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Town of Palm Beach TOWN OF PALM BEACH Town Manager’s Office TENTATIVE - SUBJECT TO REVISION ORDINANCES, RULES, AND STANDARDS COMMITTEE MEETING AGENDA TOWN HALL COUNCIL CHAMBERS-SECOND FLOOR 360 SOUTH COUNTY ROAD Thursday, November 5, 2015 2:00PM I. CALL TO ORDER AND ROLL CALL II. APPROVAL OF AGENDA III. COMMUNICATIONS FROM CITIZENS IV. REGULAR AGENDA A. Old Business 1. Discussion Regarding Expansion of Bike Racks Town-wide in the Context of Potential Prohibition of Attaching Bikes to Street Lights and Other Public Structures (Jay Boodheshwar, Deputy Town Manager) 2. Review Resident Inspector Program (Bill Bucklew, Building Official) 3. Review Proposed Modifications to Chapter 66 (Veronica Close, Assistant Director of Planning, Zoning and Building) B. New Business 1. Proposed Ordinance to Prohibit Barges and Other Floating Structures from Mooring and Anchoring in Town Waterways (Jay Boodheshwar, Deputy Town Manager) Post Office Box 2029 * 360 South County Road * Palm Beach, Florida 33480 Telephone (561) 838-5410 * Facsimile (561) 838-5411 * [email protected] 2. Review Maintenance Responsibilities for Landscaping Encroaching on Adjacent Properties (John Page, Director of Planning, Zoning & Building) 3. Approval of Updated ORS Meeting Schedule through May 2016 (Jay Boodheshwar, Deputy Town Manager) V. ANY OTHER MATTERS 1. Update on Private Providers Administrative Procedure (John Randolph, Town Attorney) VI. ADJOURNMENT PLEASE TAKE NOTE: The progress of this meeting may be monitored by visiting the Town’s website (www.townofpalmbeach.com) and clicking on “Meeting Audio” in the left column. If you have questions regarding that feature, please contact the Office of Information Systems (561) 227-6315. The audio recording of the meeting will appear within 24 hours after the conclusion of the meeting. Disabled persons who need an accommodation in order to participate in the meeting are requested to contact the Town Manager’s Office at 838-5410 or through the Florida Relay Service by dialing 1-800-955-8770 for voice callers or 1-800-955-8771 for TDD callers, at least two (2) working days before this meeting. 11/05/15, ORS Meeting Town of Palm Beach Memo To: Penelope D. Townsend, Chair, Ordinances, Rules and Standards Committee Danielle Hickox Moore, Committee Member, Ordinances, Rules and Standards Committee From: Jay Boodheshwar, Deputy Town Manager Cc: Thomas G. Bradford, Town Manager; Department Directors; Veronica Close, Assistant Director of Planning, Building and Zoning; Nicholas Caristo, Police Lieutenant; Bill Bucklew, Building Official; Paul Castro, Zoning Administrator; Susan Owens, Town Clerk; John C. Randolph, Town Attorney Date: 10/29/2015 Re: ORS Agenda Items for the November 5, 2015, ORS Meeting This memorandum and its attachments serve as the backup material associated with the agenda for your ORS meeting on November 5, 2015. Below is the list of agenda items and related exhibits, providing background information for each item. Old Business 1. Discussion Regarding Expansion of Bike Racks Town-wide in the Context of Potential Prohibition of Attaching Bikes to Street Lights and Other Public Structures (Jay Boodheshwar, Deputy Town Manager) Exhibit A. 2. Review Resident Inspector Program (Bill Bucklew, Building Official) Exhibit B. 3. Review Proposed Modifications to Chapter 66 (Veronica Close, Assistant Director of Planning, Zoning and Building) Exhibit C. New Business 1. Proposed Ordinance to Prohibit Barges and Other Floating Structures from Mooring and Anchoring in Town Waterways (Jay Boodheshwar, Deputy Town Manager) Exhibit D. 1 1 2. Review Maintenance Responsibilities for Landscaping Encroaching on Adjacent Properties (John Page, Director of Planning, Zoning & Building) Exhibit E. 3. Approval of Updated ORS Meeting Schedule through May 2016 (Jay Boodheshwar, Deputy Town Manager) Exhibit F. Any Other Matters 1. Update on Private Providers Administrative Procedure (John Randolph, Town Attorney) Town Attorney, John Randolph, and Building Official, Bill Bucklew, will provide a verbal report relative to the implementation of an administration procedure for the Private Provider program. 2 2 EXHIBIT A TOWN OF PALM BEACH Information for ORS Committee Meeting on: November 5, 2015 To: Ordinances, Rules & Standards Committee From: Jay Boodheshwar, Deputy Town Manager Re: Discussion Regarding Expansion of Bicycle Racks Town-wide Date: October 29, 2015 STAFF RECOMMENDATION Staff seeks direction from the ORS Committee relative to the expansion of bicycle rack inventory throughout the Town in the context of a potential prohibition of attaching bicycles to street lights and other public structures. GENERAL INFORMATION At the September 11, 2015, ORS meeting, the Committee recommended modification to the Town Code to prohibit the attachment of hammocks, lines, sport nets and other similar objects (with the exception of bicycles) to trees, sign poles, railings, fences or similar structures in a public place within the Town. Subsequent to this meeting, an ordinance prohibiting same was developed and received first reading at the October 13 Town Council meeting. Second reading is scheduled for November 10. The Committee was not supportive of prohibiting the attachment of bicycles due to the limited access of bike racks throughout the Town. Therefore, staff was asked to place an item on the November 5 ORS meeting agenda to continue the conversation. John David Corey was invited by Councilmember, Danielle Moore, to attend the November 5 ORS meeting to give his perspective relative to the issue of bike rack availability within the Town and the potential prohibition to attaching them to public structures other than bike racks. Mr. Corey will be present to convey his thoughts and answer questions. Staff will also be prepared to answer questions and look forward to the Committee’s direction. cc: Thomas G. Bradford, Town Manager John C. Randolph, Town Attorney Lt. Nicholas Caristo, Police Department 3 EXHIBIT B TOWN OF PALM BEACH Information for ORS Committee Meeting on: November 5, 2015 To: Ordinances, Rules, & Standards Committee Via: Jay Boodheshwar, Deputy Town Manager From: William C. Bucklew, CBO, Building Official Re: Resident Inspector Requirements Date: October 27, 2015 STAFF RECOMMENDATION Staff is providing an updated proposed ordinance to the ORS Committee regarding the new guidelines for the use of Resident Inspectors on construction projects located in the Town. GENERAL INFORMATION At the last meeting of the ORS Committee, (September 11, 2015), the Town presented an update to the section of the Code that modified the Town’s current Resident Inspector Program. Staff has continued to work on the areas of concern presented at the last meeting while keeping in mind the overall goal of the program. Staff is prepared to present proposed ordinance revisions which we feel addresses the needs of the Town as well as comments from the ORS committee and others. The newly revised ordinance provides for the following: 1) The ordinance provides greater oversight and control of those individuals working in the Town as resident inspectors by providing specific guidelines and requirements that must be adhered to. 2) Although the proposed ordinance could potentially allow for more resident inspectors to be working in Town, the Building Official retains the authority to approve or deny the use of a resident inspector based on specific criteria that must be demonstrated before approval can be given for their use. 3) The Building Official still retains the ability to require the use of a resident inspector for large projects (over 20,000 sq ft) when it is demonstrated that it will be beneficial to the advancement of the project. 4 EXHIBIT B 4) The qualifications to work as a resident inspector that will be monitored by the Town involve the applicable state required licensure of the individual(s) working on a project. Any insurance requirements must be verified and be to the satisfaction of the owner or developer/contractor employing such resident inspector. Each individual, owner and proposed resident inspector, must complete an affidavit that releases the Town and its officials from any and all liability with regards to the use of a resident inspector on a project. 5) The revised ordinance does allow a resident inspector to work in a multi-family structure or structures other than single family homes, when it can be demonstrated and verified that the unique design or type of construction would be better served by a consistent inspection process. It also allows for multiple projects in the same multi-family building when it is consistent with the rules in the ordinance and at the discretion and approval of the Building Official. The Town’s Resident Inspector program is not required by the State of Florida. It is an optional service that has proven to fill a niche in Palm Beach (caused in large part by the seasonal nature of construction and the need for tight construction scheduling). Town staff is not advocating that the program be eliminated, yet it needs to be carefully structured so that it remains responsive to PZB needs. We feel that this revised proposed ordinance meets those needs and requirements. TOWN ATTORNEY REVIEW This item remains under review by the Town Attorney and the Building Official. cc: Thomas G. Bradford, Town Manager John S. Page, PZB Director Veronica Close, PZB Assistant Director Joe Hughes 5 EXHIBIT B 109.3.7 Other inspection services. The building official may make, or cause to be made by others, the inspections required by Section 109. He/she may accept reports of inspectors of recognized inspection services, provided that after investigation he/she is satisfied as to their qualifications and reliability. A certificate called for by any provision of the technical codes shall not be based on such reports unless the same are in writing and certified by a responsible officer of such service. The building official may require the owner to employ an inspection service in the following instances: 1. For buildings or additions of Type I or Type II construction 2. For all major structural alterations 3. Where the concrete design is based on compressive strength (f 'c) in excess of 3000 pounds per square inch 4.
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