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Shire of Northam SHIRE OF NORTHAM MINUTES OF THE ORDINARY COUNCIL MEETING HELD WEDNESDAY 19 AUGUST 2015 SHIRE OF NORTHAM MINUTES ORDINARY COUNCIL MEETING HELD ON 19 AUGUST 2015 ______________________________________________________________________ TABLE OF CONTENTS 1. OPENING AND WELCOME ............................................................................................ 5 2. DECLARATION OF INTEREST....................................................................................... 5 3. ATTENDANCE ................................................................................................................ 6 4. APOLOGIES ................................................................................................................... 6 5. LEAVE OF ABSENCE PREVIOUSLY APPROVED ......................................................... 6 6. APPLICATIONS FOR LEAVE OF ABSENCE .................................................................. 6 7. RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE ...................... 6 8. PUBLIC QUESTION TIME .............................................................................................. 7 9. PUBLIC STATEMENT TIME ........................................................................................... 8 10. PETITIONS/DEPUTATIONS/PRESENTATIONS ............................................................ 8 11. CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS ......................................... 9 12. ANNOUNCEMENTS BY THE PRESIDING OFFICER WITHOUT DISCUSSION ............ 9 12.1 PRESIDENTS REPORT – ORDINARY COUNCIL MEETING - WEDNESDAY 19 AUGUST 2015 ......................................................................... 9 13 REPORTS OF OFFICERS ............................................................................................ 12 13.1 ADMINISTRATION ............................................................................................. 12 13.1.1 FINANCIAL ASSISTANCE GRANTS TO LOCAL GOVERNMENT ........ 12 13.2. DEVELOPMENT SERVICES .............................................................................. 15 13.2.1 SHIRE OF NORTHAM LOCAL BIODIVERSITY STRATEGY ................. 15 13.2.2 REQUEST TO WAIVER TIPPING FEES ............................................... 19 13.2.3 ADOPTION OF THE AVON REGIONAL ORGANISATION OF COUNCILS STRATEGIC WASTE MANAGEMENT PLAN 2015- 2020 ..................................................................................................... 24 13.2.4 APPLICATION FOR A STALL PERMIT TO OPERATE ON SHIRE LAND ......................................................................................... 27 13.3. CORPORATE SERVICES .................................................................................. 31 13.3.1 ACCOUNTS AND STATEMENTS OF ACCOUNTS ............................... 31 13.3.2 FINANCIAL STATEMENTS TO 30 JUNE 2015 ..................................... 66 13.3.3 MAY STREET PRE PRIMARY - 8 BURGOYNE STREET, NORTHAM ............................................................................................ 90 13.3.4 CHANGES TO METHOD OF VALUATION USED FOR RATING PURPOSES ........................................................................................... 97 13.3.5 ADDENDUM TO AVON VALLEY VINTAGE VEHICLE ASSOCIATION (AVVVA) LEASE AGREEMENT ................................. 137 2 SHIRE OF NORTHAM MINUTES ORDINARY COUNCIL MEETING HELD ON 19 AUGUST 2015 ______________________________________________________________________ 13.4. COMMUNITY SERVICES ................................................................................ 138 13.4.1 NORTHAM RECREATION CENTRE FEE WAIVER ............................ 138 13.4.2 SHIRE OF NORTHAM DISABILITY ACCESS & INCLUSION PLAN ................................................................................................... 141 13.5. ENGINEERING SERVICES ............................................................................. 166 13.5.1 REPLACEMENT VEHICLE FOR OPERATIONS MANAGER- NORTHAM DEPOT ............................................................................. 166 14. ELECTED MEMBERS MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN ......................................................................................................................... 168 15. NEW BUSINESS OF AN URGENT NATURE INTRODUCED BY DECISION OF MEETING .................................................................................................................... 172 15.1. ELECTED MEMBERS ...................................................................................... 172 15.2. OFFICERS ....................................................................................................... 172 16. CONFIDENTIAL ITEMS .............................................................................................. 172 17. DECLARATION OF CLOSURE ................................................................................... 172 APPENDIX 6 - 13.2.1 FINAL NORTHAM LOCAL BIODIVERSITY STRATEGY……………… 173 APPENDIX 7 - 13.2.3 AROC STRATEGIC WASTE MANAGEMENT PLAN………………...…...349 3 SHIRE OF NORTHAM MINUTES ORDINARY COUNCIL MEETING HELD ON 19 AUGUST 2015 ______________________________________________________________________ Minutes of the Ordinary Meeting of Council held in the Council Chambers on WEDNESDAY, 19 August 2015 at 5:31 pm DISCLAIMER No responsibility whatsoever is implied or accepted by the Shire of Northam for any act, omission or statement or intimation occurring during Council/Committee meetings or during formal/informal conversations with staff. The Shire of Northam disclaims any liability for any loss whatsoever and howsoever caused arising out of reliance by any person or legal entity on any such act, omission or statement or intimation occurring during Council/Committee meetings or discussions. Any person or legal entity who acts or fails to act in reliance upon any statement does so at that person’s or legal entity’s own risk. In particular and without derogating in any way from the broad disclaimer above, in any discussion regarding any planning application or application for a licence, any statement or limitation of approval made by a member or officer of the Shire of Northam during the course of any meeting is not intended to be and is not taken as notice or approval from the Shire of Northam. The Shire of Northam warns that anyone who has an application lodged with the Shire of Northam must obtain and only should rely on WRITTEN CONFIRMATION of the outcome of the application, and any conditions attaching to the decision made by the Shire of Northam in respect of the application. 4 SHIRE OF NORTHAM MINUTES ORDINARY COUNCIL MEETING HELD ON 19 AUGUST 2015 ______________________________________________________________________ 1. OPENING AND WELCOME The Shire President, Cr S B Pollard declared the meeting open at 5.31pm. At the Council Forum meeting held on 12 August 2015 the Shire President, Cr Steven Pollard advised that a former Town of Northam Councillor (from 1967 to 1995), Mr George Nuich had recently passed away and requested that Councillors, Staff and Gallery to stand for a minute silence. 2. DECLARATION OF INTEREST Item Name Item No. Name Type of Interest Nature of Interest Request to Waiver 13.2.2 Cr S B Pollard Indirect Financial He provides accounting Tipping Fees services to Share & Care. Shire of Northam 13.2.1 Cr K D Saunders Impartiality That one of the target Local Biodiversity areas identified may Strategy include her farming property that may be impacted. Northam Recreation 13.4.1 Cr U Rumjantsev Impartiality He is part of the Avon Centre Fee Waiver Valley Relay for Life Committee as their media & entertainment spokesperson. Elected Members 14 Cr R W Tinetti Impartiality He is the President of the Motions Of Which Avon Branch of the Previous Notice Has Nationals WA and these Been Given changes involve our local member. Changes to Method 13.3.4 Cr J E Williams Impartiality Her husband submitted 2 of Valuation used for objections (2012 & 2015) Rating Purposes against the proposal as an affected landowner. 5 SHIRE OF NORTHAM MINUTES ORDINARY COUNCIL MEETING HELD ON 19 AUGUST 2015 ______________________________________________________________________ 3. ATTENDANCE COUNCIL Councillors S B Pollard T M Little K D Saunders U Rumjantsev A W Llewellyn D G Beresford J E Williams R W Tinetti D A Hughes Chief Executive Officer J B Whiteaker Executive Manager Engineering Services C D Kleynhans Executive Manager Community Services R Rayson Executive Manager Development Services C B Hunt Executive Assistant – CEO A C Maxwell Governance Officer C Greenough GALLERY 3 Members of the public. Timothy Williams – Avon Valley Advocate. 4. APOLOGIES Executive Manager Corporate Services D R Gobbart 5. LEAVE OF ABSENCE PREVIOUSLY APPROVED Nil. 6. APPLICATIONS FOR LEAVE OF ABSENCE Nil. 7. RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE Nil. 6 SHIRE OF NORTHAM MINUTES ORDINARY COUNCIL MEETING HELD ON 19 AUGUST 2015 ______________________________________________________________________ 8. PUBLIC QUESTION TIME Geoff Carruthers - Northam Men’s Shed Question: Can consideration be given in respect to waiving the charges for insurance costs and outgoings associated to the lease agreement between the Shire of Northam and Northam Men’s Shed? Mr Carruthers advised that a letter was provided to the Shire in relation to this matter. He stated that this group provide a number of activities for the men of Northam, which includes holding several fundraisers. Recently the club have been advised
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