COUNCIL MEETING NOTICE Summer Village of Ghost Lake
Regular Council Meeting
Monday, December 11,2017
Commencing at 5:00 pm Super 8 Cochrane, Meeting Room 11 West Side Drive, Cochrane, Alberta
Chief Administrative Officer October 22, 2017 Summer Village of Ghost Lake Council Meeting Agenda Monday December 11,2017 5:00 pm Meeting Room,Super 8 Cochrane 11 West Side Drive, Cochrane, Alberta
ITEM DESCRIPTION
1.0 Call to Order
2.0 Approval of Agenda
3.0 Delegations 5:30-5:50 3.1 Karen Laustsen, Natural Environment Committee Bill Motherwell Re: Vehicles on the Ice
4.0 Minutes
4.1 Regular Meeting October 19,2017 Adopt
5.0 Old Business
5.1 Weed Inspector See Staff Report
5.2 Bow River Working Group Table, Karen awaiting follow-up with rep 5.3 Emergency Water Source
5.4 Municipal Development Plan Table awaiting Mun Affairs template 5.5 TRAVIS agreement with Province See Staff Report
5.6 Water System - Community Service Building See Attached
5.7 Initial Assist Team See Staff report
5.8 Fire Bylaw Amendment Table awaiting initial assist review 5.9 Grass Cutting Table
5.10 Playground Inspection See Report
6.0 Financial
6.1 Payment Schedule Acknowledge
6.2 Cash Statement- November 30,2017 Approve
6.3 Finance Statement- November 30,2017 Approve / See Staff Report
6.4 2018 Interim Budget See Staff Report Summer Village of Ghost Lake Council Agenda - December 11,2017 Page 2
ITEM DESCRIPTON
6.5 Receivables See Staff Report
7.0 Correspondence
7.1 Resident Letter See Staff Report Re: Surveillance Camera, Tourist Homes
7.2 Marigold Library Services Re: 2016 Services
8.0 Committees
8.1 Public Works Re: Breakwater Proposed Works See attached proposal
8.1.1 Dock Subcommittee of Public Works See Report Re: Committee Appointment Re: Swim Dock Re: Permitting for Future Dock Development
8.2 Communications and Village Social Life Re: Business Directory
8.3 Fire Prevention and First Response Re: Minutes November 18,2017 See attached minutes Re: Village trucks See Staff Report
8.4 Natural Environment and Lake Stewardship
8.5 Emergency Services
9.0 New Business
9.1 Intermunicipal Grant See Staff Report
9.2 Formalized Complaint Policy See Staff Report
9.3 Next Meeting Mid February
10.0 Adjournment MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE SUMMER VILLAGE OF GHOST LAKE HELD ON MONDAY,DECEMBER 11, 2017 AT 5:00 P.M. AT THE SUPER 8 COCHRANE, COCHRANE, ALBERTA.
PRESENT Mayor John Walsh, Deputy Mayor Warren Wilson, Councillor Robyn Carrier, Chief Administrative Officer Sharon Plett, Assistant Administrator Sherri Bureyko and four residents.
Called to Order by Mayor Walsh at 5:16 pm.
APPROVE Council reviewed the agenda AGENDA
17-087 MOVED by Deputy Mayor Wilson that Council approve the agenda as circulated. CARRIED.
MINUTES The minutes of the Regular Meeting of October 19, 2017 were circulated to Council
17-088 MOVED by Mayor Walsh that the minutes of the Regular Meeting of October 19, 2017 be adopted as circulated. CARRIED.
WEED Council reviewed the quote received from Prairie Environmental for weed CONTROL inspection services and reviewed the option of using the MD of Bighorn weed inspector.
17-089 MOVED by Mayor Walsh that Council appoint Kendra Tippe of the MD of Bighorn as the Weed Inspector for the Summer Village of Ghost Lake. CARRIED.
BOW RIVER It was recommended to table discussion of the Bow River Working Group until WORKING Karen Laustsen has been able to meet with the Bow River Working Group GROUP contact. It was noted that he would not be available until early 2018.
EMERGENCY Mayor Walsh indicated that there was nothing new to report on the cost sharing WATER SUPPLY of the pump and equipment with Alberta Environment.
VEHICLES ON Karen Laustsen, Co Chair of the Natural Environment Committee and Bill THE ICE Motherwell a resident in the Ghost Lake area attended the meeting to bring to Council's attention the safety and environmental issues around vehicles being allowed on the ice during the winter. They outlined safety concerns surrounding vehicles falling through the ice and contamination concerns when the vehicles are left abandoned in the water. Concerns were also outlined with property security when people to access private lands via the shoreline. Bill Motherwell is looking for support from Council to recommend that the access gates at the east end of the reservoir be locked during the winter. SUMMER VILLAGE OF GHOST LAKE -December 11, 2017
Council indicated that they would assess the issues along with the potential effect it could cause of increased traffic into the summer village looking for an overland altemative for entering the ice.
MUNICIPAL The Administrator reported that Alberta Municipal Affairs will be creating a DEV. PLAN templated municipal development plan for summer villages. It was recommended to table further discussion on the municipal development plan until the template is received.
TRAVIS A report was provided by the Assistant Administrator that indicated the Travis program is a voluntary program. It was agreed that the Summer Village would not participate in the program, however, it was agreed to review weight and size restrictions to control damage to the roads in the Summer Village. Administration will review restrictions with the engineer and bring forward recommendations.
COMM Council reviewed a proposal that was received for a water treatment system for BUILDING the community service building. Discussion was had on a backwash system and WATER on the installation of a hot water tank. It was noted that the facility is wired for an electric hot water tank. Council indicated that they will earmark funds in the budget for a water system in the community building. It was agreed that an alternate system will be reviewed also to determine which system best meets the needs for the building.
INITIAL ASSIST The Administrator reported on the offer received from the Fire Commissioner's TEAM office to assist the Summer Village in setting up the initial assist team. She noted that they will be assigning a representative to assist the vilalge and a meeting will be set up with Council reps. Fire Committee reps and administration to commence the review.
FIRE BYLAW Fred Smith, Co-chair of the Fire Committee provided a list of recommendations for the changes to the fire bylaw. He indicated that he would create a red line version of the amendments and forward to administration.
GRASS Discussion on grass cutting of village open spaces will be tabled for further CUTTING review and investigation.
PLAYGROUND Council reviewed the playground inspection report and noted the minor items INSPECT that require attention. It was recommended that during a work bee that volunteers be organized to address the deficiencies.
PAYMENT The payment schedule, outlining payments of direct withdrawals and cheque SCHEDULE nos. 1569 - 1588 in the amount of$ 34,101.69, was acknowledged by Council.
CASH Council reviewed the Cash Statement for the period ending November 30, 2017. STATEMENT SUMMER VILLAGE OF GHOST LAKE -December 11, 2017
17-090 MOVED by Cr Carrier that the Cash Statement for the period ending November 30, 2017 be approved as submitted. CARRIED.
FINANCIAL Council reviewed the Balance Sheet and Revenue and Expense report for the STMT period ending November 30, 2017 and the year-end projections. Council discussed reserves and potential year end surplus.
17-091 MOVED by Cr. Carrier that unexpended funds in planning be reserved for future MDP work, unexpended funds in Rec and Parks goods be reserved for parks operational, unexpended library goods be reserved for future library expenditures, that the ALET and Ambulance reserves be consolidated into the Contingency Reserve and any surplus remaining at year end be placed in the Contingency Reserve. CARRIED.
17-092 MOVED by Mayor Walsh that the Revenue and Expense Report and Balance Sheet for the period ending November 30, 2017 be approved as submitted. CARRIED.
2018 BUDGET A draft 2018 budget and report was prepared for Council by administration, incorporating items discussed at the previous meeting.
Discussion was had on the dock expansion, confirming that there are still funds remaining from a previous council resolution for the committee to move forward with approvals. It was noted that approvals are needed prior to moving forward with the work to determine what can and can't be undertaken. It was confirmed that $2,000 be allocated for approvals.
Discussion was had on repairs on the boat launch road. Council agreed to allocate $15,000 towards capital works.
Discussion was had on water filtration and hot water at the Community Services Building. It was agreed that $12,000 be allocated towards the project with funding from MSI Capital.
It was recommended that new greens for the golf course be tabled at this time.
It was recommended that STARS be contacted to see if they would donate a landing kit and AED.
17-093 MOVED by Deputy Mayor Wilson that Council approve the interim 2018 budget to be further reviewed at the February Council meeting. CARRIED.
SURVEILLANCE Council reviewed a resident letter received recommending that Council consider CAMERA installing surveillance cameras at the entrance to the Summer Village. Council reviewed the request and the administration report and agreed that they would not consider installing surveillance cameras.
3 SUMMER VILLAGE OF GHOST LAKE -December 11, 2017
AIR BnB Council reviewed a resident letter requesting that council intervene and stop Air BnB's from operating in the Summer Village. Council reviewed the letter and the administration report which outlined various classes and definition of home use in the summer village land use bylaw and from other municipalities that specifically deal with Air BnB land uses. It was agreed that this is a land use bylaw content issue and that further discussion be deferred to the Municipal Development Plan and Land Use Bylaw updates.
MARIGOLD Council reviewed and acknowledged the statement of benefits received from the LIBRARY Marigold Library.
PUBLIC WORKS NIL
DOCK Mayor Walsh submitted a report on behalf of the committee reporting that the committee has started monitoring on dock usage. They also requested the following actions: The Committee has recommended Gary Stewart be appointed to the Dock Sub- Committee to fill the vacancy created by Noel Betts.
17-094 MOVED by Cr. Carrier that Gary Stewart be appointed to the Dock Sub committee for a two year term ending August 31,2019. CARRIED.
The Committee reported that the swim dock has not been used for several years and recommended that it be donated to 506 Ghost Lake Village.
17-095 MOVED by Mayor Walsh that the swim dock be donated to 506 Ghost Lake Village. CARRIED.
FIRE Fred Smith attended the meeting and requested if Council could ask the Canada Post about obtaining a postal code for the Summer Village. It was indicated that this was requested several years ago and denied, however many couriers, etc. rely on postal codes for locating properties. Administration will contact Canada Post.
The minutes of the November 18, 2017 Committee meeting were filed with Council.
Council discussed the emergency vehicles. It was understood that the green vehicle cannot be used as it is not registered and has several mechanical issues, far too expensive to repair. There was discussion that repairs should be undertaken on the yellow truck to ensure it can pass inspection. Fred Smith noted that the repairs for the yellow vehicle are included in their 2018 budget proposal. SUMMER VILLAGE OF GHOST LAKE -December 11,2017
17-096 MOVED by Mayor Walsh that council authorize repairs on the yellow fire truck. CARRIED.
COMM/ NIL SOCIAL
NATORAL NIL ENVIRONMENT
EMERGENCY NIL
RECEIVABLES Council reviewed information received regarding an outstanding accounts receivable.
17-097 MOVED by Cr. Carrier that covmcil close the meeting to the public for Agenda item Receivables as per Section 17 Freedom of Information and Protection of Privacy Act, Council at 9:05 pm. CARRIED.
17-098 MOVED by Mayor Walsh that Council come out of in camera at 9:08 pm. opening the meeting to the public. CARRIED.
17-099 MOVED by Mayor Walsh that unless the property owner provides the previously requested information to Council on or before December 31,2017, Council will no longer be open for review ofthe outstanding accounts receivable and the outstanding balance of Invoice 179 remaining on January 1,2018 will be placed onto the tax roll of Lot 18 Block 7 Plan 6490EL pursuant to the provisions ofthe Fire Safety Bylaw. CARRIED.
INTERMUNI The Administrator brought forward a proposal for the MD of Bighorn, Summer DEV PLAN & Village of Waiparous and Summer Village Ghost Lake to apply for a grant under COLLAR AGMT the Intermunicipal Collaboration component of the ACP grant program for the development of Intermunicipal Development Plans and Intermunicipal Collaboration Frameworks as required imder the Municipal Government Act recent amendments. The Summer Village of Ghost Lake would serve as the managing partner and the project would be 100% funded by the grant.
17-100 MOVED by Deputy Mayor Wilson that the Summer Village of Ghost Lake serve as the managing partner in an application for creating Inter-Municipal Development Plans and Inter-Municipal Frameworks for the Summer Village of Ghost Land and the Mimicipal District of Bighorn and for the Summer Village of Waiparous and the Municipal District of Bighorn and will be submitted by the Summer Village of Ghost Lake under the Intermimicipal Collaboration component ofthe Alberta Community Partnership Grant and that the Summer Village of Ghost Lake agrees to abide by the terms of the Conditional Grant Agreement, governing the purpose and use ofthe grant funds. CARRIED. SUMMER VILLAGE OF GHOST LAKE -December II, 2017
BYLAW Council reviewed a draft policy established for complaints being submitted to the ENFORCEMENT Summer Village and processing complaints. & COMPLAINT POLICY
17-101 MOVED by Deputy Mayor Wilson that Council adopt the Bylaw Enforcement and Complaint Response Policy. CARRIED.
NEXT COUNCIL Council discussed the date for the next regular meeting. MEETING
17-102 MOVED by Cr. Carrier that the Regular Meeting of the Council of the Summer Village of Ghost Lake be held on Tuesday, February 13, 2018 commencing at 5:00 pm at the SuperS Cochrane, Alberta CARRIED.
ADJOURNMENT MOVED by Mayor Walsh that the meeting adjourn at 9:14 pm. 17-103 CARRIED.
Chief Administrative Officer Summer Village of Ghost Lake Cheque Register pN As of December 11, 2017
Num Name Memo Amount
DW Epcor Energy Sevlces October Power -76.77 DW Cochrane Lake Gas Co-op Oct Gas -77.74 1569 Benchmark Assessment Consultants Inc Oct - Dec Assessment Fees -1,122.90 1570 Progressive Waste Solutions Oct Bin Service -981.52 1571 Anthony Fink PA System -209.99 1572 MMM Group Road Resurface Engineering Site -638.40 1573 A & A Paving Ltd. Road Project Progress Certificate 2 -12,276.40 1574 City of Calgary Property ID Signs -130.05 1575 Christine Boyd Scavenger Hunt Prizes - Regatta -50.45 1576 Progressive Waste Solutions Nov Bin Service with October Adjustments -61.37 1577 Calgary Overhead Door Ltd. Overhead Door Repair -645.54 1578 MMM Group Road Resurface Engineering Site -4,085.00 1579 Sharon Plett Oct contract, phone, mileage, council meal, drop... -2,688.11 1580 The Suck Truck Community Building Septic Clean Out -315.00 1581 Progressive Waste Solutions Nov adjusted and Dec Bin Services -1,260.95 1582 Sharon Plett Oct contract, phone, dropbox, post office box, w... -2,736.25 1583 Calgary RCSSD No 1 December Requisition -5,245.25 1584 Warren Wilson 2017 Council Honorarium -500.00 1585 Noel Betts 2017 Council Honorarium -220.55 1586 Brian Oblak 2017 Council Honorarium -220.55 1587 John Walsh 2017 Council Honorarium -279.45 1588 Robyn Carrier 2017 Council Honorarium -279.45
al Bank - TO Canada Trust -34,101.69
TOTAL -34,101.69
r
Page 1 SUMMER VILLAGE OF GHOST LAKE MONTHLY BANK STATEMENT r For the two months ending November 30, 2017
General GiC/BA Total Account Investments
Net Balance at end of previous period $ 100,394.08 $ 395,000.00 $ 495,394.08
Receipts for the Period $ 3,547.55 $ - $ 3,547.55
Interest Earned $ 867.67 $ 867.67
Disbursements for the Period $ (26,844.35) $ (26,844.35)
Net Bank Memos $ (24,132.33) $ 24,132.33 $
Net Balance at end of Period $ 52,964.95 $ 420,000.00 $ 472,964.95
Bank Balance at end of Period $ 56,343.34 $ 420,000.00 $ 476,343.34
- Cash on Hand at end of Period $ $ -
SUB-TOTAL $ 56,343.34 $ 420,000.00 $ 476,343.34
^ Less: Outstanding Cheques $ 3,378.39 $ 3,378.39
Net Bank Balance at end of Period $ 52,964.95 $ 420,000.00 $ 472,964.95
Outstanding Cheques Cheque Number Amount 1512 $ 26.55 1514 $ 18.19 1577 $ 645.54 1579 $ 2,688.11
3,378.39
This Statement submitted to Council this // .day of. 2017
Chief Administrative Officer Summer Village of Ghost Lake Council Meeting Agenda Thursday, October 19 2017 6:30 pm Ghost Lake Community Services Building 601 Ghost Lake Village, Ghost Lake Alberta
ITEM DESCRIPTION
1.0 Call to Order
2.0 Approval of Agenda
3.0 Delegations
3.1 Karen Laustsen, Natural Environment Committee Re: Bow River Basin Management Report
4.0 Minutes
4.1 Regular Meeting July 11, 2017 Adopt
4.2 Special Meeting August 28,2017 Adopt
5.0 Old Business
5.1 Road Surface Upgrade Progress Certificate
5.2 Weed Control Table Re: Weed Inspector
5.3 Bylaw Enforcement See Staff Report
5.4 Bow River Working Group Discuss Membership
5.5 Emergency Water Source Update
5.6 Municipal Development Plan See Staff Report
6.0 Financial
6.1 Payment Schedule Acknowledge
6.2 Cash Statement- September 30,2017 Approve
6.3 Finance Statement- September 30, 2017 Approve
6.4 2018 Interim Budget See Staff Report
6.5 Receivables See Staff Report Summer Village of Ghost Lake Council Agenda - October 19,2017 Page 2
ITEM DESCRIPTON
7.0 Correspondence
7.1 The MuniServe Corp See Staff Report Re: Contract Re: Appointment of Assessor
7.2 TransAlta Re: Communications
7.3 Alberta Municipal Affairs Assessment Regulations
7.4 Marigold Library Services Re: 2018 Budget Re: Fall report
8.0 Committees
8.1 Public Works Re: Breakwater Proposed Works
8.1.1 Dock Subcommittee of Public Works Re: Monitoring dock space usage
8.2 Communications and Village Social Life Re: PA System
8.3 Fire Prevention and First Response Re: Minutes July 15, 2017, September 9,2017 Re: Joint meeting minutes September 2,2017
8.4 Natural Environment and Lake Stewardship
8.5 Emergency Services
9.0 New Business
9.1 Assessment Clerk See Staff Report
9.2 TRAVIS Agreement with Province See Staff Report
9.3 Fire Bylaw Amendment See Staff Report
9.4 Fire Guardian Appointment Debby Brotzell-Betts
9.5 Initial Assist Team See Staff Report
9.6 FOIP Release of Personal Information See Staff Report Summer Village of Ghost Lake Council Agenda - October 19,2017 Page 3
ITEM DESCRIPTON
9.7 Policy -Playground Inspection See Staff Report
9.8 Dates - Next Meeting Dec 7, Dec 12
9.9 Posting Meeting Dates Recommend official site be the Village Website
10.0 Adjournment MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE SUMMER VILLAGE OF GHOST LAKE HELD ON THURSDAY,OCTOBER 19,2017 AT 6:30 P.M. AT THE GHOST LAKE COMMUNITY SERVICES BUILDING, GHOST LAKE,ALBERTA.
PRESENT Mayor John Walsh, Deputy Mayor Warren Wilson, Councillor Robyn Carrier, Chief Administrative Officer Sharon Plett, Assistant Administrator Sherri Bureyko and three residents.
Called to Order by Mayor Walsh at 6:35 pm.
APPROVE Council reviewed the agenda, as circulated. The Administrator noted that a AGENDA resident concem item was received yesterday and asked if Council wanted to add it to the Agenda. It was agreed that the item be deferred to the next meeting to allow administration an opportunity to review and create a staff report.
17-066 MOVED by Cr. Carrier that Coimcil approve the agenda as circulated. CARRIED.
BOW RIVER Karen Laustsen, Co-Chair of the Natural Environment and Lake Stewardship REPORT Committee presented a report on behalf of the Committee regarding the June 2017 Bow River Basin Management Report. She provided a backgrounder on the Bow River Operational Model, an overview of the model results and future considerations that parties will need to take into account when moving forward on assessment of the report.
Council asked Karen if she would be able to confirm if the current working group will continue to work on the project or if there is another group that will be assessing the report. Karen indicated that she will make inquiries.
Council indicated that the Summer Village of Ghost Lake will need to pursue membership on whichever committee or working group is continuing with review and input on the report and working on future findings and actions.
MINUTES The minutes of the Regular Meeting of July 11,2017 and the Special Meeting of August 28,2017 were circulated to Council
17-067 MOVED by Deputy Mayor Wilson that the minutes ofthe Regular Meeting of July 11,2017 and the Special Meeting of August 28, 2017 be adopted as circulated. CARRIED.
ROAD PROJECT Council reviewed the update report submitted on the road project indicating that the loam and seeding has been completed. The Administrator reported that the seeding will be reviewed in the spring for catch. Deputy Mayor Wilson noted a couple of areas where the product is failing ie. edge breaking off by sports court and bulge in the road on 600 block. He also noted that a crack near 616 on the original road should be addressed when the contractor is in the area.
It was noted that an inspection will occur for deficiencies and that holdbacks and bonds are in place. SUMMER VILLAGE OF GHOST LAKE -October 19,2017
Council reviewed Progress Certificate 2 submitted by the engineer for work completed up to September 30,2017 of which he recommended payment.
17-068 MOVED by Mayor Walsh that Progress Payment #2 be approved for payment. CARRIED.
WEED The Administrator noted that the Summer Village of Ghost Lake is required to CONTROL appoint a Weed Inspector pursuant to the Weed Control Act. She noted that the MD of Bighom has been approached, however, discussion was tabled as the Summer Village is currently undertaking a Weed Control Program with Prairie Environmental.
Council directed Administration to contact Prairie Environmental to discuss the possibility of their company imdertaking weed inspection for the Summer Village for the next two years while they are in the area working on the Weed Control Program for the Summer Village.
Council discussed a need for further review of weed spraying and haying to ensure that grass can be cut each year. Deputy Mayor Wilson v\dll coordinate with Administration.
BYLAW Council reviewed the Administration report that included a backgrounder on the ENFORCEMENT appointment and contract for bylaw enforcement. The Administrator noted that a contract had not been entered into, awaiting discussions on a bylaw enforcement educational program and review of current bylaws.
Administration recommended that Council enter into a contract for bylaw enforcement to December 31,2018, on an as-needed basis, as determined by administration.
17-069 MOVED by Deputy Mayor Wilson that Council enter into an as-needed contract with 10-79 Traffic Safety and Security Ltd for Bylaw Enforcement Services for the Summer Village of Ghost Lake to December 31,2018. CARRIED.
17-070 MOVED by Mayor Walsh that Council confirm the appointment of N.T. Miller as the Bylaw Enforcement Officer for the Summer Village of Ghost Lake. CARRIED.
BOW RIVER Council will await findings from NELS and administration to determine which WORKING group the Summer Village should be pursuing membership with. GROUP
EMERGENCY Mayor Walsh reported on his earlier conversation with the Assistant Deputy WATER SUPPLY Minister of Alberta Environment regarding the potential of a cost sharing arrangement on the purchase of a pump. Mayor Walsh indicated that he will follow up with the Assistant Deputy Minister, supplying the detailed costs for the pump and trailer unit that have been recommended by the Fire Committee. SUMMER VILLAGE OF GHOST LAKE -October 19,2017
MUNICIPAL Council reviewed the administration report outlining the requirement for small DEV.PLAN municipalities to create a Municipal Development Plan. Coimcil also reviewed a sample plan from another summer village.
Council acknowledged that the services of university students would not work as the work would not be included in a graded project to be reviewed by faculty.
Discussion was had on creating an MDP Working Committee, coordinated by Administration, for building the municipal development plan on a templated model and utilizing professional expertise for specific components of the Plan.
17-071 MOVED by Cr. Carrier that Administration be directed to create a draft Terms of Reference for a Municipal Development Plan Working Committee, to be presented to Council for review and adoption. CARRIED.
PAYMENT The payment schedule, outlining payments of direct withdrawals and cheque SCHEDULE nos. 1545 - 1568 in the amoimt of$ 270,510.75, was acknowledged by Council.
CASH Council reviewed the Cash Statement for the period ending September 30,2017. STATEMENT
17-072 MOVED by Deputy Mayor Wilson that the Cash Statement for the period ending September 30,2017 be approved as submitted. CARRIED.
FINANCIAL Council reviewed the Balance Sheet and Revenue and Expense report for the STMT period ending September 30,2017.
17-073 MOVED by Mayor Walsh that the Revenue and Expense Report and Balance Sheet for the period ending September 30,2017 be approved as submitted. CARRIED.
2018 BUDGET A preliminary draft 2018 budget and report was prepared for Council by administration and each line item reviewed. Coimcil discussed several items including: Recycling - consider if there is a need for additional bins in summer Compost pile - maintenance Dock expansion -fi ling permits
Fred Smith, Co-Chair of the Fire Committee presented the proposed budget for fire and building for goods, repairs, safety equipment and an emergency sign.
Council discussed the water supply at the building and requirements and actions needed to remove iron and create potable water. It was agreed that a follow up report be reviewed at the next meeting on water supply for the building. SUMMER VILLAGE OF GHOST LAKE -October 19,2017
RECEIVABLES Council reviewed the administration report regarding an outstanding accounts receivable.
17-074 MOVED by Mayor Walsh that council close the meeting to the public for Agenda item Receivables as per Section 17 Freedom of Information and Protection of Privacy Act, Council at 9:30 pm. CARRIED.
17-075 MOVED by Deputy Mayor Wilson that Council come out of in camera at 9:40 pm. opening the meeting to the public. CARRIED.
ASSESSMENT Council reviewed a letter received from the current assessor indicating that he is SERVICES unable to continue his contract with the Summer Village of Ghost Lake. He has recommended an assessor and assessment firm to provide services to the Summer Village.
17-076 MOVED Mayor Walsh that Council enter into a contract with Benchmark Assessment Consultants Inc. for Assessment services from October 1,2017 to July 30,2023. CARRIED.
17-077 MOVED by Deputy Mayor Wilson that pursuant to Section 284.2 MGA,that Coimcil appoint Christopher Snelgrove A.M.A. A. as the municipal assessor for the Summer Village of Ghost Lake effective October 1,2017. CARRIED.
TRANSALTA Council acknowledged the letter from TransAlta regarding the lowering of the WATER LEVELS reservoir during August/September 2017. Administration noted that they have requested that TransAlta operations provide communications to Summer Village administration prior to water lowering events, as a courtesy and to allow administration to communicate the activity to the residents.
MUNICIPAL Council acknowledged receipt of correspondence related to changes to the AFFAIRS - Assessment Regulations resulting from the adoption ofthe Modernized ASSESSMENT Municipal Government Act. REGS
MARIGOLD Council acknowledged receipt of the Marigold Library Services 2018 Budget LIBRARY and Fall report.
PUBLIC WORKS Public Works will meet with contractors to establish pricing for repairs along the breakwater access road.
DOCK Mayor Walsh indicated that the Committee will be asking for fimding to file for permits for potential dock expansion work. Permitting is required to determine what can and cannot occur in the project and will assist the Committee with developing accurate scope and budget for the proposed work. SUMMER VILLAGE OF GHOST LAKE -October 19,2017
FIRE NIL
COMM/ Cr. Carrier reported that the Summer Village has purchased the PA system from SOCIAL Leah Fink for use at the Regatta and other village social events.
Cr. Carrier recommended that Karen Foudy be appointed to the Communications and Village Social Life Committee.
17-078 MOVED by Cr. Carrier that Karen Foudy be appointed to the Commimication and Village Social Life Committee for a two year term up to August 31,2019. CARRIED.
Cr. Carrier reported that work will commence in November on the directory of home based businesses and hobbies of residents for posting on the website.
NATURAL NIL ENVIRONMENT
EMERGENCY NIL
ASSESSMENT Council reviewed the administration report recommending that Sherri Bureyko CLERK be authorized to attend a one day course in the spring for certification as the Assessment Review Clerk.
17-079 MOVED by Deputy Mayor Wilson that Covmcil approve Sherri Bureyko to attend the one day Assessment Review Clerk training in Calgary offered by Municipal Affairs. CARRIED.
TRAVIS The Assistant Administrator provided a report to Council regarding the Transportation Routing and Vehicle Information System (TRAVIS) implemented by the Province. She provided a description ofthe TRAVIS system and what it would mean to the Summer Village when administering overweight and oversized vehicles travelling on local roads. She noted that part ofthe project would involve the Summer Village identifying overweight and oversize regulations for vehicles travelling on local roads.
Council indicated that they are not sure if they need to pursue TRAVIS, unless it is mandatory, but are interested in identifying parameters on overweight and oversize vehicles, especially to mitigate potential damage to the local roads.
The Assistant Administrator will present a follow up report at the next meeting.
FIRE BYLAW Coxmcil reviewed a staff report regarding the current fire bylaw and the need to review the bylaw with regards to enforcement, fire guardian appointments and fire bans. Discussion was had on the possibility of considering fire pit regulations in order to allow for fire advisories instead ofjust having the status of fire bans and no fire bans. This could result in residents having the opportunity SUMMER VILLAGE OF GHOST LAKE -October 19,2017
to enjoy fire pits during the summer when conditions are set to Advisory in the r neighbouring municipalities. It was recommended that the Fire Committee review and recommend to Council potential amendments to the Fire bylaw with regards acceptable fire pits and fire bans levels and that administration bring forward an amending bylaw that includes recommendations from the Fire Committee along Avith amendments regarding definition of Enforcement Officers, generic wording for responding fire departments and for specifying 911 as the emergency number.
FIRE GUARDIAN The Administrator reported that Ariana Westendorf has submitted her resignation as Fire Guardian for the Summer Village of Ghost Lake and that it was acknowledged by administration.
She also reported that Debby Brotzell-Betts has submitted her name to serve as a Fire Guardian for the Summer Village of Ghost Lake.
17-080 MOVED by Deputy Mayor Wilson that Debby Brotzell-Betts be appointed Fire Guardian for the Summer Village of Ghost Lake, without term. CARRIED.
INITIAL ASSIST Council reviewed the staff report regarding the creation of an Initial Assist TEAM Team.
17-081 MOVED by Mayor Walsh that Council direct administration, with the assistance of the co-chairs ofthe Fire Prevention and First Response Team,to engage a senior fire expert fi^om a municipal fire department or the Provincial Fire Commissioner's Office to create the parameters around the establishment of a formalized Initial Assist Team and that a recommendation be brought forward to Council to consider for adoption. CARRIED.
RELEASE OF Council reviewed the staff report created in response to a recommendation from PERSONAL the emergency leads (fire guardian, fire committee and emergency committee) INFORMATION requesting that resident name, address, phone and email information be released to all Ghost Lake Volimteers involved with emergency response, if that volunteer has signed an annual confidentiality released form and that the list be sealed and stored in a secure location, only opened and used for emergency response purposes.
Council indicated that they did not see the need for all emergency volunteers to have access to personal information. Administration was directed to create protocols for releasing personal information for enforcement purposes to the appointed enforcement officers and for use when enacting the Municipal Emergency Plan by the appointed Director and Assistant Director of Disaster Services. r PLAYGROUND Coimcil reviewed a staff report regarding playground inspection. It was recommended that Council proceed with engaging a certified playground
77^ SUMMER VILLAGE OF GHOST LAKE -October 19,2017
inspector to inspect and prepare a report on the playground and sports court. r Upon review ofthe report, Council will determine if a policy and procedure for inspection will be created.
REGULAR Council reviewed dates for the next regular Council meeting. It was agreed that MEETING the winter meetings will be held in Cochrane and in the event of a weather advisory, that the meeting may be held as a teleconference format.
17-082 MOVED by Cr. Carrier that the next regular council meeting be held on Monday, December 11,2017 at 5:00 pm at the Cochrane Super 8 meeting room, Cochrane, Alberta CARRIED.
POSTING Council discussed the official location for posting notices for the Summer NOTICES Village of Ghost Lake.
17-083 MOVED by Deputy Mayor Wilson that the official posting location for all council meetings and official notices for the Summer Village of Ghost Lake, other than those identified in legislation to be otherwise, shall be the Summer Village of Ghost Lake website ghostlake.ca. CARRIED.
ENFORCMENT The Administrator requested a discussion with Council on Enforcement Services. SERVICES
17-084 MOVED by Cr. Carrier Council close the meeting to the public for Agenda item Bylaw Enforcement as per Section 20 Freedom of Information and Protection of Privacy Act, Council at 10:20 pm. CARRIED. 17-085 MOVED by Cr. Carrier that Coimcil come out of in camera at 10:45 pm and open the meeting to the public. CARRIED.
ADJOURNMENT MOVED by Mayor Walsh that the meeting adjourn at 10:47 pm. 17-086 CARRIED.
Chief Administrative Officer
r SUMMER VILLAGE OF GHOST LAKE MONTHLY BANK STATEMENT For the three months ending September 30, 2017
General GIC/BA Total Account Investments
Net Balance at end of previous month $ 61,201.41 $ 650,000.00 $ 711,201.41
Receipts for the Month $ 59,232.34 $ - $ 59,232.34
Interest Earned $ 656.44 $ 656.44
Disbursements for the Month $ (275,696.11) $ (275,696.11)
Net Bank Memos $ 255,656.44 $ (255,656.44) $ -
Net Balance at end of Month $ 100,394.08 $ 395,000.00 $ 495,394.08
Bank Balance at end of Month $ 102,383.10 $ 395,000.00 $ 497,383.10
Cash on Hand at end of Month $ - $ -
SUB-TOTAL $ 102,383.10 $ 395,000.00 $ 497,383.10
Less; Outstanding Cheques $ 1,989.02 $ 1,989.02
Net Bank Balance at end of Month $ 100,394.08 $ 395,000.00 $ 495,394.08
Outstanding Cheques Cheque Number Amount 1512 $ 26.55 1514 $ 18.19 1561 $ 60.71 1566 $ 1,883.57
$ 1,989.02
This Statement submitted to Council this day of _ COoYc^hu.2017
Chief Administrative Officer Summer Village of Ghost Lake Cheque Register As of October 19, 2017
Num Name Memo Amount
DW Epcor Energy Sevlces June Power -77.15 DW Cochrane Lake Gas Co-op June Gas -35.21 DW Epcor Energy Sevlces July Power -78.69 DW Cochrane Lake Gas Co-op July Gas -30.45 DW Cochrane Lake Gas Co-op Aug Gas -30.45 DW Epcor Energy Sevlces August Power -71.75 DW Provincial Tresurer - ASFF Sept Requisition -24,954.34 DW Cochrane Lake Gas Co-op Sept Gas -43.46 DW Epcor Energy Sevlces September Power -75.84 1545 Pete Ireland Air Filter, Fuel -55.44 1546 Justin Bauer June 26 - July 14 -1,381.11 1547 Receiver General Payroll Contributions June 26 - July 14 -54.94 1548 Bill Bauer Fuel, mileage, lumber for benches -195.59 1549 e2k engineering ltd Geotech Asphalt Testing -1,808.43 1550 MMM Group Road Resurface Engineering Site -3,988.81 1551 Justin Bauer July 17-August 3 -1,381.11 1552 Bill Bauer Fuel, Paint -65.72 1553 City of Calgary VOID: Property ID Signs 0.00 1554 City of Calgary Property ID Signs -169.19 1555 Leah Fink 2017 Regatta Clothing and Prizes -3,087.96 1556 Masters Group Ltd. Repair Waterllne Community Services Building -635.29 1557 Progressive Waste Solutions Aug Bin Service -935.54 1558 Sharon Plett July contract, phone, mileage postage, council ... -2,676.71 1559 A & A Paving Ltd. Road Project Progress Certificate 1 -214,389.08 1560 Receiver General August Contributions -54.94 1561 Fred Smith T-rall, wheel choke, clip removeral tool, fuse -60.71 1562 Banff Fire & Safety Check Extinguishers Refill first aid supplies -290.52 1563 Sharon Plett Aug contract, phone, mileage postage, council ... -3,196.72 1564 Calgary RCSSD No 1 September Requisition -4,249.29 1565 Progressive Waste Solutions Sept Bin Service -871.93 1566 Prairie Environmental Service ltd. Weed Control Program Sep 11th -1,883.57 1567 Sharon Plett Sept contract, phone, mileage, vehicle reglstatlo... -2,682.01 1568 MMM Group Road Resurface Engineering Site -998.80
al Bank •■ TD Canada Trust -270,510.75
TOTAL -270,510.75
Page 1 RESCHEDULE NOTICE
Summer Village of Ghost Lake
Regular Council Meeting of September 19, 2017 has been rescheduled to October 19, 2017
Ghost Lake Community Services Faciiity 601 Ghost Lake Viliage Ghost Lake, Alberta
Sharon Plett Chief Administrative Officer September 8, 2017 COUNCIL MEETING NOTICE Summer Village of Ghost Lake
Regular Council Meeting
Tuesday, September 19, 2017
Commencing at 6:00 pm Ghost Lake Community Services Buiiding 601 Ghost Lake Viiiage Ghost Lake, Aiberta
Chief Administrative Officer July 30, 2017 SUMMER VILLAGE OF GHOST LAKE WAIVER OF NOTICE OF SPECIAL MEETING
We, undersigned hereby waive notice of the special meeting of Council to be held at
(a 'J7 (time) (date) at ^ 6 /riocationt'(location) for the purpose of discussing 1. rmr€ss Mu/rttiJi
2.
3. ^ Ca
4.
5.
6.
SIGNED/ DATE: TIME: V6 Ion jivssL
ClM ^CCLMJAULk. /u.9.z'&/ii fn.
Councillors MINUTES OF THE SPECIAL MEETING OF THE COUNCIL OF THE SUMMER VILLAGE OF GHOST LAKE HELD ON MONDAY,AUGUST 2017 AT 9:00 P.M. AT THE SUPER 8 COCHRANE MEETING ROOM,COCHRANE, ALBERTA FOR THE PURPOSE OF DISCUSSING ROAD SURFACING PROJECT PROGRESS PAYMENT,PROPERTY ID SIGNAGE AND CHANGE OF REGULAR MEETING DATE.
PRESENT Mayor John Walsh, Deputy Mayor Warren Wilson, Councillor Robyn Carrier, Chief Administrative Officer Sharon Plett and Assistant Administrator Sherri Bureyko.
Called to Order by Mayor Walsh at 9:00 pm.
PROGRESS Coimcil reviewed the recommendation from WSP Engineering to approve PAYMENT Progress Payment No. 1 for A & A Paving Ltd. It was noted that the progress payment covers all work to July 31, 2017.
17-062 MOVED by Mayor Walsh that Council authorize progress payment No. 1 to A & A Paving Ltd. as recommended by WSP Engineering. CARRIED.
PROPERTY ID Council reviewed a recommendation brought forward from the Fire Committee, SIGNS recommending that all municipal properties be signed with the standard property signs. Council indicated concern with the sign placement and if the signs would meet the objectives of emergency response. It was recommended that emergency mapping be amended to name all ofthe municipal parks and facilities to allow for easy reference to dispatch and responders of locations.
17-063 MOVED by Deputy Mayor Wilson that Council maintain the current policy of signing the community services building and tennis court and that the Administrator contact 911 to update current emergency mapping to include the names of Ghost Lake facilities and park area on the emergency responder maps. CARRIED.
MEETING DATE It was noted that not all council members would be available to attend the CHANGE September 19 2017 Regular Meeting. Council indicated that in order to have full attendance of councillors at the regular meeting that the meeting be changed to a date that all councillors would be available. Thursday, October 19 2017 was selected as a date.
17-064 MOVED by Mayor Walsh that the next regular covmcil meeting be changed from September 19,2017 to Thursday, October 19, 2017 at 6:30 pm at the Ghost Lake Community Services Building. CAPOUED.
ADJOURNMENT MOVED by Mayor Walsh that the meeting adjourn at 9:15 pm. 17-065 CARRIED. COUNCIL MEETING NOTICE Summer Village of Ghost Lake
Regular Council Meeting
Tuesday, July 11, 2017
Commencing at 6:00 pm Ghost Lake Community Services Buiiding 601 Ghost Lake Viiiage Ghost Lake, Aiberta
Chief Administrative Officer July 4, 2017 Summer Village of Ghost Lake Council Meeting Agenda Tuesday,July 11,2017 6:00 pm Ghost Lake Community Services Building 601 Ghost Lake Village, Ghost Lake Alberta
ITEM DESCRIPTION
1.0 Call to Order
2.0 Approval of Agenda
3.0 Delegations
3.1 Nil
4.0 Minutes
4.1 Regular Meeting May 3, 2017 Adopt
4.2 Special Meeting June 10, 2017 Adopt
4.3 Organizational Meeting June 15,2017 Adopt
5.0 Old Business r 5.1 Road Surface Upgrade See Update
5.2 Weed Control Table until after Weed Re: Weed Inspector Control Program
5.3 Bylaw Enforcement Discuss Expectations
5.4 Bow River Working Group Awaiting response MLA
5.5 Emergency Water Source See Staff Report
6.0 Financial
6.1 Payment Schedu le Acknowledge
6.2 Cash Statement - June 30,2017 Approve
6.3 Finance Statement - June 30,2017 Approve
7.0 Correspondence
7.1 City of Calgary Approve Re: Mutual Aid Agreement
7.2 Alberta Culture and Tourism Re: 2017 Stars of Alberta Volunteer Awards Summer Village of Ghost Lake Council Agenda - July 11,2017 Page 2
ITEM DESCRIPTON
7.3 Resident Letter Re: Roads
7.4 Resident Letter Re: Canada 150 Photo
7.5 MD of Bighorn Re: Land Use Bylaw Update
7.6 Fortis Re: Service Aproval
8.0 Committees
8.1 Public Works Breakwater Recycle Bins 8.1.1 Dock Subcommittee of Public Works
8.2 Communications and Village Social Life
8.3 Fire Prevention and First Response
8.4 Natural Environment and Lake Stewardship Re: Appointments C Beaton, B MacDonald
8.5 Emergency Services
9.0 New Business
9.1 Municipal Development Plan See Staff Report
9.2 Dates - Next Meeting
10.0 Adjournment MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE SUMMER VILLAGE OF GHOST LAKE HELD ON TUESDAY,JULY 11, 2017 AT 6:00 P.M. AT THE GHOST LAKE COMMUNITY SERVICES BUILDING, GHOST LAKE, ALBERTA.
PRESENT Mayor John Walsh, Deputy Mayor Warren Wilson, Councillor Robyn Carrier, Chief Administrative Officer Sharon Plett, Assistant Administrator Sherry Bureyko and four residents.
Called to Order by Mayor Walsh at 6:15 pm.
APPROVE Coimcil reviewed the agenda as circulated. AGENDA
17-049 MOVED by Deputy Mayor Wilson that Council approve the agenda as circulated. CARRIED.
MINUTES Council reviewed the minutes of the Regular Meeting of May 3,2017.
17-050 MOVED by Deputy Mayor Wilson that the minutes of the Regular Meeting of May 3,2017 be adopted as circulated. CARRIED.
Council reviewed the minutes ofthe Special Meeting of Jime 10,2017.
17-051 MOVED by Cr. Carrier that the minutes of the Special Meeting of Jime 10, 2017 be adopted as circulated. CARRIED.
Council reviewed the minutes ofthe Organizational Meeting of June 15,2017.
17-052 MOVED by Cr. Carrier that the minutes of the Organizational Meeting of June 15,2017 be adopted as circulated. CARRIED.
ROAD PROJECT Coimcil reviewed the update report submitted on the hard surface road project indicating that the majority of the work has been completed. The contractor will be returning to the Village to complete work on the driveway transition gravel and loam and seed on the road shoulders. Final inspection still to occur.
WEED The Administrator recommended tabling review of a weed control officer at this CONTROL time as Prairie Environmental is currently undertaking the weed control management program inside the Village and identifying weed issues.
BYLAW Coimcil recommended tabling discussion of bylaw enforcement until the end of ENFORCEMENT the meeting.
BOW RIVER Council tabled discussion of Ghost Lake membership on the Bow River Working WORKING Group, awaiting a response from the MLA. GROUP SUMMER VILLAGE OF GHOST LAKE - July 11, 2017
EMERGENCY Council reviewed a summary report on the Fire Committee Co-chairs' attempt to WATER obtain emergency water supply for the Summer Village during the Provincially mandated flood mitigation measures lowering the water levels in the reservoir. Council also reviewed correspondence between the Administrator and Alberta Environment, generally stating that emergency water supply would be accessed at the boat launch by the dam.
It was agreed that a letter be written under the signature of the Mayor to the Executive Director, Alberta Environment and Parks, indicating the need for access to emergency water supply to be located inside the Summer Village.
PAYMENT The payment schedule outlining payments of direct withdrawals and cheque nos. SCHEDULE 1511 - 1544 in the amount of$ 65,643.24 was acknowledged by Council.
CASH Council reviewed the Cash Statement for the period ending June 30,2017. STATEMENT
17-053 MOVED by Mayor Walsh that the Cash Statement for the period ending June 30,2017 be approved as submitted. CARRIED.
FINANCIAL Council reviewed the Balance Sheet and Revenue and Expense report for the STMT period ending June 30,2017.
17-054 MOVED by Mayor Walsh that the Revenue and Expense Report and Balance Sheet for the period ending June 30, 2017 be approved as suWitted. CARRIED.
MUTAL AID Council reviewed the staff report and the Mutual Aid Agreement with the City of AGREEMENT Calgary and area municipalities. CALGARY
17-055 MOVED by Cr. Carrier that Coimcil direct the Mayor and Administrator to sign the City of Calgary Mutual Aid Agreement on behalf of the Summer Village of Ghost Lake. CARRIED.
CULTURE AND Council acknowledged a letter from the Minister of Culture and Tourism inviting TOURISM nominations for the Stars of Alberta Volunteer Awards.
A copy of the downloadable poster will be posted on the notice board.
RESIDENT A letter of concern was received from a resident regarding the road LETTER - improvements, outlining concerns with materials used, gravel depth on driveway ROADS transitions, potential speeding and drop offs. SUMMER VILLAGE OF GHOST LAKE - July 11, 2017
Council reviewed the letter along with the road upgrade status report and felt that most issues are being addressed. Coimcil indicated that speeding will be monitored to determine if it becomes an issue that requires further action.
RESIDENT A letter was received asking Council if they would undertake having a photo LETTER- taken of residents in commemoration of Canada's 150*'' Birthday. PHOTO Cr. Carrier indicated that she would take the suggestion forward to the Communication and Village Social Life Committee for review.
BIGHORN LAND A letter was received from the MD of Bighorn to the Summer Village inviting USE BYLAW their participation in a survey regarding their land use bylaw review. Councillors were invited to respond to the survey.
FORTIS Council reviewed a request from Fortis for installation of a 50m underground SERVICE secondary cable for a new residential service in the 400 Block.
17-056 MOVED by Mayor Walsh that the Summer Village grant approval conditional upon the installation being setback a minimum of 1 metre from the edge of the hard surface road carriageway. CARRIED.
PUBLIC WORKS The following two topics were reviewed:
Breakwater - Deputy Mayor Wilson reported on the repairs required to the north/south spit of the breakwater where the cables holding the logs are popping up. He recommended that road crush be placed in the area. It was noted that there is a $3,000 budget for repairs, which should cover the cost of supply and install ofthe road crush.
Council further discussed additional repairs required at the breakwater and indicated that a plan of repairs be developed for further consideration.
Recycle Bins: Council reviewed the bins for both waste and garbage and requested that the usage of the bins be monitored over the next month to determine if there is an need to change the types of bins ie. recycle vs waste. It was also recommended that the bins be moved to allow 3 foot space between each bin.
DOCK Mayor Walsh reported that the committee will be meeting in August to review the engineer results. He indicated that no proposal has been made to Council. He also noted that the Committee will be reviewing the possibility of commencing the monitor program under the dock space policy to ensure that dock spaces that are not being used be reallocated to residents that require spaces. This could free up needed dock space imtil such time as an expansion
occurs.
FIRE Bill Bauer reported that the committee held a practice on Saturday and will be meeting with the Black Diamond Turner Valley fire departments for some fire SUMMER VILLAGE OF GHOST LAKE - July 11,2017
and equipment pointers. He noted that the bum pile is full and the committee will be approaching Council in the near future for permission to bum.
COMM/ Cr. Carrier reported that she has met with Leah Fink, the coordinator for the SOCIAL Regatta and that Leah has agreed to serve on the Communications and Village Social Life Committee.
17-057 MOVED by Mayor Walsh that Leah Fink be appointed to the Communication and Village Social Life Committee for a two year term up to August 31,2019. CARRIED.
Cr. Carrier also reported on an idea that has come forward to create a directory on the website to promote home based businesses and hobbies of residents. It was noted that there is space on the website for each committee and that a directory could be accommodated.
NATURAL Council discussed the work proposed by the Environment Committee on the ENVIRONMENT west end and the need for mulch. It was agreed that Ghost Lake would accept one tmck load of wood chips from the Waiparous chipping program.
The Administrator noted that Connie Beaton and Bmce Macdonald have agreed to let their name stand for reappointment to the Natural Environment Committee.
17-058 MOVED by Deputy Mayor Wilson that Connie Beaton and Bruce Macdonald be reappointed to the Natural Environment and Lake Stewardship Committee for a two(2) year term to August 31,2019. CARRIED.
EMERGENCY Council discussed the recent power outage in the Village and it was agreed that a cable for the generator be purchased.
17-059 MOVED by Mayor Walsh that Council authorize the purchase of a cable for the generator for a cost of approximately $600 with funds to come from contingency reserve in the event it carmot be funded in the current year budget. CARRIED.
MUNICIPAL Council reviewed the staff report indicating the need for the Summer Village to DEV PLAN create a municipal development plan. Coxmcil indicated that they have a Sustainability Plan, where much of the information forming a municipal development plan would be derived from. It was recommended that the local universities be contacted to determine if there are any senior students that could assist the Summer Village to create a Municipal Development Plan through a course assignment project. The Administrator will review Council's request with the Environmental Design and Planning faculties at the University of Calgary and Moimt Royal University.
REGULAR Coxmcil discussed dates for the next Regular Council meeting. MEETING SUMMER VILLAGE OF GHOST LAKE - July 11,2017
17-060 MOVED by Deputy Mayor Wilson that the next regular council meeting be held on Tuesday, September 19,2017 at 6:00 pm at the Community Services Building, Ghost Lake, Alberta. CARRIED.
BYLAW Council discussed the bylaw enforcement needs for the community and ENFORCEMENT requested the Administrator to create a list of the types of complaints that have been filed over the past year. The Administrator agreed to create the list and to compile Council's comments regarding bylaw enforcement. Once lists and the comment compilation is circulated. Council to consider dates for a potential meeting to further discuss bylaw enforcement as a group and with the bylaw officer.
ADJOURNMENT MOVED by Mayor Walsh that the meeting adjourn at 9:10 pm. 17-061 CARRIED.
Chief Administrative Officer SUMMER VILLAGE OF GHOST LAKE MONTHLY BANK STATEMENT For the three months ending June 30, 2017
General GIC/BA Total Account Investments
Net Balance at end of previous month $ 26,546.93 $ 510,000.00 $ 536,546.93
Receipts for the Month $ 238,541.44 $ - $ 238,541.44
Interest Earned $ 684.65 $ 684.65
Disbursements for the Month $ (64,571.61) $ (64,571.61)
Net Bank Memos $ (139,315.35) $ 139,315.35 $ -
Net Balance at end of Month $ 61,201.41 $ 650,000.00 $ 711,201.41
Bank Balance at end of Month $ 61,348.68 $ 650,000.00 $ 711,348.68
Cash on Hand at end of Month $ - $ -
SUB-TOTAL $ 61,348.68 $ 650,000.00 $ 711,348.68
Less; Outstanding Cheques $ 147.27 $ 147.27 r Net Bank Balance at end of Month $ 61,201.41 $ 650,000.00 $ 711,201.41
Outstanding Cheques Cheque Number Amount 1512 $ 26.55 1514 $ 18.19 1522 $ 75.98 1525 $ 26.55
147.27
This Statement submitted to Council this ( \ day of ,2017
U
Chief Administrative Officer Summer Village of Ghost Lake Cheque Register Asof July 11,2017
Num Name Memo Amount
Bank - TD Canada Trust Service Charge -11.08 DW Provincial Tresurer - ASFF June Requisition -24,954.36 DW Cochrane Lake Gas Co-op April Gas -65.79 DW Epcor Energy Sevices April Power -81.71 DW Epcor Energy Sevices May Power -76.28 DW Cochrane Lake Gas Co-op May Gas -45.57 1511 Bill Bauer Fuel for Fire Truck -84.05 1512 Kitti Freeman Reimbursement Driving Abstract -26.55 1513 Banff Fire & Safety First Aid Kit adn Fire Extinguisher -371.40 1514 Karen Laustsen Lunch Supplies - Weed Mangement Open House -18.19 1515 MD of Bighorn Fire Response 412 GLV -4,837.50 1516 Peter The Plantman Inc. Dog Waste Bags -115.50 1517 Progressive Waste Solutions May Bin Service -846.01 1518 Sharon Plett Apr contract, phone -2,502.99 1519 The Suck Truck Community Building Septic Clean Out -315.00 1520 Town of Cochrane Fire Response 412 GLV -10,055.00 1521 Warren Wilson Parts for Tractor -167.62 1522 Christine Boyd Floor Painting Library -75.98 1523 Warren Wilson Fuel -107.01 1524 Fred Smith Adapter, Keys, Hose/Clamps -262.21 1525 Bob Miller Reimbursement Driver's Abstract -26.55 1526 TransAlta Generation Partnership Rental June 1 2017 - May 31 2018 -525.00 1527 Sharon Plett May contract, phone -2,732.83 1528 Calgary RCSSD No 1 June Requisition -4,249.28 1529 Town of Cochrane Fire Response 718 GLV -1,850.00 1530 Progressive Waste Solutions June Bin and Partial May 3rd Bin -1,041.11 1531 MMM Group Road Resurface Spring Followup -90.30 1532 The Muniserve Corporation July - Sept Assessment Services -1,122.90 1533 Fred Smith VOID: Auto Choke Paper supplies 0.00 1536 Fred Smith Auto Choke Paper Supplies -27.19 1537 John Walsh Reimbursement Drivers Abstract -26.55 1538 e2k engineering ltd Geotech Proof Roll Testing -384.30 1539 Bill Bawtinhimer Parts for truck -27.32 1540 Sherri Bureyko 2017 Retuming Officer -120.00 1541 Progressive Waste Solutions July Bin Service -978.88 1542 Sharon Plett June contract, phone, mileage Jan-June copies -3,129.31 1543 Prairie Environmental Service ltd. Weed Control Program May 31, June 20, 21 Spr... -2,769.22 1544 City of Calgary Property ID Signs -1,522.70
3l Bank - TD Canada Trust -65,643.24
TOTAL -65,643.24
Page 1 COUNCIL MEETING NOTICE Summer Village of Ghost Lake
Organizational Meeting
Thursday, June 15, 2017
Commencing at 6:30 pm Ghost Lake Community Service Building Ghost Lake, Alberta
Chief Administrative Officer June 11, 2017 Summer Village of Ghost Lake 2017 Organizational Meeting Agenda June 15,2017 6:30 pm Ghost Lake Community Building, Ghost Lake, Alberta
Oath of Office - Swearing In
Call to Order
Code of Conduct
Appointment of Mayor(Chief Elected Official)
Appointment of Deputy Mayor
Signing Authorities Any two of the following: Mayor, Deputy Mayor, Councillor, CAO
Regular Meeting Dates for 2017-18 Six (6) meetings per year: late February to adopt financial statements late April to pass Tax rate bylaw early/mid June - Organizational Meeting and finalize AGM agenda late June - Annual General Meeting early September - budget discussions mid November - approve interim municipal budget
Council Representative to Committee Appointments:(1 year term) Public Works Dock Sub-Committee Communications and Village Social Life Fire Prevention & First Response Natural Environment & Lake Stewardship
Council board appointments (1 year term) Subdivision and Development Appeal Board Subdivision Approving Authority
Citizen Committee Appointments(2 year term)
Subdivision and Development Appeal Board Bill Bauer Natural Environment and Lake Stewardship Connie Beaton, Bruce Macdonald Fire Prevention & First Response Kitty Freeman and Bob Miller
Adjournment MINUTES OF THE ORGANIZATIONAL MEETING OF THE COUNCIL OF THE SUMMER VILLAGE OF GHOST LAKE HELD ON THURSDAY,JUNE 15, AT 6:30 P.M. AT THE COMMUNITY SERVICES BUILDING, GHOST LAKE, ALBERTA.
PRESENT Councillors Elect Robyn Carrier, Warren Wilson and John Walsh, Chief Administrative Officer Sharon Plett and Assistant Administrator Sherri Bureyko.
Called to Order by Administrator Sharon Plett at 6:39 pm.
All Councillors Elect took an Oath of Oath, administered by Sharon Plett.
APPOINT Sharon Plett asked for nominations for mayor for a one year term. MAYOR
17-043 MOVED by Cr. Wilson that John Walsh be appointed mayor for a one year term. CARRIED
John Walsh took the Oath of Office for Mayor.
Mayor Walsh assumed the Chair.
APPOINT Mayor Walsh asked for nominations for deputy mayor for a one year term. DEPUTY MAYOR
17-044 MOVED by Mayor Walsh that Warren Wilson be appointed as deputy mayor for a one year term. CARRIED.
Warren Wilson took the Oath of Office for Deputy Mayor.
SIGNING Council reviewed the signing authorities for cheque writing and agreed that it OFFICERS should be any TWO to sign being: John Walsh, Warren Wilson, Robyn Carrier, Sharon Plett and Sherri Bureyko.
17-045 MOVED by Mayor Walsh that for cheque writing for the Summer Village of Ghost Lake any two signatures of the following be required: John Walsh, Warren Wilson, Robyn Carrier, Sharon Plett and Sherri Bureyko. CARRIED.
MEETING Council discussed setting meeting dates. Council reviewed dates and agreed to DATES set dates one meeting at a time, setting the next regular meeting during the current regular meeting.
17-046 MOVED by Mayor Walsh that the next regular council meetings to be held at the Commimity Services Building, Ghost Lake, Alberta on the following date; Tuesday, July 11,2017 at 6:00 pm CARRIED. SUMMER VILLAGE OF GHOST LAKE - June 15, 2017
COMM. Council discussed council liaison representatives on various committees, Board APPOINTS appointments and resident appointments to boards and committees.
17-047 MOVED by Mayor Walsh that the following appointments and terms be approved; Council Liaison rep: Community and Social Life - Robyn Carrier - 1 year Fire Prevention and First Response- Warren Wilson - 1 year Natural Environment & Lake Stewardship - Robyn Carrier - 1 year Public Works - Warren Wilson - 1 year Disaster Services - John Walsh - 1 year Dock Sub-Committee - John Walsh - 1 year Bylaw Committee - Warren Wilson - 1 year Councillor Board appointments: Subdivision and Development Appeal Board - John Walsh - 1 year Subdivision Approving Authority - Warren Wilson, Robyn Carrier - 1 year Citizen Appointments: Subdivision and Development Appeal Board - Bill Bauer -2 years Fire and First Response - Bob Miller, Kitti Freeman -2 years CARRIED.
CODE OF Council members signed the Code of Conduct pursuant to Bylaw 228. CONDUCT
PROC. Council was circulated a copy of the Procedure Bylaw No. 225. BYLAW
EMAIL Council signed the Email Use Policy pursuant to the Coimcil Communications Protocol.
ADJOURN MOVED by Mayor Walsh that the meeting adjourn at 7:35 pm. 17-048 CARRIED.
Mavor Chief Administrative Officer SUMMER VILLAGE OE GHOST LAKE WAIVER OF NOTICE OF SPECIAL MEETING
We,the undersigned hereby waive notice of the special meeting of Council to be held at on /O yy (time) >r (date) at (^TYTLnUmiJ/Y (location)[ '
for the purpose of discussing
1. 2. ^0^
4.
5.
6.
SIGNED:
Mayor
Councillors MINUTES OF THE SPECIAL MEETING OF THE COUNCIL OF THE SUMMER VILLAGE OF GHOST LAKE HELD ON SATURDAY,JUNE 10,2017 AT 2:55 P.M. AT THE GHOST LAKE COMMUNITY SERVICES BUILDING, GHOST LAKE, ALBERTA FOR THE PURPOSE OF DISCUSSING MUNICIPAL RESERVE FUNDS AND ROAD SURFACING PROJECT
PRESENT Mayor Brian Oblak, Deputy Mayor Warren Wilson, Councillor Noel Belts and Chief Administrative Officer Sharon Plett.
Called to Order by Mayor Oblak at 2:55 pm.
MUNICIPAL At the May 3,2017 regular meeting, council passed a motion to seek a legal RESERVES opinion to determine if there are any requirements or restrictions relating to the release of municipal reserve funds. Council reviewed the legal opinion received.
17-040 MOVED by Deputy Mayor Wilson, that Council deny the request of M.J.L Professional Corporation to release municipal reserve funds received by the developer. CARRIED.
ROAD PROJECT Council acknowledged that the Province has provided MSI funding for an additional two (2) years which allows the opportunity to complete road work on the lower part of the 500 Block and the Triangle Road. The revised cost estimates provided by the engineer were reviewed.
17-041 MOVED by Mayor Oblak that the lower portion of the 500 Block and the Triangle Road be added to the Road Surfacing Project. CARRIED.
ADJOURNMENT MOVED by Mayor Oblak that the meeting adjourn at 2:59 pm. 17-042 CARRIED.
Chief Administrative Officer Summer Village of Ghost Lake NOTICE Annual Meeting 2017
The Village Annual Meeting will be held on: Saturday, June 10, 2017 Community Services Building 601 Ghost Lake Village
Time: 1:00 pm
Purpose of the meeting is to discuss the civic business of the Village from the past year. Minutes from last year's meeting are available on the village website and the agenda for the 2017 meeting will be available on the website after June 2, 2017. Anyone who would like a copy of these items in advance of the meeting, is asked to contact the Village Office at(403) 554-5515 or download them from the Village website at www.ghostlake.ca.
Sharon Plett February 9, 2017 Summer Village of Ghost Lake - 2016 Annual Meeting Agenda Saturday, June 10,2017 1:00 pm Community Services Building - 601 Ghost Lake Village
Nominationsfor the position ofCouncil will be accepted by the Returning Officer between 1:00pm -3:00pm
Call to Order
Minutes 2016 Annual Meeting - June 25,2015
Mayor's Report
Finance Report
Committee Reports
Public Works
Dock Committee
Marigold Library
Natural Environment & Lake Stewardship
Fire and First Response
Disaster Services
Communications and Village Social Life
New Business
Property Number Signs
Question/Answer
Adjournment COUNCIL MEETING NOTICE Summer Village of Ghost Lake
Regular Council Meeting
Wednesday, May 3, 2017
Commencing at 6:00 pm Ghost Lake Community Services Buiiding 601 Ghost Lake Viiiage Ghost Lake, Alberta
Chief Administrative Officer February 9, 2017 Summer Village of Ghost Lake Council Meeting Agenda Wednesday, May 3,2017 6:30 pm Ghost Lake Community Services Building 601 Ghost Lake Village, Ghost Lake Alberta
ITEM DESCRIPTION
1.0 Call to Order
2.0 Approval of Agenda
3.0 Delegations
3.1 Fire Committee Rep Re: Update on Meeting with AE field staff
3.2 MIL Walsh Corporation Re: Refund Request - MR
4.0 Minutes
4.1 Regular Meeting February 8,2017 Adopt
5.0 Old Business
5.1 Road Surface Upgrade Scheduled to commence when weather is conducive
5.2 Returning Officer and Special Ballots See Staff Report
5.3 Weed Control Re: Information Session May 6 12:00 noon Re: Weed Inspector
5.4 Property Addressing Bylaw 230 See Bylaw and Report
5.5 Council Communications Protocol See Staff Report
5.6 Committee Protocol See Draft from prev mtg
5.7 Bylaw Enforcement See Staff Report Re: Appointment Re: Strategies
6.0 Financial
6.1 Payment Schedule Acknowledge
6.2 Cash Statement- March 31, 2017 Approve
6.3 Finance Statement - March 31, 2017 Approval Summer Village of Ghost Lake Council Agenda -May 3,2017 Page 2
ITEM DESCRIPTON
6.4 2017 Budget See Staff Report
6.5 Tax Bylaw No. 231 Adopt
7.0 Correspondence
7.1 AUMA Re: Bill 8 and MGA Changes 7.2 Alberta Environment Re: Update on Bow River Working Group
7.3 FCM Re: Legal Defense Fund
7.4 Service Alberta Re: SuperNet
7.5 Resident Letters Re: Garbage Bins
7.6 Alberta Labour Re: STEP
7.7 Fritz, Sharlene Re: Resignation
7.8 MD of Bighorn Re: Circulation Referral
7.9 Applied Aquatic Research Ghost Reservoir Water Wells Assessment
7.10 Walsh, John See Staff Report 911 Call
7.11 Minister of Environment Re: Response to ASVA inquiries
8.0 Committees
8.1 Public Works
8.1.1 Dock Subcommittee of Public Works
8.2 Communications and Village Social Life Re: Use of Community Services Building
8.3 Fire Prevention and First Response Summer Village of Ghost Lake Council Agenda -May 3,2017 Page 3
ITEM DESCRIPTON
Minutes March 4, 2017 Fire Responses Request In Camera Session
8.4 Natural Environment and Lake Stewardship
8.5 Emergency Services
9.0 New Business
9.1 Dates - Next Meeting
10.0 Adjournment MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE SUMMER VILLAGE OF GHOST LAKE HELD ON WEDNESDAY,MAY 3,2017 AT 6:30 P.M. AT THE GHOST LAKE COMMUNITY SERVICES BUILDING, GHOST LAKE, ALBERTA.
PRESENT Mayor Brian Oblak, Deputy Mayor Warren Wilson, Councillor Noel Betts, Chief Administrative Officer Sharon Plett and two residents.
Called to Order by Mayor Oblak at 6:30 pm.
MUNICIPAL John Walsh of M.J.L. Professional Corporation attended the council meeting to RESERVES request a refund of the $32,000 Cash in Lieu funds that were paid by M.L.L. Professional Corporation for the subdivision for lots 9,10 and 11 Block 5 Plan 6490EL.
17-013 MOVED by Mayor Oblak, that Council seek a legal opinion to determine if there are any requirements or restrictions relating to the release of municipal reserve funds. CARRIED.
MINUTES Council reviewed the minutes of the Special Meeting of February 8,2017.
17-014 MOVED by Cr. Betts that the minutes of the Special Meeting of February 8, 2017 be adopted as circulated. CARRIED.
ROAD PROJECT Work will commence in early summer when weather is conducive.
2017 ELECTION The Administrator noted that Council is required to appoint a returning officer for the upcoming election and to determine if special .ballots will be accepted.
17-015 MOVED by Mayor Oblak that Sherri Bureyko be appointed Retuming Officer for the Summer Village of Ghost Lake 2017 Election. CARRIED.
17-016 MOVED by Cr. Betts that pursuant to Section 77.1(1) of the Local Authorities Election Act(LAEA), the Sxunmer Village provide for special balloting for the 2017 municipal election and pursuant to Section 77.1(21) LAEA electors may request special ballots in writing delivered to the Office of the Retuming Officer either by mail, email or fax and pursuant to section 77.2(3.1) LAEA special ballots must be received by the Retuming Officer on or before 4:00 pm on Thursday, July 6, 2017. CARRIED.
WEED The Administrator reported that an Information Session will be held on Saturday CONTROL May 13"' with Prairie Environmental to review the 2017 weed control management program. She also noted that the Summer Village of Ghost Lake is required to appoint a weed inspector, pursuant to the Weed Control Act. SUMMER VILLAGE OF GHOST LAKE -May 3, 2017
17-017 MOVED by Cr. Betts that the MD of Bighorn be approached to determine if they would be interested in contracting their weed control services to the Summer Village. CARRIED.
PROPERTY ID Council finalized discussion on the Property ID signs, indicating that all separate SIGNS title privately owned land, both vacant and improved, will be supplied a standardized address sign, that owners must install by August 31,2017.
BYLAW 230 Being a Bylaw to require property identification signs erected on properties within the summer village.
17-018 MOVED by Cr. Betts that Bylaw 230 be given first reading. CARRIED.
17-019 MOVED by Deputy Mayor Wilson that Bylaw 230 be given second reading. CARRIED.
17-020 MOVED by Mayor Oblak that Bylaw 230 be introduced for third reading at this meeting. CARRIED UNANIMOUSLY.
17-021 MOVED by Mayor Oblak that Bylaw 230 be given third reading and declared finally passed. CARRIED.
COMMUN. Council reviewed the draft Council commimications protocols. PROTOCOL
17-022 MOVED by Cr. Betts that Council adopt the Council communications protocols, as presented. CARRIED.
COMMITTEE Council reviewed the committee protocols. PROTOCOL
17-023 MOVED by Deputy Mayor Wilson that the committee protocols be adopted as presented. CARRIED.
BYLAW The Administrator noted that a contract has been negotiated with 1070 Traffic ENFORCEMENT Safety & Security Ltd. for bylaw enforcement services. The Bylaw Enforcement Committee will require members in order to hear any complaints that may be filed against the bylaw enforcement officer.
17-024 MOVED by Cr. Betts that the Summer Village of Ghost Lake enter into a contract with 1070 Traffic Safety & Security Ltd. for bylaw enforcement services. CARRIED. SUMMER VILLAGE OF GHOST LAKE -May 3,2017
17-025 MOVED by Deputy Mayor Wilson that T. Miller of 1070 Traffic Safety & Security Ltd. be appointed Bylaw Enforcement Officer for the Summer Village of Ghost Lake. CARRIED.
17-026 MOVED by Cr. Betts that Mayor Oblak be appointed as the Council representative and John Walsh as the resident representative on the Bylaw Enforcement Committee. CARRIED.
PAYMENT The payment schedule outlining payments of direct withdrawals and cheque nos. SCHEDULE 1486 - 1510 in the amoimt of$ 48,295.73 was acknowledged by Coimcil.
CASH Council reviewed the Cash Statement for the period ending March 31, 2017. STATEMENT
17-027 MOVED by Cr. Betts that the Cash Statement for the period ending March 31, 2017 be approved as submitted. CARRIED.
FINANCIAL Council reviewed the Balance Sheet and Revenue and Expense report for the STMT period ending March 31,2017.
17-028 MOVED by Mayor Oblak that the Revenue and Expense Report and Balance Sheet for the period ending March 31,2017 be approved as submitted. CARRIED.
2017 BUDGET Council reviewed the draft budget for 2017, acknowledged the increase in the AND MSI school requisition and reviewed the MSI grant allocation.
17-029 MOVED by Cr. Betts that Council apply the MSI grant funding in the amount of $7,558 to Waste Management. CARRIED.
17-030 MOVED by Mayor Oblak that Council approve the 2017 Budget. CARRIED.
BYLAW 231 Being a Bylaw to set the 2017 Tax Rates.
17-031 MOVED by Mayor Oblak that Bylaw 231 be given first reading. CARRIED
17-032 MOVED by Cr. Betts that Bylaw 231 be given second reading. CARRIED.
17-033 MOVED by Deputy Mayor Wilson that Bylaw 231 be introduced for third reading at this meeting. CARRIED UNANIMOUSLY. SUMMER VILLAGE OF GHOST LAKE -May 3,2017
17-034 MOVED by Cr. Betts that Bylaw 231 be given third reading and declared finally passed. CARRIED.
AUMA Council acknowledged the AUMA report on Bill 8 amendments to the Municipal Government Act.
BOW RIVER Council acknowledged a copy ofthe Bow River Water Management Project WATER MGMT update as presented during the April 4,2017 meeting with stakeholders.
FCM DEFENSE FCM submitted a request to member municipalities to contribute towards a legal FUND defense fund. Council acknowledged and declined.
SUPERNET Council acknowledged a letter from the Minister of Service Alberta indicating that they are discussing an approach for the future of SuperNet and potential rural broadband.
GARBAGE BINS Coimcil reviewed letters received from two residents with regards to the garbage bins. It was agreed that the bins will be moved to avoid the prevailing winds from opening the lids on the bins.
STEP Council acknowledged the approval for funding for the 2017 STEP program.
RESIGNATION Coimcil accepted, with regret, Sharlene Levson's resignation from the Natural Environment Committee.
BIGHORN Council acknowledged the circulation referral from the MD of Bighorn for the SUBDIVISION Carriag Subdivision.
WATER WELL Council acknowledged the report from Applied Aquatic Research on the Ghost ASSESSMENT Reservoir Water Wells Assessment. Council recommended that a note be placed in the upcoming newsletter reminding residents to contact the Province if they experience any water well problems during the reservoir draw down.
911 CALL AREA Council reviewed a letter received from a resident with regards to the 911 calling area. The Administrator noted that First Nations lands are not covered by 911 and that residents will be reminded in the upcoming newsletter that if they are calling 911 outside the Summer Village, that they are to remain on the phoneline and a Telus operator will transfer their call to the 911 dispatch.
ASVA MINISTER Council acknowledged a letter from Minister of Environment to the Association RESPONSE of Summer Village of Alberta with regards to abandoned ice huts on lakes.
PUBLIC WORKS Deputy Mayor Wilson reported that the spring clean up will be held on May 13.
DOCK Cr. Betts reported that the committee will be looking for a new chairperson after the civic election. John Walsh noted that the committee will be obtaining quotes on the dock expansion, based on the engineering drawings. SUMMER VILLAGE OF GHOST LAKE -May 3,2017
SOCIAL Council reviewed a request received to use the Community Services Building for a recreational event. Council noted that the building can only be used for municipal sponsored events. It was recommended that the individual be approached to determine if they would be interested in serving on the Communication and Village Social Life Committee.
FIRE It was reported that a fire occurred in the Village on March 4^ with both Jamieson Fire Department and Cochrane responding to the fire. The fire committee members assisted by bringing the town vehicle to the scene and also communications with the Provincial fire inspector.
The Committee co-chairs recommended that Bill Boyd be appointed to the fire and first response committee.
17-035 MOVED by Cr. Betts that Bill Boyd be appointed to the Fire and First Response Committee for a two year term up to August 31, 2019. CARRIED.
NATURAL The Administrator read an email report submitted by Karen Laustsen regarding ENVIRONMENT updates on the committee. Council agreed to path improvements by replacing the platform and placing mulch on the path. Coimcil also approved the recommended locations for planting the lodgepole pines that have been cared for by Connie Beaton.
INCAMERA An item that included information subject to FOIP was presented to Council for review.
17-036 MOVED by Cr. Betts that Council go in camera at 8:20 pm. CARRIED.
17-037 MOVED by Deputy Mayor Wilson that Council come out ofthe in camera session at 8:25 pm. CARJUED
F1RE& MOVED by Cr. Betts that all invoices received from fire and emergency EMERGENCY responders for calls to summer village private properties, be invoiced to the 17-038 property owner where the emergency was responded to. CARRIED.
ADJOURNMENT MOVED by Mayor Oblak that the meeting adjourn at 8:26 pm. 17-039 CARRIED.
Chiqf Administrative Officer Summer Village of Ghost Lake Cheque Register As of May 3, 2017
Num Name Memo Amount
Bank - TD Canada Trust Service Charge -25.00 DW Cochrane Lake Gas Co-op February Gas -88.57 DW Epcor Energy Sevlces February Power -85.19 DW Provincial Treasurer Mar Installment School -24,954.35 DW Epcor Energy Sevices March Power -84.23 DW Cochrane Lake Gas Co-op March Gas -144.99 DW Cochrane Lake Gas Co-op March Gas -89.63 DW Epcor Energy Sevices March Power -76.41 1486 Oldman River Regional Services Com... 2017 GIS fees -1,000.00 1487 Marigold Library System 2017 Levy -794.61 1488 AUMA 2017 Association Fees -930.99 1489 Fred Smith Fire Goods -108.02 1490 Progressive Waste Solutions Feb Bin Service -850.55 1491 AMSC Insurance Services Ltd. VOID: 2017 Initial Assist 0.00 1492 Ed Gnenz Sale of Green Truck/Tank -1,600.00 1493 Kokamo Group First Aid CPR Training -350.00 1494 AMSC Insurance Services Ltd. 2017 Volunteer Initial Assist Team Insurance Pr... -925.00 1495 Sharon Plett Feb contract, mileage, phone, postage, council ... -2,867.58 1496 Bill Bauer Drivers Abstract, Fire parts -48.66 1497 Bill Bawtinhimer Driver's Abstract -32.00 1498 Calgary RCSSD No 1 March Requisition -4,249.29 1499 Progressive Waste Solutions Mar Bin Service -843.68 1500 Workers Compensation Board 2017 Premium -324.23 1501 Pete Ireland Drivers Abstract -26.55 1502 Fred Smith Fire Goods Drivers Abstract -48.60 1503 Fred Smith Fire Goods, office supplies -836.55 1504 Bill Bauer Fuel for Fire Truck -40.00 1505 AED Advantage AED Battery -370.65 1506 Progressive Waste Solutions Apr Bin Service -848.28 1507 Sharon Plett Mar contract, phone -2,502.99 1508 MuniServe Corporation Apr - Jun -1,069.43 1509 Warren Wilson Driver Abstract, Fuel, keys cut -79.70 1510 4010 Graham 4010 Development Deposit Refund -2,000.00
3l Bank - TD Canada Trust -48,295.73
TOTAL -48,295.73
Page 1 SUMMER VILLAGE OF GHOST LAKE MONTHLY BANK STATEMENT For the two months ending March 31,2017
General GIC/BA Total Account Investments
Net Balance at end of previous month $ 27,199.15 $ 550,000.00 $ 577,199.15
Receipts for the Month $ 5,058.65 $ - $ 5,058.65
Interest Earned $ 621.58 $ 621.58
Disbursements for the Month $ (46,332.45) $ (46,332.45)
Net Bank Memos $ 40,621.58 $ (40,621.58) $ -
Net Balance at end of Month $ 26,546.93 $ 510,000.00 $ 536,546.93
Bank Balance at end of Month $ 37,046.93 $ 510,000.00 $ 547,046.93
Cash on Hand at end of Month $ - $ -
SUB-TOTAL $ 37,046.93 $ 510,000.00 $ 547,046.93
^ Less: Outstanding Cheques $ 10,500.00 $ 10,500.00
Net Bank Balance at end of Month $ 26,546.93 $ 510,000.00 $ 536,546.93
Outstanding Cheques Cheque Number Amount 1482 $ 10,500.00
$ 10,500.00
This Statement submitted to Council this day of
Chief Administrative Officer Summer Village of Ghost Lake Council Meeting Agenda Wednesday, May 3,2017 6:30 pm Ghost Lake Community Services Building 601 Ghost Lake Village, Ghost Lake Alberta
ITEM DESCRIPTION
1.0 Call to Order
2.0 Approval of Agenda
3.0 Delegations
3.1 Fire Committee Rep Re: Update on Meeting with AE field staff
3.2 John Walsh Re: Refrmd Request
4.0 Minutes
4.1 Regular Meeting February 8,2017 Adopt
5.0 Old Business
5.1 Road Surface Upgrade Scheduled to commence when weather is conducive
5.2 Returning Officer and Special Ballots See Staff Report
5.3 Weed Control Re: Information Session May 6 12:00 noon Re: Weed Inspector
5.4 Property Addressing Bylaw 230 See Bylaw and Report
5.5 Council Communications Protocol See Staff Report
5.6 Committee Protocol See Draft from prev mtg
5.7 Bylaw Enforcement See Staff Report Re: Appointment Re: Summer Program
6.0 Financial
6.1 Payment Schedule Acknowledge
6.2 Cash Statement - March 31,2017 Approve
6.3 Finance Statement - March 31,2017 Approval Summer Village of Ghost Lake Council Agenda -May 3,2017 Page 2
ITEM DESCRIPTON
6.4 2017 Budget See Staff Report
6.5 Tax Bylaw No. 231 Adopt
7.0 Correspondence
7.1 AUMA Re: Bill 8 and MGA Changes 7.2 Alberta Environment Re: Update on Bow River Working Group
7.3 FCM Re: Legal Defense Fund
7.4 Service Alberta Re: SuperNet
7.5 Resident Letters Re: Garbage Bins
7.6 Alberta Labour Re: STEP
7.7 Fritz, Sharlene Re: Resignation
7.8 MD of Bighorn Re: Circulation Referral
7.9 Applied Aquatic Research Ghost Reservoir Water Wells Assessment
7.10 Walsh, John See Staff Report 911 Call
7.11 Minister of Environment Re: Response to ASVA inquiries
8.0 Committees
8.1 Public Works
8.1.1 Dock Subcommittee of Public Works
8.2 Communications and Village Social Life Re: Use of Commimity Services Building
8.3 Fire Prevention and First Response Summer Village of Ghost Lake Council Agenda -May 3,2017 Page 3
ITEM DESCRIPTON
Minutes March 4,2017 Fire Responses Request In Camera Session
8.4 Natural Environment and Lake Stewardship
8.5 Emergency Services
9.0 New Business
9.1 Dates - Next Meeting
10.0 Adjournment MINUTES OF THE SPECIAL MEETING OF THE COUNCIL OF THE SUMMER VILLAGE OF GHOST LAKE HELD ON WEDNESDAY,FEBRUARY 8, 2017 AT 6:00 P.M. AT THE SUPER 8 COCHRANE, ALBERTA.
PRESENT Mayor Brian Oblak, Deputy Mayor Warren Wilson, Councillor Noel Betts and Chief Administrative Officer Sharon Plett and one resident.
Called to Order by Mayor Oblak at 6:04 pm.
AGENDA Council reviewed the agenda.
17-001 MOVED by Cr. Wilson that the agenda be approved as submitted. CARRIED.
ROAD PROJECT Work will commence in early summer when weather is conducive.
WEED Council recommended that an article be placed in the upcoming newsletter CONTROL PLAN advising residents of the new weed control management plan.
WILDFIRE Bill Bauer, Co-Chair of the Fire Committee presented the final copy of the PREPAREDNESS Wildfire Preparedness Guide. Council reviewed the Guide. GUIDE
17-002 MOVED by Deputy Mayor Wilson that council approve the Wildfire Preparedness Guide. CARRIED
PROCEDURES Bill Bauer, Co-Chair of the Fire Committee presented the draft procedures for FOR FITNESS the Driver application procedures and guidelines for vehicle maintenance. It CERTIFICATE was agreed that the equipment maintenance should have a check date of August 3 U'annually to ensure it is always kept current.
17-003 MOVED by Cr. Betts that Council approve the Driver application procedures and Guidelines for Vehicle Maintenance. CARRIED.
FIRE Bill Bauer reported on the need for a joint meeting of the Fire Committee and COMMITTEE Emergency and Disaster Services Committee and also reported on fire goods UPDATE required. Council noted that they have included funds in the budget for the purchase of items requested in the report. Council discussed an update of the AED machine. The committee is currently looking at a battery replacement for the equipment. Cr. Betts indicated that he will research AED machines and batteries.
Council discussed the emergency water supply strategy during the lake draw down for flood mitigation. Council indicated that they will allow the Fire Committee to meet with the Province to review emergency fire supply for the Summer Village.
MINUTES Council reviewed the minutes of the Regular Meeting of November 3,2016. SUMMER VILLAGE OF GHOST LAKE -February 8, 2017
MOVED by Cr. Betts that the minutes of the Regular Meeting of November 3, 17-004 2016 be adopted as circulated. CARRIED,
COMM. Council reviewed the results of the Community Standards Questionnaire and STANDARDS discussed potential actions to take as a result of the input received from the questionnaires. It was agreed that the results of the questionnaire indicate that there is a need to provide some restriction on parking on boulevards.
Council agreed to the following guideline for boulevard parking; • Boulevards and Village lands are not to be considered an extension of property owner's parking; personal vehicles, RVs and equipment are to be parked on owner's property. • During the summer months, residents may park their boats on the boulevard in front of their property. • Recreational vehicle/trailers need to be parked wholly inside the owner's property. The only exception when RVs and trailers can be parked on the boulevard is when an property owner has a visitor. At that time, the boulevard directly in front of the property can be used to accommodate guest's vehicles and RVs over the weekend but the vehicle and/or RV cannot continue to park on the boulevard throughout the week and beyond. Council will publish the guideline in the upcoming newsletter, monitor activity and review compliance with the guidelines to determine if there is a need for a bylaw.
PROPERTY ID Council reviewed the sign specifications and draft bylaw relating to civic NUMBERS address signage. It was agreed that the signage be purchased for all properties and that residents erect signage on their property by August 31,2017. The Administrator will bring a bylaw to the next Council meeting for adoption. Signs will be distributed during the AGM and Regatta.
COMMON. Council agreed to table until the next meeting. PROTOCOL
COMMITTEE Council agreed to table until the next meeting. PROTOCOL
BYLAW Council discussed holding a session with the individual they are considering ENFORCEMENT appointing as bylaw enforcement officer to review existing bylaws. It was agreed that a date be set in an evening in March or April.
PAYMENT The payment schedule outlining payments of direct withdrawals and cheque nos. SCHEDULE 1458 - 1485 in the amount of $ 81,386.85 was acknowledged by Council.
CASH Council reviewed the Cash Statement for the period ending December 31, 2016 STATEMENT and January 31,2017. SUMMER VILLAGE OF GHOST LAKE -February 8,2017
MOVED by Deputy Mayor Wilson that the Cash Statement for the period 17-005 ending December 31,2016 and January 31,2017 be approved as submitted. CARRIED.
FINANCIAL Council reviewed the Balance Sheet and Budget Variance report for the period STMT ending December 31,2016 and January 31, 2017.
17-006 MOVED by Cr. Betts that the Budget Variance and Balance Sheets for the period ending December 31,2016 and January 31, 2017 be approved as submitted. CARRIED.
AUDITED Council reviewed the audited financial statements for the year ending December FINANCIAL 31,2016. STATEMENTS
17-007 MOVED by Cr. Betts that the audited financial statements for the year ending December 31,2016 be approved as submitted. CARRIED.
2017 BUDGET Council reviewed the interim budget. Council indicated that they would only move forward with the golf greens only if they are able to secure a grant to ^d the project.
17-008 MOVED by Deputy Mayor Wilson that the 2017 interim budget be approved as submitted and that the golf greens project be subject to approval of grant fiinding for the project. CARRIED.
CORRES.
MARIGOLD Council acknowledged the newsletter from Marigold Library. LIBRARY
AUMA Council acknowledged the newsletter from AUMA and the circulation of the MGA regulations for comment.
MUTUAL AID - Covmcil reviewed the draft mutual aid agreement circulated by the City of CALGARY Calgary and acknowledged the financial and liability obligations that could occur in the event that the City of Calgary is called for mutual aid.
17-009 MOVED by Cr Betts that Council indicate their intent to the City of Calgary that they would enter into a mutual aid agreement with the City of Calgary. CARRIED. COMMITTEES
PUBLIC WORKS Coimcil discussed snow plowing and confirmed that the Summer Village does not contract snow plowing, any plowing that has occurred in the Summer Village has been undertaken by volunteers. SUMMER VILLAGE OE GHOST LAKE -February 8,2017
DOCK SUB- Meeting will be held tomorrow evening COMM
SOCIAL LIFE NIL
FIRE AND FIRST See delegations RESPONSE
NATURAL NIL ENVIRONMENT
EMERGENCY NIL. SERVICES
AGM& Council discussed the date for the Annual General Meeting and 2017 Municipal NOMINATION Election Nomination Day. DAY
17-010 MOVED hy Mayor Ohlak that the annual general meeting he held on Saturday June 10, 2017 commencing at 1 pm at the Community Services Building and that Nomination Day he set for Saturday June 10, 2017 from 1:00 pm - 3:00 at the Community Services Building. CARRIED.
REGULAR Council discussed the date for the next regular meeting. COUNCIL MEETING
17-011 MOVED hy Deputy Mayor Wilson that the next Regular Meeting of the Council of the Summer Village he held on Wednesday, May 3, 2017 commencing at 6 pm at the Community Services Building, Ghost Lake, Alberta. CARRIED.
ADJOURNMENT MOVED hy Mayor Ohlak that the meeting adjourn at 8:23 pm. 17-012 CARRIED.
Mayor Chief Administrative Officer Summer Village of Ghost Lake Cheque Register As of February 8,2017
Num Name Memo Amount
DW Epcor Energy Sevices October Power -89.52 DW Cochrane Lake Gas Co-op October Gas -66.68 DW Provincial Tresurer - ASFF Dec Requisition -24,954.35 DW Epcor Energy Sevices November Power -72.22 DW Cochrane Lake Gas Co-op November Gas -63.34 DW Cochrane Lake Gas Co-op December Gas -147.38 DW Epcor Energy Sevices December Power -78.23 1458 Planning Protocol 2 Inc. Planning / Development Services -1,207.50 1459 Sharon Plett Oct contract, mileage, phone, dropbox, postal b... -3,168.63 1460 Joe Dell Purchase of Fire Truck 1980 Chev -7,500.00 1461 Progressive Waste Solutions Oct Bin Service -787.71 1462 MMM Group Road Resurface Contracts -957.60 1463 Bill Bauer Travel - Fire Truck Inspection, Pick Up -281.84 1464 MMM Group Road Resurface Contracts -1,041.18 1465 Carmen Madill GIS Photos -787.50 1466 Kathy Oblak Emergency Conference Registration Fee -125.00 1467 Sharon Plett Nov contract, mileage, phone, vehicle registratio... -3,532.10 1468 Calgary RCSSD No 1 Dec Requisition -4,249.29 1469 Progressive Waste Solutions Dec Bin Service -834.26 1470 Noel Betts 2016 Honorarium -500.00 1471 AMSC Insurance Services Ltd. 2016 Initial Assist Insurance -29.08 1472 Town of Cochrane 2016 Recycling Fees -2,005.20 1473 Progressive Waste Solutions Jan Bin Service -839.14 1474 The Muniserve Corporation Jan - Mar -1,069.43 1475 Brian Oblak 2016 Honorarium -500.00 1476 Warren Wilson 2016 Council Honorarium -500.00 1477 Peter The Plantman Inc. soap dispensers -74.55 1478 Sharon Plett Dec contract, copies, phone, office supplies -3,525.15 1479 FCM 2017 Membership Fees -64.87 1480 Christine Boyd Shelf Clips -17.94 1481 Assoc of Summer Villages 2017 Dues -850.00 1482 Montane Forest Management Ltd Wildfire Preparedness Guide -10,500.00 1483 AMSC Insurance Services Ltd. 2017 Insurance Premiums -5,016.80 1484 Scase and Lively 2016 Audit Services -3,360.00 1485 Sharon Plett Jan contract, phone, fire phone access -2,590.36 al Bank -TD Canada Trust -81,386.85
-81,386.85
Page 1 SUMMER VILLAGE OF GHOST LAKE MONTHLY BANK STATEMENT For the one month ending January 31, 2017
General GIC/BA Total Account Investments
Net Balance at end of previous month $ 23,119.76 $ 575,000.00 $ 598,119.76
Receipts for the Month $ 910.00 $ - $ 910.00
Interest Earned $ 352.88 $ 352.88
Disbursements for the Month $ (22,183.49) $ (22,183.49)
Net Bank Memos $ 25,352.88 $ (25,352.88) $ -
Net Balance at end of Month $ 27,199.15 $ 550,000.00 $ 577,199.15
Bank Balance at end of Month $ 47,248.46 $ 550,000.00 $ 597,248.46
Cash on Hand at end of Month $ - $ -
SUB-TOTAL $ 47,248.46 $ 550,000.00 $ 597,248.46
Less: Outstanding Cheques $ 20,049.31 $ 20,049.31
Net Bank Balance at end of Month $ 27,199.15 $ 550,000.00 $ 577,199.15
Outstanding Cheques Cheque Number Amount 1477 $ 74.55 1478 $ 3,525.15 1479 $ 64.87 1480 $ 17.94 1481 $ 850.00 1482 $ 10,500.00 1483 $ 5,016.80
This Statement submitted to Council this , 2017
Chief Administrative Officer SUMMER VILLAGE OF GHOST LAKE MONTHLY BANK STATEMENT For the two months ending December 31, 2016
General GIC/BA Total Account Investments
Net Balance at end of previous month $ 22,211.50 $ 625,000.00 $ 647,211.50
Receipts for the Month $ 3,360.00 $ - $ 3,360.00
Interest Earned $ 1,019.52 $ 1,019.52
Disbursements for the Month $ (53,471.26) $ (53,471.26)
Net Bank Memos $ 51,019.52 $ (51,019.52) $
Net Balance at end of Month $ 23,119.76 $ 575,000.00 $ 598,119.7"^
Bank Balance at end of Month $ 25,154.04 $ 575,000.00 $ 600,154.04
Cash on Hand at end of Month $ - $ -
SUB-TOTAL $ 25,154.04 $ 575,000.00 $ 600,154.04
Less: Outstanding Cheques $ 2,034.28 $ 2,034.28 r Net Bank Balance at end of Month $ 23,119.76 $ 575,000.00 $ 598,119.76
Outstanding Cheques Cheque Number Amount 1471 $ 29.08 1472 $ 2,005.20
$ 2,034.28
This Statement submitted to Council this day of A
Chief Administrative Officer