1 Government of Andhra Pradesh & Government Of
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GOVERNMENT OF ANDHRA PRADESH & GOVERNMENT OF TELENGANA GENERAL ADMINISTRATION (SR) DEPARTMENT Circular Memo No FSA/01/2014 dated 30 September 2014 Subject: Andhra Pradesh Reorganisation Act 2014 – Allocation of State Services Employees – Action Plan Background 1. The Government of India in their order No. 27/13/2013-SR (S) dated 29 March 2014, has established an Advisory Committee for the State Government Employees, other than All India Services, as provided under Section 80 of Andhra Pradesh Reorganisation Act 2014. The Advisory Committee has, after extensive consultations, formulated draft Guidelines for allocation of state services employees between the States of Andhra Pradesh and Telangana. The draft guidelines were published for general information of all concerned on 25 July 2014 and are currently under consideration of the Government of India. 2. In notification No. GA (SR) / 2014/ 07 / Guidelines dated 14 August 2014, the Committee published the sanctioned cadre strength in different categories of state services in the secretariat and heads of departments (office of the Head of the Departments and the field level allocable posts) of the combined State of Andhra Pradesh as on 1 June 2014. The list included the total posts and vacancies existing on 1 June 2014 based on the information furnished by the concerned head of the department (HoD) duly validated with the database of posts sanctioned by the Council of Ministers maintained by the Finance (HRM) Department. 3. The final allocation of posts and personnel between the State of Telangana and Andhra Pradesh in respect of State Services (other than All India Services) would have to be undertaken in terms of Sections 77 to 82 of the Andhra Pradesh Reorganisation Act 2014. In this context, the Heads of Departments and the Secretaries to Government are required to undertake a number of activities that are absolutely essential for final allocation of posts and persons between the two States in accordance with the Guidelines to be published shortly by Government of India. 1 4. In this background, we are issuing the following circular instructions for strict compliance by all concerned Secretaries and Head of Departments of the Government of Andhra Pradesh and Government of Telangana. The following measures have to be implemented systematically and in a sequential manner by a committee for each department jointly chaired by the Special Chief Secretary / Principal Secretary / Secretary to the Government of Telangana and Government of Andhra Pradesh and comprising of all head of departments of both governments under the control of the concerned secretariat department. Step-1: List of Head of Departments (HOD) 5. First, the secretariat department shall review and prepare an authentic list of heads of departments (HOD) under its control. This has to be done with reference to the list of fifty one (51) departments notified in the annexure to the Presidential Order on Public Employment – Organisation of Local Cadres - issued in GOP No. 728 of General Administration (SPF A) Department dated 01 November 1975 that was reviewed and updated in GO Ms No 549 of General Administration (MC) Department dated 04 October 2006 (102 Departments) and in GO Ms 771 of GA (MC-1) Department dated 09 October 2007 (seven departments). This list (annexure -4) would have to be reviewed and updated by each department. 6. A HOD functioning as ‘Financial HOD’, i.e., being the budget control authority, without however being the cadre controlling authority cannot be counted as a HOD for the purpose of staff apportionment. Further, a few Head of Departments and certain State level institutions are included in the Tenth Schedule of the A P Reorganization Act. They have to be examined carefully to determine if they constitute a HOD for the purpose of staff allocation under section 77 of the AP Reorganisation Act. The HODs without field units may be indicated separately for early consideration. A list of departments that came into existence after the issue of the Presidential Order to which the provisions of the Presidential Order have not been applied would have to be indicated clearly. 7. Thereafter, the department is required to draw up the list of Major Development Projects , annexure -7, (First published in GO Ms No 675 of GA (SPF-A) Department dated 20 October 1975 and updated from time to time), Special Offices and Establishments, annexure -5, (GSR 526 E and updated), State Level Institutions and offices, annexure -6, (GSR 527 (E) and updated from 2 time to time), and any other institutions that might have been notified under the Presidential Order. The list containing the above details would have to be jointly certified by the Secretaries of both the Governments. Outcome of Step-1: The list of Secretariat Departments, Heads of Departments, Special offices and Establishments, State level offices and institutions, major development projects. Step 2: Identification of Territorial entities 8. The departments are instructed to identify those departments, special offices and establishments, State level offices and institutions and major development projects that exclusively serve territories falling within one or the successor state, which will be treated as the territorial institution for the purposes of Andhra Pradesh Reorganisation Act. All posts in these departments, offices, institutions or projects will be deemed allotted to thesuccessor States where they are physically located. Outcome of Stage 2: The list of entities which exclusively serve one of the successor states and the other entities which serve both the states Step-3: List of Posts requiring Allocation 9. All sanctioned civil services and civil posts that existed immediately prior to the appointed day,i.e.,1June2014,willbeallotted to the successor States, including vacant posts. The posts of the un-divided State have to be allocated between the Successor States with reference to the territorial posts relatable to the geographical area of the Successor State, and the State level posts. The territorial posts located in the geographical area of a successor State devolve to that successor State; whereas the posts at the State level are to be apportioned between the two States. The territorial posts and a fair share of the State level posts in each category together w o u l d constitute the total cadre strength of any category of posts in a State. 10. The next step for each department is to prepare an updated list of Specified Gazetted Categories, Gazetted Categories, Other-than Specified Gazetted Categories, Exempted Non-Gazetted Categories, and Multi-zonal Categories transcending boundaries. Similarly each department has to determine the 3 residuary list of State level offices and Institutions, Special Offices and Establishments and Major Development Projects that will continue to be treated as State level offices and institutions, special offices and establishments, and major developments projects, serving both States determined as such for the purposes of the A P Reorganisation Act. The posts in these will be allocated to both the States. 11. The following lists would have to be compiled separately for each department. I) A list of all Specified Gazetted categories of posts included in Schedule (3) of the Andhra Pradesh Public Employment Order, 1975 as amended up to date, for which local cadres have been organized. The available list at Annexure – I would have to be reviewed and authenticated. II) A list of categories of posts in respect of which multi zonal cadres have been organised in terms of Sub paragraph 5 of Paragraph (3) of the Andhra Pradesh Public Employment Order 1975, which transcends the boundaries of the successor States, posts in which will now be required to be allocated between the two States, on the basis of the physical location of the posts in the territories comprised in the two States. The list at Annexure-2 will require review and updation by the concerned HOD. III) A list of all non gazetted categories of posts in the departments which have been notified as exempt from the requirement of organizing local cadres, under Sub paragraph (8) of Paragraph (3) of the Order, by virtue of which it becomes necessary to consider allocation of posts and persons holding such posts. The list is at Annexure-3. IV) The present and authentic list that stand exempted under paragraph 14 from the Presidential Order: a) Secretariat Departments b) Offices of Heads of Departments – Annexure 4 c) Special Offices and Establishments – Annexure 5 d) State level offices and institutions – Annexure 6 e) Major Development Projects – Annexure 7 4 Step 4: Number of Posts 12. The Head of the Department controlling the state cadre posts is required to furnish information for all allocable posts and the vacancies at all levels under the control of the department from the village to the headquarters. The total number of sanctioned posts shall be reconciled with the Finance (HRM) data for each category. The basis for reconciliation is the sanctioned orders issued by Finance (SMPC) Department. These posts include the posts sanctioned on permanent, temporary and supernumerary basis. However, such of those supernumerary posts which are no longer required due to adjustment of the persons in regular sanctioned posts shall not be counted. 13. In case of any discrepancy, the department has to produce the sanction orders for the post and if the department has any employees working in any of the posts discontinued by the Implementation Committees, the departments has to indicate the date of appointment to the post and produce the proof of drawl of pay and allowances for the latest month of drawl. Step 5: Apportionment of Posts 14. The Department is required to review and propose the principles for allocation of State level posts (Headquarters institutions). The norm is that the posts situated on 01 June 2014, within the territories of Telangana would devolve to that State and likewise those posts that existed on the day prior to the appointed day in the thirteen districts that constitute the residuary Andhra Pradesh would devolve to Andhra Pradesh.