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Selection of Single Solution Provider for the Recruitments of Police

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Selection of Single Solution Provider for the Recruitments of Police Request for proposal For Selection of Single Solution Provider for the recruitments of Police Personnel vacancies in Punjab Police Department Tender Number: 001/Admin/2021 Government of Punjab, Police Department Chandigarh Page 1 of 101 Important Dates S. No. Particular Details 1 Start date of download of RFP document 16-01-2021 2 Last date for download of RFP Document 06-02-2021 3 Last date and time for Submission of Queries 23-01-2021 Last date and Time for Submission of request for 23-01-2021 4 participating in Pre-Bid Conference 5 Pre-Bid Conference 27-01-2021 7 Last date and time for Bid Submission 06-02-2021 till 3:00 PM 8 Date and time of opening of Technical bids 06-02-2021 at 3:30 PM 10 Date of Presentation To be intimated later 11 Date and time for opening of Commercial bids To be intimated later Note: RFP is available for downloading from the following web site portals https://eproc.punjab.gov.in Or www.punjabpolice.gov.in Abbreviations CBT Computer Based Test CCTV Closed Circuit Television CERT Computer Emergency Response Team EMD Earnest Money Deposit FY Financial Year GePNIC Government eProcurement System of NIC HHMD Handheld Metal Detector INR Indian Rupees LAN Local Area Network MCQ Multiple Choice Based Questions MeitY Ministry of Electronics and Information Technology NIC National Informatics Centre OMR Optical Mark Recognition PBG Performance Bank Guarantee PBI Punjab Bureau of Investigation PMT Physical Measurement Test PoA Power of Attorney PST Physical Screening Test PSU Public Sector Unit QCBS Quality cum Cost Based Selection RFID Radio-Frequency Identification RFP Request for Proposal RTI Right To Information SLA Service Level Agreement SME Subject Matter Expert SoW Scope of Work TEC Technical Evaluation Committee TL Team Leader TS Technical Services Contents RFP Data Sheet ................................................................................................................................ 7 Disclaimer ......................................................................................................................................... 7 1 Introduction ............................................................................................................................ 9 1.1 Background ........................................................................................................................ 9 1.2 Objective ............................................................................................................................ 9 1.3 Request for Proposal (RFP) ............................................................................................... 9 1.4 Structure of the RFP ........................................................................................................... 9 1.5 Description of recruitments ............................................................................................... 10 1.6 Timelines for the recruitment process ............................................................................... 11 2 Scope of work ...................................................................................................................... 12 2.1 Broad requirement of the services .................................................................................... 12 2.2 Pre-Examination Phase .................................................................................................... 12 2.3 Conduct of Examination ................................................................................................... 15 2.4 Post Examination Activities ............................................................................................... 17 2.5 Conducting PST and PMT of shortlisted candidates.......................................................... 18 2.6 Merit List Generation – Interviews, Document Verification and Medical: ............................ 22 2.7 Setting up of Helpdesk ..................................................................................................... 23 2.8 CCTV Live Streaming ....................................................................................................... 24 2.9 Adherence to guidelines for Covid19 ................................................................................ 24 2.10 Other safety and security measures ................................................................................. 24 2.11 Technical and Functional requirement specifications ........................................................ 25 2.12 Responsibilities of Punjab Police ...................................................................................... 28 2.13 Payment Term.................................................................................................................. 28 3 Instruction to the Bidders ...................................................................................................... 30 3.1 General ............................................................................................................................ 30 3.2 Completeness of Response .............................................................................................. 30 3.3 Bid Validity ....................................................................................................................... 30 3.4 Right to Terminate the Process ........................................................................................ 30 3.5 RFP Document Fees ........................................................................................................ 31 3.6 Key Requirements of the Bid ............................................................................................ 31 3.7 Pre-Bid Meeting and Clarifications .................................................................................... 32 3.8 Preparation of the Proposal .............................................................................................. 33 3.9 Proposal Preparation Costs .............................................................................................. 33 3.10 Right to terminate the Bid process .................................................................................... 34 3.11 Discount ........................................................................................................................... 34 3.12 Instruction for Online Bid Submission ............................................................................... 34 3.13 Bidder Qualification .......................................................................................................... 36 3.14 Disqualification ................................................................................................................. 36 3.15 Deviations ........................................................................................................................ 37 3.16 Earnest Money Deposit (EMD) ......................................................................................... 37 3.17 Period of Validity of Bids ................................................................................................... 37 Page 4 of 101 3.18 Local conditions ............................................................................................................... 37 3.19 Last Date for Receipt of Bids ............................................................................................ 38 3.20 Late Bids .......................................................................................................................... 38 3.21 Modification and Withdrawal of Bids ................................................................................. 38 3.22 Non-responsive bid .......................................................................................................... 38 3.23 Amendments of RFP ........................................................................................................ 39 3.24 Code of Integrity ............................................................................................................... 39 4 Evaluation of bid .................................................................................................................. 40 4.1 Evaluation Process........................................................................................................... 40 4.2 Pre-Qualification Criteria .................................................................................................. 40 4.3 Technical Evaluation ........................................................................................................ 41 4.4 Commercial Bid Evaluation ............................................................................................... 44 4.5 Final Evaluation - QCBS ................................................................................................... 45 5 Appointment of Solution Provider ......................................................................................... 45 5.1 Award Criteria .................................................................................................................. 45 5.2 Purchaser right to accept any bid and to reject any or all the bids ..................................... 45 5.3 Notification of Award ........................................................................................................ 45 5.4 Contract Finalization and Award ....................................................................................... 46 5.5 Performance
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