BELLINGEN SHIRE COUNCIL – MINUTES - ORDINARY MEETING OF COUNCIL 22 JUNE, 2011
BELLINGEN SHIRE COUNCIL
MINUTES
Ordinary Meeting Wednesday 22 June, 2011
MISSION:
To enhance our community's lifestyle and protect our unique environment through effective leadership, community involvement and commitment to service
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Meeting Opened: 9.01am
MINUTES: Ordinary Meeting of Council held in the Council Chambers, Bellingen on Wednesday 22 June 2011 commencing at 9.00am.
PRESENT: Councillors Gordon Braithwaite, Kerry Child, Ian Coe, Bruce Cronin, David Scott, Sean Tuohy and Mark Troy (Mayor).
IN ATTENDANCE: Liz Jeremy, General Manager, Kerrie Coleman, Acting Director Corporate Services, Wayne Butler, Director Engineering & Operations, Charlie Hannavy, Director Environmental Health & Planning and Louise James, Executive Assistant.
1. APOLOGIES
NIL
2. DECLARATION OF INTEREST
NIL
3. CONFIRMATION OF MINUTES
03.009/11 RESOLVED (Cr Tuohy/Cr Cronin) That the Minutes of the Ordinary Meeting held on Wednesday 25 May 2011 be confirmed
UNANIMOUS
03.010/11 RESOLVED (Cr Scott/Cr Child) That the Minutes of the Works Committee Meeting held on Wednesday 25 May 2011 be confirmed
UNANIMOUS
4. MATTERS ARISING
Cr Braithwaite – Item 10.2 Proposed Public Road Closure – Mylestom Has contact has been made to date with neighbours to date as advice from the neighbours is that to date they have not had any contact by Council? Director of Engineering & Operations confirmed that he will follow this up with the responsible officer to ensure that it is carried out this afternoon.
Cr Braithwaite – Item 3.4 Church Street North Precinct – Street Tree Selection Cr Braithwaite raised concerns regarding the Brushbox tree selection and the rate of growth. The Mayor responded that the democratic process was followed in the selection of the street trees.
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TABLE OF CONTENTS
TABLE OF CONTENTS...... 3
4. PUBLIC ACCESS/PRESENTATIONS ...... 5
5. MAYORAL MINUTE ...... 7
6. NOTICE OF MOTION ...... 9
7. REPORTS BY GENERAL MANAGER...... 11
7.1 COFFS COAST WASTE SERVICES WASTE PROCESSING AND RESOURCE RECOVERY OPERATIONS – CONTRACT 03/04-147-TS ...... 11 8. REPORTS BY DIRECTOR OF ENVIRONMENTAL HEALTH AND PLANNING ...... 23
8.1 BELLINGER & KALANG RIVER ECOHEALTH REPORT CARD 2011 ...... 23 8.2 RE-ESTABLISHMENT OF ALCOHOL FREE ZONES ...... 25 8.3 DORRIGO SUPPORT CENTRE – ACCEPTANCE OF FUNDING VARIATION ...... 29 9. REPORTS BY DIRECTOR OF CORPORATE SERVICES...... 32
9.1 MAYORAL AND COUNCILLORS FEES 2011/12 ...... 32 9.2 ADOPTION OF RATES AND CHARGES FOR 2011/2012 ...... 36 9.3 ADOPTION OF MANAGEMENT PLAN 2011/12 – 2014/15 ...... 42 10. REPORTS BY DIRECTOR OF ENGINEERING AND OPERATIONS ...... 51
10.1 TENDER FOR THE SUPPLY AND DELIVERY OF INDUSTRIAL HARDWARE & ASSOCIATED PRODUCTS ...... 51 10.2 TENDER FOR THE SUPPLY AND DELIVERY OF STATIONERY & ANCILLARY ITEMS ...... 54 10.3 TENDER FOR THE SUPPLY AND DELIVERY OF TRAFFIC & SAFETY SIGNAGE ...... 57 10.4 TENDER FOR THE SUPPLY AND DELIVERY OF BULK WATER TREATMENT CHEMICALS ...... 60 11. REPORTS FROM COUNCIL COMMITTEES ...... 66
12. MINUTES FROM ADVISORY COMMITTEES ...... 68
12.1 MINUTES - ACCESS ADVISORY COMMITTEE – 16 MARCH AND 18 MAY 2011 ...... 68 12.2 MINUTES – COASTLINE AND ESTUARY MANAGEMENT COMMITTEE – 7 JUNE 2011 ...... 69 12.3 MINUTES - ENVIRONMENT ADVISORY COMMITTEE – 7 JUNE 2011 ...... 70 12.4 MINUTES –SOCIAL PLAN ADVISORY COMMITTEE –1 JUNE 2011 ...... 72 13. CORRESPONDENCE ...... 74
14. AUTHORITY TO AFFIX THE COMMON SEAL OF COUNCIL FOR ITEMS NOT INCLUDED IN REPORTS ...... 75
15. ITEMS FOR INFORMATION ...... 78
15.1 REPORT ON INVESTMENTS AS AT 31 MAY 2011 ...... 78 15.2 DEVELOPMENT APPLICATION PROCESSING REPORT ...... 80 16. MATTERS OF AN URGENT NATURE ...... 83
17. QUESTIONS WITH NOTICE ...... 85
18. COMMITTEE OF THE WHOLE ...... 87
19. REPORT ATTACHMENTS ...... 90
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4. PUBLIC ACCESS/PRESENTATIONS
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4. PUBLIC ACCESS/PRESENTATIONS
NIL
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5. MAYORAL MINUTE
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5. MAYORAL MINUTE
NIL
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6. NOTICE OF MOTIONS
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6. NOTICE OF MOTION
NIL
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7. REPORTS BY GENERAL MANAGER
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7. REPORTS BY GENERAL MANAGER
7.1 COFFS COAST WASTE SERVICES WASTE PROCESSING AND RESOURCE RECOVERY OPERATIONS – Contract 03/04-147-TS
File/Index: Coffs Coast Regional Waste Service Contract (Waste Management) Author: Liz Jeremy, General Manager
CONFIDENTIAL ATTACHMENT REPORT SUMMARY: To seek endorsement of Council to proceed with a variation to the Coffs Harbour Regional Resource Recovery Project Contract No. 03/04-147-Ts to modify waste processing and resource recovery operations. This is in response to recent amendments to the Protection of the Environment Operations (Waste) Regulation 2005 and Exemption provisions that have introduced more stringent requirements in regard to organic outputs derived from mixed waste.
This report is being presented to Coffs Coast Waste Services partners for consideration, being Nambucca Shire Council, Bellingen Shire Council and Coffs Harbour City Council, to the meetings of 17, 22 and 23 June 2011 respectively.
This report outlines three options which have been analysed in response to the legislative changes, and recommends that Council accept the proposed Option 1, being to upgrade the biomass plant to enable the end product to meet the requirements of the waste exemption.
This is on the basis that Option 1 appears to offer:
• The best value for money with the lowest net present value • The best sustainability outcome with the prospect of improving resource recovery, securing markets, meeting the conditions of the specific exemption, and minimising the amount of waste to landfill • The best social political outcome by maintaining the dual line approach to waste processing, maintaining face with the community and continuing to pursue the vision of Coffs Coast Waste Services.
Acceptance of Option 1 will not increase Council’s waste charges in 2011/12, however it will increase waste processing costs in future years. Importantly, Council will avoid a greater proportion of the NSW Government’s Section 88 Waste Levy, which is payable on all waste disposed to landfill, is set at $31.10 per tonne for 2011/12 financial year and rises cumulatively at the rate of CPI plus $10 each year until 2015/16.
REPORT DETAIL: (a) Background
Coffs Harbour City Council, Bellingen Shire Council and Nambucca Shire Council operate in partnership to deliver joint waste management services and resource recovery operations under the banner Coffs Coast Waste Services (CCWS).
The partnership is reinforced by a Tripartite Agreement between the three Councils, and a joint waste collection and recycling contract.
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CCWS provides a three-bin domestic waste collection service for organics including food waste, recyclables, and mixed waste, and processing of these streams at a Materials Recovery Facility (MRF) and an Alternate Waste Treatment (AWT) facility to produce beneficial products.
In 2005 Coffs Harbour City Council entered into the contract with Biomass Solutions (Coffs Harbour) Pty Ltd for processing organics, mixed waste and biosolids. At the same time the three Councils entered into a Tripartite Agreement that effectively binds the parties to that contract and joint waste management services for twenty years.
The Biomass Solutions AWT facility was commissioned in two stages:
Stage one – Processing of streamed Organics commenced March 2007 Stage two – Processing of streamed Mixed waste commenced January 2008
Under the waste processing contract streamed organics that includes food waste, green waste and biosolids are shredded and processed via an agitated composting bay process, and subsequently screened and mixed as necessary to produce “A” Grade compost that meets market and regulatory requirements.
Streamed Mixed waste undergoes a process involving primary manual and mechanical sorting, autoclaving, secondary mechanical and manual separation of output fractions to produce recyclables, a screened organic fraction for reuse, and residual waste that is destined for landfilling.
The sterilised organic fraction generally undergoes composting in the agitated bay system, followed by screening and mixing with other products as necessary to produce a product that met the then prevailing Biosolids Guidelines.
The Coffs Coast Waste Services domestic waste collection and processing operations were achieving outstanding rates of resource recovery as shown in the following OEH graph that shows performance relative to the NSW target.
Note: Nambucca’s figures which are similar to Coffs and Bellingen were not included due to a technical glitch.
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(b) Legislative changes
On 24 April 2008, the NSW Government introduced amendments to the Protection of the Environment Operations (Waste) Regulation 2005 which took effect on 28 April 2008. The amendments, required, inter alia, that wastes including any products produced from wastes must not be used without the benefit of a relevant General or Specific Exemption pursuant to Part 6, Clause 51 and 51A, of the Protection of the Environment Operations (Waste) Regulation 2005.
These changes created turmoil in the waste processing and resource recovery industry across NSW. Numerous AWT plants and Councils throughout NSW were affected and contracts for new AWT facilities were put on hold.
In January 2010, Coffs Harbour City Council, Nambucca Shire Council and Bellingen Shire Council submitted an Issues Paper to Hon. Frank Sartor, Minister for Climate Change and the Environment. The Issues Paper highlighted the significant concerns of the councils and urged the Minister to take decisive action.
In April 2010 the NSW Government released the “The organic outputs derived from mixed waste general exemption” pursuant to the Protection of the Environment Operations (Waste) Regulation 2005 – General Exemption under Part 6, Clause 51 and 51A.
The long awaited General Exemption introduced much more stringent requirements with respect to the use of AWT organic outputs for land application in terms of: processor and consumer responsibilities, chemical and other material concentrations, types of agricultural use, application rates and buffers, and sampling and testing requirements.
The effect of this legislation was to significantly change the goal posts in respect to the processing of mixed waste and utilisation of beneficial organics.
However the General Exemption remained unworkable for Biomass Solution’s waste processing operations due to the particular characteristics of the Coffs Coast Waste Services operations, the plant design and markets. A more workable “Specific Exemption” was sought and after protracted negotiations the then NSW Department of Environment, Climate Change & Water issued the “Protection of the Environment Operations (Waste) Regulation 2005 – Specific Exemption under Part 6, Clause 51 and 51A - The Coffs Harbour CCRRF organic outputs derived from mixed waste exemption 2011 which came into effect on 28 March 2011.
It should be noted that the regulatory changes do not significantly impact upon the processing and use of organics which includes material collected in the green lidded bins, nor biosolids that are delivered to the plant from sewage treatment plants. The changes primarily concern the processing of mixed waste which includes the material collected in red lidded bins.
(c) Options to Satisfy New Requirements
The relevant new legal requirements that are expressed under “The Coffs Harbour CCRRF organic outputs derived from mixed waste exemption 2011” introduce much more rigorous requirements than previously applied in respect to:
- physical and other contaminant levels of mixed waste organics that can be land applied - the types of agricultural and non agricultural uses of such products - the application rates per hectare - testing and reporting requirements.
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Biomass Solutions has been conducting testing, trials, plant design work, financial and marketing analysis to explore reconfiguration options that would satisfy the new requirements. In this regard Biomass Solutions was requested to provide detailed information of three options and cost implications for consideration by the Councils. These options are:
Option 1: Upgrade the plant and manufacture product to meet requirements of the Exemption; Option 2: Mothball the mixed waste processing line and direct the mixed waste to landfill; and Option 3: Mothball the mixed waste processing line, implement limited recovery of recyclables, bale the waste and direct the waste to landfill.
Option 1
Under this option the Biomass facility would be modified to permit the manufacture of products that meet the conditions of the Specific Exemption. This option will require significant capital investment in new plant and higher mixed waste processing costs.
The solution offered includes provision for:
• significantly improved up-front sorting of in-feed waste to remove deleterious materials before the processing commences, • enhanced screening with further contaminant removal and recovery of inorganic recyclables mid-process, • a size reduction step for coarse material, in particular glass, that will remain in the output organics stream, • co-composting of the organic fraction with biosolids and fresh organic waste from the source separated side of the facility, • new quality control and monitoring systems and protocols, and • a full-service deliver and apply scheme for the application of product to land i.e. Biomass is wholly responsible for the marketing, transport, testing, application and sale of the biomass organic outputs.
Option 2
Under this option, the mixed waste side of the facility is shut down and placed on a care and maintenance schedule, with mixed waste delivered direct to landfill.
The proposal allows for close down of the mixed waste side of the facility with periodic operation of the autoclave and associated equipment to maintain the facility in reasonable working order. Some key staff are to be retained for the care and maintenance operations, but no substantive efforts are made at recovering products from the mixed waste stream, which is instead directed straight to landfill disposal.
In the event that regulatory provisions and or market and technology conditions become more favourable, if ever, the plant could be reactivated at a later date.
Option 3
Under this option, the mixed waste side of the facility is shut down and placed on a care and maintenance schedule as above, the mixed waste is baled and then delivered to landfill. The option requires capital injection for baling operations but will achieve higher compaction densities of product that is destined for landfill with consequent savings in landfill space and transport.
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(d) Analysis of Options
As requested, Biomass Solutions provided detailed process flow information and financial models to assist in the evaluation of Options over the balance of the contract. The models took into account such factors as the
• Processing Charges – based on tonnes processed • Availability Charges (in respect to capital costs) • Section 88 Waste Levies (a levy imposed by the NSW Government on each tonne of waste disposed of in landfill) • Waste stream growth • Consumer Price Index increases • Landfill costs • Transport Costs • Compaction densities
Chartered accountants Davies Knox Maynards were engaged to independently review Biomass’s financial models for the three options put forward and to determine whether these have been correctly costed.
Davies Knox Maynards concluded inter alia:
“The audit work undertaken confirmed the conclusions from the original Biomass Solutions costing that option 1 was clearly the lowest cost option over the years forecast from 2011 to 2027. Whilst a significant number of adjustments were made to the various costings and spreadsheets, the overall conclusion remained the same whether the costs are expressed in absolute dollar terms, or if discounted back to today’s dollars using the council supplied cost of capital of 7.5%pa.”
Consultant, Wright Corporate Strategy was engaged to prepare an overall assessment of the Biomass options going forward. The consultant was instructed to take into account the NSW Government’s new “Reducing Waste: Implementation Strategy 2011-2015”, technology and regulatory risks as well as the financial, environmental and social sustainability of options over the remaining term of the waste processing contract.
The consultant was also asked to benchmark Biomass’s waste processing costs and practices against other similar operations that exist or are proposed.
Wright Corporate Strategy concluded inter alia:
“This review recommends that Coffs Coast Waste Services clearly signal to Biomass Solutions a desire to press ahead with the Option 1 proposal, provided that resolutions can be determined on: • the costing assumptions in the proposal, • the level of down payment / deposit paid for the capital expenses, and • a mechanism for sharing risk and reward effects from future changes in markets, changes in regulations and changes in technology and process that might benefit the parties.”
The consultant’s recommendations as dot pointed above have been addressed in the terms of the proposal now presented to Council for consideration.
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Option 1 “appears to offer – • the best value for money with the lowest net present value, • the best sustainability outcome with the prospect of improving resource recovery, securing markets, meeting the conditions of the Specific Exemption, and minimising the amount of waste destined for landfill disposal; and • the best socio/political outcome by maintaining the dual line approach to waste processing, maintaining faith with and by the community and continuing to pursue the vision of Coffs Coast Waste Services;”
With respect to benchmarking Biomass’s current and proposed revised waste processing costs against other similar operations that exist or are proposed, Wright Corporate Strategy advise, inter alia:
“Comparing these benchmark indicative costs it is apparent that: • the current fully inclusive gate fee (processing plus availability charges) per tonne of mixed waste sent to the Biomass facility is in the order of one third of the fully inclusive gate fees apparent in the Sydney metropolitan market; and • with the addition of the capital and operating cost increases associated with the Option 1 response from Biomass Solutions, the proposed fully inclusive gate fee is in the order of two thirds that currently apparent in the Sydney metropolitan market.
On the basis of this comparison, it is reasonable to conclude that with the proposed modifications and attainment of the conditions set out in the Specific Exemption, the Coffs Coast Waste Services parties are receiving good value for money.”
A copy of each of the above confidential Consultant’s Reports are available in the Councillor’s Room for perusal.
(e) Related Policy and / or Precedents
The undertaking by the three councils to implement this integrated waste resource recovery system has been driven by NSW Policy and regulatory framework, including the Section 88 Waste Levy and the NSW Waste Avoidance and Resource Recovery Strategy (updated 2007), excerpts of which are:
“Achieving a reduction in waste generation, and turning waste into recoverable resources is a priority for NSW” - NSW Waste Avoidance and Resource Recovery Strategy.
“Regulatory mechanisms such as the waste and environment levy help drive waste avoidance and resource recovery by providing an economic incentive to reduce waste disposal and stimulate alternative waste technologies.” - NSW Waste Avoidance and Resource Recovery Strategy.
The Coffs Coast Waste Services operations and proposed upgrade of mixed waste processing operations accords with the NSW government’s “Reducing Waste: Implementation Strategy 2011-2015”.
(f) Legal Considerations
Coffs Harbour City Council entered into the contract with Biomass Solutions (Coffs Harbour) Pty Ltd for the Coffs Harbour Regional Resource Recovery Project. Bellingen Shire Council and Nambucca Shire Council are party to the scheme by way of a binding Tripartite Agreement.
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With respect to the change in laws that has occurred MBT lawyers who have been acting on behalf of the Councils have provide the attached advice. Refer the following extract:
“The WPC contends it can produce organic outputs derived from the MRW delivered to the CCRRF that will comply with the 2011 Exemption provided the Plant there is modified and upgraded. The modification and upgrade will result in the imposition of increased Availability Charges and Processing Charges.
The increases in Availability Charges and Processing Charges are a direct result of the 28 April 2008 amendments of the Protection of the Environment Operations (Waste) Regulation 2005 and the Advice from Senior Counsel that “The biosolids exemption 2008” does not assist. Thus the increased costs arise from a relevant change in the law and these costs must be borne by Council.”
Adoption of Option 1 as a way forward will require a variation of the contract, the principle elements of which are outlined in the confidential attachment.
Issues:
• It should be emphasized that workable General Exemptions are in place with regard to the Biomass’s Organics and Biosolids streams. The current upgrade proposal only pertains to Biomass’s mixed waste processing stream.
• If and when the Councils resolve to proceed with Option 1 to upgrade the plant to meet new legal requirements, Biomass advise that it would take 12 months to procure equipment and commission the new plant to fully process the mixed waste stream. In the interim mixed waste would be processed to recover recyclables such as glass, aluminum, steel and hard plastics, but the organic rich fraction, reject and residual materials would go to landfill. The plant will continue to process the Organics and Biosolids streams to produce high quality compost for beneficial use.
• Further work is being undertaken by Council staff to refine the arrangements between the Councils with respect to the disposal of reject and residual waste and the apportionment of availability fees on a more equitable
• Work has commenced to explore ways in which the Councils may better integrate waste management operations, to reduce administration and operational costs and provide for long term certainty regarding regional waste disposal options. This will be the subject of future reports to Council.
• There are concerns that OEH may again change the goal posts at a future time. OEH and the industry are funding scientific studies that are being conducted over the next four years in respect to the land application of mixed waste organics. These studies may lead to strengthening or relaxation of requirements, although the signals from the Department indicate that the highly stringent requirements that have been introduced are unlikely to significantly strengthened in the foreseeable future.
• As a result of industry and local government input the OEH has reversed its position of resisting the use of AWT organics for power generation and is now preparing a Policy in favour of waste to energy. This may eventually open up opportunities to market Biomass’s refined mixed waste organics to supplement feedstock requirements at large and small scale power stations, such as the Broadwater Sugar Mill and Harwood Sugar Mill, or coal-fired power stations.
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• Coffs Harbour City Council has advised that should the Councils defer resolution of this matter beyond 30 June 2011, Biomass Solutions have indicated that Option 1 would need to be recosted. Fresh quotes would be required from suppliers, and adjustments would need to be made to prices to take into account consumer price index and construction index increases. In addition delays would push forward the commissioning date with consequent implications of additional mixed waste organics being directed to landfill and transport and NSW Waste Levy payments. There are very significant costs that may arise from unnecessary delays in making a decision on this matter.
BUDGETARY IMPLICATIONS:
The increased waste processing costs to meet the relevant Exemption will need to be recovered through fees and charges. Additional charges in respect to mixed waste that is collected under the Coffs Coast Waste Services domestic waste will need to be recouped from annual Waste Management Charges. Other product such as commercial mixed waste that is suitable for processing would be subject to higher gate charges.
For the purposes of estimating the impact on annual Waste Management Charges, it is important to note that the change in pricing does not apply to the organics collected in the green lidded bin, nor recyclables collected in the yellow lidded bin. The price increase relates solely to mixed waste collected in the red lidded bin.
Average quantities of mixed waste collected for each waste management service amounts to around 342 Kgs per annum.
During the 2011/12 financial year, there will be availability fees payable by the Councils in respect to the capital that is being expended up to the commissioning date. There will also be landfill levies and transport costs applicable in respect to the mixed waste organics that will need to be landfilled.
It has been estimated that this will require an increase of $13.70 per Waste Management Charge. This increase has been accommodated in Councils 2011/12 fees and charges.
A one off 20% capital contribution which will fall due in July 2011, is to be apportioned between the Councils commensurate with number of garbage services as at 30 May 2011, being Coffs Harbour – 28994, Nambucca - 8007 and Bellingen 4168.
The contributions will be approximately as follows:
Bellingen Shire Council – $74, 000 Nambucca Shire Council – $142,000 Coffs Harbour City Council – $516,000
Sufficient funds in respect to the above have been allocated within Council’s 2011/12 Fees and Charges.
The upgraded plant will be commissioned on or before 1 July 2012, at which time the Councils will no longer be responsible for disposal of mixed waste organics which will be then used for beneficial purposes. Thus NSW landfill levy obligations and disposal costs will decrease, and processing costs will increase. At that time a further $18.30 increase would be required in the 2012/13 Waste Management Charges. An initial allocation was included in the 2012/13 forward estimates. However this will need to be reviewed now that actual costs are known.
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No further extraordinary increases in processing costs are anticipated for the balance of the contract.
The 2012/13 Waste Management Charges will also need to accommodate the NSW Government’s Section 88 Waste Levy which will increase from $31.10 per tonne in 2011/12 to around $42 per tonne in 2012/13.
SUSTAINABILITY ASSESSMENT:
• Environment
CCWS operations are designed to optimize recycling and resource recovery, beneficial reuse, and to minimise waste to landfill.
The recovery of mixed waste organics to produce compost for land application has environmental benefits in terms of soil carbon levels, soil fertility, improved agricultural outputs, rehabilitation of sites, and avoided carbon emissions.
The change in legal requirements and standards for processing and use of CCWS mixed waste has meant that the organic fraction has had to be landfilled in the interim until the plant can be upgraded to satisfy the new requirements.
Should Council proceed with Option 1, resource recovery rates will significantly increase and waste to landfill will decrease, as will landfill levy payments to the NSW government.
Recovery rates for the three bin Coffs Coast domestic waste stream should be restored to around 80%, the highest in NSW.
A key sustainability consideration is the carbon implications of the waste processing solution. The new waste processing under Option 1 will consume more electricity and therefore increase potential carbon emissions. However notwithstanding these impacts, the overall sustainability of the proposed way forward in Option 1 is considered superior to either of Options 2 or 3.
• Social
The community has demonstrated strong support for recycling and resource recovery as is evident by the high levels of recycling and low levels of contamination in the domestic green bin and yellow bin service.
Surveys have demonstrated high levels of satisfaction with CCWS and the recycling and resource recovery systems.
The Councils have invested in education programs over many years to increase community awareness and support for waste reduction, reuse and recycling.
It is therefore important that Council continue to provide services and waste recycling and recovery to meet community expectations.
• Civic Leadership
Councils are obliged to provide sustainable waste services on behalf of their communities.
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It is important that the Bellingen, Nambucca and Coffs Harbour Councils continue to provide sustainable waste management services, recycling and resource recovery commensurate with community expectations.
The proposal to proceed with Option 1 as recommended is consistent with:
Strategy 2 of Council’s 2010-14 Management Plan – Minimise the potential negative impacts of human habitation on the environment.
• Economic
The recovery of waste resources including organics reduces the quantities of waste that are directed to landfill. Landfilling is an expensive activity, more so since the introduction of the NSW governments Section 88 waste levy payment requirements. Effective from July 2009 mid north coast and north coast councils are required to pay a waste levy to the NSW government for waste that is directed to landfill. The rate for the 2011/2012 financial year is set at $31.10 per tonne. Further, NSW statute provides that the Levy is to rise cumulatively at the rate of CPI + $10 each year until 2015/16.
Waste processing and the marketing and utilization of waste products generates local employment.
The legislative changes in relation to mixed waste are currently resulting in reusable materials wastefully going to landfill, and therefore causing higher waste disposal costs to the councils, and additional waste levy payments to the NSW Government.
Upgrading the plant to meet the new requirements as per Option 1 will significantly increase mixed waste processing costs but is the least expensive option overall over the balance of the contract. Option 1 will minimise waste to landfill and waste levy payments to the NSW Government.
CONSULTATION: Coffs Harbour City Council has undertaken extensive consultation, discussions and high level meetings concerning the regulatory changes and related issues with the now Office of Environment & Heritage (OEH), the Waste Management Association of NSW and AWT industry players.
A workshop was held concerning this matter for the Mayors, Councillors and senior staff of the three Councils on Thursday 9th June 2011.
Implementation Date / Priority:
Once the Councils resolve to proceed with the recommended Option 1, Biomass have indicated that it will take up to 12 months to procure equipment, modify the plant and put in place the necessary operational and product marketing measures. Conditional upon resolution on this matter prior to June 30 2011, it is envisaged that the revised mixed waste processing system will be commissioned no later than 1 July 2012.
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OFFICERS RECOMMENDATION: Subject to: (1) CHCC resolving to vary Contract No 03/04-147-TS between CHCC and the WPC as set out in the document attached to this Report entitled “Outline of provisions to be included in deed varying Contract No 03/04-147-TS Between Coffs Harbour City Council (CHCC) and Biomass Solutions (Coffs Harbour) Pty Limited (WPC)” (the Resolution);and (2) Nambucca Shire Council consenting in writing, pursuant to the Deed executed by CHCC on 7 November 2005 and by Council on 2 December 2005 and by Nambucca Shire Council on 21 July 2004 (the Deed), to CHCC implementing the Resolution and (3) Westpac Banking Corporation ABN 79 007 457 141 consenting in writing to CHCC implementing the Resolution; and (4) The Guarantors to Contract No 03/04-147-TS between Council and Biomass Solutions (Coffs Harbour) Pty Limited ABN 37 101 675 165 (WPC) consenting in writing to CHCC implementing the Resolution;
Council resolve, pursuant to the Deed, to consent in writing to CHCC implementing the Resolution
ATTACHMENTS: The following attachments are confidential in accordance with section 10A.2.(d).(i) of the Local Government Act 1993 (commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it).
7.1.A Financial/Commercial considerations regarding Options (CONFIDENTIAL) 7.1.B Legal Advice re. Change of Law (CONFIDENTIAL) 7.1.C Outline of Provisios to be included in Deed Varying Contract No. 03/04-147-TS between Coffs Harbour City Council (CHCC) and Biomass Solutions (Coffs Harbour) Pty Limited (WPC) (CONFIDENTIAL)
07.003/11 RESOLVED (Cr Braithwaite/Cr Scott) Subject to: (1) CHCC resolving to vary Contract No 03/04-147-TS between CHCC and the WPC as set out in the document attached to this Report entitled “Outline of provisions to be included in deed varying Contract No 03/04-147-TS Between Coffs Harbour City Council (CHCC) and Biomass Solutions (Coffs Harbour) Pty Limited (WPC)” (the Resolution);and (2) Nambucca Shire Council consenting in writing, pursuant to the Deed executed by CHCC on 7 November 2005 and by Council on 2 December 2005 and by Nambucca Shire Council on 21 July 2004 (the Deed), to CHCC implementing the Resolution and (3) Westpac Banking Corporation ABN 79 007 457 141 consenting in writing to CHCC implementing the Resolution; and (4) The Guarantors to Contract No 03/04-147-TS between Council and Biomass Solutions (Coffs Harbour) Pty Limited ABN 37 101 675 165 (WPC) consenting in writing to CHCC implementing the Resolution; (5) That Council write to the State Government in relation to accessing the Section 88 Levy to assist in funding the works; that Council also write to the Premier outlining the history of the Contract and Council’s commitment to the process.
Council resolve, pursuant to the Deed, to consent in writing to CHCC implementing the Resolution
UNANIMOUS
Page 21 of 91
BELLINGEN SHIRE COUNCIL – MINUTES - ORDINARY MEETING OF COUNCIL 22 JUNE, 2011
8. REPORTS BY DIRECTOR OF ENVIRONMENTAL HEALTH AND PLANNING
Page 22 of 91 BELLINGEN SHIRE COUNCIL – MINUTES - ORDINARY MEETING OF COUNCIL 22 JUNE, 2011
8. REPORTS BY DIRECTOR OF ENVIRONMENTAL HEALTH AND PLANNING
8.1 BELLINGER & KALANG RIVER ECOHEALTH REPORT CARD 2011
File/Index: Estuary & Coastal Management (Grants & Subsidies) Author: Ian Turnbull – Manager Sustainability & Natural Resources
REPORT SUMMARY: This report provides Council with the final EcoHealth Report Card for the Bellinger and Kalang Rivers for adoption and dissemination to the community.
REPORT DETAIL: The report card is an outcome of Management Objective 4 of Council’s Bellinger and Kalang Estuary Management Plan - specifically 4.1 which states “Establish a water quality monitoring program with the aim of gathering and distributing data that provides an improved understanding of river health and trends in health over time”.
The EcoHealth Report Card for the Bellinger and Kalang Rivers has been developed in partnership with the Northern Rivers Catchment Management Authority (NRCMA), the University of New England and with supporting funding from the NSW Office of Environment and Heritage (formerly Department Environment, Climate Change and Water).
The report card is a pilot for the NRCMA region and was overseen by a Technical Reference group made up of ten agencies and academic institutions. The data which informed the card is published in two primary documents; 1. The Condition of Freshwater Fish Assemblages in the Bellinger Catchment, NSW – NSW Department of Industry & Investment (November 2010) 2. Bellinger-Kalang Rivers Ecohealth Project, Assessment of River and Estuarine Condition 2009-2010 - University of New England, Northern Rivers Catchment Management Authority, Department of Environment Climate Change and Water (March 2011) Copies of these documents will be tabled at Council’s Ordinary Meeting for the information of Councillors. The technical documents will be available in the Councillors room during the meeting and posted on both Council’s and the Our Living Coast website. Ecohealth is an aquatic (river and estuary) monitoring program developed for use by local councils. Ecohealth looks at several key indicators of aquatic ecosystem health in our waterways, including water quality, river bank (riparian) vegetation, fish (distribution and population sizes), and water-bugs (macro-invertebrates).
Ecohealth does not attempt to report on human environmental health issues in the rivers such as drinking water quality, safety for swimming, heavy metal contamination, disease, bacteria, viruses or our ability to harvest shellfish or fish.
The report card is intended as a community educational resource. It is planned to be provided to all ratepayers within the Shire. A communication strategy and launch of the card is programmed, as is a survey of the community’s response to the card.
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BUDGETARY IMPLICATIONS: The cost of the report card development and dissemination has been covered by existing budget allocations from the Environmental Levy funds, with matching funding from the NSW Office of Environment and Heritage (Estuary Program).
SUSTAINABILITY ASSESSMENT: The report has positive social implications through the increased awareness by the community of river health issues and the status of the river systems.
The report will have positive environmental outcomes as it acts as a baseline for river health, giving an indication where future management may be directed. The detail within the reports which were the basis of the report card will assist in prioritising actions to further improve river health.
CONSULTATION: The preparation of the report card has included input from each of the partner agencies.
The draft report card was tabled at Council’s Coastline & Estuary Management Committee meeting on the 7th of June 2011. The report card was the subject of a workshop attended by Councillors, staff, stakeholder agencies and the Coastline and Estuary Management Committee on 9 June 2011. Feedback received at the Workshop has been incorporated into the Report Card.
OFFICERS RECOMMENDATION: That Council adopt the Ecohealth Report Card for the Bellinger and Kalang Rivers.
ATTACHMENTS: 8.1. A Bellinger & Kalang Rivers Ecohealth Report Card 2011 (DWS 250846) 8.1. B The Condition of Freshwater Fish Assemblages in the Bellinger Catchment, NSW – NSW Department of Industry & Investment (November 2010) (DWS 250845) TO BE TABLED 8.1. C Bellinger-Kalang Rivers Ecohealth Project, Assessment of River and Estuarine Condition 2009 - 2010 - University of New England, Northern Rivers Catchment Management Authority, Department of Environment Climate Change and Water (March 2011) (DWS 250842) TO BE TABLED
08.019/11 RESOLVED (Cr Tuohy/Cr Braithwaite) That Council adopt the Ecohealth Report Card for the Bellinger and Kalang Rivers.
UNANIMOUS
Page 24 of 91 BELLINGEN SHIRE COUNCIL – MINUTES - ORDINARY MEETING OF COUNCIL 22 JUNE, 2011
8.2 RE-ESTABLISHMENT OF ALCOHOL FREE ZONES
File/Index: Alcohol frees zones/Laws and enforcement Author: Charlie Hannavy, Director of Environmental Health and Planning
REPORT SUMMARY: Council has established alcohol free zones in the Bellingen, Dorrigo and Urunga town centres. The alcohol free zones were created for a limited period of three (3) years. That period is set to expire on 23 July 2011. Council now needs to consider whether it wishes to re-establish the zones for a further period of time. It is proposed that Council re-establish the existing zones for the maximum allowable period of four (4) years.
REPORT DETAIL:
Establishment Process for Alcohol-Free Zones Pursuant to Section 644 of the NSW Local Government Act (LGA) 1993, Council may prepare a proposal for the establishment of an alcohol free zone for a period not exceeding four (4) years. Any proposal must comply with the relevant guidelines issued by the NSW Department of Local Government for Alcohol-free zones.
After preparing a proposal to re-establish an alcohol free zone, Council must publicly advertise the proposal and consult with the local Police commander, and any registered club and licensed liquor premises that adjoin the proposed alcohol-free zones. After advertising a proposal, Council may then adopt the proposal and subsequently give public notice declaring the establishment of an alcohol-free zone.
The Proposal The proposal is to re-establish the existing alcohol free zones in Bellingen, Dorrigo and Urunga town centres for a period of four (4) years. The Local Government Act 1993 now allows an alcohol free zone to be established for a maximum period of four years rather than the maximum three (3) years previously allowed. The Bellingen and Urunga zones had already been established prior to 2008, at which time they were re-established for a further three (3) year period. However, the Dorrigo alcohol free zone was first established in 2008.
The existing zones are all set to expire on 23 July 2011. The areas proposed to be included in the re-established alcohol-free zones remain unchanged from the present arrangements. These are shown as attachment Diagrams A, B and C.
Consideration of Guidelines Pursuant to Section 644 of the LGA 1993, Council must consider the Ministerial Guidelines on Alcohol Free Zones. The current version of the Guidelines is dated February 2009. As the establishment of an alcohol free zone imposes restrictions on the personal freedoms of citizens, the Guidelines require that Council consider the following matters detailed below.
Reasons to support an Alcohol Free Zone
Page 25 of 91 BELLINGEN SHIRE COUNCIL – MINUTES - ORDINARY MEETING OF COUNCIL 22 JUNE, 2011
In 2008 the Police had indicated to Council’s Rangers that they regularly had to issue fines to people consuming alcohol and binge drinking in the town centres. It appears that a significant part of the problem was due to underage drinkers. The alcohol free zones have not solved the social problem, but they do allow the problem to be controlled and removed from the town centres. Given the irresponsible behaviour resulting from excessive alcohol consumption in town centres from time to time, it would appear that there is a need to re- establish the zones.
Location of an Alcohol Free Zone Under the Guidelines, an alcohol free zone should be as small as possible, and extend to areas only where there is reason to do so. The zones can only apply to public roads, footpaths and car parks. In the case of all three town centres, the problem is difficult to control in a small area, as offending persons can wander between the alcohol outlets in each centre, and consume alcohol in a street within a short walking distance of the outlets. The street patterns of the town centres and the dispersed location of various alcohol outlets within each town centre mean that a significant portion of each town’s CBD needs to be included in the alcohol free zone to enable the zone to be effectively enforced.
Duration of an Alcohol Free Zone An alcohol free zone may have a maximum period of four (4) years, and once established applies 24 hours a day. The previously established zones were for the maximum three (3) year period applicable at the time. It is proposed that Council utilise the maximum four (4) year period available now, as the problem of excessive and underage alcohol consumption remains ongoing.
Consultation with Police The local Police Commander must be consulted about the appropriate number and location of alcohol free zones when preparing a proposal to establish such zones. The police have indicated that they support the re-establishment of the existing zones, with the following advice: The existing Alcohol Free Zones (AFZ’s) in the Bellingen, Dorrigo and Urunga townships are crucial to enable Police to effectively deal with the alcohol related antisocial behaviour in all three towns. Police powers relating to these AFZ's are used regularly, particularly Friday and Saturday nights. However in the warmer months, these powers are often utilised every day of the week.
Police regularly patrol the Alcohol Free Zone's and dispose of large amounts of alcohol in these areas. This is the most important tool local Police have in preventing groups of intoxicated people gathering and consuming alcohol in the CBD which also significantly reduces incidents of assault, affray and malicious damage to property.
One of the most common complaints Police receive from members of the local communities is the alcohol related crime and behaviour of intoxicated people in these areas. If the Alcohol Free Zones were not renewed the ability of Police to target these issues would be significantly impeded.
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Re-establishment of an alcohol free zone The LGA Guidelines provide some suggested evaluation criteria for councils to use when considering the re-establishment of an alcohol free zone. These are addressed below.
What were the factors which originally supported a zoning in that area?
The Police had previously indicated to Council’s Rangers that they had to issue fines to people consuming alcohol and binge drinking in the town centres. It appears that a significant part of the problem was due to underage drinkers.
How successful was the previous alcohol free zone in achieving a reduction in unacceptable street drinking?
The existing alcohol free zones appear to have been successful as they have allowed Police to ensure that people do not consume alcohol in the street in the town centres.
What do police statistics indicate about the value of re-establishing an alcohol free zone in that area?
Statistics will be requested from the Police as part of the consultation process should Council proceed with the process to re-establish the zones.
What other measures may need to be considered if unacceptable street drinking is still of concern in that area?
The issue of unacceptable street drinking has not been raised with Council by the Police since the alcohol free zones were introduced. At this stage it is not apparent that any other measures are necessary.
Has the community’s perceptions of safety improved?
This is difficult to measure, but over the past three years there have still been instances of people writing letters to the local newspaper expressing concern about the behaviour of intoxicated people in the street.
BUDGETARY IMPLICATIONS: There are no budgetary implications, other than the incidental costs of advertising the proposal. Enforcement of the Alcohol Free Zones is primarily undertaken by NSW Police.
SUSTAINABILITY ASSESSMENT:
It is considered that effective implementation of the alcohol free zones will help in reducing alcohol related harm and crime in the local area, particularly in the town centre areas. This should reduce associated social and economic costs to the community and will therefore contribute towards social harmony and a sustainable local economy.
CONSULTATION: Consultation has occurred with Council’s Rangers and local Police. Page 27 of 91 BELLINGEN SHIRE COUNCIL – MINUTES - ORDINARY MEETING OF COUNCIL 22 JUNE, 2011
Prior to adopting an alcohol free zone, Council is required to send a copy of the proposal to the local Police and local liquor licensees and registered clubs for comment. Council must also publish a notice of the proposed zones in the local newspapers.
CONCLUSION: It is considered to be in the interests of Council and the community to proceed with the process for the re-establishment of the existing alcohol-free zones for a period of four (4) years.
OFFICERS RECOMMENDATION: (1) That Council publicly notify its intent to re-establish alcohol-free zones in Bellingen, Dorrigo and Urunga town centres. (2) That Council consult with the local Police Commander, local liquor licensees and registered clubs located near the proposed zones regarding its intent to re-establish alcohol-free zones. (3) That the proposed extent of the alcohol-free zones be as shown on the attached Diagrams A, B and C. (4) That following the notification period, a report on the matter be submitted to Council.
ATTACHMENTS: 8.2.A Diagrams A, B and C - Plans of Bellingen, Dorrigo and Urunga Alcohol-Free Zones (DWS 137222)
08.020/11 RESOLVED (Cr Child /Cr Scott) (1) That Council publicly notify its intent to re-establish alcohol-free zones in Bellingen, Dorrigo and Urunga town centres. (2) That Council consult with the local Police Commander, local liquor licensees and registered clubs located near the proposed zones regarding its intent to re-establish alcohol-free zones. (3) That the proposed extent of the alcohol-free zones be as shown on the attached Diagrams A, B and C. (4) That following the notification period, a report on the matter be submitted to Council.
UNANIMOUS
Page 28 of 91 BELLINGEN SHIRE COUNCIL – MINUTES - ORDINARY MEETING OF COUNCIL 22 JUNE, 2011
8.3 DORRIGO SUPPORT CENTRE – ACCEPTANCE OF FUNDING VARIATION
File/Index: Agreements (Community Services) Author: Alison Pattinson, Co-ordinator Dorrigo Support Centre
REPORT SUMMARY: Acceptance of a variation to the funding agreement with the Department of Ageing, DisAbility and Home Care (DADHC) is sought and attachment of the common seal of Council to the relevant funding documents.
REPORT DETAIL: DADHC has varied the existing funding agreement for the Social Support Program run by Dorrigo Support Centre as part of its Neighbour Aid Program by:
• Providing a one off payment from the Department of Veteran’s Affairs for general program use The service description schedule requirements have not changed. The offer notes that funds can be used next financial year. Given the timing of the offer, the funds will need to be ‘rolled over’ into the next Financial Year’s budget (2011-12).
BUDGETARY IMPLICATIONS: The variation to the agreement increases the funds available for the Neighbour Aid Social Support Program by $4,850.00.
SUSTAINABILITY ASSESSMENT: Economically and socially, the funding variation improves the sustainability of the Dorrigo Support Centre Neighbour Aid program.
CONSULTATION: None
OFFICERS RECOMMENDATION: (1) That Council accept the Variation to the Funding Agreement with NSW Department of Ageing Disability and Home Care for a recurrent increase in funds of $4,850.00 for the Social Support Program. (2) That Council consents to the attachment of the common seal to the Acceptance of Funding Variation document and forwards the document to the Department of Ageing, DisAbility and Home Care by the due deadline of 24 June 2011. (3) That Council integrates the additional funding income into the budget for the Dorrigo Support Centre for 2011/12.
ATTACHMENTS: 8.3.A Acceptance of Funding Variation Document (DWS 250602) TO BE TABLED.
Page 29 of 91 BELLINGEN SHIRE COUNCIL – MINUTES - ORDINARY MEETING OF COUNCIL 22 JUNE, 2011
08.021/11 RESOLVED (Cr Scott/Cr Child) (1) That Council accept the Variation to the Funding Agreement with NSW Department of Ageing Disability and Home Care for a recurrent increase in funds of $4,850.00 for the Social Support Program. (2) That Council consents to the attachment of the common seal to the Acceptance of Funding Variation document and forwards the document to the Department of Ageing, DisAbility and Home Care by the due deadline of 24 June 2011. (3) That Council integrates the additional funding income into the budget for the Dorrigo Support Centre for 2011/12.
UNANIMOUS
Page 30 of 91 BELLINGEN SHIRE COUNCIL – MINUTES - ORDINARY MEETING OF COUNCIL 22 JUNE, 2011
9. REPORTS BY DIRECTOR OF CORPORATE SERVICES
Page 31 of 91 BELLINGEN SHIRE COUNCIL – MINUTES - ORDINARY MEETING OF COUNCIL 22 JUNE, 2011
9. REPORTS BY DIRECTOR OF CORPORATE SERVICES
9.1 MAYORAL AND COUNCILLORS FEES 2011/12
File/Index: Councillors (Governance)/Allowances Fees and facilities Author: Peter Wilson, Director of Corporate Services
REPORT SUMMARY: The NSW Local Government Act 1993 requires council to pay each Councillor and the Mayor an annual fee and it must fix the annual fee in accordance with the appropriate determination of the Remuneration Tribunal.
The Tribunal, having regard to a number of key economic indicators and the views of the assessors, considers that an increase of 4.2% in the fees for Councillors and Mayors is appropriate. The increases are effective on and from 1 July 2011.
REPORT DETAIL: The Report and Determinations of the Tribunal under Sections 239 and 241 of the NSW Local Government Act 1993 was made on the 28 April 2011.
Fees 2011/12 Pursuant to Section 241 of the NSW Local Government Act 1993 (LGA), the annual fees to be paid in each of the categories to Councillors, Mayors, members and chairpersons of County Councils effective on and from 1 July 2011 were determined as follows:
* Category Councillor/ ** Mayor/ Member Chairperson Annual Fee Additional Fee Minimum Maximum Minimum Maximum Rural 7,550 9,970 8,020 21,770 Category 4 – 77 Councils Regional Rural 7,550 16,640 16,080 36,320 Category 3 – 32 Councils Metropolitan 7,550 16,640 16,080 36,320 Category 2 – 21 Councils Metropolitan Centre 11,340 21,170 24,100 56,250 Category 1 – 16 Councils Metropolitan Major 15,110 24,960 32,140 72,710 Category 1A – Blacktown & Penrith County Council Water 1,500 8,320 3,220 13,660 S4 – 6 County Councils County Council Other 1,500 4,980 3,220 9,080 S3 – 10 County Councils Major City 15,110 24,960 32,140 72,710 S2 – Newcastle, Parramatta & Wollongong Principal City 22,680 33,270 138,780 182,610 S1 - Sydney
* Total General Purpose Councils 152 and Total County Councils 14. ** The Mayor fee must be paid in addition to the fee paid to the Mayor/Chairperson as a Councillor/Member [s.249(2)]. Page 32 of 91 BELLINGEN SHIRE COUNCIL – MINUTES - ORDINARY MEETING OF COUNCIL 22 JUNE, 2011
*** The Tribunal applied descriptive titles for each of the categories in 2009.
The Tribunal last undertook a fundamental review of the categories of councils in 2009. In undertaking that review, the Tribunal found that there was no strong case to significantly alter the current categories of councillor and mayoral offices, or to move individual councils between categories. While the groupings remain unchanged the Tribunal decided to apply descriptive titles to the categories which more accurately reflect the nature of the differences between the various groups.
The next review of categories is scheduled to take place during the 2012 review. Until then the Tribunal does not expect to move councils within categories unless there is a significant change in the role and responsibilities of individual councils.
The Local Government and Shires Associations (LGSA) provided a submission on fees and related matters. As in previous years, the LGSA recommended that fees be set as a percentage of the annual salary paid to NSW Members of Parliament. The LGSA also provided an overview of the various factors contributing to the role and workload of councillors, including training and development, financial sustainability, impact of climate change, cost shifting and increased accountability and transparency in decision making.
Suggestions that fees be set as a percentage of the salary of a Member of Parliament were not supported by the Tribunal. The Tribunal did however recognise that the increasing complexity of council work, in particular responsibilities associated with integrated planning and reporting, and planning and development, and other functions, add to the workload of councillors and thereby warrant an increase in remuneration.
The comparative fees for 2010/11 are shown below.
Fees 2010/11 * Category Councillor/ ** Mayor/ Member Chairperson Annual Fee Additional Fee Minimum Maximum Minimum Maximum Rural 7,250 9,570 7,700 20,890 Category 4 – 77 Councils Regional Rural 7,250 15,970 15,430 34,860 Category 3 – 32 Councils Metropolitan 7,250 15,970 15,430 34,860 Category 2 – 21 Councils Metropolitan Centre 10,880 20,320 23,130 53,980 Category 1 – 16 Councils Metropolitan Major 14,500 23,950 30,840 69,780 Category 1A – 2 Councils County Council Water 1,440 7,980 3,090 13,110 S4 – 6 County Councils County Council 1,440 4,780 3,090 8,710 S3 – 10 County Councils Major City 14,500 23,950 30,840 69,780 S2 – Newcastle, Parramatta & Wollongong Principal City 21,770 31,930 133,190 175,250 S1 - Sydney
* Total General Purpose Councils 152 and Total County Councils 14.
Page 33 of 91 BELLINGEN SHIRE COUNCIL – MINUTES - ORDINARY MEETING OF COUNCIL 22 JUNE, 2011
** The Mayor fee must be paid in addition to the fee paid to the Mayor/Chairperson as a Councillor/Member [s.249(2)]. *** The Tribunal applied descriptive titles for each of the categories in 2009.
BUDGETARY IMPLICATIONS: In 2010/11 the fee for Councillors was $9,570 and the fee for the Mayor was $20,890. The 2011/12 Budget provides $91,100 for mayoral and councillor fees. The adoption of the maximum fees for a Category 4 Council will result in a minimal increase in the vote of $460, which will be reflected in the September 2011 Quarterly Budget Review subject to Council’s decision in the matter.
SUSTAINABILITY ASSESSMENT: The role and responsibilities of the elected members is an integral component of the Local Government good governance framework. Councils also play a pivotal role in developing and sustaining local communities
CONSULTATION: Section 248 of the LGA 1993 requires a council to pay each councillor an annual fee and a council may fix the annual fee and, if it does so, it must fix the annual fee in accordance with the appropriate determination of the Remuneration Tribunal.
Section 249 of the LGA 1993 requires a council to pay the mayor an annual fee and the annual fee must be paid in addition to the fee paid to the mayor as a councillor.
A council may pay the deputy mayor (if there is one) a fee determined by the council for such time as the deputy mayor acts in the office of the mayor. The amount of the fee so paid must be deducted from the mayor’s annual fee.
Section 250 of the LGA 1993 requires that the fees payable by a council are payable monthly in arrears for each month (or part of a month) for which the councillor holds office.
A copy of the report will be tabled at the meeting for Councillor’s information. Alternatively the report can be accessed at: www.remtribunals.nsw.gov.au/local_government/current_determinations
OFFICERS RECOMMENDATION: (1) That the annual fee payable to Councillors in 2011/12 be $9,970. (2) That the additional annual fee payable to the Mayor in 2011/12 be $21,770. (3) That the variation to the Budget allocation be reflected in the September 2011 Quarterly Budget Review.
ATTACHMENTS: 9.1.A Report and Determination of The Local Government Remuneration Tribunal under Sections 239 and 241 of the LGA 1993 TO BE TABLED
Page 34 of 91 BELLINGEN SHIRE COUNCIL – MINUTES - ORDINARY MEETING OF COUNCIL 22 JUNE, 2011
09.017/11 MOTION (Cr Cronin/Cr Scott) (1) That the annual fee payable to Councillors in 2011/12 be $9,970. (2) That the additional annual fee payable to the Mayor in 2011/12 be $21,770. (3) That the variation to the Budget allocation be reflected in the September 2011 Quarterly Budget Review.
AMENDMENT (Cr Braithwaite/Cr Coe) That the annual fee payable to Councillors and the Mayor in 2011/12 be a 2.8% increase.
The AMENDMENT on being put was LOST
FOR - Cr Braithwaite Cr Child, Cr Coe AGAINST - Cr Cronin, Cr Scott, Cr Troy, Cr Tuohy
The MOTION on being put was CARRIED
FOR – Cr Child, Cr Coe, Cr Cronin, Cr Scott, Cr Troy, Cr Tuohy AGAINST - Cr Braithwaite
Page 35 of 91 BELLINGEN SHIRE COUNCIL – MINUTES - ORDINARY MEETING OF COUNCIL 22 JUNE, 2011
9.2 ADOPTION OF RATES AND CHARGES FOR 2011/2012
File/Index: Rates & Valuations/Rate Levy Author: Catherine Hourn, Revenue Supervisor
REPORT SUMMARY: In accordance with S535 of the Local Government Act 1993 a Council must make a rate or charge by resolution of the Council.
This report is to formally make the rates and charges for the 2011/12 rating year based on the rate pegging limit of 2.80%, determined by The Independent Pricing and Regulatory Tribunal (IPART). The Chair of IPART has specified a permissible increase of 2.80% for 2011/2012.
REPORT DETAIL: The draft 2012-2015 Management Plan, incorporating the Four Year Forward Financial Plan and the Schedule of Fees and Charges for 2011/12, was adopted by Council at the Extraordinary Meeting held on 11 May 2011.
The Independent Pricing and Regulatory Tribunal (IPART) Chairperson has specified a permissible increase in revenue from Ordinary Rates as prescribed by Section 506 LGA of 2.80% for 2011/12. A charge structure applies to water, sewerage and waste management and the charges are not subject to rate pegging.
BUDGETARY IMPLICATIONS: Rates, annual charges and other user charges and fees are important components of Councils revenue and its ability to provide essential services to its community. In 2009/2010, 32.89% of Council’s total revenue was derived from rates and annual charges with a further 41.78% being derived from grants.
SUSTAINABILITY ASSESSMENT: Economic, environmental and social implications have been addressed in the Management Plan.
CONSULTATION: Consultation has been conducted through the public exhibition of the Draft Management Plan and the Department of Local Government.
OFFICERS RECOMMENDATION: That in accordance with the provisions of Sections 493,494,496,501,502,503,542,552 and 553 Local Government Act 1993 the following rates and charges be made for the year commencing 1 July 2011.
1. Interest on overdue rates The interest rate on overdue amounts applicable to outstanding rates and charges for 2011/12 will be the maximum rate per annum accruing on a daily basis, as set by the Minister for Local Government. Page 36 of 91 BELLINGEN SHIRE COUNCIL – MINUTES - ORDINARY MEETING OF COUNCIL 22 JUNE, 2011
2. Ordinary Rates (Section 494) (1) A Residential Rate of 0.35085 cents in the dollar on the Rateable Land Value of all rateable land in the town of Dorrigo categorised “Residential”, with a base amount of Three Hundred and Six Dollars ($306.00), in respect of any separate parcel of rateable land. The Rate to be known as the “Ordinary Rate – Residential Dorrigo”.
[The base amount will provide approximately 49.93% of the revenue from this rate]
(2) A Residential Rate of 0.30020 cents in the dollar on the Rateable Land Value of all rateable land in the town of Bellingen, categorised “Residential”, with a base amount of Three Hundred and Thirty One Dollars ($331.00), in respect of any separate parcel of rateable land. The Rate to be known as the “Ordinary Rate – Residential Bellingen”.
[The base amount will provide approximately 45.68% of the revenue from this rate]
(3) A Residential Rate of 0.27619 cents in the dollar on the Rateable Land Value of all rateable land in the town of Urunga, categorised “Residential”, with a base amount of Three Hundred and Thirty One Dollars ($331.00), in respect of any separate parcel of rateable land. The Rate to be known as the “Ordinary Rate – Residential Urunga”.
[The base amount will provide approximately 40.66% of the revenue from this rate]
(4) A Residential Rate of 0.18318 cents in the dollar on the Rateable Land Value of all rateable land in the village of Mylestom, categorised “Residential”, with a base amount of Three Hundred and Thirty One Dollars ($331.00), in respect of any separate parcel of rateable land. The Rate to be known as the “Ordinary Rate – Residential Mylestom”.
[The base amount will provide approximately 39.02% of the revenue from this rate]
(5) A Residential Rate of 0.26614 cents in the dollar on the Rateable Land Value of all rateable land, categorised “Residential”, with a base amount of Three Hundred and Thirty One Dollars ($331.00), in respect of any separate parcel of rateable land. The Rate to be known as the “Ordinary Rate – Residential”. It will apply to all residential land not sub-categorised.
[The base amount will provide approximately 34.21% of the revenue from this rate]
(6) A Business Rate of 0.41865 cents in the dollar on the Rateable Land Value of all rateable land in the town of Dorrigo, categorised “Business”, with a base amount of Three Hundred and Thirty One Dollars ($331.00), in respect of any separate parcel of rateable land. The Rate to be known as the “Ordinary Rate – Business Dorrigo”.
[The base amount will provide approximately 44.15% of the revenue from this rate]
(7) A Business Rate of 0.35675 cents in the dollar on the Rateable Land Value of all rateable land in the town of Bellingen, categorised “Business”, with a base amount of Three Hundred and Thirty One Dollars ($331.00), in respect of any separate parcel of rateable land. The Rate to be known as the “Ordinary Rate – Business Bellingen”.
[The base amount will provide approximately 31.23% of the revenue from this rate]
(8) A Business Rate of 0.35206 cents in the dollar on the Rateable Land Value of all rateable land in the town of Urunga, categorised “Business”, with a base amount of Three Hundred and Thirty One Dollars ($331.00), in respect of any separate parcel of rateable land. The Rate to be known as the “Ordinary Rate – Business Urunga”. Page 37 of 91 BELLINGEN SHIRE COUNCIL – MINUTES - ORDINARY MEETING OF COUNCIL 22 JUNE, 2011
[The base amount will provide approximately 22.75% of the revenue from this rate]
(9) A Business Rate of 0.32476 cents in the dollar on the Rateable Land Value of all rateable land in the village of Mylestom, categorised “Business”, with a base amount of Three Hundred and Thirty One Dollars ($331.00), in respect of any separate parcel of rateable land. The Rate to be known as the “Ordinary Rate – Business Mylestom”.
[The base amount will provide approximately 13.84% of the revenue from this rate]
(10) A Business Rate of 0.26822 cents in the dollar on the Rateable Land Value of all rateable land, categorised “Business”, with a base amount of Three Hundred and Thirty One Dollars ($331.00), in respect of any separate parcel of rateable land. The Rate to be known as the “Ordinary Rate – Business Other”.
[The base amount will provide approximately 42.08% of the revenue from this rate]
(11) A Farmland Rate of 0.25905 cents in the dollar on the Rateable Land Value of all rateable land categorised “Farmland” with a base amount of Three Hundred and Thirty One Dollars ($331.00). The Rate to be known as the “Ordinary Rate – Farmland”.
[The base amount will provide approximately 19.31% of the revenue from this rate]
3. Annual Water Availability Charges (Section 501) (1) An annual charge of $111.00 for all unconnected land which is situated within 225 metres of a Council water main and can be connected to the water main. (2) An annual charge of $123.00 for all land which has a 20mm connection to the water main. (3) An annual charge of $192.00 for all land which has a 25mm connection to the water main. (4) An annual charge of $315.00 for all land which has a 32mm connection to the water main. (5) An annual charge of $492.00 for all land which has a 40mm connection to the water main. (6) An annual charge of $769.00 for all land which has a 50mm connection to the water main. (7) An annual charge of $1,299.00 for all land which has a 65mm connection to the water main. (8) An annual charge of $1,968.00 for all land which has a 80mm connection to the water main. (9) An annual charge of $2,491.00 for all land which has a 90mm connection to the water main. (10) An annual charge of $3,075.00 for all land which has a 100mm connection to the water main. (11) An annual charge of $123.00 for services provided and used solely for fire fighting purposes. These charges to be known as the Water Availability Charge.
4. Annual Sewer Availability Charges (Section 501) (1) An annual charge for all residential land rateable to a sewerage system, the charge being Five Hundred and Seventy Dollars ($570.00) per land parcel. The Charge to be known as the “Sewer Availability Charge - Residential”.
(2) An annual charge for all land rateable to a sewerage system but not connected, the charge being Five Hundred and Thirteen Dollars ($513.00) per land parcel. The Charge to be known as the “Sewer Availability Charge – Not Connected”.
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(3) An annual charge for all non-residential land rateable to a sewerage system, the charge being as listed below. The Charge to be known as the “Sewer Availability Charge – Non-Residential”.
(1) An annual charge of $570.00 for all land which has a 20mm connection to the water main. (2) An annual charge of $ 890.00 for all land which has a 25mm connection to the water main. (3) An annual charge of $1,460.00 for all land which has a 32mm connection to the water main. (4) An annual charge of $2,280.00 for all land which has a 40mm connection to the water main. (5) An annual charge of $3,560.00 for all land which has a 50mm connection to the water main. (6) An annual charge of $6,020.00 for all land which has a 65mm connection to the water main. (7) An annual charge of $9,120.00 for all land which has a 80mm connection to the water main. (8) An annual charge of $11,540.00 for all land which has a 90mm connection to the water main. (9) An annual charge of $14,250.00 for all land which has a 100mm connection to the water main
5. Annual Liquid Trade Waste Charges Section (501)
(4) An annual charge for all non-residential land rateable to a sewerage system, the charge being One Hundred and Seventy Eight Dollars and Fifty Cents ($178.50). This charge to be known as the “Liquid Trade Waste Availability Charge – Non-Residential”.
6. Annual Charges for Waste Management Services (Section 496 and Section 501)
(1) An annual charge of Four Hundred and Seventy Dollars ($470.00) per service, for the collection, disposal, recycling and management of Domestic Waste generated on all residential properties receiving or situated in a location where the collection service is available. This charge to be known as “Domestic Waste Service”.
(2) An annual charge of Four Hundred and Seventy Dollars ($470.00) per service, for the collection, disposal, recycling and management of commercial waste generated on property categorised “Business” receiving a service similar to that as above. This charge to be known as “Commercial Waste Management”.
(3) An annual charge of One Hundred and Twenty Dollars ($120.00) for all parcels of rateable vacant property which would receive a collection service when becoming occupied or located where the service is available. This charge to be known as “Domestic Waste – Vacant Waste Service”.
(4) An annual charge of One Hundred and Twenty Dollars ($120.00) for a tip access fee for those rateable parcels of land for which a waste collection service (domestic or non- domestic) is not available. This charge to be known as “Domestic Waste Management - Tip Access”.
(5) An annual charge for commercial waste management service or a domestic waste management service based on extra bin or extra bin size services as stated below.
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Existing 240L Bin Kept No of Bin No of 240 240 litre Cost of Fortnightly Service for a Size litre units Cost of Weekly Service for a year Bin Size units year Mixed Recycling Organics Mixed Recycling Organics 240 litre 1 $ 172.00 240 litre 1 $ 138.00 $ 57.00 360 Litre 1.5 $ 86.00 660 litre 2.75 $ 758.00 $ 314.00 $ 474.00 660 Litre $379.00 1100 1100 litre 4.58 $ 1262.00 $ 522.00 $ 789.00 Litre $631.00 1500 litre 6.25 $ 1722.00 $ 713.00 $ 1077.00 3000 litre 12.5 $ 3445.00 $ 1425.00 $ 2154.00
Existing 240L Bin Returned No of Bin No of 240 240 litre Cost of Fortnightly Service for a Size litre units Cost of Weekly Service for a year Bin Size units year Mixed Recycling Organics Mixed Recycling Organics 360 Litre 1.5 $ 26.00 660 litre 2.75 $ 721.00 $ 254.00 $ 418.00 660 Litre $342.00 1100 1100 litre 4.58 $ 1225.00 $ 462.00 $ 734.00 Litre $594.00 1500 litre 6.25 $ 1685.00 $ 653.00 $ 1022.00 3000 litre 12.5 $ 3408.00 $ 1365.00 $ 2099.00
7. Water Usage Charges (Section 502) (1) A Water Consumption charge of One Dollar and Sixty Cents ($1.60) per kilolitre for all residential properties, applying to the daily average water consumption below 1 kl/per day per billing period. This charge to be known as the “Water Usage”.
(2) A Water Consumption charge of Two Dollars and Forty cents ($2.40) for all residential properties, applying to any daily average water consumption exceeding 1 kl/per day, per billing period. This charge to be known as the “Water Usage - Residential”.
(3) A Water Consumption charge of One Dollar and Sixty Cents ($1.60) for all non- residential properties. This charge to be known as the “Water Usage Non-Residential”.
8. Sewer Usage Charges (Section 502) A Consumption Charge of Eighty Cents ($0.80) per kilolitre will be charged on all Non- Residential properties. This charge will be based on water consumption of the previous quarter and affected by a Sewerage Discharge Apportionment Factor.
9. Liquid Trade Waste Charges (Section 502)
1) Category 1 – Compliant There is no consumption charge for Compliant Category 1. This is free.
2) Category 1 – Non-Compliant A Consumption Charge of One Dollar and Twenty Cents ($1.20) per kilolitre will be charged on all Commercial properties. This charge will be based on water consumption of the previous quarter and affected by the strength and volume of waste and a Trade Discharge Factor.
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3) Category 2 – Compliant A Consumption Charge of One Dollar and Twenty Cents ($1.20) per kilolitre will be charged on all Commercial properties. This charge will be based on water consumption of the previous quarter and affected by the strength and volume of waste and a Trade Discharge Factor.
4) Category 2 – Non-compliant A Consumption Charge of Eleven Dollars and Seventy Cents ($11.70) per kilolitre will be charged on all Commercial properties. This charge will be based on water consumption of the previous quarter and affected by the strength and volume of waste and a Trade Discharge Factor
5) Category 3 – Non Compliant - Stormwater A Consumption Charge of Thirteen Dollars and Seventy Cents ($13.70) per kilolitre will be charged on all Commercial properties. This charge will be based on water consumption of the previous quarter and affected by the strength and volume of waste and a Trade Discharge Factor
ATTACHMENTS: There are no attachments for this report.
09.018/11 RESOLVED (Cr Cronin/Cr Tuohy) That the recommendation be adopted by Council.
FOR – Cr Child, Cr Coe, Cr Cronin, Cr Scott, Cr Troy, Cr Tuohy AGAINST - Cr Braithwaite
Page 41 of 91 BELLINGEN SHIRE COUNCIL – MINUTES - ORDINARY MEETING OF COUNCIL 22 JUNE, 2011
9.3 ADOPTION OF MANAGEMENT PLAN 2011/12 – 2014/15
File/Index: Planning - Corporate Management Author: Liz Jeremy, General Manager; Peter Wilson, Director Corporate Services; Susan Glasson, Finance Manager
REPORT SUMMARY: On 11 May 2011 Council considered and adopted the draft 2011/12-2014/15 Management Plan and affiliated documents including the Schedule of Fees and Charges, and the Revenue Policy and resolved to place it on Public Exhibition.
Council’s Management Plan documents were placed on Public Exhibition for 28 days between 14 May and 14 June 2011. Council is required to consider all written submissions received in response to the documents prior to their final adoption.
This report summarises the outcome of the consultation process, highlights key initiatives for the coming year, and presents the final 2011/12-2014/15 Management Plan, Schedule of Fees and Charges and Revenue Policy for Council’s consideration and adoption.
REPORT DETAIL: 1. Toward Integrated Planning and Reporting
In October 2009 the NSW Parliament approved the NSW Local Government (Planning and Reporting) Amendment Act 2009, which established a new framework to integrate the various statutory planning and reporting processes as required by the NSW Local Government Act 1993 (LGA) and the NSW Environmental Planning and Assessment Act 1979 (EP & A).
The Integrated Planning and Reporting Framework requires a number of new strategic and resourcing documents, including a Community Strategic Plan, a Delivery Program, and an Operational Plan all of which are underpinned and supported by key Resourcing documents including an Asset Management Plan, a Workforce Plan and a 10 Year Long Term Financial Plan.
The new Act provided phasing provisions for Councils to nominate their transition timeframe. Bellingen Shire Council has nominated as a Phase Three Council which means that the Integrated Planning and Reporting Framework must be in place for the 2012/13 Financial Year.
The development of Council’s Bellingen 2030 Community Strategic Plan (CSP) is underway and will provide Council with a long term strategic sustainability plan for Council and its community. The key objectives of the Bellingen CSP will be to understand our community’s aspirations for the future, identify the strategic actions required to move towards those aspirations and to develop a strategic sustainability plan that will drive the integrated planning and reporting framework within council.
Consultation sessions were held during the latter half of 2010 with our community to capture the beginnings of Bellingen 2030 and have been the subject of a workshop with Councillors in May 2011. Work will continue over the next few months to refine the
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Community Strategic Plan and will involve ongoing engagement with Councillors and our community.
Further to this, in late 2010 Council adopted its Asset Management Policy and over the next few months the Asset Management Strategy and supporting Plans will be the subject of further reports to Council. Development of the Workforce Plan and Long Term Financial Plan is underway and these also will be subject to further reports to Council.
The 2011/12 Financial Year is a transition year between the current Management Planning Framework toward Integrated Planning and Reporting.
2. 2011/12-2014/15 Management Plan
The 2011/12-2014/15 Management Plan and its supporting documents (Management Plan) incorporating the Schedule of Fees and Charges and the Revenue Policy includes an overview of the main sustainability issues facing the Shire and its community. It indicates in broad terms how Council proposes to deal with these issues and identifies key priorities for the next four years.
The Management Plan details Councils principal activities, program and strategies to be pursued and specific actions to be taken over the next four years, a number of which will translate into the Integrated Planning and Reporting Framework.
Key highlights for the 2011/12-2014 Management Plan are as follows:
An investment of $40 000 to Council’s Revolving Energy Fund with $30 000 being funded from projected savings from a recently tendered Street Lighting Contract. Utilisation of the funds within the Revolving Energy Fund to ensure that Council progresses towards the objectives of the Bellingen Energy Reduction Plan and the target of 40% reduction. Allocation of $30 000 towards implementation of projects with Council’s Pedestrian access Mobility Plan as well as development of a new bike plan. Upgrade of Dangar Falls pathway Stage One to the value of $50 000 with improvement works to the pathway from the top of the falls to the lower viewing platform within the reserve. Council has sought grant funds to augment its contribution. Ongoing Bush Regeneration works at Dangar Falls to improve the biodiversity of the area. Implementation of ‘Connect with your River’, a project funded by Council and the NSW Environmental Trust to establish eight best practice on ground riparian zone rehabilitation projects. Contribution of $20 000 toward ‘Our Living Coast’ – an alliance project between Bellingen Shire, Coffs Harbour City Council and Nambucca Heads Shire Council to build regional capacity around sustainability planning, education, community engagement and targeted on ground works, such as Bellingen Island Management Plan, erosion mitigation and biodiversity works, bush regeneration at Mylestom and the implementation of the Estuary Action Plan downstream of Bellingen. Our Environmental Levy at work sees funding of $217 000 invested in projects recommended by Council’s Environment Advisory Committee, including $28,000 to assist community groups to achieve environmental outcomes through the Community Fund and $50,000 to implement the Weeds Action Project. Mapping of the inundation of the estuarine reaches of the shire through modelling different sea level rise scenarios. This information will provide Council and our community with an increased ability to adapt to the effects of our changing climate.
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Stage two of a project around coastal zone hazard definition and process, with the 2011/12 project to include a management study and development of a management plan. Commitment to the Clarence Regional Library Resource sharing imitative incorporating a per capita increase of 8 per cent to fund ongoing operating costs and additional book stock Donations to local organisations to the value of $46 000 Memorandums of Understanding with both Bellinger Landcare Inc and Bellingen Urban Landcare as well as an annual total contribution to the value of $15 500 An annual contribution of $5 000 towards the Y2A space as well as funding annual electricity Charges Preliminary funding toward the introduction of a Roadside Vegetation Management Plan Ongoing contributions to both the SES and the RFS in accordance with State Government Guidelines, in terms of both operational contribution as well as vehicle upgrade, replacement of appliances and embellishment of brigade stations. Ongoing implementation of the recommendations contained with the Department of Local Government Promoting Best Practice Review. Employment of a Grants officer for 12 months to assist Council secure external funding around a range of programs and services as well as an officer to undertake corporate and sustainability planning in order to facilitate the implementation of the Integrated Planning Framework and Sustainability Action Plan. Ongoing contributions toward the operation of the North Beach and Urunga Life Saving Clubs Capital works improvements for our water and sewerage systems to the value of approximately $1 million including replacement of meters, new mains and renewals in Dorrigo and Bellingen and a replication of the Trunk Main in Urunga. The implementation of Best Practice Pricing of water, sewer and trade waste pricing and an affiliated engagement program with business owners Further investment in the delivery of alternative waste treatment infrastructure to minimise waste to landfill and extend the useful life of our landfill assets. Capital investment in local infrastructure to the value of $761 000 as follows: o Pavement rehabilitation (stage one) of Tyringham Road at Dorrigo o Reconstruction of the Diehappy Bridge on Darkwood Road o Construction of retaining wall at Hunter Street Repton o Drainage improvement works for North Street Dorrigo o Alignment improvement works on Deer Vale Road, Deer Vale Capital upgrade of Council’s principal works depot at Raleigh to ensure compliance with Occupational health and Safety requirements as well as current environmental and building standards. The depot upgrade will include facilities which can support Council’s Disaster Management role, in times when Council is affected by severe weather events or natural disasters. This project is to be loan funded as previously approved by Council. Construction of the William Street Youth Centre, which is grant funded by DEEWR, and sited on Council owned land. This year’s budget also includes provision for the employment of a project officer for a period of 12 months to develop a management model and business plan for the new centre and to manage the facility for the initial establishment period. Projected operational costs have also been incorporated into the Management Plan.
SUSTAINABILITY ASSESSMENT: Key indicators for long term financial sustainability are considered to be as follows:
Delivery of a range of works and services at an appropriate and agreed standard Adequate level of capital expenditure Minimum level of working capital Page 44 of 91 BELLINGEN SHIRE COUNCIL – MINUTES - ORDINARY MEETING OF COUNCIL 22 JUNE, 2011
Adequate cash levels An operating surplus Asset renewal equating with annual depreciation.
The Management Plan includes an overview of the main sustainability issues facing the Shire and its community and indicates in broad terms how Council proposes to deal with those issues. It also identifies some key priorities for the next four years.
The Management Plan details Council’s principal activities, programs and strategies to be pursed and specific actions to be undertaken.
This Management Plan is the fourth in a series of short to medium term plans and places Council in a position to move towards the development of Council’s first Bellingen 2030 Community Strategic Plan and a 10 year Long Term Financial Plan, thereby providing Council with a long term vision for Bellingen and our community.
The transition from a 12 months planning cycle to a four year medium term cycle over the last four years highlights the cost pressures being placed on Council. Rate capping (this year at 2.8%) means that the general revenue sources are not able to keep pace with service demands and those associated with asset renewal.
It is therefore imperative that the potential for further efficiencies will need to be explored and other sources of funds such as loan borrowings, grants and special rate variations will all have to be contemplated in order to meet our legal obligations, community needs and ongoing operational costs.
To this end this year’s Management Plan does include employment of a grants officer for a 12 month period. The NSW State Government will be working with Council’s to understand the status of asset management and the asset maintenance backlog. Further, shared servicing and service alliances will be investigated and Service Reviews and establishment of agreed service standards will occur across a range of key council services as part of the development of the Integrated Planning and Reporting Framework and in response to broader government programs. All of these matters will be progressively reported to Council.
CONSULTATION: Exhibition of the draft Plan for public comment is a statutory requirement which Council must comply with to meet governance obligations.
Sections 402 – 407 of the NSW LGA 1993 outlines the requirements for Council’s draft Management Plan. Section 402 requires Council to prepare a draft Management Plan with respect to: (a) Council activities for at least the next 3 years; and (b) Council revenue policy for the next year.
Workshops were held with Councillors on the 16 February, 8 March, 13 April and 3 May 2011 to review the strategic directions, examine funding options and to identify budget priorities. Senior staff and managers have also participated in budget sessions to review the program strategies and budgets.
In a concerted effort to inform business consumers of the financial impacts associated with the Council wide approach to the new water, sewerage and liquid trade waste pricing structures, a direct community consultation program was initiated. A newspaper feature “Information For Ratepayers” was also published in the Courier Sun on 25 May 2011 and in the Don Dorrigo Gazette on 1 June 2011.
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Exhibition of Draft Four Year Management Plan 2011/12-2014/15 The Draft Management Plan incorporating a Four Year Forward Financial Plan was placed on public exhibition from 14 May to 14 June 2011.
The community was encouraged to access the following draft documents at www.bellingen.nsw.gov.au
• Draft Management Plan 2011/12-2014/15 • Draft Four Year Forward Financial Plan 2011/12-2014/15 • Draft Revenue Policy 2011/12 • Draft Fees and Charges 2011/12 • Management Plan Snapshot
Hard copies of the documents were displayed in the Bellingen Administrative Centre foyer and at the Bellingen, Dorrigo and Urunga branch libraries.
Submissions Council received one submission in relation to Council’s Draft Fees and Charges from Council’s Director of Environmental Health & Planning, Charlie Hannavy.
The submission advised that during the exhibition period advice was received from the NSW Department of Planning that from 1 July 2011 there will be a number of changes to the fees and charges applied under the Environmental Planning and Assessment Regulation 2000. These changes need to be included in Council’s fees and charges for 2011-2012, as they are statutory fees.
The following list provides the new fees and charges that will apply from 1 July 2011:
Item New Fee Old Fee
Certificates and Inspections
Building Certificate - Class 1 and 10 $250 $210 building Building Certificate - Any other class of $250 $210 building not exceeding 200m2 Building Certificate - Any other class of $250 + 50 $210 + 42 building exceeding 200m2 but not cents per m2 cents per m2 exceeding 2000m2 over 200m2 over 200m2 Building Certificate - Any other class of $1165 + 7.5 $966 + 6.3 building exceeding 2000m2 cents per m2 cents per m2 over 2000m2 over 2000m2 Building Certificate - Any case which $250 $210 relates to part of a building and that part consists of an external wall or does not have a floor area Copy of building certificate $13 $10
Section 149(2) certificate $53 $40 Section149(2) and (5) certificate $133 $100
Development Registration of complying development, $36 $30 Page 46 of 91 BELLINGEN SHIRE COUNCIL – MINUTES - ORDINARY MEETING OF COUNCIL 22 JUNE, 2011
Item New Fee Old Fee occupation and construction certificates Designated development fee $920 $715 DA fee for dwelling house less than $100K $455 $364 construction cost DA for Subdivision – New road $665 + $65 $500 + $50 per additional per additional lot lot DA for Subdivision – No new road $330 + $53 $250 + $40 per additional per additional lot lot DA for strata subdivision $330 + $65 $250 + $50 per additional per additional lot lot DA for change of Use $285 $220
DA Advertising
Advertising of standard development $285 $200 Advertising of Designated development $1500 $880
Referral/concurrence fees
DA – agency referral fee for $320 $250 Integrated/concurrence development DA - Integrated/concurrence fee $140 $110
Section 82A review requests
Review of DA for dwelling house of $100K $190 $150 construction cost or less
Section 96 modifications
Section 96(1) - minor modification $71 $55 Section 96(1A) or 96AA(1) $645 or 50% $500 or 50% of the original of the original DA fee, DA fee, whichever is whichever is less less Section 96(2) or 96AA(1) where original DA $190 $150 fee for dwelling house of $100K construction cost or less Section 96 advertising $300 $121
These changes have been amended in the Draft Fees and Charges document that is to be tabled.
Amendments to the Plan
The Draft Revenue Policy and Draft Fees and Charges that have been on exhibition contain some anomalies which require amendment before adoption of the 2011/12 – 2014/15 Draft Management Plan.
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The anomalies are due to clerical errors and in relation to Liquid Trade Waste have no real effect on the figures in the Revenue Policy or the Statement of Fees and Charges, except to reduce the amount payable by some ratepayers in some circumstances. The corrections will affect non-residential properties only and in some cases the total of the rates notice and water billing accounts will decrease by $570.
The Waste and Environmental Levy (levied under Section 88 of the NSW Protection of the Environment Operations Act 1997) will increase waste disposal costs for those residents who utilise Council’s waste facilities for other than their domestic waste stream.
The amended 2012 Financial Year Fees and Charges and Revenue Policy are attached for perusal. The relevant sections are hi-lighted in yellow and the changes that need to be made are in blue. Please note the blue sections do not form part of the Revenue Policy as currently advertised.
The anomalies in relation to the Liquid Trade Waste and associated charges and the Waste and Environmental Levy are as follows. 1. Page 9 of the Draft Revenue Policy records the Annual Charges based on meter size as Liquid Trade Waste Annual Charges (S501) when they should be listed on page 8 as Sewerage Service Annual Charges (S501). To expand, on page 8 of the Draft Revenue Policy under the heading Annual Charges for Sewerage Services, the table refers to an Annual Availability Charge for non-residential users of $570. This is correct for users with a 20mm meter. For users of other size meters the charges have been listed under Annual Charges for Liquid Trade Waste on page 9. This table on page 9 should be incorporated into the Annual Charges for Sewerage Services on page 8 and list the Sewerage Service Annual Charges for all meter sizes.
2. The Liquid Trade Waste Annual Charge is listed in the Fees and Charges under the heading Trade Waste – Liquid as a Liquid Trade Waste Fee when it should be listed in the Revenue Policy as a Liquid Trade Waste Annual Charge on page 9. The fee is currently listed as $178.50 and should be a charge of $178.50.
3. A Liquid Trade Waste Charge for Category One - Compliant is missing from page 9 of the Revenue Policy. If the Category 1 user is fully compliant the user charge is free.
4. The Waste and Environmental Levy is listed in the Fees and Charges under the heading Waste Management – Gate Charges as being based on $20.40 per tonne when it should be listed as being based on $31.10 per tonne, as this is the fee being levied by the State Government for the 2011/12 Financial Year.
These amendments have been incorporated into the final Management Plan, which is to be tabled at the meeting.
Conclusion
The 2011/12-2014/15 Management Plan is the last year in the current format. It has been the subject of a series of workshops with Councillors and reflects issues facing the Shire and its community, and the decisions of Council in a range of matters around capital and operational works and services. To this end the budget component of the Management Plan reflects investment in a range of community and operational assets services and projects.
The work to be undertaken over the next twelve months in terms of development of the Integrated Planning and Reporting Framework will seek to position Council to understand community aspirations, understand the status of our asset base and resourcing requirements and capabilities and balance the delivery of works and services in response to those aspirations in an integrated manner. Page 48 of 91 BELLINGEN SHIRE COUNCIL – MINUTES - ORDINARY MEETING OF COUNCIL 22 JUNE, 2011
OFFICERS RECOMMENDATION: (1) That Council adopt the 2011/12 – 2014/15 Management Plan and Four Year Forward Financial Plan, noting the amendments to the Revenue Policy and Schedule of Fees and Charges as outlined in this report. (2) That pursuant to Sections 502 and 608 - 610 of the NSW Local Government Act 1993, and subject to the right of the council during such year to amend or vary such fees or resolve to charge and recover any additional fee, following public notification for 28 days of such proposal, the Schedule of Fees and Charges for 2011/12 as tabled and outlined in this report be adopted. (3) That the statement of amounts and rates to be charged for work on Private Lands as exhibited be adopted. (4) That the statement of proposed borrowings for 2011/12 as detailed in the Management Plan be adopted. (5) That the Council approve and vote for expenditure in the year 1 July 2011 to 30 June 2012 all items in the 2011/12 Budget.
ATTACHMENTS: 9.3.A Management Plan 2011/12 – 2014/15 TO BE TABLED 9.3.B Schedule of Fees and Charges (inserted after Attachment 15.1) 9.3.C Revenue Policy (inserted after Attachment 15.1)
09.019/11 RESOLVED (Cr Tuohy/Cr Scott) (1) That Council adopt the 2011/12 – 2014/15 Management Plan and Four Year Forward Financial Plan, noting the amendments to the Revenue Policy and Schedule of Fees and Charges as outlined in this report. (2) That pursuant to Sections 502 and 608 - 610 of the NSW Local Government Act 1993, and subject to the right of the council during such year to amend or vary such fees or resolve to charge and recover any additional fee, following public notification for 28 days of such proposal, the Schedule of Fees and Charges for 2011/12 as tabled and outlined in this report be adopted. (3) That the statement of amounts and rates to be charged for work on Private Lands as exhibited be adopted. (4) That the statement of proposed borrowings for 2011/12 as detailed in the Management Plan be adopted. (5) That the Council approve and vote for expenditure in the year 1 July 2011 to 30 June 2012 all items in the 2011/12 Budget.
FOR – Cr Child, Cr Coe, Cr Cronin, Cr Scott, Cr Troy, Cr Tuohy AGAINST - Cr Braithwaite
Page 49 of 91 BELLINGEN SHIRE COUNCIL – MINUTES - ORDINARY MEETING OF COUNCIL 22 JUNE, 2011
10. REPORTS BY DIRECTOR OF ENGINEERING AND OPERATIONS
Page 50 of 91 BELLINGEN SHIRE COUNCIL – MINUTES - ORDINARY MEETING OF COUNCIL 22 JUNE, 2011
10. REPORTS BY DIRECTOR OF ENGINEERING AND OPERATIONS
10.1 TENDER FOR THE SUPPLY AND DELIVERY OF INDUSTRIAL HARDWARE & ASSOCIATED PRODUCTS
File/Index: Tender for supply & delivery of Industrial Hardware and associated products – Tendering – Plant, Equipment and Stores Author: Ian Sauerbier, Procurement Officer
REPORT SUMMARY: As a member of the Regional Procurement Initiative, Bellingen Shire Council participated in a Tender for the panel source supply and delivery of Industrial Hardware and associated products. This report recommends that Bellingen Shire Council appoint, in order of preference, J Blackwood & Son Pty Ltd and Corporate Express Australia Pty Ltd as Council’s suppliers of Industrial Hardware and associated products for a 24 month period with the provision to extend the contract for a further 12 months.
REPORT DETAIL: Background Information Regional Procurement Initiative called a tender for the panel source supply and delivery of industrial hardware and associated products, to participating members of the Mid North Coast Group of Councils (MIDGOC). Tenders closed 10.00am Tuesday 3rd May 2011. This tender was advertised in the following media: • Sydney Morning Herald and TenderLink on 12 April 2011. • Newcastle Morning Herald on 16 April 2011.
The following Councils participated in this tender: • Bellingen Shire • Coffs Harbour City • Greater Taree City • Great Lakes • Gloucester Shire • Kempsey Shire • Nambucca Shire • Mid Coast Water • Port Macquarie-Hastings
The duration of the contract is a period of two (2) years from 1 July 2011 to 30 June 2013. A one (1) year option may be taken up based on satisfactory performance by the successful tenderers. Mechanisms for fixed price periods and price variations are included in the Deed of Agreement. Page 51 of 91 BELLINGEN SHIRE COUNCIL – MINUTES - ORDINARY MEETING OF COUNCIL 22 JUNE, 2011
The total estimated expenditure by Council under the proposed contract is $186,000 inclusive of GST, assuming that the option to extend is taken up. Tender Assessment Three (3) tenders in total were received from: • Corporate Express Australia Pty Limited • J. Blackwood & Son Pty Limited • Protector Alsafe
The tender evaluation was conducted on Wednesday 11th May 2011 at Port Macquarie- Hastings Council. This Panel Source tender consists of seven (7) Categories: 1. General Hardware, Drill Bits, Abrasives & Packaging 2. Cleaning and Janitorial 3. Fasteners 4. Electrical Products 5. Hand Tools 6. Power Tools 7. Safety & Footwear
Tender evaluation Tender submissions were checked to ensure that they were conforming. Due to the fact that the tender submission from Protector Alsafe did not provide all of the mandatory information, it was deemed to be a non-conforming tender. The weighted evaluation criteria used in the evaluation of the tenders and the assigned weightings are listed in the table below.
Table 1: Weighted evaluation criteria CRITERIA % Price: Top 50 items per council 70 Referees 10 Quality Assurance 5 Customer Service 5 OHS&R 5 Ecologically Sustainable Development 5 Total 100
The tender evaluation matrix showing the evaluated scores for each tenderer is presented as a confidential attachment (Attachment 10.1.A) in accordance with section 10A.2.(d).(i) of the Local Government Act 1993 (commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it). The two conforming tenders are considered to be acceptable to be panel suppliers for this contract.
BUDGETARY IMPLICATIONS: It is estimated that the total approximate yearly cost for the supply and delivery of Industrial Hardware and associated products will be $62,000. This estimate is based on the historical yearly spend of council’s product purchases. It is anticipated that this will have no implications for existing or future budgets. Page 52 of 91 BELLINGEN SHIRE COUNCIL – MINUTES - ORDINARY MEETING OF COUNCIL 22 JUNE, 2011
SUSTAINABILITY ASSESSMENT: A weighting of 5% for environmental sustainability formed part of the evaluation process. All conforming tenderers scored equally in this criterion.
CONSULTATION: Not required.
OFFICERS RECOMMENDATIONS: (1) That council accept the suppliers listed below as ‘Panel Suppliers’ to this contract for the period 1 July 2011 to 30 June 2013: a) J Blackwood & Son Pty Ltd (all Categories 1-7) b) Corporate Express Australia Pty Ltd ( Categories 2 and 7) (2) That the Tender Documents be executed under the seal of Council.
ATTACHMENTS: 10.1.A. Tender Evaluation Matrix – Supply and Delivery of Industrial hardware and Associated Products (DWS 251904) (CONFIDENTIAL)
10.013/11 RESOLVED (Cr Braithwaite/Cr Child) (1) That council accept the suppliers listed below as ‘Panel Suppliers’ to this contract for the period 1 July 2011 to 30 June 2013: a) J Blackwood & Son Pty Ltd (all Categories 1-7) b) Corporate Express Australia Pty Ltd ( Categories 2 and 7) (2) That the Tender Documents be executed under the seal of Council.
UNANIMOUS
Page 53 of 91 BELLINGEN SHIRE COUNCIL – MINUTES - ORDINARY MEETING OF COUNCIL 22 JUNE, 2011
10.2 TENDER FOR THE SUPPLY AND DELIVERY OF STATIONERY & ANCILLARY ITEMS
File/Index: Tender for the Supply and Delivery of Stationery and Ancillary Items – Tendering (Plant Equipment & Stores) Author: Ian Sauerbier, Procurement Officer
REPORT SUMMARY: As a member of the Regional Procurement Initiative, Bellingen Shire Council participated in a Tender for the supply and delivery of stationery and ancillary items. The tender was for the panel source supply, by category, for a 24 month period with the provision to extend the contract for a further 12 months. This report recommends that Bellingen Shire Council appoint Corporate Express Australia P/L, COS (Complete Office Supplies) and Office Max as Council’s suppliers of stationery and ancillary items.
REPORT DETAIL: Background Information Regional Procurement Initiative called a tender for the panel source supply and delivery of stationery and ancillary items to participating members of the Mid North Coast Group of Councils (MIDGOC). Tenders closed 10.00am Tuesday 3rd May 2011. This tender was advertised in the following media: • Sydney Morning Herald and TenderLink on 12 April 2011. • Newcastle Morning Herald on 16 April 2011.
The following organisations participated in this tender: • Bellingen Shire • Coffs Harbour City • Greater Taree City • Great Lakes • Gloucester Shire • Nambucca Shire • Mid Coast Water
The duration of the contract is two (2) years from 1 July 2011 to 30 June 2013. A one (1) year option may be taken up based on satisfactory performance by the successful tenderers. Mechanisms for fixed price periods and price variations are included in the Deed of Agreement. The total estimated expenditure by Council under the proposed contract is $249,000 inclusive of GST, assuming that the option to extend is taken up.
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Tender Assessment Four (4) tenders in total were received from: • COS (Complete Office Supplies) • Copyline 2000 • Corporate Express Australia Pty Ltd • Office Max
The tender evaluation was conducted on Wednesday 11th May 2011 at Port Macquarie- Hastings Council.
Tender evaluation: Tender submissions were checked to ensure that they were conforming. Due to the fact that the tender submission from Copyline failed to provide pricing for OEM photocopy paper and submitted alternative pricing, it was deemed to be a non-conforming tender. The weighted evaluation criteria used in the evaluation of the tenders and the assigned weightings are listed in the table below.
Table 1: Weighted evaluation criteria CRITERIA % Price: Top 50 items per council 70 Referees 10 Quality Assurance 5 Customer Service 5 OHS&R 5 Ecologically Sustainable Development 5 TOTAL 100
The tender evaluation matrix showing the evaluated scores for each tenderer is presented as a confidential attachment (Attachment 10.2.A) in accordance with section 10A.2.(d).(i) of the Local Government Act 1993 (commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it). The three conforming tenders are considered to be acceptable to be panel suppliers for this contract.
BUDGETARY IMPLICATIONS: It is estimated that the total approximate yearly cost for the supply and delivery of stationery and ancillary items will be $83,000. This estimate is based on the historical yearly spend of council’s product purchases. It is anticipated that this will have no implications for existing or future budgets.
SUSTAINABILITY ASSESSMENT: A weighting of 5% for environmental sustainability formed part of the evaluation process. All conforming tenderers scored equally in this criterion.
Page 55 of 91 BELLINGEN SHIRE COUNCIL – MINUTES - ORDINARY MEETING OF COUNCIL 22 JUNE, 2011
CONSULTATION: Corporate Services were consulted to ensure council requirements were fully considered.
OFFICERS RECOMMENDATIONS: (1) That council accept the tenders from the suppliers listed below as ‘Panel Suppliers’ to this contract for the period 1 July 2011 to 30 June 2013: • Corporate Express Australia Pty Ltd • COS – Complete Office Supplies • Office Max (2) That the Tender Documents be executed under the seal of Council.
ATTACHMENTS: 10.2.A. Tender Evaluation Matrix – Supply and Delivery of Stationery and Ancillary Items (DWS 251905) (CONFIDENTIAL)
10.014/11 RESOLVED (Cr Braithwaite/Cr Cronin) (1) That council accept the tenders from the suppliers listed below as ‘Panel Suppliers’ to this contract for the period 1 July 2011 to 30 June 2013: • Corporate Express Australia Pty Ltd • COS – Complete Office Supplies • Office Max (2) That the Tender Documents be executed under the seal of Council.
UNANIMOUS
Page 56 of 91 BELLINGEN SHIRE COUNCIL – MINUTES - ORDINARY MEETING OF COUNCIL 22 JUNE, 2011
10.3 TENDER FOR THE SUPPLY AND DELIVERY OF TRAFFIC & SAFETY SIGNAGE
File/Index: Tender for the Supply & Delivery of Traffic & Safety Signage – Tendering – Plant Equipment & Stores. Author: Ian Sauerbier, Procurement Officer
REPORT SUMMARY: As a member of the Regional Procurement Initiative, Bellingen Shire Council participated in a Tender for the single source supply and delivery of traffic & safety signage. The tender was for the single source supply, for a 24 month period with the provision to extend the contract for a further 12 months. This report recommends that Bellingen Shire Council appoint RMS Road Management Solutions, as Council’s suppliers of traffic & safety signs for a 24 month period.
REPORT DETAIL: Regional Procurement Initiative called a tender for the single source supply and delivery of traffic & safety signage, to participating members of the Mid North Coast Group of Councils (MIDGOC). Tenders closed 10.00am Tuesday 3rd May 2011. This tender was advertised in the following media: • Sydney Morning Herald and TenderLink on 12 April 2011, • Newcastle Morning Herald on 16 April 2011.
The following Councils participated in this tender: • Bellingen Shire • Coffs Harbour City • Greater Taree City • Great Lakes • Gloucester Shire • Kempsey Shire • Nambucca Shire
The duration of the contract is two (2) years from 1 July 2011 to 30 June 2013. A one (1) year option may be taken up based on satisfactory performance by the successful tenderers. Mechanisms for fixed price periods and price variations are included in the Deed of Agreement. The total estimated expenditure by Council under the proposed contract is $444,000 inclusive of GST, assuming that the option to extend is taken up.
Page 57 of 91 BELLINGEN SHIRE COUNCIL – MINUTES - ORDINARY MEETING OF COUNCIL 22 JUNE, 2011
Tender Assessment Five (5) tenders in total were received from: • Artcraft Pty Ltd • Barrier Signs Pty Ltd • DeNeefe Signs t/as Traffic Technologies • Hi-Vis Signs & Safety • Road Management Solution (RMS)
The tender evaluation was conducted on Thursday 12th May 2011 at Port Macquarie- Hastings Council. The tender consisted of 13 Categories: • Warning “W” signs • Regulatory signs • Hazard & Guide signs • Temporary Warning signs (class 1 background) • Temporary Warning signs (diamond grade) • Regulatory Non-reflective parking signs • Barrier Mesh • Ad Bases & Frames • Barrier boards • Stop/Slow paddles • Hazard Warning Lights • Traffic cones • G Series Information, Assurance & Direction signs
Tender evaluation:
The weighted evaluation criteria used in the evaluation of the tenders and the assigned weightings are listed in the table below.
Table 1: Weighted evaluation criteria CRITERIA % Price 1-9: Warning Signs A & B size only 25 Price 1-9: Regulatory Signs 5 Price 1-9: Hazard & Guide Signs 3 Price 1-9: Temporary Warning Signs Class 1 Background (Black Legend) 900x600 and 900x1200 only 20 Price 1-9: Temporary Warning Signs Diamond Grade(Black Legend) 3 Price 1-9: Regulatory Non-Reflective Parking Signs 2 Price 1-9: Barrier Mesh 2 Price 1-9: Ad Base & Frames 2 Price 1-9: Barrier Boards 2 Price 1-9: Paddles Stop/Slow 2 Price 1-9: Hazard Warning Lights 2 Price 1-9: Traffic Cones 2 Price 10+: All Categories as per 1-9 plus G Series Information, Assurance & Direction 5 Signs. Referees 5 Quality Assurance 5 Page 58 of 91 BELLINGEN SHIRE COUNCIL – MINUTES - ORDINARY MEETING OF COUNCIL 22 JUNE, 2011
CRITERIA % OH&S 5 Customer Service 5 Ecologically Sustainable Development 5 Total 100
The tender evaluation matrix showing the evaluated scores for each tenderer is presented as a confidential attachment (Attachment 10.3.A) in accordance with section 10A.2.(d).(i) of the Local Government Act 1993 (commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it). The tender submitted by RMS Road Management Solutions was considered to be the most advantageous in the circumstances.
BUDGETARY IMPLICATIONS: It is estimated that the total approximate yearly cost for the supply and delivery of traffic & safety signage will be $148,000. This estimate is based on the historical yearly spend of council’s product purchases including RTA contract work. It is anticipated that this will have no implications for existing or future budgets.
SUSTAINABILITY ASSESSMENT: A weighting of 5% for environmental sustainability formed part of the evaluation process. All conforming tenderers scored equally in this criterion.
CONSULTATION: The Works Engineer, Raleigh Depot, was consulted to ensure council requirement were fully considered.
OFFICERS RECOMMENDATIONS: (1) That council accept the tender from RMS Road Management Solutions for the supply and delivery of traffic & safety signage. (2) That the Tender Documents be executed under the seal of Council.
ATTACHMENTS: 10.3.A. Tender Evaluation Matrix – Supply and Delivery of Traffic and Safety Signage (DWS 251906) (CONFIDENTIAL)
10.015/11 RESOLVED (Cr Child/Cr Scott) (1) That council accept the tender from RMS Road Management Solutions for the supply and delivery of traffic & safety signage for the period 1 July 2011 to 30 June 2013. (2) That the Tender Documents be executed under the seal of Council.
UNANIMOUS
Page 59 of 91 BELLINGEN SHIRE COUNCIL – MINUTES - ORDINARY MEETING OF COUNCIL 22 JUNE, 2011
10.4 TENDER FOR THE SUPPLY AND DELIVERY OF BULK WATER TREATMENT CHEMICALS
File/Index: Tender for the Supply and Delivery of Bulk Water Treatment Chemicals (D/W 251480) – Tendering (Water Supply) Author: Ian Sauerbier, Procurement Officer
REPORT SUMMARY: As a member of the Regional Procurement Initiative, Bellingen Shire Council participated in a Tender for the supply and delivery of bulk water treatment chemicals. The tender was for the single source supply, by category, for a 24 month period with the provision to extend the contract for a further 12 months. This report recommends that Bellingen Shire Council : • accept the tender from Orica Chemicals for the supply of Chlorine and Aluminium Sulphate, • accept the tender from Quantum Chemicals for the supply of Dense Soda Ash (in 25 kg bags) and Sodium Fluoride (Granular type), • reject all tenders for the supply of Hydrated Lime (in bulk) and cancel the proposal for the contract for this category. • procure Hydrated Lime (in bulk) utilising Council’s sub-tendered procurement policies, procedures and practices.
REPORT DETAIL: Background Information Regional Procurement Initiative called a tender for supply and delivery of bulk water treatment chemicals, to participating members of the Mid North Coast Group of Councils (MIDGOC). The tender was for single source supply by category. That is, for each category, only one supplier would be selected, however different suppliers may be selected for different categories. Tenders closed 10.00am Tuesday 3rd May 2011. This tender was advertised in the following media: • Sydney Morning Herald and Tenderlink on 12 April 2011, • Newcastle Morning Herald on 16 April 2011.
The following organisations participated in this tender: • Bellingen Shire • Coffs Harbour City • Greater Taree City • Great Lakes • Gloucester Shire • Kempsey Shire • Nambucca Shire Page 60 of 91 BELLINGEN SHIRE COUNCIL – MINUTES - ORDINARY MEETING OF COUNCIL 22 JUNE, 2011
• MidCoast Water
The duration of the contract is two (2) years from 1 July 2011 to 30 June 2013. A one (1) year option may be taken up based on satisfactory performance by the successful tenderers. Mechanisms for fixed price periods and price variations are included in the Deed of Agreement. The total estimated expenditure by Council under the proposed contract is $228,000 inclusive of GST, assuming that the option to extend is taken up.
Tender Assessment Twelve (12) tenders in total were received from: • Air Liquide Australia Ltd • BOC Ltd • Consolidated Chemicals • GE Water / Elite Chemicals • Hardman Chemical Equity Trust • Nowra Chemical Manufacturers • Omega Chemicals • Orica Australia Pty Ltd • Quantum Chemicals • Redox Pty Ltd • Sibelco Australia Ltd • SNF Australia
The tender evaluation was conducted on Thursday 12th May 2011 at Port Macquarie- Hastings Council. The tender consisted of 31 categories. Of these, Bellingen Shire Council purchases sufficient quantities to warrant participation in 5. The categories Bellingen Shire Council participated in were:
Category Product Description A (1) Chlorine (in kilograms) B (1) Aluminium Sulphate (in litres) D (2) Hydrated Lime (in bulk) J (1) Dense Soda Ash (in 25 kilogram bags) P (2) Sodium Fluoride (Granular type)
Tender evaluation All tender submissions were checked and determined to be conforming. The weighted evaluation criteria used in the evaluation of the tenders and the assigned weightings are listed in the table below.
Table 1: Weighted evaluation criteria CRITERIA % Price per Chemical Category 70 Referees 10 Page 61 of 91 BELLINGEN SHIRE COUNCIL – MINUTES - ORDINARY MEETING OF COUNCIL 22 JUNE, 2011
CRITERIA % Quality Assurance 5 OHS&R 5 Ecologically Sustainable Development 5 Guaranteed Delivery Times 5 Total 100
The tender evaluation matrices showing the evaluated scores for each tenderer is presented as a confidential attachment (Attachment 10.4.A) in accordance with section 10A.2.(d).(i) of the Local Government Act 1993 (commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it). The conforming tenders considered to be acceptable as single suppliers for this contract are as detailed in the Officer’s Recommendations.
BUDGETARY IMPLICATIONS: It is estimated that the total approximate yearly cost for the supply and delivery of bulk water treatment chemicals will be $76,000. This estimate is based on the historical yearly spend of council’s product purchases. It is anticipated that this will have no implications for existing or future budgets.
SUSTAINABILITY ASSESSMENT: A weighting of 5% for environmental sustainability formed part of the evaluation process. All conforming tenderers scored equally in this criterion.
CONSULTATION: The Manager Water & Sewerage and Manager Building Services, were consulted to ensure Council requirements were fully considered.
OFFICER’S RECOMMENDATIONS: (1) That Council accept the tender from Orica Chemicals for the supply of Chlorine and Aluminium Sulphate, (2) That Council accept the tender from Quantum Chemicals for the supply of Dense Soda Ash (in 25 kg bags) and Sodium Fluoride (Granular type), (3) That Council reject all tenders for the supply of Hydrated Lime (in bulk) and cancel the proposal for the contract for this category. (4) That Council procure Hydrated Lime (in bulk) utilising Council’s standard sub-tendered procurement policies, procedures and practices. (5) That the Tender Documents be executed under the seal of Council.
ATTACHMENTS: 10.4.A. Tender Evaluation Matrices – Supply and Delivery Bulk Water Treatment Chemicals (DWS 251907) (CONFIDENTIAL)
Page 62 of 91 BELLINGEN SHIRE COUNCIL – MINUTES - ORDINARY MEETING OF COUNCIL 22 JUNE, 2011
10.016/11 RESOLVED (Cr Braithwaite/Cr Tuohy) (1) That Council accept the tender from Orica Chemicals for the supply of Chlorine and Aluminium Sulphate for the period 1 July 2011 to 30 June 2013, (2) That Council accept the tender from Quantum Chemicals for the supply of Dense Soda Ash (in 25 kg bags) and Sodium Fluoride (Granular type) for the period 1 July 2011 to 30 June 2013, (3) That Council reject all tenders for the supply of Hydrated Lime (in bulk) and cancel the proposal for the contract for this category. (4) That Council procure Hydrated Lime (in bulk) utilising Council’s standard sub-tendered procurement policies, procedures and practices. (5) That the Tender Documents be executed under the seal of Council.
UNANIMOUS
Page 63 of 91 BELLINGEN SHIRE COUNCIL – MINUTES - ORDINARY MEETING OF COUNCIL 22 JUNE, 2011
11. REPORTS FROM COUNCIL COMMITTEES
Page 64 of 91 BELLINGEN SHIRE COUNCIL – MINUTES - ORDINARY MEETING OF COUNCIL 22 JUNE, 2011
11. REPORTS FROM COUNCIL COMMITTEES
Page 65 of 91 BELLINGEN SHIRE COUNCIL – MINUTES - ORDINARY MEETING OF COUNCIL 22 JUNE, 2011
11. REPORTS FROM COUNCIL COMMITTEES
NIL
Page 66 of 91 BELLINGEN SHIRE COUNCIL – MINUTES - ORDINARY MEETING OF COUNCIL 22 JUNE, 2011
12. MINUTES FROM ADVISORY COMMITTEES
Page 67 of 91 BELLINGEN SHIRE COUNCIL – MINUTES - ORDINARY MEETING OF COUNCIL 22 JUNE, 2011
12. MINUTES FROM ADVISORY COMMITTEES
12.1 MINUTES - ACCESS ADVISORY COMMITTEE – 16 March and 18 May 2011
File/Index: Meetings (Community Relations) - Access Advisory Committee- Author: Ros Ward, Administration Assistant
REPORT SUMMARY: This report presents the Minutes of two meetings of the Access Advisory Committee held on – 16 March and 18 May 2011.
REPORT DETAIL: A copy of the Minutes of the Access Advisory Committee meetings held on 16 March and 18 May 2011 is distributed with this Business Paper for the information of Councillors.
BUDGETARY IMPLICATIONS: None
SUSTAINABILITY ASSESSMENT: None
CONSULTATION: None
OFFICERS RECOMMENDATION: That the Minutes of the Access Advisory Committee meetings of 16 March and 18 May 2011 be received and recommendations adopted.
ATTACHMENTS: 12.1.A Minutes: Access Advisory Committee - 16 March 2011 (DWS 250168) 12.1 B Minutes: Access Advisory Committee - 18 May 2011 (DWS 250169)
12.014/11 RESOLVED (Cr Coe/Cr Braithwaite) That the Minutes of the Access Advisory Committee meetings of 16 March and 18 May 2011 be received and recommendations adopted.
UNANIMOUS
Page 68 of 91 BELLINGEN SHIRE COUNCIL – MINUTES - ORDINARY MEETING OF COUNCIL 22 JUNE, 2011
12.2 MINUTES – COASTLINE AND ESTUARY MANAGEMENT COMMITTEE – 7 JUNE 2011
File/Index: Meetings (Environmental Management) – Coastline and Estuary Management Committee Author: Ros Ward, Administration Assistant
REPORT SUMMARY: This report presents the Minutes of a meeting of the Coastline and Estuary Management Committee held on 7 June 2011.
REPORT DETAIL: A copy of the Minutes of the Coastline and Estuary Management Committee meeting held on 7 June 2011 is distributed with this Business Paper for the information of Councillors.
BUDGETARY IMPLICATIONS: None
SUSTAINABILITY ASSESSMENT: None
CONSULTATION: None
OFFICERS RECOMMENDATION: That the Minutes of the Coastline and Estuary Management Committee meeting of 7 June 2011 be received and the recommendations adopted.
ATTACHMENTS: 12.2.A Minutes: Coastline and Estuary Management Committee – 7 June 2011 (DWS 250971)
12.015/11 RESOLVED (Cr Coe/Cr Cronin) That the Minutes of the Coastline and Estuary Management Committee meeting of 7 June 2011 be received and the recommendations adopted.
UNANIMOUS
Page 69 of 91 BELLINGEN SHIRE COUNCIL – MINUTES - ORDINARY MEETING OF COUNCIL 22 JUNE, 2011
12.3 MINUTES - ENVIRONMENT ADVISORY COMMITTEE – 7 JUNE 2011
File/Index: Meetings (Environmental Management) – Environment Advisory Committee Author: Ian Turnbull, Manager Sustainability & Natural Resources
REPORT SUMMARY: This report presents the Minutes of a meeting of the Environment Advisory Committee held on 7 June 2011.
REPORT DETAIL: A copy of the Minutes of the Environment Advisory Committee meeting held on 7 June 2011 is distributed with this Business Paper for the information of Councillors.
BUDGETARY IMPLICATIONS: The Committee has recommended that Council make a financial contribution of $5,000 in the 2011/12 financial year towards the preparation of a regional State of the Environment Report.
Through consultation with Council’s finance section it is proposed that this allocation be made from the Environmental Levy fund.
SUSTAINABILITY ASSESSMENT: The adoption of the recommendations within the minutes contributes to the well being of the community through the process of transparent consultation and collective decision making in relation to the items addressed.
The Committee’s deliberations include many elements which will have positive environmental implications through improved management.
The appropriate management of the environment will have economic implications to those who directly and indirectly derive an income.
CONSULTATION: None
OFFICERS RECOMMENDATION: That the Minutes of the Environment Advisory Committee meeting of 7 June 2011 be received and the recommendations adopted.
Page 70 of 91 BELLINGEN SHIRE COUNCIL – MINUTES - ORDINARY MEETING OF COUNCIL 22 JUNE, 2011
ATTACHMENTS: 12.3.A Minutes: Environment Advisory Committee – 7 June 2011 (DWS 251038) 12.3.B Correspondence from Clarence Valley Council regarding Regional SOE Reporting (DWS 248814)
12.016/11 RESOLVED (Cr Child/Cr Troy) That the Minutes of the Environment Advisory Committee meeting of 7 June 2011 be received and the recommendations adopted. UNANIMOUS
Page 71 of 91 BELLINGEN SHIRE COUNCIL – MINUTES - ORDINARY MEETING OF COUNCIL 22 JUNE, 2011
12.4 MINUTES –SOCIAL PLAN ADVISORY COMMITTEE –1 June 2011
File/Index: Meetings (Community Relations) Social Plan Management Committee Author: Ros Ward, Administration Assistant
REPORT SUMMARY: This report presents the Minutes of an Extraordinary Meeting of the Social Plan Advisory Committee held on 1 June 2011.
REPORT DETAIL: A copy of the Minutes of the Extraordinary Social Plan Committee Meeting held on 1 June 2011 is distributed with this Business Paper for the information of Councillors.
This meeting was held to discuss applications for the Small Grants Scheme run by the Social Plan Committee. An amount of $4,400 was distributed to various community groups as outlined in the minutes.
BUDGETARY IMPLICATIONS: None
SUSTAINABILITY ASSESSMENT: None
CONSULTATION: None
OFFICERS RECOMMENDATION: That the minutes of the Extraordinary Social Plan Advisory Committee Meeting of 1 June 2011 be received and the recommendations adopted.
ATTACHMENTS: 12.4 A Minutes: Extraordinary Social Plan Advisory Committee –– 1 June 2011 (DWS 250484
12.017/11 RESOLVED (Cr Child/Cr Coe) That the minutes of the Extraordinary Social Plan Advisory Committee Meeting of 1 June 2011 be received and the recommendations adopted.
UNANIMOUS
Page 72 of 91 BELLINGEN SHIRE COUNCIL – MINUTES - ORDINARY MEETING OF COUNCIL 22 JUNE, 2011
13. CORRESPONDENCE
Page 73 of 91 BELLINGEN SHIRE COUNCIL – MINUTES - ORDINARY MEETING OF COUNCIL 22 JUNE, 2011
13. CORRESPONDENCE
NIL
Page 74 of 91 BELLINGEN SHIRE COUNCIL – MINUTES - ORDINARY MEETING OF COUNCIL 22 JUNE, 2011
14. AUTHORITY TO AFFIX THE COMMON SEAL OF COUNCIL FOR ITEMS NOT INCLUDED IN REPORTS
Page 75 of 91 BELLINGEN SHIRE COUNCIL – MINUTES - ORDINARY MEETING OF COUNCIL 22 JUNE, 2011
14. AUTHORITY TO AFFIX THE COMMON SEAL OF COUNCIL FOR ITEMS NOT INCLUDED IN REPORTS
NIL
Page 76 of 91 BELLINGEN SHIRE COUNCIL – MINUTES - ORDINARY MEETING OF COUNCIL 22 JUNE, 2011
15. ITEMS FOR INFORMATION
Page 77 of 91 BELLINGEN SHIRE COUNCIL – MINUTES - ORDINARY MEETING OF COUNCIL 22 JUNE, 2011
15. ITEMS FOR INFORMATION
15.005/11 RESOLVED (Cr Cronin/Cr Scott) That the recommendation for Items 15.1 to 15.2 be adopted.
UNANIMOUS
15.1 REPORT ON INVESTMENTS AS AT 31 MAY 2011
File/Index: Financial Management/Investments Author: Susan Glasson, Manager of Financial Services
REPORT SUMMARY: The purpose of this report is to inform Council about the investment funds held at the end of each month.
REPORT DETAIL: This report has been completed in accordance with the NSW Local Government Act 1993 and Clause 212, Local Government (General) Regulation 2005 which requires monthly reporting to Council.
In addition to reporting on the investments held at month end, an annual review of Council’s Investment Policy has been undertaken. It is considered that the Policy does not require any changes to accommodate Council’s investment portfolio for the coming year.
BUDGETARY IMPLICATIONS: There are currently no budgetary implications.
SUSTAINABILITY ASSESSMENT: Council’s investments are made in accordance with the Division of Local Government requirements and term deposits listed in the Local Government Ministerial Order.
CONSULTATION: First and second tier banks were consulted in respect to investments.
OFFICERS RECOMMENDATION: That the report indicating Council’s investment position as at 3 May 2011 be received and noted.
ATTACHMENTS: There are no attachments for this report.
Page 78 of 91 BELLINGEN SHIRE COUNCIL – MINUTES - ORDINARY MEETING OF COUNCIL 22 JUNE, 2011
CERTIFICATE OF INVESTMENTS AS AT 31 MAY 2011 INTERES TERM MATURIT T RATE MARKET % OF (DAYS) Y DATE % VALUE $ TOTAL CASH FACILITIES National - Business Cash Maximiser 4.50% 21,217 0.08% National - Special Cash Maximiser 5.19% 522,300 1.85% TERM DEPOSITS Term Deposits - NAB 180 07/09/2011 6.35% 1,000,000 3.54% Term Deposits - Westpac 270 14/09/2011 5.92% 3,000,000 10.62% Term Deposits - NAB 365 23/03/2012 6.35% 4,000,000 14.16% Term Deposits - NAB 180 07/09/2011 6.35% 2,700,000 9.56% Term Deposits - Macquarie 180 15/06/2011 6.25% 1,000,000 3.54% Term Deposits - Bank Qld 182 31/08/2011 6.26% 1,000,000 3.54% Term Deposits - Bendigo/Adelaide 182 31/08/2011 6.10% 1,000,000 3.54% Term Deposits - NAB 180 07/09/2011 6.30% 500,000 1.77% Term Deposits - Nab 270 04/02/2012 6.30% 2,000,000 7.08% Term Deposits - NAB 180 07/09/2011 6.35% 5,000,000 17.70% Term Deposits - NAB 180 07/09/2011 6.35% 1,000,000 3.54% Term Deposits - SUNCORP 273 23/11/2011 6.32% 500,000 1.77% Term Deposits - SUNCORP 155 05/10/2011 6.15% 500,000 1.77% Term Deposits - NAB 180 07/09/2011 6.35% 1,000,000 3.54% Term Deposit - Westpac 5yrs 05/12/2015 6.14% 1,000,000 3.54% Term Deposit - Nab 365 02/12/2011 6.55% 1,000,000 3.54% Term Deposit - Nab 180 18/06/2011 6.40% 500,000 1.77% Term Deposit - CBA 180 30/11/2011 6.07% 500,000 1.77% Term Deposit - Rabobank 180 07/09/2011 6.40% 500,000 1.77% TOTAL INVESTED FUNDS 28,243,517 100.00%
I certify that the investments listed in this schedule have been made in accordance with the provisions of the Local Government Act, 1993, Local Government (General) Regulation 2005 and Council's Investment Policy.
S M Glasson 14 June 11 Responsible Accounting Officer Date
Page 79 of 91 BELLINGEN SHIRE COUNCIL – MINUTES - ORDINARY MEETING OF COUNCIL 22 JUNE, 2011
15.2 DEVELOPMENT APPLICATION PROCESSING REPORT
File/Index: Development and Building Controls/Reporting Author Charlie Hannavy, Director of Environmental Health and Planning
REPORT SUMMARY: This report provides information to Councillors on Council’s performance in relation to the processing of Development Applications.
REPORT DETAIL: The attachments to this report provide a summary of the types of development applications Council is receiving, the average processing time for each month, the average processing time for the year, and the number of applications determined per month. The attached charts provide data for the current and previous financial years, which enables comparison between months and also comparison with the previous year.
DA Processing times The gross processing time is the actual number of days elapsed from when the application was lodged to when the application was determined. The gross times do not take into account the “stop the clock” procedures which enable Council to put an application on hold when waiting for additional information.
The net processing time is the number of processing days that have elapsed since the application was lodged to when the application was determined. Under the stop the clock system, the days an application is put ‘on hold’ in order to allow applicants time to provide additional information, are not counted as processing days.
BUDGETARY IMPLICATIONS: There are no budgetary implications.
SUSTAINABILITY ASSESSMENT: Council’s processing times for development applications can be sustained at current resource levels. The focus is on reducing the average determination time of all applications.
CONSULTATION: Council’s Environmental Health and Planning Secretary has produced the attached data sheets.
OFFICERS RECOMMENDATION: That the information in this report be noted.
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ATTACHMENTS: 15.1.A DA summary table (DWS 250977) 15.1.B DA processing times graph (DWS 250977) 15.1.C Summary chart of determined applications (DWS 250977)
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16. MATTERS OF AN URGENT NATURE
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16. MATTERS OF AN URGENT NATURE
NIL
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17. QUESTIONS WITH NOTICE
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17. QUESTIONS WITH NOTICE
NIL
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18. COMMITTEE OF THE WHOLE
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18. COMMITTEE OF THE WHOLE
NIL
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The Meeting closed at 9.50am
Signed:
Cr Mark Troy, Mayor Chairperson
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19. REPORT ATTACHMENTS
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19. REPORT ATTACHMENTS 19.005/11 7.1.A Financial/Commercial considerations regarding Options (CONFIDENTIAL) ...... 21
7.1.B Legal Advice re. Change of Law (CONFIDENTIAL) ...... 21
7.1.C Outline of Provisios to be included in Deed Varying Contract No. 03/04-147-TS between Coffs Harbour City Council (CHCC) and Biomass Solutions (Coffs Harbour) Pty Limited (WPC) (CONFIDENTIAL) ...... 21
8.1. A Bellinger & Kalang Rivers Ecohealth Report Card 2011 (DWS 250846)...... 24
8.1. B The Condition of Freshwater Fish Assemblages in the Bellinger Catchment, NSW – NSW Department of Industry & Investment (November 2010) (DWS 250845) TO BE TABLED ...... 24
8.1. C Bellinger-Kalang Rivers Ecohealth Project, Assessment of River and Estuarine Condition 2009 - 2010 - University of New England, Northern Rivers Catchment Management Authority, Department of Environment Climate Change and Water (March 2011) (DWS 250842) TO BE TABLED ...... 24
8.2.A Diagrams A, B and C - Plans of Bellingen, Dorrigo and Urunga Alcohol-Free Zones (DWS 137222) ...... 28
8.3.A Acceptance of Funding Variation Document (DWS 250602) TO BE TABLED...... 29
9.1.A Report and Determination of The Local Government Remuneration Tribunal under Sections 239 and 241 of the LGA 1993 TO BE TABLED ...... 34
9.3.A Management Plan 2011/12 – 2014/15 TO BE TABLED ...... 49
9.3.B Schedule of Fees and Charges (inserted after Attachment 15.1) ...... 49
9.3.C Revenue Policy (inserted after Attachment 15.1) ...... 49
10.1.A. Tender Evaluation Matrix – Supply and Delivery of Industrial hardware and Associated Products (DWS 251904) (CONFIDENTIAL) ...... 53
10.2.A. Tender Evaluation Matrix – Supply and Delivery of Stationery and Ancillary Items (DWS 251905) (CONFIDENTIAL) ...... 56
10.3.A. Tender Evaluation Matrix – Supply and Delivery of Traffic and Safety Signage (DWS 251906) (CONFIDENTIAL) ...... 59
10.4.A. Tender Evaluation Matrices – Supply and Delivery Bulk Water Treatment Chemicals (DWS 251907) (CONFIDENTIAL) ...... 62
12.1.A Minutes: Access Advisory Committee - 16 March 2011 (DWS 250168) ...... 68
12.1 B Minutes: Access Advisory Committee - 18 May 2011 (DWS 250169) ...... 68
12.2.A Minutes: Coastline and Estuary Management Committee – 7 June 2011 (DWS 250971) ...... 69
12.3.A Minutes: Environment Advisory Committee – 7 June 2011 (DWS 251038) ...... 71
12.3.B Correspondence from Clarence Valley Council regarding Regional SOE Reporting (DWS 248814) ...... 71
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12.4 A Minutes: Extraordinary Social Plan Advisory Committee –– 1 June 2011
(DWS 250484) ...... 72
15.1.A DA summary table (DWS 250977) ...... 81
15.1.B DA processing times graph (DWS 250977) ...... 81
15.1.C Summary chart of determined applications (DWS 250977) ...... 81
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