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Regular Council Meeting

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Regular Council Meeting AGENDA for the Council Meeting to be held on Monday, April 24, 2017 in the Council Chambers of the Municipal Office, 1 Mackenzie Boulevard, Mackenzie, BC. CALLED TO ORDER 7:15 PM 1. ADOPTION OF MINUTES a) Committee Meeting - April 10, 2017. 7 - 8 b) Regular Meeting - April 10, 2017. 9 - 12 2. INTRODUCTION OF LATE ITEMS 3. ADOPTION OF AGENDA 4. PETITIONS AND DELEGATIONS a) Regional District of Fraser-Fort George Jim Martin, Chief Administrative Officer, and Michael Higgins, Emergency Services Coordinator, will be presenting to Council in regards to their Region Wide Emergency Preparedness Initiative. b) Regional District of Fraser-Fort George Petra Wildauer, General Manager of Environmental Services, will present to Council in regards to the construction of a full service transfer station at the Mackenzie Regional Landfill. 5. CORRESPONDENCE Motion required to accept all correspondence listed on the agenda. April 24, 2017 For Action: a) Letter from the Mackenzie Outdoor Route and Trail 13 Association (MORATA) requesting that Council provide them with the following resolution of support for their grant application to the Northern Development Initiative Trust for their Morfee Mountain Bike Trail Development Phase One Project: "THAT the District of Mackenzie Council supports the application to the Northern Development Initiative Trust from the Mackenzie Outdoor Route Trail Association for a grant up to $30,000 for the Morfee Mountain Bike Trail Development Phase One project from the Prince George Development Account." b) Letter from the Mackenzie Nordiques Cross Country Ski 14 Club requesting that Council provide them with the following resolution of support for their grant application to the Northern Development Initiative Trust for their Mackenzie Cross Country Ski Trails Groomer Project: "THAT the District of Mackenzie Council supports the application to the Northern Development Initiative Trust from the Mackenzie Nordiques Cross Country Ski Club for a grant up to $30,000 for the Mackenzie Cross Country Ski Trails Groomer project from the Prince George Regional Development Account." c) Invitation from the Prince George Elks Lodge #122 for 15 the Mayor, or representatives from the District of Mackenzie, to partake in their 87th Elks May Days Parade held in Prince George on Saturday May 27, 2017. d) 2017 International Bioenergy Conference to be held in 16 - 18 Prince George from June 15-17, 2017. Registration fee is $495.00 until May 18, 2017. For Consideration: e) Request to support the Salish Sea Trust in their 19 - 23 application to include the Salish Sea as a UNESCO World Heritage Site. Page 2 of 88 April 24, 2017 For Information: f) Condominium Home Owners' Association of BC Journal - Spring 2017 g) Transition Magazine - Spring 2017 6. ADMINISTRATION REPORTS a) Smoking in Public Parks and Civic Building Properties 24 - 25 THAT the report from Administration dated April 17, 2017 be received; AND THAT Council provides further direction to Administration on the declaration of smoke free zones to prohibit smoking and vaping (e-cigarettes) in designated parks and designated civic building properties. b) Mackenzie Community Foundation - Organizational 26 - 29 Structure THAT the report from Administration dated April 17, 2017 be received; AND THAT Council chooses the initial organizational structure of the Mackenzie Community Foundation from the two options provided. c) Expense Account Regulations Policy Amendment 30 - 41 THAT the report from Administration dated April 18, 2017 be received; AND THAT Council approves the amendments of the Administration Policy 1.1 "Expense Account Regulations." d) From Brownfield to Public Space - The Old Esso Corner 42 Rejuvenation THAT the report from Scott Drysdale, Public Works General Manager, dated April 18, 2017 be received; AND THAT the District of Mackenzie supports the application to Northern Development Initiative Trust from the District of Mackenzie for a grant up to $30,000 for the Old Esso Corner Rejuvenation Phase One Project from the Prince George Regional Development Account. Page 3 of 88 April 24, 2017 e) Seniors Housing Capital Investment Analysis 43 THAT the report from the Accessibility Advisory Committee Chair dated April 18, 2017 be received; AND THAT the District of Mackenzie supports the application to Northern Development Initiative Trust from the District of Mackenzie for a grant up to $10,000 for the Seniors Housing Development Project from the Prince George Regional Development Account. f) The Pool Boiler Upgrade Project 44 THAT the report from Recreation Services dated April 18, 2017 be received; AND THAT the District of Mackenzie supports the application to Northern Development Initiative Trust from the District of Mackenzie for a grant up to $30,000 for the Pool Boiler Upgrade Project from the Prince George Regional Development Account. g) Municipal RV Park Upgrades Phase One 45 THAT the report from Scott Drysdale, Public Works General Manager, dated April 18, 2017 be received; AND THAT the District of Mackenzie supports the application to Northern Development Initiative Trust from the District of Mackenzie for a grant up to $30,000 for the RV Park Upgrades Phase One Project from the Prince George Regional Development Account. h) Ministry of Forests Airport Lease Renewal 46 - 57 THAT the report from Administration dated April 18, 2017 be received; AND THAT Council approves a three-year airport lease agreement with the Province of British Columbia for parking and training areas to support operations at the local firebase as well as authorizes the Mayor and Corporate Officer to execute the agreement. Page 4 of 88 April 24, 2017 i) 2017 Property Tax, Water, Sewer and Garbage Rates 58 - 59 THAT the report from Lisa Teggarty, Chief Financial Officer, dated April 18, 2017 be received; AND THAT Council considers giving the Property Tax Rate Bylaw the first three readings; AND THAT Council considers giving the Sewer, Water and Garbage Rates Bylaw the first three readings; AND THAT Council considers adoption of the Tax Rate Bylaw and Sewer, Water and Garbage Rates Bylaws at the May 8, 2017 regular Council Meeting. j) 2017 Final Operating Budget and Capital Budget 60 - 67 THAT the report from Lisa Teggarty, Chief Financial Officer, dated April 18, 2017 be received; AND THAT Council approves the 2017 Final Budget with the list of changes and considers giving the Five-year Financial Plan Bylaw first three readings; AND THAT Council considers adoption of the Financial Plan Bylaw at the May 8, 2017 regular Council meeting. 7. COUNCIL REPORTS a) Mayor's Report b) Council Reports 8. UNFINISHED BUSINESS 9. NEW BUSINESS a) Day of Mourning to be observed Friday, April 28, 2017 at 68 10:00 am. Roses will be laid to honour workers who have lost their lives. THAT Council approve the ordering of roses for the Day of Mourning to be observed on Friday, April 28, 2017 at 10:00 am; AND THAT the Mayor or a member of Council be present to lay the roses to honour workers who have lost their lives. Page 5 of 88 April 24, 2017 10. BYLAWS a) THAT Bylaw No. 1364 cited as "Financial Plan Bylaw No. 69 - 76 1364, 2017" be given first three readings. b) THAT Bylaw No. 1365 cited as "Tax Rate Bylaw No. 77 - 79 1365, 2017" be given first three readings. c) THAT Bylaw No. 1361 cited as "Water Rates and 80 - 83 Regulations Amendment Bylaw No. 1361, 2017" be given first three readings. d) THAT Bylaw No. 1362 cited as "Sewer Rates and 84 - 85 Regulations Amendment Bylaw No. 1362, 2017" be given first three readings. e) THAT Bylaw No. 1363 cited as "Garbage Amendment 86 - 88 Bylaw No. 1363, 2017" be given first three readings. 11. NOTICE OF MOTION 12. COMING EVENTS a) Chamber of Commerce Trade Expo - May 5th & 6th, 2017 13. INQUIRIES 14. ADJOURNMENT Page 6 of 88 PRIOR TO ADOPTION District of Mackenzie Committee of the Whole Meeting Monday, April 10,2017 MINUTES of a Committee of the Whole PRESENT: Mayor P. Crook Meeting of the Council of the District of Councillor J. Atkinson Mackenzie held in the Council Chambers of Councillor A. Barnes the Municipal Office. Councillor A. Hancock Councillor R. McMeeken Councillor J. Wiens Chief Administrative Officer D. McKinley Chief Financial Officer L. Teggarty Director of Operations K. Gawryluk Director of Recreation Services K. Clarkson Director of Corporate Services D. Smith RCMP Sgt. J. Grierson Fire Chief J. Guise General Manager of Public Works S. Diysdale Executive Assistant/Legislative Clerk D. Dysserinck Executive Assistant/Legislative Clerk E. Kaehn CALL TO ORDER - 7:00 PM 1. REPORTS MOVED by Mayor Crook Operations THAT the Operations reports for the month of March 2017 be received. CARRIED MOVED by Councillor Wiens RCMP THAT the RCMP report for the month of March 2017 be received. CARRIED Administration will set up a meeting with Council and the RCMP to provide input for their Community Plan. MOVED by Councillor McMeeken Fire THAT the Fire report for the month ofMarch 2017 be received. CARRIED MOVED by Councillor Wiens Recreation THAT the Recreation Services reports for the month of March 2017 be received. Services CARRIED Page 7 of 88 MOVED by Councillor Barnes Finance THAT the Finance report for the month of March 2017 be received. CARRIED MOVED by Councillor Hancock Council THAT Council receive the first quarter 2017 Priority Outcomes and Projects update Strategic for information. Priorities 2017 First Quarter Report CARRIED OTHER BUSINESS Recreation Services will look into the potential of organizing a parade as part of the Canada Day 2017 150th Anniversary Celebrations planned for July 1st this year. ADJOURNMENT MOVED by Mayor Crook Adjournment THAT the meeting be adjourned at 7:10pm. CARRIED I certify the foregoing to be the original true copy of the minutes of the Committee of the Whole Meeting. Signed: Certified Correct: Councillor Atkinson Corporate Officer Page 8 of 88 PRBOR TO ADOPTION District of Mackenzie Regular Council Meeting Monday, April 10,2017 Council Chambers of the Municipal Office, 1 Mackenzie Boulevard, Mackenzie, BC.
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