The Corporation of the Municipality of Central Elgin ORDER OF THE DAY FOR THE REGULAR MEETING OF COUNCIL ON MONDAY, MAY 12th, 2014 @ 7:30 PM IN THE COUNCIL CHAMBERS Page Roll Call Disclosure of Pecuniary Interest and the General Nature Thereof Adoption of Minutes 4-9 Adoption of minutes from the Regular Meeting of Council dated Monday, March 24th, 2014. Delegations 1. 2014 Belmont Summer Fun Day Dani Bartlett, will be in attendance to discuss 2014 Belmont Summer Fun Day Correspondence (Action) 10-14 1. 2014 Belmont Summer Fun Day Special Event Permit Application for 2014 Belmont Summer Fun Day. Correspondence (for Council's Information) 15 1. Canada Post Correspondence received from Canada Post respecting "Reduction in weekday business hours at the Port Stanley Post Office". 16-17 2. The Building Canada Fund Correspondence received from Joe Preston, MP, Elgin-Middlesex-London respecting "The Building Canada Fund". 18-21 3. Beer Store Correspondence received from the Beer Store respecting sale of beer, wine and hard liquor in convenience stores and gas-station chains. 22-23 4. Ministry of Rural Affairs Correspondence received from Ministry of Rural Affairs respecting "The Rural Roadmap: The Path Forward for Ontario". 24-25 5. Central Algoma Joint Disaster Relief Committee Correspondence received from Central Algoma Joint Disaster Relief Committee seeking donations caused by extreme flooding in the Central Algoma area on September 10, 2013. Reports Central Elgin Planning Office Page 1 of 167 Page Central Elgin Planning Office 26-32 CEP 27-14 Application Form for Removal of Part Lot Control Reference Plan for Prespa Homes Lots Chief Administrative Officer 33-40 CAO 19-14 April 2014 Monthly Building Report 41-43 CAO 20-14 Central Elgin Council Code of Conduct and Appointment of an Integrity Commissioner 44-48 CAO 21-14 Port Stanley Seasonal Vendor Pilot 49-55 CAO 23-14 Septic System Installation - 123 Centennial Avenue 56 CAO 25-14 Update on Paid Parking in Port Stanley [Addenda] Director of Physical Services 57-58 PW 20-14 Port Stanley Sewage Treatment Plant Optimization EA - Engineering Services RFP Award 59 PW 25-14 Belmont Arena Concession Contract Extension Director of Financial Services/Treasurer Director of Fire Rescue Services/Fire Chief By-laws 60 By-law 1723 Confirmatory By-law 61-71 By-law 1724 Development Agreement - Aretusi, 138 Centennial Avenue 72-77 By-law 1725 Being a By-law for the Licensing, Regulating and Governing of Outdoor Vendors 78-79 By-law 1726 Being a By-law to Remove Part Lot Control - Prespa, George Street, Port Stanley 80-96 By-law 1727 Development Agreement - Prepsa Construction Limited, 355 Edith Cavell Blvd 97-138 By-law 1728 Being a By-law to Establish a Code of Conduct 139-144 By-law 1729 Being a By-law to Appoint JGM Consulting as Integrity Commissioner 145-153 By-law 1730 Being a By-law to Approve Complaint Form for Municipal Investigation 154-157 By-law 1731 Being a By-law to Amend By-law EG1, as amended 158-160 By-law 1732 Being a By-law to Execute a Memorandum of Understanding with 1788764 Ontario Inc. respecting 2014 Paid Parking 161-167 By-law 1733 Being a By-law to Execute an Agreement with Prespa Construction Limited respecting 2014 Paid Parking Page 2 of 167 Page Public Notice Resolutions New Business Unfinished Business 1. Front Street Bridge - staff directed to prepare a report on the structure Closed Session CS1 Personal Matters about an Identifiable Individual (s.239(2)(b)) and/or Solicitor-Client Privilege (s.239(2)(f)) - verbal report CS2 Labour Relations or Employee Negotiations (s.239(2)(d)) - Seasonal Employees CS3 Labour Relations or Employee Negotiations (s.239(2)(d)) - 2014 Non-Union Employee Wages CS4 Labour Relations or Employee Negotiations (s.239(2)(d)) - Student Employee Pay Scale CS5 Labour Relations or Employee Negotiations (s.239(2)(d)) - CAO Evaluation CS6 Labour Relations or Employee Negotiations (s.239(2)(d)) - 2013-2014 Volunteer Firefighter Honoraria/Remuneration Adjournment Page 3 of 167 Adoption of minutes from the Page 4 of 167 Regular Meeting of Council Adoption of minutes from the Page 5 of 167 Regular Meeting of Council Adoption of minutes from the Page 6 of 167 Regular Meeting of Council Adoption of minutes from the Page 7 of 167 Regular Meeting of Council Adoption of minutes from the Page 8 of 167 Regular Meeting of Council Adoption of minutes from the Page 9 of 167 Regular Meeting of Council SPECIAL EVENT PERMIT APPLICATION THIS FORM TO BE FILLED IN AND RETURNED TO THE MUNICIPAL OFFICE APPLICATIONS MUST BE SUBMITTED A MINIMUM OF TWELVE (12) WEEKS PRIOR TO THE EVENT NOTE: AN APPLICATION MUST BE SUBMITTED TO THE SPECIAL EVENTS COMMITTEE EVEN IF IT IS AN ANNUAL EVENT. Please refer to the Municipality of Central Elgin Special Events Policy and Procedure Manual. Determine what steps need to be taken for your specific event and adhere to all the rules indicated by the manual and the services which will be involved. Early and thorough preparation when approaching the Special Events Committee and other required services will help ensure a well planned and well run event. The Organization must meet the requirements of the Special Events Policy & Procedure Manual. I have received/ reviewed the Municipality of Central Elgin Special Events Policy & Procedure Manual. Signature this Event Name: S v, m r-n r_z , F U N ) 7 ,4 v Date( s): - : 21 ) Start Time: Id : ov w m End Time: J w N r 1 2 - 1: oo m m Location( s): U N 10 of S° r2F_< , Prg tZ 1! B E I-rk n , v X: Organizing Group: - r)+t li . u . )3 . Contact Name: D a N - r-r - a q tz, ,- r - - 7 - r- Address: 2.5 2 v, r , n n , e —. Town /City: 8 c Lm c v-r- Postal Code: Phone Number: S'iY -kAj -) Ss ZCell Phone Number: S) 4 s- b c 9 , Fax Number: Email Address: + h s bc, .-t Le+ t- s P ) ). nP+ 4k;) b Sponsorship commitments (include alcohol): Special Event Permit Page 1 of 5 Page 10 of 167 Application for 2014 Belmont Expected Attendance: 15- cT Will Alcohol be consumed at this Event? es No If Yes, you must review and meet the requirements of the Municipality's Alcohol Policy. Will you be requesting your event to be deemed a Public Event for alcohol licensing? Council approval required) Q5 No Are you anticipating any road closures/ traffic flow changes? Yes NOTE: A Right of Way Occupancy Permit and Council approval will be required for all road closures. If yes, describe the road closure requirement (Use a separate sheet if required). Will you be requesting the installation of a banner across the street? Yes 3 If the event is a Parade /Run/ Walk/Pass through Sporting Event: Route Details ( Use a separate sheet if required) Number of Event Personnel: tn Number of Bands in the Event: — ro Number of Vehicles: rv, Number of Tractor Trailers: rr/ w of Number Animals in the Event: a i Number and Size of Tents: 2 — 2a' x -- a' Number of Food Vendors: — 2 Number of other Vendors: Event Details (List all activities. Use a separate sheet if required) N FLa4 -qRL' C 0 LA I F W r 127 J A, 1 P1 T— / 7G IV TArvJ y CsLNS SIG C'A-?,yj qt GR - FA!' F pc I AtT , " Z IN 1 V S, d r JJ= - r - M R Q 7 p JVN tTa r. r3 F rim 000,_. 1 Cf C 2.c ,9 -6& 13Fc/ J r H2 nr Al L./ yL / 3A D r Do you require Municipal Support: Labour: No Site Meeting: Yes ' Water: Yes Barricades: Yes Traffic Control: Yes V o Hydro: es No No Parking Signs: Yes < n) Detour Signing: Yes tp Other: H yn/? n _Apee44RnE F'I--, "f- -, ,., /, 1". 4 < rF Has the Central Elgin Fire Rescue Service been contacted? Ye No N/A Has the Ontario Provincial Police been contacted? es No N/A Has the Elgin -St. Thomas EMS been contacted? es No N/A Special Event Permit Page 11 of 167 Application for 2014 Belmont Page 2 of 5 Has the Elgin -St. Thomas Public Health been contacted? es No N/ A Has the Physical Services Department been contacted? No N/ A Have you obtained an Electrical Safety Authority permit (if required)? Yes No NCA If yes, Permit # Have you obtained a Fire Hydrant connection permit (if required)? Yes No JA If yes, Permit # Have you obtained a Building Permit for tents larger than 60m2 (if required) ?Yes No N/ A If yes, Permit # Have you obtained a Right of Way occupancy permit (if required)? Yes No If yes, Permit # Have you submitted a location or site map with the application? Yes No N/ A Has a privately licensed security firm been contacted /retained? Yes No N/ A If yes, what company and how many security officers will be present? Leo N s cia 8 w,e zrLs Tc Pjzc J, Di SEcu21Ty Have you considered providing First Aid? es No N/ A If yes, how do you intend on providing that service? 139 wm e A r k £sso G rvrs- E m 5 oFG Dury psrtscw EL Will the event require docking space in Port Stanley Harbour? Yes ® N/A If yes, how do you intend on providing that service? Have you considered provisions for accessibility? i. e. parking, washrooms es No ir,?, „ . Describe: - E N- 5 - k/ P s f4 7_ o i m _s 4 2 n ¢ n i Volunteers: Will you be using volunteers? Yes No M11 If yes, how many? ` to of Types volunteer activities: m ra N , -.