LISBURN & CASTLEREAGH CITY COUNCIL

Island Civic Centre The Island Lisburn BT27 4RL

23 March, 2017

TO: The Right Worshipful the Mayor, Aldermen & Councillors of Lisburn & Castlereagh City Council

The monthly meeting of Lisburn & Castlereagh City Council will be held in the Council Chamber, Island Civic Centre, The Island, Lisburn, BT27 4RL, on Tuesday, 28 March, 2017 at 7.00 pm for the transaction of the business on the undernoted Agenda.

You are requested to attend.

Food will be available in Lighters Restaurant from 5.30 pm.

DR THERESA DONALDSON Chief Executive Lisburn & Castlereagh City Council

AGENDA

1 BUSINESS OF THE RIGHT WORSHIPFUL THE MAYOR

2 APOLOGIES

3 DECLARATION OF MEMBERS’ INTERESTS; (i) Conflict of interest on any matter before the meeting (Members to confirm the specific item) (ii) Pecuniary and non-pecuniary interest (Member to complete the Disclosure of Interest form)

4 COUNCIL MINUTES - Meeting of Council held on 28 February, 2017

5 MATTERS ARISING

6 DEPUTATIONS (None)

7 BUSINESS REQUIRED BY STATUTE (i) Signing of Legal Documents

 Lisburn and Castlereagh City Council with A G Wilson Limited of 8 Upper Ballydugan Road, Portadown, County Armagh, BT63 5NN – Contract for entrance works at Billy Neill Soccer Centre

8 ADOPTION OF MINUTES OF COMMITTEES

Leisure and Community Development Committee 7 March 2017 Environmental Services Committee 8 March 2017 Development Committee 8 March 2017 Capital Projects Committee 14 March 2017 Governance & Audit Committee 14 March 2017 Corporate Services Committee 14 March 2017

Planning Committee 6 February 2017 (For Noting)

Special Planning Committee 23 February 2017 (For Noting)

9 REPORT FROM CHIEF EXECUTIVE

Items for Decision

1 Request for Letter of Support – R-Space Gallery, Castle Street, Lisburn 2 Northern Ireland Business Start Up Programme (NIBSUP) 3 CCTV – Moira Village 4 Ulster Aviation Society

Items for Noting

5 Newry, Mourne and Down District Council On-Street Car Parking Charges Increase 6 Grant Schemes – Appeal Outcomes 7 North South Interconnector Project 8 Annual Meeting of Council 9 Special Meeting of Council

10 REPORTS OF MEMBERS ON BOARDS (None)

11 REPORTS ON DECISIONS SUBJECT TO THE RECONSIDERATION PROCEDURE (None)

12 NOTICE OF MOTION (None)

13 CONFIDENTIAL BUSINESS

Report by the Chief Executive in connection with:

1. Deed of Agreement Pursuant to Section 76 of the Planning Act (Northern Ireland) 2011 Between Lisburn and Castlereagh City Council, Coulter Homes Ltd, Lewis Homes Ltd and QTH Ltd Relating to Lands at Wellington Parks, Maghaberry (confidential due to containing information in relation to which a claim to legal professional privilege could be maintained in legal proceedings)

Members are requested to go to the Confidential folder on SharePoint

14 ANY OTHER BUSINESS MM 28.02.2017 LISBURN & CASTLEREAGH CITY COUNCIL

Minutes of the Monthly Meeting of Council held in the Island Civic Centre, The Island, Lisburn, on Tuesday, 28 February, 2017 at 7:00 pm

PRESENT: The Right Worshipful the Mayor Councillor R B Bloomfield MBE

Deputy Mayor Alderman S Martin

Aldermen W J Dillon MBE, D Drysdale, A G Ewart, T Jeffers, W A Leathem, G Rice MBE and J Tinsley

Councillors N Anderson, J Baird, R T Beckett, D J Craig, A P Ewing, J Gallen, O Gawith, A Givan, J Gray MBE, A Grehan, B Hanvey, V Kamble, H Legge, J McCarthy, A McIntyre, U Mackin, B Mallon, T Mitchell, T Morrow, J Palmer, L Poots, A Redpath, S Scott, M Tolerton and R Walker

IN ATTENDANCE: Lisburn & Castlereagh City Council

Chief Executive Director of Corporate Services Director of Environmental Services Director of Leisure & Community Services Lead Head of Planning and Building Control Head of Marketing and Communications (Miss A Goddard) Member Services Officer Attendance Clerk

Commencement of the Meeting

At the commencement of the meeting, The Right Worshipful the Mayor, Councillor B Bloomfield, welcomed those present to the February meeting of Council and requested that all mobile phones be switched off or put on silent for the duration of the meeting.

Councillors J Gray and R Walker entered the meeting at 7.01 pm.

Prayers

The Right Worshipful the Mayor, Councillor B Bloomfield, expressed condolences in respect of the recent passing of former colleague, Mr Michael McCormick, Financial Services, former Castlereagh Borough Council, and advised that he had sent the sympathy of the Council to Mr McCormick’s family.

Alderman G Rice and Councillor V Kamble entered the meeting at 7.01 pm.

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MM 28.02.2017 Prayers (Cont’d)

At the invitation of The Right Worshipful the Mayor, Councillor B Bloomfield, Rev E Coulter addressed the Council and said a prayer, during which he referred to the above bereavement.

1. Business of The Right Worshipful the Mayor

The Right Worshipful the Mayor, Councillor B Bloomfield, outlined the engagements he had attended during the month as follows:

- Lisburn Business Education Partnership Annual Careers Convention in the LeisurePlex which had been well attended by pupils from schools across the Council area, as well as a number of career companies

- Entrepreneur Networking event in the Island Hall, Lagan Valley Island, at which Dr Michael McKillop gave a presentation on motivation

- opening of the Motorcycle Show at the Eikon Centre at Balmoral Park, Lisburn

- Northern Ireland Year of Food and Drinks event at the Culloden Hotel, Holywood, where the Council had received two runner-up awards. The Right Worshipful the Mayor commended the Council on these two awards which he said had been achieved amongst competition from across the Lisburn and Castlereagh areas

- meeting with a business investor to Lisburn & Castlereagh in the Mayor’s Parlour, along with the Chairman of the Development Committee and Officers from the Economic Development Unit

- NI NL Trade Dinner in Amsterdam, along with the Chairman and Vice Chairman of the Development Committee

- Holocaust Memorial Day in the Irish Linen Centre

- World Leprosy Day at Lisburn Cathedral

- Waitangi Lunch at The Ballance House, Glenavy to commemorate the signing of New Zealand’s founding in 1840, formally known as New Zealand Day

- Citizenship ceremony at Hillsborough Castle earlier that day at which Lord Lieutenant Joan Christie had presided

- Disability Sports Northern Ireland event at the LeisurePlex, along with Councillor Janet Gray.

- Student Excellence awards at the South Eastern Regional College

- visit to Moira Friendship Group

-

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MM 28.02.2017 1. Business of The Right Worshipful the Mayor (Cont’d)

- Ballinderry War Memorial Hall’s RGM, at which a number of Members had been in attendance also

- the unveiling of a plaque at the Community Hall, Dromard, to commemorate Mr Jimmy Millar who had been a pillar of the community in that part of the Council area

- official launch of the bank of security screens hosted by Lisburn Commerce Against Crime

- event to celebrate the Chinese New Year, at the invitation of the City Hall, Belfast, 2017 being the Year of the Rooster

- a Pre-match reception for Lisburn Rugby Club

- Probus Club lunch

- event to celebrate the work of Positive Lisburn who have been established in Lisburn for 21 years

- event to mark VOYPIC (Voice of Young People in Care) Carers Day. The Right Worshipful the Mayor commended the good work of this organisation in the community.

- event to mark the100th Anniversary of Lisburn Scouts and Cub Scouts

- reception for Lisburn’s Old Vehicle Club

- reception to mark the 100th Anniversary of Lamonts Flower shop in Lisburn

- lunch with Lt Col Frank Cannon and his wife, Rachel, who were moving to England following two and half years in Lisburn. The Right Worshipful the Mayor advised that he had the opportunity to meeting Lt Col Cannon’s successor, Lt Col Karl Franklin and his wife Tracy, at this event.

2. Apologies

It was agreed to accept apologies for non-attendance at the meeting on behalf of Aldermen M Henderson MBE and S P Porter, Councillors S Carson, P Catney, A Girvin and N Trimble, and the Lead Head of Development.

Alderman W A Leathem entered the Meeting at 7.15 pm.

3. Declarations of Interest

During the course of the meeting Councillor D J Craig declared an interest in item 9.10 Funding for Extended Youth Provision, in view of his membership of the Board of the Education Authority. 183

MM 28.02.2017 3. Declarations of Interest (Cont’d)

The Right Worshipful the Mayor, Councillor B Bloomfield, indicated that should any Member require to leave the meeting to notify the Members Services staff in order that their departure could be recorded accurately in the minutes.

The Mayor’s Chaplain left the meeting at 7.16 pm.

4. Council Minutes

Council Meeting held on 24 January 2017

It was proposed by Alderman A G Ewart, seconded by Councillor A Redpath, and agreed that the minutes of the meeting of Council held on 24 January, 2017 be confirmed and signed.

Special Meeting of Council held on 9 February 2017

It was proposed by Councillor A McIntyre, seconded by Councillor B Mallon, and agreed that the minutes of the Special Meeting of Council held on 9 February 2017 be confirmed and signed.

5. Matters Arising

Council Meeting held on 24 February 2017

Item 8 Page 81 Peace IV Partnership Update

It was agreed that the above matter be considered during the Confidential business later in the meeting in view of the legal advice on this matter having been provided to Members earlier that day (item 13.4 refers).

Special Meeting of Council held on 9 February 2017

There were no matters arising.

6. Deputations

There were no deputations.

7. Business Required by Statute

(i) Signing of Legal Documents

On a proposal by Councillor A P Ewing, seconded by Councillor M H Tolerton, it was agreed that the following legal document be signed at the meeting:

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MM 28.02.2017

(i) Signing of Legal Documents (Cont’d)

 Lisburn and Castlereagh City Council and Patterson Outdoor Cleaning Solutions Limited of 11 Ballinderry Road, Lisburn, County Antrim, BT28 2SA – Conditions of Contract for winter services provision to Council facilities.

 Invest Northern Ireland of Bedford Square, Bedford Street, Belfast, BT2 7ES and Lisburn and Castlereagh City Council – Assignment of Trademarks

 Lisburn and Castlereagh City Council and Mr Henry Price of 23a Glenavy Road, Lisburn, County Antrim, BT27 4RL – Deed of Agreement relating to lands at Moneyreagh

8. Adoption of Minutes of Committees

It was agreed that the minutes and recommendations of the undernoted meetings be adopted, subject to any changes recorded below:

Environmental Services Committee 1 February, 2017 Proposed by Councillor J Baird Seconded by Councillor T Morrow

Matters Arising

Item 4.3.1 Page 102 Proposed Memorial Garden of Reflection – Millbrook Car Park

Councillor H Legge reported having been approached recently by an individual who had been caught up in the bombing of the La Mon House Hotel in February 1978 enquiring about the Memorial grounds and the Memorial bench at Bradford Court. It was noted that the Memorial bench was in need of minor refurbishment. Councillor Legge indicated that she had spoken previously to the Director of Environmental Services about the relocation of memorials from Bradford Court and the possibility of the Memorial bench being relocated to an appropriate location also.

Councillor U Mackin welcomed the decision of the Environmental Services Committee that the Council consider the option of expanding the Millennium Garden to accommodate a Memorial Garden of Reflection, as well as identifying an alternative site within Lagan Valley Island.

Councillor U Mackin expressed thanks to the Director for the promptness in bringing this matter to the Environmental Services Committee following his first discussions on this matter with the Director. Councillor Mackin also expressed thanks and appreciation to the Chairman and Members of the Environmental Services Committee in bringing forward the decisions for adoption this evening, and also for having afforded him the opportunity to speak on the matter at the Committee Meeting on 1 February 2017.

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MM 28.02.2017 Item 4.3.1 Page 102 Proposed Memorial Garden of Reflection – Millbrook Car Park (Cont’d)

Councillor U Mackin proceeded to outline at length the emotive nature of the need for a Garden of Reflection, in particular around the subject of still born babies and infant deaths.

Councillor O Gawith having commended Councillor U Mackin on the manner in which he spoke on the need for a Memorial Garden of Reflection indicated his support in relation to the Committee’s decision.

In response to the comments of the previous speakers the Director of Environmental Services reaffirmed the decision of the Committee to bring forward two options for a Garden of Reflection, one to consider extending the Millennium Garden at Lagan Valley Island and the other option to identify an alternative site also at Lagan Valley Island. In regard to the issue of the relocation of memorabilia at Bradford Court the Director confirmed that the issue of memorabilia and artefacts situated within the grounds at Bradford Court had been passed to the Corporate Services for consideration, and assured the Council that the matter would be dealt with sensitively as part of the overall project for the relocation of overall items from Bradford Court.

Councillor H Legge thanked the Director for her comments and asked that as an extension to this project and in view of the 40th Anniversary of La Mon bombing on 17 February 2018:

a) the Council considers how it could commemorate this anniversary appropriately and

b) the Council considers the re-establishment of the La Mon Bursary, which had been in place previously in the former Castlereagh Borough Council, it being noted that the La Mon Hotel was within the new Lisburn & Castlereagh Council area, which would be a lasting memorial.

It was agreed on a proposal by Councillor H Legge, and seconded by Councillor J Baird, and agreed that the matter of an appropriate commemoration of the 40th Anniversary of the La Mon bombing and the re-establishment of the La Mon Bursary, as outlined above, be referred to the Corporate Services Committee for consideration.

Development Committee 1 February, 2017 Proposed by Councillor U Mackin Seconded by Councillor J Gallen

Leisure and Community Development Committee 7 February, 2017 Proposed by Councillor T Morrow Seconded by Councillor A Givan

Governance and Audit Committee 14 February, 2017 Proposed by Councillor T Mitchell Seconded by Councillor B Hanvey

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MM 28.02.2017 Corporate Services Committee 14 February, 2017 Proposed by Councillor O Gawith Seconded by Councillor B Mallon

For Noting

Special Planning Committee 9 January, 2017 Planning Committee 9 January, 2017 Special Planning Committee 16 January, 2017

The above minutes of the Planning Committee meetings in January 2017 had been circulated for noting only as these minutes had been agreed at the subsequent meeting of the Planning Committee on 6 February 2017. It was proposed by Councillor A Redpath, seconded by Councillor N Anderson, and agreed that their contents be noted.

9. Report from Chief Executive

It was agreed that the reports and recommendations of the Chief Executive be adopted, subject to any decisions recorded below.

Items for Decision

9.1 Hillsborough Works – Phoenix Gas and Virgin Media

The Chief Executive reminded Members that Phoenix Natural Gas and Virgin Media had plans to roll out their respective infrastructure in Hillsborough Village and advised that discussions were ongoing with both organisations regarding the need to minimise disruption to local trade that might result from the work, it being noted that some of the works by both organisations would result in the reducing on a rolling basis of a small number of on-street car parking spaces.

Alderman W J Dillon updated the Council on a sub group meeting of the Development Committee and Phoenix Gas two weeks ago during which Phoenix Gas gave an assurance that there would be as little disruption as possible in Hillsborough.

It was proposed by Alderman W J Dillon, seconded by Councillor U Mackin, and agreed that in the event of alternative car parking arrangements being required during the above planned works that:

a) the Council delegates authority to the Chairman of the Development Committee, in consultation with the Chief Executive and Officers, to agree the appropriate use of the public car park in Hillsborough, and

b) any associated costs, including loss of income, be covered by either or both companies.

Alderman W J Dillon on behalf of the Council expressed best wishes to Phoenix Gas for the Hillsborough project.

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MM 28.02.2017 9.2 Scheme of Delegation and Protocol for Planning Committee

The Council had been furnished with copies of the Scheme of Delegation and Protocol for the Planning Committee.

The Chief Executive reminded the Council that a review of the aforementioned documents had been completed and agreed through Council on 20 December 2016, following which the Scheme of Delegation had been forwarded to the Department for Infrastructure as required under the appropriate legislation.

The Council had also been furnished with a copy of a letter dated 31 January 2017 from the Department of Infrastructure which confirmed that the Department had approved the Council’s Scheme of Delegation.

It was proposed by Councillor A Redpath, seconded by Councillor U Mackin, and agreed that that the correspondence from the Department of Infrastructure be noted and that Council’s Scheme of Delegation be adopted by the Council.

9.3 2017/2018 Third Party Funding Arrangements

The Chief Executive reminded the Council that the Council provided annual funding to a number of organisations to develop facilities and deliver programmes which support local communities, in line with the Council’s Community Development priorities. Each funded organisation was monitored against a set of key targets, which were reviewed annually in line with the Council’s Community Support & Development Strategy.

The Chief Executive drew the Council’s attention to the undernoted list of proposed funding allocations, in line with provision in the Council Financial Estimates 2017/2018, and which required to be approved by the Council. It was noted that that payment would be subject to either acceptance by each organisation of a formal Letter of Offer from the Council or where appropriate a Service Level Agreement setting out the conditions of the financial assistance.

Organisation 2017/2018 Funding Allocation Hillsborough Village Centre £25,000 Lagan View Enterprise Centre £25,000 Maghaberry Community Association £25,000 Dungoyne Community Centre (Dundonald £10,000 Bowlers) Lagan Valley Rural Transport £18,720 North Lisburn Community Centre £25,000

The Director of Leisure and Community Services responded to a question from Councillor J McCarthy in regard to the selection of the above-named organisations who were recommended to receive third party funding from the Council.

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MM 28.02.2017

9.3 2017/2018 Third Party Funding Arrangements (Cont’d)

It was proposed by Councillor J McCarthy, seconded by Councillor T Morrow, and agreed that the Council approve the third party grants 2017/2018 as outlined above and where appropriate on a staged basis payment, subject to an Agreement/Letter of Offer being in place and the provision of each organisation’s most recent approved account.

9.4 Presentation of Transport NI Autumn and Spring Reports to Council

The Council had been furnished with a copy of a letter dated 21 February 2017 from the Divisional Manager, Transport NI, Eastern Division, in regard to Council representations on arrangements for presenting Transport NI’s Autumn and Spring reports to Council.

It was proposed by Councillor A Redpath, seconded by Councillor B Mallon, and agreed that the correspondence from Transport NI be considered by Party Groups and comments be forwarded to the Chief Executive’s Office for inclusion in a draft response to the Divisional Manager to be confirmed at the next meeting of the Party Group Leaders Forum.

9.5 Hillsborough Social Enterprise Initiative

The Chief Executive reported receipt of a request from the Health Trust to work in partnership with the Council in developing a Social Enterprise project as part of the wider Hillsborough MasterPlan. The Chief Executive advised that this project would fit neatly into the already agreed Hillsborough Forest MasterPlan however would require a Business Plan to explore the viability of such a venture.

It was proposed by Councillor T Mitchell, seconded by Councillor O Gawith, and agreed that the Council grants delegated authority to the Development Committee at its Meeting on 8 March 2017 to consider the proposal for developing a Social Enterprise initiative in partnership with the Health Trust and as part of the wider Hillsborough Forest plans.

9.6 Seminar – Public Accountability & Governance for Audit & Risk Assurance Committees – Thursday 9 March 2017 Clare House Belfast

Members were provided with details of the above seminar, the estimated cost of a Member’s attendance being £217.94.

It was proposed by Councillor N Anderson, seconded by Councillor M H Tolerton, and agreed that the Chairman and Vice Chairman of the Governance & Audit Committee, or their nominees, be nominated to attend the above seminar.

9.7 Invitation to Wastewater Treatment Works at Newtownbreda and Lisburn

The Chief Executive reported receipt of an invitation to the undernoted Open Day Events to which invitations had also been extended to Elected Members of the relevant District Electoral Area (DEA): 189

MM 28.02.2017 9.7 Invitation to Wastewater Treatment Works at Newtownbreda and Lisburn (Cont’d)

- Newtownbreda Wastewater Treatment Works 4 April, 2017 - Lisburn Wastewater Treatment Works 6 April, 2017

It was proposed by Councillor N Anderson, seconded by Councillor A P Ewing, and agreed that approval be granted to the attendance of any interested Member from the relevant DEA in regard to attendance at the above open days.

Items for Noting

9.8 Public Transport Links between Lisburn & Carryduff, Castlereagh South & Dundonald

Members were provided with a copy of a letter dated 25 January 2017 from Translink in response to representations by the Council in connection with the Council’s concerns regarding the lack of public transport links between Lisburn and Carryduff and also Castlereagh South and Dundonald.

Councillor N Anderson commended and expressed thanks to the Chief Executive for writing to Transport NI on this matter, the response, he stated, was less than adequate. Councillor Anderson outlined the frustrations of those residents living in Carryduff, Dundonald, Newtownbreda and the Cairnshill area who do not drive and would wish to see a public transport link established in order that they could travel to Lisburn to shop. Councillor Anderson also outlined the impact on economic development in Lisburn in the absence of public transport links.

Alderman T Jeffers concurred with the comments by Councillor N Anderson, and also referred to the difficulties faced by Lisburn residents travelling to the Ulster Hospital, Dundonald, this same issue having been raised at a number of consultation events in recent times.

Alderman T Jeffers raised the issue of the Belfast Rapid Transit Scheme coming into the Lisburn & Castlereagh City area for one mile only, ie. from the Park & Ride facility at Dundonald to Belfast; and also his understanding that the 4A bus which serviced Ballybean to the Asda store and the Ulster Hospital would be taken away. This would pose particular difficulties, especially for senior citizens.

It was proposed by Alderman T Jeffers, seconded by Councillor S Scott, and agreed that the Chief Executive write to Translink requesting a meeting with Members from Castlereagh East to discuss this matter.

Alderman T Jeffers agreed to furnish detail of the issues raised to the Chief Executive.

Alderman W J Dillon left the meeting at 7.46 pm.

Alderman G Rice concurred with the comments by Councillor N Anderson and Alderman T Jeffers, both in regard to the inadequate response from Translink and also in relation to the public transport issues, and added that many of these residents find it almost impossible to get to the Council offices in Lisburn, and 190

MM 28.02.2017 stated that it was important that the Chief Executive writes again to Translink on these important issues.

At this point Councillor M H Tolerton informed the Council that Alderman T Jeffers had spent three days recently in the Ulster Hospital and on behalf of the DUP expressed good wishes to Alderman Jeffers for a full recovery.

Alderman Jeffers thanked Councillor M H Tolerton for her good wishes and also thanked everyone who had sent messages either by text or other means of social media during his stay in hospital.

Alderman W J Dillon returned to the meeting at 7.50 pm.

Councillor T Morrow also put on record his support to the comments by the previous speakers in relation to the inadequate response from Translink and the public transport issues raised. Councillor Morrow referred to the reference in the letter from Translink advising that Translink would be prepared to meet with a delegation from the Council to discuss the issues of concern.

The Director of Environmental Services left the Meeting at 7.51 pm.

Alderman W A Leathem, whilst not representing the Castlereagh South and Castlereagh East areas, wished to be associated with the concerns of all the speakers. Alderman Leathem expressed concern that at a recent Community Planning event, prior to its commencement, the official from Translink had indicated that he had been unaware of the public transport issues in the Lisburn and Castlereagh areas. Alderman Leathem suggested that a meeting with Translink’s representative on the Council’s Community Planning Partnership would be more beneficial.

Councillor B Hanvey emphasised the importance of Translink consulting with the Council as a corporate body on proposed schemes for the area, and also the need for a meeting with Translink to discuss their long term approach to transport across the City area.

It was proposed by Councillor N Anderson, seconded by Alderman G Rice, and agreed that the Council writes to Translink to convey its concern regarding the inadequate response to the representations made by this Council and also requesting a meeting with Members of Castlereagh East in order to address the Council’s concerns regarding the lack of public transport links between the electoral areas of Lisburn and Carryduff and also Castlereagh South and Dundonald.

9.9 On-Street Car Parking Charges Increase

Members were provided with a copy of a letter dated 7 February 2017 from Belfast City Council in response to Council’s representations relating to the announcement by the Department for Infrastructure to increase parking charges in Lisburn, Belfast and Newry.

The Chief Executive advised that contact had been made with Newry, Mourne & Down District Council, as requested at the previous Meeting of Council, that 191

MM 28.02.2017 9.9 On-Street Car Parking Charges Increase (Cont’d)

Council having advised that no formal Council response was being made on this issue but that they were about to tender for a council area car park strategy to be undertaken and that once this was completed the council may address on-street car parking charges.

It was agreed that the letter from Belfast City Council be noted together with the update report in relation to the position on this matter by Newry, Mourne & Down District Council.

9.10 Funding for Extended Youth Provision

The Council had been furnished with and noted the content of a copy of a letter dated 14 February 2017 from the Office of the Minister, Department of Education, in response to the Council’s representations in regard to the withdrawal of youth funding in Northern Ireland.

9.11 Attendance of Transport NI Representatives at LCCC Policing & Community Safety Partnership (PCSP) Meetings

The Council had been furnished with a copy of a letter dated 20 February 2017 from the Department for Infrastructure, Transport NI, Eastern Division, in response to concerns raised at the previous meeting of Council in regard to the failure of Transport NI representatives to attend the meeting of the Lisburn & Castlereagh Policing and Community Safety Partnership on 17 January 2017.

Councillor A Redpath and Councillor N Anderson expressed disappointment in regard to the response received from Transport NI.

It was proposed by Councillor J Palmer, seconded by Alderman G Rice, and agreed that the Council writes to the Minister for Justice requesting that Transport NI be included in the list of statutory partners on the Policing and Community Safety Partnership with immediate effect.

Councillor U Mackin left the meeting at 7.59 pm.

9.12 Party Resignations

The Chief Executive reported receipt of notification form Alderman G Rice and Councillor V Kamble advising that they had resigned as members of the Alliance Party on 25 January 2017 and that they intended to remain on the Council as Independent Members.

Alderman T Jeffers paid tribute to the contribution by Alderman Rice during her many years on the former Castlereagh Borough Council, and stated that he also knew Councillor V Kamble during her time on Castlereagh Borough Council, and had found both ladies to be hard working Members on the Council. Alderman T Jeffers expressed disgust in relation to the comments of the Alliance Party Leader following the resignation from the Party by Alderman Rice and Councillor Kamble.

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MM 28.02.2017 9.12 Party Resignations (Cont’d

Councillor U Mackin returned to the meeting at 8.02 pm.

Alderman D Drysdale also paid tribute to the contribution of Alderman G Rice during her time on the former Castlereagh Borough Council, and stated that he too, had been shocked at the comments concerning the two resignations by the Alliance Party Leader in recent days. Alderman Drysdale reminded the Council that Alderman Rice had been awarded an MBE by Her Majesty the Queen for services to the community during difficult times in Northern Ireland.

9.13 Special Meeting of Council

Alderman T Jeffers left the meeting at 8.03 pm.

The Chief Executive reported that following consultation with The Right Worshipful the Mayor, Councillor B Bloomfield, it had been agreed to convene a Special Meeting of Council on 15 March, 2017 at 6.00 pm. The purpose of the Special Meeting was to receive the following presentations:

 Virgin Media Network on Expansion in Northern Ireland; and  Northern Ireland Electricity on Key Elements of the Electricity Network.

It was agreed that the Chief Executive’s report be noted.

The items for noting (items 9.8 - 9.13) were proposed by Councillor A P Ewing and seconded by Councillor N Anderson.

Additional Report

Item for Decision

9.14 Derry City & Strabane District Council Support from Councils – Cystic Fibrosis – Life Changing Drug Orkambi

The Council had been furnished with a copy of a letter dated 24 February 2017 from Derry City & Strabane District Council seeking the support of Councils in regard to its campaign to have the Orkambi drug for Cystic Fibrosis sufferers funded in Northern Ireland.

It was proposed by Councillor A Givan, seconded by Councillor A McIntyre, and agreed that the Council supports the above request from Derry City & Strabane District Council.

Item for Noting

9.15 On-Street Car Parking – Charges Increase

Members had been provided with a copy of a letter dated 22 February 2017 from the Minister for Infrastructure in response to the Council’s representations relating to the above matter. 193

MM 28.02.2017

9.15 On-Street Car Parking – Charges Increase (Cont’d)

It was proposed by Councillor A Givan, seconded by Councillor A McIntyre, and agreed that the correspondence from the Minister for Infrastructure be noted.

10. Reports from Members on Boards

There were no reports from Members on Boards.

11. Reports on Decisions Subject to the Reconsideration Procedure

There were no reports on decisions subject to the reconsideration procedure.

12. Notice of Motion

There were no Notices of Motion from Members for consideration at the meeting.

13. Confidential Business

It was agreed that the confidential reports and recommendations of the Chief Executive be adopted, subject to any decisions recorded below.

The Right Worshipful the Mayor, Councillor B Bloomfield, advised that the matters contained in the confidential reports would be dealt with “In Committee” due to the following reasons:

Capital Projects Committee: containing information in relation to which a claim to legal professional privilege could be maintained in legal proceedings.

Tender for the Production and Coordination of the Mayor’s Parade 2017: containing information relating to the financial or business affairs of any particular person (including the Council holding that information).

Local Development Plan – Preferred Options Paper: containing information in relation to which a claim to legal professional privilege could be maintained in legal proceedings.

Alderman T Jeffers returned to the meeting at 8.06 pm.

“In Committee”

It was proposed by Councillor A Redpath, seconded by Councillor T Mitchell, and agreed that the items in the Confidential Reports be considered “in committee”, in the absence of members of the press and public being present.

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MM 28.02.2017 Items for Decision

Alderman T Jeffers returned to the meeting (8.15 pm).

13.1 Capital Projects Committee

The Chief Executive reported that it was proposed that the Member Steering Group which had been established to discuss key capital projects be designated as the ‘Capital Projects Committee’ and advised that the undernoted nominations had been received from the agreed political composition.

DUP

Alderman D Drysdale Alderman A G Ewart Alderman S P Porter Alderman J Tinsley Councillor R T Beckett Councillor D J Craig Councillor U Mackin

UUP

Alderman W J Dillon Alderman M Henderson Councillor A Redpath

APNI

Councillor O Gawith Councillor A Grehan Councillor T Morrow

SDLP

Councillor B Hanvey

A copy of a draft agenda for the first meeting of the Capital Projects Committee which would be held on 14 March 2017 at 3.00 pm, had been furnished to the Council.

Members also had been provided with a copy of legal advice in regard to the role of “ex officio” members in committee decision making. The Chief Executive reminded the Council that as the Council had not limited the roles in its Standing Orders then speaking and voting rights could be read into the ex-officio appointments. The ex-officio roles can be limited but the advice was an amendment to the Council’s Standing Orders would be required.

The Chief Executive confirmed that on the basis outlined above, the Mayor and Deputy Mayor would be ex-officio Members of the Capital Projects Committee.

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MM 28.02.2017 13.1 Capital Projects Committee (Cont’d)

It was noted that the Terms of Reference of the Capital Projects Committee would be presented at the first meeting to be held on 14 March 2017.

The Chief Executive responded to questions from Alderman J Tinsley in regard to the status of the Capital Projects Committee and also in connection with the legal advice received in this regard.

It was proposed by Councillor A Redpath, seconded by Councillor O Gawith, and agreed that:

a) the content of the legal advice and the draft agenda for the first meeting of the Capital Projects Committee be noted, and

b) the nominations to the Capital Projects Committee, as outlined above, be agreed.

13.2 Tender for the Production and Coordination of the Mayor’s Parade 2017

The Chief Executive reported that Tenders had been sought through Public advertisement for the provision of the above services and that following assessment by a panel of Council officers it had been recommended that the tender be awarded to Streetwise Performance Limited at a cost of £31,000 + VAT.

It was proposed by Councillor A Redpath, seconded by Councillor O Gawith, and agreed that the tender for the production and coordination of the Mayor’s Parade 2017 be awarded to Streetwise Performance Limited at a cost of £31,000 + VAT, and that approval be granted to the signing and sealing of the associated contract by The Right Worshipful the Mayor and the Chief Executive.

Further Additional Confidential Report

13.3 Local Development Plan – Preferred Options Paper

The Council had been furnished with a copy of the Minutes of the Special Planning Committee held on 23 February 2017 together with the Preferred Options Paper and associated documents. It was noted that the Preferred Options documents had been considered at the Special Planning Committee on 23 February.

A copy of a summary document on the Preferred Options Paper had been circulated to Members earlier that day.

The Lead Head of Planning & Building Control responded to questions raised by Councillor J Baird in connection with the papers for consideration at the meeting.

It was proposed by Councillor A Redpath, seconded by Councillor N Anderson, and agreed that the Minutes of the Special Planning Committee Meeting on 23 February 2017 be noted and that the Council’s Preferred Options Paper on

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the Local Development Plan, and associated documents, be published on 30 March 2017 for an 8-week period until 25 May 2017.

Comments were noted from Councillor B Hanvey in regard to the importance of ensuring full participation in regard to the public consultation on the Local Development Plan – Preferred Options Paper.

Councillor N Anderson commended the Lead Head of Planning and Building Control and his Officers in the Planning Unit in regard to their efforts in bringing forward the Local Development Plan – Preferred Options Papers.

The Right Worshipful the Mayor, Councillor B Bloomfield, also congratulated the Lead Head of Planning and Building Control and his team on the exceptional work in producing the Preferred Options Paper documents.

Other Confidential Matter

13.4 Peace IV Partnership

The Council was provided with a copy of a letter dated 10 February 2017 addressed to The Right Worshipful the Mayor from the Office of the Minister, Department of Finance, in connection with the composition of the Council’s Peace IV Partnership, in particular the absence of a Member from the SDLP.

The Council was also provided with a copy of legal advice prepared by the Council’s solicitors on the Council’s Peace IV Partnership Agreement and also in connection with the above-mentioned correspondence from the Minister of Finance.

It was proposed by Alderman W A Leathem, seconded by Alderman J Tinsley, and agreed that delegated authority be granted to the Leisure and Community Development Committee at its Meeting on 7 March 2017 in order to consider the matter of Peace IV composition.

Resumption of Normal Business

It was proposed by Councillor L Poots, seconded by Councillor A P Ewing, and agreed to come out of committee and normal business was resumed.

14. Any Other Business

14.1 Objection to LCCC Planning Application Councillor N Anderson

Councillor N Anderson expressed disappointment in regard to Belfast City Council having once again submitted objections in respect of a planning application which, if approved, would bring investment into the Lisburn & Castlereagh City area.

Councillor S Scott left the Meeting at 8.30 pm. 197

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14.1 Objection to LCCC Planning Application Councillor N Anderson (Cont’d)

It was agreed on a proposal by Councillor N Anderson and seconded by Councillor B Hanvey, that, in the first instance, the Chief Executive makes an informal approach to the Chief Executive of Belfast City Council to discuss this Council’s concerns regarding consistent objections from Belfast City Council which hindered inward investment into the Lisburn & Castlereagh City area, and reports back to the Council in due course.

14.2 Forthcoming Retirements from the Council Councillor T Morrow

Councillor T Morrow referred to the forthcoming retirement of Ms Ruth Boyd, Member Services Officer, and Mr Adrian Donaldson, Director of Corporate Services, on 28 February 2017 and 30 April 2017, respectively.

Councillor T Morrow advised that both individuals had been previous employees of the former Castlereagh Borough Council.

Councillor Morrow, on behalf of the Members of Council, conveyed thanks and appreciation to Ms Boyd for her services to the former Castlereagh Borough Council for 34 years, and more recently to the Lisburn & Castlereagh City Council, and extended good wishes to Ms Boyd on her retirement the following day.

The Right Worshipful the Mayor, Councillor B Bloomfield, advised that he had hosted a reception for Ms Boyd earlier that day to recognise her retirement from the Council at which he had presented Ms Boyd with a gift and a card to mark the occasion.

14.3 Expression of Thanks Alderman G Rice

Alderman G Rice responded to the sentiments expressed by Alderman D Drysdale earlier in the meeting in connection with her resignation from the Alliance Party, along with Councillor V Kamble, the previous month.

Alderman Rice put on record her thanks and appreciation for the support of those Councillors whom she had worked alongside during her 28 years on the former Castlereagh Borough Council.

14.4 Forthcoming Retirements from the Council Alderman D Drysdale

Alderman D Drysdale having referred to the forthcoming retirement of the Director of Corporate Services and the Member Services Officer, stated that whilst there would be new opportunities as a result of these retirements, it was

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14.4 Forthcoming Retirements from the Council Alderman D Drysdale (Cont’d)

important to recognise the years of experience and expertise that would be lost to the Council.

Alderman D Drysdale expressed best wishes to Mr Adrian Donaldson, Director of Corporate Services, and Ms Ruth Boyd, Member Services Officer on their forthcoming retirement.

There being no further business for consideration, the meeting was terminated at 8.35 pm.

Mayor

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LCD 07.03.2017 LISBURN & CASTLEREAGH CITY COUNCIL

Minutes of the Meeting of the Leisure and Community Development Committee held in the Island Civic Centre, The Island, Lisburn, on Tuesday, 7 March, 2017 at 5:33 pm

PRESENT: Councillor T Morrow (Chairman)

Councillor A Givan (Vice-Chairman)

The Right Worshipful the Mayor Councillor R B Bloomfield MBE

Deputy Mayor Alderman S Martin

Aldermen M Henderson MBE, W A Leathem, S P Porter and J Tinsley

Councillors N Anderson, R T Beckett, J Gray MBE, V Kamble, H Legge, A McIntyre, S Skillen, N Trimble and R Walker

OTHER MEMBERS: Councillors J McCarthy and J Palmer

IN ATTENDANCE: Director of Leisure & Community Services Head of Service (Cultural & Community Services) Head of Service (Parks & Amenities) Head of Service (Sports Services) Museum Curator Member Services Officer

Northern Ireland Forest School Association

Mr Brian Poots

1. Apologies

There were no apologies.

2. Declarations of Interest

The following declarations of interest were expressed at this point in the meeting:

 The Chairman, Councillor T Morrow, expressed a non-pecuniary interest in item 5.10.2 ‘Request to Host International Cross Country Event’ in view of the fact that he leased land from the Council at the Billy Neill Soccer Centre of Excellence; and

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LCD 07.03.2017 2. Declarations of Interest (Contd)

 Councillor A Givan expressed an interest in item 5.10.14 ‘Dundrod & District Motor Cycle Club - Letter of Offer’, given that he is the father of the former Minister for Communities, Mr P Givan.

During the meeting, the following declaration of interest was expressed;

 Councillor J Palmer expressed an interest in item 5.1 ‘Lough Neagh Partnership: Request to Attend as a Delegation to Make a Presentation’, in view of his membership of the Board of the Lough Neagh Partnership.

3. Minutes

Councillors H Legge and N Trimble arrived to the meeting during consideration of this item of business (5.35 pm).

It was proposed by Councillor A McIntyre, seconded by Councillor A Givan and agreed that the minutes of the meeting of the Leisure and Community Development Committee held on 7 February, 2017, as adopted at the meeting of Council held on 28 February, 2017, be confirmed and signed.

The Right Worshipful the Mayor, Councillor B Bloomfield, referred to item 5.2 in the minutes ‘Sir Richard Wallace: Bi-Centenary (1818-2018)’ and stressed the importance of the Council, as a major beneficiary of the Wallace Estate, progressing plans to mark the bi-centenary. Councillor Bloomfield stated that there were funding streams that could be applied for and proposed that a Working Group be formed to progress this. As well as input from Council, Councillor Bloomfield stated that there should be involvement from outside bodies and he would be happy to provide a list of people he knew would be interested and who would be key players in this occasion.

The Director of Leisure & Community Services advised that a paper in relation to the Sir Richard Wallace Bi-Centenary was to be presented to the Committee next month and asked that The Right Worshipful the Mayor, Councillor B Bloomfield, provide him with the names of interested parties in order that this matter could addressed in the paper. In relation to Elected Member participation in the Working Group referred to by the Mayor, it was agreed to recommend that the Chairman and Vice-Chairman of the Leisure and Community Development Committee and the Mayor of the day participate.

4. Northern Ireland Forest School Association

Councillors V Kamble and the Deputy Mayor, Alderman S Martin, arrived to the meeting during consideration of this item of business (5.45 pm and 5.47 pm respectively).

The Chairman, Councillor T Morrow, welcomed to the meeting, Mr Brian Poots from the Northern Ireland Forest School Association (NIFSA). With the use of visual aid equipment, Mr Poots made a presentation in relation to the work of the 214

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NIFSA, a registered charity that had supported over 20,000 children learning outside. The aim of NIFSA was to encourage local school children to regularly visit their local council park. Mr Poots outlined the benefits of participation in the Northern Ireland Forest Schools Awards, not only for the children and schools involved, but for local councils and communities as well.

Mr Poots advised that a £6,000 contribution from the Council would include training and accrediting for three schools or groups, provision of a Forest School kit bag for each school, erecting a banner in each winning park and a metal plaque for each school.

Mr Poots having answered several queries raised by Members, the Chairman, Councillor T Morrow, thanked him for his attendance and he left the meeting (5.55 pm).

It was noted that this matter would be further considered at a later point in the meeting.

5. Report from the Director of Leisure & Community Services

It was agreed that the report and recommendations of the Director of Leisure & Community Services be adopted, subject to any decisions recorded below.

Items for Decision

5.1 Lough Neagh Partnership: Request to Attend as a Delegation to Make a Presentation

Members were provided with a copy of a letter dated 1 February, 2017 from the Lough Neagh Partnership requesting an opportunity for a delegation to attend a future meeting of the Committee to make a presentation on the work carried out by the Partnership and programmes currently being undertaken.

Following discussion, during which the need to prioritise deputations was stated, given the number of requests received, it was proposed by Alderman S P Porter, seconded by Councillor N Anderson and agreed to recommend that a letter be sent to the Lough Neagh Partnership suggesting that an invitation be extended to all Members of Council to visit its premises and those interested could receive a presentation there.

5.2 Northern Ireland Commonwealth Games Council

Members were provided with a copy of a letter dated 21 February, 2017 from the Northern Ireland Commonwealth Games Council (NICGC) providing information in regard to the cost of participation by the Northern Ireland Team in both the last Games in Glasgow and the projected costs for participation in the next Games in Australia in 2018. Members were also provided with details relating to the award of the 2021 Youth Commonwealth Games to Northern Ireland.

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LCD 07.03.2017 5.2 Northern Ireland Commonwealth Games Council (Contd)

Representatives from the NICGC had recently met with the Chief Executive and Corporate Management Team and, arising from this, it was recommended that representatives be invited to attend a joint meeting of the Leisure and Community Development Committee and the Development Committee to provide a presentation on arrangements for the 2018 Commonwealth Games and the 2021 Youth Commonwealth Games. It was proposed by Alderman S P Porter, seconded by Councillor A McIntyre and agreed to recommend that the joint meeting take place at 5.30 pm on 4 April, 2017, with the start of the scheduled monthly meeting of the Leisure and Community Development Committee being delayed until 6.00 pm on that date.

5.3 Dundonald Leisure Park: Approval to a Lease: Dunbridge Limited to Blue GJD Restaurants Limited, Unit 2A, East Point Entertainment Village, Dundonald

Members were reminded that the Council, as Head Landlord, was required to approve any sub-lease arrangements in relation to East Point Entertainment Village within Dundonald Leisure Park. In line with this, the Director reported receipt of a request for Council consent to a lease between the above parties. The lease engrossments having been reviewed by the Council’s legal advisors and no issues having been raised, it was proposed by Alderman S P Porter, seconded by Councillor A McIntyre and agreed to recommend that the Council agree to consent to the lease.

Items for Noting

5.4 Playful Museums Initiative Update

Members were advised that the Playful Museums Initiative, funded by the Heritage Lottery Fund through the Northern Ireland Museums Council to encourage under 5s and their families to visit museums, had commenced for the public in February with events culminating in the Flaxie Buds Bonanza Day on Saturday, 25 February. It was noted that over 1,000 people with small children had visited on the day – a new audience for the Irish Linen Centre & Lisburn Museum.

5.5 Dennis Osborne (1919-2016) Artist: An Appreciation

It was noted that the above exhibition was on display from 1 March to 30 April, 2017, with 25 artworks lent to accompany the 6 in the Museum’s permanent collection. An illustrated catalogue with a foreword by the Chairman had been published and was circulated to those Members present at the meeting. All Committee Members had been invited to attend the exhibition launch in the Museum on 9 March, 2017 at 7.30 pm.

5.6 Termination of Long-Term Loan: Henry Munro Creamware Jugs

Members noted the recent return to the current owners of the two creamware jugs given by the Lisburn United Irishman, Henry Munro, to a Lisburn Masonic 216

LCD 07.03.2017 5.6 Termination of Long-Term Loan: Henry Munro Creamware Jugs (Contd)

Lodge in the 1790s with a transfer printed inscription denoting the gift. The jugs had first been taken on long-term loan in 1984 and, given their important cultural heritage significance to Lisburn, this loan had been renewed twice following the death of their owner and his wife, both of whom resided in Spain. These artefacts had been displayed regularly in the Museum over the years, most notably in the ‘Lisburn 1798’ exhibition at the bicentenary of the ’98 rebellion.

5.7 Evaluation of the Community Support Programme: Correspondence from the Department for Communities

Members were provided with a copy of correspondence dated 17 February, 2017 from the Department for Communities advising of the Department’s plans to carry out a formal evaluation of the Community Support Programme and providing a copy of the terms of reference for the evaluation. It was agreed that the contents of the correspondence be noted and that Members await the opportunity to input into the evaluation of the Community Support Programme.

5.8 Health and Safety Executive for Northern Ireland: Meeting with Corporate Management Team

The Director advised that the Council’s Corporate Management Team had recently met the Chief Executive and senior staff from the Health and Safety Executive for Northern Ireland (HSENI) and it was planned that this would be an annual meeting between the organisations. Members were provided with, and noted the contents of, a copy of the presentation provided by Council Officers at the meeting, which outlined the arrangements and approach that the Council had in place to promote and address health and safety matters within the organisation.

5.9 Departmental Budget Report

Members noted the contents of a copy of a departmental budget report for the period 1 April, 2016 to 31 March, 2017, as at 31 January, 2017.

Items for Consideration

5.10 Report from the Head of Service (Parks & Amenities)

It was agreed that the report and recommendations of the Head of Service (Parks & Amenities) be adopted, subject to any decisions recorded below.

Items for Decision

5.10.1 Harmony Hill Community Group

The Committee was reminded that, at its special meeting held on 5 July, 2016, consideration had been given to a request for additional pay facilities in Harmony Hill. Members had been receptive to the idea of additional play facilities within the area but were mindful of capital budgets (with no provision having been made 217

LCD 07.03.2017 5.10.1 Harmony Hill Community Group (Contd)

for work at this location) and competing priorities. The Committee had, however, approved that Officers liaise with the Harmony Hill Community Group and the primary school in order to assist with the planning application process, development of a sports development plan and guidance towards possible grant funding sources.

The Head of Service reported that several meetings had been held in the interim. The Education Authority had agreed, in principle, to grant the land needed but work was required to determine what type of facility there was a greater need for – MUGA or perhaps a playground and a smaller synthetic playing surface, which may be more useful to the community. The Harmony Hill Community Group considered that the best way forward was to initiate a feasibility study to clarify the options and had now approached the Council for assistance with this piece of work. The Head of Service advised that, if the Committee was minded to support this request, then as an extension to the Playability Strategy, Officers could commission a consultant to explore the options and report back.

It was proposed by Alderman S P Porter, seconded by Councillor A McIntyre and agreed to recommend that approval be given to the request from the Harmony Hill Community Group for assistance in conducting a survey to ascertain the need for a play facility and to determine the most appropriate type of facility, which would be located in the Harmony Hill primary school grounds.

5.10.2 Request to Host International Cross Country Event

Having declared an interest in this matter earlier in the meeting, the Chairman, Councillor T Morrow, left the meeting at this point (6.08 pm) and the Vice- Chairman, Councillor A Givan, took the chair.

Members were provided with a copy of correspondence dated 21 February, 2017 from Athletics NI in relation to the Council hosting and sponsoring a forthcoming International Cross Country event at the Billy Neill Soccer Centre of Excellence (SCOE).

This was an event with a permit issued by the International Association of Athletics Federations (IAAF). The Head of Service set out his report, details of the event and advised that hosting this at the Billy Neill facility would require sponsorship/grant aid in the region of £15,000. Officers had liaised with colleagues in the Economic Development Unit to ascertain if a joint sponsorship arrangement could be arrived at to lessen the cost to Leisure & Community Services. An offer of contribution of £1,000 had been made by Economic Development for January 2018 but no budgetary provision had been made in the Leisure & Community Services financial estimates for 2017/18 to support such an event. Although no specific budget had been identified for the event, the Head of Service considered that it would be an excellent opportunity to ‘launch’ the Billy Neill SCOE as a venue for outdoor sports other than football.

Members were provided with a copy of an evaluation of the 2017 event which highlighted the media coverage and potential economic benefits in terms of tourism and bed nights. It was proposed by Alderman S P Porter, seconded by 218

LCD 07.03.2017 5.10.2 Request to Host International Cross Country Event

Councillor A McIntyre and agreed to recommend that an approach be made to Athletics NI with a view to hosting the event in January 2019, which would allow the Council to make appropriate budgetary provision.

The Chairman, Councillor T Morrow, returned to the meeting at this point (6.10 pm).

5.10.3 George Best Community Cup

Members were advised that the annual George Best Community Cup would be held on 22 and 23 June, 2017. The Irish Football Association (IFA) had hosted this competition annually at the Billy Neill SCOE since 2005. This had proven to be very successful, with 63 teams from all over the UK and Ireland having competed in 2016, including disability squads linked with Everton, Bradford City, Charlton Athletic, etc. This had involved over 500 people with disabilities and many of the visiting teams had stayed at La Mon Hotel, also in the Council area, and they had often enjoyed the facilities at Dundonald International Ice Bowl on evenings of their stay.

The IFA had been offered free facilities by Belfast City Council to host this annual event at Mallusk Playing Fields. In 2016, the facility costs had been £1,054.64. The IFA was loathe to move the competition from Billy Neill SCOE as it was an excellent facility for this event and it had grown year on year with great success at its current location. The IFA had consequently enquired if there was a grant it could apply for or if the costs could be waived.

The Head of Service pointed out that the George Best Community Cup was the biggest football tournament for people with disabilities in the UK and he considered that this represented an excellent opportunity for the Council to promote disability sport and encourage tourism and secondary expenditure within the Council area.

It was proposed by Councillor R T Beckett, seconded by Councillor J Gray and agreed to recommend that a grant of £1,100 be awarded to the IFA to cover the pitch hire costs for the annual George Best Community Cup event at the Billy Neill SCOE.

5.10.4 Tonagh Potential Play Park – Survey Report

The Right Worshipful the Mayor, Councillor B Bloomfield, left the meeting during consideration of this item of business (6.16pm).

The Committee was reminded that, at its October meeting, a survey of the Tonagh area had been commissioned to ascertain the level of local support. This survey had been completed by PlayBoard in December 2016 on behalf of the Council. The Head of Service set out in his report, details of the survey, the delivery method of which had been household questionnaire, with a combination of face-to-face completion and questionnaire drop (if the resident was absent at the time of survey).

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LCD 07.03.2017 5.10.4 Tonagh Potential Play Park – Survey Report (Contd)s

Members were provided with a copy of the survey report, which indicated a high level of support for the development of a fixed play area at ‘The Green’ in Tonagh. There was widespread recognition that the location offered the required size to meet the demand for such a development in terms of the number of children and young people, both resident and non-resident.

The Northern Ireland Housing Executive (NIHE), who owned the land, had no plans for development of The Green. The Head of Service pointed out that, should the Committee be minded to support the establishment of a fixed play park in Tonagh, Officers would require to negotiate a lease of the land from NIHE and make provision in future capital estimates.

It was proposed by Alderman S P Porter, seconded by Councillor A McIntyre and agreed to recommend that Officers (a) consult with the PSNI, the local Community Group and Tonagh Primary School regarding the results of the survey; and (b) liaise with the NIHE in relation to the Council receiving the land at no cost. Following this, a further report would be brought to a future meeting of the Committee.

5.10.5 Moira Demesne – Closure Times

The Head of Service reported that a growing antisocial element was frequenting Moira Demesne in the hours of darkness, particularly at weekends, and this had resulted not only in damage to the park facilities, but also the theft of local residents’ bins which had subsequently been burnt out in the park. Each incident had been reported to the PSNI at the time, although no-one had been apprehended. The main vehicle gates were locked each evening; however, the rear car park and pedestrian accesses remained unlocked, despite signage indicating closure at 1700 hours.

In response to antisocial behaviour on site, it was proposed by Alderman S P Porter, seconded by Councillor A McIntyre and agreed to recommend that all Moira Demesne gates be locked each evening at 2200 hours, unless they were required to be kept open for specific events. A leaflet drop would be carried out to local businesses advising of this change in advance of implementation.

5.10.6 Drumbo Men’s Shed

The Committee was reminded of discussion at its October meeting regarding the proposed Men’s Shed at Drumbo playing fields. The organisation had now asked if, as a temporary measure until a structure could be funded and built, a shipping container could be placed on the same footprint. The container, details of which were provided in the Head of Service’s report, would give the group a quick start to meeting the local demand for a Men’s Shed and provide some visible proof of action to the local community. The container, if approved, would be externally painted to blend in with its surroundings.

Several funding opportunities were on the horizon which had been passed to the group. The Head of Service pointed out that both the shipping container and the ultimate fixed structure would require planning permission. 220

LCD 07.03.2017 5.10.6 Drumbo Men’s Shed (Contd)

It was proposed by Alderman S P Porter, seconded by Councillor A McIntyre and agreed to recommend that approval be given to the installation of a shipping container to provide a temporary home to the Drumbo Men’s Shed, ahead of a permanent build, both subject to planning permission being received.

5.10.7 Legals

(a) Rushmore Avenue, Lisburn

The Head of Service advised that the Council had been attempting to procure land adjacent to Rushmore Avenue for some time from the NIHE. Two encroachments had been discovered on the transferring land and highlighted to the NIHE, who had agreed to remove these from the land transfer. Members were provided with a copy of a map indicating these more clearly. Consequently, a new Land & Property Services (LPS) valuation had been sought, which reduced the land value from £2,650 to £2,000. It was proposed by Alderman S P Porter, seconded by Councillor A McIntyre and agreed to recommend the progression of the lease at Rushmore Avenue to acquire land from the NIHE at the reduced valuation of £2,000.

(b) Moira House, Hillsborough Road, Lisburn

The Head of Service advised that Moira House, Hillsborough Road, was occupied by HM Revenue and Customs (HMRC). For health and safety reasons, an alternative emergency exit from the facility was required and the Council had been approached for permission to construct a path across adjacent Council land which lay between the building and the Lagan towpath. Officers having reviewed the site and found no reason to object to the request, it was proposed by Alderman S P Porter, seconded by Councillor A McIntyre and agreed to recommend that permission be granted for HMRC to construct a path across adjacent Council land between Moira House and the Lagan towpath.

Items for Noting

5.10.8 Northern Ireland Forest School Association

Further to the presentation earlier in the meeting in relation to the NIFSA, it was proposed by Councillor N Anderson, seconded by Councillor J Gray and agreed to recommend that a contribution of £6,000 be made to the NIFSA for the training and accrediting of three schools in the Council area.

Arising from discussion, it was also suggested that other sources of funding that could be considered for this project were (a) the Live Here Love Here Small Grant Scheme; and (b) the Lagan Valley Regional Park.

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LCD 07.03.2017 5.10.9 Park User Statistics

Members were provided with, and noted the contents of, a copy of the annual statistical information in respect of access to the Council parks. Data was downloaded quarterly and fed into the Council performance manager returns.

5.10.10 Carryduff Training Facilities – Potential Collaboration Project

The Head of Service reported that the Council had been approached by both Carryduff Colts and Carryduff GAA seeking opportunities to develop their training and playing facilities as their clubs’ respective memberships continued to expand. Officers had met with both parties, local MLAs and Elected Members in an effort to explore potential collaboration between Carryduff Colts and Carryduff GAA. A possible neutral site had been investigated within the Knockbracken Healthcare Park; but, unfortunately, the Council had since confirmed that this was unavailable and unsuitable for development. It was noted that Officers would continue to engage with both clubs and keep the Committee appraised of any progress.

5.10.11 Alpha Funding Application for Biodiversity Sensory Garden in Moira Demesne

Members were reminded that an application to the Alpha fund had been made for the creation of a Biodiversity Sensory Garden in Moira Demesne. It was noted that this application had been successful and work would commence in due course.

The Head of Service further advised that a conference entitled “Biodiversity 2020 and Beyond: Measuring Progress, Overcoming Challenges and Considering Next Steps at the National and Local Levels” was taking place in London on 26 April, 2017 and the Council’s Biodiversity Officer would be attending. It was proposed by Councillor N Anderson, seconded by Councillor J Gray and agreed to recommend that the Chairman or Vice-Chairman, or their nominee, attend this conference.

5.10.12 Car Parking at Hydebank Playing Fields

The Head of Service reported that there had been a significant increase in the number of complaints regarding car parking at Hydebank Playing Fields. Several consecutive weekends had seen the PSNI called out by local residents and a number of tickets had been issued, with threats of further patrolling in the coming weeks. This problem was exacerbated by the success of the ‘small side game initiative’. Like many of the facilities, Hydebank had been built many years ago with adult players in mind, ie. 2 x 11 man teams per pitch. The small sided game saw numerous teams per pitch, more pitches and, with young players, parents and grandparents all in attendance. On a Saturday morning, the facility could have close to 800 people attending and complaints had come from both local residents and the parents who could not find parking spaces. Monday to Friday car parking for local businesses had also attracted similar criticism and PSNI attention.

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LCD 07.03.2017 5.10.12 Car Parking at Hydebank Playing Fields (Contd)

It was noted that the Head of Service had instigated the following:

(i) liaison with neighbouring businesses to suggest mutual sharing of car parks, in that the Council would avail of their car parks on Saturday/ Sunday and they would utilise Hydebank car parks Monday to Friday. A response to this was overdue; (ii) a meeting with both the IFA small sided game co-ordinator and the Youth League to ascertain if venues and/or times could be de-conflicted in an effort to reduce attendance; and (iii) a request to Estates to expedite the capital plan to create 44 more new spaces, as per the master plan.

Following discussion, it was proposed by Councillor N Anderson, seconded by Councillor J Gray and agreed to recommend that:

(a) engagement take place with TransportNI in an attempt to address parking difficulties; and (b) consultation take place with Translink in relation to the possibility of making arrangements for use of the Cairnshill Park and Ride facility.

5.10.13 Leisure Capital Development Projects

Members were provided with, and noted the contents of, an update on Leisure & Community Development capital projects.

5.10.14 Dundrod & District Motor Cycle Club – Letter of Offer

Members noted receipt of a letter of offer dated 24 February, 2017 from Sport NI/ Department for Communities for a funding package of £254,717.95 for capital and safety works at the Dundrod circuit. This was primarily for expenditure on capital works to replace the rider utility and inspection block.

Alderman J Tinsley commended the Head of Service for his involvement in securing this funding.

5.11 Report from the Head of Service (Cultural & Community Services)

It was agreed that the report and recommendations of the Head of Service (Cultural & Community Services) be adopted, subject to any decisions recorded below.

Items for Decision

5.11.1 Good Relations Action Plan 2017/2018

Councillor S Skillen arrived to the meeting during consideration of this item of business (6.38 pm).

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LCD 07.03.2017 5.11.1 Good Relations Action Plan 2017/2018 (Contd)

Members were reminded that the Council’s Good Relations Action Plan was 75% funded through the Executive Office District Council Good Relations Programme. Annually, the Council was required to submit a detailed action plan to the Executive Office, which was informed by community and stakeholder feedback contained within the Council’s Good Relations Audit 2015-2018. Members were provided with a copy of the proposed Good Relations Action Plan for 2017/18, which had been submitted to the Executive Office, subject to Council approval, by the deadline of 28 February, 2017.

The Head of Service drew Members’ attention to the proposal within the Action Plan to introduce a new Good Relations Support Officer to assist with the plan delivery. This post had been introduced following ongoing discussions with the Executive Office and its criticism that Lisburn & Castlereagh City Council’s Good Relations staffing structure was not proportional to the proposed programme. The introduction of this post would not incur additional costs to the Council, to that already provided for within the 2017/18 estimates, and the post would be engaged on a fixed-term basis and kept under review.

The Deputy Mayor, Alderman S Martin, welcomed the inclusion in the action plan of a programme of events to highlight Community Relations Week.

It was proposed by Alderman J Tinsley, seconded by Councillor S Skillen and agreed to recommend that the 2017/2018 Good Relations Action Plan, introduction of a new Good Relations Support Officer post and associated budget expenditure for 2017/2018 be approved.

5.11.2 Presentation Request – Hillsborough Village Centre

Members were provided with a copy of a letter dated 14 February, 2017 from the Centre Manager, Hillsborough Village Centre, requesting that representatives be received at a future meeting to present ideas and plans for extension and development opportunities at the Village Centre. Representatives had previously attended the former Lisburn City Council’s Leisure Services Committee but were keen to update the new Council on how they had developed this project.

Further to comments made earlier under item 5.1 regarding the need to prioritise deputations, given the number of requests received, it was proposed by Alderman J Tinsley, seconded by Councillor S Skillen and agreed that, in the first instance, a meeting be arranged between the Chairman and Vice-Chairman, the Director of Leisure & Community Services, the Head of Service (Cultural & Community Services) and the Manager of the Hillsborough Village Centre.

5.11.3 Arts Grant Schemes

Councillor A McIntyre left, and returned to, the meeting during consideration of this item of business (6.40 pm and 6.43 pm respectively).

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Members were reminded that the above item had been tabled for consideration at the February meeting of the Committee, at which time it had been agreed to defer any decision until Officers clarified a number of points, which the Head of Service listed in his report. He advised that the documents had been reviews and further clarification around the points had been inserted, as follows:

(i) Properly Governed Arts Organisation – A group set up under a constitution, memorandum and articles of association, deed of trust etc, with a primary aim of promoting and developing the arts within or across the Council area, which should be clearly outlined within their governing document; and

(ii) Operational Focus – Individuals who have a service base and operate within the Lisburn & Castlereagh City Council area and who promote and develop the arts locally across the Council.

Members were provided with a copy of the updated policies, reflecting the above amendments, and the new ‘Making Art with Communities’ scheme.

Councillor N Anderson referred to the policies indicating that the Council could not fund projects that were “party political in intention, use or presentation or that promoted a particular religion”. The Director of Leisure & Community Services clarified that each project would be assessed against the criteria of the scheme and would not necessarily be turned down based on their focus. Councillor Anderson requested that this be explained in greater detail in the grant schemes.

It was proposed by Alderman J Tinsley, seconded by Councillor S Skillen and agreed to recommend approval of the policy updates to the Arts Grant Scheme (Arts Organisations & Individuals) and the introduction of the new Making Art with Communities grant scheme, subject to the above amendment requested by Councillor N Anderson.

Further to comments by Councillor J Gray regarding difficulties that had been encountered by community groups in completing grant forms, the Head of Service advised that Officers had held a focus group meeting with community groups and issues had been raised regarding the claims process and monitoring and evaluation forms. As a result of this, amendments had been made to next year’s schemes and the process had been simplified. However, the Head of Service stated that any community groups having particular problems at the present time could contact Council Officers for assistance.

5.11.4 Community Festival Fund 2017/2018

Members were reminded that discussion had taken place at the February meeting of the Committee in relation to proposed policy changes to the Community Festival Fund 2017/2018. It had been recommended that the 12.5% match funding be removed from the scheme; however, Members asked that this be reconsidered with a view to allowing match funding to be considered as ‘in kind’. Officers had reviewed the policy and updated it accordingly to include the 12.5% match funding requirement and an explanation that the Council would 225

LCD 07.03.2017 5.11.4 Community Festival Fund 2017/2018 (Contd)

accept ‘in kind’ contributions towards this requirement. Members having been provided with a copy of the updated version of the policy, it was proposed by Alderman J Tinsley, seconded by Councillor S Skillen and agreed to recommend approval of the Community Festival Fund policy 2017/2018, which was due to open under public call on 20 March, 2017.

5.11.5 Bonfire Inter-Agency

The Committee was reminded that, at its meeting held in January 2017, it had agreed to develop a Bonfire Inter-Agency Group, initially to look at issues associated with bonfires within the Castlereagh East District Electoral Area. This group had held its first meeting on 16 February, 2017 and had representation from a number of organisations, as set out in the Head of Service’s report. The meeting had proved beneficial for all in attendance and it had been suggested that consideration be given to widening the scope of the group to facilitate discussion and collective actions at other sites across the Council area.

As a result of the above, Members were provided with a copy of draft Terms of Reference, as prepared by Officers, outlining the proposed role of a wider group. Members were advised that this group would not take the format of a formal Bonfire Management Programme, with an associated funding stream; however, it would focus on a multi-agency approach and community negotiations in achieving more environmentally friendly and safer bonfires.

It was proposed by Alderman J Tinsley, seconded by Councillor S Skillen and agreed to recommend that the Bonfire Inter-Agency draft Terms of Reference be approved.

Items for Noting

5.11.6 Updated Terms of Reference - Carryduff Community Facilities Steering Group

Further to a request by the above group that its Terms of Reference be updated to cover instances when representatives may be unable to attend, by allowing substitutes to attend on their behalf, Members were provided with, and noted the contents of, a copy of the updated document.

5.11.7 Welfare Changes Advice Service

Members were provide with, and noted the contents of, a copy of an information leaflet from the Welfare Changes Advice Service in relation to support and advice around welfare reform. Officers were currently arranging for these leaflets to be displayed at Council community facilities.

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5.11.8 Community Support Programme

The Head of Service reported that contact had been made by the Department for Communities advising that additional money had become available in the current financial year under the Community Support Programme and for Lisburn & Castlereagh City Council this was in the region of £22,000. This funding was to further develop the Council’s Community Development activity and programme. It was proposed by Councillor N Anderson, seconded by Alderman M Henderson and agreed that this additional money be accepted, subject to a formal offer being received from the Department for Communities.

5.12 Report from the Head of Service (Sports Services)

It was agreed that the report and recommendations of the Head of Service (Sports Services) be adopted, subject to any decisions recorded below.

5.12.1 Lough Moss Leisure Centre – New Graphic Design Logo

Members were provided with a copy of a draft updated logo for Lough Moss Leisure Centre, which had been developed in partnership with staff within the Marketing & Communications Unit and Sports Services promotional staff.

Following Members’ comments, the Head of Service agreed to take this logo back for further consideration to ensure there was a linkage between the logos of all sports facilities in the Council area.

5.12.2 Vitality Health & Fitness – Purchase of Upgrades Spin/Group Cycles

Members were provided with a copy of a background paper in relation to the potential upgrade of spin/group cycles at Vitality Health & Fitness within Lagan Valley LeisurePlex. It was proposed by Councillor N Anderson, seconded by Councillor H Legge and agreed to recommend that the purchase of upgraded spin bikes for Vitality Health & Fitness, with the bikes to be purchased from a Local Government Framework and the budget to come from identified Sports Services underspend in the 2016/17 financial year.

6. Confidential Business

It was agreed that the reports and recommendations of the Director of Leisure & Community Services be adopted, subject to any decisions recorded below.

The matters contained in the confidential report would be dealt with “In Committee” due to containing (a) information in relation to which a claim for legal privilege could be maintained in legal proceedings; (b) information relating to the financial or business affairs of any particular person including the Council holding that information); and (c) information which is likely to reveal the identity of an individual. 227

LCD 07.03.2017 “In Committee”

It was proposed by Councillor N Anderson, seconded by Councillor A McIntyre and agreed that the following matters be considered “in committee”, in the absence of members of the press and public being present.

It was agreed that items 5 and 6 of the report be considered first.

Items for Noting

6.1 Moat Park Pavilion, Dundonald: Tender Report

Members were provided with a copy of a tender evaluation report in respect of the appointment of a contractor to carry out works previously agreed by Council at Moat Park Pavilion, Dundonald.

It was noted that, subject to receipt of planning approval, the contract for the construction of the performance space at Moat Park Pavilion would be awarded as outlined in the Director of Leisure & Community Services’ report.

6.2 Award of Tender for Appointment of a Landscape Architect to Design, Procure and Supervise the Installation of a War Memorial in Moat Park

Members were provided with a copy of a tender evaluation report in respect of the appointment of a landscape architect to design, procure and supervise the installation on a war memorial in Moat Park. It was noted that the contract would be awarded as outlined in the Director of Leisure & Community Services’ report.

The Head of Service (Parks & Amenities) left the meeting at this point (6.55 pm).

Item for Decision

6.3 Membership and Governance of the Peace IV Local Partnership Body

Members were provided with a copy of a report regarding membership and governance of the Peace IV Local Partnership body and the Committee was reminded that it had delegated authority to deal with this matter.

Following discussion, it was proposed by Alderman S P Porter, seconded by Councillor A McIntyre and agreed that the Peace IV Local Partnership consist of the 10 Members already nominated by Council plus a Member of the SDLP (to be nominated by the SDLP Group Leader) and a Member of the TUV.

6.4 Redevelopment of Island Arts Centre Website

Members were provided with a copy of a financial appraisal, completed in line with the requirements of the Council’s Accounting Manual and agreed with the Council’s Finance Services Section, fully outlining the economic and financial factors that identified the need for work in redeveloping the Island Arts Centre website. It was proposed by Councillor A McIntyre, seconded by Alderman

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LCD 07.03.2017 6.4 Redevelopment of Island Arts Centre Website (Contd)

M Henderson and agreed to recommended that the financial appraisal be accepted and that approval be given to the procurement of the required external services for the redevelopment of the Island Arts Centre website.

6.5 Catering Contract – Castlereagh Hills Golf Course

It was proposed by Councillor A McIntyre, seconded by Alderman M Henderson and agreed to recommend that approval be given to a request from the caterer at Castlereagh Hills Golf Course to amend the contract to reflect his wish to operate as a single trading entity.

6.6 Irish Linen Centre/Lisburn Museum: Report in Regard to Staffing Matter

It was noted that this matter would be considered later in the meeting.

Items for Noting

6.7 Moat Park Pavilion, Dundonald: Tender Report

It was noted that this matter had been dealt with under item 6.1.

6.8 Award of Tender for Appointment of a Landscape Architect to Design, Procure and Supervise the Installation of a War Memorial in Moat Park

It was noted that this matter had been dealt with under 6.2.

6.9 Lough Moss Leisure Centre – Appointment of a Gym Operator

Members present at the meeting were provided with a report in respect of the above matter. It was proposed by Alderman M Henderson, seconded by Councillor A McIntyre and agreed to recommend that:

 subject to legal, contractual and procurement agreement, that the contract be awarded, on an initial 3 year contract, as outlined in the report of the Director of Leisure & Community Services; and  the Council undertake a number of minor works within Lough Moss Leisure Centre to support the upgrade of the existing gym facility.

6.10 Departmental Absenteeism Report

Members were provided with, and noted the contents of, a copy of a departmental absenteeism report.

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6.11 Lagan Valley LeisurePlex - Complaint

The Director of Leisure & Community Services provided a further verbal update in regard to resolution of the above.

6.12 Dry-Side Men’s Toilets at Lagan Valley LeisurePlex

Following comments by Alderman W A Leathem regarding the condition of the sink areas in the dry-side men’s toilets at the Lagan Valley LeisurePlex, the Head of Service (Sports Services) agreed to investigate this matter.

It was agreed that the item regarding staffing at the Irish Linen Centre/Lisburn Museum be considered at this stage and the Head of Service (Cultural & Community Services), Head of Service (Sports Services) and the Museum Curator left the meeting (7.29 pm).

6.13 Irish Linen Centre/Lisburn Museum: Report in Regard to Staffing Matter

The Director of Leisure & Community Services made a verbal report in relation to the contract of the Museum Curator, which was to be considered by the Corporate Services Committee at its meeting to be held on 14 March, 2017, and took note of Members’ comments regarding the invaluable service provided to the Council by the Museum Curator.

Resumption of Normal Business

It was proposed by Councillor J Gray, seconded by Alderman S P Porter and agreed to come out of committee and normal business was resumed.

7. Any Other Business

There was no other business.

There being no further business, the meeting was terminated at 7.34 pm.

Mayor/Chairman

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LISBURN & CASTLEREAGH CITY COUNCIL

Minutes of the Meeting of the Environmental Services Committee held in the Island Civic Centre, The Island, Lisburn, on Wednesday, 8 March, 2017 at 5:30 pm

PRESENT: Councillor J Baird (Chairman)

The Right Worshipful the Mayor, Councillor RB Bloomfield MBE

Aldermen T Jeffers and J Tinsley

Councillors N Anderson, A Givan, H Legge, A McIntyre, B Mallon, T Morrow and L Poots

IN ATTENDANCE: Director of Environmental Services Head of Service (Environmental Health) Head of Service (Technical and Estates) Head of Service (Operational Services). Parks and Amenities Manager Member Services Officer

Commencement of Meeting

The Chairman, Councillor J Baird, welcomed everyone to the March meeting of the Environmental Services Committee.

1. Apologies

It was agreed to accept apologies for non-attendance at the meeting on behalf of Alderman M Henderson MBE, Councillor J Gray MBE and Councillor R Walker.

2. Declarations of Interest

The Chairman invited Members to declare any Conflicts of Interest they might have in relation to the business of the meeting and reminded them of the requirement to complete Declaration of Interest forms in this regard, which had been provided at the meeting. The following Declarations of Interest were received:

o The Chairman, Councillor J Baird, declared an interest in item 4.7.3.1 “Consultation on the Private Rented Sector in Northern Ireland – Proposals for Change” on the basis that he was a private landlord.

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2. Declarations of Interest (Contd)

o The Chairman, Councillor J Baird, declared an interest in Item 4.7.6 “Roads (Miscellaneous Provisions) Act (Northern Ireland) 2010 – Roads Closure” on the basis of his involvement with Sycamore Hill (Training Provider).

(Alderman J Tinsley and Councillor N Anderson arrived at 5.32 pm)

3. Minutes of the Environmental Services Committee Meeting held on 1 February 2017

It was proposed by Councillor B Mallon, seconded by Councillor A McIntyre, and agreed that the minutes of the meeting of the Environmental Services Committee held on 1 February 2017, as adopted at the meeting of Council held on 28 February 2017, be confirmed and signed.

4. Report from the Director of Environmental Services

Items for Noting

It was proposed by Alderman T Jeffers, seconded by Councillor A Givan, and agreed that the following items (Item 4.1 to 4.4) be noted.

4.1 Environmental Services Trading Accounts – Period 10

Members were provided with and noted the contents of the Environmental Services Trading Accounts for Period 10.

(Councillor L Poots arrived at 5.35 pm)

4.2 Health and Safety Executive Northern Ireland

Members were provided with and noted the contents of a presentation by Council to the Health and Safety Executive (HSENI) whose representatives had attended the February meeting of the Corporate Management Team (CMT). Members were advised that the meeting was part of an ongoing engagement strategy with HSENI to maintain effective channels of communication and promote good practice within the Council area. Members were advised that the Committee would be kept updated regarding future joint initiatives between the Council and HSENI.

4.3 APSE Briefing 17-08

Members were provided with and noted the contents of an APSE Membership Resources Briefing entitled “Why reducing contamination in materials collected for recycling is becoming more critical”.

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ES 08.03.2017 4.4 Department for Transport – Public Consultations: Reminder to Register

Members were provided with and noted the content of information from the Department of Transport regarding two recently launched consultations, as follows:

 UK Airspace Policy: A framework for balanced decisions on the design and use of airspace  Draft Airports National Policy Statement: new runway capacity and infrastructure at airports in the South East of England.

4.5 Report from Head of Service (Parks and Amenities)

It was agreed to consider the Report from the Head of Service (Parks and Amenities) at this stage in the meeting in order to allow the presenting officer to attend a later engagement.

Members were advised that, in the absence of the Head of Service (Parks and Amenities), the report would be presented by the Parks and Amenities Manager

It was agreed that the report and recommendations of the Head of Service (Parks and Amenities) be adopted, subject to the decisions recorded below:

Items for Decision

4.5.1 Britain in Bloom 2017

The Committee was advised that agreement on carpet bedding schemes was required in order to prepare Hillsborough for the Britain in Bloom, Ulster in Bloom and NI Amenity Council competitions. Following a briefing visit to Nottingham in respect of the Britain in Bloom 2017 process, Officers were proposing the following displays:

 Britain in Bloom crest  Ulster in Bloom crest  NI Amenity Council crest  Oyster Festival  Hillsborough Scouts – reserve

Alderman J Tinsley suggested that consideration should be given to including Historic Royal Palaces in place of the Oyster Festival display.

The Council had also traditionally placed a carpet bed display at Bradford Court and the following display was suggested:

 Mayor’s Charity crest – Outgoing Mayor’s charity as planting scheme must be known several months in advance

Councillor T Morrow referred to a recent presentation by NI Forest School Association at the Leisure and Community Services Committee with proposals

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4.5.1 Britain in Bloom 2017 (Contd)

being considered for a programme within Hillsborough Park. He suggested that there could be an opportunity to tie the Britain in Bloom displays in with that initiative.

It was proposed by Alderman J Tinsley, seconded by Councillor A McIntyre, and agreed to recommend that Council approve the carpet bedding displays for Hillsborough and Bradford Court as detailed in the report but with a Historic Royal Palaces display in place of the Oyster Festival.

It was further agreed that Officers liaise with the Leisure and Community Services Department regarding possible participation in the NI Forest School Association initiative within Hillsborough Park.

4.5.2 Translink Ulster in Bloom 2017

It was proposed by Councillor H Legge, seconded by Councillor N Anderson, and agreed to recommend that the Council approve the following list of entries into the Translink Ulster in Bloom 2017 competition:

Small City Lisburn City Town Dundonald Small Town Carryduff and Moira Large Village Hillsborough Village Dromara

4.5.3 Balmoral Show 2017

The Committee was advised that Officers had met with representatives of the Balmoral Show and Ulster in Bloom with regard to participation in the 2017 Show. Members noted that a carpet bed display would be located within a new part of the show grounds to be identified as ‘Healthy Horticulture’ and that there would be minimal cost to the Council as the same material would be employed as in the Hillsborough displays.

4.5.4 Translink Ulster in Bloom Event, Gracehill, 5 April 2017

The Committee was advised that the Right Worshipful the Mayor, Councillor B Bloomfield, together with the Deputy Mayor had been invited to an Ulster in Bloom event taking place in Gracehall on 5 April 2017; however the Mayor was unable to attend. It was suggested that it would be also be appropriate for the Chair of the Environmental Services Committee to attend this event.

It was proposed by Alderman J Tinsley, seconded by Councillor B Mallon, and agreed to recommend that the Chairman, Councillor J Baird, attend the Ulster in Bloom event in Gracehall on 5 April 2017.

(The Parks and Amenities Manager left at 5.45 pm)

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ES 08.03.2017 4.6 Report from Head of Service (Technical and Estates)

It was agreed that the report and recommendations of the Head of Service (Technical and Estates) be adopted, subject to the decisions recorded below:

Items for Decision

4.6.1 Purchase of Land Adjacent to 42 Main Street, Moira

Members were provided with copy map outlining 0.0350 Ha of land at 42 Main Street, Moira, which the Department of Infrastructure intended to dispose of as it was surplus to needs. The Department had asked if the Council would be interested in acquiring the land at a suggested purchase price of £20,000.

The Committee noted that the land was adjacent to the entrance road to the Moira off-street car park and was a derelict vacant plot. Acquisition of the land would allow it to be effectively integrated into the proposed Moira Public Realm Improvement Scheme and would create a more visually pleasing entrance to the off-street car park and streetscape in general.

The Committee was provided with copy of a Financial Appraisal Pro-forma outlining the costs of acquiring the land at £20,000 and remedial landscaping at £10,000. In response to a query by Councillor T Morrow, Members were advised that the land valuation has been carried out by Land and Property Services on behalf of the Department of Infrastructure.

It was proposed by Councillor N Anderson, seconded by Councillor L Poots, and agreed that it be recommended that the Council approve the purchase of land adjacent to 42 Main Street, Moira and carry out appropriate landscaping and ongoing maintenance works.

Items for Noting

4.6.2 MRF Contamination

The Committee noted specific incidences of contamination in the recycling material delivered to the Mallusk facility reported by Bryson Recycling together with a request by arc21 for continued vigilance and the need for robust contamination inspection procedures.

Members expressed concerns regarding quality control procedures used by Bryson Recycling and the non-collection of recycling materials left beside kerbie bins. Officers undertook to ask arc21 to follow these issues up.

In response to a query regarding progress on waste collection harmonisation, Members were advised that a recycling gap study had been undertaken by Wrap on behalf of the Department of Agriculture, Environment and Rural Affairs and would form the basis of a Council wide waste collection service review, which would take place over the summer and would include a Members’ workshop to review elements such as bin size, frequency of collections, recycling and food waste collections. Members would be kept updated on progress

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ES 08.03.2017 4.7 Report by Head of Service (Environmental Health)

It was agreed that the report and recommendations of the Head of Service (Environmental Health) be adopted, subject to the decisions recorded below:

Items for Decision

4.7.1 Community Resilience Pilot in Dromara Update

The Committee was provided with an update regarding the Dromara Community Resilience Pilot, the aim of which was to help the community deal with severe weather emergencies.

Members noted that, at community meetings in Dromara, arrangements had been agreed regarding the pre-deployment of sandbag containers at 2 locations as follows:

 A small container on Housing Executive land at Dromore Street  A larger container on Council-owned land at Hillsborough Road (car park at the community centre/football pavilion)

It was proposed by Councillor T Morrow, seconded by Councillor H Legge, and agreed to recommend that the Council approve the placement of a sandbag container in the car-park of Dromara community centre/football pavilion to assist the community in dealing with severe weather emergencies.

4.7.2 Off-Street Car Parking

Following a recent increase in on-street car parking charges in Lisburn City Centre by the Department for Infrastructure, the Committee was provided with a report detailing the number of spaces available at the Council’s car parks, the hourly charge and the concessionary charge. Members noted that all of the off-street tariffs were below the level of the newly proposed on-street tariff.

Members were reminded that the off-street car parking function had transferred to Council on a cost neutral basis and the Council had had an under-achievement on income in 2015/2016. To address this operational deficit, the Council had already amended the tariff from £1/5hours to £1/3hours which would address, but not fully remove, the projected underachievement in 2016/2017.

It was proposed by Councillor A McIntyre, seconded by Councillor A Givan, and agreed to recommend that Council approve the existing charging structure in relation to off-street car parking

4.7.3 Consultations Approval

The Chairman, having declared an interest in the following item, stood down and the Vice-Chairman, Alderman J Tinsley, took the chair.

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ES 08.03.2017 4.7.3.1 Consultation on the Private Rented Sector in Northern Ireland – Proposals for Change

The Committee was provided with copy of response to the Department for Communities’ public consultation, ‘Private Rented Sector in Northern Ireland – Proposals for Change’ and noted that the response had been considered by both the Environmental Health Service Unit and the Building Control Service Unit in conjunction with comments prepared by Environmental Health Northern Ireland.

It was proposed by Councillor A Givan, seconded by Councillor N Anderson, and agreed to recommend that Council approve the comments for submission to the Department for Communities in relation to the consultation on the ‘Private Rented Sector in Northern Ireland – Proposals for Change’.

The Vice-Chairman, Alderman J Tinsley, stood down and the Chairman resumed his position in the Chair.

4.7.3.2 Consultation on the Children and Young Peoples Strategy 2017-2027

Members were reminded that, at its last meeting, the Committee had considered a report on consultation by the Department of Education on the Children and Young Peoples Strategy 2017-2027 with a closing response date of 27 February 2017.

The Committee was provided with copy response to the consultation from officers in the Environmental Health Service Unit.

It was proposed by Councillor T Morrow, seconded by Councillor A McIntyre, and agreed to recommend that the Council retrospectively approve the comments submitted to the Department of Education in relation to the Consultation on Children and Young Peoples Strategy 2017-2027.

4.7.3.3 Consultation on the Public Health Agency Draft Corporate Plan 2017-2021

The Committee was provided with a paper outlining comments from Officers within the Environmental Health Service Unit in relation to Department of Health’s consultation on the Public Health Agency Draft Corporate Plan 2017-2021 which had a response date of 17 February 2017.

It was proposed by Alderman T Jeffers, seconded by Councillor A Givan, and agreed to recommend that Council retrospectively approve the comments submitted to the Department of Health consultation on the Public Health Agency Draft Corporate Plan 2017-2021

4.7.3.4 Consultation on the Regulations Restricting Smoking in Private Vehicles when Children are Present

Members were reminded that, at its last meeting, the Committee had considered a report on consultation from the Department of Health on Regulations Restricting Smoking in Private Vehicles when Children are Present which had a closing response date of 3 March 2017. 237

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4.7.3.4 Consultation on the Regulations Restricting Smoking in Private Vehicles when Children are Present (Contd)

The Committee was provided with a response to the consultation from Officers in the Environmental Health Service Unit that took into consideration comments from Environmental Health Northern Ireland (EHNI) relating to the Draft Regulations,

It was proposed by Councillor H Legge, seconded by Councillor A McIntyre, and agreed to recommend that Council retrospectively approve the comments submitted to the Department of Health in relation to the Consultation on Draft Regulations Restricting Smoking in Private Vehicles When Children Are Present.

4.7.4 Service Level Agreement between Lisburn & Castlereagh City Council and the Drinking Water Inspectorate

Members were advised of a previous function carried out by the former Eastern Group Environmental Health Committee, which included sampling on behalf of the Drinking Water Inspectorate who now wished to agree a similar Service Level Agreement with the 11 Councils.

Members were advised regarding the 8 private water supply sites within the Council area and the functions carried out by the Environmental Health Service Unit. It was noted that the Drinking Water Inspectorate covered all associated costs and there was no cost to the Council. The Committee was provided with copy of the operational Service Level Agreement between the Council and the Drinking Water Inspectorate.

It was proposed by Councillor T Morrow, seconded by Councillor H Legge, and agreed to recommend that Council approve the operational Service Level Agreement with the Drinking Water Inspectorate.

Items for Noting

It was proposed by Councillor A Givan, seconded by Councillor H Legge, and agreed that the following items (Items 4.7.2 to 4.7.9) be noted.

4.7.5 Health and Well-Being

4.7.5.1 Test Purchase Exercise for Tobacco Products

The Committee noted that a test purchase exercise for tobacco products had been conducted in November 2016 and, of 21 premises within the Council area tested, 5 premises had failed. In response to a query by Alderman J Tinsley, it was confirmed that there would be an escalation of enforcement policy in cases where there were repeated offences.

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ES 08.03.2017 4.7.5.2 Tobacco Control Smoking Shelter Survey

The Committee noted that, in January 2017, the Environmental Health Service Unit had carried out a survey of 18 licensed premises within the Council area relating to smoking shelters to ensure compliance with the Smoking (Northern Ireland) Order 2006 and there were no issues arising with any of the premises.

The Chairman, having declared an interest in the following item, stood down and Vice-Chairman, Alderman J Tinsley, took the chair.

4.7.6 Roads (Miscellaneous Provisions) Act (Northern Ireland) 2010 – Roads Closure

The Committee was reminded that this matter had been previously considered at its meetings in December 2016 and January 2017.

The Committee noted that additional correspondence had now been received advising that the Order had been made on 25 January 2017 and would be commenced on 4 September 2017. Fees had already been agreed and the Environmental Health Service Unit would now develop guidance and procedures in line with the other 10 Councils through Environmental Health Northern Ireland.

The Vice-Chairman then stood down and the Chairman resumed his position in the Chair.

4.7.7 Unmanned Aerial Vehicle (UAV)/Drones

Members were provided with information regarding Unmanned Aerial Vehicles (UAV), more commonly known as drones. In view of their growing popularity, it was noted that controls on their use in the Council’s green spaces/parks would be included in pending Council bye-laws.

4.7.8 Pest Control Service Delivery

Members were reminded that the Committee had previously considered the delivery of pest control service at its meetings in December 2016 and January 2017 and that it had been agreed that Council would continue to provide a free-of- charge service to pensioners but would increase service charges (commensurate with the open market) to members of the public who pay for those services.

The Committee was provided with and noted a procedural document outlining the type and level of service available and the charging structure.

4.7.9 Consultations for Noting

4.7.9.1 Consultation on the Adoption and Children (Northern Ireland) Bill 2017

The Committee noted consultation on the Adoption and Children (Northern Ireland) Bill 2017.

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Items for Noting

It was proposed by Councillor T Morrow, seconded by Councillor A Givan and agreed that the following items (Items 4.7.1 to 4.7.5) be noted.

4.8.1 Service Update: Refuse Collection

The Committee was provided with a detailed update in respect of refuse collection route changes affecting the Carryduff Depot as well as the introduction of other efficiency measures and it was noted that the changes would be in place by the beginning of the new financial year.

It was proposed by Councillor N Anderson, seconded by Councillor B Mallon and agreed to note the service update relating to the refuse collection arrangements at the Carryduff Depot.

4.8.2 Street Cleansing Services: Street Works (NI) Order

The Committee noted an update report on additional training being provided for street cleansing staff in order to ensure compliance with the requirements of the Street Works (NI) Order.

4.8.3 Cleansing Services: Illegal Dumping Update

The Committee was provided with and noted a report outlining the illegal dumping figures for January 2017.

Members expressed concern about particular hotspots for illegal dumping and discussed the possible introduction of overt surveillance measures at these hotspots. Councillor T Morrow referred to the Green Mile Initiative by the Belfast Hills Partnership. Officers were asked to investigate these proposals and report back to the Committee.

4.8.4 NI Water: Roadworks along Ballykeel Road, Moneyreagh

The Committee noted that a rolling roadworks programme was under way along the Ballykeel Road, Moneyreagh, with trenching works due for completion by the end of March 2017 and that alternative cleansing arrangements were in place to facilitate the Council’s services.

4.8.5. Department for the Economy: Apprenticeship Levy

The Committee noted information relating to the Department for the Economy’s Apprenticeship Levy and were advised that officers were considering the implications of the scheme and would provide a further update when feedback from the employer engagement consultation process had been received and considered.

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ES 08.03.2017 5. Confidential Business

It was agreed that the report and recommendations of the Director of Environmental Services be adopted, subject to any decisions recorded below.

The Chairman, Councillor J Baird, advised that the matters contained in the confidential report would be dealt with “In Committee” for the following reasons:

Item 5.1: Confidential due to information relating to financial or business affairs of the organisation concerned (including the Council holding that information);

Item 5.2: Confidential due to information relating to financial or business affairs of the organisation concerned (including the Council holding that information);

Item 5.3: Confidential due to information relating to financial or business affairs of the organisation concerned (including the Council holding that information);

Item 5.4: Confidential due to information relating to financial or business affairs of the organisation concerned (including the Council holding that information);

Item 5.5: Confidential due to information which is likely to reveal the identity of an individual;

Item 5.6: Confidential due to information which is likely to reveal the identity of an individual;

Item 5.7: Confidential due to information relating to financial or business affairs of the organisation concerned (including the Council holding that information);

Item 5.8: Confidential due to information relating to financial or business affairs of the organisation concerned (including the Council holding that information);

“In Committee”

It was proposed by Councillor A McIntyre, seconded by Councillor N Anderson, and agreed that the following matters be considered “in committee”, in the absence of members of the press and public being present.

Items for Decision

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ES 08.03.2017 5.1 Tender Report for the Supply and Delivery of Personal Protection Equipment (PPE)

It was proposed by Councillor H Legge, seconded by Councillor L Poots, and agreed to recommend that Council approve the tender for supply and delivery of PPE as set out in the Officer’s report.

5.2 Financial Appraisal for the Provision of a Kerbside Sort Service for the Collection and Recycling of Dry Recyclables from Households within the Lisburn & Castlereagh City Council Area

It was proposed by Councillor B Mallon, seconded by Councillor A McIntyre, and agreed to recommend that Council approve the financial appraisal for the provision of a kerbside sort service for the collection and recycling of dry recyclables from households within the Lisburn & Castlereagh City Council area.

5.3 Financial Appraisal – Water Treatment, Monitoring and Maintenance of Water Feature at Market Square, Lisburn

In response to concern expressed by Councillor A Givan about the level of maintenance costs for the water feature at Market Square, Lisburn, Officers provided further detail on the various elements of the costs and the health and safety needs that were involved.

It was proposed by Councillor A Givan, seconded by Alderman J Tinsley, and agreed to recommend that Council approve the financial appraisal for the purpose of procuring the services of a contractor to carry out water treatment, monitoring and maintenance of water feature at Market Square and commencement of the procurement process in accordance with Council procedures.

5.4 Preliminary Expenditure Application for the Provision of a Haulage Service for Leachate and the Reception and Treatment of Leachate

It was proposed by Councillor T Morrow, seconded by Councillor A Givan, and agreed to recommend that Council approve the preliminary expenditure application for the provision of a haulage service for leachate and the reception and treatment of leachate and that a financial appraisal be carried out.

Items for Noting

It was proposed by Councillor N Anderson, seconded by Councillor B Mallon and agreed that the following items (Items 5.5 to 5.8) be noted

5.5 Agency Staff

The Committee was provided with and noted content of information relating to the use of agency staff within the Environmental Services Directorate.

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ES 08.03.2017 5.6 Rolling Year Absence Figures for Environmental Services

The Committee was provided with and noted details of the rolling year absence figures for the period April 2015 to January 2017 together with the monthly absence figures for the period April 2016 to January 2017.

5.7 Full Circle Generation Presentation

The Committee was provided with and noted copy of a presentation given by Full Circle Generation during the tour of site on Thursday, 2 February 2017.

Additional Confidential Report

5.8 arc21 Residual Project Action from JC Meeting 26 January 2017

The Committee was provided with and noted a report from arc21 outlining a range of possibilities for the management of the determination process regarding arc21’s planning application for developing waste treatment facilities at Hightown Quarry following the Northern Ireland Assembly Elections on 2 March 2017.

Resumption of Normal Business

It was proposed by Councillor H Legge, seconded by Councillor A McIntyre, and agreed to come out of committee and normal business was resumed.

6. Any Other Business

6.1 Chewing Gum Action Group

It was proposed by Alderman J Tinsley, seconded by Councillor N Anderson and agreed that officers be asked to participate in the Chewing Gum Action Group, an initiative sponsored by Wrigleys, with a pilot project.

6.2 CIWM Spring Conference & Exhibition, 29 March 2017

Members were provided with and noted information on the CIWM Spring Conference and Exhibition taking place at the EIKON Exhibition Centre on 29 March 2017. Any Member wishing to attend the conference was asked to notify Member Services.

6.3 Derriaghy Allotments – Councillor A McIntyre

In response to a query by Councillor A McIntyre regarding untended allotment plots, the Director of Environmental Services advised that allotments were managed by the Council’s Corporate Services Unit rather than Environmental Services and that she would pass the query to the relevant officer.

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ES 08.03.2017 6.4 Dog Fouling – Councillor N Anderson

Councillor N Anderson referred to an initiative introduced by Councils in England whereby dog owners were fined if they were found not to have a bag or other receptacle with which to collect their dog’s faeces. The Head of Service (Environmental Health) indicated that this and other initiatives were being considered to address dog fouling.

There being no further business, the meeting was terminated at 6.54 pm.

Mayor/Chairman

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Minutes of the proceedings of the Development Committee Meeting of Lisburn & Castlereagh City Council held in the Island Civic Centre, Lisburn, BT27 4RL on Wednesday, 8 March 2017 at 7.00 pm

PRESENT: Councillor U Mackin, Chairman

The Right Worshipful the Mayor Councillor B Bloomfield

Deputy Mayor, Alderman S Martin

Aldermen W J Dillon MBE, D Drysdale and A G Ewart

Councillors A P Ewing, J Gallen, O Gawith, A Givan, A Grehan, H Legge, S Scott and M H Tolerton

OTHER MEMBERS: Councillor R T Beckett

IN ATTENDANCE: Lisburn & Castlereagh City Council

Lead Head of Planning & Building Control Lead Head of Development Head of Building Control Member Services Officer

Phoenix Natural Gas

Mr Sean McGreevy, Network Development Manager Ms Geri Wright, Communications Manager

Virgin Media

Mr Roddy O’Flaherty, Regional Business Development Lead

Commencement of Meeting

The Chairman, Councillor U Mackin, welcomed Members to the March meeting of the Development Committee and reminded everyone to ensure mobile phones were turned off or on silent mode for the duration of the meeting.

The Chairman stated that should any Member require to leave the meeting to notify the Members Services Officer in order that their departure could be recorded accurately in the minutes.

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DC 08/03/2017 1. Apologies

It was agreed to accept apologies for non-attendance at the meeting on behalf of Councillors S Carson and T Mitchell, and the Chief Executive.

Councillor J Gray, whilst not a member of the Development Committee, had submitted an apology for the meeting.

Alderman D Drysdale entered the Meeting at 7.04 pm.

2. Declarations of Interest

The Chairman invited Members to declare any Conflicts of Interest they might have in relation to the business of the meeting and reminded them of the requirement that they complete Declaration of Interest forms in this regard, which had been provided at the meeting.

During the course of the meeting the following declarations of interest were declared and a Declaration of Interest forms duly completed by:

Alderman W J Dillon – in respect of item 5.2.10 Down Royal Racecourse, in view of his honorary membership of the Down Royal Racecourse

Alderman A G Ewart – in respect of item 5.2.5 Council Terms of Agreement for Operation of the NI Rural Development Programme 2014-2020 in view of his membership of the Lagan Rural Partnership Local Action Group

Councillor A P Ewing – in respect of item 5.2.3 Hillsborough Forest – Social Enterprise Project in view of his membership of the South Eastern Local Commissioning Group, and item 5.2.4 Public Space CCTV Integration Project Update in view of his membership of the Board of Lisburn Commerce Against Crime

Councillor J Gallen – in respect of item 7.1 Lagan Valley Election Results – Broadcast - Negative Comments about Lisburn in view of a family member being employed by the BBC

Councillor A Givan – in respect of item 5.2.4 Public Space CCTV Integration Project Update in view of his membership of the Board of Lisburn Commerce Against Crime

Councillor H Legge in respect of item 5.2.5 Council Terms of Agreement for Operation of the NI Rural Development Programme 2014-2020 in view of her membership of the Lagan Rural Partnership Local Action Group

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DC 08/03/2017 2. Declarations of Interest (Cont’d) Councillor H Legge in respect of item 5.1.1.5 Department for Communities – Affordable Warmth Scheme in view of her membership of the Board of the Northern Ireland Housing Executive

Councillor U Mackin – in respect of item 5.2.5 Council Terms of Agreement for Operation of the NI Rural Development Programme 2014-2020 in view of his membership of the Lagan Rural Partnership

Councillor M H Tolerton in respect of item 5.2.5 Council Terms of Agreement for Operation of the NI Rural Development Programme 2014-2020 in view of her Chairmanship of the Lagan Rural Partnership Local Action Group

3. Minutes

It was proposed by Alderman A G Ewart, seconded by Councillor J Gallen, and agreed that the Minutes of the meeting of Committee held on 2 February 2017, as adopted by the Council at its meeting on 28 February 2017, be confirmed and signed.

4. Deputations

4.1 Presentation by Phoenix Natural Gas Limited

The Lead Head of Development advised that representatives of Phoenix Natural Gas Limited were in attendance in order to present to the Committee in regard to their plans for infrastructure improvements in Hillsborough Village.

The Chairman, Councillor U Mackin, extended a welcome to Mr Sean McGreevy, Network Development Manager, and Ms Geri Wright, Communications Manager.

Mr McGreevy thanked the Committee for the opportunity to present to the Committee and with the aid of PowerPoint commenced the presentation with an overview of the background to Phoenix Natural Gas which had been operating in Northern Ireland for the past 20 years.

Mr McGreevy discussed the customer benefits of Natural Gas and then outlined a number of facts and figures on the work to date on the mains build programme.

Ms Wright discussed the extent of corporate and community engagement by Phoenix Natural Gas across the Lisburn & Castlereagh Council area.

Mr McGreevy gave a detailed overview of the Hillsborough Build Programme which was a two-year build programme covering in the region of 22 km of network extension

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and a target of 2000 properties. Mr McGreevy discussed construction methods, timescales and progress to date for the Hillsborough project. Alderman D Drysdale left the meeting during the presentation at 7.13 pm and returned at 7.19 pm.

At the conclusion of the presentation Mr McGreevy and Ms Wright responded to questions and comments from the Committee, a number of which included:

 a request by Councillor A P Ewing that Phoenix Gas reinstate the trenches that had been re-opened some time ago on the Magheraconluce Road, Hillsborough

 an enquiry by Councillor S Scott about a street of approximately 10 houses in Dundonald that had not benefited from gas installation Mr McGreevy discussed connection charges which would apply to the street in question and advised the Committee that such information was published on Phoenix Natural Gas website.

 an enquiry by Councillor A Grehan about directional signage in Lisburn Street, Hillsborough.

Ms Wright gave an assurance that any issues of concern in relation to the Hillsborough project would be communicated to the Council at the earliest opportunity.

The Chairman, Councillor U Mackin, thanked Mr McGreevy and Ms Wright for their presentation following which they left the meeting (7.22 pm).

At this point the Chairman, Councillor U Mackin, extended a welcome to Councillor R T Beckett who was in attendance at the meeting.

It was proposed by Councillor M H Tolerton, seconded by Alderman W J Dillon, and agreed that the presentation by Phoenix Natural Gas be noted.

4.2 Presentation by Virgin Media

The Lead Head of Development advised that Mr Roddy O’Flaherty, Regional Business Development Lead, Virgin Media, was in attendance at the meeting in order to present to the Committee on Virgin Media’s plans for the roll out of Virgin Media telecoms infrastructure across the city area, in particular the works proposed for Hillsborough.

The Chairman, Councillor U Mackin, extended a welcome to Mr O’Flaherty (7.24 pm). Mr O’Flaherty thanked the Committee for the opportunity to make a presentation and also apologised for the absence at the meeting of the Regional Director for NI, Mr Conor Harrison, and Director of Customer & Network Expansion NI, Mr Cormac Connolly, who were attending a conference in England.

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4.2 Presentation by Virgin Media (Cont’d)

With the aid of PowerPoint Mr O’Flaherty gave an overview of Virgin Media and explained at the outset the difference in the network provided by Virgin Media compared to other service providers, the main difference being faster connection speeds delivered by Virgin Media network.

Mr O’Flaherty discussed ‘Project Lightening’ which was a £3 billion expansion programme across the UK and Ireland, and which was creating 1000s of jobs and apprenticeships, and aimed to add 4000 homes and businesses to the Virgin Media network. He also highlighted the ‘Cable My Street’ and ‘Cable my Business’ initiatives to encourage new users to register their interest on line.

Mr O’Flaherty discussed the on-going works in terms of network installation in Hillsborough, and mentioned potential sponsorship arrangements for the “Made in Lisburn Castlereagh” and “Lisburn & Castlereagh Business Awards” events.

At the conclusion of the presentation Mr O’Flaherty responded to questions and comments from the Committee, a number of which included:

 a recent experience of an unacceptable delay after signing up to Virgin Media. Mr O’Flaherty agreed to look into this matter on behalf of the Member.

 the public realm works proposed for Hillsborough later this year and how these works would fit in with Virgin Media’s plans for Hillsborough. Mr O’Flaherty assured the Committee that the public realm works for Hillsborough had been factored in to their timetable of works and discussed the joined up approach with civil engineers, design consultants and the Council.

 contractors laying pipes for Virgin Media in Dundonald not being respectful with residents. Mr O’Flaherty asked for further information on this issue in order that this matter could be investigated.

Alderman A G Ewart left the meeting at 7.41 pm.

 areas in Dundonald, particularly in rural areas, that had either very slow broadband or no broadband connection. Mr O’Flaherty advised that rural areas were not in the programme of works for Virgin Media in the short term.

Councillor S Scott left the meeting at 7.43 pm

Alderman A G Ewart returned to the meeting at 7.45 pm.

The Chairman, Councillor U Mackin, thanked Mr O’Flaherty for his presentation following which Mr O’Flaherty left the meeting (7.46 pm).

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It was proposed by Councillor M H Tolerton, seconded by Alderman W J Dillon, and agreed that the presentation by Virgin Media be noted.

5. Reports by the Lead Head of Planning & Building Control and the Lead Head of Development

5.1 Report by Lead Head of Planning and Building Control

It was agreed that the report and recommendations of the Lead Head of Planning & Building Control be adopted subject to any decisions recorded below:

5.1.1 Report by Head of Building Control

Items for Decision

5.1.1.1 Street Naming off Blaris Road, Lisburn

The Head of Building Control reported that Site Express had proposed the name for a development that consisted of 53 dwellings off Blaris Road, Lisburn.

A copy of the development layout had been circulated to the Committee for Members’ information.

It was proposed by Councillor A Grehan, seconded by the Deputy Mayor, Alderman S Martin, and agreed to recommend that the names ‘Blaris Green,’ ‘Blaris Drive’ and ‘Blaris Lane,’ which met the requirements of the Council’s Street Naming Policy in that the name proposals were an extension of the current development at Blaris Meadows, off the Blaris Road, Lisburn, be allocated to the proposed development of 53 dwellings off Blaris Road in Lisburn, there being no objections to this proposal having been received from consultees.

5.1.1.2 Street Naming off Hillsborough Road, Carryduff

The Head of Building Control reported that Deramore Developments had proposed the name for a development that consisted of 10 dwellings off Hillsborough Road, Carryduff.

A copy of the development layout had been circulated to the Committee for Members’ information.

It was proposed by Councillor A Givan, seconded by Councillor A P Ewing, and agreed to recommend that the name ‘Church Quarter Lane,’ which met the requirements of the Council’s Street Naming Policy in that the proposed name had a geographic connection in the area as the site was adjacent to a local church, be allocated to the proposed

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development of 10 dwellings off Hillsborough Road, Carryduff, there being no objections to this proposal having been received from consultees.

Items for Noting

5.1.1.3 Building Control Applications – Full Plan Applications and Regularisation Certificates

The Committee noted the undernoted information in regard to the Full Plan Applications ‘Approved’ and Regularisation Certificates issued in accordance with the powers delegated for the Months of November and December 2016 and January 2017.

Month Full Plan Regularisation Approvals Certificates November 2016 97 68 December 2016 130 67 January 2017 65 37

5.1.1.4 Department of Finance – Completion Notice Ready Report to Land and Property Services

The Committee noted the undernoted information in regard to Completion Notice Ready Reports for the months of November 2016 to January 2017 returned to the Department of Finance and Personnel, Land and Property Services, in relation to the number of properties that had been identified as having reached Occupiable Status.

Month Completion Notice Ready November 2016 55 December 2016 51 January 2017 41

5.1.1.5 Department for Communities – Affordable Warmth Project

The Committee noted the undernoted information in regard to visits by Home Assessment Officers within the Council’s Building Control Service for the months of July to December 2016:

Month Home Visits Completed and Eligible ‘Make the Carried Out Referrals to NIHE (after Call’ financial checks) August 2016 277 45 34 September 2016 222 50 14 October 2016 224 46 23 November 2016 86 46 24 December 2016 52 46 33 January 2017 154 50 34 251

DC 08/03/2017 5.1.1.5 Department for Communities – Affordable Warmth Project (Cont’d)

The Head of Building Control reported that as agreed at the previous meeting of the Committee a letter had been sent to the Minister for Communities conveying the Committee’s concerns regarding the Affordable Warmth Scheme, in particular seeking clarification around the funding for Home Assessment Officers, and also asking that the current review of the Scheme being undertaken by the Department indicate any criteria amendments which may assist delivery to the most needy in the Council area.

The Head of Building Control indicated that the response from the Minister would be brought to the Committee in due course.

The Head of Building Control expressed thanks to Councillor H Legge, the Council’s representative on the Board of the Northern Ireland Housing Executive (NIHE), who had agreed to take any Council comments to the next meeting of the NIHE Board that would assist in the Scheme delivery.

It was agreed that the report by the Head of Building Control be noted.

5.1.2 Department for Infrastructure

5.1.2.1 Proposed Waiting Restrictions – Market Square South, Lisburn

The Committee had been furnished with a copy of a letter dated 15 February 2017 and plan in relation to proposed new waiting restrictions at one location in Market Square South, Lisburn City Centre. The Lead Head of Planning & Building Control advised that the proposal came about through consultation with traders in the area during the development of the City Centre Public Realm Scheme, and a need had been identified for an additional bay of this type within Market Square.

It was proposed by Alderman W J Dillon, seconded by Alderman A G Ewart, and agreed to recommend that the Council supports the proposal by Transport NI in connection with waiting restrictions at Market Square South, at the location identified on the location plan provided.

Councillor O Gawith left the meeting at 7.47 pm.

Items for Noting

5.1.3 Department for Infrastructure

5.1.3.1 Abandonment and Stopping Up Off Public Right-Of-Way at Carryduff Road and Saintfield Road, Temple Crossroads, Lisburn

The Committee had been furnished with and noted the content of information dated 15 February 2017 received from Transport NI in response to the Abandonment and Stopping Up of Public Rights-of-Way at Carryduff Road and Saintfield Road, Temple Crossroads, Lisburn.

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The Committee had been furnished with a copy of a summary Budget Report for Building Control for the year to 31 March 2017 as at 31 January 2017.

It was agreed that the Budget Report as at 31 January 2017 be noted.

5.2 Report by Lead Head of Development

It was agreed that the report and recommendations of the Lead Head of Development be adopted subject to any decisions recorded below.

Councillor S Scott returned to the meeting (7.48 pm).

Items for Decision

5.2.1 Presentations – Hillsborough Works

5.2.1.1 Presentation by Phoenix Natural Gas

It was noted that the presentation by Phoenix Natural Gas Limited been received earlier in the meeting (item 4.1 above refers).

5.2.1.2 Presentation by Virgin Media

It was noted that the presentation by Virgin Media had been received earlier in the meeting (item 4.2 above refers).

5.2.2 2017 Pipe Band Championships

Further to discussions at a previous meeting of the Committee Alderman A G Ewart enquired if the Council had received a response from the Royal Scottish Pipe Band Association (Northern Ireland Branch) in regard to the Council’s bid for the 2017 Pipe Band Championships being staged in Lisburn.

The Lead Head of Development updated the Committee in regard to RSPBA’s (NI Branch) response to the Council’s initial representation, which had outlined two possible options: either having a gate fee on the day or the option of staging a ‘lesser event.’

A discussion ensued during which the Lead Head of Development responded to further questions and comments from Alderman D Drysdale.

Councillor O Gawith returned to the meeting at 7.50 pm.

It was proposed by Councillor J Gallen, seconded by Councillor A P Ewing, and agreed to recommend that:

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5.2.2 2017 Pipe Band Championships (Cont’d)

a) the Council grants delegated authority to the Development Committee at its Meeting in April 2017 to consider support for a 2017 Pipe Band event

b) contact be made with the relevant Officer in Causeway Coast and Glens Borough Council to discuss the bidding process and the cost to stage the 2017 Pipe Band Championships in Portrush, and

c) a report on this matter be brought to the April Meeting of the Committee for a decision thereon.

5.2.3 Hillsborough Forest – Social Enterprise Project

The Lead Head of Development reported that the promotion of local social enterprise initiatives now fell within the remit of the Council following the Reform of Local Government and that in this regard an opportunity had arisen to work in partnership with the South Eastern Health Trust to develop an innovative social enterprise project in one of the buildings located within Hillsborough Forest. It was noted that the project which was based on the development of a café and other tourism based enterprises, would not only support a viable commercially focused social enterprise, it would also prove training and employment opportunities for young care leavers currently with the Trust.

The Lead Head of Development reported that in order to fully develop and scope out the project, identify potential costs and assess overall project viability and management options there was a requirement to produce a project feasibility study and business plan.

The Committee had been provided with a copy of a letter of support dated 27 February 2017 from the Director of Children’s Services & Executive Director of Social Work, South Eastern Trust, confirming the match-funding of 50% of the cost to progress a project feasibility study by the Council.

In line with delegated authority granted to the Committee by the Council at its Meeting on 28 February 2017, it was proposed by Councillor O Gawith, seconded by Councillor H Legge, and agreed that the Committee proceeds to commission a feasibility study for the project as outlined above, with 50% of the cost match-funded by the South Eastern Health Trust.

5.2.4 Public Space CCTV Integration Project Update

Councillor A P Ewing left the Meeting (7.55 pm), having declared an interest in this matter in view of his membership of Lisburn Commerce Against Crime (LCAC).

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Councillor A Givan, having also declared an interest in this matter in view of his membership of LCAC remained at the meeting during consideration of this item and took no part of the discussion thereon.

The Lead Head of Development reminded the Committee that the Council had agreed previously to fund the integration of all of the Council’s various CCTV systems into the Public Space CCTV system managed by LCAC. This had included the integration of all external cameras at Lisburn LeisurePlex, Lagan Valley Island, Castle Gardens and Wallace Park.

The Lead Head of Development advised that the new system meant that the cameras could be monitored both in the Security Room at Lagan Valley Island and also in the LCAC CCTV Monitoring Room based in Lisburn PSNI Station. It was understood that this new system had proven already beneficial to the PSNI and others in the response to and outcome of incidents taking place.

Members were advised that the total cost for the CCTV Project had been confirmed to be in the region of £350,000 with the Council having previously agree a contribution of £225,000 in 2016 (based on estimated costs). Whilst some contributions had been secured through the private sector, there was still a shortfall of funding of £60,000, it being noted that one particular cost that had arisen related to fees required to install and upgrade BT lines across the systems to enable effective connections.

The Lead Head of Development responded to questions from Councillor A Grehan, Alderman D Drysdale and the Deputy Mayor, Alderman S Martin, in regard to funding and governance issues in connection with the integrated CCTV project.

The Right Worshipful the Mayor, Councillor B Bloomfield, commended the new Public Space integrated CCTV system.

It was proposed by Councillor M H Tolerton, seconded by Councillor S Scott, and agreed to recommend that:

a) a decision in regard to the additional £29,000 + VAT being granted towards the CCTV Integration project be deferred for one month, and

b) the Lead Head of Development brings a detailed report on the issues raised to the April Meeting of the Committee for consideration and a decision thereon.

5.2.5 Council Terms of Agreement for Operation of the NI Rural Development Programme 2014-2020

Councillor A P Ewing returned to the Meeting at 8.15 pm.

The Committee had been furnished with a copy of the draft terms of agreement for the

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5.2.5 Council Terms of Agreement for Operation of the NI Rural Development Programme 2014-2020 (Cont’d)

operation of Priority 6 of the Rural Development Programme 2104-2020 between Lisburn & Castlereagh City Council and Belfast City Council.

It was noted that the contract confirmed that Lisburn & Castlereagh City Council was the sole provider of the service level agreement worth £600,000 to Lagan Rural Partnership Local Action Group (LAG) Board. The draft terms of agreement also outlined agreement in terms of elected member representation on the LAG Board and other administration related contractual issues, and also the agreement from Belfast City Council to make a payment of £7,500 per annum to Lisburn & Castlereagh City Council as a contribution towards administrative and advisory support services to the LAG Board regarding potential applications from the rural Belfast City Council area.

It was proposed by Alderman W J Dillon, seconded by Councillor J Gallen, and agreed to recommend that the Committee approves the above-mentioned terms of agreement between Lisburn & Castlereagh City Council and Belfast City Council.

5.2.6 Erasmus + Application form Proposal – Age Friendly Communities

The Lead Head of Development outlined the proposal that the Council applies under the next Erasmus+ call for funding to develop and implement a project focused on making the economic development product of SMEs and retailers within the Council more age friendly. It was noted that the proposed project entitled “’Age Friendly Communities’ should complement the Council’s objectives to become a member of the WHO Global Age Friendly Cities Network and also the work of the Age Friendly Co- ordinator role that was due to be employed by the Council in the near future.

The Lead Head of Development outlined in his report the four ‘deliverables’ for the proposed ‘Age Friendly Communities’ project. It was noted that the grant request would be circa £45,000 and would be linked predominately to project management costs, with the deadline for application submission being 31 March 2017.

It was proposed by Councillor O Gawith, seconded by Alderman A G Ewart, and agreed to recommend that the Council submits an application for funding to the Erasmus+ funding programme for the ‘Age Friendly Communities’ proposal by the stipulated deadline.

5.2.7 Berrien County Chamber of Commerce & Development Authority, Georgia, - International Trade Strategic Gateway Project

The Lead Head of Development reminded the Committee of the successful inbound visit by representatives from Berrien County Chamber of Commerce & Development Authority, Georgia, USA, to Lisburn & Castlereagh in June 2016 and reported that discussions had been ongoing between the Economic Development Unit and the Berrien County Chamber of Commerce in relation to:

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5.2.7 Berrien County Chamber of Commerce & Development Authority, Georgia, - International Trade Strategic Gateway Project (Cont’d)

a) the potential, and benefit of scoping out and developing a longer term strategic partnership between Lisburn & Castlereagh City Council and Berrien County with a focus on embedding civic and economic linkages between the two regions, and

b) development of a dedicated trade development visit to Berrien County by representatives from local companies in the Lisburn & Castlereagh City Council area, with a programme of sales prospecting and in market Company matching.

The Committee had been furnished with a copy of a letter dated 1 March 2017 from the Berrien County Chamber of Commerce & Development Authority inviting the Council to participate on an initial Civic visit by Council representatives to Berrien County in May/June 2017 to further develop proposals for developing a strategic partnership between the two regions, to promote both civic and economic linkages, and with the aim of facilitating a dedicated trade mission with up to 6 local businesses, to Berrien County and the wider Georgia market in the Autumn 2017.

It was proposed by Alderman A G Ewart, seconded by Alderman W J Dillon, and agreed to recommend that:

a) the Council participates on an initial civic visit by Council representatives, led by the Chairman and Vice Chairman of the Development Committee, and accompanied by a relevant Officer, to Berrien County in May/June 2017 as outlined above, at a maximum cost of £5,000, and

b) an appropriate delivery agent be identified to support in market sales prospecting and matching for local businesses who participate on the trade mission, at a maximum cost of up to £29,000.

5.2.8 Northern Ireland Commonwealth Games

The Lead Head of Planning & Building Control left the meeting at 8.25 pm.

The Committee had been furnished with a copy of a letter dated 21 February 2017 to the Chief Executive from Mr Conal Heatley, Executive Officer, Northern Ireland Commonwealth Games, requesting that the Council considers financial support towards supporting Team NI at Gold Coast 2018 and the 2021 Commonwealth Youth Games.

It was noted that as the above-mentioned events were both sporting and tourism opportunities, and in order to assess this request, it was agreed on a proposal by

Alderman A G Ewart, and seconded by Councillor O Gawith, that a joint meeting of the Leisure Services and Community Development Committee and the Development Committee be held on Tuesday 4 April 2017 to consider the proposal in full.

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5.2.8 Northern Ireland Commonwealth Games (Cont’d)

At this point in the meeting the Chairman, Councillor U Mackin, indicated that he had to leave the meeting to attend another function in the LeisurePlex and invited the Vice Chairman, Councillor J Gallen, to take the Chair for the remainder of the meeting.

The Chairman, Councillor U Mackin, left the Meeting at 8.25 pm and Councillor J Gallen took the Chair.

5.2.9 Belfast Rapid Transit: CITI Route

The Committee had been furnished with a copy of a letter dated 1 March 2017 from Transport NI in relation to the proposed roll out of the Belfast Rapid Transit Scheme: Citi Route. It was noted that Transport NI were proposing to hold a public information event at Belfast City Hall on:

 Thursday, 9 March 2017 between 9.00 am and 5.00 pm  Friday, 10 March 2017 between 9.00 am and 5.00 pm

The purpose of the public information events was to provide an opportunity for Elected Members to see the detailed plans for the proposed works including the new halt locations and to discuss these with members of the project team.

It was agreed to recommend that the Council grants retrospective approval for Members’ attendance at the above-mentioned public information events.

In response to comments from Alderman D Drysdale, the Lead Head of Development advised that he may be able to arrange for an Officer to attend one of the above information events.

Councillor H Legge indicated that she intended attending the information event the following morning, Thursday, 9 March 2017.

5.2.10 Down Royal Racecourse

The Lead Head of Planning & Building Control returned to the meeting (8.30 pm).

The Committee had been furnished with a copy of a letter dated 27 February 2017 from Mr Mike Todd, Manager, Down Royal Racecourse, seeking support from the Council “in securing the future of Down Royal Racecourse at its current location at the Maze in Lisburn”.

It was proposed by Councillor M H Tolerton, seconded by Councillor A P Ewing, and agreed to recommend that the Chairman and Vice Chairman of the Committee, or their nominee, the Chief Executive and appropriate officers meet with Mr Todd to discuss the content of the letter.

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In response to comments from Councillor O Gawith, the Lead Head of Development undertook to ascertain the current standing of the owners of the Down Royal Racecourse.

Items for Noting

5.2.11 Department for Communities – Recent Ministerial Statement

The Lead Head of Development reported that at the end of January 2017, the then Minister for Communities, announced that he was extending the Department’s scheme to regenerate public spaces to small towns and villages with a population of more than 1,000. It was noted that the Department had stated that it intended to work with local councils and the Department for Agriculture, Environment and Rural Affairs in the implementation of this programme.

A copy of the Minister’s Statement on the extending of the Public Realm programme to rural towns and villages had been circulated to the Committee.

The Lead Head of Development advised that extending this scheme would provide new potential financial opportunities for the Council’s flagship plans for Hillsborough and Moira, and for other smaller local settlements such as Dromara, Maghaberry or Glenavy in the future, subject to Council direction. It was noted that Officers had met with representatives of the Department to take advantage of this opportunity and further reports would be provided to the Committee in due course.

It was agreed that the report by the Lead Head of Development be noted.

5.2.12 Hotel Development – City Centre

The Lead Head of Development reported that Mr Michael Williamson, of ASM, the Council’s hotel consultant, would present an update on the city centre hotel project to the April meeting of the Development Committee. It was noted that the first stage of procurement (ie.to secure support from a suitably qualified property consultant who will advise and assist the Council in putting the Castle Street Car Park on the market for a potential joint venture with the private sector) had closed on 1 March 2017, with the assessment of submissions to take place as soon as possible after that.

The Lead Head of Development advised that an indicative timeline for the roll-out of the next stages of the project would be provided at the Committee Meeting in April since it would be subject to discussion and direction by the Council’s Property Consultant once secured.

The Lead Head of Development responded to questions from the Deputy Mayor, Alderman S Martin, in regard to the location of a hotel development project in the City Centre in the context of its adjacency to St Joseph’s Primary School.

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5.2.12 Hotel Development – City Centre (Cont’d)

It was agreed that the Lead Head of Development’s report be noted.

5.2.13 Year of Food and Drink Awards

Members were reminded that at the recent NI Year of Food and Drink Awards, the Council had been awarded with ‘Highly Commended’ status for Best NI Food Event or Festival for the Speciality Food Fair staged in Moira Demesne in August 2016.

It was noted that The Right Worshipful the Mayor, Councillor B Bloomfield and the Chairman of the Development Committee, Councillor U Mackin, had received the award at the Culloden Hotel. Other representatives from the Council had been present also.

The Right Worshipful the Mayor, Councillor B Bloomfield, commended Babble, a relatively young company, who had won two awards on the evening.

It was agreed that the Lead Head of Development’s report be noted.

5.2.14 Best Family Fun Award – Lisburn

The Lead Head of Development reported that at the recent Families First Awards, the Council had been awarded ‘Best Family Fun 2017.’ This event had been staged in Ramada, Shaw’s Bridge on Friday 17th February 2017.

It was noted that the Deputy Mayor, Alderman S Martin and the Chairman of the Development Committee, Councillor U Mackin, had received the award on the evening. Other representatives from the Council had been present also.

It was agreed to recommend that the above-mentioned achievement for the Council be noted, and following guidance from a number of Members, the Council be not represented at this event in future years.

Item for Decision

5.2.15 Council Research into Underrepresented Groups in Enterprise

The Lead Head of Development reminded the Committee that since the restructuring of local government in April 2015, Councils had responsibility for encouraging business start-ups with a local focus, this included the formation and growth of social enterprise, and encouraging under-represented groups in enterprise (specifically female enterprise and young entrepreneurs).

The Lead Head of Development reported that the 11 Councils had now identified an opportunity to develop a Northern Ireland wide collaborative female entrepreneurship project with Invest NI and the Women in Business network. This presented the ideal

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5.2.15 Council Research into Underrepresented Groups in Enterprise (Cont’d)

opportunity for Councils to jointly commission research into under-represented groups in enterprise as a whole across Northern Ireland, as this would help develop a solid evidence base from which to develop new Council led support initiatives for these groups (including female entrepreneurs) which would add value and impact to existing Council initiatives.

It was proposed by Councillor A P Ewing, seconded by Councillor H Legge, and agreed to recommend that the Committee agrees to contribute to the research into under-represented groups which was being commissioned by Belfast City Council on behalf of the 11 Councils as part of an existing procurement framework with the Ulster University Policy Centre, at a maximum cost of up to £2,000 per Council.

Items for Noting

5.2.16 Invest in Health, Profit in Business – Project Enhancement

The Lead Head of Development reported that the Council had been working in partnership with the Public Health Agency for over five years to deliver the 'Invest in Health, Profit in Business' initiative. This programme aimed to work with employers in the Lisburn & Castlereagh City Council area on an ongoing basis to encourage their staff to take positive steps to improving their own health and wellbeing, helping to support a more positive work-life balance.

The Lead Head of Development advised that the Public Health Agency had this year made available an additional £20,000 to support an enhanced programme of business led initiatives within the Council area. The normal annual funding amount was £8,000. With a focus on sports and physical activity in local SMEs, and delivered in partnership with the Sports Development Unit within the Council’s Leisure and Community Services Department, this additional funding would facilitate the following:

a) the first Lisburn & Castlereagh Business Games which would comprise three individual games tournaments with teams from local businesses taking part in a Dodgeball competition, an Olympic Handball competition and a Tag Rugby competition from February to April. The final event would see the overall winner crowned, and

b) a velodrome would be set up in Wallace Park with appropriate cycling competitions developed, again with a focus on local SMEs.

It was agreed that the Lead Head of Development’s report be noted.

5.2.17 Female Enterprise Bootcamp – Tuesday, 14 March 2017

The Committee had been furnished with a copy of a promotional flyer for the forthcoming Female Entrepreneurship Bootcamp event being hosted by the Council

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5.2.17 Female Enterprise Bootcamp – Tuesday, 14 March 2017 (Cont’d)

with Women in Business on Tuesday 14 March 2017, in the Chestnut Suite, Lagan Valley Island. It was noted that the aim of the event was to promote self-employment to would-be local female entrepreneurs, with the key note speaker Eleanor McAvoy from RTE’s Dragon’s Den.

In response to a question from Councillor S Scott in relation to the advertisement of the above event, the Lead Head of Development undertook to report back to Councillor Scott directly on this matter.

In response to a question from Alderman D Drysdale, the Lead Head of Development advised that the above event was regarded as a ‘pre-enterprise event’ and as such the Council was not in competition with local Enterprise Parks when progressing initiatives such as the Female Enterprise Bootcamp event.

It was agreed that the Lead Head of Development’s report be noted.

5.2.18 Sales Through Tendering – Project Evaluation

The Committee had been furnished with and noted the content of an evaluation report for the Sales through Tendering Programme which was recently completed. This successful programme was a joint initiative funded by the Council and IntertradeIreland, and saw 10 local companies participate in workshops and mentoring to enhance their capacity and skills in public procurement. This enabled them to collectively submit 150 tenders, with 69 of these won, worth a total accumulative value of £27,990,951.

The Lead Head of Development advised that a further Sales Through Tendering programme would be brought to the Committee in due course.

5.1.19 Budget Report – Development

The Committee had been furnished with a summary budget report for Development for the year to 31 March 2017 as at 31 January 2017.

It was agreed that the budget report as at 31 January 2017 be noted.

The items for noting on the Lead Head of Development’s report were proposed by Councillor S Scott and Seconded by Councillor A P Ewing.

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DC 08/03/2017 6. Confidential Business

6.1 Reports by the Lead Head of Planning & Building Control and Lead Head of Development

The items in the Confidential reports were required to be considered “In Committee” for the reasons outlined below:-

6.1.1 Rolling Year Absence Figures for Economic Development and the Director’s Administration Team for the period 1 April 2015 to 31 December 2016 - Confidential for reason of information relating to individuals

6.2.1 Pre Action Letters Received regarding Planning Applications S/2014/0762/O, LA05/2016/0507/O and LA05/2016/0530/F - Confidential due to information in relation to which a claim to legal professional privilege could be maintained in legal proceedings

6.2.2 Planning Application LA05/2016/0002/O Land at Comber Road, Dundonald North of Comber Road East off Millmount Road and South of the Comber Greenway, and

Planning Application S/2014/0910/F Lands North of Wellington Parks and South of HMP Maghaberry, Maghaberry

Confidential due to information in relation to which a claim to legal professional privilege could be maintained in legal proceedings

6.2.3 Correspondence received from Cleaver Fulton Rankin - Confidential due to information in relation to which a claim to legal professional privilege could be maintained in legal proceedings

6.2.4 Centre for Cities/Economic Opportunity Group - Confidential due to information relating to the financial or business affairs of any particular person (including the council holding that information)

6.2.5 Rolling Year Absence Figures for Building Control and the Director’s Administration Team for the period 1 April 2015 to 31 December 2016 - Confidential for reason of information relating to individuals

It was proposed by Councillor A P Ewing, seconded by Councillor O Gawith, and agreed that the confidential business be considered “In Committee” in the absence of the press or members of the public.

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Item for Noting

6.1 Confidential Reports from Lead Head of Development

Item for Decision

6.1.1 Rolling Year Absence Figures for the Director’s Administration Team and Economic Development

The Committee had been furnished with a table showing rolling year absence figures for the Director’s Administration Team and Economic Development for the period 1 April 2015 to 31 December 2016.

It was agreed that the Rolling Year Absence report as at 30 November 2016 be noted.

6.2 Report by the Lead Head of Planning & Building Control

6.2.1 Pre Action Letters Received regarding Planning Applications S/2014/0762/O, LA05/2016/0507/O and LA05/2016/0530/F

The Committee had been furnished with three pre action notice letters received from Rural Integrity (Lisburn02) Ltd regarding Planning Applications S/2014/0762/O, LA05/2016/0507/O and LA05/2016/0530/F that were considered by the Planning Committee on 9 January 2017.

Also circulated to the Committee were copies of the responses to the pre action notice letters sent on behalf of the Council by Cleaver Fulton Rankin.

6.2.2 Planning Application LA05/2016/0002/O Land at Comber Road, Dundonald North of Comber Road East off Millmount Road and South of the Comber Greenway, and

Planning Application S/2014/0910/F Lands North of Wellington Parks and South of HMP Maghaberry, Maghaberry

The Committee had been circulated with copies of the undernoted correspondence in relation to the above Planning Applications:

a) correspondence received from the Department for Infrastructure (DfI) regarding restriction of planning permission under Article 17, dated 6 January 2017

b) Council response forwarded to the Minister for Infrastructure, Mr Chris Hazzard, dated 13 January 2017

c) response received from Minister for Infrastructure, Mr Chris Hazzard, dated 1 February 2017

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6.2.2 Planning Application LA05/2016/0002/O Land at Comber Road, Dundonald North of Comber Road East off Millmount Road and South of the Comber Greenway, and

Planning Application S/2014/0910/F Lands North of Wellington Parks and South of HMP Maghaberry, Maghaberry (Cont’d)

d) correspondence received from Carson McDowell which they had forwarded to DfI regarding S/2014/0910/F dated 24 January 2017

e) correspondence received from Mr Angus Kerr DfI, detailing further instructions with regard to the processing of the applications, dated 6 February 2017

f) advice Note from Cleaver Fulton Rankin regarding letter received from Angus Kerr dated, 6 February 2017

g) Council response forwarded to Mr Angus Kerr DfI, dated 16 February 2017, and

h) response received from DfI, dated 20 February 2017

It was agreed that the Committee notes the correspondence in regard to the above mentioned planning applications.

6.2.3 Correspondence received from Cleaver Fulton Rankin

The Committee had been furnished with a copy of a letter from Cleaver Fulton Rankin by way of an update in relation to the Matter of an Appeal by Belfast City Council and in the Matter of an Application by the then Minister of Enterprise Trade and Investment for Judicial Review by Sprucefield No 2 General Partner Ltd for and on behalf of Sprucefield No 2 Ltd Partnership.

It was agreed that the correspondence from Cleaver Fulton Rankin be noted.

6.2.4 Centre for Cities/Economic Opportunity Group

The Committee had been furnished with, and noted the content of, a copy of agenda and notes of a meeting of the above group held on Monday, 13 February 2017 at Belfast City Council.

6.2.5 Rolling Year Absence Figures for Building Control

The Committee had been furnished with a report on the rolling absence figures for Building Control and Director’s Administration team for the period 1 April 2015 to 31 December 2016.

It was agreed that the Rolling Year Absence report as at 30 November 2016 be noted.

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DC 08/03/2017 6.3 Additional Confidential Report by Lead Head of Planning & Building Control

Item for Decision

6.3.1 Review of Planning Service

The Lead Head of Development, Lead Head of Building Control and the Member Services Officer left the meeting during consideration of the above item (8.55 pm).

A copy of the Executive Summary of the review of the Planning Service had been provided to the Committee via the Confidential2 folder on SharePoint.

It was proposed by Alderman A G Ewart, seconded by Councillor M H Tolerton, and agreed to recommend that the Committee note the content of the report, as circulated, and an Action Plan & Implementation Plan be bought back to a future meeting of the Committee.

The Lead Head of Development and the Member Services Officer returned to the Meeting (9.05 pm).

It was proposed by Councillor O Gawith, seconded by Alderman D Drysdale, and agreed to come out of Committee and normal business was resumed.

Resumption of Normal Business

7. Any Other Business

7.1 Negative Comments about Lisburn Councillor R T Beckett

Councillor R T Beckett, at the outset, paid tribute to the work of the Development Committee which had a positive impact across the Lisburn & Castlereagh Council area. Councillor Beckett proceeded to outline the negative comments about Lisburn that had been made by political commentator, Fionnuala O’Connor, on BBC television on the evening of the recent election count on Friday 3 March 2017, following the election of the former Councillor P Catney in Lagan Valley.

The Acting Chairman, Councillor J Gallen, indicated that he had a conflict of interest in this matter in view of a family member being employed by the BBC, and accordingly expressed the wish to step out of the Chair.

Councillor R T Beckett proceeded to outline the context of the discussion during which reference had been made to Lisburn as being “semi civilized.”

At this point Councillor J Gallen vacated the Chair and it was agreed that Alderman A G Ewart take the Chair during consideration of this item of business.

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DC 08/03/2017 7.1 Negative Comments about Lisburn Councillor R T Beckett (Cont’d)

Councillor R T Beckett asked that the Committee consider how it wished to address this matter.

It was proposed by Councillor O Gawith, seconded by Councillor H Legge, that the Council does nothing by way of addressing this matter.

It was proposed by Councillor A Givan, seconded by Councillor M H Tolerton, that the Council sends a letter to the BBC conveying the Council’s disappointment in regard to the negative comments about Lisburn.

The proposal by Councillor A Givan, that the Council sends a letter to the BBC, was put to the Meeting and on a show of hands there were six votes in favour of the proposal and six votes against. The Acting Chairman, Alderman A G Ewart, used his casting vote in favour of the proposal. There now being seven votes in favour and six votes against, the proposal was agreed.

Councillor J Gallen returned to the Chair for the remainder of the meeting (9.25 pm)

7.2 Dundonald Village Centre Alderman D Drysdale

The Lead Head of Development responded to comments from Alderman D Drysdale regarding the need for improvements in the Centre of Dundonald Village which he stated was very bereft of shops.

The Lead Head of Development acknowledged that Dundonald Village was a particularly difficult area to address and stated that the volume of traffic on the Newtownards Road was also a concern.

A discussion ensued following which it was agreed that the Lead Head of Development bring a report on this matter to a future meeting of the Committee.

7.3 Date for Members’ Diary Lead Head of Planning and Building Control

The Lead Head of Planning & Building Control advised that the launch of the Council’s Local Development Plan Preferred Options Paper would take place on the morning of Thursday, 30 March 2017, with the venue to be confirmed nearer the time.

There being no further business for consideration the meeting terminated at 9.35 pm.

______Mayor/Chairman

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CPC 14.03.2017 LISBURN & CASTLEREAGH CITY COUNCIL

Minutes of the Meeting of the Capital Projects Committee held in the Oak Room, The Island, Lisburn, on Tuesday, 14 March, 2017 at 3:00 pm

PRESENT: Alderman J Tinsley (Chairman)

The Right Worshipful the Mayor Councillor B Bloomfield MBE

Deputy Mayor Alderman S Martin

Aldermen W J Dillon MBE, A G Ewart and M Henderson MBE

Councillors R T Beckett, D J Craig, O Gawith. B Hanvey, A Grehan, T Morrow, U Mackin, and A Redpath

IN ATTENDANCE: Chief Executive Director of Leisure & Community Services Lead Head of Development Lead Head of Planning and Building Control Head of Sport Services Head of Finance & IT Policy Officer PA to the Chief Executive

Councillor A Givan

Strategic Investment Board Mr A McVicker Mr K Alexander

1. Apologies

It was agreed to accept apologies for non-attendance at the meeting on behalf of Alderman S P Porter, together with the Director of Corporate Services and Director of Environmental Services.

2. Declarations of Interest

There were no declarations of interest expressed at the meeting.

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CPC 14.03.2017 3. Election of Chairman

A copy of a report outlining the legal opinion which had been received in regard to the status of the Capital Projects Committee and Appointment of Chair and Vice- Chair of the Committee was circulated to those present.

Following discussion on the above during which the Chief Executive responded to various enquiries from Elected Members, it was proposed by Councillor A Redpath, seconded by Alderman J Tinsley and agreed that the Chair and Vice- Chair be elected in accordance with the legal opinion, as circulated, subject to further discussions on the status of the Committee and review of Chair and Vice- Chair at the next Annual Meeting of Council.

The Deputy Mayor, Alderman S Martin, requested that his dissent be recorded in terms of this decision.

Alderman J Tinsley was nominated on behalf of the DUP party to the position of Chair.

4. Election of Vice-Chairman

On taking the Chair, Alderman J Tinsley sought nominations from Alderman M Henderson as the UUP Party Group Leader for the position of Vice-Chair.

Alderman M Henderson nominated Alderman W J Dillon for the position of Vice- Chairman.

5. Report from Chief Executive

It was agreed that the report and recommendations of the Chief Executive be adopted, subject to any decisions recorded below:-

Items for Decision

5.1.1 Terms of Reference

It was agreed to recommend that the draft Terms of Reference, as circulated, be approved, subject to the following:-

 meetings may be convened as and when required to be agreed by the Chairman of the Committee  consideration be given to stipulating a de-minimis spend limit of projects to be considered through this Committee  amendments may be made to the Terms of Reference subject to Committee and Council approval

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5.1.2 Site Visits

5.1.2.1 Visit to Woking Borough Council

Members noted arrangements in regard to a meeting being organised with the Chief Executive of Woking Borough Council on Thursday 27 April 2017 to discuss his experience of strategic planning in the development of major capital projects and also the funding of major capital projects particularly using asset back vehicles and joint venture and agreed to recommend that this this be attended by the Chair and Vice-Chair (or their nominees) of the Development Committee; Leisure & Community Development Committee; and Capital Projects Committee, together with supporting officers.

5.1.2.2 Fact Finding Visit to Stranraer

The Director of Leisure & community Services verbally outlined a number of dates which had been received from Dumfries & Galloway Council in regard to the re- arrangement of the fact finding visit to Stranraer.

It was agreed to recommend that arrangements be made for the fact finding visit to Stranraer to take place on Thursday 13 April 2017 to be attended by the Chair and Vice-Chair (or their nominees) of the Development Committee; Leisure & Community Development Committee; and Capital Projects Committee, together with supporting officers.

5.1.3 Frequency of Meetings

It was agreed to recommend that a further meeting of the Capital Projects Committee be convened towards the end of May and that further information on the issue of frequency of meetings be considered at the Annual Meeting of Council.

The Deputy Mayor, Alderman S Martin, left the meeting at this point.

6. Key Projects and Next Steps

This matter was dealt with after discussion on the issue of SIB support.

7. Strategic Investment Board (SIB) – Support to Council

The Chairman, Alderman J Tinsley, welcomed Mr Alan McVicker, SIB Strategic Adviser and Mr Kyle Alexander, SIB Associate Adviser to the meeting.

SIB representatives briefly elaborated on the content of their letter dated 13 March 2017, a copy of which had been previously circulated to Members, which outlined as to how SIB might be able to provide support to the Council in terms of its significant capital projects and in particular the project delivery for Dundonald International Ice Bowl, the Knockmore M1 Link Road and the Lisburn City Centre Hotel. 270

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The Chairman, Alderman J Tinsley, extended his thanks to Mr Alan McVicker and and to Mr Kyle Alexander and in particular the vast experience which he had in the planning and delivery of regeneration projects in the Lisburn & Castlereagh City Council area.

It was agreed to recommend that a further detailed proposal in terms of the resource requirement from SIB be presented at the next meeting of the Committee.

Alderman M Henderson left the meeting during the above.

8. Key Projects and Next Steps

The Director of Leisure & Community Services and Lead Head of Development briefly outlined the contents of a report, a copy of which had been previously circulated, in regard to the key projects and next steps.

It was agreed to recommend to:-

 note the updates provided in respect of the Knockmore M1 Link Road; the City Centre Hotel; and the Dundonald International Ice Bowl redevelopment projects

 agree that the Members be re-appraised at the next meeting of the Committee in regard to the work which had previously been undertaken in relation to the re- development of Dundonald International Ice Bowl

 agree the next steps identified and to consider associated advice provided by SIB with a view to officers providing further specific reports and associated recommendations for consideration at the next meeting of the Committee

 agree the adoption of the OGC Achieving Excellence in Construction and Gateway processes as a model to take forward project delivery

 agree that recommendations be brought forward on the project management report arrangements to the next meeting.

9. Agenda Items for Next Meeting

It was agreed to approve the inclusion of those agenda items, as circulated, for consideration at the next meeting of the Committee.

10. Any Other Business

There was no other business.

There being no further business, the meeting was terminated at 4.31 pm.

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Mayor/Chairman

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GAC 14.03.2017 LISBURN & CASTLEREAGH CITY COUNCIL

Minutes of the Meeting of the Governance and Audit Committee held in the Island Civic Centre, The Island, Lisburn, on Tuesday, 14 March, 2017 at 5:30 pm

PRESENT: Councillor T Mitchell (Chairman)

The Right Worshipful the Mayor Councillor R B Bloomfield MBE

Aldermen W A Leathem and J Tinsley

Councillors J Baird, S Carson, D J Craig, J Gallen, A Girvin, A Grehan, B Hanvey, V Kamble and A Redpath

IN ATTENDANCE: Chief Executive Director of Leisure & Community Services Audit and Risk Manager Policy Officer Performance Improvement Officer Member Services Officer

Northern Ireland Audit Office

Ms C Kane, Director

1. Apologies

It was agreed to accept apologies for non-attendance at the meeting on behalf of the Deputy Mayor, Alderman S Martin, Aldermen M Henderson MBE and G Rice MBE and the Community Planning Manager.

2. Declarations of Interest

There were no declarations of interest expressed at the meeting.

3. Minutes

It was proposed by Councillor D J Craig, seconded by Councillor B Hanvey and agreed that the minutes of the meeting of the Governance and Audit Committee held on 14 February, 2017, as adopted at the meeting of Council held on 28 February, 2017, be confirmed and signed.

4. Report from Chief Executive

It was agreed that the report and recommendations of the Chief Executive be adopted, subject to any decisions recorded below. 273

GAC 14.03.2017 Item for Decision

4.1 Report from Audit and Risk Manager

Members were provided with a copy of a report prepared by the Audit and Risk Manager containing the following matters:

4.1.1 Northern Ireland Audit Office – Audit Strategy for 2016/17

Councillor A Girvin arrived to the meeting during consideration of this item of business (5.32 pm), as did Councillor J Gallen (5.37 pm).

The Audit and Risk Manager introduced the Director of the Northern Ireland Audit Office (NIAO), Ms C Kane, to those present at the meeting.

Members were provided with a copy of a covering letter from the NIAO dated 7 March, 2017, together with a copy of the Audit Strategy for 2016/17.

Ms C Kane made a verbal presentation to the Committee in respect of the Audit Strategy for 2016/17, following which it was proposed by Councillor J Baird, seconded by Councillor A Redpath and agreed to recommend that its contents be noted.

4.1.2 Proposed Draft Audit Plan for 2017/18

Members were provided with a copy of the draft Audit Plan for 2017/18, which had been drawn up based on risk. The Audit and Risk Manager pointed out that this was a live document that could, and should, be amended throughout the year to accommodate changes in structure, processes and associated risks. He also advised that he was open to suggestions from Members seeking assurances on other areas not currently in the proposed plan, the risk for which could be assessed and substituted for audit areas Members considered to be a lower risk.

It was proposed by Councillor D J Craig, seconded by Councillor A Redpath and agreed to recommend that the draft Audit Plan for 2017/18 be approved.

4.1.3 Corporate Risk Register – Review and Update to February 2017

Members were provided with, and noted the contents of, a copy of the updated Corporate Risk Register to February 2017. The Audit and Risk Manager advised that some Heads of Service were still working on their quarterly reviews and the updates arising from those would be included in the Corporate Risk Review at the end of the next quarter.

4.1.4 Guidance on Interaction of Internal Audit and Risk Management

Members were provided with, and noted the contents of, a copy of guidance from the Chartered Institute of Internal Auditors (CIIA) setting out constraints in regard to the interaction of Internal Audit and Enterprise Risk Management (ERM).

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GAC 14.03.2017 4.1.5 Northern Ireland Audit Office – Fraud Prevention Checklist

Members were provided with a copy of the Fraud Prevention Self-Assessment Checklist which the NIAO had distributed and requested that the Council complete in order to identify areas for improvement. As fraud prevention and detection was the responsibility of management, the checklist had been forwarded to all Heads of Service for completion and return to Internal Audit by 31 March, 2017. It was noted that Officers would assess the Self-Assessment Checklist responses returned and report back any areas that required improvement.

Items for Noting

4.2 Report from Performance Improvement Officer

Members were provided with a copy of a report prepared by the Performance Improvement Officer containing the following matters:

4.2.1 ReportAll

Members were provided with a copy of a report in relation to the ReportAll facility, which was a mobile application for Smart devices for citizens to report incidents within council areas. Whilst Members considered this to be an excellent idea, several concerns and questions were raised, particularly around its use to report incidents which were not within the remit of councils, its cost and its reporting mechanism.

Following discussion, it was agreed to recommend that representatives from Bann Technology (the provider of the ReportAll application) be invited to attend a future meeting of the Committee to make a presentation on this facility and address Members’ queries.

Following comments regarding the benefits of a number of interested councils forming a collective group to explore other ‘apps’ on the market of a similar nature in order to ensure the most competitive price was achieved, the Chief Executive agreed to raise this matter at a meeting of SOLACE.

4.2.2 APSE Performance Networks

Members were reminded that Performance Networks Training had been provided by APSE to all Heads of Service on 30 January, 2017 to enable them to collect data for their individual service area. Retrospective data for 2015/16 had now been reported to APSE using the Council’s 2015/16 audited data and this would be considered a pilot exercise. The normal timescales for compiling the Performance Networks data would be during the summer, annually, and the data would always be reported a year retrospectively. Following the pilot exercise, the Council would then revert to the normal timetable for reporting the 2016/17 data. It was noted that the NI Performance Networks Working Group was to meet on 28 March, 2017 and this would be the forum to influence the changing of any of the Key Performance Indicators (KPIs). Appropriate Heads of Service, as well as the Performance Improvement Officer, would be attending this meeting and a further update would be provided to the Committee in due course. 275

GAC 14.03.2017 4.2.3 Performance Manager

Members were advised that Performance Manager had been used within the Council since the summer of 2016 and captured a small ‘basket’ of KPIs for each service area. The majority of KPIs were collected quarterly and Heads of Service had just updated the system with the third quarter’s data. Performance Manager was primarily a dashboard system on all Heads of Service and Directors’ computers and was proving to be a beneficial management information system. Members were provided with, and noted the contents of, a copy of a dashboard traffic light report.

4.2.4 Performance Improvement Plan Update

Members were advised that work was ongoing on the Performance Improvement Plan for 2017/18. Information had been extracted from the Community Plan Consultation, which contained questions around whether the Performance Improvement Objectives should be linked to or based upon the themes and outcomes of the Community Plan. Members were provided with, and noted the contents of, a copy of a table detailing the responses in support of using the themes and outcomes of the Community Plan, which formed the Performance Improvement Objectives for 2017/18.

4.3 Report from Community Planning Manager

In the absence of the Community Planning Manager, her report was presented by the Director of Leisure & Community Services.

Members were provided with a copy of a report prepared by the Community Planning Manager containing the following matters:

4.3.1 Youth Council

Members were advised that, over the last number of months, the Council (Community Planning, Policing and Community Safety Partnership (PCSP), Peace IV, Good Relations and Community Services) had been working with the Education Authority and the PSNI to develop a Youth Council. The Education Authority had stated that it would not be able to work with children and young people only from Lisburn and Castlereagh, given that its boundaries also included Poleglass, Twinbrook, Cregagh, Tullycarnet and Belvoir. The Chair of the Strategic Community Planning Partnership had written to the Chief Executive of the Education Authority to request that Lisburn & Castlereagh City Council work in partnership with others to create a Youth Council solely for this Council area. However, the Council had been advised that this was not possible, but the Education Authority would support the development of a Youth Council following its own boundaries. Given the importance of this issue, the partners referred to above had progressed the development of the Youth Council and a contract was currently being prepared between the parties to formalise arrangements. It was noted that funding had been offered by the Education Authority, PCSP, PSNI, Good Relations and Peace IV.

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The eight week consultation process for the Draft Community Plan had finished on 13 March, 2017. Members were provided with, and noted the contents of, a copy of a summary of responses received, which had been both informed and comprehensive.

4.3.3 Children and Young People’s Strategic Partnership

Members were advised that the Children and Young People’s Strategic Partnership (CYPSP) had been liaising with the Council on the development of its South Eastern Area Outcomes Group Children and Young People’s Action Plan 2017-2020. It was noted that, where possible, the CYPSP had taken account of the outcomes and actions in the Draft Community Plan in order to incorporate them into its Action Plan so that joint working and a partnership approach could be taken at the implementation phase of both processes.

4.3.4 Age Friendly Co-ordinator Post

The Committee was reminded that, at the Age Friendly Conference in November 2016, the Public Health Agency (PHA) had offered to fund an Age Friendly Co- ordinator post to provide a shared service between Lisburn & Castlereagh City Council and Ards and North Down Borough Council to progress the World Health Organisation (WHO) Age Friendly agenda and to work with older people to increase their participation in the Community Planning process and civic life. It was noted that this post had been advertised on 3 March, 2017, with the expectation that it would be filled by May 2017.

4.3.5 Community Planning Governance Structures

Members were reminded that, to date, the Strategic Community Planning Partnership had been organised into three thematic working groups following the themes in the legislation, namely social, economic and environmental wellbeing. However, the Draft Community Plan had five themes – children and young people, the economy, health and wellbeing, where we live and our community. Previously, meetings and workshops had been arranged for people interested in each of the three themes, information from which influenced the content of the Draft Community Plan. It was noted that the Partnership had agreed to review its structures in April 2017 and one of its discussions would require to be the way forward for action planning and implementation and whether to carry on with three or move to five thematic working groups.

4.4 Development of the Corporate Plan

Members were provided with, and noted the contents of, a copy of a report on progress made to date on the development of the Council’s new Corporate Plan.

5. Confidential Business

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The matters contained in the confidential report would be dealt with “In Committee” due to containing (a) information relating to the financial or business affairs of any particular person (including the Council holding that information); and (b) information in relation to which a claim to legal professional privilege could be maintained in legal proceedings.

“In Committee”

It was proposed by Councillor A Redpath, seconded by Councillor J Gallen and agreed that the following matters be considered “in committee”, in the absence of members of the press and public being present.

Ms C Kane left the meeting at this point (6.07 pm).

Item for Decision

5.1 Draft Community Plan

It was proposed by Councillor D J Craig, seconded by Councillor S Carson and agreed to recommend approval of costs of no more than £6,000 to engage either Richard O’Rawe, if available, or Stratagem to prepare the final Community Plan.

Items for Noting

5.2 Capital Projects Committee

Members were provided with, and noted the contents of, a copy of a report providing information on the timeframe for the provision of terms and conditions for the new Capital Projects Committee.

5.3 Potential Changes to the Council’s Standing Orders

Members were provided with, and noted the contents of, a copy of a report in relation to potential changes to the Council’s Standing Orders.

Resumption of Normal Business

It was proposed by Councillor A Redpath, seconded by Councillor S Carson and agreed to come out of committee and normal business was resumed.

6. Any Other Business

6.1 Provision of Reports to Members Councillor J Baird

Councillor J Baird referred to the fact that, in line with Standing Orders, Members should be provided with reports five days prior to a Council or Committee meeting. However, he stated that it was increasingly the case that reports were received less than five days before a meeting and, on occasions, were received 278

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the day before or the day of a meeting. This did not give adequate time to Members to fully consider the matters contained in those reports and Councillor Baird requested that this be addressed. The Chief Executive explained that there were times when the circulation of additional reports was unavoidable, eg. to ensure funding was not missed or when a consultation with a short deadline was received. The protocol in such circumstances was that approval was required to be sought from The Right Worshipful the Mayor (in the case of a Council meeting) or the relevant Chairman (in the case of a Committee meeting) before the additional report was circulated.

Following discussion, it was proposed by Councillor D J Craig, seconded by Councillor J Baird and agreed to recommend that:

(a) if a report was being circulated less than five days before a meeting, the email to Members advising that it had been uploaded to Sharepoint provide an explanation as to why this was the case; and (b) the Chief Executive investigate specific occasions when information had been circulated within five days of a Council or Committee meeting and provide a report in this regard to a future meeting.

There being no further business, the meeting was terminated at 6.24 pm.

Mayor/Chairman

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LISBURN & CASTLEREAGH CITY COUNCIL

Minutes of Meeting of the Corporate Services Committee held in the Cherry Room, Island Civic Centre, The Island, Lisburn on Tuesday 14th March 2017 at 7.00 pm.

PRESENT: Councillor O Gawith (Chairman)

The Right Worshipful The Mayor Councillor R B Bloomfield, MBE

Aldermen J Dillon, D Drysdale, A Ewart, T Jeffers and W Leathem

Councillors T Beckett, S Carson, J Craig, A Ewing, A Grehan, B Hanvey, V Kamble, A McIntyre and B Mallon

OTHER MEMBER: Councillor J Palmer

IN ATTENDANCE: Acting Director of Corporate Services (Head of Marketing & Communications (Mrs C Bethel) Head of Central Support Services Head of Finance & IT Head of Human Resources & Organisation Development Member Services’ Officer

Commencement of Meeting

The Chairman, Councillor O Gawith, welcomed all present to the meeting and asked that any Member entering or leaving it alert him accordingly so that the Member Services’ Officer might accurately reflect arrival and departure times in the minutes.

1. Apologies

Apologies for non-attendance at the meeting were accepted and recorded on behalf of the Deputy Mayor, Alderman S Martin; and the Director of Corporate Services.

The Chairman welcomed Mrs Claire Bethel (Head of Marketing & Communications) who was deputising for the Director.

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2. Declarations of Interest

The Chairman invited Members to declare any Interests they might have in relation to the business of the meeting and reminded them of the requirement that they complete Declaration of Interest forms in this regard which had been provided at the meeting.

The following Declarations of Interest were made:-

 Councillor A P Ewing - Item 2 of Report of Head of Central Support Services - “Northern Ireland Confederation of Health & Social Care – Conference – Belfast – 15th March 2017.” (Member of South Eastern Local Commissioning Group)

 Councillor O Gawith – Item 1 of Confidential Report of Head of Finance & IT – “Bad Debts Write-Off.” (Customer and acquaintance of one of those listed in report). Councillor Gawith indicated that he would vacate the Chair for this item of business which the Vice-Chairman, Councillor B Mallon, would conduct.

 Councillor J Palmer – Item 1 of Tabled Confidential Report of Head of Central Support Services – “Update on Portraits, Stained Glass Windows & Council Chamber at Bradford Court.” (Member of Ulster Special Constabulary Association)

3. Minutes of Meeting

It was proposed by Alderman A Ewart, seconded by Councillor A Ewing and agreed that the minutes of the meeting of the Committee held on the 14th February 2017 as adopted by the Council at its Meeting held on the 28th February 2017 be confirmed and signed.

4. Reports of Director of Corporate Services

Presented by Acting Director of Corporate Services.

It was proposed by Councillor J Craig, seconded by Alderman J Dillon and agreed that the reports and recommendations of the Director of Corporate Services be adopted, subject to any decisions recorded below and other items noted:-

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4.1 Reports of Head of Central Support Services

Presented by Head of Central Support Services.

It was proposed by Councillor J Craig, seconded by Councillor S Carson and agreed that the reports and recommendations of the Head of Central Support Services be adopted, subject to any decisions recorded below and other items noted:-

4.1.1 Island Hall Events – Enhancements Provision of Large Screen Televisions

The Head of Service updated the Committee on activities undertaken in relation to the above arising from which it was agreed to recommend that:-

 the evaluation report of the promotional measures at Lagan Valley Island be noted;

 the new promotional video for screening in the Rotunda and Bar areas be shown for a further three months;

 updated results of Facility Management’s quarterly customer survey be reported to the Committee at the end of the three month period referred to above.

In addition to the above, the Head of Service advised that – earlier that day - she had met with a local firm who would screen information of a local nature within public areas of Lagan Valley Island. This would be progressed.

4.1.2 Northern Ireland Confederation of Health & Social Care Discussion Session – “Partnership & Co-Production in HSC Transformation – Starting As We Mean To Go On?” Wednesday 15th March 2017 HSCB Conference Room, Linenhall Street, Belfast

Members had been provided with details of the above event for which the cost of a Member’s attendance had been estimated at £46.70.

The Head of Service advised that all Members of the Health Working Group had been notified of this event on the 2nd March 2017 but that – to date – no Member had expressed an interest in attending.

No other interest in relation to attendance was expressed and it was therefore agreed that details of the conference be noted.

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4.1.3 Promotion of Lagan Valley Island along with Economic Development initiatives

Further to the meeting of Committee held on the 21st June 2016, it was agreed to recommend that information in relation to the promotion of Lagan Valley Island along with Economic Development initiatives be noted.

4.1.4 Health Working Group Meeting – 24th March 2017

Members noted that – following consultation with the Chairman, Councillor O Gawith – a meeting of the Health Working Group had been arranged for Friday 24th March 2017 at 2.30 pm.

4.1.5 Lisburn & Castlereagh Policing & Community Safety Partnership

(a) Minutes of Meetings

It was agreed to recommend that the minutes of the following meetings of the Lisburn & Castlereagh Policing & Community Safety Partnership be noted:-

 Meeting in Private held on the 20th September 2016  Special Meeting in Private held on the 18th October 2016  Meeting in Public held on the 18th October 2016  Meeting in Public held on the 17th January 2017

(b) Schedule of Meetings

It was agreed to recommend that the schedule of forthcoming meetings of the Lisburn & Castlereagh PCSP be noted.

The Head of Service verbally reported that the next meeting of the Lisburn & Castlereagh PCSP was a public one being held in Ballinderry Church of Ireland Hall at 7.00 pm on Tuesday 21st March 2017.

Additional Report

4.1.6 Ulster Hospital Dundonald – New Inpatient Ward Block Preview Tour – Monday 20th March 2017 (2.30 pm – 3.30 pm)

The Head of Service reported receipt of an invitation from the Chairman & Chief Executive of the South Eastern Health & Social Care Trust to the above preview tour.

The Chairman and Vice-Chairman of the Committee had been contacted in this regard with the Chairman wishing to attend but the Vice-Chairman unable to do so. Other members present were invited to indicate if they would wish to attend.

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4.1.6 Ulster Hospital Dundonald – New Inpatient Ward Block Preview Tour – Monday 20th March 2017 (2.30 pm – 3.30 pm) (Continued)

It was agreed to recommend that the attendance of the Chairman of the Committee, Councillor O Gawith; Alderman T Jeffers and Councillor B Hanvey at the preview tour of the new Inpatient Ward Block at the Ulster Hospital Dundonald on the 20th March 2017 be approved.

4.1.7 Lagan Valley Island - Site Works Update

Further to the report to the Committee on the 10th November 2015, it was agreed to recommend that the update on site works at Lagan Valley Island (due to commence week commencing 13th March 2017) in relation to safety and access issues be noted.

4.2 Report of Head of Finance & IT

Presented by Head of Finance & IT.

It was agreed that the report and recommendations of the Head of Finance & IT be adopted, subject to any decisions recorded below and other items noted:-

4.2.1 Accounting Manual

The Head of Finance reported that – since its publication to SharePoint on the 9th March 2017 – she had agreed with the Chairman that the above should be considered as a confidential item due to financially sensitive information contained therein and, accordingly, the Accounting Manuals had been moved to the confidential folder in SharePoint earlier that day. The Head of Finance apologised for any confusion this may have caused.

It was agreed that the Accounting Manuals be discussed under the Confidential Report.

4.2.2 Financial Statement Period ended the 31st January 2017

It was noted that the net profiled expenditure for the period ended the 31st January 2017 was 8.00% below the approved estimates for the financial year 2016/2017.

5. Confidential Reports of Director of Corporate Services

The Acting Director sought agreement to bring forward the Director’s confidential reports so as to allow the Heads of Service to leave the meeting once their reports had been considered. This was agreed.

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5. Confidential Reports of Director of Corporate Services (Continued)

The Chairman advised that:-

 the report of the Head of Finance & IT was confidential for reason of information relating to the financial or business affairs of any particular person (including the Council holding that information);

 the tabled report of the Head of Central Support Services was confidential for reason of information which (i) which was likely to reveal the identity of individuals and (ii) relating to the financial or business affairs of any particular person (including the Council holding that information);

 the report of the Head of HR & Organisation Development was confidential for reason of information (i) about individuals and (ii) which was likely to reveal the identity of individuals;

 the report of the Director was confidential for reason of information relating to the financial or business affairs of any particular person (including the Council holding that information).

It was proposed by Councillor B Mallon, seconded by Councillor A McIntyre and agreed that the confidential reports of the Director of Corporate Services be considered “in Committee”, in the absence of members of the press and public being present.

5.1 Confidential Report of Head of Finance & IT

Presented by the Head of Finance & IT.

It was proposed by Councillor A Ewing, seconded by Alderman J Dillon and agreed that the confidential report and recommendation of the Head of Finance & IT be adopted, subject to any decisions recorded below and other items noted:-

5.1.1 Bad Debts Write-Off

The Chairman of the Committee, Councillor O Gawith, vacated the Chair for this item of business and the business before the Committee was conducted by the Vice-Chairman of the Committee, Councillor B Mallon.

It was proposed by Councillor J Craig, seconded by Alderman J Dillon and agreed to recommend that - in accordance with the Accounting Manual - the three Bad Debts as listed in the Head of Finance’s report be written off.

The Vice-Chairman, Councillor B Mallon, vacated the Chair. The Chairman, Councillor O Gawith, took the Chair and conducted the remainder of the business before the Committee.

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5.1.2 Accounting Manuals

As agreed earlier in the meeting, the above item was being treated as Confidential.

The Head of Service gave a verbal summary of the revisions to the Accounting Manuals since their initial publication. In addition to the revision of a number of procedures, many of the other revisions were to remove ambiguities and to streamline the manuals’ content. The Head of Service responded to a number of questions in this regard.

It was agreed to recommend that Volumes 1 and 2 of the Accounting Manual - duly revised since their initial publication - be accepted.

The Head of Finance & IT left the meeting. (7.20 pm)

5.2 Tabled Confidential Report of Head of Central Support Services

It was proposed by Councillor S Carson, seconded by Councillor J Craig and agreed that the confidential report and recommendation of the Head of Central Support Services be adopted, subject to any decisions recorded below and other items noted:-

5.2.1 Update on Portraits, Stained Glass Windows & Council Chamber at Bradford Court

It was agreed to recommend that:-

 the update on the above matter and the proposals contained therein be noted;

 the matter of furniture be progressed as outlined in the report.

In regard to a number of memorials in Castlereagh:-

 the Head of Service confirmed that the Director was dealing with the future of the UDR Memorial currently located within the Castlereagh area and that a progress report would be made to the Committee in due course;

 Councillor J Palmer advised that the Ulster Special Constabulary Association would be contacting the Council with regard to the relocation to Lisburn of their memorial plaque which was currently located in the Castlereagh area.

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5.2.2 Catering

It was agreed to recommend that the progress report in respect of the above contract be noted with a tender evaluation report being submitted to the next meeting of the Committee.

Item reported Verbally

5.2.3 Armed Forces Covenant – Civic Reception

The Head of Service sought approval for any expenditure that might be incurred in relation to a small civic reception for the signing of the Armed Forces Covenant. A working group through Leisure Services was dealing with the Armed Forces Covenant.

It was proposed by Alderman W Leathem, seconded by Councillor B Mallon and agreed to recommend that any expenditure that might be incurred in relation to a small civic reception for the signing of the Armed Forces Covenant be approved.

Alderman W Leathem and the Head of Central Support Services left the meeting. (7.30 pm)

5.3 Confidential Report of Head of Human Resources & Organisation Development

Presented by the Head of Human Resources & Organisation Development.

It was proposed by Councillor A Ewing, seconded by Councillor A McIntyre and agreed that the confidential report and recommendations of the Head of Human Resources & Organisation Development be adopted, subject to any decisions recorded below and other items noted:-

5.3.1 Organisation Design & Severance

It was proposed by Councillor A McIntyre, seconded by Councillor S Carson and agreed to recommend that the cost of release of the Assistant Director Leisure Services (LCC) and the Lead Head of Planning and Building Control from the Council’s employ be noted and that the request to extend the two posts on a month to month basis with a final release date of 30th June 2017 be acceded to.

Alderman W Leathem re-entered the meeting. (7.32 pm)

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5.3.2 Hosting of the Local Government Training Group

Further to the meeting of Committee on the 13th December 2016, it was agreed to recommend that the Council’s hosting of the Local Government Training Group service commencing the 1st April 2017 be accepted.

5.3.3 HR & OD Workforce Data

It was agreed to recommend that reports in respect of the following be noted, such reports being in accordance with the Council’s Strategic Workforce Plan 2015-2017:-

 Workforce Profile – Headcount, Contract (permanent/fixed term/full- time/part-time) and Agency Workers  Absence – Days lost per employee and percentage across the Council (includes “Total absence days per month”)  Long Term Absence – Employees absent due to long term sickness (over 12 weeks)  Recruitment – Internal trawls and open competition.

5.3.4 Single Status Update: Appeals

It was agreed to recommend that the progress report in respect of the number of job evaluation appeals outstanding from the former Councils’ Single Status process and the percentages of appeals both successful and unsuccessful be noted.

The Head of Service made a verbal report in relation to the anticipated completion date of this exercise.

The Head of Human Resources & Organisation Development left the meeting. (7.25 pm)

5.4 Land Adjacent to 42 Main Street, Moira – Purchase

Presented by Acting Director of Corporate Services.

It was proposed by Alderman J Dillon, seconded by Councillor B Mallon and agreed to recommend that the purchase of land adjacent to 42 Main Street, Moira – as recommended by the Environmental Services Committee on the 8th March 2017 - be progressed by Corporate Services, the Land & Property Services’ valuation for the land being as set out in the report.

It was proposed by Alderman A Ewart, seconded by Councillor A McIntyre and agreed to come “out of Committee” and normal business was resumed.

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6. Reports of Director of Corporate Services (Continued)

6.1 William Keown Trust Request for Funding

Members had been provided with a copy of a letter from the William Keown Trust regarding the future sustainability of that organisation following the death of the founder, William Keown MBE, in March 2015. A proposal document from the Trust in regards to funding and sustainability had also been provided.

At its meeting held on the 14th February 2017, the Committee had deferred consideration of this request so as to allow for:-

 an update from the William Keown Trust further to the meeting of SOLACE on the 3rd February 2017 when the Proposal Document was to have been considered;

 an examination of the Council’s policy on requests for financial assistance.

In this regard Members had been provided with a copy of the Council’s policy on requests for financial assistance. The policy allowed for the Committee to consider “whether or not there might be an exceptional factor which could merit financial assistance being awarded.”.

The Acting Director made a verbal report in relation to information which had been received earlier that day from the William Keown Trust regarding indications from other Councils and SOLACE about their support to the Trust.

It was proposed by Alderman W Leathem, seconded by Councillor A Grehan and agreed to recommend that that the request from the William Keown Trust for financial assistance of £1,500.00 so as to ensure the continuity of the various William Keown Trust awards across Northern Ireland be acceded to with any future requests from the Trust for funding being considered on receipt thereof.

In arriving at this decision, the Committee had considered that exceptional factors had merited financial assistance, ie the Trust had received support from the legacy councils and - as set out in the Proposal Document - a number of recipients of the awards both on an individual basis and also for access to buildings had been from within the Council area.

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6.2 Scheme of Allowances payable to Councillors 1st April 2017 – 31st March 2018

It was agreed to recommend that:-

 the revised rates for Dependants’ Carers’ Allowance and motorcycle rates applicable from 1st April 2017 be accepted and applied from that date;

 Circular LG 03/2017 dated the 15th February 2017 from the Local Government Policy Division of the Department for Communities which consolidated all Councillor allowances be noted;

 the Council’s updated Scheme of Allowances payable to Councillors for the period 1st April 2017 – 31st March 2018 be approved subject to a revision of Sections 3.3 and 4.3 thereof which referred to the situation whereby a Councillor may be a member of the Northern Ireland Assembly, as this situation was not permitted.

6.3 Northern Ireland Audit Office National Fraud Initiative 2016/2017 – Fees

It was agreed to recommend that the invoice from the Northern Ireland Audit Office in the sum of £1,201.00 by way of fees for the National Fraud Initiative 2016/2017 exercise be paid.

6.4 Nuclear Free Local Authorities All Ireland Forum Conference – “Brexit, RHI & Mayors for Peace: Issues for Local Authorities in Northern Ireland and the Republic of Ireland” 24th March 2017 - Council Offices, O’Hagan House, Newry

Members had been provided with details of the above conference for which there was no fee.

It was proposed by Alderman A Ewart, seconded by Alderman D Drysdale and agreed to recommend that no nominations be made to the above conference.

6.5 Chief Executives’ Forum - Seminar “How Can We Make a Difference on Poverty” 5th April 2017 (10.00 am – 12 noon) - Clifton House, Belfast

Members had been provided with details of the above seminar for which there was no fee.

The Acting Director verbally reported that the Chief Executive was not available to attend the seminar and as CEF events were for Chief Executives and not Elected Members, it was agreed to recommend that details of the seminar be noted.

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6.6 Northern Ireland Local Government Association Conference – “Foundations for Innovation: Towards Digital Local Government” 25th April 2017 - Craigavon Civic Centre

Members had been provided with details of the above conference for which there was no fee.

No Member expressed an interest in attending and, accordingly, it was agreed to recommend that details of the above conference be noted.

6.7 Health & Social Care Business Services Organisation Consultation – “Draft Gender Identity & Expression Employment Policy” (Closing Date: 29th March 2017)

The above consultation document was available at http://www.hscbusiness.hscni.net/2781.htm.

Members noted the comments of the Equality Officer on the consultation document. Also provided was a copy of the pro-forma response form duly completed in draft form.

It was agreed to recommend that the completed pro forma be accepted as the Council’s response to the above consultation and that it be submitted to the Health & Social Care Business Services Organisation by the stipulated closing date.

6.8 La Mon Firebomb – 17th February 1978 40th Anniversary

Members were reminded of the decision of the Council at its meeting held on the 28th February 2017 that the undernoted matters be referred to the Corporate Services Committee for consideration:-

 a suitable manner by which to mark the 40th anniversary of the La Mon Firebomb atrocity which took place on the 17th February 1978 (La Mon Hotel having been within Castlereagh Borough Council’s jurisdiction at that time);

 the re-establishment of the La Mon Bursary which had operated under Castlereagh Borough Council and which could now serve as a lasting memorial in the local area and also across Lisburn & Castlereagh City Council whose jurisdiction the La Mon Hotel now comes under.

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6.8 La Mon Firebomb – 17th February 1978 40th Anniversary (Continued)

It was agreed to recommend that:-

 at all times acknowledging the sensitive nature of this matter, the families – where at all possible - of those innocent persons affected by the La Mon firebomb be contacted to ascertain their views as to a suitable manner which they could accept to mark the 40th anniversary of the atrocity, a potentially suitable manner being at the time of the rededication of those stained-glass windows which were being relocated from Bradford Court to Lagan Valley Island;

 a decision in respect of the re-establishment of the La Mon Bursary be deferred to allow for investigations as to the current status of that bursary.

6.9 Northern Ireland Water Tour of Customer Relations Centre, 3 Upper Queen Street, Belfast Wednesday 22nd March 2017 (10.30 am – 12.30 pm)

Members had been provided with a copy of an e-mail dated the 2nd March 2017 from NI Water in relation to the above tour.

It was agreed to recommend that any Member who might wish to participate in the tour of NI Water’s Customer Relations Centre on the 22nd March 2017 commencing at 10.30 am notify Members’ Services accordingly so that NI Water might be advised.

6.10 Maghaberry Post Office Relocation from 19a Maghaberry Road, Moira to Spar, 23 Maghaberry Road, Moira (Closing date of consultation: 19th April 2017)

Members had been provided with a copy of a letter dated the 2nd March 2017 from the Post Office regarding the relocation of Maghaberry Post Office from 19A Maghaberry Road, Moira to Spar, 23 Maghaberry Road, Moira as from the 31st March 2017.

Although the decision had already been taken to move Maghaberry Post Office, the public consultation was still taking place to obtain views of the services being provided.

Members offered no comments on the relocation and, accordingly, it was agreed to recommend that the content of the above correspondence be noted.

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6.11 Derry City & Strabane District Council/Donegal County Council “Challenges & Opportunities of Brexit for the North West City Region”

It was agreed to recommend that an e-mail dated the 16th February 2017 from the Chief Executives of Derry City & Strabane District Council and of Donegal County Council regarding a joint publication entitled “Initial Analysis of the Challenges and Opportunities of Brexit for the Derry City & Strabane and Donegal County Council area – The North West City Region” be noted. The publication was available at the meeting and could also be accessed at http://www.derrystrabane.com/Subsites/Strategic-Growth/Publications.

6.12 Northern Ireland Courts & Tribunals Service Increase in Court Fees from the 1st April 2017

It was agreed to recommend that a letter dated the 9th February 2017 from the Northern Ireland Courts & Tribunals Service regarding an increase in court fees by 10% as from the 1st April 2017; by a further 7.5% from the 1st April 2018 and by 5% from the 1st April 2019 be noted.

The new fees were available at http://www.courtsni.gov.uk/en- GB/Services/CourtFees/Pages/CourtFees.aspx.

Additional Report

6.13 Report of Head of Central Support Services

Dealt with at 4.1.6 and 4.1.7.

6.14 National Association of Councillors (NI Region) Annual Membership 2017/2018

Members had been provided with copy of an invoice in the sum of £3,200.00 from the National Association of Councillors (Northern Ireland Region) by way of the Council’s membership of that organisation for 2017/2018.

It was agreed to recommend that:-

 payment of the above invoice be deferred pending the receipt of information from the National Association of Councillors and the other Councils as to any Councils which might be considering the current status of their membership of the NAC;

 a further report be made to the next meeting of Committee.

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6.15 Co-Operation Ireland “Amazing the Space” Peace-Building Initiative Request for Letter of Support

Members had been provided with a copy of an e-mail dated the 10th March 2017 from Co-Operation Ireland referring to its “Amazing the Space” peace- building initiative which had been held at the Eikon Exhibition Centre, Maze Long Kesh on the 21st September 2016. 5,000 young people from across Northern Ireland had participated in the event as well as contributions from other young people across the word.

In order to continue the work of the initiative, Co-Operation Ireland was seeking funding from the Northern Ireland Executive and – to this end – was seeking from the Council, a letter of support for the initiative which it would submit with its application for funding. The closing date for the application for funding is the 20th March 2017.

The Acting Director verbally reported that the Head of Culture and Community Services had advised that this initiative would be one which his department would recommend for support.

It was proposed by Councillor B Mallon, seconded by Councillor A Grehan and agreed to recommend that a request from Co-Operation Ireland for a letter of support from the Council in respect of the “Amazing the Space” initiative be acceded to and that the letter of support be submitted to Co-Operation Ireland so as to allow for its inclusion with their application for funding, the closing date for which being the 20th March 2017.

7. Confidential Report of Director of Corporate Services

Dealt with at Item 5.

8. Any Other Business

There was no other business.

There being no further business, the meeting terminated at 8.03 pm.

______MAYOR/CHAIRMAN

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LISBURN & CASTLEREAGH CITY COUNCIL

Minutes of Meeting of the Planning Committee held in the Council Chamber, Lisburn & Castlereagh City Council Offices, Island Civic Centre, The Island, Lisburn on Monday 6 February 2017 at 2.00 pm

PRESENT: Councillor A Redpath (Chairman)

Councillor N Anderson (Vice-Chairman)

Aldermen J Dillon MBE JP, D Drysdale, Alderman G Rice MBE Councillors P Catney, T Beckett, A Girvin, U Mackin, L Poots, M Tolerton

OTHER The Right Worshipful the Mayor, Councillor R B Bloomfield MBE MEMBERS:

IN ATTENDANCE: Lead Head of Planning & Building Control Planning Manager Senior Planning Officers (RT, MCO’N, AS) Committee Secretary Attendance Clerk

Cleaver Fulton & Rankin Kate McCusker (Legal Advisor)

Commencement of Meeting

The Chairman, Councillor A Redpath, welcomed everyone to the meeting.

Introductions were made by the Chairman and some Housekeeping and Evacuation announcements were made by the Lead Head of Planning & Building Control.

1. Apologies

Apologies for non-attendance at the meeting were accepted and recorded on behalf of Councillor P Catney who however arrived later in the meeting.

2. Declarations of Interest

The Chairman sought Declarations of Interest from Members and reminded them to complete the supporting forms which had been left at each desk. There were no Declarations of Interest; however

 Alderman WJ Dillon advised that, although he had called in application LAO5/2015/0570/O, he had not predetermined the outcome.

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The Chairman, Councillor A Redpath, having previously declared an interest in Application S/2014/0908/F, withdrew from the meeting at 2.08 pm and the chair was taken by the Vice-Chairman, Councillor N Anderson.

The Chairman, Councillor N Anderson, referred to the Planning Committee minutes of 9 January 2017 and asked the Committee to consider an amendment at Item 4.1.1.1(1) of the minutes

Councillor A Redpath returned to the meeting at 2.10 pm and assumed the position of Chairman. Councillor N Anderson returned to his position in the Chamber.

3.1 Minutes of the Special Planning Committee Meeting held on 9 January 2017

It was proposed by Alderman G Rice, seconded by Councillor L Poots and agreed that the minutes of the Special Planning Committee meeting held on 9 January 2017 be ratified and signed:

3.2 Minutes of the Planning Committee Meeting held on 9 January 2017

It was proposed by Councillor U Mackin, seconded by Alderman WJ Dillon and agreed that the minutes of the Planning Committee meeting held on 9 January 2017 be ratified and signed subject to the following amendment:

 Item 4.1.1 (1) - At Page 43 in the paragraph commencing ”At the suggestion of the Legal Advisor” the wording of the resolution should be amended to: “agreed that the resolution to grant planning permission should include the wording “subject to the satisfactory completion of a Section 76 Agreement” and that the wording of this Agreement should come back to the Committee for approval.”

3.3 Minutes of the Special Planning Committee Meeting held on 16 January 2017

It was proposed by Councillor M Tolerton, seconded by Councillor U Mackin, and agreed that the minutes of the Special Planning Committee meeting held on 16 January 2017 be ratified and signed.

4. Report from the Lead Head of Planning and Building Control

It was agreed that the report and recommendations of the Lead Head of Planning and Building Control be adopted, subject to any decisions recorded below:-

4.1 Report from the Planning Manager

It was agreed that the report and recommendations of the Planning Manager be adopted, subject to any decisions recorded below:-

Items for Decision 129

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4.1.1 Schedule of Applications:

The Chairman reminded Members that they needed to be present for the entire item. If absent for any part of the discussion they would render themselves unable to vote on the application.

The Legal Adviser highlighted paragraphs 43 - 46 of the Protocol for the Operation of the Lisburn & Castlereagh City Council Planning Committee which, she advised, needed to be borne in mind when determinations were being made.

The Chairman also advised that there were a number of speakers in attendance, making representation on some of the applications.

(1) S/2014/0874/O – Local Application (previously deferred) – Proposed farm dwelling (amended address and siting) on land 29 metres North East of 13 The Grove, Lisburn, BT27 5LU.

Alderman D Drysdale arrived at 2.15 pm

The Senior Planning Officer (MCON) presented this application as outlined within the circulated report.

The Committee was reminded that at the December Planning Committee meeting the application had been deferred to allow the applicant/agent additional time to submit supporting information. The Senior Planning Officer advised that, in light of additional information provided and the amended siting of the proposed dwelling, the revised recommendation was to approve outline planning permission for a farm dwelling.

The Committee, having considered the information provided within the Report of the Senior Planning Officer agreed by a majority of with 9:0 with 1 abstention to approve the application for the reasons outlined in the Officer’s report and subject to the conditions stated.

(2) S/2015/0060/F – Local Application (Called in) – Proposed commercial building as Uses Class B4 for Equestrian & Farm Feed Distribution use at 119B Saintfield Road, Lisburn, BT27 5PG.

The Senior Planning Officer (AS) presented this application as outlined within the circulated report.

Councillor U Mackin pointed out that, although the planning application was for the purposes of storage and distribution, the conditions outlined in the Officer’s report referred to retail operations. The Senior Planning Officer confirmed that the reference to ‘retail’ had been included in the second condition in error. The first line of the second condition should therefore be amended to read ‘No operation in or from any building hereby permitted…”, with the words ‘retailing or other’ being deleted. It was proposed by Councillor U Mackin, seconded by Councillor A Girvin, and agreed that the condition referring to retail operations be amended.

The Committee, having considered the information provided within the 130

PC 06 02 2017 Report of the Senior Planning Officer agreed by a majority of 10:0, with 0 abstentions, to the application being approved for the reasons outlined in the Officer’s report and subject to the conditions, as amended, stated.

(3) LA05/2016/0414/O - Local Application (Called In) – Dwelling on a farm (amended plans) on land opposite 11 Kilcorig Road, Lisburn.

The Senior Planning Officer (MCON) presented this application as outlined within the circulated report.

It was proposed by Councillor L Poots, seconded by Alderman WJ Dillon and unanimously agreed that this application be deferred for one month to allow the applicant the opportunity to provide additional information.

(4) LA05/2016/0676/F – Local Application (Called In) – Infill site for 2 no. two storey detached dwellings, associated garages and landscaping (Design & Statement received/amended site layout plan) on lands between 245 and 251 Hillhall Road, Lisburn.

The Senior Planning Officer (AS) presented this application as outlined within the circulated report.

The Committee received Mr Edwin Poots MLA who wished to speak in support of the application and who highlighted the following:

 The applicant had sought advice from a duty planner who had indicated that refusal for a similar site on Hillhall Road had been overturned on appeal  Approval had been given for 2 infill sites located within 160 metres from this proposal  Recent improvement works by Roads Service had reduced the corners on either side of the site which means that sight lines could be easily achieved  A 6 acre site had been approved for hotel development at the site boundary  The applicant had applied to the Woodland Trust to plant 2,500 trees to the rear of the site and would be happy for this to be made a condition of approval  Precedent already established on the Hillhall Road for infill sites  With regard to CTY8 requirements, there were 3 separate buildings, 2 to one side of the site and 1 to the other side, the infill site between was not capable of taking 3 dwellings but would accommodate 2 dwellings.  The applicant would be flexible with regard to the design of the buildings, e.g. change of hipped roofs to a design more acceptable to planners

There then followed a question and answer session.

It was proposed by Councillor U Mackin, seconded by Councillor M Tolerton and unanimously agreed that the application be deferred for a period of 2 months and that the applicant be asked:

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PC 06 02 2017  To clarify whether there were one or two separate buildings to the left of the proposed development  To come back with amendments to the size and scale of the proposed buildings to make them more in keeping with the character of the rural area

(5) LA05/2015/0570/O – Local Application (Called in) – Proposed dwelling on a farm (amended plans received) on land adjacent to 11 Halfpenny Gate Road, Moira.

The Senior Planning Officer (AS) presented this application as outlined within the circulated report.

The Committee received Mr Andrew McCready who wished to speak in support of the application and who highlighted the following:

 The application meets the criteria set out in PPS21 for a dwelling on a farm  The farm is a substantial one of 900 acres with 1,200 head of livestock  There are 2 groups of farm buildings, one adjacent to the site and the other located about 1 km from the site; both groups consist of 60k square feet of agricultural farm buildings  Not possible to locate the dwelling within the existing agricultural buildings but meets the need for visual linkage  Boundaries will be defined by substantial planting  Approval had been given to a dwelling at the other end of the field despite similar concerns about development within the countryside  Meets needs of CTY10 for development.

There then followed a question and answer session.

The Committee received Mr Edwin Poots MLA who wished to speak in support of the application and who highlighted the following:

 The application meets conditions in terms of farming requirements.  There was a visual linkage between the proposed dwelling and the farm buildings  It was preferable and more logical to locate the dwelling on the side where there was an existing dwelling rather than on the other side of the farm buildings where it would restrict future growth of the farm.  There were health and safety implications in locating the dwelling within existing farm buildings rather than to one side

There then followed a question and answer session.

The Committee, having considered the information provided within the Report of the Senior Planning Officer and by those making representations, agreed by a majority of 8:2 with 0 abstentions not to refuse the application.

The Chairman stated that the Professional Officer's recommendation to refuse planning permission had fallen and that a new motion was now under consideration. Section 45 of the 2011 Planning Act stated that, in dealing with

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PC 06 02 2017 planning applications, the Council must have regard to the local development plan, so far as material to the application, and to any other material considerations. It was then proposed by Councillor N Anderson, seconded by Alderman G Rice and by a majority of 7:2 with 1 abstention it was agreed that the reasons cited for the approval of the application were:

 The Committee does not agree with the Planning Officer that the proposal constitutes ribbon development  The application complies with farm development requirements in that it does have a visual link with farm buildings and can be integrated  The application does not impact upon the rural character of the area because it is associated with 60k square feet of farmyard buildings beside it.

The Chairman declared the application approved for the reasons stated above.

The Chairman then highlighted that, because the application had been recommended for refusal, no conditions had been drafted. It was proposed by Councillor N Anderson, seconded by Alderman G Rice and, by a majority of 7:2 with 1 abstention it was agreed that conditions, which should include the issue of landscaping, now needed to be discussed and agreed in principle, with the precise wording of these being delegated to the Head of Planning.

Adjournment of Meeting

The Chairman declared the meeting adjourned at 3.56 pm to facilitate a comfort break.

Councillor RT Beckett left the meeting at 3.56 pm

Resumption of Meeting

The Chairman declared the meeting resumed at 4.14 pm.

Councillor P Catney arrived at the meeting at 4.14 pm

(6) LA05/2016/0056/O – Local Application (Called in) – Site for dwelling with access from Benson’s Road, Lisburn on land between nos.76 & 78 Glenavy Road, Lisburn at the junction of Benson’s Road and Glenavy Road, Lisburn.

The Senior Planning Officer (RT) presented the application as outlined in the circulated report.

The Committee received Mr David Donaldson who wished to speak in support of the application and who highlighted the following:

 Application is located within an extensive ribbon development  There were no objections from statutory consultees  Application was refused because it was not part of a cluster and was not considered an infill site

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PC 06 02 2017  There is a significant group of development along the Glenavy Road forming a cluster  Site is located within 40mph zone taking in another cluster and ribbon development  Site is located between 76 and 78 Glenavy Road; planning approval has been granted for 4 dwellings at 76 Glenavy Road, which have been accepted as part of a cluster  The site is located within a ribbon development and there is a frontage of 30 metres between 76 and 78 Glenavy Road  The proposal will not be prominent and will not have substantial impact on the rural character  Proposal can be located within the rural area without demonstrable harm.

There then followed a question and answer session

The Committee, having considered the information provided within the Report of the Senior Planning Officer agreed by a majority of with 10:0 with 0 abstention to refuse the application for the reasons outlined in the Officer’s report.

(7) S/2014/0585/F – Local Application (Exceptions Apply) – Amendment to a 250kw single wind turbine, planning approval S/2014/0117/F, to increase the blade length only by 4.5m (total rotor diameter 39m, overall tip height 59.5m), including associated ancillary works. (Additional information – Tonality Assessment) on land approx. 385m North West of no.45 Ballycrune Road, Hillsborough.

The Senior Planning Officer (RT) presented this application as outlined within the circulated report.

The Committee received Mr Cliona Gormley and Mr Shane Carr who wished to speak in support of the application and highlighted the following:

 Proposal is an amendment to a previously approved application  Extensive analysis was undertaken in respect of the design of the project  Proposal was amended to maximise renewable energy output  After consultation, including with HBU, the height of the tower was reduced to what had been originally approved  Majority of letters of objection are generic and from people living outside the area of the proposal  Letters of support have been received from people living in the neighbourhood  The turbine will be monitored and maintained throughout its full life with engineers on call 24/7

There then followed a question and answer session.

The Committee, having considered the information provided within the report of the Senior Planning Officer, agreed by a majority of 10:0 with 0 abstentions to approve the application for the reasons outlined in Officer’s report and subject to the conditions stated. 134

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(8) LA05/2015/0660/F – Local Application (Called in) – Proposed single storey extension to rear of dwelling (retrospective) (amended plans) at 9 Rural Cottages, Drumbo.

The Senior Planning Officer (MCON) presented the application as outlined in the circulated report.

It was proposed by Councillor N Anderson, seconded by Councillor M Tolerton and agreed that discussion continue “In committee” in order to seek advice from the Legal Adviser.

“In Committee”

After taking advice from the Legal Advisor it was proposed by Councillor N Anderson, seconded by Councillor P Catney, and agreed to come out of committee and normal business was resumed.

Resumption of Normal Business

The Committee, having considered the information provided within the Report of the Senior Planning Officer, agreed by a majority of 10:0 with 0 abstentions to approve the application for the reasons outlined in Officer’s report and subject to the conditions stated.

4.1.2 Correspondence from the Planning Appeals Commission with regard to Consultation on the Independent Examination of Local Development Plans

The Committee was provided with copy letter and consultation document from the Planning Appeals Commission inviting views on the draft procedures for the independent examination of local development plans.

It was proposed by Councillor P Catney, seconded by Councillor A Girvin, and agreed that Members should submit any comments to the Planning Manager by Friday10 March 2017 to enable the Council to make a response.

4.1.3 Public Consultation by the Department for Infrastructure (DfI) with regard to the Planning (Environmental Impact Assessment) Regulations (Northern Ireland) 2017

The Committee was provided with copy letter dated 15 December 2016 from the Department for Infrastructure (DfI) advising of their public consultation exercise on proposals to amend the Planning (Environmental Impact Assessment) Regulations (Northern Ireland) 2015.

It was proposed by Councillor A Girvin, seconded by Alderman D Drysdale and agreed that Members should submit any comments to the Planning Manager by Wednesday 8 February 2017 to enable the Council to make a response.

Items for Noting 135

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4.1.4 Local Development Plan – Special Meeting of Planning Committee to Agree Preferred Options Paper

The Committee noted that a special meeting of the Planning Committee would be convened on Thursday 23 February to consider a Preferred Options Paper and associated Sustainability Appraisal (SA) Report in relation to the Local Development Plan. If agreed, the Preferred Options Paper would be published for a period of 8 weeks’ consultation thereafter.

4.1.5 Development Management – Live Appeals 18 January 2017

The Committee was provided with and noted details of appeals received as of 18 January 2017.

4.1.6 Development Management – Pre-Application Notices since 1 January 2017

The Committee was provided with and noted details of pre-application notices received since 1 January 2017.

Items for Noting

4.2. Legacy Planning Applications

The Committee was provided with and noted an interim report on the progress of dealing with legacy applications from 21 November 2016 and congratulated the members of staff who were part of the project.

4.3 Date of May Planning Committee

The Committee noted that, following discussion with the Chairman of the Planning Committee, it had been agreed that, due to the Bank Holiday, the May meeting of the Committee would take place on Monday, 8 May 2017 at 2.00pm.

4.4 Budget Report – Planning Unit

The Committee had been provided with copy and noted the summary Budget Report for the Planning Unit for the year to 31 March 2017 as at 31 December 2016.

4.5 Scheduling of Planning Committee Meetings

The Chair referred to previous suggestion that the Committee review the frequency or timing of meetings.

It was proposed by Councillor N Anderson, seconded by Alderman D Drysdale and agreed that the discussion continue “in Committee” as staffing issues could arise.

In Committee

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Following discussion, it was agreed that officers be asked to consider and bring back to the Committee proposals for the provision of additional guidance or workshops for agents together with proposals for measures to improve liaison with statutory consultees, which could include the imposition of deadlines.

5. Confidential Report from the Lead Head of Planning and Building Control

It was agreed that the Confidential Report and recommendations of the Lead Head of Planning and Building Control be adopted, subject to any decisions recorded below.

The Chairman advised that the following items would be discussed ‘in Committee’ for the following reasons:

5.1. This item was confidential for reason of information relating to the financial or business affairs of any particular person (including the Council holding that information).

5.2 This item was confidential for reason of information relating to any individual; information which was likely to reveal the identity of an individual; and information in relation to which a claim to legal professional privilege could be maintained in legal proceedings

5.3 This item was confidential as it was information relating to any individual.

Item for Decision

5.1 Correspondence Received from Mr Gordon Duff

The Committee was provided with copy of correspondence received from Mr Gordon Duff which has been sent to the Minister and copied to the Chief Executive. As advised by Council’s legal advisors, it was agreed that to acknowledge and note the contents of this correspondence.

Items for Noting

5.2 Enforcement Cases with Court Proceedings in February 2017

Having been provided with information on Enforcement Cases with Court Proceedings in February 2017 it was agreed that the information provided within the Report should be noted.

5.3 Rolling Year Absence Figures for the Planning Unit

The Committee noted information as circulated providing information of the rolling year absence statistics for the Planning Unit and Director’s Administration team for the period 1 April 2015 to 30 November 2016.

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It was proposed by Councillor G Rice, seconded by Alderman WJ Dillon, and agreed to come out of committee and normal business was resumed.

6. Any Other Business

There were no items of any other business.

There being no further business, the meeting concluded at 5.55 pm.

______CHAIRMAN / MAYOR

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LISBURN & CASTLEREAGH CITY COUNCIL

Minutes of the Special Meeting of the Planning Committee held in the Council Chamber, Lisburn & Castlereagh City Council Offices, Island Civic Centre, The Island, Lisburn on Thursday 23 February 2017 at 2.00 pm

PRESENT: Councillor A Redpath (Chairman)

Aldermen J Dillon MBE JP, D Drysdale, G Rice MBE Councillors P Catney, T Beckett, U Mackin, L Poots, M Tolerton

OTHER The Right Worshipful the Mayor, Councillor R B Bloomfield MBE MEMBERS: Alderman J Tinsley Councillor B Hanvey Councillor O Gawith Councillor A Grehan

IN ATTENDANCE: Lead Head of Planning & Building Control Planning Manager Principal Planning Officer (LJ) Committee Secretary Attendance Clerk

OTHER ATTENDING Principal Planning Officer (RH) OFFICERS Senior Planner (AM) Planning Officer (SK) Planning Officer (MMcG) Planning Officer (CC)

Ms Gwyneth Evans, Shared Environmental Services

Commencement of Meeting

The Chairman, Councillor A Redpath, welcomed everyone to the meeting.

Introductions were made by the Chairman and some Housekeeping and Evacuation announcements were made by the Lead Head of Planning & Building Control.

1. Apologies

Apologies for non-attendance at the meeting were accepted and recorded on behalf of the Vice-Chair, Councillor N Anderson, Councillor A Girvin and Councillor J Gray MBE.

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2. Declarations of Interest

The Chairman sought Declarations of Interest from Members and reminded them to complete the supporting forms which had been left at each desk. During the course of the meeting, the following Declaration of Interest was made:

o During discussion on Item 3.1 Local Development Plan, Preferred Options Paper, Alderman D Drysdale raised the issue of enterprise parks and conversion of factories and declared an interest on the basis that he was a member of Inspire Enterprise Park Board.

(Alderman G Rice and Councillor Tolerton arrived at 2.05 pm)

3. Confidential Report from the Lead Head of Planning and Building Control

It was agreed that the Confidential Report and recommendations of the Lead Head of Planning and Building Control be adopted, subject to any decisions recorded below.

The Chairman advised that the following item would be discussed ‘in Committee’ for the following reason:

3.1. This item was confidential for reason of information in relation to which a claim to legal professional privilege could be maintained in legal proceedings.

‘In Committee’

It was proposed by Councillor P Catney, seconded by Councillor U Mackin, and agreed that the item in the Confidential Report be considered ‘In Committee’, in the absence of press and public being present.

Item for Decision

3.1 Local Development Plan – Preferred Options Paper

The Committee considered a report by the Planning Manager on the Local Development Plan – Preferred Options Paper. Full copy of the LDP Preferred Options Paper, Appendices, Sustainability Appraisal Scoping Paper, Draft Sustainability Interim Report and associated response forms had been made available to Members via Sharepoint. Members were also provided with a Local Development Plan – Summary Paper.

The Principal Planning Officer (LJ) presented an overview of the Local Development Plan focussing in particular on Part 7 – Key Issues and Options.

(Alderman J Tinsley arrived at 2.09 pm and Councillor O Gawith arrived at 2.15 pm)

Members expressed their appreciation and thanks to the Principal Planning Officer for the work involved in the production of the LDP – Preferred Options Paper.

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Members commented on a range of issues including the following:

 the growth capacity of villages and small settlements;  spatial definition of Lisburn city centre;  sustainability of future housing development;  transport options and accessibility;  enterprise parks and affordable office space;  fast and efficient internet provision;  housing options for elderly;  review of planning policies.

The Principal Planning Officer (LJ) responded to Members’ queries and comments.

(Councillor RT Beckett left at 2.32 pm and Aldermen J Tinsley left at 3.02 pm)

The Committee agreed to the publication of the Preferred Options Paper and associated documents and noted that the consultation period would run from 30 March to 25 May 2017.

Resumption of Normal Business

It was proposed by Councillor L Poots, seconded by Alderman G Rice, and agreed to come out of committee and normal business was resumed.

6. Any Other Business

There were no items of any other business.

There being no further business, the meeting concluded at 3.12 pm.

______CHAIRMAN / MAYOR

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Report of Chief Executive – MM 28 03 2017

LISBURN & CASTLEREAGH CITY COUNCIL MEETING OF COUNCIL – 28 MARCH 2017

REPORT BY CHIEF EXECUTIVE – NOT FOR PUBLICATION

PURPOSE AND BACKGROUND

The purpose of this report is to set out for Members’ consideration a number of recommendations relating to the operation of the Council

The following decisions are required:-

To review the letter of support for the project being proposed by R-Space Gallery and to advise of any additional comments the Council may wish to be sent to the owners to include in further support documentation for their HLF funding application

To note the update in regard to the Northern Ireland Business StartUp Programme and that approval is given to the signing and sealing of the Letter of Offer from Invest NI

To note the provision of funding from the PSNI in support of Moira CCTV and to seek approval to advise Lisburn Commerce Against Crime that a formal request is required by the Council in regard to the relocation of the camera switchgear from Moira Police Station to the Council building at Moira Demesne

To agree to make a contribution of £2,000 to the Ulster Aviation Society toward the cost of storage and display for the period from 2015 -2017.

To note correspondence from from Newry, Mourne and Down District Council in response to representations by the Council in regard to the issue of on-street car parking charges increase which also includes a copy of the response received by them from the Minister for Infrastructure on this subject

To note the organisations which were successful in appeals lodged under the listed grant schemes.

To note the correspondence from SONI Ltd in relation to the North South Interconnector Project

Report of Chief Executive – MM 28 03 2017

To note that following consultation with The Right Worshipful the Mayor, Councillor B Bloomfield, it has been agreed to convene the Annual Meeting of Lisburn & Castlereagh City Council on Thursday 8 June 2017 at 4:00pm

To note that in order to facilitate the attendance of presentations, it has been agreed, following consultation with The Right Worshipful the Mayor, Councillor B Bloomfield, to re-arrange the Special Meeting of Council to now take place on Wednesday 14 June 2017 at 6 pm

FOR DECISION

1 REQUEST FOR LETTER OF SUPPORT – R-SPACE GALLERY, CASTLE STREET, LISBURN

The owners of R-Space Gallery, Lisburn, have written to the Council to advise of redevelopment plans which include the reuse of the former Lisburn Cathedral Rectory at 32-34 Castle Street. Their plans include:

- Restoration, repair and conservation of the historic building fabric of an important Grade B2 listed building that is currently at risk. - Provision of managed workspaces for cultural enterprises located in former outbuildings with associated landscaping to adjacent external courtyard space, accessed through the historic gated archway off Castle Street. - Increase space for cultural engagement through consolidation and extension of ground floor gallery alongside first floor community event space. - Provision of fit for purpose space for catering/hospitality businesses including café and visitor accommodation located within ground and first floor returns and second floor street frontage areas.

The owners are taking forward a funding application through the Heritage Lottery Fund and have requested a letter of support for their project. The request was received following the Development Committee meeting in March with the deadline for a response being 20th March 2017. The letter attached at Appendix 1 was prepared by the Council’s Lead Head of Development. It was agreed that given their funding submission deadline the letter would be issued to R-Space Gallery with an opportunity for Members to review and comment at the Council meeting in March 2017.

Recommendation

It is recommended that Members review the attached letter of support for the project being proposed by R-Space Gallery and advise of any additional comments the Council may wish to be sent to the owners to include in further support documentation for their HLF funding application.

Report of Chief Executive – MM 28 03 2017

2 NORTHERN IRELAND BUSINESS START UP PROGRAMME (NIBSUP)

Members will be aware that the Council is leading on the delivery of the new council- led Northern Ireland Business Start Up Programme (NIBSUP).

The following is by way of a brief update on NIBSUP.

 The Interim NIBSUP Programme Manager commenced in post on 24th January 2017. This role will support councils to progress key procurement exercises for the NIBSUP, to implement the new programme management and governance structures, and to ensure key contract conditions arising from Invest NI’s Letter of Offer for NIBSUP are met.  Joint council collaborative legal agreements to all partner councils from Lisburn & Castlereagh City Council have been signed, and received from all council Chief Executives.

 Invest NI has signed and submitted a final Letter of Offer (LOO), attached at Appendix 2, as part of the EU Investment for Growth & Jobs Programme which was issued upon receipt of signed legal agreements from the partner councils. This Letter of Offer has been approved by the Council’s legal advisors, Cleaver Fulton Rankin, and is now submitted for approval by Council.

Recommendation

It is recommended that the Council notes the update in regard to NIBSUP and that approval is given to the signing and sealing of the Letter of Offer from Invest NI.

3 CCTV – MOIRA VILLAGE

Attached at Appendix 3 is a copy of a letter dated 21 March 2017 from Superintendent Sean Wright, PSNI, Lisburn & Castlereagh DCU, confirming that the PSNI will provide funding in the sum of £32,800 to complete the required relocation works of the CCTV camera link from the former Police Station in Moira and to support the future upgrade of the CCTV system in Moira.

In relation to this matter, Members are advised that officers have received an initial approach from the Consultant working on the project on behalf of Lisburn Commerce Against Crime proposing that the associated camera switchgear be relocated from the former PSNI Station to the Council building in Moira Demesne. Arising from this, it is recommended that Lisburn Commerce Against Crime be asked to submit a formal request to the Council in this regard.

Recommendation

It is recommended to note the provision of funding from the PSNI in support of Moira CCTV and to seek approval to advise Lisburn Commerce Against Crime that a formal request is required by the Council in regard to the relocation of the camera switchgear from Moira Police Station to the Council building at Moira Demesne. Report of Chief Executive – MM 28 03 2017

4 ULSTER AVIATION SOCIETY Members are advised that some years ago the former Castlereagh Borough Council acquired and subsequently loaned to the Ulster Aviation Society for storage and display, a Jet Provost aircraft. As part of this arrangement it was agreed the Council would contribute £1,000 per annum to the Ulster Aviation Society to cover conservation and storage costs. Unfortunately due to the merger of the two former Councils payment was missed in 2015/16, and as a result Members are asked to approve a contribution of £2,000 to the Ulster Aviation Society to cover both 2015/16 and 2016/17. Members are asked to note the aircraft is displayed with an acknowledgement to the Council. Recommendation It is recommended Council agree to make a contribution of £2,000 to the Ulster Aviation Society toward the cost of storage and display of the above for the period from 2015 -2017.

FOR NOTING

5 NEWRY, MOURNE AND DOWN DISTRICT COUNCIL ON-STREET CAR PARKING CHARGES INCREASE

Attached at Appendix 4 is a copy of a letter dated 14 March 2017 from Newry, Mourne and Down District Council in response to representations by the Council in regard to the above which also includes a copy of the response received by them from the Minister for Infrastructure on this subject.

Recommendation

It is recommended to note the above information.

6 GRANT SCHEMES – APPEAL OUTCOMES

Members are asked to note the following organisations were successful in appeals lodged under the following grant programmes. Community Support Grant Scheme Logic Youth Club, Moira Community Festivals Fund LCC Community Trust Royal Railway Street Ulster British Society Good Relations Grants Logic Youth Club, Moira Report of Chief Executive – MM 28 03 2017

Recommendation

It is recommended Members note the above.

7 NORTH SOUTH INTERCONNECTOR PROJECT

Attached at Appendix 5 is a copy of a letter dated 22 March 2017 from SONI Ltd in relation to the above project.

Recommendation

It is recommended to note the above information.

8 ANNUAL MEETING OF COUNCIL

Members will be aware that, in accordance with Standing Orders (Item 1(2) refers) “in every year that is not a local election year the Council shall hold an Annual Meeting during the first week of the month of June.”

Following consultation with The Right Worshipful the Mayor, Councillor B Bloomfield, it has been agreed to convene the Annual Meeting of Lisburn & Castlereagh City Council on Thursday 8 June 2017 at 4:00pm.

Recommendation

It is recommended to note the above information.

9 SPECIAL MEETING OF COUNCIL

Members will recall that the following dates had been set to receive presentations at Special Meetings of Council:-

 15 March 2017  17 May 2017

Subsequently, the date of 15 March 2017 was cancelled.

In order to facilitate the attendance of presentations, it has been agreed, following consultation with The Right Worshipful the Mayor, Councillor B Bloomfield, to re- arrange the Special Meeting of Council to now take place on Wednesday 14 June 2017 at 6 pm.

Report of Chief Executive – MM 28 03 2017

Recommendation

It is recommended to note the above information.

DR THERESA DONALDSON CHIEF EXECUTIVE 23 March 2017

Appendix 1 Appendix 2

Appendix 3 Appendix 4

Appendix 5