The Corporation of the Municipality of Central Elgin ORDER OF THE DAY FOR THE REGULAR MEETING OF COUNCIL ON MONDAY, MAY 12th, 2014 @ 7:30 PM IN THE COUNCIL CHAMBERS Page

Roll Call

Disclosure of Pecuniary Interest and the General Nature Thereof

Adoption of Minutes 4-9 Adoption of minutes from the Regular Meeting of Council dated Monday, March 24th, 2014.

Delegations 1. 2014 Belmont Summer Fun Day Dani Bartlett, will be in attendance to discuss 2014 Belmont Summer Fun Day

Correspondence (Action) 10-14 1. 2014 Belmont Summer Fun Day Special Event Permit Application for 2014 Belmont Summer Fun Day.

Correspondence (for Council's Information) 15 1. Canada Post Correspondence received from Canada Post respecting "Reduction in weekday business hours at the Port Stanley Post Office". 16-17 2. The Building Canada Fund Correspondence received from Joe Preston, MP, Elgin-Middlesex-London respecting "The Building Canada Fund". 18-21 3. Beer Store Correspondence received from the Beer Store respecting sale of beer, wine and hard liquor in convenience stores and gas-station chains. 22-23 4. Ministry of Rural Affairs Correspondence received from Ministry of Rural Affairs respecting "The Rural Roadmap: The Path Forward for Ontario". 24-25 5. Central Algoma Joint Disaster Relief Committee Correspondence received from Central Algoma Joint Disaster Relief Committee seeking donations caused by extreme flooding in the Central Algoma area on September 10, 2013.

Reports

Central Elgin Planning Office

Page 1 of 167 Page

Central Elgin Planning Office 26-32 CEP 27-14 Application Form for Removal of Part Lot Control Reference Plan for Prespa Homes Lots

Chief Administrative Officer 33-40 CAO 19-14 April 2014 Monthly Building Report 41-43 CAO 20-14 Central Elgin Council Code of Conduct and Appointment of an Integrity Commissioner 44-48 CAO 21-14 Port Stanley Seasonal Vendor Pilot 49-55 CAO 23-14 Septic System Installation - 123 Centennial Avenue 56 CAO 25-14 Update on Paid Parking in Port Stanley [Addenda]

Director of Physical Services 57-58 PW 20-14 Port Stanley Sewage Treatment Plant Optimization EA - Engineering Services RFP Award 59 PW 25-14 Belmont Arena Concession Contract Extension

Director of Financial Services/Treasurer

Director of Fire Rescue Services/Fire Chief

By-laws 60 By-law 1723 Confirmatory By-law 61-71 By-law 1724 Development Agreement - Aretusi, 138 Centennial Avenue 72-77 By-law 1725 Being a By-law for the Licensing, Regulating and Governing of Outdoor Vendors 78-79 By-law 1726 Being a By-law to Remove Part Lot Control - Prespa, George Street, Port Stanley 80-96 By-law 1727 Development Agreement - Prepsa Construction Limited, 355 Edith Cavell Blvd 97-138 By-law 1728 Being a By-law to Establish a Code of Conduct 139-144 By-law 1729 Being a By-law to Appoint JGM Consulting as Integrity Commissioner 145-153 By-law 1730 Being a By-law to Approve Complaint Form for Municipal Investigation 154-157 By-law 1731 Being a By-law to Amend By-law EG1, as amended 158-160 By-law 1732 Being a By-law to Execute a Memorandum of Understanding with 1788764 Ontario Inc. respecting 2014 Paid Parking 161-167 By-law 1733 Being a By-law to Execute an Agreement with Prespa Construction Limited respecting 2014 Paid Parking

Page 2 of 167 Page

Public Notice

Resolutions

New Business

Unfinished Business 1. Front Street Bridge - staff directed to prepare a report on the structure

Closed Session CS1 Personal Matters about an Identifiable Individual (s.239(2)(b)) and/or Solicitor-Client Privilege (s.239(2)(f)) - verbal report CS2 Labour Relations or Employee Negotiations (s.239(2)(d)) - Seasonal Employees CS3 Labour Relations or Employee Negotiations (s.239(2)(d)) - 2014 Non-Union Employee Wages CS4 Labour Relations or Employee Negotiations (s.239(2)(d)) - Student Employee Pay Scale CS5 Labour Relations or Employee Negotiations (s.239(2)(d)) - CAO Evaluation CS6 Labour Relations or Employee Negotiations (s.239(2)(d)) - 2013-2014 Volunteer Firefighter Honoraria/Remuneration

Adjournment

Page 3 of 167 Adoption of minutes from the Page 4 of 167 Regular Meeting of Council Adoption of minutes from the Page 5 of 167 Regular Meeting of Council Adoption of minutes from the Page 6 of 167 Regular Meeting of Council Adoption of minutes from the Page 7 of 167 Regular Meeting of Council Adoption of minutes from the Page 8 of 167 Regular Meeting of Council Adoption of minutes from the Page 9 of 167 Regular Meeting of Council SPECIAL EVENT PERMIT APPLICATION THIS FORM TO BE FILLED IN AND RETURNED TO THE MUNICIPAL OFFICE APPLICATIONS MUST BE SUBMITTED A MINIMUM OF TWELVE (12) WEEKS PRIOR TO THE EVENT

NOTE: AN APPLICATION MUST BE SUBMITTED TO THE SPECIAL EVENTS COMMITTEE EVEN IF IT IS AN ANNUAL EVENT. Please refer to the Municipality of Central Elgin Special Events Policy and Procedure Manual. Determine what steps need to be taken for your specific event and adhere to all the rules indicated by the manual and the services which will be involved. Early and thorough preparation when approaching the Special Events Committee and other required services will help ensure a well planned and well run event.

The Organization must meet the requirements of the Special Events Policy & Procedure Manual.

I have received/ reviewed the Municipality of Central Elgin Special Events Policy & Procedure Manual.

Signature this

Event Name: S v, m r-n r_z , F U N ) 7 ,4 v

Date( s): - : 21 ) Start Time: Id : ov w m End Time: J w N r 1 2 - 1: oo m m

Location( s): U N 10 of S° r2F_< , Prg tZ 1! B E I-rk n , v X: Organizing Group: - r)+t li . u . )3 .

Contact Name: D a N - r-r - a q tz, ,- r - - 7 - r-

Address: 2.5 2 v, r , n n , e —. Town /City: 8 c Lm c v-r- Postal Code: Phone Number: S'iY -kAj -) Ss ZCell Phone Number: S) 4 s- b c 9 ,

Fax Number: Email Address: + h s bc, .-t Le+ t- s P ) ). nP+ 4k;) b Sponsorship commitments (include alcohol): Special Event Permit Page 1 of 5 Page 10 of 167 Application for 2014 Belmont Expected Attendance: 15- cT

Will Alcohol be consumed at this Event? es No If Yes, you must review and meet the requirements of the Municipality's Alcohol Policy. Will you be requesting your event to be deemed a Public Event for alcohol licensing? Council approval required) Q5 No Are you anticipating any road closures/ traffic flow changes? Yes NOTE: A Right of Way Occupancy Permit and Council approval will be required for all road

closures. If yes, describe the road closure requirement (Use a separate sheet if required).

Will you be requesting the installation of a banner across the street? Yes 3 If the event is a Parade /Run/ Walk/Pass through Sporting Event: Route Details ( Use a separate sheet if required)

Number of Event Personnel: tn Number of Bands in the Event: — ro

Number of Vehicles: rv, Number of Tractor Trailers: rr/ w

of Number Animals in the Event: a i Number and Size of Tents: 2 — 2a' x -- a' Number of Food Vendors: — 2 Number of other Vendors: Event Details (List all activities. Use a separate sheet if required)

N FLa4 -qRL' C 0 LA I F W r 127 J A, 1 P1 T— / 7G IV TArvJ y CsLNS SIG C'A-?,yj qt

GR - FA!' F pc I AtT , " Z IN 1 V S, d r JJ= - r - M R Q 7 p JVN tTa r. r3 F rim 000,_. 1 Cf C 2.c ,9 -6& 13Fc/ J r H2 nr Al L./ yL / 3A D r

Do you require Municipal Support:

Labour: No Site Meeting: Yes ' Water: Yes

Barricades: Yes Traffic Control: Yes V o Hydro: es No No Parking Signs: Yes < n) Detour Signing: Yes tp Other: H yn/? n _Apee44RnE F'I--, "f- -, ,., /, 1". 4 < rF

Has the Central Elgin Fire Rescue Service been contacted? Ye No N/A

Has the Ontario Provincial Police been contacted? es No N/A

Has the Elgin -St. Thomas EMS been contacted? es No N/A Special Event Permit Page 11 of 167 Application for 2014 Belmont Page 2 of 5 Has the Elgin -St. Thomas Public Health been contacted? es No N/ A

Has the Physical Services Department been contacted? No N/ A

Have you obtained an Electrical Safety Authority permit (if required)? Yes No NCA If yes, Permit #

Have you obtained a Fire Hydrant connection permit (if required)? Yes No JA If yes, Permit #

Have you obtained a Building Permit for tents larger than 60m2 (if required) ?Yes No N/ A If yes, Permit #

Have you obtained a Right of Way occupancy permit (if required)? Yes No If yes, Permit #

Have you submitted a location or site map with the application? Yes No N/ A

Has a privately licensed security firm been contacted /retained? Yes No N/ A If yes, what company and how many security officers will be present? Leo N s cia 8 w,e zrLs Tc Pjzc J, Di SEcu21Ty Have you considered providing First Aid? es No N/ A If yes, how do you intend on providing that service? 139 wm e A r k £sso G rvrs- E m 5 oFG Dury psrtscw EL Will the event require docking space in Port Stanley Harbour? Yes ® N/A If yes, how do you intend on providing that service?

Have you considered provisions for accessibility? i. e. parking, washrooms es No ir,?, „ . Describe: - E N- 5 - k/ P s f4 7_ o i m _s 4 2 n ¢ n i

Volunteers:

Will you be using volunteers? Yes No M11 If yes, how many? ` to of Types volunteer activities: m ra N , -. z c ryC 44, CL614'N - LAP, / A - hANff4t co'- J' S cc, U Ot/ Ti ( L, DNS C- e-" 0

SN rL10 Giant Print name of Individual completing this application)

Signature of individual completing this application)

Date of

Contacts:

OFFICE USE ONLY Special Event Permit Page 12 of 167 Application for 2014 Belmont Page 3 of 5 Application Received: Special Events Committee Approval: Council Approval: Road Closure Community Festival Property Use

Insurance: Special Event Permit Page 13 of 167 Application for 2014 Belmont Page 4 of 5 A Certificate of Insurance is required providing proof of all applicable insurance coverages and in the amount designated by the Municipality of Central Elgin; including The Corporation of the Municipality of Central Elgin as an Additional Insured under the corresponding policies. Failure to provide a Certificate of Insurance shall result in cancellation of the event o 3,= P 2c H a s <_ D

The provision of the completed and signed Statement of Indemnification below is required.

The event organizer is forewarned that an approved event may arbitrarily be altered or cancelled in response to an emergency situation. The use of this authority shall not be unreasonably applied.

Statement of Indemnification

Event Name and Organizing Group) :5 c, m M e 2 Ft, , ):) A y T» C- ] t .u • 8 shall indemnify and save harmless The Corporation of the Municipality of Central Elgin and all persons for whom it is at law responsible from any and all liabilities, damages, costs, claims, suits or actions arising out of: any damage to property including loss of use thereof, and any injury to any person or persons, including death resulting at any time there from, occasioned by any act or omissions of (Event Name and Organizing Group) s u E rt r: U ), b/ 4,/ - r-x E I- i 3 its officers, agents, servants, employees, contractors, customers, invitees or licensees, or occurring in or on the premises or any part thereof arising from or occasioned by any cause whatsoever, except where such damage or injury is due to the act, default or negligence of The Corporation of the Municipality of Central Elgin its officers, agents, servants, employees, contractors, customers, invitees or licensees.

Witness: a Signed: 2in6

Name (Print): cn n v 1, k6vic-H Name ( Print): . Sff q G> co

Address: / 13 Lwoew L,y. Rf i.M6N j

Telephone: S/ 9 - G q cf - 1 ,

Date: ^ qlz- G , 2 0 ) `+

Event Name: 5 t4 M n, E 2 F li N D4 If

Organizing Group: Tif c' P. u . /3-

2o I Event Dates: e iYF V / - 4- 2 Z : Gf

Special Event Permit Page 5 of 5 Page 14 of 167 Application for 2014 Belmont CE. D

PR 2 8 2014

Elgin pality of Central F TIME: Mr. Bill Walters Operations London -Woodstock Mayor, Municipality of Central Elgin Canada Post Corporation 450 Sunset Drive 951 Highbury Ave. St Thomas ON N511 5V l London ON N5Y 1BO

Tracking $1 PP 271640047 CA April 25, 2014

Re: Reduction in weekday business hours at the Port Stanley Post Office

First, please accept my apology for the incomplete letter you received from Canada Post, dated March 24, 2014.

Canada Post has conducted a review of customer traffic patterns at the Port Stanley post office at 238 Frances St., and determined that we have a small number of local customers between the hours of 8: 30 am. and 9 a. m., and again between 5 p.m. and 5: 45 p.m., Monday to Friday. As a result of this review, we will reduce our hours of operation, effective May 26, 2014.

The new hours at this post office will be: Monday to Friday: 9 a. m. to 5 p.m.

Postal box customers will still have access to their mail 24 hours a day, seven days per week.

Customers will continue to enjoy access to a full range ofpostal services and products at this post office. There will be no change to the range of services we offer. As well, customers can purchase stamps, pay for and print shipping labels and access other postal services online at canadapost.ca.

While I recognize this is a change for your community, I want to reassure you that we remain committed to providing postal services in urban and rural communities across the country. Our operations are funded by the sale of our products and services, not taxpayer dollars. As Canadians shift from paper to digital communications, Canada Post must makes changes of this nature to secure postal service for all Canadians.

Thank you for your understanding. Please do not hesitate to contact me at the above address or at 519-457- 5337, if you require further information or assistance.

Yours truly, JW--14/ y John Krayer -Krauss Local Area Manager, London -Woodstock

Cc: L. Mader, Director, Delivery London -Windsor N. Miri, Regional LR B. Wilson, L.A. Supt. St. Thomas R Visentin, Manager Retail Optimization Date Rec.: S. Whyte, Central Region Retail Optimization Pile ti S. Beaton, Retail Network Officer Dlr. Finance E. Knapik, Manager Media Relations other NamdSubjeat Dir. Pbysicd

other: other. Dir. Fire ( L t? I ej M R-I 1 ' y other. Camcil AFnda Correspondence received from Page 15 of 167 Canada Post respecting RECEIVED

Municipality of Central Elgin Monday, April 14, 2014 PER: -_ TIME:.,_

Q Date Roe.: File # Dir. Finance TO: The Municipality of Central Elgin other Name/Subject: Du. Physical Joe Preston MP ATTN M umclpa•• IC ouncd and AdminlNrrnu other other. Elgin- Middlesex- London RE: The Building Canada Fund Dir. Fire c00 i4t=' L other: Council Agenda T I am writing to draw your attention to the launch of the New Building Canada Fund on March 28d, 2014. With this development, the entire New Building Canada Plan is now " open for business." Provinces, territories, municipalities and other proponents may now submit projects for consideration.

Our Government' s commitment to municipalities has never been stronger. Under the New Building Canada Fund, $ 1 billion in funding will be dedicated for municipalities under 100,000 residents through the Small Communities Fund. This funding is in addition to the almost $ 32:2' billion that all municipalities will receive through the indexed federal Gas Tax Fund and the incremental Goods and Services Tax ( GST) Rebate for municipalities over the next decade to build roads, public transit, recreational facilities and other community infrastructure across Canada. This represents about 70 percent of New Building Canada Plan funding, and does not include any funding secured through merit -based programs.

Comprehensive fact sheets on the New Building Canada Plan are available at www.infrastructure.ge.ca. Here you will also find detailed information on how to apply for funding under the Provincial -Territorial Infrastructure Component PTIC) and the National Infrastructure Component (NIC).

For the $ 10- billion PTIC, if you are an eligible recipient and would like to have your project considered for funding, you are encouraged to contact the Ontario Ministry of Infrastructure. An initial review guide and business case guide are House of Commons available on the Infrastructure Canada website and will need to be submitted Room 1080 directly to the Ontario Ministry of Infrastructure. Detailed business cases under La Promenade Building Ottawa, Ontario the PTIC -NRP will only be requested for projects that have been jointly KIA 0A6 identified by Canada and provincial and territorial partners, and that are deemed Tel.: 613- 990 -7769 Fax: 613- 996 -0194 eligible under the program terms and conditions. joe pmsum@parl gc.ca For NIC, proponents must submit a detailed business case to Infrastructure Constituency 24 First Avenue Canada that demonstrates how the project meets the program' s objectives, as Unit 2 well as category specific outcomes and criteria. The Business Case Guide for St Thomas, Ontario N5R 4:415 Project Proponents can also be found on the Infrastructure Canada website. TeL 519- 637 -2255 Toll-Free: 1 -866- 404 -0406 Fax: 519 -637 -3358 joe@/oepwstonmp.ca w m.ioeprestnnmp.Correspondenceca received from Page 16 of 167 Joe Preston, MP, Elgin- Should you have any questions, I do encourage you to contact my office, or officials at Infrastructure Canada.

Sincerely,

Joe Preston Member of Parliament Elgin- Middlesex- London

Correspondence received from Page 17 of 167 Joe Preston, MP, Elgin- 44 NTHIHNTHIH

u'u' CorporateCorporate OfficeOffice DotsDots Roe.:Roe.: ' ' ' ' File File# # FF 905905 59005900 ExplorerExplorer DriveDrive Mississauga,Mississauga, ONON Dir. Finance ElEl L4WL4W 51_51_ 22 other. Name/Name/ Subject:Subject: Dir. Physical www.www. thebeerstore.thebeerstore. caca April 17, 2014 Ott._ other:other: 0,0, tt-tt- CuRCuR o o— — Dir. Fur 11 417417 7-7- endaenda Mayor Bill Walters other. councilcouncil Municipality of Central Elgin 450 Sunset Drive APRAPR 22 55 20142014 St. Thomas, Ontario II °;°; 0f0f c c­- ­- N5R SV1 MunicipalityMunicipality nn PEiL•PEiL• T`T` r'r' TT ss

DearDear MayorMayor Walters:Walters:

You,You, youryour fellowfellow councilorscouncilors andand youryour citizenscitizens havehave allall workedworked hardhard toto buildbuild aa strong,strong, safesafe community.community. OverOver thethe lastlast ninenine decades,decades, thethe BeerBeer StoreStore andand itsits 7,7, 000000 employeesemployees havehave beenbeen proudproud toto bebe aa partpart ofof youryour efforteffort toto makemake youryour communitycommunity aa greatgreat placeplace toto live,live, workwork andand raiseraise aa family.family. We'We' veve mademade ourour contributioncontribution byby ensuringensuring alcoholalcohol isis soldsold responsiblyresponsibly toto adults,adults, byby givinggiving backback toto youryour community,community, byby contributingcontributing toto thethe protectionprotection ofof ourour environmentenvironment andand byby providingproviding ourour employeesemployees withwith competitivecompetitive wageswages andand aa safesafe workingworking environment.environment.

ItIt takestakes time,time, co-co- operationoperation andand hardhard workwork toto buildbuild aa stablestable community,community, butbut thatthat stabilitystability andand securitysecurity cancan erodeerode quicklyquickly ifif we'we' rere notnot careful.careful. AsAs responsibleresponsible citizenscitizens wewe allall knowknow it'it' ss importantimportant toto considerconsider allall thethe factsfacts surroundingsurrounding importantimportant decisionsdecisions thatthat maymay affectaffect thethe stabilitystability ofof ourour communities.communities. ThatThat isis whywhy II amam writingwriting toto you.you.

AsAs youyou maymay havehave heard,heard, largelarge multi multi- - nationalnational convenience convenience- - storestore andand gas gas- - stationstation chainschains areare lobbyinglobbying provincialprovincial politicianspoliticians atat Queen'Queen' ss ParkPark forfor thethe abilityability toto sellsell beer,beer, winewine andand hardhard liquorliquor throughthrough theirtheir stores.stores. ButBut experienceexperience andand evidenceevidence showsshows thatthat expandingexpanding liquorliquor salessales toto moremore thanthan 10,10, 000000 hard hard- -to-to- policepolice retailretail outletsoutlets wouldwould negativelynegatively affectaffect thethe stabilitystability ofof youryour towntown andand thethe safetysafety ofof youryour citizens.citizens.

TheThe BeerBeer StoreStore andand ourour 7,7, 000000 employeesemployees havehave workedworked veryvery hardhard toto buildbuild thethe mostmost inclusive,inclusive, efficient,efficient, environmentallyenvironmentally responsibleresponsible andand safesafe beerbeer retailingretailing systemsystem inin thethe world.world. UnderUnder our our" " WeWe IDID 25"25" responsibleresponsible salessales program,program, everyevery employeeemployee isis trainedtrained onon responsibleresponsible salessales practicespractices beforebefore theythey sellsell theirtheir firstfirst casecase ofof beer.beer. EmployeesEmployees areare alsoalso retrainedretrained everyevery year,year, andand allall challengeschallenges andand refusalsrefusals areare electronicallyelectronically recordedrecorded inin ourour pointpoint - - of-of- salesale system.system. WeWe alsoalso randomlyrandomly testtest ourour employeesemployees throughoutthroughout thethe yearyear usingusing mysterymystery shoppersshoppers closeclose toto 2525 ofof ageage toto measuremeasure compliancecompliance withwith ourour " " WeWe IDID 25"25" policy.policy. ItIt isis aa comprehensivecomprehensive programprogram stronglystrongly enforcedenforced acrossacross ourour entireentire retailretail chain,chain, andand itit works.works. LastLast yearyear alone,alone, thethe BeerBeer StoreStore challengedchallenged moremore thanthan 3.3. 66 millionmillion customers.customers.

StudiesStudies havehave demonstrateddemonstrated thatthat convenience convenience- - storestore andand gas-gas- stationstation chains chains– – whichwhich areare largelylargely basedbased outsideoutside Canada Canada– – areare unableunable toto matchmatch ourour commitmentcommitment toto socialsocial responsibilityresponsibility andand publicpublic safety.safety. TheyThey areare alsoalso unableunable toto matchmatch ourour policypolicy ofof openness.openness. AnyAny brewer,brewer, regardlessregardless ofof sizesize oror countrycountry ofof origin,origin, cancan sellsell theirtheir beerbeer inin whateverwhatever BeerBeer StoreStore locationlocation theythey choosechoose andand isis freefree toto setset theirtheir ownown sellingselling price.price. ThatThat opennessopenness hashas createdcreated aa highlyhighly competitivecompetitive marketmarket thatthat hashas enabledenabled thethe BeerBeer StoreStore toto provideprovide OntarioOntario beerbeer drinkersdrinkers withwith accessaccess toto overover 400400 brandsbrands fromfrom moremore thanthan 100100 brewersbrewers atat competitivecompetitive pricesprices thatthat are,are, onon average,average, thethe secondsecond lowestlowest inin Canada.Canada.

TheThe bottombottom lineline isis thethe BeerBeer StoreStore providesprovides 450450 safe,safe, convenientconvenient outletsoutlets forfor adultsadults toto purchasepurchase beer.beer. WhenWhen thosethose outletsoutlets areare combinedcombined withwith LCBOLCBO outletsoutlets andand government-government- authorizedauthorized agencyagency stores,stores, OntariansOntarians havehave accessaccess toto moremore thanthan 1,1, 350350 locationslocations thatthat sellsell beer.beer. ThatThat meansmeans 86%86% ofof OntariansOntarians areare withinwithin aa five five- - minuteminute drivedrive ofof aa locationlocation thatthat sellssells beer.beer. DismantlingDismantling Ontario'Ontario' ss currentcurrent alcoholalcohol retailretail modelmodel andand expandingexpanding liquorliquor salessales toto moremore thanthan 10,10, 000000 outlets may reduce that drive time a little, but at what cost?

Correspondence received from Page 18 of 167 the Beer Store respecting sale 2-

Increased Sales to Minors: A recent Ipsos -Reid mystery- shopper survey found that 21% of Ontario convenience stores failed to ask a 17 year -old shopper for ID when they tried purchasing cigarettes. A 2013 Centre for Addiction and Mental Health survey discovered 15. 6% of Ontario high school students who smoked reported getting their last cigarette directly from a grocery store, convenience store, gas station or bar. Are convenience stores ready for the responsibility of selling alcohol?

Higher Recycling Costs for Municipalities: Our world- renowned recycling program collects over 2 billion containers a year, or 92% of all alcohol containers sold. The packaging recycled through the Beer Store system is equal to more than half of all the material collected through the entire Ontario Blue Box program. Convenience stores and gas stations will have no space for this packaging, meaning it would end up in your waste stream. Based on current municipal Blue Box and landfill costs, this would cost municipalities about $40 million in new waste management costs every year.

Higher Prices for Consumers: Evidence from other markets clearly shows that a dramatic expansion of liquor retail outlets will lead to higher prices. Numerous studies have shown that when Alberta and B. C. deregulated liquor sales and greatly expanded the number of stores selling liquor, prices increased significantly. In fact Statistics Canada shows that Alberta liquor prices have increased at the highest rate in the nation since they expanded liquor sales in 1993. Currently, the Beer Store is proud to sell quality beer brands for prices that are commonly $10 lower on a case of 24 than what consumers pay in other provinces. Even the head of the Ontario Convenience Store Association has publicly admitted that beer prices will increase if corner stores are allowed to sell liquor.

The Loss of Well- Paying Jobs in Your Community: Our 7,000 workers are active members of the community throughout Ontario. They not only work in your community, they also give back through a variety of charitable fundraising efforts —activities that raised almost $2. 4 million last year alone. Over the past eight years our Returns for Leukemia bottle drive has raised more than $8 million for life- saving blood cancer research. Our employees also earn competitive wages that help them, their families and local economies thrive, grow and prosper. Expanding liquor sales to 10, 000 -plus convenience stores would result in the elimination of most of these well -paying jobs, jobs that will not be replaced at convenience stores where wages are lower and benefits and pensions seldom exist.

I would urge you to bring these facts before your council and share them with your constituents. Your citizens deserve to know how such a massive expansion of liquor sales may affect their community.

Enclosed please find an information pamphlet that we are distributing throughout Ontario to make sure citizens know the facts about the real costs of expanded liquor sales. For more information, please visit www.ontariobeerfacts. ca. If you have any questions, don' t hesitate to contact me and I will be pleased to discuss these issues with you.

Yours truly, I' Moroz sTed President Encl.

Correspondence received from Page 19 of 167 the Beer Store respecting sale v

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e_ a Jr i+ _ o 1 3 W O v p 0 2'gg qqS W m 0 0 tel: D " 3 ° b o 3 va m 0) 2 o b v r 1'Z aj 6 N MIUtm O m A u c a ao a5a a r°E = w e m b) v 0 y 01 NWCJN ae o0 0 o0 Cro a L 3 0 ro d me g J n, q r OO n mF7 p 0 O y 0 v 6 0 O O 0 E M ea0CODWWLi2 g v 3 Q 0O ppal Qa O M xvu1 Dv Oa m Correspondence received from ra)m0 0 3Page0 21 of0 167 s 0 the Beer Store respecting sale 4ap9 Ministry of Ministere des Rural Affairs Affaires rurales

Office of the Minister Bureau e 77 Grenville Street, 11° Floor 77, rue Grenville,ml 11`1 stage Toronto, Ontario M7A 1 B3 Toronto ( Ontado) M7A 1B3 Tel: ( 416) 326 -3074 Tel.: ( 416) 326 -3074 Fax: ( 416) 326 -3083 T616c.: ( 416) 326 -3083 Ontario

April 25, 2014

Mayor Bill Walters Municipality of Central Elgin [email protected]

Dear Mayor Walters,

I am pleased to present The Rural Roadmao: The Path Fortvard for Ontario.

Working with our rural partners, this report highlights the many accomplishments we' ve made together, over a ten -year period, to create a stronger, healthier rural Ontario. Accomplishments that include constructing and renovating hundreds of schools and hospitals; building and rebuilding more than 7, 900 kilometres of highways and more than 950 bridges across Ontario; and providing millions ofrural Ontarians with high -speed internet access.

But like any long -term project, our work is not yet done.

To this end, the roadmap outlines key priorities for the next year. Priorities that will serve as building blocks for our government' s long -term rural planning.

One of these priorities includes developing a permanent municipal roads and bridges fund based on consultations with our municipal partners. This includes more predictable, reliable and sustainable infrastructure funding for consideration in the 2014 Ontario Budget.

Revitalizing rural manufacturing is another priority. Based on employment, manufacturing remains rural Ontario' s second largest industry. But to succeed in today' s global economy, we need to create a more competitive and innovative manufacturing industry. That' s why, as outlined in the Rural Roadmap, my ministry will collaborate with the Ministry of Economic Development, Trade and Employment to help grow the rural manufacturing sector.

We will also continue creating more investment -ready regions through the Rural Economic Development Program. Since 2003, the province has invested more than $ 167 million in this program, generating more than $ 1. 2 billion in local economic activity and creating more than 35, 000 jobs.

Ministry Headquarters: 1 Stone Road West, Guelph, Ontario N1G 4Y2 Good Things Grow in Ontario Bureau principal du ministere: 1 Stone Road West, Guelph ( Ontario) N1G 4Y2 A bonne term, bons produits V Foodland OMYif, O Correspondence received from Page 22 of 167 Ministry of Rural Affairs z-

I know first -hand that good public policy must be collaborative and meet the needs ofthe local community. At the same time, rural planning must be dynamic and bold. And most importantly, rural planning must incorporate feedback from local municipal leaders. That' s why the Ministry of Rural Affairs is taking a lead role in creating a formal, across -government process to ensure policies and programs reflect the needs and realities of our rural communities.

Moving forward, I will continue working with our rural partners to build upon our collective efforts to revitalize rural communities, create jobs and help grow more competitive local and regional economies. Working together, we will also ensure rural Ontarians are well positioned to succeed in today' s economy.

Jeff Leal

Minister of Rural Affairs

Correspondence received from Page 23 of 167 Ministry of Rural Affairs CENTRAL ALGOMA JOINT DISASTER RELIEF COMMITTEE Representing Township of Macdonald, Meredith & Aberdeen Additional, Township of Laird, Township of Plummer Additional & Municipality of Huron Shores

c/ o Township of Macdonald, Meredith & Aberdeen Additional 208 Church St, P. O. Box 10, Echo Bay, ON POS 1C0 Inquiry Line: 705- 248 -2613 Fax Line: 705- 248 -3091

April 30, 2014

Potential Donor

On September 10, 2013 heavy rainfall caused extreme flooding in the Central Algoma area leaving behind hundreds of thousands of dollars worth of destruction and damage resulting in the area being declared a disaster area by the provincial government.

A volunteer committee, the Central Algoma Joint Disaster Relief Committee CAJDRC), has been set up to spearhead the local fundraising effort to assist the private sector of our area. A tentative fundraising target of $80,000. 00 has been set to provide assistance to local homeowners, farmers and small businesses whose essential property has been damaged from the flooding in the four represented townships. A considerable community response is needed to help those less fortunate who have suffered such private and personal devastating losses.

Financial support from the area will be instrumental in attracting provincial financial assistance. For every dollar raised, the province of Ontario will contribute up to a ratio of 2: 1 through the Ontario Disaster Relief Program, ODRAP.

Your caring financial assistance will make a huge difference in the lives of victims of the flood by helping them regain their homes, businesses and lives. Please make a donation today to the Central Algoma Joint Disaster Relief Fund. Every amount, big or small will be a generous donation toward helping your neighbours in nearby communities recover from this disaster.

Correspondence received from Page 24 of 167 Central Algoma Joint Disaster Please make donations payable to Central Algoma Joint Disaster Relief Committee.

Please mail your donations to:

Charitable receipts will be issued for cash or cheque donation of $10. 00 or more. If, you require additional information please contact our inquiry line at 705 -248- 2613.

On behalf of the victims, ofthe September 10 2013, flooding, I thank you in advance for your generous donation.

With sincere gratitude,

Elzine Shuttleworth Chair Central Algoma Joint Disaster Relief Committee

Correspondence received from Page 25 of 167 Central Algoma Joint Disaster The Corporation .. Central Elgin

REPORT

71h, DATE: May 2014 REPORT: CEP. 27. 14 CEPO FILE: 12 -01 -2014

His Worship the Mayor and Council

PREPARED BY: Jim McCoomb, Planner Central Elgin Planning Department

Part Lot Control

TTACHMENTS: Application Form for Removal of Part Lot Control Reference Plan for Prespa Homes Lots

COUNCIL: May 12th, 2014

RECOMMENDATION:

THAT Report CEP. 27. 14 be received.

Origin: Municipal and Planning staff were approached by Frank Sharifi of Prespa Homes regarding the use of a by -law to remove Part Lot Control for the purposes of severing his three semi -detached lots on George Street in Port Stanley. Two of the three lots are developed or in the process of being completed. Central Elgin has not used the Part Lot Control provisions within the Planning Act in the past, principally because there have not been any semi -detached lots included in recent subdivisions.

Background: Section 50( 3) of the Planning Act provides that land may only be conveyed or transferred if, among other things, it is a whole lot on a plan of subdivision or a consent ( severance) is given. Similarly, Subsection 50( 5) provides that part of a lot or block on a registered plan of subdivision may not be conveyed or transferred unless, among other things, a consent is given. This second condition is referred to as Part Lot Control and the specific rules regarding such may be found in Subsection 50 ( 5) -( 7) of the Act.

Subsection 50( 7) of the Act goes on to state that the Council of a local municipality may by by -law provide that subsection ( 5) does not apply to land that is within

Central Elgin Planning Office Report No.: CEP -27 -14 1-

Application Form for Removal of Page 26 of 167 Part Lot Control Reference Plan such registered plan or plans of subdivision or parts of them as are designated in the by -law. This is commonly used in subdivisions where there are semi -detached lots. The lots are created through the plan of subdivision with the intention of being split later when the semi -detached dwelling is built. The split is done after the house is built because it would be too difficult for the builder to try and locate the common wall of the units on a lot line that has already been created. By -laws for removal of Part Lot Control are set up with sunset clauses in them, just like a temporary zoning by -law. This is because as long as the by -law is in place there is nothing to stop the owner(s) from transferring land back and forth. Typically the time period is set for as long as is reasonable for the builder to complete construction on the lots specified in the by -law. Most by -laws are for anywhere from 1 to 3 years.

By -laws for the removal of Part Lot Control do not take effect until they have been approved by the appropriate approval authority. For Central Elgin, that will be the Count of Elgin.

Since Part Lot Control has not been used in Central Elgin in the past there was no application form. Staff have prepared the attached application based on the one used in St. Thomas. Council will need to give consideration to an appropriate fee. The County fee for approving the by -law is $ 500.

Prespa Homes Request: The three lots that are subject of the request by Prespa Homes were created through the plan of subdivision process ( Lots 1, 2 and 3 on Plan 11M -199). The attached reference plan was provided by Prespa Homes and shows the location of the two homes already built or under construction. The third lot should be completed within the year. Staff have reviewed this request and are recommending that Council approve the required by -law. A by -law has been placed on the May 12"' agenda for consideration. Normally staff would not bring a by -law forward on such short notice, but the developer has time constraints to meet on the closing of the first home and has asked for Council' s assistance in that regard.

The time period on the by -law before Council is set to expire on December 31St, 2015. Subsection 50( 7. 4) of the Act states that Council can extend the time period without further approval by the approval authority. Further, Subsection 50( 7. 5) states that the by -law can be amended or repealed without further approval by the approval authority. This means that once the sem' etached lots arg created the by -law can be amended so that it no longer applib the completlots.

Respectfully submitted: 3e_W, , Tim cCoomb B'onaid N. anner CAO /Clerk

Central Elgin Planning Office Report No.: CEP -27 -14 2-

Application Form for Removal of Page 27 of 167 Part Lot Control Reference Plan Form PLC -1/ 2014

The Corporation of the Municipality of Date Stamp —Date Received: Central Elgin

APPLICATION FOR REMOVAL OF PART LOT CONTROL Paid: D Yes No Pursuant to Section 50 of the Planning Act

General Information: Applications for the removal of Part Lot Control under Section 50 of the Planning Act are to be submitted to the Municipality of Central Elgin through the Central Elgin Planning Office using the attached application form. The application must be completed in full and submitted together with the plans and application fee.

Applications to remove part lot control will only be considered by Council for the purpose of subdividing vacant lots within an approved and registered plan of subdivision to provide for the separate ownership of semi -detached dwelling units.

Pre -consultation: Prior to submitting an application the applicant or agent is advised to arrange a meeting with Municipal Planning staff to review the proposal.

A Complete Application: It is important that an application is complete. if all of the mandatory Information is not provided the processing of the application may be delayed.

Submission Requirements: The following must accompany the filing of an Application for Removal of Part Lot Control:

1 completed Application, Including all required authorizations /declaration(s). 3 full sized copies and 1 reduced copy of the approved and registered Plan of Subdivision 11M Plan) showing the location of the lots proposed to be removed from part lot control.

Fees: The following fees will be applicable to applications for the removal of Part Lot Control:

Type Fee ( cheques should be made payable to the Municipality of Central Elgin) Application per lot created Processing Fee

Administration Fee Per lot created, covers ongoing monitoring of conveyances under the by -law, receipt & filing of reference plans— due upon completion of all conveyances

Legal FeeS The applicant is responsible for all legal fees associated with the registration and repeal of the by -law.

County Fee 500. 00 ( separate cheque made payable to' The County of Elgin ")

Application Form for Removal of Page 28 of 167 Part Lot Control Reference Plan The Corporation of the Municipality of Central Elgin

APPLICATION FOR REMOVAL OF PART LOT CONTROL

We hereby apply, as outlined in this application, to the Council of the Corporation of the Municipality of Central Elgin pursuant to the provisions of the Planning Act, for Removal of Part Lot Control under Section 50 of the Planning Act.

1. Name of applicant: Address:

Telephone ( home): business) E - Mail:

2. Is the applicant the owner of the land? Yes No If no, please provide:

Name of owner: _

Address:

Telephone ( home): business) E -Mail:

3. Name of Agent (if any): Address:

Telephone: (home): _ business) E -Mail:

a Location of Property ( "subject lands "): 11M Plan No.: 11M- Subdivision File No.: 34T-

Total # of Lots being created:

Please identify the lot(s) within the above noted 11M Plan that is /are subject to this application to remove part lot control:

What is the estimated time frame for the conveyance of the lots subject to this

application ?:

2-

Application Form for Removal of Page 29 of 167 Part Lot Control Reference Plan S. Additional Comments:

6. This application must be filed with the Central Elgin Planning Office, 9 Mondamin Street, St. Thomas, Ontario, N513 2T9 and must be accompanied by the application fees see fee schedule on Page 1).

PLEASE MAKE CHEQUES PAYABLE TO " THE MUNICIPALITY OF CENTRAL ELGIN" OR " THE COUNTY OF ELGIN' AS APPLICABLE.

DECLARATION:

I, of do solemnly declare that all above statements contained in all of the exhibits transmitted herewith are true, and I make this solemn declaration conscientiously believing it to be true and knowing that it is of the same force and effect as if made under oath and by virtue of the Canada Evidence Act.

Declared before me at the

of In the County of this day of A. D. Signature of owner or Authorized Agent

A Commissioner, etc.

3-

Application Form for Removal of Page 30 of 167 Part Lot Control Reference Plan OWNER'S AUTHORIZATION:

THIS MUST BE COMPLETED BY THE OWNER IF THE OWNER IS NOT FILING THE APPLICATION

Note: If there are multiple Owners, an authorization letter from each Owner (with dated, original signature) is required OR each Owner must sign the following authorization.

I, ( we) being the Applicant(s) and /or registered Owner(s) of the subject lands, hereby authorize to prepare and submit an Application for a Minor Variance.

Signature

Day Month Year

Municipal Freedom of Information Declaration:

In accordance with the provisions of the Planning Act it is the policy of the Municipality of Central Elgin to provide public access to all development applications and supporting documentation.

In submitting this development application and supporting documentation, I please print name) the 0 Owner 0 Applicant 0 Authorized Agent, hereby acknowledge the above -noted policy and provide my consent, in accordance with the provisions of the Municipal Freedom of Information and Protection of Privacy Act, that the information on this application and any supporting documentation provided by myself, my agents, consultants and solicitors, will be part of the public record and will also be available to the general public.

I hereby authorize the Municipality of Central Elgin to post a " Possible Land Use Change" sign and allow municipal staff to access to the subject lands for purposes of evaluation of the

subject application.

Signature Day Month Year

ME

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Application Form for Removal of Page 32 of 167 Part Lot Control Reference Plan awn"" .- The Corporation of the Municipality of Central Elgin

DATE: May 5th, 2014 REPORT: CAO - 19 -14

TO: His Worship The Mayor & Council

PREPARED BY: Leon Bach, Chief Building Official and By -Law Enforcement Officer

SUBJECT: April 2014 Monthly Building Report

TO COUNCIL: May 12th, 2014

RECOMMENDATION:

THAT Council receive this report as Information.

REPORT:

By -Law Enforcement The By -Law Enforcement Statistics for the month of April 2014 are attached.

Animal Control The Animal Control Statistics for the month of April 2014 are attached.

Building Permits Building Permit Statistics for the month of April 2014

Prepared y:

eon Bac VUIIGIU ON. LCILUI Chief Building Official and Chief Administrative Officer /Clerk By -Law Enforcement Officer

April 2014 Monthly Building Page 33 of 167 Report The Municipality of Central Elgin By -law Enforcement Statistics Month of April 2014

PARKING TICKETS

Issued Wamino( s) Courtesv Cancelled Invalid

0 0 0 0 0

O. P. P. Issued:

Issued Waming(s) Courtesv Cancelled Invalid

0 0 0 0 0

Dog BY -Law 1139 — rickets Issued:

Issued Waming(s) Courtesv Cancelled Invalid

1 0 0 0 0

LOT MAINTENANCE BY -LAW

Complaint( s) Waming( s) Enforcement/ Written Site Visits Verbal Written Resolved Fine(s)

2 2 0 1 0 0

Respectfully submitted,

n Ba hief Building Official and By -Law Enforcement Officer

April 2014 Monthly Building Page 34 of 167 Report Municipal Animal Control Service Invoice: 1325

Valerie Ostrander Date: April 9, 2014

46534 Edgeware Line,

St.Thomas, Ontario

N5P 3T3

519) 694 -4648

Bill To:

The Municipality of Central Elgin 350 Sunset Drive, St.Thomas, ON N5R 5V1

Invoice Details:

April 1 - 14, 2014 Stand By Rate 550.00

Dog Pick ups ( 2) 80.00

Court Appearances ( 0) 0.00

Emergency Pick Ups ( 0) Sub Total: 630.00

HST 81. 90

Total: 711. 90 21. 00

Sold 3 tags @ $7.00 = $21. 00 Total Due: $ 690.90 711. 90 - $ 21. 00 = $ 690.90

B.I.N. # 231198904

April 2014 Monthly Building Page 35 of 167 Report Municipal Animal Control Service Invoice: 1327

Valerie Ostrander Date: April 23, 2014

46534 Edgeware Line,

St.Thomas, Ontario

N5P 3T3

519) 694- 4648

Bill To:

The Municipality of Central Elgin 350 Sunset Drive, St.Thomas, ON N5R 5V1

Invoice Details:

April 13- 27, 2014 Stand By Rate $ 550.00

Dog Pick ups ( 7) 280.00

Court Appearances ( 0) 0.00

Emergency Pick Ups ( 0) Sub Total: $ 830.00

HST 107.90

Total: $ 937.90 105. 00

Sold 15tags @ $7.00 = $105. 00 Total Due: $ 832. 90 937.90 - $ 105.00 = $ 832. 90

B.I.N. # 231198904

April 2014 Monthly Building Page 36 of 167 Report APRIL 2014 - MONTHLY BUILDING SUMMARY

Permit value for April 2014 671, 500. 00 Permit value for April 2013 1, 667, 075.00 Decrease 995, 575. 00

Permit value for year to date (2014) 12, 103, 800.00 Permit value for previous year (2013) 4,054.510. 00 Increase 8, 049, 290. 00

Total permits for present year (2014) to date 48 Total permits for previous year (2013) to date 50 Decrease 2

Total New Homes for present year (2014) to date 9 Total New Homes for previous year (2013) to date 10

Total Inspections conducted for April 2014 106 Total Inspections conducted for April 2013 51

April 2014 Monthly Building Page 37 of 167 Report BUILDING PERMIT REPORT

Date Range: 4/ 12014 12:00:00 AM to 4/ 302014 1200:00 AM

P2014- 034 3418026001451000000 295 BRIDGE Sewer Repair 5, 000.00

P2014-035 3418000010016120000 56 OWEN CRT Lxpaund Pod and Fence 37, 000.00

P2014 -036 3418000DD2004000000 43931 DEXTER LINE 40ft x 104ft Storage Building 45, 000. 00

P2014- 037 341BOODDD4411010000 42727 SOUTHDALE LINE Addition of Solar Panels on Roof 38, 000. 00 of Dwelling P2014- 038 34180DD010189050DD0 73 CRESCENT AVE Remove walls of Porch and 2, 000. 00 replace with railings and columns

P2014- 039 34180DDD070500D0000 9112 POWERS RD 30 x 4019: Garage 20,000.00

P2014 -M 3418000009088000000 45578 TRUMAN LINE 32ft x 48ft Storage Building 30,000. 00

P2014- 041 3418000004144000000 7637 CENTENNIAL RD Addition of new deck to rear of 2, 500. 00 house

P2014 -042 3418016003020220000 304 DUFFERIN ST Two Storey House, 2 Car Garage, 240,000. 00 3 Bedrooms, 2. 5 Baths, Unfinished Basement, Front Covered Porch

P2014- O43 3418026002371000000 192 MEEK ST Renovation of Mashy Bedroom 5,000.00

P2014 -044 3410000D071BB060D00 47686 HELKAA LINE Solar Panels on Roof of Dwdhhg 8, 000.00

P2014 -045 341BOOD006025000000 8748 CENTENNIAL RD New Water Service for House 2, 000.00

P2014- 046 3418999000041000000 51 LAWTON ST Two Storey Home, 2 Car Garage, 225,000.00 4 Bedrooms, 2. 5 Baths, UnfiNshed Basement, Front Covered Porch, No Decks

P2014-047 3418000010090000000 105 ST GEORGE 16 x 20 Storage Building with 8 10, 000.00 Covered Porch

P2014-048 3418000010016120000 56 OWEN CRT Construct 10 x 12ft Shed 2, 000.00

April 2014 Monthly Building Page 38 of 167 Report DEMOLITION PERMIT REPORT

Dale Range: 4/ 12014 1200:00 AM l0 4/ 3012014 12: 00: 00 AM

April 2014 Monthly Building Page 39 of 167 Report SEPTIC PERMIT REPORT

Dale Range: 4/ 12014 12: 00: 00 AM to 41302014 1200:00 AM

April 2014 Monthly Building Page 40 of 167 Report The Corporation of the Municipality of

CentralEl Chin 4505uns tDdve. lstnoor,SCThomas, Ontado N5RSV1 F.519.631. 4860 F. 519b31.4036

DATE: May 6, 2014 REPORT: CAO.20. 14

TO: His Worship the Mayor and Council

PREPARED BY: Donald N. Leitch, Chief Administrative Officer

SUBJECT: Central Elgin Council Code of Conduct and Appointment of an Integrity Commissioner

TO COUNCIL: Mav 12. 2014

THAT Council pass resolution receiving this report as information.

REPORT: Proposed By -laws Council at its meeting of August 27, 2012 passed the following resolution:

THAT the Council of the Corporation of the Municipality of Central Elgin direct staff to prepare a by -law to adopt the draft Code of Conduct for Members of Council, Local Boards and Committees: AND THAT staff be directed to prepare a by -law to appoint John Maddox as the Municipality of Central Elgin' s Integrity Commissioner....

By -laws adopting a Code of Conduct, appointing the Integrity Commissioner and prescribing the complaint form have been prepared for Council' s consideration. The by -laws, as drafted, are to be effective December 1, 2014, the start of the next Council' s term of office. As directed by Council on May 14, 2012, the proposed by -laws are based on the by -laws adopted by Elgin County Council.

Integrity Commissioner Elgin County Council has appointed John Maddox as the County of Elgin's first Integrity Commissioner. Mr. Maddox is currently the Closed Meeting Investigator for the County, the Municipality of Central Elgin and a number of other lower -tier municipalities in the County. The County of Elgin has agreed to pay Mr. Maddox's Integrity Commissioner retainer fees for the lower -tier municipalities. Any time spent on specific advisory, compliance investigation/ determinations and educational activities would be the responsibility of the applicable municipality. A similar arrangement is in place in Mr. Maddox's capacity as the Closed Meeting Investigator.

2

Central Elgin Council Code of Page 41 of 167 Conduct and Appointment of an z

Other Elgin Municipalities In addition to the County of Elgin, the following lower -tier municipalities have adopted a Council Code of Conduct and appointed John Maddox as Integrity Commissioner: Town of Aylmer, Municipality of Dutton -Dunwich, Township of Southwold and Municipality of West Elgin. St. Thomas City Council adopted a Code of Conduct last month.

Chief Administrative Officer

Central Elgin Council Code of Page 42 of 167 Conduct and Appointment of an DECLARATION OF OFFICE (Section 232 of the Municipal Act, 2001)

I, , having been elected or appointed to the office (name of person) of (name of office) in the municipality of (name of municipality) do solemnly promise and declare that:

1. I will truly, faithfully and impartially exercise this office to the best of my knowledge and ability.

2. I have not received and will not receive any payment or reward, or promise thereof, for the

exercise of this office in a biased, corrupt or in any other improper manner.

3. I will disclose any pecuniary interest, direct or indirect, in accordance with the Municipal Conflict

of Interest Act.

4. I will be faithful and bear true allegiance to Her Majesty Queen Elizabeth the Second (or the

reigning sovereign for the time being).

And I make this solemn promise and declaration conscientiously believing it to be true and knowing that it is of the same force and effect as if made under oath.

Declared before me ) at the ...... ) ...... ) ...... ) signature of declarant on ...... ) 20...... )

Commissioner for taking Affidavits

Central Elgin Council Code of Page 43 of 167 Conduct and Appointment of an DATE: May 6, 2014 REPORT: CAD -21 - 14

TO: His Worship the Mayor and Council

PREPARED BY: Chandra Dougall, Policy and Communications Analyst, on behalf of the User Fee Committee SUBJECT: Port Stanley Seasonal Vendor Pilot

TO COUNCIL: May 12, 2014

RECOMMENDATION:

THAT: Report CAD- 21 - 14, "Port Stanley Seasonal Vendor Pilot" be received as information.

REPORT:

Central Elgin receives a number of applications from vendors every year, requesting permission to sell or rent a product, or provide a service in Port Stanley in the busy summer months. Central Elgin Council has had a policy for Port Stanley's Main Beach, based on an outstanding Port Stanley by -law, indicating that temporary vendors were not permitted. In 2014 this policy was under review and discussion by the User Fee Committee. It has been decided to pilot a new policy that would encourage more recreational activity and business opportunity during the tourist season. Central Elgin Council values the Blue Flag status of Port Stanley's Main Beach, and will not allow any activity that would jeopardize that status.

Additionally, it has been decided that the pilot project will also include the West Harbour Walkway, and an area at Little Beach. Central Elgin Council will select vendors on the basis of optimizing the types of activities most desirable for Port Stanley.

The User Fee Committee would respectfully request that Council receive Report CAD- 21 - 14, °Port Stanley Seasonal Vendor Pilot' as Information, and pass a by -law to establish the 2014 Port Stanley Seasonal Vendor Pilot Policies, Rules, and Regulations, as attached.

Approved By: 0 qq7§p- Councillor Dan McNeil

Port Stanley Seasonal Vendor Page 44 of 167 Pilot 2014 Port Stanley Seasonal Vendor Pilot Policies, Rules and Regulations

Purpose

Central Elgin Council has had a policy for Port Stanley' s Main Beach, based on an outstanding Port Stanley by -law, indicating that temporary vendors were not permitted. In 2014 this policy was under review and discussion. It has been decided to pilot a new policy that would encourage more recreational activity and business opportunity during the tourist season. Central Elgin Council values the Blue Flag status of Port Stanley's Main Beach, and will not allow any activity that would jeopardize that status.

Additionally, it has been decided, that the pilot project nclude the West Harbour Walkway, and an area at Little Beach. Central Elgin Council will selec on the basis of optimising the types of activities most desirable for Port Stanley.

Vendor Policies and Procedures

Location

Port Stanley beaches are located on the sl Erie. Vendors will be assigned their specific locations, whether in the Main Beach, Litt Vest Harbour Walkway area. There is ample parking for both vendors and beach goers on. >

Hours of Operation

The official hours that e 10: 00 a. m. until sunset from Victoria Day weekend to Labour Di

Set -up begin at if

All vendors mm removed the beach areas by sunset, unless otherwise approved by the Municipa

Vendors must park their Ily signed lots (seasonal parking passes are available).

Allocation of Vendor Location

The Municipality will allocate locations for vendors as follows:

All vendors must apply each season to have a space designated to them Renewing seasonal vendors with full season payment may request same location as they occupied at the end of the previous season. The payment must be received by a publicized date, to be determined by the Municipality

Page 1 of 4

Port Stanley Seasonal Vendor Page 45 of 167 Pilot Renewing seasonal vendors who wish to change to a new, unreserved location will be given next consideration in the process of assigning available location. The location must be reserved by a publicized date, to be determined by the Municipality New, seasonal vendors have third choice of remaining locations

The Municipality has designated the following areas for vending:

6 spots, approximately 10 meters long, on the West Harbour Walk Way 6 spots, approximately 10 metres long, along the Board Walk 6 spots, approximately 10 meters long, on the south side of the dunes on Main Beach 1 spot, approximately 10 meters by 10 meters, on the beach on the piece of land close to the

pier 6 spots, approximately, on the southern beach embankment of Little Beach

Vendors set up in areas on Main Beach, Little Beach, and beside the Pier will not encroach on sunbathing areas. Vendors set up along the Board Walk and West Harbour Walkway will not interfere with the clear passage of pedestrians.

Food vendors will be located at least fifty (50).metres from a permanent restaurant or other permanent eating establishment by measuring the distance by the " most direct route" or "the straightest route ". Other vendors should be located at least fifty (SO) metres from a permanent retail establishment by measuring the distance by the " most direct route" or "the straightest route ".

In all instances, loca and

The final location will be of the

and Provision of Services

Beach Chairs Non- Motoriz

Rearh Umhra

Non- Nrconoi

Yoga classes

Massage

In all instances, locally produced products and services are encouraged.

Rates and Fees

Seasonal License Seasonal Space Rental 300 $ 300

Page 2 of 4

Port Stanley Seasonal Vendor Page 46 of 167 Pilot Vendor and Location Appearance

Vendors are to post their name /name of their business and address prominently at their location if stationary or on their cart if mobile.

Municipal license must be prominently displayed by Vendor.

Vendors shall maintain their assigned location in a neat, clean and orderly fashion.

All vendors are expected to dress in a neat and appropriate manner.

Garbage and Storage

Vendors must place their own refuse in a suitable must be cleared at the end of each day, and ensure their area is restored to its c free

There will be no storage of tables, benches, etc. by the Municipality for vendors.

Insurance

Vendors must obtain Comprehensive General Liability to the Municipality, including the following:

Proof of insurance must be provided to the for a license;

The Corporation of the"Municipality of Central Elgin be named asan additional insured The policy shall contain a provision for cross liability in respect of the named insured Owner' s protective coverage

Product /Service.

All vendors shall comply with the requirements of the local Health Unit. Enquiries regarding health regulations are the responsibility of each vendor and may be obtained from the Elgin St. Thomas Health Unit at (519) 631- 9900.

All service providers must provide proof of certification. Proof of certification must be provided with application.

All Other Vendors

All other vendors, not listed above, may be permitted at the discretion of the Municipality on a specific case by case basis.

Enforcement of Policies, Rules and Regulations

The Municipality will enforce vendor policy, rules and regulations.

Page 3 of 4

Port Stanley Seasonal Vendor Page 47 of 167 Pilot The Municipality shall decide on to the admissibility of any item for sale or rent. A vendor may ask for a specific ruling by the Municipality for future reference.

Vendor policies, rules and regulations will be made available to all vendors at the beginning of each season, and with each new vendor application.

Compliance

All Vendors agree to comply with the rules and regulations of the Municipality of Central Elgin as set out in this document.

All policies and procedures set out in the document are e; set out between the vendor and the Municipality. No vendor may sublet their

Understanding and compliance of these policies, ledged by the vendor by means of their signature on the bottom of this di f, as well as the I Vendor application.

All vendors shall complete an application packag season.

Compliance with both provincial and federal sale tax individual vendor.

Vendors shall comply with all federal, pr regarding the sale of their merchandise. The Municipality shall not r

The Municipality will violate any of the rules and regulations may have

Any items shall be dealt with by the Municipality.

Vendor Signature

Page 4 of 4

Port Stanley Seasonal Vendor Page 48 of 167 Pilot 450 Sunset Drive, lst nWt,S[. Thornas, Ontano WWI P: 519.631. 48W F: 519.631AO36

DATE: May 6, zoi4 REPORT: CAO. 23. 14

TO: His Worship the Mayor and Council

PREPARED BY: Donald N. Leitch, Chief Administrative Officer

SUBJECT: Septic System Installation —iz3 Centennial Avenue

TO COUNCIL:

RECOMMENDATION: THAT Council pass resolution providing direction to staff..

REPORT: Council, at its meeting of April 14, 2o14, received staff report CAO. 14.14, copy attached. Staff was requested to prepare an additional report indentifying the conceptual costs the owners of 123 Centennial Avenue may have incurred if they had carried out a repair of their malfunctioning septic system or had replaced their septic system with a temporary holding tank pending the installation of sanitary sewers.

It Is difficult to estimate the cost of a repair as the cost of will vary depending upon the nature of the system malfunction. A repair may not have even been possible, in which case, a holding tank would be an alternative. Leon Bach, Chief Building Official, contacted four septic tank installers and obtained pricing on the installation of a holding tank and pump out costs. These costs are summarized in the followinq matrix table: Cost Over 5 Years assuming Monthly Tank Pump Out Holding Tank (9. 1 cubic metres) S oo -S5800 4 oo- S5, 800 Pump Out Fee ( individual) 220-$ 300 13, 20o-$ 3.8,000 TOTAL 17,700-$ 23, 800

InIn additionaddition toto thethe capitalcapital costscosts providedprovided inin thethe previousprevious report,report, S14,S14, 490490 includingincluding taxes,taxes, thethe ownersowners ofof 123123 CentennialCentennial AvenueAvenue wouldwould havehave incurredincurred somesome operatingoperating costscosts withwith thethe operationoperation ofof theirtheir septicseptic tank,tank, includingincluding contractorcontractor maintenancemaintenance inspections,inspections, serviceservice andand electricityelectricity fortheforthe operationoperation ofof pumpspumps

StaffStaff isis requestingrequesting directiondirection fromfrom CouncilCouncil onon thethe correspondencecorrespondence fromfrom thethe ownersowners ofof 1.1.2323 CentennialCentennial Avenue..Avenue..

zz

Septic System Installation - 123 Page 49 of 167 Centennial Avenue submitted by:

Donald N. Leitch, Chief Administrative Officer

Septic System Installation - 123 Page 50 of 167 Centennial Avenue 4505un tDdve. lst F]wr,StThomas, OntaOo N5N5V1 P519531.4860 F .,519.631. 4036

ort

DATE: April 8, 2014 REPORT: CAO. 14. 14

TO: His Worship the Mayor and Council

PREPARED BY: Donald N. Leitch, Chief Administrative Officer

SUBJECT: Sewage Servicing - 123 Centennial Avenue

TO COUNCIL: April 14. 2014

THAT Council pass a resolution providing direction to staff.

REPORT: This report is in response to correspondence from Charles and Marg Collins, 123 Centennial Avenue copy attached). On September 24, 2009, the Collins obtained a permit to install a septic system on their property. Prior to and after this date, the Municipality' s Chief Building Official, based on Council' s commitment to service the Eastwood Subdivision with sanitary services, was permitting property owners with malfunctioning septic systems to carry out temporary repairs. Where repairs were not possible, property owners were permitted to install a holding tank pending the installation of municipal sanitary sewers. The Collins have written asking for an explanation why they were required to install a new septic system while other property owners were permitted other alternatives. Staff is unable to provide an explanation. To staffs knowledge, no other property owners were required to install a new septic system in this time period. Staff understand that the Collins are contacting Council at this time because the proposed bylaw to establish a rate for the sewage capital works, By -law 1714, is to be considered by Council at its April 14th, 2014 meeting. Council has two options: Council can advise the Collins that their situation is unfortunate, but take no further action. Council can reduce the rate to be charged for the sanitary sewers in recognition of the additional cost that the Collins incurred when installing a new septic system. It should be noted that the Collins would have incurred some cost in 2009 to either temporarily repair their septic system or install a holding tank and maintain pump outs over a five year period. The costs of the alternatives, however, are likely less than the cost of a new septic system.

Staff is requesting direction from Council.

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Septic System Installation - 123 Page 53 of 167 Centennial Avenue Building Dept. The Municipality of Central Elgin TEL:( 519) 831-0880 SEPTIC PERMIT FAX (519) 531-0Q35

Owner COLLINS CHARLES NORMAN Permit #: Roll #: 3418 Proj. Location: 123 CENTENNIAL RD S13/ 2009 000- 006 -07800 -0000 Issued for. Seotic Permits

Contractor. NEIL FRIESEN EXCAVATING LTD.

Project Septic System - Contractor' s 51123 CALTON LINE _ Description: - Address: AYLMER. ON N5H 2135

New Construction. Addition Alteretlon/ Rep - - Change of Use

Date Issued: September 24, 2009 Chief Building Official: PERMIT HOLDER SHALL NOTIFYTHE CHIEF BUILDING OFFICIAL OR DESIGNATE TWO BUSINESS DAYS PRIOR TO COMPLETING I DATE AND INSPECTOR' S SIGNATURE THE ITEMS CHECKED BELOW v S 1. Test Pk prior to start TA 2. Excavation GE 3. Prior to backflll S 4. Addltonal Inspectlonsmotices required by pdnclpat authority 0F

C ON ST RU 5. Final (Lot Grading Complete) T 5. Submission of confirmation of Final Lot Grading Required - O N

This permit must be posted on site In a conspicuous place at all times d `` Main Permitted Use of Building: Atlaa

Number :CON$ ?+. l Zone: Lot 6110 1QQ ltg!hLJ fa,r + Front Yard: Rear Yard: Side Yard: Side Yard: Estimated Value: $ 14.000. 00 Permit Fee: $ 515. 00

Comments:

as per 6.21; 8

Septic System Installation - 123 Page 54 of 167 The Owner /Contractor is responsible to ensure Centennial Avenue compliance to all Federal,St4ThomasetDrivoN5R5V1r Provincial, Date To: c hvw ' < W l I 5 J C-nJcnnl,ra R0001 5. `[ I/10ma5i ON 519) 01 - a10

We thank you for the opportunity of submitting the following prices and specifications.

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R.R. 6 Aylmer, ON This is not an invoice 519- 773 -9520 248584 13u, efioe DC161 QUOTATION

Septic System Installation - 123 Page 55 of 167 Centennial Avenue raj ' Update on Paid Parking in Port Page 56 of 167 Stanley r

The Corporation of the Municipality of Central Elgin

DATE: May 5, 2014 REPORT: PW -20- 14

TO: His Worship the Mayor and Council

PREPARED BY: Lloyd J. Perrin, Director of Physical Services on behalf of the Port Stanley Sewage Plant Steering Committee

SUBJECT: Port Stanley Sewage Treatment Plant Optimization EA - Engineering Services RFP award

TO COUNCIL May 12, 2014

RECOMMENDATION: ' THAT Council of the Municipality of Central Elgin appoint Stantec Consulting to complete the Master Servicing Plan / Environmental Assessment for the optimization of the Port Stanley Waste Water Treatment Facility at a total cost of $72,588 exclusive of taxes.

REPORT: At the November 25, 2015 meeting of Council, staff were directed to undertake a procurement process to secure the services of a consulting engineer to complete a master servicing plan / Environmental Assessment to come up with options for plant improvements so that the rated capacity of the plant could be more easily attained. As a result of this direction, staff developed a Request for Proposal ( RFP) document for the provision of engineering services to complete the Master Servicing Plan. The document was sent to four area consulting firms with expertise in similar projects. Two proposals were received and one " regret" letter.

We would note that the RFP format was similar to previous projects. A two envelope process was utilized with the first envelope including the technical proposal. This envelope only references the technical aspects and qualifications of the consulting team. This envelope is opened separately and the proposals reviewed from the perspective of the quality of the team and services that can be provided including experience with similar projects, experience of the proposed consulting team etc. This envelope represents sixty (60%) of the total points awarded. Once the technical proposals have been reviewed and scored then the second envelope for each proposal submitted is opened and ranked according to price.

Port Stanley Sewage Treatment Page 57 of 167 Plant Optimization EA - On May 2, 2014 the technical proposals were reviewed by Council' s steering committee comprised of Councillors, McNeil, Martyn, and MacFarlan. CAD Donald Leitch, Assistant Director of Physical Services Geoff Brooks, and Director of Physical Services Lloyd Perrin were also present and participated in the review and ranking of the proposals submitted,

As a result of this review, we would note that Stantec Consulting had the best overall technical proposal as well as the lowest price. As a result, the committee is recommending that the proposed work be awarded to Stantec Consulting.

Prepared By:

Lloyd Pe in,

Director of Physical Services C. A. 0. and Clerk On behalf of the Port Stanley Sewage Plant Steering Committee

Port Stanley Sewage Treatment Page 58 of 167 Plant Optimization EA - The Corporation of the Municipality of Central El gin

DATE: May 5, 2014 REPORT: PW -25 -14

TO: To His Worship Mayor Walters and Council

PREPARED BY: Lloyd J. Perrin, Director of Physical Services

SUBJECT: Belmont Arena Concession Contract Extension

TO COUNCIL: May 12, 2014

RECOMMENDATION. THAT Council of the Municipality of Central Elgin extend the contact for the operation of the Belmont Arena Concession for the 2014 -2015 season to Ken MacPherson in the amount of $600 annually.

REPORT The concession booth at the Belmont Arena has been operated by a private contractor for the past 16 years. The operator in the past has been selected through a competitive procurement process. The last procurement process was undertaken in 2010 for the 2010/ 2011, 2011/ 2012, and the 2012/ 2013 ice seasons.

At the June 24"1, 2014 meeting of Council, staff were directed to negotiate a one year lease with Ken MacPherson for the operation of the concession for the 2013/ 2014 season. Staff would note that the lease was under the same terms and conditions as the previous operator. The annual payment for the lease is $ 600. Staff would note that Mr. MacPherson has an interest in operating the concession again for the upcoming season at the same terms and conditions as the previous lease. It is also Important to note that Mr. MacPherson was very professional in the operation of the concession and did a remarkable job in serving the public using the facility.

Staff would recommend that Council consider extending the lease to Mr. MacPherson for a further one year term subject to the same terms and conditions as the lease for the 2013/ 2014 season.

Prepared By:

QL,fk D—,- Lloyd Pe in,

Director of Phvsical Services C. A. O. and Clerk

Belmont Arena Concession Page 59 of 167 Contract Extension Confirmatory By-law Page 60 of 167 Development Agreement - Page 61 of 167 Aretusi, 138 Centennial Avenue Development Agreement - Page 62 of 167 Aretusi, 138 Centennial Avenue Development Agreement - Page 63 of 167 Aretusi, 138 Centennial Avenue Development Agreement - Page 64 of 167 Aretusi, 138 Centennial Avenue Development Agreement - Page 65 of 167 Aretusi, 138 Centennial Avenue Development Agreement - Page 66 of 167 Aretusi, 138 Centennial Avenue Development Agreement - Page 67 of 167 Aretusi, 138 Centennial Avenue Development Agreement - Page 68 of 167 Aretusi, 138 Centennial Avenue Development Agreement - Page 69 of 167 Aretusi, 138 Centennial Avenue Development Agreement - Page 70 of 167 Aretusi, 138 Centennial Avenue Development Agreement - Page 71 of 167 Aretusi, 138 Centennial Avenue Being a By-law for the Page 72 of 167 Licensing, Regulating and Being a By-law for the Page 73 of 167 Licensing, Regulating and Being a By-law for the Page 74 of 167 Licensing, Regulating and Being a By-law for the Page 75 of 167 Licensing, Regulating and Being a By-law for the Page 76 of 167 Licensing, Regulating and Being a By-law for the Page 77 of 167 Licensing, Regulating and Being a By-law to Remove Part Page 78 of 167 Lot Control - 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