CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Tuesday, April 13, 2010

Administration & Public Works (A&PW) Committee meets at 5:30 p.m. Planning & Development Committee convenes 15 minutes after the conclusion of A&PW Town Meeting and City Council convenes 15 minutes after the conclusion of Planning and Development, but not earlier than 7:00 pm

ORDER OF BUSINESS

(I) Annual Town Meeting

(II) Roll Call – Alderman Jean-Baptiste

(III) Mayor Public Announcements

(IV) Mayor Proclamations April 2010 is Shani Davis Month Arbor Day 2010 National Library Week 2010 National Fair Housing Month April is Youth Employment Month Healthy Kids Week April 11-17

(V) City Manager Public Announcements and Presentations Tree City USA Award Changes to the Refuse & Street Cleaning Programs Status Report

(VI) Communications: City Clerk

(VII) Special Order of Business

(VIII) Citizen Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for citizen comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name, address and the agenda item or topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during Citizen Comment. Citizen comment is intended to foster dialogue in a respectful and civil manner. Citizen comments are requested to be made with these guidelines in mind.

(IX) Consent Agenda: Alderman Rainey

(X) Report of the Standing Committees Administration & Public Works - Alderman Jean-Baptiste Planning & Development - Alderman Wynne Human Services - Alderman Holmes Page 1 of 262 City Council Agenda April 13, 2010 Page 2 of 6

(XI) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)}

(XII) Executive Session

(XIII) Adjournment

SPECIAL ORDER OF BUSINESS

(SP1)* City Council Goal: Climate Action Plan Staff recommends City Council approval to issue a RFI for the development of power from an offshore wind energy facility in Lake Michigan off the northern shore of Evanston. For Action

CONSENT AGENDA

(M1)* Approval of Minutes of the Regular City Council Meeting of March 22, 2010

ADMINISTRATION & PUBLIC WORKS

(A1)* City of Evanston Payroll through 03/28/10 $2,308,594.48

(A2)* City of Evanston Bills through 04/13/10 (FY09/10) $1,105,597.62 04/14/10 (FY10/11) $2,585,326.88

(A3.1)*Approval of Single Source Purchase of Library Automation Services from Cooperative Computer Services The Library and the Information Technology Division recommend approval of the single source purchase of library automation services from Cooperative Computer Services (3355J N. Arlington Heights Rd., Arlington Heights, IL) in the amount of $94,595.25. This is a 0.2% decrease over last year. Funding provided by the Library’s Technical Services Computer Licenses and Support (2835.62340) account. The FY2010-11 budgeted amount for these services is $119,000. This savings is due to the deferral of software purchases. Cooperative Computer Services (CCS) provides an integrated library automation system for the Evanston Public Library and 22 other public libraries of the North Suburban Library System.

Page 2 of 262 4/7/2010 4:08 PM City Council Agenda April 13, 2010 Page 3 of 6

(A3.2)*Approval of Contract Award for Roof Replacement at Fleetwood-Jourdain Community Center Gymnasium Staff recommends City Council approval for a contract in response to Bid 10-67 for roof replacement at Fleetwood-Jourdain community center to G. E. Riddiford Company (2333 Hamilton Road, Arlington Heights, IL) in the amount of $186,899.00. Funding for this project is provided by Capital Improvement Program (CIP) and Community Development Block Grant (CDBG) funds. Budgeted amounts are as follows: CIP Account #415692.65510 $ 193,093.00 CDBG Account #5170.62790 $ 50,000.00

(A3.3)*Estimated Annual User Charge for 2010 with the Metropolitan Water Reclamation District of Greater Chicago for Disposal of Sludge Generated as Part of the Water Treatment Process Staff recommends City Council approval of the estimated annual user charge for 2010 with the Metropolitan Water Reclamation District of Greater Chicago (MWRDGC) for disposal of sludge generated as part of the water treatment process in the amount of $374,508.79. Funding for this work will be from the Water Fund, Account 7110.62420. This account has a budget of $446,500 specifically allocated for MWRDGC sludge disposal fees.

(A3.4)*Pace Suburban Bus Shelter Transfer Agreement Staff recommends authorizing the City Manager to execute the Bus Shelter Transfer Agreement with Pace Suburban Bus. Pace has notified the City of Evanston that the shelters at four locations are no longer served by their bus service, but are served by the Chicago Transit Authority. Staff has verified that these shelters are used by residents while waiting for CTA bus service and therefore recommends taking over the maintenance responsibility.

(A3.5)*2010 Refuse and Yard Waste Disposal Fees Staff recommends approval of the 2010 refuse disposal fees to SWANCC (Solid Waste Agency of Northern Cook County) in the amount of $90,000 for capital costs, $950,000 for operations and maintenance and $120,000 in yard waste fees. Funding provided by Streets and Sanitation General Fund Accounts, 2685.68310 (capital cost), 2685. 62405 (operations and maintenance costs) and 2695.62415 (yard waste cost). These accounts have budgets of $100,000, $1,080,000, and $175,000 respectively.

Page 3 of 262 4/7/2010 4:08 PM City Council Agenda April 13, 2010 Page 4 of 6

(A4)* Resolution 24-R-10 Authorizing the City Manager to Sign a Local Agency/State Agreement with the Illinois Department of Transportation for the Resurfacing of Isabella Street from Ewing Avenue to Green Bay Road and Emerson Street from Leland Avenue to Asbury Avenue Staff recommends approval of Resolution 24-R-10 authorizing the City Manager to sign the construction funding agreement with the Illinois Department of Transportation (IDOT) for Emerson Street (from Leland Avenue to Asbury Avenue) & Isabella Street (from Ewing Avenue to Green Bay Road) emergency resurfacing project. Total project cost is estimated at $1,039,773, and the City of Evanston share is $45,589 to be paid from Water and Sewer funds. For Action

(A5)* Ordinance 26-O-10 Approving and Authorizing Revenue Bonds and Related Matters Thereto Chiaravalle Conduit Financing Staff recommends approval of Ordinance 26-O-10 for purposes of final action on April 26, 2010. Chiaravalle has requested the City act as the conduit financing authority for their debt issuance. The major purpose of this borrowing is to pay the City the $2.1 million owed for the purchase of the Chiaravalle property, which will permit the City to receive all of its funds from the purchase immediately. The City will not incur a liability to repay this debt in the event of a default by Chiaravalle. For Introduction

(A6)* Ordinance 19-O-10 Special Assessment for Alley Paving Project – North of Lincoln Street, East of Eastwood Avenue (North east-west leg) Staff recommends approval of the proposed Ordinance 19-O-10 by which City Council would authorize paving of the alley north of Lincoln Street, east of Eastwood Avenue (North E-W Leg) through the Special Assessment Process. Funding for this work will be 50% special assessment funds and 50% by home owners. The City’s share is to be paid by the special assessment fund 6365.65515. For Action

PLANNING & DEVELOPMENT

(P1)* Sidewalk Café for Jacky’s on Prairie, 2545 Prairie Avenue Site Plan and Appearance Review Committee (SPAARC) recommends City Council approval of the issuance of a sidewalk café permit to Jacky’s on Prairie, 2545 Prairie Avenue, a Type 1 Restaurant outside of the “core area” with liquor service under liquor license LL 201, within two hundred feet of a residentially-zoned district with no storage of furniture on the public way. For Action

Page 4 of 262 4/7/2010 4:08 PM City Council Agenda April 13, 2010 Page 5 of 6

(P2)* Ordinance 25-O-10 Granting a Special Use for a Type 2 Restaurant at 719 Church Street in the D2 Downtown Retail Core Zoning District (“Andy’s Frozen Custard”) Staff and the Zoning Board of Appeals recommend adoption of Ordinance 25-O-10 granting a special use permit to operate a type 2 restaurant “Andy’s Frozen Custard” at 719 Church Street with conditions on litter collection and litter pick-up plans. For Introduction

(P3)* Ordinance 18-O-10 Designating the Properties Located at 1724, 1728, 1730 and 1732 Chicago Avenue as the “Woman’s Christian Temperance Union Evanston Historic District” Staff and Preservation Commission recommend the adoption of Ordinance 18-O-10 designating the properties located at 1724, 1728, 1730 and 1732 Chicago Avenue as the “Woman’s Christian Temperance Union Evanston Historic District.” For Action

HUMAN SERVICES COMMITTEE

(H1)* Township of Evanston Monthly Bills Township of Evanston Supervisor recommends approval of the Township of Evanston bills, payroll, and medical payments for the month of March 2010 in the amount of $107,533.81. For Action

(H2)* Ordinance 20-O-10 Amending City Code Section 3-25-6-(B) Increasing the Number of Artists’ Tents in the Farmers Market Staff recommends adoption of Ordinance 20-O-10 Amending City Code Section 3- 25-6-(B), increasing the number of artists’ tents in the farmers market from seven to ten. Increasing the number of artists tents will not add any more expense to the City, but will increase the Farmers Market overall revenue. Suspension of rules requested to adopt Ordinance 20-O-10 at the April 10, 2010 City Council meeting. For Introduction and Action

OTHER COMMITTEES

Page 5 of 262 4/7/2010 4:08 PM City Council Agenda April 13, 2010 Page 6 of 6

APPOINTMENTS

For Appointment to:

Electric Franchise Negotiating Team Joel Freeman, Chair, Energy Commission William Bill Siegfriedt, Vice Chair, Energy Commission Ald. Ann Rainey Ald. Donald Wilson

MEETINGS SCHEDULED THROUGH APRIL 2010 Upcoming Aldermanic Committee Meetings:

Thursday, April 22 8:00 am City/Chamber Committee Administration and Public Works, Monday, April 26 5:30 pm Planning and Development Committee, City Council Meeting Tuesday, April 27 7:30 pm Housing & Community Dev Act Committee Wednesday, April 28 6:00 pm Parking Committee Wednesday, April 28 7:30 pm Economic Development Committee

Page 6 of 262 4/7/2010 4:08 PM

ANNUAL TOWN MEETING Tuesday, April 13, 2010 – 15 minutes after Planning & Development Committee but no earlier than 7:00 p.m. City Council Chamber – 2nd Floor 2100 Ridge Avenue

AGENDA

1. Call to Order – Town Clerk, Rodney Greene

2. Announcement of Legal Notice Publication – Town Clerk, Rodney Greene

3. Election of Moderator and Administration of Oath

4. Approval of Minutes of 2009 Annual Town Meeting

5. Financial Report – Town Clerk, Rodney Greene

6. Annual Report – Town Supervisor, Patricia Vance

7. Annual Report – Town Assessor, Bonnie Wilson

8. Motion on 2011 Annual Town Meeting (Tuesday, April 12, 2011)

9. Other Business

10. Adjournment

Page 7 of 262 Town of the City of Evanston Fiscal Summary April 1, 2009- March 31, 2010 Unaudited

General Town Assistance Fund Fund Total Revenues Property Taxes-Prev. Year Levy$ 295,753.00 $ 986,553.00 $ 1,282,306.00 Interest Income$ 603.00 $ 1,318.00 $ 1,921.00 Replacement Tax$ 55,548.00 $ - $ 55,548.00 Transfer from Fund Balance$ 200,000.00 $ 100,000.00 $ 300,000.00 SSI reimbursement $$ 20,197.00 $ 20,197.00 Total Revenues$ 551,904.00 $ 1,108,068.00 $ 1,659,972.00

Expenditures Supervisor$ 66,543.00 $ 66,543.00 Assessor$ 83,592.00 $ 83,592.00 Community Action$ 28,108.00 $ 28,108.00 Community Purchased Services$ 300,000.00 $ 300,000.00 Township Legal Expenses$ 61,043.00 $ 61,043.00 G. A.Client$ 310,338.00 $ 310,338.00 G.A. Payroll$ 236,351.00 $ 236,351.00 G. A. Administrative Overhead$ 223,296.00 $ 223,296.00 G. A. W.O.P. Program$ 86,700.00 $ 86,700.00 G.A. Medical Payment Systems$ 34,729.00 $ 34,729.00 Emergency Assistance Services$ 61,471.00 $ 61,471.00

Total Expenditures$ 539,286.00 $ 952,885.00 $ 1,492,171.00

Excess of revenues over expenditures$ 12,618.00 $ 155,184.00 $ 167,802.00

Beginning of Year Fund Balance$ 602,230.00 $ 1,292,888.00 $ 1,895,118.00

Revenue$ 351,904.00 $ 1,008,068.00 $ 1,359,972.00

Expenditures$ 539,286.00 $ 952,884.00 $ 1,492,170.00

End of Year Fund Balance$ 414,848.00 $ 1,348,072.00 $ 1,762,920.00

Submitted by:

Patricia A. Vance Township Supervisor Town of the City of Evanston

The unaudited report anticipates all revenue being received. Estimated 2009-2010 12 Months Remaining Budget Expenditures Balance Town & GA Expenditures

GA Client Expenditures$ 366,500.00 $ 310,338.00 $ 56,162.00

GA Payroll Expenditures$ 234,259.00 $ 236,351.00 $ (2,092.00)

GA Administrative Overhead Expenditures$ 235,555.00 $ 223,296.00 $ 12,259.00

GA W.O.P. Program Expenditures$ 89,468.00 $ 86,700.00 $ 2,767.00

GA Client Medical Expenditures$ 93,500.00 $ 34,729.00 $ 58,722.00

GA Funded Emergency Assistance$ 70,000.00 $ 61,471.00 $ 8,529.00

Assessor's Expenditures$ 90,703.00 $ 83,592.00 $ 7,111.00

Supervisor Expenditures$ 82,998.00 $ 66,543.00 $ 12,455.00

Community Action Expenditures$ 45,550.00 $ 28,108.00 $ 17,442.00

Community Purchased Services$ 300,000.00 $ 300,000.00 $ -

Township Legal Fees$ - $ 61,043.00 $ (61,043.00)

Total Town and GA Expenditures$ 1,608,533.00 $ 1,492,171.00 $ 116,362.00 SUMMARY G.A. REVENUE & EXPENDITURES Estimated 2009-2010 12 Months Remaining Budgeted Revenue Balance

G.A. FUND REVENUE Transfer from Fund Balance$ 100,000.00 $ 100,000.00 $ -

Prop. Tax-Prev. Year Levy$ 986,553.00 $ 986,553.00 $ -

Interest$ 9,000.00 $ 1,318.00 $ (7,682.00)

SSI Reimbursement$ 15,000.00 $ 20,197.00 $ 5,197.00

Total G.A. Revenue$ 1,110,553.00 $ 1,108,068.00 $ (2,485.00)

Estimated 2009-2010 12 Months Remaining Budgeted Expenditures Balance

G.A. Client Expenditures$ 366,500.00 $ 310,338.00 $ 56,162.00

G.A. Payroll$ 234,259.00 $ 236,351.00 $ (2,092.00)

G.A. Administrative Expenses$ 235,555.00 $ 223,296.00 $ 12,259.00

G.A. W.O.P. Expenditures$ 89,468.00 $ 86,700.00 $ 2,768.00

G.A. Medical Expenditures$ 93,500.00 $ 34,729.00 $ 58,771.00

G.A. Emergency Assistance Expenditures$ 70,000.00 $ 61,471.00 $ 8,529.00

Total G.A. Expenditures$ 1,089,282.00 $ 952,885.00 $ 136,397.00

Total G.A. Summary$ 21,271.00 $ 155,183.00 Estimated G.A. DETAIL EXPENDITURES Budget 12 months Remaining 2009-2010 Expenditures Balance

GENERAL ASSISTANCE CLIENT Rent$ 180,000.00 $ 123,894.00 $ 56,106.00 Personal$ 180,000.00 $ 185,900.00 $ (5,900.00) Other Needs$ 500.00 $ 64.00 $ 436.00 50/50 Program$ 6,000.00 $ 480.00 $ 5,520.00

TOTAL GENERAL ASSISTANCE PAYROLL$ 366,500.00 $ 310,338.00 $ 56,162.00

PAYROLL Executive Director$ 72,284.00 $ 72,563.00 $ (279.00) EAS Manager/Case Worker$ 33,500.00 $ 33,500.00 $ - Office Manager$ 43,600.00 $ 43,768.00 $ (168.00) EAS Administrative Assistant$ 13,902.00 $ 15,209.00 $ (1,307.00) Confidential Accounts Human Resource Manager$ 59,040.00 $ 59,267.00 $ (227.00) Maintenance Engineer$ 11,933.00 $ 12,044.00 $ (111.00)

TOTAL PAYROLL$ 234,259.00 $ 236,351.00 $ (2,092.00)

ADMINISTRATIVE OVERHEAD Unemployment tax-state$ 5,009.00 $ 3,196.00 $ 1,813.00 FICA/Medicare$ 17,921.00 $ 18,081.00 $ (160.00) IMRF$ 11,994.00 $ 18,897.00 $ (6,903.00) Medical and Life Insurance$ 55,000.00 $ 62,084.00 $ (7,084.00) General insurance$ 9,000.00 $ 8,690.00 $ 310.00 Supplies$ 12,000.00 $ 13,116.00 $ (1,116.00) Postage$ 1,500.00 $ 1,211.00 $ 289.00 Printing and Duplicating$ 3,000.00 $ 762.00 $ 2,238.00 Contract Services$ 30,000.00 $ 20,216.00 $ 9,784.00 Payroll processing$ 2,500.00 $ 2,148.00 $ 352.00 Membership Dues/Subscriptions$ 1,000.00 $ 390.00 $ 610.00 Advertising$ 1,000.00 $ 26.00 $ 974.00 Data Processing$ 2,000.00 $ - $ 2,000.00 Training$ 3,500.00 $ - $ 3,500.00 Seminars and Conferences$ 4,000.00 $ 4,621.00 $ (621.00) Staff Travel and Mileage$ 1,500.00 $ 1,115.00 $ 385.00 Phone$ 10,000.00 $ 10,321.00 $ (321.00) Utilities$ 9,000.00 $ 6,842.00 $ 2,158.00 Equipment and Purchase$ 3,000.00 $ 160.00 $ 2,840.00 Rent$ 48,131.00 $ 48,131.00 $ - Storage Rental$ 2,500.00 $ 2,387.00 $ 113.00 Contingency$ 1,000.00 $ - $ 1,000.00 Bank Fees$ 1,000.00 $ 902.00 $ 98.00 TOTAL ADMINISTRATIVE OVERHEAD$ 235,555.00 $ 223,296.00 $ 12,259.00 Estimated G.A. DETAIL EXPENDITURES Budget 12 Month Remaining 2009-2010 Expenditures Balance

WORK OPPORTUNITY PROGRAM Case Coordinator/WOP Counselor$ 48,331.00 $ 48,516.00 $ (185.00) FICA/Medicare$ 3,697.00 $ 3,712.00 $ (15.00) IMRF$ 2,475.00 $ 2,407.00 $ 68.00 Medical and Life Insurance$ 5,786.00 $ 6,175.00 $ (389.00) Uniforms and Shoes$ 500.00 $ - $ 500.00 Other Needs$ 500.00 $ 581.00 $ (81.00) Travel and Education$ 500.00 $ - $ 500.00 Transportation$ 3,500.00 $ 4,093.00 $ (593.00) Telephone$ 2,000.00 $ 1,800.00 $ 200.00 Utilities$ 3,500.00 $ 2,737.00 $ 763.00 Equipment Purchase$ 2,000.00 $ - $ 2,000.00 Rent$ 16,679.00 $ 16,679.00 $ -

TOTAL WORK OPPORTUNITY PROGRAM$ 89,468.00 $ 86,700.00 $ 2,768.00

MEDICAL PROGRAMS Hospital inpatient$ 25,000.00 $ 667.00 $ 24,333.00 Hospital outpatient$ 1,000.00 $ 5,908.00 $ (4,908.00) All other physicians$ 5,000.00 $ 1,351.00 $ 3,649.00 Drugs$ 50,000.00 $ 18,886.00 $ 31,114.00 Other Medical$ 1,000.00 $ 2,625.00 $ (1,625.00) Glasses/eye exam & treatment$ 500.00 $ 247.00 $ 253.00 Emergency Room Physicians$ 1,000.00 $ 279.00 $ 721.00 Psych Outpatient/Mental Assessment$ 2,000.00 $ 376.00 $ 1,624.00 Transport/Ambulatory Services$ 500.00 $ - $ 500.00 Catastrophic Insurance$ 3,500.00 $ 3,175.00 $ 325.00 X-Rays$ 4,000.00 $ 1,215.00 $ 2,785.00

TOTAL MEDICAL PROGRAMS$ 93,500.00 $ 34,729.00 $ 58,771.00

GA FUNDED EMERGENCY ASSISTANCE PROGRAM Housing Assistance$ 50,000.00 $ 48,932.00 $ 1,068.00 Food Assistance$ 5,000.00 $ 3,904.00 $ 1,096.00 Utilities$ 15,000.00 $ 8,635.00 $ 6,365.00

TOTAL EMERGENCY ASSISTANCE PROGRAM$ 70,000.00 $ 61,471.00 $ 8,529.00

TOTAL G.A. EXPENDITURES$ 1,089,282.00 $ 952,885.00 $ 136,397.00 SUMMARY TOWN REVENUE & EXPENDITURES

Estimated 2009-2010 12 Months Remaining Town Fund Revenue Budgeted Revenue Balance

Prop. Tax-Prev. Year Levy$ 295,753.00 $ 295,753.00 $ -

Interest$ 6,000.00 $ 603.00 $ (5,397.00)

Replacement Tax$ 40,000.00 $ 55,548.00 $ 15,548.00

Transfer from Fund Balance$ 200,000.00 $ 200,000.00 $ -

Total Town Revenue$ 541,753.00 $ 551,904.00 $ 10,151.00

Assessor's Expenditures$ 90,703.00 $ 83,592.00 $ 7,111.00

Township Legal Expenses$ - $ 61,043.00 $ (61,043.00)

Supervisor Expenditures$ 82,998.00 $ 66,543.00 $ 12,455.00

Community Action Expenditures$ 45,550.00 $ 28,108.00 $ 17,442.00

Community Purchased Services$ 300,000.00 $ 300,000.00 $ -

Total Town Expenditures$ 519,251.00 $ 539,286.00 $ (24,035.00)

Total Town Summary$ 22,502.00 $ 12,618.00

ASSESSOR'S EXPENDITURES Assessor$ 6,501.00 $ 6,501.00 $ - Assessor Assistant$ 31,000.00 $ 32,342.00 $ (1,342.00) Unemployment tax-state$ 1,910.00 $ 1,205.00 $ 705.00 FICA/Medicare Tax$ 2,984.00 $ 2,724.00 $ 260.00 IMRF$ 1,997.00 $ 402.00 $ 1,595.00 Medical and Life Insurance$ 6,000.00 $ 5,951.00 $ 49.00 Supplies$ 2,000.00 $ 2,773.00 $ (773.00) Postage$ 1,000.00 $ 79.00 $ 921.00 Printing and Duplicating$ 1,000.00 $ 577.00 $ 423.00 Sid Well Maps$ 400.00 $ 191.00 $ 209.00 Contract Services$ 1,300.00 $ 1,966.00 $ (666.00) Payroll Processing$ 532.00 $ 1,601.00 $ (1,069.00) Dues and Subscriptions$ 1,000.00 $ 390.00 $ 610.00 Travel and Education$ 4,000.00 $ 3,719.00 $ 281.00 Phone$ 4,000.00 $ 2,420.00 $ 1,580.00 Utilities$ 2,500.00 $ 2,962.00 $ (462.00) Equipment Maintenance$ 3,500.00 $ 935.00 $ 2,565.00 Equipment Purchase$ 2,000.00 $ - $ 2,000.00 Rent$ 16,679.00 $ 16,679.00 $ - Contingency$ 400.00 $ 175.00 $ 225.00

TOTAL ASSESSOR'S EXPENDITURES$ 90,703.00 $ 83,592.00 $ 7,111.00 LEGAL EXPENDITURES

Township Legal Fees$ - $ 61,043.00 $ (61,043.00)

TOTAL LEGAL EXPENDITURES $ - $ 61,043.00 $ (61,043.00)

SUPERVISOR EXPENDITURES Supervisor Salary$ 13,067.00 $ 13,233.00 $ (166.00) FICA/Medicare Tax$ 1,025.00 $ 1,003.00 $ 22.00 IMRF$ 686.00 $ 143.00 $ 543.00 Contract Services$ 4,000.00 $ - $ 4,000.00 Legal$ 500.00 $ - $ 500.00 Auditing Services$ 28,000.00 $ 20,840.00 $ 7,160.00 Accounting Services$ 25,620.00 $ 25,621.00 $ (1.00) Dues & subscriptions$ 5,100.00 $ 2,304.00 $ 2,796.00 Travel and Conference$ 4,000.00 $ 3,302.00 $ 698.00 Contingency$ 1,000.00 $ - $ 1,000.00 Banking fees$ - $ 97.00 $ (97.00) $ - TOTAL SUPERVISOR EXPENDITURES$ 82,998.00 $ 66,543.00 $ 16,455.00

COMMUNITY ACTION INITIATIVES Commuunity Action Programs$ 30,000.00 $ 12,550.00 $ 17,450.00

Veteran Services$ 550.00 $ 558.00 $ (8.00)

Summer Youth Program$ 15,000.00 $ 15,000.00 $ -

TOTAL COMMUNITY ACTION EXPENDITURES$ 45,550.00 $ 28,108.00 $ 17,442.00

COMMUNITY PURCHASED SERVICES Childcare Network$ 25,000.00 $ 25,000.00 $ - Peer Services$ 69,400.00 $ 69,400.00 $ - Community Defender Office$ 32,400.00 $ 32,400.00 $ - Housing Options$ 25,400.00 $ 25,400.00 $ - Trilogy Inc.$ 7,200.00 $ 7,200.00 $ - Evanston Northshore YWCA$ 4,900.00 $ 4,900.00 $ - Child Care Center of Evanston$ 18,200.00 $ 18,200.00 $ - Connections for the Homeless$ 22,900.00 $ 22,900.00 $ - Infant Welfare Society$ 25,000.00 $ 25,000.00 $ - North Shore Senior Services$ 25,000.00 $ 25,000.00 $ - Metropolitan Family Services$ 25,000.00 $ 25,000.00 $ - Thresholds$ 9,800.00 $ 9,800.00 $ - Center for Independent Futures$ 9,800.00 $ 9,800.00 $ -

TOTAL COMMUNITY PURCHASED SERVICES$ 300,000.00 $ 300,000.00 $ -

TOTAL TOWN EXPENDITURES$ 519,251.00 $ 539,286.00 $ 24,035.00

$ - For City Council meeting of April 13, 2010 Item SP1 Business of the City by Motion For Action

Memorandum

To: Honorable Mayor and Members of the City Council

From: Wally Bobkiewicz, City Manager Carolyn Collopy, Sustainable Programs Coordinator

Subject: Request for Information (RFI) to Develop Power from an Offshore Wind Energy Facility in Lake Michigan off the Northern Shore of Evanston

Date: April 5, 2010

Recommended Action: Staff recommends City Council approval to issue a RFI for the development of power from an offshore wind energy facility in Lake Michigan off the northern Shore of Evanston.

Funding Source: N/A

Summary: The Evanston Climate Action Plan (ECAP), accepted by City Council in November 2008, recommends [the City] “Investigate the feasibility of offshore wind power generation in Lake Michigan”. The development of renewable power at this scale has great potential for reducing Evanston’s greenhouse gas (GHG) emissions.

To facilitate action on this strategy, the Citizens for a Greener Evanston (CGE), an advocacy group of community members instrumental in developing the ECAP, has done extensive research on offshore wind generation and the suitability of Lake Michigan as a wind power generation site. After two years of compiling research, CGE has concluded that the lake shore off of Evanston is a viable site for wind power generation.

While many have proposed and studied the prospect of wind power generation in the Great Lakes, currently, no precedent exists for the development of this type of project. Without specific procedures and policies in place, many hurdles and uncertainties will need to be faced before a project of this scope could be implemented.

A report produced by Northwestern students in the spring of 2009, “Constructing an Offshore Wind Farm in the Great Lakes”, recommends three basic steps for moving forward with this project. The first step recommended in the Northwestern report is for Page 8 of 262 the City or State Government to assume leadership, as local mayor or state governor will most likely be the government officials consulted. The report then recommends issuing a Request for Information (RFI). After the RFI is issued and responses are collected, if the entity were still interested in moving forward, it would then issue the RFP. The RFP would be followed by the final step, the selection of a developer to implement the project.

Based on the extensive research done by CGE and the report produced by Northwestern students, the recommended next step to determining the feasibility of offshore wind power generation off Evanston’s Lake Michigan border is to direct staff to issue an RFI. This process will allow the City of Evanston to identify potential partners, determine the City’s role and gain a comprehensive understanding of the steps required for the development of a renewable energy facility off Evanston’s Lake Michigan shore.

Legislative History: Evanston Climate Action Plan, November 2008

Alternatives: N/A

------Attachments: City of Evanston Request for Information (RFI) to Develop Power from an Offshore Wind Energy Facility in Lake Michigan off the Northern Shore of Evanston Citizens for a Greener Evanston Proposed Evanston Offshore Wind Farm FAQ 2009 Northwestern Report Constructing an Offshore Wind Farm in the Great Lakes ------

Page 2 of 2 Page 9 of 262 DRAFT

REQUEST FOR INFORMATION (RFI) TO DEVELOP POWER FROM AN OFFSHORE WIND ENERGY FACILITY IN LAKE MICHIGAN OFF THE NORTHERN SHORE OF EVANSTON

ISSUED: XXX XX, 20XX RESPONSE DUE DATE: XXX XX, 20XX

Page 10 of 262 DRAFT

I. INTRODUCTION

The City of Evanston IL is seeking information from interested partners on the development of an offshore wind energy facility off Evanston’s Lake Michigan border. The City’s intent in issuing this RFI is to identify potential partners, determine the City’s role and establish a process for the development of a renewable energy facility off Evanston’s Lake Michigan shore.

II. PROJECT DESCRIPTION

Proposed Project Location and Size – A proposed project area has been identified by the City that is in relatively close proximity to Evanston and has the potential to accommodate large‐scale wind energy development. The proposed site has an area of approximately 1.5 square nautical miles and is located approximately 6‐9 miles off the Evanston shore. This location is directly east of the center of (see map below). Annual average wind speeds within the proposed area are expected to exceed 8 m/s at a height of 65m above the water. Water depths range from approximately 13 m to 30 m.

Responders to this RFI are welcome to consider and suggest alternative locations, along with the reasons why the alternative locations are more appropriate.

Anticipated Roles of the Project Partner – It is anticipated that the developer(s) would assume all responsibility for siting, permitting, constructing, operating and maintaining the offshore wind energy facility, including the interconnection to an onshore receiver station, and would assume all development, construction and operating risks associated with the project.

Page 11 of 262 DRAFT

III. TOPICAL AREAS FOR RESPONDENT FEEDBACK The City is seeking feedback from interested parties on various aspects of offshore wind development. These aspects include technical, operational, regulatory, commercial, environmental, community and other topics, which are described below. Respondents are requested to provide information on these topics or any other topics that will assist the City in facilitating the development of an offshore wind energy facility in Lake Michigan. Respondents are requested to format their responses to this RFI in the same order as the topics are presented.

A. Proposed Project Scope and Business Plan 1. Project Scope – Please describe the ideal size and capacity of the proposed facility, along with the reasons why the suggested size and capacity would be appropriate for the proposed (or alternative) location.

2. Business Structure – Please describe your recommended business structure for the development and operation of an offshore wind facility. Describe the City’s role, if any.

3. Capital Requirements, Financing & Indicative Pricing – Please describe the anticipated total capital costs, description of cost components, and cost uncertainty factors, sources of capital and availability of financing (short‐ and long‐term), anticipated levels of debt and equity, the developer(s) ability to finance project, projected range of pricing for energy, capacity and ancillary services, anticipated incentives, preference of developer to maintain all or a portion of renewable energy credits (RECs) or other environmental benefits attributable to the project, risks of price changes due to changes in prices for commodities, manufacturer quotations, and other materials and services, strategies to reduce pricing and pricing uncertainty, provisions for decommissioning and removal of turbines and any other issues that should be addressed. Describe the City’s role, if any.

4. Power Purchase Agreement (PPA) – Please describe your interest in maintaining all or a portion of the project output for sale and address the ideal length of a PPA, terms of service, ancillary services, pricing structures, production and availability guarantees, outages, facility operating criteria, curtailment and start‐up and shut‐down considerations, insurance and indemnification requirements, default provisions, and any additional information or recommendations for PPA terms and conditions that should be considered.

5. Operations and Performance – Please provide information related to the operations and performance including anticipated average turbine availability—first year and long‐term—and basis for projections, performance degradation over project life, ability to accurately predict wake effects on production and on component fatigue loads, maintenance plan, facilities, staffing, spare parts, and response time for unscheduled maintenance, scheduled maintenance procedures and frequency (including periodic turbine overhauls or major component replacement/repair), remote communications, control, monitoring and dispatch systems, documented safety and emergency rescue plans and facilities, anticipation of construction and/or operational curtailment due to bird migration, and any additional items to be considered.

Page 12 of 262 DRAFT

6. Timeline – Please identify a timeline for development. Address any uncertainties in scheduling, potential conflicts and associated mitigation strategies. Describe the City’s role, if any.

B. Technical and Infrastructure Considerations 1. Interconnection – Please provide information related to the design of the overall electrical interconnection system. Address the need for one or more offshore substations, the preference for, and viability and availability of, AC or HVDC cables for interconnection, location of converter stations (HVDC option), lake floor, routing and landfall considerations, and strategies for interconnection reliability, security, and energy deliverability. In what ways can the City facilitate the interconnection component of the project?

2. Technology Availability and Limitations – Given the facility’s proposed location, please describe any expectations or concerns about technology‐related items, including the size, availability, and suitability of commercial offshore wind turbines, foundation requirements, special logistical or cost considerations, and quality, durability and manufacturer warranties of equipment.

3. Infrastructure for Construction and Maintenance – Please provide information related to the infrastructure required to execute the construction and maintenance phases of the facility. Address specialized equipment needs and availability, availability of skilled labor and trained crews, access of appropriate port facilities, laying of cable interconnection, insurance matters, potential weather and other seasonal impacts on construction, maintenance, production and availability, and any other issues that should be considered.

C. General Planning and Predevelopment Considerations 1. Regulatory Approval Process – Please identify any issues of concern related to the process of obtaining all anticipated permits and approvals for the development of the offshore wind facility. What key uncertainties are known or anticipated in this process at the federal, state and local levels and how would they be overcome? Describe the City’s role, if any.

2. Environmental Issues and Anticipated Studies – Please describe any studies and field data needed to address the parameters required to design and engineer a safe, reliable, efficient, and cost effective offshore wind facility and any potential environmental impacts and characterization of offshore uses, and potential compatibility of those uses, during construction and operations. Provide cost and schedule estimates for these studies and include any accepted advanced technologies or methodologies that might be used to reduce data collection costs or to accelerate the collection of required data for licensing and permitting the project. Describe the City’s role in facilitating these studies and data collection, if any.

3. Public Outreach and Stakeholder Engagement – Please identify the anticipated public impacts, benefits, key stakeholders and affected user groups. Discuss strategies and measures that can allow for the continuation of existing uses and resolve use conflicts with the proposed project during both construction and operation. Address aesthetics, noise, impacts on real estate and property values, impacts on recreation, access to waters around the facility, impacts on commercial fishing, impacts on commercial navigation, impacts on aviation (commercial, private and military), local tourism, public safety and security, assurance of site decommissioning and

Page 13 of 262 DRAFT restoration at end of useful life, and any pertinent issues not referenced. Describe the City’s role, if any.

4. Economic Development Opportunities – Please identify the economic development opportunities that the proposed offshore wind facility could bring to Illinois, and more specifically, to Evanston and the Chicago region. Address procurement of regional products and services to fulfill development requirements, port development and enhancement, job and industry development, and any potential for adverse economic impacts. Describe the City’s role in facilitating economic development, if any.

D. Developer Expectations of the City Please indicate the roles of the City that, if not already defined, are desired or required to facilitate the development of the offshore wind facility.

E. Additional Items Provide feedback on any other potential issues or considerations that this RFI has not addressed.

V. RESPONDING TO THIS RFI Submittal Format – Respondents are requested to submit their response to this RFI according to the following outline: Description of respondent’s company and experience Name of primary contact person(s), and contact information Provision of information according to the topics identified in Sections II, III and IV above.

Submission of Responses to RFI

Issuance of RFI – XXX XX, 20XX Deadline for Questions on RFI ‐ XXX XX, 20XX Deadline for Notice of Intent to Respond ‐ XXX XX, 20XX Due Date for RFI Response ‐ XXX XX, 20XX

Submit responses to: Wally Bobkiewicz, City Manager City of Evanston 2100 Ridge Evanston, IL 60622

Additional Guidelines and Terms This RFI is not a contract offer by the City. The City reserves the right to discontinue or modify the RFI process at any time, and makes no commitments, implied or otherwise, that this process will result in a business transaction or negotiation with one or more responders. Responders are advised that the City will not pay any cost incurred in response to this RFI. All costs associated with responding to this RFI will be solely at the responder’s expense.

Page 14 of 262 Proposed Evanston Offshore Wind Farm FAQ

Version 3.0

Contents

Why is Evanston a good choice for an offshore wind farm? ...... 3

How many jobs will come to Evanston? ...... 4

How many wind turbines will there be? ...... 4

Where exactly are the wind turbines to be located? ...... 4

How much electricity will be produced ...... 5

Where will we get power if the wind isn’t blowing? ...... 5

Don’t wind turbines kill birds?...... 5

…or bats? ...... 5

What will I see from the beach in Evanston?...... 6

Aren’t wind turbines noisy? ...... 6

Will I be able to boat/sail near the turbines?...... 7

What are the steps needed to have an operating wind farm? ...... 7

What happens during the feasibility study? ...... 7

What permits are required to build a wind farm? ...... 7

Will construction affect the lakebed? ...... 8

What about affecting the lake’s water quality and our drinking supply? ...... 8

How much will it cost? ...... 8

Where will the financing come from? ...... 9

Who will do the feasibility study? ...... 9

Page 1 Page 15 of 262 Who will do the construction? ...... 9

Who will maintain and operate the wind farm? ...... 10

Who will own the wind farm? ...... 10

Is wind energy expensive? ...... 10

What is the status of the wind energy market in the United States? ...... 10

What is a wind turbine and how does it work? ...... 12

How big is a wind turbine? ...... 12

How many homes can one megawatt of wind energy supply? ...... 12

Will turbines interfere with fishing? ...... 13

What if there's a storm in the Lake? ...... 13

Will turbines affect marine life? ...... 13

What are the environmental benefits of wind power? ...... 13

Will wind energy hurt tourism in my area?...... 14

Will wind energy negatively impact my real estate values? ...... 15

Why is there sometimes opposition to wind energy projects? ...... 15

I've heard that wind energy doesn't really reduce pollution, because other, fossil-fired generating units have to be kept running on a standby basis in case the wind dies down. Is this true? 15

Is wind energy dangerous to the public? ...... 16

Will a wind project interfere with electromagnetic transmissions such as radio, television, or cell- phone signals? ...... 16

Will a wind project interfere with radar? ...... 16

Are there any other offshore wind farms in the Great Lakes? ...... 16

Wind Resources Link ...... 17

Page 2 Page 16 of 262 Why is Evanston a good choice for an offshore wind farm?

We have good wind. It is estimated that the average annual winds are approximately 18mph directly offshore. Offshore wind speeds tend to be higher and the wind is steadier. This means that turbines built further offshore will capture more wind energy. Because wind power goes up with the cube of wind speed (doubling the wind speed produces eight times the power!), locating a wind farm in the lake will potentially be the most productive location in all of Illinois.

Offshore wind typically produces its maximum power in the middle of the day when the power is most needed and can therefore offset fossil fueled peak power plants (coal and natural gas) that produce the most CO2 emissions.

The lakebed in front of Evanston is relatively shallow(less than 100’) for several miles from the waterline. Thus, construction costs will be cheaper than other deeper water sites. Erecting the turbines farther from the shore will improve their performance as the wind is more consistent.

The further from the shore the less visual disruption from the shoreline.

The area offshore of Evanston has no significant water use conflicts. There are no islands, river mouths, reefs and other natural configurations that might be harmed.

Evanston is a good access point to bring the electricity ashore. One of the major problems with many wind farm proposals is they are too far from the consumers of electricity.

The vast majority of offshore sites being considered in the U.S. are working in close partnership with nationally renowned engineering schools. Having the wind farm located adjacent to Northwestern would seem to foster a natural partnership opportunity with the McCormick Engineering School.

Page 3 Page 17 of 262 How many jobs will come to Evanston?

Directly, probably not many but indirect benefits are possible. Wind farms do not need a lot of manpower for ongoing maintenance. Since the wind farm is tentatively located 4 miles offshore, access by boat may come from the industrial harbor of Chicago or possibly Waukegan.

Northwestern has expressed interest in the wind farm via the related research that it could bring to the University.

There could be significant tourism dollars and related jobs created by the wind farm.

Since turbines of this size are difficult to transport long distances, the wind industry has brought many manufacturing jobs to the Midwest.

How many wind turbines will there be?

The idea is 40 or more turbines, but this number can go up or down depending on the results of the feasibility study. The goal is to produce more than 200MW of power.

Where exactly are the wind turbines to be located?

The exact location depends on the results of a feasibility study which will take into account the contours of the lakebed, the wind profile, and other technical and aesthetic considerations. The working concept places the turbines approximately four miles off the Evanston shore stretching between Northwestern’s northern boundary to the southern edge of Dawes Park. The current notion for the layout of the wind farm is to have the turbines arrayed in rows slightly angled from the northwest to the southeast. This will limit the visual impact of the turbines both to the north and south of the site.

Page 4 Page 18 of 262 How much electricity will be produced

The proposed turbines will produce enough electricity to power approximately 40,000 homes, which would provide power for all the residences of Evanston (there are approximately 30,000 homes in Evanston).. The extra capacity can be used for commercial and industrial needs or sold to neighboring towns, such as Skokie, Wilmette and Chicago.

Where will we get power if the wind isn’t blowing?

Wind power is another source of electricity, just like natural gas, coal and nuclear. When the wind isn’t blowing, the other sources will be used. Offshore wind tends to be more consistent than land based wind farms, and also produces its maximum power during the middle of the day when it can help offset dirtier forms of power generation.

Don’t wind turbines kill birds?

Birds occasionally collide with turbines, as they do with any tall structure. A few older wind projects have raised concerns about bird impacts because they were built in areas with sensitive raptor populations. Careful siting and wildlife studies make it possible to avoid most wildlife problems.

Detailed studies and monitoring following construction of other wind farms indicate that this is a site- specific issue that will not be a problem at most potential wind sites. Also, wind's overall impact on birds is low compared with other human-related sources of avian mortality—no matter how extensively wind is developed in the future, bird deaths from wind energy are unlikely to ever reach as high as 1% of those from other human-related sources such as hunters, house cats, buildings, and autos. (House cats, for example, are believed to kill 1 billion birds annually in the U.S. alone.) Wind is, quite literally, a drop in the bucket. Still, areas that are commonly used by threatened or endangered bird species should be regarded as unsuitable for wind development. The wind industry is working with environmental groups, federal regulators, and other interested parties to develop methods of measuring and mitigating wind energy's effect on birds.

Onshore, wind energy can also negatively impact birds and other wildlife by fragmenting habitat, both through installation and operation of wind turbines themselves and through the roads and power lines that may be needed. This has been raised as an issue in areas with unbroken stretches of prairie grasslands or of forests. More research is needed to better understand these impacts.

Offshore wind turbines may affect migratory birds. Citizens for Greener Evanston have already had a series of discussions this with the local branch of the National Audubon Society.

…or bats?

Bat deaths at wind plants generally tend to be low in number and to involve common species which are quite numerous. Human disturbance of hibernating bats in caves is a far greater threat to species of concern. Still, a surprisingly high number of bat kills at a new wind plant in West Virginia in the fall of 2003 has raised concerns, and research at that plant and another in Pennsylvania in 2004 suggests that the problem may be a regional one. The wind industry has joined with the U.S. Page 5 Page 19 of 262 Fish and Wildlife Service, the U.S. Department of Energy’s National Renewable Energy Laboratory, and Bat Conservation International to form the Bats and Wind Energy Cooperative (BWEC), which funded the 2004 research program and is continuing to explore ways to avoid or reduce bat kills. One simple yet effective method is to shut down the turbines for a short period of time when conditions for bat deaths exist. Since this occurs only briefly and in low wind situations, overall power output is not greatly affected. It is believed that bats generally are not out on the lake at the location of the proposed wind farm. As with the birds, bat studies will need to be done to determine what issues will have to be taken into account.

What will I see from the beach in Evanston?

Obviously, this depends on the size of the turbines, exactly how close they are to the shore, and weather conditions. The short answer is that turbines four miles offshore will be barely visible. Here is a picture taken from four mile offshore looking back at the Evanston skyline. The visual impact is very small.

Visual impacts can be minimized through careful design of a wind farm. Using turbines of the same size and type and spacing them uniformly generally results in a wind plant that satisfies most aesthetic concerns. Computer simulation is helpful in evaluating visual impacts before construction begins. Public opinion polls show that the vast majority of people favor wind energy, and support for wind plants often increases after they are actually installed and operating.

Aren’t wind turbines noisy?

On a windy day, the sound of the turbine is drowned out by the wind even just a short distance from the turbine. Current technology makes noise almost a non-issue at most wind farms. Aerodynamic noise has been reduced by changing the thickness of the blades' trailing edges and by making machines "upwind" rather than "downwind" so that the wind hits the rotor blades first, then the tower (on downwind designs where the wind hits the tower first, its "shadow" can cause a thumping noise each time a blade passes behind the tower). A small amount of noise is generated by the mechanical components of the turbine. To put this into perspective, a wind turbine 300 meters away is no noisier than the reading room of a library.

Remember, the Evanston offshore wind farm will be at least four miles away. It is unlikely to ever cause disruption by noise.

Page 6 Page 20 of 262 Will I be able to boat/sail near the turbines?

There will be boundaries for boaters to observe for safety. The U.S. Coast Guard authorizes wind turbine locations for navigational concerns and determines the markings, lights, and fog signals needed. Should a ship inadvertently go off course, its radar will readily detect the wind turbines, which are excellent radar reflectors. Wind turbines are also equipped with warning devices to alert ships in foul weather.

What are the steps needed to have an operating wind farm?

The first step is to invite a wind developer to do a feasibility study. This study would include a thorough economic analysis, geotechnical analysis of the proposed site, wind studies, etc.

After determining that the project is feasible, the developer will begin the process to secure approvals from the various agencies in the city, county, state and federal governments. During the approval cycle detailed environmental studies will be undertaken. Financing will be arranged. Community outreach will need to be an ongoing event to keep the local stakeholders informed on key decisions. Contract discussions with the power purchasers will begin.

Then the construction phase begins (see below for more details) and finally the operating phase. The time from the start of the project until the wind farm becomes operational is approximately seven years.

What happens during the feasibility study?

The most important factor to consider in the construction of a wind energy facility is the site's wind resource. A site must have a minimum annual average wind speed in the neighborhood of 11-13 mph to even be considered (initial research suggests Evanston’s wind is comfortably above the minimum). To study the wind, a temporary tower may be set up on site to gather wind data at various altitudes over the course of many months or even years.

Further, the fact that a site is windy does not mean it is suitable for wind power development. A developer needs to consider many factors in a project. Is there any migratory bird activity in the area that the wind farm might interfere with? Are there endangered or protected species that could be jeopardized by the presence of the facility? Is the site's geology suitable and appropriate for industrial development? Will noise and aesthetics be issues for the local community? Will the turbines obstruct the flight path of local air traffic? There are quite a few environmental and social issues that will need to be addressed in the siting of a wind power facility. Wind farms can make great neighbors, but it is the obligation of the developer to work to ensure that a project proceeds in a fashion that is acceptable to regulators and the local community.

What permits are required to build a wind farm?

This list is not exhaustive. For the Feasibility Study approvals are likely needed from:

Page 7 Page 21 of 262  City of Evanston (and preferably from Northwestern University)  Cook County  Illinois EPA  Federal Aviation Administration  US Coast Guard

For construction and operation of the wind farm:

 State of IL: Submerged land lease  US Army Corps of Engineers Construction approval  US Fish and Wildlife  Department of Defense  City of Evanston  Cook County  Illinois EPA  Federal Aviation Administration: Air navigation  US Coast Guard:

Will construction affect the lakebed?

Any proposed wind farm will involve a full investigation of wave and coastal processes prior to construction. However, the turbine structures and distance offshore are such that it is very unlikely they would significantly affect the lakebed, wave patterns or water quality. There is no evidence from the European experience with offshore wind farms of any detrimental effects on coastal processes. The installation of the foundation for the each wind turbine would be similar to how a bridge support is installed, which is not an uncommon element in the waters in the area.

What about affecting the lake’s water quality and our drinking supply?

The turbine structures and distance offshore are such that it is very unlikely they would significantly affect our water quality. There is no evidence from the European experience with offshore wind farms that water quality is degraded.

How much will it cost?

There are many factors contributing to the cost and productivity of a wind plant. For instance, the power a wind turbine can generate is a function of the cube of the average wind speed at its site, which means that small differences in wind speed mean large differences in productivity and electricity cost. Financing methods can make a major difference in project economics as well. Securing significant investment capital or joint ownership of a project can cut costs significantly. Furthermore, there are federal and state incentives for which a project may qualify and which could reduce costs and encourage more favorable investment.

Early very rough estimates are $10 million for each turbine erected in waters depths of approximately 180’ or less. Beyond that depth, the construction costs become prohibitive.

Page 8 Page 22 of 262 Where will the financing come from?

This is a highly capital intensive project and financing will likely be complex and involve many parties. There are no plans at this time for financing to come from the City of Evanston.

Who will do the feasibility study?

A wind developer will lead the study. The developer may join with Northwestern and other research groups for assistance. The developer will also likely work with the City of Chicago to obtain the detailed meteorological data from Chicago’s water intake cribs.

Having the water intake cribs in Chicago is a tremendous advantage that other sites in the Great Lakes typically do not have. One thought is to locate an additional wind speed test tower on the Wilson Avenue water intake crib. Because of the crib, expensive structures to support temporary data gathering equipment would not be necessary. Other, more site specific wind testing can be done with other methods such as buoy mounted wind anemometers and LIDAR, a type of radar to track wind speeds.

Who will do the construction?

The wind developer will contract a specialist in . The construction work requires very specialized crane ships and other support vessels that are located in the Great Lakes.

Because other cities such as Toronto and (and others) are already moving forward with their plans for offshore wind farms in the Great Lakes, this equipment will already be in place.

Page 9 Page 23 of 262 Who will maintain and operate the wind farm?

The wind developer may continue as the operator, or they may sell the wind farm to an operator. The developer may also subcontract the operational work.

Operation and maintenance includes regular inspection, replacement of wear items, periodic adjustments, etc. Wind turbines require relatively little maintenance and the operating staff will likely be quite small.

Who will own the wind farm?

The wind developer may be the owner, or after construction, they may sell or lease the farm.

Is wind energy expensive?

Wind energy is the cheapest form of new electricity generation available today. Wind power is more expensive than power from old, established power plants (in particular cheap dirty coal plants), but is cost competitive with any new power plant.

What is the status of the wind energy market in the United States?

The U.S. wind energy industry shattered all previous records in 2008 by installing over 8,500 megawatts (MW) of new generating capacity (enough to serve over two million homes), increasing the nation’s total wind power generating capacity by 50% to over 25,300 MW and channeling an investment of some $17 billion into the economy.

US Wind Power Capacity Growth Source: NREL 2008 Wind Technologies Market Report

Page 10 Page 24 of 262 For the fourth year in a row, wind power was second only to natural gas in terms of new capacity added. 2009 will most likely be a slower year in terms of new installations than 2008, yet at least 5,000 MW of new wind installations are expected to be commissioned in 2009.

Texas leads the nation in installed wind power capacity, with Iowa ranked second and Illinois eighth.

Percen tage of New Capacity Additions US Wind Power Capacity By State Source: AWEA Annual Wind Industry Report 2008 Source: AWEA Annual Wind Industry Report 2008

The new wind projects completed in 2008 account for about 42% of the entire new power- producing capacity added nationally last year, according to initial estimates, and will avoid nearly 44 million tons of carbon emissions, the equivalent of taking over seven million cars off the road.

Renewable energy represents only 3% of all US electrical generation, of which wind power account for 42%. Although the US leads the world in terms of installed wind power capacity, we rank 12th in terms of wind energy as percentage of total electric generation.

Approximately 85,000 people are employed in the wind industry today, up from 50,000 one year ago. The recent growth of the wind power industry has also accelerated job creation in Sources of US Electricity Generation manufacturing, where the share of domestically Source: AWEA Annual Wind Industry Report 2008 Page 11 Page 25 of 262 manufactured wind turbine components has grown from under 30% in 2005 to about 50% in 2008. Wind turbine and turbine component manufacturers announced, added or expanded 70 new facilities in the past two years, including over 55 in 2008 alone.

What is a wind turbine and how does it work?

Wind turbines, like windmills, are mounted on towers to capture the most energy. At 100 feet (30 meters) or more above ground, they can take advantage of faster and less turbulent wind. Turbines catch the wind's energy with their propeller-like blades. Usually, two or three blades are mounted on a shaft to form a rotor.

A blade acts much like an airplane wing. When the wind blows, a pocket of low- air forms on the downwind side of the blade. The low-pressure air pocket then pulls the blade toward it, causing the rotor to turn. This is called lift. The of the lift is actually much stronger than the wind's force against the front side of the blade, which is called drag. The combination of lift and drag causes the rotor to spin like a propeller, and the turning shaft spins a generator to make electricity.

Turbine subsystems include:

 a rotor, or blades, which convert the wind's energy into rotational shaft energy;  a nacelle (enclosure) containing a drive train, usually including a gearbox and a generator;  a tower, to support the rotor and drive train; and  electronic equipment such as controls, electrical cables, ground support equipment, and interconnection equipment.  Other features on current turbines include monitoring systems, aviation markings on the blades, aviation lights, service personnel lift, smoke detectors, fire extinguishing system in nacelle, Low operation, Ice detection system,

How big is a wind turbine?

Offshore turbine designs have larger rotors—at the moment, the largest has a 110 meter (360 foot) rotor diameter and the hub (nacelle) sits 100 meters above the water line.

In terms of power generation, the largest offshore wind turbines are rated up to 5 megawatts.

How many homes can one megawatt of wind energy supply?

An average U.S. household uses about 10,655 kilowatt-hours (kWh) of electricity each year. A one megawatt wind turbine can generate from 2.4 to more than 3 million kWh annually, enough for 225 to 300 households. It is important to note that since the wind does not blow all of the time, it cannot be the only power source for that many households.

It is estimated that the proposed turbine array would be able to provide enough power annually for nearly all Evanston households plus some portion of the power needed for commercial and industrial uses. For reference, Evanston has about 32,000 residences.

Page 12 Page 26 of 262 This would offset approximately 112,500 tons of CO2, 80% of the City of Evanston’s goal for CO2 abatement as outlined in the Evanston Climate Action Plan.

Will turbines interfere with fishing?

Given the relatively small area of seabed that is required there is no evidence to suggest that total fish catch will decline as a result of wind farm developments; if anything the opposite is true. Many environmental groups believe that wind farms will provide welcome sanctuary for fish spawning.

The wind industry is working actively with the fishing industry to ensure that the fishing industry is not disadvantaged by the growth of offshore wind farms.

What if there's a storm in the Lake?

As with onshore turbines, offshore turbines are warranted and tested to withstand extreme wind conditions. In the event of severe weather, the blades turn out of the wind and will slow down for safety reasons when wind speeds reach 50 miles per hour and above.

Will turbines affect marine life?

There are three significant stages of a wind farm from the point of view of marine life: construction, operation and decommissioning. Construction and decommissioning have the potential to generate the most amount of disturbance, and the wind industry, as well as several marine conservation groups, is currently investigating these impacts on marine life.

However, it is important that such impacts be considered in the context of other marine activities such as fishing, shipping, oil and gas extraction, etc. Also, it should be noted that the duration of the construction and decommissioning will be about 6 months only. For the 20-year operational period there are no known impacts on marine life.

It has been suggested that the noise from wind turbines will travel underwater and could disturb sea life. However, studies carried out on the impact of noise from existing offshore turbines note that the noise is very low frequency, and many species are actually unable to hear it.

As with any other local impact issues, these concerns will be addressed while a wind farm project is going through the permitting process.

What are the environmental benefits of wind power?

Wind energy system operations do not generate air or water emissions and do not produce hazardous waste. Nor do they deplete natural resources such as coal, oil, or gas, or cause environmental damage through resource extraction and transportation, or require significant amounts of water during operation. Wind's pollution-free electricity can help reduce the environmental damage caused by power generation in the U.S. and worldwide.

Page 13 Page 27 of 262 In 1997, U.S. power plants emitted 70% of the sulfur dioxide, 34% of carbon dioxide, 33% of nitrogen oxides, 28% of particulate matter and 23% of toxic heavy metals released into our nation's environment, mostly the air. These figures are currently increasing in spite of efforts to roll back air pollution through the federal Clean Air Act.

Sulfur dioxide and nitrogen oxides cause acid rain. Acid rain harms forests and the wildlife they support. Many lakes in the U.S. Northeast have become biologically dead because of this form of pollution. Acid rain also corrodes buildings and economic infrastructure such as bridges. Nitrogen oxides (which are released by otherwise clean-burning natural gas) are also a primary component of smog.

Carbon dioxide (CO2) is a global warming pollutant --its buildup in the atmosphere contributes to global warming by trapping the sun's rays on the earth as in a greenhouse. The U.S., with 5% of the world's population, emits 23% of the world's CO2. The build-up of global warming pollution is not only causing a gradual rise in average , but also seems to be increasing fluctuations in weather patterns and causing more frequent and severe droughts and floods. The World Meteorological Organization (WMO) warned in July, 2003, that extreme weather events appear to be increasing in number due to climate change.

Particulate matter is of growing concern because of its impacts on health. Its presence in the air along with other pollutants has contributed to make asthma one of the fastest growing childhood ailments in industrial and developing countries alike, and it has also recently been linked to lung cancer. Similarly, urban smog has been linked to low birth , premature births, stillbirths and infant deaths. In the United States, the research has documented ill effects on infants even in cities with modern pollution controls.

Toxic heavy metals accumulate in the environment and up the biological food chain. A number of states have banned or limited the eating of fish from fresh-water lakes because of concerns about mercury, a toxic heavy metal, accumulating in their tissue.

Development of just 10% of the wind potential in the 10 windiest U.S. states would provide more than enough energy to displace emissions from the nation's coal-fired power plants and eliminate the nation's major source of acid rain; reduce total U.S. emissions of CO2 by almost a third; and help contain the spread of asthma and other respiratory diseases aggravated or caused by air pollution in this country.

If wind energy were to provide 20% of the nation's electricity -- a very realistic and achievable goal with the current technology -- it could displace more than a third of the emissions from coal-fired power plants.

Will wind energy hurt tourism?

We think it will help tourism in Evanston. An offshore wind farm will bring publicity to our community and enhance Evanston’s image. There is no evidence that wind farms reduce tourism, and considerable evidence to the contrary. For example, in late 2002, a survey of 300 tourists in the Argyll region of Scotland, noted for its scenic beauty, found that 91% said the presence of new wind farms "would make no difference in whether they would return." Similar surveys of tourists in Page 14 Page 28 of 262 Vermont and Australia have produced similar results. Many rural areas in the U.S. have noted increases in tourism after wind farms have been installed, as have scenic areas in Denmark, the world's leader in percentage of national electricity supplied by wind. Other telling indicators: local governments frequently decide to install information stands and signs near wind farms for tourists; wind farms are regularly featured on post cards, magazine covers, and web pages.

Will wind energy negatively impact my real estate values?

A recently completed study by the Lawrence Berkeley National Laboratory titled “The Impact of Wind Power Projects on Residential Property Values in the United States: A Multi-Site Hedonic Analysis” concludes that neither the view of the wind facilities nor the distance of homes to those facilities was found to have any consistent, measurable, and significant effect on the selling prices of those homes.

Why is there sometimes opposition to wind energy projects?

Local opposition to proposed wind farms usually arises because some people perceive that the development will spoil the view that they are used to. It is true that a large wind farm can be a significant change, but while some people express concern about the effect wind turbines have on the beauty of our landscape, others see them as elegant and beautiful, or symbols of a better, less polluted future.

The visual effect of wind farms is a subjective issue, but most of the other criticisms made about wind energy today are exaggerated or untrue, and simply reflect attempts by particular groups to discredit the technology, worry local communities, and turn them against proposed projects. In the electronic age, myths and misinformation about wind power spread at lightning speed.

The location of the proposed wind farm has been selected to minimize visual impacts. At its closest, the wind farm would be at least four miles from shore. That location would be inline with Northwestern University’s shore. Other locations to the north or south of this point would be further away.

I've heard that wind energy doesn't really reduce pollution, because other, fossil-fired generating units have to be kept running on a standby basis in case the wind dies down. Is this true?

No. It is true that other generating plants have to be available to the power system's operator to supply electricity when the wind is not blowing. However, the wind does not just start and stop. Typically, wind speeds increase gradually and taper off gradually, and the system operator has time to move other plants on and off line (start and stop them from generating) as needed--the fluctuations in wind plant output change more slowly than do the changes in customer demand that a utility must adjust to throughout the day. Studies indicate that for a 100-megawatt wind plant, only about 2 megawatts of conventional capacity is needed to compensate for changes in wind plant output. Page 15 Page 29 of 262 Also, and potentially most importantly, whenever the wind is blowing, it displaces the most expensive conventional power plant that is generating. Typically, this tends to be the oldest and dirtiest gas plants on a utility system; wind power may displace coal. Offshore wind turbines produce their peak power in the middle of the day when peak power demand is at its highest and therefore offshore wind farms reduce the need for these dirtier forms of energy production.

Is wind energy dangerous to the public?

It has been estimated by a number of reliable sources that 50,000 Americans a year die from air pollution, of which about one-third is produced by power plants. By contrast, in 20 years of operation, the wind industry (which emits no pollutants) has recorded only one death of a member of the public--a German skydiver who parachuted off-course into an operating wind plant. Blade failures were more common in the industry's early years, but are very rare today because of better turbine design and engineering. Ice drops can occur but are of little danger because setbacks are sufficient to protect against danger to the public, and because ice buildup slows a turbine's rotation and will be sensed by a turbine's control system, causing the turbine to shut down. Given that the wind farm is no closer than four miles to shore, this is not an issue to be concerned about.

Will a wind project interfere with electromagnetic transmissions such as radio, television, or cell-phone signals?

Large wind turbines, such as those typically installed at wind farms, can interfere with radio or TV signals if a turbine is in the "line of sight" between a receiver and the signal source, but this problem is unlikely to arise from an offshore wind farm.

Will a wind project interfere with radar?

Yes. Radar is basically designed to filter out stationary objects and display moving ones, and moving wind turbine blades create radar echoes. It is possible to modify a radar installation to eliminate this problem, according to a consulting firm that has studied it for the British government-see http://www.bwea.com/aviation/ams_report.html. According to the study: "This study concludes that radars can be modified to ensure that air safety is maintained in the presence of wind turbine farms. Individual circumstances will dictate the degree and cost of modification required, some installations may require no change at all whilst others may require significant modification."

The interference is generally limited to objects (airplanes) that are physically shadowed by the turbines (that is, very low-flying aircraft). The Federal Aviation Authority has approval on this subject and radar disruption (or lack of it) will be carefully studied before construction authorization is given.

Are there any other offshore wind farms in the Great Lakes?

Not yet, but they’re on the way. A feasibility study has been completed for a proposed wind farm in Lake Erie near Cleveland. Additional projects are being considered in Lake Ontario near Toronto and on the New York side as well as Lake Michigan near Muskegon and Ludington.

Here is a list of offshore wind projects(not a complete list) in North America: Page 16 Page 30 of 262 CANADA (Ontario)  Ontario is leading offshore wind development due to their feed in tariff  Offshore wind guaranteed CDN 0.19/kWh (currently USD 0.18) for 20 yr PPA  Streamlined approvals process administered by Ontario Power Authority  Trillium Power Wind Corp. has several projects in development  Trillium Power Wind I, 710 MW E. end of Lake Ontario near US border, construction to begin 2011  1600 MW Great Lakes Array (location not announced)  650 MW Superior Array (location not announced)  740 MW Trillium Power II, location not announced)  Toronto Hydro is also active with 100 MW project near Toronto  Southpoint Wind working on 30MW project in Lake Erie near Leamington

OHIO  Cuyahoga County (Cleveland), 20 MW by 20112  This is the only US Great Lakes Project mentioned in the article

OCEANIC PROJECTS  New Jersey: leases have been granted for four 350 MW projects, strong support of the governor. Construction to begin 2011.  Delaware: lease awarded for 450 MW project. Online 2014.  Rhode Island: 424 MW project in development.  Massachusetts: Cape Wind 468 MW permitted, construction to begin 2010.  New York: preliminary studies underway for 350 to 700 MW project  Maryland: looking for developers  Texas: construction on 150 MW project to begin 2010, leases issued for two other 750 projects

by contrast Europe has:  1500 MW offshore wind installed since 1991  100 GW additional projects proposed or in development  expect 2000 MW by end of 2009, 3000 MW by end of 2010

Wind Resources Link

National Renewable Energy Laboratory: Wind Resource Atlas of the United States http://rredc.nrel.gov/wind/pubs/atlas

Illinois Wind Energy Association American Wind Energy Association http://www.windforillinois.com/ http://www.awea.org

Page 17 Page 31 of 262

Constructing an Offshore Wind Farm in the Great Lakes

Zachary Cizon Jessica Kunke Elan Siedband Kyle Simonson

Professor Neal Blair 1 Page 32 of 262

Table of Contents Executive Summary ...... 4 Introduction ...... 5 Figure 1 ...... 5 Process ...... 6 Figure 2: Detailed Graphic Description ...... 6 Figure 3: Flow Chart ...... 7 The Process ...... 7 Introduction ...... 7 Step 1: City and State Governments Assume Leadership ...... 7 Step 2: The Government Acting Authority Prepares an RFI (Optional) and an RFP ...... 8 Step 3: The Acting Authority Chooses a Developer ...... 10 Citations ...... 10 Questions to Consider ...... 11 What is the process after the developer takes ownership of the project? ...... 11 Figure 4: Future Considerations ...... 11 Introduction ...... 11 Financing ...... 12 Is the city responsible for financing? ...... 12 What is the financial process? ...... 12 What is the expected cost of an offshore wind farm? ...... 13 Summary of Finances ...... 13 Permits ...... 14 What Permits are likely to be required? ...... 14 Who has regulatory jurisdiction in the Great Lakes? ...... 14 What are the first steps towards certification? ...... 14 What are the exact permits needed for each construction project? ...... 14 Who applies for such permits? ...... 14 Can the process be expedited? ...... 15 What is NIMBY? ...... 15

2 Page 33 of 262

Table 1: Selected Federal Regulations ...... 15 Citations ...... 16 Research ...... 18 Methods ...... 18 Conclusion ...... 18 Acknowledgements ...... 18 Appendix A: Works Cited ...... 19 Appendix B: Contact List ...... 20

3 Page 34 of 262

Executive Summary Various offshore wind projects in the Great Lakes have been proposed and studied. However, there is no precedent for a completed offshore project in the Great Lakes. In this report, we present research on current methods used to propose and initiate such a project. This report attempts to answer important questions such as:

• What is the first step? • What authorities are involved, at what points in the process, and what are their tasks? • What agencies and regulating bodies are involved? • Is there a definite set of procedures to follow? • Who takes leadership of the project throughout its development? It is important that a city consider two primary points before attempting to build an offshore wind farm. First, the process outlined in this report is not definite for offshore wind development in the Great Lakes because no precedent currently exists. Thus, specific procedures and policy channels have in many places not yet been established. Hurdles, delays, and uncertainties as to who exactly is the proper authority to handle a particular step are likely to occur even with careful research and planning. Second, the scale of offshore wind projects currently undergoing development tends to be fairly large in order to compensate for the increased construction and maintenance costs associated with offshore projects. The trend in recent offshore wind projects features production capacities in upwards of 90MW and construction costs in the hundreds of millions of dollars.

This study identifies a number of action steps for a city, community, or organization to take if it wishes to propose and pursue the installation of an offshore wind project in the Great Lakes.

• The parties involved turn the matter over to the city and state governments. Most likely, the state governor and local mayors will be among the first government officials consulted.

• The state and/or city governments then prepare a request for information (RFI) and a request for proposal (RFP) and submit them to the developer community.

• Upon feedback and dialogue with developers, the city or state chooses a developer to oversee the project.

• Over a matter of years, the developer then secures the relevant permits and clearance and conducts the necessary studies, submitting his or her plans and progress periodically to the city or state governmental review board.

4 Page 35 of 262

Introduction The Great Lakes region of America is rich in wind energy potential. A recent study by Cristina L. Archer and Mark Z. Jacobson at Stanford University identified the Great Lakes Region as one of six places in the world most suited for wind power generationi. Offshore wind energy in the Great Lakes is appealing for several reasons. First, as figure 1 shows, the lakes generally have class 3 winds and above (within or above the economical level for wind generation). Second, many major cities including Chicago, Detroit, Cleveland, Milwaukee, and Buffalo, are located on or near the lake shores. Thus, substantial infrastructure and demand is already in place. Third, the lakes are not located on federal

Figure 1: Annual average wind power in the Great Lakes region. Wind developers generally do not consider a site worthy of a wind farm unless its wind power potential is at least class 3 or greater. As one would expect, the greatest wind potential is at the center of the Lake. Unfortunately, the water is too deep for conventional turbines in most of those locations, but sites closer to shore still have class 3 winds or better.

land, meaning that wind farms will not have to deal with many of the bureaucratic obstacles that have held up projects like Cape Wind in Massachusetts. Finally, every state but Indiana that borders the Lakes has a renewable energy portfolio standard, making the sites ever more attractive to utility companies trying to keep pace with government-mandated levels of renewable energy.

Various offshore wind projects in the Great Lakes have been proposed and studied. However, there is no precedent for a completed offshore project in the Great Lakes. In this report, we present research on the current standing of proposal and initiatory processes for projects of the sort. In some cases, developers themselves see potential for a project and pursue it, without being prompted by an outside proposal. For example, Cape Wind in Martha’s Vineyard.

The objective of this project is to determine the steps a group, community, or city must take in order to construct an offshore wind farm in the Great Lakes. In the sections that follow, we will outline the process of developing an offshore wind farm from the perspective of what a wind developer

i Evaluation of Global Wind Power 5 Page 36 of 262

requires in order to further the process of development. Next, we will attempt to answer the many frequently asked questions that arise during the development process.

Process

Figure 2: Detailed Graphic Description

6 Page 37 of 262

Figure 3: Flow Chart

The Process

Introduction The developer is the party that takes ownership of a wind project. During the process, developers collaborate with local communities and with regulatory and governmental authorities, conduct the major studies, and gather most of the permits and regulatory clearances. They also serve as the party who manages the financing of the operation.

In some cases, developers themselves see potential for a project and pursue it, without being prompted by an outside proposal. This was the case for Cape Wind.1 However, a community, citizens’ group, or government may wish to propose a project site. This section of the report addresses the proper course of action taken to recruit a developer to a project.

Step 1: City and State Governments Assume Leadership If a city or community wishes to propose and pursue an offshore wind project in the Great Lakes, the first action item is to direct the project to the city and state government, and more specifically, to the state governor and local mayor. For the wind industry, developers desire to be contacted by government representatives that represent the interests of the communities involved.2 Community groups do not offer the traction and resources necessary for large-scale project proposals to be sent to potential developers.

Assuming Project Authority According to Joseph J. Graham at BlueSkyWind, the governor of the state may defer the project to the mayor of the city nearest to the proposed project location. This will especially be the case when the project is within a few miles of the city’s coastline. The mayor may then make a decision. The mayor

7 Page 38 of 262

may choose to accept responsibility for the project in order to guide the project along a path believed to generate the greatest community support. Alternatively, the mayor may decline and suggest the state government handle the oversight of the project.3

It is also likely that the state and/or city government will assign a specific acting authority for the project.4 This specific department or office is responsible for gathering the relevant information, possibly submitting a request for information (RFI), and preparing a request for proposal (RFP).5 Both the RFI and RFP are highlighted in Step Two. If the city has planning and building departments or a shoreline management group concerned with waterways and , these groups likely receive the authority.6 Planning and building departments may amend current policies to account for zoning for wind development.7

Step 2: The Government Acting Authority Prepares an RFI (Optional) and an RFP According to Graham, after the government determines which department or collaborative committee assumes leadership on the wind development proposal, that acting authority extends a bid for project development to the developer community by preparing an RFP. If the acting authority feels it requires more information in order to write an RFP, it may first prepare an RFI.8

Example RFPs • In 2004, the State of Rhode Island signed a development agreement with Deepwater Wind Rhode Island, LLC, whom they selected from among seven developers that submitted responses to the state’s RFP regarding offshore wind development. 9

• In Northern Ontario, according to developer David Boileau of Superior Wind Energy, the government must prepare an RFP that initiates bidding for wind projects.10 He believes that without such a document, renewable wind energy will lack development under leadership of the McGuinty government.11

• A third example is an RFP by the Bonneville Power Administration of Portland, Oregon. The administration used an RFP to request proposals for 1,000 MW of new wind development for the city.12

Based on other RFPs, particularly a sample RFP for wind development in Montana,ii the RFP would likely notify the developers of exploration, installation, operating, and other fees, the preferred format for the proposals, how proposals should be submitted, and the criteria by which proposals will be evaluated in selecting a developer for the project.13 The city may also define title conditions and demonstrate to the developer that the city controls the area and would offer clear title to the developer.14 The Montana sample RFP requires developers to submit copies of pre-existing environmental studies considered relevant to the project.15 It also requires developers to identify the permits they will need, discuss the developer’s plans to connect the project to the existing electrical grid, and demonstrate the developer’s financial capability to handle the project.16 In the RFP, the city will specify certain constraints on the project but leave many of the details to the developer. For ii This sample RFP may be found at dnrc.mt.gov/trust/wind/GenericWindRFP.pdf Although it is presumably not a finished, officially submitted document, it is available from their server. 8 Page 39 of 262

instance, the city will specify the boundaries and water depth of the area being proposed for project development; however, the developers’ proposals would detail the type and layout of turbines and other specifications they envision for the project.17

To find further examples of government RFPs, databases such as the following may be helpful:

• State and Federal Bids: http://www.stateandfederalbids.com/index.html

• FindRFP : http://www.findrfp.com/rfp/

• GovernmentBids.com: http://www.governmentbids.com/

RFI: Timing and Submission The government may not feel it possesses adequate information to write an RFP. It may wish for more input in deciding what locations are reasonable to propose, what considerations the developer has in selecting an appealing project, and what information a developer needs in order to write a successful proposal. In this case, the acting authority may produce an RFI first.iii The RFI provides less information than an RFP and serve as a general inquiry posed to developers.18 Developers are motivated to respond with detailed feedback because their help may be remembered when the city reviews proposals later to decide on a developer.19 Developer responses to an RFI about offshore wind development in the Great Lakes or off the shore of Lake Michigan, for instance, may indicate why the authoritative party may prefer one location over another, what problems the developer thinks the local government should address, and what remaining information the developer wants to know about a proposed project in order to generate further interest.20 The acting authority can then use this information to write an RFP.21 Thus, the RFI is a formal means of communication between the city and state governments and developers, and it promotes both parties’ interests in the project. The RFI provides guidelines for developers’ responses and may even suggest the developer conduct site visits before writing a response.22 However, the RFI generally provides fewer and more general guidelines, encouraging respondents to choose their own approach and be creative.23, 24

For both an RFI and an RFP, the government must gather wind data. Wind must be assessed at approximately 60m to 100m (180-300ft).25 The city generally uses preexisting data, most often data from airport anemometers; if airport data is not an option, sometimes ferries contain installed anemometers.26 Airport data is typically collected at much lower heights than the desired 60m to 100m, but since wind is a function of height, the city may consult a meteorologist to obtain an estimate for the wind speed at 60m to 100m.27 Developers understand these figures are merely estimates and plan to construct anemometers to collect on-site data if chosen to oversee the project.28 They typically prefer to conduct this initiative and all the other studies themselves, particularly because banks wish to see calculations and studies have been performed by independent, prominent sources.29 Additionally, anemometers in the desired height range may require FAA approval.30

See Figure 1 for general wind data in the Great Lakes.

iii For a sample RFI prepared by the city of Chicago, please see www.cityofchicago.org/CivicNet/civicnetRFI.pdf 9 Page 40 of 262

Step 3: The Acting Authority Chooses a Developer The RFP serves as a bid, and from among the developers who submit proposals, the acting authority chooses one developer for the project.31 From here, the developer secures clearance to erect anemometers at the appropriate height and collect more accurate data, generally for a period of 12-18 months. 32 The developer also continues with the rest of the wind development process, including conducting the necessary studies and securing permits.33 For this work, the developer finances the project or secures the financing from other sources (please see Financing in the Questions to Consider section of this report). Throughout the process, the developer submits all studies, data and progress to a designated review board. 34 The government constructs the review board for this purpose; it may involve the planning and/or building departments of the nearest city.35 For more information on the steps of the wind development process a developer pursues, please see the “Questions to Consider” section later in this report.

Citations

1 Rodgers, Mark. 2 Graham, Joseph J. 3 Graham, Joseph J. 4 Graham, Joseph J. 5 Graham, Joseph J. 6 Graham, Joseph J. 7 Graham, Joseph J. 8 Graham, Joseph J. 9 “Carcieri signs development agreement with Deepwater Wind for off-shore wind development.” 10 Ross, Ian. “Winds of change require backing of government RFP, developer says.” 11 Ross, Ian. “Winds of change require backing of government RFP, developer says.” 12 “Federal power agency issues largest wind solicitation ever.” 13 “Request for Proposals for a Wind Energy Project.” 14 Graham, Joseph J. 15 “Request for Proposals for a Wind Energy Project.” 16 “Request for Proposals for a Wind Energy Project.” 17 Graham, Joseph J. 18 “Request for Information: Chicago CivicNet.” 19 Graham, Joseph J. 20 Graham, Joseph J. 21 Graham, Joseph J. 22 “Request for Information: Chicago CivicNet.” 23 Graham, Joseph J. 24 “Request for Information: Chicago CivicNet.” 25 Graham, Joseph J. 26 Graham, Joseph J. 27 Graham, Joseph J. 28 Graham, Joseph J. 29 Graham, Joseph J. 30 Graham, Joseph J. 31 Graham, Joseph J. 32 Graham, Joseph J. 33 Graham, Joseph J. 34 Graham, Joseph J. 35 Graham, Joseph J. 10 Page 41 of 262 Questions to Consider

What is the process after the developer takes ownership of the project?

Figure 4: Future Considerations

Introduction Once the developing company is chosen, it will then be responsible for managing the rest of the process. This process includes securing financing and attaining the necessary permits for feasibility studies and construction. This is not a step by step process as many of these actions occur simultaneously and overlap during the project time table. In the following sections, details concerning the following processes for the developer are highlighted and common questions are answered.

11 Page 42 of 262

Financing

Is the city responsible for financing? The sole purpose of this report is to provide Great Lakes cities with the necessary information to begin the offshore wind farm planning process. Once the city completes the beginning three steps listed in this report, it is the responsibility of the developer to lead the project. Securing financing is of utmost importance for developers to begin the construction portion of the process. Although the city is not responsible for the financial aspect of the project, it is vital the city shows support for the project. Lenders will likely exhibit a much greater willingness to work with developers when local citizens demonstrate a greater degree of support for the project.

What is the financial process? Financing an offshore wind farm is not a single track course. Developers possess the freedom to take multiple varied routes to finance a project, some more feasible than others based on project siting, outside investor interest, and interest by a wind developer. The financing route most often taken by wind developers features the developing company borrowing from lenders who either desire equity or a guaranteed return on an investment. Banks, wealthy individuals, and investment firms all serve as potential lenders to wind development firms. Once the developer manages to arrange the financing component of the process, it will then work with the utility company for all other agreements. This section provides insight from Tom Stanton, a Michigan Delegate who helped create a Wind Working Group and Howrey LLP, a Litigation Law Firm and Construction Practice focused on the subject of offshore wind farm finance.

According to Mr. Stanton, offshore wind is financed the same way as on-shore wind. Wind developers create a “paper asset” that includes all preliminary studies and most importantly, the proof of the developer’s ability to sell the output from the facility to the utility company under a long term contact for the “off-take” of the electricity produced.

These contracts, namely power purchase agreements such as permit applications, can take several months or even years to finalize. These arrangements include definitions and details on the operation of the wind farm, financing of the wind farm, guarantees of performance, penalties, payments, and other such related sections.

Financiers desire that these contacts are long-term, fixed price contracts that ensure that all generated electricity can and will be sold to someone. The contract must last long enough in order to pay back all of the financing of the original project. Paying back the original financing can take upwards of fifteen to thirty years depending on the full cost of the project. Without the long term power purchase agreement between a utility company and the financier of the offshore wind farm, the project is typically not viable.

Howrey LLP analyzed the participants, risks, and options involved in financing an offshore wind farm. According to Howrey, the PPA is ideally made with a utility company that has a strong investment grade or one that has an incentive to work with wind energy as a result of a renewable energy portfolio standard. The company also explains that owners of the project and equity lenders prefer to have “take-

12 Page 43 of 262

or-pay”1 requirements, obligating the utility company to pay for electricity on a regular basis even if the company is not using the electricity produced by the offshore wind farm.

Once the agreement is in place, construction and maintenance agreements must be settled. These contracts, like the PPA, are fixed-price contracts. Lenders to the wind developer desire to ensure the construction contractor does not possess flexibility during construction due to the fact that costs generally increase during production. Lenders also require contractors to agree to pay for damages in the case that a wind farm does not meet the performance standards originally set under the power purchase agreement and the original fixed-price contract.

The final agreement Howrey LLP deems an appropriate measure in the financial planning of an offshore wind farm is the Loan and Security Agreement. The wind developer must negotiate a loan agreement with the lenders that will align terms such as maturity, interest rate and fees, and all abiding documents that protect the lenders.

What is the expected cost of an offshore wind farm? In Delaware, a Delaware utility and Delmarva Power agreed upon a contract in 2008 for the construction of an offshore wind farm. The project planned to build 150 wind turbines off the coast of Rehoboth Beach.2 The estimated total cost of this project was estimated at $1.6 billion which equates to about $10.6 million per wind turbine. This cost is above the actual per turbine cost as some of the total cost is directed towards feasibility studies and is allocated to the operational budget. We estimate wind turbines in Lake Michigan would cost less on average than turbines in the ocean because both operations and design are less costly. Lake Michigan turbines do not have to be structured to handle hurricane force winds or the destructive salinity of ocean waters.

Financing the pre-feasibility study is normally minimal if an academic group serves as a resource. However, the feasibility study incurs a significant cost; though it should also be financed by the lenders to the project.

Summary of Finances • Offshore Wind Farms are financed the same as onshore projects in the United States (even though an offshore site has yet to be completed.) We can learn from the mistakes and successes of such projects. • Lending is not feasible without a guaranteed return on investment. This often means developers must reach long-term Power Purchase Agreements with utilities to reduce lenders’ risks and increase profitability for all involved parties. • Depending on design, depth, and bathymetry of a location, individual offshore wind turbines will range in cost from $3-$8 million. Economies of scale are present as the size of the wind farm increases.

13 Page 44 of 262

Permits

What Permits are likely to be required? One of the parallels interested parties must take into account with regards to offshore wind farm implementation is the management of the permit process. In addition to addressing finance issues, feasibility studies generally target the complete disclosure of the regulatory obstacles that potentially stand in the way wind development projects.

Who has regulatory jurisdiction in the Great Lakes? In Lake Michigan, the regulatory stronghold belongs to the United States Army Corps of Engineers (USACE). Under the Clean Water Act Section 404 and Sections 9 & 10 of the Rivers and Harbors Act, the USACE reviews all plans for construction in Lake Michigan.iv, 3

What are the first steps towards certification? The feasibility study serves as the first step that requires an application for a permit. When performing a feasibility study, the developing company often places a test tower in the site location to gather wind speed data. This “met” tower, or meteorological tower, often linked with an anemometer, must be approved by the USACE before construction begins.

What are the exact permits needed for each construction project? For the feasibility study and any other research related construction projects, the USACE requires the submission of a general permit. Once the developer completes the general permit application process, the District Engineer for the area reviews the submitted application. This abbreviated review is generally not opened up for public opinion or outside agency consultations. Therefore, extensive delays generally do not characterize the permitting process associated with the commencement of a feasibility study and construction of a test tower. Please note that the exact location and type of testing much be well documented in order for review by the district engineer.

Upon completion of the feasibility study, the next step for a developer is to submit the standard permit application. Unlike the general permit, multiple agencies are involved in the review of a high impact project such as the construction of an offshore wind farm. The agencies and their abiding acts can be seen in the table below provided by Bonnie Ram of Energetics Corporation. These agencies regulate any impact on navigation, noise, aquatic resources, and other surrounding environments such as migratory bird paths. This process varies in length due to protest and calls for modification by the agencies involved. Please expect the standard permitting process to last a minimum of two years, and more likely, extending to five years.4

Who applies for such permits? According to Gina Nathan of the USACE, one of the following three groups leads the application process: the utility company involved in the power purchase agreement, the project manager of the

iv Please see Table 4, created by Bonnie Ram for all of the regulatory acts that are considered with offshore construction plans

14 Page 45 of 262

developing company, or a private consulting company. Often the financier of the project will assign an individual or agency the task of submitting all permit applications.

Can the process be expedited? As recently as May 21, 2009, Cape Wind LLC in Nantucket Sound received approval for a “super permit.” The project, designed to power approximately 400,000 homes in the area, won unanimous approval by the Massachusetts Energy Facilities Siting Board in a 7-0 vote for a "composite certificate" that combines nine state and local permits needed for the project. This permit includes all state and local permitting and overrules a Cape Cod Commission procedural rejection of the project.

The “super permit” would serve as a great benefit as well to cities in the Great Lakes region in their efforts to support energy produced by offshore wind farms. The process will take significantly less time for Cape Wind to pass through its remaining approvals and it eliminates general and standard permit applications by combining them into one cohesive permit. Developers should consider such a permit and propose it to interested cities during the offshore wind farm process.

What is NIMBY? According to Laura Leonard, an environmental lawyer of Sidley Austin LLP, lack of citizen support may serve as the ultimate setback for offshore wind farm implementation. Even when projects are economically feasible and developers receive approval from the regulatory bodies listed below, citizens displaying “NIMBYism” or Not In My Back Yard feelings towards the project can disrupt project construction. Such resistance remains evident for the Cape Wind project due to the wind farm’s site, in that it lays in direct view of the wealthy resort region of Cape Cod in Massachusetts.

For further questions relating to the permit process, please contact Gina Nathan of the Detroit District of the USACE @ [email protected] and 313-226-5384.

Table 1: Selected Federal Regulations5 Legislative Major Program/Permit-6 Lead Agencies Authority

Rivers And Harbors Prohibits the obstruction or alteration of navigable U.S. Army Corps of Engineers Act - water of the U.S without a permit (District Office) Section 10

National Requires submission of an environmental review U.S. Army Corps of Engineers Environmental for all major federal actions that may significantly (District) Council on Policy Act affect the quality of the human environment Environmental Quality (NEPA)

Coastal Zone Consistency determination with the coastal State Coastal Zone Management Act program of the affected state Management Agencies

Navigation and Navigation aid permit (markings and lighting) U.S. Coast Guard

15 Page 46 of 262

Navigable Waters

Navigational Determination of the safe use of airspace from U.S Federal Aviation Hazard to Air construction start (lighting) Administration Traffic (Regional Administrator)

Migratory Bird No “taking” or harming of birds determination Fish and Wildlife Service Treaty Act Migratory Bird Conservation Commission

National Historic Consultation on the protection of historic resources Department of the Interior Preservation — places, properties, shipwrecks State Historic Preservation Act Offices

Magnuson-Stevens Conserves & manages fish stocks to a 200-mile National Marine Fisheries Fishery fishery conservation zone & Service Conservation & designates essential fish habitat Management Act

Endangered Consultation on action that may jeopardize Fish & Wildlife Service Species Act threatened & endangered (listed) species or National Marine Fisheries adversely modify critical habitat Service

Marine Mammal Prohibits or strictly limits the direct or indirect Fish & Wildlife Protection Act taking or harassment (Permits may be sought for National Marine Fisheries “incidental Service take”)

Clean Water Act Regulates discharges of pollutants into the waters U.S. Environmental Protection of the United States Agency

Estuary Protection Conserves estuarine areas Fish and Wildlife Services Act

Citations

1 "Big U.S. offshore wind farm wins crucial permit." 2 Courson, Paul 3 Nathan, Gina. 4 Leonard, Laura 5 Ram, Bonnie 6 United States. U.S. Environmental Protection Agency. Laws, Regulations, Guidance & Documents.

16 Page 47 of 262

Research

Methods Expert Interviews- We interviewed several experts in several areas of the project. These are covered more wholly in Appendix A

Wind Power 2009- The world’s largest wind conference, hosted by the American Wind Energy Association took place in Chicago in May 2009. Companies and researchers from all over the world convened at the conference. All of the group members attended the event, through which we made several vital contacts and obtained a wealth of information.

Internet Research- This served as our least-used resource. Though there exists an astonishing amount of information on the web about wind farms, very little describes the actual step by step process of constructing a wind farm.

Public Doc uments- The Cape Wind Environmental Impact statement provided us with a great deal of knowledge on how a government organization performs and makes a decision based on the results of the Environmental Impact Statement. Even more beneficial, however, was the contact information given with the document. We were able to utilize those lists of people involved in the Cape Wind project to reach several key, knowledgeable individuals.

Conclusion Developers ultimately serve as the party that shapes and executes the construction of a wind project. They collaborate with the affected communities and with regulatory and governmental authorities. Developers utilize their experience to handle the process of deciding the feasibility of a project and negotiating it. Furthermore, they serve as the party that manages the project finances. Therefore, the best way to develop a wind farm is to turn over the project as soon as possible in the process to a developer. To do so, it is recommended that the project is assigned to a city or state government, who fills out an RFI or RFP, then chooses a developer. While the process will no doubt not be as easy or straightforward as described in the report, the basic framework will hopefully provide guidance to an organization as they work towards the development of a wind farm.

Acknowledgements We benefited greatly from meeting with several key individuals throughout the process of researching the report, whose contributions were invaluable in the final product. While we cannot thank them all, we would like to thank the following in particular: the Civil and Environmental Engineering Department at Northwestern University, Citizens for a Greener Evanston, Joseph J. Graham, Gina Nathan, Laura Leonard, Tom Stanton, Mark Rogers, Bonnie Ram, Kate Tomford, and those attending and presenting at the AWEA Wind Conference 2009 in Chicago, IL. Finally, of course, is our adviser, Professor Neal Blair, without whom this project would have never existed.

18 Page 48 of 262

Appendix A: Works Cited

Graham, Joseph J. BlueSkyWind. Telephone interview. 04 June 2009. Interview.

Klepinger, Michael. "Michigan Great Lakes Offshore Wind Permitting Dry Run." Offshore Wind Council Resources. May 2008. Michigan Great Lakes Wind Council. 18 May 2009 .

Leonard, Laura. Personal Interview. 07 May 2009. Interview

Nathan, Gina. Telephone interview. 28 May 2009. Interview.

Ram, Bonnie, Energetics Corp. (2004, October 5). Offshore Wind Developments, Presentation to MREP and Michigan Wind Working Group.

Rodgers, Mark. Communication director, Cape Wind. Telephone interview. 03-04 June 2009. Interview.

Ross, Ian. “Winds of change require backing of government RFP, developer says.” 1 Jan 2004. .

United States. U.S. Environmental Protection Agency. Laws, Regulations, Guidance & Documents. 2009. Web. .

"Big U.S. offshore wind farm wins crucial permit." guardian.co.uk. 21 May 2009. Reuters. 5 Jun 2009 .

“Carcieri signs development agreement with Deepwater Wind for off-shore wind development.” RI.gov Press Releases. 08 Jan 2009. .

“Federal power agency issues largest wind solicitation ever.” AWEA Press Release. 23 Feb 2001. .

“Request for Information: Chicago CivicNet.” Prepared by Dept. of General Services, Bureau of Telecommunications and Information Technology, City of Chicago. Nov 2000. < www.cityofchicago.org/CivicNet/civicnetRFI.pdf>.

“Request for Proposals for a Wind Energy Project.” State of Montana Dept. of Natural Resources and Conservation. .

19 Page 49 of 262

Appendix B: Contact List

20 Page 50 of 262

21 Page 51 of 262 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, March 22, 2010

Roll Call – Alderman Fiske Alderman Tendam Alderman Jean-Baptiste Alderman Grover Alderman Wynne Alderman Rainey Alderman Wilson Alderman Burrus Alderman Holmes

Quorum was met: Presiding: Mayor Elizabeth B. Tisdahl The regular meeting of the City Council was opened by Mayor Tisdahl at 7:47 pm after the roll call was completed.

Mayor Proclamations Mayor Tisdahl read her first of three proclamations for the Americans with Disabilities Reaffirmation of Support, celebrating its 20th anniversary. The Mayor presented the proclamation to Mr. Brian Barnes, Inclusion Specialist. Alderman Rainey mentioned Mary Friedel an AD individual and advocate for ADA rights and a regular attendee at the Community Development Committee. In addition to recognizing Ms. Friedel, she extended her recognition of Family Focus and its contributions to the community.

Mayor Tisdahl proclaimed the 24th of March 2010 as Google Day in Evanston. City Manager, Bobkiewicz demonstrated with a power-point presentation of how easy it would be for everyone to cast a vote on the City’s website to nominate Evanston as a Google City testing ground. He then showed a short video of some of the departments in the City, that explained what they could offer the citizens if the City became a Google City participant.

Mayor Tisdahl’s third proclamation was to proclaim the week of April 5-11 as National Public Health Week.

City Manager Public Announcements and Presentations The City Manager, Mr. Bobkiewicz, asked Ms. Evonda Thomas, Director of Health and Human Services, to come forward to talk about the health initiatives geared for the week. Ms. Thomas stressed the significance of “National Public Health Week Activities & Launch of “Women Out Walking”. She showed a video presentation that was produced by the University of Iowa, College of Public Health. Ms. Thomas asked Mr. Jonathan Webb, Management Analyst, to come forward to talk about the initiatives of the National Health Week. During her explanation Ms. Thomas distributed gifts to the Council members from last year’s Women Out Walking (WOW).

Changes to City of Evanston Trash and Yard Waste Collection, was presented by Ms. Suzette Robinson, Interim Director of Public Works. She introduced the new fees for all trash and yard waste collection, and the charges will be added to the water bill of all residents. She explained the street sweeping schedule and stated changes and residents will be notified soon.

Page 52 of 262 March 22, 2010

Census 2010 Update was presented by Mr. Craig Sklenar, General Planner/Planning Division. He reminded that $980/resident will be allotted to the City, as reported through the Census count. He also stated and identified the various assistance stations for any needed help, or questions that needed to be answered. The City Manager then announced the Earth Hour which will be this Saturday evening from 8:30 until 9:30 pm. Citizens will be asked to turn off lights in of support the sustainability initiative.

Communications: City Clerk had no report.

Special Order of Business (SP1)* City Council Goal: Efficiency and Effectiveness of Service Presentation of customer service initiatives was presented by Joseph McRae, City Chief Customer Service Officer. He stated he would give a broad overview of the initiatives. He presented the idea of a 360 degree communication process between the City and the citizens. How to utilize the system of improving the Customer Services is being offered by the City and the kickoff date is March 1, 2011 (3111). A question was asked concerning the effects that staff would incur with this 360 degree proposal. The answer was that many persons were already performing many of the tasks that have been placed in Mr. McRae’s hands, as stated by Mr. Bobkiewicz. Mr. Bobkiewicz also stated the old radio service will be utilized and moved to a higher building top, to reach a wider span to accommodate those who are not computer savvy.

(SP2)* City Council Goal: Affordable Housing – Strategy and Work Plan 2010-11 Staff recommends adoption of the Affordable Housing Strategy and Work Plan 2010-11. This document reflects major ongoing Affordable Housing Program implementation as well as consideration of new initiatives and new program evaluation. Funding for activities is provided by a variety of resources including NSP2, HOME funds and the Affordable Housing fund. Mr. Lehman Walker, Director of Community Development, presented his proposal initiatives that staff had identified as priority problematic areas that would be targeted first. The Census track will also identify the priority areas according to the count as stated by Mr. Walker. Mayor Tisdahl questioned how the citizens would be notified on how they could apply for the affordable housing. Mr. Lehman stated the answer was to use all the available sources that now exist in the City. Mr. Bobkiewicz suggested that the Council adopt the Affordable Housing Plan if there were no other questions. A voice vote was taken and the motion was passed.

Citizen Comment

The following persons spoke in support of the item marked O3 “Technology Innovation Center”: Warren Walker, “Atmosphere Communications”, 820 Davis Street; He has a part-time business which employs 4 full-time employees who supplies internet services, and IT consultation. Alex Arzoumanidis, 820 Davis Street. “Salatech” this Company supplies mechanical instrumentation. This is a high technology company that makes available for certain markets to do new business.

Page 53 of 262 2 March 22, 2010

David Charney, Illumen, 820 Davis Street, has four employees. They use interactive programs that train individuals and companies to perform certain procedures. For example: videos to teach surgeons how to perform medical procedures. William Wangard, Ingranard LLC, stated his Company does computational fluid dynamics.

The following individual spoke on item SP2: Susan Monroe, 1316 Maple Chair of the Evanston Affordable Housing Task Force. She stated her disappointment of not having a better flushed out plan. She stated the initiatives presented were not anything new, because they were already in place. She stated the proposal was not very informative. Jeff Smith, 2724 Harrison, spoke on item P1 and urged the Council to approve the request for the funds of the requestor. Betty Ester, 2031 Church spoke on item P2. She wanted to see the plan and what was going to be accomplished. Mickey Three, 5321 Norfolk Court, Gurnee. He asked the Council to resend the Ordinance to prevent handicapped persons from working to obtain a lively hood on the corners of the streets of Evanston. Irene Gregory, 1900 Sherman spoke of her excitement and appreciation of her meeting with City Manager, Bobkiewicz and his empathetic understanding of the issues of the City.

Items not approved on the Consent Agenda (A3.1) Approval of Contract for 2010 MFT Street Resurfacing Program (Bid 10-85) Staff recommends City Council approval of a contract in response to Bid 10-85 to award the 2010 MFT Street Resurfacing Program to A. Lamp Concrete Contractors (800 W. Irving Park Road, Schaumburg, IL) in the amount of $1,282,412.10. Funding for this work provided from Motor Fuel Tax Funds. The budgeted amount is $1,600,000.

(A3.6) Revisions to the Street Sweeping Program Staff recommends revising the street sweeping frequency from biweekly to once every three weeks for all streets, maintaining the biweekly frequency for high traffic areas effective April 1, 2010. The day time sweep hours will remain 9am to 4pm. In addition, staff is recommending implementing a vehicle towing program for one sided streets to ensure traffic flow and public safety and operations access to the streets at all times.

(P1) Request from Citizens’ Lighthouse Community Land Trust for an Additional $20,000 Subsidy for the Rehab and Sale of 2212 Washington Property Approval is recommended by Housing Commission. Approval is not recommended by staff. Citizen’s Lighthouse Community Land Trust (CLCLT) requests an additional $20,000 from HOME funds to cover cost overruns on its first project, a rehabbed single family home at 2212 Washington, which was sold in July, 2009 for $169,000. This item was discussed at the February 22, 2010 Planning and Development Committee meeting, and held for additional information. For Action

Page 54 of 262 3 March 22, 2010

(O3) Funding Request in the Amount of $100,000 for the Technology Innovation Center The Economic Development Committee and staff recommend approval of $100,000 in funding conditioned on TIC adding a City representative as a board member within 90 days after disbursement of funds. Funding provided by the Economic Development Fund. For Action

Items approved on the Consent Agenda will have an (*)

Consent Agenda:

(M1)* Approval of Minutes of the Regular City Council Meeting of March 8, 2010

(M2)* Approval of Minutes of the Special City Council Meeting of March 11, 2010

(A1)* City of Evanston Payroll through 03/14/10 $2,184,546.92

(A2)* City of Evanston Bills through 03/22/10 (FY09/10) $965,108.60 03/23/10 (FY10/11) $450,524.36

Administration & Public Works (A3.2)*Approval of Contract for 2010 CIPP Spot Lining Contract A (Bid 10-96) Staff recommends City Council approval of a contract in response to Bid 10-96 for the 2010 CIPP Spot Lining Contract A to CTR Systems, Inc. (4350 DiPaolo Center #A, Glenview, IL) in the amount of $59,950.00. Funding provided from the Sewer Fund, Account 7400.62461. This sewer operations account has a budget of $215,000 specifically allocated for sewer maintenance and repair activities

(A3.3)*Approval of Purchase of Hot Asphalt for 2010 Staff recommends City Council approval of the single source purchase of hot asphalt for street maintenance projects to Orange Crush, LLC (3219 Oakton Street, Skokie, IL) in the amount of $70,000.00. Funding for this purchase provided from the Street Maintenance General Fund, Account 2670. This maintenance account has a budget of $215,000 specifically allocated for street maintenance and repair activities.

(A3.4)* Approval of Contract Purchase of Janitorial Supplies from Laport, Inc. Staff recommends City Council approval of the purchase of janitorial supplies from Laport, Inc. (2443 West 16th Street, Chicago, IL) in an amount not-to-exceed $90,000 annually. Laport, Inc. was awarded the Suburban Purchasing Cooperative (SPC) contract for janitorial supplies through a competitive bidding process by Northwest Municipal Conference (NWMC) of which the City of Evanston is a member. The contract period shall be until February 28, 2011. Funding provided by all funds. Expense for janitorial supplies has allocations in various Business Units in the 2010/11 budget. Each department is expected to stay within budget in regards to their respective janitorial supply budgets. Citywide Object account 65040 (Janitorial Supplies)

Page 55 of 262 4 March 22, 2010

(A3.5)* Approval of 2010 Special Events Calendar Staff recommends City Council approval of the 2010 calendar of special events, contingent upon compliance of all requirements as set forth by the Special Event Policy & Guidelines, with the exception of one new proposed event: Chicago Northshore Triathlon. Costs for city services provided for events require a 100% reimbursement from the sponsoring organization or event coordinator. These fees are waived for City events and City co- sponsored Events. Currently the City co-sponsors the Fourth of July Parade/Fireworks and the Garden Fair.

(A4)* Resolution 21-R-10 Authorizing NIPSTA Membership and 2010 Membership Dues Staff recommends approval of Resolution 21-R-10 authorizing membership in the Northeastern Illinois Public Safety Training Academy (NIPSTA) and for payment of the 2010 Fire and Public Works membership fees in the amount of $28,253.00. Funding for this membership is budgeted under the Fire Department line-item account 2305.62360 for both the Fire and Public Works Departments. For Action

(A5)* Resolution 23-R-10 Authorizing the City Manager to Execute an Intergovernmental Agreement with Village of Wilmette for the Isabella Street Emergency Repair Program Staff recommends approval of proposed Resolution 23-R-10 authorizing the City Manager to sign the intergovernmental agreement with the Village of Wilmette to resurface Isabella Street from Ewing Avenue to Green Bay Road. The City of Evanston and Village of Wilmette have been awarded $415,000 of Emergency Repair Program (ERP) Funds from the State of Illinois to resurface Isabella Street from Ewing Avenue (14th Street) to Green Bay Road. Isabella Street is under the jurisdiction of both the City of Evanston and the Village of Wilmette. Funding for this work will be from the State approved Emergency Resurfacing Program (ERP) Funds. For Action

(A6)* Ordinance 19-O-10 Special Assessment for Alley Paving Project – North of Lincoln Street, East of Eastwood Avenue (North east-west leg) Staff recommends approval of the proposed Ordinance 19-O-10 by which City Council would authorize paving of the alley north of Lincoln Street, east of Eastwood Avenue (North E-W Leg) through the Special Assessment Process. Funding for this work will be 50% special assessment funds and 50% by home owners. The City’s share is to be paid by the special assessment fund 6365.65515. For Introduction

Planning & Development (P2)* Commit $600,000 in HOME Funds to NSP2 Program Via an Agreement with Brinshore Development LLC Staff recommends providing $600,000 in HOME funds to Brinshore Development, LLC, for eligible rehabilitation activities in census tracts 8092 and 8102 in support of Neighborhood Stabilization Program activities. The City must commit

Page 56 of 262 5 March 22, 2010 approximately $600,000 in HOME funds to an eligible project activity by March 31, 2010 or risk the reallocation by HUD of these HOME funds initially granted in 2008. Brinshore Development LLC is a partner with the City in the $18,150,000 NSP2 program to rehabilitate 100 vacant and foreclosed properties. For Action

(P3)* Approval of Grant Agreement with the Illinois Historic Preservation Agency for the Evanston Lakeshore Historic District Survey Staff and Preservation Commission members recommend City Council’s approval of a Grant Agreement between the City and the Illinois Historic Preservation Agency (IHPA) to conduct the Evanston Lakeshore Historic District Survey - Phase One. The total cost of the project as approved by the IHPA is $17,200.00. The State Grant is $12,000.00 and the City’s match is $5,200.00 as in kind services, including City staff and volunteer work. The IHPA will reimburse to the City up to $12,000.00 for any cost associated with the survey as identified in the agreement such as consulting services. The grant application to the IHPA was approved at the November 9, 2009 Council meeting. For Action

(P4)* Ordinance 18-O-10 Designating the Properties Located at 1724, 1728, 1730 and 1732 Chicago Avenue as the “Woman’s Christian Temperance Union Evanston Historic District” Staff and Preservation Commission recommend the adoption of Ordinance 18-O-10 designating the properties located at 1724, 1728, 1730 and 1732 Chicago Avenue as the “Woman’s Christian Temperance Union Evanston Historic District.” For Introduction

(P5)* Ordinance 17-O-10: Granting a Special Use for a Type 2 Restaurant at 1729 Sherman Avenue “Jimmy John’s” Staff and the Zoning Board of Appeals recommend adoption of Ordinance 17-O-10 granting a Special Use permit to operate a Type 2 Restaurant “Jimmy John’s” at 1729 Sherman Avenue. The applicant Thomas Ryan III proposes relocating the existing Jimmy John’s at 824 Clark Street to this location. This item was introduced at Council on March 8, 2010 and referred back to Planning and Development Committee for additional work. For Action

OTHER (O1) Façade Improvement Assistance Request in the Amount of $11,000 for Behles + Behles: 816-18 Church Street The Economic Development Committee (EDC) and staff recommend approval of façade improvement funding of $11,000 for 816-818 Church Street. The Economic Development Committee voted unanimously to recommend providing the architectural firm of Behles + Behles with façade improvement funding assistance in the amount of $11,000, with the condition that the principals submit three contractor bids from which to choose for completion of the project. Funding provided by the Economic Development Fund. For Action

Page 57 of 262 6 March 22, 2010

(O2) Recommendation by the Economic Development Committee to Provide $80,000 in Funding to the Evanston Community Development Corporation The Economic Development Committee and staff recommend approval of $80,000 in funding to the Evanston Community Development Corporation (ECDC). The funds will be used by ECDC to support hiring a professional loan officer, loan administrative expenses and capitalization of the ECDC Micro-Loan Program. The ECDC provides valuable economic development programs for businesses located in the City’s West Evanston TIF District #6 and to business throughout west Evanston. Funding provided by: $50,000 from the West Evanston Tax Increment Financing District and $30,000 from the Economic Development Fund. For Action

APPOINTMENTS

For Appointment to:

Arts Council Lara Allison Arts Council Carolina Pfister Arts Council Billy Logan Mental Health Board Darlene Eady-Morris Alderman Rainey motioned to have the Consent Agenda approved, seconded by Alderman Holmes. The Consent Agenda passed with a 9-0 roll call vote.

Items for discussion (A3.1) Approval of Contract for 2010 MFT Street Resurfacing Program (Bid 10-85) Staff recommends City Council approval of a contract in response to Bid 10-85 to award the 2010 MFT Street Resurfacing Program to A. Lamp Concrete Contractors (800 W. Irving Park Road, Schaumburg, IL) in the amount of $1,282,412.10. Funding for this work provided from Motor Fuel Tax Funds. The budgeted amount is $1,600,000. Alderman Rainey motioned for approval, seconded by Alderman Wynne. Alderman Rainey stated this company does not meet the standards of the City and their work is not acceptable and she will vote against the approval. Roll Call vote was 7-2 (Aldermen Rainey and Burrus voted nay). The motion passed.

(A3.6) Revisions to the Street Sweeping Program Staff recommends revising the street sweeping frequency from biweekly to once every three weeks for all streets, maintaining the biweekly frequency for high traffic areas effective April 1, 2010. The day time sweep hours will remain 9am to 4pm. In addition, staff is recommending implementing a vehicle towing program for one sided streets to ensure traffic flow and public safety and operations access to the streets at all times. Alderman Rainey motioned for approval, seconded by Alderman Grover. Alderman Tendam stated he had two trouble spots in ward 6, Payne Street, between McDaniel and Central Park, and 2400 block of Culper & Hastings. Ms. Robinson stated the change to go from Central to Colfax

Page 58 of 262 7 March 22, 2010 would incorporate Payne, and the Hastings to Colfax. Alderman Rainey moved to amend the motion to include the two additional streets. A unanimous voice vote was obtained and the motion was passed.

(P1) Request from Citizens’ Lighthouse Community Land Trust for an Additional $20,000 Subsidy for the Rehab and Sale of 2212 Washington Property Approval is recommended by Housing Commission. Approval is not recommended by staff. Citizen’s Lighthouse Community Land Trust (CLCLT) requests an additional $20,000 from HOME funds to cover cost overruns on its first project, a rehabbed single family home at 2212 Washington, which was sold in July, 2009 for $169,000. This item was discussed at the February 22, 2010 Planning and Development Committee meeting, and held for additional information. For Action Alderman Wynne motioned for approval, seconded by Alderman Jean-Baptiste. Alderman Wilson spoke against supporting the subsidy. Alderman Jean-Baptiste spoke in favor, but he stated the City should stick to the order of business since policy has not been changed. Alderman Rainey stated the business made a bad choice, and their advising staff directed the company wrongly. Roll Call was taken and the result was 5-4 against. The motion failed. (Aldermen Rainey, Grover, Wilson, Burrus and Holmes voted nay).

(O3) Funding Request in the Amount of $100,000 for the Technology Innovation Center The Economic Development Committee and staff recommend approval of $100,000 in funding conditioned on TIC adding a City representative as a board member within 90 days after disbursement of funds. Funding provided by the Economic Development Fund. For Action Alderman Rainey motioned for approval, seconded by Alderman Tendam. The concerns stated by the Aldermen to expand the board of the Innovation Center, and clarification of the Center’s financial status was expressed. City Manager Bobkiewicz explained that the original model that was in place seventeen years ago had to be revised since the departure of Northwestern’s participation. He also expressed the reason for this request from the Center was to assist the Center in remaining viable and to go back to the previous model to create a more stable model for the future growth of the Center. Mayor Tisdahl stated she strongly supports the Center and believes they are the best game in town. A roll call vote was taken at the conclusion of the discussions with the result of a 9-0 vote and the request was passed. Alderman Rainey stated if the City Manager suggests Mr. Lehman Walker, Community Development Director, to be a member of the board that he will become a member. Alderman Jean-Baptiste suggested that Legal Department consult with Mr. Hap legally for an understanding of the requirements, so that the Ordinance is working properly.

Call of the Wards

Ward 1, Alderman Fiske made a reference to Planning & Development concerning the zoning fees. She wanted a change of the residential properties from a T1 & T2 to a R1. Ward 2, Alderman Jean-Baptiste stated he wanted the City Manager to direct the Ombudsman to reach out to the ethnic community during the Census count. He also gave an update of the initiatives for the Haitian projects. Page 59 of 262 8 March 22, 2010

Ward 3, Alderman Wynne gave a report on the National League of City’s meeting during which the City’s water project was presented to Congresswoman Jan Schakowsky. Ward 4, Alderman Wilson reported on the Shani Davis celebration and suggested support to the renovation of the Robert Crown Center. Ward 5, Alderman Holmes gave an update on her ward meeting concerning NSP2, and a follow- up at her next meeting with members from all communities. She also stated she completed her Census form and urged everyone to do the same. Ward 6, Alderman Tendam stated the meeting in Washington was an exciting event. He attended a food seminar, where the Mayor of Seattle gave a power point presentation. He stated there have been more home intrusions in his ward. Ward 7, Alderman Grover stated she discovered that Evanston had hired the right person as the City Manager. She stated that Mr. Bobkiewicz is highly respected among his peers. She also mentioned the various HUD projects that were available and the desire to look into obtaining some of them for Evanston. Ward 8, Alderman Rainey announced the Bike the Ridge meeting will be Tuesday at 11:00 am, March 23, 2010. She also wanted staff to look into the Mickey Three situation for disability persons not having to move every ninety minutes from the streets of Evanston while peddling their goods. Ward 9, Alderman Burrus stated she attended a session in Washington on how to do effective Lobbying from an elective official’s perspective to other elective officials, their staff and others. She also reported on the Shani Davis event. Alderman Wilson motioned to convene into Executive Session with a second from Alderman Holmes. Voice vote was unanimous, the open session ended at 10:41 pm.

Respectfully submitted, Rodney Greene, City Clerk

A CD RECORDING AND COPY OF MINUTES OF THIS MEETING WILL BECOME AVAILABLE IN THE CLERK’S OFFICE AFTER THE 15TH OF APRIL, 2010. THE MINUTES WILL ALSO BE AVAILABLE ON LINE AT THE CITY’S WEBSITE.

Page 60 of 262 9 Page 1 of 3

AGENDA

ADMINISTRATION & PUBLIC WORKS COMMITTEE

Tuesday, April 13, 2010 5:30 p.m.

Lorraine H. Morton Civic Center, 2100 Ridge Avenue – Council Chambers

I. DECLARATION OF QUORUM

II. APPROVAL OF MINUTES OF REGULAR MEETING of March 22, 2010

III. ITEMS FOR CONSIDERATION

(A1)* City of Evanston Payroll through 03/28/10 $2,308,594.48

(A2)* City of Evanston Bills through 04/13/10 (FY09/10) $1,105,597.62 04/14/10 (FY10/11) $2,585,326.88

(A3.1)*Approval of Single Source Purchase of Library Automation Services from Cooperative Computer Services The Library and the Information Technology Division recommend approval of the single source purchase of library automation services from Cooperative Computer Services (3355J N. Arlington Heights Rd., Arlington Heights, IL) in the amount of $94,595.25. This is a 0.2% decrease over last year. Funding provided by the Library’s Technical Services Computer Licenses and Support (2835.62340) account. The FY2010-11 budgeted amount for these services is $119,000. This savings is due to the deferral of software purchases. Cooperative Computer Services (CCS) provides an integrated library automation system for the Evanston Public Library and 22 other public libraries of the North Suburban Library System.

(A3.2)*Approval of Contract Award for Roof Replacement at Fleetwood-Jourdain Community Center Gymnasium Staff recommends City Council approval for a contract in response to Bid 10-67 for roof replacement at Fleetwood-Jourdain community center to G. E. Riddiford Company (2333 Hamilton Road, Arlington Heights, IL) in the amount of $186,899.00. Funding for this project is provided by Capital Improvement Program (CIP) and Community Development Block Grant (CDBG) funds. Budgeted amounts are as follows: CIP Account #415692.65510 $ 193,093.00 CDBG Account #5170.62790 $ 50,000.00

Page 61 of 262 Rev. 4/7/2010 12:53:03 PM Page 2 of 3

(A3.3)*Estimated Annual User Charge for 2010 with the Metropolitan Water Reclamation District of Greater Chicago for Disposal of Sludge Generated as Part of the Water Treatment Process Staff recommends City Council approval of the estimated annual user charge for 2010 with the Metropolitan Water Reclamation District of Greater Chicago (MWRDGC) for disposal of sludge generated as part of the water treatment process in the amount of $374,508.79. Funding for this work will be from the Water Fund, Account 7110.62420. This account has a budget of $446,500 specifically allocated for MWRDGC sludge disposal fees.

(A3.4)*Pace Suburban Bus Shelter Transfer Agreement Staff recommends authorizing the City Manager to execute the Bus Shelter Transfer Agreement with Pace Suburban Bus. Pace has notified the City of Evanston that the shelters at four locations are no longer served by their bus service, but are served by the Chicago Transit Authority. Staff has verified that these shelters are used by residents while waiting for CTA bus service and therefore recommends taking over the maintenance responsibility.

(A3.5)*2010 Refuse and Yard Waste Disposal Fees Staff recommends approval of the 2010 refuse disposal fees to SWANCC (Solid Waste Agency of Northern Cook County) in the amount of $90,000 for capital costs, $950,000 for operations and maintenance and $120,000 in yard waste fees. Funding provided by Streets and Sanitation General Fund Accounts, 2685.68310 (capital cost), 2685. 62405 (operations and maintenance costs) and 2695.62415 (yard waste cost). These accounts have budgets of $100,000, $1,080,000, and $175,000 respectively.

(A4)* Resolution 24-R-10 Authorizing the City Manager to Sign a Local Agency/State Agreement with the Illinois Department of Transportation for the Resurfacing of Isabella Street from Ewing Avenue to Green Bay Road and Emerson Street from Leland Avenue to Asbury Avenue Staff recommends approval of Resolution 24-R-10 authorizing the City Manager to sign the construction funding agreement with the Illinois Department of Transportation (IDOT) for Emerson Street (from Leland Avenue to Asbury Avenue) & Isabella Street (from Ewing Avenue to Green Bay Road) emergency resurfacing project. Total project cost is estimated at $1,039,773, and the City of Evanston share is $45,589 to be paid from Water and Sewer funds.

(A5)* Ordinance 26-O-10 Approving and Authorizing Revenue Bonds and Related Matters Thereto Chiaravalle Conduit Financing Staff recommends approval of Ordinance 26-O-10 for purposes of final action on April 26, 2010. Chiaravalle has requested the City act as the conduit financing authority for their debt issuance. The major purpose of this borrowing is to pay the City the $2.1 million owed for the purchase of the Chiaravalle property, which will permit the City to receive all of its funds from the purchase immediately. The City will not incur a liability to repay this debt in the event of a default by Chiaravalle.

Page 62 of 262 Rev. 4/7/2010 12:53:03 PM Page 3 of 3

IV. ITEMS FOR DISCUSSION

V. COMMUNICATIONS

VI. ADJOURNMENT

Page 63 of 262 Rev. 4/7/2010 12:53:03 PM Page 1 of 5

ADMINISTRATION & PUBLIC WORKS COMMITTEE MINUTES Monday, March 22, 2010

Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Council Chambers

Members Present: Ald. Burrus, Ald. Fiske, Ald. Jean-Baptiste, Ald. Holmes, Ald. Rainey

Members Absent:

Staff Present: Chief Berkowsky, Wally Bobkiewicz, David Cook, Dolores Cortez, Joellen Daley, Robert Dorneker, Steven Drazner, Chief Eddington, Grant Farrar, Jewell Jackson, Lonnie Jeschke, Marty Lyons, Joseph McRae, Jeff Murphy, Sat Nagar, Suzette Robinson, Paul Schneider, Lloyd Shepard, Donna Spicuzza, Dave Stoneback, Ricky Voss, Lehman Walker.

Others Present: Mike Costanzo of 2715 Payne Street

Presiding: Ald. Rainey ______

I. DECLARATION OF QUORUM With a quorum present, Chairman Rainey called the meeting to order at 5:40 p.m.

II. APPROVAL OF MINUTES OF REGULAR MEETING of March 8, 2010 Minutes were unanimously approved 5 - 0

III. ITEMS FOR CONSIDERATION

(A1)* City of Evanston Payroll through 03/14/10 $2,184,546.92 A1 was unanimously approved 5 – 0

(A2)* City of Evanston Bills through 03/22/10 (FY09/10) $965,108.60 03/23/10 (FY10/11) $450,524.36 A2 was unanimously approved 5 – 0

Chair Alderman Rainey asked Mike Costanzo, of 2715 Payne Street, if he would like to speak before the meeting started. He appreciated being allowed the time to offer his opinion on the new street sweeping policy of every two weeks on his street. Ald. Tendam had suggested that he address the committee. He stated that less street sweeping would cause property values to lower. He and his neighbors keep up their properties. He moved to Evanston because of its cleanliness and maintenance in the neighborhoods. He especially recommended that the current schedule be maintained as in the Fall, the excessive falling leaves will only make the situation worse. Ald. Rainey suggested that he step out into the lobby and talk with Suzette Robinson, Interim Director of Public Works, to review the old and new schedule. She thanked him for coming in.

Page 64 of 262 Page 2 of 5

(A3.1)*Approval of Contract for 2010 MFT Street Resurfacing Program (Bid 10-85) Staff recommends City Council approval of a contract in response to Bid 10- 85 to award the 2010 MFT Street Resurfacing Program to A. Lamp Concrete Contractors (800 W. Irving Park Road, Schaumburg, IL) in the amount of $1,282,412.10. Funding for this work provided from Motor Fuel Tax Funds. The budgeted amount is $1,600,000. Ald. Rainey opened the discussion by stating that she will be voting against this item. She related that in her Ward, she had a bad experience with A. Lamp Concrete Contractors. She also wondered why the fourth lowest bidder was selected, why she asked did the other bids so mess up in meeting COE specifications. Ald. Burrus agreed and asked what happened with the three other lower bidders. Paul Schneider (Director of Transportation and Engineering) related that after reviewing the bids, discrepancies and inconsistencies were found that disqualified the lowest three firms. Some left out required forms and others did not meet the City’s M/W/EBE criteria. Lloyd Shepard (Business Development Coordinator) stated that when he evaluates a bid, he looks for adherence with COE specifications for M/W/EBE and that they are strictly adhered to. Ald. Rainey said that her concern is that these people have had experiences in bidding and they missed out. She also found it interesting that A. Lamp could bid work at a much lower rate than others and the city engineers. An example she cited was the temporary fencing to protect trees. The city engineers projected a cost of $2.50 per tree. Other low bidders came in at $1.00 to $1.50. A. Lamp projected a cost of twenty cents. She reiterated that she felt their work methods were not good and she does not want them working in her Ward. She urges the Council to stay on top of them if they get the contract. Ald. Burrus asked if the list of complaints were reviewed when these bids were evaluated. If there are complaints, why does the City continue to employe them. Ald. Rainey mentioned that the staff says they met city standards. Ald. Jean-Baptiste said that Ald. Rainey is correct in her assessment of work performed five years ago. But, he noted, staff put in place several measures for observing the work in progress and A. Lamp complied with them. They have been responsive and he has been satisfied with their work. Ald. Rainey reminded him of the work on Dodge where there were no cones, no flags and they were working at night. S. Robinson (Interim Public Works Director) pointed out that since the incidence on Custer, the City has changed requirements/responsibilities of contractors and the two jobs since done by A. lamp have been good. We will have inspectors on site dedicated to this bid only. Ald. Jean-Baptiste wondered how experienced contractors failed to comply. He asked if the City had a follow-up plan in place to inform them of why they failed since it would be in the City’s best interest to be able to hire them. L. Shepard stated that a process is in place. The bid specifications are very specific. Steps are outlined on how to obtain waivers, etc. Ald. Jean-Baptiste asked him what went wrong. L. Shepard said that once bids are submitted they are told they will be considered non-responsive bidders if the package is insufficient. Marty Lyons (Assistant City Manager) told the Aldermen that the staff understands and they will communicate with bidders who did not meet the criteria. Ald. Rainey suggested that they do know the process, suggesting they may have been in a hurry. She then noted that our engineers suggested a total of $19,579 compared to A. Lamp’s total of $1,556 for temporary fencing. She asked where a temporary fence goes and P. Schneider stated that it goes around trees to Page 65 of 262 Page 3 of 5

protect them from damage during the roadwork. Ald. Rainey conveyed her hopes that there were not a lot of trees to be protected. P. Schneider said the count did not matter, A. Lamp is required to protect all of them no matter what they bid. Ald. Rainey wondered if a change order is anticipated. P. Schneider said no, the contractor is responsible to complete the work as bid within the prices quoted. Ald. Rainey asked if anyone knew why most bidders were close to the city’s estimates and A. Lamp was so low. P. Schneider said he did not know but repeated that A. Lamp would have to accomplish the work at the bid price. Ald. Burrus asked if they came on budget in past jobs or were change orders necessary. If so, red flags should have been raised. S. Robinson said that whatever they bid, they will be held to it, to accomplish the job within the amount bid and accepted. Ald. Rainey said she understood but she also said that that is how some contractors work. Ald. Holmes wondered if they might have leftover fencing they plan to use and that allowed them to keep the bid low. However, she agreed, they bid a certain price and they have to stick to it. Ald. Jean-Baptiste stated that the staff does have a process. A. Lamp has completed work on Dempster and other streets and developed a methodology. We do not have to probe into this just because they did not bid higher on certain line items such as has been talked about this evening. The City’s system will monitor their work. Ald. Rainey expressed her concern about this project. She believed the staff, she said, will be too thin to adequately cover the progress of the work. Ald. Jean-Baptiste said he agreed with her but noted that new members of the Council do not have the same experiences as her to draw upon. Ald. Rainey called for a vote. A3.1 was approved 3 – 2, Aldermen Burrus and Rainey voting nay.

(A3.2)*Approval of Contract for 2010 CIPP Spot Lining Contract A (Bid 10-96) Staff recommends City Council approval of a contract in response to Bid 10- 96 for the 2010 CIPP Spot Lining Contract A to CTR Systems, Inc. (4350 DiPaolo Center #A, Glenview, IL) in the amount of $59,950.00. Funding provided from the Sewer Fund, Account 7400.62461. This sewer operations account has a budget of $215,000 specifically allocated for sewer maintenance and repair activities Ald. Rainey asked why this job is different from other CIPP lining contracts, does the word “spot” give the clue. Dave Stoneback (Superintendent Water and Sewer Division) said it is the same process as a full rehabilitation but performed not from sewer to sewer. A3.2 was unanimously approved 5 – 0

(A3.3)*Approval of Purchase of Hot Asphalt for 2010 Staff recommends City Council approval of the single source purchase of hot asphalt for street maintenance projects to Orange Crush, LLC (3219 Oakton Street, Skokie, IL) in the amount of $70,000.00. Funding for this purchase provided from the Street Maintenance General Fund, Account 2670. This maintenance account has a budget of $215,000 specifically allocated for street maintenance and repair activities. Ald. Rainey asked when the work would begin and Suzette Robinson (Interim Director Public Works) said it is scheduled for May 2, 2010. A3.3 was unanimously approved 5 – 0

Page 66 of 262 Page 4 of 5

(A3.4)* Approval of Contract Purchase of Janitorial Supplies from Laport, Inc. Staff recommends City Council approval of the purchase of janitorial supplies from Laport, Inc. (2443 West 16th Street, Chicago, IL) in an amount not-to-exceed $90,000 annually. Laport, Inc. was awarded the Suburban Purchasing Cooperative (SPC) contract for janitorial supplies through a competitive bidding process by Northwest Municipal Conference (NWMC) of which the City of Evanston is a member. The contract period shall be until February 28, 2011. Funding provided by all funds. Expense for janitorial supplies has allocations in various Business Units in the 2010/11 budget. Each department is expected to stay within budget in regards to their respective janitorial supply budgets. Citywide Object account 65040 (Janitorial Supplies) Ald. Rainey asked what buildings do not have contracts for janitorial services. Robert Dorneker (Recreation Supervisor) stated mostly recreation centers, parks, the library and the Civic Center will use this contract. It is for janitorial supplies such as garbage bags, toilet paper, etc. Ald. Rainey asked if this will eliminate departments shopping at Sam’s Club and R. Dorneker replied that it would. A3.4 was unanimously approved 5 – 0

(A3.5)* Approval of 2010 Special Events Calendar Staff recommends City Council approval of the 2010 calendar of special events, contingent upon compliance of all requirements as set forth by the Special Event Policy & Guidelines, with the exception of one new proposed event: Chicago Northshore Triathlon. Costs for city services provided for events require a 100% reimbursement from the sponsoring organization or event coordinator. These fees are waived for City events and City co- sponsored Events. Currently the City co-sponsors the Fourth of July Parade/Fireworks and the Garden Fair. Ald. Rainey complimented that staff on the exemplary way in which they organized and coordinated this calendar. A3.5 was unanimously approved 5 – 0

(A3.6)*Revisions to the Street-Sweeping Program Staff recommends revising the street sweeping frequency from biweekly to once every three weeks for all streets, maintaining the biweekly frequency for high traffic areas effective April 1, 2010. The daytime sweep hours will remain 9 am to 4 pm. In addition, staff is recommending implementing a vehicle-towing program for one-sided streets to ensure traffic flow and public safety and operations access to the streets at all times. Ald. Rainey thanked Suzette Robinson on the amount of work done to get these revisions documented. A3.6 was unanimously approved 5 – 0

(A4)* Resolution 21-R-10 Authorizing NIPSTA Membership and 2010 Membership Dues Staff recommends approval of Resolution 21-R-10 authorizing membership in the Northeastern Illinois Public Safety Training Academy (NIPSTA) and

Page 67 of 262 Page 5 of 5

for payment of the 2010 Fire and Public Works membership fees in the amount of $28,253.00. Funding for this membership is budgeted under the Fire Department line-item account 2305.62360 for both the Fire and Public Works Departments. A4 was unanimously approved 5 – 0

(A5)* Resolution 23-R-10 Authorizing the City Manager to Execute an Intergovernmental Agreement with Village of Wilmette for the Isabella Street Emergency Repair Program Staff recommends approval of proposed Resolution 23-R-10 authorizing the City Manager to sign the intergovernmental agreement with the Village of Wilmette to resurface Isabella Street from Ewing Avenue to Green Bay Road. The City of Evanston and Village of Wilmette have been awarded $415,000 of Emergency Repair Program (ERP) Funds from the State of Illinois to resurface Isabella Street from Ewing Avenue (14th Street) to Green Bay Road. Isabella Street is under the jurisdiction of both the City of Evanston and the Village of Wilmette. Funding for this work will be from the State approved Emergency Resurfacing Program (ERP) Funds. Ald. Rainey pointed out the size of the State award, $415,000 and that the City of Evanston will be the lead on this project. A5 was unanimously approved 5 – 0

(A6)* Ordinance 19-O-10 Special Assessment for Alley Paving Project – North of Lincoln Street, East of Eastwood Avenue (North east-west leg) Staff recommends approval of the proposed Ordinance 19-O-10 by which City Council would authorize paving of the alley north of Lincoln Street, east of Eastwood Avenue (North E-W Leg) through the Special Assessment Process. Funding for this work will be 50% special assessment funds and 50% by homeowners. The City’s share is to be paid by the special assessment fund 6365.65515. A6 was unanimously approved 5 – 0

IV. DISCUSSION

V. COMMUNICATIONS

VI. ADJOURNMENT at 6:15 p.m.

Respectfully submitted: Phillip G. Baugher

Page 68 of 262 Page 69 of 262 Page 70 of 262 Page 71 of 262 Page 72 of 262 Page 73 of 262 Page 74 of 262 Page 75 of 262 Page 76 of 262 Page 77 of 262 Page 78 of 262 Page 79 of 262 Page 80 of 262 Page 81 of 262 Page 82 of 262 Page 83 of 262 Page 84 of 262 Page 85 of 262 Page 86 of 262 Page 87 of 262 Page 88 of 262 Page 89 of 262 Page 90 of 262 Page 91 of 262 Page 92 of 262 Page 93 of 262 Page 94 of 262 For City Council meeting of April 13, 2010 Item A3.1 Business of the City by Motion

Memorandum

To: Honorable Mayor and Members of the City Council Administration and Public Works Committee

From: Mary M. Johns, Library Director Joellen Daley, Administrative Services Director

Subject: Approval of Single Source Purchase of Library Automation Services from Cooperative Computer Services

Date: March 31, 2010

Recommended Action: The Library and the Information Technology Division recommend approval of the single source purchase of library automation services from Cooperative Computer Services (3355J N. Arlington Heights Rd., Arlington Heights, IL) in the amount of $94,595.25. This is a 0.2% decrease over last year.

Funding Source: Funding in the amount of $94,595.25 will be from the Library’s Technical Services Computer Licenses and Support (2835.62340) account. The FY2010-11 budgeted amount for these services is $119,000. This significant budget savings is due to the deferral of software purchases.

Summary: Cooperative Computer Services (CCS) is a partnership providing an integrated library automation system (ILS) for the Evanston Public Library and 22 other CCS member public libraries located in the north and northwest suburbs of Chicago. All are members of the North Suburban Library System. This shared resource allows the member libraries to recognize significant cost savings through group purchasing power. CCS is an Intergovernmental Instrumentality formed under the Illinois state constitution to administer the system on behalf of its member libraries, which fund virtually all its activities. The City of Evanston entered into an inter-governmental agreement with CCS in 2005. In Evanston, CCS supports 66,283 registered borrowers and the circulation of 1,011,064 items (2009 data) through the Library's selection of materials, cataloging, public catalogs, circulation (including payment of bills and fines), interlibrary loan, other resource sharing activities and access to databases inside and outside the Library by

Page 95 of 262 providing the technical support for the computer hardware and software infrastructure, thus saving the City the costs of maintaining a separate standalone system. CCS libraries check out almost ten million items a year using the system, and send hundreds of thousands of books and other media back and forth to serve the needs of customers. This ILS is fully compatible with the City’s computing infrastructure and uses a web-based architecture that has a minimal impact on the City’s technology resources. This purchase covers the Evanston Public Library’s annual share of these services. The primary users are the library customers and staff who depend on this automated system to provide the online catalog of materials and circulation system. Customers and staff use the online catalog both in the library and remotely to determine if the library owns an item, whether it’s checked out or available and where it’s located; and the online circulation feature provides the mechanism for checking materials in and out, and placing holds or renewing items on-line. Because all the members of the consortium share the same ILS, Evanston customers and staff have immediate access to the catalogs of all the member libraries, greatly expanding the number of available books and other materials than would otherwise be available if the library had a standalone automation system.

Legislative History: The City Council approved an intergovernmental agreement with Cooperative Computer Services for the provision of library automation services in 2005.

Attachment: Copy of intergovernmental agreement.

Page 2 of 2 X:\City Council Meetings\Agendas, Council\Council Agenda -10\4-13-10\A3.1 Library - CCS agreement\10-4-13 CCS Library Automation Services memo.doc Page 96 of 262 Page 97 of 262 Page 98 of 262 Page 99 of 262 Page 100 of 262 For City Council meeting of April 13, 2010 Item A3.2 Business of the City by Motion

Memorandum

To: Honorable Mayor and Members of the City Council Administration and Public Works Committee

From: Douglas J. Gaynor, Director, Parks, Recreation & Community Services David F. Cook, Superintendent, Facilities Management Division Anil Y. Khatkhate, Project Manager, Facilities Management Division

Subject: Approval of Contract Award for Roof Replacement at Fleetwood-Jourdain Community Center Gymnasium

Date: April 13, 2010

Recommended Action: Staff recommends City Council approval for a contract in response to Bid #10-67 for roof replacement at Fleetwood-Jourdain community center to G. E. Riddiford Company (2333 Hamilton Road, Arlington Heights, IL. 60005) in the amount of $186,899.00.

Funding Source: Funding for this project is budgeted in Capital Improvement Program (CIP) and Community Development Block Grant (CDBG). Budgeted amounts are as follows: CIP Account #415692.65510 $ 193,093.00 CDBG Account #5170.62790 $ 50,000.00

Summary: Background: The entire roof at the Fleetwood-Jourdain community center was originally bid out in August 2005. Due to insufficient funds only the flat roof was replaced at that time. The roofing consultant, at the time, suggested that the steep sloped roof of the gymnasium may last for another 2-3 years.

Discussion: The roof shingles of the gymnasium roof are dried out and curling, indicating that the roof has reached its useful life. In July 2009 a consultant was selected by using the RFP process to design and prepare contract documents for the replacement of the gymnasium roof. When the contract documents were completed it was too late to replace the roof due to cold weather and anticipated snow. In February 2010 the project was advertised and bids were received on March 16, 2010.

Page 101 of 262

Funding details and bid analysis: The funding for this project is budgeted in CIP and CDBG. The available funding is as follows:

Account Summary CIP A/C. No. 415692.65510 $ 193,093.00 CDBG A/C. No. 5170.62790 $ 50,000.00 Available Funds $ 243,093.00 Consultant’s fee Balance -$ 3,720.00 Balance Available for Roof Replacement $ 239,373.00

The bids received are as follows:

Bid Comparison for Bid # 10-67

Contractor Base Bid Alternate 1 Alternate 2 Total Bid

G. E. Riddiford Company $170,103.00 $10,053.00 $6,743.00 $186,899.00 Arlington Heights, IL

Exterior Construction Specialist $216,200.00 $10,265.00 $750.00 $227,215.00 Gurnee, IL.

Anthony Roofing $236,900.00 $7,710.00 $0.00 $244,610.00 Aurora, IL.

L. Marshall Inc. $247,400.00 $21,000.00 $2,800.00 $271,200.00 Glenview, IL.

------Attachments: MWEBE Memo

Page 2 of 2 Page 102 of 262 INTEROFFICE MEMORANDUM

TO: ANIL KHATKHATE, ADA/CIP PROJECT MANAGER, FACILITIES MANAGEMENT

FROM: LLOYD W. SHEPARD, BUSINESS DEVELOPMENT COORDINATOR, COMMUNITY & ECONOMIC DEVELOPMENT SUBJECT: BID NO. 10-67, ROOF REPLACEMENT AT FLEETWOOD–JOURDAIN CENTER, M/W/EBE COMPLIANCE APPROVAL, G.E. RIDDIFORD COMPANY DATE: 3/25/2010 CC: JEWELL JACKSON, MANAGER PURCHASING & CONTRACTS

The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City requires that general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. The M/W/EBE schedules and supporting documentation submitted by G.E. Riddiford Company (GERC) for the subject bid have been reviewed in accordance with the City of Evanston Specification for M/W/EBE Participation. GERC’s MBE participation meets initial compliance with MBE utilization of 25.0%.

GERC must also meet interim and final compliance. Interim compliance is achieved by utilizing the scheduled MBE subcontractor during the course of the project. Final compliance is based upon the final amounts paid to the scheduled MBE as determined by all partial and/or final waivers of lien or cancelled checks. Other documentation could be requested by the City to verify the scheduled firm’s utilization.

GERC’s bid is $170,103.00. Listed below is the scheduled MBE.

Name of M/W/EBE Scope of Work Contract % MBE WBE EBE Amount Garth Building Products Material $70,877.00 (.6) = 25.0 X Services Supplier $42,526.00 2741 East 223rd Street Chicago Heights, IL. 60411 Total M/W/EBE $42,526.00 25.0

Finally, within 15 calendar days after the Notice to Proceed has been issued to GERC, a copy of the subcontract between the MBE subcontractor and GERC must be submitted to the Business Development Coordinator. Failure by the prime contractor to submit a copy of the subcontract could delay payment of progress payments or final payment.

Bid No. 10-67, Roof Replacement Fleetwood-Jourdain,Page Compliance 103 Approval, of GERC,262 3/25/2010 For City Council meeting of April 13, 2010 Item A3.3 Business of the City by Motion

Memorandum

To: Honorable Mayor and Members of the City Council Administration and Public Works

From: David Stoneback, Director of Utilities Kevin Lookis, Asst. Superintendent – Water & Sewer Division

Subject: Estimated Annual User Charge for 2010 with the Metropolitan Water Reclamation District of Greater Chicago for Disposal of Sludge Generated as Part of the Water Treatment Process

Date: March 18, 2010

Recommended Action: Staff recommends City Council approval of the Estimated Annual User Charge for 2010 with the Metropolitan Water Reclamation District of Greater Chicago (MWRDGC) for Disposal of Sludge generated as part of the water treatment process in the amount of $374,508.79, with an initial payment of $33,270.28 and nine additional payments of $37,915.39 beginning March 1 and ending on December 1, 2010. Funding provided from the Water Fund.

Funding Source: Funding for this work will be from the Water Fund, Account 7110.62420. This account has a budget of $446,500 specifically allocated for MWRDGC sludge disposal fees.

Summary: The initial phase of the water treatment process involves adding coagulants to raw Lake Michigan water in order to form a “floc” which helps to trap and solidify impurities in the water and allow them to settle out prior to filtration. This material settles out as part of the mixing, sedimentation and settling process into basins located underground on the north side of the Water Treatment Facility. During October and April of each year, this sediment, or sludge, is removed from the basins by manually washing and rinsing it into a sewer and sending it to the MWRDGC for treatment. The makeup of this sludge varies greatly depending on the time of the year, the (cloudiness) of the raw water and the utilization and demand for water. The sludge is analyzed for biological demand (BOD) and suspended solids (SS) prior to pumping to the MWRDGC and the cost for treatment is based on the levels of these parameters as well as the volume of sludge that has been produced. The MWRDGC determines an annual amount for the coming year based on the data from the previous year and bills the City on a pro-rated monthly basis. In January of each year, a “true up” calculation is Page 104 of 262 determined using the BOD, SS and volume data. Depending on these results, there is either an additional payment if the estimate was low or a credit to the City if the estimate was high. The Water Division has been utilizing this method of sludge disposal for over 50 years.

The production of sludge from the current water treatment process utilized by the Evanston Water Utility is not something that can be eliminated at this time. Therefore, the Water Division staff has researched all options for the removal/disposal of the material and the discharge to the MWRDGC has been determined to be the most cost efficient and aesthetic means available. Since the only entity that can treat this sludge is the MWRDC, there is not a way to competitively bid this part of the process.

There are only a few other means of removal and these methods require the dewatering, or drying of the sludge to a certain degree in order for it to be hauled away by truck to a disposal site. During winter months, the amount of trucking activity from the plant would be on a weekly basis while in the spring, summer and fall this would vary from two to three trips per week. The primary limiting factor for the Evanston facility is space, as dewatering the sludge requires either shallow drying beds (at least 5 acres of property would be needed), dewatering silos (which would also require additional space and are approximately 4 stories high) or centrifuges (which again utilize space). In addition, dewatering is not an exact science and if the moisture content is not at optimum levels, trucking the material becomes even more difficult and costly. However, it should be noted that if property were available, the dewatering method would, over time, be more cost efficient.

Due to the facts outlined above, Staff feels that the disposal of the sludge via the current method of discharge and treatment by the MWRDGC is the only option available at this time.

Page 2 of 2 Page 105 of 262 Page 106 of 262 Page 107 of 262

For City Council meeting of April 13, 2010 Item A3.4 Business of the City by Motion

Memorandum

To: Honorable Mayor and Members of the City Council Members of the Administration & Public Works Committee

From: Suzette Robinson, Director of Public Works Paul Schneider, City Engineer/Director of Transportation Rajeev Dahal, Senior Traffic Engineer

Subject: Pace Suburban Bus Shelter Transfer Agreement

Date: March 31, 2010

Recommended Action: Staff recommends authorizing the City Manager to execute the Bus Shelter Transfer Agreement with Pace Suburban Bus.

Summary:

Pace Suburban Bus has notified the City of Evanston that the shelters at following locations are no longer served by their fixed route bus service, but are served by the Chicago Transit Authority:

1. Southeast corner of Central Street & Cowper Avenue 2. Northwest corner of Dodge Avenue & Greenleaf Street 3. West side of Dodge Avenue near Lake Street 4. Northwest corner of Emerson Street & Maple Avenue.

Staff has verified that these shelters are used by residents while waiting for CTA bus service and therefore recommends taking over the maintenance responsibility. General maintenance and clean up will be performed by the Business District sanitation crew. During the development of the Multi-Modal Transportation Plan, the CTA indicated that they do not own bus shelters. Rather it is CTA policy to allow the local agencies to provide and maintain bus shelters. ------

Attachments: Copy of the Pace Suburban Bus Shelter Transfer Agreement Page 108 of 262 PACE SUBURBAN BUS ADDENDUM TO PASSENGER SHELTER AGREEMENT

THIS AGREEMENT made ______, 2010, between the SUBURBAN BUS DIVISION of the REGIONAL TRANSPORTATION AUTHORITY, an Illinois municipal corporation (hereinafter called "Pace"); and the City of Evanston (hereinafter called “the municipality”).

W I T N E S S E T H :

WHEREAS, Pace and the municipality have an existing agreement—dating from 1978— to install and maintain bus stop passenger shelters in public rights-of-way within the municipal boundaries; and

WHEREAS, several of these shelters are at locations no longer served by Pace fixed route bus service but are served by Chicago Transit Authority fixed route bus service;

NOW, THEREFORE, in consideration of the mutual promises hereinafter set forth, it is agreed as follows:

1) Pace hereby transfers ownership of the shelters at the following locations to the municipality: a) southeast corner of Central & Cowper b) northwest corner of Dodge & Greenleaf c) west side of Dodge Ave., near Lake St. d) northwest corner of Emerson & Maple

2) All Pace logos, graphics and signage on each of the shelters listed in Section 1 are to be removed by Pace staff.

3) The municipality or its designee shall be responsible for maintaining these shelters in a clean and satisfactory manner at its own expense. The municipality shall be responsible for providing necessary replacements for damaged parts at its expense.

4) The municipality and Pace agree to indemnify and hold harmless each other's corporate entity, its directors, officers, employees and agents from and against any and all liabilities, losses, damages, costs, payments and expenses of every kind (including attorney's fees and disbursements) as a result of claims, demands, actions, suits, proceedings, judgments or settlements arising out of or in any way relating to its own negligence. The municipality and Pace agree to notify the other entity in writing within fourteen (14) days of any claim, of which it becomes aware, which may fall within this indemnity provision. The municipality and Pace agree to defend each other and its directors, officers, employees and agents against any claims, suits, actions or proceedings filed against any of them with respect to the subject matter of this indemnity provision whether such claims, suits, actions or proceedings are rightfully or wrongfully made or filed. The provisions of this indemnity paragraph shall survive termination of this Agreement.

Page 109 of 262

5) Other Pace-owned shelters within the municipality but not listed in Section 1 shall be unaffected by this agreement, but rather shall continue to be treated under the terms of the 1978 agreement between Pace and the municipality.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the date above written by their duly authorized officials.

PACE SUBURBAN BUS DIVISION of the REGIONAL TRANSPORTATION AUTHORITY

By: ______

Title: ______

Date: ______

Attest: ______

CITY OF EVANSTON

By: ______

Title: ______

Date: ______

Attest: ______

Page 110 of 262

For City Council meeting of April 13, 2010 Item A3.5 Business of the City by Motion

Memorandum

To: Honorable Mayor and Members of the City Council Members of the Administration & Public Works Committee

From: Suzette Robinson, Director of Public Works

Subject: Refuse and Yard Waste Disposal

Date: April 6, 2010

Recommended Action: Staff recommends approval of the 2010 refuse disposal fees to SWANCC (Solid Waste Agency of Northern Cook County) in the amount of $90,000 for capital costs, $950,000 for operations and maintenance and $140,000 in yard waste fees.

Funding Source: Funding for this work will be from the Streets and Sanitation General Fund Accounts, 2685.68310 (capital cost), 2685. 62405 (operations and maintenance costs) and 2695.62415 (yard waste cost). These accounts have a budget of $100,000, $1,080,000, and $175,000 respectively.

Summary: In 1992, the City of Evanston entered into an intergovernmental agreement with twenty- five (25) other north and northwest suburban Cook County municipalities thereby creating SWANCC to provide an efficient and environmentally sound municipal waste disposal system. Under this use agreement, the City is required to make certain payments to SWANCC for capital, operations, maintenance and disposal costs for the collection, transportation and disposal of municipal waste generated within the City of Evanston.

The use agreement breaks the costs into two categories: Operations and Maintenance Costs and Fixed Costs. Each member’s allocable share of O&M costs is calculated by dividing the amount of waste the member actually delivered by the total amount of waste the Agency received. Fixed costs cover SWANCC’s capital improvement costs and bond payments. The figure is based on SWANCC’s actual debt obligations divided among the member communities.

If the City generates more or less waste than what was estimated, SWANCC will provide the City with a credit or debit. Staff used the previous year’s numbers to Page 111 of 262 estimate the annual cost for this fiscal year. Staff’s estimate has resulted in a modest credit for the last four years.

Page 112 of 262 For City Council meeting of April 13, 2010 Item A4 Resolution 24-R-10 For Action

Memorandum

To: Honorable Mayor and Members of the City Council Members of the Administration & Public Works Committee

From: Suzette Robinson, Director of Public Works Paul Schneider, P.E., City Engineer/Director of Transportation Sat Nagar, P.E., Senior Engineer, Division of Transportation

Subject: Construction Funding Agreement with IDOT for Emerson Street & Isabella Street ERP Resurfacing Project

Date: April 1, 2010

Recommended Action: Staff recommends approval of the proposed Resolution 24-R-10 authorizing the City Manager to sign the construction funding agreement with the Illinois Department of Transportation (IDOT) for the Emerson Street (from Leland Avenue to Asbury Avenue) and the Isabella Street (from Ewing Avenue to Green Bay Road) emergency resurfacing projects.

Funding Source: Funding for this work will be from the State approved Emergency Resurfacing Program (ERP) Funds. The sewer and water work will be funded by the City of Evanston and the Village of Wilmette Sewer Funds. The funding breakdown is as follows:

IDOT Funds for Construction - $970,000 IDOT Funds for Design & Construction Engineering - $55,000 (paid to Evanston)

The engineers estimate for the project was $1,216,179. The bids were opened on April 6, 2010. The apparent low bid estimate is $1,039,773. The additional local funding that is required for the project is:

Wilmette sewer cost - $24,184 Evanston sewer cost - $36,937 Evanston water cost - $8,652

Page 113 of 262

Summary: The City of Evanston received $610,000 (Emergency Repair Program) ERP Funds from the State of Illinois to resurface Emerson Street from Leland Avenue to Asbury Avenue. Also, the City of Evanston and the Village of Wilmette have received $415,000 of Emergency Repair Program (ERP) Funds to resurface Isabella Street from Ewing Avenue (14th Street) to Green Bay Road. Isabella Street is under the jurisdiction of both the City of Evanston and the Village of Wilmette. The ERP funds can be used for street resurfacing and underground utility work. The ERP Funds allocated for the project are required to complete the street resurfacing portion of the work. The necessary sewer work needs to be funded by the sewer fund. The City of Evanston is the lead agency for this project.

The Engineering staff has completed the design and the construction plans for both Emerson Street and Isabella Street. The project was let in March. The bid opening was held on April 6, 2010. After the construction funding agreement is approved by the City Council, we shall submit an invoice, along with the executed construction funding agreement to IDOT. IDOT will process the request and provide 95% of the low bid amount to the City within an estimated sixty days. Once we receive the funds from IDOT, we will bring the contract award to the City Council for approval.

The construction engineering will be performed by the Evanston Division of Transportation engineering staff.

Attachments: Resolution Construction Funding Agreement

Page 2 of 2 Page 114 of 262 3/23/2010 3/19/2010 24-R-10

A RESOLUTION

Authorizing the City Manager to Sign a Local Agency/State Agreement with the Illinois Department of Transportation for the Resurfacing of Isabella Street from Ewing Avenue to Green Bay Road and Emerson Street from Leland Avenue to Asbury Avenue

Page 115 of 262 WHEREAS, the City Council of the City of Evanston has determined that it is in the best interests of the City of Evanston to enter into said Agreement with lOOT,

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF

THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:

SECTION 1: That the City Manager is hereby authorized and directed to sign and the City Clerk authorized and directed to attest on behalf of the City the Local

Agency/State Agreement between the City of Evanston and the Illinois Department of

Transportation attached hereto and marked as Exhibit A.

SECTION 2: That the City Manager is hereby authorized and directed to negotiate any additional conditions of the Agreement as may be determined to be in the best interests of the City.

SECTION 3: That this Resolution 24-R-10 shall be in full force and effect from and after its passage and approval in the manner provided by law.

Rodney Greene, City Clerk

Adopted: ,2010

Page 116 of 262 Local Agency/State Agreement between the City of Evanston and the Illinois Department of Transportation for the Resurfacing of Isabella Street from Ewing Avenue to Green Bay Road and Emerson Street from Leland Avenue to Asbury Avenue

Page 117 of 262 City of Evanston C-91-384-1 0 Job Number - Engineering/ROW Section Local Agency/State Agreement

This Agreement is made and entered into between the above local agency hereinafter referred to as "LA", and the State of Illinois, acting by and through its Department of Transportation, hereinafter referred to as "STATE". The STATE and LA jointly propose to improve the designated location as shown below.

The proposed contract work consists grinding/milling street surface, base repair, adjustment of drainage/utility structures and resurfacing the street with any necessary incidental construction.

Type of Work STATE Total Participating Construction 970,000 970,000 Non-Participating Construction 237,650 Preliminary Engineering 25,000 25,000 Construction Engineering 30,000 30,000 Right-of-Way o o o

$1,262,650

Payment Method (check one):

D Upon award of the project and request of payment from the LA, the STATE will pay the LA 100% its share of the project costs.

~ Upon execution of the construction contract and request of payment from the LA, the STATE will pay the LA 95% of its share of the project costs. The remaining 5% will be paid to the LA upon receipt of the final invoice.

D The STATE will reimburse the LA for the STATE share of the project on the basis of periodic billings, provided said billings contain sufficient cost information and show evidence of payment by the LA

Page 118 of 262 1. It is mutually agreed that the PROJECT will be processed, let and constructed in accordance with Motor Fuel Tax standards, policies and procedures.

2. The LA will certify to the STATE that all necessary right-of-way, temporary and permanent easements, and temporary use permits have been obtained or are not required, prior to the LA advertising for bids for the PROJECT.

4. The LA agrees to retain jurisdiction and to maintain or cause to be maintained the completed PROJECT in a manner satisfactory to the STATE unless otherwise specified by addendum.

5. Upon approval of the final plans and specifications by the STATE and the LA, the LA agrees to accept bids and award the contract to the lowest responsible bidder after receipt of a satisfactory bid and concurrence in the award has been received from the STATE. If necessary the LA agrees to provide, or cause to be provided, all of the initial funding necessary to complete the project subject to reimbursement by the STATE.

6. The LA shall maintain, for a minimum of 3 years after the completion of the project, adequate books, records, and supporting documents to verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with this Agreement. All books, records, and supporting documents related to the project shall be available for review and audit by the Auditor General and the Department. The LA agrees to cooperate fully with any audit conducted by the Auditor General and the Department and to provide full access to all relevant materials. Failure to maintain the books, records and supporting documents required by this section shall establish a presumption in favor of the STATE for the recovery of any funds paid by the STATE under the contract of which adequate books, records, and supporting documentation are not available to support their purported disbursement.

7. To complete this phase of the project within three years from the date this agreement is approved by the STATE if this portion of the project described in the Project Description does not exceed $1,000,000 (five years if the project costs exceed $1,000,000).

8. Upon completion of this phase of the project, the LA will submit to the STATE a complete and detailed final invoice with all applicable supporting documentation of all incurred costs, less previous payments, no later than one year from the date of completion of this phase of the project. If a final invoice is not received within one year of completion of this phase of the project, the most recent invoice may be considered the final invoice and the obligation of funds closed.

9. Obligations of the STATE shall cease immediately without penalty or further payment being required if, in any fiscal year, the Illinois General Assembly fails to appropriate or otherwise make available funds for the work contemplated herein.

10. All projects for the construction of fixed works which are financed in whole or in part with funds provided by this Agreement shall be subject to the Prevailing Wage Act (820 ILCS 130/0.01 et seq.) unless the provisions of that Act exempt its application.

Local Agency Section Cit of Evanston 10-00255-00-RS

Page 119 of 262 Additional information and/or stipulations are hereby attached and identified below as being a part of this Agreement. Exhibit A - Location Map Exhibit B - Maintenance and Jurisdiction Letter from village of Wilmette

The LA further agrees, as a condition of payment, that it accepts and will comply with the applicable provisions set forth in this Agreement and all exhibits indicated above.

State of Illinois Department of Transportation

Wally Bobkiewicz (Print or Type Name)

City Manager By: (County Board ChairpersonlMayorNiliage President/etc.) Delegate's Signature)

NOTE: If signature is by an APPOINTED official, a resolution said appointed official to execute this agreement is required.

Local Agency Section Cit of Evanston 10-00255-00-RS

Page 120 of 262 For the City Council Meeting of April 13, 2010 Item A5 Ordinance 26-O-10 For Introduction

Memorandum

To: Honorable Mayor and Members of the City Council Administration and Public Works Committee

From: W. Grant Farrar, Corporation Counsel

Subject: An Ordinance Approving and Authorizing Revenue Bonds and Related Matters Thereto (Chiaravalle Conduit Financing)

Date: April 1, 2010

Recommended Action: Staff recommends approval of the ordinance as introduced for purposes of final action on April 26, 2010.

Funding Source: The City will not incur a liability to repay this debt in the event of a default by Chiaravalle. This debt does not appear in the City’s financial balance sheet, but does appear as a note in our financial statements. Section 2 of the Ordinance outlines the the fact the bonds are not an indebtedness or obligation of the City, and no owner of the Bonds has the right to compel the City to tax for payment of the Bonds.

Summary: Chiaravalle has requested the City act as the conduit financing authority for their debt issuance. The major purpose of this borrowing is to pay the City the $2.1 million owed for the purchase of the Chiaravalle property, which will permit the City to receive all of its funds from the purchase immediately, as compared to a four-year payment schedule. We have worked with bond counsel to create the necessary bond ordinance, and are reviewing the required legal documents necessary for the issuance. The City has incurred no costs as a part of the issue other than our time in reviewing documents.

------Attachments: Copy of Ordinance 26-O-10 Memo from Asst. City Manager Memo from Northern Trust

Page 121 of 262 1/4/2010

ORDINANCE NO. 26-O-10

AN ORDINANCE APPROVING AND AUTHORIZING THE ISSUANCE AND SALE OF NOT TO EXCEED $5,500,000 AGGREGATE PRINCIPAL AMOUNT OF REVENUE BONDS, SERIES 2010 (CHIARAVALLE MONTESSORI SCHOOL) OF THE CITY OF EVANSTON, ILLINOIS; THE EXECUTION OF A LOAN AGREEMENT AND OTHER DOCUMENTS RELATED THERETO; AUTHORIZING THE SALE OF SAID BONDS TO THE PURCHASER THEREOF; AND RELATED MATTERS THERETO.

WHEREAS, pursuant to the provisions of Section 6(a) of Article VII of the 1970 Constitution of the State of Illinois, the City of Evanston, a municipality and home rule unit of the State of Illinois (the “City”), is authorized and empowered to exercise any power or perform any function pertaining to its government or affairs, including the issuance of revenue bonds to finance projects within the territorial limits of the City or to refund bonds issued to finance said projects, and may authorize the issuance of such bonds by ordinance of the City; and

WHEREAS, Chiaravalle Montessori School, an Illinois not for profit corporation (the “Borrower”), has requested that the City Council of the City approve the issuance by the City of qualified 501(c)(3) revenue bonds under Section 145 of the Internal Revenue Code of 1986, as amended (the “Code”), the proceeds of which bonds will be used, together with other available funds to (i) refund the Illinois Development Finance Authority Adjustable Rate Revenue Bonds, Series 1998 (Chiaravalle Montessori School Project) (the “Prior Bonds”), the proceeds of which were used to finance the renovation, interior expansion and improvement of an existing school facility owned by the City and leased and operated by the Borrower (the “School Facility”); (ii) finance or refinance, or reimburse the Borrower for, the costs of the acquisition of land at 425 Dempster Street in Evanston, Illinois and the School Facility located thereon and the further renovation, improvement and equipping of the School Facility (collectively, the “Project”); (iii) fund certain working capital; and (iv) pay certain costs incurred in connection with the issuance of the Bonds and the refunding of the Prior Bonds (collectively, the “Financing Purposes”); and

WHEREAS, the City wishes to provide financing to the Borrower for the foregoing purposes through the issuance and sale of its Revenue Bonds, Series 2010 (Chiaravalle Montessori School) (the “Bonds”) pursuant to a Loan Agreement (the “Loan Agreement”) by and among the City, the Borrower and The Northern Trust Company, as the initial lender and purchaser of the Bonds (the “Lender”), and in accordance with this Ordinance authorizing the Bonds; and

Page 122 of 262 26-O-10

WHEREAS, the financing of the Project will be beneficial economically to the Borrower and will enable the Borrower to offer more of its services to the City’s residents thereby promoting the well being of the residents of the City and will enhance the quality of life of the residents of the City and therefore is for a proper public purpose; and

WHEREAS, the proposed form of the Loan Agreement has been prepared and presented to this meeting; and

WHEREAS, the Bonds shall be limited obligations of the City, payable solely from the revenues and income pursuant to the Loan Agreement, and the Bonds shall not constitute an indebtedness of the City within the meaning of any constitutional or statutory provision; and no holder of any Bond shall have the right to compel any exercise of the taxing power of the City to pay the principal of the Bonds or the interest or premium, if any, thereon; and

WHEREAS, the Borrower has requested the City to sell the Bonds on a negotiated basis to the Lender; and

WHEREAS, pursuant to the provisions of Section 147(f) of the Internal Revenue Code of 1986, as amended, (the “Code”) a public hearing on the proposed plan of refunding the Prior Bonds and financing the Project and the issuance of the Bonds was held by the Mayor and the City Council on April 26, 2010, pursuant to notice published at least fourteen (14) days prior to such public hearing in The Evanston Review, a newspaper of general circulation in the City, on April 8, 2010; and

WHEREAS, the funding of the Financing Purposes through the issuance of the Bonds and entering into the transactions contemplated by this Ordinance is for a proper public purpose of the City, pertains to the affairs of the City and is in the public interest.

NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, ILLINOIS, AS FOLLOWS:

Section 1: All of the recitals contained in the preambles to this Ordinance are true, correct and complete, and are hereby incorporated by reference thereto and are made a part hereof.

Section 2: The Financing Purposes are hereby authorized and determined to be in the public interest and in furtherance of the public purposes of the City.

In order to provide for the Financing Purposes, there shall be and there is hereby authorized to be issued by the City its Revenue Bonds, Series 2010 (Chiaravalle Montessori School), in the aggregate principal amount not to exceed five million, five hundred thousand dollars ($5,500,000), dated the date of issuance thereof.

The Bonds shall initially bear interest at variable interest rates determined as provided in the Loan Agreement; the Bonds shall be dated and executed in the manner set forth in the Loan Agreement; shall bear interest from their date on the

-2- Page 123 of 262 26-O-10

unpaid principal thereof at rates not exceeding twenty percent (20%) per annum; shall mature no later than April 1, 2041; and shall be subject to redemption and tender prior to maturity at the times, under the circumstances, in the manner and at the redemption prices or purchase prices set forth in the Loan Agreement, as executed and delivered.

The Bonds are issued in the exercise of the City’s powers as a home rule unit of government under the provisions of Article VII, Section 6(a) of the 1970 Constitution of the State of Illinois and this Ordinance. The Bonds do not and shall never constitute an indebtedness or obligation of the City, the State or any political subdivision thereof within the purview of any constitutional limitation or statutory provision, or a charge against the credit or general taxing powers, if any, of the State, the City, or any other political subdivision thereof. The Bonds are special, limited obligations of the City, payable solely out of the revenues and income of the City derived pursuant to the Loan Agreement. No owner of the Bonds shall have the right to compel any exercise of the taxing power of the City, the State or any other political subdivision thereof to pay the Bonds or the interest or premium, if any, thereon.

No recourse shall be had for the payment of the principal of, premium, if any, or the interest on the Bonds or for any claim based thereon or upon any obligation, covenant or agreement in the Loan Agreement against any past, present or future member, officer, alderman, agent, employee or official of the City. No covenant, stipulation, promise, agreement or obligation contained in the Bonds, the Loan Agreement or any other document executed in connection therewith shall be deemed to be the covenant, stipulation, promise, agreement or obligation of any present or future official, officer, alderman, agent or employee of the City in his or her individual capacity and neither any official of the City nor any officers executing the Bonds shall be liable personally on the Bonds or be subject to any personal liability or accountability by reason of the issuance of the Bonds.

Section 3: The Bonds shall be executed on behalf of the City with the official manual or facsimile signatures of the Mayor and attested with the official manual or facsimile signature of its City Clerk and shall have printed thereon a facsimile of its corporate seal or impressed thereon manually its corporate seal. In case any officer who shall have signed (whether manually or in facsimile) any of the Bonds shall cease to be such officer of the City before the Bonds have been delivered or sold, such Bonds with the signatures thereto affixed may nevertheless be delivered and may be sold by the City as though the person or persons who signed such Bonds had remained in office.

Section 4: The form, terms and provisions of the Loan Agreement and the Tax Compliance Agreement dated the date of delivery of the Bonds (the “Tax Compliance Agreement”), between the City and the Borrower are hereby in all respects approved, and the Mayor is hereby authorized, empowered and directed to execute and deliver the Loan Agreement and the Tax Compliance Agreement in the name and on behalf of the City. The Loan Agreement, as executed and delivered, shall be in substantially the form now before this meeting and hereby approved, or with such changes therein as shall be approved by the officer of the City executing the same, and

-3- Page 124 of 262 26-O-10

the Tax Compliance Agreement, as executed and delivered, shall be in substantially the form approved by Bond Counsel. Execution of the Loan Agreement and the Tax Compliance Agreement constitute conclusive evidence of such officer’s approval of any and all changes or revisions therein from the form of the Loan Agreement now before this meeting and of the approval of the Tax Compliance Agreement provided by Bond Counsel; and from and after the execution and delivery of the Loan Agreement and the Tax Compliance Agreement, the officers, agents and employees of the City are hereby authorized, empowered and directed to do all such acts and things and to execute and approve all such documents as may be necessary to carry out the intent and accomplish the purposes of this Ordinance and the Loan Agreement, including the approval of a mortgage or other security interests granted by the Borrower to secure the Bonds, and to comply with and make effective the provisions of the Loan Agreement and the Tax Compliance Agreement, as executed.

Section 5: The sale of the Bonds to the Lender at a price equal to no less than ninety-eight percent (98%) of the principal amount thereof, is hereby authorized and approved.

Section 6: From and after the execution and delivery of the foregoing documents, the proper officials, agents and employees of the City are hereby authorized, empowered and directed to do all such acts and things and to execute all such documents, including a Letter of Representations with The Depository Trust Company, as may be necessary to carry out and comply with the provisions of said documents as executed, and to further the purposes and intent of this Ordinance, including the preambles hereto.

Section 7: The City hereby designates the Bonds as “qualified tax- exempt obligations” as defined in Section 265(b)(3)(B) of the Internal Revenue Code of 1986 (the “Code”). The City represents that the reasonably anticipated amount of tax- exempt obligations that are required to be taken into account for the purposes of Section 265(b)(3)(C) of the Code and that will be issued by or on behalf of the Borrower and all subordinate entities of the Borrower during 2010 does not exceed thirty million dollars ($30,000,000). The City covenants that it will not designate and issue on behalf of the Borrower and such subordinate entities more than thirty million dollars ($30,000,000) aggregate principal amount of tax-exempt obligations in 2010. For purposes of the two preceding sentences, the term “tax-exempt obligations” includes “qualified 501(c)(3) bonds” (as defined in Section 145 of the Code) but does not include other “private activity bonds” (as defined in Section 141 of Code).

Section 8: The Mayor and the City Council hereby acknowledge that a Public Hearing was held on April 26, 2010 and hereby approves the Project, the plan of financing, and the Financing Purposes.

Section 9: All acts and doings of the officials of the City that are in conformity with the purposes and intent of this Ordinance and in furtherance of the issuance of the Bonds be, and the same are hereby in all respects, approved and

-4- 60792557_2_209097_00002 Page 125 of 262 26-O-10

confirmed. The City hereby covenants that it will take no action or fail to take any action that would cause the Bonds to become invalid.

Section 10: The provisions of this Ordinance are hereby declared to be separable and if any section, phrase or provision shall for any reason be declared by a court of competent jurisdiction to be invalid or unenforceable, such declaration shall not affect the validity or enforceability of the remainder of the sections, phrases and provisions hereof.

Section 11: All ordinances, orders and resolutions and parts thereof in conflict herewith are to the extent of such conflict hereby repealed.

Section 12: A copy of this Ordinance shall be filed in the office of the City Clerk and shall be made available for public inspection in the manner required by law.

Section 13: This Ordinance 26-O-10 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law.

Passed and adopted this 26th day of April, 2010, by roll call vote as follows:

Ayes: ______

Nays: ______

Introduced:______, 2010 Approved:

Adopted:______, 2010 ______, 2010

______Elizabeth B. Tisdahl, Mayor

Attest: Approved as to form:

______Rodney Greene, City Clerk W. Grant Farrar, Corporation Counsel

-5- Page 126 of 262

Memorandum

To: Wally Bobkiewicz, City Manager

From: Martin Lyons, Asst. City Manager

Subject: Chiaravalle Conduit Financing Proposal

Date: March 25, 2010

Please find attached a communication from Northern Trust Bank, representing the Chiaravalle Montessori School. As a part of Chiaravalle’s remodeling/construction plan previously approved by the City, they will be borrowing funds to pay land purchase and construction costs. As noted in the attached memo, Chiaravalle has requested the City act as the conduit financing authority for their debt issuance. Cities have historically acted as a conduit financing agent through the use if Industrial Revenue Bond authority. In more recent years this authority is more often used for economic development purposes beyond industrial categories.

The City will not incur a liability to repay this debt in the event of a default by Chiaravalle. This debt does not appear in the City’s financial balance sheet, but does appear as a note in our financial statements. Chiaravalle is responsible for providing bond counsel to create the necessary bond ordinance and legal documents necessary for the issuance, and the City will incur no costs as a part of the issue other than our time in reviewing documents.

Normally, a City could consider a charge to the entity requesting financing. This can take the form of a certain percent (1/4%) of the annual interest rate cost, which is then used to cover City costs. However, since one of the major purposes of this borrowing is to pay the City the $2.1 million owed for the purchase of the Chiaravalle property the City will now be able to receive all of our funds from the purchase immediately compared to the four year payment schedule. Assuming a 1% interest income rate on these funds, would mean that the City will benefit by approximately $30,000 to $40,000 if we retain the funds. Alternatively, we would have these funds available for immediate use to cover critical capital costs. If these funds were used to offset bond issue proceeds, at 4.0% on $1.9 million ($1.9 million is used because $200,000 needs to be reserved for park restoration after construction per the agreement) for one year, we would save $76,000. Staff is not suggesting any particular utilization of these funds received through this process, and is only pointing out the benefits to the City of proceeding with the conduit financing.

This item is scheduled to come before the A&PW Committee for introduction on April 13, 2010. Please contact me with any questions. Page 127 of 262

To: City Council, City of Evanston

From: Allan Ambrose, Senior Vice President (312) 557-0945 Christopher Shih, Vice President (312) 444-5660

Re: Chiaravalle Montessori School’s Request to use the City of Evanston as a Conduit Issuer

Request:

Chiaravalle Montessori School (“Chiaravalle”) will be issuing tax-exempt bank qualified bonds. As a 501(c)(3) not-for-profit entity, they will need to issue bonds through a conduit issuer. Chiaravalle is requesting approval by the City of Evanston (the “City”) to serve as the Conduit Issuer in Chiaravalle’s upcoming bond financing.

The bonds shall be limited obligations of the City, payable solely from revenues of Chiaravalle and shall not constitute and indebtedness of the City.

About Chiaravalle

Chiaravalle is a Montessori school servicing 348 students, ages 6 months through 14 years old, in Evanston, IL. The student population is predominantly from the Evanston area (65%), and many children commute from Chicago’s North Side, Wilmette, Skokie and other suburbs. The School signed a 45 year lease in 1998 with the City (25 year lease with two ten year renewal options). Chiaravalle will be buying the property that the school currently leases from the City through a 4-year contract with payments paid annually.

Project Description

The total bond issuance size will not exceed $5,500,000. The use of proceeds include:

 $1.9 million to purchase property from the City;  $200,000 donation to the City for improvements to Currey Park;  $1.5 million in improvements the second and third floors of the building;  $1.3 million in refinancing existing bonds;  $500,000 miscellaneous costs;  $100,000 costs of issuance.

Background:

The American Reinvestment Recovery Act introduced several changes into the municipal market place and specifically the bank qualification rules. The changes include:

 Increase qualified small issuer limit to $30 million from $10 million for bonds issued in 2009 and 2010;  Treats a 501(c)(3) borrower as the “issuer” in the issuance of bank qualified debt during calendar years 2009 and 2010.

Chiaravalle Montessori School Page 128 of 262 Page 1 of 2

These changes allow large issuers, such as the City, to act as the conduit issuer to small 501(c)(3) entities, such as Chiaravalle, without limiting the City’s own capacity to issue bank qualified debt on its own behalf or for other 501(c)(3) entities. The changes also allow Chiaravalle to benefit from a lower cost of borrowing through the bank qualified structure.

Roles and Responsibilities of the Conduit Issuer

As Conduit Issuer, the bond documents will clearly state that the City has no obligation regarding the payment of debt service to the bond holders. The City will not need to undergo a ratings process.

As Conduit Issuer, the City will need to hold a TEFRA hearing, which is a public forum to discuss any issues with the proposed financing. In addition, the City would have to pass a ordinance to issue the bonds.

Chiaravalle is looking to close the Bond issue by the end of April. That would set up the following timeline for the City:

April 13 – Initial reading of bond documents to City Council April 26 – TEFRA Hearing (prior to start of City Council meeting) April 26 – Formal approval to serve as Conduit Issuer

All costs, including legal, incurred by the City related to the Chiaravalle financing will be the responsibility of Chiaravalle.

Benefits to the City of Evanston

By agreeing to serve as Conduit Issuer, the City will:

 Be able to receive the full purchase price of the land upfront ($1.9 million) versus over a four year period of time;  Facilitate the $200,000 donation to the City from Chiaravalle for improvements to Currey Park;  Strengthen its partnership with Chiaravalle.

Chiaravalle Montessori School Page 129 of 262 Page 2 of 2 For City Council meeting of April 13, 2010 Item A6 Ordinance 19-O-10 For Action

Memorandum

To: Honorable Mayor and Members of the City Council Members of the Administration & Public Works Committee

From: Suzette Robinson, Director of Public Works Paul Schneider, P.E., City Engineer/Director of Transportation Sat Nagar, P.E., Senior Engineer, Division of Transportation

Subject: Special Assessment Ordinance Alley Paving Project – North of Lincoln Street, East of Eastwood Avenue (North east-west leg)

Date: April 1, 2010

Recommended Action: Staff recommends approval of the proposed Ordinance 19-O-10 by which City Council would authorize paving of the alley north of Lincoln Street, east of Eastwood Avenue (North E-W Leg) through the Special Assessment Process.

Funding Source: Funding for this work will be 50% special assessment funds and 50% by home owners. The City’s share to be paid by the special assessment fund 6365.65515.

Summary: The alley paving project was initiated by petition of the adjacent property owners. The petition contained signatures representing 51.8% of the abutting property owners. The petition was accepted by the Board of Local Improvements to proceed with design of the alley project on June 8, 2009. A public hearing was held on March 3, 2010 to explain the project and receive the public comments. The Board of Local Improvements did not receive any objection to the alley paving project. The property owner attending the public hearing was in support of the alley paving project.

The Board of Local Improvements after weighing the facts voted to recommend the continuation of the special assessment process to bring about paving of the alley. The estimated total special assessment cost of paving the alley is $177,135.90. The City’s share is $88,567.95 which is 50% of the total cost.

After the special assessment cost is approved by the court the engineering staff will let the project along with CDBG Funded alley project and bring a recommendation of the construction contract award to the City Council for approval. Page 130 of 262

Legislative History: The ordinance was introduced on 03/22/2010.

Attachments: Ordinance Recommendation Adhering Resolution Engineers estimate of cost

Page 2 of 2 Page 131 of 262 19-0-10

AN ORDINANCE for the Construction of a Local Improvement known as Evanston Special Assessment No. 1505

That the unimproved public alley in the block bounded by Central Street on the north, Lincoln Street on the south, Eastwood A venue on the west, and Ashland A venue on the east, in the City of Evanston, be improved by excavating, constructing the necessary drainage system, and paving with 8" Portland Cement Concrete Pavement, the north east- west leg only, to a width of nineteen feet (19j,

Page 132 of 262 Assessment in accordance with the Illinois Municipal Code, Chapter 65, Section

5/9-2-1, et seq.

SECTION 4: That Eighty-Eight Thousand, Five Hundred Sixty-Seven and

95/100 Dollars ($88,567.95) of the cost of said improvement shall be allocated by the

City, and Eighty-Eight Thousand, Five Hundred Sixty-Seven and 95/100 Dollars

($88,567.95) as private benefit.

SECTION 5: That the aggregate amount to be assessed and each

individual assessment shall be divided into ten (10) installments in the manner provided

by law, and each of said installment shall bear interest at the rate of seven percent (7%)

per annum from sixty (60) days after the date of the first voucher issued on account of

work done upon said proposed improvement.

SECTION 6: That, for the purpose of anticipating the collection of the

installments of said assessment levied against the real estate benefited thereby,

general obligation bonds have been issued, fifty percent (50%) of which are payable by

the City and fifty percent (50%) of which are payable out of said installments, bearing

interest at the rate of seven percent (7%) per annum, payable annually and signed on

behalf of the City of Evanston, Illinois, by its Mayor and attested by its City Clerk and its

corporate seal affixed thereto; and each interest coupon attached to said bonds shall

likewise be executed by and shall bear the official or facsimile signature of the same

officers who signed said bonds and who, if facsimile signatures are used, do adopt by

their execution of said bonds as and for their proper signatures their respective facsimile

signatures appearing on said coupons; and that said bonds shall be issued in

accordance with and shall be in all respects conform to the provisions of an Act of the

Page 133 of 262 Elke B. Tober-Purze, Attorney for the Board of Local Improvements of the City of Evanston, Illinois

Page 134 of 262 Exhibit A

Recommendation

Page 135 of 262 SPECIAL ASSESSMENT NO. 1505 RECOMMENDATION OF THE BOARD OF lOCAL IMPROVEMENTS TO THE CITY COUNCil OF THE CITY OF EVANSTON, IlliNOIS The Board of Local Improvements of the City of Evanston, Illinois, herewith submits the draft of an Ordinance for the making of a local improvement within the City of Evanston, County of Cook, and State of Illinois, the nature, character, locality and description of which is as follows, to-wit: That the unimproved public alley in the block bounded by Central Street on the north, Lincoln Street on the south, Eastwood A venue on the west, and Ashland A venue on the east, in the City of Evanston, be improved by excavating, constructing the necessary drainage system, and paving with 8" Portland Cement Concrete Pavement, the north east-west leg only, to a width of nineteen feet (19), And, as part of said Ordinance, and in conjunction therewith, said Board also herewith submits the plans and specifications of an estimate of the cost of said improvement, including the cost of engineering services, as finally determined by said Board; and said Board hereby recommends the passage of said Ordinance and the making of the improvement described therein.

BOARD OF LOCAL IMPROVEMENTS CITY OF EVANSTON, ILLIN IS

Elke B. Tober-Purze Attorney for the Board of Local Improvements of the City of Evanston, Illinois

ELKE B. TOBER-PURZE 40107 KENNETH R. COX 45264 ELIZABETH E. HOWLED 43981

CITY of EVANSTON LAW DEPARTMENT 2100 RIDGE AVENUE EVANSTON, ILLINOIS 60201 (847) 866-2937 Page 136 of 262 Exhibit 8

Estimate of Engineer of Board of Local Improvements

Page 137 of 262 Pursuant to a Resolution of the Board of Local Improvements of the City of Evanston, heretofore adopted, providing that the unimproved public alley in the block bounded by Central Street on the north, Lincoln Street on the south, Eastwood Avenue on the west, and Ashland Avenue on the east, in the City of Evanston, be improved by excavating, constructing the necessary drainage system and paving with 8" Portland Cement Concrete Pavement the North East-West leg only to a width of nineteen feet (19').

Said improvement to be constructed in detail as specified in aforesaid Resolution.

I, herewith submit an estimate of cost of such improvement as described in said Resolution, including labor, materials, and all other lawful expenses attending the proceedings for making said improvement and the cost of making and collecting the assessment therefore as provided by law, viz:

COST ESTIMATE

ITEM UNIT ITEM UNIT QUANTITY TOTAL NO. PRICE 1 EARTH EXCAVATION CU. YD. 231 $55.00 $12,705.00 2 TRENCH BACKFILL CU. YD. 219 20.00 $4,380.00 3 SUB-BASE GRANULAR MATERIAL, TYPE B CU. YD. 10 30.00 $300.00 4 GRANULAR CRADLE MATERIAL, CA-11 TON 85 30.00 $2,550.00 5 AGGREGATE BASE COURSE, TYPE B 6" sa. YD. 105 10.00 $1,050.00 6 INCIDENTAL HOT-MIX ASPHALT SURFACING TON 28 150.00 $4,200.00 7 PORTLAND CEMENT CONCRETE PAVEMENT, 8" sa. YD. 915 70.00 $64,050.00 8 STORM SEWERS, 10·, TYPE 1 (R. C. P.I CL V) FOOT 371 110.00 $40,810.00 CATCH BASINS, TYPE A, 4' DIAMETER, TYPE 1 FRAME, 9 EACH 5,500.00 $5,500.00 OPEN LID ( W I RESTRICTOR ) MANHOLE, TYPE A, 4' DIAMETER, TYPE 1 FRAME, CLOSED 10 EACH 4,000.00 $4,000.00 LID 11 INLET, TYPE A, TYPE 1 FRAME, OPEN LID EACH 3 1,500.00 $4,500.00 12 CONCRETE CURB, TYPE B FOOT 135 25.00 $3,375.00 13 DRIVEWAY PAVEMENT REMOVAL sa. YD. 110 22.00 $2,420.00 14 CURB REMOVAL FOOT 135 5.00 $675.00 15 SIDEWALK REMOVAL sa. FT. 275 2.00 $550.00 16 HOT· MIX ASPHALT SURFACE REMOVAL sa. YD. 110 10.00 $1,100.00 17 PORTLAND CEMENT CONCRETE DRIVEWAY PAVEMENT - 6" sa. YD. 10 50.00 $500.00 18 PORTLAND CEMENT CONCRETE SIDEWALK - 5" sa. FT. 230 6.00 $1,380.00 19 PROTECTIVE SEALER sa. YD. 925 2.00 $1,850.00 20 CRUSHED STONE, CA· 14 TON 5 30.00 $150.00 21 FURNISHING AND PLACING TOPSOIL, 3" sa. YD. 80 8.00 $640.00 22 SODDING, SALT TOLERANT sa. YD. 80 15.00 $1,200.00 23 CLASS B PATCHES, SPECIAL, 9" (HES) sa. YD. 35 100.00 $3,500.00 24 DETECTABLE WARNINGS sa. FT. 45 $25.00 $1,125.00 ESTIMATED CONSTRUCTION COST $162,510.00

Page 138 of 262 Page -2- Estimate of Engineer of BLI - S.A. 1505 (Alley, N/Lincoln St., E/Eastwood Ave.)

Cost of EngineeIing Services ,. $ 7,312.95 For Lawful Expenses, etc . $ 7,312.95 $ 14,625.90

Construction Cost . $ 162,510.00 EngineeIing . $ 7,312.95 Legal. , $ 7,312.95 Total Cost . $ 177,135.90

I hereby certify that in my opinion the above estimate does not exceed the probable cost of the above proposed improvement and the lawful expenses attending the same.

Sat Nagar, P.E. Senior Engineer Board of Local Improvements

Page 139 of 262 ADHERING RESOLUTION OF THE BOARD OF LOCAL IMPROVEMENTS RECOMMENDING THE IMPROVING OF THE ALLEY NORTH OF LINCOLN STREET, EAST OF EASTWOOD AVENUE Special Assessment No. 1505

That the unimproved public alley in the block bounded by Central Street on the north, Lincoln Street on the south, Eastwood A venue on the west, and Ashland Avenue on the east, in the City of Evanston, be improved by excavating, constructing the necessary drainage system, and paving with 8" Portland Cement Concrete Pavement, the north east-west leg only, to a width of nineteen feet (19;,

Page 140 of 262 ADHERING RESOLUTION Special Assessment No. 1505

,2010

BOARD OF LOCAL IMPROVEMENTS CITY OF EVANSTON, ILLINOIS

Secretary~

Elke B. Tober-Purze Attorney for the Board of Local Improvements of the City of Evanston, Illinois

Page 141 of 262

AGENDA PLANNING & DEVELOPMENT COMMITTEE MEETING Tuesday, April 13, 2010 Convenes 15 minutes after conclusion of A&PW meeting LORRAINE H. MORTON CIVIC CENTER City Council Chambers

I. DECLARATION OF QUORUM

II. APPROVAL OF MEETING MINUTES OF March 8 and March 22, 2010

III. ITEMS FOR CONSIDERATION

(P1)* Sidewalk Café for Jacky’s on Prairie, 2545 Prairie Avenue Site Plan and Appearance Review Committee (SPAARC) recommends City Council approval of the issuance of a sidewalk café permit to Jacky’s on Prairie, 2545 Prairie Avenue, a Type 1 Restaurant outside of the “core area” with liquor service under liquor license LL 201, within two hundred feet of a residentially-zoned district with no storage of furniture on the public way.

(P2)* Ordinance 25-O-10 Granting a Special Use for a Type 2 Restaurant at 719 Church Street in the D2 Downtown Retail Core Zoning District (“Andy’s Frozen Custard”) Staff and the Zoning Board of Appeals recommend adoption of Ordinance 25-O-10 granting a special use permit to operate a type 2 restaurant “Andy’s Frozen Custard” at 719 Church Street with conditions on litter collection and litter pick-up plans.

IV. ITEMS FOR DISCUSSION

V. COMMUNICATIONS

VI. ADJOURNMENT

Page 142 of 262

DRAFT

Planning & Development Committee Meeting Minutes of March 8, 2010 City Council Chambers – 7:05 pm (15 minutes after the end of Administration Public Works (A&PW) Lorraine H. Morton Civic Center

Alderman Present: D. Holmes, L. Jean-Baptiste, A. Rainey, D. Wilson, M. Wynne

STAFF PRESENT: B. Dorneker, B. Dunkley, G. Farrar, A. Logan, M. Lyons, D. Marino, D. Spicuzza, L. Walker

PRESIDING OFFICIAL: Ald. Wynne, Chair

DECLARATION OF QUORUM

Chair Wynne called the meeting to order at 7:05 pm on March 8, 2010.

APPROVAL OF THE FEBRUARY 22, 2010 MEETING MINUTES

Ald. Holmes moved approval, seconded by Ald. Wilson. The minutes were approved unanimously.

I. ITEMS FOR CONSIDERATION

(P1)* 1609 Florence Avenue and 1519 and 1525 Davis Street Plat of Subdivision and Consolidation Approval

Chair Wynne announced that staff is recommending a subdivision of a parcel purchased by two families to allow for both owners to build detached garages to provide off-street parking.

Ald. Holmes moved approval, Rainey seconded. Holmes questioned that the house at 1609 Florence was demolished and because of where the fence is constructed, she can not visualize where the garages would be built.

Bill Dunkley, Zoning Administrator, referred to the drawing in the packet and explained that the garages would be built on each of the two lots resulting from the subdivision of 1609 Florence. Access to the 1509 Davis garage would be via an easement over the western half of the 1609 Florence subdivision.

The committee voted unanimously in favor, 5-0.

(P2)* Ordinance 17-O-10: Granting a Special Use for a Type 2 Restaurant at 1729 Sherman Avenue “Jimmy John’s”

Page 143 of 262 P&D Committee Mtg. Minutes of 3-8-2010 Page 2

Ald. Wilson moved approval, seconded by Ald. Holmes.

Ald. Fiske expressed concern about delivery drivers parking under the viaduct on Clark Street and the angled parking on Sherman Avenue. She felt Jimmy John’s takes away parking from other retail stores. She suggested an amendment to prohibit the delivery drivers from parking on the angled parking on Sherman as well as under the viaduct.

Tom Ryan and Tom Ryan, Jr., applicants and owners of Jimmy John’s located at 824 Clark Street, stated that their drivers pay the meters in front of the stores or they will have one of their employees run the food out to the car. Chair Wynne discouraged parking in the metered spaces.

Mr. Ryan stated they have at most three to four delivery cars at any one time and in the evenings typically there is only one driver. Ald. Rainey stated the delivery car is only there to pick up food and then keeps moving. If they were longer than twenty minutes she would object.

Ald. Jean-Baptiste moved to amend the motion to add a condition to the special use to limit delivery vehicle parking to a maximum of 2 cars at any one time in metered spaces. Ald. Rainey seconded.

Mr. Ryan clarified that Papa Johns is located on the corner of Benson and Clark, not Jimmy John’s and it is Papa Johns’ drivers who park under the viaduct, not Jimmy John’s.

Ald. Jean-Baptiste moved approval, seconded by Wilson. The committee voted unanimously in favor, 5-0

(P3)* Recommended Denial of Major Variance Application for 2328 Isabella Street

Ald. Tendam announced that this case be held in committee, pending further action.

(P4)* Request for Extension of Planned Development for 959 Dobson Street

Ald. Wilson expressed hesitation to grant a three-year extension (as recommended by staff) and felt the owners of 959 Dobson should come back after a shorter time frame with a progress report as a matter of policy.

Ald. Rainey said this project is in her ward and the owners have owned the building for many years. They have produced a green project and have done everything in their power to maintain this property. She has been involved with this project for approximately five years, they are Evanston business owners (D & D Foods), and they have made donations over the years.

Chair Wynne agreed saying that while she was not willing to go five years, but agreed to three years. Page 144 of 262 P&D Committee Mtg. Minutes of 3-8-2010 Page 3

The committee voted unanimously in favor, 5-0.

Item P5 has been withdrawn from the March 8, 2010 agenda. (P5)* Plat of Subdivision Approval for 2408 Orrington Avenue, former site of Kendall College

Ald. Rainey requested the reason why this case was withdrawn. Lehman Walker, Director of Community and Economic Development, stated that the case is being withdrawn due to a disagreement between the parties and will be held until the next council meeting.

(P6)* Approval to Match Federal Funds for Varsity Theatre Renovation

Bob Dorneker, staff member, explained that Parks, Recreation and Community Services Department are working with the Community and Economic Development Department to apply for a matching grant of $ 50,000. The purpose of the grant is to complete a feasibility study to convert the former Varsity Theatre, located at 1710 Sherman Avenue, into a performing arts center.

According to Mr. Dorneker, City staff is preparing a three-page letter of intent to the Mayors’ Institute of City Design through the National Endowment of the Arts. The deadline for the letter of intent is March 15th, and the full application is due on April 15th.

Mr. Dorneker stated that the project scope would include a general market study, architectural study, financial study and an operational business plan for the space. The City is working with Steven Rogin, owner of the Varsity property and the Downtown Evanston Business District. The Arts Council has been working on this for the past 2 years and is in full support of this project. The City of Evanston will be applying for $ 50,000 on the grant application and will match another $ 50,000 with TIF funds from Washington National TIF funds, totaling $ 100,000.

Ald. Fiske stated that she supports the project and feels it is a good project for the First Ward. She encouraged support of this project and was pleased that the property owner is on board.

The committee voted unanimously in favor, 5-0

(P7)* Consideration of Request to Waive Transcript Fees – Zoning Board of Appeals Case No. 09ZMJV-0082

Chair Wynne moved approval, seconded by Ald. Holmes.

Ald. Rainey stated that this presents a couple of political issues. If you sign up to appeal the decision of the Zoning Administrator and you have advance notice that the cost for the transcript will be between $ 3000 and $ 5000 it might be a deterrent. However, if she Page 145 of 262 P&D Committee Mtg. Minutes of 3-8-2010 Page 4

thought it could be filed as an objection against the Zoning Administrator and needed to go to circuit court, that’s a different story. Her understanding is that if members of the Zoning Board of Appeals are not able to attend a meeting, the city needs to do a tape or provide a transcript to the missing members.

Ald. Rainey recommended that staff come back with ideas of how to rework this requirement. If a transcript is not needed, you don’t pay for it. It deters the appeal of the Zoning Administrator and therefore is not a money maker.

Chair Wynne, agreed. The research in the packets stated the appellant has the option to receive the transcript if they want it or really need it. She recommended setting this issue aside and suggested for staff to come up with a more reasonable approach and give better notice of the zoning fees. The details provided to the committee did not provide enough information and felt there should be some kind of written agreement. Basically, if someone does not need the transcript they should not have to pay for it unless it goes to circuit court.

Ald. Holmes agreed.

Mr. Walker explained that applicants are provided with the information and are notified of the fees, but agreed that staff will reexamine and come back to the committee with specific examples. He explained that over the course of the past year there were about 25 other parties that were charged for transcripts.

Ald. Jean-Baptiste questioned if the applicant was on notice of the fee and wondered if this deters private citizens from coming forward to challenge the Zoning Administrator. He felt the general policy should be explored.

Ald. Wilson felt the City should not be ordering transcripts for every single hearing. The appellant should not bear the risk of a ZBA member not attending a meeting. It is not fair to force them to incur the cost if they don’t take that next step. He questioned if the appellant was willing to attest that they did not get the information.

Mr. Newman, attorney for the appellant, George Gaines, spoke about the fact when staff said there are 25 parties that have paid fees, they are for special uses or variances to enhance the value of their properties. His client is objecting to the restaurant opening across the street. He is not the applicant. The applicant is the restaurant and the university. The history is that appellants can say what they want to say, have their due process and it does not cost them anything. They did not have to pay a fee to object. Mr. Newman stated that his client came in on the 43rd day and attested that the zoning fees form was not given to his client.

Ald. Rainey stated that the staff should review the zoning fees forms and the bill should be set aside. It’s her understanding that Mr. Gaines does not need the transcript at this time and the information staff provided from other communities is invaluable.

Mr. Dunkley stated that at the time of application the zoning office covers two things: Page 146 of 262 P&D Committee Mtg. Minutes of 3-8-2010 Page 5

one is the process and second is the fee. He stated that staff makes sure that applicants understand there will be an invoice coming after the case is heard. Applicants leave the office with the application, the information sheet, and the zoning fees sheet. He explained that the appellant arrived on the 45th day (the last day to file an appeal, not the 43rd day as Mr. Newman stated) at 4:45 pm and he did provide the necessary information.

Ald. Jean-Baptiste felt it is not a fair fee, that it is a deterrent if a private citizen wants to make an appeal, and the process needs to be revamped. He questioned if we want to go forward with the application as the rules are right now, or change them to make them more equitable.

Chair Wynne stated that she thought we are not giving people a good enough idea how much a hearing is going to cost them and that staff should give typical examples of the cost. Give them specifics, as much as possible.

Mr. Walker commented that staff has heard the concerns that have been raised and will come back with other proposals to make sure applicants are advised and have all the necessary information.

Chair Wynne would like this information to be provided to the committee at the City Council meeting on March 22nd. She posed the question to the Law Department staff. Can the City say, the ZBA rules require a transcript to be prepared, but is it up to the appellant to request a transcript if they so desire?

Attorney, Grant Farrar, commented that the waiver and fee as it is set now is by ordinance, the other is the transcript to be done through the ZBA. It can be held in advance.

City Manager, Wally Bobkiewicz, recommended that the transcript be paid for by the City of Evanston and that no additional bill will be invoiced for the next meeting coming up on March 16th, until the council makes a decision.

Ald. Wilson moved to amend to waive the current invoice with the condition that if the applicant takes it to circuit court then they will need the transcript and then the City will get reimbursed for that invoice. Seconded, by Chair Wynne. Ald. Rainey accepts the motion as being very reasonable.

The committee voted unanimously in favor, 5-0.

Ald. Rainey addressed the issue of what our policy is going to be moving forward. She read the transcript fees from the zoning fees schedule and pointed out those resulting in economic development and enhancement of properties. She felt that appeals should be taken off the list because they have nothing to do with improvements of properties and therefore does not belong in the same category.

Page 147 of 262 P&D Committee Mtg. Minutes of 3-8-2010 Page 6

Ald. Rainey requested staff to provide all the appeals that have been filed against the Zoning Administrator’s decisions and what those charges were. This should be provided at the next meeting.

Ald. Jean-Baptiste reiterated that transcripts should not be required for every single category.

Mr. Bobkiewicz said that staff agrees.

Chair Wynne stated that based on the information provided, other communities do not automatically produce a transcript.

II. ITEMS FOR DISCUSSION

PD1 Transcript Fees in Neighboring Communities

This topic was discussed as part of (P7)*

III. COMMUNICATIONS

There were no communications

VI. ADJOURNMENT

The meeting was adjourned at 8:15 p.m.

Respectfully submitted,

Annette Logan Annette Logan

Page 148 of 262 DRAFT

Planning & Development Committee Meeting Minutes of March 22, 2010 City Council Chambers – 6:35 pm (15 minutes after the end of Administration Public Works (A&PW) Lorraine H. Morton Civic Center

ALDERMEN PRESENT: D. Holmes, L. Jean-Baptiste, A. Rainey, D. Wilson, M. Wynne

STAFF PRESENT: D. Cook, B. Dunkley, G. Farrar, S. Flax, A. Logan, D. Marino, D. Spicuzza, L. Walker

PRESIDING OFFICIAL: Ald. Wynne, Chair

I. DECLARATION OF QUORUM

Chair Wynne called the meeting to order at 6:35 pm on March 22, 2010.

II. APPROVAL OF THE MARCH 8, 2010 MEETING MINUTES

Minutes were not available at this meeting. They will be reviewed at the next meeting.

III. ITEMS FOR CONSIDERATION

(P1)* Request from Citizens’ Lighthouse Community Land Trust for an Additional $20,000 Subsidy for the Rehab and Sale of 2212 Washington Property

Ald. Jean-Baptiste moved approval, seconded by Ald. Wilson.

Ald. Wilson requested further explanation about the promissory note. Mr. Wilfred Gadsen, representative from Citizens’ Lighthouse Community Land Trust, stated that the note is signed by the corporation, not by board members; however the board feels a personal responsibility for the note.

Ald. Rainey questioned what happens if they default on the note.

Mr. Gadsen explained that the bank’s preference is that the note be paid off in July 2010 and explained they are paying interest only on the loan at a variable rate of 3.25 %. He further explained that when the loan was assumed they had hoped that additional funds would be given to allow them to complete the project, pay off the loan, and prepare for the next project. Mr. Gadsen said the organization will be conducting fundraising efforts and the goal for fundraising is for organizational operational purposes and specifically for projects. He stated that past fundraising efforts resulted in their being able to contribute $ 22,000 for the project.

Ald. Rainey requested clarification of all the numbers.

Page 149 of 262 P&D Committee Mtg. Minutes of 3-22-2010 Page 2

Mr. Gadsen explained that the total development cost, not including donations, was $ 335,980, which is the actual cash spent. $ 255,000 was for the cost of the home. They had estimated the cost of donations. He confirmed that the $ 20,000 from North Shore Bank is included in the figures because of their inability to pay the balance of the loan.

Ald. Rainey asked if the amounts for advertising and interest payments that the City gave Citizens’ Lighthouse were included in the figure. Mr. Gadsen confirmed that they were included.

Ald. Jean-Baptiste asked Lehman Walker, Director of Community and Economic Development why he did not support the request.

Mr. Walker, commented that the City should take a hard look at the number of Community Housing Development Organizations (CHDO’S) and think about combining them or collapsing them so there is an effective organization when it comes to affordable housing. He suggested we channel our funds and stated that Evanston has too many CHDO’S and that there should be one or two with a more effective management structure. . Ald. Jean-Baptiste asked about Home Investment Partnerships Program (HOME) funds we receive and how we deal with the Federal government when funds given to the City are not utilized.

Mr. Walker stated that the issue is that we should review the operation of the CHDO’S. He said the Citizens’ Lighthouse Community Land Trust has already received funds from the City of Evanston and he did not think we should be ok financing cost overruns. He further explained that the money should not be used just because it is there and that the issue is how the funds are managed.

Ald. Jean-Baptiste questioned Mr. Walker about the role of the current economic crisis.

Mr. Walker referred to the staff report and stated that the City feels that some of the issues were foreseen by Citizens’ Lighthouse and that an organization should not continue to come back and request funds when funds were asked for before and granted.

Ald. Rainey asked if the Housing Commission was aware of the $ 20,000 unsecured loan.

Mr. Gadsen said they did not make a formal presentation to the Housing Commission because of the time frame. They were aware of the problem, however they had a closing date and the buyer could move quickly, therefore they focused on getting the property closed. He said the organization’s goal is to provide a good home and that’s why they do fundraising. He added that had they sold the home in 2008 this would not be an issue.

Ald. Rainey asked Mr. Gadsen if they had gone back to the bank to express concern about making the payment. Mr. Gatsen responded by stating that the bank would prefer the loan be paid back at its original term. Page 150 of 262 P&D Committee Mtg. Minutes of 3-22-2010 Page 3

Ald. Holmes mentioned the additional costs identified at the last meeting for repairs to be done once the weather improves. She asked what the plan is for securing the funds for those repairs. Mr. Gadsen said they expect to cover those costs and will do fundraising in combination with the homeowner and the two neighbors.

Chair Wynne questioned what the organization’s next mission is if the funds are granted.

Mr. Gadsen responded by stating that the organization will acquire, develop and sell homes through the land trust. He explained that once the land is owned by the trust, the next buyer does not have to pay for an entire parcel and would be able to purchase the home at a more affordable rate. The goal is to develop other projects with staff approval.

Ald. Jean-Baptiste suggested that the organization think through the process of making units affordable and at what cost. Mr. Gadsen reminded the committee that the home appraised at a lower value in 2009, then the 2008 appraisal and that it was sold at the beginning of a downward market. He said the home suffered maintenance issues, was sold in lieu of foreclosure, and had been vacant for a year.

Ald. Jean-Baptiste repeated the motion. Ald. Jean-Baptiste and Chair Wynne voted yes. Ald. Wilson, Ald. Rainey and Ald. Holmes voted no. The motion to recommend approval failed and no other motions were made. The item will be considered by the City Council with no recommendation.

(P2)* Commit $600,000 in HOME funds to NSP2 Program via an agreement with Brinshore Development LLC

Mr. Walker referred the Committee to the letter in their packet from the Department of Housing and Urban Development (HUD) stating that it is necessary for the City to commit some funds from 2008. He said staff recommends that we commit these NSP2 funds so they are not reallocated back to HUD.

Ald. Rainey asked for clarification as to how we are planning to use the funds.

Sarah Flax, CDBG Administrator, explained that the amount originally requested in the application to HUD for purchasing and rehabilitating 100 units was $ 17,800,000, and our current estimate of NSP2 funds is $ 13,330,000. She said we know there are some declines in the market and that property values have gone down. Additional monies are needed to leverage that and she further explained that one of the other sources was construction loans needed for new development and that staff is still working on finding sources of financing. The money is needed to do the plan.

Ald. Wilson asked Ms. Flax to explain the NSP2 funds and the HOME funds.

Ms. Flax defined the Neighborhood Stabilization Program funds (NSP2) as part of the American Recovery Re-investment Act in which funds are allocated for the purchase and rehabilitation of abandoned and foreclosed properties and targeted for households at or Page 151 of 262 P&D Committee Mtg. Minutes of 3-22-2010 Page 4

above 120% of the area median income. The work has to be done within a three year time frame. She further explained the HOME funds program is an on-going entitlement program through which the City receives about $500,000 a year and that the funds are entirely housing-focused and that the program is designed for low to moderate-income families at 80% or below area median income. She explained that HOME funds cannot be used for infrastructure.

Ald. Jean-Baptiste asked how much money is left in the HOME funds account.

Dennis Marino, Assistant Director of Planning, referred to page 2 of the memorandum. He explained there is a balance of approximately one million dollars left. He explained that the historic spending patterns have been used to finance larger development projects by the CHDO’S and by ECON Development Corporation.

Ald. Rainey commented that the affordable housing presentation that will be presented at City Council has some very innovative ideas about rehabilitating rental housing that is not in the two census tracks that the NSP2 funds are designated for.

Ald. Rainey moved approval, seconded by Ald. Jean-Baptiste. The Committee voted unanimously to approve, 5-0.

(P3)* Approval of Grant Agreement with the Illinois Historic Preservation Agency for the Evanston Lakeshore Historic District Survey

Ald. Rainey moved approval, seconded by Ald. Wilson. The Committee voted unanimously to approve, 5-0.

(P4)* Ordinance 18-O-10 Designating the Properties Located at 1724, 1728, 1730 and 1732 Chicago Avenue as the “Woman’s Christian Temperance Union Evanston Historic District”

Mary McWilliams, Property Manager for the Women’s Christian Temperance Union (WCTU) and board member of the Frances Willard Historical Association gave a Power point Presentation about the history of the WCTU and the homes located in the 1700 block of Chicago Avenue. Frances Willard Historical Association has the stewardship of the houses, archives and collections of the Frances Willard House

Ald. Rainey moved approval, seconded by Ald. Wilson The Committee voted unanimously in favor, 5-0.

(P5)* Ordinance 17-O-10: Granting a Special Use for a Type 2 Restaurant at 1729 Sherman Avenue “Jimmy John’s”

Ald. Rainey moved approval, seconded by Ald. Jean-Baptiste. The Committee voted unanimously in favor, 5-0.

Page 152 of 262 P&D Committee Mtg. Minutes of 3-22-2010 Page 5

IV. ITEMS FOR DISCUSSION

PD1 Definitions of Type 1 and Type 2 Restaurants

Chair Wynne announced that staff provided a memo on this topic and asked if anyone wanted to discuss. Ald. Rainey did not understand why this was being discussed.

Mr. Walker reminded the committee when council repealed the definitions we thought at that time a discussion may be needed. He said staff fully understands and he felt it was not necessary to revisit this topic.

There was no further discussion of this topic.

PD2 Transcripts

Chair Wynne announced that staff has provided a memo recommending a means of implementing a change in policy to no longer require verbatim transcripts of public meetings for which applicants are responsible for the cost.

Ald. Rainey moved to adopt staff recommendation.

Mr. Walker stated that this removes the requirements for transcripts and the cost associated therewith, unless someone specifically requests it, in which case staff will provide the requestor with a copy of the audio/visual recording of the meeting at a nominal fee.

Ald. Rainey wanted to confirm that it would be the applicant’s responsibility to have a transcript made from the recording if needed. Mr. Walker confirmed this to be true.

There was consensus directing staff to prepare any necessary legislation so this can be codified.

Ald. Rainey asked if Council has an issue in the future with the Zoning Board of Appeals that there would be a tape or CD available for members to hear what was discussed and who appears. Mr. Walker confirmed that this would be made available.

Chair Wynne announced that it is very important to hear the discussion and know who appeared.

There was no further discussion of this item.

V. COMMUNICATIONS

There were no communications.

Page 153 of 262 P&D Committee Mtg. Minutes of 3-22-2010 Page 6

VI. ADJOURNMENT

The meeting was adjourned at 7:32 p.m.

Respectfully submitted,

Annette Logan Annette Logan

Page 154 of 262 For City Council meeting of April 13, 2010 Item P1 Business of the City by Motion For Action

Memorandum

To: Honorable Mayor and Members of the City Council Planning & Development Committee

From: Evonda Thomas, Health Department Director

Subject: Sidewalk Café for Jacky’s on Prairie, 2545 Prairie Avenue

Date: March 18, 2010

Recommended Action: Site Plan and Appearance Review Committee (SPAARC) recommends City Council approval of the issuance of a sidewalk café permit to Jacky’s on Prairie, 2545 Prairie Avenue, a Type 1 Restaurant outside of the “core area” with liquor service under liquor license LL 201, within two hundred feet of a residentially-zoned district with no storage of furniture on the public way.

Funding Source: Not applicable.

Summary: All applications for a new sidewalk café at a licensed food establishment are reviewed by the Health Department, Legal Department and Engineering Division. Type 2 restaurants, or other licensed food service establishments or other licensed retail food stores, or any licensed food service establishment or licensed retail food store which is within two hundred feet (200') of a residentially zoned district, or type 1 restaurant with a liquor license outside of the "core area" and desirous of selling alcoholic liquor on the sidewalk cafe premises must be reviewed by SPAARC. SPAARC recommends or does not recommend the approval of the permit to the Planning and Development Committee, which then presents its recommendation to City Council.

Legislative History: At the March 17, 2010 SPAARC meeting, with applicant David Lipschutz, owner of Jacky’s on Prairie, in attendance, the committee reviewed the findings of the Health Department, Engineering Division and Legal Department and voted to recommend to City Council approval of the sidewalk café permit, waiving the requirement that liquor cannot be sold or consumed within the sidewalk café of a Type 1 restaurant located outside of the “core area.”

Page 155 of 262

Alternatives: Not applicable.

------Attachments: Sidewalk Café for Jacky’s on Prairie, 2545 Prairie Avenue APRIL 13 2010 Application Sidewalk Café for Jacky’s on Prairie, 2545 Prairie Avenue APRIL 13 2010 SPAARC

Page 156 of 262 Page 157 of 262 Page 158 of 262 Page 159 of 262 Page 160 of 262 Page 161 of 262 Page 162 of 262 Page 163 of 262 Page 164 of 262 Page 165 of 262 Page 166 of 262 For City Council meeting of April 13, 2010 Item P2 Ordinance 25-O-10 For Introduction

Memorandum

To: Honorable Mayor and Members of the City Council Planning and Development Committee

From: Lehman Walker, Director of Community and Economic Development Bill Dunkley, Zoning Administrator

Subject: Granting a Special Use for a Type 2 Restaurant at 719 Church Street in the D2 Downtown Retail Core Zoning District (“Andy’s Frozen Custard”)

Date: March 29, 2010

Recommended Action: Staff and the Zoning Board of Appeals recommend adoption of Ordinance 25-O-10 granting a special use permit to operate a type 2 restaurant “Andy’s Frozen Custard” at 719 Church Street with conditions on litter collection and litter pick-up plans.

Summary: Jonathan Payne, the applicant, acting on behalf of Evanston Realty Associates the property owner and Andy Kuntz, business owner, proposes to operate a frozen custard restaurant at 719 Church Street in the D2 “Downtown Retail Core” zoning district. Andy’s Frozen Custard, headquartered in Springfield, Missouri, operates 13 stores in Missouri, Arkansas, Texas and Bolingbrook, Illinois. Similar to existing locations, the proposed Evanston store would serve only frozen custard and other desert items.

The applicant proposes to operate according to the following:

• Hours: o Summer (Memorial Day to Labor Day): Sunday through Thursday 11 AM - 11:30 PM; Friday and Saturday 11 AM - Midnight o Winter (Labor Day to Memorial Day): Sunday through Thursday 11 AM - 11 PM; Friday and Saturday 11 AM - 11:30 PM • Deliveries: Deliveries would occur four to six times per week via a shared loading dock in the rear of the building. • Transportation: Customers who drive would park at available metered parking or garage spaces downtown, mass transit options are also available. • Employment: The operation would employ 15 to 20 employees in total. Two to 10 employees would staff this location at any one time.

Page 167 of 262 • Manager: The manager of the Bolingbrook location will also manage the day-to- day operations of this location. • Store Layout: Andy’s Frozen Custard proposes to operate without tables.

Similar uses in the area include Cold Stone Creamery at 1611 Sherman Avenue and Red Mango Frozen Yogurt located at 809 Davis Street.

Attachments:

Ordinance 25-O-10 ZBA Findings Letter (SPAARC Minutes of 3-10-2010 are available via the City Website) (Transcript is available via the City Website) (Menu and other information is available at www.eatandys.com)

Page 2 of 2 Page 168 of 262

3/29/2010

252525-25---OOOO----10101010

AN ORDINANCE

Granting a Special Use for a Type 2 Restaurant at 719 Church Street in the D2 Downtown Retail Core Zoning District (“(“(“Andy’s(“Andy’s Frozen CustardCustard””””))))

WHEREAS, the Zoning Board of Appeals (“ZBA”) met on March 16,

2010, pursuant to proper notice, to consider case no. 10ZMJV-0010, an application by Jonathan K. Payne (the “Applicant”), lessee of the property located at 719 Church Street in the D2 Downtown Retail Core District (the “Subject

Property”), with permission from Evanston Realty Associates, owner of the

Subject Property, for a Special Use to establish a Type 2 Restaurant, “Andy’s

Frozen Custard”, on the Subject Property, pursuant to Subsection 6-11-3-4 of

Title 6 of the Evanston City Code, 1979, as amended, (“the Zoning Ordinance”); and

WHEREAS, the ZBA, after hearing testimony and receiving other evidence, made a verbatim record and written findings that the application for a

Special Use for a Type 2 Restaurant met the standards for Special Uses in Section

6-3-5 of the Zoning Ordinance and recommended City Council approval thereof; and

WHEREAS, at its meeting of April 13, 2010, the Planning and

Development Committee of the City Council (“P&D Committee”) considered and adopted the ZBA’s record, findings, and recommendations and recommended

City Council approval thereof; and

Page 169 of 262 25-O-10

WHEREAS, at its meeting of April 26, 2010, the City Council considered and adopted the respective records, findings, and recommendations of the ZBA and the P&D Committee,

NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL

OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:

SECTION 1: The foregoing recitals are found as fact and made a part hereof.

SECTION 2: That the City Council hereby approves the Special

Use for a Type 2 Restaurant on the Subject Property, legally described in Exhibit

A, attached hereto and made a part hereof, applied for in case no. 10ZMJV-0010.

SECTION 3: That, pursuant to Subsection 6-3-5-12 of the Zoning

Ordinance, the City Council hereby imposes the following conditions on the grant of a Special Use, violation of any of which shall constitute grounds for revocation of said Special Use pursuant to Subsection 6-3-10-6 of the Zoning Ordinance:

A. Compliance with Applicable Requirements: The Applicant shall develop and use the Subject Property in substantial compliance with: all applicable legislation; the testimony and representations of the Applicant to the ZBA, the P&D Committee, and the City Council; and the approved plans and documents on file in this case.

B. Litter Collection Plan: The Applicant shall implement and adhere to a Litter Collection Plan that requires the policing of an area located within a radius of two hundred fifty feet (250’) of the Subject Property. The Applicant shall police this area at least once every three (3) hours during the hours the Special Use is in operation and shall keep it free of all litter, from any source. For the purpose of this ordinance, “litter” shall include, but is not limited to: food, food waste, and beverages; solid waste, including paper, wrappings, containers, cardboard, napkins, straws, utensils, plates, cans, glass, crockery, cigarette butts, ashes and similar materials; animal waste and dead animals; yard clippings and leaves; and all other waste materials which, if thrown or deposited as herein prohibited, may create a danger to public health, safety, or welfare.

Page 170~2~ of 262 25-O-10

C. Litter Pick-Up Plan: The Applicant and/or the owner of the Subject Property shall provide and maintain, on the Subject Property, exterior litter receptacles, in sufficient number and type, and with collections therefrom of sufficient number and frequency, in the City’s judgment, to contain, with lids tightly shut, all litter emanating from operation of the Special Use authorized hereby. Litter shall be collected no less than three (3) times per week, including collections on Sundays as necessary, in the City’s judgment, to comply with this condition. All litter receptacles shall be maintained in a clean condition with tight-fitting lids, and shall be placed on Code-compliant surfaces. The owner of the Subject Property shall provide adequate space at the rear of and on the Subject Property to accommodate the litter receptacles and collections required. Within seven (7) days of written notice from the City to do so, the Applicant and/or the owner of the Subject Property shall modify the number of litter receptacles and/or the number of collections therefrom, as directed by the City.

D. Fine for Non-Compliance: Should the City determine that the Applicant has failed to comply with any of the terms of this ordinance, the City may deliver written notice of non-compliance to the Applicant. If the Applicant does not cure the non-compliance identified in said notice within five (5) days, the Applicant shall owe the City a fine of two hundred fifty and no/100 dollars ($250.00) per day that the Applicant fails to comply. If, in the City’s determination, the Applicant is diligently pursuing the cure of such non-compliance and that such cure cannot be completed within five (5) days, the City may grant the Applicant additional time that the City determines to be reasonably necessary. The Applicant shall pay any such fine within thirty (30) days of written notice from the City to do so.

SECTION 4: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.”

SECTION 5: That the Applicant shall record a certified copy of this ordinance, at its cost, including all Exhibits attached hereto, with the Cook

County Recorder of Deeds, before the City may issue any permits or licenses related to the construction or operation of the Special Use hereby authorized.

Page 171~3~ of 262 25-O-10

SECTION 6: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable.

SECTION 7: That all ordinances or parts of ordinances in conflict herewith are hereby repealed.

SECTION 8: That this ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law.

Introduced:______, 2010 Approved:

Adopted:______, 2010 ______, 2010

______Elizabeth B. Tisdahl, Mayor

Attest: Approved as to form:

______Rodney Greene, City Clerk W. Grant Farrar, City Attorney

Page 172~4~ of 262 25-O-10

EXHIBIT A

LEGAL DESCRIPTION

THE SOUTH 150 FEET OF LOTS 5 AND 6 (AS A TRACT) IN BLOCK 16 IN THE ORIGINAL VILLAGE, NOW CITY OF EVANSTON, EXCEPTING FROM SAID PREMISES THE WEST 50 FEET AND ALSO EXCEPT THE EAST 25 FEET OF THE WEST 75 FEET OF THE SOUTH 50 FEET OF THE NORTH 60 FEET OF SAID LOT 6, IN SECTION 18, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN.

ALSO

THE WEST 50 FEET OF LOT 5 AND THE WEST 50 FEET OF THE SOUTH 15 FEET OF LOT 6 IN BLOCK 16 IN EVANSTON, ALL IN COOK COUNTY, ILLINOIS.

PIN: 11-18-305-005-0000

COMMONLY KNOWN AS: 719 Church Street, Evanston, Illinois.

Page 173~5~ of 262

March 29, 2010

Zoning Board of Appeals Recommendation Regarding 719 Church Street Special Use Application Case ZBA 10ZMJV-0010 Heard March 16, 2010

Based on the application, submitted documents, testimony, and the deliberations and findings contained in the hearing transcript, the Zoning Board of Appeals recommends the approval of an application by Jonathan K. Payne, lessee, on behalf of Evanston Realty Associates the property owner and Andy Kuntz, business owner, for a special use permit at 719 Church Street in order to open a type 2 restaurant “Andy’s Frozen Custard”. 719 Church Street is located in a D2 “Downtown Retail Core” zoning district that requires a special use permit for any type 2 restaurants to operate. The Zoning Board of Appeals makes a recommendation to the City Council who act as the final determining body.

The positive recommendation is subject to the conditions that the construction and use of the development be in substantial compliance with the testimony and documents presented; and that the applicant complies with the litter collection and litter pick-up plan as outlined by the City.

Lori Summers, Acting Chair Date Zoning Board of Appeals

Voting Aye: Summers, Berns, Gingold, Rodgers, Sutton Voting Nay: None Abstaining: None Absent: Creamer, McLennan

Page 174 of 262 APPROVED

SITE PLAN AND APPEARANCE REVIEW COMMITTEE (SPAARC) MEETING NOTES March 10, 2010

Attendees:

Committee Members: D. Argumedo, J. Cory, P. D’Agostino, I. Eckersberg, W. Hallen, D. Marino, M. Rons, L. Walker

Citizen Member: S. Valavanis

Other Staff: B. Newman

Presiding Member: W. Hallen

A quorum being present, acting Chair Hallen called the meeting to order at 2:33 p.m.

Projects Reviewed:

SPAARC 816-818 Church Street Preliminary and Final Proposal for façade improvement

APPLICATION PRESENTED BY: Joe Behles Architect

GENERAL DISCUSSION: Mr. Behles proposed a façade improvement for 2 stores of 2300 and 1971 square feet, that will complement the neighbors’ facades. The following was discussed:  Mr. Behles said potential tenants have commented that the building looks “tired”  The existing stone is wearing out and crumbling  Existing awnings were lit from inside:  Seeking approval to: o Remove awnings o Remove sandstone and replace with true limestone, consistent with surrounding buildings o Apply coating on precast o 2 large anodized aluminum signage panels to stand off façade of building 2.5” o Signs to attach to aluminum sheet; more modern, controls where sign goes, provides standardization and unity, won’t mar masonry

Action: The Committee voted unanimously to approve the preliminary and final plans.

Page 175 of 262

SPAARC Meeting Notes – March 10, 2010 Page 1 of 2 SPAARC 719 Church Street Recommendation to ZBA Special Use Permit request by Andy’s Frozen Custard

APPLICATION PRESENTED BY: Jonathan K. Payne Rep. of Andy’s Frozen Custard

GENERAL DISCUSSION: Mr. Payne presented a menu and explained his request for a special use. The following was discussed:  65 – 70% of customers will consume the custard off premises  Considering putting chairs in  Andy’s Frozen Custard is usually a free standing kiosk or drive through  Hours are tentatively proposed to be 10:30 a.m. to 8 or 9:00 p.m., but later on weekends to attract theater goers  Deliveries: minimal; to share loading dock in rear of building with Chipotle and Flat Top  Mr. Payne was advised of the City’s trash removal requirement of pickup within a 250’ radius

Action: The Committee voted unanimously to recommend approval to the ZBA.

SPAARC 1633 Chicago Avenue Recommendation to Sign Board Variation from sign regulations request for PNC Bank for a blade sign

APPLICATION PRESENTED BY: Walter Hallen Staff Liaison to Sign Board

GENERAL DISCUSSION: Chair Hallen presented the application for the variation and illustration of the proposed sign. The following was discussed:  32” X 48” blade sign proposed  There are others at various locations in Evanston: example: Dempster & Chicago

ACTION: The Committee voted unanimously to recommend approval of the variation to the sign regulations.

Other Business: The meeting notes of the February 24th SPAARC meeting were approved by majority with one abstaining.

The meeting adjourned at 3:40 p.m.

The next SPAARC meeting will take place on Wednesday, March 17, 2010 unless otherwise noted.

Respectfully submitted, Bobbie Newman

Page 176 of 262

SPAARC Meeting Notes – March 10, 2010 Page 2 of 2 For City Council meeting of April 13, 2010 Item P3 Ordinance 18-O-10 For Action

Memorandum

To: Honorable Mayor and Members of the City Council Planning and Development Committee

From: Lehman Walker, Community and Economic Development, Director Dennis Marino, Planning and Zoning, Assistant Director Carlos D. Ruiz, Preservation Coordinator

Subject: Ordinance 18-O-10 Designating the Properties Located at 1724, 1728, 1730 and 1732 Chicago Avenue as the “Woman’s Christian Temperance Union Evanston Historic District”

Date: March 24, 2010

Recommended Action: Staff and Preservation Commission recommend the adoption of Ordinance 18-O-10 designating the properties located at 1724, 1728, 1730 and 1732 Chicago Avenue as the “Woman’s Christian Temperance Union Evanston Historic District.”

This agenda item was introduced at the March 22, 2010 City Council meeting.

X:\City Council Meetings\Agendas, Council\Council Agenda -10\4-13-10\PD\P3 WCTU\WCTU Transmittal to City Council 4- 13-10.doc Page 177 of 262

Memorandum

To: Honorable Mayor and Members of the City Council Planning and Development Committee

From: Lehman Walker, Community and Economic Development, Director Dennis Marino, Planning and Zoning, Assistant Director Carlos D. Ruiz, Preservation Coordinator

Subject: Ordinance 18-O-10 Designating the Properties Located at 1724, 1728, 1730 and 1732 Chicago Avenue as the “Woman’s Christian Temperance Union Evanston Historic District”

Date: March 10, 2010

Recommended Action: Staff and Preservation Commission recommend the adoption of Ordinance 18-O-10 Designating the Properties Located at 1724, 1728, 1730 and 1732 Chicago Avenue as the “Woman’s Christian Temperance Union Evanston Historic District.”

Summary: On November 16, 2009, Mary McWilliams, on behalf of the Woman’s Christian Temperance Union (“WCTU”), submitted to the Commission a nomination proposing the designation of the properties located at 1724, 1728, 1730, and 1732 Chicago Avenue, as an Evanston Historic District. The Commission held a public hearing on said nomination on December 15, 2009, January 19, 2010, and February 16, 2010, during which the Commission considered testimony and accepted written materials; and at its meeting of February 16, 2010, the Commission made a written Report and unanimously adopted a Resolution, wherein they found that the nomination satisfied those criteria set forth in Section 2-9-4 (A) 1, 2, 3, 4, 6, 9, and (B) of the Preservation Ordinance. The Commission recommended to the Mayor and City Council that the proposed district, to be known as the “Woman’s Christian Temperance Union District”, be designated as an Evanston Historic District.

City Council adoption of Ordinance 18-O-10 will mean that the four aforementioned properties will be under the protection of the Preservation Ordinance and required to apply for a Certificate of Appropriateness (COA) for exterior work visible from the public way requiring an authorization of plans for alteration, construction and relocation requiring a building permit from the City. Also, any alteration, construction or relocation that involves the following:

Page 178 of 262 (a) Replacement of windows or doors. (b) Addition or replacement of storm windows or doors

And any demolition in whole or in part requiring a permit from the City.

Legislative History: The Commission held a public hearing on the nomination on December 15, 2009, January 19, 2010, and February 16, 2010. The Commission made a written Report and adopted a Resolution on February 16, 2010, wherein they found that the nomination satisfied those criteria set forth in Section 2-9-4 (A) 1, 2, 3, 4, 6, 9, and (B) of the Preservation Ordinance. The Commission recommended to the Mayor and City Council that the proposed district, to be known as the “Woman’s Christian Temperance Union District”, be designated as an Evanston Historic District.

On February 12, 2010 the City Manager transmitted to the City Council the WCTU historic district nomination memo and report adopted on February 16, 2010 by the Preservation Commission.

------

Attachments: Copy of Ordinance 18-O-10 Copy of Preservation Commission’s Resolution and Report Copy of Hearing Minutes Map of District Boundary List of Contributing Structures Copy of Nomination is available online at: http://www.cityofevanston.org/preservation

Page 2 of 2 Page 179 of 262

3/4/2010

18-O-10 AN ORDINANCE Designating the Properties Located At 1724, 1728, 1730 and 1732 Chicago Avenue as the “Woman’s Christian Temperance Union Evanston Historic District”

WHEREAS, the City has enacted a Historic Preservation

Ordinance, codified as Title 2, Chapter 9 (the “Ordinance”) of the Evanston City

Code of 1979, as amended (the “City Code”); and

WHEREAS, pursuant to Section 2-9-3 of the Ordinance, the City of

Evanston has created the Evanston Preservation Commission (the

“Commission”); and

WHEREAS, among the powers of said Commission, set forth in

Section 2-9-3 (G) of the Ordinance, is the power “to investigate and make recommendations to the City Council or its duly authorized committee concerning the adoption of ordinances designating areas, properties, structures, sites and objects as landmarks and districts”; and

WHEREAS, Section 2-9-4 of the Ordinance provides criteria for designation of nominated districts and requires that every district must meet one

(1) or more of the specified criteria for designation; and

WHEREAS, on November 16, 2009, Mary McWilliams, on behalf of the Woman’s Christian Temperance Union (“WCTU”), submitted to the

Commission a nomination proposing the designation of the properties located at

Page 180 of 262 18-O-10

1724, 1728, 1730, and 1732 Chicago Avenue, legally described in Exhibit A, attached hereto and made a part hereof, as an Evanston Historic District; and

WHEREAS, pursuant to proper notice and the provisions of the

Ordinance, the Commission held a public hearing on said nomination on

December 15, 2009, January 19, 2010, and February 16, 2010, during which the

Commission considered testimony and accepted written materials; and

WHEREAS, at its meeting of February 16, 2010, after having heard and reviewed the nomination application, testimony, written materials and all evidence adduced at said public hearing, the Commission made a written Report and unanimously adopted a Resolution, attached hereto as Exhibits B and C, respectively, and made parts hereof, wherein they found that the nomination satisfied those criteria set forth in Section 2-9-4 (A) 1, 2, 3, 4, 6, 9, and (B) of the

Ordinance; and

WHEREAS, the Commission recommended to the Mayor and City

Council that the proposed district, to be known as the “Woman’s Christian

Temperance Union District”, be designated as an Evanston Historic District; and

WHEREAS, at its meeting of March 22, 2010, the Planning and

Development Committee of the City Council considered and adopted the

Commission’s Report and Resolution and recommended City Council approval thereof; and

Page 181~2~ of 262 18-O-10

WHEREAS, at its meeting of April 13, 2010, the City Council considered and adopted the respective records, findings, and recommendations of the Commission and the Planning and Development Committee,

NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL

OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:

SECTION 1: The foregoing recitals are found as fact and made a part hereof.

SECTION 2: That the City Council hereby establishes the

“Woman’s Christian Temperance Union District” as an Evanston Historic District in accordance with the provisions of the Ordinance.

SECTION 3: That City Code Sections 2-9, Schedule B and 6-18-3,

Schedule C are hereby amended to include the addresses of all properties located within the WCTU Evanston Historic District.

SECTION 4: That, from and after the effective date of this

Ordinance 18-O-10, all provisions, conditions and requirements of the Ordinance shall apply to all properties located in the WCTU Evanston Historic District.

SECTION 5: That if any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable.

Page 182~3~ of 262 18-O-10

SECTION 6: That all ordinances or parts of ordinances in conflict herewith are hereby repealed.

SECTION 7: That this ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law.

Introduced:______, 2010 Approved:

Adopted:______, 2010 ______, 2010

______Elizabeth B. Tisdahl, Mayor

Attest: Approved as to form:

______Rodney Greene, City Clerk W. Grant Farrar, City Attorney

Page 183~4~ of 262 18-O-10

EXHIBIT A

LEGAL DESCRIPTION

LOT 15 (EXCEPT THE SOUTH 11 FEET THEREOF), ALL OF LOT 16, ALL OF LOT 17, AND THE SOUTH 4 FEET OF LOT 18 IN BLOCK 15 OF THE VILLAGE OF EVANSTON, IN THE NORTHEAST ¼ OF SECTION 18, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS.

PINs: 11-18-208-013-0000 11-18-208-012-0000 11-18-208-011-0000

COMMONLY KNOWN AS: 1724 Chicago Avenue, Evanston, Illinois. 1728 Chicago Avenue, Evanston, Illinois. 1730 Chicago Avenue, Evanston, Illinois. 1732 Chicago Avenue, Evanston, Illinois.

Page 184~5~ of 262 18-O-10

EXHIBIT B

PRESERVATION COMMISSION REPORT TO CITY COUNCIL

Page 185~6~ of 262 FINAL

City of Evanston

Evanston Preservation Commission

Report to the City Council

A Recommendation that the buildings at

1724, 1728, 1730 and 1732 Chicago Avenue,

and their corresponding lots of record be designated as the

Woman’s Christian Temperance Union (WCTU) Historic District,

Evanston, Illinois.

February 16, 2010

To the Honorable Mayor and the City Council of the City of Evanston:

Ladies and Gentlemen:

In accordance with the Preservation Ordinance, Section 2-9-5(E) the Preservation

Commission is pleased to submit the following report recommending the designation of the Buildings at 1724, 1728, 1730 and 1732 Chicago Avenue and Corresponding Lots of Record be designated as the Evanston Woman’s Christian Temperance Union

Historic District.

I. PROCEDURAL HISTORY

On December 15, 2009, Mary McWilliams, the applicant, submitted to the Evanston

Preservation Commission (“the Commission”) a Nomination (“the Nomination”)

Page 186Page 1of 262 FINAL

proposing the designation of the buildings at 1724, 1728, 1730 and 1732 Chicago

Avenue as the Woman’s Christian Temperance Union Historic District, Evanston,

Illinois. In accordance with the Historic Preservation Ordinance (Section 2-9-1 et seq. of the Evanston City Code) (“the Ordinance”) the Commission initiated the review process.

Pursuant to the Ordinance, on December 2, 2009 the Commission notified Ms. Rita K.

Wert, National President of the Woman’s Christian Temperance Union, the property

owner, of the receipt of the Nomination. Thereafter, the Commission scheduled the

public hearing. The public hearing commenced on December 15, 2009, and it was continued to January 19, and February 16, 2010. The Commission accepted public comment and written materials until December 15, 2009. The Commission deliberated upon the evidence on December 15, 2009 and closed the public hearing on February

16, 2010.

The Commission reviewed the Nomination and all other evidence, including written and

spoken testimony from all concerned parties, and determined that the application met

the criteria for designation in Section 2-9-4(A) 1, 2, 3, 4, 6, 9 and (B) of the Ordinance.

The Commission approved this report on February 16, 2010 unanimously by a vote of six (6) in favor and none (0) against, and closed the public hearing.

In addition to this report, the Commission submits herewith the following:

Appendix A. Map showing the location of the buildings at 1724, 1728, 1730 and 1732

Chicago Avenue (The Woman’s Christian Temperance Union Historic District,

Evanston, Illinois).

Page 187Page 2of 262 FINAL

Appendix B. List of documents in the record of the proceedings, including the

Nomination, minutes of the hearing, notices and materials received and made part of

the record. These documents are available for public inspection at the City Clerk’s

Office and the Preservation Coordinator’s Office.

II. CRITERIA

The Ordinance outlines the procedure by which a nominated historic district and the

buildings shall be taken under consideration. The Ordinance defines a historic district

as: “An identifiable area with definable boundaries designated as a "Historic District" by

the Council and in which a significant number of the properties, structures, sites or

objects have a high degree of historic, cultural, architectural or archaeological

significance and integrity. Many of the properties, structures, sites or objects included in

the district may qualify as landmarks and may or may not be contiguous. For purposes

of this Chapter and unless otherwise expressly provided by Council in the ordinance for

designation, all designations shall presumptively include the lot(s) of record associated

with structures and objects located in the district”.

The Ordinance also states that the nominated historic district must meet one or more of

the ten criteria for designation listed in Section 2-9-4(A). In addition, the Ordinance states that the nominated historic district meeting any one or more of the criteria in

Section 2-9-4(A) shall also have sufficient integrity of location, design, materials and

workmanship to make it worthy of preservation or restoration as stated in Section 2-9-

4(B).

Page 188Page 3of 262 FINAL

A. Explanation of the significance or lack of significance of the nominated

district as it relates to the criteria for designation

The nominated Woman’s Christian Temperance Union Historic District is found to be in

conformity with criteria in Section 2-9-4(A) 1, 2, 3, 4, 6, 9 and (B). The significance of

the nominated historic district is described below in relation to each of these criteria.

Criterion 1

“Its location as a site of a significant historic or prehistoric event or activity which may or

may not have taken place within or involved the use of any existing improvements on

the property.”

The WCTU’s National headquarters in Evanston is most historically significant because

of important events that took place either in the lifetime of Frances Willard (1839-1898)

or during the 25 years following her death: Willard made her home in Evanston her informal WCTU headquarters in 1874, when she was elected national corresponding secretary of the WCTU. From her Rest Cottage, Willard led Illinois women to

Springfield to present to the General Assembly petitions that would give Illinois women limited suffrage in 1879; she planned and orchestrated the drive to establish the World’s

WCTU in continental Europe, Asia, Australia, and New Zealand; she lead the American

WCTU in major social reforms that included full suffrage for women; and she oversaw the establishment of a WCTU lobbyist in Washington D.C., the first female lobbyist in the country. Anna Gordon, Willard’s secretary and the fourth national WCTU president, continued the campaign for a national prohibition amendment from her offices in Rest

Cottage and later in the WCTU Literature Building. In 1900 the WCTU made the Annex

Page 189Page 4of 262 FINAL

at 1730 Chicago Avenue its official headquarters and designated Rest Cottage at 1728

Chicago Avenue a house museum honoring the life work of a nationally important

American woman.

Criterion 2

“Its identification with a person or persons who significantly contributed to the historic,

cultural, architectural, archaeological or related aspect of the development of the city, state, midwest region or the United States”

• Frances Willard (1839-1898) is best known as the second president of the WCTU

and as a leading social reformer of the late nineteenth century. Among her most

notable accomplishments are: The first female president of a woman’s college –

Evanston College for Ladies (1871-1873); the fist dean of women in America –

Northwestern University (1873-1874); the first woman to speak before the Illinois

General Assembly (1879); the president of the World’s WCTU (1891-1898); and

the first woman to have a statue placed in Statuary Hall in the U.S. Capitol

(1905). Other notable individuals are:

• Mary Bannister Willard (1841-1912) was Frances Willard’s friend and sister-in-

law; she edited the WCTU weekly publication, The Union Signal.

• Anna Adams Gordon (1853-1931) was Willard’s secretary and then fourth

national WCTU president and she chaired the Illinois committee to have Frances

Willard’s statue placed in Statuary Hall (1900-1905).

• Ella A. Boole (1858-1952) worked for the passage of the Eighteen Amendment;

she was the fifth national WCTU president.

Page 190Page 5of 262 FINAL

• Ida B. Speakman Wise Smith (871-1952) began work with the WCTU in 1891.

She became national WCTU president in 1933 when Repeal went into effect.

• Mamie White Colvin (1883-1955) was eighth national WCTU president, from

1944 to 1953. Under her leadership the WCTU in 1950 bought the house at

1732 Chicago Avenue, for additional housing for national officers and provided

additional protection to Willard House.

• Ruth Tibbits Tooze (1901-1992) was elected national WCTU president in 1959

and served in that capacity for 15 years. She promoted the Hour of Social

Freedom, a non-alcoholic beverage recipe book. She organized petition

campaigns and gathered sympathizers to speak before the City Council to urge

rejection of any ordinance allowing liquor sales.

• Elizabeth Eunice Smith Marcy (1821-1911) was founding member of the

Woman’s Temperance alliance, which preceded the WCTU. Marcy was one of

the founders of the WCTU’s national paper, Our Union. Emily Huntington Miller

(1833-1933), a devoted temperance woman, was secretary of the three-woman

committee that issued the call to found a new women’s temperance organization

in 1874. Catharine Waugh McCulloch (1862-1954) served as national director of

the WCTU department of Legislation in 1893 and for many years as legal advisor

to the national officers of the WCTU.

• Julian R. Fitch (1830–1907), who lived at 1724 Chicago Avenue, was one of the

first superintendents of the Evanston Water Works (1875–1882) and a city

engineer and commissioner of public works (1890–1892). He was responsible for

Page 191Page 6of 262 FINAL

building many of Evanston’s streets and for laying all of the main sewers and

many of the smaller branches.

Criterion 3

“Its exemplification of an architectural type, style or design distinguished by innovation,

rarity, uniqueness or overall quality of design, detail, materials or craftsmanship;”

1724 Chicago Avenue (built in 1865) (Gable-Front Side-Hall Vernacular Greek Revival)

it has clapboard siding, a shallow pitched roof with almost no overhang, six-over-six

double hung windows with thin muntins, and shed-type hoodmolds over the windows of

the Chicago Avenue façade. The shed-roof porch spanning the Chicago Avenue

façade is a later addition. The house was designated in 1978 as an Evanston

Landmark under “H3” (for important contributions Julian Fitch made to Evanston in his work as one of the first superintendents of the Evanston Water Works and later as the

city engineer and commissioner of public works; and “A7” (as it exemplifies an

architectural style, construction technique or building type once common in the city).

1728-1730 Chicago Avenue (Gothic Revival); “Rest Cottage” (1865) Frances Willard’s

house at 1728 Chicago Avenue with its ca.1882 addition at 1730 Chicago Avenue is

one of only two vertical board-and batten Gothic Revival houses remaining in Evanston.

Both the original house and the addition have decorative vergeboard and carved finials.

Gabled dormers pierce the steeply pitched roof. Rest Cottage’s entrance has double

doors with a leaded glass transom. The Annex entrance has a single door topped by a

leaded glass transom.

Page 192Page 7of 262 FINAL

The Administration Building (built in 1910, additions 1922 and1940) is an L-shaped

building with a flat or a hipped roof and two-and-one-half stories high. Charles R. Ayars

designed the 1910 building and the 1922 addition. The Administration building is built of

brick, common bond alternating every sixth row with Flemish bond. A flat roof hidden by

a parapet tops the two-story 1910 portion of the building and the Library. The two-and-

one-half-story 1922 addition has an asphalt shingle hipped roof. The fenestration of the

original building and the 1922 addition consists of fifteen one-over-one double-hung

windows. Earl H. Reed designed the 1940 addition; the three-story Library addition

reflects modern design of the late 1930s. It projects approximately five-and-one-half feet

from the east wall of the 1922 building and is flush with the north wall of the 1910

building.

1732 Chicago Avenue, (Stick Style) is a tall, two-and-one-half story building on a raised

brick foundation. A two-and-one-half story polygonal bay with a gable roof juts from the

south façade while a smaller one-story-hipped-roof bay interrupts the otherwise smooth north façade. Both gable ends have a solid vergeboard with curved edging and incised

designs. Fenestration consists of tall narrow one-over-one double-hung windows. The

shed-roofed, wraparound porch is a 1909 addition.

Criterion 4

“Its identification as the work of an architect, designer, engineer or builder whose

individual work is significant in the history or development of the City, the State, the

Midwest region or the United States”

Page 193Page 8of 262 FINAL

The WCTU Administration building represents the work of two Evanston architects.

Charles R. Ayars (1861-1934) was the architect for the 1910 Literature Building and the

1922 addition. Earl H. Reed, Jr. designed the 1940 Frances E. Willard Memorial

Library.

Ayars designed at least 39 single-family houses in Evanston, among them his own house at 2419 Lincoln Street (1900), seven commercial and institutional buildings and one industrial building at 1900 Dempster Street. Ayars designed Annie May Swift Hall

(1895) and Chapin Hall (1901) for Northwestern University. Ayars designed the

Ebenezer African Methodist Episcopal Church building (1909) at 1109 Emerson Street.

Nine buildings designed by Ayars are Evanston Landmarks (see Appendix II of

Nomination).

Earl Howell Reed, Jr. (1884-1968) is known for his work on the Historic American

Buildings Survey (HABS) project of the National Park Service from 1934 to 1968. In

1961 Reed was given the Edward C. Kemper award for his work in historic preservation.

The Chicago Chapter of the American Institute of Architects presented Reed with a gold medal for “distinguished achievement as an architect, educator, and historian.”

Criterion 6

“Its association with important cultural or social aspects or events in the history of the

City, the State, the Midwest region or the United States”

Frances Willard became the leader of the largest and arguably the most powerful woman’s organization in the country in the late nineteenth century, the WCTU based in

Page 194Page 9of 262 FINAL

Evanston (1900). Anna Gordon, fourth national WCTU president, oversaw the passage

of the Eighteenth Amendment (1917). The social impact of the WCTU is reflected in the recognition of the WCTU’s role in the history of Prohibition. The 1924 Kiwanis Club book, “Evanston,” states in the chapter, “Influence of Evanston in National Affairs:” The crowning work of the Woman’s Christian Temperance Union was the adoption of the

Eighteenth Amendment to the Constitution of the United States. That Evanston was the birthplace of the movement which had this magnificent result, is acknowledged by all historians who have written on the subject. The life work of Frances E. Willard is commemorated in the birth and progress of nation-wide prohibition.”

About 1966 the City Council began to consider allowing restaurants to serve alcoholic

beverages. After the passage of the 1970 state Constitution that removed the

requirement for a referendum on local option, in 1971 the Evanston City Council drafted

an ordinance to allow limited liquor sales in restaurants. Ruth Tooze, president of the

WCTU, tried to keep Evanston dry. In the end, the City Council determined that the

prospect of increased revenue from liquor sales outweighed the benefit of keeping

Evanston dry and Evanston’s first liquor ordinance passed in 1972.

Criterion 9

“Its unique location or distinctive physical appearance or presence representing an

established and familiar visual feature of a neighborhood, community or the City”

The houses at 1724, 1728/1730, and 1732 Chicago Avenue present a unique grouping

of vernacular buildings common in Evanston from 1860s through the 1880s. The

specific combination of a Gable-Front, Side-Hall house, a Gothic Revival house with its

Page Page195 10 of 262 FINAL original board and batten siding and a Stick Style house sitting side-by-side occurs nowhere else in Evanston. Except for these buildings, no other houses still stand on either the east or the west side of the 1700 block of Chicago Avenue. These wooden siding houses at 1724, 1728/1730 and 1732 Chicago Avenue stand in stark contrast to the surrounding twentieth-century apartment houses, institutions and commercial buildings of brick, stone and concrete.

B. Explanation of the integrity of a nominated historic district

Criterion B

“Integrity of Landmarks and Districts: Any area, property, structure, site or object that meets any one or more of the criteria in subsection 2-9-4(A) shall also have sufficient integrity of location, design, materials and workmanship to make it worthy of preservation or restoration. (Ord. 12-0-94)”

Integrity of location: The three houses and the Administration Building comprise the site where the work of the WCTU took place. The Administration Building is still the national headquarters of the WCTU.

Integrity of design: All the buildings in the proposed WCTU local historic district retain the design elements that identify each with a particular historic style or building type.

Alterations took place within the period of significance (1865-1972) and contribute to the story of the district.

Integrity of materials and workmanship: With the exception of the roofs on the houses at 1724 and 1732 Chicago Avenue and the Administration Building, the original

Page Page196 11 of 262 FINAL

materials still clad the buildings. The skill of workmanship on all of the buildings in the

WCTU Local Historic District is consistently very high.

C. Identification of critical features of the nominated building to provide

guidance for review of alteration, construction, demolition or relocation

1724 Chicago Avenue – Gable-Front, Side-Hall: The house has a simple rectangular

massing. The main façade is two or three bays wide, with an entrance to an inner side

hall and stairway at one side. Second-floor double-hung windows lie directly above the

entrance and the first-floor double-hung windows. The roof has a shallow pitch and

narrow overhanging eaves. A set of steps slightly wider than the front door leads to an

uncovered entry. One-story shed or hipped-roof porches that span the entire façade of

the Gable-Front, Side-Hall house are later additions. The house has clapboard siding, a

shallow pitched roof with almost no overhang, six-over-six double-hung windows with

thin muntins and shed-type hoodmolds over the window of the Chicago Avenue façade.

Based on the Hesler photograph taken before 1882 the shed-roofed porch spanning the

Chicago Avenue façade is a later addition.

The building at 1728 Chicago Avenue and the addition at 1730 Chicago Avenue are one

of only two vertical board-and-batten Gothic Revival houses remaining in Evanston.

Both the original house and the addition have decorative vergeboard and carved finials.

Gabled dormers pierce the steeply pitched roof. One-over-one double-hung windows comprise all of the original windows on the house except the large single-pane window

with a fixed leaded glass transom that was installed in the east wall of the south parlor

in 1890. Rest Cottage has double doors with a leaded glass transom. A railing with

Page Page197 12 of 262 FINAL

moderately thick spindles edges the porch and the seven steps that lead up to the porch

and front door. The Annex entrance has a single door topped by a leaded glass

transom. A thin curved porch edged with a railing comprised of thin turned closely spaced spindles and a curved railing projects from the house.

The Administration Building is built of brick common bond alternating every sixth row

with Flemish bond. A flat roof hidden by a parapet tops the two-story 1910 portion of

the building and the Library. The two-and-one-half-story 1922 addition has an asphalt

shingle hipped roof. Two gabled wall dormers on the east side and a single gabled wall dormer on each of the north and south sides admit light to the large third-floor meeting

room. Blind arches of brick top the first floor double-hung windows. Decorative

brickwork and stone corner blocks cap the second-floor windows. A limestone

stringcourse at the sill of the first-floor windows and another at the top of the second-

floor windows are additional details. A deep curved hood identified the building

entrance. The front door with a large glass inset has a leaded glass fanlight and leaded

glass sidelights. The fenestration of the original building and the 1922 addition consists

of fifteen-over-one double-hung windows.

The three-story Library addition is deep red brick with the same stone trim as the older

building and uses a scale and massing that compliments that of the 1910 and 1922

portions allows the 1940 addition to blend seamlessly with the older building. The

addition projects about five-and-one-half feet from the east wall of the 1922 building and

is flush with the north wall of the 1910 building. The first floor of the library sits at grade

level while the first floor of the 1910 and 1922 portions is about five feet above grade.

Page Page198 13 of 262 FINAL

On the second floor six metal tripartite windows – one window on each north and south facades and four on the east facade – admit light while the third floor has fifteen-over- one double-hung windows that match the windows on the 1910 and 1922 portions. All windows in the addition have stone sills.

1732 Chicago Avenue: The house at 1732 Chicago Avenue is a tall two-and-one-half story building on a raised brick foundation. A two-and-one-half story polygonal bay with a hipped gable roof juts from the south façade while a smaller one-story hipped-roof bay interrupts the otherwise smooth north façade. Both gable ends have a solid vergeboard with curved edging and incised designs. Fish-scale shingles and small boards fill the areas between the vertical, horizontal, and diagonal sticks. A small double-hung window is centered in each gable. The gable window on the main (east) façade is larger and is topped by a blind lunette decorated with stylized flower leaves. Carved brackets support the south gable. Fenestration consists of tall narrow, one-over-one double-hung windows. A French front door topped by a transom projects from the east façade and gives added prominence to the entry. The shed-roofed wraparound porch is a 1909 addition. Ashlar piers support square columns that are topped with curved brackets. Modern wrought iron railings have replaced the ashlar piers that flanked the concrete steps. Flat wood rails top square wood balusters. A similar porch with a hipped roof at the southwest corner of the house gives access to the back door. At the northwest corner a simple set of stairs and a hollow core door leads to the second-floor apartment.

Page Page199 14 of 262 FINAL

D. Proposed design guidelines, if any, for review of alteration, construction,

demolition or relocation

Section 2-9-9 of the Ordinance sets forth standards for review of proposed alterations,

construction, relocation, and demolition. These are detailed standards which provide a

basis for determining whether the proposed action is consistent with the Ordinance.

The Ordinance requires persons seeking to act as specified in Section 2-9-9 with

respect to a landmark to apply to the Preservation Commission for a certificate of

appropriateness thereby providing further protection for a landmark.

The standards for review set forth in the Ordinance are to be used in reference to the

proposed landmark. These standards allow the Commission to address the

characteristics of the building effectively when applications arise in the future.

III. CONCLUSION

The Preservation Commission recommends to the City of Evanston Council that the

WCTU Local Historic District (1724, 1728/1730 and 1732 Chicago Avenue) be

designated an Evanston Local Historic District in that it meets Criterion 1, “Its location

as a site of a significant historic or prehistoric event or activity which may or may not

have taken place within or involved the use of any existing improvements on the

property”; Criterion 2, “Its identification with a person or persons who significantly

contributed to the historic, cultural, architectural, archaeological or related aspect of the

development of the city, state, midwest region or the United States”; Criterion 3, “Its exemplification of an architectural type, style or design distinguished by overall quality of

Page Page200 15 of 262 FINAL

design, detail, materials or craftsmanship”; Criterion 4, “Its identification as the work of an architect, designer, engineer or builder whose individual work is significant in the history or development of the City, the State, the Midwest region or the United States”;

Criterion 6, “Its association with important cultural or social aspects or events in the

history of the City, the State, the Midwest region or the United States”; Criterion 9, “Its

unique location or distinctive physical appearance or presence representing an

established and familiar visual feature of a neighborhood, community or the City” and

Criterion B, “Integrity of Landmarks and Districts: Any area, property, structure, site or

object that meets any one or more of the criteria in subsection 2-9-4(A) shall also have

sufficient integrity of location, design, materials and workmanship to make it worthy of preservation or restoration (Ord. 12-0-94).”

Respectfully submitted,

Evanston Preservation Commission

Adopted: February 16, 2010

______Date: ______Jordan Cramer, Chair

______Date: ______Kris Hartzell, Secretary

Page Page201 16 of 262 

        

Page 202  of 262

CITY OF EVANSTON EVANSTON PRESERVATION COMMISSION

A RESOLUTION

Requesting the City Manager to transmit the Preservation Commission’s report and recommendation that the City Council designate the buildings at 1724, 1728, 1730 and 1732 Chicago Avenue and their corresponding lots of record as the Woman’s Christian Temperance Union (WCTU) Historic District, Evanston, Illinois

WHEREAS, On November 17, 2009, Mary McWilliams of 1606 Wesley Avenue,

Evanston, Illinois 60201, submitted to the Evanston Preservation Commission (the

“Commission”) a nomination (the “Nomination”) to designate the buildings at 1724,

1728, 1730 and 1732 Chicago Avenue and their corresponding lots of record as the

Woman’s Christian Temperance Union (the “WCTU”) Local Historic District; and

WHEREAS, in accordance with the Historic Preservation Ordinance (section

2-9-1 et seq. of the Municipal Code) (the “Ordinance”) the Commission conducted a

review process; and

WHEREAS, pursuant to the Ordinance, the Commission notified Ms. Rita K.

Wert, the National President of the WCTU, the property owner, of the receipt of the

nomination; and

WHEREAS, thereafter the Commission held a public hearing beginning on

December 15, 2009 and continued on January 19, and February 16, 2010. The

Commission deliberated upon the evidence on December 15, 2009. The Commission

closed the public hearing on February 16, 2010 making a record thereof; and

Page 2031 of 3 of 262

WHEREAS, the Commission accepted testimony and other evidence until

December 15, 2009; and

WHEREAS, on December 15, 2009, the Commission deliberated and evaluated the nomination, testimony heard at the public hearing, and other evidence; and

WHEREAS, on February 16, 2010, the Commission approved its report and closed the public hearing; and

NOW, THEREFORE, BE IT RESOLVED BY THE EVANSTON PRESERVATION

COMMISSION OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:

Section 1: The Commission determines that the nominated Woman’s Christian

Temperance Union (WCTU) Historic District is found to be in conformity with criteria in

Section 2-9-4 (A) 1, 2, 3, 4, 6, 9 and Item 2-9-4 (B).

Section 2: The Commission recommends that the City Council designate the

WCTU Historic District that includes the buildings at 1724, 1728, 1730 and 1732

Chicago Avenue and their corresponding lots of record.

Section 3: The report of the Commission’s findings is approved in substantially the form of the preliminary report submitted at this meeting, and attached hereto and made a part hereof. The Chair and the Preservation Coordinator may make such corrections and modifications thereto without change in substance as they shall deem appropriate, consistent with this resolution.

Section 4: The City Manager is hereby requested to transmit the Commission’s

Recommendation and Report to the Mayor and the City Council, within five business days from the date of the receipt of this resolution.

Page 2042 of 3 of 262

Section 5: The Preservation Coordinator shall send the report to the owner of record and to the nominator(s) in accordance with Section 2-9-5 (F) of the Ordinance.

Introduced: January 19, 2010

Adopted: February 16, 2010,

______Date: ______

Jordan Cramer, Chair

ATTEST:

______Date: ______

Kris Hartzell, Secretary

Page 2053 of 3 of 262

CITY OF EVANSTON EVANSTON PRESERVATION COMMISSION MEETING

Lorraine H. Morton Civic Center, Room 2200 2100 Ridge Avenue Tuesday, December 15, 2009 7:00 P.M.

MINUTES EXCERPT

MEMBERS PRESENT: Jordan Cramer, Ann Dienner, Suzanne Farrand, Emily Guthrie, Kris Hartzell, Dian Keehan, Anne McGuire, Jon Pohl, Garry Shumaker, Scott Utter, and Jon Willarson Associate Members: Mary McWilliams and Anne Earle

MEMBERS ABSENT: None

OTHERS PRESENT: Matthew Kustusch, Robert Palley, John Schiess, Bob Kuker, Barbara Janes, Ed Hughes, Jennifer Gemmel, Monica Martinson, and Matthew Kustush

PRESIDING: Jordan Cramer, Chair

STAFF: Carlos D. Ruiz

I. CALL THE MEETING TO ORDER

Jordan Cramer, Chair, called the meeting to order at 7:10 p.m. with a quorum present (Ann Dienner, Suzanne Farrand, Emily Guthrie, Kris Hartzell, Dian Keehan, Anne McGuire, Jon Pohl, Garry Shumaker, Scott Utter and Jon Willarson). Staff: Carlos Ruiz.

V. NEW BUSINESS

A. Public Hearing

1724, 1728, 1730 and 1732 Chicago Avenue - Application of the Woman’s Christian Temperance Union Local Historic District Nomination. The proposed Historic District includes the buildings at 1724 Chicago Avenue, 1728/1730 Chicago Avenue, 1730 Chicago Avenue, rear and 1732 Chicago Avenue in Evanston, Illinois.

Mary McWilliams, Site Manager for the Woman’s Christian Temperance Union and member of the Frances Willard Historical Association Board and the author of the nomination made the presentation of the nomination.

Historic events: in 1879, Frances Willard led the WCTU in the drive for women’s suffrage in Illinois. She tied suffrage to temperance. As a result 180,000 people committed to the idea of temperance and suffrage. In 1883, Frances Willard and her secretary Anna Gordon visited towns all over the country with population of 10,000 or more. Frances Willard visited San Francisco’s China Town. She was appalled at the conditions of women and decided that the world needed the WCTU. She focused in Asia and the Far East. Mary Clement Leavitt, the first missionary, as other missionaries took a petition asking heads of state to stop trafficking in alcohol, tobacco and opium. They gathered over seven million petitions.

In 1888, Ada Bittenbender became the first Washington, D.C. volunteer lobbyist for the WCTU. In 1895, the WCTU appointed Margaret Dye Ellis as the first full time lobbyist. Lenna Lowe Yost was the second paid lobbyist who helped temperance legislation pass. In 1900, the WCTU moved its headquarters from Chicago to Evanston and they opened the south part of the building, Page 206 of 262 Evanston Preservation Commission December 15, 2009 – Minutes Page 2

the red cottage, as a house museum, the first house museum in the country to honor the life work of women.

After the death of Frances Willard, the WCTU focused on getting Federal temperance laws and became partners with the Anti-Saloon League to get passage of the Eighteenth Amendment to the U.S. Constitution (the prohibition amendment). Lillian Stevens, the third WCTU President, worked diligently to get the prohibition amendment, including the massive march in Washington, D.C. in 1913 for prohibition. Ella A. Boole, the fifth WCTU President, a speaker in the Flying Squadron, a group of temperance speakers, made appeals in different cities year around promoting the Eighteenth Amendment.

On the grass roots level, women marched in parades all over the country to get the temperance message out. They used postcards tying temperance to voting and temperance to children. Anna Gordon, the fourth WCTU President, lead the successful passage of the Eighteen Amendment with Margaret Dye Ellis drafting the language of the Eighteenth Amendment.

The importance of the WCTU is that Frances Willard tied suffrage and temperance, making possible for conservative women to accept the idea of suffrage as a means to protect their homes. In the 1880s and 1890s the only way to work for suffrage in most small towns was by joining the WCTU. The WCTU represents the work of Frances Willard, Anna Gordon, Mary Bannister Willard (Frances Willard’s sister in law), Editor of the Union Signal, lobbied for suffrage. Also, Ella Boole worked valiantly to prevent repeal. Ida Wise Smith, sixth President of the WCTU, in 1939 she worked for a memorial to commemorate Frances Willard’s centennial of her birth. She was able the build the library and the administration building and turned the house into a two- flat for the officers. Ruth Tooze was WCTU’s President when Evanston decided to go wet, despite her efforts to prevent that from happening. Other important women are Emily Huntington Miller who issued the call for the founding of the WCTU. Elizabeth Eunice Marcy, founding member of the Woman’s Temperance Alliance, worked with the first President of the WCTU. Catharine Waugh McCulloch was Council for the WCTU.

Architecture: The three houses represent an interest study in Vernacular Architecture of the 1860s to the 1890s.

1724 Chicago Avenue, built in 1865. A picture taken by Alexander Hesler before 1882 showed no front porch. The stair windows and the bay were a twentieth century addition. There are very few Gable-Front, Side-Hall houses in Evanston today.

1728 Chicago Avenue, built in 1865, a Gothic Revival house. This was Frances Willard house. It came from plans in Andrew Downing’s book “Victorian Cottages Residences.” The second floor balcony was removed when the oriels were installed in 1890. This house is the only other vertical board-and-batten Gothic Revival house in Evanston.

The Administration Building (1910). Charles Ayars design an addition in 1920. He designed the Annie May Swift, Ebenezer A M E Church, 2419 Lincoln (Ayars’ house). Earl Reed designed the library in 1922. He is also known for the Historic American Building Survey.

Association with important cultural or social events: Local media reported the accomplishments of the WCTU and on Frances Willard. In 1933-34 Evanston passed a referendum affirming its preference for being dry. By 1950 the WCTU was seen as the national headquarters. It also became a National Historic Landmark, both considered at the time more important than its mission. In 1966 a referendum failed to keep the city of Evanston dry. In 1970, the State Constitution changed and removed the provision for a referendum. City Council could vote itself wet or dry.

Unique location or distinctive physical appearance: When the three houses were built in the 1860s thru the 1880s, they were just three more houses in a group of similar houses. The houses now have become unique and distinctive in Evanston. They are unique because the combination of their styles does not exist any place else in Evanston. Page 207 of 262 Evanston Preservation Commission December 15, 2009 – Minutes Page 3

Integrity, location: The three houses and the administration building are the site where the work of the WCTU took place in the period of significance.

Design: All the buildings in the proposed local historic district retain the design elements that identify each building with a particular building type. Alterations took place within the period of significance and contribute to the history of the district.

Materials: With the exception of roofs, the original material materials still clad the buildings. Historically appropriate materials have been used to make repairs.

Workmanship: The skilled workmanship is very high.

Association: This ensemble of late nineteenth and early twentieth-century buildings evokes the era in which the WCTU exerted a significant influence on the course of American history.

Mary McWilliams concluded her presentation and thanked the Commission for their time.

Commission’s Findings Sharon Bogetz, of 840 Summit Drive, Deerfield, Illinois, 60015, WCTU Board member, said the buildings contain a rich museum with original artifacts from the time period that has picked the interest of Loyola University and the University of Illinois. Students have interned at the facility learning about the wealth of information that exists there. For example, there is more than one million signatures on cloth housed in one of the buildings.

Suzanne Farrand asked about the garage building. Mary McWilliams said the four-car wooden garage is behind 1732 Chicago Avenue, it was enlarged by the previous owner, Mr. Buttler. The garage was turned ninety degrees. The carport is still there. It is contributing because of its age. In response to a question from Garry Shumaker, M. McWilliams said the property is composed of three lots that are part of the proposed historic district. The Eighteenth Amendment was orchestrated out of these houses.

Carlos Ruiz said R&TA recommends standards for historic district designation 1-4, 6, 9 and B as applicable. Ann Dienner moved to recommend to the City Council the designation of 1724, 1728, 1730 and 1732 Chicago Avenue, as the local “Woman’s Christian Temperance Union” historic district , Evanston, Illinois, because: 1) the location is the site of significant historic activity; 2) it has identification with the person(s) who significantly contributed to the historic, cultural, architectural or related aspects of the development of the City, State, Midwest region, or the United States; 3) its exemplification of an architectural type, style or designed distinguished by innovation, rarity, uniqueness of design, detail, materials or craftsmanship; 4) its identification with the work of an architect, designer or builder, who’s individual work is significant in the history or development of the City, 6) its association with important cultural or social aspects or events in the City, State, Midwest region or the United States; 9) its unique location or distinctive physical appearance or presence representing an established and familiar visual feature of the neighborhood, community or City; and B) regarding integrity pertaining any area, property, structures, site that meets any one or more of the criteria in subsection 2-9-4(A), it has sufficient integrity of location, design, materials to make it worthy of preservation or restoration. Emily Guthrie seconded the motion.

Jordan Cramer moved to amend the motion saying that the report is very extensive and covers all these criteria. He added the area is the birth center of the WCTU which has a significant place not only in Evanston’s history, but clearly in the United States’ history. As do the people who were involved with it, as noted in the report, such as the architects who designed these various buildings. The buildings are quite distinctive in Evanston. The block seems very much intact as it was at the beginning of the twentieth century. Emily Guthrie noted the importance of Frances Willard. She said when she visited Washington D.C., she took a tour of Congress, where every State has statues of important people. Illinois has Lincoln’s statue and the other one is Frances Willard’s statue. There are only two women in all the one hundred of those represented. Ann Page 208 of 262 Evanston Preservation Commission December 15, 2009 – Minutes Page 4

Dienner added the historic importance of suffrage for women. Garry Shumaker seconded the amendment. He then moved adding a new amendment about the integrity and the history of these buildings that indicate consistent involvement of Evanstonians, architects and builders who participated in the history of the WCTU. Ann Dienner seconded Garry Shumaker’s amendment. The motion passed unanimously as amended. Vote: 11 ayes, 0 nays.

The Commission continued the public hearing to the next meeting (January 19, 2010) to allow staff the writing of the Commission’s report to City Council.

Respectfully Submitted,

Carlos D. Ruiz Senior Planner/Preservation Coordinator

Date: 1/15/2010

Page 209 of 262 Woman's Christian Temperance Union (WCTU) Historic District - Boundaries

DISCLAIMER: This map and data are provided as-in without warranties of any kind. Scale 1:1,099 See www.cityofevanston.org/mapdisclaimers.html for more information Page 210 of 262 Made with Evanston's GIS Printed: Feb 17, 2010 4:15:34 PM

Structures in the nominated Woman’s Christian temperance Union (WCTU) historic district and classification of significance

Address Year Architect/Builder Building Significance Landmark Status Built Type 1724 Chicago 1865 Mr. Russell, Builder Gable- Contributing Local Landmark Front, (Historic) Side-Hall 1728/30 1865 Josiah Willard, Gothic Contributing Local Landmark Chicago (south) Builder Revival (Historic and and 1882 unknown Architectural) National Historic (north) Landmark 1730 Chicago 1910 Charles Ayars, Institutional Contributing Listed in the (rear) Architect (Historic and National Register of 1922 Architectural Historic Places Addition 1940 Earl H. Reed Jr., Library Architect Addition 1732 Chicago c.1882 Unknown Vernacular Contributing Stick Style (Historic)

Page 211 of 262 For City Council meeting of April 13, 2010 Item H1 Business of the City by Motion For Action

Memorandum

To: Honorable Mayor and Members of the City Council Human Services Committee

From: Evonda Thomas, Director Health Department

Subject: Township of Evanston March 2010 Monthly Bills

Date: April 6, 2010

Recommended Action: Township of Evanston Supervisor recommends the City Council to approve the Township of Evanston bills, payroll, and medical payments for the month of March 2010 in the amount of $107,533.81.

Funding Source: Township budget. See attached bill list.

Summary: Township of Evanston monthly expenditures totaling $107,533.81requires Township Trustees approval.

Attachments: Accounting Report Medical Payment Systems Report GAAS Client Information Ward Serving Report for the EAS Program

Page 212 of 262 Page 213 of 262 Page 214 of 262 Page 215 of 262 Page 216 of 262 Page 217 of 262 Page 218 of 262 Page 219 of 262 Page 220 of 262 Page 221 of 262 Page 222 of 262 Page 223 of 262 Page 224 of 262 Page 225 of 262 Page 226 of 262 Page 227 of 262 Page 228 of 262 Page 229 of 262 Page 230 of 262 Page 231 of 262 Page 232 of 262 Page 233 of 262 Page 234 of 262 Page 235 of 262 Page 236 of 262 Page 237 of 262 Page 238 of 262 Page 239 of 262 Page 240 of 262 Page 241 of 262 Page 242 of 262 Page 243 of 262 Page 244 of 262 Page 245 of 262 Page 246 of 262 Page 247 of 262 Page 248 of 262 Page 249 of 262 Page 250 of 262 Page 251 of 262 Page 252 of 262 Page 253 of 262 Page 254 of 262 Page 255 of 262 Page 256 of 262 Page 257 of 262 Page 258 of 262 Page 259 of 262 For City Council meeting of April 13, 2010 Item H2 Ordinance 20-O-10 For Introduction and Action

Memorandum

To: Honorable Mayor and Members of the City Council Human Services Committee

From: Douglas J. Gaynor / Parks, Recreation and Community Services

Subject: Ordinance 20-O-10 Amending City Code Section 3-25-6-(B)

Date: April 13, 2010

Recommended Action: Staff recommends adoption of Ordinance 20-O-10 Amending City Code Section 3-25-6- (B), increasing the number of artists’ tents in the farmers market from seven to ten.

Funding Source: Increasing the number of artists tents will not add any more expense to the City, but will increase the Farmers Market overall revenue.

Summary: Home Grown Artists began in 2005 as a showcase for Evanston artists and their work at the Evanston Farmers’ Market. In order to avoid competition with the existing artist fairs, participation is limited to Evanston residents, employees of Evanston businesses and participants at Evanston studios and galleries.

The artists sell their own work. The artists pay $60.00 per week and receive a 10 x 10 space to show their work. In 2005, a survey funded by the Illinois Arts Council and the Evanston Community Foundation, determined that Evanston has ten times the national average of artists living and working here. Seventy-five percent of them support themselves with their art. In an effort to expose more artists to the community, we feel the need to increase the number of artist tents at the Evanston Farmer’s Market.

Legislative History: At their April 5, 2010 meeting, the Human Services Committee recommended approval by the full City Council to adopt Ordinance 20-O-10 Amending City Code Section 3-25- 6-(B), increasing the number of artists’ tents in the farmers market from seven to ten. ------PDF attachments: Ordinance 20-O-10 Amending City Code Section 3-25-6-(B), increasing the number of artists’ tents in the farmers market from seven to ten. Page 260 of 262

4/5/2010 3/17/2010 20-O-10

AN ORDINANCE

Amending City Code Section 3-25-6-(B), Increasing the Number of Artists’ Tents in the Farmers’ Market from Seven to Ten

WHEREAS, in 2006, the City Council permitted a pilot art sale, known as “Home Grown Artists,” at the Farmers’ Markets during the summer, allowing sales by local artists who either live, work, or have a studio or gallery in

Evanston; and

WHEREAS, for the past four years, the public has enthusiastically supported this opportunity to view and purchase art by Evanston artists,

NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL

OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:

SECTION 1: That the foregoing recitals are found as fact and incorporated herein by reference.

SECTION 2: That Section 3-25-6-(B) of the Evanston City Code,

1979, as amended, is further amended to read as follows:

(B) The Annual Home Grown Artists Event:

1. Shall be limited to six (6) Saturdays each summer to be determined in advance by the Human Services Committee of the City Council from recommendations by staff.

2. Shall be financially self-sufficient, and operate at no cost to the City.

3. Shall be limited to seven (7) ten (10) artists’ tents per Saturday.

4. Shall be held in an area of the Farmers’ Market designated by the City.

Page 261 of 262 20-O-10

5. Shall obtain approval from the Human Services Committee each year by presenting a budget for the event and fee.

6. The Annual Home Grown Artists Event Organizer must present a budget to the Human Services Committee each year for review and approval.

SECTION 3: That if any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid application of this ordinance is severable.

SECTION 4: That all ordinances or parts of ordinances in conflict herewith are hereby repealed.

SECTION 5: That this ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law.

Introduced:______, 2010 Approved:

Adopted:______, 2010 ______, 2010

______Elizabeth B. Tisdahl, Mayor

Attest: Approved as to form:

______Rodney Greene, City Clerk W. Grant Farrar, City Attorney

Page 262~2~ of 262