Parent Handbook 2019-2020
School Office 503-275-9370 Parish Office 503-228-4397 School FAX 503-275-9378 Extended Care Office 503-275-8873
Webpage www.cathedral-or.org Attendance [email protected]
Updated 08/28/18
1 TABLE OF CONTENTS
I. General Information 6 A. History of the School 6 B. Vision 6 C. Mission 6 D. Philosophy 6 E. School Wide Learning Expectations 7 1. Be Christ-like 7 2. Be a Life-long Learner 7 3. Be a Good Citizen 7 E. Personnel 7 1. Archbishop 7 2. Department of Catholic Schools 7 3. Pastor 8 4. Principal 8 5. Faculty 8 6. Receptionist and Administrative Assistant 8 7. Parish Business Manager 8 8. Other Support Staff 8 9. School Personnel 8 II. Academic Information 9 A. Accreditation 9 B. Academic Honesty/Dishonesty 9 C. Conferences 9 1. Scheduled by School 9 2. Requested by Parent 9 3. Guidelines for Parents Who Attend Conferences 9 D. Curriculum 9 E. Grading and Related Topics 10 1. Grade Equivalents 10 a) Academic 10 2. Homework 10 3. Report Cards 11 4. Textbooks 11 F. Graduation 11 1. Graduation Ceremony 11 2. Graduation Attire 11 3. Graduation Requirements 11
2 G. Promotion and Retention 11 1. Promotion 11 2. Guidelines for Retention of Students 12 H. Archdiocese Standards-Based Assessment 12 I. Outside Academic Assessment 12 J. School Library 12 III. Admissions and Withdrawal 13 A. Application Process/Policy 13 B. Entrance Requirements 14 1. Records at Entrance 14 2. Special Needs Policy 14 3. Transfer Student Process and Requirements 14 C. Nondiscrimination Policy 14 D. Delinquent Accounts 14 E. Withdrawal Process 14 F. Cancellation of Contract 14 IV. Attendance 16 A. School Hours 16 B. Reporting Process 16 C. Tardies 16 D. Absences 16 1. Absence for Vacation or Travel 17 2. Homework during Absence 17 3. Doctor or Dental Appointments 17 E. Truancy 17 V. Students 18 A. Positive Behavior Support 18 B. Bullying 18 C. Suspension 19 D. Expulsion 19 E. Technology Acceptable Use Policy 19 F. Cell Phones 20 G. Gum Chewing 20 H. Uniforms and Dress Code 20 Boys PreKindergarten-Fifth Grade 21 Boys Middle School 22 Girls PreKindergarten-Fifth Grade 23 Girls Middle School 24 Free Dress 25
3 VI. Emergencies 26 A. Emergency Information 26 B. Emergency Information Form 26 C. School Lockdown 26 D. School Closure 26 VII. Financial and Related Information 27 A. Insurance 27 B. Other Fees 27 C. Fundraising 27 D. Run 4 Cathedral 27 E. Tuition 27 1. Tuition Assistance 27 2. Tuition/Fees – Non Payment 29 VIII. Medical 29 A. Communicable Diseases 29 B. Immunizations 29 C. Medication 29 D. Medication Dispensation Guidelines 29 E. Prescription Medication (Injectables) 30 F. Non-Prescription Medication 30 G. Medication Dispensation Authorization Form 30 H. Parent to School Notification 31 I. Injury at School 31 J. Severe Allergic Reaction 31 IX. Parental Involvement 32 A. Parent Responsibilities 32 B. Complaint/Issue Resolution 32 C. Family Cooperation/Removal of Students Resulting From Parental Attitude 32 D. Parent Sign-in 32 E. Visitors 33 F. Releasing Students during the School Day 33 G. School Advisory Council 33 H. Nature and Function of Parent Association 33 I. Membership of the Parent Association 34 J. Parent Photography Expectations 34 K. School News 34 L. Publications 34 M. School Directory 34 N. Lost and Found 35
4 O. Uniform Closet 35 X. Safety 36 A. Earthquake Drills 36 B. Fire Drills 36 C. School Closure for Inclement Weather 36 XI. Student Activities and Information 37 A. Academic Tournaments 37 B. Altar Servers 37 C. School Service 37 D. Assemblies 37 E. Study Trips/Field Trips 37 F. Sacramental Prep 38 G. Student Council/Leadership 38 H. Middle School School-Sponsored Event and Activity Expectations 38 I. Youth Groups 38 J. Outdoor School 38 K. Food Items 39 XII. Student Recognition 40 XIII. Student Information Disclosure 41 A. Review of Student Education Records 41 B. Directory Information 41 C. Emergency Disclosure of Information 41 XIV. Student Services 42 A. Lunch Services 42 B. Milk Program 42 C. Telephone 42 D. Extended Care 42 XV. Volunteers 43 A. Volunteer Opportunities 43 B. Volunteer Training Requirements 43 C. Volunteer Expectations 43 XVI. Communication 44 Parent Expectations 45 Parent Signatures 46
5 I. GENERAL INFORMATION A. History of the School Cathedral School has served the Portland area for over 100 years. Archbishop William Gross established Cathedral School, originally known as St. Mary’s Parochial School, in 1896. In 1900 the school was named St. Mary’s Academy Annex. It was operated by the Sisters of the Holy Names at N.W. 16th and Everett. At the time, there were 15 students enrolled in grades K–4. Beginning with the 1910-11 school year, it became known as Cathedral School. Four years later, Cathedral Parish pastor, Father Edwin O’Hara approved the building of what is now the Cathedral complex along N.W. 17th Street. This building was the site of Cathedral School for 48 years. The school’s location did not change until 1961 when the Dunne family donated their family home property to Cathedral Parish for construction of the present Cathedral School. From as far back as 1910, enrollment was 179 students and reached an all-time high of 295 students in 1964. Enrollment then declined due to the changing nature of the neighborhood. This led to changes in acceptance policy during the 1970s that encouraged broader geographic and ethnic representation of students. Since its founding, Cathedral School has evolved from a neighborhood school to a school that draws students from the Portland tri-county area as well as Clark County in Washington. While many changes have taken place, the school’s values of diversity, respect, reverence for others and belief in God have remained constant through its “Century of Excellence in Education.” B. Vision Cathedral School will be a premier comprehensive Catholic school with a strong emphasis on faith and service. C. Mission The mission of Cathedral School is to provide an excellent academic education grounded in Catholic religious principles and values, thereby creating a lifelong love for learning and a respect for each person and all creation as gifts of God. D. Philosphy In the spirit of our Mission, Cathedral School will: Create a faith community wherein Catholic truths become the foundation of daily living in a global community. Design and implement curricula that provide for the education of the whole person. Provide a learning environment in which all children may grow toward their fullest God-given potential. Foster the physical, emotional, and social well being of each individual. Complement and support the parents in their role as the primary educators of their children. Students are taught to assimilate academic and life skills, as well as social attitudes, which will assist them to internalize Catholic values in their discovery of truth. They are guided toward excellence as contributing and effective members of society. The school is a living encounter with cultural and Catholic heritage. While honoring our parents as primary educators of their children, Cathedral School seeks to nurture the formation of the
6 individual student. As facilitators of learning, teachers encourage the development of critically thinking students who are responsible and self-disciplined and who take pride in being a part of Cathedral and the global community. E. School Wide Student Learning Expectations Cathedral School students continue to strive throughout their lives to… 1. Be a Disciple of Christ: I demonstrate knowledge of Catholic teaching and traditions I participate in prayer and school liturgies I serve my school and local community I show respect and care for all of God’s creations
2. Be a Lifelong Learner: I am engaged in my education and consistently work to my full potential I listen actively and communicate effectively I use resources and my critical thinking skills to solve problems I try my best 3. Be a Good Citizen: I take responsibility for my actions I respectfully interact with others I am a positive member of my community I use technology appropriately
As followers of Jesus we are respectful, responsible, and safe. F. Personnel 1. Archbishop The Archbishop, as chief pastor of the Archdiocese, has the responsibility not only for the spiritual formation of the people, but also for every other factor that contributes to the development of the Catholic community. As authentic teacher in the Archdiocese, he articulates faith for the people of God and calls them to the imitation of Christ. As chief administrator of the Archdiocese, he oversees the good order of the teaching mission. The Archbishop is the enactor of all Archdiocesan policy and the ultimate decision maker assisted and represented by the Department of Catholic Schools. 2. Department of Catholic Schools The Archbishop, in his role as Shepherd and Teacher, delegates the everyday administration of the Catholic Schools in the Archdiocese to the Department of Catholic Schools. The Superintendent of Catholic Schools heads the department. The Department of Catholic Schools provides information, guidelines, assistance, and services to the schools that are ordinarily site-based managed and under the leadership of the principal. Although governance of the schools is at the local level, pastors and principals are expected to follow policies and guidelines approved for schools by the Archbishop.
7 3. Pastor The pastor, by direction of the Archbishop and canon law, is directly responsible for all parish endeavors. One such major endeavor is the parish or area school. The pastor can render service and leadership to the parish or area school by acting as a religious leader, community builder, and administrator, working together with the principal, faculty, parents, and other parishioners in a joint effort to advance the education of the children. He is also responsible for the hiring of the principal and the renewal or non-renewal of the principal’s employment agreement. 4. Principal This position of administrative responsibility carries with it a unique opportunity for shaping the climate of Catholic values and an atmosphere for learning that will nurture the growth and development of each person. The principal fosters community among faculty and students. He/she understands the Catholic school as part of larger communities, both religious and secular. The principal collaborates with parish, area, and/or Archdiocesan personnel in planning and implementing policies, programs and/or the use of facilities and grounds. 5. Faculty The faculty (and students) of the school is a community whose purpose it is to develop an atmosphere in which the religious faith of each student as well as his/her intellectual, moral, and physical capacities may be developed and strengthened. 6. Receptionist and Administrative Assistant The Receptionist and Administrative Assistant are responsible to the principal for the efficient operation of the school office and for the performance of all secretarial, clerical, and other assigned duties related to the principal’s office and general school operation. 7. Parish Business Manager The Parish Business Manager is responsible to the pastor and maintains financial data for the parish and school programs. Accounts payable and receivables are maintained and reported appropriately to the principal. 8. Other Support Staff All other staff is responsible to the principal for the efficient operation of the school and for the performance of duties according to their job description. 9. School Personnel Please see list of current school personnel in the in the annual Cathdral School Directory. 10. During school business hours and individual hours as stated on the contract/personnel sheet, employees are to remain on campus (due to possible emergency). If an employee must (as an exception) leave the campus, they must sign in and out in the school’s office.
8 II. ACADEMIC INFORMATION A. Accreditation Cathedral School is fully accredited by the Western Catholic Education Association. Cathedral School received full accreditation status from the WCEA in recognition of high quality Catholic education in June 2014. B. Academic Honesty/Dishonesty Honesty is expected of students in the performance of all academic work. Cheating, plagiarism (such as, but not limited to, copying or sharing the work of another and submitting it as one’s own), and doing another person’s homework assignments are all forms of academic dishonesty. Students who violate the policy of academic honesty will receive a grade of zero. Academic dishonesty may lead to other disciplinary procedures inculding parent notification, detention, suspension, or possible expulsion. C. Conferences 1. Scheduled by School Parent/Teacher Conferences are scheduled for all students during the first trimester of the year. Spring conferences are held as well, for identified students as requested by the teacher. A conference may be requested at any time during the year by either a parent or a teacher. Teachers and parents should communicate regularly whenever there is any cause for concern for a student’s academic progress. 2. Requested by Parent Parents desiring conferences other than those scheduled by the school, or parents who wish to meet with the teacher at times throughout the year are encouraged to call the school office to arrange an appointment. The principal may be requested by the parent or teacher to attend a conference. Parents of middle school students may be asked to attend a “staffing” which would involve all the teachers of a middle school student. Students will always be encouraged to be part of conference discussions. 3. Guidelines for Parents Who Attend Conferences a) Be as courteous to the teacher as you would expect him/her to be to you. Questioning the teacher’s authority is not helpful especially if done in front of the child. If a parent has such a disagreement, a private conference should be requested; b) Be open to both sides of the story if a problem arises. Perception differences and information reported incorrectly can lead to unnecessary confrontations with the teacher; discuss difficulties in the classroom with the teacher first before bringing them to the principal. D. Curriculum Local curriculum implementation is the responsibility of the principal and faculty following the approved Archdiocesan guidelines. The curriculum of Cathedral School follows the guidelines of the Archdiocese of Portland in Oregon. The school offers a full academic program, which includes the disciplines of Religion,
9 Language Arts, Mathematics, Science, Social Science, Music, Art, Physical Education, Spanish and integrated Technology in Grades PK–8. The amount of the school day devoted to each discipline is in accordance with the Archdiocese and State of Oregon mandates. E. Grading and Related Topics 1. Grade Equivalents Pre-Kindergarten through Fifth Grade The following standards based grading scale is used in grades PK-5 to communicate shared expectations for learning and report student progress to parents: Key for Academic Performance 4 – Exceeds Standard 3 – Meets Standard 2 – Progressing to Meet Standard 1 – Below Standard Sixth through Eighth Grade
Grade Numerical Grade Numerical Grade Numerical Equivalent Equivalent Equivalent
A 94-100 B- 80-82 D+ 67-69
A- 90-93 C+ 77-79 D 63-66
B+ 87-89 C 73-76 D- 60-62
B 83-86 C- 70-72 F 0-59
PE, Music, and Library classes are Pass/Fail
a) Academic All students are expected to maintain a “C” at minimum in all academic courses. Students falling below a “C” average may be placed on academic probation. Language Arts, Math, Science, Social Science, Religion, Spanish and Health make up the core curriculum. Physical Education, Music, Library and Art are not core curriculum but all are important to balance a student’s academic program. 2. Homework The purpose of homework is to reinforce material already taught and to foster habits of independent study. Homework assignments vary based on the age of the student and the types of learning opportunities. Homework common practice typically designates ten minutes per grade level per night in addition to independent reading.
10 In grades four through eight students may be assigned study hall in the event that homework is not completed. It is the responsibility of the student to contact his/her teacher(s) for assignments missed during an absence and to complete those assignments within as many days as the student was absent. Parents need to call the receptionist in the school office prior to 9:00 a.m. for work to be picked up that same day at 3:10 p.m. for an absence due to illness. 3. Report Cards Grade reports are sent home at the end of each trimester. Grades for students in grades 6-8 are also available on PowerSchool and will be updated on a regular basis. 4. Textbooks The Department of Catholic Schools and the Oregon State Department of Education determine the list of approved textbooks from which the school may select for each subject of the curriculum. Books issued to students are to be returned with appropriate wear for one school year of use. Lost or damaged books will be replaced at the parent’s expense. Damages will be assessed at the end of the year and appropriate charges made. F. Graduation 1. Graduation Ceremony Graduation from Cathedral School is marked by a simple and dignified celebration that gives recognition to the unique value of the Catholic education just completed. Graduation exercises take place three or four days prior to the closing of school. Ceremonies are highlighted by an evening program at which time diplomas are distributed. 2. Graduation Attire Appropriate attire should be worn for the graduation ceremony. Dress shirts and dress pants are minimum for boys; dress attire for girls is to be modest and in keeping with good taste and in consideration that the graduate is attending a church ceremony. Appropriate length and style of dresses for girls is expected. 3. Graduation Requirements Students must meet all academic requirements in order to graduate. Accounts must be paid in full and all books (including library books) must be returned in order for the child to participate in the ceremony. G. Promotion and Retention 1. Promotion A student meeting or exceeding grade level standard in all subject areas will be promoted to the next grade.
11 2. Guidelines for Retention of Students Recommendation for retention of students is made by the teacher in consultation with the principal and the parents and, if appropriate, with other advisory staff. Such decision is based on the total evaluation of a student’s growth in all areas of development. In all cases, the decision for retention rests with the principal. H. Archdiocese Standards-Based Assessment Cathedral School participates in the Archdiocesan standards-based testing program at least three times per year. Assessments are used to measure growth, student progress, and the mastery of grade level standards. I. Outside Academic Assessments Academic testing outside of Cathedral School may be done at the parent’s own discretion. Parents are encouraged to meet with the classroom teacher and principal during this process to ensure effective communication and intentional follow-up. J. School Library Cathedral School library contains hardbound and paperback books as well as magazines, CDs, and audio books. The following policies concerning the library have been established: Materials are due back three weeks from the date they are checked out. Students may not check out materials if they have overdue, damaged or missing items. Reminders for overdue materials are emailed home each week. Students who have materials unaccounted for will be asked to return or pay for materials. Replacement cost will be charged for lost or damaged items. Reference materials may not be checked out of the library. Cathedral School reserves the right to withdraw check out privileges of students who repeatedly have overdue or lost books. Refunds will not be given for materials that are found later. All book fees are expected to be cleared by the end of each trimester.
12 III. ADMISSIONS AND WITHDRAWAL Catholic schools are a primary means of Catholic education. A Catholic school assists Catholic families in the formation and education of their children in the Catholic faith, gospel values, and traditions. An application means that the family is willing to comply with the programs and policies of the school and actively participate in the activities which support the school in its programs and philosophy. Applications for admission are considered by both the pastor and principal and attention is given to class size, number of years on the waiting list, and students transferring from other Catholic schools. Priority is given to parishioners St. Mary’s Cathedral who: 1. Support the concept that Catholic moral requirements are to be lived at home and in the community as well as in the school. 2. Support the parish according to guidelines and with consistent financial support of at least $500 per year. 3. Support school programs. 4. Actively support and participate in the various volunteer endeavors, completing some of their volunteer hours directly related to the parish. 5. Give full cooperation to the administrators and staff of the school. 6. Have been registered parish members for one year. 7. Have completed the Baptism of their children. A. Application Process/Policy Each school year, after the designated time for re-enrolling a student in Cathedral School, the school administration will survey and begin the admission policy for students new to the school. New students will be considered for possible enrollment based on the following criteria: Parents will submit a completed Cathedral application form to the school office as per the timeline established. Families will furnish pertinent educational, behavioral and social interaction background on students including standardized test results, and previous academic reports upon request. When an opening occurs, applicants will be considered by the school administration in the following order: 1. Siblings of students enrolled at Cathedral School. 2. Baptised children from families who are members of St. Mary’s Cathedral parish. 3. Baptised children from families who are members of a Catholic Parish without a school. 4. Baptised children from families who are registered members of a Catholic Parish with a school. 5. Children from families who are not registered in a Catholic Parish. Parents are expected to agree to and comply with all aspects and expectations in supporting the school’s mission and policies. Applicants will be assessed as needed to determine their previous education preparation, which might include grades, test scores, teacher referrals, etc. Applicants and their families will take part in the Cathedral interview process. Students will visit the school and be evaluated. Upon satisfactory completion of the application process, admission to Cathedral School will be offered.
13 B. Entrance Requirements Pre-Kindergarten students must be four years old on or before September 1 of the year they enter school. Kindergarten students must be five years old on or before September 1 of the year they enter school. Students must have completed a year of kindergarten to be eligible for first grade. New students may be registered any time following these guidelines. 1. Records at Entrance Students entering school for the first time are required to bring a birth record, a baptismal record (if applicable), and a record of state required immunizations. Students cannot be admitted until confirmation of current immunization status. 2. Special Needs Policy Cathedral School provides intentional assessment driven instruction in all content areas in order to meet the needs of all students. Cathedral School does not offer additional outside support or psychological services. 3. Transfer Student Process and Requirements All transfer students, grades PK-8, regardless of the time of year admitted, will be on academic and behavioral probation for a period of 90 days. C. Nondiscrimination Policy In accordance with the Departent of Catholic Schools Policies and Guidelines 3020 for admissions, Cathedral School admits students of any race, color, or racial or ethnic origin to all the rights, privileges, programs, and activities generally accorded or made available to all students at this school. The school does not discriminate on the basis of race, color, racial or ethnic origin, administration of its educational policies, admission policies, scholarship or loan programs, and athletic and other school administered programs. D. Delinquent Accounts All accounts owed to the school are to be paid in a timely fashion. Families with overdue accounts will not be allowed to register for the following year. Parents are to contact the principal at the earliest opportunity if there are circumstances when this expectation cannot be met. At the end of each trimester report cards will be held in the school office for all students with outstanding balances. Families will be notified of the amount owed and report cards will be released to the parent when payment has been made. E. Withdrawal Process Families withdrawing a student from Cathedral School should notify the principal in writing as soon as possible to ensure a smooth transition of student records. F. Cancellation of Contract By June 30 of each academic year, programs are designed, books purchased and staff hired for the upcoming year. At the same time, waiting lists for closed classes begin to decline quickly as parents seek to confirm a September school placement for their children.
14 Cathedral school has established the following policy on cancellation of enrollment. A family who wishes to cancel their registration, but has completed the registration process and paid all necessary registration fees must notify the school in writing of their intent to withdraw. The date of the written notification will determine the tuition amount due Cathedral School by the withdrawing family. 1. If written notification of withdrawal is received by June 1 of the year of enrollment, the family will not be held responsible for any further tuition or fees. 2. If written notification of withdrawal is received after June 1 but before August 15 of the year of enrollment, the family will be responsible for ¼ of their total tuition fees. 3. If written notification of withdrawal is received after August 15 of the year of enrollment, the family will be responsible for ½ of their total tuition fees, or prorated monthly tuition fees, whichever is greater. A family withdrawing from Cathedral will not be held accountable for tuition or fees beyond what is due at the date of withdrawal if: 1. The family relocates outside the metropolitan Portland area 2. Serious events occur, which are beyond the control of the family, such as death of a family member or catastrophic illness.
15 IV. ATTENDANCE Regular attendance is required of all students per Oregon state law (ORS 339). Parents, in cooperation with the principal, shall be responsible for the regular school attendance of students (Archdiocese attendance policy 3125). The school will investigate excessive absence and tardiness of individual students. A. School Hours Morning supervision begins at 7:50 a.m. Students arriving between 7:50 a.m. and 8:00 a.m. are supervised on the playground/undercover until the doors open at 8:00 a.m. Students arriving after the second bell rings at 8:10 a.m. are considered tardy. School dismisses at 3:10 p.m. except for Tuesdays when school ends at 2:15 p.m. Any changes to these times are listed on the monthly calendar. B. Reporting Process Parents are expected email the school office ([email protected]) by 8:00 a.m. if their child is going to be tardy (more than 10 minutes) or absent from school that day. If the office does not hear from the parent by 8:10 a.m. regarding the absence of their child, a phone call to the parent will be made to verify the whereabouts of the child. C. Tardies Students are expected to be in their seats in the classrooms ready to begin their day when the 8:10 a.m. tardy bell rings. Students arriving at or after 8:10 a.m. will be marked tardy and will be admitted to class with a tardy slip. Twelve (20%) tardies within a trimester is deemed excessive. Students with excessive tardies will be at risk of not being promoted to the next grade level until after a review by the principal and classroom teacher. In addition their re-enrollment for the next school year may be in jeopardy. D. Absences Cathedral School does not designate “excused” or “unexcused” for tardies and absences from school. Students are either in class, ready to learn at the proper time, or are absent/tardy. If a student misses more than two hours during any half-day session s/he will be considered absent (Archdiocesan attendance policy 3125). Students who are ill more than five days must present a doctor’s note for the absence. In all cases when a student is absent, the school office must be notified via the attendance email address. Any student who misses more than 24 days (20%) from the first day of school to the last day of the 2nd trimester (March) will be at risk of not being promoted to the next grade level until after a review by the principal and classroom teacher. In addition financial assistance and re-enrollment for the next school year may be in jeopardy. However, if the student has a long-term illness that is documented by a medical doctor (including dates of needed medical attention for that school year) and the school is included in providing educational support from the beginning of the student’s illness, a waiver may be provided enabling the child to be promoted to the next grade. If the student is an eighth grader and meets the criteria above for a medical leave the school will grant a certificate of completion at the time of graduation.
16 1. Absence for Vacation or Travel Oregon state law requires elementary school students to attend school. Therefore, this school does not grant permission for students to take vacation trips during scheduled school days. If parents choose to violate this policy, they do so with the understanding that make-up work may be provided after the vacation and completed under parent supervision. Teachers are not required to provide homework to students prior to a planned absence, such as a trip or vacation. It should be understood that the student’s report card grades may reflect his/her inability to participate in class activities during vacation time. Attendance is reported during the application process for our local Catholic high schools. 2. Homework during Absence Upon returning to school after an absence, a student is responsible for arranging all make-up work during the day following the absence. Students in Middle School are responsible to gather homework assignments. Students are expected to complete their assignments within as many days as the student was absent. 3. Doctor or Dental Appointments Doctor/dental appointments should be scheduled outside regular school hours when possible. E. Truancy A student who is absent from school without a documented medical report for five days or more are deemed truant and parents will be contacted. Students are risking grade level failure because they simply did not attend school adequate days to meet academic requirements. These students will be withdrawn from school after 10 days of consecutive absence.
17 V. STUDENTS The purpose of discipline is to maintain an atmosphere conducive to learning. Discipline is an aspect of moral guidance. Teachers want all students to learn, and expect all students to conduct themselves appropriately in school and when representing the school. A disruptive student can hinder the efforts of teachers and other students. The majority of Cathedral students comply with the rules and guidelines of the school. However, when exceptions occur, the school will employ disciplinary procedures. Families are expected to honor and support the privacy and confidentiality of all individuals in regard to matters relating to student disciplinary issues and actions. A. Positive Behavior Support Parents have the primary responsibility for guiding their children toward responsible behavior and being Christian role models. Cathedral School is committed to nurturing the growth of the whole child and the establishment of a safe environment in which students may learn and grow into responsible Christian adults. The school intends to promote respectful, responsible and safe behavior along with Christian values that create an orderly, nurturing and safe environment. See the Student/Parent Handbook for details of behavior expectations. B. Bullying The faculty, staff, and students at Cathedral School are committed to making our school a safe and caring place. We will treat each other with respect, and we will refuse to tolerate bullying in any form. Cathedral School defines bullying as follows: Bullying is unfair and one-sided. It happens when someone keeps hurting, frightening, or leaving someone out on purpose. Cathedral School staff will do the following to prevent bullying and help children feel safe at at school: • Closely supervise students in all areas of the school and playground • Watch for signs of bullying and stop it when it happens • Teach the Steps to Respect program or Second Step • Respond quickly and sensitively to bullying reports using the Steps to Respect Process and coaching models • Look into all reported bullying incidents • Implement consequences for bullying Students at Cathedral School will be taught to do the following to prevent bullying: • Be respectful, responsible, and safe • Refuse to bully others • Refuse to let others be bullied • Refuse to watch, laugh, or join in when someone is being bullied • Try to include everyone in play, especially those who are often left out • Report bullying to an adult
18 C. Suspension Suspension, the temporary prohibition of a student’s attendance, shall be within the sole authority of the principal. Suspension shall be limited to a maximum of five school days. Suspension may be invoked for a sufficient reason. Students must be released only to parent/guardian in case of suspension. To ensure continuation of student learning, students shall be expected to complete schoolwork during the time of suspension. However, teachers should not be required to spend additional time in helping a student prepare his/her homework because of the student’s misconduct. D. Expulsion Expulsion is the permanent exclusion of a student from a school. The expulsion of a student is a most serious matter, and is invoked rarely and only as a last resort. The principal shall notify the pastor and the Superintendent of Catholic Schools when an expulsion is contemplated and obtain the agreement of both before parents are notified. Full credit will be given for all work accomplished by the student up to the date of expulsion. In no case may a teacher on his or her own authority expel a student. E. Technology Acceptable Use Policy In today’s world, technology is becoming an integral part of every facet of life. Technology provides a potential connection throughout the world. It enriches learning experiences by addressing multiple learning styles. It encourages higher order thinking skills. It fosters collaborative problem solving and creativity. Ever developing technologies have the power to open an entire world of research, excitement, and wonder. Cathedral School offers a broad range of technological opportunities on our school site. It is exciting that we are able to empower children to meet the challenges that lie ahead as they acquire computer and internet-related skills. Our expectation is that students acquire essential knowledge, progress in skill, and achieve an understanding of the appropriate ethical and moral use of technologies for their own benefit and that of this changing world. Since, even our faculty need family time, please do not email teachers at their home. Cathedral School believes it is essential to instruct students in the ethical use of electronic communications as part of our regular computer curriculum. Because it is difficult to generalize the language of these rules for all of our pre-kindergarten through eighth grade students, we ask parents to review them in an age-appropriate way with your child. We believe that the use of the computer is a privilege, not a right. Intentional violations of any rules have consequences which may include loss of computer. Inappropriate use of computers in school can result in a referral or suspension. 1. Use the computers and internet for educational uses only 2. Respect other users’ work and files 3. Respect and care for equipment and network 4. Respect ethical computer use 5. Use internet etiquette and respect privacy
19 F. Cell Phones Cell phones may be brought to school class or activity under the following conditions: 1. Phones must be kept in the OFF position from 8:00 a.m. to 3:10 p.m. and kept in the child’s backpack or teacher’s closet (in middle school). Students may use their cell phones once they are off campus. 2. Cell phones may not be used for picture taking during the school day. 3. No harassment or threatening of persons via the cell phone is permitted. 4. Cell phones may not be used for game playing, internet or email access, gambling or making purchases of any kind during the school day. 5. Those who violate any of the rules regarding cell phones will lose their cell phone until their parent picks it up from school. Parents are asled to turn off their cell phones while they are volunteering in the building during the school day and/or at meetings where the ring would cause a disruption. G. Gum Chewing For reasons of safety, protection of the physical plant, and issues of personal hygiene, gum chewing is not allowed on school property or on field trips. H. Uniforms and Dress Code Students at Cathedral School are ambassadors for the school when they are in uniform. Uniforms convey a sense of belonging, school unity, and pride. All students are expected to come to school in uniform, neatly and modestly dressed. Shirts must be buttoned and tucked in. All uniform clothing must be properly fitting and conform to the uniform guidelines listed in the charts below. All students must be well groomed and present themselves in a manner consistent with and respectful of our Catholic learning environment. Hair must be clean, well maintained, and retain a natural hair color. Boys’ hair length should be out of their eyes and off of their collars. Makeup and nail polish, if worn, must be modest and lightly applied. Tattoos (real or temporary) are not permitted. Girls may wear small post earrings, one per ear. Any jewelry or wrist wear must not interfere with the learning environment. Cathedral students go outdoors for recess in nearly all weather conditions. Students should be equipped with the appropriate outerwear for weather (e.g., raincoat for rainy days). Outerwear must be removed in the classroom. Uniform Guidelines Dennis Uniform • www.dennisuniform.com • order online or visit their store at 105 SE Hawthorne Blvd., Portland, OR, 97214 • Cathedral School’s code is 25208 Land’s End • www.landsend.com • order online or visit your local Sears store • Cathedral School’s code is 9000-3786
20 Boys PreKindergarten-Fifth Grade Regular Day Mass and POW Day Shorts and Pants Solid navy twill pants or Solid navy twill pants or shorts with navy, shorts with navy, black, or black, or brown belt. Belt not required in Dennis and Lands End only brown belt. Belt not required PK and K. Elastic waist solid navy twill in PK and K. Elastic waist pants and shorts allowed in PK and K. solid navy twill pants and shorts allowed in PK and K. Shirts Solid red, navy, or white long- Solid red, navy, or white long- or short- or short-sleeved polo shirt. sleeved polo shirt with Cathedral crest Dennis and Lands End only Cathedral crest logo optional. logo. Outerwear Sweater: (Dennis or Lands Sweater (Dennis or Lands End): solid End) solid red sweater, red sweater, cardigan, or vest with Approved Cathedral Vendors cardigan, or vest with Cathedral crest logo only Cathedral crest logo Fleece (Dennis only): solid red fleece ¼ Fleece (Dennis only): solid zip pullover, front-zip jacket, or front-zip red fleece ¼ zip pullover, vest with Cathedral crest logo front-zip jacket, or front-zip vest with Cathedral crest logo Sweatshirt (Dennis or Lands End): solid red crewneck sweatshirt with Sweatshirt (Dennis or Lands Cathedral crest logo End): solid red crewneck sweatshirt with Cathedral crest logo
Hooded Sweatshirt (purchased from CYO): solid red Cathedral School hooded sweatshirt Shoes Athletic shoes or dress shoes Athletic shoes or dress shoes (closed toe (closed toe and covered heel and covered heel required) required) Socks Visible socks of Visible socks of predominantly one color: predominantly one color: red, red, navy, or white navy, or white
21 Boys Middle School Regular Day Mass and POW Day Shorts and Pants Solid khaki twill pants or shorts Solid khaki twill pants or shorts with with navy, black, or brown belt. navy, black, or brown belt. Dennis and Lands End only Shirts Solid red, navy, or white long- or Solid red, navy, or white long- or short-sleeved polo shirt. short-sleeved polo shirt with Dennis and Lands End only Cathedral crest logo optional. Cathedral crest logo. Outerwear Sweater (Dennis or Lands End): Sweater (Dennis or Lands End): solid navy sweater, cardigan, or solid navy sweater, cardigan, or vest Approved Cathedral Vendors vest with Cathedral crest logo with Cathedral crest logo only Fleece (Dennis only): solid navy Fleece (Dennis only): solid navy fleece ¼ zip pullover, front-zip fleece ¼ zip pullover, front-zip jacket, jacket, or front-zip vest with or front-zip vest with Cathedral crest Cathedral crest logo logo.
Sweatshirt (Dennis or Lands Sweatshirt (Dennis or Lands End): End): solid navy crewneck solid navy crewneck sweatshirt with sweatshirt with Cathedral crest Cathedral crest logo logo
Hooded Sweatshirt (purchased from CYO): solid navy Cathedral School hooded sweatshirt
8th Grade only: Custom grey 8th Grade sweatshirt Shoes Athletic shoes or dress shoes Athletic shoes or dress shoes (closed (closed toe and covered heel toe and covered heel required) required) Socks Visible socks of predominantly Visible socks of predominantly one one color: red, navy, or white color: red, navy, or white P.E. Uniform White Cathedral T-Shirt (purchased from school) with solid black or navy shorts (white trim and small logos on the leg permitted) 7th and 8th Grade only
22 Girls PreKindergarten-Fifth Grade Regular Day Mass and POW Day Skirts, Skorts, Shifts, and Hamilton plaid in approved styles. Hamilton plaid in approved styles. Jumpers Skirts, skorts, shifts, and jumpers Skirts, skorts, shifts, and jumpers must must be no more than three inches be no more than three inches above the Dennis- multiple styles above the knee. Girls should knee. Girls should wear bike shorts Lands End- one skort style only wear bike shorts under skirts and under skirts and jumpers. jumpers. Shorts and Pants Solid navy twill pants or shorts Solid navy twill pants or shorts with with navy, black, or brown belt. navy, black, or brown belt. Belt not Dennis and Lands End only Belt not required in PK and K. required in PK and K. Elastic waist Elastic waist solid navy twill solid navy twill pants and shorts pants and shorts allowed in PK allowed in PK and K. and K. Shirts Solid red, navy, or white long- or Solid red, navy, or white long- or short-sleeved polo shirt in short-sleeved polo shirt in approved Dennis and Lands End only approved styles. Cathedral crest styles with Cathedral crest logo. No logo optional. logo required with shifts and jumpers Outerwear Sweater: (Dennis or Lands Sweater (Dennis or Lands End): End) solid red sweater, cardigan, solid red sweater, cardigan, or vest Approved Cathedral Vendors or vest with Cathedral crest logo with Cathedral crest logo only
Fleece (Dennis only): solid red Fleece (Dennis only): solid red fleece fleece ¼ zip pullover, front-zip ¼ zip pullover, front-zip jacket, or jacket, or front-zip vest with front-zip vest with Cathedral crest logo Cathedral crest logo Sweatshirt (Dennis or Lands End): Sweatshirt (Dennis or Lands solid red crewneck sweatshirt with End): solid red crewneck Cathedral crest logo sweatshirt with Cathedral crest logo
Hooded Sweatshirt (purchased from CYO): solid red Cathedral School hooded sweatshirt Shoes Athletic shoes or dress shoes Athletic shoes or dress shoes (closed (closed toe and covered heel toe and covered heel required) required) Socks and legware Socks: Visible socks of Socks: Visible socks of predominantly one color: red, predominantly one color: red, navy, or Leggings from Dennis and Lands navy, or white white End only Tights: solid red, navy, or white Tights: solid red, navy, or white tights tights Leggings: navy ankle length leggings Leggings: navy ankle length in approved styles worn with visible leggings in approved styles worn socks with visible socks
23 Girls Middle School Regular Day Mass and POW Day Skirts, Skorts, Shifts, and Hamilton plaid or khaki in Hamilton plaid or khaki in approved Jumpers approved styles. Skirts, skorts, styles. Skirts, skorts, shifts, and shifts, and jumpers must be no more jumpers must be no more than three Dennis- multiple styles than three inches above the knee. inches above the knee. Girls should Lands End- one skort style only Girls should wear bike shorts under wear bike shorts under skirts, shifts skirts, shifts and jumpers. and jumpers. Shorts and Pants Solid khaki twill pants or shorts Solid khaki twill pants or shorts with Dennis and Lands End only with navy, black, or brown belt. navy, black, or brown belt. Shirts Solid red, navy, or white long- or Solid red, navy, or white long- or short-sleeved polo shirt in short-sleeved polo shirt in approved Dennis and Lands End only approved styles. Cathedral crest styles with Cathedral crest logo. No logo optional. logo required with shifts and jumpers. Outerwear Sweater (Dennis or Lands End): Sweater (Dennis or Lands End): solid navy sweater, cardigan, or solid navy sweater, cardigan, or vest Approved Cathedral Vendors vest with Cathedral crest logo with Cathedral crest logo only
Fleece (Dennis only): solid navy Fleece (Dennis only): solid navy fleece ¼ zip pullover, front-zip fleece ¼ zip pullover, front-zip jacket, jacket, or front-zip vest with or front-zip vest with Cathedral crest Cathedral crest logo logo.
Sweatshirt (Dennis or Lands Sweatshirt (Dennis or Lands End): End): solid navy crewneck solid navy crewneck sweatshirt with sweatshirt with Cathedral crest Cathedral crest logo logo
Hooded Sweatshirt (purchased from CYO): solid navy Cathedral School hooded sweatshirt
8th Grade only: Dennis Uniform custom grey 8th Grade sweatshirt Shoes Athletic shoes or dress shoes Athletic shoes or dress shoes (closed (closed toe and covered heel toe and covered heel required) required) Socks and legware Socks: Visible socks of Socks: Visible socks of predominantly one color: red, predominantly one color: red, navy, or Leggings from Dennis and Lands navy, or white white End only Tights: solid red, navy, or white Tights: solid red, navy, or white tights tights Leggings: navy ankle length leggings Leggings: navy ankle length in approved styles worn with visible leggings in approved styles worn socks with visible socks P.E. Uniform White Cathedral T-Shirt (purchased from school) with solid black or navy 7th and 8th Grade only shorts (white trim and small logos on the leg permitted)
24 Free Dress: From time to time, students may enjoy free dress days, typically the last Friday of each month, for students in classes who have earned the privilege by meeting their token goals. On free dress days, students are expected to dress appropriately in a manner consistent with the guidelines of regular uniform days (including socks and shoes). Free dress means nice, modest, casual clothes such as the following: • Pants and shorts: Khakis, jeans, or cotton elastic waist pants. Cotton elastic waist pants may be worn when accompanied by a shirt that extends below the waistband. Track pants and basketball shorts with lengths consistent with uniform shorts may be worn. Cotton sweat pants, yoga pants, and running tights are not allowed. • Shirts, tops and dresses must have sleeves and necklines consistent with the regular uniform day policy. Shirt lengths should extend below the pant waistband when students sit, stand, bend, or raise arms. Any logos or pictures on shirts must be appropriate for a Catholic school. All clothing should be clean and properly fitting (not overly tight or over-sized). Clothing should not distract from the learning environment of the classroom and be respectful of the mission of our school. If students are not in acceptable attire, parents will be asked to bring appropriate clothing for the student to change.
25 VI. EMERGENCIES A. Emergency Information In emergencies, information (such as emergency information) may be released to appropriate persons if it is necessary in the judgment of the principal or his/her designee to protect the health or safety of the student or other persons. B. Emergency Information Form The school has a file containing current emergency care information for each student. Each parent is responsible to annually update the following information: • The name of the student, his/her home address, telephone and birth date; • The business telephone numbers of the parents/guardian; • The cell phone and/or pager numbers of parents; • The name and telephone number of the family physician; • Name of medical insurance company and identification number; • Special health conditions or allergies to which the student is susceptible, the emergency measures to be applied, and any current medication; • The parents' approval to send the student to a medical facility for emergency treatment should this be necessary; • The names of the persons to whom the student may be released; • The signature of responsible parent(s) or legal guardian. C. School Lockdown In some situations it may be necessary to have a school lockdown. As per police recommendations, the following procedures will be implemented for a school lockdown: • Doors will be locked; • Drapes and/or blinds will be closed; • No one will be permitted to enter or leave the building; • Lockdown will continue until the school receives an “all clear” signal from emergency personnel. Parents should not call the school so as to keep the phone available to emergency personnel. D. School Closure Should the need to close school due to an emergency or facility problem occur the change will be posted on the school website. If the school is closed during the day, parents will be notified as soon as possible via telephone and/or email. All students will remain at school under supervision until picked up by parents.
26 VII. FINANCIAL AND RELATED INFORMATION A. Insurance Student Accident Insurance coverage is optional, although encouraged. A form is available throughout the school year. CYO sports activities are NOT covered by this plan. B. Other Fees Fees other than tuition are determined annually and include: registration, books/technology, fundraising, and any special program fees. The registration fee is non-refundable, and due at the time of registration. C. Fundraising Parents are expected to pay a one-time, yearly donation of $400. D. Run 4 Cathedral The Run 4 Cathedral is the school’s annual jog-a-thon. Conducted in the fall, all funds raised through the Run are used for curriculum enhancement. The schools’ art program is funded entirely by Run 4 Cathedral. Other programs include class field trips, author visits, assemblies, and a portion of the costs of the fourth grade Oregon Trail Overnight and the sixth grade Outdoor School. All families are required to participate in the Run 4 Cathedral and generate at least $100 sponsorship per student. E. Tuition Cathedral School is funded by tuition, subsidy to the school from the parish, the Celebrate Cathedral event, and a variety of revenue sources such as donations, interest from investments, facility rental, Archdiocese Financial Aid Grant and subsidies from other parishes for their parishioner students that attend Cathedral. All the components and responsibilities of tuition are defined and detailed on the tuition contract parents must complete each year. It is imperative that all families nake it a priority to pay their tuition on time. Students will not be allowed to register for the following year if the current year’s tuition is not current. The principal should be contacted at any time there is a financial question. 1. Tuition Assistance Each year the school budget contains an amount available to St. Mary’s Cathedral Parish families for tuition assistance. An application is available online through FACTS Tuition Aid. FACTS, an outside agency, evaluates information supplied by parents. This information is reviewed along with other data to determine the amount of assistance granted. The principal, business manager and pastor determine the awards. Families are expected to carry through with the remaining financial commitment. All financial aid awards are kept confidential. Application for tuition assistance can be made online at www.factstuitionaid.com. Paper copies are available in the business manager’s office if needed. To qualify for tuition assistance, applications must be submitted by the deadline set each year. Tuition assistance will be granted based upon need, subject to available funds.
27
2. Tuition/Fees—Non-Payment All tuition and fees (including Extended Care) are collected via FACTS Tuition Management. Families are required to open or update a FACTS account before May 31st for the following year. FACTS Tuition Management charges a fee of up to $45 annually. 1. One Payment: Tuition paid in full on or before July 1st. 2. Two Payments: Two equal payemts made in July and January. 3. Three Payments: Three equal payments made in July, November, and February. 4. Ten Payments: Tuition will be paid in ten equal installments. The first installment is due in July and the last is due in April. If at any time during the school year a family’s financial position changes so that they are unable to meet their tuition contract, the parents must contact the principal and business manager immediately to make arrangements for a payment plan or tuition assistance. Tuition payments must be current at all times throughout the school year. Tuition collection will be monitored monthly. The school reserves the right to do any of the following with regard to the payment of past due accounts for which no payment arrangements have been made: 1. Withhold grade reports to the parents 2. Deny a student enrollment for the following trimester (a date will be determined in writing) 3. Deny a graduating student participation in graduation ceremonies and/or withhold a diploma Families not current at registration time risk losing their “current family” status for registration for the following school year. Families who have not paid their full tuition by May 31st will lose their reserved place for the coming school year unless a payment plan has been approved by the principal. Those places will be filled from the waiting list.
28 VIII. MEDICAL A. Communicable Diseases In the school environment, many communicable diseases or conditions are easily transmitted from one individual to another. Among the most common school diseases or conditions in students are head lice (pediculosis), chicken pox, mumps and measles. Students who have restrictable diseases or conditions must be excluded from school. As dictated by Multnomah County Department of Health and Human Resources, there are other conditions for which a child should be excluded from school until either diagnosed and cleared by a health care provider or recovered. These include: 1. Fever greater than 100.5 degrees Fahrenheit (fever should be absent 24 hours before returning to school) 2. Vomiting 3. Stiff neck or headache with fever 4. New onset of rash with concurrent or preceding fever 5. Jaundice 6. Pink eye Students must present a note from the doctor upon return to school after contracting any communicable disease/condition. B. Immunizations Students entering Archdiocesan schools must provide a signed Certificate of Immunization Status (CIS) form documenting either evidence of immunization or a medical exemption prior to initial attendance. C. Medication A Medication Administration Form must be completed by a parent to request the school administer medication to a student. Requests shall include the written instructions of the physician for the administration of a prescription medication to a student or the written instructions of the parent for the administration of a nonprescription medication to a student. A prescription label will be deemed sufficient to meet the requirements for a written prescription. The school reserves the right to reject a request to administer prescription or nonprescription medication when, in the judgment of the school, the administration of such medication is not feasible. This policy shall not prohibit, in any way, the administration of recognized first aid to students by school personnel in accordance with established state law. D. Medication Dispensation Guidelines The following is required for: “…any non-injectable drugs, chemical compounds, suspensions or preparations which are taken either internally or externally by a student under the instruction of a physician.” 1. Written instructions from the doctor which include: Name of student, name of medication, dosage, time and/or frequency of administration, and method of administration (e.g., mouth, nose, ear, etc.).
29 2. It is recommended that the physician note any possible adverse reactions and action required. These instructions may be included on a prescription label or in separate written directions from the physician. “Take as directed” or “as needed” cannot be taken as specific direction. 3. The authorization form attached must be signed and filled out completely by the parent or guardian. 4. All prescription medication must be in the prescription bottle and clearly labeled. (If the student is also taking the medication at home, the medication can be issued by druggist in two separate bottles.) 5. Unused medications must be picked up by a parent when treatment is complete or at the end of the school year. Medication left at school aftr the last day of the school year will be discarded. E. Prescription Medication (Injectables) The following is required for: “…any injectables for students who have severe allergic responses to insect sting, to other specific allergens and to students who are experiencing severe hypoglycemia when other treatment has failed or cannot be initiated.” 1. The parent shall make the request in writing for the school to administer, as necessary, injectable medication (medication administered by the intramuscular route) to the student. 2. The request must include written instructions of the doctor for the administration of an injectable medication to the student. (A prescription label on the original container of the injectable medication is deemed sufficient to meet the requirements for written physician instruction.) 3. Since the training of staff members to be authorized to administer injectable medication must be conducted under the supervision of a licensed physical or a nurse practitioner, parents/guardians cannot train the designated school personnel in the use of injectables. F. Non-Prescription Medication The following is required for “…only commercially prepared, non-alcohol based medication to be taken at school that is necessary for the student to remain in school. This shall be limited to eyes, nose and cough drops, cough suppressants, analgesics (pain relievers), decongestants, antihistamines, topical antibiotics, anti-inflammatory and antacids.” 1. Written instructions from the parent which include: Name of student, name of medication, dosage, time and/or frequency of administration, and method of administration (e.g., mouth, nose, ear, etc.) 2. All non-prescription medication must be in original container or packaging. 3. Unused medications must be picked up by parent when treatment is complete or at the end of the school year. Medication left at school past the end of the school year will be destroyed. G. Medication Dispensation Authorization Form Medications, both prescription drugs and over-the-counter items (throat lozenges, vitamin C, etc.) will be administered in the school office only upon receipt of the appropriately completed Medication Dispensation Authorization Form. This form is posted on the school website and is
30 also available in the school office. H. Parent to School Notification Parents should notify the school immediately if their child has come into contact with or has any contagious disease or condition, such as, but not limited to, chicken pox, pink eye, and/or head lice. Students who are so ill that they cannot participate in normal school activities, including recess and P.E., or who may communicate their illness to others, may not be sent to school under any circumstances. Documentation from a physician must be provided to the school office for students who have an injury or medical condition that allows them to attend school but impacts their performance and/or ability to participate in normal school activities. If a student should become ill during school hours, the parents will be contacted to provide transportation home. Emergency forms are filled out the first of the year and these are to be updated throughout the year when any changes are made in doctors, phone numbers, whom to contact if you are not home, etc. I. Injury at School When children are injured at school or complain of an injury, the school personnel will examine the child and try to determine the severity. Parents will always be notified if there is a doubt that the injury is not minor and short-lived. J. Severe Allergic Reaction Cathedral School follows State and Archdiocesan Policies to meet the needs of students with severe allergic reactions.
It is the parents’ responsibility to notify the school of a child’s severe allergic reaction. The school relies on the family physician to provide a safety plan, which the school will then implement or notify the parents if any aspect of the plan is not possible to put in place. These steps must be completed and the safety plan in place before the child attends school.
Safety practices will be put into place whenever there is a student in the school who requires them as part of their safety plan. Examples of safety practices include providing nut-free lunch tables and classrooms, or eliminating latex products from the school.
Designated school staff members have received training on how to safely administer physician- prescribed epinephrine using an EpiPen. It is the family’s responsibility to provide the EpiPen for use at school according to the doctor’s prescription. EpiPens will be kept in a locked cabinet with other prescription medications.
If needed, the EpiPen will be administered by trained personnel, and the student will be transported to the hospital by ambulance as a precaution. The school will attempt to contact the parents immediately, but will not delay transportation to the hospital if parents cannot be reached.
31 IX. PARENTAL INVOLVEMENT A. Parent Responsibilities Parents are our students’ first teachers. Therefore, it is important that parents support the school community by modeling positive behavior and the school’s core values. Parents should be committed to accepting responsibility for working in concert with the school to provide a quality Catholic education by: 1. Modeling the school’s core value of respect when interacting with teachers, school administration, and other parents; 2. Participating in conferences and ongoing thoughtful communication with teachers and administrators (as necessary); 3. Honoring timely tuition payments; 4. Volunteering at Parents’ Assocation events, in the classroom (e.g., field trips), and special events (e.g., the Book Fair); 5. Providing support for fundraising events (e.g., Run 4 Cathedral); 6. Working cooperatively with the school if a student discipline issue arises; 7. Actively seeking cooperative solutions to concerns and issues with students, teachers, and school administration, and encouraging others in the community to do the same. B. Complaint/Issue Resolution Constructive feedback is welcome when it is motivated by a sincere desire to improve the quality of the education programs and to assist the school to perform its tasks more effectively. Concerns regarding individual teachers and staff members should first be directed to the child’s classroom teacher. Understanding that a teacher has 26-30 students and twice as many parents to communicate with, problems can usually be resolved when they first occur. Two-way communication is important to keep all school relations positive and productive. If an issue is not resolved with the teacher, the parent should then address it with the principal. In most cases a conference will be scheduled with all parties. Finally, if the concern is still unresolved, the pastor may be contacted. C. Family Cooperation/Removal of Students Resulting from Parental Attitude Under normal circumstances a student should not be deprived of a Catholic education on grounds relating to the attitude of the parents. Nevertheless, a situation may arise in which the uncooperative, demeaning or destructive attitude of parents so diminishes the effectiveness of the school or a classroom that the family may be asked to withdraw from the school. Uncooperative or destructive behavior may include such things as bullying emails, abusive language, and behavior inconsistent with the school’s core values. The principal should keep the pastor informed about the situation and request his support for the dismissal. D. Parent Sign-in All visitors are expected to stop at the office, sign in, and wear a visitor badge any time they are in the building after 8:10 a.m. In order to keep classroom disruptions to a minimum and learning time to a maximum, all items delivered to schoool for students should be left at the office.
32 E. Visitors Visitors from other schools, relatives from out of town, or other non-Cathedral School personnel are not allowed at school to attend and/or participate in the classroom. F. Releasing Students during the School Day Students will be released only to a parent/guardian or to an individual authorized by the parent/guardian. Ordinarily, the parent/guardian’s authorization to release a student to a non- parent/guardian should be in writing. An ill student will be released only to a parent or authorized person as listed on the Emergency Information Form. Please sign out at the main office. G. School Advisory Council The Cathedral School Advisory Council is the chief consultative body to the principal on matters of administration and policy. It fulfills an important role by recommending policy to the principal and supporting the mission of the school. Council members can be either elected or appointed and serve a three-year term in which they are expected to attend all meetings and sit on one of the following committees: 1. Communications 2. Development 3. Finance 4. Marketing The Advisory Council meets regularly throughout the school year. An agenda is established approximately one week before. Parents wishing to attend a meeting are welcome. Items to be discussed by the Council must be on the agenda. Parents wishing to be on the agenda to speak or present a topic for discussion should contact the Advisory Chair or the Principal. Topics brought to the council will not be discussed until added to the agenda. Administrative and personnel issues are not the council’s responsibility and are not discussed in Council meetings. H. Nature and Function of Parent Association The Cathedral School Parent Association shall provide assistance for selective social and educational activities of the school, shall be responsible for some fundraising activities of the school, and shall work with the principal to insure that all activities are in accord with the intent and spirit of the policies established by the Archdiocese of Portland in Oregon. The purpose of the Parent Association shall be to support Cathedral School. The Parent Association is accountable to the principal who must approve all officers, the adoption of all resolutions, and any amendments to this constitution and/or bylaws. In fulfilling its purpose the Association has the following objectives: 1. To work in conjunction with the Cathedral school advisory council to broaden understanding and foster appreciation of Catholic education; 2. To assist in the operation of the school as needed through volunteer activities; 3. To raise the appropriate funds for the support and benefit of the school. 4. To develop within a Christian community, positive relations among parents, students school faculty and the parish;
33 5. To enable the entire school and parish community to achieve its stated mission and goals within the school's philosophy. I. Membership of the Parent Association All parents or guardians of students enrolled in Cathedral School shall be members of the Parent Association. Said Association acts as an adjunct of the school, not to be confused with the Cathedral School Advisory Council. The Association has no governing and/or regulatory power. J. Parent Photography Expectations Parents are welcome to take pictures for personal use during school events that are public without seeking permission from the school. This includes Mass, weekly prayer services, assemblies, plays, the Talent Show, First Communion, etc.… During the course of the school year, a parent(s) may be asked by the school to take pictures for a specific purpose or project (i.e. school slide show). When this occurs, the following expectations are to be followed: 1. Parents must sign in at the office and wear a visitor’s badge. 2. Parents may take pictures only in classrooms or other areas where arrangements have been made with the classroom teacher or another staff member. Photographs taken on behalf of Cathedral School become the property of the school. Once a project is complete, all photos are to be turned in to the Administrative Assistant in the form agreed upon. In addition, the photos are to be deleted from the photographer’s camera, memory cards, and personal computer. K. School News Cathedral School communicates with familes via email and the school’s website. Parents are encouraged to access the website for information and schedules. All communication is reviewed and approved by the school administration prior to dissemination. Class information distributed through email must be approved and sent by the teacher or the school office. L. Publications School publications, productions, displays or websites which are school-sponsored or part of the school’s educational program are subject to review and evaluation by the school administration. The final decision about the suitability of any material in question shall rest with the principal prior to publication, production or display. Any non-school sponsored publication wishing to be distributed through or at the school must comply with the above stated review. M. School Directory The purpose of the school directory is to serve as a resource in communicating with our families concerning approved school activities, functions, and programs with the authorization of the school/parish administration. The school will not be liable/responsible for the use of the school directory for any purpose other than it is intended. Any communication involving a misuse of the
34 directory and information contained within may result in serious consequences up to and including withdrawal of the offending families from the school community. N. Lost and Found Items lost and/or found will be placed in the Lost and Found area in the courtyard vestibule. All unclaimed articles will be donated at winter break, spring break, and the end of the school year. O. Uniform Closet Cathedral School maintains a “closet” of gently used uniforms. Parents are invited to donate any clean, usable uniform clothing. Items for donation may be delivered to the school office. All families are invited to take whatever they reasonably need at any time during the school year.
35 X. SAFETY A. Earthquake Drills During an earthquake students and staff will duck, cover and hold. The evacuation of the building would most likely follow, depending on the evaluation of the situation. Earthquake drills are practiced on a regular basis, both within individual classrooms and school-wide. B. Fire Drills All staff members are instructed in fire safety procedures. Fire drills are held monthly, and a record of drills is maintained in the school office. Evacuation plans are displayed in every room of the building. C. School Closure for Inclement Weather When the weather is severe, schools may close for the safety of students. School closings are broadcast over the local radio and TV stations. Parents may also refer to most radio and TV station websites for school closure information. Cathedral School follows the directives of the Portland School District. If all Portland schools are closed, Cathedral will also close. If the Portland schools are opening late, Cathedral School will also open late. Please note that our parents come from all over the Portland metro area. Consequently we follow the Portland Public School District as a whole, not individual schools or school clusters.
36 XI. STUDENT ACTIVITIES AND INFORMATION A. Academic Tournaments Various academic tournaments, such as speech, math, or science, may be sponsored for Cathedral School students. B. Altar Servers Altar servers are trained in the fourth grade under the direction of St. Mary’s Cathedral. C. School Service As part of the mission and philosophy of Cathedral School, all students and staff are involved in outreach programs, which are determined by the teachers and principal. Students in all grade levels will participate in various service projects, activities or programs scheduled with their classes by the teachers. Additionally, students complete service that may be helpful to Cathedral School or Cathedral Parish. These are scheduled both regularly and “on call”. Projects include the pre-kindergarten coin drive during Catholic Schools Week, kindergarten “sack project” for Potluck in the Park, first and fifth grade Easter baskets for Cares NW, second and sixth grade “Mac Attack” macaroni and cheese drive for the Portland Police Sunshine Division, third grade visits to the Providence Center for Medically Fragile Children, fourth grade visits to The Oregon Food Bank, fifth grade fall food drive, seventh grade sugar & spice drive for Blanchet House, eighth grade dodgeball tournament, eighth grade sock project for Potluck in the Park, and sixth, sevetnth and eighth grade safety patrol. Additional service hours are required for all middle school students. Service hours must be made up of direct service to the school and parish as well as the outside community. Service Requirements: Sixth grade- five hours, seventh grade- ten hours, and eighth grade- fifteen hours. D. Assemblies Assemblies for students may be held for a variety of reasons. Assemblies are intentional and will in most cases align with faith, service, and knowledge. E. Study Trips/Field Trips 5800A Department of Catholic Schools Guidelines and Policies Whenever groups of students are taken on a trip sponsored by any school agency, during school hours or outside of school hours, the groups must be properly supervised by at least one member of the faculty. All such trips must have the prior approval of the principal and written consent of the parents. All overnight trips, including Outdoor School, must be approved by the Department of Catholic Schools. Educational field trips may be made during school time to such places as historical monuments, religious shrines, cultural centers, government bureaus, and representative industries or service companies. Students may attend theatrical performances of cultural or educational value during school time. The trip or activity should be related to the subject matter being studied by the particular group, and the educational value of the trip should justify the time, distance, and expense involved.
37 Non-educational student trips may not take place. This includes “Rite of Passage” trips associated with graduation. Additionally, school sponsored field trips may not take place after students have graduated. Questions about this policy and/or interpretations of this policy are to be directed to the Department of Catholic Schools. Any exceptions to the policy must have the prior approval of the Superintendent before the field trip is announced or planned. Written permission of the parents or guardian is to be obtained for each trip on a form prepared by the school using the Archdiocese of Portland template. Signed parental permission is necessary for the student to leave the school grounds. Phone calls giving permission for field trips are not acceptable. Drivers for field trips are expected to drive directly to and from the field trip. Leaving the field trip site before the teacher or stopping for food or for any other non-emergency reason is not acceptable. Drivers should dress and act appropriately when transporting students. Proof of Insurance forms, background checks, and Called to Protect training should be complete and on file in the school office. F. Sacramental Preparation The second grade teacher coordinates First Reconciliation and First Eucharist in collaboration with the Parish Religious Education Program. G. Student Council/Leadership Fifth through eighth grade students will have the opportunity to learn and practice leadership skills through participating in Cathedral School Student Council. H. Middle School School-Sponsored Event and Activity Expectations In order to participate in Cathedral School sponsored events and activities outside of the classroom, middle school students must maintain a C average (73-76%) in their seven core academic courses (Religion, Math, Language Arts, Science, Social Science, Spanish, Health). In the event one or more of these grades drop the student will be withdrawn from the event without an opportunity to rejoin. Any student with behavior referrals from the current trimester may be asked not to join. I. Youth Groups/Sports Girl Scouts and Boy Scouts may be organized each year depending upon interest and available leaders. Catholic Youth Organization (CYO) is an independent organization with parish affiliation. CYO sponsors the following activities: volleyball, basketball, cheerleading, football, track and field, and la crosse for third through eighth grade; swimmming for kindergarten through eighth grade, and track and field for third through eighth grade. J. Outdoor School In collaboration with Multnomah County ESD, sixth grade students will attend a three to five- day Outdoor School program at a facility approved by Multnomah County ESD.
38 K. Food Items Schools are advised by the Multnomah County Health Department to avoid distributing “home” baked/prepared items at school. Also, items containing nuts may not be brought for “birthday” or other group snacks. School snack items brought by students for recess or morning breaks may not include candy items.
39 XII. STUDENT RECOGNITION Awards Granted by the School Students who follow Cathedral School’s behavior expectations are recognized with an “Honored Cougar” award, which is entered into a weekly drawing for special recognition. Whole classrooms that follow these expectations are recognized through a variety of “Golden” awards each month along with wooden “Cathedral” tokens. Each class will set a monthly token goal. Free dress will be awarded to classes that meet their token goal on the last Friday of each month. Throughout the school year, students who consistently demonstrate the school-wide learning expectations will be recognized. Each trimester, students from each grade level will be recognized. During the first trimester, the focus is on recognizing students who consistently demonstrate being a good citizen. During the second trimester, the focus is on recognizing students who consistently demonstrate being Christ Like. And finally, during the third trimester, the focus is on recognizing students who consistently demonstrate being a life-long learner.
40 XIII. STUDENT INFORMATION DISCLOSURE A. Review of Student Education Records Parents of students currently in attendance at Cathedral School may review the student’s education records. Parents wishing to review student records should make written request to the principal to do so. An amendment to the student’s education records may be requested, if the student’s parents believe the contents are inaccurate. If the school concludes that the request is valid, the record(s) will be amended. If the school concludes that the record(s) need not be amended, the parent may place a statement with the record commenting on the disputed information. B. Directory Information Cathedral School has designated the following as directory information which the school may disclose without specific consent: the student's/parent’s name, address, home and cell telephone listings and email address. A parent may elect not to have any or all of these items included in a school-related directory. Notice from a parent that he or she does not want any or all of these types of information included must be made in writing to the principal of Cathedral School by the beginning of the school year. C. Emergency Disclosure of Information The school is required by law to disclose personally identifiable information from a student’s education record to law enforcement, child protective services, health care professionals and other appropriate parties in connection with a health and safety emergency if knowledge of the information is necessary to protect the health and safety of the student or other individuals.
41 XIV. STUDENT SERVICES A. Lunch Services A hot lunch is available for purchase Monday and Friday. The cost is $4.00 per student per day. Lunches are ordered online and pre-paid through www.boonli.com. Menus will be distributed home to families via the webpage calendar and boonli.com. Brown bag lunches are available to purchase Tuesday, Wednesday, and Thursday from an outside vendor, My Lunchbox. Lunches are ordered and paid through their website, www.my- lunchbox.net. B. Milk Program Milk is available to students daily during their lunch period. Milk is provided with the purchase of hot lunch. There is a $30 yearly charge for milk to accompany brown bag lunches. Milk tickets are purchased through the school office and paid via FACTS. C. Telephone Permission for using telephones in classrooms must be obtained from the teacher. Telephones are not for general student use. If a message comes for a student that is of an emergency nature or requires a phone call to the parent, the student will be notified and place the call from their classroom telephone. D. Extended Care Extended Care for Cathedral School students is offered in the school cafeteria both before and after school. Morning hours are 7:00 a.m. to 7:50 a.m., and afternoon care is offered immediately after school until 6:00 p.m. Extended Care is offered all school days, including early release days, as well as teacher in-service days and conferences. Extended Care is closed on holidays and during school breaks (Thanksgiving, Christmas, Spring, Summer). On inclement weather days when school starts late no morning care will be available. When school is closed due to weather, so is extended care. Students must be preregistered for the Cathedral School Extended Care program. Registration forms are available on the school website. The completed forms must be returned to the school office; the registration fee will be charged via FACTS. Forms and fee information are available on the school website.
42 XV. VOLUNTEERS Cathedral School recognizes parents as the primary educators of their children. Therefore, Cathedral School is committed to work in partnership with parents to engage students, and help them develop in faith, knowledge, service, and community. Many Cathedral School events would not be possible without the help of parent volunteers. From serving hot lunch to assisting with community events, there are volunteer tasks for every individual and talent. Parents are required to commit to serve throughout the year at school events and in additional ways that work best for each family. Members of St. Mary’s Cathedral Parish are also required to include volunteer hours directly related to the parish. A. Volunteer Opportunities Each family is asked to volunteer in whatever capacity fits their time and talents. Cathedral School does not have requirements of volunteer hours. However, all parents are expected to volunteer at minimum, for one event during the year. These include: Back to School Family Celebration, Run 4 Cathedral, Parents Association Wreath Sale, Special Friends Breakfast, Book Fair, Art Show Setup, April in Paris(h), First Communion Retreat, and the First Communion Reception. B. Volunteer Training Requirements The school will require volunteers in any school program or activity to undergo a background check. Ordinarily any person with an adult criminal conviction is not eligible to serve. Volunteers are also required to attend “Called to Protect” training and complete yearly online updates. No person is allowed to volunteer with students until they have completed both the background check and “Called to Protect” training. The school further reserves the right to decline to accept the services of a volunteer, or to withdraw a volunteer from service in school activities whenever, in the judgment of the school, it is in the best interest of the school to do so. C. Volunteer Expectations Volunteers serving in the school will support and model the moral teachings of the Catholic Church and function faithfully within the mission and structures of the school, parish, and Archdiocese with proper respect for those serving in ministries. Volunteers work in a collaborative role with others ministering to the development of the children and the school as an educational institution. Volunteers are asked to recognize confidentiality as a living principle and respect the dignity of those with whom they work and come into contact. Volunteers accept responsibility to use contacts made through the school in such a way so as not to disrupt the peace, order, and tranquility of the school community. Should volunteers come into conflict, it is the responsibility of both parties to resolve the dispute through personal diplomacy and/or an executive decision by the school principal and/or the pastor of the parish. Any person who has a conflict with a school/parish volunteer outside of the boundaries of school/parish activities must settle that dispute outside of and without involving or using school/parish resources.
43 XVI. Communication The staff of Cathedral School is committed to working closely with parents in order to best meet the needs of each child. During the course of a child’s years in school, it is likely that a family will, at some point, have a question, concern, problem, or suggestion. Use the table below to identify the proper contact. We welcome and encourage close connection; our common goal is student learning. By identifying the problem and analyzing possible solutions together, we can meet any challenge and move forward in a positive manner.
To communicate a problem or suggestion concerning: Talk to: • Vision and mission of the school Principal • School improvement • Accreditation • General school/Archdiocese policy • Facility/Plant Improvements • Curriculum • Marketing/Advertising • Development/Fundraising • Professional Development • Cathedral School Events • Student Learning The teacher; • Student Safety or the principal and the teacher • Student Faith Formation • Student Supervision & Management • Professional Development • Attendance Administrative Assistant • Office Services • Health Room • Building Rental • Fees & Tuition Parish Business Manager • FACTS Tuition Management
44 Parent Expectations
Community Cathedral School is a Catholic community bound together by a common goal—the value- centered education of our children. Four separate groups—faculty, parents, students, and staff— form the community and are united by this common goal. If we are to act in the best support of our students, we must share in working for the good of all, as well as for the individual. Faculty, staff, and students have each affirmed a commitment to these values and responsibilities, and we ask that all parents do the same.
Parent Guidelines Parents are our students’ first teachers. Therefore, it is important that parents support the school community by modeling positive behavior and the school’s core values. Parents should be committed to accepting responsibility for working in concert with the school to provide a quality Catholic education by: 1. Modeling the school’s core value of respect when interacting with teachers, school administration, and fellow parents; 2. Participating in conferences and ongoing thoughtful communication with teachers and administrators (as necessary); 3. Working cooperatively with the school if a student discipline or academic issue arises; and 4. Actively seeking cooperative solutions to concerns and issues with students, teachers, and school administration, and encouraging others in the community to do the same.
Compliant/Issues Resolution Constructive feedback of the school is welcome when it is motivated by a sincere desire to improve the quality of the education programs and to assist the school to perform its task more effectively. To this end, parents should consider the following: 1. Concerns regarding classroom curriculum, daily activities, and individual teachers and staff members should first be directed to the student’s classroom teacher. 2. When using email communications, ensure the tone of the email conveys concerns in a constructive and thoughtful manner. 3. Understanding that a teacher has at least 26 students and twice as many parents to communicate with, problems can usually be resolved when they first occur. Two-way communication is important to keep all school relations positive and productive. 4. If an issue is not resolved with the classroom teacher, the parent may then address it with the principal, again ensuring that any written and in person communication demonstrates respect for the principal and the teacher. In most cases, a conference will be scheduled with all parties. Finally, if a concern is still unresolved, the pastor may be contacted.
45 Please sign and return this page to your child’s teacher.
I have read and understand the Cathedral School Student/Parent Handbook and acknowledge the expectations of my child’s behavior and the consequences established by Cathedral School.
I/We have read these Parent Expectations carefully and acknowledge these responsibilities and commit to being accountable for my/our interactions with the community. The cooperation and acceptance of all parents is needed to maintain our core value of respect at Cathedral School.
Parent Signature Date
Parent Signature Date
46