Botswana Centres of Excellence Roll Out, Measuring and Ending Gbv Concept Paper for Gender Mainstreaming in Local Authorities

BOTSWANA CENTRES OF EXCELLENCE ROLL OUT, MEASURING AND ENDING GBV CONCEPT PAPER FOR GENDER MAINSTREAMING IN LOCAL AUTHORITIES

Synopsis This concept note concerns the cascading and strengthening at country level of pioneering work on Centres of Excellence (COE‟s) on Gender Mainstreaming in Local Government carried out by Gender Links (GL) in partnership with Botswana Association of Local Authorities (BALA) and the Women‟s Affairs Department (WAD). The Botswana roll out is part of a similar process in ten Southern African countries.

Through this partnership, GL, BALA and WAD are involved in nationwide interventions on gender mainstreaming in local government. This is done through the Centre‟s of Excellence (COE) process, in which elected political representatives as well as their staff in local authorities are sensitised on gender mainstreaming and developing action plans to mainstream gender in their council‟s strategic plan.

Furthermore, a nationwide research on gender based violence, the GBV Indicators Study, was conducted with WAD in 2011, to establish the extent and response to GBV in Botswana. This study contributes to the development of indicators to measure gender based violence in Southern Africa. Statistics Botswana was also a key partner in this project and the UN agencies (UNDP and UNFPA) provided financial support. The project was successfully completed in March 2012 and culminated in the launch of the Botswana GBV Indicators Study Report by the Minister of Labour and Home Affairs Honourable Edwin J. Batshu.

Building on this national research, GL, WAD and BALA agreed to extend this research to the district level, as there is a need to collect more in-depth and district-specific data on the extent, underlying factors, effects, response, support and prevention of GBV at a local level. At local government level, this project will create a concrete link between national policy initiatives and the practical implementation of strategies to address GBV in communities. Adapting the indicators methodology at district and local level is a more sustainable approach that will allow for detailed baselines on gender attitudes and GBV at community level. The result will be a more specific measurement and conclusions about GBV in a particular locality and the research findings will be used to inform prevention campaigns and programmes being implemented at district and local level.

Objectives GL is canvassing the concept note with donors and partners to:  Raise further support for annual in-country Gender Justice and Local Government Summit and Awards, leading to the regional annual summit in Johannesburg.  Raise support for the roll out of the Botswana‟s COE‟s to all of the 29 councils in Botswana by 2015, the deadline for the achievement of the 28 targets of the SADC Protocol on Gender and Development.  To train the gender focal points of the local councils, gender champions, and WAD District Gender Officers to assist with the roll out of the COE process  Popularise and enhance the SADC Gender Protocol through the village workshops that accompany the COEs and incorporating its targets in the local action plans.  Cascade the GBV indicators study to the local level and use these to measure the impact of gender and local government initiatives, as well as build up data bases that can be

used to gauge the level of gender violence at national level. This information is vital for measuring the extent to which countries and communities reach the SADC target of halving gender violence by 2015.

Background Gender Links (GL) is a Southern African NGO founded in 2001 that envisions a region in which women and men are able to participate equally in all aspects of public and private life in accordance with the provisions of the Southern African Development Community (SADC) Protocol on Gender and Development adopted in August 2008. This unique sub-regional instrument that GL and 40 partner organisations campaigned for is a global best practise of civil society engagement with a regional institution for which GL has won several awards. It provides a road map for the attainment of MDG 3 on gender equality by breaking this overarching goal into 28 specific targets by 2015.

With its headquarters in Johannesburg, Changing lives: Zubeida Raphael: BALA South Africa, GL has satellite offices in Women’s Commission Coordinator Mauritius (covering Francophone countries) and Botswana (home of the SADC Secretariat), Mozambique (covering Lusophone countries) Lesotho and Madagascar; as well as project sites now being registered as full offices in Namibia, Swaziland, Zambia, Zimbabwe and Mozambique. GL coordinates the work of the Southern African Gender Protocol Alliance that produces an annual barometer of performance by countries against gender protocol targets. GL has also integrated the Zubeida Raphael is the Coordinator of the BALA targets of the Protocol into its core Women Commission and a councillor at Boswelatlou governance, media and justice ward in Lobatse Town Council. Her first encounter programmes. With strong linkages from with GL in 2008, on developing the roll-out strategy for the local government work. She pointed out that local to national, to regional and although it was difficult to get through to people international level, GL works at the macro when she started it all became easier when they (policy) and micro (workplace and local) started going around councils and teaching people level to promote the empowerment of about GBV. “My light bulb moment was when I was women who constitute the majority of the giving vote of thanks at the National Gender Justice summit I felt very proud to be part of change taking poor, the unemployed and the place in the country,” she said. Raphael said GL is dispossessed in Southern Africa. responsible for her public speaking skills and the positive attitude that she has and how to counsel In 2009, Gender Links opened a satellite people with suffering abuse; “I am able to make all this change because I take advantage of every office in Botswana‟s capital city Gaborone, public gathering or pitso and bring up the subject of to cascade its regional programmes more GBV to get the message across”. in-depth on a local level and to be strategically positioned close to the headquarters of SADC. There are three full time staff members, Keabonye Ntsabane, Country manager and Roos van Dorp, Programme Officer and a field assistant, Vincent Galatlhwe. The mandate of the office includes strengthening GL profile in Botswana, providing national programme support in the areas of Gender and Media, Governance, and Justice at a local level and the efficient implementation of planned activities. Since its establishment, the office managed to create strategic partnerships with government ministries, local authorities as well as NGO‟s and other strategic partners.

Achievements Over the past 3 years, GL and BALA have been working with 23 COE councils and build partnerships that have been able to produce solid results, which include:

 Recognition and support to the programme by the Ministry of Local Government and Ministry of Labour and Home Affairs; through their participation in the starting of the process, attending workshops and participation in the National Summit they recognise GL‟s contribution to gender mainstreaming on the local COE representatives at the Botswana National Summit, 31 March level. There is now a strong network 2012 in Gaborone comprising of the Women‟s Affairs Department, BALA and Gender Links, through consultative meetings and the existing programmes on the ground.  Successful first National Gender Justice and Local Government Summit and Awards in Botswana, which brought together 137 participants (56 men and 81 women) from all different councils and NGOs, showcasing 24 best practices in 8 categories. The summit received media coverage through Botswana Television‟s evening news and several newspapers. 8 winners represented Botswana in the Regional Summit in Johannesburg, where a delegation of 50 local government representatives, BALA, local government ministry and the women‟s affairs department joined them and participated in the regional summit.  14 local councils fundraised for the National Gender Justice and Local Government Summit  Four councils have mainstreamed their gender action plans into their council‟s strategic plan, and formed a task forces that takes on the responsibility of monitoring implementation (Chobe District Council, Kgatleng District Council, Francistown City Council and Lobatse Town Council)  Councils are now raising awareness on GBV and other gender issues in their council through the full council meetings, and in their communities through commemoration of the 16 Days of Activism Campaign  BALA tasked their Women Commissioners to follow the draft gender action plans and track progress  The summit inspired councillors to take initiative to share knowledge and capacitate others with their own resources, for example Rachel Jeremiah, the Council Secretary of Chobe District Council, after being a runner up at the regional summit, decided to visit other local authorities to share her experiences in the COE process and motivate them to take part in the process  Through the network with the local councils, GL collected 50 „I Stories‟, personal testimonies from survivors of gender based violence  Other local NGOs such as the Botswana Network on Ethics, Law and HIV/AIDS (BONELA) and PCI have expressed interest to partner with GL  GL managed to raise monetary as well as in-kind support from partners such as UNFPA, Women‟s Affairs Department, the American Embassy, FES, BALA and local authorities.

Gender Champion: Rachel Jeremiah, Council Secretary, Chobe District Council

Rachel Jeremiah‟s first encounter with GL was in Sowa at the time when she was the council secretary there and they were developing the gender action plan for the council. She said that GL was helping them structure the plan and to find ways on how to adopt it into our work. “I must say it was very exciting to me the fact that I will be part of the important changes in the council and the fact that GL was helping us whole heatedly was quiet inspiring,” she said. Jeremiah also started a Gender Task Force in Sowa Town Council, and when she was transferred to Chobe District Council, she did the same thing there. The Task Forces are now running gender project and are participating in the COE process and summit. They ran cyber-dialogues in their council during 16 days and volunteered to assist in training participant for the summit.

“The GL summits were some of the best moments I have had in my life, the fact that they put me on the platform to be appreciated for who and what I am is very satisfactory,” she said. Jeremiah highlighted that GL is behind all the confidence she has and it is because of GL that she can now say that she believes in herself and what she has to say and offer. “GL taught me how express myself, they showed me the right tools to get through people and I hope they will continue to make me a better person,” she said.

National Gender Justice and Local Government Summit The first National Gender Justice and Local Government Summit and Awards in Botswana, organised by Gender Links and BALA, took place at the Fairground Conference Centre in Gaborone from 30-31 March 2012. The summit was officially opened by the Minister of Local Government, Hon. Minister Siele. Minister Siele stated that this first national summit was a product of an enduring relationship between his ministry, BALA, Gender Links and the Ministry of Labour and Home Affairs through the Department of Women‟s Affairs. He stated that our efforts “should go beyond this summit and must be visible and impact positively on the lives of ordinary Motswana”. The summit was closed by the acting Permanent Secretary of Labour and Home Affairs, Mrs Kgabi. She stated that she was very encouraged to learn that the summit had been a success and that it had been attended by a wide and diverse stakeholder representation, which demonstrates a high level of commitment from all of the parties involved to play a role in eradicating gender based violence.

During the summit awards ceremony, the Minister of Presidential Affairs and Public Administration, Hon. Mokgweetsi Masisi, delivered the keynote address. Minister Masisi said he was impressed by the participant‟s initiatives in all these areas, The winners of the first National Gender Justice & Local Government Summit with the keynote address speaker, Minister of Presidential Affairs and Public Administration, 5 Hon. M. Masisi - Picture by BOPA

which are of great concern to the government. In total 24 organisations presented their bested practices in 8 different categories; prevention, response, support, local economic development, HIV/AIDS and care work, climate change and sustainable development, institutional and leadership.

Three local authorities scooped first prizes; Chobe District Council, Jwaneng Town Council and North West District Council. In the largest catagory, prevention, with 5 presentations the Young Women‟s Leadership programme from the University of Botswana won the first prize. The Botswana Police Service with their „Break the Silence‟ campaign won in the support catagory and in the HIV/AIDS and Care Work catagory, the Lobatse based NGO, Bomme Isago, won the award. All the winners participated in the regional summit in Johannesburg, and Botswana won the first prize in the support-category; Thatatsothe Nwokoro from the Botswana Police Service, presented on their "Break the Silence" Campaign and psychosocial support and counseling services. A citation from the judges illustrates this winning project well: “Excellent project! The presentation was clear and it flowed well. The project will have a huge impact in Botswana and will be felt across the country. Further, the project is well

Thatatsothe Nwokoro from the Botswana Police Service thought through and hopefully this will be celebrating with Botswana delegation replicated in the whole region. The project demonstrates a high level of commitment and responsiveness of the police force/establishment with commitment of funds, personnel to receive trauma counselling and support in order to be better to serve”.

The Botswana delegation of 50 people comprised of the 8 national winners, representatives of the Women‟s Affairs Department, Department of Social Services, BALA, Local Authorities and community based organisations. Some of the local councils that attended included Chobe District Council, South East District Council, Jwaneng Town Council, Southern District Council, Kgalagadi District Council, Hukuntsi Sub District, Kweneng District Council, Lobatse Town Council, City of Francistown and Selebi Phikwe Town Council.

Launch of the GBV research and impact The GBV Indicators Study Report was launched on the 29th of March 2012, by the Minister of Labour and Home Affairs, Edwin J. Batshu at the Phakalane Golf Estate in Gaborone, and revealed the high prevalence of GBV in the country. Responding to the research report, Batshu said the findings are “shocking” and that “there is a crisis of confidence” in which “women were not enjoying the full benefit of the very systems that offer them redress.” The report disclosed that over two-thirds (67.3%) of 639 women who participated in the nationwide survey had experienced violence perpetrated by men in their life time. 44% of 590 men who participated in the survey admitted to perpetrating some form of violence against women.

The concern about these findings was also shared the next day by the Minister of Local Government, Peter L. Siele, during his opening speech at the National Gender Justice and Local Government Summit in Gaborone. Siele stated that “these statistics are disturbing and that is why gender-based violence remains an issue of concern and hence the need for us as the Ministry of Local Government to play our role in whichever way we can in alleviating or addressing this challenge. It is through the Ministry of Local Government, that our citizens interface with their Government. This therefore makes us strategically placed to reach out to our communities in giving the message about the importance of combating gender based violence and hence our deliberate effort to mainstream gender based violence in our day to day work activities in a quest to combat it”.

Furthermore, the findings were shared through several media, in cabinet and through other platforms, such as a national meeting of high-level officers of the Botswana Police Service. The high level of response and engagement with the research findings indicates an increased awareness of the importance of addressing the problem of GBV and will further assist in the development and implementation of activities to end GBV.

I Stories Through the network of local councils, GL managed to collect 50 „I Stories‟, personal testimonies from survivors of gender based violence for the GBV Indicators Study. GL organised workshops for the survivors, where they were trained on how to speak out on their experiences and write up their story. Through the sharing of experiences and writing their story, this assisted the survivors to work through their trauma. As these workshops require assistance from counsellors to be able to support the participants when necessary, GL teams up with the relevant local institutions that can assist in this.

“Changing lives through writing I Stories”

In Maun, GL partnered with Women Against Rape, an organisation working with survivors of GBV. The coordinator, Peggy Ramaphane, who also participated in the Gender Justice and Local Government Summit in 2011, shared that “GL came about at a time that I was struggling with GBV in my district, like an angel from the sky they guided me on how to help the women around me”. She further said “At the time I was working with them to compile the „I stories,‟ and this was a very emotional journey for me and thanks to GL I went through it to be a stronger person”.

She pointed out that although she was fighting to end GBV she did not have the right tools to us in order for her to win her battle and GL came in to give her all the ammunition she needed. Ramaphane said that GL came with documented educational materials which had all the information that was critical and it covered all levels of people from the grass roots right to the very top. “And the design of the books were a killer, you know this was the kind of material any one can identify with, it had real life issues in there” she said.

Ramaphane added; “I must say it will be a hard battle to overcome since our culture is one the major hindered, the fact that men are raised up with the mind-set that they are superior to women, has to change”.

The COE process The stages covered are illustrated in the diagram.

Key principles include: . Political support: Getting buy-in at decision-making level. . An evidence-based approach: Conducting a situation analysis that is council- specific and will help to address the needs of that council. . Context specific interventions: Conducting council-specific gender and action plan workshops that localise national and district gender policies and action plans. . Community mobilisation: SADC Gender Protocol village level workshops that familiarise communities with the provisions of the sub-regional instrument and empower them to hold their council‟s accountable. . Capacity building through on-the-job training with council officials and political leaders. . Application of skills: Assisting councils and communities to apply these new skills through running major campaigns, e.g. 365 Days to End Gender Violence; the 50/50 campaign etc. . Monitoring and evaluation: Administration of score cards and other monitoring and evaluation tools that can be used to measure change in the immediate, medium and long terms. . Knowledge creation and dissemination: Working to gather and disseminate best practises, case studies, etc. that can be presented at the annual gender justice and local government summit and awards that provide councils and communities with a platform to learn from each other on empowering women and ending violence at the local level. . Cascading the COE’s: GL is working with local government associations across the region on innovative strategies for cascading the COE‟s that include working through gender focal points of the associations and peer support.

Key additions to the COE process as it has evolved include:  Additional theme areas - including care work (the unwaged work of women) and climate change.  The strategic communications module now has a specific module on IT aimed at ensuring proficiency and empowerment in this area.  The targets of the planning framework have been aligned to the SADC Protocol on Gender and development.  Monitoring and evaluation has been strengthened through the administering of a score card at the beginning and end of the process. GL now proposes to strengthen this even further by monitoring the prevalence and attitudes towards GBV at the beginning and end of the process. The aim is to show that community by community the SADC Gender Protocol target of halving gender violence by 2015 can be achieved.  Cascading of the Gender Justice and Local Government Summit to begin at country level, then go to the regional level

Gender Links and BALA partnership The Botswana Association of Local Authorities (BALA) was established in 1983 to promote unity, solidarity, cohesion and cooperation among Local Authorities in Botswana. The Association is constituted by councillors, and Chief Executives of Councils as well as Councils themselves as corporate members.

The overriding objective of BALA‟s establishment was to contribute towards a strong and democratic local government in Botswana and one of the objectives of BALA is to build partnerships, networks and coalitions with strategic organizations locally, regionally, and

internationally. And it was on this very basis that BALA went into a partnership arrangement with Gender Links to pursue the agenda of gender mainstreaming.

After completing the „At the Coalface‟ research in Botswana in 2009, which revealed that women were “Democracy cannot be said to be remaining marginalized in local government, a „Gender participatory when women are not equally represented at the level where Strategy for Local Government‟ was developed and democracy matters most: at the local adopted by the Minister of Local Government, Dr. level.” Margaret Nasha. This paved the way for GL and BALA to work with the local authorities to implement the - Hon Margaret Nasha, Minister of Local Government in 2009 (Nasha is the strategy and mainstream gender in their strategic current Speaker of the National plans as per the 10 COE stages. BALA and Gender Assembly) Links are currently working with 23 out of the 29 local authorities in Botswana that have signed up to the COE process.

GL aims to extend the COE model to all local authorities in Botswana by 2015. Currently, GL and BALA are working with 23 councils (Ghanzi, Maun, North East, South East, Gaborone, Kgatleng, Selebi Phikwe, Moshupha, Letlhakeng, Mogoditshane, Molepolole, Jwaneng, Mabutsane, Chobe, Francistown, Sowa, Kgalagadi, Lobatse, Tonota, Tutume, Mahalapye, Boteti and Bobirwa Council). There are a total of 29 councils in total to become COE‟s. Attached at Annex A is a list of all of the local councils in Botswana showing where we currently have COEs and where we plan to cascade to and in Annex B a country map of geographical locations of the COE‟s.

Gender Links and WAD partnership The partnership between GL and WAD has evolved over the years, through the collaboration in the development of the 365 Days National Action Plan to End Violence Against Women and Children (NAP) and the support of each other‟s activities in promoting gender equality at national and local government level. In 2010, GL and WAD signed a MOU to undertake the GBV Indicators Study in Botswana. After a period of preparatory activities, the fieldwork for the prevalence and attitudes survey was done in November 2011. WAD covered up to about 80% of the research costs including the training of researchers and all fieldwork logistical costs while GL covered 20% of costs which were in the form of technical support. The Botswana GBV Indicators Study Research Report provides a picture at national level of the GBV extent, effects and knowledge about laws and prevention campaigns.

While the findings of the study are nationally generalisable, the samples at district level are too small to draw any significant findings. GL and WAD in collaboration with BALA have agreed to cascade the GBV Indicators to district level in Botswana. The cascading process will involve interviewing a representative sample at district level to collect more in-depth information on the extent of GBV at community level by increasing the number of participants per district. Adapting the GBV Indicators methodology at district and local level is a more sustainable approach that will allow for detailed baselines on gender attitudes and GBV at community level. The result will be a more specific measurement and conclusions about GBV in a particular locality. Local councils will then be able to compare their district statistics with the national statistics to gauge where they stand in terms of GBV in the country. The research findings will be used to inform prevention

campaigns and programmes being implemented at district and local level. The inclusion of the councils in the research process will enhance the ownership of the project and assist the councils to use the research results to review their action plans and implementation of related activities. GL, WAD, BALA and other partners hope to demonstrate that the fight against GBV can be won, through targeted, concerted prevention campaigns that seek to reclaim societies, community by community.

Ownership and impact The evidence-based and process-driven approach adopted by GL has resulted in a high level of ownership among the local councils. For example, the 2011 regional summit displayed strong demonstrations of results as local associations shared how they became COEs; gaps and challenges faced. Kgatleng District Council is one such example:

At the 2011 regional gender justice and local government summit and awards, Dineo Segobai from Botswana won the prize in the Response category for a very relevant project that is championed by the council.

Located in the South Eastern part of Botswana, 44km from the city it shares boarders with South Africa to the East. Kgatleng is the smallest district with a population of about 73032 (35734 males and 37773 females). Kgatleng has 73497 households and 51.3% of them are female headed. Females are mostly affected by HIV/AIDS, with 939 females affected versus 596 men and a total of 280 children affected.

The Kgatleng District council identified a need in their district to raise awareness and provide a response to the growing need of cases where children are abused. The main area of response is in cases where incest and defilement area prevalent. The issues that have been of major concern include the physiological effects that child abuse has on the child. Another issue that has been identified is that most offenders are former child abuse victims themselves. One way in which the problem is being addressed is via awareness campaigns, providing referral system and conducting workshops that focus on children, parents, and the community as a whole.

Key partners in this initiate includes the Department of social services, UNICEF, PEPFAR, Mark‟ n Ark Trust, government departments, Gender Links and BALA.

This initiative has been very successful and key results are: levels of abuse has dropped generally, perpetrators are coming forth and are assisted as well, child-to-child counseling an support has improved among victims, more support groups have been formed and are functioning, the relationship between HIV AIDS infections, orphan hood and gender based violence have been well defined, more orphans who‟ parents died from HIV/AIDS managed to appreciate their status, and access relevant help, good networking and timely referral among service providers and they annually successfully commemorate the 16 Days of activism period.

Challenges As many positive developments and results have been achieved over the last 3 years, some challenges for implementation of the project can be identified as follows:

Risk Rate Mitigation Different schedules of partner Medium To fit into the council‟s schedules organisations and councils Protocols and procedures of Ministries Medium Understanding the procedures and be flexible to compromise Funding Medium To market and profile the programme and fundraise, work smart with partners and secure in-kind support from councils Council politics, internal processes High To work closely with BALA so follow up and adoption of plans on council‟s with slow progress

Cascading the COE’s Ideally, every council should be a COE for mainstreaming gender. In Botswana, GL would like to extend the COE process to all of the 29 councils by 2013. This strategy has the strong support of BALA, as well as from the Ministry of Local Government and the Women‟s Affairs Department. Through working with and through the existing structures of local government and councils, and by training the gender focal persons through the councils and the Women‟s Affairs Department, GL aims to have completed the COE process with all 29 councils by 2013.

Activity Who Training of Trainers GL and BALA will host a Gender focal points from Training of Trainers workshop the 23 existing and 6 new (ToT) to train the gender focal COE‟s and WAD District points and gender champions Gender Officers in the councils to assist with the roll-out of the COE process.

Adding new COE‟s GL and BALA will engage with Serowe, Palapye, Gumare, the remaining 6 councils to Okavango, Good-Hope join the COE process and Kanye Hosting national summit in GL and BALA will host the All councils, relevant 2013 second national summit in ministries, NGO‟s and 2013, where now all the CBOs councils will participate as COE‟s

As the progress of completion of the 10 COE stages with councils in in different stages, GL has developed a strategy to finalise all stages by 2013. The table below shows what stages have been completed so far by the different councils:

Botswana tracking sheet COE Stage Stage Stage Stage Stage Stage Stage Stage Stage Stage Future councils 1 2 3 4 5 6 7 8 9 10 COE COE Old councils Gaborone City Council x x 1 Francistown City Council x x x x x 1 Lobatse Town Council x x 1 Jwaneng Town Council x x x x x 1 Selebi Phikwe Town Council x x x x 1 Sowa Town Council x x x x x 1 Ghantzi District x x x x x 1 North East District x x x x x 1 Kgatleng District x x x x 1 Chobe District x x x x x 1 Moshupa Sub District x x x x x 1 Mabutsane Sub District x x x x x 1 South East District x x x 1 Molepolole Sub-District x x 1 Mogoditshane Sub-District x x x 1 Lethlakeng Sub-District x x x x x 1 Kgalagadi District x x x x x 1 Maun administration Authority x x x x 1 New councils Mahalapye Sub District x x 1 Bobirwa Sub District x x 1 Tutume Sub District x x 1 Tonota Sub District x x 1 Boteti Sub District (Lethlakane) x x 1 13

Botswana tracking sheet COE Stage Stage Stage Stage Stage Stage Stage Stage Stage Stage Future councils 1 2 3 4 5 6 7 8 9 10 COE COE Future COE’s for 2012 Good-hope Sub District 1 Kanye Administration Authority 1 Okavango Sub District 1 Gumare Sub District 1 Serowe Administration Authority 1 Palapye Sub District 1 TOTAL 23 6

The table above shows that most councils have completed their stage 4-5 workshops and developed gender action plans. Some of the old councils that already have action plans, still have to complete stage 1-3 (Gaborone, Jwaneng and Molepolole) and this is the same for all the new councils. Some councils only have to complete stage 3 before they can continue with stages 6-10 (Selebi-Phikwe, Kgatleng and Maun). GL and BALA will have stage 4 and 5 workshops with the 6 new COE‟s (Serowe, Palapye, Gumare, Okavango, Good-Hope and Kanye) during the period June - October 2012.

To be able to get all councils up to date and ready to complete stages 6-8 before the 16 Days of Activism Campaign in November 2012, GL and BALA will host a Training of Trainers workshop (ToT) to train the gender focal points and gender champions in the councils, as well as WAD‟s District Gender Officers, to assist with the roll-out of the stages 6-8 and update the gender action plans of the „old‟ councils. The ToT will start with 1 day training for the 6 new councils on how to undertake stage 1-3 in their respective councils. Then, from day 2-5, they will be joined by the Gender focal points, gender champions and gender district officers, for training on how to consolidate stages 4-5, stages 7-8 and on the roll out for the GBV Indictors on a district level.

Through the partnership between Gender Links, WAD and BALA, it was agreed that the local research first be cascaded to 4 districts in 2012: Kgatleng District Council, Molepolole Sub-District Council, Mogoditshane Sub-District Council and Gaborone City Council. After this first phase, the research will be extended to all 16 districts. The cascading process will include facilitation of community mobilisation on a local level and interviewing a representative sample at district level to collect more in-depth information on the extent of GBV at community level. Refer to Annex C for the sample size breakdown per district.

The training of the gender focal points, gender champions and WAD‟s gender officers will assist in the roll out of the COE process, which then will be covered as follows:

STAGE WHAT THIS WHO OF THE ABOVE BUDGET INVOLVES COULD BE IMPLICATIONS RESPONSIBLE One Buy in GL/BALA/Gender focal point Two Situation analysis Gender focal point/Council Management/Gender Champion in the council Three Village workshop Gender Champions, Gender Catering costs focal point Four Inception workshop GL and BALA Travel, accommodation, Five Action planning per diem and catering workshop costs. Venue covered by the council Six Adoption of Action Plan Councils and Signing of Statement of Commitment Seven Media Skills Gender focal point / Media Conference costs Eight IT COE‟s

Nine M and E Gender focal point Ten Summit GL and BALA Conference costs

Funding sought for the cascading of the COE’s This includes:  Training of trainer workshop  Logistic costs for the roll out per stage.  Facilitator costs for the roll out per stage.

GBV indicators at the local level Stakeholder and partner engagement WAD, GL and BALA will engage the Ministry of Local Government and table the proposal to cascade the GBV Indicators to district level. Once buy in is obtained, a Memorandum of Understanding (MOU) will be signed by all parties. The MOU will outline the key competences each partner brings, their envisaged role and contribution to the research project.

Once an MOU is in place, political buy in will be sought from other partners including Statistics Botswana, and the local councils.

Proposed partner roles and responsibilities Partner Role Ministry of Local Government  Lead partner in all processes  Facilitate mobilisation of local councils to obtain buy in.  Facilitate logistical arrangements for fieldwork including transport, computers and office space in all districts  Resource mobilisation WAD  Facilitate researcher recruitment 15

Partner Role  Assist with researcher training.  Assist in provision of some equipment e.g computers and modems for the duration of the research  Assist with fieldwork support through the SGOs  Resource mobilisation Statistic Botswana  Provide sampling frame and maps BALA  Facilitate mobilisation of local councils to obtain buy in.  Resource mobilisation Gender Links  Provide PDAs  Conduct researcher training  Provide fieldwork technical support  Lead data management and analysis Local councils  Facilitate community mobilisation

Fund raising and resource mobilisation All the lead partners in the research project shall be responsible for contributing and mobilising financial and other resources for implementation.

Implementation Ethical clearance Once buy in is obtained and resources are available, an application for a permit for the research at local level will be made to the Ministry of Health‟s health Research and Development Division.

Sampling Using maps sought from Statistics Botswana, a proportionate but random sample of EAs will be drawn from each of the nine administrative districts. Care will be taken to ensure that previously sampled EAs in the national survey are avoided. In each of the selected EAs, 20 households will be randomly selected. Refer to Annex C for the proposed sample size per district.

Fieldworker recruitment and training WAD will contact researchers from the previous national survey. WAD will recruit researchers from their respective home districts to minimise costs of travel and accommodation during the research period. Where these researchers from the national survey are no longer available, WAD will recruit more researchers from the database previously used. Through the ToT, GL will have trained the gender focal points, gender champions and WAD District Gender Officer in each district to coordinate the fieldwork. Refer to Annex C to see the research complement and distribution per district.

Data collection As in the national survey, GL will provide the 84 PDAs for the researchers and 2 PDA spares per district. Partners will be required to provide laptops or computers, internet modems

vehicles, researcher per diems and office space. Refer to Annex C for the breakdown of equipment allocation per district.

Other resources required per district include  Field maps  Name Badges  Fuel  Per diems for researchers and supervisors for an average of 23 days (based on administration of 4 questionnaires per day per researcher)  Airtime for 2 teams for 3weeks (at 100pula per week)  Office space Data management and analysis GL will provide technical support with data management and analysis. Data will be managed remotely through a drop box system as it is synchronised. Data will be exported from the QDS system on the PDAs and exported to SPSS were it will be cleaned on a daily basis. All data will be analysed using STATA 11.

Findings dissemination The results from the analysis will be compiled into reports and other resources that will be publicly launched and uploaded on the websites of all lead partners. All partner logos will be encrypted onto all publications ensuing from the research. All partners shall be responsible for the dissemination of findings and ensuring sustainability after the research duration is complete.

Outputs  Substantial annual increases in the quantity and quality of entries for the summit and awards.  29 Councils committed to the peer learning initiative by identifying councils or peer educators are trained and they will be transferring skills to through peer education.  29 Signed MOUs with local government stakeholders as well as NGOs that support the implementation of the COE activities.  29 Gender champions trained as trainers that will ensure sustainability of the COE process in councils  Baseline data of GBV extent causes, effects, response, support and prevention in nine districts of Botswana  Research reports detailing the GBV Indicators survey findings for the 16 districts of Botswana.

Outcomes The key outcome of this project will be the reduction of GBV in communities through supporting local councils with strategies and lessons learned to effectively implement adequately resourced local action plans that place an emphasis on prevention.

 Tangible evidence at the local level that gender mainstreaming:  Contributes to more responsive, accountable government through the active participation of citizens, especially women;

 Can help to reduce climate change and gender violence and contribute to the economic empowerment of women.  Is a strong contributory factor to local economic development.

Funding sought for administering the GBV indicators research at the local level:  Programming of the personal digital assistants and computers that are used to administer the research.  Conducting prevalence and attitudes surveys in 16 districts  Conducting workshops with 16 districts to disseminate the research findings  Conduct on the job training strategic communications training workshops for the 29 COE councils in the 16 districts to review their action plans and develop local prevention campaigns  Conduct annual “Tacking stock” workshops in each council to audit and review progress in the implementation of the revised local action plans  Documenting of 16 case studies of localised prevention campaigns by the districts  Country summit category on measuring GBV at local level

Lessons learned During working with the local councils in Botswana over the last 3 years, some key lessons learned include:

 Understanding and adherence to local council‟s and local government ministry‟s policy, protocols and procedures is crucial for the buy-in and implementation of the COE process  Working smart with partner organisations will contribute to efficiency and effectiveness of the programme  More close tracking and follow up need to be done to get the action plans officially adopted by the council.

Budget The budget below is a summary of the detailed budget included. Description 2012-2013 Summit TOT BWP 186 625.00 Roll out BWP 587 375.00 Staff costs BWP 392 250.00 Operational costs BWP 353 250.00 GBV Indicators Research BWP 1 639 275.00 Total BWP 3 158 775.00

Annex A: list of local councils in Botswana (Black = old COE model, red is new COE model)

Council Existing COE Future COE Gaborone City Council x Francistown City Council x Lobatse Town Council x Jwaneng Town Council x Selebi Phikwe Town Council x Sowa Town Council x Ghantzi District x North East District x Kgatleng District x Chobe District x South East District x Kgalagadi District x (Southern District; 4 sub-districts)

Moshupa Sub District x Mabutsane Sub District x Good-hope Sub District X Kanye Administration Authority X (Kweneng District; 3 sub-districts) Molepolole Sub-District x Mogoditshane Sub-District x Lethlakeng Sub-District x (North West District; 3 sub-districts) Maun administration Authority x Okavango Sub District X Gumare Sub District X (Central District; 7 sub-districts) Serowe Administration Authority X Palapye Sub District X Mahalapye Sub District x Bobirwa Sub District X Tutume Sub District X Tonota Sub District X Boteti Sub District (Lethlakane) x TOTAL 23 6

Annex B – Country map of COE’s

Blue pin= Existing COE Red pin= Targeted new COE

Annex C: Sampling and logistics table

District Names of Eas Targeted Number of Number of Total Researcher Vehicle PDA Laptops/c Modems Approx Name in national COEs participants households targeted Complement allocation allocation omputers number survey in final to be district of days national conducted sample in field sample in district sample ogotlho, Molalatau, Nekate, Marukuru, Tamotamoga, Zoroga, Xhamaxhao Ghanzi Ghanzi, Ghanzi 15 585 600 8researchers 2 cars + 2 10 2 2 24 District Kopano district + 2 drivers council supervisors Kgalagadi Kang, Norfolk 23 577 600 8researchers 2 cars + 2 10 2 2 24 District Farm, + 2 drivers Tsabong, supervisors Mogonono Kgatleng Boseja Kathleng 62 538 600 8researchers 2 cars + 2 10 2 2 22 District Borwa, District + 2 drivers Makakatlela, council supervisors Morwa,Kgope Kweneng Molepolole(3E Mogoditsh 255 345 600 6 researchers 2 cars + 2 8 2 2 19 District As),Thamaga, ane sub- + 2 drivers Mogoditshane district supervisors (5EAs), council Kgope, Sesung, Baloing, Mmathubolo,

North-East Ditladi, 32 568 600 8researchers 2 cars + 2 10 2 2 24 District Ramokgweba + 2 drivers na, Toteng supervisors Ngamiland Bodibeng, Maun 93 507 600 8researchers 2 cars + 2 10 2 2 21 District Sepopa, + 2 drivers Thololamoro, supervisors Mogotho, Kasane, Maun (2EAs) South- Tlokweng(2E Tlokweng 54 546 600 8researchers 2 cars + 2 10 2 2 23 East As), sub- + 2 drivers District Sekutswane, district supervisors Mekgacha council

District Names of Eas Targeted Number of Number of Total Researcher Vehicle PDA Laptops/c Modems Approx Name in national COEs participants households targeted Complement allocation allocation omputers number survey in final to be district of days national conducted sample in field sample in district sample Southern Kanye Moshupa 35 565 600 8researchers 2 cars + 2 10 2 2 24 District (3EAs), sub- + 2 drivers Mosiang, district supervisors Dinatshana, council Lotlhakane, Lotlhakane west, Mmathethe, Sesunyana, Sutlhe Gaborone Extension Gaborone 201 499 700 8researchers 2 cars + 2 10 2 2 21 City 12,15,8,17,7, City + 2 drivers 13,27,6, Council supervisors Maruapula, Phakalane, Phase 2 Francisto Minestone, Francistow 65 535 600 8researchers 2 cars + 2 10 2 2 22 wn City Somerset, n City + 2 drivers of, Monarch, Council supervisors Area W, Block 2 Total 1228 5654 6800 84 22 cars + 106 22 22 researchers 22 drivers + 22 supervisors