AGENDA for the Council Meeting to be held on Monday, April 24, 2017 in the Council Chambers of the Municipal Office, 1 Mackenzie Boulevard, Mackenzie, BC. CALLED TO ORDER 7:15 PM
1. ADOPTION OF MINUTES
a) Committee Meeting - April 10, 2017. 7 - 8
b) Regular Meeting - April 10, 2017. 9 - 12
2. INTRODUCTION OF LATE ITEMS
3. ADOPTION OF AGENDA
4. PETITIONS AND DELEGATIONS
a) Regional District of Fraser-Fort George Jim Martin, Chief Administrative Officer, and Michael Higgins, Emergency Services Coordinator, will be presenting to Council in regards to their Region Wide Emergency Preparedness Initiative.
b) Regional District of Fraser-Fort George Petra Wildauer, General Manager of Environmental Services, will present to Council in regards to the construction of a full service transfer station at the Mackenzie Regional Landfill.
5. CORRESPONDENCE
Motion required to accept all correspondence listed on the agenda.
April 24, 2017
For Action: a) Letter from the Mackenzie Outdoor Route and Trail 13 Association (MORATA) requesting that Council provide them with the following resolution of support for their grant application to the Northern Development Initiative Trust for their Morfee Mountain Bike Trail Development Phase One Project:
"THAT the District of Mackenzie Council supports the application to the Northern Development Initiative Trust from the Mackenzie Outdoor Route Trail Association for a grant up to $30,000 for the Morfee Mountain Bike Trail Development Phase One project from the Prince George Development Account." b) Letter from the Mackenzie Nordiques Cross Country Ski 14 Club requesting that Council provide them with the following resolution of support for their grant application to the Northern Development Initiative Trust for their Mackenzie Cross Country Ski Trails Groomer Project:
"THAT the District of Mackenzie Council supports the application to the Northern Development Initiative Trust from the Mackenzie Nordiques Cross Country Ski Club for a grant up to $30,000 for the Mackenzie Cross Country Ski Trails Groomer project from the Prince George Regional Development Account." c) Invitation from the Prince George Elks Lodge #122 for 15 the Mayor, or representatives from the District of Mackenzie, to partake in their 87th Elks May Days Parade held in Prince George on Saturday May 27, 2017. d) 2017 International Bioenergy Conference to be held in 16 - 18 Prince George from June 15-17, 2017. Registration fee is $495.00 until May 18, 2017.
For Consideration: e) Request to support the Salish Sea Trust in their 19 - 23 application to include the Salish Sea as a UNESCO World Heritage Site.
Page 2 of 88 April 24, 2017
For Information:
f) Condominium Home Owners' Association of BC Journal - Spring 2017
g) Transition Magazine - Spring 2017
6. ADMINISTRATION REPORTS
a) Smoking in Public Parks and Civic Building Properties 24 - 25
THAT the report from Administration dated April 17, 2017 be received; AND THAT Council provides further direction to Administration on the declaration of smoke free zones to prohibit smoking and vaping (e-cigarettes) in designated parks and designated civic building properties.
b) Mackenzie Community Foundation - Organizational 26 - 29 Structure
THAT the report from Administration dated April 17, 2017 be received; AND THAT Council chooses the initial organizational structure of the Mackenzie Community Foundation from the two options provided.
c) Expense Account Regulations Policy Amendment 30 - 41
THAT the report from Administration dated April 18, 2017 be received; AND THAT Council approves the amendments of the Administration Policy 1.1 "Expense Account Regulations."
d) From Brownfield to Public Space - The Old Esso Corner 42 Rejuvenation
THAT the report from Scott Drysdale, Public Works General Manager, dated April 18, 2017 be received; AND THAT the District of Mackenzie supports the application to Northern Development Initiative Trust from the District of Mackenzie for a grant up to $30,000 for the Old Esso Corner Rejuvenation Phase One Project from the Prince George Regional Development Account.
Page 3 of 88 April 24, 2017
e) Seniors Housing Capital Investment Analysis 43
THAT the report from the Accessibility Advisory Committee Chair dated April 18, 2017 be received; AND THAT the District of Mackenzie supports the application to Northern Development Initiative Trust from the District of Mackenzie for a grant up to $10,000 for the Seniors Housing Development Project from the Prince George Regional Development Account. f) The Pool Boiler Upgrade Project 44
THAT the report from Recreation Services dated April 18, 2017 be received; AND THAT the District of Mackenzie supports the application to Northern Development Initiative Trust from the District of Mackenzie for a grant up to $30,000 for the Pool Boiler Upgrade Project from the Prince George Regional Development Account. g) Municipal RV Park Upgrades Phase One 45
THAT the report from Scott Drysdale, Public Works General Manager, dated April 18, 2017 be received; AND THAT the District of Mackenzie supports the application to Northern Development Initiative Trust from the District of Mackenzie for a grant up to $30,000 for the RV Park Upgrades Phase One Project from the Prince George Regional Development Account. h) Ministry of Forests Airport Lease Renewal 46 - 57
THAT the report from Administration dated April 18, 2017 be received; AND THAT Council approves a three-year airport lease agreement with the Province of British Columbia for parking and training areas to support operations at the local firebase as well as authorizes the Mayor and Corporate Officer to execute the agreement.
Page 4 of 88 April 24, 2017
i) 2017 Property Tax, Water, Sewer and Garbage Rates 58 - 59
THAT the report from Lisa Teggarty, Chief Financial Officer, dated April 18, 2017 be received; AND THAT Council considers giving the Property Tax Rate Bylaw the first three readings; AND THAT Council considers giving the Sewer, Water and Garbage Rates Bylaw the first three readings; AND THAT Council considers adoption of the Tax Rate Bylaw and Sewer, Water and Garbage Rates Bylaws at the May 8, 2017 regular Council Meeting.
j) 2017 Final Operating Budget and Capital Budget 60 - 67
THAT the report from Lisa Teggarty, Chief Financial Officer, dated April 18, 2017 be received; AND THAT Council approves the 2017 Final Budget with the list of changes and considers giving the Five-year Financial Plan Bylaw first three readings; AND THAT Council considers adoption of the Financial Plan Bylaw at the May 8, 2017 regular Council meeting.
7. COUNCIL REPORTS
a) Mayor's Report
b) Council Reports
8. UNFINISHED BUSINESS
9. NEW BUSINESS
a) Day of Mourning to be observed Friday, April 28, 2017 at 68 10:00 am. Roses will be laid to honour workers who have lost their lives.
THAT Council approve the ordering of roses for the Day of Mourning to be observed on Friday, April 28, 2017 at 10:00 am; AND THAT the Mayor or a member of Council be present to lay the roses to honour workers who have lost their lives.
Page 5 of 88 April 24, 2017
10. BYLAWS
a) THAT Bylaw No. 1364 cited as "Financial Plan Bylaw No. 69 - 76 1364, 2017" be given first three readings.
b) THAT Bylaw No. 1365 cited as "Tax Rate Bylaw No. 77 - 79 1365, 2017" be given first three readings.
c) THAT Bylaw No. 1361 cited as "Water Rates and 80 - 83 Regulations Amendment Bylaw No. 1361, 2017" be given first three readings.
d) THAT Bylaw No. 1362 cited as "Sewer Rates and 84 - 85 Regulations Amendment Bylaw No. 1362, 2017" be given first three readings.
e) THAT Bylaw No. 1363 cited as "Garbage Amendment 86 - 88 Bylaw No. 1363, 2017" be given first three readings.
11. NOTICE OF MOTION
12. COMING EVENTS
a) Chamber of Commerce Trade Expo - May 5th & 6th, 2017
13. INQUIRIES
14. ADJOURNMENT
Page 6 of 88 PRIOR TO ADOPTION District of Mackenzie Committee of the Whole Meeting Monday, April 10,2017
MINUTES of a Committee of the Whole PRESENT: Mayor P. Crook Meeting of the Council of the District of Councillor J. Atkinson Mackenzie held in the Council Chambers of Councillor A. Barnes the Municipal Office. Councillor A. Hancock Councillor R. McMeeken Councillor J. Wiens Chief Administrative Officer D. McKinley Chief Financial Officer L. Teggarty Director of Operations K. Gawryluk Director of Recreation Services K. Clarkson Director of Corporate Services D. Smith RCMP Sgt. J. Grierson Fire Chief J. Guise General Manager of Public Works S. Diysdale Executive Assistant/Legislative Clerk D. Dysserinck Executive Assistant/Legislative Clerk E. Kaehn
CALL TO ORDER - 7:00 PM
1. REPORTS MOVED by Mayor Crook Operations THAT the Operations reports for the month of March 2017 be received. CARRIED
MOVED by Councillor Wiens RCMP THAT the RCMP report for the month of March 2017 be received. CARRIED
Administration will set up a meeting with Council and the RCMP to provide input for their Community Plan.
MOVED by Councillor McMeeken Fire THAT the Fire report for the month ofMarch 2017 be received. CARRIED
MOVED by Councillor Wiens Recreation THAT the Recreation Services reports for the month of March 2017 be received. Services CARRIED
Page 7 of 88 MOVED by Councillor Barnes Finance THAT the Finance report for the month of March 2017 be received. CARRIED
MOVED by Councillor Hancock Council THAT Council receive the first quarter 2017 Priority Outcomes and Projects update Strategic for information. Priorities 2017 First Quarter Report CARRIED
OTHER BUSINESS
Recreation Services will look into the potential of organizing a parade as part of the Canada Day 2017 150th Anniversary Celebrations planned for July 1st this year.
ADJOURNMENT
MOVED by Mayor Crook Adjournment THAT the meeting be adjourned at 7:10pm. CARRIED
I certify the foregoing to be the original true copy of the minutes of the Committee of the Whole Meeting.
Signed: Certified Correct:
Councillor Atkinson Corporate Officer
Page 8 of 88 PRBOR TO ADOPTION District of Mackenzie Regular Council Meeting Monday, April 10,2017
Council Chambers of the Municipal Office, 1 Mackenzie Boulevard, Mackenzie, BC.
MINUTES of a Regular Meeting of the PRESENT: Mayor P. Crook Council of the District of Mackenzie Councillor J. Atkinson held in the Council Chambers of the Councillor A. Barnes Municipal Office. Councillor A. Hancock Councillor R. McMeeken Councillor J. Wiens Chief Administrative Officer D. McKinley Chief Financial Officer L. Teggarty Director of Operations K. Gawiyluk Director of Recreation Services K. Clarkson Director of Corporate Services D. Smith Fire Chief J. Guise General Manager of Public Works S. Drysdale Executive Assistant/Legislative Clerk D. Dysserinck Executive Assistant/Legislative Clerk E. Kaehn
CALLED TO ORDER: 7:15 pm
30195. MOVED by Councillor McMeeken Defer Closed Meeting THAT the Special Closed meeting be deferred until after the regular meeting; AND THAT the basis of the Special Closed Meeting relates to Section 90(1 )(k) negotiations and related discussions respecting the proposed provisions of a municipal service that are at their preliminary stages. CARRIED
1. ADOPTION OF MINUTES
The minutes of the Regular Meeting held March 27, 2017 were adopted as presented.
2. INTRODUCTION OF LATE ITEMS
Nil
Page 9 of 88 3. ADOPTION OF AGENDA
30196. MOVED by Councillor Atkinson Adoption of THAT the agenda he adopted as presented. Agenda CARRIED
4. PETITIONS AND DELEGATIONS
Nil
5. CORRESPONDENCE
30197. MOVED by Councillor Atkinson Receipt of THAT the correspondence listed in the agenda be received. Correspondence CARRIED 30198. MOVED by Councillor Hancock RCBC THAT Mayor and Council be authorized to attend the Recycling Council of British Conference Columbia (RCBC) Conference to be held in Whistler on June 21 to 23, 2017. in Whistler CARRIED
30199. MOVED by Councillor Wiens ND1T THAT the District of Mackenzie supports the application to Northern Development Resolution Initiative Trust from the Rocky Mountain Riders Snowmobile Club for a grant up to for Rocky $30,000for the First Cabin Improvements and Rebuild project from the Prince George Mountain Regional Development Account. Riders CARRIED
30200. MOVED by Councillor Hancock District of THAT the District of Mackenzie accepts the challenge from the District ofChetwynd to Chetwynd showcase our community by having 150 or more residents support Canada in Challenge celebrating 150 years of successful nationhood by participating in a video or photo at 1:00 pm during Canada Day celebrations. CARRIED
30201. MOVED by Councillor Atkinson FCMLegal THAT the District of Mackenzie contributes $84.69 towards the Federation of Defense Canadian Municipalities (FCM) Legal Defense Fund. Fund CARRIED
Page 10 of 88 6. ADMINISTRATION REPORTS
30202. MOVED by Councillor Atkinson NDIT THAT the report from Administration dated April 3, 2017 be received; Business AND THAT Council approves applications to the Mackenzie Business Facade Facade Improvement Program Grant to a maximum amount of $20,000. Improvement Program CARRIED
30203. MOVED by Councillor McMeeken CARIP THAT the report from Lisa Teggarty, Chief Financial Officer, dated April 4, 2017 be received; AND THAT Council approves the carbon reporting documents for submission to the Climate Action Revenue Incentive Program (CARIP). CARRIED
30204. MOVED by Councillor Barnes Recreation THAT the report from the Accessibility Advisory Committee dated April 3, 2017 be Access received; Program AND THAT Council approves the amendment of the Recreation Services Policy 8.1 "Recreation Seiyices Rates and Fee Policy" to include the Recreation Access Program. CARRIED
30205. MOVED by Councillor Atkinson Recreation THAT the application form for the Recreation Access Program be amended to allow Access for referrals from the local Service BC office. Program CARRIED
COUNCIL REPORTS
Mayor's Report Mayor Crook provided a written report.
Council Reports Councillors Atkinson, McMeeken and Wiens provided written reports. Councillors Barnes and Hancock gave verbal reports. UNFINISHED BUSINESS
Nil
Page 11 of 88 9. NEW BUSINESS
30206. MOVED by Councillor Hancock Golf & THAT Council rescind the appointment of Councillor Atkinson to the Mackenzie Golf Country Club and Country Club; Liaison AND THAT Council appoints Councillor Barnes to the liaison position at the Appointment Mackenzie Golf and Country Club.
CARRIED
10. BYLAWS
Nil 11. NOTICE OF MOTION
Nil
12. COMING EVENTS
National Film Day - April 19 from 9:00 am to 3:00 pm at the Recreation Centre Front Lobby.
13. INQUIRIES
J. D. McKenzie, from CHMM Radio, inquired if the District has any more infonnation about the Transfer Station and recycling. There will be a presentation at the next Council meeting on April 24 regarding the Transfer Station and recycling.
14. ADJOURNMENT
30207. MOVED by Councillor Wiens Adjournment THAT the meeting be adjourned at 7:35pm CARRIED
I certify the foregoing to be the original true copy of the minutes of the Regular Council Meeting.
Corporate Officer Mayor
Page 12 of 88 District of Mackenzie Bag 340,1 Mackenzie Blvd Mackenzie BC VOJ 2C0
April 7, 2017
To the District of Mackenzie Council,
Mackenzie Outdoor Route and Trail Association (MORATA] is applying to Northern Development under their Community Halls and Recreation Facilities Grant program $30,000 for the Morfee Mountain Bike Trail Development Phase One project. The project involves the building of a storage shed, purchase of trail building equipment and a bicycle repair station. This project will allow for MORATA to partner with the District and user groups for trail building and maintenance. The storage shed would also allow MORATA to provide bicycle repair services to Mackenzie residents with the purchase of a bicycle repair station. Currently MORATA does not have access to storage space nor does MORATA have access to trail building equipment. MORATA is writing to request a resolution of support from Council for this project.
A sample of the required resolution is as follows:
THAT the District of Mackenzie Council supports the application to the Northern Development Initiative Trust from the Mackenzie Outdoor Route Trail Association for a grant up to $30,000 for the Morfee Mountain Bike Trail Development Phase One project from the Prince George Development Account."
Thank you for your consideration; your support would be greatly appreciated.
Sincerely,
Ross Hobbs President
Page 13 of 88 District of Mackenzie Bag 340,1 Mackenzie Blvd Mackenzie VOJ 2C0
April 18,2017
Dear Mayor and Council members,
The Mackenzie Nordiques Cross Country Ski Club is applying to Northern Development under their Community Halls and Recreation Facilities Grant program for up to $30,000 for the Mackenzie Cross Country Ski Trails Groomer Project. The project involves the purchase of snow grooming equipment for the Cross Country Ski Trails.
A sample of the resolution required is below:
"THAT the District of Mackenzie supports the application to the Northern Development Initiative Trust from the Mackenzie Nordiques Cross Country Ski Club for a grant up to $30,000 for the Mackenzie Cross Country Ski Trails Groomer Project from the Prince George Regional Development Account."
Thank you for your consideration, your support would be greatly appreciated.
Sincerely from,
Ray Jacob President
Page 14 of 88 OF CANADA
Elks Lodge No. 122 APR 1 3 2017 P.O. BOX 2402 JCEv™E'Ba DISTRICT OF
X (layor Pat Crook MACKENZIE March 15,2017
Mackenzie
Box 340,1 Mackenzie Blvd
Mackenzie BC VOc 2C0
Dear Mayor Crook The Prince George Elks Lodge # 122 is presenting the 87th Elks May Days Parade on Saturday May 27, 2017. This year we are trying to include as many communities as possible to represent this region. The parade will take place from 11 am to 12 noon with participants being asked to muster from 9 am to 10 am.
We would like to invite you or a representative from Mackenzie to participate in the Parade either with a float from Mackenzie, or riding in a car in the parade.
To ensure we have time to plan the placement of floats, displays or cars please let us know if you plan to join us for this fun event. We need to know by May 13,2017 for any signage necessary.
' We look forward to your response. Contacts are Kathy Haynes (250-277-2575) or Nancie Krushelnicki (250-964-3321).
Nancie Krushelnicki
President
Prince George Elks Lodge # 122
TO MAKE LIFE SWEETER,Page PEOPL E15 BETTE of 88R AND THE WORLD HAPPIER INTERNATIONAL LJ BIOENERGY ^Bf CONFERENCE & EXHIBITION Join us in Prince George, Canada for the 7th International Bioenergy Conference and Exhibition. Over the three days of the conference, held at the centre of one of the largest biomass fibre baskets in the world, there will be many opportunities to learn more about the industry in British Columbia as well as the latest global trends in fibre supply, sustainability, products, technology, policies and other drivers of the future bioeconomy.
PRINCE GEORGE CIVIC CENTRE
DAY 1
WPAC WOOD PELLET SAFETY WORKSHOP Join government and private sector experts discussing wood pellet safety from all angles. 12:00 COAST INN OF THE NORTH
INTERNATIONAL PARTNERSHIPS FORUM NETWORKING LUNCH 13:00- 16:00 COAST INN OF THE NORTH
BUSINESS-TO-BUSINESS MEETINGS 17:00 - 19:30 UNIVERSITY OF NORTHERN BC
7TH INTERNATIONAL BIOENERGY CONFERENCE OPENING RECEPTION Shuttle service between The Coast Inn of the North and UNBC available. 19:30 COAST INN OF THE NORTH
VIP SPEAKERS DINNER
DAY 2
07:00 PRINCE GEORGE CIVIC CENTRE
CONTINENTAL BREAKFAST 08:00 PRINCE GEORGE CIVIC CENTRE
CONFERENCE OFFICIAL WELCOME • Prince George Mayor Lyn Hall • Lheidli T'enneh First Nation Chief Dominic Frederick • NCLGA President Laurey-Anne Roodenburg • Conference Co-Chairs Greg Stewart and Michael Weedon. 08:30 PRINCE GEORGE CIVIC CENTRE
PRESENTATION OF FOUNDERS' AWARD IN BIOENERGY EXCELLENCE 08:40 PRINCE GEORGE CIVIC CENTRE
OPENING KEYNOTE ADDRESS John Martin, Parliamentary Secretary to the Minister of Forests, Lands and Natural Resource Operations. 09:00 PRINCE GEORGE CIVIC CENTRE
EXECUTIVE PANEL A delegate favourite, the Executive Panel will see industry association executives engage in a wide- ranging and fi'ank discussion about the challenges and opportunities facing the bioenergy and bioproducts sectors in North America. © Gordon Murray, Executive Director - Wood Pellet Association of Canada • Michael Weedon, Executive Director - BC Bioenergy Network e Carrie Annand, Vice-President External Affairs - Biomass Power Association e Doug Hooper - Alberta Bioenergy Producers Group / Advanced Biofuels Canada © Moderator - Jamie Stephen, TorchLight BioResources on behalf of Alberta Innovates-Bio Solutions 09:45 TRADE SHOW - PRINCE GEORGE CIVIC CENTRE Page 16 of 88 REFRESHMENT BREAK 10:15 PRINCE GEORGE CIVIC CENTRE AN INDUSTRY IN TRANSITION: GLOBAL OVERVIEW Leading thinkers and business executives will provide a "big picture" view of shifts and trends in biomass markets across North America and into European and Asian markets. • Warren Mabee - Queen's Institute for Energy and Environmental Policy • William Strauss, President - FutureMetrics • Don Roberts, CEO - Nawitka Capital Advisors <> Moderator - Sandy Ferguson, Vice-President Corporate Development, Conifex 11:30 TRADE SHOW LUNCH 12:30 PRINCE GEORGE CIVIC CENTRE KEYNOTE ADDRESS - AFTERNOON Jeff Rubin: • Former Chief Economist at CIBC World Markets • Author of The Carbon Bubble and The End of Growth 13:15 PRINCE GEORGE CIVIC CENTRE BIOENERGY'S CONTRIBUTION TO THE WAR ON CLIMATE CHANGE In the wake of the Paris Accord, expert panelists will discuss the role biomass can play in supporting the new federal and provincial aspirations for a low-carbon future. e Michael Rensing - Ministry of Energy and Mines, Renewable Energy Development Branch e Susan Wood-Bohm - Alberta Innovates Biosolutions o Derek Nighbor - CEO, Forest Products Association of Canada • Moderator - Bill Adams, Senior Director Sustainability, Customer Service and Innovation, Canfor Pulp 14:30 TRADE SHOW - PRINCE GEORGE CIVIC CENTRE REFRESHMENT BREAK 15:00 PRINCE GEORGE CIVIC CENTRE FIBRE AVAILABILITY AND ACCESS: CHALLENGES AND OPPORTUNITIES A "Forest Fibre Working Group" has been meetmg for two years now to find a way through to a future that makes full and efficient use of available fibre in British Columbia, and balances the needs of all stakeholders. Tall order? Three members of the working group will be here to talk about the effort. e Doug Routledge, Vice-President - Council of Forest Industries «> Rob McCurdy, CEO - Pinnacle • Dave Peterson, Assistant Deputy Minister - Ministry of Forests, Lands and Natural Resource Operations e Moderator - Dominik Roser, Research Leader, FPInnovations 16:15 PRINCE GEORGE CIVIC CENTRE PELLETS: SHIFTING FIBRE BASKETS, SHIFTING MARKETS Around the pellet world in 75 minutes. Industry experts and analysts will convene to discuss some of the key issues facing the pellet industry globally and domestically. «» Fiona Matthews, Research Manager - Hawkins Wright - "Global Pellet Market Update" e John Arsenault - Director, Quebec Wood Export Bureau e Scott Bax, Senior Vice-President - Pinnacle Renewable Energy - "Considerations in Using Harvest Residuals as Pellet Feedstock" 17:30 SESSIONS END FOR THE DAY 18:00 TRADE SHOW GALA NETWORKING RECEPTION 07:00 PRINCE GEORGE CIVIC CENTRE Page 17 of 88 CONTINENTAL BREAKFAST 08:00 PRINCE GEORGE CIVIC CENTRE KEYNOTE ADDRESS - MORNING • Jim Lane - Editor and Publisher, The Digest 08:30 PRINCE GEORGE CIVIC CENTRE FINANCE AND INVESTMENT TO COMMERCIAL SCALE IN THE BIOMASS SECTOR One of the biggest challenges in any industry is making the leap from demonstration to commercial scale. This session will bring together panelists who have the scars and successes to show for long histories developing bioproducts facilities to commercial scale. ® John May - Stern Brothers - "Financing Biochemical and Bioproducts Plants at Commercial Scale" • Jeff Passmore - Principal, Passmore Group - "So You Want To Build a Plant: Steps to Biorefmery Commercialization" • John Williams, Senior Partner - STnvestec LLC 09:30 PRINCE GEORGE CIVIC CENTRE LOCAL PROJECT DEPLOYMENT SUCCESS STORIES One of the fundamental uses for biomass is as a community energy solution, providing energy and economic security and an alternative to expensive and carbon intensive fossil fuel energy systems. Hear from three parts of the continent that have successfully implemented small-scale energy systems, and how they can work in your communities. • Adam Sherman, Manager - Vermont Biomass Energy Resource Centre • Kyrke Gaudreau - Sustainability Manager, University of Northern BC » David Dubois - Chief of Engineering and Technical Outreach Specialist, Community Energy Association e Moderator - Rob van Adrichem, Director External Relations, City of Prince George 10:00 TRADE SHOW - PRINCE GEORGE CIVIC CENTRE REFRESHMENT BREAK 11:00AM PRINCE GEORGE CIVIC CENTRE EVOLUTION OF NEXT GENERATION BIOPRODUCTS More and more companies are making breakthroughs in utilization across the biomass feedstock chain. Hear three stories of success in moving the needle on the next generation of bioproducts. ® Martin Pudlas, Vice President, Operations - Canfor Pulp ® Jeffrey Jacobs, President & CEO - Ensyn Corporation « Murray McLaughlin, Executive Director - Bioindustrial Innovation Canada • Moderator - Elissa Meiklem, Industrial Technology Advisor, NRC-IRAP 12:00 PRINCE GEORGE CIVIC CENTRE INNOVATION OF TECHNOLOGY IN THE WOODY BIOMASS SECTOR The future is now. Technological breakthroughs are allowing more and more creative solutions to emerge, allowing companies to consider even greater opportunities for fuel switching using woody biomass. These industry pioneers will bring the latest information on what's happening now, and what's just around the comer. • Michael Lakeman - Regional Director, Biofuel Strategy, Boeing © Sam Weaver - President, Proton Power • Jerry Ericsson - Co-Founder, Diacarbon e Thomas Hobby - CEO, Highbury Energy Inc. • Moderator - Michael Weedon, Executive Director BC Bioenergy Network 13:00 PRINCE GEORGE CIVIC CENTRE LUNCH 13:30
INDUSTRY TOUR Prince George Walking Tour - Join us for a tour of the Downtown District Energy System.
Page 18 of 88 Salish Sea Trust
Box 333, Cedar, B.C., V9X 1W1
To: BC Mayors & Councils
April 12th, 2017
RE: Request to support the Salish Sea UNESCO World Heritage Site Application
Dear Sirs & Madame's,
I write with World Heritage Day in mind, April 18th, and World Oceans Day as well, June 8th. We believe we have an initiative underway that benefits our local region in many ways, while addressing global goals for sustainable development, along with our shared cultural and natural heritage.
In this regard you may recall that we were previously in touch, requesting support for our application to Parks Canada, to have the Salish Sea considered for inclusion on Canada's Tentative List of World Heritage Sites, (attached, Feb. 28/17)
I am pleased to say that we expect to have 10,000 Petition signatures and support letters to submit by our final April 30th deadline. We've received letters of support from many non-profit organizations, from MLA Leonard Krog and MLA Andrew Weaver, MP Rachel Blaney, MP Randall Garrison and MP Pamela Goldsmith-Jones, and Canada Research Chair and Royal Roads University professor Phillip Vannini. Victoria Councilor Ben Isitts will also be presenting a Motion to the City of Victoria tomorrow night requesting such support.
We are increasingly seeing such high-profile support, with more expected as we have just released SeaLegacy's 10- minute Salish Sea video, (https://vimeo.com/212160230 w/Press Release attached.)
This is an exceptional opportunity to advance health and protection, cooperation and partnership, and cultural and natural benefits for this unique marine environment on Canada's west coast - home to some 3.5M Canadians, and adjacent to ~4M Americans. And with the urgency of climate change, biodiversity and habitat destruction, and resource depletion before us all we do not believe it is in the public interest to wait another ten years to have the Salish Sea World Heritage Site application again considered.
Without elaborating at length, we are looking to encourage a conversation that might provide opportunity to advance UN process that are being addressed within UNDRIP, UNESCO and the UN's Sustainable Development 2030 agenda. And we would like to do so in partnership with the First peoples of the Salish Sea, as well as similar such efforts across the country for reconciliation and healing.
In this we see that there is a federal/provincial and First Nations Marine Area Protection Plan that respects indigenous peoples culture in place for the north coast. And last fall the Queen, federal/provincial governments, and First Nations announced a land and marine cultural landscape and protection plan for the Great Bear Rainforest in the mid-coast. However, here, where 3.5M Canadians live in the SW corner of the coast, in the watersheds around the Salish Sea, there are no plans to ensure that the health and biodiversity, fisheries or other protections will be in place to ensure that cultural and natural heritage is not lost.
Our application calls for a unique type of cultural and natural World Heritage Site recognition that emphasizes sustainable development, marine protections and partnership with First Nations.
We believe that our goals reflect and support the recognition offered by the Coast Salish Gathering some two years ago, when suggesting that the naming of the Salish Sea was an "international message to the World. It demonstrates the importance for all governing bodies of recognizing the connectivity of the ecosystems and the awareness that pollution doesn't recognize political boundaries. The naming of the Salish Sea is a positive move toward future collaboration..." Page 19 of 88 May 26-28, 2015
Essentially we are, as noted in previous letters, simply wishing to put an application forward so that a Heritage Advisory Committee might undertake a study of the cultural and natural heritage of the Salish Sea - to determine whether the Salish Sea is a good candidate to be considered as a UNESCO World Heritage Site.
At any time in that process, and even after a World Heritage Site is recognized, any Party can withdraw their Consent and the World Heritage Site would be de-listed. There is therefore no risk whatsoever - only benefits by having the cultural and natural protections recognized by an international body (UNESCO). The World Heritage Site recognition, in effect, provides a guarantee that is then available to bring any shortcomings - threats to such cultural and natural protections - to the attention of the appropriate governments and that of the international community. There is no additional level of governance conveyed by a World Heritage Site recognition.
Unfortunately we are under an April 30th deadline, and so must request your earliest consideration for support of the Salish Sea World Heritage Site application. And we apologize if our overture might be lacking in protocol and due appreciation of the pressures of your position.
We would however welcome the opportunity to provide additional information, or to speak further on such opportunities and the long-term benefits such recognition would bring.
Thank you for your time and consideration. best wishes,
Laurie Gourlay Interim Director
Salish Sea Trust (250 667-1776 c)
&On behalf of...
Kait Burgan
SeaLegacy Society p. 250 816 0046 e. Kait(SSeaLegacv.org
Salish Sea Trust, Box 333, Cedar, B.C., V9X 1W1 250.722.3444,
Page 20 of 88 SeaLegacy Society #101-200 West First Avenue Qualicum Beach, BC.V9K 2J3 www.WeAreTheSalishSea.eco
To: Local Governments, BC Mayors and Councils
February, 27th 2017
RE: Application to designate the Salish Sea a UNESCO World Heritage Site
Dear Mayor and Council,
Last August our Minister of Environment invited Canadians to submit applications for places of outstanding natural and cultural value to be included on Canada's tentative list of UNESCO World Heritage Sites. In response, Vancouver Island resident Laurie Gourlay submitted an application nominating the Salish Sea, on behalf of the Salish Sea Trust.
The Salish Sea—officially named in 2009 for the Coast Salish peoples—extends from the north end of the Strait of Georgia and Desolation Sound to the south end of the Puget Sound and west to the mouth of the Strait of Juan de Fuca. If successful, the Salish Sea will carry the same designation of Australia's Great Barrier Reef, the Galapagos Islands in Ecuador, the Great Wall of China, and Canada's Gros Morne National Park.
The application was formed with the help of other Salish Sea residents and neighbours, and is "dedicated to all who call the Salish Sea home". The move is being applauded by National Geographic photographers and Salish Sea residents, Cristina Mittermeier and Paul Nicklen, who are working with Gourlay through their non-profit organization SeaLegacy, to support phase two.
Having submitted the application, there are two months remaining to submit letters of support before the April 30th deadline. We are reaching out to the community, First Nations, local government and non-governmental representatives, as well as tourism and heritage associations, Chambers of Commerce and Business Improvement Associations.
As a leader in the community, your support is valuable. All communities in British Columbia benefit from the iconic nature that makes this province unique, and we want you to help us celebrate the Salish Sea. We're requesting you ask your MLA and MP for their support for the UNESCO World Heritage Site designation.
Please contact us with questions, or assistance in drafting a letter of support o your behalf. Thank you in advance for your consideration.
Sincerely,
Laurie Gourlay Kait Burgan Executive Director, Salish Sea Trust SeaLegacy Society p. 250-722-3444 p. 250 816 0046 e. [email protected] e. [email protected]
Page 21 of 88 Subject: Press Release: From: Salish Sea Trust
Media Release FOR IMMEDIATE RELEASE April 10, 2017
New Documentary Highlights Community Voices in Campaign to Declare the Salish Sea a World Heritage Site
[QUALICUM BEACH - April 10th, 2017] - With World Heritage Day only one week away, a new documentary has just been released. Featuring stunning video, The Salish Sea: A Legacy Moment, captures the beauty and diversity of the west coast's unique inner ocean, the landscapes, mountains, peoples and wildlife that live along its shores, and below its surface.
"My father liked to fish ...and as a kid it was a really good bond, going out with him on the ocean," says Willie Mitchell, local NHL Hockey Star and Team Canada champion, who is also an avid fisherman in the Salish Sea. Mitchell opens and ends the documentary, talking of salmon sandwiches, the importance of salmon within the Sea's ecosystem, and the healing power of simply fishing in the clean ocean waters and estuarine reaches of its rivers.
"It is the richest marine habitat in the world," says Paul Nicklen in the video. Nicklen is a National Geographic Photographer and cinematographer, with a worldwide following. In the video, he jokes about being a chew-toy for friendly Stellar sea lions who live and play in the islets and channels of the Salish Sea. "You cannot ever find rock because it's covered with life upon life upon life...it is truly the best diving in the world."
Commissioned by SeaLegacy, a local organization led by National Geographic Photojournalists Cristina Mittermeier and Paul Nicklen, the documentary packs a punch, providing a platform for those who live and work by the Salish Sea to tell their stories.
Tom Stenner, a Gibson resident with Dolphin Marine Services, speaks about working his life on the water, on the yarding boats, booms and tugs, and talks about some of the simple joys he's experienced being raised by the ocean. "I used to come down and swim off the dock here," he says, pointing out the window of his boat. "My kids have done that, and my grandkids have done that."
This powerful 10-minute production touches on the significance of the cultural and natural heritage which the Salish Sea embodies, and was produced by Filter Studios in Nanaimo.
"It is our medicine, it is our life ...and if we don't care for it we're not doing our job," says Snuneymux'w Elder, Geraldine Manson, in reference to the indigenous peoples customs, and of the Sea as a cupboard which has supplied all their needs from time immemorial, "...whether it was the seafoods, the clams, or the different types of salmon. From the mountains to the rivers to
Page 22 of 88 the oceans, all these are connected. And each individual who is on earth today is responsible for understanding what that means."
The documentary gives voice to high-profile and community residents alike, all calling for the Salish Sea to be recognized on Canada's list of World Heritage Sites.
"Only once every decade do you get an opportunity to make a nomination for a World Heritage Site," says Laurie Gourlay, Salish Sea Trust Director. "This means a new sustainable development approach for business and all of us around the Salish Sea; that any activity taking place cannot undermine the historical, cultural and natural significance of the area."
The application to have the Salish Sea considered for Canada's Tentative List as a World Heritage Site was submitted in January by Gourlay.
Cristina Mittermeier, a National Geographic Photographer and SeaLegacy President, sums up the importance of protecting the Salish Sea for all who live by its shores. "A World Heritage Site classification would be something quite extraordinary, celebrated by the entire world, by all humanity...a super, natural British Columbia."
With the world in mind, this local campaign on Canada's west coast has until April 30th to gather Petition signatures and support letters. These will accompany the final submission to Parks Canada, to decide whether the Salish Sea will make it onto a short list to be declared a World Heritage Site.
Watch "Salish Sea - A Legacy Moment": https://vimeo.com/212160230
For more information, or print-ready photos: https://www.wearethesalishsea.eco
Kait Burgan SeaLegacy 250-816-0046 [email protected]
Laurie Gourlay Interim Director, Salish Sea Trust 250-722-3444 salishseatrust@shaw. ca
Join us in helping to designate the Salish Sea as a World Heritage Site We Are the Salish Sea
Salish Sea Trust, Box 333, Cedar, B.C., V9X 1 Wl 250.722.3444,
Page 23 of 88 ^MACKENZIE! • # » I B K ITI S M COLUMBIA %mm^ \ DISTRICT OF MACKENZIE COUNCIL REPORT
To: Mayor and Council
From: Administration
Date: April 17, 2017
Subject: Smoking in Public Parks and Civic Building Properties
RECOMMENDATION:
THAT Council provides further direction to Administration on the declaration of smoke free zones to prohibit smoking and vaping (e-cigarettes) in designated parks and designated civic building properties.
BACKGROUND:
On December 5, 2016 Council adopted a two phase approach to prevent smoking and vaping (e-cigarettes) in public parks and on civic building properties. The two phased approach started with implementation of:
Option 1, voluntary compliance with a public education campaign, installation of signage and the establishment of designated smoking areas.
With transition into
Option 2 with full enforcement would be adopted if voluntary compliance is not effective.
District staff will monitor compliance over a period of 6-months beginning after signage installation and report back to Council to determine the effectiveness of the Phase 1 approach. If voluntary compliance is deemed ineffective Council could choose to transition into Phase 2.
District staff have identified the following areas where signage is recommended:
1. Morfee first beach and second beach 2. All recreation centre entrances 3. All parks with playgrounds 4. The 616 parking lot 5. The fire department 6. The district office 7. The ball diamonds including the bleacher seating area 8. Little Mac ski chalet 9. The Ernie Bodin Community Centre 10. The RCMP/courthouse building 11. The dental office 12. The Chamber of Commerce 13. The caboose visitor centre
Page 24 of 88 •MACKENZIE^ • I 1 I BRITISH COLUMBIA lmf*T^
District staff has identified the following areas where designated smoking areas are recommended (designated smoking areas will be provided an area to dispose of cigarette butts and signage):
1. The courthouse building 2. The recreation centre
The proposed sign designs are displayed below. The estimated cost of installation and purchase of signage for the proposed areas is $1000.
DESIGNATED SMOKING NO AREA PLEASE USE SMOKING CIGARETTE BINS PROVIDED
COUNCIL PRIORITY:
Community Building • Invest in attractiveness, streetscape and general appeal of the community.
BUDGETARY IMPACT OF RECOMMENDATION (if applicable):
Operational 2017 Budget: Staff time will be required for installation, additional costs will be incurred for the purchase of signage and associated materials.
Respectfully Submitted, /"~\
Executive Assistant/Legislative Clerk
Page 25 of 88 ^MACKENZIE,! I I ¥ I BRITtSM COLUMBIA iMf-T^ DISTRICT OF MACKENZIE COUNCIL REPORT
To: Mayor and Council
From: Administration
Date: April 17, 2017
Subject: Mackenzie Community Foundation - Organizational Structure
RECOMMENDATION:
THAT Council chooses the initial organizational structure of the Mackenzie Community Foundation from the two options provided.
BACKGROUND
At the regular meeting of December 12, 2016, Council approved the creation of the Mackenzie Community Foundation in partnership with the Prince George Community Foundation as well as an application to the Northern Development Initiative Trust's Community Foundation Grant program. The District of Mackenzie has been successful in its application for $50,000 in matching funds from the Northern Development Initiative Trust and now must determine the overall structure of the Mackenzie Community Foundation and the role the District will fulfill in its formation and administration.
Appropriate Steps Forward
Community funds in Northern BC are unique in their formation, structure, and granting guidelines, thus the Mackenzie Community Foundation can easily be tailored to our community's particular needs. The formal agreement and investment with the Prince George Community Foundation is dependent on the desired organizational structure of the Mackenzie Community Foundation. Community Foundations in Northern BC have taken one of the following forms: a stand-alone society or an arms-length municipal-run foundation.
Option 1: Stand-Alone Society
The majority of communities in Northern BC chose to develop a stand-alone society for the creation of their Community Foundation. The District of Mackenzie would be involved during the initial stages, which include determining the fund terms of reference and appointing the initial members of the Foundation's Board of Directors. The new directors would meet and begin the application process to form a non-profit society under the BC Societies Act. Once the society is formed it would sign an agreement with the Prince George Community Foundation and then open a bank account. The District of Mackenzie would deposit $50,000 into the society's bank account and then it would be transferred to the Prince George Community Foundation along with the matching grant funding from the Northern Development Initiative Trust. The new society would then have control over the administration of the fund including marketing, soliciting contributions, establishing grant application criteria, grant cycles, amounts, approval criteria, and dispersal. Once the Foundation is established as a separate society, the District would no longer be involved. Some municipalities create contribution agreements with their local
Page 26 of 88 •MACKENZIE,! I I * I »K11raM COLUMBIA mmf-l^ community foundation societies, such as the District of Fort St. James which has agreed to allocate $5000 annually to the Fort St. James Community Foundation.
Benefit: This option for formation requires minimal staff time for local governments. Once the fund is established, administration, fundraising, and advertising are completed by the board of directors of the society.
Examples: Burns Lake Community Foundation, Bulkley Valley Community Foundation, Chetwynd Community Foundation, Fort St. James Community Foundation, Fraser Lake Community Foundation, Kitimat Community Foundation, Quesnel Community Foundation, South Cariboo Community Enhancement Foundation, Terrace Community Foundation, Vanderhoof Community Foundation.
Option 2: Municipal-run Foundation
The District of Mackenzie could establish a Community Foundation under its own not-for-profit society status. The role of the local government can have varying degrees of involvement; however, in any case, it is recommended that there be an arm's length committee to help administer the funds. Community Foundations formed in this manner also have the option of becoming a separate society from the municipality in the future if that would better suit the needs of the community and the local government. The following are three communities showcasing varying degrees of involvement:
The District of Logan Lake has taken a more hands-on approach to administering their fund. They received a matching grant from the Northern Development Initiative Trust and, similarly, invested their funding with the BC Interior Community Foundation. They use the interest earned to supplement their budget for the District's annual grant-in-aid program. The District of Logan Lake's Grant-in-Aid program is dependent primarily upon the Logan Lake Community Forest Corporation's contribution and municipal funding, which now includes the Logan Lake Enhancement Fund interest earnings. All applications are received by the District of Logan Lake and those that meet the funding criteria are given to the standing committee for review. The District formed a Culture, Recreation, and Economic Development Standing Committee which is made up of Council, staff, and community members. The committee reviews applications that have been received and makes recommendations to Council regarding grant allocation. Council receives the recommendations and makes the final decision. This is similar to the District of Mackenzie Grant-in-Aid program, except they have a committee that determines all their grant awards, not just staff and Council. Community groups and individuals are still welcome to make donations to their Enhancement Fund with the understanding that it will be used for the Grant- in-Aid program. The District of Logan Lake advertises the program on an annual basis.
The Regional District of Fraser-Fort George (RDFFG) administers five endowment funds for electoral areas A, C, E, F, and G. They have chosen a less hands-on approach to their fund organizational structure. During the endowment funds' formation, the Board of Directors determined each fund's terms of reference, granting guidelines, and appointed members of their electoral areas to an external granting committee. The external granting committee meets once a year to discuss applications and make recommendations to be approved for funding. The RDFFG Board of Director's do not approve the committee's selections; their recommendations go directly to the Prince George Community Foundation for fund dispersal. A RDFFG staff liaison appointed to the committee is responsible for advertising the fund for applicants and donations, processing applications, coordinating granting committee meetings, and preparing reports for the Board and the Prince George Community Foundation.
Page 27 of 88 •MACKENZIE,! I i % M BRITISH COLUMBIA mm** I Lastly, the Village of McBride has, contrarily, taken a hands-off approach. They have stand alone committee within the community which is responsible for advertising, procuring funds, as well as organizing the grant intakes and dispersal. The municipality merely acts as a bank account, holding the funds given to the McBride Community Foundation from the Prince George Community Foundation and then creating the cheques for dispersal on behalf of the committee. The Village Council and staff have little involvement with the Foundation's activities and decision making processes.
Benefit: The communities we spoke with found this option gave the local government more control over the funding and allowed them to incorporate it with established granting programs the local government already offered.
Examples: Regional District of Fraser-Fort George, McBride Community Foundation, Valemount Community Foundation, Logan Lake Community Enhancement Fund.
Foundation Growth & Grant Dispersal Timeline
The Northern Development Initiative Trust completed a survey of Northern British Columbia Community Foundations in the winter of 2016/2017. The responses showed that it takes time for Foundations to grow and disperse large amounts of funds. The majority of community foundations have been in place for over five years, but over 50% of them only disperse a total of $5000 or less annually. The initial grant cycle is dependent on the size of the initial investment, speed of fundraising, as well as the Prince George Community Foundation interest rates each year. The Fort St. James Community Foundation was fortunate to have reached a fund total of $500,000 in less than 5 years, whereas other community funds, such as the Chetwynd Community Foundation and the RDFFG Area E and Area F Endowment Funds, have been in place for over 5 years and have balances of less than $250,000.
Each individual Community Foundation determines when to have their inaugural grant cycle at their discretion. The RDFFG waited until each of their funds reached over $110,000 before organizing their first grant-cycle in 2015. The following table shows the initial account balances during first grant-cycle and how much was available for dispersal for the RDFFG's Endowment Funds.
Amount Available for Disbursal for Endowment Fund Account Balance August 2014 the January 2015 Grant In-take Area A 199,328.55 $34,035 Area C 277,739.89 $29,732 Area E 187,648.58 $45,426 Area F 153,912,97 $39,787 Area G 118,038,73 $7,205
The Mackenzie Community Foundation could begin granting at any time, but bearing in mind that a larger fund can disperse more in the initial and following grant cycles. Community Foundations have used a variety of techniques to fundraise and procure donations including marketing campaigns to residents and small businesses, promoting legacy donations, hosting annual fundraising events, creating agreements with their local governments, as well as working with local industry. This will be further researched once the Mackenzie Community Foundation organizational structure and terms of reference have been determined.
Page 28 of 88 •MdPKENZJE*
BUDGET CONSIDERATIONS:
Northern Development Initiative Trust grant funding must be deposited into the fund by June 2017.
COUNCIL PRIORITIY:
Fiscal Sustainability • Increase percent of revenues from non-taxpayer sources.
Respectfully Submitted,
Executive Assistant/Legislative Clerk
Page 29 of 88 ^MACKENZIE! • III SKITtaH COLUMBIA %m" I DISTRICT OF MACKENZIE COUNCIL REPORT
To: Mayor and Council
From: Administration
Date: April 18,2017
Subject: Expense Account Regulations Policy Amendment
RECOMMENDATION:
THAT Council approves the amendments of the Administration Policy 1.1 "Expense Account Regulations."
BACKGROUND:
At the regular meeting of November 28, 2016, Council directed Administration to amend the current Expense Account Regulations Policy to follow travel expense guidelines similar to the Regional District of Fraser-Fort George.
Currently, the District of Mackenzie offers the following main travel expense reimbursements: - $12.00 for Breakfast; $15.00 for Lunch; $25.00 for Dinner - Council and Appointed Officials Per Diem - $85.00; Staff Per Diem - $70.00 - Mileage rate of $0.52/km - Accommodation and Flight charges
The following changes were suggested at the November 28, 2016 regular meeting to bring the District of Mackenzie expense policy in line with the Regional District of Fraser-Fort George: - $20.00 for Breakfast; $25.00 for Lunch; $35.00 for Dinner; $20.00 for Incidentals - Council and Staff Per Diem - $100.00 - Mileage rate of $0.54/km - Council per diem definition updated to include any travel that requires an overnight stay.
The amended Expense Account Regulations Policy ADM-1.1 and our current policy have been attached for comparison and consideration.
COUNCIL PRIORITY:
Fiscal Sustainability: • Ensure District Services are delivered in an economically, socially, and environmentally responsible manner.
Respectfully Submitted, / /
SAAJ^A4f ^CtA-^" ( / Emily fcaehn Approved forjSubmission to Council Executive Assistant/Legislative Clerk
Page 30 of 88 MACKENZIE) I I I I BRITISH tbLUWBJ* IdP*
POLICY: Expense Account Regulations
SECTION: Administration POLICY #: ADM-1.1
PREPARED BY: Administration PAGE: 1 of 4
EFFECTIVE DATE: Established by Council on Resolution No.
SUPERSEDES: Amended by Council on May 25j:.1999 Resolution No. 21533
AUTHORIZED: Dean McKinley Pat Crook vx ' nII&s Mayor , ^Chief Administrative^Officer
X4#
PURPOSE:
To set guidelines for the reimbursement of expenses foJputhoriz#fravel by Council, Appointed
Officials, and Staff members \ \ \ v ^^m^ ^
POLICY: V
GENERAU^«S
1,4 2. AliWouncil travel expense claims, are to be submitted using the Schedule A - Council Expeni&Form ^ 3. All Staff travel expense claims are to be submitted using the Schedule B - Staff Expense Form. , /<* TRANSPORTATION: 4. Air travel is the preferred mode of transportation, and the following types of expenses qualify for payment as indicated: a. Air Travel - The cost of airfare at economy class rates, baggage fees, plus the actual costs for ground transportation to and from the destination hotel. b. Personal Vehicle - When a member of Council or staff elects to travel by private automobile, reimbursement shall be the lesser of: Page 31 of 88 Page 2 POLICY #: ADM-1.1 i. The actual mileage at the Canada Revenue Agency automobile allowance rate1 using Schedule C - Standard Distance Chart, or, ii. The economy class airfare that could have been obtained based on booking when the trip was confirmed, plus the Canada Revenue Agency automobile allowance rate for travelling to and from the Prince George Airport. 5. This will apply only to the car owner when more than one delegate is travelling in the same car. 6. If alternative travel is utilized the amount reimbursed will be the lesser of: a. The actual costs incurred; or, b. The economy class airfare that could have been obtained based on booking when the trip was confirmed, plus the Canada Revenue Agency automobile allowance rate for travelling to and from the Prince George Airport. 7. Reimbursement for a Council member's mileage may be made only if the vehicle for which mileage is claimed has been insured for business class purposes. Council members are entitled to reimbursement for this additional premium on their insurance as per the guidelines in sections 29 and 31 of this policy. 8. If District owned transportation is utilized no mileage allowance will be reimbursed and only fuel, oil or other vehicle related expenses will be paid. 9. Staff must use the best method of travel to minimize time away from the office. If a person chooses to drive, when travelling by air would have reduced travel time, the additional time spent driving must be taken off as vacation or banked time used. ACCOMMODATION 10. Hotel expenses will be paid in full. Receipts are required to be submitted. The District will pay hotel expenses for one night's accommodation immediately preceding and/or one night's accommodation immediately following the scheduled event, if required. 11. If private accommodation is utilized an allowance of $30 per night may be claimed. PER DIEM ALLOWANCE 12. When Council travel requires an overnight stay, a per diem allowance will be paid. Adjustments will be made, determined by the casual meal section of this policy, for any additional or pre-paid meals. 13. When Staff travel requires over 24 hours absence from Mackenzie, the per diem allowance will be calculated as 24 hours from the time the person leaves Mackenzie. Any subsequent per diems will be calculated on the same basis, and if any casual meals are required they will be determined as per the rates defined for casual meals. ^RA Automobile Allowance Rates: http://www.cra-arc.gc.ca/tx/bsnss/tpcs/pviil/bnfts/tmbl/llwnc/rts-eng.html Page 32 of 88 Page 3 POLICY #: ADM-1.1 14. A per diem allowance of $100.00 will be paid to the Mayor, Councillors, and Staff for the purpose of meals and other related expenses. No receipts are required to be submitted. 15. When a meal is included in a pre-paid conference or workshop, the established rate for that meal as noted under Casual Meals will be deducted from the per diem or expense claim. 16. The per diem rate for locations in the United States shall be the same as the per diem rate above except that the payment shall be in equivalent Canadian funds. OTHER EXPENSES 17. Business related expenses such as telephone, fax, airport parking and photocopying expenses will be reimbursed in addition to the per diem. Personal expenses such as phone calls, laundry, parking and speeding tickets, meals costing over and above the casual meal allowance, or other items are included within the incidental portion of the per diem and will not be reimbursed. CASUAL MEALS: 18. In cases where full per diem expenses need not be incurred, the following will, in lieu of a per diem allowance, be paid for casual meals: a. Breakfast: $20.00 b. Lunch: $25.00 c. Dinner: $35.00 REGISTRATION FEES: 19. The District will pay registration fees for the event, including any additional fees for opening receptions, lunches and banquets. The District will deduct the established rate for meals as noted under Casual Meals from the per diem allowance or expense claim. 20. The District will not pay for any pre-conference or other events that are not related to municipal business (e.g. golf tournaments or wine tours). SPOUSAL EXPENSES: 21. Spouses of the Mayor and Councillors will be considered delegates and the additional accommodation expenses for spouses of delegates attending conventions will be paid. 22. All attendees of the annual UBCM and NCLGA conferences will have spousal expenses paid by the District for the opening reception, any joint lunches and the banquet. 23. Any spousal program registration or other expenses (except as indicated above) will not be paid. Page 33 of 88 Page 4 POLICY #: ADM-1.1 ADVANCE PAYMENT: 24. A person who anticipates incurring expenses payable under this policy may submit an expense form indicating the anticipated expenses. 25. Advances will only be permitted for airfare, conference registration, hotel deposits and per diems. 26. Council or staff members shall submit a claim for actual expenses on return from travel. 27. If an advance payment exceeds the actual expenses the amount must be repaid to the District. AUTOMOBILE BUSINESS INSURANCE: 28. Council members & Staff who utilize their private vehicles on behalf of the Municipality shall be reimbursed the difference between the ICBC Pleasure/To Work classification and the Business Use Only classification for their vehicle. 29. A receipt from the appropriate Insurance Agent must be received before reimbursement can be made. 30. Where a private vehicle is being operated specifically and/or upon request of the District of Mackenzie to perform business on the District's behalf and is involved in an accident, or causes or sustains damage, and any insurance deductible costs are held to be the responsibility of the employee, the District of Mackenzie shall reimburse the employee for the deductible costs up to a maximum of $500 per incident. The provision does not apply to such situations as driving to and from work, being parked at an employee's normal work site or using personal vehicles for personal business during normal working hours. Page 34 of 88 SCHEDULE 'A' - COUNCIL EXPENSE FORM Mileage: 0.54/km Breakfast: $20.00 VENDOR NUMBER Lunch: $25.00 Dinner: $35.00 NAME DATE SUBMITTED POSITION DATE REQUIRED DATE FOR TRAVEL: DESTINATION: REASON FOR EXPENSES: Net GST Gross Account # PER DIEM OR MEALS: ($100 paid if overnight stay required) #days = $ Less meals provided: $ Time Left Time Returned ACCOMODATIONS: Hotel to invoice: • Receipt submitted: • TRAVEL: VEHICLE: (choose one) Private • District • Mileage • Airfare • MISC. EXPENSES: TOTALS: SIGNED: APPROVED: Page 35 of 88 i SCHEDULE 'B' - STAFF EXPENSE FORM BRITISH COLUMBIA Mileage: 0.54/km Breakfast: $20.00 VENDOR NUMBER Lunch: $25.00 Dinner: $35.00 NAME DATE SUBMITTED POSITION DATE REQUIRED DATE FOR TRAVEL: DESTINATION: REASON FOR EXPENSES: Net GST Gross Account # PER DIEM OR MEALS: (Full per-diem is paid for 24hr leave) #days = $ Less meals provided: $_ Time Left Time Returned ACCOMODATIONS: Hotel to invoice: • Receipt submitted: • TRAVEL: VEHICLE: (choose one) Private • District • Mileage • Airfare • MISC. EXPENSES: TOTALS: SIGNED: APPROVED: Page 36 of 88 MACKENZIE SCHEDULE 'C - STANDARD DISTANCE CHART • I I I BRITISH COLUMBIA M' Destination from Mackenzie One Way KM Return KM Abbotsford 908 1816 Banff AB 843 1686 Burnaby 958 1916 Burns Lake 410 820 Chetwynd 180 360 Chilliwack 868 1736 Cowichan Bay 1050 2100 Dawson Creek 277 554 Fort Nelson 683.5 1367 Fort St James 351 702 Fort St John 312 624 Grand Prairie AB 409 818 Houston 490 980 100 Mile House 514 1028 Kamloops 709 1418 Kelowna 867 1734 Nanaimo 1050 2100 Penticton 893 1786 Prince George 185 370 Prince George Airport 200 400 Prince Rupert 900 1800 Richmond 977 1954 Quesnel 304 608 Smithers 553 1106 Taylor 295 590 Terrace 757 1514 Tumbler Ridge 273 546 Vancouver 970 1940 Vanderhoof 282 564 Vernon 823 1646 Victoria 1060 2120 Whistler 1060 2120 Whistler via Vancouver 1091 2182 Williams Lake 422 844 Page 37 of 88 1.1 DISTRICT OF MACKENZIE EXPENSE ACCOUNT REGULATIONS Established by Council on May 25, 1999 - Resolution No.21533 Amended by Council on April 25, 2000 - Resolution No.22055. Amended by Council on February 26, 2001 - Resolution No.22491 Amended by Council on July, 9, 2001 - Resolution No.22684 Amended by Council on June 10, 2002 - Resolution No.23168 Amended by Council on April 24, 2006 - Resolution No.24997 Amended by Council on January 14, 2008 - Resolution No.25956 Amended by Council on February 22, 2010 - Resolution No.27102 For Expenses incurred on behalf of the District of Mackenzie by the Mayor, Councillors, Appointed Officials and other Employees: Transportation Air travel is the preferred mode of transportation, and the following types of expenses qualify for payment as indicated: Air Travel - The cost of airfare at economy class rates, plus the actual costs for ground transportation to and from the destination hotel. Personal Vehicle - When a member of Council or Appointed Official elects to travel by private automobile, or a Department Head authorizes an employee to travel by private automobile, reimbursement shall be the lesser of: (a) The actual mileage at the Canada Revenue Agency usage rate per running kilometre; or, (b) The economy class airfare that could have been obtained based on booking when the trip was confirmed, plus the Canada Revenue Agency mileage usage rate for travelling to and from the Prince George Airport. This will apply only to the car owner when more than one delegate is travelling in the same car. Alternative Travel - If alternative travel is utilized the amount reimbursed will be the lesser of: (a) The actual costs incurred; or, (b) The economy class airfare that could have been obtained based on booking when the trip was confirmed, plus the Canada Revenue Agency tax exempt allowance mileage usage rate for travelling to and from the Prince George Airport. Page 38 of 88 -2- If District owned transportation is utilized no mileage allowance will be reimbursed and only fuel, oil or other vehicle related expenses will be paid. Employees and Appointed Officials must use the best method of travel to minimize time away from the office. If a person chooses to drive, when travelling by air would have reduced travel time, the additional time spent driving must be taken off as vacation time used. Hotel Expenses Hotel expenses will be paid in full. Receipts are required to be submitted. The District will pay hotel expenses for one night's accommodation immediately preceding and/or one night's accommodation immediately following the scheduled event, if required. If private accommodation is utilized an allowance of $25 per night may be claimed. Per Diem A per diem allowance of $85.00 will be paid to the Mayor, Allowance Councillors and Appointed Officials for the puipose of meals and other related expenses. A per diem allowance of $70.00 will be paid to all other employees. No receipts are required to be submitted. When a meal is included in a pre-paid conference or workshop, the established rate for that meal as noted under Casual Meals will be deducted from the per diem or expense claim. The per diem rate for locations in the United States shall be the same as the per diem rate above except that the payment shall be in U.S. funds. When travel requires over 24 hours absence from Mackenzie, the per diem allowance will be calculated as 24 hours from the time the person leaves Mackenzie. Any subsequent per diems will be calculated on the same basis, and if any casual meals are required they will be determined as per the rates defined for casual meals. Other Expenses Business related expenses such as telephone, fax, airport parking and photocopying expenses will be reimbursed in addition to the per diem. Personal expenses such as phone calls, laundry, parking and speeding tickets or other items are included within the incidental portion of the per diem and will not be reimbursed. Page 39 of 88 -3- Casual Meals In cases where full per diem expenses need not be incurred, the following will, in lieu of a per diem allowance, be paid for casual meals: (a) Breakfast - $12.00 (b) Lunch - $15.00 (c) Dinner - $25.00 Registration fees The District will pay registration fees for the event, including any additional fees for opening receptions, lunches and banquets. The District will deduct the established rate for meals as noted under Casual Meals from the per diem allowance or expense claim. The District will not pay for any pre-conference or other events that are not related to municipal business (e.g. golf tournaments or wine tours). Spousal Expenses Spouses of Mayor, Councillors and Appointed Officials will be considered delegates and the additional accommodation expenses for spouses of delegates attending conventions will be paid. All attendees of the annual UBCM and NCLGA conferences will have spousal expenses paid by the District for the opening reception, any joint lunches and the banquet. Any spousal program registration or other expenses (except as indicated above) will not be paid. Advance Payment A person who anticipates incurring expenses payable under this policy may submit an expense form indicating the anticipated expenses. Advances will only be permitted for airfare, conference registration, hotel deposits and per diems. If an advance payment exceeds the actual expenses the amount must be repaid to the District within two weeks. Automobile Staff members who utilize their private vehicles on behalf of the Business Municipality, for regular business purposes or who exceed 1600 Insurance Ion per year, shall be reimbursed the difference between the ICBC (July 15, 1985) Pleasure/To Work classification and the Business Use Only classification for their vehicle. A receipt from the appropriate Insurance Agent must be received before reimbursement can be made. Page 40 of 88 -4- Where a private vehicle is being operated specifically and/or upon request of the District of Mackenzie to perform business on the District's behalf and is involved in an accident, or causes or sustains damage, and any insurance deductible costs are held to be the responsibility of the employee, the District of Mackenzie shall reimburse the employee for the deductible costs up to a maximum of $500 per incident. The provision does not apply to such situations as driving to and from work, being parked at an employee's normal work site or using personal vehicles for personal business during normal working hours. Page 41 of 88 DISTRICT OF MACKENZIE COUNCIL REPORT To: Mayor and Council From: Administration Date: April 18, 2016 Subject: From Brownfield to Public Space - The Old Esso Corner Rejuvenation RECOMMENDATION: THAT the District of Mackenzie supports the application to Northern Development Initiative Trust from the District of Mackenzie for a grant up to $30,000 for the Old Esso Corner Rejuvenation Phase One Project from the Prince George Regional Development Account. BACKGROUND: The District of Mackenzie plans to revitalize a brownfield site located in the heart of the community, Mackenzie Boulevard. Like many communities in BC, the District of Mackenzie struggles with the presence of contaminated, underutilized areas in highly visual locations. Through policy development, political support and extensive community involvement the Mackenzie Brownfield can be redeveloped to become an asset, rather than an eye sore to the downtown and greater community. The District Mackenzie has committed $70,000 into this year's capital budget for the Old Esso Corner Rejuvenation project and is applying for an addition $30,000 from Northern Development to improve this space. COUNCIL PRIORITY: Community Building • Invest in attractiveness, streetscape and general appeal of the community Respectfully Submitted, /—\ Scott Drysdale Building, Parks and Bylaw Manager Page 42 of 88 I # » I (SRITrSW COLUMBIA tmr^l DISTRICT OF MACKENZIE COUNCIL REPORT To: Mayor and Council From: Accessibility Advisory Committee Chair Date: April 18, 2016 Subject: Seniors Housing Capital Investment Analysis RECOMMENDATION: THAT the District of Mackenzie supports the application to Northern Development Initiative Trust from the District of Mackenzie for a grant up to $10,000 for the Seniors Housing Development Project from the Prince George Regional Development Account. BACKGROUND: Many small northern BC communities are designed for able bodied young families. As people age, they have mobility issues and historically move south because their needs are not being met. As these northern communities mature, and more generations choose to stay instead of moving south, housing must change to meet the needs of our aging populations including seniors with mobility issues. The District of Mackenzie is planning the development of a business case to allow a developer to commit capital to the establishment of accessible one level seniors housing in Mackenzie. The development of a business case would supplement the funding received from UBCM for an Age-Friendly Community assessment. The need for one level seniors housing has been established and the District of Mackenzie now plans to develop the business case to support grant applications and appeal to funders for the development of one level patio homes for seniors and individuals with disabilities. Several areas within the District of Mackenzie have been identified as potential areas for this development. The business case will include a feasibility study to determine which site would best suit this development and the architectural drawings for the one level patio homes. The plans for the homes will not include stairs to improve accessibility, accessible bathrooms that include hand rails and widened doorways. COUNCIL PRIORITY: Social Development • Advocate for youth, seniors, health services, education, affordable housing and the retention and attraction of professional services. Respectfully Submitted, /^~\ t>r Submission to Council Accessibility Advisory Committee Chair Page 43 of 88 DISTRICT OF MACKENZIE COUNCIL REPORT To: Mayor and Council From: Recreation Services Date: April 18, 2017 Subject: The Pool Boiler Upgrade Project RECOMMENDATION: THAT the District of Mackenzie supports the application to Northern Development Initiative Trust from the District of Mackenzie for a grant up to $30,000 for the Pool Boiler Upgrade Project from the Prince George Regional Development Account. BACKGROUND: To improve the operation and efficiency of the pool, decommission and replacement of the pool boiler is required. The pool boiler is a huge driver for economic development and quality of life in the District of Mackenzie. As of recent, this essential operational equipment has been assessed both in-house and through our recent energy retrofit feasibility study, and determined to be inefficient and nearing the end of its expected lifecycle. The District of Mackenzie has set aside funds to upgrade the pool boiler, but also wishes to apply for funds to reduce the burden on the taxpayer. The Community Halls and Recreation Facilities program provides municipalities, regional districts, First Nations bands and registered non-profit organizations with up to 70% of a project's budget to a maximum of $30,000 in funding to improve, expand, or develop facilities in order to increase the number of events held annually in the community, contributing to service sector revenues in the local economy. COUNCIL PRIORITY: Social Development • Advocate for youth, seniors, health services, education, affordable housing and the retention and attraction of professional services. Respectfully Submitted, Kevin Clarkson Director of Leisure Services Page 44 of 88 DISTRICT OF MACKENZIE COUNCIL REPORT To: Mayor and Council From: Administration Date: April 18, 2016 Subject: Municipal RV Park Upgrades Phase One RECOMMENDATION: THAT the District of Mackenzie supports the application to Northern Development Initiative Trust from the District of Mackenzie for a grant up to $30,000 for the RV Park Upgrades Phase One Project from the Prince George Regional Development Account. BACKGROUND: There are a limited number of RV parks within the District of Mackenzie. The Municipal RV Park sees a high level of traffic from April to October. Due to the high level of traffic the District of Mackenzie must upgrade the space to improve customer service, security and overall experience of users. The upgrades will involve the installation and purchase of new security cameras, internet upgrades, the installation of a coin operated sani dump and new picnic tables. COUNCIL PRIORITY: Community Building • Invest in long term planning of indoor and outdoor recreational infrastructure Respectfully Submitted, Scott Drysdale Building, Parks and Bylaw Manager Page 45 of 88 ^MACKENZIEJ: ' 1*1 BRITISH COtDUBI* fc<"-T DISTRICT OF MACKENZIE COUNCIL REPORT To: Mayor and Council From: Administration Date: April 18, 2017 Subject: Ministry of Forests Airport Lease Renewal RECOMMENDATION: THAT Council approves a three-year airport lease agreement with the Province of British Columbia for parking and training areas to support operations at the local firebase; AND THAT Council authorizes the Mayor and Corporate Officer to execute the agreement. BACKGROUND: The Ministry of Forests, Lands and Natural Resource Operations currently holds a 40-year lease with the District to operate its primary firetrack base (Northern Interior Forward Attack Base "Mackenzie Fire Base") at the airport. In 2014, Administration and the Province negotiated an additional three-year lease which combined two extensions of the above main lease area (55m m 17m to the south of the main lease and 55m x 26m to the north of the main lease). This new lease was developed for the purposes of parking, training, and related administrative purposes to support Provincial Wildfire Management Operations and other Provincial emergency response actions. This current lease on the extension properties expires on June 30, 2017 and the Province is asking Council for its renewal to be approved for another three-year term. BUDGET CONSIDERATIONS: 2017 lease rates are 19.52 cents per square foot for commercial fixed-wing leases and 6.92 cents per square foot for commercial non-airside and non-commercial leases. Annual rent increases are the rent for the preceding year plus an increment equal to the Vancouver Consumer Price Index. COUNCIL PRIORITY: Good Governance • Ensure District Services are delivered in an economically, socially, and environmentally responsible manner. /-n Emily iCaehn Executive Assistant/Legislative Clerk Page 46 of 88 -1- AIRPORT LEASE THIS LEASE made this day of April, 2017 UNDER THE LAND TRANSFER FORM ACT, PART 2 BETWEEN: DISTRICT OF MACKENZIE Bag 340 Mackenzie, BC, VOJ 2C0 (The "Landlord") OF THE FIRST PART AND: HER MAJESTY THE QUEEN IN THE RIGHT OF THE PROVINCE OF BRITISH COLUMBIA As represented by the Minister of Forest, Lands, and Natural Resource Operations c/o Forests Tenure Branch, Forest Land Acquisitions PO Box 9510 Stn Prov Govt 1810 Blanshard Street Victoria, BC, V8W 9C2 (the "Tenant") OF THE SECOND PART WITNESS that in consideration of the rents and agreements to be paid and performed by the Tenant, 1. PREMISES The Landlord leases to the Tenant two parcels comprising a total of 2,365 square metres more particularly described as: Parcel A: 1430 square metres of Lot C, District Lot 12479, Cariboo District shown outlined in heavy black and identified as "Parcel A" on the drawing which is attached as Appendix "A" 182 079/Model Airport Lease - Short Term/2012-02-20/PJ-ca Page 47 of 88 -2- Parcel B 935 square metres of Lot C, District Lot 12479, Cariboo District shown outlined in heavy black and identified as "Parcel B" on the drawing which is attached as Appendix "A" (collectively the "Premises") 2 TERM The term of this Lease commences on the 1st day of July, 2017 and continues until June 30, 2020. (the "Term"). 3. USE The Tenant shall use the Premises for the purposes of parking, training and related administrative purposes to support Provincial Wildfire Management Operations and other Provincial emergency response actions. Any other use must first receive written consent of the Landlord. 4. RENT The Tenant shall pay the Landlord: (a) The base rent for July 1, 2017 to June 30, 2018 of FOUR THOUSAND NINE HUNDRED SIXTY-NINE DOLLARS AND TWENTY-ONE CENTS ($4969.21) plus Goods and Services Tax or like tax, as may be applicable, due and payable on the first day of the Term; (b) The base rate for July 1, 2018 to June 30, 2019 of FOUR THOUSAND NINE HUNDRED SIXTY-NINE DOLLARS AND TWENTY-ONE CENTS ($4,969.21) plus an increase equal to the percentage increase in the Consumer Price Index (All Items) for Vancouver ("CPI"), as maintained by Statistics Canada or its successor in function, and as measured from the commencement of the previous year of the Term to the commencement of the year of the Term for which rent is payable, plus Goods and Services Tax or like tax, as may be applicable. If there has been no increase in CPI, the base rent will be FOUR THOUSAND NINE HUNDRED SIXTY- NINE DOLLARS AND TWENTY-ONE CENTS ($4969.21). Page 48 of 88 -3- (c) For each subsequent year of the Term, base rent equal to the base rent payable for the previous year of the Term plus an increase equal to the percentage increase in the Consumer Price Index (All Items) for Vancouver ("CPI"), as maintained by Statistics Canada or its successor in function, and as measured from the commencement of the previous year of the term to the commencement of the year of the Term for which rent is payable. If there has been no increase in CPI, the base rent will be the same as for the previous year of the Term. 5. TENANT'S COVENANTS The Tenant covenants with the Landlord: Rent (d) to pay rent; Utilities and Taxes (e) to pay as they become due all charges, rates, levies and assessments concerning the Tenant's improvements on the Premises, including, without limitation, all local improvement charges imposed, assessed or levied by any statutory authority or public utility in respect of electricity, light, heat, power, water, telephone and other utilities (including work and service in connection therewith and connections to municipal services) used in or supplied to the Premises. The Tenant is exempt from payment of property tax. Construction (f) that it will not construct nor alter any building or structure on the Premises unless, prior to any construction, it has obtained: (i) the Landlord's approval in writing to the site plan, working drawings, plans, specifications and elevations; and (ii) a building permit from the District of Mackenzie authorizing the construction of the buildings and structures set out in the permit and the plans and specifications attached to it; and (iii) all required inspections; and all work shall be carried out at the cost of the Tenant; Page 49 of 88 -4- Repair (g) that it will leave the Premises in good repair; Landlord's Right of Entry (h) that the Landlord may enter the Premises and view the state of repair; Assign and Sublet (i) that it will not assign nor sublet without leave of the Landlord; (j) that the Landlord's consent to assignment or subletting shall not release or relieve the Tenant from its obligations to perform all the terms, covenants and conditions that this Lease requires the Tenant to perform, and the Tenant shall pay the Landlord's reasonable costs incurred in connection with the Tenant's request for consent; Regulations (k) that it will: (i) comply promptly at its own expense with the legal requirements of all statutes, regulations and bylaws of all federal provincial and local authorities, and all notices issued under them that are served upon the Landlord or the Tenant; (ii) without limiting the foregoing clause (i), observe and comply with the provisions of the Aeronautics Act RSC 1985 C. A-2 as amended, and all rules and regulations made from time to time pursuant to the provisions of said Act and all successor legislation, and all rules and regulations by the Minister of Transport for Canada regarding the use of the airport or any portion thereof, and all local airport rules; Insurance (I) that the Tenant is self-insured with respect to its property and liability risks and that it does not purchase commercial insurance. Page 50 of 88 -5- Indemnification (m) that it will indemnify the Landlord from and against all claims, lawsuits, damages, losses, costs, including legal costs, or expenses which the Landlord may incur by reason of: (i) the use of the Premises by the Tenant, or the carrying on upon the Premises of any activity in relation to the Tenant's use of the Premises, and in respect of any loss, damage or injury sustained by any person while on the Premises for the purpose of doing business with the Tenant or otherwise dealing with the Tenant, where they are not covered by insurance or coverage has been denied by an insurer; (ii) any defect in the Premises, to the extent caused by the acts or omissions of the Tenant; unless the claims, damages, losses, costs, expenses or injuries are the result of the negligence of the Landlord; Builders Liens (n) that it will indemnify the Landlord from and against all claims for liens for wages or materials or for damage to persons or property caused during the making of or in connection with any excavation, construction, repairs, alterations, installations and additions which the Tenant may make or cause to be made on, in or to the Premises or any building or structure on the Premises, and the Tenant shall promptly take all legal action necessary to cause any lien to be discharged. The Landlord shall be at liberty to file a notice of interest against title to the Premises pursuant to the Builders Lien Act; Possession (o) that it will at the expiration or sooner determination of this Lease peaceably surrender and give up possession of the Premises without notice from the Landlord, any right to notice to quit or vacate being hereby expressly waived by the Tenant, any law, usage or custom to the contrary notwithstanding; Page 51 of 88 -6- Maintenance (p) that it will repair and maintain the Premises and any improvements installed or constructed thereon as would a prudent tenant and will keep the same in a clean, safe and tidy condition at all times; (q) that it will provide receptacles for refuse and rubbish of all kinds, as well as remove such refuse and rubbish from the Premises at regular intervals and will not keep or leave any boxes, packing material or rubbish of any kind in or near the Premises or any passages connected with the same; (r) that it will keep clean and free from any rubbish, ice or snow, all walks, passages, yards and alleys on or adjacent to the Premises; Signs (s) that it shall not display any sign, picture, advertisement, notice, lettering or direction on any part of the Premises without prior written approval of the Landlord. 6. HAZARDOUS SUBSTANCES For the purposes of this sub-clause, the following definitions apply: "Hazardous Substances" means all substances, the storage, handling, transport, disposal or release of which is controlled or regulated by any Environmental Laws, and the presence of which, in concentrations above prescribed standards, may necessitate, invite or permit a governmental authority to require remedial or investigatory action under any Environmental Laws; and "Environmental Laws" means all statutes, regulations, orders, bylaws, permits, standards, guidelines, policies and any other laws, including the principles of common law and equity, now or hereafter in order applicable to the Premises, relating in any way to health, occupational health and safety, product liability, transportation of dangerous goods or the protection of people, plants, animals or the environment. (a) The Tenant waives, to the extent permitted by law, the requirement if any, for the Landlord to provide it with a "site profile" under the Environmental Management Act or any regulations made under that act; Page 52 of 88 -7- (b) The Tenant shall use its best efforts to conduct its business in the Premises in compliance with all Environmental Laws, including: i) handling, using, storing, managing and disposing of all Hazardous Substances used on or in the Premises in compliance with all Environmental Laws; ii) reporting unpermitted spills, emissions or discharges of Hazardous Substances to applicable government authorities as required by Environmental Laws, and also promptly reporting the same to the Landlord; iii) remediating the Premises in the event of any such unpermitted spills, emissions or discharges, to the extent necessary to comply with Environmental Laws, and reporting promptly to the Landlord with respect to such remediation and providing all information that the Landlord reasonably requests concerning such work. (c) The Tenant shall be responsible for all Hazardous Substances created, brought on, emitted or left on or in the Premises and for any variances from Environmental Laws caused by the Tenant or those whom it is responsible for at law. The Landlord acknowledges that the Tenant shall not be responsible for any Hazardous Substances existing on or in the Premises at the Commencement Date, unless the Tenant would be otherwise responsible for remediation under the Environmental Management Act. The Tenant shall remediate or remove such Hazardous Substances, except those existing on or in the Premises at the Commencement Date, and bring itself into compliance with Environmental Laws (d) At the termination of the Lease, if the Landlord, acting reasonably, is of the opinion that the Tenant created, brought on, emitted or left Hazardous Substances on or in the Premises, the Tenant shall obtain, at its expense, a site assessment prepared by a qualified environmental consultant who is approved in advance by the Landlord to undertake the work, which assessment shall determine whether Hazardous Substances are on or in the Premises and, if so, the nature and extent of any contamination that may exist or any other variances from Environmental Laws. The Tenant shall promptly remedy, at its own expense, any contamination or variance that it caused, or that has been caused by those for whom it is responsible at law. Page 53 of 88 -8- (e) For the purposes of this Section, the Parties agree that the Commencement Date for Parcel B of the Premises is April 12, 2012. The obligations of the Tenant under this section shall survive the expiry or earlier termination of this Lease. 7. LANDLORD'S COVENANTS The Landlord covenants with the Tenant for quiet enjoyment. 8. MISCELLANEOUS COVENANTS It is hereby mutually agreed: Re-entry (a) that the Landlord may re-enter the Premises on non-payment of rent, or non-performance of the Tenant's covenants; Effect of Waiver (b) that the Landlord, by waiving or neglecting to enforce the right to forfeiture of this Lease or the right of re-entry upon breach of any covenant, condition or agreement in it, does not waive its rights upon any subsequent breach of the same or any other covenant or condition of this Lease; Renewal (c) That this lease may be renewed for another three year term upon written request of the Tenant and all terms and conditions would remain the same with the exception of the Rent, which would be mutually agreed upon at the time of renewal. Holding Over (d) that if the Tenant holds over following the Term and the Landlord accepts rent, this Lease becomes a tenancy from month to month subject to those conditions in this Lease applicable to a tenancy from month to month, however, this clause shall not preclude lease term renewal without holdover; Page 54 of 88 -9- Landlord's Payments (e) that if the Landlord incurs any damage, loss or expense or makes any payment for which the Tenant is liable under this Lease, then the Landlord may add the cost or amount of the damage, loss, expense, or payments to the rent and may recover it as if it were rent in arrears; Time (f) that time shall be of the essence of this Lease; Distress (g) that if the Landlord is entitled to levy distress against the goods and chattels of the Tenant, the Landlord may use enough force necessary for that purpose and for gaining admittance to the Premises and the Tenant releases the Landlord from liability for any loss or damage sustained by the Tenant as a result; Termination (h) this Lease may be terminated by either the Landlord or the Tenant by giving one year's written notice; (i) that, in case of alterations, additions or improvements are made to the leased Premises by the Tenant, such alterations, additions and improvements may be removed by the Tenant within One Hundred and Twenty (120) days following the termination or expiration of this Lease, provided that the Tenant, at its own expense, shall repair any damage to the leased Premises caused by such removal or by the original installation and if any such alterations, additions and the improvements shall remain on the leased Premises after the time periods provided herein, they shall remain on the leased Premises without compensation to the Tenant therefore and they shall become the sole and exclusive property of the Landlord; Notices (j) that any notice required to be given under this Lease shall be deemed to be sufficiently given: (i) if delivered, at the time of delivery; and (ii) if mailed from any government post office in the Province of British Columbia by prepaid, registered mail addressed as follows: Page 55 of 88 -10- If to the Landlord: Bag 340 Mackenzie, BC VOJ 2C0 If to the Tenant: PO Box 9510 Stn Prov Govt 1810 Blanshard Street Victoria, BC V8W 9C2 or at the address of a party may from time to time designate, then the notice shall be deemed to have been received forty eight (48) hours after the time and date of mailing. If, at the time of mailing the notice, the delivery of mail in the Province of British Columbia has been interrupted in whole or in part by reason of a strike, slowdown, lock-out or other labour dispute then the notice may only be given by actual delivery of it; Interpretation (k) that when the singular or neuter are used in this Lease they include the plural or the feminine or the masculine or the body politic or corporate where the context or the parties require; (I) that the headings to the clauses in this Lease have been inserted as a matter of convenience and are for reference only and in no way define, limit or enlarge the scope or meaning of this Lease or any provision of it; Binding Effect (m) that this Lease shall ensure to the benefit of and be binding upon the parties hereto and their respective heirs, executors, successors, administrators and permitted assignees; Law Applicable (n) that this Lease shall be construed in accordance with and governed by the laws applicable in the Province of British Columbia; (o) that all provisions of this Lease are to be construed as covenants and agreements as though the words importing covenants and agreements were used in each separate paragraph; Page 56 of 88 -11- Effective Date (p) that this Lease shall take effect as set out by the Term of this agreement regardless of the dates the Parties sign this Lease. Entire Agreement (q) that except as set out in this Lease, there are no representations, warranties, conditions or collateral agreements between the parties and this Lease constitutes the whole of the agreement between the parties with respect to the Premises. IN WITNESS the parties have signed and sealed this Lease on the dates hereinafter set forth. The DISTRICT OF MACKENZIE ) by its authorized signatories: ) Mayor ) Corporate Officer ) HER MAJESTY THE QUEEN IN RIGHT OF ) THE PROVINCE OF BRITISH COLUMBIA ) by its authorized signatories ) ) Name: Doug Stewart, ) Director, Forest Tenures Branch ) ) ) Page 57 of 88 •MACKENZIE! I I W I aRlttSlH COLUMBIA m****i DISTRICT OF MACKENZIE COUNCIL REPORT To: Mayor and Council From: Lisa Teggarty, Chief Financial Officer Date: April 18, 2017 Subject: 2017 Property Tax, Water, Sewer and Garbage Rates RECOMMENDATION: THAT Council considers giving the Property Tax Rate Bylaw the first three readings. AND THAT Council considers giving the Sewer, Water and Garbage Rates Bylaw the first three readings. AND THAT Council considers adoption of the Tax Rate Bylaw and Sewer, Water and Garbage Rates Bylaws at the May 8, 2017 regular Council meeting. BACKGROUND: The 2017 Provisional Operating and Capital Budgets were approved at the Public Presentation on February 14, 2017. The municipal tax increase approved during the budget process was a 3% increase across all property classes. The table below shows the increase in municipal tax revenue per property class: Tax Increase per Property Class 2017 2016 property class $38,376 Residential $1,317,591 $1,279,215 $24,001 Utilities $824,041 $800,040 $74,698 Major Industry $2,564,626 $2,489,928 Light Industry $128,952 $125,197 $3,755 Business $339,406 $329,520 $9,886 Total Revenue (All Classes) $5,174,617 $5,023,900 $150,717 Based on the average residential assessment for the District of Mackenzie (2016 - $142,895), the increase on annual municipal taxes is approximately $23.60 for the year. This figure does not include collection of taxes for other governments. The Regional District tax rates are included in our Property Tax Rate Bylaw. For 2017 the Tax Levy requisition for the Regional District of Fraser-Fort George is $468,761 which is a decrease of $555.00 (2016 - $469,316). For 2017 the Tax Levy requisition for the Fraser-Fort George Regional Hospital District is $325,112 which is an increase of $29,880 (2016 - $295,232). Page 58 of 88 The Water, Sewer and Garbage Rates underwent a review in the 2016 budget and Council gave staff direction to increase rates and minimize the subsidy from taxes. Water and sewer reserves are essential to ensure aging infrastructure can be replaced without borrowing. A summary of the rates increases for 2017 for Water, Sewer and Garbage are as follows: • Water rates - 10% increase • Sewer rates - 30% increase • Garbage rates - 10% increase (Residential) and 4% increase (Commercial) In 2016 and 2017, the District has been working towards an Asset Management Plan which will help identify revenue needed to sustainably manage the garbage, water and sewer infrastructure. Once all the tax rates are received for the other tax jurisdictions, staff will implement the tax rates procedures and prepare the tax notices. The Financial Plan and Tax Rate Bylaws must be adopted prior to May 15, 2017. COUNCIL PRIORITIY: Fiscal Health • Maintain a balanced District budget and healthy cash flow. Respectfully Submitted, Chief Financial Officer Approved for S ission to Council Page 59 of 88 DISTRICT OF MACKENZIE COUNCIL REPORT To: Mayor and Council From: Lisa Teggarty, Chief Financial Officer Date: April 18, 2017 Subject: 2017 Final Operating Budget and Capital Budget RECOMMENDATION: THAT Council approves the 2017 Final Budget with the list of changes and considers giving the Five-Year Financial Plan Bylaw first three readings. AND THAT Council considers adoption of the Financial Plan Bylaw at the May 8, 2017 regular Council meeting. BACKGROUND: 2017 Operating Budget The 2017 Provisional Operating and Capital Budgets were presented to Council on February 14, 2017 at the Public Budget presentation. Changes relating to the 2017 Operational Budget are shown in the table below and the Final Budget is attached to this report. Summary of Changes from 2017 Provisional Budget to 2017 Final Budget General Operating Revenue $ BC Hydro Grant In Lieu for Williston Lake increase 140,567.00 Garbage revenue increase not reflected in Provisional Budget 17,000.00 Canada Day Heritage grant confirmed 1,500.00 Fortis BC Franchise Fee decrease (18,400.00) Public Works Office Emissions Control Capital project carry-over 30,000.00 892.00 Small Communities Conditional grant funding amount confirmed 171,559.00 Increase in Operating Revenue General Operating Expenses $ Common Services increase re inflationary increases and new photocopier lease 2,930 Bylaw Services budget line not included in the Provisional budget 5,600 13,233 Public Works Dust Mitigation project 42,000 Recreation Parks Master Plan and District share for Management Intern 100,000 Additional contribution to Road Maintenance Reserve 7,796 Capital projects amendment - additional District contribution 171,559.00 Increase in Operating Expenditure Net Surplus/(Deficiency) Page 60 of 88 2017 Capital Budget There have been no major changes to the 2017 Capital Plan; however there have been some significant grant funding approvals since the budget presentation. The changes to the draft 2017 Capital Plan include: 1. The Public Works Emissions control capital project was added back in as a 2016 carry over project, due to the major part of the project being completed in early 2017. 2. Funding for up to $30,000 from the Northern Development Initiative Trust has been confirmed for the following projects: • Public Works Ball Diamond refresh • Arena Ice Plant upgrade • Morfee Lakeshore Trails - Phase One and Two • Recreation Centre Pool improvements 3. Funding for up to $26,680 from the Northern Development Initiative Trust has been confirmed for the Little Mac Multi-Purpose Trails development. 4. Funding for up to $662,340 has been confirmed from the Clean Water and Wastewater Fund for the Morfee Lake Water Well upgrade. Five-Year Financial Plan The District is required to develop a Five-Year Financial Plan as per the Community Charter section 165. This includes a detailed plan of the current year (2017) and a summary of the operations for the next four years (2018-2021). This information is attached to the Financial Plan Bylaw, under the Bylaws section. The Financial Plan must be adopted prior to May 15, 2017 and submitted to the Ministry of Community, Sport and Cultural Development. COUNCIL PRIORITIY: Fiscal Health • Maintain a balanced District budget and healthy cash flow. Respectfully submitted, Lisa Teggarty ApprovsaiQ>oubmission to ooi Chief Financial Officer Attachment - 2017 Operating Budget and Five-Year Capital Plan 2017-2021 Page 61 of 88 DISTRICT OF MACKENZIE BUDGET COMPARISON 2017 FINAL BUDGET TO 2016 FINAL BUDGET 2016 2017 BUDGET % INCREASE/(DECREASE) FINAL BUDGET COMPARED TO 2016 DESCRIPTION FINAL BUDGET VARIANCE GENERAL OPERATING REVENUE TAXATION 2.91 TAXATION 5,023,900 5,174,617 150,717 (2,000) (18.18) 616 AREA 13,000 11,000 166,043 7.50 1% UTILITIES TAX AND GRANTS IN LIEU 2,048,751 2,214,794 7,085,651 7,400,411 314,760 4.25 12,000 3.22 SALES OF SERVICE 360,900 372,900 RECREATION AND CULTURE 303,596 323,376 19,780 6.12 664,496 696,276 31,780 4.56 LICENCEPage 62 of 88 S AND PERMITS 0 0.00 BUSINESS LICENSE 35,000 35,000 COMMERCIAL PLATE 900 900 0 0.00 BUILDING/PLUMBING PERMIT REVENUE 25,000 25,000 0 0.00 OTHER PERMITS/APPLICATIONS 900 900 0 0.00 5,000 26.32 ANIMAL LICENSES 14,000 19,000 75,800 80,800 5,000 6.19 OTHER REVENUES 2,800 (1,100) (39.29) FINES 3,900 (44,900) (16.38) RENTALS 319,000 274,100 (17.26) FRANCHISE FEES (FORTIS BC) 125,000 106,600 (18,400) RETURN ON INVESTMENTS 44,000 44,000 0 0.00 TAXES PENALTIES AND INTEREST 44,000 44,000 0 0.00 MISCELLANEOUS 137,300 206,085 68,785 33.38 CEMETERY CARE 250 250 0 0.00 TRANSFER FROM NFA SURPLUS 1,390,000 1,432,000 42,000 2.93 TRANSFER PREVIOUS YEARS SURPLUS 300,000 350,000 50,000 14.29 2,363,450 2,459,835 96,385 3.92 DISTRICT OF MACKENZIE BUDGET COMPARISON 2017 FINAL BUDGET TO 2016 FINAL BUDGET 2016 2017 BUDGET % INCREASE/(DECREASE) FINAL BUDGET VARIANCE COMPARED TO 2016 DESCRIPTION FINAL BUDGET GRANTS 892 0.18 PROVINCIAL GRANTS - UNCONDITIONAL 497,000 497,892 - CONDITIONAL 49,800 59,900 10,100 16.86 200,000 110,500 55.25 FEDERAL GRANTS 89,500 REGIONAL DISTRICT GRANTS 5,000 5,000 0 0.00 641,300 762,792 121,492 15.93 569,417 4.99 TOTAL REVENUE 10,830,697 11,400,114 GENERAL OPERATING EXPENSES Page 63 of 88 GENERAL GOVERNMENT 155,390 2,418 1.56 COUNCIL 152,972 GRANTS & CHAMBER OF COMMERCE 162,360 176,025 13,665 7.76 (7,117) (1.18) ADMINISTRATION 608,244 601,127 60,708 11.63 FINANCE 461,327 522,035 COMMON SERVICES/COMPUTER/MTCE 311,284 320,984 9,700 3.02 ECONOMIC DEVELOPMENT OFFICER 272,248 300,261 28,013 9.33 ALLOCATION WATER/SEWER (80,000) (80,000) 0 0.00 0 0.00 DEPRECIATION 50,000 50,000 1,938,435 2,045,822 107,387 5.25 PROTECTIVE SERVICE 12,985 2.81 FIRE DEPARTMENT 449,516 462,501 INDUSTRIAL AREA FIRE SYSTEM 11,000 23,700 12,700 53.59 5,183 2.92 BUILDING INSPECTIONS 172,077 177,260 9,176 4.18 BYLAW SERVICES 210,414 219,590 MUNICIPAL EMERGENCY PROGRAM 7,700 14,700 7,000 47.62 EMERGENCY SERVICES BLDG 31,805 32,980 1,175 3.56 RCMP/COURT BLDG. MAINTENANCE 85,058 86,420 1,362 1.58 DISTRICT OF MACKENZIE BUDGET COMPARISON 2017 FINAL BUDGET TO 2016 FINAL BUDGET 2016 2017 BUDGET % INCREASE/(DECREASE) FINAL BUDGET VARIANCE COMPARED TO 2016 DESCRIPTION FINAL BUDGET 0 0.00 VANDALISM 4,864 4,864 VICTIM ASSISTANCE PROGRAM 51,994 51,994 0 0.00 5,000 3.23 DEPRECIATION 150,000 155,000 1,174,428 1,229,009 54,581 4.44 PUBLIC WORKS TRANSPORTATION SERVICES 1,743,410 1,913,579 170,169 8.89 27,000 3.57 DEPRECIATION 729,000 756,000 39,280 9.92 GARBAGE COLLECTION 356,640 395,920 (11,711) (19.31) PUBLIC HEALTH 72,351 60,640 Page 64 of 88 0 0.00 DEPRECIATION 25,000 25,000 PARKS, BEACHES, GOLF COURSE 312,470 326,013 13,543 4.15 3,238,871 3,477,152 238,281 6.85 LEISURE SERVICES PARKS AND PLAYGROUNDS 38,400 44,300 5,900 13.32 274,414 10.38 RECREATION FACILITIES 2,369,276 2,643,690 9,700 2.17 DEPRECIATION 436,300 446,000 6,469 2.59 LIBRARY 243,587 250,056 3,087,563 3,384,046 296,483 8.76 OTHER 0.00 DEBT / TAXES INTEREST & TAX APPEALS 26,900 26,900 0 LAND USE PLANNING AND DEVELOPMENT 5,000 10,000 5,000 50.00 (100,000) (50.00) TRANSFER TO RESERVES 300,000 200,000 TRANSFER GENERAL CAPITAL - CURRENT YEAR'S LEVY 1,059,500 1,027,186 (32,314) (3.15) TRANSFER TO SURPLUS 0 0 0 0.00 CONTINGENCY 0 0 0 0.00 1,391,400 1,264,086 (127,314) (10.07) DISTRICT OF MACKENZIE BUDGET COMPARISON 2017 FINAL BUDGET TO 2016 FINAL BUDGET 2016 2017 BUDGET % INCREASE/(DECREASE) COMPARED TO 2016 DESCRIPTION FINAL BUDGET FINAL BUDGET VARIANCE 4.99 TOTAL GENERAL EXPENSES 10,830,697 11,400,115 569,418 REVENUE LESS EXPENSES NET SURPLUS (DEFICIENCY) 0 0 WATER OPERATIONS 28,000 4.92 REVENUE 541,400 569,400 4.92 EXPENDITURES 541,400 569,400 28,000 NEPage 65 of 88 T SURPLUS (DEFICIENCY) 0 0 0 SEWER OPERATIONS 52,000 10.65 REVENUE 436,100 488,100 10.65 EXPENDITURES 436,100 488,100 52,000 NET SURPLUS (DEFICIENCY) 0 0 0 CONSOLIDATED GENERAL, WATER & SEWER OPERATING SURPLUS (DEFICIENCY) 0 0 DISTRICT OF MACKENZIE "SCHEDULE D" (Not Including Applicable Taxes) GUARANTEED OPERATING FUNDED RELATED FUNDED FINANCING FUNDING TAX OR UTILITY 2017 2018 2019 2020 2021 TOTAL INCREASE RESERVES RESERVE FUND GAS TAX (DEBT) OTHERS FUNDER NAME GENERAL GOVERNMENT UBCM Gas Tax Priorities Fund ($89,S00)/Ministry of Community, Sport and Cultural Long-term Infrastructure & Asset Management plan (carry-over) 159,000 159,000 59,500 89,500 10,000 Development ($10,000) Computer software 15,000 15,000 15,000 Server/Firewall 15,000 15,000 15,000 TOTAL GENERAL GOVERNMENT 159,000 15,000 15,000 0 189,000 59,500 30,000 0 89,500 10,000 PROTECTIVE SERVICES Fire Department: Satellite Fire Hall 87,500 87,500 87,500 Hydraulic combination tools 13,000 13,000 13,000 Hydraulic pump 13,000 13,000 13,000 Hydraulic spreaders 10,000 10,000 10,000 Narrow band equipment 10,000 10,000 10,000 Building renovations 50,000 50,000 50,000 Fire Pickup 5 (Chief #2) crew 4x4 80,000 80,000 80,000 Page 66 of 88 TOTAL PROTECTIVE SERVICES 87,500 50,000 80,000 36,000 10,000 263,500 87,500 176,000 PUBLIC WORKS Community Park - Esso site (carry-over) 85,000 85,000 85,000 Court House landscaping (carry-over) 35,000 35,000 35,000 Emissions control & heating system (carry-over) 35,600 35,600 35,600 Mackenzie Boulevard crosswalk 140,000 140,000 100,000 40,000 Ministry of Transportation (MOTI) Municipal Building roof replacement 40,000 40,000 40,000 Snow Grooming equipment 45,000 45,000 45,000 Backhoe 75,000 75,000 75,000 Tool Cat utility vehicle 78,000 78,000 78,000 Safety shoring 30,000 30,000 30,000 Ball diamonds refresh 66,000 66,000 36,000 30,000 Northern Development Initiative Trust Municipal Building furnace replacement 12,000 12,000 12,000 Shop hoist replacement 35,000 35,000 35,000 Fire Hall roof 185,000 City Hall carpets 46,000 46,000 46,000 Entrance sign 50,000 50,000 50,000 Way finding signage 40,000 40,000 80,000 80,000 Road paving and curb repairs 500,000 500,000 500,000 500,000 2,000,000 2,000,000 Street light replacement 15,000 15,000 15,000 15,000 60,000 60,000 Chamber building roof 35,000 35,000 35,000 3/4 Ton Flat (4x4) 45,000 45,000 45,000 Bombardier snowgroomer 1995 150,000 150,000 150,000 SUV 60,000 60,000 60,000 Kubota Mower 60,000 60,000 60,000 Dump Truck - GMC 150,000 150,000 150,000 Grader - 98 John Deere 400,000 400,000 400,000 PW Pickup super 4x4 35,000 35,000 35,000 PW Pickup super 4x4 35,000 35,000 35,000 PW Pickup 4x4 33,000 33,000 33,000 Rec Pickup Crew 4x4 33,000 33,000 33,000 Rec Pickup 25,000 25,000 25,000 DISTRICT OF MACKENZIE "SCHEDULE D" (Not Including Applicable Taxes) GUARANTEED OPERATING FUNDED RELATED FUNDED FINANCING FUNDING TAX OR UTILITY 2017 2018 2019 2020 2021 TOTAL INCREASE RESERVES RESERVE FUND GAS TAX (DEBT) OTHERS FUNDER NAME PUBLIC WORKS (CONTINUED) Maintenance Van 34,000 34,000 34,000 Sweeper - Whirl wing 255,000 255,000 255,000 Grass Sweeper 18,000 18,000 18,000 Tar Bucket 18,000 18,000 18,000 Garbage Truck 250,000 250,000 250,000 TOTAL PUBLIC WORKS 676,600 1,218,000 1,463,000 861,000 515,000 4,548,600 606,600 3,872,000 0 0 70,000 LEISURE SERVICES Arena Ice Plant Upgrade (carry-over) 350,000 350,000 20,000 300,000 Recreation Reserve 30,000 Northern Development Initiative Trust Mackenzie Recreation Centre Phase two - Planning stage 300,000 300,000 150,000 150,000 UBCM Gas Tax Priorities Fund/RDFFG/Northern Development Initative Fitness equipment upgrade 46,000 46,000 16,000 30,000 Northern Development Initiative Trust Cardio equipment upgrade 30,000 30,000 11,000 19,000 Northern Development Initiative Trust Point of Sale upgrade 15,000 15,000 15,000 Avaya Telephone system 14,000 14,000 14,000 Man Lift replacement 14,000 14,000 14,000 Little Mac Multi-Purpose Trail Route Development 111,126 111,126 18,189 92,937 BC Rural Dividend Program/Northern Initiative Trust Recreation Centre Pool improvements 55,397 55,397 15,397 40,000 Rainbow Swim Club donation/Northern Development Intiative Trust BC Rural Dividend Program/Canada 150 Grant Program/Northern Development Morfee Lakeshore Trail - Phase one & Phase two 191,000 191,000 - 191,000 Intiative Trust Page 67 of 88 Recreation building roof repairs 100,000 100,000 100,000 Ice-edger 10,000 10,000 10,000 Ski Hill lift components 45,000 45,000 45,000 Automatic defibrillator 6,000 6,000 6,000 Janitorial equipment 25,000 25,000 25,000 Electronic media sign 35,000 35,000 35,000 Rooftop heating unit - conference room 10,000 10,000 10,000 Bleacher heaters 10,000 10,000 10,000 Library furnishings 40,000 40,000 40,000 Spirit Square furnishings 25,000 25,000 25,000 Snow groomer 290,000 290,000 290,000 Ski Hill terrain park infrastructure repair 20,000 20,000 20,000 TOTAL LEISURE SERVICES 1,126,523 211,000 45,000 10,000 350,000 1,742,523 273,586 606,000 150,000 0 402,937 TOTAL GENERAL CAPITAL 2,049,623 1,494,000 1,603,000 907,000 875,000 6,743,623 1,027,186 4,684,000 239,500 0 482,937 WATER Fire Hydrant Replacement (carry-over) 40,000 40,000 40,000 120,000 40,000 Water Well #1 Upgrade 812,340 812,340 150,000 Water Utlity Fund 662,340 Ministry of Community, Sport and Cultural Development - 2017 Clean Water and Waste Water Fund application. TOTAL WATER 852,340 40,000 40,000 0 0 932,340 40,000 150,000 0 0 0 662,340 SANITARY TOTAL SANITARY 0 0 0 0 0 0 0 0 0 0 0 TOTAL CAPITAL 239,500 0 1,145,277 April 28th - National Day of Mourning We pause every April 28th to remember workers killed and those who still suffer from a work-related injury or illness, their lives and livelihoods forever compromised. But we can never pause our prevention efforts. Every day of the year APRIL 28 • Educate others about health and safety rights, responsibilities NATIONAL DAY OF MOURNING For wcriun vrhohsve been URtd, ruffer work-related irjury or dittaie. and prevention measures. • Insist on effective workplace prevention programs developed with full worker participation. • Insist on training that supports the identification, assessment and control of workplace hazards. • Encourage local media to report on health, safety and environmental issues. • Press elected officials to support stronger regulations and better enforcement of existing laws. • Create monuments to promote public awareness of workplace health and safety. Make time for prevention . Demand high quality training that promotes a hazard-based approach. e Become a workplace health & safety representative. • Identify and report workplace hazards. Take time to remember: e Attend a Day of Mourning ceremony in your community. Encourage others to attend an event. (EVENTS) • Draft a message for your organization's publication or website. « Coordinate a Day of Mourning event in your workplace. (SUGGESTIONS) • Work with local media to promote and cover the Day's significance and events. e Convince employers and public institutions to, among other things, lower flags to half-mast. • Share stories of workers injured and killed on the job - ensure they are not forgotten. • Read about the history of the Day of Mourning. (HISTORY) • Download the BCFED OH&S Centre DOM Poster. (POSTER) • Learn about the Day of Mourning in Schools Project'. (SCHOOLS PROJECT) Page 68 of 88 DISTRICT OF MACKENZIE BYLAW NO. 1364 A bylaw of the District of Mackenzie Respecting the Financial Plan for the years 2017-2021 The Municipal Council of the District of Mackenzie, in open meeting assembled HEREBY ENACTS as follows: 1. Schedules "A", "B", "C" and "D" attached hereto and forming part of this bylaw are hereby adopted and is the Financial Plan of the District of Mackenzie for the period commencing January 1, 2017 and ending December 31, 2021. 2. This bylaw may be cited for all purposes as "Financial Plan Bylaw No. 1364, 2017." READ a first time this day of , 2017 READ a second time this day of , 2017 READ a third time this day of , 2017 ADOPTED this day of , 2017 I hereby certify the foregoing to be a true and correct copy of District of Mackenzie Bylaw No. 1364 cited as "Financial Plan Bylaw No. 1364, 2017". Mayor Corporate Officer Corporate Officer Page 69 of 88 SCHEDULE"A DISTRICT OF MACKENZIE 2017-2021 Financial Plan Statement of Objectives and Policies Bylaw No. 1364 Section 165(3.1) of the Community Charter requires municipal five-year financial plans to include a more explicit form of revenue and tax policy disclosure. This requires municipalities to include in the five-year financial plan, the objectives and policies regarding each of the following: 1. The proportion of total revenue that comes from each of the funding sources described in Section 165(7) of the Community Charter. 2. The distribution of property taxes among the property classes. 3. The use of permissive tax exemptions. PURPOSE: These revenue and tax policy disclosure requirements are intended to further enhance municipal accountability to the public by requiring all municipalities to develop and publicly disclose their objectives and policies in relation to their municipal taxes. 1. PROPORTION OF REVENUE Proportion of Revenue that is generated by Property Taxes 7(a) The District's property tax revenue includes a municipal tax increase of 3% for all classes. For future years, any changes in taxation will be determined during the budget process. Other Revenue Sources Described in Section 165(7) of the Community Charter. 7(b) Revenue from fees - Sales of service and utility user fees for all municipal services (excluding Recreation and Culture) will continue to be set to recover the costs associated with providing these services. Sales and Service (Recreation and Culture) - These areas recover approximately 10% of the expenses incurred to operate the facilities. Traditionally, the amount has been closer to 15-20%, but the admissions and recovery rates have not been increased as fast as costs have risen. The District will endeavour to raise rates annually by a reasonable percentage to ensure recovery is at least at 10-15% of expenses and will set a goal of 20% over the next ten years. Licences and Permits - The fees recover approximately 20% of the costs of the Building Department and Animal Control/Bylaw Enforcement Departments and support some of the Chamber of Commerce funding. The District's Bylaw, Animal Control and Building permit revenues will be reviewed to determine if the rates are consistent with other jurisdictions and if any increases or decreases will be necessary. 7(c). Revenue from other sources (Grants) - The majority of these revenue sources are established by legislation or are dependent on Crown Corporations or utility revenues. Future budgeting will correspond with any changes to these funds from year to year. For any grants that require the District to apply, this will remain a priority. Page 70 of 88 Other Revenue - For tax penalties, the recovery is set by legislation. For the return on investments the District will continue with short and long term investments held in the Municipal Finance Authority and other investments authorized by Section 183 of the Community Charter. Rentals and lease rates were initially set in 1993, and since the inception, rates have been increased by the annual Consumer Price Index (CPI). This policy will be continued as this is incorporated into the District's long-term leases. 7(d) Water & Sewer rates will be reviewed annually and set to effectively account for and manage the life cycle of water and sewer capital assets. The District was successful in obtaining grant funding to undertake the development of long-term Infrastructure and Asset Management Plan. Completion of this project will assist with the District's long-term infrastructure integrity, capital works planning and long-range financial planning. 2. DISTRIBUTION OF TAXES AMONG PROPERTY CLASSES In 2017, the District's proportion of taxes is as follows: CLASS DESCRIPTION TOTAL % OF TAXES 1 Residential 25.46 % 2 Utility 15.92% 4 Major Industry 49.56 % 5 Light Industry 2.50 % 6 Business 6.56 % As the District annually monitors its rates by property class the District will, subject to decreases or increases by property class due to new construction or changes in assessment classes, maintain the range of property taxes collected by class as: CLASS DESCRIPTION TOTAL % OF TAXES 1 Residential 25-35 % 2 Utility 10-20 % 4 Major Industry 50-60 % 5 Light Industry 1-5% 6 Business 5-10 % 3. USE OF PERMISSIVE TAX EXEMPTIONS Permissive tax exemptions enable municipalities to provide tax breaks to meet the social, economic, environmental or other needs of the community. In 2016, the District of Mackenzie adopted a "Revitalization Tax Exemption Bylaw No. 1353, 2016" which includes specific tax exemption incentives for construction of new or existing buildings for all lots in the District in the following eligible classes: Utility, Major Industry, Light Industry and Business and Other. Eligibility is limited to new construction or renovation of existing buildings that results in a non-market change to the value of a lot within the District of at least $500,000. The exemption provided under this Bylaw is as follows: • 100% exemption in the first year on Municipal Property Tax for the Non- Market Change in assessment of land and improvements • 50% exemption in the second year on Municipal Property Tax for the Non-Market Change in assessment of land and improvements • 25% exemption on Municipal Property Tax for the Non-Market Change in assessment of land and improvements • There will be no exemption on Municipal Property Tax for the Non-Market Change in assessment of land and improvements in the fourth and succeeding years. Page 71 of 88 THE DISTRICT OF MACKENZIE SCHEDULE"B" BYLAW NO. 1364 2017 ANNUAL BUDGET CONSOLIDATED OPERATING REVENUES AND EXPENDITURES REVENUE: TAXATION 5,174,617 UTILITY USER FEES 806,500 GRANTS 3,258,272 LICENSES AND PERMITS 83,600 SALE OF SERVICE 739,276 OTHER REVENUE 372,350 TRANSFER EQUITY IN ASSETS 1,627,000 TRANSFER FROM RESERVES 350,000 TOTAL REVENUE 12,411,615 EXPENDITURES: GENERAL GENERAL GOVERNMENT SERVICES 2,125,822 PROTECTIVE SERVICES 1,229,009 TRANSPORTATION SERVICES 2,763,579 ENVIRONMENTAL HEALTH SERVICES 395,920 PUBLIC HEALTH AND WELFARE 85,640 RECREATION AND CULTURE 3,710,059 LESS: RECOVERY FROM UTILITIES (174,000.00) TOTAL GENERAL 10,136,029 WATER EXPENDITURE 569,400 SEWER EXPENDITURE 442,100 INTEREST, BANK CHARGES AND BAD DEBTS 26,900 LAND DEVELOPMENT 10,000 SUBTOTAL 11,184,429 EXCESS OPERATING REVENUE 1,227,186 OTHER DEBT INTEREST 0 DEBT PRINCIPAL 0 RESERVE FUNDS 200,000 GENERAL CAPITAL 1,027,186 CONTINGENCY FOR THE YEAR 0 Page 72 of 88 DISTRICT OF MACKENZIE SCHEDULE"C 5-YEAR FINANCIAL PLAN s. 165 COMMUNITY CHARTER Sec. 165 2017 2018 2019 2020 2021 section Revenues 4(b) Property Taxes 7(a) 5,174,617 5,278,109 5,383,672 5,491,345 5,601,172 Fees and Charges 7(b) Sale of Services 739,276 746,669 754,135 761,677 769,294 Utility User Fees 806,500 806,500 806,500 806,500 806,500 Licences and Permits 83,600 84,436 85,280 86,133 86,994 Other Sources 7(c) Grants 3,258,272 3,290,854 3,323,763 3,357,000 3,390,570 Other Capital Revenue 2,451,963 0 Other Revenue 372,350 376,074 379,834 383,633 387,469 Transfer Equity in Assets 1,627,000 1,643,270 1,659,703 1,676,300 1,693,063 Borrowing 7(d) 0 0 0 0 Transfers from Funds 4(c) 0 0 0 0 0 Reserve Funds 8(a) 450,000 1,534,000 1,643,000 907,000 875,000 Accumulated Surplus 8(b) 350,000 0 0 0 0 TOTAL 15,313,578 13,759,912 14,035,887 13,469,588 13,610,062 Expenditures Other Municipal: 6(d) General Government 2,125,822 2,168,339 2,211,705 2,255,939 2,301,058 Protective Services 1,229,009 1,253,589 1,278,661 1,304,234 1,330,319 Transportation Services 2,763,579 2,818,851 2,875,228 2,932,732 2,991,387 Environmental Health 395,920 403,838 411,915 420,153 428,557 Public Health & Welfare 85,640 87,353 89,100 90,882 92,699 Recreation & Culture 3,710,059 3,784,260 3,822,102 3,822,102 3,822,102 Less: Utilities Recovery (174,000) (174,000) (174,000) (174,000) (174,000) Sub total 10,136,029 10,342,229 10,514,711 10,652,043 10,792,122 Water expenditure 569,400 580,788 592,404 604,252 616,337 Sewer expenditure 442,100 450,942 459,961 469,160 478,543 Interest & Bank Charges 26,900 29,590 30,000 30,000 30,000 Land Development 10,000 10,000 10,000 10,000 10,000 Property Tax Appeals 6(d) 0 0 0 0 0 Debt Interest 6(a) 0 0 0 0 0 Debt Principal 6(a) 0 0 0 0 0 Capital Expenditure 6(b) 2,901,963 1,534,000 1,643,000 907,000 875,000 Reserve Funds 8(a) 200,000 500,000 500,000 500,000 500,000 Transfer to Funds 4(c) 1,027,186 0 0 0 0 Accumulated Surplus 8(b) 0 312,363 285,811 297,132 308,060 Deficiency 6(c) 0 0 0 0 0 TOTAL 15,313,578 13,759,912 14,035,887 13,469,588 13,610,062 Page 73 of 88 DISTRICT OF MACKENZIE NOTES TO ACCOMPANY 5-YEAR FINANCIAL PLAN s. 165 COMMUNITY CHARTER ASSUMPTIONS OF THE PLAN: RATES OF CHANGE REVENUE: PROPERTY TAXES 2.00% SALE OF SERVICES 1.00% UTILITY USER FEES 2.00% LICENCES AND PERMITS 1.00% GRANTS 1.00% OTHER REVENUE 1.00% TRANSFER EQUITY IN ASSETS 1.00% EXPENSES: MUNICIPAL PURPOSES 2.00% WATER 2.00% SEWER 2.00% PROPORTIONS OF TOTAL REVENUE: Revenue Source % Total Revenue Property taxes 33.79% User fees and charges 10.64% Other sources 53.28% Proceeds from borrowing 0.00% Accumulated surplus (carry over) 2.29% TOTAL 100.00% DISTRIBUTION OF PROPERTY TAXES AMONG THE PROPERTY CLASSES: Property class % Overall Taxes Residential (1) 25.46% Utilities (2) 15.92% Major Industry (4) 49.56% Light Industry (5) 2.50% Business (6) 6.56% TOTAL 100% PERMISSIVE TAX EXEMPTIONS: The Annual Municipal Report for 2016 contains a list of permissive exemptions granted for the taxation year and the foregone revenue. Council grants exemptions to not-for-profit organizations that it deems provide a benefit to the residents of Mackenzie. Page 74 of 88 DISTRICT OF MACKENZIE "SCHEDULE D" (Not Including Applicable Taxes) GUARANTEED OPERATING FUNDED RELATED FUNDED FINANCING FUNDING TAX OR UTILITY 2017 2018 2019 2020 2021 TOTAL INCREASE RESERVES RESERVE FUND GAS TAX (DEBT) OTHERS FUNDER NAME GENERAL GOVERNMENT UBCM Gas Tax Priorities Fund ($89,500}/Ministry of Community, Sport and Cultural Long-term Infrastructure & Asset Management plan (carry-over) 159,000 159,000 59,500 89,500 10,000 Development ($10,000) Computer software 15,000 15,000 15,000 Server/Firewall 15,000 15,000 15,000 TOTAL GENERAL GOVERNMENT 159,000 15,000 15,000 189,000 59,500 30,000 0 89,500 10,000 PROTECTIVE SERVICES Fire Department: Satellite Fire Hall 87,500 87,500 87,500 Hydraulic combination tools 13,000 13,000 13,000 Hydraulic pump 13,000 13,000 13,000 Hydraulic spreaders 10,000 10,000 10,000 Narrow band equipment 10,000 10,000 10,000 Building renovations 50,000 50,000 50,000 Fire Pickup 5 (Chief #2) crew 4x4 80,000 80,000 80,000 TOTAPage 75 of 88 L PROTECTIVE SERVICES 87,500 50,000 80,000 36,000 10,000 263,500 87,500 176,000 PUBLIC WORKS Community Park - Esso site (carry-over) 85,000 85,000 85,000 Court House landscaping (carry-over) 35,000 35,000 35,000 Emissions control & heating system (carry-over) 35,600 35,600 35,600 Mackenzie Boulevard crosswalk 140,000 140,000 100,000 40,000 Ministry of Transportation (MOTI) Municipal Building roof replacement 40,000 40,000 40,000 Snow Grooming equipment 45,000 45,000 45,000 Backhoe 75,000 75,000 75,000 Tool Cat utility vehicle 78,000 78,000 78,000 Safety shoring 30,000 30,000 30,000 Ball diamonds refresh 66,000 66,000 36,000 30,000 Northern Development Initiative Trust Municipal Building furnace replacement 12,000 12,000 12,000 Shop hoist replacement 35,000 35,000 35,000 Fire Hall roof 185,000 City Hall carpets 46,000 46,000 46,000 Entrance sign 50,000 50,000 50,000 Way finding signage 40,000 40,000 80,000 80,000 Road paving and curb repairs 500,000 500,000 500,000 500,000 2,000,000 2,000,000 Street light replacement 15,000 15,000 15,000 15,000 60,000 60,000 Chamber building roof 35,000 35,000 35,000 3/4 Ton Flat (4x4) 45,000 45,000 45,000 Bombardier snowgroomer 1995 150,000 150,000 150,000 SUV 60,000 60,000 60,000 Kubota Mower 60,000 60,000 60,000 Dump Truck - GMC 150,000 150,000 150,000 Grader - 98 John Deere 400,000 400,000 400,000 PW Pickup super 4x4 35,000 35,000 35,000 PW Pickup super 4x4 35,000 35,000 35,000 PW Pickup 4x4 33,000 33,000 33,000 Rec Pickup Crew 4x4 33,000 33,000 33,000 Rec Pickup 25,000 25,000 25,000 DISTRICT OF MACKENZIE 'SCHEDULE D' (Not Including Applicable Taxes) GUARANTEED OPERATING FUNDED RELATED FUNDED FINANCING FUNDING TAX OR UTILITY 2017 2018 2019 2020 2021 TOTAL INCREASE RESERVES RESERVE FUND GAS TAX (DEBT) OTHERS FUNDER NAME PUBLIC WORKS (CONTINUED) Maintenance Van 34,000 34,000 34,000 Sweeper - Whirl wing 255,000 255,000 255,000 Grass Sweeper 18,000 18,000 18,000 Tar Bucket 18,000 18,000 18,000 Garbage Truck 250,000 250,000 250,000 TOTAL PUBLIC WORKS 676,600 1,218,000 1,463,000 861,000 515,000 4,548,600 606,600 3,872,000 0 0 70,000 LEISURE SERVICES Arena Ice Plant Upgrade (carry-over) 350,000 350,000 20,000 300,000 Recreation Reserve 30,000 Northern Development Initiative Trust Mackenzie Recreation Centre Phase two - Planning stage 300,000 300,000 150,000 150,000 UBCM Gas Tax Priorities Fund/RDFFG/Northem Development Initative Fitness equipment upgrade 46,000 46,000 16,000 30,000 Northern Development Initiative Trust Cardio equipment upgrade 30,000 30,000 11,000 19,000 Northern Development Initiative Trust Point of Sale upgrade 15,000 15,000 15,000 Avaya Telephone system 14,000 14,000 14,000 Man Lift replacement 14,000 14,000 14,000 Little Mac Multi-Purpose Trail Route Development 111,126 111,126 18,189 92,937 BC Rural Dividend Program/Northern Initiative Trust Recreation Centre Pool improvements 55,397 55,397 15,397 40,000 Rainbow Swim Club donation/Northern Development Intiative Trust BC Rural Dividend Program/Canada 150 Grant Program/Northern Development Morfee Lakeshore Trail - Phase one & Phase two 191,000 191,000 - 191,000 Intiative Trust Page 76 of 88 Recreation building roof repairs 100,000 100,000 100,000 Ice-edger 10,000 10,000 10,000 Ski Hill lift components 45,000 45,000 45,000 Automatic defibrillator 6,000 6,000 6,000 Janitorial equipment 25,000 25,000 25,000 Electronic media sign 35,000 35,000 35,000 Rooftop heating unit - conference room 10,000 10,000 10,000 Bleacher heaters 10,000 10,000 10,000 Library furnishings 40,000 40,000 40,000 Spirit Square furnishings 25,000 25,000 25,000 Snow groomer 290,000 290,000 290,000 Ski Hill terrain park infrastructure repair 20,000 20,000 20,000 TOTAL LEISURE SERVICES 1,126,523 211,000 45,000 10,000 350,000 1,742,523 273,586 606,000 150,000 0 402,937 TOTAL GENERAL CAPITAL 2,049,623 1,494,000 1,603,000 907,000 875,000 6,743,623 1,027,186 4,684,000 239,500 0 482,937 WATER Fire Hydrant Replacement (carry-over) 40,000 40,000 40,000 120,000 40,000 Water Well #1 Upgrade 812,340 812,340 150,000 Water Utlity Fund 662,340 Ministry of Community, Sport and Cultural Development - 2017 Clean Water and Waste Water Fund application. TOTAL WATER 852,340 40,000 40,000 0 0 932,340 40,000 150,000 0 0 0 662,340 SANITARY TOTAL SANITARY 0 0 0 0 0 0 0 0 0 0 0 TOTAL CAPITAL 2,901,963 1,534,000 1,643,000 907,000 875,000 7,675,963 1,067,186 4,834,000 239,500 0 1,145,277 DISTRICT OF MACKENZIE BYLAW NO. 1365 A bylaw for the levying of rates for Municipal, Hospital and Regional District purposes for the year 2017 WHEREAS pursuant to Section 197(1) of the Community Charter, the Municipal Council shall each year pass a bylaw imposing upon all taxable land and improvements, according to the assessed value thereof, where applicable, a rate to provide for all sums which may be required for lawful purposes of the said District of the year 2017. NOW THEREFORE the Council of the District of Mackenzie, in open meeting assembled, HEREBY ENACTS as follows: 1. (a) For all lawful general purposes of the Municipality, on the value of land and improvements taxable for general municipal purposes to realize a sum of $5,174,617.00, rates appearing in Column "A" of the Schedule attached hereto and forming a part of this Bylaw. (b) For debt purposes on the value of land and improvements taxable for general municipal purposes, to realize a sum of $0 rates appearing in Column "B" of the Schedule attached hereto and forming part of this Bylaw. (c) For hospital purposes on the value of land and improvements taxable for Fraser Fort George Regional Hospital District purposes, to realize a sum of $325,112.00, rates appearing in Column "C" of the schedule attached hereto and forming a part of this Bylaw. (d) For purposes of the Regional District of Fraser-Fort George on the value of land and improvements for Regional District purposes, to realize a sum of $468,761.00, rates appearing in Column "D" of the Schedule attached hereto and forming a part of this Bylaw. 2. The minimum amount of taxation upon a parcel of real property shall be One Dollar ($1.00). 3. Said rates are now due and payable. 4. Under the authority of Section 234 of the Community Charter it is HEREBY ENACTED that the Collector shall add to the current taxes remaining unpaid on each parcel of land and improvements upon the Collector's roll, ten percent (10%) of the amount thereof on the fourth of July, 2017. 5. This Bylaw may be cited for all purposes as "Tax Rate Bylaw No. 1365, 2017". Page 77 of 88 -2- Bylaw No. 1365 READ a first time this day of 2017. READ a second time this day of 2017. READ a third time this day of , 2017. ADOPTED this day of , 2017. I hereby certify the foregoing to be a true and correct copy of the District of Mackenzie Bylaw No. 1365 cited as "Tax Rate Bylaw No. 1365, 2017". Mayor Corporate Officer Corporate Officer Page 78 of 88 DISTRICT OF MACKENZIE SCHEDULE BYLAW NO. 1365 Tax rates (dollars of tax per $1,000 of taxable value) B Regional General Hospital Regional Property Class Municipal Debt District District 1. Residential 5.372 0 0.484 0.698 2. Utility 39.635 0 1.695 2.444 3. Supportive Housing 0 0 0 0 4. Major Industry 42.236 0 1.647 2.374 5. Light Industry 23.431 0 1.647 2.374 6. Business & Other 7.200 0 1.187 1.711 7. Managed Forest Land 5.372 0 1.453 2.095 8. Recreation/Non-Profit 5.372 0 0.484 0.698 9. Farm 5.372 0 0.484 0.698 Page 79 of 88 DISTRICT OF MACKENZIE Bylaw No. 1361 A bylaw to amend "Water Rates and Regulations Bylaw No. 1076, 2001" WHEREAS the Council of the District of Mackenzie deems it prudent and desirable to amend its Water Rates and Regulations Bylaw; NOW THEREFORE the Council of the District of Mackenzie, in open meeting assembled, enacts as follows: 1. That "Water Rates and Regulations Bylaw No. 1076, 2001" as amended is hereby amended as follows: a) That Schedule "A" be deleted in its entirety and replaced with Schedule "A" as attached. b) That Schedule "B" be deleted in its entirety and replaced with Schedule "B" as attached. c) That Schedule "C" be deleted in its entirety and replaced with Schedule "C" as attached. 2. This bylaw may be cited for all purposes as "Water Rates and Regulations Amendment Bylaw No. 1361, 2017" and shall be effective as of the 1st day of May, 2017. READ a first time this day of , 2017. READ a second time this day of , 2017. READ a third time this day of , 2017. ADOPTED this day of , 2017. I hereby certify the foregoing to be a true and correct copy of District of Mackenzie Bylaw No. 1361 cited as "Water Rates and Regulations Amendment Bylaw No. 1361, 2017". Mayor Corporate Officer Corporate Officer Page 80 of 88 SCHEDULE "A! To the "Water Rates and Regulations Amendment Bylaw No. 1361, 2017" of the District of Mackenzie. FLAT RATE USER RATES Classification No Classification Rates One (1) Single Family Dwelling $335.37 per year Two (2) Two Family Dwelling $670.75 per year Three (3) Multi-Family Dwelling Row Housing - per unit $27.96 per month Four (4) Trailer Park Per trailer $19.45 per month Five (5) Churches/Temples $22.25 per month Six (6) Schools - Per Room $14.40 per month Page 81 of 88 SCHEDULE"B" To the "Water Rates and Regulations Amendment Bylaw No. 1361, 2017" of the District of Mackenzie. METERED USER RATES - Bi-Monthly Minimum charge $50.06 Usage in excess of 13,000 Gallons $3.06 per 1,000 gallons or 2,080 ft3 $19,028 per 1,000 ft3 The above rates are due and payable on a bi-monthly basis. Bulk Water $2.00 per cubic meter Due and payable on a monthly basis. Page 82 of 88 SCHEDULE"C To the "Water Rates and Regulations Amendment Bylaw No. 1361, 2017" of the District of Mackenzie. DISTRICT OF MACKENZIE APPLICATION FOR WATER SERVICE Date 20_ I hereby request the District of Mackenzie to perform the following services at the location indicated for which I agree to pay at the rates prescribed herein. Service Requested Fee for Service Water Turn On $42.00 . Water Turn Off $42.00 Water Turn On or Off outside regular hours As per Work Order _ Install VA Water Service to Property Line As per Work Order Install 1" Water Service to Property Line As per Work Order _ Install V/z Water Service to Property Line As per Work Order Other - Specify Location Requested by Signature To be Charged to Address Work Order No. Issued Work Authorized by Work Completed - Date Invoice Date Roll No. Page 83 of 88 DISTRICT OF MACKENZIE Bylaw No. 1362 A bylaw to amend "Sewer Rates and Regulations Bylaw No. 1077, 2001" WHEREAS the Council of the District of Mackenzie deems it prudent and desirable to amend its Sewer Rates and Regulations Bylaw; NOW THEREFORE the Council of the District of Mackenzie in open meeting assembled enacts as follows: 1. THAT Schedule "A" of the "Sewer Rates and Regulations Bylaw No. 1077, 2001" as amended is hereby deleted in its entirety and replaced with Schedule "A" as attached. 2. This bylaw may be cited for all purposes as "Sewer Rates and Regulations Amendment Bylaw No. 1362, 2017" and shall be effective as of the 1st day of May, 2017. READ a first time this day of , 2017. READ a second time this day of , 2017. READ a third time this day of , 2017. ADOPTED this day of , 2017. I hereby certify the foregoing to be a true and correct copy of District of Mackenzie Bylaw No. 1362 cited as "Sewer Rates and Regulations Amendment Bylaw No. 1362, 2017". Mayor Corporate Officer Corporate Officer Page 84 of 88 SCHEDULE"A" To the "Sewer Rates and Regulations Amendment Bylaw No. 1362, 2017" of the District of Mackenzie. Classification Number Classification Rates ONE (1) Single Family Dwelling $217.96 per year TWO (2) Two Family Dwelling or Home $435.93 per year Occupation Using Sewer THREE (3) Multi-Family Dwelling $ 18.16 per month Row Housing - Per Unit FOUR (4) Trailer Park - Per Trailer $ 18.16 per month FIVE (5) Churches/Temples $ 18.16 per month SIX (6) Schools - Per Room $ 12.29 per month SEWER USER RATES FOR WATER METERED PREMISES - Bi-Monthly Minimum charge $ 43.17 Usage in excess of 13,000 Gallons $ 2.12 per 1,000 gallons or 2,083 ft3 $13.29 per 1,000 ft3 Page 85 of 88 DISTRICT OF MACKENZIE Bylaw No. 1363 A bylaw to amend "Garbage Bylaw No. 1083, 2001" WHEREAS the Council of the District of Mackenzie deems it prudent and desirable to amend its Garbage Bylaw; NOW THEREFORE the Council of the District of Mackenzie in open meeting assembled enacts as follows: 1. THAT Schedule "A" of the "Garbage Bylaw No. 1083, 2001" as amended is hereby deleted in its entirety and replaced with the Schedule "A" as attached. 3. This bylaw may be cited for all purposes as "Garbage Amendment Bylaw No. 1363, 2017" and shall be effective as of the 1st day of May, 2017. READ a first time this day of , 2017. READ a second time this day of , 2017. READ a third time this day of , 2017. ADOPTED this day of , 2017. I hereby certify the foregoing to be a true and correct copy of District of Mackenzie Bylaw No. 1363 cited as "Garbage Amendment Bylaw No. 1363, 2017". Mayor Corporate Officer Corporate Officer Page 86 of 88 SCHEDULE A To the "Garbage Rates and Regulations Amendment Bylaw No. 1363, 2017" of the District of Mackenzie. Single Family Dwelling (per unit) For one collection per week, maximum 4 plastic liner containers $13.97/month or 4 solid containers Two Family Dwelling (per unit) For one collection per week, maximum 4 plastic liner containers $13.97/month or 4 solid containers Multiple Family Dwelling - Town Housing (per unit) For one collection per week, maximum 4 containers $13.97/month Trailer Courts (per unit) For one collection per week, maximum 4 plastic liner containers $13.97/month or 4 solid containers Business Office Unit or Trade Premises For two collections per week (i) One separate unit $32.69/month (ii) Two or more combined units (Per unit) $18.92/month Page 87 of 88 Schedule A To the "Garbage Rates and Regulations Amendment Bylaw No. 1363, 2017" of the District of Mackenzie. Monthly rates for pickup of solid waste from bulk containers in any classifications shall be charged as follows: Number of Number of Pickups per Week Containers 1 2 3 4 5 6 1 30.92 61.84 92.76 123.68 154.60 212.74 2 50.41 98.64 141.19 183.80 226.22 290.11 3 75.52 143.10 191.81 259.19 317.13 404.14 4 98.71 177.93 263.02 340.38 417.68 532.74 5 119.91 220.54 326.84 413.85 522.89 655.60 Additional Containers Applicable base rate for 5 containers plus applicable base rate for additional number of containers. When bulk containers are utilized, the rates for individual use classifications do not apply. All bulk containers shall have a minimum capacity of 2 cubic yards and be supplied by the District at the rental rate of $41.72 per month per container. All cardboard containers are required to be collapsed and bundled prior to pickup. Page 88 of 88