Our Vision: Connected - Sustainable - Creative M I N U T E S Ordinary Meeting Wednesday 25 February, 2015 Bellingen Council Chambers Commencing 9.00 am COUNCIL ADVISES THAT ALL OR PART OF THE MEETING MAY BE AUDIO RECORDED BY COUNCIL BELLINGEN SHIRE COUNCIL – AGENDA - ORDINARY MEETING OF COUNCIL 25 FEBRUARY, 2015 MINUTES: Ordinary Meeting of Council held in the Council Chambers, Bellingen on Wednesday 25 February 2015 commencing at 9.00am. PRESENT: Councillors Garry Carter, Steve Klipin, Dominic King, Desmae Harrison, David Scott and Mark Troy (Mayor). IN ATTENDANCE: Liz Jeremy, General Manager, Michelle McFadyen, Deputy General Manager Corporate and Community, Stephen Taylor, Deputy General Manager Operations and Symone Williams. 1. APOLOGIES 01.001/15 RESOLVED (Cr Klipin/Cr Scott) That an apology be received from Cr Gordon Manning. UNANIMOUS (Cr/Cr) 2. DECLARATION OF INTEREST NIL 3. CONFIRMATION OF MINUTES 03.002/15 RESOLVED (Cr Scott/Cr Carter) That the Minutes of the Ordinary Meeting held on 28 January 2015 be confirmed. UNANIMOUS 4. MATTERS ARISING NIL Page 2 of 68 BELLINGEN SHIRE COUNCIL – AGENDA - ORDINARY MEETING OF COUNCIL 25 FEBRUARY, 2015 A G E N D A 1 APOLOGIES 2 DECLARATION OF PECUNIARY AND NON-PECUNIARY INTEREST 3 MINUTES Ordinary Meeting 28 January, 2015 4 PUBLIC ACCESS/PRESENTATIONS ........................................................................... 4 5 MAYORAL MINUTE ....................................................................................................... 4 6 NOTICE OF MOTIONS .................................................................................................. 5 7 REPORTS BY GENERAL MANAGER ........................................................................... 6 7.1 RENAMING THE OLD PACIFIC HIGHWAY ..................................................................................................................... 6 7.2 MINUTES OF THE SPECIAL RATE VARIATION IMPLEMENTATION PLANNING AND POLICY COMMITTEE MEETINGS HELD IN DECEMBER 2014 AND FEBRUARY 2015 ........................................................................................................................... 10 7.3 FIT FOR THE FUTURE PROGRESS REPORT NUMBER 1..................................................................................... 13 8 REPORTS BY DEPUTY GENERAL MANAGER OPERATIONS ................................. 30 8.1 SWIMMING POOL BARRIER INSPECTION PROGRAM ..................................................................................... 30 9 REPORTS BY DEPUTY GENERAL MANAGER CORPORATE AND COMMUNITY ... 33 9.1 BELLINGEN SHIRE COUNCIL - SUPPORT FOR COUNCIL’S INVOLVEMENT IN THE NEW NAMBUCCA SHIRE SERVICE CENTRE ...................................................................................................................................................... 33 9.2 BELLINGEN NEIGHBOURHOOD CENTRE REQUEST FOR ADDITIONAL SPACE .................................................. 37 9.3 BUDGET REVIEW STATEMENT - PERIOD ENDED 31 DECEMBER 2014 ............................................................ 41 10 MINUTES FROM ADVISORY COMMITTEES .............................................................. 43 10.1 MINUTES BELLINGEN SHIRE COUNCIL LOCAL TRAFFIC COMMITTEE HELD IN 3 FEBRUARY 2015 ............... 43 11 CORRESPONDENCE .................................................................................................. 46 12 AUTHORITY TO AFFIX THE COMMON SEAL OF COUNCIL FOR ITEMS NOT INCLUDED IN REPORTS ............................................................................................ 46 13 ITEMS FOR INFORMATION ........................................................................................ 47 13.1 REPORT ON INVESTMENTS AS AT 31 JANUARY 2015 .................................................................................. 47 13.2 DEPUTY GENERAL MANAGER’S PROGRESS REPORT ................................................................................... 51 13.3 GRANTS AND FUNDING REPORT ................................................................................................................ 58 13.4 QUARTERLY REPORT AGAINST OPERATIONAL PLAN Q2, 2014/2015 .......................................................... 60 13.5 MIDWASTE ANNUAL REPORT FOR THE 2013/2014 FINANCIAL YEAR ......................................................... 62 13.6 BELLINGEN SHIRE YOUTH CENTRE – HALF YEAR REPORT ........................................................................... 65 14 MATTERS OF AN URGENT NATURE ......................................................................... 67 15 QUESTIONS WITH NOTICE ........................................................................................ 67 16 COMMITTEE OF THE WHOLE .................................................................................... 67 17 REPORT ATTACHMENTS ........................................................................................... 68 Page 3 of 68 BELLINGEN SHIRE COUNCIL – AGENDA - ORDINARY MEETING OF COUNCIL 25 FEBRUARY, 2015 4 PUBLIC ACCESS/PRESENTATIONS 9.2 BELLINGEN NEIGHBOURHOOD CENTRE REQUEST FOR ADDITIONAL SPACE 04.001/15 AGAINST: Mr Gordon Jacob addressed Council in opposition of the recommendation. PROCEDURAL MOTION RESOLVED (Cr Scott/Cr Klipin) That an extension of time be granted to Mr Gordon Jacob. UNANIMOUS FOR: Ms Edithe Pigott addressed Council in support of the recommendation. FOR: Mr Adrian Lipscombe addressed Council in support of the recommendation. PROCEDURAL MOTION RESOLVED (Cr Scott/Cr Carter) That an extension of time be granted to Mr Adrian Lipscombe. UNANIMOUS Page 4 of 68 BELLINGEN SHIRE COUNCIL – AGENDA - ORDINARY MEETING OF COUNCIL 25 FEBRUARY, 2015 5 MAYORAL MINUTE There are no Mayoral Minutes for this meeting. 6 NOTICE OF MOTIONS There were no Notices of Motions received at the time of preparation of this Agenda. Page 5 of 68 BELLINGEN SHIRE COUNCIL – AGENDA - ORDINARY MEETING OF COUNCIL 25 FEBRUARY, 2015 7 REPORTS BY GENERAL MANAGER 7.1 Renaming the old Pacific Highway File/Index: Roads: Naming GA39 Author: Liz Jeremy, General Manager REPORT SUMMARY: The Pacific Highway is currently being upgraded in a number of stages. The Pacific Highway within the Bellingen LGA is currently undergoing a by-pass with the targeted completion date 2020. The purpose of this report is to consider a new road name for the existing highway that is suitable as a property address and one that could be inviting for tourists and revitalise/link the communities. Background The Australian and NSW governments have been jointly upgrading the Pacific Highway to provide a four lane divided road from Hexham to Queensland. Upgrading started in 1996 and 2020 has been identified as the targeted completion. Currently 397 kilometres of the Pacific Highway between Hexham and the Queensland border are now four lane divided road and about 89 kilometres are being built. The remaining sections are all being prepared for construction. The Pacific Highway upgrade is being completed in 3 stages as follows: Between Hexham and Port Macquarie, between Ballina and the Queensland border and between Raleigh and Woolgoolga, north of Coffs Harbour. Between Port Macquarie and Coffs Harbour. Between Woolgoolga and Ballina. (source NSW RMS website) REPORT DETAIL: The upgraded highway through the Bellingen local government area will be known as the "Pacific Highway" The “Old Pacific Highway” will therefore need a new name, and with that new name will come the requirement for a change to road addressing. In terms of a name it is desirable for the road to have the same name as the equivalent sections in the Kempsey and Nambucca LGA’s, however Kempsey Shire have named the Old Pacific Highway from South Kempsey to Eungai, Macleay Valley Way. At Nambucca Shire Council’s meeting of 31 May 2012 the following was resolved: That Council liaise with Bellingen Shire Council with suggestions to rename the existing Pacific Highway that will be by-passed when the Warrell Creek to Urunga Upgrade is complete, with examples being: “Nambucca – Bellingen Way” or “Twin Rivers Way.” Nambucca Shire Council has given consideration to the name “Nambucca Valley Way” but the Geographical Names Board objected to this as a road spanning one or many local government areas needs to have the approval of all of the road naming authorities. Page 6 of 68 BELLINGEN SHIRE COUNCIL – AGENDA - ORDINARY MEETING OF COUNCIL 25 FEBRUARY, 2015 In March 2014, in consideration of the same matter Bellingen Shire Council resolved: That Council endorses the name “Twin Rivers Way” in place of the “Old Pacific Highway” from Warrell Creek to Urunga and advise the NSW Roads and Maritime Services, Nambucca Shire Council and the Urunga Mylestom Chamber of Commerce of this endorsement. Unfortunately however this name is not considered suitable by all parties as there are more than two major rivers connected by the road. As a consequence, there have been further discussions with Nambucca Shire Council representatives. A new name of “Rivers Way” was referred to the Geographical Names Board (GNB) for preliminary comment. The GNB have advised that “Rivers Way” would be objected to under Principle 4 Uniqueness, Duplication of the NSW Road Naming Policy as there is already a “River Street” located within the Nambucca Local Government Area as well as a “River Place” and “River Street” located within the Bellingen LGA. Section 6.7.4 of the “NSW Addressing User Manual” dated October 2014 provides as follows: “6.7.4 Uniqueness, Duplication Uniqueness is the most essential