and community education outcomes.

SHIRE OF BELLINGEN 2030 COMMUNITY VISION ALIGNMENT: This project aligns with the following strategic directions within the Shire of Bellingen 2030 Community Strategic Plan.

Community Wellbeing - Provide  We have the programs, services and infrastructure to ensure a safe and healthy community.

Living Environment - Provide, Influence  Our surroundings are quiet and clean.  We work together to protect and enhance our environment  We reduce reuse and recycle.  Our Community has access to convenient recycling facilities and services.  We have clean water which is protected and used sustainably.

OFFICERS RECOMMENDATION: That Council note the MIDWASTE Annual Report for 2013-14.

ATTACHMENTS: 13.5A MIDWASTE Annual Report (DWS498334)

Report DW 499602

13.007/15 RESOLVED (Cr Troy/Cr Harrison ) That Council note the MIDWASTE Annual Report for 2013-14.

UNANIMOUS

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BELLINGEN SHIRE COUNCIL – AGENDA - ORDINARY MEETING OF COUNCIL 25 FEBRUARY, 2015

13.6 BELLINGEN SHIRE YOUTH CENTRE – HALF YEAR REPORT

File/Index: Bellingen Youth Hub Author: Dean Besley – Youth Centre Coordinator

REPORT SUMMARY: The Bellingen Shire Youth Centre was officially opened on 7 August 2012. This report provides a summary of the key initiatives, activities and financials of the centre up until 30 December 2014.

REPORT DETAIL: The Bellingen Shire Youth Centre (the Youth HUB) is a facility that offers support to young people within the Bellingen Shire through structured programs, recreational activities, education and development opportunities. These programs are constructed and delivered by various supporting organisations including the centre’s own staff. Additionally, the centre has tenants such as Bellingen Shire Youth Services and Youth Directions that provide youth related support and services. The operational cost of this centre is supported by the Bellingen Shire Council, grants and income derived from tenancy and hire of the facilities.

The attached report provides a summary of the programs, partnerships, community engagement, operations and financials for the centre to 31 December 2013.

This report also provides the foundation for the strategic and business planning review, including financial management planning, considered a priority by the centres new Section 355 Management Committee.

BUDGETARY IMPLICATIONS: This report provides a summary of the profit and loss for the centre for the 2014/15 period to 31 December 2014. In brief, income sits just below the original budget and the centre managed programs and deliverables are just above the expense budget. Both are projected to be in alignment with budget at year end.

SUSTAINABILITY ASSESSMENT: The review and subsequent referencing of this report in future planning contributes to the effective operations and long term sustainability of the centre’s facility and thus contributes to the social wellbeing of the youth sector of our community.

ENGAGEMENT: The Bellingen Shire Council Community Engagement Strategy was adopted by Council at its meeting of 22 February 2012. This Strategy is designed to outline the approach Bellingen Shire takes towards engaging with our community

Having regard to the Community Engagement Strategy, it is considered that the establishment of an appropriate management model for the Youth Centre is appropriately categorised as having a LEVEL 4 impact (i.e. low impact – Local).

Essential engagement measures for Level 4 impact (low impact – local) are to inform and consult. The recommendation in relation to the proposed management model has been brought forward by the current S355 Committee and therefore has met the requirements of the essential engagement measures of inform and consult.

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BELLINGEN SHIRE COUNCIL – AGENDA - ORDINARY MEETING OF COUNCIL 25 FEBRUARY, 2015

SHIRE OF BELLINGEN 2030 COMMUNITY STRATEGIC PLAN ALIGNMENT: This project/initiative aligns with the following strategic directions within the Shire of Bellingen 2030 Community Strategic Plan:

Theme: Community Wellbeing Our children, youth and seniors are valued, involved and supported Youth and seniors programs and activities are in place and actively supported

OFFICERS RECOMMENDATION: That Council accept the attached report for the Youth Centre.

ATTACHMENTS: 13.6A Bellingen Shire Youth Hub Coordinators Council Report - End Dec 2014 (DWS 499590)

Report DWS 49952

13.008/15 RESOLVED (Cr King/Cr Carter) That Council accept the attached report for the Youth Centre.

UNANIMOUS

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BELLINGEN SHIRE COUNCIL – AGENDA - ORDINARY MEETING OF COUNCIL 25 FEBRUARY, 2015

14 MATTERS OF AN URGENT NATURE

There are no matters of an urgent nature.

15 QUESTIONS WITH NOTICE

There were no Questions with Notice received for this Agenda.

16 COMMITTEE OF THE WHOLE

There are no items for the Committee of the Whole.

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BELLINGEN SHIRE COUNCIL – AGENDA - ORDINARY MEETING OF COUNCIL 25 FEBRUARY, 2015

17 REPORT ATTACHMENTS

7.2A MINUTES OF THE SPECIAL RATE VARIATION IMPLEMENTATION PLANNING AND POLICY COMMITTEE MEETING HELD ON 10 DECEMBER 2014 ...... 12 7.2B MINUTES OF THE SPECIAL RATE VARIATION IMPLEMENTATION PLANNING AND POLICY COMMITTEE MEETING HELD ON 11 FEBRUARY 2015 ...... 12 7.3A BSC FFF SELF-ASSESSMENT RATIO RESULTS ...... 29 8.1A REPORT TO COUNCIL’S 23 OCTOBER 2013 ORDINARY MEETING, PRIVATE SWIMMING POOL BARRIER INSPECTION PROGRAM ...... 32 8.1B BELLINGEN SHIRE COUNCIL, SWIMMING POOL INSPECTION PROGRAM ...... 32 9.1A EXPRESSION OF INTEREST LETTER AND REPORT FROM NAMBUCCA SHIRE COUNCIL (DW 490765) ...... 35 9.2A COUNCIL ORDINARY MEETING 26 NOVEMBER 2014 REPORT (DW 483967) ...... 40 9.2B RED CROSS LETTER (DW 493041 ...... 40 9.2C BNC UPDATED INFORMATION (DW 497664) ...... 40 9.3A BUDGET REVIEW STATEMENTS – PERIOD ENDING 31 DECEMBER 2014 ...... 42 10.1A MINUTES: LOCAL TRAFFIC COMMITTEE ITEMS – 3 FEBRUARY 2015 ...... 44 13.3A GRANTS SUMMARY REPORT AS AT 09/02/15 (DWS 499499) ...... 59 13.4A BELLINGEN SHIRE COUNCIL, QUARTERLY MANAGEMENT REPORT, Q2, 2014/2015 ...... 61 13.5A MIDWASTE ANNUAL REPORT ...... 64 13.6A BELLINGEN SHIRE YOUTH HUB COORDINATORS COUNCIL REPORT - END DEC 2014 66

Meeting concluded at 11.25am.

Signed:

Cr Mark Troy, MAYOR CHAIRPERSON

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