REPORT

MEETING TYPE: Regular Council Meeting

TO: Council FROM: Vicki Blanchard, Economic Development Manager DATE: February 15, 2017 SUBJECT: RP-2017-015 - Friendship Accord

TITLE: Friendship Accord

RECOMMENDATION: THAT Council receives this report as updated information pertaining to the Sioux Lookout Friendship Accord.

PURPOSE: The purpose of this report is to advise Council:

1. THAT the Sioux Lookout Friendship Accord continues to be a leader in Municipal Indigenous relations.

BACKGROUND: In 2012, the Municipality of Sioux Lookout celebrated the signing of the Sioux Lookout Friendship Accord in partnership with their neighbouring First Nation communities of Lac Seul and Slate Falls.

In 2013, the members of the Sioux Lookout Friendship Accord celebrated again the continued growth of the Accord with the signing of an additional member, Cat Lake First Nation.

Page 1 of 17 In 2015, Kitchenuhmaykoosib Inninuwug (KI) reached out to the Sioux Lookout Friendship Accord members inquiring whether they could join the Accord in efforts to build stronger relations with isolated Far North First Nation communities and shortly thereafter, Mishkeegogamang First Nation expressed an interest in joining the Sioux Lookout Friendship Accord as well.

In 2016, the Sioux Lookout Friendship Accord partners recognized that their efforts as group working together on important social and economic issues has led to other opportunities such as; the First Nations-Municipal Community Economic Development Initiative (CEDI), the Ke-ondaatiziying Regional Conference, the Regional Distribution Centre-Northern Logistics Project; the Burden Reduction Project and as of recent the Shared Territory Protocol and Resource Working Group.

DISCUSSION: Increased First Nations participation in the local economy and creating economically sustainable communities through the core sectors of forestry, mining, energy, transportation, health and wellness and tourism is front and centre in the Accord Guiding Principles.

On March 3, 2017, five First Nation communities (Lac Seul, Slate Falls, Cat Lake Mishkeegogamang, and KI) will gather in Thunder Bay to sign two historical documents; 1) the signing of the 2017 Sioux Lookout Friendship Accord adding the two new signatories (Mishkeegogamang and KI); and 2) the signing of the Shared Territory Protocol (Lac Seul, Mishkeegogamang, Cat Lake and Slate Falls).

The Municipality of Sioux Lookout and Township of Pickle Lake are honoured to be invited to participate at this event and to be recognized as part of the Regional Resource Working Group under the Regional Framework Agreement being proposed and developed to address future resource development projects in the Shared Territory Protocol located in the districts of Sioux Lookout and Pickle Lake.

RELATIONSHIP TO THE STRATEGIC PLAN: 1.Community Development

 Continuing to improve our quality of life by recognizing our strong sense of community

2.Regional Competitiveness

 Our strength as a hub for First Nations communities

Page 2 of 17 FINANCIAL IMPLICATIONS: Not applicable.

ATTACHMENTS: 1. Regular Council Meeting Minutes held on December 16, 2015

SIGNATURES:

Ann Mitchell Chief Administrative Officer

Vicki Blanchard Economic Development Manager

Page 3 of 17 MINUTES

THE CORPORATION OF THE MUNICIPALITY OF SIOUX LOOKOUT

COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF SIOUX LOOKOUT REGULAR MEETING HELD IN THE COUNCIL CHAMBERS, MUNICIPAL OFFICE, 25 FIFTH AVENUE DECEMBER 16, 2015, 10:00 A.M. (PART 1) and 5:30P.M. (PART 2)

PART1

1. CALL MEETING TO ORDER/MAYOR'S INTRODUCTORY REMARKS

A. Attendance

Council Mayor Doug Lawrance Cllr. John Bath Cllr. Don Fenelon Cllr. Steven Forbes Cllr. Yolaine Kirlew Cllr. Calvin Southall Cllr. Joyce Timpson

Ann Mitchell, CAO Mary L. MacKenzie, Clerk

Delegates As noted in Item 4 below

Interested Staff and Public

Call Meeting B. Mayor Lawrance called Part 1 of the December 16, 2015, Regular Meeting to Order of Council at 10:03 a.m.

2. AGENDA

a) Introduction of Amendments to the Agenda-- None

b) Confirmation of Agenda

Adopt Agenda CL338-15 Moved by: J. Timpson Seconded: D. Fenelon THAT the Agenda for Part 1 of the Regular Council Meeting of December 16, 2015, be adopted as presented. CARRIED

3. DECLARATIONS OF PECUNIARY INTEREST-- None

4. DELEGATIONS/PRESENTATIONS/COMMITTEE PRESENTATIONS

a) Keewatin-Patricia District School Board (KPDSB) --Update on New High School for Sioux Lookout - Mr. Dean Carrie, Superintendent of Business; Mr. Kim Carlson, Facilities Manager; Mr. Steve Poling, Principal, Queen Elizabeth District High School, Sioux Lookout; Regrets from Mr. Sean Monteith, Director of Education

School Board representatives gave an update on the New High School as follows: • A copy of the drawings will be left with A. Mitchell, Chief Administrative Officer.

Page 4 of 17 Council Minutes Page2 December 16, 2015

• Good progress is being made and project is on track for September 2017 opening. • "Footprint" being prepared. • Detailed design proceeding. • Class C and D cost estimates were received for construction which were a little above the Ministry's expected costs, but it is not a major concern. Further work is being done on the costs. More money may be required for the project. • Should be ready to tender in mid-April; award of contract one month later, i.e. mid- to late May; construction will start as soon as contractor can mobilize. • Showed architect's image of school. Design is consistent with what has been previously shown. Fac;ade will consist of concrete stone, brick, and some wood product panel (veneer), etc. • Reviewed floor plan, i.e. gym, shops, art and music rooms. • There will be space for Firefly and Confederation College. • At this time, the cafeteria will also include a raised stage, and will include the infrastructure for the possibility of being used as an auditorium in the future, i.e. electrical, etc. Lights and sound equipment and retractable seating are a possibility; however, there are no funds for this in the project. This equipment will have to paid for by the community if it's to be installed. 225-250 seats could potentially be accommodated in the room. • The second floor contains labs, classrooms, and support spaces. • Elevation drawings were available. • The project site plan may need to be updated in terms of orientation of main parking lot, but major changes are not anticipated.

In response to questions from Council and/or the public, the following information was provided:

• Confederation College is almost 100% confirmed to be located in the new school. They have been involved [in the planning of their space]. • There is some room in the design on west side for an addition to accommodate the possibility of increased capacity. Other components may need to be increased, e.g. a block of four classrooms on two levels. • Capacity is 513, funded by the Province. If more, might have to reduce the number of students under tuition grants. The Federal Government doesn't "buy" spaces anymore. Recent discussions with the Federal Government have not taken place as this practice has been in place for many years. • The building is fully accessible. It is three levels, with Firefly and Confederation College planned to be on the top level. There is an elevator and there are ramps between the stories. There is an entrance on each side of the building. • The entrance on the west side from Curtis Street is for service and emergency vehicles only. • The main entrance is from the northwest, off of Third Avenue. • There is a bus drop-off zone. The distance from it to the entrance is approximately 200' maximum. • Access is via level, cleared pathways. • There will be 120 parking spaces in the main lot. There are approximately 48 nearby at Sioux Mountain Public School, and other parking is available, totalling about 200 spaces. This should address the issue of the use of the building (and the proposed auditorium) for evening events. • The retractable seating previously mentioned could be like the seating at "The Centre" in Dryden. Estimated cost of seating is $400,000-$500,000. These would not bleachers, but individual seats. The School Board and the Municipality's Economic

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Development Manager are working on this. It will be a multi­ functional space. The tables and chairs in the cafeteria would be movable and would be stored if the room was being used as an auditorium. In addition, equipment such as lights, sound system, curtains will also be required, and will likely have to be paid for through fund-raising. Sioux-Hudson Entertainment Series representatives have been discussing this with its funding sources. Government funding may be available. Funding for this portion of the project needs to be "holistic," i.e. community groups need to be involved; leverage money raised, etc. Sioux Lookout has an impressive history of the community coming together to make things like this happen. If it takes longer to raise funds for this portion of the project, the School Board will ensure that the electrical system is enhanced to accommodate the equipment in the future. • Despite some scepticism, the project Architect says that opening will be September 2017. • The "old" High School will be available to community groups, i.e. Sioux Hudson Entertainment Series, etc., until the new site is available. • The building on Wellington Street and Fifth Avenue (owned by the School Board), if no longer required, will go through the required disposal process and would be sold at fair market value. • It is unknown how "usable" the "old" school will be or what long-term plans will be. Noted it was "sinking." The Board may want to sever the playing field for use by Sioux Mountain Public School, the High School and the community. The remainder of the property and the building would have to go through the disposal process. • Not feasible to expedite the tender process as it's pretty tight already. Avoiding the need for "heating and hoarding" during the winter is a consideration as well. • The needs of northern students need to be considered and be provided for if the Federal Government doesn't contribute. • With regard to a barrier between the High School and the elementary school (Sioux Mountain Public School), it's not feasible to move the building to the south. There are factors to consider with regard to the building's location, such as minimum distances for emergency services. Room for expansion on the south end of the building was considered; however, it pushes the building to the north. • Mr. Poling noted that teachers and staff are aware of the privilege to serve education and they plan to find ways for people to come together and note there are different ways to organize and fit people together. It is hoped that the High School will be a "hub," as is Sioux Lookout. • Hearing lots of support for auditorium; local/community investigation has been occurring and continues. There will be a role for the Municipality to play and a role for the community to play in this portion of the project. A Council resolution may be required in January for an application to the Northern Ontario Heritage Fund (NOHFC). Dialogue with community partners to get commitment is in process. The School Board representatives were thanked for attending the meeting and providing the update. Mr. Carrie, Mr. Carlson, and Mr. Poling left at this time.

b) First Nations-Municipal Community Economic Development Initiative (CEDI) -- Deputy Chief Angus McKay, Kitchenuhmaykoosib lnninuwug First Nation (KI); Bruce Sakakeep, Kl First Nation; Economic Development Director; Barry King, Lac Seul Economic Development; and Vicki Blanchard, Sioux Lookout Economic Development Manager [Materials distributed at the Meeting]

Following are highlights of the presentation and the discussion:

Page 6 of 17 Council Minutes Page 4 December 16, 2015

• Brief summary of relationship building from 1873 to present includes two World Wars; Residential Schools; Tuberculosis; Social Change; up to the signing of the Friendship Accord by the Municipality of Sioux Lookout, Lac Seul First Nation, Slate Falls First Nation, and most recently, Cat Lake First Nation. • Sioux Lookout Friendship Accord Guiding Principles. • Kitchenuhmaykoosib lnninuwug (KI)(Big Trout Lake) reaches out to the Municipality of Sioux Lookout and Lac Seul First Nation in 2012 -the circle grows. • And grows -- holding of the Ke-ondaatiziying "How We Will Sustain Ourselves" Conference in 2014 in Sioux Lookout and Frenchman's Head. Provided opportunities to relate and get to know each other. • And grows - Mishkeegogamang First Nation and Kl express interest in joining the Sioux Lookout Friendship Accord in 2015. • Dovetailing with these activities came the "First Nations-Municipal Community Economic Development" initiative (CEDI). • Built on the Guiding Principles of the Friendship Accord comes regional leadership and demonstrating how municipal and First Nations governments can work together. • First Nations investment in Sioux Lookout is encouraged and includes, but is not limited to: people, culture, business, community and social participation, e.g. Meno Ya Win Health Centre; Hostel; etc. • Increased First Nations participation in the local economy and creating economically sustainable communities through the core sectors of forestry, mining, energy, transportation, and tourism, and through existing and new businesses such as The Wellington Centre, Tim Horton's and Giant Tiger. • The CEDI initiative involves three communities: Sioux Lookout, Lac Seul and Kl - farnorthrdc.ca. • As a result of the CEDI activities, a "Regional Distribution Centre Project" (RDC) was initiated. Supported by Nishnawbe-Aski Nation, and would serve 31 Far North communities. • Subsequent to that, there was a three day Chiefs' and Mayors' gathering in May 2015; 16 Far North communities, along with area municipalities, participated. They developed protocols to establish open and improved lines of communication. The event was moving and historic. It was the first time that some of the Chiefs attended a meeting with a mayor of a municipality. • The Final Report on the Regional Distribution Centre was published September 2015. While the Final Report noted that the RDC was not "feasible" economically, it was determined to be extremely "viable" and necessary for Far North communities. • The next step is to find workable solutions by: optimizing participation from the North; finding a Champion (i.e. NAN, First Nations Councils, or an entirely new structure); creating a governance model and structure; determining a supply chain; creating a plan; seeking out financing; and starting the "social enterprise." • CreeWest GP Inc. came forward as the "Champion" in November 2015. The purpose of CreeWest is to seek out business opportunities for the ownership communities in general partnerships and joint venture agreements with organizations, companies and individuals that, in return, are looking to do business in the ownership communities and beyond, working collectively in partnership - securing contracts, work, First Nations employment, and developing good solid business ventures and relations. • Further to the CEDI and RDC activities, a "Business Hub" was opened in Sioux Lookout in October 2015. Partner communities are Kl , Lac Seul First Nation, and the Municipality of Sioux Lookout. It is the first business hub in Canada supporting First Nations economic development.

Page 7 of 17 Council Minutes Page 5 December 16, 2015

• A Memorandum of Understanding was signed in December 2015 amongst Weenusk First Nation, Attawapiskat First Nation, Kashechewan First Nation, Fort Albany First Nation, Lac Seul First Nation, and Kl: the Parties will establish a corporation that will serve to provide warehousing for Aboriginal communities in Northern Ontario with affordable logistics and shipping of healthy food and the Parties and CreeWest will develop a business plan to build a Food Quality Distribution Centre at the Sioux Lookout Regional Airport and provide project oversight on behalf of the Parties' corporation. • Other partners may include Cloverbelt Food Co-op; local citizen Kanina Terry (with the Culinary Arts Program); the Northwestern Health Unit; Association of Ontario Fruit & Vegetable Growers' Association (advocacy; policy; and marketing). • Sioux Lookout, through the work of its Economic Development Manager, is facilitating moving the initiative forward. • Other locations for an ROC had been considered in the past; however, now it will be in Sioux Lookout. Central location; more capacity for storage. Promotes healthy First Nations communities. • "A team is not a group of people who work together. A team is a group of people who trust each other." - Simon Sinek • "Coming together is a beginning; keeping together is progress; working together is success" - Henry Ford • "Lessons learned" moving forward: o importance of working together; o the Friendship Accord is not about individual entities; it's about moving ahead together, which creates more opportunities; o First Nations choosing Sioux Lookout to set up businesses; o we need each other; o more progress working together; o there is no direct benefit to Lac Seul with the ROC, but they recognize the benefits to other First Nations communities up north; o First Nations won't be dictated to; they want to have input; o initiatives need to be beneficial to everyone. • The ROC is strictly a warehouse. There will be no food handling, buying or shopping. It's a "point of entry" to the north. • A separate corporation is being created for the RDC operation. The final operating structure is still to be determined. Indigenous & Northern Affairs Canada (INAC) might say that the corporation will administer the food subsidy program, etc. If, for example, the Northern Store wants to be a party, they can become a part of the "hub." • Ultimate goal is to get similar food prices between Sioux Lookout and First Nations communities. • Subsidies are being granted at the point of sale (not necessarily going direct to the communities). There are no controls; food is spoiling; subsidy is uneven and inconsistent. INAC is involved. "Good" food and supplies can be subsidized. • A new warehouse/storage/refrigeration building will be required . Estimated cost is $2.2 million. Funding may be available for construction. • The new Federal Government's approach to First Nations is commendable. It appears they really and sincerely want to build trust in words and deeds. Kudos from leadership of Municipality of Sioux Lookout and First Nations. • The Northwestern Health Unit (NWHU) would write policies for the initiative. • With regard to timeframes, the building is the "easy" part. With regard to the operation, there's a lot of work to do: there's a new partner; there's a need to develop working relationships; need to get funding. At this time, it's a little vague; there are lots of logistics, e.g.

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how will it work, and will it work, etc.? INAC, NWHU, NAN will have to decide how it's going to work. • Communities are coming forward to be a part of it through the MOU, i.e. Kl, Lac Seul, Sioux Lookout. • The Feasibility Study will be released to Council and First Nations Councils. Partners and funders have it. Even though the study • focused on "feasibility" vs. "viability," it still contains valuable information. Through considerable effort and communications, the model changed, partners identified, etc. Can't really look at it with an "economic" spin. It's more of a "social" product. Food can be sold to the North, but it needs to be healthy food and it needs to be food that First Nations people eat. • Ongoing discussions between First Nations and non-First Nations communities is encouraging. It has come a long way. How non-First Nations communities approach assisting First Nations has also come a long way and is evolving. Deputy Chief Angus McKay thanked Council for its time. The Municipality thanked Mr. Sakakeep, Mr. King, Deputy Chief McKay, and Ms. Blanchard for their presentation and the work being done by the Municipality's Economic Development Department on this initiative.

The meeting recessed from 11:40 a.m. - 11:53 a.m.

c) Sioux Lookout Economic Development Strategy & Growth Plan (EDSGP)--Jeff Frank, HTFC Planning & Design; and Vicki Blanchard, Sioux Lookout Economic Development Manager [Materials previously distributed]

Following are highlights of the presentation and the discussion:

• The consulting team was comprised of HTFC Planning & Design; McSweeney & Associates Economic Development; and Hoshizaki Development • The study combined economic development and land use planning strategies • Various development-related issues were discussed at the "charrette" in 2015, including the transformation of Sioux Lookout from a resource-based population to a knowledge-based population and increased engagement of First Nations people in the community. • Various "Inputs" were considered including the charrette; a "characterization" study; details about northern communities; the February 201 0 Downton Revitalization Study (content is still relevant); the 2015 Sioux Lookout Housing Survey; the 2015 Sioux Lookout Mining Strategy; information from the Labour Market Working Group activities; the Municipality's Strategic Plan; and the Truth & Reconciliation Commission Calls to Action • Key Findings/Alignment are as follows: investment for people and investment in infrastructure for business. How do we make the community more attractive/accessible for people in various demographics, and various businesses? • The Growth Plan identifies five major themes and supporting actions: 1. Position Sioux Lookout for Expansion - Land Availability: • Crown Land discussion/agreement • Designate land for industrial development • Prepare high level servicing strategy • Continue to advocate for Natural Gas • Monitor residential land availability • Official Plan update 2. Enhance Livability- Attract and Retain People: • Programs- concierge; image and branding • Aesthetics and amenities

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• Implement housing strategy • Co-mingle and coordinate seniors programs and facilities 3. Direct Investment to Appropriate Locations- Better Alignment to Create a Cohesive Community: • Strengthen Central Business District and other zones • lnfill strategy to support intensification • Livability- complete streets 4. Resources for Investment 5. Strategic Actions & Implementation: The EDSGP sets out Strategic Actions, the Status, the 2015- 2018 Strategic Plan Directions and suggests who should carry out the particular action, and when. • Investment for People - Housing & Accommodation; Community Inclusion & Access; Reinvigorate Downtown; Community Image & Branding • Investment for Business-- Labour Force Development; Existing Business Retention & Expansion; Investment Readiness; Municipal Infrastructure Investments; Transportation & Logistics; Mining & Development; Advocacy • Implementation of the EDSGP is not just the Municipality's or the Economic Development Commission's or the Economic Development Manager's responsibility. Other groups/agencies must be involved: volunteers and non-profit groups; local First Nations governments; individual businesses; Mayor & Council; citizens; Municipal administration and departments; Economic Development Commission; business development groups; government agencies; etc. • The Study notes that Sioux Lookout may be "disadvantaged" because the major employers are "social services" and may be subject to different legislated taxation methods and levels, e.g. the hospital, First Nations organizations; Tikinagan Child & Family Services, schools, etc. • A demographic profile for Sioux Lookout and the Far North communities needs to be prepared to provide updated relevant investment-related data and economic profile. • Community efforts have to expand beyond Municipal boundaries to encompass the North/Far North. • Next steps: Mr. Frank will be doing a workshop with the Economic Development Commission on January 16, 2016 to get the members' input on the "Who/When" portion of the EDSGP and a timeline, which will be brought back to Council. The EDC can bring in other committees/groups to get input on specific actions, if they require. (While the EDSGP is substantially complete, it was not intended to provide an implementation strategy; amendments can be incorporated into a final plan.) • Some Members of Council expressed concern that they had not had time to read the full EDSGP and that there hadn't been an opportunity to discuss the document as a Council; however, it was further noted that the document had been distributed approximately two weeks prior to the Council Meeting and is a summary/compilation of other existing documents. • Other organizations, e.g. the Hudson Advisory Committee, have to review. • Some areas are missing, e.g. arts, culture, youth. Social and mental health issues were not addressed in the EDSGP; however, it was further noted that the Labour Market Study is attempting to address this. It was noted that all members of the community had the opportunity to participate in the development of the EDSGP through various means. It was further noted that "recreation" could encompass the "social lens."

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• The EDSGP provides a framework to enhance decision-making, and the document can be amended if required. It is a "living document." • Council was asked to provide comments to the CAO by January 11, 2016, and she will send them to Mr. Frank.

CL339(a)-15 Moved by: J. Bath Seconded: S. Forbes THAT Council receives the "Sioux Lookout Economic Development Strategy & Growth Plan" draft report; and further, THAT Council directs staff to initiate the creation of a "Results-Oriented Action Plan" generally following the layout of the items in the Sioux Lookout Economic Development Strategy & Growth Plan" Summary Document and aligned with the 2016-2018 Municipal Strategic Plan; and further THAT the design and implementation of the "Results-Oriented Action Plan" be tasked to the Economic Development Commission; and further THAT a timetable for completion of the plan be presented to Council at the February 2016 Regular Council Meeting. CARRIED

5. MOTION TO RECESS UNTIL 5:30 P.M.

CL339(b)-15 Moved by: Y. Ki rl ew Seconded: D. Fenelon THAT the Regular Council Meeting of December 16, 2015, recesses until 5:30p.m. CARRIED

PART2

1. ATTENDANCE

Council Mayor Doug Lawrance Cllr. John Bath Cllr. Don Fenelon Cllr. Steven Forbes Cllr. Yolaine Kirlew Cllr. Calvin Southall Cllr. Joyce Timpson

Ann Mitchell, CAO Mary L. MacKenzie, Clerk

Interested Staff, Public and Media

2. MOTION TO RECONVENE/MAYOR'S INTRODUCTORY REMARKS

CL340-1 5 Moved by: J. Bath Seconded: Y. Kirlew THAT the Regular Council Meeting of December 16, 2015, reconvenes at 5:30p.m. CARRIED

3. AGENDA

a) Introduction of Amendments to the Agenda

Add: i) Item 9 --Report from Cllr. Timpson re FCM's "Diverse Voices for Change" Initiative

Page 11 of 17 Council Minutes Page 9 December 16, 2015

b) Confirmation of Agenda

Adopt Agenda CL341-15 Moved by: J. Timpson Seconded: D. Fenelon THAT the Agenda for Part 2 of the Regular Council Meeting of December 16, 2015, be adopted as amended. CARRIED

4. DECLARATIONS OF PECUNIARY INTEREST- None

5. ADOPTION OF MINUTES -- None

(Minutes of the November 18, 2015 Statutory Public Meeting; the November 18, 2015 Regular Council Meeting; and the November 23, 2015 Special Council Meeting will be approved at the January Regular Council Meeting)

6. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION

Item Nos. 1, 3, 4, 6, 9

7. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION

CL342-15 Moved by: S. Forbes Seconded: C. Southall

That Council approves the following recommendations:

Item No.2 THAT Council approves the proposed 2016 Budget Timetable, as Treasurer 2016 Budget attached to the Treasurer's Report dated December 18, 2015. Development Timetable (F-1-a)

Item No.5 THAT Council authorizes the passing of By-law No. 100-15, Being Municipal Zoning By-law a By-law to Amend the Municipality of Sioux Lookout Planner Amendment No. 005-2015 (Boreal Comprehensive Zoning By-law No. 23-11, as amended (Boreal Trails Subdivision) Trails Subdivision) (By-law No. 100- 15) (Z-1-a)

Item No.7 THAT Council awards the contract for construction for the Public Works Wellington Street Wellington Street and Fifth Avenue Intersection Upgrade Project to Manager & Fifth Avenue Intersection Titan Contractors Ltd. In the amount of $1,384,482.60 plus HST; Upgrade- Award and further Construction Contract (By-law THAT Council authorizes the passing of By-law No. 101-15, Being No. 101-15) a By-law to Authorize and Direct the Mayor and the Clerk to (R-2-a) Execute a Contract Between The Corporation of the Municipality of Sioux Lookout and Titan Contractors Ltd. For the Wellington Street and Fifth Avenue Intersection Upgrade Project

Item No.8 THAT Council gives Second and Third Readings to and passes By­ Deputy Clerk & Adopt New Terms law No. 77-15, Being a By-law Relating Generally to the Transaction Communications of Reference for Manager Council-created of the Business and Affairs of Sioux Lookout Municipal Economic Commissions and Development through the Establishment of a Municipal Service Committees (By­ Board, Named "the Sioux Lookout Economic Development law Nos. 77-15, Commission", in Accordance with the Municipal Act, 2001, as 78-15, and 79-15- amended, and to Rescind By-law No. 17-13; and further

Page 12 of 17 Council Minutes Page 10 December 16, 2015

Second and Third Readings and THAT Council gives Second and Third Readings to and passes By­ Passing law No. 78-15, Being a By-law Relating Generally to the Planning, (B-2-a) Programming Development and Related Support Functions for Youth Development Initiatives through the Establishment of a Municipal Service Board, Named "The Sioux Lookout Youth Development Commission", in Accordance with the Municipal Act, 2001, as amended; and further

THAT Council gives Second and Third Readings to and passes By­ law No. 79-15, Being a By-law to Establish Terms of Reference for Council-created Committees CARRIED

8. DELEGATIONS/PRESENTATIONS/COMMITTEE PRESENTATIONS

Municipality of Sioux Lookout Employee Recognition Awards: The following employees were recognized for their years of service. Mayor Lawrance presented awards to those in attendance as noted.

25 Years: Rob Favot- Emergency Services Manager/Fire Chief (in attendance) Gisele Southwell - Day Care Supervisor (in attendance)

20 Years: Karin Laviolette- Day Care Resource Teacher

15 Years: Jeff Farlinger- Chief Mechanic, Public Works Darrin Head - Firefighter Robert Popovic - Firefighter (in attendance) Jennifer Hoey- Early Childhood Educator (in attendance) Jackie Trenholm- Administrative Assistant, Clerk's Department (in attendance) Toby Diston- Firefighter Doug Mesner- Airport Operations Technician

10 Years: Deanne (Rikki) Burke- Day Care Resource Teacher (in attendance) Jamie Maki - Firefighter Doug Pierce - Firefighter Jackie Bernier- Early Childhood Educator (in attendance)

9. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION

Item 1 CL343-15 MOTION 1: Change January Moved by: J. Bath 2016 Regular Council meeting Seconded: 5. Forbes Date; Consider THAT Council directs that the date of the January Amendments to 2016 Regular Council Meeting be changed from Procedure By-law January 20th, 2016 to January 19th , 2016. (C-2-c) DEFEATED

MOTION 2: THAT Council directs Staff to make amendments to GAO; Clerk the Procedure By-law (By-law No. 14-13), as determined at the December 16th, 2015 Council Meeting, and that the revised By-law comes back to Council for approval at the January 2016 Regular Council Meeting.

Motion 2 was tabled. Council was asked to review the Procedure By-law and submit comments to the CAO by the end of January.

Item 3 CL344-15 Moved by: J. Timpson GAO

Page 13 of 17 Council Minutes Page 11 December 16, 2015

Environment Seconded: D. Fenelon Committee 2016 THAT Council approves the Environment Work Plan and Budget Request Committee's 2016 Work Plan, as attached to the (E-4-b) Environment Committee Chair's/CAO's Report dated December 16th, 2015. CARRIED

Item 4 CL345-15 Moved by: Y. Kirlew Clerk Resolutions to be Seconded: J. Bath Submitted for Consideration at THAT Council directs staff to submit Resolutions as the 2015 Kenora determined by Council at the December 16th, 2015 District Municipal Regular Council Meeting for consideration at the Association 2016 Kenora District Municipal Association (KDMA) (KDMA) Annual Annual Meeting. Meeting (A-5-b) CARRIED

Item 6 CL346-15 Moved by: S. Forbes Junior Planner Hillcrest Property­ Seconded: D. Fenelon Background and Updates THAT Council receives the Junior Planner's Report (D-2-1/L-1-a) dated December 16, 2015, regarding the history and current status of the Hillcrest Property, as information. CARRIED

Item 9 CL347-15 Moved by: Y. Kirlew CAO Application to Seconded: J. Timpson Participate in FCM's "Diverse THAT whereas the Federation of Canadian Munici­ Voices for palities (FCM) has launched a new initiative for their Change" Initiative Women in Local Government program: Diverse (A-5-b) Voices for Change; and Whereas this initiative seeks to increase women's participation in municipal decision-making processes, with a focus on urban Indigenous, immigrant and racialized women; and Whereas "Diverse Voices for Change" is a critical component of FCM's overall goal of achieving 30% women participation in municipal government by 2026; Therefore, be it resolved That the Council of The Corporation of the Municipality of Sioux Lookout supports an application to FCM for the implementation of this initiative for the Municipality from January 2016 to June 2018, pending receipt of additional information and final decision at the January 13, 2016 Meeting. CARRIED

10. BY-LAWS

a) By-law No. 77-15, Being a By-law Relating Generally to the Transaction of the Business and Affairs of Sioux Lookout Municipal Economic Development through the Establishment of a Municipal Service Board, Named "the Sioux Lookout Economic Development Commission", in Accordance with the Municipal Act, 2001, as amended, and to Rescind By-law No. 17-13 [Second and Third Readings]

b) By-law No. 78-15, Being a By-law Relating Generally to the Planning, Programming Development and Related Support Functions for Youth Development Initiatives through the Establishment of a Municipal Service Board, Named "The Sioux Lookout Youth Development Commission", in Accordance with the Municipal Act, 2001 , as amended [Second and Third Readings]

Page 14 of 17 Council Minutes Page 12 December 16, 2015

c) By-law No. 79-15, Being a By-law to Establish Terms of Reference for Council-created Committees [Second and Third Readings]

d) By-law No. 100-15, Being a By-law to Amend the Municipality of Sioux Lookout Comprehensive Zoning By-law No. 23-11, as amended

e) By-law No. 101-15, Being a By-law to Authorize and Direct the Mayor and the Clerk to Execute a Contract Between The Corporation of the Municipality of Sioux Lookout and Titan Contractors Ltd. for the Construction of the Wellington Street and Fifth Avenue Intersection Upgrade Project in Urban Sioux Lookout

By-law Nos. 77-15, CL348-15 Moved by: Y. Kirlew 78-15 and 79-15, Seconded: D. Fenelon Second and Third Readings and THAT By-law Nos. 77-15, 78-15 and 79-15 be read a Second and Passing Third time and passed. CARRIED

By-law No. 100-15 CL349-15 Moved by: D. Fenelon Seconded: Y. Kirlew THAT By-law No. 100-15 be read a First, Second and Third time and passed. CARRIED

By-law No. 101-15 CL350-15 Moved by: C. Southall Seconded: S.Forbes THAT By-law No. 101-15 be read a First, Second and Third time and passed. CARRIED

11. NOTICES OF MOTION/MOTIONS TO RECONSIDER- None

12. OUTSIDE RESOLUTIONS/REQUESTS FOR ENDORSEMENT

Supporting AMO and CL351-15 Moved by: Y. Kirlew UQM Regarding a Seconded: J. Timpson Call for Provincial Support for Municipal WHEREAS the Association of Municipalities of Ontario (AMO) and Climate Change the Union of Quebec Municipalities (UQM) signed an Agreement on Action November 25, 2015 to collaborate on climate action; and (R-1-a) WHEREAS the AMO and the UQM have called on the provinces and the federal government to provide resources and funding to municipalities to reduce greenhouse gases and build resilient communities; and

WHEREAS the AMO and the UQM will work together to share policy and advocacy efforts and best practices to achieve climate action goals under the agreement; and

WHEREAS the Associations highlighted a range of initiatives municipal governments have undertaken in Ontario and Quebec to reduce greenhouse gases and protect their communities and economies from extreme weather, noting more local action needed to be taken to meet climate change goals; and

WHEREAS the Agreement comes as a number of initiatives on climate change are moving forward, including a recent meeting among the Premiers and Prime Minister in Ottawa on November 21, 2015 to discuss Canada's position at the United Nations Paris Climate Change Conference; and given that it is widely thought that a

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global agreement to tackle climate change may result from this conference; and further given that on November 20, 2015, the Alberta Government announced a new carbon tax to limit greenhouse gas emissions in that province; and

WHEREAS over the last few years Ontario and Quebec have been deepening their collaboration in a number of areas, including climate change, and Ontario has announced it will implement a Cap and Trade program to price greenhouse gas emissions that is integrated with Quebec and California as part of its long term climate strategy;

NOW THEREFORE BE IT RESOLVED THAT the Municipality of Sioux Lookout calls upon the Government of Ontario to help meet reduction targets and to reduce emissions in our community and improve resilience in local economies by working in partnership with all local governments and: • give municipalities adequate, stable and long-term funding resources to invest in greenhouse gas reduction initiatives in our communities such as public transit and active transportation, public and private building energy efficiency; water conservation, planning development and other programs; • recognize municipal projects that reduce greenhouse gases for offset credits in Cap and Trade programs; • provide dedicated funding for climate change adaptation to help municipalities provide resilient infrastructure to keep our economies and communities functioning and productive; and • provide tools to help facilitate and transfer knowledge regarding greenhouse gas reduction and climate adaptation projects; and

BE IT FURTHER RESOLVED THAT this Resolution be forwarded to the AMO for further distribution as it sees fit, and to the Kenora District Municipal Association Annual Conference. CARRIED

13. QUESTIONS/COMMENTS: MEMBERS OF COUNCIL/MAYOR'S REPORT

Members of Council and Mayor Lawrance provided updates on their activities since the November Regular Council Meeting.

14. MOTION TO MOVE INTO CLOSED SESSION

Closed Session CL352-15 Moved by: Y. Kirlew Seconded: J. Timpson THAT the Council Meeting of December 16, 2015, moves into a closed session Chaired by Mayor Lawrance at 7:15 p.m. to discuss matters of a general nature as noted below:

a) Subject matter relating to labour relations or employee negotiations (per Municipal Act, 2001, as amended, Sec. 239(2)(d)); (1 Item: Airport Operations) and

b) Subject matter relating to personal matters about identifiable individuals, including municipal or local board employees (per Municipal Act, 2001, as amended, Sec. 239(2)(b)); (1 Item: Updates to Council Boards, Commissions and Committees Membership) CARRIED

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15. REPORT OUT FROM CLOSED SESSION

Updates to Council's CL355-15 Moved by: J. Bath Deputy Clerk & Boards, Seconded: D. Fenelon Communications Commissions and Manager Committees THAT Council approves amending Schedule "A" to By­ (C-2-b) law No. 11-15 (Being a By-law to Make Appointments to Various Boards, Commissions and Committees), by adding: • Thomas W. Terry to the Arts, Culture and Heritage Committee; and further

THAT Council approves amending Schedule "A" to By­ law No. 11-15 (Being a By-law to Make Appointments to Various Boards, Commissions and Committees), by deleting: • George Hoggarth from the Youth Development Commission • Nancy Roy from the Economic Development Commission CARRIED

16. CONFIRMATORY BY-LAW

By-law No. 102-15, Being a By-law to Confirm the Proceedings of the Council of The Corporation of the Municipality of Sioux Lookout

By-law No. 102-15 CL356-15 Moved by: S. Forbes Seconded: C. Southall THAT By-law No. 102-15 be read a First, Second and Third time and passed. CARRIED

17. MOTION TO ADJOURN

Adjourn CL357 -15 Moved by: Y. Kirlew Seconded: J. Bath THAT the Regular Council Meeting of December 16, 2015 be adjourned at 7:52 p.m. CARRIED

18. MEDIA QUESTION PERIOD- There were no questions from the media.

ADOPTED AS PRESENTED THIS TWENTIETH DAY OF JANUARY, 2016.

Doug Lawrance, Mayor M~

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