Twin Ring Motegi, Japan
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Information 2019 FIM Trial World Championship 2nd Round STRIDER Japanese Grand Prix TWIN RING MOTEGI, JAPAN TWIN RING MOTEGI MOBILITYLAND CORP. Mar 25th, 2019 00FIM Trial World Championship Secretariat RE: 2019 FIM Trial World Championship 2nd Round STRIDER Japanese Grand Prix MOBILITYLAND CORP. will hold “2019 FIM Trial World Championship 2nd Round STRIDER Japanese Grand Prix“(sanctioned by FIM) at Twin Ring Motegi in Tochigi Prefecture, Japan, under the joint auspices of MFJ (Motorcycle Federation of Japan). We would like to give the entrants, teams, and the parties concerned with the event, the overall information of the event including the administrative outline, organization and accommodation as follows. Contents Chapter 1 Outline of the Event Chapter 2 Organization of the Event Chapter 3 Visa Chapter 4 Accommodation / Transportation ■Circuit Website Twin Ring Motegi has a dedicated site for participants from overseas. It has information on airports, transportation, weather, restaurants in the local towns/cities, etc. http://www.twinring.jp/english/participants/ ID:trmgp PASS:motegi - 1 - Chapter 1 : Outline of the Event Name of the event : 2019 FIM Trial World Championship 2nd Round STRIDER Japanese Grand Prix Authorized by : FIM (Federation Internationale de Motocyclisme) MFJ (Motorcycle Federation of Japan) Promoter(s) : MFJ (Motorcycle Federation of Japan) Tsukiji Square BLDG. 10F 11-6, 3-chome, Tsukiji, Chuo-ku Tokyo 104-0045, Japan Phone: +81-3-5565-0900 Fax: +81-3-5565-0907 MOBILITYLAND CORP. 120-1 Hiyama, Motegi-machi, Haga-gun Tochigi 321-3597, Japan Phone: +81-285-64-0001 (operator) Fax: +81-285-64-0009 (operator) Date : Saturday, June 8th, Sunday, June 9th, 2019 (Scheduled for two days) Venue : TWIN RING MOTEGI 120-1 Hiyama, Motegi-machi, Haga-gun, Tochigi, 321-3597, Japan Secretariat : Motorsports Department, TWIN RING MOTEGI MOBILITYLAND CORP. 120-1 Hiyama, Motegi-machi, Haga-gun Tochigi, 321-3597, Japan Phone : +81-285-64-0200 Fax : +81-285-64-0209 - 2 - Chapter 2 : Organization of the Event Section: Twin Ring Motegi opened its facility for service in August 1997. It is located 100km north of Tokyo, near the borderline between Tochigi and Ibaraki prefectures. Sections will be spattered within 640ha of beautiful mountainous area. Grand Stand 2F: FIM, MFJ, Stewards of the meeting, Secretariat Media center Road Course paddock area: 1) Road Course pit garage: Maintenance service area for entrants’ motorcycles 2) Paddock: Supplier area Parking lot for entrants 3) Control tower: 1F: Office, Briefing room, Interview room 4) Medical center 5) Inspection area 6) Housing units for tire manufacturers and race suppliers (Permanent) 7) Gas station 8) Paddock Café&Shop “Gran Turismo” - 3 - Chapter 3: VISA RE: Visa required upon the immigration of foreign teams Any non-Japanese entering into Japan must possess a passport and the visa issued by the local Japanese embassy or consulate general in advance. There are as many as ten different types of visa in Japan, and their categories are strictly distinguished. Of those categories, the appropriate immigration visa for this event would be the “short-term resident visa”. The short-term resident visa is issued under the condition that the individual enters into the country under the purpose of participating in the event as an amateur contestant, and will not be employed nor engaged in any activity subject to remuneration. ※ Please ensure to consult with the contact in below, if the purpose of your stay in Japan will include anything besides your participation in the event. You must submit an application to the local Japanese embassy or consulate general in order to acquire the said short-term resident visa. Your application must be accompanied by passport, two(2) photographs (45mm by 45mm, taken within the last 6 months), two(2) copies of visa application form (provided by the Japanese embassy or consulate), fee of issue (charges vary according to the country), and a document issued by Twin Ring Motegi. Please read the followings carefully, and notify the contact in below if the conditions requiring you to acquire a “short-term resident visa” applies to you. ◆ Exemption of Short-term Resident Visa For those whose nationality is listed in below, short-term resident visa is waived over a certain period of time, thus may apply for their immigration without a visa. ※ Please ensure that you notify the contact in below if the purpose of your stay in Japan will include any objectives in addition to your participation in the event, or if your stay in Japan will extend beyond the event period. North America U.S., Canada Europe Andorra, Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech Rep., Denmark, Estonia, Finland, France, Germany, Greece, Holland, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxemburg, Macedonia, Malta, Monaco, Norway, Poland, Portugal, Romania, San Marino, Serbia, Slovakia, Slovenia, Spain, Sweden, Switzerland, U.K.. Oceania Australia, New Zealand ※If your nationality may not be found in the above list, please contact us as in below. ◆ To avoid problems upon immigration: In order to avoid any trouble upon your entering into Japan, please submit the documents issued by Twin Ring Motegi at the passport control. Contact : MOBILITYLAND CORP. Motorsports Department, TWIN RING MOTEGI Manami Nozaki Address : 120-1 Hiyama, Motegi-machi, Haga-gun Tochigi 321-3597, JAPAN Tel : +81-285-64-0200, Fax : +81-285-64-0209 E-mail : [email protected] - 4 - Chapter 4 : Accommodation / Transportation All entrants using the accommodation facility in TWIN RING MOTEGI for this event must make their reservation through TOBU TOP TOURS, the official agent of TWIN RING MOTEGI. TOBU TOP TOURS will also be able to book the air tickets and arrange ground transportation on the entrants behalf. 1- Hotel accommodation Accommodation in Japan must be arranged for under the sole responsibility of each entrant. However, TOBU TOP TOURS will receive any request to stay at Hotel Twin Ring. Please fill out all the information in “Reservation Request Form”, and send it to TOBU TOP TOURS by fax or e-mail by Friday, April 26th, 2019. While priority will be given to the requests of the teams and entrants to stay in Hotel Twin Ring, please acknowledge that the request may not be met, as the rooms available are limited. As for the hotels in the area nearby, there are only a small number of business types of rooms available, and they are located in Utsunomiya or Mito City located roughly 40km away from Motegi. These hotels need to be booked on the individual basis, but TOBU TOP TOURS is designated as the official travel agent with wide experience, and will be able to meet the needs for any transportation arrangements. Please contact TOBU TOP TOURS for further information. ■ Notes on Hotel Twin Ring 1) Entrants taking part in the entire World Championship series ・ One (1) rider is entitled to one (1) room at Hotel Twin Ring free of charge. All rooms are twin rooms, and up to one (1) person in addition to the rider (total of two persons) may stay in one room free of charge. However, the number of free rooms we can offer is limited. ・ Period admitted for free stay: Check-in on Wednesday, June 5th to check-out on Monday, June 10th, 2019 (5 nights in total) ・ Use of accommodation before or after the said period will be charged Sunday, June 2nd to check-out on Wednesday, June 5th , 2019 (Room rate at Hotel Twin Ring: ¥18,000 per night/twin room (for up to two persons) Please be sure to contact us if the room will be used by three or more persons. One room will accommodate up to 2 extra beds, and up to four (4) persons will be able to stay in one room. Extra bed charge: ¥3,240 / per bed a night *We ask that you do not occupy a room with more than three persons in a room without requesting for an extra-bed. *One room will not accommodate five or more. ・ All charges listed include tax and service charges. ・ Guests are responsible for their incidental expenses, including phone calls, meal, laundry, etc. ・ Guests may check in at Hotel Twin Ring anytime after 3:00pm. Guests checking in earlier will be charged extra fee for early check-in as in below. Early check-in charge: Up to 12:00 noon on the day of stay: full room charge, Between 12:00 and 3:00pm: 50% of the room charge ・ The check-out at Hotel Twin Ring is 10:00am. Guests checking out later will be charged extra fee for late check-out as in below. Late check-out charge: Between 10:00 am and 3:00pm: 50% of the room charge, After 3:00pm on the departure day: full room charge - 5 - All accommodation charges must be settled either by credit card or bank transfer. Please fill out the Reservation Request Form attached to request for the hotel accommodation, and return it to TOBU TOP TOURS by fax or e-mail by Friday, April 26th, 2019. Please note that if the Reservation Request Form is not sent by Friday, April 26th, 2019 you will be regarded as having abandoned the right and reserved rooms (rooms secured in advance) will be cancelled accordingly. ・ Any cancellation or changes made after Thursday, May 2nd, 2019 will be charged. 2) All the other entrants to whom the condition in (1) does not apply ・ All accommodations will be charged. Sunday, June 2nd to check-out on Wednesday, June 5th , 2019 Room rate at Hotel Twin Ring: ¥18,000 per night/twin room (for up to two persons) Wednesday, June 5th to check-out on Monday, June 10th, 2019 Room rate at Hotel Twin Ring: ¥35,000 per night/twin room (for up to two persons) ・ All rooms at Hotel Twin Ring are twin rooms, and the room charge will not be deducted even when used by one person as a single room.