Township of Central Frontenac Regular Council

Central Frontenac Regular Council March 26, 2019 – 4:00 PM 1107 Garrett Street, Sharbot Lake On

AGENDA Page

1. Call to Order

2. Approval of Agenda a) Approval of Agenda THAT the agenda for the Council Meeting dated March 26, 2019 be approved as presented[amended].

3. Disclosure of Pecuniary Interest and General Nature Thereof

4. Approval of Minutes 6 - 13 a) Approval of Minutes THAT the minutes of the regular council meeting dated March 12, 2019 and the special budget meeting dated March 22, 2019 be approved as presented[amended]

5. Mayor's Remarks

6. Deferred Items

7. Staff Reports/Departmental Updates 14 - 28 a) FINANCE/TREASURY 38-2019 A/P Report THAT Council approve the Cheque Distribution reports totalling $540,072.98 as prepared by the Treasurer.

29 - 35 b) FINANCE/TREASURY 39-2019 Apportionment of Taxes THAT Council approve the following apportionments of assessment as recommended by MPAC for 2018 & 2019 as applicable for the following roll numbers:

10-39-040-050-05302-0000, 10-39-040-050-05310-0000, 10-39-060-

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020-12500-0000, 10-39-060-020-14300-0000, 10-39-060-020-12502- 0000, 10-39-060-020-12503-0000, 10-39-060-020-12504-0000, & 10- 39-080-060-020-12505-0000.

36 - 37 c) ADMINISTRATION 40-2019 MFIPPA Seminar THAT Council receive the report entitled “MFIPPA Seminar” for information purposes.

AND FURTHER that Council instruct staff to review the designation of Head /delegation bylaw and file retention policy to determine if they provide the optimal framework for processing requests under MFIPPA.

38 - 40 d) ADMINISTRATION 41-2019 VideoRecording of Council Meetings THAT Council receive the report entitled “Video Recording of Council Meetings” for information purposes.

AND FURTHER that Council not pursue the option of providing video feed for council meetings at this time. OR AND FURTHER that Council request staff to include in the 2019 capital and operating budgets funds to implement a live streaming option, to develop a policy/protocol for live streaming, and to amend its procedural by-law to accommodate live streaming of council meetings.

41 - 58 e) ADMINISTRATION 42-2019 Review of Fees and Charges WHEREAS the Township is authorized under Section 391 of the Municipal Act to impose fees and charges for services it provides;

AND WHEREAS the existing fees and charges in many cases have not been updated in several years;

AND WHEREAS the Township has become more reliant on revenue from fees and services in recent years as a result of less transfer funding from other levels of government;

AND WHEREAS where possible and appropriate, costs to deliver certain services should be borne by the requester of the service rather than funding from general tax revenue;

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NOW THEREFORE BE IT RESOLVED THAT Council review the existing fees and instruct staff to consolidate fees and charges into one by-law where possible and bring forth a draft bylaw at a later meeting incorporating new fee schedules;

AND THAT public notice be given of the intention to pass the draft by- law incorporating new fees and charges and a public meeting be held before said By-Law is brought to council for final approval

59 - 80 f) ADMINISTRATION 43-2019 Strategic Plan process WHEREAS Council adopted the first Strategic Plan on February 14, 2017 with the assistance of Sharman Municipal Consulting;

AND WHEREAS members of Council along with senior staff participated in a strategic planning exercise facilitated by Penny Sharman of Sharman Municipal Consulting to develop a wish list of strategic actions;

AND WHEREAS the plan is to be reviewed at the beginning of the new term of Council in 2019;

NOW THEREFORE BE IT RESOLVED THAT Council appoint a couple members to work with the Managers to review the Strategic plan and bring back a report to Council

81 - 83 g) ADMINISTRATION 44-2019 Projects Update THAT Council receive for information the Clerk-Administrator's Business Summary Report for information.

84 h) ADMINISTRATION 45-2019 Special County Council Meeting -joint meeting of lower tier Councils and County Council

8. Committee/Other Reports/Minutes 85 - 86 a) Eastern Ontario Trails Alliance THAT Council receive the minutes of the Eastern Ontario Trails Alliance board meeting held on February 14, 2019 for information.

9. Delegations/Presentations 87 - 92 a) Kennebec Rec Committee - Wanda Harrison and Jeff Matson THAT Council accept the presentation of the Kennebec Rec Committee regarding support for the Arden outdoor ice rink;

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AND FURTHER that Council consider the funding request in the 2019 operating budget

10. Communications/Correspondence

93 - 110 a) THAT Council receive for information the following correspondence:

1) email dated March 20, from VIA rail; 2) Email dated March 8, regarding Limestone Foundation 21st annual Sandra Davison Golf Tournament; 3) Township of Larder Lake Resolution dated February 26, regarding voter's list provided by MPAC; 4) Letter dated March 8, from City of Quinte West -Resolution re bottled water; 5) Email dated March 14, and newsletter from EOTA.

11. Public Meetings

12. By-laws/Agreements 111 - 112 a) BY-LAW 2019-16 -Road closing and conveyance By-Law (Chappell) WHEREAS Council instructed staff to bring forth a by-law for approval pursuant to Resolution 173-2018 once the reference plan is completed;

NOW THEREFORE BE IT RESOLVED THAT By-Law 2019-16, being a By-Law to permanently close and convey a part of an unopened road allowance be read a first, second and third time and finally passed this 26th day of March, 2019.

113 - 114 b) BY-LAW 2019-17 Road Closure and Conveyance By-Law (MacKenzie/Short) WHEREAS Council instructed staff to bring forth a by-law for approval pursuant to Resolution 174-2018 once the reference plan is completed and the adjoining owners have agreed to accept the appraised value;

NOW THEREFORE BE IT RESOLVED THAT By-Law 2019-17, being a By-Law to permanently close and convey a part of an unopened road allowance be read a first, second and third time and finally passed this 26th day of March, 2019

13. Notice of Motions

14. Giving Notice of Motion

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15. New/Other Business a) Budget discussions - Continued discussion with operating budget

16. Closed Session a) Closed Session THAT Council move into closed session to discuss matters about:

a) Personal matters about an identifiable individual, including municipal or local board employees pursuant to s. 239(2) (b);

b) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board pursuant to s. 239(2)(e)

b) b) Rise from Closed Session THAT Council rise from Closed Session and provide instruction to staff regarding:

a) Personal matters about an identifiable individual, including municipal or local board employees pursuant to s. 239(2) (b);

b) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board pursuant to s. 239(2)(e)

17. Adjournment 115 a) Adjournment THAT By-Law 2019-18, being a by-law to confirm the proceedings of Council on March 26, 2019 be read a first, second, and third time, and finally passed this 26th day of March, 2019.

AND FURTHER that this meeting be adjourned until 4:00 p.m. on April 9, 2019 at the Soldiers' Memorial Hall, 1107 Garrett St. Sharbot Lake ON.

Page 5 of 115 AGENDA ITEM #a)

MINUTES OF THE REGULAR MEETING OF COUNCIL March 12, 2019

A regular meeting of the Council of the Township of Central Frontenac was held at the Soldiers Memorial Hall, 1107 Garrett St., Sharbot Lake ON on Tuesday, March 12, 2019 at 4:00 PM

Present: Mayor Frances Smith, Deputy Mayor Victor Heese, Councillors Tom

Dewey, Sherry Whan, Bill MacDonald, Elwin Burke, Nicki Gowdy

Regrets: Brent Cameron, Cindy Kelsey

Staff in Cathy MacMunn, Cindy Deachman, Michael McGovern, Alan Revill,

Attendance: Andy Dillon, David Armstrong, Steve Gould

1. Call to Order

a) Mayor Smith called the meeting to order at 4:00 p.m.

2. Approval of Agenda

Motion #: 85-2019 Moved By: Victor Heese Seconded By: Elwin Burke

Clerk Administrator indicated an addition item under #15 (New Business).

THAT the agenda for the Council Meeting dated March 12, 2019 be approved as amended. Carried

3. Disclosure of Pecuniary Interest and General Nature Thereof

a) None declared

4. Approval of Minutes

a) Approval of Minutes

Motion #: 86-2019 Moved By: Elwin Burke Seconded By: Victor Heese

THAT the minutes of the regular council meeting dated February 26, 2019 be approved as presented. Carried

Regular Meeting of Council Minutes March 12, 2019 -4:00 PM

Approval of Minutes Page 6 of 115 AGENDA ITEM #a)

5. Mayor's Remarks

a) None.

6. Deferred Items

a) None

7. Staff Reports/Departmental Updates

a) DEVELOPMENT SERVICES 31-2019 Construction Details - February 2019

Motion #: 87-2019 Moved By: Victor Heese Seconded By: Elwin Burke

THAT Council receive the Report “Construction Details – February 2019” as prepared by the Acting Manager of Development Services for information. Carried

b) DEVELOPMENT SERVICES 32-2019 - Facilities Update

Motion #: 88-2019 Moved By: Elwin Burke Seconded By: Victor Heese

THAT Council receive the “Facilities Update” as prepared by the Acting Manager of Development Services information. Carried

c) PUBLIC WORKS 33-2019 Calcium Chloride Joint Tender

Motion #: 89-2019 Moved By: Victor Heese Seconded By: Nicki Gowdy

WHEREAS the Township of Frontenac Islands and the Township of Central Frontenac prepared a joint tender for Calcium Chloride which was advertised on Biddingo.com and the Townships’ websites starting January 21, 2019;

AND WHEREAS this tender is to supply, deliver and apply calcium chloride dust suppressant on the gravel roads for the partners for a period of two (2) years starting May 2019 and ending in December 2020;

AND WHEREAS two tenders were received and opened publicly on February 21, 2019 at Howe Island;

Regular Meeting of Council Minutes March 12, 2019 -4:00 PM

Approval of Minutes Page 7 of 115 AGENDA ITEM #a)

AND WHEREAS Morris Chemicals a Division of DaLee Dust Control is lowest tender;

NOW THEREFORE BE IT RESOLVED THAT Council approve the recommendation of the Acting Public Works Manager to accept the tender from Morris Chemicals a Division of DaLee Dust Control for the supply, delivery and application of calcium chloride in the amount of $ 0.2585 per litre for 10,000 litres and $ 0.2430 per litre for 20,000 litre loads plus HST.

AND FURTHER that the Acting Public Works Manager be directed to issue a purchase order; and that the Mayor and Clerk Administrator be authorized to sign the formal documents.

Carried

d) PUBLIC WORKS 34-2019 Pavement Marking Joint Tender Results

Motion #: 90-2019 Moved By: Nicki Gowdy Seconded By: Victor Heese

WHEREAS the Township of South Frontenac, North Frontenac, Frontenac Islands and Central Frontenac prepared a joint tender for Pavement Marking (Line painting) which was advertised starting January 21, 2019;

AND WHEREAS two tenders were received and opened on February 20, 2019;

AND WHEREAS Trillium Pavement Marking was the lowest tender;

NOW THEREFORE BE IT RESOLVED THAT Council approve the recommendation of the Acting Public Works Manager to award the Pavement Marking tender for Central Frontenac to Trillium Pavement in the amount of $53,881.79 including tax;

AND FURTHER that the Acting Public Works Manager be directed to issue a purchase order; and that the Mayor and Clerk Administrator be authorized to sign the formal documents.

Carried

e) PUBLIC WORKS 35-2019 Waste site Amnesty Program 2019

Motion #: 91-2019 Moved By: Bill MacDonald Seconded By: Sherry Whan

THAT Council receive the Waste Site Amnesty Program as prepared by the A/Public Works Manager for information.

AND FURTHER staff have found that by allowing Amnesty Program to run consecutively through the year, the waste sites are filling up more quickly than anticipated and it is becoming increasingly difficult to track the items coming in;

Regular Meeting of Council Minutes March 12, 2019 -4:00 PM

Approval of Minutes Page 8 of 115 AGENDA ITEM #a)

AND FURTHER the A/Public Works Manager is recommending to change the Amnesty Load Program to one week in the spring and one week in the fall;

NOW THEREFORE BE IT RESOLVED THAT Council approve to change the Amnesty Load Program for three one week periods with one (1) being May 20th to May 26th; week (2) two being August 26th to September 1st; and one week in the summer..

AND FURTHER that Council revisit the Amnesty Load Program in 2020. Carried.

Motion #: 92-2019 Moved By: Victor Heese Seconded By: Nicki Gowdy

THAT Council receive the Waste Site Amnesty Program report as prepared by the A/Public Works Manager for information;

AND FURTHER the A/Public Works Manager is recommending to change the Amnesty Load Program to one week in the spring and one week in the fall;

NOW THEREFORE BE IT RESOLVED THAT Council approve the recommendation of the A/Public Works Manager to change the Amnesty Load Program for two one week periods with week one (1) being May 20th to May 26th and week two (2) being August 26th to September 1st for the year 2019.

AND FURTHER that Council revisit the Amnesty Load Program in 2020.

Defeated.

f) PUBLIC WORKS 36-2019 Autonomous Vehicles Preferred Routes

Motion #: 93-2019 Moved By: Bill MacDonald Seconded By: Sherry Whan

WHEREAS Ontario Good Roads Association has created a “Windsor-Ottawa Preferred CAV Test Corridor” through its Municipal Alliance for Connected and Autonomous Vehicles in Ontario (MACAVO);

AND WHEREAS this corridor includes Highway 7 as a preferred route;

AND WHEREAS to date the municipality has not been involved in this initiative, however, given Highway 7 crosses our municipality it is recommended we have a representative on MACAVO to facilitate information and collaboration;

Regular Meeting of Council Minutes March 12, 2019 -4:00 PM

Approval of Minutes Page 9 of 115 AGENDA ITEM #a)

NOW THEREFORE BE IT RESOLVED THAT Council direct staff to sign up with MACAVO as a participating municipality and provide guidance as to whether the township wishes to include any other municipal roads on the “Preferred” or “Avoid” routes;

AND FURTHER that Council appoint Acting Public Works Manager, David Armstrong as the person representing the municipality on MACAVO. Carried

g) PUBLIC WORKS 37-2019 PW RFT #2019-02 Supply One Tandem Snow Plow Truck Report

Motion #: 94-2019 Moved By: Sherry Whan Seconded By: Bill MacDonald

WHEREAS Council, pursuant to Resolution 48-2019, authorized the Acting Public Works Manager to proceed with a tender for one tandem snow plow truck;

AND WHEREAS said tender closed on February 28 2019 with one bid submitted for a vehicle that will not be ready until 2020;

AND WHEREAS the Acting Public Works Manager has reviewed the bid submission, as well as additional information for procuring a similar Tandem Snow Plow Truck and is providing four plausible options for Council to consider;

AND WHEREAS Council has the option to modify or opt out of the procurement policy established by Council in circumstances that warrant it;

AND WHEREAS Staff also have authority to procure goods or services through Non-Competitive Contracting as outlined in Schedule “A” to By-Law 2018-24 of the Township of Central Frontenac’s Procurement Policy, page 20 which reads “when the required item is in short supply due to market conditions”;

NOW THEREFORE BE IT RESOLVED that Council approve the recommendation of the Acting Public Works Manager to go with Option 3 and to negotiate the final purchase price and delivery date and further issue a purchase order for the truck. Carried

8. Committee/Other Reports/Minutes

a) None.

9. Delegations/Presentations

a) Mr. Donald Lafleur - speed issues in Crow Lake, and cessation of train whistle

Motion #: 95-2019 Moved By: Tom Dewey Seconded By: Sherry Whan

Regular Meeting of Council Minutes March 12, 2019 -4:00 PM

Approval of Minutes Page 10 of 115 AGENDA ITEM #a)

THAT Council accept the presentation of Donald LaFleur regarding slowing down traffic in Crow Lake and Requesting Federal Government Intervention in Clarifying Crow Lake Residents' Rights to Train Whistle Cessation, for information.

AND WHEREAS Mr. LaFleur has brought information to Council previously regarding the cessation of the train whistle in Crow Lake;

AND WHEREAS Council passed the following resolution: "THAT Council for the Township of Central Frontenac has reviewed all correspondence regarding the Train Whistle Cessation and based on costs and legal advice received Council has elected not to proceed with the request" at their meeting on May 23, 2017;

NOW THEREFORE BE IT RESOLVED THAT Council has considered the new information brought forth at this time, and wishes to confirm their position not to grant the request to the Cessation of the Train Whistle in Crow Lake.

Carried

10. Communications/Correspondence

a) Correspondence

Motion #: 96-2019 Moved By: Bill MacDonald Seconded By: Tom Dewey

THAT Council receive for information the following correspondence:

1) February 26 email from South Stormont re resolution regarding OMPF;

2) March 5th letter from Kingville re resolution in support of Mattice-Val Cote resolution regarding Oath of Office;

3) March 4th email from Saugeen Shores re resolution regarding Recreation and Culture Capital Infrastructure Funding;

4) February 19 letter from Newmarket re resolution regarding Bill 66. Carried

11. Public Meetings

a) None.

12. By-laws/Agreements

a) None.

13. Notice of Motions

a) None.

Regular Meeting of Council Minutes March 12, 2019 -4:00 PM

Approval of Minutes Page 11 of 115 AGENDA ITEM #a)

14. Giving Notice of Motion

a) None.

15. New/Other Business

a) Clerk Administrator Cathy MacMunn notified council of the joint RVCA and MVCA session on April 3rd in Perth. Three staff are attending. Any council members who wish to attend should advise the clerk's office so we are RSVP our numbers.

16. Closed Session

a) Closed Session – 5:15 p.m.

Motion #: 97-2019 Moved By: Sherry Whan Seconded By: Tom Dewey

THAT Council move into closed session to discuss matters about:

a) Personal matters about an identifiable individual, including municipal or local board employees pursuant to S. 239(2) (b).

b) Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board pursuant to S. 239(2) (e). Carried

b) Rise from Closed session – 5:32 p.m.

Motion #: 98-2019 Moved By: Tom Dewey Seconded By: Bill MacDonald

THAT Council rise from Closed Session and provide instruction to staff regarding:

a) Personal matters about an identifiable individual, including municipal or local board employees pursuant to S. 239(2) (b).

b) Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board pursuant to S. 239(2) (e). Carried

17. Adjournment

a) Adjournment

Motion #: 99-2019 Moved By: Bill MacDonald Seconded By: Victor Heese

Regular Meeting of Council Minutes March 12, 2019 -4:00 PM

Approval of Minutes Page 12 of 115 AGENDA ITEM #a)

THAT By-Law 2019-14 being a by-law to confirm the proceedings of Council on March 12, 2019 be read a first, second, and third time, and finally passed this 12th day of March, 2019.

AND FURTHER that this meeting be adjourned until 4:00 p.m. March 26, 2019 at the Soldiers Memorial Hall, 1107 Garrett St. Sharbot Lake ON. Carried

Mayor, Frances L. Smith

Clerk Administrator, Cathy MacMunn Adjourned at 5:33 p.m.

Regular Meeting of Council Minutes March 12, 2019 -4:00 PM

Approval of Minutes Page 13 of 115 AGENDA ITEM #a)

THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

REPORT TO COUNCIL

Report Number 38-2019 Date of Meeting: March 26, 2019 From: J. Michael McGovern, Treasurer

Re: A/P Report

A. RECOMMENDATION

That Council approve the Cheque Distribution reports totalling $540,072.98 as prepared by the Treasurer.

B. BACKGROUND/ INFORMATION

Details of invoices are available from the Treasurer at the office. Please call in advance of the meeting for any information.

C. FINANCIAL IMPLICATIONS

The cash position of the municipality allows for the payment of these invoices.

D. ATTACHMENTS

Cheque Distribution Reports

FINANCE/TREASURY 38-2019 A/P Report Page 14 of 115 AGENDA ITEM #a)

TOWNSHIP OF CENTRAL FRONTENAC Treasurer's Report ACCOUNTS PAYABLE 2019-03-16

TOTAL REQUIREMENTS $540,072.98 to be approved by Council A/P Cash Requirements Date February 25, 2019 $232,238.91 March 6, 2019 $307,834.07

DISTRIBUTION Total 540,072.98 General Government 21,037.15 Council 549.48 General Administration 3,613.81 Technology - 911 Civic Addressing - Central Frontenac Fire 14,533.91 Jepp - Emergency Measures - Conservation Authorities 43,357.00 Policing 103,022.00 Fenceviewers - Animal Control - Livestock Losses - Building Department 575.83 Facilities Coordinator/Septic program 369.22 By-law Enforcement - Roads Department 242,053.25 Streetlighting 2,329.16 Waste Disposal 2,949.65 Cemeteries - Helipad - Medical Centre 4,428.40 Recreation 67,866.81 Other Cultural - Planning 184.61 Economic Development/Festival - Municipal Drain - GST/HST 33,202.70

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FINANCE/TREASURY 38-2019 A/P Report Page 28 of 115 AGENDA ITEM #b)

THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

REPORT TO COUNCIL

Report Number 39-2019 Date of Meeting: March 26, 2019 From: J. Michael McGovern, Treasurer

Re: Apportionment of taxes

A. RECOMMENDATION(S)

THAT Council approve the following apportionments of assessment as recommended by MPAC for 2018 & 2019 as applicable for the following roll numbers:

10-39-040-050-05302-0000, 10-39-040-050-05310-0000, 10-39-060-020- 12500-0000, 10-39-060-020-14300-0000, 10-39-060-020-12502-0000, 10- 39-060-020-12503-0000, 10-39-060-020-12504-0000, & 10-39-080-060- 020-12505-0000.

B. BACKGROUND/ INFORMATION

MPAC was requested to apportion these properties which were legally divided. The Municipal Act requires that at a meeting, Council is to make its decision. The applicant is notified of Council’s decision and may further appeal to the Assessment Review Board. A decision of the Assessment Review Board is final.

C. FINANCIAL IMPLICATIONS N/A

D. ATTACHMENTS Apportionment Sheet(s) attached

FINANCE/TREASURY 39-2019 Apportionment of Taxes Page 29 of 115 FINANCE/TREASURY 39-2019 Apportionment of Taxes

FOR TAXATION YEAR:2018 SEVERANCE/CONSOLIDATION PLAN INFORMATION FORM - MPAC Field Office # / Name 05 KINGSTON Comments: Municipality CENTRAL FRONTENAC TOWNSHIP Plan Description 13R21423_C Registration Date (YY/MM/DD) Date Received in LPU (YY/MM/DD) 18/11/19 Date Completed in LPU (YY/MM/DD) DTS Log # (Plans - Other) 10442585

FROM: ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL ROLL Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 103904005005302 2400 119 A Starting point $33,500 MF/T/T 1st Owner LEGAL DESCRIPTION $33,500 CONSERVATION AUTHORITY NAPANEE REGION HINCHINBROOKE CON 12 PT LOT 18 AND RP 13R21423 PART 1 Depth Farm Phase-in MF/T/T $46,750 Mailing Address 0 Y Amount $46,750 2061 - OLD HWY 2 Destination MF/T/T $60,000 $60,000

City/Province Postal BELLEVILLE ON K8N 4Z2

ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL ROLL Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 103904005005310 1841 FIFTH LAKE RD 1197.87 32.1 A Starting point $552,000 RU/R/T 1st Owner LEGAL DESCRIPTION $552,000 DETLOR MARGARET JANE HINCHINBROOKE CON 12 PT LOTS 17 AND 18 RP 13R11579 PT Depth Farm Phase-in RU/R/T $518,000 Mailing Address PART 1 RP 1320519 PARTS 1 AND 2 0 N Amount $518,000 1841 - FIFTH LAKE RD Destination RU/R/T $518,000 $518,000

City/Province Postal PARHAM ON K0H 2K0

TO: PROPERTY LOCATION ACTUAL Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... ROLL NUMBER TOTAL APPOR. REMARKS/SALES Lower Upper Qual Street Name Unit # Frontage Area U/M $ Value $ Value $ Value $ Value ... 103904005005302 0 117.26 A Starting MF/T/T $33,500 1st Owner LEGAL DESCRIPTION point $33,500 CONSERVATION AUTHORITY QUINTE HINCHINBROOKE CON 12 PT LOT 18 Depth Farm MF/T/T Phase-in $46,750 Mailing Address 0 Y $46,750 2061 - OLD HWY 2 MF/T/T Destination $60,000 $60,000 Page 30 of 115 City/Province Postal

BELLEVILLE ON K8N 4Z2 AGENDA ITEM #b)

PROPERTY LOCATION ACTUAL Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... ROLL NUMBER TOTAL APPOR. REMARKS/SALES Lower Upper Qual Street Name Unit # Frontage Area U/M $ Value $ Value $ Value $ Value ... FIFTH LAKE 1781.86 33.84 A Instrument Starting 103904005005310 1841 RD $552,000 RU/R/T Number:FC271281, point 1st Owner LEGAL DESCRIPTION $552,000 Sale DETLOR MARGARET JANE HINCHINBROOKE CON 12 PT LOTS 17 AND 18 RP 13R11579 PT Depth Farm RU/R/T Date:2018/11/07, Phase-in $518,000 Mailing Address PART 1 RP 1320519 PARTS 1 AND 2 RP 13R21423 PART 1 0 N $518,000 Sale Amount:$2 1841 - FIFTH LAKE RD RU/R/T Destination $518,000 $518,000

City/Province Postal PARHAM ON K0H 2K0

Page 1 FINANCE/TREASURY 39-2019 Apportionment of Taxes

FOR TAXATION YEAR:2019 SEVERANCE/CONSOLIDATION PLAN INFORMATION FORM - MPAC Field Office # / Name 05 KINGSTON Comments: Municipality CENTRAL FRONTENAC TOWNSHIP Plan Description 13R21423_C Registration Date (YY/MM/DD) Date Received in LPU (YY/MM/DD) 18/11/19 Date Completed in LPU (YY/MM/DD) DTS Log # (Plans - Other) 10442585

FROM: ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL ROLL Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 103904005005302 2400 119 A Starting point $33,500 MF/T/T 1st Owner LEGAL DESCRIPTION $33,500 CONSERVATION AUTHORITY NAPANEE REGION HINCHINBROOKE CON 12 PT LOT 18 AND RP 13R21423 PART 1 Depth Farm Phase-in MF/T/T $53,375 Mailing Address 0 Y Amount $53,375 2061 - OLD HWY 2 Destination MF/T/T $60,000 $60,000

City/Province Postal BELLEVILLE ON K8N 4Z2

City/Province Postal PARHAM ON K0H 2K0

TO: PROPERTY LOCATION ACTUAL Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... ROLL NUMBER TOTAL APPOR. REMARKS/SALES Lower Upper Qual Street Name Unit # Frontage Area U/M $ Value $ Value $ Value $ Value ... 103904005005302 0 117.26 A Starting MF/T/T $33,500 1st Owner LEGAL DESCRIPTION point $33,500 CONSERVATION AUTHORITY QUINTE HINCHINBROOKE CON 12 PT LOT 18 Depth Farm MF/T/T Phase-in $53,375 Mailing Address 0 Y $53,375 2061 - OLD HWY 2 MF/T/T Destination $60,000 $60,000 Page 31 of 115 City/Province Postal

BELLEVILLE ON K8N 4Z2 AGENDA ITEM #b)

City/Province Postal PARHAM ON K0H 2K0

Page 1 FINANCE/TREASURY 39-2019 Apportionment of Taxes

FOR TAXATION YEAR:2018 SEVERANCE/CONSOLIDATION PLAN INFORMATION FORM - MPAC Field Office # / Name 05 KINGSTON Comments: Municipality CENTRAL FRONTENAC TOWNSHIP Plan Description 13R21729_C Registration Date (YY/MM/DD) Date Received in LPU (YY/MM/DD) 18/09/07 Date Completed in LPU (YY/MM/DD) 18/10/18 DTS Log # (Plans - Other) 10417497

FROM: ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL ROLL Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 103906002012500 1240B LEGGAT LAKE RD 0 110 A Starting point $28,528 FL/F/T 1st Owner LEGAL DESCRIPTION $28,528 STINCHCOMBE KING WHITNEY CON 7 E PT LOT 4 Depth Farm Phase-in FL/F/T $41,264 Mailing Address 0 Y Amount $41,264 1170 - STINCHCOMBE RD Destination FL/F/T $54,000 $54,000

City/Province Postal PARHAM ON K0H 2K0

ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL ROLL Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 103906002014300 LEGGAT LAKE RD 0 256.81 A Starting point $247,559 FL/F/T RDU/R/T 1st Owner LEGAL DESCRIPTION $62,087 $185,472 STINCHCOMBE KING WHITNEY CON 7 PT LOTS 5 AND 6 AND RP 13R9880 PT PART 7 AND RP Depth Farm Phase-in FL/F/T RDU/R/T $313,280 Mailing Address 13R17985 PART 3 0 Y Amount $91,594 $221,686 1170 - STINCHCOMBE RD Destination FL/F/T RDU/R/T $379,000 $121,100 $257,900

City/Province Postal PARHAM ON K0H 2K0

TO: PROPERTY LOCATION ACTUAL Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... ROLL NUMBER TOTAL APPOR. REMARKS/SALES Lower Upper Qual Street Name Unit # Frontage Area U/M $ Value $ Value $ Value $ Value ... LEGGAT 0 356.67 A Instrument Starting 103906002012500 1240 B LAKE RD $88,855 FL/F/T Number:FC273660, point 1st Owner LEGAL DESCRIPTION $88,855 Sale STINCHCOMBE CAROL ELIZABETH OLDEN CON 7 PT LOTS 4 TO 6 AND RP 13R9880 PT PART 7 RP Depth Farm FL/F/T Date:2018/12/17, Phase-in $130,278 Mailing Address 13R17985 PART 3 RP 13R21729 PARTS 4 5 AND 13 TO 18 0 Y $130,278 Sale Amount:$1 1170 - STINCHCOMBE RD FL/F/T Destination $171,700

Page 32 of 115 $171,700

City/Province Postal AGENDA ITEM #b) PARHAM ON K0H 2K0

PROPERTY LOCATION ACTUAL Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... ROLL NUMBER TOTAL APPOR. REMARKS/SALES Lower Upper Qual Street Name Unit # Frontage Area U/M $ Value $ Value $ Value $ Value ... LEGGAT 469.16 2.53 A Instrument Starting 103906002012502 LAKE RD $62,360 FL/F/T RDU/R/T Number:FC273659, point 1st Owner LEGAL DESCRIPTION $439 $61,921 Sale STINCHCOMBE CAROL OLDEN CON 7 PT LOT 5 RP 13R21729 PARTS 1 TO 3 Depth Farm FL/F/T RDU/R/T Date:2018/12/17, Phase-in $74,655 Mailing Address 0 N $644 $74,011 Sale Amount:$1 1170 - STINCHCOMBE RD FL/F/T RDU/R/T Destination $86,950 $850 $86,100

City/Province Postal PARHAM ON K0H 2K0 Page 1 FINANCE/TREASURY 39-2019 Apportionment of Taxes

PROPERTY LOCATION ACTUAL Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... ROLL NUMBER TOTAL APPOR. REMARKS/SALES Lower Upper Qual Street Name Unit # Frontage Area U/M $ Value $ Value $ Value $ Value ... LEGGAT 390.42 2.57 A Instrument Starting 103906002012503 LAKE RD $34,315 FL/F/T RDU/R/T Number:FC273659, point 1st Owner LEGAL DESCRIPTION $443 $33,872 Sale STINCHCOMBE CAROL OLDEN CON 7 PT LOT 5 RP 13R21729 PARTS 6 TO 8 Depth Farm FL/F/T RDU/R/T Date:2018/12/17, Phase-in $41,134 Mailing Address 0 N $648 $40,486 Sale Amount:$1 1170 - STINCHCOMBE RD FL/F/T RDU/R/T Destination $47,950 $850 $47,100

City/Province Postal PARHAM ON K0H 2K0

PROPERTY LOCATION ACTUAL Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... ROLL NUMBER TOTAL APPOR. REMARKS/SALES Lower Upper Qual Street Name Unit # Frontage Area U/M $ Value $ Value $ Value $ Value ... LEGGAT 1299.21 2.53 A Instrument Starting 103906002012504 LAKE RD $439 FL/F/T Number:FC273659, point 1st Owner LEGAL DESCRIPTION $439 Sale STINCHCOMBE CAROL OLDEN CON 7 PT LOT 5 RP 13R21729 PART 9 Depth Farm FL/F/T Date:2018/12/17, Phase-in $644 Mailing Address 0 N $644 Sale Amount:$1 1170 - STINCHCOMBE RD FL/F/T Destination $850 $850

City/Province Postal PARHAM ON K0H 2K0

PROPERTY LOCATION ACTUAL Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... ROLL NUMBER TOTAL APPOR. REMARKS/SALES Lower Upper Qual Street Name Unit # Frontage Area U/M $ Value $ Value $ Value $ Value ... LEGGAT 242.78 2.51 A Instrument Starting 103906002012505 LAKE RD $90,118 FL/F/T RDU/R/T Number:FC273659, point 1st Owner LEGAL DESCRIPTION $439 $89,679 Sale STINCHCOMBE CAROL OLDEN CON 7 PT LOTS 4 AND 5 RP 13R21729 PARTS 10 TO 12 Depth Farm FL/F/T RDU/R/T Date:2018/12/17, Phase-in $107,833 Mailing Address 0 N $644 $107,189 Sale Amount:$1 1170 - STINCHCOMBE RD FL/F/T RDU/R/T Destination $125,550 $850 $124,700

City/Province Postal PARHAM ON K0H 2K0 Page 33 of 115 AGENDA ITEM #b)

Page 2 FINANCE/TREASURY 39-2019 Apportionment of Taxes

FOR TAXATION YEAR:2019 SEVERANCE/CONSOLIDATION PLAN INFORMATION FORM - MPAC Field Office # / Name 05 KINGSTON Comments: Municipality CENTRAL FRONTENAC TOWNSHIP Plan Description 13R21729_C Registration Date (YY/MM/DD) Date Received in LPU (YY/MM/DD) 18/09/07 Date Completed in LPU (YY/MM/DD) 18/10/18 DTS Log # (Plans - Other) 10417497

FROM: ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL ROLL Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 103906002012500 1240B LEGGAT LAKE RD 0 110 A Starting point $28,528 FL/F/T 1st Owner LEGAL DESCRIPTION $28,528 STINCHCOMBE KING WHITNEY CON 7 E PT LOT 4 Depth Farm Phase-in FL/F/T $47,632 Mailing Address 0 Y Amount $47,632 1170 - STINCHCOMBE RD Destination FL/F/T $54,000 $54,000

City/Province Postal PARHAM ON K0H 2K0

ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL ROLL Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 103906002014300 LEGGAT LAKE RD 0 256.81 A Starting point $247,559 FL/F/T RDU/R/T 1st Owner LEGAL DESCRIPTION $62,087 $185,472 STINCHCOMBE KING WHITNEY CON 7 PT LOTS 5 AND 6 AND RP 13R9880 PT PART 7 AND RP Depth Farm Phase-in FL/F/T RDU/R/T $346,140 Mailing Address 13R17985 PART 3 0 Y Amount $106,347 $239,793 1170 - STINCHCOMBE RD Destination FL/F/T RDU/R/T $379,000 $121,100 $257,900

City/Province Postal PARHAM ON K0H 2K0

TO: PROPERTY LOCATION ACTUAL Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... ROLL NUMBER TOTAL APPOR. REMARKS/SALES Lower Upper Qual Street Name Unit # Frontage Area U/M $ Value $ Value $ Value $ Value ... LEGGAT 0 356.67 A Instrument Starting 103906002012500 1240 B LAKE RD $88,855 FL/F/T Number:FC273660, point 1st Owner LEGAL DESCRIPTION $88,855 Sale STINCHCOMBE CAROL ELIZABETH OLDEN CON 7 PT LOTS 4 TO 6 AND RP 13R9880 PT PART 7 RP Depth Farm FL/F/T Date:2018/12/17, Phase-in $150,989 Mailing Address 13R17985 PART 3 RP 13R21729 PARTS 4 5 AND 13 TO 18 0 Y $150,989 Sale Amount:$1 1170 - STINCHCOMBE RD FL/F/T Destination $171,700

Page 34 of 115 $171,700

City/Province Postal AGENDA ITEM #b) PARHAM ON K0H 2K0

PROPERTY LOCATION ACTUAL Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... ROLL NUMBER TOTAL APPOR. REMARKS/SALES Lower Upper Qual Street Name Unit # Frontage Area U/M $ Value $ Value $ Value $ Value ... LEGGAT 469.16 2.53 A Instrument Starting 103906002012502 LAKE RD $62,360 FL/F/T RDU/R/T Number:FC273659, point 1st Owner LEGAL DESCRIPTION $439 $61,921 Sale STINCHCOMBE CAROL OLDEN CON 7 PT LOT 5 RP 13R21729 PARTS 1 TO 3 Depth Farm FL/F/T RDU/R/T Date:2018/12/17, Phase-in $80,803 Mailing Address 0 N $747 $80,056 Sale Amount:$1 1170 - STINCHCOMBE RD FL/F/T RDU/R/T Destination $86,950 $850 $86,100

City/Province Postal PARHAM ON K0H 2K0 Page 1 FINANCE/TREASURY 39-2019 Apportionment of Taxes

PROPERTY LOCATION ACTUAL Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... ROLL NUMBER TOTAL APPOR. REMARKS/SALES Lower Upper Qual Street Name Unit # Frontage Area U/M $ Value $ Value $ Value $ Value ... LEGGAT 390.42 2.57 A Instrument Starting 103906002012503 LAKE RD $34,315 FL/F/T RDU/R/T Number:FC273659, point 1st Owner LEGAL DESCRIPTION $443 $33,872 Sale STINCHCOMBE CAROL OLDEN CON 7 PT LOT 5 RP 13R21729 PARTS 6 TO 8 Depth Farm FL/F/T RDU/R/T Date:2018/12/17, Phase-in $44,542 Mailing Address 0 N $749 $43,793 Sale Amount:$1 1170 - STINCHCOMBE RD FL/F/T RDU/R/T Destination $47,950 $850 $47,100

City/Province Postal PARHAM ON K0H 2K0

PROPERTY LOCATION ACTUAL Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... ROLL NUMBER TOTAL APPOR. REMARKS/SALES Lower Upper Qual Street Name Unit # Frontage Area U/M $ Value $ Value $ Value $ Value ... LEGGAT 1299.21 2.53 A Instrument Starting 103906002012504 LAKE RD $439 FL/F/T Number:FC273659, point 1st Owner LEGAL DESCRIPTION $439 Sale STINCHCOMBE CAROL OLDEN CON 7 PT LOT 5 RP 13R21729 PART 9 Depth Farm FL/F/T Date:2018/12/17, Phase-in $747 Mailing Address 0 N $747 Sale Amount:$1 1170 - STINCHCOMBE RD FL/F/T Destination $850 $850

City/Province Postal PARHAM ON K0H 2K0

PROPERTY LOCATION ACTUAL Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... ROLL NUMBER TOTAL APPOR. REMARKS/SALES Lower Upper Qual Street Name Unit # Frontage Area U/M $ Value $ Value $ Value $ Value ... LEGGAT 242.78 2.51 A Instrument Starting 103906002012505 LAKE RD $90,118 FL/F/T RDU/R/T Number:FC273659, point 1st Owner LEGAL DESCRIPTION $439 $89,679 Sale STINCHCOMBE CAROL OLDEN CON 7 PT LOTS 4 AND 5 RP 13R21729 PARTS 10 TO 12 Depth Farm FL/F/T RDU/R/T Date:2018/12/17, Phase-in $116,691 Mailing Address 0 N $747 $115,944 Sale Amount:$1 1170 - STINCHCOMBE RD FL/F/T RDU/R/T Destination $125,550 $850 $124,700

City/Province Postal PARHAM ON K0H 2K0 Page 35 of 115 AGENDA ITEM #b)

Page 2 AGENDA ITEM #c)

THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

REPORT TO COUNCIL

Report Number: 40-2019 Date of Meeting: March 26th, 2019 From: Cathy MacMunn Clerk-Administrator Prepared by: Cindy Deachman, Deputy Clerk

Re: MFIPPA SEMINAR

A. RECOMMENDATION

THAT Council receive the report entitled “MFIPPA Seminar” for information purposes.

B. BACKGROUND/ INFORMATION

On March 8th, Michael McGovern, Cindy Deachman and Donna Longmire attended an AMCTO seminar on the Municipal Freedom of Information and Protection of Privacy Act in Carleton Place.

The day long seminar, led by Porter Heffernan a lawyer with Emond Harnden in Ottawa, was extremely informative and helpful.

Mr. Heffernan reviewed the legislative requirements under the Act, and provided useful guidance and strategies to incorporate in managing FOI requests. He reviewed the Information and Privacy Commissioner of Ontario’s (IPC) status, role and standard approach to dealing with appeals.

Key themes:

 Importance of document management and being thorough;  Importance of acting reasonably and in good faith;  Difficulty in managing complex claims with limited staff/resources;  Balancing personal privacy with right to information (and if in doubt, protect the privacy until the IPC tells you otherwise).

Some specific topics discussed:

1. Review of statutory time lines, and when it is appropriate to seek extensions; 2. The importance of documenting your search costs/timing, both for the purposes of estimating the cost for a search, as well as to provide justification of your results in the event that an appeal is filed.

ADMINISTRATION 40-2019 MFIPPA Seminar Page 36 of 115 AGENDA ITEM #c)

3. The importance of engaging the requester earlier in the process to facilitate the request, and possibly remove the request from the Act;

4. That the identity of the requester is confidential, and limited information about the request should be disseminated to other staff and council.

5. The obligations of a municipality to transfer a request if it involves information from another governmental body; to obtain third party consent where appropriate, and when to protect personal privacy where warranted;

6. The importance of records management and all staff following file retention policies in the MFIPPA process, particularly with email records;

7. The distinction between constituency records and political records in the control of councillors.

8. Exemptions under the Act (Mandatory and Discretionary) and exceptions to the exemptions.

As a result of the information learned at the seminar, in conjunction with difficulties and issues experienced by other local municipalities, staff recommend we review By-Law 2000-82 and our file retention policy (and update if necessary), and further that we prioritize our document management system in 2019.

C. FINANCIAL IMPLICATIONS

Workshop attendance fees for three staff: $840 Mileage roundtrip to Carleton Place $93.50

D. ATTACHMENTS

N/A

ADMINISTRATION 40-2019 MFIPPA Seminar Page 37 of 115 AGENDA ITEM #d)

THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

REPORT TO COUNCIL

Report Number: 41-2019 Date of Meeting: March 26th, 2019 From: Cathy MacMunn Clerk-Administrator and Michael McGovern, Treasurer Prepared by: Cindy Deachman, Deputy Clerk

Re: Video Recording of Council Meetings

A. RECOMMENDATION

THAT Council receive the report entitled “Video Recording of Council Meetings” for information purposes.

AND FURTHER that Council not pursue the option of providing video feed for council meetings at this time.

AND FURTHER that Council request staff to include in the 2019 capital and operating budgets funds to implement a live streaming option, to develop a policy/protocol for live streaming, and to amend its procedural by-law to accommodate live streaming of council meetings.

B. BACKGROUND/ INFORMATION

Council asked staff to investigate the costs involved in providing online video stream of council meetings in an attempt to make meetings more accessible for the public who are unable to attend.

Treasurer Michael McGovern reached out to David Millard at the County who provided the following costs:

Single View Scenario Two Camera Scenario Camera $400 Cameras $800 Tripod $150 2 Tripods $300 Video editing software $400 Video editing software $400 Staff time to edit and post Staff time to edit and post

The estimates above assume the existing audio system will suffice to provide an audio feed to the video. Given the age of the system and recent technical issues staff have had with the system it is likely some upgrades to the sound system would be required.

There is also a video feature through Icompass which allows integration of video in the meeting/agenda software. The County had investigated this option and had received a cost estimate of $5,600.00 per year, so they

ADMINISTRATION 41-2019 Video Recording of Council Meetings Page 38 of 115 AGENDA ITEM #d)

removed it from their 2019 budget and are investigating producing the video in-house.

If we went with the Icompass option, we would also need to obtain a separate licence with Icompass; currently we are piggybacking on the County licence.

Another software solution that offers webcasting capability and integration with social media is escribe Software Inc. out of Markham.

The deputy clerk has done an online Youtube search to get an idea of how many municipalities currently stream their meetings. Not surprisingly, most are larger municipalities. Port Colborne, City of London, Township of Wainfleet, Town of Milton, Cambridge, Town of Espanola, Township of Selwyn, Town of Georgina, and Township of Tiny are some examples.

Milton average views for last five meetings was approximately 95 views per meeting. Port Colborne averaged 103 views for last five meetings (2 were budget meetings), and Cambridge averaged 80. Historical data is not available for Wainfleet save for the March 5th meeting which had 29 views. Township of Tiny had12-34 viewers for the last 4 meetings.

Brighton, which originally had used Icompass now appears to include audio recordings only, not video.

Several municipalities use a third party video service to publish the videos such as WeeStreem (Port Colborne, Thorold, Niagara Falls, Wainfleet etc).

Some municipalities (for example Selwyn and Georgina) uses Adobe Connect rather than Youtube for posting their video feeds.

In order for the township to produce a decent quality video, we would need to upgrade/purchase new equipment and allocate HR resources for the video/editing work required. Currently we do not have staff with the knowledge to do this so we would either need to hire someone with these skills, provide training to existing staff, or hire a company to do this on our behalf.

We currently have the limitation of not having a permanent council chamber; thus all video equipment would need to be set up and taken down along with the current audio equipment. Storage space would also need to be considered There would also be additional challenges in having the video available when we hold council meetings in Mountain Grove, Arden and Piccadilly.

Other considerations which aren’t budgetary: we would also need to develop a protocol/policy for live streaming, and amend our procedural bylaw.

ADMINISTRATION 41-2019 Video Recording of Council Meetings Page 39 of 115 AGENDA ITEM #d)

C. FINANCIAL IMPLICATIONS

Based on preliminary research, capital costs would include video equipment and software costs would be approx. $1000-1500, possibly more if upgrading of our sound system is also required.

Additional funds would be required to be added to the operating budget for training, additional staff time for video and editing services, or consultant/third party contract costs for filming/editing.

If council wishes to pursue this option, we recommend adding an additional $2000 to our capital budget, and $10,000 - $15,000 to our operating budget for 2019.

D. ATTACHMENTS

N/A

ADMINISTRATION 41-2019 Video Recording of Council Meetings Page 40 of 115 AGENDA ITEM #e)

THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

REPORT TO COUNCIL

Report number: 42-2019 Date of Meeting: March 26, 2019 From: Cathy MacMunn, Clerk Administrator Prepared by: Cindy Deachman, Deputy Clerk

Re: REVIEW OF FEES AND CHARGES

A. RECOMMENDATION(S)

WHEREAS the Township is authorized under Section 391 of the Municipal Act to impose fees and charges for services it provides;

AND WHEREAS the existing fees and charges in many cases have not been updated in several years;

AND WHEREAS the Township has become more reliant on revenue from fees and services in recent years as a result of less transfer funding from other levels of government;

AND WHEREAS where possible and appropriate, costs to deliver certain services should be borne by the requester of the service rather than funding from general tax revenue;

AND THAT public notice be given of the intention to pass the draft by-law incorporating new fees and charges and a public meeting be held before said By-Law is brought to council for final approval;

B. BACKGROUND/ INFORMATION

Currently, our fees and charges are established through different by-laws and were established at various time periods. Many of our fees and charges have not been updated nor do they reflect the actual cost of providing the service.

In order to be fiscally responsible the municipality needs to ensure the fees and charges fairly reflect the cost of providing additional services to certain taxpayers (and in some cases providing services to non-residents of the township).

ADMINISTRATION 42-2019 Review of Fees and Charges Page 41 of 115 AGENDA ITEM #e)

In order to streamline our records and make it easier for residents to find fee information, staff recommend that where possible we include all fees into one bylaw using different schedules for each department.

To start the process, staff has drafted a bylaw and schedules with proposed fees. Where possible, the existing fee has been included in brackets for comparison purposes, and reference has been made to previous by-laws which established these fees. In many cases you will see that fees have not been updated in many years.

Staff have done a comparison of similar municipalities’ fees in determining the suggested new fee and in some cases staff are suggesting new categories of fees based on other jurisdictions and our own departmental anecdotal experiences.

Some areas, such as Public Works (waste collection) and Fire Department will involve repealing or substantially amending original bylaws in order to put in place suggested changes.

As this constitutes a substantial overhaul involving costs to provide existing services, staff recommend that we review schedules over a period of the next two council meetings, with schedules for fees/charges relating to Public Works/Development Services being reviewed April 9th, and schedules for fees/charges the rest on April 23rd so that the relevant department heads will be available for questions.

Further, staff recommend a public consultation process including a public meeting in May be considered prior to finalizing the by-law.

C. FINANCIAL IMPLICATIONS

Updating our fees and charges will result in a small increase in municipal revenue.

D. OTHERS CONSULTED

Department heads

E. ATTACHMENTS

Draft by-law and schedules

ADMINISTRATION 42-2019 Review of Fees and Charges Page 42 of 115 AGENDA ITEM #e)

THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

BY-LAW #2019-__

Being a By-law to adopt and consolidate current fees and charges for various services

WHEREAS Section 391 of the Municipal Act, S.O. 2001, c. 25, as amended, (Municipal Act) provides that a municipality may impose fees or charges on persons, including costs incurred by the municipality related to the administration, enforcement and the establishment, acquisition, and replacement of capital assets, on persons , a) For services or activities provided or done by or on behalf of it; b) For costs payable by it for services or activities provided or done by or on behalf of any other municipality or local board; c) For the use of its property including property under its control.

AND WHEREAS Section 398 of the Municipal Act authorizes the treasurer to add unpaid fees and charges to the tax roll for the property to which the service or thing was supplied, or for the property for which all the owners are responsible for paying the fees and charges,

AND WHEREAS Section 444 of the Municipal Act authorizes a Municipality to make an order requiring the person who contravened the by-law or who caused or permitted the contravention or the owner or occupier of the land on which the contravention occurred to discontinue the contravening activity (CHECK THIS SECTION IS RELEVANT)

AND WHEREAS Section 445 of the Municipal Act authorizes a Municipality to make an order requiring the person who contravened the by-law or who caused or permitted the contravention or the owner or occupier of the land on which the contravention occurred to do the work to correct the contravention;

AND WHEREAS 446 of the Municipal Act authorizes a Municipality who has the authority to direct or require a person to do a matter or thing, the municipality may also provide that, in default of it being done by the municipality or if the municipality is required to do it, the matter or thing shall be done at the person’s expense; the municipality may recover the costs of doing a matter or thing by adding the costs to the tax roll and collecting them in the same manner as property taxes;

AND WHEREAS Section 69(1) of the Planning Act, 2001, R.S.O.1990,c.P.13 as amended provides that a municipality may establish a tariff of fees for the processing of applications make in respect of planning matters;

AND WHEREAS Section 7(1) (c ) of the Building Code Act, 1992, S.O. 1992, c.23 as amended authorizes a municipality to pass by-laws requiring the payment of fees on application for and on the issuance of permits and prescribing the amounts of the fees;

NOW THEREFORE the Council of The Corporation of the Township of Central Frontenac enacts as follows:

1. That the fees and charges for various Municipal services as shown in the Schedules attached hereto and forming part of this by-law were previously

Central Frontenac By-law No. 2019-___ Fees and Charges By-law April _____, 2019

ADMINISTRATION 42-2019 Review of Fees and Charges Page 43 of 115 AGENDA ITEM #e)

adopted by council and shall remain in effect unless Council adopts a By-Law amending or repealing same:

Schedule “A” - Administration and Finance Schedule “B” - Animal Control (amending by-law 1998-3) Schedule “C” - Planning Fees (amending by-Law 2008-255) Schedule “D” - Road Closings/disposition of land (bylaw2018-48 Schedule “E” - Community Hall Fees (amending By-Law 2014-15) Schedule “F” - Fire Department/Burning Schedule “G” - Civic Addressing (amending Bylaw 2001-109) Schedule “H”- Line Fences Viewing Schedule “I” - Waste Management and Tipping Fees (amending Bylaw 2017-13) Schedule “J” - Building services (amending by-law 2014-27) Schedule “K” - cemeteries (amending by-law ______) Schedule “L” - Septic re-inspection fee (amending By-Law 2018-49 Schedule “M” - complaints/inspections under the Residential Tenancy Act

Schedule “N” - Marriage Licences and civil ceremonies (amending By-Law 2015-28) Schedule “N” - Recreational Vehicle Licensing (do we want to licence these? if so need to pass bylaw)

That the fees and charges will be subject to applicable taxes unless otherwise noted;

2. THAT all fees and charges set out in this By-Law shall be payable prior to the provision of the service unless and Agreement or Indemnity is signed writing to the contrary and approve by the appropriate department head or Clerk- Administrator/CAO;

3. THAT, where there is statutory authority for doing so, for any fees and charges which remain unpaid after 30 days of the provision of the service or is otherwise in arrears, such fees or charges may be added to the Tax Roll to any property directly associated with provision of such service or owned by the person to whom the service was provided.

4. THAT Council delegates authority to the Treasurer in consultation with the Clerk-Administrator/CAO to administer such fees and charges and approve such forms and procedures as may be required for the efficient administration of the collection of fees and charges;

5. AND THAT the fees and charges set out in this By-Law shall be reviewed on an annual basis by each applicable manager/department head and the said Manager/department head shall advise the Clerk-Administrator/CAO of any recommended changes to ensure the fees/charges are fair, reasonable and are not greater than the actual cost to provide the service and reflect any cost of living adjustment required;

6. AND THAT if there is a discrepancy in fee/charges prices in any previous by- law or resolution, the fees set out herein supersedes any fees listed in other By- Laws or resolutions;

7. AND THAT any further fees or charges, or amendments to the fees and charges set out herein shall be authorized by by-law amending either the existing schedule to this by-law or by adding new Schedule(s) to this By-Law in the case of new fees.

8. AND THAT should any of sections of this By-Law including any section or part of any schedule attached hereto be declared by the court of competent

Central Frontenac By-law No. 2019-___ Fees and Charges By-law April _____, 2019

ADMINISTRATION 42-2019 Review of Fees and Charges Page 44 of 115 AGENDA ITEM #e)

jurisdiction to be ultra vires the remaining sections shall nevertheless remain valid and binding.

9. AND THAT this By-Law shall come into force and effect on the date of its passing;

10. And that all resolutions, By-Laws or portions of By-Laws which are contrary to or inconsistent with this By-Law are hereby repealed.

Read a first and second time this _____ day of ______, 2019.

Read a third time and passed this _____ day of ______, 2019.

______Mayor Clerk - Administrator

Central Frontenac By-law No. 2019-___ Fees and Charges By-law April _____, 2019

ADMINISTRATION 42-2019 Review of Fees and Charges Page 45 of 115 AGENDA ITEM #e)

THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

BY-LAW #2019-__ Being a By-law to adopt and consolidate current fees and charges for various services

SCHEDULE “A” ADMINISTRATION/FINANCE

ITEM FEE/CHARGE 1. Tax certificate $40.00 (30) 2. Tax certificate (rush request –less than 48 hours) $75.00 (n/a) 3. Tax bill reprint $4.00 ($4.00) 4. Zoning compliance letter – See schedule J See schedule J 5. Zoning compliance letter (rush request – less than 48 hours) See schedule J 6. Fire Inspection/Compliance letter (special occasion/real estate etc) See schedule G 7. Commissioner of Oaths (up to 2 documents) –Resident $5.00 ($2) 8. Commissioner of Oaths (more than 2 documents) – Resident $8.00 ($2) 9. Commissioner of Oaths – ( up to 2 documents) Non-Resident $15.00 ($2) 10. Commissioner of Oaths (more than 2 documents) – Non resident $25.00 ($2) 11. NSF charge on returned cheques $25.00 (new?) 12. Photocopying – black and white $0.25 per page (.25) 13. Photocopying – colour $1.00 per page (new) 14. Copy of plan or document larger than 8 x 17 $5.00 (new) 15. Sending a fax (local) $1.50 first page, $0.50 for each subsequent pages (new) 16. Sending a fax (long distance) $2.00 first page, $1.00 subsequent pages (new) 17. Tax Sale administrative fee $325.00 indexed at rate of 2% per year as of January 1, 2019 (no change) 18. Tax Sale information package $5.00 (not sure if we charge for this or not)

ADMINISTRATION 42-2019 Review of Fees and Charges Page 46 of 115 AGENDA ITEM #e)

THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

BY-LAW #2019-__ Being a By-law to adopt and consolidate current fees and charges for various services

SCHEDULE “B” ANIMAL CONTROL

ITEM FEE/CHARGE 1. Dog Tag –if purchased before June 30, each year $15 2. Dog Tag – if purchased after June30, each year $25 3. Replacement Tag $2.00 4. Kennel Fee $75

ADMINISTRATION 42-2019 Review of Fees and Charges Page 47 of 115 AGENDA ITEM #e)

THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

BY-LAW #2019-__ Being a By-law to adopt and consolidate current fees and charges for various services

SCHEDULE “C” PLANNING FEES (amends By-Law 2008-255)

ITEM FEE/CHARGE 1. Minor Variance 600.00 (500) 2. Site Plan Approval $2,000.00 (3200) 3. Official Plan Amendment $2,000.00 (2200) 4. Zoning By-Law Amendment $2,000.00 (2000)

5. Plan of Subdivision/condominium $4,200.00 6. Consent (Severance) $750.00 (550) 7. Part Lot Control bylaw or Validation of title 750 ( 700) 8. Removal of Holding designation (zoning) $300.00 (n/a) Commented [CD1]: Currently our by-law does not 9. Preparation of development agreement $250.00 (n/a) include fees for #8-10 so these would be new 10. Deeming Bylaw (deeming a lot on plan of subdivision not to be plan $200 (n/a) Commented [CD2]: Previously development of subdivision) agreements were prepared and registered by our solicitors and billed to the applicant as cost recovery. Most agreements can now be registered inhouse and this fee covers staff time and disbursements to prepare and register the agreement on title as well as the THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC registration fee of approx. $75

BY-LAW #2019-__ Being a By-law to adopt and consolidate current fees and charges for various services

SCHEDULE “D” ROAD CLOSURE/ ROAD ALLOWANCE USE FEES (amends By-Law 2018-48)

ITEM FEE/CHARGE 1. Application for road closure $350 plus cost recovery 2. Application for licence agreement for permission to use/improve $150.00 (new) road allowance 3. Request for Encroachment Agreement $150.00 (new)

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THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

BY-LAW #2019-__ Being a By-law to adopt and consolidate current fees and charges for various services

SCHEDULE “E” COMMUNITY HALLS USE FEES (amends By-Law 2014-15)

ITEM FEE/CHARGE FEE/CHARGE FOR FOR NON- RESIDENTS RESIDENTS

1. Kennebec -hall and office (no kitchen/bar) 50 (45) 90 (85)

2. kennebec Hall with kitchen and bar 80 (75) 110 (100) 3. Olden - top floor only 50 (45) 90 (85) 4. Olden bottom floor only 50 (45) 90 (85) 5. Oso hall - hall only 50 (45) 90 (85) 6. oso with kitchen and bar 80 (75) 105 (100) 7. piccadilly hall 50 (45) 90 (85) 8. piccadilly with kitchen and bar 80 (75) 105 (100) 9. service clubs and non-profit/charitable groups - 25% n/a discount(reduced rate of $30) 10. compassionate rate for funeral luncheons 25 (15) n/a 11. refundable damage deposit required with liquor 200 (100) 200 (100) permit 12. cancellation of fees if made 7 days in advance 15 (n/a) 25 (n/a)

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THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

BY-LAW #2019-__ Being a By-law to adopt and consolidate current fees and charges for various services

SCHEDULE “F” FIRE DEPARTMENT (Amends By-Law 2009-293)

ITEM FEE/CHARGES

1. Campfire Burn permit (per season) $10 ($2) 2. Incinerator permit (per season) $15 ($5) 3. Brush Pile permit (per occasion) $5 ($2) per occasion 4. Site Inspection for large brush burn $50 5. Campground/seasonal Trailer park annual campfire permit $100.00 (new) 6. Fire Inspection documents $75 7. Fire Inspection (special occasion/real estate) $100 8. Incident report documents $75.00 9. Inspection for licences $100.00 10. Firework sale inspection $100.00 11. Firework display inspection $100.00 12. Vehicle Incident Responses to non-resident Current MTO rates

13. Fines for contravention of by-law [insert applicable bylaws] $150.00 First offence 14. Second Offence $300.00 15.0 Third Offence $1,000 or charged under Fire Code If fire crews are dispatched and there is a contravention of the by-law then the appropriate fine applies plus expenses incurred for responding and extinguishing the fire based on current MTO rates

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BY-LAW #2019-__ Being a By-law to adopt and consolidate current fees and charges for various services

SCHEDULE “G” CIVIC ADDRESSING and ROADS (Amends By-Law 2001-109)

ITEM FEE/CHARGES

1. 911 Sign and installation (new) – new construction/entrance $100 (50/75) 2. Replacement number/post $40 (new) 3. 911 sign and installation if private lane re-named pursuant to No charge Section 102 (c) of Policy and Procedure document in Bylaw 2011-22 4. Special Move Permit $50/activity or $250 annually (new) 5. Entrance permit $150 (100) 6

THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

BY-LAW #2019-__ Being a By-law to adopt and consolidate current fees and charges for various services

SCHEDULE “H” FENCE VIEWING (adds to Amends By-Law 2017-37) Commented [CD3]: If we decide to include a fee then I believe the bylaw should be amended to refer to S. 17 ITEM FEE/CHARGES of LFA allowing us to fix admin fees. May want to review the pay for viewers at same time to confirm these are still reasonable

1. Application for viewing $250.00 (new)

THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

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BY-LAW #2019-__ Being a By-law to adopt and consolidate current fees and charges for various services

SCHEDULE “I” WASTE MANAGEMENT AND TIPPING FEES (Amends By-Law 2017-13)

ITEM FEE/CHARGES

1. Furniture, mattress, or boxspring (per item) $15 ($10) 2. Regular tipping fee – per cubic yard $15 (12.50) 3. Bulk/Construction Waste Tipping Fee -per cubic yard $40 ($25) 4. Shingles per cubic yard $80 (new) 5. Residential garbage bags (sold in batches of 10) $10 (no change) 6. Commercial size garbage bags (sold in batches of 10) $20 (no change)

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THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

BY-LAW #2019-__ Being a By-law to adopt and consolidate current fees and charges for various services

SCHEDULE “J” BUILDING SERVICES (Amends By-Law 2014-27)

TABLE 1 - PERMITS

PERMIT TYPE PROJECT TYPE BASE FEE

BUILDING New buildings, Structures and Designated structures as ??? ($14/thousand defined by the Building Code, not listed below dollars of project value) All additions, and renovations/alterations to buildings or ??? ($14/thousand structures dollars of project value) CHANGE OF USE Where compensating construction is required ??? ($14/thousand dollars of project value) Pursuant to s.10 of the Building Code Act where no ($80 flat fee) construction is proposed or required DEMOLITION Complete building or structure demolition ?? ($90 in bylaw, actual in city wide is 80) Partial demolition of structure or building ?? ($80 per structure) OCCUPANCY Applicable to only projects that require occupancy ?? ($25 per unit) pursuant to the Building Code PARTIAL PERMIT Requested by applicant; where permit is issued to allow ?? ($80 per request, partial construction of a building plus applicable fees noted in Table 1 SIGN All new or replacement signs that require a building ??( $14/thousand permit, as prescribed in the Building Code dollars of project value) SOLAR As regulated by the Building Code ?? ($100 per permit) PHOTOVOLAIC SYSTEM SWIMMING As regulated by the Building Code ??( $14/thousand POOLS (PUBLIC) dollars of project value) SWIMMING For pool fencing regulated under the Municipal Act ?? ($80 flat fee) POOLS (PRIVATE) TENTS As regulated by the Building Code ?? (100 per permit) WOOD STOVE As regulated by the Building Code ?? ($80 per unit) OR FIREPLACE OR NEW CHIMNEY

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TABLE 2 –CLERICAL

FUNCTION DETAIL FEE

CLERICAL Additional inspections ?? ($80 per repeat re- inspection of same stage of construction at the CBO’s discretion Building Compliance search ?? ($80 per letter/property) Compliance letters to other Government Authorities ??($80/per letter/property) Consent & Zoning Bylaw Amendment Application ??($80.00 per report Review and comments issued) Renewal of Building Permit ?? ($60 per deferral of revocation of permit that may be revoked in accordance with the Building Code) Review of Revised permit documents ??($60 per hour) Special requests for file research ?? ($60 per hour) Transfer of permit to new property owner ?? ($60 per permit) INVESTIGATIONS Construct or demolish without Permit issued ??(Double normal fee, $15,000 maximum prior to issuance of an Order pursuant to the Building Code Act) Non Compliance Re-Inspection ?? ($100 per inspection Where an Order not complied with, additional site insspections to review status of non- compliance) Order registered on title ?? ($500 per order) Issuance of summons ?? ($500 per summons plus legal expense) Subdivision lot grading non-compliance ?? ($80 per site inspection or meeting to determine or observe corrective measures where grading not installed as per approved subdivision plan.) THIRD PARTY Where determined by the CBO that peer review and/or The applicant or permit REVIEW OR consultation by a third party consultant is required holder shall reimburse CONSULTATION the municipality all fees and expenses of the consultant, in addition to the fees noted in the by-law Schedules

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TABLE 3 – CONDITIONAL PERMITS & AGREEMENTS

PERMIT TYPE AGREEMENT TYPE FEE

CONDITIONAL Simple Agreement, not listed below ($200 plus applicable BUILDING fees in Table 1, and PERMITS refundable deposits stipulated in the agreement)

Note: Other agreements, including but not limited to ($2,000 plus applicable Where determined remediation of buildings or structures previously used fees in Table 1, and by the CBO that as illicit marijuana grow-op or clandestine labs refundable deposits peer review and/or stipulated in the consultation is agreement) required to Retrofit Order from the Fire Department (Applicable fees noted process any in Table 1) application. The applicant Request to use an alternative solution ($2,000 plus applicable fees noted in Table 1)

Request for CBO to accept Alternative Material ($2,000 plus applicable fees noted in Table 1)

Temporary Two Dwelling Agreement ($200 plus a refundable $10,000 deposit)

Dwelling Trailers ($200 fee per unit, plus under a temporary a refundable $3,000 living agreement deposit per unit)

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THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC BY-LAW #2019-__ Being a By-law to adopt and consolidate current fees and charges for various services

SCHEDULE “K” CEMETERY FEES (Amends By-Law ____)

ITEM FEE/CHARGES

1. 2. 3. 4. 5. 6.

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SCHEDULE “L” SEPTIC RE-INSPECTION FEES (Amends By-Law 2018-49)

ITEM FEE/CHARGES

1. Mandatory Re-Inspection fee – per system inspection $100.00 (no change)

THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

BY-LAW #2019-__ Being a By-law to adopt and consolidate current fees and charges for various services

SCHEDULE “M” RESIDENTIAL TENANCY ACT COMPLAINTS FEES (By-Law 2018-31)

ITEM FEE/CHARGES

1. Request to municipality to investigate maintenance issue $25.00 (new)

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BY-LAW #2019-__ Being a By-law to adopt and consolidate current fees and charges for various services

SCHEDULE “N” MARRIAGE LICENCES (amending By-Law 2011-60)

ITEM FEE/CHARGES

1. Marriage Licence - resident ??($115) 2. Marriage Licence – non-resident ?? ($135) 3. Fees to perform civil marriage ceremony during business ?? (250 plus taxes) hours 4. Fees to perform civil marriage ceremony during non-business ??($300 plus taxes) hours 5. Fee to perform civil marriage ceremony at a place other than ?? ($300 plus travelling the municipal office expenses and taxes) 6

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THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

REPORT TO COUNCIL

Report number: 43-2019 Date of Meeting: March 26, 2019 From: Cathy MacMunn, Clerk Administrator

Re: Strategic Plan (2017-2020)

A. RECOMMENDATION(S)

WHEREAS Council adopted the first Strategic Plan on February 14, 2017 with the assistance of Sharman Municipal Consulting;

AND WHEREAS the plan is to be reviewed at the beginning of the new term of Council in 2019;

NOW THEREFORE BE IT RESOLVED THAT Council appoint a couple members to work with the Managers to review the Strategic plan and bring back a report to Council.

B. BACKGROUND/ INFORMATION

In April 26, 2016 Council approved the recommendation of the Clerk Administrator to engage the services of Sharman Municipal Consulting to develop a strategic plan for the municipality.

A committee comprising of three members of Council and two senior staff worked with Sharman Municipal Consulting to provide input and develop the Vision and Mission Statement along with a wish list of strategic actions. On February 14, 2017 Council adopted the first Strategic Plan by by-law.

Evaluation criteria and monitoring were established as an integral part of the Strategic plan which needs to be reviewed. This review is to be completed during the beginning of the new term of Council in 2019.

C. FINANCIAL IMPLICATIONS

Nil

D. ATTACHMENTS

A copy of the Strategic Plan

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CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

BY-LAW # 2017-08

BEING A BY-LAW TO ESTABLISH THE STRATEGIC PLAN 2017-08 FOR THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

WHEREAS the Council of The Corporation of the Township of Central Frontenac hereby establishes a Strategic Plan stating the municipality’s key initiatives setting priorities and actions to guide the municipality throughout the 2017-2020 years.

NOW THEREFORE THE Council of The Corporation of The Township of Central Frontenac ENACTS AS FOLLOWS:

1. THAT the Strategic Plan attached be referenced as Schedule A to this By- Law be adopted and;

2. THAT this By-law be enacted on the day of passage, February 14, 2017

READ THREE TIMES AND PASSED this 14th day of February, 2017.

______Mayor, Frances Smith Clerk Administrator, Cathy MacMunn

Central Frontenac By-law No. 2017-08 Strategic Plan By-law February 14, 2017

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TOWNSHIP OF CENTRAL FRONTENAC

Corporate Strategic Plan 2017-2020

Adopted by By-law 2017-08 on February 14, 2017

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COMMUNITY PROFILE

The Township of Central Frontenac was incorporated on January 1, 1998 and is made up of four (4) former Townships including Kennebec, Olden, Oso and Hinchinbrooke. The Municipal office for these amalgamated Townships is located in Sharbot Lake. Sharbot Lake is located approximately 75 kilometres north of Kingston and 123 kilometres west of Ottawa with most of the village just south of the intersections of Highway 7 and Road 38. Also located in the municipality are the hamlets of Parham, Mountain Grove and Arden. In addition, there are the predominately residential cross road communities of Tichborne, Piccadilly, Godfrey, Henderson, Elm Tree and Crow Lake.

Spread across 1025 square kilometres (395.75 square miles) of unspoiled granite terrain, its rolling hills, winding roads, rippling waters and rugged terrain characterize this rural area and foster a traditional Canadian environment and lifestyle. The Township of Central Frontenac enjoys a unique character and quality of life that distinguishes the municipality from other areas of Ontario. The rural values, the sense of place, the unique landscapes, the importance of water resources and the quality of life enjoyed by those who live in and who visit the community is integral to the municipality. The municipality is rich in lakes and other waterbodies. Section 2.5 – Settlement Pattern of the 2008 Official Plan states that “future growth will occur primarily through waterfront residential development. Of the total residential vacant lot supply of 920 lots (January 2000), 603 (63%) are located on or adjacent to some 39 lakes in the municipality (does not include complete inventory of lakes).” In response to the request for public input, there was a strong indication that protection and health of the township’s natural environment is very important.

Water and sewer services are comprised of private septic and well systems.

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Central Frontenac has a permanent population of 4,555 that more than doubles in the summer due to the seasonal residents and visitors that are attracted to the area. There are 4,091 households with 1,879 of those being seasonal. The number of qualified electors for the 2014 municipal election was 9,067.

Economic and Development Trends As mentioned above, there are a number of settlement areas in the municipality. According to the 2008 Official Plan, the Village of Sharbot Lake is the largest of the settlement areas and offers the most extensive scope and mix of land uses and public services and therefore it would probably be considered to be the hub of the municipality.

The Frontenac Community Futures Development Corporation lists 73 Central Frontenac businesses in its Business Directory. The type of businesses are diverse and include several in the hospitality/accommodation/dining category, followed by a number in the arts as well as the construction fields. This is only some of the types of businesses in the municipality and is by no means an extensive list. In a 2016 study completed by Jp2g Consultants Inc. for the County of Frontenac, the consultant noted “Approximately 33% of the overall Frontenac employment base worked at home in 2011, as compared to a 2011 provincial average of work at home employment of approximately 8%. Frontenac County will retain its comparatively high work at home employment over the 2011-2036 time period due to improved telecommunication technology, and increased opportunities related to telecommuting in the commercial and institutional employment sectors.” While these numbers are applicable to the county as a whole, it might be fair to assume that there are likely many home-based businesses in Central Frontenac that are not yet listed in the CFDC business directory

There are a number of resident that commute to larger centres for employment.

The Royal Canadian Legion has two active branches in the township -Branch 425 in Sharbot Lake and Branch 334 in Arden. The Sharbot Lake and District Lions Club and Masonic Lodge are also located in Sharbot Lake.

There is a strong sense of community in Central Frontenac due to its healthy volunteer base.

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Municipal Services Corporate Services Recreation and Culture  Clerk’s Department  Parks  Treasury  Community Centres/Halls  Human Resources  Information Technology Protective Services  Fire Protection and Prevention Environmental Services  By-law Enforcement  Solid Waste Management  Policing

Roads

Planning and Development  Planning  Building

Administration Corporate Services is responsible for most of the administrative duties of the municipality. This would include municipal treasury such as accounting, budgeting and reporting and tax collection. The Clerk’s department is responsible for record keeping and management, preparing Council agendas and minutes and elections. Other duties that fall under Corporate Services are human resources, development of policies, implementing Council direction and initiatives, communications, coordination of land use planning and by-laws, cemeteries, lottery licences and marriage licences. IT services, including website management, is provided by the County.

Waste Management There are two (2) land fill sites and one (1) transfer station located in Central Frontenac. The municipality administers an active and effective recycling program and accepts only clear garbage bags. In 2016 two Amnesty Periods have been scheduled where property owners may dispose of a single load of household refuse at no charge at the waste sites during normal hours of operation for a two week period; one starting in May and the other starting in September.

With respect to hazardous waste, the municipality provides for a drop off day under the Orange Drop Program and is held one Saturday in July and also participates in the ReGeneration Program, E-Waste and Battery recycling.

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Roads The municipality is responsible for 1,163 lane kilometres of roads, 15 bridges and 19 culverts. Arterial roads would be Road 509 and Road 38 (former Provincial Highways).

Building and Planning The Chief Building Official is a full-time permanent employee of the township, who also works closely with the Facilities Coordinator.

Central Frontenac is the approval authority for consent applications and minor variances. The approval authority for plans of subdivision is the County of Frontenac. The municipality’s Committee of Adjustment consists of all members of Council. Although, coordination of land use planning is the responsibility of a designated municipal staff member, planning services are provided by the Planning Department of the County of Frontenac.

Recreation The municipality does not have staff dedicated to oversee parks, recreation facilities and/or areas or activities. Given the number of pristine lakes and rivers in the area, outdoor recreation opportunities are plentiful. A recreation feature with a high profile is the K & P Trail. The Frontenac K&P Trail follows, as much as possible, the former K&P Railway Company line. It runs from Kingston to Sharbot Lake and further north into the County of Renfrew. Creating loops and linking to regional trail systems provides an opportunity for trail enthusiasts of every age and skill level to experience diverse natural and cultural landscapes 12 months of the year. The Frontenac K&P Trail, which begins at the Kingston city limits at Orser Road and will ultimately reach Sharbot Lake, is a total distance of 58 kilometres. The County of Frontenac is working with the Township of Central Frontenac on this project. It is anticipated that the Frontenac K&P Trail will be a community asset that offers benefits that can be enjoyed by residents, communities, businesses, and tourists alike. The Trail will promote the further development of Trail- based tourism in the County of Frontenac and, once registered as a portion of the Trans Canada Trail, will be affiliated with the most known Trail network in the country.

There are also a number of organized regular recreation activities available to the residents. Most of these activities are administered by volunteers. There are 5 community halls in Central Frontenac and the municipality relies on the generous services of the four volunteer Recreation Committees to run recreational programs.

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The Township of Central Frontenac directly administers the Red Cross Swim Kids/Preschool programs as well as the Lifesaving Society program. The coordinator for these programs is a member of the municipal office staff.

Protective Services Fire Protection and Prevention Fire protection and prevention services are provided by dedicated part-time (volunteer) firefighters headed by a part-time Fire Chief and a part-time Deputy Fire Chief. The municipality operates six fire halls.

Policing Policing is provided by the Ontario Provincial Police with a detachment located in Sharbot Lake.

By-law Enforcement By-law enforcement services are provided by a private contractor, Frontenac By-law Enforcement.

Ambulance The County of Frontenac provides ambulance services. There is a satellite ambulance station located in Parham.

Municipal Government The Township of Central Frontenac is governed by a nine member council comprised of a Mayor and two councillors for each of the four districts. The Deputy Mayor is appointed by way of a vote by council members at the inaugural meeting which is rotated each year.

The municipality has budgeted for almost $11 million in expenditures for 2016.

The upper tier is the County of Frontenac, which is headquartered on Battersea Road in Glenburnie, Ontario. The Mayor and one other member of Council for the Township of Central Frontenac are members of County council. The county provides the following services:-

 Emergency Services  Social Services  Long-Term Care

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 Social Housing  Children's Services  Ontario Works employment services and financial assistance  Planning and Economic Development  Administration of Provincial Offences  Land Use Planning  Economic Development  Information Technology

Strategic Planning Process

Members of Council and senior staff met on June 20, 2016 to participate in a strategic planning exercise facilitated by Penny Sharman of Sharman Municipal Consulting. The participants completed a SWOT (Strengths, Weaknesses, Opportunities and Threats) analysis; which identified the municipality’s Decreasing and Increasing Pressures; developed a wish list of strategic actions and concluded the evening by prioritizing that wish list.

The consultant met with Council on July 12, 2016 to review the results of the prioritization and to confirm the direction in which to proceed and was authorized to draft a preliminary framework for the Strategic Plan, which included such components as a vision statement, a mission statement, focus areas and strategic actions. The Vision and Mission Statements were developed by a five member committee consisting of three members of council and two members of senior staff.

The draft plan was reviewed and approved by Council on August 9, 2016. Public input regarding the proposed plan was gathered by means of a questionnaire posted on Survey Monkey. The public input was reviewed and some of it was incorporated into the final version of the Strategic Plan.

The Strategic Plan was adopted by Council on February 14, 2017.

Introducing the Strategic Plan Components

The Strategic Plan for the Township of Central Frontenac is divided into four areas which comprise the main elements of any good strategic plan.

Vision, which describes what the Township of Central Frontenac is striving to become

Mission, which describes the role of the Township of Central Frontenac in realizing the municipality’s vision

Focus Areas which describe the key areas of interest and Strategic Actions, which identify the activities within each of the focus areas demonstrating the way that the township will contribute to making those results happen.

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VISION & MISSION STATEMENTS

Vision

Central Frontenac will be a vibrant progressive community which will continue to provide a clean, friendly, natural environment that promotes a healthy active lifestyle, balanced with economic development opportunities to ensure financial viability.

Mission

Through efficient and effective leadership, Central Frontenac will continue to foster the development of a community in a customer-friendly, cost-efficient, creative and environmentally sensitive manner that provides opportunity for all to enjoy life, earn a living and pursue leisure activities.

FOCUS AREAS

The focus areas for the Township of Central Frontenac are: Asset Management Making the best possible decisions regarding the building, operating, maintaining, renewing, replacing and disposing of infrastructure assets. Environmental Services Managing of environmental services and initiatives that support future needs and interests of the community. Good Governance & Effective Administration To provide effective and efficient municipal governance and administration. Health, Recreation, Culture & Lifestyle To promote healthy lifestyles and to meet the broad range of community needs. Infrastructure To effectively respond to the challenges of addressing the Township’s municipal infrastructure needs. Protection and Health of Natural Environment To investigate means of protecting the natural features in the municipality

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ASSET MANAGEMENT Making the best possible decisions regarding the building, operating, maintaining, replacing and disposing of infrastructure assets

GOOD GOVERNANCE & HEALTH, RECREATION, EFFECTIVE ADMINISTRATION CULTURE & LIFESTYLE To provide effective and efficient To promote healthy lifestyles and to municipal governance and meet the broad range of community administration needs

VISION Central Frontenac will be a vibrant progressive community which will continue to provide a clean, friendly, natural environment that promotes a healthy active lifestyle, balanced with economic development opportunities to ensure financial viability.

MISSION Through efficient and effective leadership, Central Frontenac will continue to foster the development of a community in a customer- friendly, cost-efficient, creative and environmentally sensitive manner that provides opportunity for all to enjoy life, earn a living and pursue leisure activities.

WASTE MANAGEMENT INFRASTRUCTURE Managing of environmental services To preserve and enhance the natural and initiatives that support the future needs and interests of the

Page 69 of 115 heritage features and resources of the municipality community

AGENDA ITEM #f)

PROTECTION AND HEALTH OF NATURAL ENVIRONMENT To investigate means of protecting the natural features in the municipality

AGENDA ITEM #f)

The following tables list the strategic actions within the focus areas

ASSET MANAGEMENT 1. Develop a Strategy for Increasing Reserves for Pumper Replacement 2. Review and update Asset Management Review-replacement plan-complete detailed attributes

GOOD GOVERNANCE AND EFFECTIVE ADMINISTRATION 1. Finish Fire Review & Implement 2. Update the Zoning By-law & Official Plan 3. Develop New Website 4. Update Procedural By-law 5. Look for funding sources 6. Complete an Economic Development Strategic Plan (ensure branding and signage is included) 7. Update Sign By-law 8. Develop a by-law review strategy 9. Review existing complaint call system & improve where required and/or possible 10. Update Human Resources Policies 11. Update Health & Safety Policies 12. Review Council Remuneration 13. Strive to develop a relationship with First Nations Community 14. Replace photocopiers 15. Implement an Electronic File Storage system 16. Investigate partnerships-funding for EMS

Health, Recreation, Culture and Lifestyle 1. Assess the need and possibility of a Senior Housing Project 2. Develop a Central Frontenac Recreational Committee and assess the need for a recreational staff position 3. Develop trails operations strategy 4. Create mapping for Central Frontenac cemeteries 5. Develop an inventory of available recreational services 6. Build Oso Rink 7. Work toward completion of the Mountain Grove Ball Field 8. Ensure County is aware of long term care needs in the municipality 9. Build Arden Rink

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Infrastructure 1. Address the two schools 2. Have a Roads Needs study done 3. Review facility inventory/reducing facility inventory 4. Undertake work to ensure accessibility compliance with OADA and assess expansions needs/costs of office space 5. Determine municipality’s obligations for roads leading to a single house/low volume roads 6. Finish Mountain Grove library

PROTECTION AND HEALTH OF NATURAL ENVIRONMENT 1. Establish a Task Force to Develop a Strategy for the Protection and Health of Central Frontenac’s Natural Environment

WASTE MANAGEMENT 1. Complete a Waste Management Review

Implementing and Monitoring the Strategic Plan In order to implement and monitor the Strategic Plan, evaluation criteria and monitoring mechanisms have been established as an integral part of the plan itself. They are directly related to each strategic action and will assist Council and Staff in assessing the success of implementing the Plan.

Quarterly reports will provide Council with up to date status on each strategic action.

Appendix I – Evaluation Criteria and Monitoring Mechanisms to Achieve Specific Goals and Implement the Strategic Plan – basically details who is responsible for each strategic action and when it will be completed.

Appendix II – Corporate Work Plan 2016/17-2020 – is a graphical representation of the timeframes for each strategic action.

Contact Information: Clerk Administrator, Township of Central Frontenac

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Appendix I

V. Evaluation Criteria & Monitoring Mechanisms to Achieve Specific Goals and Implement the Strategic Plan

FOCUS AREA – ASSET MANAGEMENT

Strategic Actions:

1. Develop a Strategy for Increasing Reserves for Pumper Replacement Responsibility Treasurer Fire Chief, Municipal Budget, funding from senior levels of Resources government, staff time Target Date 2017 Performance Indicators Percentage of fire reserves to target cost Completed for 2017, ongoing for each year subject to Council Project Status approval

2. Asset Management Review-replacement plan-complete detailed attributes Responsibility Treasurer City Wide Software, municipal budget, staff time, Department Resources heads Target Date 2018 Performance Indicators Review complete and updated asset management plan Project Status In progress

FOCUS AREA – GOOD GOVERNANCE AND EFFECTIVE ADMINISTRATION

Strategic Action: 1. Finish Fire Review & Implement Responsibility Fire Chief, Clerk Administrator Resources Consultant, Municipal Budget, Treasurer, staff time Target Date 2017 Performance Indicators Review is implemented Project Status In progress

2. Update the Zoning By-law & Official Plan Responsibility Clerk Administrator Resources County planner, CBO, staff time, county levy, municipal budget Target Date 2018 Performance Indicators ZBL and OP adopted Project Status In progress

ADMINISTRATION 43-2019 Strategic Plan process Page 72 of 115 AGENDA ITEM #f)

3. Develop New Website

Responsibility Treasurer & County IT Resources Staff time, County levy, consultants Target Date 2017 Performance Indicators Website launched Project Status In progress

4. Update Procedural By-law Responsibility Clerk Administrator Resources Staff time, other municipalities Target Date 2019 Performance Indicators By law adopted Project Status TBD

5. Look for funding sources Responsibility Department heads Staff time, senior levels of government, ongoing annual grant Resources applications for current grant programs, funding research for obscure programs, County staff, Target Date 2017-2020 Performance Indicators Approved grants Project Status Ongoing

6. Complete an Economic Development Strategic Plan (ensure branding and signage is included) Responsibility TBD Economic Development Committee, County staff, municipal Resources staff, senior levels of government (OMAFRA) Target Date 2019 Performance Indicators Strategic plan complete Project Status TBD

7. Update Sign By-law Responsibility Manager, Development Services/CBO Municipal staff time, municipal budget, By-law Enforcement Resources Officer Target Date 2019 Performance Indicators By-law adopted Project Status TBD

8. Develop a by-law review strategy Responsibility Clerk Administrator Resources Staff time, solicitor, other municipalities Target Date Ongoing Performance Indicators Strategy in place and implemented Project Status Ongoing

ADMINISTRATION 43-2019 Strategic Plan process Page 73 of 115 AGENDA ITEM #f)

9. Review existing complaint call system & improve where required and/or possible

Responsibility Public Works Manager Department heads, City Wide software, staff time, neighbouring Resources municipalities Target Date 2020 Performance Indicators Regular report to council Project Status Ongoing

10. Update Human Resources Policies Responsibility Clerk Administrator HR Committee, Solicitor, neighbouring municipalities, County Resources HR, staff time Target Date 2020 Performance Indicators Policies updated Project Status TBD

11. Update Health & Safety Policies Responsibility Health & Safety Representative Staff, Health & Safety Committee, County Health & Safety, Resources Public Health & Safety Target Date 2020 Performance Indicators Policy updated Project Status TBD

12. Review Council Remuneration Responsibility Council Resources Clerk Administrator, other municipalities, AMCTO, AMO Target Date 2018/19 Performance Indicators Decision made Project Status TBD

13. Replace photocopiers Responsibility Treasurer Resources County purchasing, Municipal Budget Target Date 2017 Performance Indicators Equipment purchased Project Status RFP to be issued shortly

14. Strive to develop a relationship with First Nations Community Responsibility Head of Council and Council Staff time, other municipalities, senior levels of government, Resources County, planning documents Target Date 2017-2020 Performance Indicators Potential partnerships recognized Project Status On going

ADMINISTRATION 43-2019 Strategic Plan process Page 74 of 115 AGENDA ITEM #f)

15. Implement an Electronic File Storage System

Responsibility Clerk Administrator Resources County, Consultant, staff time, municipal budget Target Date 2020 Performance Indicators New system implemented Project Status Ongoing

16. Investigate partnerships-funding for EMS Responsibility Fire Chief Senior levels of government, County, staff time, other Resources municipalities Target Date 2017-2020 Performance Indicators Partnerships established, funding obtained Project Status Ongoing

FOCUS AREA – HEALTH, RECREATION, CULTURE & LIFESTYLE

Strategic Action

1. Assess the need and possibility of a Senior Housing Project Responsibility Council designate, County Senior Housing Task Force Committee, Senior Housing Resources Committee Target Date 2017-2020 Performance Indicators Need determined Project Status Ongoing

2. Develop a Central Frontenac Recreational Committee and assess the need for a recreational staff position Responsibility Clerk Administrator Council, municipal budget, neighbouring municipalities, senior Resources levels of government, District Rec Committees, staff time Target Date 2017-2019 Committee established, need for designated staff person Performance Indicators determined Project Status Ongoing/in progress

3. Develop trails operation strategy Responsibility Clerk Administrator Treasurer, Head of Council, County EcDev, County IT, OFSC, Resources EOTA, Multi-Use Cultural Committee, senior levels of government, staff time, municipal budget Target Date 2018 Performance Indicators Creating trails hub Project Status Ongoing

ADMINISTRATION 43-2019 Strategic Plan process Page 75 of 115 AGENDA ITEM #f)

3. Create Mapping for Central Frontenac Cemeteries

Responsibility Clerk Administrator Resources Treasurer, Software, staff time,consultant Target Date 2017 Performance Indicators Mapping completed Project Status In progress

4. Develop an inventory of available recreation services in the township Responsibility Recreation Committee Resources Staff time, Frontenac News inventory, County, CFDC Target Date 2019 Performance Indicators Inventory completed Project Status TBD

5. Build Oso Rink Responsibility Manager, Development Services/CBO Resources Oso Recreation Committee Target Date 2017 Performance Indicators Rink completed Project Status In progress

6. Work toward the completion of the Mountain Grove Ball Field Responsibility Manager, Development Services/CBO Resources Existing Rec Committee, staff time, municipal budget Target Date 2018 Performance Indicators Ball field in operation Project Status In progress

7. Ensure County is aware of the Long Term Care Needs in the Municipality Responsibility Council designate Resources Clerk Administrator, staff time Target Date 2017 Performance Indicators County informed on ongoing basis Project Status TBD

8. Upgrade Arden Rink Responsibility Manager, Development Services Resources Staff time, Rec Committee Target Date 2017 Assess what upgrades are requested, Council approves or Performance Indicators rejects Project Status TBD

ADMINISTRATION 43-2019 Strategic Plan process Page 76 of 115 AGENDA ITEM #f)

FOCUS AREA – INFRASTRUCTURE

1. Address the two schools Responsibility Council Resources Manager, Development Services, staff time, municipal budget Target Date TBD Performance Indicators Decisions made Project Status TBD

2. Have a Roads Needs Study Done Responsibility Public Works Manager Resources Consultant, Staff time, Target Date 2017 Performance Indicators Study completed Project Status To be started in near future

3. Review Facility Inventory/Reducing Facility Inventory Responsibility Manager, Development Services Resources Staff time Target Date 2017/2018 Performance Indicators Report to Council Project Status In progress

4. Undertake Work to Ensure Accessibility Compliance with OADA and Assess Expansion Needs/Cost of Office Space Responsibility Manager, Development Services Department Heads, staff time, municipal budget, County Resources Accessibility Committee, City of Kingston Target Date 2017/18 Performance Indicators OADA Compliance Strategy, Expansion needs Assessed Project Status In progress

5. Determine municipality’s obligations for roads leading to a single house/low volume roads Responsibility Public Works Manager Resources County Planner, Staff time, solicitor, Planning documents, Target Date 2017/2018 Performance Indicators Obligation determined, incorporated into planning documents Project Status In progress

ADMINISTRATION 43-2019 Strategic Plan process Page 77 of 115 AGENDA ITEM #f)

6. Finish Mountain Grove Library Responsibility Fire Chief Resources KFPL library system, staff time Target Date 2017 Performance Indicators Completed Project Status Completed

FOCUS AREA – PROTECTION AND HEALTH OF NATURAL ENVIRONMENT

Strategic Action

1. Establish a Task Force to Develop a Strategy for the Protection and Health of Central Frontenac’s Natural Environment Responsibility Council Resources Task Force, Staff time Target Date 2018 Performance Indicators Task Force established Project Status TBD

FOCUS AREA – WASTE MANAGEMENT

Strategic Action

1. Complete a Waste Management Review Responsibility Public Works Manager Staff time, senior levels of government, consultant, other Resources municipalities, County Target Date 2018 Performance Indicators Review complete Project Status TBD

ADMINISTRATION 43-2019 Strategic Plan process Page 78 of 115 ADMINISTRATION 43-2019 Strategic Plan process

Appendix 2 Corporate Work Plan 2017 – 2020 FOCUS AREAS AND STRATEGIC ACTIONS 2017 2018 2019 2020 Asset Management Develop a Strategy for Increasing Reserves for Pumper Replacement Review and update Asset Management Review-replacement plan-complete detailed attributes Good Governance & Effective Administration Finish Fire Review & Implement Update the Zoning By-law & Official Plan Develop New Website Update Procedural By-law Look for funding sources Complete an Economic Development Strategic Plan (ensure branding and signage is included) Update Sign By-law Develop a by-law review strategy Review existing complaint call system & improve where required and/or possible Update Human Resources Policies Update Health & Safety Policies Review Council Remuneration Strive to develop a relationship with First Nations Community Replace photocopiers Implement an Electronic File Storage system Investigate partnerships-funding for EMS Health, Recreation, Culture & Lifestyle Assess the need and possibility of a Senior Housing Project Develop a Central Frontenac Recreational Committee and assess the need for a recreational staff position

Page 79 of 115 Develop trails operations strategy Create mapping for Central Frontenac cemeteries

Develop an inventory of available recreational services AGENDA ITEM #f) Build Oso Rink Work toward completion of the Mountain Grove Ball Field Ensure County is aware of long term care needs in the municipality Upgrade Arden Rink

ADMINISTRATION 43-2019 Strategic Plan process

Appendix 2

FOCUS AREAS AND STRATEGIC ACTIONS 2017 2018 2019 2020 Infrastructure Address the two schools Have a Roads Needs study done Review facility inventory/reducing facility inventory Undertake work to ensure accessibility compliance with OADA and assess expansions needs/costs of office space Determine municipality’s obligations for roads leading to a single house/low volume roads Finish Mountain Grove library Protection and Health of Natural Environment Establish a Task Force to Develop a Strategy for the Protection and Health of Central Frontenac’s Natural Environment Waste Management Complete a Waste Management Review

Within the year From Start to To be Finish Determined

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ADMINISTRATION 44-2019 Projects Update

Business/Project Summary For March 26, 2019 Item Date In Status Completion COUNCIL Target Date Sharman Consulting was hired to develop the strategic plan back in 2016. Strategic Plan Apr-16 The Strategic Plan is for 2017-2020 and is to be reviewed at the beginning of Summer 2019 the new term of Council in 2019. CF Seniors Housing Task Force Feb-18 This is a County committee and no updates On Going

CF Seniors Housing Committee Gathering information on the former Sharbot Lake Public School site as this is Oct-18 On Going the first option identified by the committee for a seniors housing unit.

Committee is meeting quarterly. A number of items are being explored including a false alarm by-law, Community safety plan along with speed limits Community Policing Committee Jan-18 Next meeting Mar 25, 2019 within Sharbot Lake to be more consistent. David will be working with Constable Chadwick . CORPORATE SUPPORT Administration

No movement on the former Hinchinbrooke School. We are obtaining prices Former Hinchinbrooke and Sharbot Lake Public Schools Nov-18 Summer 2019 to demolition the former Sharbot Lake School within the 2019 budget.

Staff have reviewed the fees and charges and are bringing a report forward at Fees and Charges By-law 17-Mar Spring 2019 the March meeting for Council's review

Apr-18 There have been signs erected promoting Frontenac County on Hwy 401/7. Ongoing Township Signage Strategy

Mr. Lafleur appeared before Council on March 12th requesting that they consider stopping the train whistle as well as speed limit within the village of Train Whistle Crow Lake Jan-19 Completed Crow Lake. Council confirmed that their decision to deny his request regarding the Cessation of the train whistle is upheld.

Page 81 of 115 There was a meeting held on March 19th to re-establish the committee. A number of interested folks who came to the meeting and have joint the

Mar-19 Spring 2019 AGENDA ITEM #g) Economic Development Committee committee. At their next meeting they will focus on the terms of reference and their mandate.

ADMINISTRATION 44-2019 Projects Update

FINANCE

This project is ongoing for staff as they input the information. We purchased Asset Management Oct-12 On Going software to help with this.

DEVELOPMENT SERVICES & BUILDING SERVICES The by-law has been passed and we have entered into an agreement with the Septic Implementation Committee Mississippi-Rideau Septic System Office to conduct the septic re-inspection Spring 2019 program on our behalf

The transfer of the cemetery to the municipality is in progress. Waiting for St. John's Anglican Cemetery Jan-19 Summer 2019 information from the church before it can be sent to the BAO

We have received approval from the BAO for the expansion of the cemetery Cemetery Improvements - Parham Sep-17 Completed and four plots have been transferred Oconto: Surveys and ground work complete. Preparing to clean brush on hill Oconto Cemetery Sep-17 Completed at the back of cemetery in order to open for sale of lots.

Cemetery Master Plan Jan-14 Review all cemeteries and develop a maintenance, capital and funding plan On going

Frontenac County (GIS Department) is assisting with the implementation of Cemetery Software Update May-16 Completed Diamond/Stone Orchard cemetary module. Working well

The first open house was in the summer of 2017. Joe Gallivan has provided Official Plan - 5 Year Review Mar-18 feedback to Council on the open house. Another open house is planned for Spring 2019 Spring 2019. Looking for new OP in 2019 Council have authorized offering the plan to the entire municipality this has not moved forward. Staff will have a discussion with Joe Gallivan to attend a Community Improvement Plan Mar-16 Spring 2019 meeting to move this forward as the progrm expired after 5 years which was 2017. TR MacMunn has developed and erected two new signs. One for the Pioneer New Signs - Pioneer Monument/ Oso Ballfield 18-Sep-18 Monument in Mountain Grove and the other at the Oliver Scott Memorial Park - Completed Sharbot Lake

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PUBLIC WORKS and WASTE MGT. SERVICES AGENDA ITEM #g) Roads/Bridges Crow Lake Road/Hamlet Jun-18 Looking to apply for the grant this year. Discussion during the 2019 budget Spring 2019 David will be working with Constable Chadwick regarding the speed limits Speed Limits Apr-18 within Sharbot Lake to make them more consistent as it is difficult for the Spring 2019 OPP to police. Roads Need Study Jun-17 Expecting to receive the report late April Spring 2019 Draft by-law was submitted at the May 8, 2018 Council meeting and no action Beaver Management Practices Apr-13 Unknown has taken place to date. ADMINISTRATION 44-2019 Projects Update

Armstrong/Cross Road Intersection Jan-18 This project has been completed Completed Waste Mgt. Joint Waste Project Jun-17 Collaboration with the County and other Frontenac Municipalities On Going Blue Box Program Jun-17 Working with the other Frontenac Municipalities On Going FIRE and RESCUE SERVICE Community Simplied Risk Assessment Oct-17 This project has been completed Completed Page 83 of 115 AGENDA ITEM #g) AGENDA ITEM #h)

Notice of Special County Council Meeting Notice Is Hereby Given that a special meeting of County Council will be held on Wednesday, April 17,2019 at 5:00 p.m. in the Kingston at the County Frontenac RotaryAuditorium AdministrativeOffices, 2069 Battersea Road, Glenburnie. The purpose of this special meeting is for County Councilto host a joint meeting of the constituent lowertier MunicipalCouncilsand County matters: Councilto consider the following

a) A report fromCambiumConsulting & EngineeringInc., on options for the future of Waste Management in Frontenac, and, b) A — report on Regional Roads Overview and Background. Dated March 19, 2019

Jannette Amini County Clerk

ADMINISTRATION 45-2019 Special County Council Meeting -joint meeting of ... Page 84 of 115 AGENDA ITEM #a)

EASTERN ONTARIO TRAILS ALLIANCE Thursday, February 14th, 2019 at 10:00 AM Minutes from Board Meeting

In Attendance: Cindy Cassidy-EOTA, Erica Graham-EOTA, Dave Gerow-Havelock Belmont Methuen, Wayne Wiggins-Town of Bancroft, Alex Walder- Hastings Highlands, , Tom Dewey- Central Frontenac, Cam McKenzie – Mun. Highlands East, Bill Blenkinsop- OFSC, Robert Sararas-Centre Hastings, Bill Cox – Addington Highlands, Loyde Blackburn – Hastings County, Dan Hughey-Carlow-Mayo

Absent: Rick English-Mun. of Trent Hills, Jeremy Solmes- Stirling-Rawdon

Welcome and Introductions: Chair, Dave Gerow, welcomed everyone, called meeting to order and reminded all board members to give any pecuniary interest.

Minutes: One spelling mistake to correct. Motion to accept minutes made by Robert, seconded by Wayne. Carried.

Business Arising: Cindy advised the board that Engine Communications was working to have the board minutes and agenda added to the website. The booklet is also to be added to the website. Erica confirmed to board members that all approved minutes from previous meetings are being sent to clerks. Alex questioned the Code of conduct that was mentioned at last meeting again, and Wayne advised he had asked his municipality about this and he was told all councillors/Board members will follow their Municipalities Code of conduct. Alex still feels there is a problem with this as not all codes of conduct are the same. Loyde offered to send Cindy a copy of Hastings County code of conduct as an example. Cindy advised that board training would be taking place in the next couple of months and that code of conduct would be discussed then. Motion made by Wayne, seconded by Bill. Carried.

Financial: Monthly Summary was provided to board and explained. Cindy advised that an application was submitted for RED funding and we are waiting to hear back. Motion made to receive financials made by Bill, seconded by Tom. Carried.

Correspondence: Twelve letters of support have been provided from the booklet presentations. Cindy will be dropping the letters off to Daryl Kramp office next week. Cindy also advised her presentation went well in front of the Parliamentary Assistant to the Minister of Finance. Alex also mentioned he thought Cindy did an excellent job at her presentation in Bancroft. Alex advised the board that his Municipality would be making an announcement on March 12th, stating that $145,000 would be given to the non-motorized trail group. Cindy advised that this group was supposed to keep EOTA in the loop as EOTA has the license of occupation for the land, and the group has not given EOTA an update. Loyde advised that the group would also be presenting to Hastings County and he would take the information that he learned at the EOTA board meeting back to the Hasting County meeting. Loyde also advised that the booklet and support letter were on the agenda for Hastings County meeting. Motion made to receive correspondence made by Robert, seconded by Bill. Carried.

Eastern Ontario Trails Alliance Page 85 of 115 AGENDA ITEM #a)

EOTA Board Meeting Thursday February 14th, 2019 Page 2

Working Group Update: Cindy advised that the working group is still taking place. All groups attended the last meeting either by phone or in person. The group is currently working on incorporating, and working off of the plan put together by MDB group. Cindy made it clear to the board that the OFATV is still working with us, and they are working to reach an agreement. OFATV will drop their loyalty discount so we can move forward. Approved by Tom, Seconded by Wayne. Carried.

OFSC district 3 Update: Cindy met with members of OFSC district 3 on January 30th. This meeting was put together last minute. Cindy again requested from the district to provide their financial information that shows work being done on the EOTA trail, and to also let EOTA know when they are out on the trails doing work. After the meeting, another email was sent requesting the information, as it had still not been received. Bill advised he will be requesting a meeting with the OFSC president and EOTA to try and get this straightened out.

Addington Highlands Presentation: Cindy did a presentation for Addington Highlands council. The presentation went well and was well received. Cindy is hoping that some funding will come to the EOTA. Bill Cox has asked Cindy to stay in contact with the Clerk.

Consent to act as a director: Consent to act as a director forms were handed out, and all board members have signed.

Brochures: Brochures were given to all board members to take back to their municipalities. Bill suggested the One Pass blurb in the booklet should say “The One Pass is a permit to use trails in Ontario”. Cindy advised they would make a few changes, but that was a good start on the blurb.

Other: Erica gave an update on her meeting with VIA rail. Everything is still the same as when Cindy and Dave met with them in 2016. Cindy advised that Lanark County is no longer on the board, but this may change come April. Dave requested that an election for new board chair to happen in the next couple months. Cindy asked if this could be tabled for discussion at a later date, Dave agreed.

Motion to adjourn made by Robert.

Eastern Ontario Trails Alliance Page 86 of 115 AGENDA ITEM #a)

March 14, 2019

Mayor Frances Smith and Members of Council Township of Central Frontenac 1084 Elizabeth Street Sharbot Lake, Ontario K0H 2P0

Reference: The Outdoor Arden Rink, Rebuild

The presentation and requests will be delivered to Mayor Frances Smith, Council Members and staff in three parts: History, Current Problem and Proposed solution.

The first Recreation Committee in Kennebec was formed by founder Orlie Way, in 1967. On that Committee were Glen and Betty Matson, Harold and Florence Matson, Leigh and Lois Scott, Ralph and Vera Steele, Pete and Jean Steele, Eugene and Hazel Hughes, Almond Parks and Edna Barker.

At that time, the little Hamlet of Arden had two grocery stores, a hardware store, a Post Office, a Pop Shoppe and a Legion. The Community Members realized that there was one thing missing in the area and that was a spot where Kids and Adults alike could enjoy activities in the Winter months.

It was decided, by this hard-working ambitious group along with a bevy of volunteers/parents that what was needed was an Outdoor Skating Rink. Not only could folks figure skate but also participate in organized hockey games that could

Kennebec Rec Committee - Wanda Harrison and Jeff Matson Page 87 of 115 AGENDA ITEM #a)

be played by all. This was the opportunity where hockey and skating skills could be taught and practiced.

The group raised funds by hosting community dinners and raffles. They were also gifted pine trees that were cut, and sawed at a sawmill in Elm Tree, owned by Than Whitlock. This milled lumber was used for the boards around the rink and then after all of the fundraising was completed and the group finally collected the amount of money and donations necessary to erect the first structure. Once the project was completed, the group realized that there was the need for a Shack so that skaters could have a place to change into their gear and also a place to warm up after a vigorous skate or hockey game. Again, fundraising along with donations and volunteers built a functional Shack.

As the years passed various upgrades were made to the shack, and lighting was added in the 1970’s. In the late ‘80’s and early ‘90’s, the 1 x 8 boards were replaced with plywood.

The Outdoor Rink has always had a paid Supervisor, to be in attendance during the skating times. This helps ensure a safe place for youngsters, one that is free of alcohol and fighting and also to have a presence in case of injury. Initially the Supervisor was paid $1.00 per hour. A few years later they raised the salary to $2.00 per hours plus profits from the Canteen.

At present our Rink supervisor is remunerated $150.00 per week along with profits from the Canteen. If the weather is good, the supervisor has the ability to earn $1800.00 per season.

Thanks to volunteers and some Township material, small repairs have been made to the Rink Shack, such as levelling the floor, repairing the pump and installing a plexiglass window. Township staff and volunteers reshingled the roof last fall.

Kennebec Rec Committee - Wanda Harrison and Jeff Matson Page 88 of 115 AGENDA ITEM #a)

This year, the entire South end of the rink had to be rebuilt, with a cost of $731.00 plus volunteer work. This rebuild was necessary because when flooding, the water would just run away or through the openings where the boards were structurally unfit. After intense scrutiny of the entire Rink, it was determined that this structure needed to be replaced. Boards were loose or continually falling down and the water was constantly flowing under or between the boards. Once the weather turned quite cold and remained so, the flooding became much easier and the ice was excellent for skating and hockey. The current structure is structurally unsafe that appears to be an unusable liability for next year.

Consideration was given to moving the Rink to the Recreation Park. This would be the preferred location in order that all Recreation activities could be focused in one area. The probability of accessing a significant grant in the future, would be required to make this feasible, but after much reflection, we realized that this move was financially impossible. The only other option we have is to rebuild the rink where it now is located.

Our goal is exactly the same as that of the original Committee and its volunteers; to recreate a usable outdoor rink for both kids and adults for next winter. This would be accomplished by dismantling the existing boards in the Spring and rebuilding during the Summer and Fall for an opening in the 2019/2020 skating season.

With the help of the Committee and Volunteers the existing boards will be removed and taken apart. Some of the material may be reusable. Once all of the structure is taken down and moved, work on the surface would begin. The area of the rink would have to be excavated down about one (1) foot, levelled and then the material replaced approximately halfway up with crusher dust. The area would then be compacted leaving approximately room for a six (6) inch pond. The boards would then be replaced, along the top edges of the excavation. Snow would not be necessary to bank up the edges before flooding.

Kennebec Rec Committee - Wanda Harrison and Jeff Matson Page 89 of 115 AGENDA ITEM #a)

This is an enormously ambitious project to take on but one we hope we can fulfill. We have a small balance in our fundraising account now, and have just completed our first of many fundraising events. Our skate-a-thon raised $2800.00 for this project and we have a Trivia night planned, June 21, a Dart tournament in the works and a group of volunteers to host a large Community Dinner. If our Baseball Diamond is groomed, as we have requested for a number of years, we will then have a field in which we can host one (1) or possibly two (2) tournaments, this year. At present, we have a volunteer offering to organize the first tournament. We have also received a donation of $500.00 from the Arden Senior “Happy Gang”.

Our first fundraising event had the participation of numerous Corporate Sponsors: D. A. Integrated, Upper Canada Office Systems, Play It Again Sports, Life Style Sunrooms, Crain’s Construction, Giant Tiger and Davy Well Drilling. Some examples of the donations provided were Hockey tickets to a Leafs’ game, tickets to a Frontenac’s game and material and supplies to help with the Rink Shack improvements. Along with the Corporate sponsors 27 residents of Arden and its surrounding area donated gift certificates, baskets, and various other products. The Skate a thon had 47 Silent Auction items, all donated, and all contributing to the cause.

The possibility of a grant was also explored. I enlisted the help of Sue Theriault, Office Manager at Frontenac CFDC, but unfortunately, she stated that infrastructure grants are difficult to come by. She suggested a skate a thon, support from local businesses and even a “Go Fund Me” page. I made some additional requests from the George Weston Company and Canadian Tire Corporation. Neither Company could be of any assistance.

Kennebec Rec Committee - Wanda Harrison and Jeff Matson Page 90 of 115 AGENDA ITEM #a)

Our other fundraising campaign will be to invite various groups in our area to lend a hand. A cash donation from any group or individual to the Township could entitle them to a tax-deductible receipt. Individual boards will also be offered for sale, with the promise of the donator names listed, in recognition, on a plaque, once the project is completed.

We are diverse in age, interests and financial worth, but the one thing that we have in common is our Community and its needs. As you are all aware, the Kennebec Recreation Committee values its place in the Community, and we offer programs to fulfil the needs of most. We have line dancing Monday mornings, Fit n’fun Tuesday mornings, Tai Chi Wednesday mornings, Euchre Tuesday evening, Glee Club Tuesday afternoon and Kids Klub Thursday evening. Summers May to October we have Seniors Baseball, and of course, the Outdoor Rink, in the winter months. All of these classes and activities are enjoyed and well attended.

In the works for this year are 2 Fundraising events for Kids Klub. First there will be a Fundraising Dinner April 18 and the 2nd Annual Pike Derby will take place May 18. The parents of the youngsters who attend Kids Klub have stepped forward because they realize that their children benefit from this program not only socially but mentally as well. Every week they meet at the Community Centre, participate in games, crafts and stories and have dinner. While the Recreation Committee encourages and supports Kids Klub, in every way possible, we can only financially help with providing the meal for the kids. The extras are where the fundraising comes into play. In past years they have made a field trip to the Zoo, have had a few visits from Ray’s Reptiles, and have always had a Christmas Party, with Santa and gifts for all of the Children.

The Recreation Committee hosts parties for Children for Easter, Halloween and Christmas, hosts a Community Shell Out October 31, and sponsors Victoria Day Fireworks. We have a Trash Bash in April and a Paint Day(s) to keep the Community clean and welcome for seasonal residents and visitors. These

Kennebec Rec Committee - Wanda Harrison and Jeff Matson Page 91 of 115 AGENDA ITEM #a)

Community based activities and events, all Volunteer driven, enable residents, of all ages, to engage in not only physical programs but also ones that are mentally challenging, as well.

In conclusion, what we are requesting from the Township is your help in providing the materials necessary for the rebuild: the boards, the compacted material and other supplies necessary. This is consistent with previous practice, and we are hopeful that you will agree to continue in this manner. We would also like to respectfully request again that the baseball field be groomed. This has been raised as well as a safety issue in the past and as mentioned, would enable us to hold tournaments which will aid our fundraising endeavours.

As you are aware, we have both the Volunteers and the expertise to complete this project.

We have a few photographs for your perusal.

We thank you for giving us the time to speak at your meeting, and will take any questions you have. Respectfully, Kennebec District Recreation Committee Cindy Kelsey Co Chair

Wanda Harrison Co-Chair Jeff Matson Vice-Chair

Kennebec Rec Committee - Wanda Harrison and Jeff Matson Page 92 of 115 AGENDA ITEM #a)

Cindy Deachman

From: Tiffany Anne Ouimet Sent: Wednesday, March 20, 2019 1:10 PM To: [email protected]; Kelly Pender; Cathy MacMunn; Cindy Deachman Cc: Jacques Fauteux Subject: HFR - Budget 2019

Hello Your Worship,

I hope you’re doing well. I wanted to reach out to let you know that we have taken stock of the Federal Budget measures announced yesterday.

We remain confident in the importance and relevance of High Frequency Rail for our passengers and for bringing communities closer together with a travel solution that will make life easier and unlock local opportunities, while reducing pollution and supporting Canadian growth and prosperity.

Driven by our commitment to provide the best experience for our customers, VIA will continue to work with Government of Canada officials as they study High Frequency Rail.

We will also continue to deliver on our mandate and pursue our transformation. As you know, we have ongoing projects that will critically improve our current services, notably, our new fleet which will provide modern, comfortable and accessible trains for millions of passengers travelling in Canada’s busiest corridor.

On behalf of Jacques and I, thank you for your support and for sharing your perspective about the needs and opportunities in Central Frontenac. We hope to continue this collaboration with you going forward: please don’t hesitate to share any questions or comments with us.

Sincerely, Tiffany Anne Ouimet Senior Advisor, Governmental and Community Relations (Ontario and West) Conseillère principale, Relations avec les gouvernements et les collectivités (Ontario et Ouest)

VIA Rail Canada 40 Elgin, suite 401, Ottawa, Ontario, K1P 1C7 T: 613.907.8361 C : 343.550.3260

Le présent courriel est destiné uniquement au(x) destinataire(s) susmentionné(s). Son contenu est confidentiel. Si vous avez reçu cette communication par erreur, veuillez en aviser immédiatement l'expéditeur et effacer l'original, sans en faire de copie, en dévoiler le contenu, ni prendre quelque mesure fondée sur celui-ci.

The present message is intended for the above named recipient(s) only. This message is confidential. If you receive this

Page 93 of 115 AGENDA ITEM #a)

message by error, please notify the sender immediately and delete the original without making a copy, disclosing its content or taking any other action.

Page 94 of 115 AGENDA ITEM #a)

Cindy Deachman

From: [email protected] Sent: Friday, March 8, 2019 10:00 AM To: Cindy Deachman Subject: Fwd: FW: The Limestone Learning Foundation 21 Annual Sandra Davison Memorial Golf Tournament Attachments: Sandra Davison Golf Classic_sign up.pdf; golf classic_poster.pdf

Importance: High

Hi Cindy, would you add this as correspondence to our second meeting in March. Thanks fran

------Original Message ------Subject: FW: The Limestone Learning Foundation 21 Annual Sandra Davison Memorial Golf Tournament Date: 2019-03-07 14:37 From: "Myles, Leslie" To: "[email protected]"

Dear Mayor Smith:

I would like to take this opportunity to introduce myself. I am reaching out for your assistance to help get the word out about the 21st Annual Sandra Davison Memorial golf tournament in support of The Limestone Learning Foundation.

ABOUT THE LLF

The Limestone Learning Foundation is a registered charitable organization established by the Limestone District School Board in 1999, to enhance educational opportunities for students by raising money for projects and initiatives that could not otherwise be offered by the Board. Investing together in our students' future is the motto of the Limestone Learning Foundation. Our vision is to inspire excellence in education by funding school and classroom initiatives that demonstrate creativity, innovation, community engagement, and empowerment, and ensure that an increasing range of educational opportunities will be available for all students, now and in the future. The LLF funds enhanced learning opportunities in five key areas: the Arts, Literacy, Numeracy, Science and Technology.

CELEBRATING THE 21ST ANNUAL LIMESTONE LEARNING FOUNDATION GOLF TOURNAMENT - JUNE 6, 2018 AT LOYALIST GOLF AND COUNTRY CLUB : LLF 2019 GOLF REGISTRATION [1]

Shot Gun start at 12:30, lunch, dinner and silent auction. Come out and see the past Funded projects on site

Spring is here and so is the golf season! Why not register now: LLF 2019 GOLF REGISTRATION [1]. Sign up as a foursome or individually.

We also invite you to join as a sponsor. As always, we will feature your company name and logo on the on-site signage, (see attached list for all sponsorship opportunities). Our success is due to corporate friends returning year-after-year as sponsors because this fun'raising tournament is vital to the Foundation.

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Last year's tournament was victorious in netting an amazing $59,568 - to date, our tournament has raised $977,119 for enhanced learning projects for students in the Limestone District School Board. We invite you to consider supporting the tournament by donating an item for the silent auction, (see attached sign-up form).

We hope you will help us make this year another great success. On behalf of the students who benefit from your support, thank you in advance for contributing to the LLF vision. . ."Investing Together in Our Students' Future."

Look forward to hearing from you and hope you will be able to join us!

LESLIE MYLES

MANAGING DIRECTOR

LIMESTONE LEARNING FOUNDATION

613-544-6925 ext 210

613-329-6803 (cell)

LIMESTONE LEARNING FOUNDATION "WHERE LEARNING COMES ALIVE!"

Links: ------[1] https://limestone- llf.ss16.sharpschool.com/UserFiles/Servers/Server_13703163/File/Sandra%20Davison%20Sign%20Up.pdf

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SANDRA DAVISON MEMORIAL GOLF CLASSIC

With a full complement of players, specialty holes, silent auction, lunch, dinner and raffles, this fundraising tournament never fails to satisfy and entertain golfers.

THURSDAY, JUNE 6, 2019 | TEE-OFF 12:30 PM LOYALIST GOLF & COUNTRY CLUB

Celebrating 20 years of excellence in education

SEE THE DIFFERENCE. VISIT LLF.LIMESTONE.ON.CA Register today 613-544-6925, 210

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Sandra Davison Golf Classic Thursday, June 6, 2019

Your Day Includes. . . Loyalist Golf & Country Club

10:30am – 11:30am 1 Loyalist Blvd, Bath, ON Registration www.loyalistcc.com Lunch (provided) Driving Range Directions From Kingston: › Take Bath Road/County Road 33

west to Bath. 12:00pm › Turn right (north) onto Church Proceed to Your Cart Street/ Regional Road 7. › Travel 1km and turn left onto 12:15pm Loyalist Blvd.

Proceed onto Course

Directions From Highway 401: 12:30pm › Take exit 593 (County Road 4) Shot-gun Start and travel south. 18 Holes of Premier Golf › Turn right (west) onto Princess Street/ Highway 2. › Travel 3.8km and turn left onto 5:30pm Regional Road 7. Dinner (provided) › Travel 6.5km and turn right onto Silent Auction Loyalist Blvd

NEW Tee Off Time 12:30PM

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Sponsorship Opportunities Payment Method

☐ Signature Sponsor $5,000 Cheque ☐ (Payable to Limestone Learning Foundation) ☐ Platinum Sponsor $2,500 VISA ☐ MasterCard ☐ AMEX ☐ ☐ Diamond Sponsor $1,500 (Tee & Green) Total Amount Charged: $______☐ Gold Sponsor $1,000 (Hole)

☐ Silver Sponsor $500 Card #: ______

Participation Expiry Date: ______

☐ I would like to play golf $175 (per person) Name on Credit Card:

☐ Enter a team $700 (per foursome) ______

☐ Make a donation in lieu of participation Company Name:

☐ I/we will provide an item for the Silent Auction ______

Address:

Player 1: ______

Player 2: ______City: ______PCode: ______

Player 3: ______Phone: ______

Player 4: ______Email: ______

Please send payment to:

Limestone Learning Foundation 220 Portsmouth Avenue Kingston, ON K7M 0G2

Phone: 613-544-6925 ext. 256 Fax: 613-544-6804 email: [email protected]

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CITY OF QUINTE WEST P.O. Box 490 Trenton, Ontario, KÙV 5R6 OfJice of the Mayor TEL: (613) 392-2841 Jím Harrison FAX: (613) 392-5608

March 8,2019

Via Email

RE: Resolution - Bottled Water Dear: Government Organizations,

Please be advised that the Council for the Corporation of the City of Quinte West passed the following resolution at its meeting held on March 4,2019:

Motion No. 19-058 - Notice of Motion - Gouncillor Gassidy Moved by Cassidy Seconded by Kuntze

Whereas water is essential for human life to exist on earth, and access to clean drinkable water should be a basic human right, and water has been commodified by the sale of bottled water;

And Whereas Canada is a participant to the Paris Agreement on Climate Change;

And Whereas the United Nations has called on all countries to reduce green house gas emissions;

And Whereas single use plastics are significant items of unnecessary waste that damage our environment;

And Whereas Canada as a country and all of the provinces and territories are not likely to reach our targets to reduce green house gas emissions by 2030;

And Whereas many scientists and environmental advocates are asking us to end the fossil fuel based economy as soon as possible;

And Whereas the City of Quinte West has undertaken initiatives to limit the use of bottled water and promote the use of municipal drinking water in recent years;

Be it resolved that the City of Quinte West will undertake a review/audit in 2019 of the City facilities to identify areas where the use of municipalwater can be further optimized and the use of bottled water can be reduced or eliminated wherever possible;

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And further that a policy be developed to promote the use of municipal drinking water in the City;

And further be it resolved that the City of Quinte West will encourage our immediate neighbours to do the same;

And further be it resolved that the City of Quinte West will fonryard this motion as an aspirational objective to the following partners: All municipalities in Ontario, AMO, all other similar provincial and territorial organizations in Canada, all Premiers and the Prime Minister and the leaders of all Provincial and Federal Parties in Canada with the request that they enact legislation to do the same. Carried

We hope that you will take such actions into consideration within your own organization in an effort to reduce bottled water usage and promote the use of municipal water.

Yours Truly,

CITY OF QUINTE WEST

Jim Harrison, Mayor

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Cindy Deachman

From: Cindy Sent: Thursday, March 14, 2019 12:30 PM To: Arlene Cox; Bob Angione; Cathy Bradley; Christine Reed; Cindy Deachman; Doug Irwin; Lianne Sauter; Pat Pilgram; Robyn Rogers; Tawnya Donald; Tonia Bennett; Valerie Przybilla; Wollaston Township Subject: February Approved Minutes Attachments: EASTERN ONTARIO TRAILS ALLIANCE MEETING MINUTES - FEBRUARY APPROVED MINUTES.docx

Good afternoon everyone,

Attached are the approved minutes from our February board meeting. I will also be sending out our 2018 newsletter in a separate email, to be added to your next council meetings.

Also, here are a few statistics from our website that our board has also asked me to send to you.

Website Statistics from January 2018-March 2019  70,000+ page views. This is up from 28,000 in the previous year.  On average people are visiting 3 different pages while on our website.  Average duration on website is 2 min and 30 seconds. Our website host tells us this is above average, as other websites are at about 1 minute.  82% of our website viewers are new.  Visitors from the USA are at about 8,500 people, this is up about 15% from previous year.

Thanks, Erica

The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s) and may contain confidential or privileged information. If the reader of this message is not the intended recipient, or the agent responsible to deliver it to the intended recipient, you are hereby notified that any review, retransmission, dissemination or other use of this communication is prohibited. If you received this in error, please contact the sender and destroy all copies of this e-mail.

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Chair: Dave Gerow Twp Havelock Belmont Methuen EASTERN ONTARIO TRAILS ALLIANCE

Secretary Treasurer: Robert Sararas, Municipality of Centre 2018 Highlights Hastings

Directors:

Tom Dewey Twp of Central Frontenac Municipalities Involved

Bill Cox Township of Addington  County of Hastings, Northumberland, Frontenac, Lennox and Addington, Renfrew Highlands City of Belleville and City of Quinte West Jeremy Solmes Township of Stirling/Rawdon  Municipality of Tweed, Centre Hastings, Hastings Highlands and Trent Hills  Town of Bancroft, TWP of Marmora & Lake, Wollaston, Bill Blenkinsop Ontario Federation of Limerick, Stirling-Rawdon, Belmont & Methuen, Snowmobile Clubs Addington Highlands, Highlands East, Greater Madawaska Valley,

Rick English North, Central and South Frontenac, Carlow-Mayo Municipality of Trent Hills  This does not include the Municipalities that our partners work with like Wayne Wiggins Park to Park, ATV Ontario, PTBO ATV club, Napanee ATV Club, South Town of Bancroft Bruc Bruce ATV Club and Huron Shores ATV club. Dan Hughey Twp of Carlow-Mayo EOTA Economic Impact Study Jason Carman Twp of Marmora and Lake  Over a ten year build out period the economic and tourism benefits could Cam McKenzie Highlands East be $45.8 million and the creation of 1659 jobs  Based on 520 km trail network Loyde Blackburn County of Hastings  To date EOTA now assists in the operation of over 2400 km of shared use trails Alex Walder Mun of Hastings Highlands  Having passed the 10 year build out period 25,0000 annual users are spending $6 million and creating 70 jobs

Cindy Cassidy Trails has been identified as the biggest tourism opportunity in Hastings County General Manager

Kelly Way Office Manager Ontario’s economic impacts from off-highway vehicle

Erica Graham users (excluding snowmobiles) currently results in over $211 million in Marketing & Special Events GDP, creates over 9,000 direct and indirect jobs, and contributes $27 million annually in tax revenue for provincial and federal governments, with an additional $5.8 million in tourism spending, and creates an additional 70 full time equivalent jobs

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Strategic/ Business Plan

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Permit Chart

Between the EOTA shared use permit sales and the local snowmobile clubs/districts permits, over $500,000 dollars from user pay is brought in to help support trails.

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EOTA has created a booklet and brochure from the Recreational Trails Coalition – Ontario (RTCO) strategic business and action plan that was created from MDB Insight. The booklet has been presented and distributed to local municipalities, as well as handed out at ROMA conference in Toronto. The booklet is currently in front of Government and has been presented to the Parliamentary Assistant to the Minister of Finance and the Minister of Tourism, Culture and Sport. To obtain a copy of the booklet or brochure please contact the EOTA office.

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Grants & Municipal Funding  Hastings County - $25,000  Twp of Central Frontenac - $10,000  Municipality of Centre Hastings - $10,000  Municipality of Trent Hills - $5,000  Township of Marmora and Lake - $3,000  Frontenac County - $200,000  COHV support for RTCO strategic business & action plan - $13,500  COHV support for ROMA booth and printing of marketing material - $12,000  Tourism Development Fund – RTCO strategic business & action plan - $53,500  Destination Ontario ATV World videos & articles - $32,000  Destination Ontario media campaign - $50,000  Frontenac Community Futures to assist with special event coordinator, marketing & advertising - $23,591  Frontenac Community Futures for K&P improvements - $56,000  Frontenac Community Futures One Pass & Admin support - $13,000  Community Futures of North & Central Hastings - $12,200  Ongoing funding is being sought at all times

Continued Plans

 Work with the municipal, provincial and federal government for continued investment to sustain trails  To continue to keep the trail safe and user friendly  To continue to build on the trail tourism opportunities to increase the economy and job creation  To develop more packages with accommodations  To continue to create user friendly maps for the area trails  To continue to build partnerships  To create and maintain special events

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2019 is shaping up to be a great year! Funding requests are in front of Government.

Cindy Cassidy with Honourable Michael

Tibollo, Minister of Tourism, Culture and Sport

Cindy Cassidy with Doug Downey, Parliamentary Assistant to the Ontario Minister of Finance and MPP Daryl

Kramp

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THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC BY-LAW #2019-16

BEING A BY-LAW TO PERMANENTLY CLOSE, DECLARE SURPLUS, AND SELL PART OF A HIGHWAY

WHEREAS Section 34 of the Municipal Act, 2001, authorizes Council to pass a by-law permanently closing a public highway;

AND WHEREAS it is deemed expedient to permanently close and declare surplus certain parts of road allowances as hereinafter accurately described;

AND WHEREAS notice of the proposed by-law to permanently close and declare surplus the said road has been published in the Frontenac News, a weekly newspaper having a general circulation in the Township of Central Frontenac for two weeks and circulated pursuant to the Municipality’s Public Notice policy;

AND WHEREAS the above mentioned notice informed all who claimed that his or her land would be prejudicially affected by the stopping up, closing and declaring surplus of the said highway to appear before Council at Sharbot Lake, Ontario on September 11th, 2018 at 4:00 p.m.;

AND WHEREAS Council of the Corporation of the Township of Central Frontenac (hereinafter, the “Municipality”) on September 11th, 2018 did sit at Sharbot Lake, Ontario and hear any person who might be prejudicially affected by the permanent closing and sale of the said highway;

AND WHEREAS Council has determined that the lands described in Section 1 below are surplus to the Municipality's needs.

NOW THEREFORE IT IS HEREBY ENACTED by the Council of The Corporation of the Township of Central Frontenac as follows:

1. That part of the road allowance between Lots 30 and 31 Concession 6, geographic Township of Kennebec, being Part 1, 13R21974; now the Township of Central Frontenac (hereinafter, the “Said Lands”) be and is hereby permanently closed.

2. That the Said Lands be and is hereby declared surplus to the Municipality's needs.

3. The Municipality’s interest shall be conveyed to Michael Guy Chappell and Bonnie Payca Berzamina as a lot addition to their abutting properties, being PT LT 31 CON 6 KENNEBEC AS IN FR204655 CENTRAL FRONTENAC and PT LT 30 CON 6 KENNEBEC AS IN FR204655 LYING N OF FORCED RD AKA VELEY RD; CENTRAL FRONTENAC EXCEPT FORFEITED MINING RIGHTS, IF ANY for the sum of $4,573.80 plus HST, plus all administration and legal costs to transfer the Said Lands.

4. And further, that Said Lands shall be consolidated/merged with the adjoining properties being PT LT 31 CON 6 KENNEBEC AS IN FR204655 CENTRAL FRONTENAC and PT LT 30 CON 6 KENNEBEC AS IN FR204655 LYING N OF FORCED RD AKA VELEY RD; CENTRAL FRONTENAC EXCEPT FORFEITED MINING RIGHTS, IF ANY and that the Mayor and the Clerk are hereby authorized to execute any such

Central Frontenac By-law No. 2019-16 Road Allowance Closing By-law - Chappell March 26, 2019

BY-LAW 2019-16 -Road closing and conveyance By-Law (Chappell) Page 111 of 115 AGENDA ITEM #a)

transfers, agreements and other documents as may be necessary for such purpose.

5. That a certified copy of this by-law be registered in the appropriate Land Registry Office;

6. That this by-law shall become effective upon it being registered in the appropriate Land Registry Office.

READ a first and second time this 26th day of March, 2019.

READ a third time and passed this 26th day of March, 2019.

Frances Smith, Mayor Cathy MacMunn, Clerk Administrator

Central Frontenac By-law No. 2019-16 Road Allowance Closing By-law - Chappell March 26, 2019

BY-LAW 2019-16 -Road closing and conveyance By-Law (Chappell) Page 112 of 115 AGENDA ITEM #b)

THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC BY-LAW #2019-17

BEING A BY-LAW TO PERMANENTLY CLOSE, DECLARE SURPLUS, AND SELL PART OF A HIGHWAY

WHEREAS Section 34 of the Municipal Act, 2001, authorizes Council to pass a by-law permanently closing a public highway;

AND WHEREAS it is deemed expedient to permanently close and declare surplus certain parts of road allowances as hereinafter accurately described;

AND WHEREAS Council has determined that the lands described in Section 1 below are surplus to the Municipality's needs.

NOW THEREFORE IT IS HEREBY ENACTED by the Council of The Corporation of the Township of Central Frontenac as follows:

1. That part of the road allowance between Concession 9 & 10, geographic Township of Kennebec, being Parts 1 – 6 inclusively on Plan 13R21975; now the Township of Central Frontenac (hereinafter, the “Said Lands”) be and is hereby permanently closed.

2. That the Said Lands be and is hereby declared surplus to the Municipality's needs.

3. The Municipality shall grant an easement in favour of Hydro One Networks Inc. over Parts 3 and 4 for an overhead utility line;

4. The Municipality shall convey Parts 1, 2 and 3, 13R21975, subject to the easement over Part 3 in favour of Hydro One Networks Inc. to Howard MacKenzie as a lot addition to his abutting property being Part Lot 20 Con 9, part 15 on 13R9143; T/W FR762304; for the sum of $16,500 plus HST, plus all administration and legal costs to transfer the Said Lands.

5. The Municipality shall convey Parts 4, 5 and 6, 13R21975, subject to the easement over Part 4 in favour of Hydro One Networks Inc. to John Stuart Short and Yvette Marie Teresa Cordeau-Short as a

Central Frontenac By-law No. 2019-17 Road Allowance Closing By-law – MacKenzie and Short March 26, 2019

BY-LAW 2019-17 Road Closure and Conveyance By-Law (MacKenzie/Short) Page 113 of 115 AGENDA ITEM #b)

lot addition to their abutting property being Part Lot 20 Con 10, being Part 11 on 13R8179; T/W FR762841; for the sum of $16,500 plus HST, plus all administration and legal costs to transfer the Said Lands.

6. And further, that Parts 1,2,3 13R-21975 shall be consolidated/ merged with the adjoining properties as follows:

Part Lot 20 Con 9, geographic Township of Kennebec Part 15 on 13R9143; T/W FR762304; Central Frontenac.

7. And further that Parts 4, 5 & 6 13R21975 shall be consolidated/ merged with the adjoining property as follows:

Part Lot 20 Con 10, geographic Township of Kennebec, Part 11, 13R8179; T/W FR762841; Central Frontenac.

8. That the Mayor and the Clerk are hereby authorized to execute any such transfers, agreements and other documents as may be necessary for such purpose.

9. That a certified copy of this by-law be registered in the appropriate Land Registry Office;

10. That this by-law shall become effective upon it being registered in the appropriate Land Registry Office.

READ a first and second time this 26th day of March, 2019.

READ a third time and passed this 26th day of March, 2019.

Frances Smith, Mayor Cathy MacMunn, Clerk Administrator

Central Frontenac By-law No. 2019-17 Road Allowance Closing By-law – MacKenzie and Short March 26, 2019

BY-LAW 2019-17 Road Closure and Conveyance By-Law (MacKenzie/Short) Page 114 of 115 AGENDA ITEM #a)

CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

BY-LAW #2019-18

BEING A BY-LAW TO CONFIRM THE REGULAR MEETING OF COUNCIL HELD ON March 26, 2019

The Council of the Corporation of the Township of Central Frontenac enacts as follows:

1. The action of the Council at the regular Council meeting held on the 26th day of March, 2019 in respect of each report, motion, resolution or other action passed and taken by the Council at its meeting, is hereby adopted, ratified and confirmed.

2. The Mayor and the proper officers of the Corporation are hereby authorized and directed to do all things necessary to give effect to the said action, to obtain approvals where required, and, except where otherwise provided, to execute all documents necessary in that behalf in accordance with the by-laws of Council relating thereto.

Read a first, second, and third time and passed this 26th day of March, 2019.

______Mayor, Frances Smith Clerk Administrator, Cathy MacMunn

Central Frontenac By-law No. 2019-18 Confirming By-Law March 26, 2019

Adjournment Page 115 of 115