MINUTES Committee of the Whole
Committee of the Council of the Corporation of the City of Brampton
FRIDAY, JANUARY 24, 2003 TUESDAY, JANUARY 28, 2003 WEDNESDAY, JANUARY 29, 2003
Name January 24, 2003 January 28, 2003 January 29, 2003 Mayor S. Fennell Present Present Present Regional Councillor R. Begley Absent – personal Absent - other Present – left at 2:45 reasons municipal business personal reasons Regional Councillor L. Bissell Absent - Other Absent - Personal Present – left at 12:50 Municipal Business other municipal business Regional Councillor S. DiMarco Present Present Present Regional Councillor G. Miles Present Present Present – left at 3:00 p.m. – other municipal business Regional Councillor P. Palleschi Absent - illness Absent – personal Absent – personal reasons reasons
City Councillor Moore Present Present Present – left at 10:30
a.m., returned at 2:20
p.m. – personal
reasons
City Councillor Jeffrey Present arrived at Present Present – left at 12:50
9:50 a.m. – p.m., returned at 3:15
personal reasons p.m.
City Councillor Callahan Present Absent -vacation Absent - vacation
City Councillor Aujla Present Present Present City Councillor Gibson Absent - illness Present Present City of Brampton City City Councillor Hutton Present Present Present City Councillor Cowie Present – left at Present Present 12:15 p.m. City Councillor Richards Absent - illness Absent - illness Absent - illness City Councillor Metzak Present Present Present City Councillor Sprovieri Present Present Present City Councillor Hames Present Present Present
OTHERS PRESENT
Ms. A. Kostiak, Chief Executive Officer, Brampton Public Library Ms. L. Bates, Manager of Systems and Administrative Services, Brampton Public Library Mr. K. Egbuna, Chair of the Brampton Public Library Board Ms. M. Richards, Executive Director of the Brampton Arts Council Mr. M. Halls, President, Brampton Arts Council Mr. B. Matthew, Treasurer, Brampton Arts Council Mr. P. Damaso, Executive Director of the Brampton Safe City Association Mr. D. Labrecque, Treasurer, Brampton Safe City Association Mr. B. Dawson, Member of the Executive Board, Brampton Safe City Association MINUTES Committee of the Whole
STAFF PRESENT
Note: The following is a list of the present –not all were presented for the entire 3 days of meetings
Mr. L. McCool, City Manager Mr. B. Cranch, Commissioner of Community Services Mr. A. MacMillan, Commissioner of Works and Transportation Mr. J. Marshall, Commissioner of Planning, Design and Development Mr. A. Ross, Commissioner of Finance/Treasurer Mr. D. Cutajar, Executive Director of Business Development and Public Relations Mr. J. Wright, Executive Director of Management Services Mr. V. Clark, Fire Chief, Community Services Ms. J. Atwood-Petkovski, Corporation Counsel and Director of Litigation, Legal Services Mr. C. Connor, Corporation Counsel and Director of Real Estate Services, Legal Services Mr. C. Moore, Chief Information Officer, Management Services Mr. P. Honeyborne, Director of Treasury Services and Deputy Treasurer, Finance Mr. H. Newlove, Director of Recreation Facilities and Programs, Community Services Mr. D. Sibley, Director of Human Resources, Management Services Mr. K. Walsh, Director of Community Design, Parks Planning and Development, Planning, Design and Development Mr. D. Young, City Auditor and Director of IMACS, Management Services Ms. B. Eskelson, Senior Manager of Financial Planning and Budgets, Finance Mr. G. Duval, Manager of Recreation Services, Recreation Facilities and Programs, Community Services Mr. K. Gorman, Superintendent of Operations, Works and Transportation Mr. B. Hay, Manager of Parks Maintenance and Operations, Community Services Ms. K. Molnar, Manager of Administration, Planning, Design and Development Mr. D. Pyne, Manager of Assets and Emergency Preparedness, Community Services Mr. R. Parezi, Manager of Risk Assessment and Insurance, Finance Mr. C. Sherman, Manager of Enforcement, Legal Services Mr. B. Johnston, Executive Assistant to the Mayor Mr. J. Pimentel, Executive Assistant to the City Manager Mr. I. Newman, Council and Community Liaison, Office of the Mayor Mr. B. Leoni, Senior Financial Planning, Analyst, Finance Mr. D. Sutton, Senior Financial Planning Analyst, Finance Mr. R. Downard, Financial Planning Analyst, Finance Mr. R. Oliveria, Financial Planning Analyst, Finance Mr. M. Potter, Financial Planning Analyst, Community Services Ms. A. Srivastava, Financial Planning Analyst, Community Services Mr. B. Lidstone, Senior Communications Associate, Business Development and Public Relations Ms. K. Zammit, Director of Administration and Acting City Clerk, Legal Services Ms. W. Cooke, Legislative Coordinator, Legal Services
Committee of the Whole called to order on Friday, January 24, 2003 at 9:30 a.m. and recessed at 12:35 p.m.
The meeting reconvened on Tuesday, January 28, 2003, at 9:20 a.m., recessed at 12:00 p.m., reconvened at 12:55 p.m., and recessed at 4:40 p.m.
The meeting reconvened on Wednesday, January 29, 2003, at 9:30 a.m., recessed at 12:50 p.m., reconvened at 2:15 p.m., and adjourned at 4:04 p.m.
Committee of the Whole failed for quorum on several occasions; however, discussions and questions continued. No recommendations or directions to staff were given during those brief periods. These minutes do not contain a detailed record of the brief absences of Members of Committee of the Whole. During several brief periods, Acting Mayor John Sprovieri took the Chair in the Mayor’s absence.
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After due consideration of the matters placed before the Committee, the members beg leave to present its report as follows:
Item Recommendation
A. CW001-2003 APPROVAL OF AGENDA
B. CONFLICTS OF INTEREST
C. CONSENT
D 1. CW002-2003 2003 CAPITAL AND CURRENT BUDGET OVERVIEW
D 2. CW003-2003 BUSINESS DEVELOPMENT AND PUBLIC RELATIONS DEPARTMENT – CURRENT BUDGET
CW004-2003 PHASE 1 – CHINGUACOUSY PARK IMPROVEMENTS
CW005-2003 DESIGN WORK FOR THE CREDIT VALLEY TRAIL
CW006-2003 COMMUNITY SERVICES - 2003 CAPITAL AND CURRENT BUDGETS
CW007-2003 OCCUPANCY OF THE FIRE AND LIFE SAFETY CENTRE
CW008-2003 FINANCE - 2003 CAPITAL AND CURRENT BUDGET
CW009-2003 LEGAL SERVICES – 2003 CURRENT BUDGET
CW010-2003 MANAGEMENT SERVICES CURRENT BUDGET
CW011-2003 PLANNING, DESIGN AND DEVELOPMENT – 2003 CAPITAL AND CURRENT BUDGET
CW012-2003 EXTENSION OF WEXFORD ROAD ON PRE-ESTABLISHED ROAD ALLOWANCE INCLUSION IN THE 10 YEAR CAPITAL FORECAST
CW013-2003 BUS SHELTER PRIORITY – BOVAIRD DRIVE – EAST OF HIGHWAY 410
CW014-2003 SIGNAGE TO ADVISE RESIDENTS OF UPCOMING ROAD CONSTRUCTION PROJECTS
CW015-2003 WORKS AND TRANSPORTATION - 2003 CAPITAL AND CURRENT BUDGET
CW016-2003 CITY MANAGER’S – 2003 CURRENT BUDGET
CW017-2003 MAYOR AND MEMBERS OF COUNCIL - 2003 CURRENT BUDGET
CW018-2003 NON-DEPARTMENTAL – 2003 CURRENT BUDGET
CW019-2003 INFORMATION TECHNOLOGY ADVISORY COMMITTEE – 2003 CAPITAL BUDGET
CW020-2003 BRAMPTON PUBLIC LIBRARY – 2003 CAPITAL AND CURRENT BUDGET
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CW021-2003 BRAMPTON ARTS COUNCIL – 2003 BUDGET
CW022-2003 DESIGNATED RENT FOR 24A ALEXANDER STREET LEASED TO THE BRAMPTON ARTS COUNCIL
CW023-2003 BRAMPTON SAFE CITY 2003 BUDGET
CW024-2003 LOAN TO BRAMPTON SAFE CITY ASSOCIATION
CW025-2003 BRAMPTON SAFE CITY ASSOCIATION TO DELEGATE REGION OF PEEL – PARTNERSHIP IN CORE FUNDING
CW026-2003 BRAMPTON SAFE CITY ASSOCIATION - REPORT SEMI-ANNUALLY TO THE ADMINISTRATION AND FINANCE COMMITTEE
CW027-2003 BRAMPTON SAFE CITY ASSOCIATION – 2003 BUDGET
CW028-2003 BRAMPTON SAFE CITY ASSOCIATION TRANSITION PLAN
E 1. CW029-2003 2003 CURRENT AND CAPITAL SUBMISSION
E 2. CW030-2003 USER FEES – RECREATION AND PARKS PROGRAMS AND FACILITIES
E 3. CW031-2003 2003 COST OF LIVING ADJUSTMENT APPLIED TO THE NON-UNION SALARY GRID AND MEMBERS OF COUNCIL
E 4. CW032-2003 FINANCIAL REPORT – SESQUICENTENNIAL BUDGET
E 5. CW033-2003 FUNDING OF GRANT TO SHERIDAN COLLEGE
E 6. CW023-2003 BRAMPTON SAFE CITY ASSOCIATION TRANSITION PLAN CW024-2003 CW025-2003 CW026-2003 CW027-2003 CW028-2003
F 1. CW034-2003 REQUEST FOR CAPITAL FUNDING – STREET LIGHT UPGRADE – MAIN STREET NORTH FROM CHURCH STREET TO ROSEDALE AVENUE
F 2. CW035-2003 CAPITAL PROJECT STATUS REPORT – QUARTER ENDED SEPTEMBER 30, 2002
G. CW036-2003 ADJOURNMENT
Mayor Susan Fennell, Chair
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A. APPROVAL OF AGENDA
CW001-2003 That the Agenda for the Committee of the Whole Meeting of January 24, 28 and 29, 2003 be approved as printed and circulated.
CARRIED
C. CONFLICTS OF INTEREST - nil
C. CONSENT - nil
D. PRESENTATIONS
D 1. 2003 CAPITAL AND CURRENT BUDGET OVERVIEW
Mr. L. McCool, City Manager introduced the presentation to be made regarding the 2003 Capital and Current Budget as set out in the documentation circulated, which will result in a 3.8% tax increase for 2003.
Mr. D. Cutajar, Executive Director of Business Development, provided an overview of the following • Economic Conditions – 2003 • GTA Population -2001 • Brampton within the GTA • Brampton’s Population – 2001 • Population Growth Rates – 1981 –2001 • Population Forecast – 1976-2006 • Dwelling Units in Brampton 1980-2006 • Total New Home Sales in the GTA – 2002 • New Employment Activity - 1990-2003 • Commercial Construction – Square Feet 1980-2002 (2003 Forecast) • Industrial-Office Construction – Square Feet – 1980-2002 (2003 Forecast) • Public Opinion Poll done by Environics Research Canada • Survey Research Program – 2002 • Residents’ Satisfaction with the City of Brampton Municipal Government • What are citizens most proud of in Brampton • Most important issues in Brampton • Financial Strategies to Manage Services • How should the City expand its existing services • Should the City maintain services with a tax increase • Summary of how the community feels • Corporate Successes in 2002 (Major Projects)
Mr. L. McCool, City Manager, advised of the budget process for this year’s budget submission. He advised that over the past three years that there has an increased emphasis on road repair projects, snow removal, upgrading of parks and repair and replacement of existing facilities. That direction continues and is to increase over the next few years. He noted that the public has recognized the effects of this trend and the City is beginning to receive more correspondence acknowledging those improvements.
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He then presented the overview of the 2003 Current and Capital Budgets, highlighting the following:
• What was promised to Brampton residents 2001-2002 • What the citizens received 2001-2002 • Challenges – Unprecedented Building Activity • Growth Areas in Brampton • Challenges – Capital Infrastructure • Proposed Major Capital Facilities • Challenges – Development Charge Legislation Changes • Challenges – Transportation and Traffic Systems, Space Planning to accommodate new staff, OMERS contribution reinstatement, Environmental Issues, Ontario Disabilities Act, Administrative and Financial Pressures from provincial commercial/industrial property tax capping • Funding – 2003
Mr. A. Ross, Commissioner of Finance and Treasurer gave an overview of the proposed 2003 Current and Capital Budget, highlighting the following:
• Capital Budget Priorities • Capital Funding Challenges • Capital Budget Expenditures • Percentage of Capital Budget Expenditures • Capital Funding $000 • Capital Budget Funding percentage • Capital Budget funded through internal borrowing • Development Charges Impacting Tax Base • Development Charges Balances by Program • Development Charges 2003-2012 • 10% Operating Development Charge Balance • Major Deliverables –2004-2012 • Projects beyond 10 Year Funding ($000) • Deliverables – 2003 ($000’s) • 2003 Current Budget • Current Budget Priorities • Budget Drivers • Current Budget Summary ($millions) • Gross Expenditures by Department % • Gross Expenditure by Function % • Overall Funding Approach • Overall Funding Approach ($millions) • What residents will be getting • Property Value Reassessment • Tax Impact on the Average Household • Proposed Tax Changes in the GTA
Staff responded to questions with respect to the following:
• Budget impacts of changes in Provincial Development Charges Legislation • Financial impacts related to Growth • 2003 Staff Requests • Road construction programs
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• Re-Assessment • Results of Environics Poll • Transit Subsidies and additional Transit • Multi-Use Facility proposed for Torbram Road/Sandalwood Parkway
Direction was given: That the Budget Presentation to be given at Council Meeting scheduled to be held February 10, 2003, highlight the following: o the impact of the 1999 changes to the Development Charges Act on capital projects o the capital projects approved in previous years that will actually be apparent to the residents in 2003.
During deliberations, the following documents were circulated: • Map of Major Indoor Capital Projects – 2004-2012 • Map of Current Budget Initiatives – 2003 • Map of Capital Projects – 2003 • Capital Project Staff Requests • Works and Transportation – Capital Budget • Brampton Arts Council Budget Presentation • Brampton Safe City Budget Addendum • Listing of Brampton Safe City Board of Directors 2002-2003
CW002-2003 That the presentation by L. McCool, City Manager, A. Ross, Commissioner of Finance and Treasurer and D. Cutajar, Executive Director of Business Development and Public Relations to the Committee of the Whole Meeting of January 24, 28 and 29, 2003, re: 2003 CAPITAL AND CURRENT BUDGET OVERVIEW (File F26 and F27) be received; and
That the following documents circulated during budget deliberations, be received: o Map of Major Indoor Capital Projects – 2004-2012 (Community Services) o Map of Current Budget Initiatives – 2003 (Community Services) o Map of Capital Projects – 2003 (Community Services) o Capital Project Staff Requests (City Wide) o Works and Transportation – Capital Budget o Brampton Arts Council Budget Presentation o Brampton Safe City Budget Addendum o Listing of Brampton Safe City Board of Directors 2002-2003
CARRIED
D 2. 2003 CAPITAL AND CURRENT BUDGET – DEPARTMENTAL SUBMISSIONS (See Report E 1)
The following outlines the presentations and deliberations regarding each of the departmental and non- departmental sections of the budget.
Business Development and Public Relations Department
Mr. D. Cutajar, Executive Director of Business Development and Public Relations presented the 2003 Budget for the Business Development and Public Relations Department, highlighting the following:
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• Departmental Mission Statement • Customer Philosophy • Budget Drivers and Challenges • Core Services • 2003 New Service Programs
He responded to questions on the following:
• Tourism Office Business Plan • Public Notices • Discretionary and Non-Discretionary Budget Items
CW003-2003 That the 2003 Budget for the Business Development and Public Relations Department be approved as considered by Committee of the Whole at their meeting of January 24, 28 and 29, 2003.
CARRIED
Community Services Department – Capital and Current Budget Submissions
Mr. B. Cranch, Commissioner of Community Services presented an overview of the 2003 Current and Capital Budgets for the Community Services department, highlighting the following:
• Mission Statement • 2003 Current Budget Summary • 2003 Current Budget Highlights – Fire and Emergency Services, Parks Operations, Recreational Programs, Arts, Culture and Theatres, Facilities and Properties, Asset Management and Construction and Business Services • Completed 2002 Capital Budget Items - Fire and Emergency Services, Indoor Repair and Replacement Program, 2002 Capital Budget Items, Outdoor Repair and Replacement Program, Energy Management Programs • Budget Drivers – Capital Budget • Community Services - Service Objectives • 2003 Capital Budget Highlights – Fire and Emergency Services, Outdoor Repair and Replacement and Energy Management • 10 Year Forecast – Major Initiatives
Staff responded to questions and there were discussions regarding a number of matters over the 3 days of the meeting. The following separates the individual items where there was specific recommendations or directions.
There was discussion regarding the impact of increased fuel and energy costs on the 2003 Current Budget.
Direction was given: That the Budget Presentation to be given at Council Meeting scheduled to be held February 10, 2003, provide details of the impact on increased fuel and energy costs on the 2003 Current Budget.
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Discussion took place with respect to the Chinguacousy Master Plan watercourse improvements and improvement to the water quality of the ponds, from a long and a short-term perspective, and the involvement of the Toronto Region Conservation Authority. The matter was eventually dealt with by the following recommendation:
CW004-2003 That funding in the amount of $2,000,000 be made available from Reserve #21 (Tax Rate Stabilization) to fund the watercourse realignment included in Phase One of the Chinguacousy Park Improvements subject to a report to City Council outlining the design of the watercourse realignment and confirmation of receipt of all necessary approvals as to permit construction to begin in the Fall of 2003; and
That reimbursement of the Reserve #21 (Tax Rate Stabilization) using tax sourced funding be identified within the 2004 Capital Budget Submission.
CARRIED
Staff responded to questions with respect to the use and functional design of the ski hill at Donald M. Gordon Chinguacousy Park. B. Cranch, Commissioner of Community Services advised that a report would be presented to Community Services in spring of 2003 in this regard.
Direction was given That, prior to a report to Community Services Committee with respect to the Chinguacousy Ski Hill operations and the topography of the park, a workshop be scheduled for all Members of Council to discuss the project.
Staff responded to questions with respect to enlarging the communal space at the cenotaph at Chinguacousy Park and advised that there is no funding in the 2003 budget submission to provide for this.
Direction was given That staff contact Mr. Ian Drummond, Royal Canadian Legion, Branch 609 with respect to the timing of improvements to the communal space at the cenotaph at Chinguacousy Park.
Staff responded to questions with respect to the timelines for completion of the proposed Administration Building for the Fire and Emergency Services Division advising that construction is anticipated to commence in 2006, pending completion of the Fire Station Location Study to ensure that staffing and space requirements are met.
Discussion took place with respect to the staff complement within the Fire and Emergency Services Division and the number of incidences where fire vehicles have been taken “out of service” temporarily as a result of manpower issues.
Direction was given: That staff prepare a report for the Community Services Committee with respect to the number of incidences where fire vehicles have been taken “out of service” temporarily as a result of manpower issues during 2002.
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Discussion took place with respect to the impact of funding increases related to the Fire and Emergency Services Division on the overall budgets.
Direction was given: That the Budget Presentation to be given at Council Meeting scheduled to be held February 10, 2003, provide details of the impact that budget increases related to Fire and Emergency Services have on the overall 2003 budgets
Staff responded to questions with respect to the repair and replacement programs, retrofitting and reconstruction of existing recreation centres as follows, including the possibilities of using Development Charges for some of these initiatives.
Direction was given: That staff prepare a listing of the repair and replacement program by facility to be circulated to the Members of Council. That staff prepare a report to Committee advising of the reconstruction “twinning” process of existing recreation centres between 2006–2012 and which recreation centres are to be considered. That staff prepare a report to Committee with respect to the repair and replacement initiatives at Ken Giles Recreation Centre.
Staff responded to questions with respect to Pathway Restoration and the use of Superbuild funds for repair and replacement of pathways.
Direction was given That staff prepare a listing of the Pathway Restoration Projections included within the Superbuild Funding to be circulated to the Members of Council
Pursuant to discussion on the design and construction of the Credit Valley Trail, the following motion was considered:
CW005-2003 That $30,000 be allocated to begin the design work for the Credit Valley Trail in the area of Highway 407/Steeles Avenue; and
That pre-1999 development charges be used to fund this project. CARRIED
Note: It was subsequently confirmed that funds are available in the pre-1999 development charges reserves.
Mr. K. Walsh, Director of Community Design, Parks Planning and Development, Planning, Design and Development presented the budget submission, highlighting the following – it was clarified that funding for these projects is provided within the Community Services Department based on information provided by the Planning, Design and Development Department: • New Park Development • Indoor Facility Development • 10 Year Forecast
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Staff responded to questions with respect to Major Indoor Capital Projects Forecast and renovation of historical buildings owned by the City.
Direction was given: That staff prepare a report to Committee with respect to the proposed use of the historical building located in Crescent Hill Park (in the vicinity of Dixie Road and Williams Parkway)
Staff responded to questions with respect to indoor facility funding allocations to the Brampton Centre for Sports and Entertainment.
Direction was given: That staff prepare a report to Committee with respect to the funding allocations for the Brampton Centre for Sports and Entertainment and what projects these funds have been or will be used for.
Staff responded to questions with respect to the multi-use facility proposed for Torbram Road and Sandalwood Parkway. It was noted that the Brampton Public Library Board prefers that location to the Dixie Road and Sandalwood Parkway location because of its proximity to the Cyril Clark Library.
Suggestions were made with respect to consideration of creating a large facility for non-sports affiliated community groups (multi-cultural or senior) currently renting commercial space in the City of Brampton. Staff advised that this could be considered within the Recreation Master Plan.
Direction was given: That the terms of reference for the Recreation Master Plan include a consultation process with community and multi-cultural groups with respect to their future space (recreational) needs for those groups currently renting commercial space in the City of Brampton.
Discussion took place with respect to removing the budget for the Safe City Association from the Community Services Departmental Budget.
Direction was given: That the 2003 Safe City Association Budget be removed from the Community Services Current Budget for purposes of this discussion, so that it is not considered as part of the Community Services Budget submission.
Note: Consideration of the Brampton Safe City Budget is dealt with separately in these minutes.
It was noted that there is no impact on the 2003 Current Budget related to the Brampton Performing Arts Centre.
A recommendation to approve the 2003 Community Services Current and Capital Budgets, with the exception of the budget for the Safe City Association, was approved. However, later in the meeting subsequent to discussions regarding the budget for the Safe City Association and the reduced rent for the Arts Council (See Recommendation CW022-2003), there was a motion to reopen the question. That motion to reopen carried on a 2/3 majority vote, as required under the Procedure By-law.
The final resolve of the Community Services Department budget was the following recommendation:
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CW006-2003 That the 2003 Community Services Current and Capital Budget be approved, as amended pursuant to Committee of the Whole Recommendations CW004-2003, CW005-2003 and CW022-2003, as considered by the Committee of the Whole at their meeting of January 24, 28, and 29, 2003.
CARRIED
During deliberation of the budget for the Safe City Association, and the provision of office space, there was a recommendation to provide that the Association remain at their current location at 150 Central Park Drive, rather than relocating as proposed to the Fire Life/Safety Centre (See Recommendation CW027-2003). The following recommendation and direction were dealt with to address that issue:
CW007-2003 That the Fire and Life Safety Centre be fully occupied by the City of Brampton, Fire and Emergency Services for Fire Safety or Fire Administration.
CARRIED
Direction was given: That the Commissioner of Community Services and the Fire Chief prepare a report for the Administration and Finance Committee with respect to the occupancy of the space at the Fire and Life Safety Centre which had been proposed for use by the Safe City Association.
Finance Department – Capital and Current Budget
Mr. A. Ross, Commissioner of Finance and Treasurer presented the 2003 Budget submission for the Finance Department, highlighting the following. • Finance Department mandate • Budget drivers and challenges • Priorities for 2003 • Discretionary Budget Increases.
Staff responded to questions with respect to the following: • Financial impacts related to growth • Timing of the completion of the Development Charges By-law Review
CW008-2003 That the 2003 Finance Current and Capital Budget be approved as considered by the Committee of the Whole at their Meeting of January 24, 28 and 29, 2003.
CARRIED
Legal Services Department
Mr. C. Connor, Director of Real Estate Services and Corporation Counsel, Legal Services Department presented the 2003 Legal Services Budget, highlighting the following: • The Divisions within the Department • 2002 Budget Priorities and/or Program Successes • Theme for 2003 service objectives • Budget drivers • Current Budget highlights
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• Non-Decisionable changes • Decisionable changes
Staff responded to questions with respect to the Enforcement Division, service levels, response times specifically related to property standards complaints, additional staffing requests, case load/Property Standards Officer.
Direction was given That staff prepare a report reviewing Enforcement Services specifically addressing staff complement, service levels and addressing the option of providing all officers and building inspectors with City vehicles.
There was discussion regarding the availability of contingency funds should the departmental review of Enforcement Services result in a decision to hire additional staff.
Staff responded to questions with respect to the need for more than the 1 additional Legal Counsel as recommended in the budget submission. There was discussion regarding the increasing number of Ontario Municipal Board hearings and the related costs, as well as the need for a “development” lawyer.
Direction was given That staff prepare a report detailing the annual cost for Ontario Municipal Board hearings. That a report be prepared to the Administration and Finance Committee identifying funding which may be reallocated from existing accounts for “outside legal counsel” to be used to hire an additional Legal Counsel in 2003.
Staff responded to questions with respect to revenues related to the transfer of the administration and prosecution of the Provincial Offences from the Province to the City in 1999.
Staff also responded to questions with respect to annual net revenue related to the operation of the Provincial Offences Court.
Direction was given That staff circulate information to the Members of Council outlining the annual expenditures and revenues related to the operation of the Provincial Offences Court.
CW009-2003 That the 2003 Legal Services Current Budget be approved as considered by the Committee of the Whole at their Meeting of January 24, 28 and 29, 2003. CARRIED
Management Services Department
Mr. J. Wright, Executive Director of Management Services, Mr. C. Moore, Chief Information Officer, Mr. D. Sibley, Director of Human Resources and Mr. D. Young, City Auditor and Director of IMACS presented the 2003 Management Services Budget highlighting the following: • 2002 Management Services successes • 2003 Budget drivers and challenges • Decisionable items
Staff responded to questions with respect to the following: • Staffing requirements within the Audit Division
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• Staffing requests for the Human Resources Division • Staff turnover
CW010-2003 That the 2003 Management Services Department Current Budget be approved as considered by the Committee of the Whole at their meeting of January 24, 28 and 29, 2003.
CARRIED
Planning, Design and Development Department
Due to time constraints, there was no formal presentation of this budget submission.
Mr. J. Marshall, Commissioner of Planning, Design and Development advised that the budget for the Brampton Heritage Board is included within the departmental current budget and recommended that the $58,000 requested by the Board be approved, but that specific allocations and expenditure be subject to the approval of Council through the Planning, Design and Development Committee.
CW011-2003 That the 2003 Planning, Design and Development Capital and Current Budgets be approved as considered by the Committee of the Whole at their meeting of January 24, 28 and 29, 2003; and
That specific request for budget allocations and expenditures as they relate to the Brampton Heritage Board be subject to approval of Council through the Planning, Design and Development Committee.
CARRIED
Works and Transportation Department
Due to time constraints, there was no formal presentation of this budget submission.
Discussion took place with respect to additional access to provide for an extension to Wexford Road.
CW012-2003 That the extension of Wexford Road on pre-established road allowance be included in the 10 year capital forecast at a cost of $480,000, subject to discussions with the adjacent developer as to the timing of development and identification of applicable funding sources.
CARRIED
Concerns were raised with respect to the lack of bus shelters along the easterly section of Bovaird Drive.
CW013-2003 That priority be given to the installation of bus shelters along the easterly section of Bovaird Drive, east of Highway 410.
CARRIED
Discussion took place with respect to signage to give the residents advance notice that road construction projects are forthcoming.
CW014-2003 Whereas transportation and traffic are a major issue to residents in the City of Brampton; and
Whereas significant road construction and widening are planned for 2003 and 2004;
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Therefore be it resolved that the Works and Transportation Department place signage along those City of Brampton and Region of Peel roads scheduled for major road construction and widening in advance of construction taking place. CARRIED
CW015-2003 That the 2003 Works and Transportation Capital and Current Budgets be approved as considered by the Committee of the Whole at their Meeting of January 24, 28 and 29, 2003.
CARRIED
City Manager’s Office
There was no formal presentation of the City Managers’ Office budget as there is negligible change from 2002.
CW016-2003 That the 2003 City Manager’s Office Current Budget be approved as considered by the Committee of the Whole at their meeting of January 24, 28 and 29, 2003.
Mayor and Members of Council
Ms. K. Zammit, Director of Administration presented the 2003 Mayor and Members of Council Current Budget. She advised that there was no formal presentation for the budget submission related to the Members of Council and the Council Office, as there is negligible change from 2002.
It was noted that there will be a report to the Administration and Finance Committee with respect to administrative support to the Members of Council for the downsized Council taking office following the November 2003 Municipal Election and that the impact will be on the 2004 Current Budget.
It was confirmed that the costs for the renovation of the Council Office required for the downsized Council after the Municipal Election is contained within the Community Services Department budget.
Mayor Fennell confirmed that there is negligible change in the budget submission for the Mayor’s Office.
CW017-2003 That the 2003 Mayor and Members of Council Current Budget be approved as considered by the Committee of the Whole at their meeting of January 24, 28 and 29, 2003.
CARRIED
Non-Departmental
Due to time constraints, there was no formal presentation of the Non-departmental budget.
CW018-2003 That the 2003 Non-Departmental Current Budget be approved as presented to the Committee of the Whole at their meeting of January 24, 28, 29, 2003.
CARRIED Information Technology Advisory Committee
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Due to time constraints, there was no formal presentation of the Information Technology Advisory Committee budget.
CW019-2003 That the 2003 Information Technology Advisory Committee Capital Budget be approved as presented to the Committee of the Whole at their meeting of January 24, 28 and 29, 2003.
CARRIED
Brampton Public Library Board – Capital and Current Budget
Mr. K. Egbuna, Chair of the Brampton Public Library Board, presented the 2003 Capital and Current Budget for the Brampton Public Library Board, highlighting the following: • Optimizing current services • Service Level indicators • Operational Plan for 2003 • 2003 Current Budget Impacts
Ms. L. Bates, Manager of Systems and Administrative Services, Brampton Public Library responded to questions with respect to grants received from the Provincial Government which amount to approximately $1/capita.
CW020-2003 That the 2003 Brampton Public Library Board Capital and Current Budget be approved as considered by the Committee of the Whole at their meeting of January 24, 28 and 29, 2003.
CARRIED
Brampton Arts Council
Ms. Marnie Richards, Executive Director, Mr. B. Matthews, Treasurer, and Mr. M. Halls, President, Brampton Arts Council, presented the 2003 Brampton Arts Council Budget, highlighting the following: • 2002 Accomplishments • Canadian Fine Arts Invitational • Theatre Brampton Initiative • Supporting community efforts • 2002 Financial story • HRDC funding not received from the Provincial Government • Amount of funds provided to various to the Arts/Community Groups • Financial Summary 2002/2003 • Loan from the City of Brampton • 2003 Events • Issues and Challenges
Mr. Halls advised that the Executive Director’s salary is currently under review by the Human Resources Division and additional funds may be required as a result of this review to address any possible compensation adjustment. Discussion took place with respect to the need for additional staffing resources for the Brampton Arts Council. There was discussion regarding the availability of contingency funds for this purpose if necessary.
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There was also discussion with respect to the conversion of the existing part-time administrative support to a full time position.
Direction was given: That the Brampton Arts Council make a submission to the Administration and Finance Committee regarding additional funding which may be required to address compensation adjustments for the Executive Director following the review of the salary by the Human Resources Division, and include information regarding the conversion of the part time administrative support to a full time position.
Mr. Halls and Ms. Richards responded to questions with respect to the Canadian Fine Arts Invitational and why this event was not occurring again this year.
Mr. Matthews advised of the various Arts Groups that flow-through funding was provided to by the Brampton Arts Council during 2002.
CW021-2003 That the 2003 Brampton Arts Council Budget be approved as considered by the Committee of the Whole at their meeting of January 24, 28 and 29, 2003; and
That the Brampton Arts Council report semi-annually to the Administration and Finance Committee, outlining the successes of their programs to their annual financial plan and cumulative financial situation; and
That the Administration and Finance Committee provide to Council, in advance of budget deliberations, recommendations as to the type of programs and activities that Council should reasonably support as an annual grant to this group. CARRIED
Later in the meeting, during discussion of the budget for the Brampton Safe City Association, the following recommendation was passed with a view to giving equal consideration to both the Arts Council and the Safe City Association:
CW022-2003 That the designated rent for 24A Alexander Street leased to the Brampton Arts Council be $1.00 per year. CARRIED
It was noted that the rent value ($7150) which is reduced to an expenditure of $1 may allow sufficient room within the budget to deal with the compensation issues for the Executive Director.
Brampton Safe City Association
Mr. P. Damaso, Executive Director, Mr. B. Dawson, Member of the Executive Board and Mr. D. Labrecque, Treasurer, Brampton Safe City Association presented the 2003 Safe City Association Budget, highlighting the following:
• Value of the City of Brampton’s investment • Excellent and Effective Community Safety Initiatives • Delivering a safe community • Engaged and involved residents, business and organizations around community safety • Leveraged Investment in community safety for Brampton • Core funding and fiscal sustainability • 2003 Funding requests • Future goals and benefits
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• Safe City Partnerships
Discussion took place with respect to the following: • Significant increase in the 2003 funding request over the approved funding provided in 2002 and what the additional funding is required for • Safe City Association no longer to be considered a Local Board as of January 1, 2003 pursuant to a recommendation of the Administration and Finance Committee approved by City Council in September, 2002 • Programs sponsored by the Safe City Association • Core funding sources, e.g. Region of Peel.
It was noted that, in previous budgets, items such as rent, office expenses, courier services, insurance and audit costs were provided “in kind” by the City to the Safe City Association. If those costs continued to be funded in that manner, the Brampton Safe City Association could reduce their funding request to approximately $97,700. Staff confirmed that it was unlikely that the City as in this past could still provide the audit and insurance services.
Staff also advised that the rental cost reflected in the budget submission was for the proposed new location at the Brampton Life/Fire Safety Centre. Staff responded to questions with respect to the square footage provided currently at the Civic Centre at 150 Central Park Drive vs the space proposed at the Fire/Life Safety Centre.
CW023-2003 That the 2003 Brampton Safe City Budget, in the amount of $130,000 be approved as LOST considered by Committee of the Whole at the meeting of January 24, 28 and 29, 2003.
A recorded vote was requested and “lost” as follows:
YEA NAY ABSENT
Begley Fennell Palleschi Bissell DiMarco Moore Miles Jeffrey Callahan Gibson Aujla Richards Cowie Hutton Hames Metzak Sprovieri
LOST 6 YEAS 7 NAYS 4 ABSENT
A recommendation was approved to approve the 2003 Safe City Association Budget in the amount of $97,700.00, comprised as follows: • 65,000 (previous grant allocation) • 20,400 (cost of office space rental at the Fire/Life Safety Centre) • 12,300 (half remaining 2003 budget request).
That motion was subsequently reopened pursuant to a 2/3 majority vote as required by the Procedure By- law (See Recommendation CW027-2003).
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CW024-2003 That the deficit of the Brampton Safe City Association be resolved by providing a loan in the amount of $52,986.00 at an interest rate similar to an investment for a similar term with an amortization period of up to 10 years. CARRIED
CW025-2003 That the Brampton Safe City Association delegate the Region of Peel Council to request them to become a full partner in the core funding for the Brampton Safe City Association in 2004; and
That the Brampton Safe City Association bring forward a plan based on the Brampton Clean City Partnership with the Region of Peel. CARRIED
CW026-2003 That the Brampton Safe City Association report semi-annually to the Administration and Finance Committee, outlining the successes of their programs to their annual financial plan and cumulative financial situation; and
That the Administration and Finance Committee provide to Council, in advance of budget deliberations, recommendations as to the type of programs and activities that Council should reasonably support as an annual grant to this group.
CARRIED
Discussion took place with respect to the Brampton Safe City Association remaining at their current location at the Civic Centre, 150 Central Park Drive, due to their space requirements being fulfilled. Further discussion took place with respect to providing space to the Association “in kind”.
A motion was made and carried on a 2/3 majority as required under the Procedure By-law, to reopen the question as it pertained to the budget for the Association, specifically with respect to funding for rent.
CW027-2003 That 2003 Safe City Association Budget request be approved in the amount of $97,700.00, comprised as follows: • 65,000 (previous grant allocation) • 20,400 (cost of office space rental at the Fire/Life Safety Centre) • 12,300 (half remaining 2003 budget request)
That the Safe City Association remain at the Civic Centre, 150 Central Park Drive; and
That rent for the Safe City Association be identified at $1 per year; and
That the $20,400 grant for office space rental be allocated for any core transition costs; and
That the Safe City Association costs for mail, courier, computer and web support be identified at $1 per year and the service levels remain consistent with 2002 usage.
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A recorded vote was requested and “carried” as follows:
YEA NAY ABSENT
Fennell Bissell Begley Palleschi DiMarco Jeffrey Miles Callahan Moore Richards Aujla Gibson Hutton Cowie Metzak Sprovieri Hames CARRIED 12 YEAS 0 NAYS 5 ABSENT
CW028-2003 That the report from P. Honeyborne, Director of Treasury Services and Deputy Treasurer, Finance, dated January 23, 2003 to the Committee of the Whole Meeting of January 24, 27 and 28, 2003 re: BRAMPTON SAFE CITY ASSOCIATION TRANSITION PLAN (File G10) be received; and
That the Treasurer be authorized to provide the Brampton Safe City Association with 50% of their prior year’s annual grant on January 15 of each year in advance of Council’s approval of their annual grant request; and
That staff be authorized to proceed with the transition plan, as amended, contained within the subject staff report.
CARRIED
E. REPORTS
E 1. Report from L. McCool, City Manager and A. Ross, Commissioner of Finance and Treasurer, dated January 17, 2003, re: 2003 CURRENT AND CAPITAL SUBMISSION
CW029-2003 That the Report from L. McCool, City Manager and A. Ross, Commissioner of Finance and Treasurer, dated January 17, 2003 to the Committee of the Whole Meeting of January 24, 28 and 29, 2003, re: 2003 CURRENT AND CAPITAL SUBMISSION (File F09) be received; and
That the recommended 2003 Current and Capital Budgets and related funding sources, as presented in the binder attached to the subject report be endorsed, as amended by Committee of the Whole and forwarded to Council for final approval; and
That staff be directed to prepare the necessary resolutions to effect the Committee’s decision, to be forwarded to Council for consideration; and
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That the technical recommendations authorizing the necessary transfers of funds to and from reserves be included in the final 2003 Current and Capital Budget recommendations of Council.
CARRIED
E 2. Report from H. Newlove, Director of Recreation Facilities and Programs, Community Services, dated January 16, 2003 re: USER FEES – RECREATION AND PARKS PROGRAMS AND FACILITIES (File )
CW030-2003 That the report from H. Newlove, Director of Recreation Facilities and Programs, Community Services, dated January 16, 2003 to the Committee of the Whole Meeting of January 24, 28 and 29, 2003 re: USER FEES – RECREATION AND PARKS PROGRAMS AND FACILITIES (File F00) be received; and
That 2003 Parks and Recreation Rates for recreational programs and fees for rental space be approved.
CARRIED
E 3. Report from M. Lembke, Manager of Employment and Development, Management Services re: 2003 COST OF LIVING ADJUSTMENT APPLIED TO THE NON-UNION SALARY GRID AND MEMBERS OF COUNCIL (File H20)
CW031-2003 That the report from M. Lembke, Manager of Employment and Development, Management Services, dated January 10, 2003 to the Committee of the Whole Meeting of January 24, 28 and 29, 2003 re: 2003 COST OF LIVING ADJUSTMENT APPLIED TO THE NON-UNION SALARY GRID AND MEMBERS OF COUNCIL (File H20) be received; and
That a cost of living adjustment of 2.5% be applied effective January 1, 2003 as follows: a) Non-union salary ranges and salaries for the year 2003 and Members of Council; and b) Members of Council salaries in accordance with Resolution C237-2002, outlined in appendix A attached to the subject report, for the year 2003
CARRIED
E 4. Report from D. Cutajar, Executive Director of Business Development and Public Relations dated January 22, 2003, re: FINANCIAL REPORT – SESQUICENTENNIAL BUDGET (File M25).
CW032-2003 That the report from D. Cutajar, Executive Director of Business Development and Public Relations dated January 22, 2003 to the Committee of the Whole Meeting of January 24, 28 and 29, 2003, re: FINANCIAL REPORT – SESQUICENTENNIAL BUDGET (File M25) be received; and
That the 2003 Sesquicentennial Work Program and Budget endorsed by the Sesquicentennial Steering Committee, including a request from the Brampton Heritage Board (City Hall Artwork) and the Brampton Fire Department (History Book) as outlined in the subject report be approved; and
That the proposed Sesquicentennial Budget of $702,200 be funded by the City Wide Community Events cost centre (reference BC023-2003).
CARRIED
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E 5. Report from B. Eskelson, Senior Manager of Financial Planning and Budgets, Finance and D. Sutton, Senior Financial Planning Analyst, Finance, dated January 20, 2003 re: FUNDING OF GRANT TO SHERIDAN COLLEGE (File F11).
CW033-2003 That the report from B. Eskelson, Senior Manager of Financial Planning and Budgets, Finance and D. Sutton, Senior Financial Planning Analyst, Finance, dated January 20, 2003 to the Committee of the Whole Meeting of January 24, 28 and 29, 2003 re: FUNDING OF GRANT TO SHERIDAN COLLEGE (File F11) be received; and
That the one time commitment of $2.5 million to Sheridan College Centre for Excellence be payable in five annual installments of $500,000, subject to compliance with the conditions outlined in the subject report; and
That the Executive Director of Business Development and Public Relations be directed to develop the necessary Memorandum of Understanding with Sheridan College, subject to the agreement of the Commissioner of Finance and City Solicitor, for approval by Council; and
That following approval of the Memorandum of Understanding by both parties, the City Treasurer be authorized to transfer the necessary funds from the Community Dividend Fund to the Current Budget and make applicable payments to Sheridan College, as and when required.
CARRIED
E 6. Report from P. Honeyborne, Director of Treasury Services and Deputy Treasurer, Finance dated January 23, 2003, re: BRAMPTON SAFE CITY ASSOCIATION TRANSITION PLAN (File F09)
DEALT WITH UNDER THE PRESENTATION OF THE BRAMPTON SAFE CITY ASSOCIATION BUDGET, RECOMMENDATIONS CW023-2003, CW024-2003, CW025-2003, CW026-2003, CW027-2003 AND CW028-2003
F. DEFERRED/REFERRED ITEMS
F 1. Correspondence from Mr. Richard Prouse, Brampton Downtown Business Association, dated October 22, 2002, re: REQUEST FOR CAPITAL FUNDING – STREET LIGHT UPGRADE – MAIN STREET NORTH FROM CHURCH STREET TO ROSEDALE AVENUE (File ) (Referred by City Council on October 28, 2002, Resolution C360-2002)
It was noted that the request for street lighting upgrades along Main Street North is dealt with under the 2004-2012 Works and Transportation Department Capital Forecast.
CW034-2003 That the correspondence from Mr. Richard Prouse, Brampton Downtown Business Association, dated October 22, 2002 to the Committee of the Whole Meeting of January 24, 28 and 29, 2003, re: REQUEST FOR CAPITAL FUNDING – STREET LIGHT UPGRADE – MAIN STREET NORTH FROM CHURCH STREET TO ROSEDALE AVENUE (File T00) be received.
CARRIED
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F 2. Report from A. Ross, Commissioner of Finance and P. Honeyborne, Director of Treasury Services and Deputy Treasurer dated December 3, 2002, re: CAPITAL PROJECT STATUS REPORT – QUARTER ENDED SEPTEMBER 30, 2002 (File F26) (Deferred by Budget Committee on December 11, 2002, Recommendation BC024-2003)
CW035-2003 That the report from A. Ross, Commissioner of Finance and P. Honeyborne, Director of Treasury Services and Deputy Treasurer dated December 3, 2002 to the Committee of the Whole Meeting of January 24, 28 and 29, 2003, re: CAPITAL PROJECT STATUS REPORT – QUARTER ENDED SEPTEMBER 30, 2002 (File F26) be received.
CARRIED
F. PUBLIC QUESTION PERIOD
A Public Question Period was called at the end of each day’s discussions of the Committee of the Whole, ie January 24, 28 and 29, 2003.
1. Mr. Michael Rogers, 100 Mill Street South asked, and responses were given to the following questions:
a) How is the municipality addressing challenges of growth?
Staff advised of the various programs, budget initiatives and major plans (Growth Management Strategy, Transportation and Transit Master Plan).
b) Are the budget requests of the Fire and Emergency Services Division ranked ahead of other Community Services initiatives during the budget process?
City Councillor Hames, Chair, Community Services Committee confirmed that a priority has been given to the Fire and Emergency Division.
c) How much internal borrowing was done in 2002 and is anticipated in 2003.
Staff advised that this information was included within the Budget Presentation provided on January 24, 2003.
d) How many staff are included in the budget submission for capital projects.
In response to this request, staff prepared a list of the 14 positions. That list was received as part of the public record under Recommendation CW002-2003.
2. Ms. Louise Gomez Trimble, 57 Cavendish Trail asked for clarification as to the “pathway program” and the difference between “committed” vs. “uncommitted” funds.
Staff provided that clarification.
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H. ADJOURNMENT
CW036-2003 That this Committee of the Whole do now adjourn to meet again at the call of the Chair.
CARRIED
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Committee of the Council of the Corporation of the City of Brampton
WEDNESDAY, SEPTEMBER 10, 2003
Members Present: Mayor S. Fennell (arrived at 9:15 a.m., left at 9:59 a.m., returned at 10:07 a.m., left at 12:24 p.m.) Regional Councillor L. Bissell – Wards 1 and 5 (left at 12:59 p.m.) Regional Councillor P. Palleschi – Wards 2, 6 and 10 Regional Councillor S. DiMarco – Wards 3 and 4 Regional Councillor G. Miles – Wards 7 and 11 Regional Councillor R. Begley – Wards 8 and 9 City Councillor E. Moore – Ward 1 City Councillor L. Jeffrey – Ward 2 City Councillor B. Callahan – Ward 3 (Acting Mayor from 9:11 a.m. to 9:15 a.m., 9:59 a.m. to 10:07 a.m., and 12:24 p.m. to 3:40 p.m.) City Councillor A. Aujla – Ward 4 City Councillor G. Gibson – Ward 5 City Councillor J. Hutton – Ward 6 City Councillor B. Cowie – Ward 7 City Councillor P. Richards – Ward 8 (left at 12:25 p.m.) City Councillor D. Metzak – Ward 9 City Councillor J. Sprovieri – Ward 10 City Councillor S. Hames – Ward 11 (arrived at 9:30 a.m.)
Staff Present: Mr. L.V. McCool, City Manager City of Brampton City Mr. B. Cranch, Commissioner of Community Services Mr. A. D. MacMillan, Commissioner of Works and Transportation Mr. J. A. Marshall, Commissioner of Planning, Design and Development Mr. A. Ross, Commissioner of Finance and Treasurer Ms. P. Wyger, Commissioner of Legal Services and City Solicitor Mr. D. Sibley, Acting Commissioner of Management and Administrative Services Mr. D. Cutajar, Executive Director, Business Development and Public Relations Mr. T. Irwin, Fire Chief, Fire and Emergency Services, Community Services Ms. K. Zammit, Director of Council and Administrative Services, Management and Administrative Services Mr. H. Newlove, Director of Recreation Facilities and Programs, Community Services Ms. B. Campbell, Director of Building and Chief Building Official, Planning, Design and Development Ms. B. Eskelson, Senior Manager of Financial Planning and Budgets, Finance Mr. D. Pyne, Asset Manager, Physical Plant and Real Property, Management and Administrative Services Ms. C. Hammond, Sign Coordinator, Planning, Design and Development Mr. L. J. Mikulich, City Clerk, Management and Administrative Services Ms. S. Pacheco, Legislative Coordinator, Management and Administrative Services MINUTES Committee of the Whole
The Meeting was called to order at 9:11 a.m., recessed at 12:25 p.m., reconvened at 1:04 p.m., moved into Closed Session at 1:40 p.m., moved out of Closed Session at 3:40 p.m. and adjourned.
After due consideration of the matters placed before this Committee, the members beg leave to present its report as follows:
Item Recommendation
A. CW037-2003 APPROVAL OF AGENDA
B. CONFLICTS OF INTEREST
C. CONSENT
D 1. INTENTION TO PASS A BY-LAW TO INCREASE USER FEES FOR RECREATION PROGRAMS AND FACILITIES (File R21/R40)
D 2. PARKING ENFORCEMENT – ACCESSIBLE PARKING (File E07)
D 3. CW038-2003 REQUEST FOR REIMBURSEMENT OF THE PROPERTY STANDARDS INSPECTION FEE RELATED THE OFFICER’S RETURN VISIT TO ENSURE COMPLIANCE WITH AN ORDER – EXPIRED VEHICLE LICENCE PLATES – 14 MOOREHEAD CRESCENT – WARD 2 (File E15)
D 4. CW039-2003 NOISE BY-LAW 93-84, AS AMENDED – REQUEST FOR AMENDMENT TO PREVENT RESIDENTS FROM CONDUCTING NOISY BUSINESSES FROM GARAGES AND BACKYARDS (File G02)
D 5. CW040-2003 SIGN VARIANCE APPLICATION – PIZZA PIZZA – 17 WORTHINGTON AVENUE, UNIT 1 – WARD 6 (File G26SI)
D 6. CW041-2003 SIGN VARIANCE APPLICATION – TRIPLE M METAL – 331 INTERMODAL DRIVE – WARD 10 (File G26SI)
E. ADMINISTRATION AND FINANCE COMMITTEE MATTERS
E 1. REPORTS – CITY MANAGER’S OFFICE
E 2.1. CW042-2003 TXM2000 TAX SYSTEM AGREEMENT (File F54)
E 2.2. CW043-2003 CORPORATE POLICY – BUDGET CONTROL (File F79)
E 2.3. CW044-2003 DEVELOPMENT CHARGES REVIEW – DEVELOPER CONSULTATIONS (File F78)
E 2.4. CW045-2003 PURCHASING AND MATERIALS MANAGEMENT DIVISION – QUARTERLY REPORT 2003 – 2ND QUARTER (File F81)
E 3. REPORTS – LEGAL SERVICES DEPARTMENT
E 4. REPORTS – MANAGEMENT AND ADMINISTRATIVE SERVICES DEPARTMENT
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E 5. REPORTS – BUSINESS DEVELOPMENT AND PUBLIC RELATIONS DEPARTMENT
E 6. REPORTS – COMMUNITY SERVICES DEPARTMENT
E 7. REPORTS – PLANNING, DESIGN AND DEVELOPMENT DEPARTMENT
E 8. ADMINISTRATION AND FINANCE COMMITTEE MATTERS – QUESTION PERIOD
F. BUILDINGS AND PROPERTY COMMITTEE MATTERS
F 1. REPORTS – CITY MANAGER’S OFFICE
F 2. REPORTS – BUSINESS DEVELOPMENT AND PUBLIC RELATIONS DEPARTMENT
F 3. REPORTS – COMMUNITY SERVICES DEPARTMENT
F 4. REPORTS – FINANCE DEPARTMENT
F 5. REPORTS – LEGAL SERVICES DEPARTMENT
F 6.1. CW046-2003 SUPPLEMENTARY REPORT REGARDING THE HIRING OF CONSULTANTS TO PROVIDE INTERIOR DESIGN AND SPACE PLANNING SERVICES FOR THE CITY OF BRAMPTON (REQUEST FOR PROPOSAL RFP 2003-018) (File F81)
F 7. REPORTS – PLANNING, DESIGN AND DEVELOPMENT DEPARTMENT
F 8. REPORTS – WORKS AND TRANSPORTATION DEPARTMENT
F 9. BUILDINGS AND PROPERTY COMMITTEE MATTERS – QUESTION PERIOD
G. BY-LAW COMMITTEE MATTERS
G 1. REPORTS – CITY MANAGER’S OFFICE
G 2. REPORTS – BUSINESS DEVELOPMENT AND PUBLIC RELATIONS DEPARTMENT
G 3. REPORTS – WORKS AND TRANSPORTATION DEPARTMENT
G 4. REPORTS – LEGAL SERVICES DEPARTMENT
G 5. REPORTS – COMMUNITY SERVICES DEPARTMENT
G 6. REPORTS – PLANNING, DESIGN AND DEVELOPMENT DEPARTMENT
G 7. REPORTS – MANAGEMENT AND ADMINISTRATIVE SERVICES DEPARTMENT
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G 8. BY-LAW COMMITTEE MATTERS – QUESTION PERIOD
H. COMMUNITY SERVICES COMMITTEE MATTERS
H 1.1. CW047-2003 OUTDOOR FIELD DESIGN – CITY WIDE PARKS (File P11)
H 1.2. CW048-2003 OUTDOOR FIELD DEVELOPMENT – CITY WIDE PARKS (File P11)
H 1.3. CW049-2003 RECOMMENDED RECREATION COMPONENTS FOR THE CHINGUACOUSY ROAD/SANDALWOOD PARKWAY AND TORBRAM ROAD/SANDALWOOD PARKWAY SITES (File R21)
H 1.4. CW050-2003 SUBSIDIZED RENTAL RATES FOR BRAMPTON SPECIAL OLYMPICS (File R41)
H 1.5. CW051-2003 SUBSIDIZED ICE TIME FOR THE BRAMPTON YOUTH HOCKEY ASSOCIATION (BYHA) AT THE BRAMPTON CENTRE FOR SPORTS AND ENTERTAINMENT (File C16)
H 1.6. CW052-2003 PARKS AND RECREATION RATE/FEE INCREASES – 2004 (File R00)
H 1.7. CW053-2003 PRIORITY ADVANCE ADJUSTMENT – BRAMPTON CENTRE (File R21)
H 2. STATUS REPORTS ON MAJOR COMMUNITY SERVICES PROJECTS
H 3.1. CW054-2003 FIRE AND EMERGENCY SERVICES OPERATIONS – JUNE 2003 (File D05)
H 4. COMMUNITY SERVICES COMMITTEE MATTERS – QUESTION PERIOD
I. WORKS AND TRANSPORTATION COMMITTEE MATTERS
I 1. REPORTS – ADMINISTRATIVE SERVICES DIVISION
I 2. REPORTS – TRANSIT DIVISION
I 3. REPORTS – ENGINEERING AND DEVELOPMENT SERVICES DIVISION
I 4. REPORTS – MAINTENANCE AND OPERATIONS DIVISION
I 5. WORKS AND TRANSPORTATION COMMITTEE MATTERS – QUESTION PERIOD
J. SIGN VARIANCE COMMITTEE MATTERS
J 1.1. CW037-2003 SIGN VARIANCE APPLICATION – ROYAL CREST MALL – 50 KENNEDY ROAD SOUTH – WARD 3 (File G26SI)
J 2.1. CW040-2003 SIGN VARIANCE APPLICATION – PIZZA PIZZA – 17 WORTHINGTON AVENUE, UNIT 1 – WARD 6 (File G26SI)
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J 2.2. CW041-2003 SIGN VARIANCE APPLICATION – TRIPLE M METAL – 331 INTERMODAL DRIVE – WARD 10 (File G26SI)
J 2.3. CW055-2003 SIGN VARIANCE APPLICATION – FANDOR HOMES –AIRPORT ROAD – WARD 10 (File G26SI).
J 3. SIGN VARIANCE COMMITTEE MATTERS – QUESTION PERIOD
K 1. CW056-2003 BRAMPTON CLEAN CITY COMMITTEE – AUGUST 27, 2003
L 1. CW057-2003 LETTER OF APPRECIATION FOR THE SERVICE AND SUPPORT PROVIDED BY PARKS AND RECREATION STAFF ASSOCIATED WITH THE ELDORADO PARK ADVENTURE CAMP AND THE ON THE MOVE PROGRAM (File M04/R50)
L 2. CW058-2003 EXPRESSION OF THANKS TO KIMBERLEE RIZUN, RECREATIONAL ASSISTANT FOR EFFORTS IN THE PERFORMANCE PLAYHOUSE SUMMER PROGRAM (File M04/R50)
L 3. CW059-2003 RESOLUTION – REQUEST FOR SUPPORT FROM ONTARIO MUNICIPALITIES TO PETITION EMERGENCY MEASURES ONTARIO TO EXTEND THE TIMEFRAME FOR ADOPTING AN EMERGENCY MANAGEMENT PROGRAM TO DECEMBER 31, 2004 (File G75)
L 4. CW060-2003 DECISION TO ADJUST THE TIMELINE FOR MEETING THE ESSENTIAL LEVEL EMERGENCY MANAGEMENT PROGRAM REQUIREMENTS (File G65)
M 1. CW037-2003 REGULATING THE USE OF SMOKE HOUSES ON RESIDENTIAL PROPERTY (File G02)
M 2. CW061-2003 TORONTO CITY SUMMIT ALLIANCE – IMMIGRANT EMPLOYMENT COUNCIL (File G00)
M 3. CW062-2003 CONDITION OF PROPERTY LOCATED ON THE NORTHWEST CORNER OF PETER ROBERTSON BOULEVARD AND DIXIE ROAD – DEBRIS FROM A BURNED STRUCTURE (File E00)
M 4. CW063-2003 DEVELOPMENT CHARGES – 12 DAVID STREET – WARD 5 (File F85)
M 5. INSTALLATION OF TRAFFIC SIGNALS AT THE INTERSECTION OF HIGHWAY 10 AND COLLINGWOOD AVENUE/HIGHWOOD ROAD (File T36)
M 6. CW064-2003 PROJECT UPDATE FOR THE PROPOSED EXTENSION OF HIGHWAY 410 (File T17)
M 7. CW065-2003 TRAFFIC CONCERNS – BRISDALE DRIVE AND FAIRHILL AVENUE – WARD 6 (File T35)
M 8. PLACEMENT AND REMOVAL OF ELECTION SIGNS (File G02)
N 1. CW066-2003 REFERRED MATTERS LIST
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O. DEFERRED MATTERS
P. QUESTION PERIOD
Q. PUBLIC QUESTION PERIOD
R. CW067-2003 CLOSED SESSION
S. CW068-2003 ADJOURNMENT
MAYOR S. FENNELL
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A. APPROVAL OF AGENDA
CW037-2003 That the agenda for the Committee of the Whole Meeting of September 10, 2003 be approved as amended as follows:
To add the following sub-headings:
E 8. Administration and Finance Committee Matters – Question Period
F 9. Buildings and Property Committee Matters – Question Period
G 8. By-law Committee Matters – Question Period
H 4. Community Services Committee Matters – Question Period
I 5. Works and Transportation Committee Matters – Question Period
To add the following items:
D 5. Mr. David Brown, representative from Pizza Pizza Ltd., re: SIGN VARIANCE APPLICATION – PIZZA PIZZA – 17 WORTHINGTON AVENUE, UNIT 1 – WARD 6 (File G26SI). (See Item J2.1)
D 6. Mr. Todd Kerr, representative from Triple M Metal, re: SIGN VARIANCE APPLICATION – TRIPLE M METAL – 331 INTERMODAL DRIVE – WARD 10 (File G26SI). (See Item J2.2)
H 1.6. Report from H. Newlove, Director of Recreation Facilities and Programs, Community Services, dated September 3, 2003, re: PARKS AND RECREATION RATE/FEE INCREASES – 2004 (File R00). (See Item D1)
H 1.7. Report from B. Cranch, Commissioner of Community Services, dated September 3, 2003, re: PRIORITY ADVANCE ADJUSTMENT – BRAMPTON CENTRE (File R21).
L 4. Correspondence from the Ministry of Public Safety and Security dated August 19, 2003, re: DECISION TO ADJUST THE TIMELINE FOR MEETING THE ESSENTIAL LEVEL EMERGENCY MANAGEMENT PROGRAM REQUIREMENTS (File G65). (See Correspondence Item L3)
M 2. Report from I. Newman, Executive Assistant to the Mayor, dated September 8, 2003, re: TORONTO CITY SUMMIT ALLIANCE – IMMIGRANT EMPLOYMENT COUNCIL (File G00).
M 3. Discussion at the request of City Councillor J. Sprovieri, re: CONDITION OF PROPERTY LOCATED ON THE NORTHWEST CORNER OF PETER ROBERTSON BOULEVARD AND DIXIE ROAD – DEBRIS FROM A BURNED STRUCTURE (File E00).
M 4. Discussion at the request of Regional Councillor L. Bissell, re: DEVELOPMENT CHARGES – 12 DAVID STREET – WARD 5 (File F85).
M 5. Discussion at the request of City Councillor L. Jeffrey, re: INSTALLATION OF TRAFFIC SIGNALS AT THE INTERSECTION OF HIGHWAY 10 AND COLLINGWOOD AVENUE/HIGHWOOD ROAD – WARD 2 (File T36).
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M 6. Request for report, re: PROJECT UPDATE FOR THE PROPOSED EXTENSION OF HIGHWAY 410 (File T17).
M 7. Discussion at the request of City Councillor J. Hutton, re: TRAFFIC CONCERNS – BRISDALE DRIVE AND FAIRHILL AVENUE – WARD 6 (File T35).
M 8. Discussion at the request of Regional Councillor L. Bissell, re: PLACEMENT AND REMOVAL OF ELECTION SIGNS (File G02).
R 2. A proposed or pending acquisition or disposition of land by the municipality or local board.
To defer the following item to the Committee of the Whole Meeting to be held on September 24, 2003:
J 1.1. SIGN VARIANCE APPLICATION – ROYAL CREST MALL – 50 KENNEDY ROAD SOUTH – WARD 3 (File G26SI).
To refer the following item to By-law and Licensing Committee Meeting to be held in January 2004:
M 1. Discussion at the request of City Councillor E. Moore, re: REGULATING THE USE OF SMOKE HOUSES ON RESIDENTIAL PROPERTY (File G02).
CARRIED
B. CONFLICTS OF INTEREST
Regional Councillor S. DiMarco announced a conflict of interest with respect to Item F6.1 – Supplementary Report Regarding the Hiring of Consultants to Provide Interior Design and Space Planning Services for the City of Brampton (Request for Proposal RFP 2003-018), as her daughter is employed in this field.
C. CONSENT
* The following items listed with an asterisk (*) are considered to be routine and non-controversial by the Committee and will be approved at this time. There will be no separate discussion of any of these items unless a Committee Member requests it, in which case the item will not be consented to and will be considered in the normal sequence of the agenda.
(E2.2, E2.3, E2.4, F6.1, H1.1, H1.2, H1.4, H3.1, L1, L2, L3)
D. DELEGATIONS/PRESENTATIONS
D 1. Possible Delegations, re: INTENTION TO PASS A BY-LAW TO INCREASE USER FEES FOR RECREATION PROGRAMS AND FACILITIES (File R21/R40).
Mayor S. Fennell, Chair, announced that in accordance with the Municipal Act, 2001 and Public Notice By-law 393-2002, public notice that this matter was to be considered by Committee was published in the Brampton Guardian on September 3, 2003.
2003 09 10 Page 8 of 27 MINUTES Committee of the Whole
In response to the Chair’s inquiry, it was indicated that no persons were present with respect to this matter.
Please see Report Item H 1.6.
D 2. Mr. Thomas George, 106 Rushmore Crescent, Brampton, re: PARKING ENFORCEMENT – ACCESSIBLE PARKING (File E07).
Mayor Fennell announced this delegation and Mr. Thomas George was not in attendance.
D 3. Mr. Dharambir Singh, 14 Moorehead Crescent, Brampton, re: REQUEST FOR REIMBURSEMENT OF THE PROPERTY STANDARDS INSPECTION FEE RELATED THE OFFICER’S RETURN VISIT TO ENSURE COMPLIANCE WITH AN ORDER – EXPIRED VEHICLE LICENCE PLATES – 14 MOOREHEAD CRESCENT – WARD 2 (File E15).
Mr. Dharambir Singh appeared before Committee to request a reimbursement for the property standards inspection fee paid relating to an order issued for expired vehicle licence plates on 14 Moorehead Crescent. He advised Committee that upon receiving the order to comply, he renewed the vehicle licence plates and a valid sticker was placed on the back licence plate. He further advised that the front and back licence plates did not match and explained that as a result of the snowfall at that time, the front of the vehicle was not accessible to change the plate. He further explained that he was unable move the vehicle as it was not insured.
P. Wyger, Commissioner of Legal Services and City Solicitor, provided Committee with background information relating to property standards complaints received against this property. She provided details regarding the process followed by the Property Standards Officer who attended this property and issued the order and advised Committee that the re-inspection of this property determined that full compliance was not achieved.
The following motion was considered.
CW038-2003 That the delegation of Mr. Dharambir Singh, 14 Moorehead Crescent, Brampton, to the Committee of the Whole Meeting of September 10, 2003, re: REQUEST FOR REIMBURSEMENT OF THE PROPERTY STANDARDS INSPECTION FEE RELATED THE OFFICER’S RETURN VISIT TO ENSURE COMPLIANCE WITH AN ORDER – EXPIRED VEHICLE LICENCE PLATES – 14 MOOREHEAD CRESCENT – WARD 2 (File E15) be received; and,
That the request from Mr. Dharambir Singh, to the Committee of the Whole Meeting of September 10, 2003, re: REIMBURSEMENT OF THE PROPERTY STANDARDS INSPECTION FEE RELATED THE OFFICER’S RETURN VISIT TO ENSURE COMPLIANCE WITH AN ORDER – EXPIRED VEHICLE LICENCE PLATES – 14 MOOREHEAD CRESCENT – WARD 2 (File E15) be referred to staff for a report to the Council Meeting to be held on September 15, 2003.
CARRIED
D 4. Ms. Sheila Jacobson, 19 Penguin Lane, Brampton, re: NOISE BY-LAW 93-84, AS AMENDED – REQUEST FOR AMENDMENT TO PREVENT RESIDENTS FROM CONDUCTING NOISY BUSINESSES FROM GARAGES AND BACKYARDS (File G02).
2003 09 10 Page 9 of 27 MINUTES Committee of the Whole
Ms. Sheila Jacobson appeared before Committee with respect to the matter of residents conducting noisy businesses on residential property. In recent months she has noticed an increase of this type of activity in the area of Bovaird Drive and Dixie Road and provided Committee with details regarding the types of businesses being conducted and the machinery being used. She expressed concern that the Noise By-law is too general and too broad to control these types of noises, which occur on a daily basis.
In response to questions from Committee with respect to this issue being a zoning related matter, staff provided details regarding the provisions for home occupations in the Zoning By-law (Section 6.12) and advised that the Zoning By-law permits the operation of home occupations from residential garages. Discussions took place with respect to the need to amend the Zoning By-law to regulate the types of businesses that can operate as home occupations
Staff responded to further questions from Committee with respect to complaints received regarding excessive noise and advised that numerous complaints are received in this regard and provided details on the process for handling such complaints.
The following motion was considered.
CW039-2003 That the delegation of Ms. Sheila Jacobson, 19 Penguin Lane, Brampton, to the Committee of the Whole Meeting of September 10, 2003, re: NOISE BY-LAW 93-84, AS AMENDED – REQUEST FOR AMENDMENT TO PREVENT RESIDENTS FROM CONDUCTING NOISY BUSINESSES FROM GARAGES AND BACKYARDS (File G02) be received; and,
That staff undertake a review of Noise By-law 93-84, as amended, and the Zoning By-law for possible amendments to address the matter of excessive noise in residential areas as a result of home occupations and that a report be prepared in this regard for consideration at a future meeting of the By-law and Licensing Committee.
CARRIED
D 5. Mr. David Brown, representative from Pizza Pizza Ltd., re: SIGN VARIANCE APPLICATION – PIZZA PIZZA – 17 WORTHINGTON AVENUE, UNIT 1 – WARD 6 (File G26SI).
Report Item J2.1 was brought forward and dealt with at this time.
Mr. David Brown of Pizza Pizza Ltd. provided details on their signage request and requested Committee’s reconsideration of the conditions for approval outlined in the recommendations in the subject report.
Committee discussion took place with respect to the conditions for approval in the staff report, which included that the signs be manufactured in an opaque background and that the letters be raised, and with respect to the request from the owners of the plaza that the sign be placed at uniform height.
The following motion was considered.
CW040-2003 That the delegation of Mr. David Brown, representative from Pizza Pizza Ltd., to the Committee of the Whole Meeting of September 10, 2003, re: SIGN VARIANCE APPLICATION – PIZZA PIZZA – 17 WORTHINGTON AVENUE, UNIT 1 – WARD 6 (File G26SI) be received; and,
2003 09 10 Page 10 of 27 MINUTES Committee of the Whole
That the report from C. Hammond, Sign Coordinator, Planning, Design and Development, dated August 12, 2003, to the Committee of the Whole Meeting of September 10, 2003, re: SIGN VARIANCE APPLICATION – PIZZA PIZZA – 17 WORTHINGTON AVENUE, UNIT 1 – WARD 6 (File G26SI) be received; and,
That approval be given for the following signage for the Pizza Pizza store located at 17 Worthington Avenue, Unit 1: a) one 9.04 square metres (97.3 square feet) illuminated box sign on the south elevation of the unit; b) one 9.04 square metres (97.3 square feet) illuminated box sign on the west elevation of the unit; c) one 7.04 square metres (75.8 square feet) illuminated box sign on the south elevation of the unit; and,
That this approval is subject to the following conditions: 1. a building permit shall be obtained prior to the installation of the signage; and, 2. the signs shall be manufactured with an opaque background and raised letters in order to appear like individual cutout letters.
CARRIED
D 6. Mr. Todd Kerr, representative from Triple M Metal, re: SIGN VARIANCE APPLICATION – TRIPLE M METAL – 331 INTERMODAL DRIVE – WARD 10 (File G26SI).
Report Item J2.2 was brought forward and dealt with at this time.
Mr. Todd Kerr of Triple M Metal provided details on their signage request and requested Committee’s reconsideration of the recommendation in the subject report to refuse their request for one large ground sign for screening purposes and provided reasons for this request.
Committee discussion took place with respect to the ground sign being requested in relation to its size, its visibility from Highway 407 and Intermodal Drive, and the purpose it serves which is to enhance the appearance of this site.
Committee asked questions of staff with respect to the fencing requirements in the site plan for this business and the following motion was considered.
CW041-2003 That the delegation of Mr. Todd Kerr, representative from Triple M Metal, to the Committee of the Whole Meeting of September 10, 2003, re: SIGN VARIANCE APPLICATION – TRIPLE M METAL – 331 INTERMODAL DRIVE – WARD 10 (File G26SI) be received; and,
That the report from C. Hammond, Sign Coordinator, Planning, Design and Development, dated August 12, 2003, to the Committee of the Whole Meeting of September 10, 2003, re: SIGN VARIANCE APPLICATION – TRIPLE M METAL – 331 INTERMODAL DRIVE – WARD 10 (File G26SI) be received; and,
That approval be given for the following signage for the Triple M Metal company located at 331 Intermodal Drive:
a) one 3.8 square metres (40.7 square feet) (each face) V-shaped ground sign located near the western entrance on Intermodal Drive; and,
2003 09 10 Page 11 of 27 MINUTES Committee of the Whole
That this approval is subject to the following conditions: 1. a building permit shall be obtained prior to the installation of the signage; 2. approval from the Ministry of Transportation shall be submitted to the Building Division prior to the issuance of a building permit; and,
That the applicant’s request for one ground sign 50 square metres (538 square feet) in area with a height of 11 metres (36 feet) located on the west interior side of the property be referred back to staff to provide further clarification on the requirements outlined in the site plan for this side of the property.
CARRIED
E. ADMINISTRATION AND FINANCE COMMITTEE MATTERS
E 1. Reports – City Manager’s Office - nil
E 2. Reports – Finance Department
E 2.1. Report from D. McFarlane, Director of Revenue, Finance, and T. Unrau, Senior Manager, Information Technology, Management and Administrative Services, dated August 25, 2003, re: TXM2000 TAX SYSTEM AGREEMENT (File F54).
In response to questions from City Councillor J. Sprovieri with respect to the possibility of including a notation on the tax bill for new property owners to indicate that the fees are for land tax only, staff advised that they would review the legislation to determine if such information can be placed on the tax bill.
In response to a question from City Councillor A. Aujla with respect to a matter relating to a recent sale of a house and a change in the property assessment, staff advised that this is a legal matter and does not fall under municipal jurisdiction.
The following motion was considered.
CW042-2003 That the report from D. McFarlane, Director of Revenue, Finance, and T. Unrau, Senior Manager, Information Technology, Management and Administrative Services, dated August 25, 2003, to the Committee of the Whole Meeting of September 10, 2003, re: TXM2000 TAX SYSTEM AGREEMENT (File F54) be received; and,
That staff finalize formal agreement(s) for Licensing, Support and Maintenance, and Joint Development of the TXM2000 municipal tax system; and.
That the Treasurer and the Chief Information Officer be authorized to approve the agreements to be executed by the Mayor and the City Clerk on behalf of the Corporation, in a form acceptable to the City Solicitor; and,
That subject to entering into a formal agreement, staff be directed to include as required, additional funding requests as it relates to the maintenance and support of the software in the 2004 and subsequent current budget submissions.
CARRIED
2003 09 10 Page 12 of 27 MINUTES Committee of the Whole
* E 2.2. Report from B. Eskelson, Senior Manager of Financial Planning and Budgets, Finance, dated August 26, 2003, re: CORPORATE POLICY – BUDGET CONTROL (File F79).
CW043-2003 That the report from B. Eskelson, Senior Manager of Financial Planning and Budgets, Finance, dated August 26, 2003, to the Committee of the Whole Meeting of September 10, 2003, re: CORPORATE POLICY – BUDGET CONTROL (File F79) be received; and,
That the Corporate Budget Control Policy appended to the subject report be approved.
CARRIED
* E 2.3. Report from B. Leoni, Senior Financial Planning Analyst, Finance, dated August 26, 2003, re: DEVELOPMENT CHARGES REVIEW – DEVELOPER CONSULTATIONS (File F78).
CW044-2003 That the report from B. Leoni, Senior Financial Planning Analyst, Finance, dated August 26, 2003, to the Committee of the Whole Meeting of September 10, 2003, re: DEVELOPMENT CHARGES REVIEW – DEVELOPER CONSULTATIONS (File F78) be received; and,
That staff be directed to meet with development community representatives during the Development Charges review process.
CARRIED
* E 2.4. Report from A. Livingston, Manager of Purchasing and Materials Management, Finance, dated September 3, 2003, re: PURCHASING AND MATERIALS MANAGEMENT DIVISION – QUARTERLY REPORT 2003 – 2ND QUARTER (File F81).
CW045-2003 That the report from A. Livingston, Manager of Purchasing and Materials Management, Finance, dated September 3, 2003, to the Committee of the Whole Meeting of September 10, 2003, re: PURCHASING AND MATERIALS MANAGEMENT DIVISION – QUARTERLY REPORT 2003 – 2ND QUARTER (File F81) be received.
CARRIED
E 3. Reports – Legal Services Department - nil
E 4. Reports – Management and Administrative Services Department - nil
E 5. Reports – Business Development and Public Relations Department - nil
E 6. Reports – Community Services Department - nil
E 7. Reports – Planning, Design and Development Department - nil
E 8. Question Period - nil
2003 09 10 Page 13 of 27 MINUTES Committee of the Whole
F. BUILDINGS AND PROPERTY COMMITTEE MATTERS
F 1. Reports – City Manager’s Office - nil
F 2. Reports – Business Development and Public Relations Department - nil
F 3. Reports – Community Services Department - nil
F 4. Reports – Finance Department - nil
F 5. Reports – Legal Services Department - nil
F 6. Reports – Management and Administrative Services Department
* F 6.1. Report from D. Pyne, Asset Manager, Physical Plant and Real Property, Management and Administrative Services, and A. Livingston, Manager, Purchasing and Materials Management, Finance, dated August 20, 2003, re: SUPPLEMENTARY REPORT REGARDING THE HIRING OF CONSULTANTS TO PROVIDE INTERIOR DESIGN AND SPACE PLANNING SERVICES FOR THE CITY OF BRAMPTON (REQUEST FOR PROPOSAL RFP 2003-018) (File F81).
CW046-2003 That the report from D. Pyne, Asset Manager, Physical Plant and Real Property, Management and Administrative Services, and A. Livingston, Manager, Purchasing and Materials Management, Finance, dated August 20, 2003, to the Committee of the Whole Meeting of September 10, 2003, re: SUPPLEMENTARY REPORT REGARDING THE HIRING OF CONSULTANTS TO PROVIDE INTERIOR DESIGN AND SPACE PLANNING SERVICES FOR THE CITY OF BRAMPTON (REQUEST FOR PROPOSAL RFP 2003-018) (File F81) be received; and,
That the report from D. Pyne, Asset Manager, Physical Plant and Real Property, Management and Administrative Services, and A. Livingston, Manager, Purchasing and Materials Management, Finance, dated June 30, 2003, re: HIRING OF CONSULTANTS TO PROVIDE INTERIOR DESIGN AND SPACE PLANNING SERVICES FOR THE CITY OF BRAMPTON (REQUEST FOR PROPOSAL RFP 2003-018) attached as Appendix A to the subject report, be received; and,
That the Contract be awarded to Intercede Facility Management Ltd. and Rice Brydone Limited in the total combined amount not to exceed $400,000.00 (taxes in) and McKinnon Design and Interplan Interior Design Consultants Inc. in the total combined amount not to exceed $300,000.00 (taxes in) for a three-year period (October 1, 2003 to September 30, 2006) being the most responsive and responsible proposals received; and,
That the amount spent under each contract be subject to budget approval as part of the annual Capital Budget.
CARRIED
F 7. Reports – Planning, Design and Development Department - nil
F 8. Reports – Works and Transportation Department - nil
F 9. Question Period - nil
2003 09 10 Page 14 of 27 MINUTES Committee of the Whole
G. BY-LAW COMMITTEE MATTERS
G 1. Reports – City Manager’s Office - nil
G 2. Reports – Business Development and Public Relations Department - nil
G 3. Reports – Works and Transportation Department - nil
G 4. Reports – Legal Services Department - nil
G 5. Reports – Community Services Department - nil
G 6. Reports – Planning, Design and Development Department - nil
G 7. Reports – Management and Administrative Services Department - nil
G 8. Question Period - nil
H. COMMUNITY SERVICES COMMITTEE MATTERS
H 1. Policy Reports
* H 1.1. Report from H. Newlove, Director of Recreation Facilities and Programs, Community Services, dated July 22, 2003, re: OUTDOOR FIELD DESIGN – CITY WIDE PARKS (File P11).
CW047-2003 That the report from H. Newlove, Director of Recreation Facilities and Programs, Community Services, dated July 22, 2003, to the Committee of the Whole Meeting of September 10, 2003, re: OUTDOOR FIELD DESIGN – CITY WIDE PARKS (File P11) be received; and;
That the “basic footprint” design of 125m x 153m as outlined in the subject report be adopted as a standard design criteria for the development and redevelopment of outdoor sports fields; and,
That the design of soccer/lacrosse sports fields as previously directed by Council in Resolution CS094-2003 be reflective of the field size requirements as outlined in the subject report.
CARRIED
* H 1.2. Report from H. Newlove, Director of Recreation Facilities and Programs, Community Services, dated July 14, 2003, re: OUTDOOR FIELD DEVELOPMENT – CITY WIDE PARKS (File P11).
CW048-2003 That the report from H. Newlove, Director of Recreation Facilities and Programs, Community Services, dated July 14, 2003, to the Committee of the Whole Meeting of September 10, 2003, re: OUTDOOR FIELD DEVELOPMENT – CITY WIDE PARKS (File P11) be received; and,
2003 09 10 Page 15 of 27 MINUTES Committee of the Whole
That the concept designs of the three (3) new City Wide Parks appended to the subject report, which outline the proposed sports field layout, field sizes and overall park design, be approved.
CARRIED
H 1.3. Report from H. Newlove, Director of Recreation Facilities and Programs, Community Services, dated August 20, 2003, re: RECOMMENDED RECREATION COMPONENTS FOR THE CHINGUACOUSY ROAD/SANDALWOOD PARKWAY AND TORBRAM ROAD/SANDALWOOD PARKWAY SITES (File R21).
Committee held a discussion with respect to the delay in the construction for the new recreation centre at the Torbram Road and Sandalwood Parkway site and expressed concerns regarding the need for a library in this area.
Staff advised that they are reviewing the possibility of creating a temporary location for a library in this area and that they are in the second design phase for the new recreation centre at the Dixie Road and Sandalwood Parkway site. Staff further advised that the report outlines the anticipated progression of the three new recreation centres.
In response to questions from Committee regarding the capacity of the Wellness Centre swimming pool in relation to the population growth in this area, staff advised that there are two other pools in this area and at this time another pool is not required.
Discussions took place with respect to the plans for renovating five of the older recreation centres, demands for cricket and kabaddi fields, which is a component of the Recreation Master Plan, and the need to review various options to accommodate these sports.
The following motion was considered.
CW049-2003 That the report from H. Newlove, Director of Recreation Facilities and Programs, Community Services, dated August 20, 2003, to the Committee of the Whole Meeting of September 10, 2003, re: RECOMMENDED RECREATION COMPONENTS FOR THE CHINGUACOUSY ROAD/SANDALWOOD PARKWAY AND TORBRAM ROAD/SANDALWOOD PARKWAY SITES (File R21) be received; and,
That the recreation components for the new recreation centre to be located at the corner of Chinguacousy Road and Sandalwood Parkway include two (2) ice rinks, one (1) indoor pool, one (1) major fitness centre, community meeting space and program room space; and,
That the recreation components for the new recreation centre to be located at the corner of Torbram Road and Sandalwood Parkway include; one (1) ice rink, one (1) indoor soccer facility, community room space and an indoor or outdoor skate board/BMX bike facility.
CARRIED
* H 1.4. Report from H. Newlove, Director of Recreation Facilities and Programs, Community Services, dated August 20, 2003, re: SUBSIDIZED RENTAL RATES FOR BRAMPTON SPECIAL OLYMPICS (File R41).
2003 09 10 Page 16 of 27 MINUTES Committee of the Whole
CW050-2003 That the report from H. Newlove, Director of Recreation Facilities and Programs, Community Services, dated August 20, 2003, to the Committee of the Whole Meeting of September 10, 2003, re: SUBSIDIZED RENTAL RATES FOR BRAMPTON SPECIAL OLYMPICS (File R41) be received; and,
That the proposed 35% subsidy Facility Rental Rate category for the Brampton Special Olympics and similar organization as determined by staff be approved; and,
That the Parks and Recreation Rates and Fees approved annually by City Council include the following modification in the category for groups receiving a 35% subsidy for facility rental rates: “and all Community Non-Profit Organizations who provide recreation opportunities for persons with disabilities whose membership include youth.”
CARRIED
H 1.5. Report from D. Doan, Manager of Recreation Programs, Community Services, dated August 13, 2003, re: SUBSIDIZED ICE TIME FOR THE BRAMPTON YOUTH HOCKEY ASSOCIATION (BYHA) AT THE BRAMPTON CENTRE FOR SPORTS AND ENTERTAINMENT (File C16).
Staff provided clarification with respect to the increase of the subsidy for the Brampton Youth Hockey Association (BYHA) and the following motion was considered.
CW051-2003 That the report from D. Doan, Manager of Recreation Programs, Community Services, dated August 13, 2003, to the Committee of the Whole Meeting of September 10, 2003, re: SUBSIDIZED ICE TIME FOR THE BRAMPTON YOUTH HOCKEY ASSOCIATION (BYHA) AT THE BRAMPTON CENTRE FOR SPORTS AND ENTERTAINMENT (File C16) be received; and,
That the City of Brampton subsidizes all Brampton Youth Hockey Association (BYHA) hours identified within the subject report at the Brampton Centre for Sports and Entertainment for the 2004-2005 season; and,
That funding for this subsidy be allocated through the following sources: (a) Fall 2004 (September – December) – A total subsidy of $78,775.08 (GST in) will be included in “subsidies granted” line item in the Community Services Department 2004 Administration operating budget submission. (b) Winter 2005 (January – April) – A total subsidy of $69,273.60 (GST in) will be included in the “subsidies granted” line item in the Community Services 2005 Administration operating budget submission.
CARRIED
H 1.6. Report from H. Newlove, Director of Recreation Facilities and Programs, Community Services, dated September 3, 2003, re: PARKS AND RECREATION RATE/FEE INCREASES – 2004 (File R00) (See Item D1).
Committee held a discussion with respect to the date the subject report was circulated to Members of Council and as a result, the need for more time to properly review the material provided within. Suggestions were made to deal with this matter at a future Community Services Committee Meeting.
2003 09 10 Page 17 of 27 MINUTES Committee of the Whole
In response to concerns raised by Committee with respect to the advertisement placed in the Brampton Guardian on September 3, 2003 regarding this matter, K. Zammit, Director of Council and Administrative Services, Management and Administrative Services, advised that the advertisement indicates that Committee would be considering increases to user fees related to recreation programs and facilities, however, should Committee decide to deal with this matter at a later date, another advertisement would be placed in the Brampton Guardian at that time.
Discussions took place with respect to the manner in which a deferral of this matter would impact the production of the Parks and Recreation brochure for 2004 and the following motion was considered.
CW052-2003 That the report from H. Newlove, Director of Recreation Facilities and Programs, Community Services, dated September 3, 2003, to the Committee of the Whole Meeting of September 10, 2003, re: PARKS AND RECREATION RATE/FEE INCREASES – 2004 (File R00) be referred to the Community Services Committee Meeting to be held in January 2004.
CARRIED
H 1.7. Report from B. Cranch, Commissioner of Community Services, dated September 3, 2003, re: PRIORITY ADVANCE ADJUSTMENT – BRAMPTON CENTRE (File R21).
CW053-2003 That the report from B. Cranch, Commissioner of Community Services, dated September 3, 2003, to the Committee of the Whole Committee Meeting of September 10, 2003, re: PRIORITY ADVANCE ADJUSTMENT – BRAMPTON CENTRE (File R21) be received; and,
That the additional request for $183,793.00 as a Priority Advance to the Brampton Centre for Sports and Entertainment be approved; and,
That the Commissioner of Finance and Treasurer be authorized to pay this amount from the 2003 Current Budget account established for this purpose.
CARRIED
H 2. Status Reports on Major Community Services Projects
H 3. Information Reports
* H 3.1. Report from B. Cranch, Commissioner of Community Services, and V. Clark, Fire Chief, Fire and Emergency Services, Community Services, dated August 22, 2003, re: FIRE AND EMERGENCY SERVICES OPERATIONS – JUNE 2003 (File D05).
CW054-2003 That the report from B. Cranch, Commissioner of Community Services, and V. Clark, Fire Chief, Fire and Emergency Services, Community Services, dated August 22, 2003, to the Committee of the Whole Meeting of September 10, 2003, re: FIRE AND EMERGENCY SERVICES OPERATIONS – JUNE 2003 (File D05) be received.
CARRIED
2003 09 10 Page 18 of 27 MINUTES Committee of the Whole
H 4. Question Period
H 4.1. In response to a question from City Councillor J. Hutton with respect to the need for a park in the area of Grovewood Drive and the possibility of constructing a park at the corner of Chinguacousy Road and Grovewood Drive, staff advised that they would review this matter.
II. WORKS AND TRANSPORTATION COMMITTEE MATTERS
I 1. Reports – Administrative Services Division
I 2. Reports – Transit Division
I 3. Reports – Engineering and Development Services Division
I 4. Reports – Maintenance and Operations Division
I 5. Question Period
I 5.1. In response to a question from Regional Councillor S. DiMarco with respect to who is responsible for cleaning up debris from traffic accidents, A. D. MacMillan, Commissioner of Works and Transportation, advised that the City and Regional road patrol clean up debris in this regard and further advised that tow truck operators are required to contact the City or the Region to advise of any debris that needs to be cleaned up as a result of traffic accidents.
I 5.2. In response to a question from City Councillor P. Richards regarding the status of a request he made approximately 1 month ago with respect to changing the no parking sign on the northeast portion of West Drive at Steeles Avenue East to a no stopping sign, A.D. MacMillan, Commissioner of Works and Transportation, advised that staff would respond to the Councillor directly in this regard.
I 5.3. In response to a question from City Councillor D. Metzak with respect to the confusion that arises regarding which department is responsible for matters relating to walkways, A.D. MacMillan, Commissioner of Works and Transportation, advised that a report outlining the jurisdiction of the departments in this regard was previously submitted and further advised that he would review this matter with B. Cranch, Commissioner of Community Services.
I 5.4. In response to a question from City Councillor D. Metzak with respect to the conditions of the boulevards on Clark Boulevard as a result of extensive work performed by a utility company, A. D. MacMillan, Commissioner of Works and Transportation, advised that there is a process in place to handle these matters and that this location would be investigated.
I 5.5. In response to a question from City Councillor B. Cowie with respect to communicating with residents regarding the placement of paper boxes, A. D. MacMillan, Commissioner of Works and Transportation, advised that only the adjacent property owners are contacted in this regard.
I 5.6. In response to a question from City Councillor B. Cowie regarding the bridge repair and whether or not residents are consulted with respect to the style of bridge they would like to have placed, A. D. MacMillan, Commissioner of Works and Transportation, advised that the residents are not consulted in this regard.
2003 09 10 Page 19 of 27 MINUTES Committee of the Whole
J. SIGN VARIANCE COMMITTEE MATTERS
J 1. Deferred/Referred/Follow-up Items
J 1.1. SIGN VARIANCE APPLICATION – ROYAL CREST MALL – 50 KENNEDY ROAD SOUTH – WARD 3 (File G26SI).
DEALT WITH UNDER APPROVAL OF AGENDA – RECOMMENDATION CW037-2003
J 2. New Reports
J 2.1. Report from C. Hammond, Sign Coordinator, Planning, Design and Development, dated August 12, 2003, re: SIGN VARIANCE APPLICATION – PIZZA PIZZA – 17 WORTHINGTON AVENUE, UNIT 1 – WARD 6 (File G26SI). (See Item D5)
DEALT WITH UNDER DELEGATION ITEM D5 – RECOMMENDATION CW040-2003
J 2.2. Report from C. Hammond, Sign Coordinator, Planning, Design and Development, dated August 12, 2003, re: SIGN VARIANCE APPLICATION – TRIPLE M METAL – 331 INTERMODAL DRIVE – WARD 10 (File G26SI).
DEALT WITH UNDER DELEGATION ITEM D6 – RECOMMENDATION CW041-2003
J 2.3. Report from C. Hammond, Sign Coordinator, Planning, Design and Development, dated August 12, 2003, re: SIGN VARIANCE APPLICATION – FANDOR HOMES – AIRPORT ROAD – WARD 10 (File G26SI).
Discussions took place with respect to the possibility of permitting a smaller sign to be placed on this property. Staff advised that the signage requested is not permitted under the provisions of the Sign By-law as the location is off-site of their proposed subdivision.
The following motion was considered.
CW055-2003 That the report from C. Hammond, Sign Coordinator, Planning, Design and Development, dated August 12, 2003, to the Committee of the Whole Meeting of September 10, 2003, re: SIGN VARIANCE APPLICATION – FANDOR HOMES – AIRPORT ROAD – WARD 10 (File G26SI) be received; and,
That the applicant’s request for one 17.84 square metres (192 square feet) ground sign for the Fandor Homes site at the southeast corner of Airport Road and Braydon Boulevard be referred back to staff to be brought forward for consideration in conjunction with their application for the sales office signage.
CARRIED
J 3. Question Period - nil
2003 09 10 Page 20 of 27 MINUTES Committee of the Whole
K. MINUTES
K 1. BRAMPTON CLEAN CITY COMMITTEE – AUGUST 27, 2003
CW056-2003 That the minutes from the Brampton Clean City Committee Meeting of August 27, 2003, to the Committee of the Whole Meeting of September 10, 2003, Recommendations BCC038-2003 to BCC045-2003 be approved as printed and circulated.
CARRIED
The recommendations were approved as follows:
BCC38-2003 That the Agenda for the Brampton Clean City Committee Meeting of August 27, 2003 be approved, as amended to add the following:
H 3. Article from an unnamed U.S. magazine submitted by Mr. Sharaz Habib, re: THE BIOSPHERE PROCESSING SYSTEM – CONVERTING WASTE INTO CLEAN ELECTRICITY.
BCC039-2003 That the Minutes of the Brampton Clean City Committee Meeting of June 25, 2003 to the Brampton Clean City Committee Meeting of August 27, 2003 be received.
BCC040-2003 That the report from M. Jones, Executive Director, Brampton Clean City Committee, dated August 14, 2003, to the Brampton Clean City Committee Meeting of August 27, 2003, re: STATUS UPDATE – AUGUST 2003 (File G26) on the following programs be received:
• 3R’S EDUCATIONAL PROGRAM • ADOPT-A-PARK PROGRAM • SPRING/HARVEST COMMUNITY CLEAN-UP EVENTS • ROLL OUT THE BARREL PROGRAM; and,
That approval be given to Ms. M. Jones, Executive Director, Brampton Clean City Committee for the purchase of $300 worth of tulips and daffodils from the Adopt-A-Park Program budget to be distributed to park adoptees.
BCC041-2003 That the correspondence from Ms. Althea Taylor dated July 5, 2003, to the Brampton Clean City Committee Meeting of August 27, 2003, re: RESIGNATION FROM THE BRAMPTON CLEAN CITY COMMITTEE (File G26) be received.
BCC042-2003 That Mr. B. Crocker, Vice-Chair, Brampton Clean City Committee, coordinate the participation of the Committee members on Brampton Day scheduled to take place on September 20, 2003.
BCC043-2003 That M. Cerny, Chair, Brampton Clean City Committee contact Mr. S. Wilson, Parks Operations, with respect to the proposed announcement to City Council on September 15, 2003, regarding the Fall Clean-up 2003 and to thank the Council Liaison Members of the Brampton Clean City Committee for their support.
BCC044-2003 That the article from a U.S. magazine submitted by Mr. Sharaz Habib, re: THE BIOSPHERE PROCESSING SYSTEM – CONVERTING WASTE INTO CLEAN ELECTRICITY (File G26) be received.
BCC045-2003 That this Committee do now adjourn to meet again on Wednesday, September 24, 2003 at 7:00 p.m. or at the call of the Chair.
2003 09 10 Page 21 of 27 MINUTES Committee of the Whole
L. CORRESPONDENCE
* L 1. Correspondence from Ms. Linda Cole to Mayor Susan Fennell and B. Cranch, Commissioner of Community Services, dated August 7, 2003, re: LETTER OF APPRECIATION FOR THE SERVICE AND SUPPORT PROVIDED BY PARKS AND RECREATION STAFF ASSOCIATED WITH THE ELDORADO PARK ADVENTURE CAMP AND THE ON THE MOVE PROGRAM (File M04/R50).
CW057-2003 That the correspondence from Ms. Linda Cole to Mayor Susan Fennell and B. Cranch, Commissioner of Community Services, dated August 7, 2003, to the Committee of the Whole Meeting of September 10, 2003, re: LETTER OF APPRECIATION FOR THE SERVICE AND SUPPORT PROVIDED BY PARKS AND RECREATION STAFF ASSOCIATED WITH THE ELDORADO PARK ADVENTURE CAMP AND THE ON THE MOVE PROGRAM (File M04/R50) be received.
CARRIED
* L 2. Correspondence from Ms. Donalee Widdes to K. Rizun, Recreational Assistant, Community Services, dated July 28, 2003, re: EXPRESSION OF THANKS TO KIMBERLEE RIZUN, RECREATIONAL ASSISTANT FOR EFFORTS IN THE PERFORMANCE PLAYHOUSE SUMMER PROGRAM (File M04/R50).
CW058-2003 That the correspondence from Ms. Donalee Widdes to K. Rizun, Recreational Assistant, Community Services, dated July 28, 2003, to the Committee of the Whole Meeting of September 10, 2003, re: EXPRESSION OF THANKS TO KIMBERLEE RIZUN, RECREATIONAL ASSISTANT FOR EFFORTS IN THE PERFORMANCE PLAYHOUSE SUMMER PROGRAM (File M04/R50) be received.
CARRIED
* L 3. Correspondence from the Corporation of the Town of Tecumseh dated June 3, 2003, re: RESOLUTION – REQUEST FOR SUPPORT FROM ONTARIO MUNICIPALITIES TO PETITION EMERGENCY MEASURES ONTARIO TO EXTEND THE TIMEFRAME FOR ADOPTING AN EMERGENCY MANAGEMENT PROGRAM TO DECEMBER 31, 2004 (File G75) (See Correspondence Item L4).
CW059-2003 That the correspondence from the Corporation of the Town of Tecumseh dated June 3, 2003, to the Committee of the Whole Meeting of September 10, 2003, re: RESOLUTION – REQUEST FOR SUPPORT FROM ONTARIO MUNICIPALITIES TO PETITION EMERGENCY MEASURES ONTARIO TO EXTEND THE TIMEFRAME FOR ADOPTING AN EMERGENCY MANAGEMENT PROGRAM TO DECEMBER 31, 2004 (File G75) be received.
CARRIED
L 4. Correspondence from the Ministry of Public Safety and Security dated August 19, 2003, re: DECISION TO ADJUST THE TIMELINE FOR MEETING THE ESSENTIAL LEVEL EMERGENCY MANAGEMENT PROGRAM REQUIREMENTS (File G65) (See Correspondence Item L3).
The following motion was considered.
2003 09 10 Page 22 of 27 MINUTES Committee of the Whole
CW060-2003 That the correspondence from the Ministry of Public Safety and Security dated August 19, 2003, to the Committee of the Whole Meeting of September 10, 2003, re: DECISION TO ADJUST THE TIMELINE FOR MEETING THE ESSENTIAL LEVEL EMERGENCY MANAGEMENT PROGRAM REQUIREMENTS (File G65) be received.
CARRIED
M. OTHER/NEW BUSINESS
M 1. Discussion at the request of City Councillor E. Moore, re: REGULATING THE USE OF SMOKE HOUSES ON RESIDENTIAL PROPERTY (File G02).
DEALT WITH UNDER APPROVAL OF AGENDA – RECOMMENDATION CW037-2003
M 2. Report from I. Newman, Executive Assistant to the Mayor, dated September 8, 2003, re: TORONTO CITY SUMMIT ALLIANCE – IMMIGRANT EMPLOYMENT COUNCIL (File G00).
Discussions took place with respect to contributions from the Federal and Provincial Governments in this regard and the following motion was considered.
CW061-2003 That the report from I. Newman, Executive Assistant to the Mayor, dated September 8, 2003, to the Committee of the Whole Meeting of September 10, 2003, re: TORONTO CITY SUMMIT ALLIANCE – IMMIGRANT EMPLOYMENT COUNCIL (File G00) be referred to the Council Meeting to be held on September 15, 2003.
CARRIED
M 3. Discussion at the request of City Councillor J. Sprovieri, re: CONDITION OF PROPERTY LOCATED ON THE NORTHWEST CORNER OF PETER ROBERTSON BOULEVARD AND DIXIE ROAD – DEBRIS FROM A BURNED STRUCTURE (File E00).
City Councillor J. Sprovieri addressed Committee with respect to the unsightly condition of the property located at the northwest corner of Peter Robertson Boulevard and Dixie Road, which is covered with debris from a burned structure. He advised Committee and staff that the residents are concerned for the safety of the children in this area.
P. Wyger, Commissioner of Legal Services and City Solicitor, advised Committee that this matter is being prosecuted on September 17, 2003 and suggested that it be resolved through the court process. She further advised that staff have inspected the property in question and do not consider this to be a dangerous situation.
The following motion was considered.
CW062-2003 That the discussion on the matter, re: CONDITION OF PROPERTY LOCATED ON THE NORTHWEST CORNER OF PETER ROBERTSON BOULEVARD AND DIXIE ROAD – DEBRIS FROM A BURNED STRUCTURE (File E00) be deferred to the Committee of the Whole Meeting to be held on September 24, 2003 for further discussion.
CARRIED
2003 09 10 Page 23 of 27 MINUTES Committee of the Whole
M 4. Discussion at the request of Regional Councillor L. Bissell, re: DEVELOPMENT CHARGES – 12 DAVID STREET – WARD 5 (File F85).
Regional Councillor L. Bissell provided Committee with background information regarding the property municipally known as 12 David Street, Brampton, which was destroyed by explosion in June 1991. She provided details with respect to the fees paid by Mr. and Mrs. Dodd for the severed lot, which included fees for development charges, treasury certificates, permits, park dedication, water connection and more. These fees totaled an approximate amount of $27,000.00. Upon applying for a building permit Mr. and Mrs. Dodd were advised of the need to pay an additional $16,000.00 of Development Charges for the property on 12 David Street.
The following motion was considered.
“Whereas the original home at 12 David Street, Brampton, was destroyed by explosion in June 1991; and
Whereas the City of Brampton’s Development Charges By-law 180-99 includes a 10 year limitation with respect to when a previous house existed (if longer than 10 years development charges are applicable); and,
Whereas all City and Regional services and infrastructure already exist in this area of the City of Brampton; and,
Whereas the City of Brampton is encouraging infill development through Smart Growth and Central Corridor reports; and,
Whereas Mr. and Mrs. Dodd have willingly paid the Development Charges on the severed lot, municipally known as 14 David Street, Brampton, and are now being held up at the building permit process and as a result, may lose this years building season;
Therefore Be It Resolved that a method be arranged to allow for the Development Charges on the original lot, 12 David Street, Brampton, to be waived and that staff recommend an arrangement in this regard to be considered at the Committee of the Whole Meeting to be held on September 24, 2003.”
Committee raised concerns with respect to waiving the development charges and the need to review time limitations in Development Charges By-law 180-99.
The following amendment to the motion was voted on and carried:
“That the last paragraph be amended as follows:
Therefore Be It Resolved that a method/grant be arranged to pay for the City’s portion of the Development Charges on the original lot, 12 David Street, Brampton, in the amount of $8,098.97, and that staff recommend an arrangement in this regard to be considered at the Council Meeting to be held on September 15, 2003.”
The following motion, as amended, was considered as follows.
CW063-2003 Whereas the original home at 12 David Street, Brampton, was destroyed by explosion in June 1991; and
2003 09 10 Page 24 of 27 MINUTES Committee of the Whole
Whereas the City of Brampton’s Development Charges By-law 180-99 includes a 10 year limitation with respect to when a previous house existed (if longer than 10 years development charges are applicable); and,
Whereas all City and Regional services and infrastructure already exist in this area of the City of Brampton; and,
Whereas the City of Brampton is encouraging infill development through Smart Growth and Central Corridor reports; and,
Whereas Mr. and Mrs. Dodd have willingly paid the Development Charges on the severed lot, municipally known as 14 David Street, Brampton, and are now being held up at the building permit process and as a result, may lose this years building season;
Therefore Be It Resolved that a method/grant be arranged to pay for the City’s portion of the Development Charges on the original lot, 12 David Street, Brampton, in the amount of $8,098.97, and that staff recommend an arrangement in this regard to be considered at the Council Meeting to be held on September 15, 2003.
CARRIED
M 5. Discussion at the request of City Councillor L. Jeffrey, re: INSTALLATION OF TRAFFIC SIGNALS AT THE INTERSECTION OF HIGHWAY 10 AND COLLINGWOOD AVENUE/HIGHWOOD ROAD (File T36).
City Councillor L. Jeffrey advised Committee that rumours have been circulating regarding the installation of traffic signals at the intersection of Highway 10 and Collingwood Avenue /Highwood Road, with respect to the signals not being installed.
A. D. MacMillan, Commissioner of Works and Transportation, advised that the traffic signals are going to be installed, however, there is a delay for the installation.
Direction was given: That staff communicate with Trustee Linda Zanella, Dufferin-Peel Catholic District School Board, and Mr. Gerry Corrigan, Principal of St. Rita Elementary School, to advise of the delay in the installation of the traffic signals at the intersection of Highway 10 and Collingwood Avenue/Highwood Road.
M 6. Request for Report, re: PROJECT UPDATE FOR THE PROPOSED EXTENSION OF HIGHWAY 410 (File T17).
In response to a question from City Councillor L. Jeffrey with respect to whether or not a report would be coming forward this month with respect to the status on the proposed extension of Highway 410, A. D. MacMillan, Commissioner of Works and Transportation, advised that a report is not anticipated to come forward this month.
The following motion was considered.
CW064-2003 That staff prepare an update report regarding the status of the project for the proposed extension of Highway 410 for the Council Meeting to be held on September 15, 2003.
CARRIED
2003 09 10 Page 25 of 27 MINUTES Committee of the Whole
M 7. Discussion at the request of City Councillor J. Hutton, re: TRAFFIC CONCERNS – BRISDALE DRIVE AND FAIRHILL AVENUE – WARD 6 (File T35).
City Councillor J. Hutton provided details regarding the traffic concerns present at the intersection of Brisdale Drive and Fairhill Avenue, particularly with respect to the impact it has on the access into Guardian Angels Catholic School. He expressed concern with respect to the sidewalks being on one side of the road only in this area and the following motion was considered.
CW065-2003 That staff undertake a review of the traffic concerns present at the intersection of Brisdale Drive and Fairhill Avenue to determine the need for a 4-Way Stop and to review the need for sidewalks on both sides of the roads in this area.
CARRIED
M 8. Discussion at the request of Regional Councillor L. Bissell, re: PLACEMENT AND REMOVAL OF ELECTION SIGNS (File G02).
Regional Councillor L. Bissell addressed Committee and staff with respect to the removal of election signs that are placed on public property and the need to ensure that staff removes all signs that are not placed in accordance with the Sign By-law.
Staff responded to questions from Committee with respect to the number of election signs that are permitted on residential, commercial and industrial properties.
N. REFERRED MATTERS
N 1. REFERRED MATTERS LIST
Discussions took place with respect to the number of items on the Referred Matters List and the following motion was considered.
CW066-2003 That the list from the City Clerk’s Office, to the Committee of the Whole Meeting of September 10, 2003, re: REFERRED MATTERS LIST – COMMITTEE OF THE WHOLE, be received.
CARRIED
O. DEFERRED MATTERS - nil
P. QUESTION PERIOD
P 1. City Councillor E. Moore provided details with respect to a by-law being considered at the City of Mississauga, which would allow a municipality to be compensated for chronic complainers by administering a fee to the complainant. In response to her question with respect to whether or not Brampton would be considering a similar by-law, P. Wyger, Commissioner of Legal Services and City Solicitor, advised that she would review this matter and the legislative jurisdiction which would allow a municipality to charge back fees in this regard.
P 2. In response to a question from City Councillor D. Metzak with respect to the replacement of the Eastbourne Park bridge, B. Cranch, Commissioner of Community Services, advised that staff will review this matter and respond to the Councillor directly in this regard.
2003 09 10 Page 26 of 27 MINUTES Committee of the Whole
P 3. In response to a question from City Councillor J. Hutton with respect to updating the phone system in the City to include a “press 0 for an operator” option so that the caller could be transferred to another member of staff, L. V. McCool, City Manager, advised that staff has been requested to review the City’s phone system in this regard.
Q. PUBLIC QUESTION PERIOD - nil
R. CLOSED SESSION
At 1:40 p.m. the following recommendation was passed:
CW067-2003 That this Committee do now proceed into Closed Session to discuss matters pertaining to:
R 1. Personal matters about an identifiable individual, including municipal or local board employees.
R 2. A proposed or pending acquisition or disposition of land by the municipality or local board
CARRIED
S. ADJOURNMENT
CW068-2003 That the Committee of the Whole do now adjourn to meet again on Wednesday, September 24, 2003 at 9:00 a.m. or at the call of the Chair.
2003 09 10 Page 27 of 27 Minutes Committee of the Whole
Committee of the Council of the Corporation of the City of Brampton
Wednesday, September 24, 2003
Members Present: Mayor S. Fennell (left at 10:50 a.m.) Regional Councillor P. Palleschi – Wards 2, 6 and 10 Regional Councillor S. DiMarco – Wards 3 and 4 Regional Councillor G. Miles – Wards 7 and 11 City Councillor E. Moore – Ward 1 City Councillor B. Callahan – Ward 3 (arrived at 9:34 a.m., Acting Mayor from 10:50 a.m. to 11:05 a.m.) City Councillor A. Aujla – Ward 4 City Councillor G. Gibson – Ward 5 City Councillor J. Hutton – Ward 6 City Councillor B. Cowie – Ward 7 City Councillor P. Richards – Ward 8 City Councillor D. Metzak – Ward 9 City Councillor J. Sprovieri – Ward 10 City Councillor S. Hames – Ward 11 (arrived at 11:02 a.m.)
Members Absent: Regional Councillor L. Bissell – Wards 1 and 5 (vacation) Regional Councillor R. Begley – Wards 8 and 9 (other municipal business) City Councillor L. Jeffrey – Ward 2 (vacation)
Staff Present: Mr. L.V. McCool, City Manager City of Brampton City Mr. B. Cranch, Commissioner of Community Services Mr. J. A. Marshall, Commissioner of Planning, Design and Development Mr. A. Ross, Commissioner of Finance and Treasurer Ms. P. Wyger, Commissioner of Legal Services and City Solicitor Mr. J. Wright. Commissioner of Management and Administrative Services Mr. D. Cutajar, Executive Director, Business Development and Public Relations Mr. T. Irwin, Fire Chief, Fire and Emergency Services, Community Services Mr. J. Brophy, Director of Maintenance and Operations Works and Transportation Ms. J. Atwood-Petkovski, Corporation Counsel and Director of Litigation, Legal Services Ms. K. Zammit, Director of Council and Administrative Services, Management and Administrative Services Mr. G. Parker, Accessibility Plan Coordinator, Council and Administrative Services, Management and Administrative Services Mr. L. J. Mikulich, City Clerk, Management and Administrative Services Ms. S. Pacheco, Legislative Coordinator, Council and Administrative Services, Management and Administrative Services Minutes Committee of the Whole
The Meeting was called to order at 9:18 a.m. and adjourned at 11:05 a.m.
After due consideration of the matters placed before this Committee, the members beg leave to present its report as follows:
Item Recommendation
A. CW069-2003 Approval of Agenda
B. Conflicts of Interest
C. Consent
D 1. CW070-2003 First Municipal Accessibility Plan of the City of Brampton (File G25)
D 2. CW071-2003 Brampton Arts Council – 2003 Accomplishments, 2003 CW072-2003 Personal and Operational Issues, Financial Report, 2004 – The Year Ahead (File G25)
D 3. Goodwill Message on Behalf of the Parish Council of Brampton, Cumbria, England (File M40)
E. Administration and Finance Committee Matters
E 1. Reports – City Manager’s Office
E 2. Reports – Finance Department
E 3. Reports – Legal Services Department
E 4.1.(a)CW070-2003 First Municipal Accessibility Plan of the City of Brampton (File G25)
E 4.1.(b)CW070-2003 Report of the Accessibility Advisory Committee – First Annual Municipal Accessibility Plan (File G25)
E 4.2. CW073-2003 Seasonal Closure 2002 Review – 2003 Feasibility (File H40)
E 5. Reports – Business Development and Public Relations Department
E 6. Reports – Community Services Department
E 7. Reports – Planning, Design and Development Department
2003 09 24 Page 2 of 22 Minutes Committee of the Whole
F. Buildings and Property Committee Matters
F 1. Reports – City Manager’s Office
F 2. Reports – Business Development and Public Relations Department
F 3. Reports – Community Services Department
F 4. Reports – Finance Department
F 5. Reports – Legal Services Department
F 6. Reports – Management and Administrative Services Department
F 7. Reports – Planning, Design and Development Department
F 8. Reports – Works and Transportation Department
G. By-Law Committee Matters
G 1. Reports – City Manager’s Office
G 2. Reports – Business Development and Public Relations Department
G 3. Reports – Works and Transportation Department
G 4. Reports – Legal Services Department
G 5. Reports – Community Services Department
G 6. Reports – Planning, Design and Development Department
G 7. Reports – Management and Administrative Services Department
H. Community Services Committee Matters
H 1.1. CW074-2003 Former O.P.P. Site Older Adult Centre – Conceptual Design Program (File B10)
2003 09 24 Page 3 of 22 Minutes Committee of the Whole
H 1.2. CW075-2003 Brampton Theatres Advisory Board Constitutional Amendment (File G25)
H 2. Status Reports on Major Community Services Projects
H 3. Information Reports
I. Works and Transportation Committee Matters
I 1. Reports – Administrative Services Division
I 2. Reports – Transit Division
I 3. Reports – Engineering and Development Services Division
I 4. Reports – Maintenance and Operations Division
J. Sign Variance Committee Matters
J 1.1. CW069-2003 Sign Variance Application – Royal Crest Mall – 50 Kennedy Road South – Ward 3 (File G26SI)
J 2. New Reports
K. Flower City Strategy Committee Matters
K 1. CW076-2003 Pathways Implementation – Update Report (File P03)
L 1. CW077-2003 Brampton Safety Council – September 4, 2003
M. Correspondence
N 1. Ownership of Lands Adjacent to Noise Attenuation Walls on Highway #50 (File B44)
O 1. CW078-2003 Referred Matters List
P 1. Condition of Property Located on the Northwest Corner of Peter Robertson Boulevard and Dixie Road – Debris from a Burned Structure (File E00)
Q. Question Period
2003 09 24 Page 4 of 22 Minutes Committee of the Whole
R. Public Question Period
S. Closed Session
T. CW079-2003 Adjournment
Mayor S. Fennell
2003 09 24 Page 5 of 22 Minutes Committee of the Whole
A. Approval of Agenda
CW069-2003 That the agenda for the Committee of the Whole Meeting of September 24, 2003 be approved as amended as follows:
To add:
N 1. Discussion at the request of Regional Councillor P. Palleschi, re: Ownership of Lands Adjacent to Noise Attenuation Walls on Highway #50 (File B44); and,
To delete:
J 1.1. Sign Variance Application – Royal Crest Mall – 50 Kennedy Road South – Ward 3 (File G26SI).
Carried
B. Conflicts of Interest
City Councillor P. Richards declared a conflict of interest with respect to Delegation Item D 2 – Brampton Arts Council – 2003 Accomplishments, 2003 Personal and Operational Issues, Financial Report, 2004 – The Year Ahead, as his wife is the Executive Director of the Brampton Arts Council.
C. Consent
* The following items listed with an asterisk (*) were considered to be routine and non-controversial by the Committee and approved at this time. There will be no separate discussion of any of these items unless a Committee Member requests it, in which case the item will not be consented to and will be considered in the normal sequence of the agenda.
(E4.2, H1.1, H1.2)
D. Delegations/Presentations
D 1. Mr. Bob Pesant, Chair, Accessibility Advisory Committee, re: First Municipal Accessibility Plan of the City of Brampton (File G25).
2003 09 24 Page 6 of 22 Minutes Committee of the Whole
Mr. B. Pesant, Chair of the Accessibility Advisory Committee, introduced the members of the Accessibility Advisory Committee, and thanked City Councillor B. Cowie and members of staff for their support and participation in preparing the Accessibility Plan for the City of Brampton presented for approval. Mr. Pesant also expressed thanks to G. Parker, Accessibility Plan Coordinator, Management and Administrative Services, for his assistance.
Mr. Pesant presented the First Municipal Accessibility Plan and details were provided with respect to the following items: • making access an asset o making Brampton accessible attracts visitors and organizations • growing trend in persons with disabilities • providing accessibility in all new facilities • Brampton’s commitment to accessibility o preventing new barriers and provide increased accessibility in a fiscally responsible manner • Ontarians with Disabilities Act requirements - municipal responsibilities o construct a committee o construct an annual Municipal Accessibility Plan • purpose of the Accessibility Advisory Committee o to develop an annual Municipal Accessibility Plan o to assist the City in promoting a barrier-free city o to report on the development of innovative strategies to remove and prevent future barriers for people with disabilities • Accessibility Plan approach and priorities for 2003/2004 o provide a full time Accessibility Plan Coordinator o develop a barrier-free policy o develop a technical accessibility standard o provide an accessibility training program for staff o enforcement of legislation and corporate policies o review accessible parking practices o review transit operations and services o review pedestrian infrastructure issues • Accessibility Advisory Committee recommendations
Committee commended the Accessibility Advisory Committee for their efforts in bringing forward the First Municipal Accessibility Plan of the City of Brampton and discussions took place with respect to the following matters: • filing the Municipal Accessibility Plan with the Province of Ontario • engaging in a full time Accessibility Plan Coordinator • role and functions of a full time Accessibility Plan Coordinator • preparation of the criteria/job description for the position of Accessibility Plan Coordinator • re-appointment of the current members of the Accessibility Advisory Committee for the next term of office
2003 09 24 Page 7 of 22 Minutes Committee of the Whole
• role of the Accessibility Advisory Committee in dealing with specific accessibility issues throughout the City • formal reporting to Council on accessibility initiatives.
Staff confirmed that the Accessibility Plan Coordinator is a contract position until April 2004. There was discussion regarding converting this contract position to a full time permanent position.
Mayor S. Fennell informed Committee that Mr. Pesant would be making this presentation again at the City Council Meeting to be held on September 29, 2003 and the following motion was considered.
Report Items E4.1(a) and E4.1(b) were brought forward and dealt with at this time.
CW070-2003 1. That the presentation by Mr. Bob Pesant, Chair, Accessibility Advisory Committee, to the Committee of the Whole Meeting of September 24, 2003, re: First Municipal Accessibility Plan of the City of Brampton (File G25) be received; and,
2. That the report from B. Pesant, Chair, Accessibility Advisory Committee, dated September 17, 2003, to the Committee of the Whole Meeting of September 24, 2003, re: First Municipal Accessibility Plan of the City of Brampton (File G25) be received; and,
3. That the report from K. Zammit, Director of Council and Administrative Services, Management and Administrative Services, dated September 19, 2003, to the Committee of the Whole Meeting of September 24, 2003, re: Report of the Accessibility Advisory Committee – First Annual Municipal Accessibility Plan (File G25) be received; and,
4. That the City of Brampton Municipal Accessibility Plan dated September 29, 2003 from the Accessibility Advisory Committee and the recommendations of staff incorporated therein be endorsed; and,
5. That staff be directed to proceed in accordance with the staff recommendations incorporated in the Municipal Accessibility Plan; and,
6. That a full-time Accessibility Plan Coordinator be engaged to coordinate the activities of the Accessibility Advisory Committee and be a resource in the implementation of the annual Municipal Accessibility Plan; and,
7. That the Municipal Accessibility Plan be filed with the Province of Ontario; and,
2003 09 24 Page 8 of 22 Minutes Committee of the Whole
8. That the new Council be requested to consider the reappointment of the current members of the Accessibility Advisory Committee for the new term of office; and,
9. That the Association of Municipalities of Ontario be requested to take a leadership role in liaising with the Province of Ontario to ensure comprehensive and consistent province wide technical accessibility standards, that are kept current, to prevent and remove barriers to people with disabilities and reduce capital and operational costs to municipalities; and,
10. That the Province of Ontario be requested to provide capital and operational funding sources to meet the spirit and specification of the provincially legislated Ontarians with Disabilities Act.
Carried
D 2. Mr. Michael Halls, President, Board of Directors, Brampton Arts Council, and Ms. Marnie Richards, Executive Director, Brampton Arts Council, re: Brampton Arts Council – 2003 Accomplishments, 2003 Personal and Operational Issues, Financial Report, 2004 – The Year Ahead (File G25).
Mr. Michael Halls, President, Board of Directors, Brampton Arts Council, appeared before Committee to make a presentation regarding the operations of the Brampton Arts Council and provided details with respect to the following items: • 2003 accomplishments o Artist’s Alley o The Arts Incubator – Beaux Arts Gallery, Brampton Theatre School o Theatre Brampton Initiative o record setting Mayor’s Luncheon for the Arts o school awards and bursaries o Community Artists-in-the-Schools Pilot Program o provided support to numerous community efforts • 2003 personnel and operational issues o project and workload levels in 2003 o staff resources o working relationship with the Community Services Department and the Brampton Library • financial matters o balanced budget in 2003 o City of Brampton stable core funding o 2003 loan payment • focus for 2004 o 2004 loan payment
2003 09 24 Page 9 of 22 Minutes Committee of the Whole
o Theatre Brampton – Community Theatre Development Project refining the Mayor’s Luncheon event o th o celebration of the 25 Anniversary of the Brampton Arts Council o Arts and Culture Strategic Plan o workload challenges – staffing levels
Ms. Marnie Richards, Executive Director, Brampton Arts Council, presented a cheque to the City of Brampton for the 2003 payment of the loan provided by the City of Brampton.
Mr. Halls advised Committee that the Brampton Concert Band has won numerous national competitions and has been urged to compete in the Edinborough International Festival. The band has made application to enter into this competition however; this event is expensive and they are in need of funding.
Discussions took place with respect to the City being financially prepared for the arts in Brampton, the inclusion of arts in the Culture, Leisure and Recreation Master Plan, and the reflection of positive work by staff and volunteers throughout the City.
The following motions were considered.
CW071-2003 1. That the presentation by Mr. Michael Halls, President, Board of Directors, Brampton Arts Council, and Ms. Marnie Richards, Executive Director, Brampton Arts Council, to the Committee of the Whole Meeting of September 24, 2003, re: Brampton Arts Council – 2003 Accomplishments, 2003 Personal and Operational Issues, Financial Report, 2004 – The Year Ahead (File G25) be received; and,
2. That the cheque from the Brampton Arts Council for the 2003 payment of the loan provided by the City of Brampton be presented at the City Council Meeting to be held on September 29, 2003.
Carried
CW072-2003 That staff prepare a report for the City Council Meeting to be held on October 15, 2003 regarding consideration of financial support to assist the Brampton Concert Band in entering the Edinborough International Festival, at an approximate amount of $35,000.00, and regarding consideration of financial support to National Teams representing the City of Brampton, which includes the Brampton Excelsiors at an approximate amount of $20,000.00 for their Mann Cup National Championship, to be funded through the Sponsorship Account budgeted for 2003.
A recorded vote was requested and the motion was voted on as follows:
2003 09 24 Page 10 of 22 Minutes Committee of the Whole
YEA NAY ABSENT
Aujla nil Begley Callahan Bissell Cowie DiMarco Fennell Hames Gibson Jeffrey Hutton Miles Metzak Richards Moore Palleschi Sprovieri
Carried 10 Yeas 0 Nays 7 Absent
D 3. Mr. Jack Swift, visitor from Brampton, Cumbria, England, re: Goodwill Message on Behalf of the Parish Council of Brampton, Cumbria, England (File M40).
Mr. Jack Swift was unable to be present as a result of delays in his itinerary.
E. Administration and Finance Committee Matters
E 1. Reports – City Manager’s Office - nil
E 2. Reports – Finance Department - nil
E 3. Reports – Legal Services Department - nil
E 4. Reports – Management and Administrative Services Department
E 4.1. (a) Report from B. Pesant, Chair, Accessibility Advisory Committee, dated September 17, 2003, re: First Municipal Accessibility Plan of the City of Brampton (File G25). (See Delegation Item D1)
(b) Report from K. Zammit, Director of Council and Administrative Services, Management and Administrative Services, dated September 19, 2003, re: Report of the Accessibility Advisory Committee – First Annual Municipal Accessibility Plan (File G25). (See Delegation Item D1)
Dealt with under Delegation Item D1 – Recommendation CW070-2003
2003 09 24 Page 11 of 22 Minutes Committee of the Whole
* E 4.2. Report from H. Quaresma, Manager of Human Resources Client Services, Management and Administrative Services, dated September 24, 2003, re: Seasonal Closure 2002 Review – 2003 Feasibility (File H40).
CW073-2003 1. That the report from H. Quaresma, Manager of Human Resources Client Services, Management and Administrative Services, dated September 24, 2003, to the Committee of the Whole Meeting of September 24, 2003, re: Seasonal Closure 2002 Review – 2003 Feasibility (File H40) be received; and,
2. That City Hall be closed to the public from Wednesday, December 24, 2003 to Thursday, January 1, 2004, inclusive, with a re-open date of Friday, January 2, 2004; and,
3. That City Hall remain open to staff for the same period above; and,
4. That Departments establish “skeleton staffing” for the above period based on their operational needs; and,
5. That Employees who request to book this time off do so through the normal procedure for vacation or lieu time approval; and,
6. That staff be advised as soon as possible in order to plan vacation and lieu time; and,
7. That staff not be made to take time off; and,
8. That staff not be offered to take time off unpaid as this would be considered a break in service for OMERS; and,
9. That this form the standard practice regarding the closure of City Hall, unless unusual circumstances arise to warrant special consideration; and,
10. That an intra-departmental committee be struck to address communications strategy and logistics and that the CUPE president or designate be invited to participate on the committee.
Carried
E 5. Reports – Business Development and Public Relations Department - nil
E 6. Reports – Community Services Department - nil
E 7. Reports – Planning, Design and Development Department - nil
2003 09 24 Page 12 of 22 Minutes Committee of the Whole
F. Buildings and Property Committee Matters
F 1. Reports – City Manager’s Office - nil
F 2. Reports – Business Development and Public Relations Department - nil
F 3. Reports – Community Services Department - nil
F 4. Reports – Finance Department - nil
F 5. Reports – Legal Services Department - nil
F 6. Reports – Management and Administrative Services Department - nil
F 7. Reports – Planning, Design and Development Department - nil
F 8. Reports – Works and Transportation Department - nil
G. By-Law Committee Matters
G 1. Reports – City Manager’s Office - nil
G 2. Reports – Business Development and Public Relations Department - nil
G 3. Reports – Works and Transportation Department - nil
G 4. Reports – Legal Services Department - nil
G 5. Reports – Community Services Department - nil
G 6. Reports – Planning, Design and Development Department - nil
G 7. Reports – Management and Administrative Services Department - nil
H. Community Services Committee Matters
H 1. Policy Reports
* H 1.1. Report from H. Newlove, Director of Recreation Facilities and Programs, Community Services, dated August 12, 2003, re: Former O.P.P. Site Older Adult Centre – Conceptual Design Program (File B10).
2003 09 24 Page 13 of 22 Minutes Committee of the Whole
CW074-2003 1. That the report from H. Newlove, Director of Recreation Facilities and Programs, Community Services, dated August 12, 2003, to the Committee of the Whole Committee Meeting of September 24, 2003, re: Former O.P.P. Site Older Adult Centre – Conceptual Design Program (File B10) be received; and,
2. That the Planning, Design and Development Department be directed to hire a consultant to develop a conceptual plan based on the Design Program Documents appended to the report and funding for the consultant will be taken from the 2003 Capital Budget major indoor projects grant #035540; and,
3. That upon completion, the conceptual design and renovations budget be presented to Planning, Design and Development Committee for endorsement.
Carried
* H 1.2. Report from H. Newlove, Director of Recreation Facilities and Programs, Community Services, and S. Solski, Manager of Art, Culture and Theatre, Community Services, dated August 13, 2003, re: Brampton Theatres Advisory Board Constitutional Amendment (File G25).
CW075-2003 1. That the report from H. Newlove, Director of Recreation Facilities and Programs, Community Services, and S. Solski, Manager of Art, Culture and Theatre, Community Services, dated August 13, 2003, to the Committee of the Whole Committee Meeting of September 24, 2003, re: Brampton Theatres Advisory Board Constitutional Amendment (File G25) be received; and,
2. That the Brampton Theatres Advisory Board Constitution be amended to: (a) Reduce the number of Council Member appointees to the Board from 5 to 3 (Clause 3.1); and, (b) Add Clause 4.3.2 as follows to provide for the process of preparing a financial operating statement:
“The Board will have an annual operating budget within the Art, Culture and Theatre Section that has a net $0.00 after expenses and revenues. Any annual surplus with the Boards operating budget will be deemed Board’s fundraising activity and will be transferred into the Board’s reserve Trust #32. Any annual deficit incurred by the Board will be drawn from the Board’s reserve Trust #32 to bring the Board’s operating budget to a net $0.00”
Carried
2003 09 24 Page 14 of 22 Minutes Committee of the Whole
H 2. Status Reports on Major Community Services Projects - nil
H 3. Information Reports - nil
I. Works and Transportation Committee Matters
I 1. Reports – Administrative Services Division - nil
I 2. Reports – Transit Division - nil
I 3. Reports – Engineering and Development Services Division - nil
I 4. Reports – Maintenance and Operations Division - nil
J. Sign Variance Committee Matters
J 1. Deferred/Referred/Follow-up Items
J 1.1. Sign Variance Application – Royal Crest Mall – 50 Kennedy Road South – Ward 3 (File G26SI).
Deleted under Approval of the Agenda – Recommendation CW069-2003
J 2. New Reports - nil
K. Flower City Strategy Committee Matters
K 1. Report from T. Buonpensiero, Coordinator of Special Projects, Planning Design and Development, dated September 24, 2003, re: Pathways Implementation – Update Report (File P03).
CW076-2003 1. That the report from T. Buonpensiero, Coordinator of Special Projects, Planning Design and Development, dated September 24, 2003, to the Committee of the Whole Meeting of September 24, 2003, re: Pathways Implementation – Update Report (File P03) be received; and,
2. That staff be authorized to proceed with construction of two demonstration projects (Professor’s Lake, Dixie/Bovaird Pond) with funds previously approved in 2002 and 2003 budgets; and,
2003 09 24 Page 15 of 22 Minutes Committee of the Whole
3. That staff report back to the Works and Transportation Committee in January 2004 on the proposed location of the City’s first on road bike lane/signed route; and,
4. That staff report back in the fall of 2004 to verify the long-term operating and capital costs of implementing the Pathways Master Plan.
Carried
L. Minutes
L 1. Brampton Safety Council – September 4, 2003
CW077-2003 That the minutes from the Brampton Safety Council Meeting of September 4, 2003, to the Committee of the Whole Meeting of September 24, 2003, Recommendations SC076-2003 to SC087-2003 be approved as printed and circulated.
Carried
The recommendations were approved as follows:
SC076-2003 That the agenda for the Brampton Safety Council Meeting of September 4, 2003 be approved, as amended, as follows:
To add:
G 1. Discussion re: 2003 Walk to School Day – Wednesday, October 8, 2003 (File G26);
H 2. Correspondence re: Crossing Guard Request – Vicinity of Bartley Bull Parkway and the Walkway from Parkview Place to Service Students of St. Francis Xavier Catholic School, 111 Bartley Bull Parkway and Parkway Public School, 24 Duncan Bull Drive – Ward 3 (File G26):
1. Mary Ann Camilleri, Parkview Place, Brampton, dated September 2, 2003; 2. Sandy Doyle, Brampton, dated September 3, 2003; 3. Angela and Ed Sestini, Parkview Place, Brampton, dated September 3, 2003;
H 3. Correspondence (e-mail) from Mr. Stephen A. Weiler, Geneva Crescent, Brampton, dated September 3, 2003, re: Crossing Guard Request – Vicinity of Queen Street and Glenvale Boulevard/Finchgate
2003 09 24 Page 16 of 22 Minutes Committee of the Whole
Boulevard – Georges Vanier Catholic School, 28 Finchgate Boulevard – Ward 9 (File G26);
I 1. New School Opening – Guardian Angels Catholic School, 62 Heatherdale Drive – Ward 6 (File G26);
I 2. New School Opening – St. Rita’s Catholic School, 30 Summer Valley Drive – Ward 6 (File G26);
I 3. New School Opening – Edenbrook Hill Public School, 61 Edenbrook Hill Road – Ward 6 (File G26);
I 4. New School Opening – Springdale Public School, 100 Dewside Drive – Ward 10 (File G26);
J 2. Discussion re: Student Safety/Traffic Concerns – Earnscliffe Senior Public School, 50 Earnscliffe Circle – Ward 9 (File G26);
J 3. Discussion re: Brampton Safety Council/City of Brampton Publication – “Traffic Safety Around Schools and Playgrounds” (File G26); and,
To correct:
The listings under Item K – Site Inspection Reports to indicate that these matters are the subject of one site inspection report and not three as referenced.
SC077-2003 That the Minutes of the Brampton Safety Council Meeting of June 5, 2003, to the Brampton Safety Council Meeting of September 4, 2003, be received.
SC078-2003 That the correspondence from Mr. James L. Carrick, Manager, Traffic and Transportation Engineering, Engineering and Construction, Public Works, dated August 13, 2003, to the Brampton Safety Council Meeting of September 4, 2003, re: Radar Studies and Countdown Pedestrian Heads – Steeles Avenue East at Kennedy Road South and Steeles Avenue East at Hartford Trail/Orchard Drive – Ward 3 (File G26) be received; and,
Whereas in the aforementioned correspondence the Region of Peel has requested a response from the Brampton Safety Council to indicate whether it is in favour of the implementation of a flashing 60 km/h speed zone on Steeles Avenue East in the vicinity of Kennedy Road South; and,
Whereas in forming its response to the Region of Peel, the Brampton Safety Council considered the possibility that the City of Brampton may be required to
2003 09 24 Page 17 of 22 Minutes Committee of the Whole
post a crossing guard at the intersection of Steeles Avenue East and Hartford Trail/Orchard Drive if a 60 km/h speed zone were implemented; and,
Whereas the Brampton Safety Council also considered the impact that the implementation of this measure could have on the current bussing arrangements for students living south of Steeles Avenue East who would have to cross Steeles Avenue East at Hartford Trail/Orchard Drive if there were no bussing for them; and,
Whereas in considering all these factors, the Brampton Safety Council has determined that the implementation of a 60 km/h speed zone could compromise student safety should this measure result in a change to the current bussing arrangements for students living south of Steeles Avenue East;
Therefore Be It Resolved that it is the position of the Brampton Safety Council that no changes be made to the current traffic measures on Steeles Avenue East in the vicinity of Kennedy Road South and the bussing arrangements for students living south of Steeles Avenue East; and,
Further that a copy of this recommendation and the aforementioned correspondence be forwarded to the Peel District School Board, the Dufferin-Peel Catholic District School Board, and the Student Transportation Office for information.
SC079-2003 That the copy of correspondence from Mr. Jeffrey Black, Traffic Operations Supervisor, Works and Transportation, to Mrs. Michelle Vedi, Principal, Our Lady of Fatima Catholic School, dated June 20, 2003, to the Brampton Safety Council Meeting of September 4, 2003, re: Traffic Concerns – Sunset Boulevard and Vodden Street (File G26) be received.
SC080-2003 1. That the correspondence from the following individuals, to the Brampton Safety Council Meeting of September 4, 2003, re: Crossing Guard Request – Vicinity of Bartley Bull Parkway and the Walkway from Parkview Place to Service Students of St. Francis Xavier Catholic School, 111 Bartley Bull Parkway and Parkway Public School, 24 Duncan Bull Drive – Ward 3 (File G26) be received:
1. Mary Ann Camilleri, Parkview Place, Brampton, dated September 2, 2003; 2. Sandy Doyle, Brampton, dated September 3, 2003; 3. Angela and Ed Sestini, Parkview Place, Brampton, dated September 3, 2003; and,
2. That a site inspection be scheduled.
2003 09 24 Page 18 of 22 Minutes Committee of the Whole
SC081-2003 1. That the correspondence (e-mail) from Mr. Stephen A. Weiler, Geneva Crescent, Brampton, dated September 3, 2003, to the Brampton Safety Council Meeting of September 4, 2003, re: Crossing Guard Request – Vicinity of Queen Street and Glenvale Boulevard/Finchgate Boulevard – Georges Vanier Catholic School, 28 Finchgate Boulevard – Ward 9 (File G26) be received; and,
2. That Trustee Linda Zanella, Dufferin-Peel Catholic District School Board, contact the Principal of Georges Vanier Catholic School to determine if any of the school’s students are likely to be crossing Queen Street to get to the school and report back to the Brampton Safety Council Meeting of October 2, 2003; and,
3. That Mr. Alan Gibson, Chair, Brampton Safety Council, and Ms. Violet Skirten, Crossing Guard Supervisor, Works and Transportation, undertake a visit to the area referenced in the aforementioned correspondence to observe the number of students crossing Queen Street and their grade levels/age groups and report back to the Brampton Safety Council Meeting of October 2, 2003.
SC082-2003 That the following traffic measures be implemented for Guardian Angels Catholic School, 62 Heatherdale Drive, Ward 6, as considered at the Brampton Safety Council Meeting of September 4, 2003:
“No Stopping, Monday to Friday, 8:00 a.m. to 5:00 p.m.” restrictions along the frontage of the school on Heatherdale Drive on the opposite side of the street; and, Corner restrictions on both sides of Heatherdale Drive at Continental Road.
SC083-2003 That the information from Mr. Alex Wilson, Peel District School Board dated July 23, 2003, to the Brampton Safety Council Meeting of September 4, 2003, re: New School Hours for the Peel District School Board and Dufferin-Peel Catholic District School Board for the 2003-2004 Year (File G26) be received.
SC084-2003 That a site inspection be scheduled to review student safety/traffic concerns at Earnscliffe Senior Public School, 50 Earnscliffe Circle, Ward 9, as considered at the Brampton Safety Council Meeting of September 4, 2003.
SC085-2003 That the Brampton Safety Council endorses the funding and distribution plan for the Brampton Safety Council/City of Brampton publication entitled “Traffic
2003 09 24 Page 19 of 22 Minutes Committee of the Whole
Safety Around Schools and Playgrounds”, as considered at the Brampton Safety Council Meeting of September 4, 2003.
SC086-2003 1. That the site inspection report dated June 13, 2003, to the Brampton Safety Council Meeting of September 4, 2003, re: Parking Concerns – Legacy Lane – Ward 6 (Homestead Public School, 99 Fletcher’s Creek Boulevard and St. Ursula Catholic School, 11 Dwellers Road) – Friday, June 13, 2003, 8:00 a.m. and 2:50 p.m. (File G26), be received, as amended, to indicate that the school bus companies be reminded to enter from the “south” and not the “north” as noted in the report; and,
2. That corner restrictions be implemented at the intersection of Legacy Lane and Fletchers Creek Boulevard, and that “No Stopping, Monday to Friday, 8:00 a.m. to 5:00 p.m.” restrictions be implemented on the east side of Fletchers Creek Boulevard immediately south of the school driveway entrance; and,
3. That the Student Transportation Office be requested to remind the school bus companies that the buses are to enter from the south end of the school; and,
4. That teachers, parents and all visitors to Homestead Public School be requested to exit the Kiss and Ride operation across the front of the school as originally planned; and,
5. That the Principal of Homestead Public School be requested to ensure that all student monitors assisting other students in crossing the driveway wear safety identification vests; and that staff assisting students and motorists be available until the morning start time.
SC087-2003 That the Brampton Safety Council do now adjourn to meet again on Thursday, October 2, 2003, at 9:30 a.m., or at the call of the Chair.
M. Correspondence - nil
N. Other/New Business
N 1. Discussion at the request of Regional Councillor P. Palleschi, re: Ownership of Lands Adjacent to Noise Attenuation Walls on Highway #50 (File B44).
Regional Councillor P. Palleschi advised staff of a situation occurring on Highway #50 with respect to ownership of the lands that are adjacent to noise
2003 09 24 Page 20 of 22 Minutes Committee of the Whole
attenuation walls. He advised that the City of Brampton and the Region of Peel should meet to determine the ownership and maintenance of these lands and that giving ownership of these lands to the property owners behind the noise walls should not be an option due to the drainage pipes that exist underneath. He further advised that this matter should be resolved quickly as the developers are being held up from registering their plan as a result of this situation.
J. Marshall, Commissioner of Planning, Design, and Development, advised that this matter would be dealt with immediately and staff will report back to the Councillor directly in this regard.
O. Referred Matters
O 1. Referred Matters List
CW078-2003 That the list from the City Clerk’s Office, to the Committee of the Whole Meeting of September 24, 2003, re: Referred Matters List – Committee of the Whole, be received.
Carried
P. Deferred Matters
P 1. Discussion at the request of City Councillor J. Sprovieri, re: Condition of Property Located on the Northwest Corner of Peter Robertson Boulevard and Dixie Road – Debris from a Burned Structure (File E00).
City Councillor J. Sprovieri advised Committee that the owners of the subject property have begun to clean up the debris however; the matter of trucks on the property has not been resolved.
J. Atwood-Petkovski, Corporation Counsel and Director of Litigation, Legal Services, advised that property standards and building code charges have been laid against the owner of the property and a trial date has been set for October 29, 2003. She further advised that the matter of trucks parked on this property would be investigated and staff will respond to the Councillor directly in this regard.
Q. Question Period
Q 1. In response to a question from City Councillor D. Metzak with respect to the continuing problem of debris being left on the boulevard on Clark Boulevard, near Edenborough Drive, J. Brophy, Director of Maintenance and Operations, Works and Transportation, advised that staff would investigate this matter.
2003 09 24 Page 21 of 22 Minutes Committee of the Whole
Q 2. In response to a question from City Councillor J. Hutton with respect to road restoration taking place in Churchville, which does not seem to be conforming to its original heritage condition, J. Brophy, Director of Maintenance and Operations, Works and Transportation, advised that this matter would be investigated and staff will respond to the Councillor directly in this regard.
Q 3. In response to a question from City Councillor J. Hutton with respect to the possibility of renting the City Hall Atrium during the 2003 Christmas season closure period, J. Wright, Commissioner of Management and Administrative Services, advised that this matter would be reviewed and a response would be provided to the Councillor directly in this regard.
Q 4. In response to a question from Regional Councillor S. DiMarco with respect to the possibility of using Development Charges to pay for the installation of a left hand turn lane on McLaughlin Road South in front of John Knox Christian School, as it is a growth related problem, J. Brophy, Director of Maintenance and Operations, Works and Transportation, advised that staff is reviewing this possibility.
Q 5. In response to a question from City Councillor B. Callahan with respect to complaints from residents relating to the level of noise from the Matrix Niteclub on Kennedy Road South, the Councillor was advised that this matter would be referred to J. Atwood-Petkovski, Corporation Counsel and Director of Litigation, Legal Services, for review and a response back to the Councillor.
R. Public Question Period - nil
S. Closed Session - nil
T. Adjournment
CW079-2003 That the Committee of the Whole do now adjourn to meet again on Wednesday, December 10, 2003 at 9:00 a.m. or at the call of the Chair.
Carried
2003 09 24 Page 22 of 22 Minutes Committee of the Whole
Committee of the Council of the Corporation of the City of Brampton
Wednesday, December 10, 2003
ton Members Present: Mayor S. Fennell Regional Councillor E. Moore – Wards 1 and 5 Regional Councillor P. Palleschi – Wards 2 and 6 (left at 4:00 p.m.) Regional Councillor S. DiMarco – Wards 3 and 4 (left at 4:23 p.m.) Regional Councillor G. Miles – Wards 7 and 8 Regional Councillor J. Sprovieri – Ward 9 and 10 City Councillor G. Gibson – Wards 1 and 5 City Councillor J. Hutton – Wards 2 and 6 (left at 3:37 p.m.) City Councillor B. Callahan – Ward 3 and 4 (arrived at 9:34 a.m.) City Councillor S. Hames – Wards 7 and 8 City Councillor G. Manning – Wards 9 and 10
Staff: Mr. L.V. McCool, City Manager Mr. B. Cranch, Commissioner of Community Services Mr. A. D. MacMillan, Commissioner of Works and Transportation Mr. J. A. Marshall, Commissioner of Planning, Design and Development Mr. A. Ross, Commissioner of Finance and Treasurer
City of Bramp City Mr. J. Wright, Commissioner of Management and Administrative Services Ms. P. Wyger, Commissioner of Legal Services and City Solicitor Mr. D. Cutajar, Executive Director, Business Development and Public Relations Mr. A. MacDonald, Deputy Fire Chief, Fire and Emergency Services, Community Services Mr. C. Moore, Chief Information Officer, Management and Administrative Services Ms. J. Atwood-Petkovski, Corporation Counsel and Director of Litigation, Legal Services Mr. H. Newlove, Director of Recreation Facilities and Programs, Community Services Ms. K. Zammit, Director of Council and Administrative Services, Management and Administrative Services Mr. D. McFarlane, Director of Revenue, Finance Mr. P. Anderson, Manager of Engineering Services, Works and Transportation Mr. L. J. Mikulich, City Clerk, Management and Administrative Services Ms. S. Pacheco, Legislative Coordinator, Council and Administrative Services, Management and Administrative Services Minutes Committee of the Whole
The Meeting was called to order at 9:17 a.m., recessed at 10:40 a.m., reconvened at 10:45 a.m., recessed at 12:25 p.m., reconvened at 1:06 p.m., recessed at 4:31 p.m., reconvened in Closed Session at 4:35 p.m., moved back into Open Session at 4:50 p.m. and adjourned.
After due consideration of the matters placed before this Committee, the members beg leave to present its report as follows:
Item Recommendation
A. CW080-2003 Approval of Agenda
B. Conflicts of Interest
C. Consent
D 1. Public Meeting – Intention to Pass a By-law – User Fees for Recreation Programs and Facilities – 2004 (File R00)
D 2. CW080-2003 Invoice for Weed Cutting and Clean of Excessive Growth – 12 Emanuele Place – Ward 10 (File E15)
D 3. CW081-2003 Expansion of Castlemore Road (File M04) CW082-2003
E. Corporate Services and Finance Committee Matters
E 1. Reports – City Manager’s Office
E 2-1. CW083-2003 Preliminary Reassessment Using 2003 Current Value Assessment (CVA) for the 2004 Taxation Year (File F97)
E 2-2. CW084-2003 2003 Cash Management – 3rd Quarter Investment Report for the Period Ending September 2003 (File F48)
E 2-3. CW085-2003 Lease Financing Policy (File F81)
E 2-4. CW086-2003 Capital Project Status Report for the Quarter Ended September 30, 2003 (File F26)
E 2-5. CW087-2003 2003 Current Budget Status Report – 3rd Quarter (File F96)
E 3. Reports – Legal Services Department
E 4-1. CW088-2003 Committee Structure, Appointment of Members of Council to
2003 12 10 Page 2 of 35 Minutes Committee of the Whole
CW089-2003 Committees/Subcommittees, 2004 Council/Committee Calendar, Schedule of Acting Mayors – December 2003 – November 2006, Council Meetings in a Municipal Election Year (File L01)
E 4-2. CW090-2003 Procedure for Citizen Appointments to Committees of Council (File L01)
E 5. Reports – Business Development and Public Relations Department
E 6. Reports – Community Services Department
E 7. Reports – Planning, Design and Development Department
F. By-Law Committee Matters
F 1. Reports – City Manager’s Office
F 2. Reports – Business Development and Public Relations Department
F 3. Reports – Works and Transportation Department
F 4-1. CW091-2003 Basement Apartments – Prosecution Statistics (File L22)
F 5. Reports – Community Services Department
F 6. Reports – Planning, Design and Development Department
F 7. Reports – Management and Administrative Services Department
G. Community Services Committee Matters
G 1-1. CW092-2003 Parks and Recreation Rates/Fees Increases – 2004 (File R00)
G 1.2. CW093-2003 2006 Actifest – Ontario Senior Games Bid (File R48)
G 1.3. CW094-2003 Temporary Space for Library and Recreation Services to Developing Areas (File G25)
G 2. Status Reports on Major Community Services Projects
2003 12 10 Page 3 of 35 Minutes Committee of the Whole
G 3-1. CW095-2003 Fire and Emergency Services Operations – September 2003 (File D05)
G 3-2. CW096-2003 Holiday Programs – Winter Break 2003 (File R40)
H. Works and Transportation Committee Matters
H 1. Reports – Administrative Services Division
H 2. Reports – Transit Division
H 3. Reports – Engineering and Development Services Division
H 4. Reports – Maintenance and Operations Division
I 1. CW097-2003 Accessibility Advisory Committee – November 26, 2003
I 2. CW098-2003 Brampton Clean City Committee – December 3, 2003
K 1. CW099-2003 Request to Ban the Distribution of Flyers Door-to-Door and on Car Windshields (File M04)
L 1. CW100-2003 Actual Revenues of City –owned Parking Garages and Hours of Operation (File T38)
L 2. CW101-2003 Council/Staff Workshop for Updates on Various Subjects (File G00)
M 1. CW102-2003 Referred Matters List
N. Deferred Matters
O. Question Period
P. Public Question Period
Q. CW103-2003 Closed Session CW104-2003
T. CW105-2003 Adjournment
Mayor S. Fennell
2003 12 10 Page 4 of 35 Minutes Committee of the Whole
A. Ross, Commissioner of Finance and Treasurer, introduced Don McFarlane, Director of Revenue, Finance Department.
A. Approval of Agenda
CW080-2003 That the Agenda for the Committee of the Whole Meeting of December 10, 2003 be approved, as amended as follows:
To delete:
D 2. Mr. Frank Cancellara, 260 Mathewson Street, Maple, re: Invoice for Weed Cutting and Clean of Excessive Growth – 12 Emanuele Place – Ward 10 (File E15); and,
To add:
D 3. Delegations, re: Expansion of Castlemore Road (File M04). 1. Mr. Wolf Froehlich, 3744 Castlemore Road, Brampton 2. Mr. Peter Robertson, 11570 McVean Drive, Brampton
L 1. Discussion at the request of Regional Councillor P. Palleschi, re: Actual Revenues of City-owned Parking Garages and Hours of Operation (File T38).
L 2. Motion, re: Council/Staff Workshop for Updates on Various Subjects (File G00).
Carried
Note: On a 2/3 majority vote to reopen the question, the approval of the agenda was reopened and Delegation #2 for Item D3, Item L1 and L2 were added to the agenda.
B. Conflicts of Interest
City Councillor Callahan declared a conflict of interest with respect to Closed Session Item Q 1 - Personal matters about an identifiable individual, including municipal or local board employees - because he has acted as legal counsel for the identifiable individual.
2003 12 10 Page 5 of 35 Minutes Committee of the Whole
C. Consent
* The following items listed with an asterisk (*) were considered to be routine and non-controversial by the Committee and approved.
(E2-2, E2-3, E2-5, G3-1, G3-2, M1)
D. Delegations/Presentations
D 1. Possible delegations, re: Public Meeting – Intention to Pass a By-law – User Fees for Recreation Programs and Facilities – 2004 (File R00).
Mayor S. Fennell, Chair, announced that in accordance with the Municipal Act, 2001 and Public Notice By-law 393-2002, public notice that this matter was to be considered by Committee was published in the Brampton Guardian on December 3, 2003.
In response to the Mayor’s inquiry, it was indicated that no persons were present with respect to this matter.
See Report Item G 1-1.
D 2. Mr. Frank Cancellara, 260 Mathewson Street, Maple, re: Invoice for Weed Cutting and Clean of Excessive Growth – 12 Emanuele Place – Ward 10 (File E15).
This matter was deleted from the agenda at the request of Mr. Cancellara as this issue has been resolved with staff.
Deleted Under the Approval of the Agenda – Recommendation CW080-2003
D 3. Delegations, re: Expansion of Castlemore Road (File M04). 1. Mr. Wolf Froehlich, 3744 Castlemore Road, Brampton 2. Mr. Peter Robertson, 11570 McVean Drive, Brampton
Note: On a 2/3 majority vote to reopen the question, the approval of the agenda was reopened and Delegation #2 for Item D3 was added to the agenda.
Mr. Wolf Froehlich appeared before Committee on behalf of the residents of Castlemore Road and provided information, which was circulated to Committee, with respect to his concerns regarding the widening of Castlemore Road from the existing 2 lanes into a 6-lane cross-section between Goreway Drive and Regional
2003 12 10 Page 6 of 35 Minutes Committee of the Whole
Road #50. Mr. Froehlich provided details on the negative impact this project would have on the environment, noise levels being experienced by residents in this area, the need for a noise attenuation wall in the event the road widening occurs, and the need to control development in the City.
Mr. Peter Robertson, 11570 McVean Drive, Brampton, appeared before Committee and expressed his concerns relating to the need for a noise wall in this area in the event Castlemore is widened, requested that staff review possible alternatives to widening Castlemore Road, and expressed the need to construct a bridge over the West Humber River.
Discussions took place with respect to the following: • Castlemore Road as a major east/west connector road • control of development in Brampton • the need to upgrade and widen Castlemore Road • widening Castlemore Road into a 4-lane arterial road in the 5-year forecast • results of the Environmental Assessment for widening Castlemore Road to 6 lanes as it relates to noise levels – a noise attenuation wall for this area was not recommended • the possibility of issuing a tender to receive estimates on widening this road both with and without a noise attenuation wall • the future construction of Cottrelle Boulevard, which is included in the 10- year forecast • stormwater management in this area • public notice provided prior to conducting an Environmental Assessment and the public consultation period • the expropriation process as it relates to compensation for residents • inclusion of a noise attenuation wall in the first phase of widening Castlemore Road (4 lanes) • requests for noise attenuation walls from other areas in Brampton which are experiencing increased noise levels and the community process for obtaining these walls • anticipated timelines for widening Castlemore Road • the need to conduct studies to monitor noise levels following the road widening • possible alternatives to widening Castlemore Road • the possibility of paying for noise walls under development charges • the calculation used to determine noise levels • public input with respect to the design of noise walls • use of development charges for road widening • costs for future maintenance of noise attenuation walls
2003 12 10 Page 7 of 35 Minutes Committee of the Whole
The following motion was considered.
CW081-2003 That the following delegations to the Committee of the Whole Committee Meeting of December 10, 2003, re: Expansion of Castlemore Road (File M04) be received. 1. Mr. Wolf Froehlich, 3744 Castlemore Road, Brampton 2. Mr. Peter Robertson, 11570 McVean Drive, Brampton
Carried
Discussions took place with respect to the need to schedule a workshop to address matters relating to the development and expansion of roads and noise attenuation walls in the City of Brampton, and the following motion was considered:
CW082-2003 Whereas Castlemore Road is being widened into a 6-lane cross-section between Goreway Drive and Regional Road #50;
Be It Resolved that staff be directed to tender the first phase (4 lanes) of this construction both with and without noise attenuation walls to protect residential areas abutting Castlemore Road, and to seek to complete this construction within the established budget; and,
That a report be brought back to a future meeting of the Committee of the Whole to provide details in this regard; and,
That the following matters be addressed at the Council/Staff Workshop scheduled to be held on January 12, 13, and 14, 2004: • a full review of new roads and road widenings throughout the City of Brampton in the 20-year forecast • a presentation by a noise consultant to illustrate the calculations used to determine noise levels • establishing acceptable standards for the City of Brampton with respect to the need for noise attenuation walls • the use of development charges for noise attenuation walls throughout the City of Brampton, as the increase of noise is influenced by growth
Carried
E. Corporate Services and Finance Committee Matters
E 1. Reports – City Manager’s Office - nil
E 2. Reports – Finance Department
2003 12 10 Page 8 of 35 Minutes Committee of the Whole
E 2-1. Report from A. Ross, Commissioner of Finance and Treasurer, dated December 4, 2003, re: Preliminary Reassessment Using 2003 Current Value Assessment (CVA) for the 2004 Taxation Year (File F97).
Committee held a discussion regarding the assessment increases in the rural areas of the City of Brampton, which are impacted by up to a 25% rate increase. Discussions took place regarding possible options to phase in this increase and the impact this increase would have on property taxes.
Discussions took place with respect to the possibility of changing the due date for property taxes as a result of the difficulties being experienced by some seniors in meeting the current due dates as their pensions are normally received at the end of the month.
The following motion was considered:
CW083-2003 That the report from A. Ross, Commissioner of Finance and Treasurer, dated December 4, 2003, to the Committee of the Whole Meeting of December 10, 2003 re: Preliminary Reassessment Using 2003 Current Value Assessment (CVA) for the 2004 Taxation Year (File F97) be received; and,
That staff of the Finance Department continue to monitor issues concerning reassessment and report back to Council on a regular basis; and,
That the manner in which a tax rate is determined in relation to the assessed value be discussed at the Council/Staff Workshop scheduled to be held on January 12, 13, and 14, 2004; and,
Whereas seniors normally receive their pensions at the end of the month;
Be It Resolved that staff review the possibility of changing the date for the the collection of Municipal Taxes from seniors to the end of the month and that this matter be brought forward to the Council/Staff Workshop scheduled to be held on January 12, 13, and 14, 2004.
Carried
* E 2-2. Report from R. Parzei, Manager of Investment, Insurance and Risk Management, Finance, dated November 21, 2003, re: 2003 Cash Management – 3rd Quarter Investment Report for the Period Ending September 2003 (File F48).
2003 12 10 Page 9 of 35 Minutes Committee of the Whole
CW084-2003 That the report from R. Parzei, Manager of Investment, Insurance and Risk Management, Finance, dated November 21, 2003, to the Committee of the Whole Meeting of December 10, 2003, re: 2003 Cash Management – 3rd Quarter Investment Report for the Period Ending September 2003 (File F48) be received.
Carried
* E 2-3. Report from R. Parzei, Manager of Investment, Insurance and Risk Management, Finance, dated November 25, 2003, re: Lease Financing Policy (File F81).
CW085-2003 That the report from R. Parzei, Manager of Investment, Insurance and Risk Management, Finance, dated November 25, 2003, to the Committee of the Whole Meeting of December 10, 2003, re: Lease Financing Policy (File F81) be received; and,
That the Lease Financing Policy, appended to the subject report, be approved effective immediately.
Carried
E 2-4. Report from A. Ross, Commissioner of Finance and Treasurer, and P. Honeyborne, Director of Treasury Services and Deputy Treasurer, Finance, dated November 24, 2003, re: Capital Project Status Report for the Quarter Ended September 30, 2003 (File F26).
Committee held a discussion and asked questions of staff with respect to the amount of Development Charges that have not been spent and the possibility of using these funds to advance other projects.
A. Ross, Commissioner of Finance and Treasurer, advised that the City is not required to spend these funds in a given year and explained that these funds have not been spent partly as a result of project delays. He further advised that the Capital Program is rapidly expanding and the capital forecast indicates that the City will be running out of these funds.
Discussions took place with respect to the process in handling unspent development funds
2003 12 10 Page 10 of 35 Minutes Committee of the Whole
Direction was given: That all future Capital Project Status reports indicate the unspent development funds in individual projects, if any, to allow for decisions to be made to transfer funds in order to advance other projects.
Committee held a discussion and asked questions of J. Wright, Commissioner of Management and Administrative Services and C. Moore, Chief Information Officer, Management and Administrative Services, with respect to Information Technology projects which included the following matters: the forecast unspent capital budget of $8,546,843 department variance of $3,295,428 total package price for the Geographic Information System
J. Wright, Commissioner of Management and Administrative Services, provided details regarding the delay experienced due to the power supply in the data centre and advised that requests for funding in 2004 have been reduced as some projects will not be completed in 2004.
Direction was given: That details relating to the total package price for the Geographic Information System and the manner in which the unspent funds for Information Technology projects will be dealt with, be brought forward prior to the 2004 Budget deliberations.
The following motion was considered.
CW086-2003 That the report from A. Ross, Commissioner of Finance and Treasurer, and P. Honeyborne, Director of Treasury Services and Deputy Treasurer, Finance, dated November 24, 2003, to the Committee of the Whole Committee Meeting of December 10, 2003, re: Capital Project Status Report for the Quarter Ended September 30, 2003 (File F26) be received.
Carried
* E 2-5. Report from A. Ross, Commissioner of Finance and Treasurer, B. Eskelson, Senior Manager of Financial Planning and Budgets, Finance, and D. Sutton, Senior Financial Planning Analyst, Finance, dated December 4, 2003, re: 2003 Current Budget Status Report – 3rd Quarter (File F96).
2003 12 10 Page 11 of 35 Minutes Committee of the Whole
CW087-2003 1. That the report from A. Ross, Commissioner of Finance and Treasurer, B. Eskelson, Senior Manager of Financial Planning and Budgets, Finance, and D. Sutton, Senior Financial Planning Analyst, Finance, dated December 4, 2003, to the Committee of the Whole Meeting of December 10, 2003, re: 2003 Current Budget Status Report – 3rd Quarter (File F96) be received; and,
2. That the Treasurer be authorized to transfer savings resulting from annualization of budgets for 2003 new staff additions to Reserve Fund #21 – Tax Rate Stabilization; and,
3. That the Treasurer be authorized to establish a Downtown DC Waiver Reserve and transfer any unspent monies from the Downtown DC Waiver account to this reserve; and,
4. That the Treasurer be authorized to access the budgeted draw on Reserve Fund #21 – Tax Rate Stabilization Reserve only to the extent necessary to balance overall any shortfall within the consolidated corporate financial results; and,
5. That the Treasurer not make the scheduled draw on the Reserve Fund #17 – Building Rate Stabilization Reserve; and,
6. That 100% of the final surplus in the Building Permits revenue accounts at year-end be transferred to Reserve Fund #17 – Building Rate Stabilization; and,
7. That any net surplus resulting in the City’s consolidated financial results, be transferred first up to a maximum of $4.0 million to Reserve #9 – Transit: Building, Equipment and Vehicles for Transit priorities, with the balance being transferred to Reserve Fund #4 – Asset Rehabilitation and Replacement.
Carried
E 3. Reports – Legal Services Department - nil
E 4. Reports – Management and Administrative Services Department
E 4-1. Report from K. Zammit, Director of Council and Administrative Services, Management and Administrative Services, dated November 25, 2003, re: • Committee Structure • Appointment of Members of Council to Committees/Subcommittees
2003 12 10 Page 12 of 35 Minutes Committee of the Whole
• 2004 Council/Committee Calendar • Schedule of Acting Mayors – December 2003 – November 2006 • Council Meetings in a Municipal Election Year (File L01).
Committee held a discussion with respect to the need to remove sign variance issues from the Planning, Design and Development Committee agenda, and suggestions were put forward with respect to the manner in which sign variance issues should be dealt with. During this discussion, the following motion was considered and approved.
“That a Sign Variance Committee be re-established as a separate Committee of Council to meet at 2:00 p.m. on the first Monday of every month.”
As a result of there being no consensus with respect to the appointment of Members of Council to the Sign Variance Committee, the question was re- opened on a 2/3 majority vote and the following motion was put before the Mayor:
“That sign variance issues be dealt with under the By-laws and Licensing Committee.”
Discussions took place with respect to the schedule for the Economic Development Committee meetings and the following motion was put before the Chair and was subsequently withdrawn.
“That the Economic Development Committee meet on the 4th Wednesday of the month at 12:00 noon.”
Committee held a discussion with respect to the need for all Members of Council to sit on all Standing Committees and a suggestion was made to collapse all Standing Committees into a Committee of the Whole system, which would meet twice a month. It was clarified that this would not impact the Planning, Design, and Development Committee or the Economic Development Committee. Further discussions took place with respect to the potential benefits and drawbacks of switching to a Committee of the Whole system, which included the following:
Benefits: • the Committee would meet twice a month which would provide additional opportunities for the public to address their concerns • the length of time between meetings is shortened from 1 month to 2 weeks • the number of monthly Committee meetings would be reduced
2003 12 10 Page 13 of 35 Minutes Committee of the Whole
• this structure, while not as specifically recommended by the Council Compensation Committee, is consistent with the principles considered by that committee in the development of their recommendations, ie all Members of Council being members of all Standing Committees
Drawbacks: • not following the specific approved recommendations of the Council Compensation Committee • the need to commit to a full-day meeting, twice a month
Discussions took place regarding the intent of the recommendations of the Council Compensation Committee, and the process for delegations and rotation of Committee Chairs under a Committee of the Whole system.
The following motion was considered as follows:
CW088-2003 That the possibility of collapsing all Standing Committees into a Lost Committee of the Whole system be referred to staff for a review and to report back to the Corporate Services and Finance Committee in this regard.
Lost
The following motions were put before the Chair during the discussions regarding the establishment of a Committee of the Whole system:
“That the committee structure and schedule recommended by the Citizens Council Compensation Committee and approved by Council on December 18, 2002, be amended to provide that the Standing Committees of Council, excluding the Planning, Design and Development Committee and the Economic Development Committee, collapse into a Committee of the Whole system; and,
“That the Committee of the Whole meet on the 1st and 3rd Wednesday of each month, except in January 2004 where the Committee will meet once on January 21, 2004.”
Committee held discussions with respect to the following matters: • membership of the business representatives on Economic Development Committee • reestablishing the Flower City Strategy Committee • the reporting structure for the Flower City Strategy Committee • term of office and appointments to the Brampton Downtown Business Association
2003 12 10 Page 14 of 35 Minutes Committee of the Whole
• the process for dealing with emergency management matters and the process for consultation with external agencies • the process for changing Council representatives at the Hydro One Brampton Board.
Direction was given: That staff bring forward details to clarify the process for appointing Members of Council to the Hydro One Brampton Board.
The motions were brought forward for consideration and a recommendation was passed as follows:
CW089-2003 1. That the report from K. Zammit, Director of Council and Administrative Services, Management and Administrative Services, dated November 25, 2003, to the Committee of the Whole Meeting of December 10, 2003, re: • Committee Structure • Appointment of Members of Council to Committees/Subcommittees • 2004 Council/Committee Calendar • Schedule of Acting Mayors – December 2003 – November 2006 • Council Meetings in a Municipal Election Year (File L01) be received; and,
2. That the committee structure and schedule recommended by the Citizens Council Compensation Committee and approved by Council on December 18, 2002, be amended to provide that all Standing Committees of Council, excluding the Planning, Design and Development Committee and the Economic Development Committee, collapse into a Committee of the Whole system; and,
3. That the Committee of the Whole agendas be structured with the following sections: • By-laws and Licensing • Community Services • Corporate Services and Finance • Works and Transportation, and
That the a Chair and Vice Chair be appointed for each of the sections, and
2003 12 10 Page 15 of 35 Minutes Committee of the Whole
That the agenda be structured such that any delegations are the first items on the agenda, followed by the sections noted above; and
That the first section listed on the agendas shall rotate from meeting to meeting, with the Chair of the first section listed being the Chair responsible for calling the Committee to order; and,
4. That the Council appointment(s) to the following subcommittees and consultative committees remain as “position” appointments rather than a named individual: • Brampton Safety Council – Vice-chair of Works & Transportation Committee • Education Liaison Committee – Chairs + Vice-chairs of the Planning, Design and Development Committee and the Community Services Committee • Performing Arts Steering Committee – 2 Area Councillors (City and Regional Councillors for Wards 1 and 5) • Brampton Board of Trade Governing Council – Chair of the Economic Development Committee (as requested by the Board of Trade at their Governing Council Meeting on November 26, 2003), and
5. That the Audit Subcommittee as established in 2002 be reestablished, comprised of the Chair and Vice Chair of the Corporate Services and Finance Section of Committee of the Whole, plus any other Members of Council who may be appointed, and report to Committee of the Whole; and,
6. That the Education Liaison Committee as established in 2003 be reestablished, comprised of the Chairs and Vice Chairs of the Planning, Design and Development Committee and the Community Services Committee, and report to the Committee of the Whole; and,
7. That the Members of Council interested in being appointed to the Flower City Strategy Committee, being Regional Councillor S. DiMarco, Regional Councillor G. Miles, and City Councillor J. Hutton, meet with the City Manager to discuss its structure and meeting frequency, for a report to Committee of the Whole; and,
8. That the Committee appointments for the 2003-2006 term of office be made as follows:
2003 12 10 Page 16 of 35 Minutes Committee of the Whole
Appointment of Chairs
Sections of Committee of the Chair/Vice Chair Whole Community Services Hutton/DiMarco Planning, Design and Development Gibson/Palleschi By-laws & Licensing/ Callahan/Sprovieri Works and Transportation Corporate Services & Finance Manning/Miles Economic Development Hames/Moore Budget Miles Appointment of Council Representative(s) Representatives Subcommittees Accessibility Advisory Committee Hames Audit Subcommittee Manning, Moore, Miles Brampton Safety Council Sprovieri Brampton Heritage Board Hutton Churchville Heritage Committee Hutton Education Liaison Committee DiMarco, Gibson, Hutton, Palleschi Fire Grievance Committee DiMarco, Gibson, Hames, Moore, Palleschi Consultative Committees Bovaird House Steering Committee Moore Citizens Awards Committee (Chair) Hames Council Office Organization Gibson, Moore, Miles, Palleschi ODA Staff Committee Hames Growth Management Steering Gibson, Hames, Manning, Palleschi, Committee Sprovieri Official Plan Steering Committee Gibson, Hutton, Manning, Moore, Palleschi, Sprovieri Performing Arts Steering Gibson, Moore Committee Rose Club Moore Soccer Advisory Committee Hames Sports Hall of Fame Board of Hames Governors Transportation and Transit Master Callahan, DiMarco, Gibson, Hutton, Plan Manning, Moore, Palleschi, Sprovieri United Way Hames Other Committees Brampton Arts Council Hames
2003 12 10 Page 17 of 35 Minutes Committee of the Whole
Brampton Public Library Hames, Manning, Miles Brampton Safe City Association Hames Brampton Seniors Council Callahan, Hames, Manning Brampton Theatre Advisory Board DiMarco, Palleschi Outside Agencies Brampton Board of Trade Hames GTAA Consultative Committee Hames, Sprovieri GTAA Noise Management Sprovieri Committee Humber Watershed Alliance Sprovieri Hydro One Brampton Fennell, Gibson St. Leonard’s House Manning Supportive Housing in Peel DiMarco
9. That the Central Area Plan Review be disbanded as matters will be dealt with through the Planning, Design and Development Committee; and,
10. That notice be sent to the Etobicoke and Mimico Creek Coalition that the City of Brampton will not be appointing a representative at this time; and,
11. That the Brampton Seniors Council be requested to consider an amendment to their constitution to increase the number of Council representatives from two (2) members to “a minimum of two (2) members”; and,
12. That the Brampton Theatres Advisory Board be requested to consider an amendment to their constitution to reduce the number of Council appointments from three (3) members to two (2) members; and,
13. That sign variance issues be dealt with under the Committee of the Whole, under the By-laws and Licensing section, on a temporary basis pending further review; and,
14. That staff undertake a review of the sign variance process and bring forward options for a new format/process to deal with sign variance requests to a Committee of the Whole Meeting in May 2004; and,
15. Whereas a Council/Staff Workshop has been requested by Members of Council; and,
2003 12 10 Page 18 of 35 Minutes Committee of the Whole
Whereas dates and a location need to be identified and published to meet the provisions of the Municipal Act;
Be It Resolved, that that Council/Staff Workshop be scheduled to take place on January 12, 13 and 14, 2004; and,
16. That the format and membership of the Economic Development Committee be added for discussion at the Council/Staff Workshop scheduled to be held on January 12, 13 and 14, 2004; and,
17. That the composition of the Brampton Public Library Board be amended to be comprised of: a. A minimum of three (3) Members of Council b. Two (2) citizen members appointed as nominees of the Peel District School Board c. Two (2) citizen members appointed as nominees of the Dufferin-Peel District School Board d. Two (2) citizen members appointed by City Council. and that By-law 270-91, as amended, be amended accordingly; and,
18. Whereas the Brampton Downtown Business Association has requested, by letter dated October 16, 2003, that the current Board of Management be extended until March 1, 2004, due to the timing required to implement a smooth transition and full complement of qualified members to be nominated for appointment to the Downtown Development Corporation; and,
Whereas Mr. Clay Connor, Director of Real Estate Services and Corporation Counsel, Legal Services Department, has confirmed that it is within Council’s authority to delay the appointments to the new Board of Management,
Be It Resolved the term of the current Board of Management of the Brampton Downtown Business Association be extended to March 1, 2004, prior to which date Council will appoint new members, with the exception that the Council representatives shall be Regional Councillor E. Moore, Regional Councillor S. DiMarco, and City Councillor G. Gibson; and,
That the Council representatives for the Interim Advisory Board of Directors for the new Downtown Development Corporation be Regional Councillor E. Moore, Regional Councillor S. DiMarco, and City Councillors G. Gibson; and,
2003 12 10 Page 19 of 35 Minutes Committee of the Whole
19. That the proposed 2004 Council/Committee Calendar as outlined in the subject staff report, be amended as follows; and, . • City Council will meet on the 2nd Monday of each month at 1:00 p.m. (as opposed to 9:30 a.m.) and on the 4th Monday of each month at 7:00 p.m.; and,
• Planning, Design and Development Committee will meet on the 1st Monday of each month at 1:00 p.m. (as opposed to 9:30 a.m.) and on the 3rd Monday of each month at 7:00 p.m.; and,
• Committee of the Whole will meet on the 1st and 3rd Wednesday of each month from 9:30 a.m.-3:30 p.m., except in January 2004 where the Committee will meet once on January 21, 2004; and,
• Economic Development Committee will meet on the 3rd Wednesday of each month from 12:00 noon – 2:00 p.m., the same day as Committee of the Whole – in the event that Committee of the Whole is not adjourned by 12:00 noon, it shall recess until the Economic Development Committee has adjourned, then will reconvene; and,
• Committee of the Whole - Budget meetings will be scheduled for Monday to Friday, the week of January 26-30, 2004, to convene at 9:30 a.m.; and,
20. That staff bring forward a revised 2004 Council/Committee calendar incorporating the above amendments, to the City Council Meeting scheduled to be held on December 15, 2003; and,
21. That the following schedule for Acting Mayors for the term of Council from December 2003 to November 2006 be approved; and:
2003 2004 2005 2006 January G. Gibson J. Hutton S. DiMarco February S. Hames G. Manning G. Miles March J. Hutton S. DiMarco E. Moore April G. Manning G. Miles P. Palleschi May S. DiMarco E. Moore J. Sprovieri June G. Miles P. Palleschi B. Callahan July E. Moore J. Sprovieri G. Gibson August P. Palleschi B. Callahan S. Hames
2003 12 10 Page 20 of 35 Minutes Committee of the Whole
September J. Sprovieri G. Gibson J. Hutton October B. Callahan S. Hames G. Manning November G. Gibson J. Hutton S. DiMarco December B. Callahan S. Hames G. Manning
22. That the function of Acting Mayors be a topic for discussion at the Council/Staff Workshop scheduled to take place on January 12, 13 and 14, 2004; and,
23. That, in the year of a municipal election, no regular Council Meetings be scheduled after mid-October until the new Council takes office, and that staff prepare a report which would provide options to deal with administrative matters to cover that period.
Carried
E 4-2. Report from K. Zammit, Director of Council and Administrative Services, Management and Administrative Services, dated November 28, 2003, re: Procedure for Citizen Appointments to Committees of Council (File L01).
CW090-2003 1. That the report from K. Zammit, Director of Council and Administrative Services, Management and Administrative Services, dated November 28, 2003, to the Committee of the Whole Meeting of December 10, 2003, re: Procedure for Citizen Appointments to Committees of Council (File L01) be received, and,
2. That the procedure outlined in Appendix D to the subject report be approved;
3. That advertisements for citizen appointments for the current term of Council be published during the weeks of January 5 and 12, 2004, with a closing date of Monday, January 19, 2004; and,
4. That a Citizen Interview Subcommittee to be comprised of a minimum of three (3) Members of Council to conduct the citizen interviews on Friday, January 23, 2004 for recommendations to the Council meeting scheduled to be held January 26, 2004; and
5. That, in accordance with the recommendation of the Accessibility Advisory Committee approved by City Council on September 29, 2003, the current members of the Committee be reappointed for the current term of Council, as follows:
2003 12 10 Page 21 of 35 Minutes Committee of the Whole
Mr. Bruce Galbraith Ms. Yvonne Gaudet Mr. Barton Hrycyna Ms. Mary Laffrenier Mr. Bob Pesant Ms. Sharon Shanahan Ms. Norma Van Sickle Mr. Roland Vermeesch Ms. Shereen Woodworth
Carried
E 5. Reports – Business Development and Public Relations Department - nil
E 6. Reports – Community Services Department - nil
E 7. Reports – Planning, Design and Development Department - nil
F. By-Law Committee Matters
F 1. Reports – City Manager’s Office - nil
F 2. Reports – Business Development and Public Relations Department - nil
F 3. Reports – Works and Transportation Department - nil
F 4. Reports – Legal Services Department
F 4-1. Report from J. Atwood-Petkovski, Corporation Counsel and Director of Litigation, Legal Services, and P. Dray, Manager of Prosecutions, Legal Services, dated October 2, 2003, re: Basement Apartments – Prosecution Statistics (File L22).
Discussions took place with respect to court imposed fines, registration fees, the possibility of levying fees against chronic offenders, and consequences for repeat offenders.
Committee held a discussion regarding basement apartments particularly with respect to the following: • advertisements for basement apartments by real estate agencies • proactive measures taken by staff • public awareness regarding the need to register basement apartments
2003 12 10 Page 22 of 35 Minutes Committee of the Whole
• consequences on not registering a basement apartment as it relates to insurance coverage
J. Atwood-Petkovski, Corporation Counsel and Director of Litigation, Legal Services, advised Committee that the issue of basement apartments is a problem across the Greater Toronto Area and noted that the City of Brampton is one of the most proactive municipalities in addressing this issue. She further advised that the City is launching a new web link in approximately 2 weeks which will provide information to the public about basement apartments and potential liabilities if they are not registered.
The following motion was considered.
CW091-2003 That the report from J. Atwood-Petkovski, Corporation Counsel and Director of Litigation, Legal Services, and P. Dray, Manager of Prosecutions, Legal Services, dated October 2, 2003, to the Committee of the Whole Meeting of December 10, 2003, re: Basement Apartments – Prosecution Statistics (File L22) be deferred for further discussion at the next Committee of the Whole Meeting scheduled to take place in on January 21, 2004.
Carried
F 5. Reports – Community Services Department - nil
F 6. Reports – Planning, Design and Development Department - nil
F 7. Reports – Management and Administrative Services Department - nil
G. Community Services Committee Matters
G 1. Policy Reports
G 1-1. Report from H. Newlove, Director of Recreation Facilities and Programs, Community Services, dated November 13, 2003, re: Parks and Recreation Rates/Fees Increases – 2004 (File R00). (See Delegations Item E 1)
Mayor S. Fennell, Chair, announced that in accordance with the Municipal Act, 2001 and Public Notice By-law 393-2002, public notice that this matter was to be considered by Committee was published in the Brampton Guardian on December 3, 2003.
2003 12 10 Page 23 of 35 Minutes Committee of the Whole
Committee held a discussion with respect to the possibility of providing family rates, the reason for increases on certain programs only and advising community groups of the increases.
The following motion was considered.
CW092-2003 That the report from H. Newlove, Director of Recreation Facilities and Programs, Community Services, dated November 13, 2003, to the Committee of the Whole Meeting of December 10, 2003, re: Parks and Recreation Rates/Fees Increases – 2004 (File R00) be received; and,
That a by-law be passed to approve the 2004 Parks and Recreation rates for recreation programs and fees for rental space; and,
That a report be prepared to address the possibility of providing family rates for Parks and Recreation programs and to provide details regarding cost increases to the City in providing these programs and that it be brought forward to the Committee of the Whole Meeting scheduled to take place on January 21, 2004.
Carried
G 1-2. Report from S. Bonello, Recreation Coordinator of Seniors, Community Services, dated November 24, 2003, re: 2006 Actifest – Ontario Senior Games Bid (File R48).
B. Cranch, Commissioner of Community Services, provided details regarding the bid process for this event. He further advised that a package would come forward to Committee providing details on facility options for this event.
The following motion was considered.
CW093-2003 That the report from S. Bonello, Recreation Coordinator of Seniors, Community Services, dated November 24, 2003, to the Committee of the Whole Meeting of December 10, 2003, re: 2006 Actifest – Ontario Senior Games Bid (File R48) be received; and,
That a bid for the City of Brampton to host the 2006 Ontario Seniors Games be supported; and,
2003 12 10 Page 24 of 35 Minutes Committee of the Whole
That, if the Brampton Bid is successful, staff present the revised neutral budget for the games and the contract terms with the Province of Ontario for approval.
Carried
G 1-3. Report from B. Cranch, Commissioner of Community Services, and A. Kostiak, Chief Executive Officer, Brampton Public Library, dated November 24, 2003, re: Temporary Space for Library and Recreation Services to Developing Areas (File G25).
Committee held a discussion with respect to the need to expedite the construction of the libraries at the Dixie Road/Sandalwood Parkway and at the Torbram Road/Sandalwood Parkway sites. The following matters were discussed: • the need to construct permanent libraries • the possibility of constructing the library as a free-standing building at the Torbram Road site • the need to expedite the construction of the library in Springdale • the use of Development Charges to construct a temporary library • the possibility of building a public library within a school • timeframe for the construction of a temporary library in Fletcher’s Meadow
The following motion was considered.
CW094-2003 1. That the report from B. Cranch, Commissioner of Community Services, and A. Kostiak, Chief Executive Officer, Brampton Public Library, dated November 24, 2003, to the Committee of the Whole Meeting of December 10, 2003, re: Temporary Space for Library and Recreation Services to Developing Areas (File G25) be received; and,
2. That, subject to budget approval on an annual basis, the concept of temporary, satellite, limited-service facilities for recreation and library services subject to recreation and library staff submitting a plan for appropriate sites and timing that works in conjunction with the City’s Growth Management Strategy and the Development Charges Study be recommended; and,
3. That the Commissioner of Community Services be directed to approach the Trustees of the secondary plans under development to inquire about their willingness to assist with the limited service facilities; and,
2003 12 10 Page 25 of 35 Minutes Committee of the Whole
4. That staff submit cost estimates and a business case to provide limited service facilities in northwest and northeast Brampton for consideration as part of the 2004 budget deliberations; and,
5. That Community Services staff and the Brampton Public Library Board review the feasibility of a permanent free standing library facility at the Torbram Road/Sandalwood Parkway site and that a report be brought forward in this regard to a Committee of the Whole Meeting, prior to the 2004 Budget deliberations.
Carried
G 2. Status Reports on Major Community Services Projects - nil
G 3. Information Reports
* G 3-1. Report from B. Cranch, Commissioner of Community Services, and T. Irwin, Fire Chief, Fire and Emergency Services, Community Services, dated October 30, 2003, re: Fire and Emergency Services Operations – September 2003 (File D05).
CW095-2003 That the report from B. Cranch, Commissioner of Community Services, and T. Irwin, Fire Chief, Fire and Emergency Services, Community Services, dated October 30, 2003, to the Committee of the Whole Committee Meeting of December 10, 2003, re: Fire and Emergency Services Operations – September 2003 (File D05) be received.
Carried
* G 3-2. Report from M. Held, Recreation Coordinator of Youth Programs, Community Services, dated November 5, 2003, re: Holiday Programs – Winter Break 2003 (File R40).
CW096-2003 That the report from M. Held, Recreation Coordinator of Youth Programs, Community Services, dated November 5, 2003, to the Committee of the Whole Committee Meeting of December 10, 2003 re: Holiday Programs – Winter Break 2003 (File R40) be received.
Carried
2003 12 10 Page 26 of 35 Minutes Committee of the Whole
H. Works and Transportation Committee Matters
H 1. Reports – Administrative Services Division - nil
H 2. Reports – Transit Division - nil
H 3. Reports – Engineering and Development Services Division - nil
H 4. Reports – Maintenance and Operations Division - nil
I. Minutes
I 1. Accessibility Advisory Committee – November 26, 2003
CW097-2003 That the minutes from the Accessibility Advisory Committee Meeting of November 26, 2003, to the Committee of the Whole Meeting of December 10, 2003, Recommendations AAC001-2003 to AAC016-2003 be approved as printed and circulated.
Carried
The recommendations were approved as follows:
AAC001-2003 That the agenda for the Accessibility Advisory Committee Meeting of November 26, 2003 be approved, as amended, to add:
I 5. Correspondence from Mr. David Szwarc, Commissioner of Social Services, Region of Peel, dated November 4, 2003, re: Offer of Assistance to the Brampton Accessibility Advisory Committee with Issues Related to Transportation and Contact Name for Manager of TransHelp Transit Service.
AAC002-2003 That the Minutes of the Accessibility Advisory Committee Meeting of October 8, 2003, to the Accessibility Advisory Committee Meeting of November 26, 2003, be received.
AAC003-2003 That the delegation of Ms. Mary Rocque, 21 Nutmeg Street, to the Accessibility Advisory Committee Meeting of November 26, 2003, re: Multiple Chemical Sensitivity be received; and,
2003 12 10 Page 27 of 35 Minutes Committee of the Whole
That consideration be given to the inclusion of Multiple Chemical Sensitivity as a disability within the Municipal Accessibility Plan and in the development of policies to address the disabilities identified in the Plan.
AAC004-2003 That the presentation by Bill Lidstone, Senior Communications Associate, Business Development and Public Relations, to the Accessibility Advisory Committee Meeting of November 26, 2003, re: Development of an Accessibility Program Identifier be received.
AAC005-2003 That the update re: Public Awareness Campaign – Municipal Accessibility Plan and Programs, to the Accessibility Advisory Committee Meeting of November 26, 2003, be received.
AAC006-2003 That the update re: Circulation of the Municipal Accessibility Plan, to the Accessibility Advisory Committee Meeting of November 26, 2003, be received.
AAC007-2003 That the update re: Barrier-Free Policy – Joint Meeting between the ODA Staff Committee and the Accessibility Advisory Committee, to the Accessibility Advisory Committee Meeting of November 26, 2003, be received; and,
That Mr. Gerald Parker, Accessibility Plan Coordinator, Management and Administrative Services, be directed to prepare a draft Barrier-Free Policy, forward it to members of the Accessibility Advisory Committee and the ODA Staff Committee for review and input, and to set up a joint meeting between the two Committees at the appropriate time.
AAC008-2003 That the update re: Council Representation on the Accessibility Advisory Committee, to the Accessibility Advisory Committee Meeting of November 26, 2003, be received.
AAC009-2003 Whereas the Accessibility Advisory Committee, at its meeting of November 26, 2003, considered the feasibility of hosting a Brampton Conference on Accessibility during the early part of 2004; and,
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Whereas, while the members of the Committee were in support of hosting such a conference, it was recognized that this may not be the appropriate time for doing so;
Therefore Be It Resolved that no further action be taken at this time with respect to the hosting of a Brampton Conference on Accessibility, but that consideration be given to doing so as part of the development of the 2nd Annual Municipal Accessibility Plan. AAC010-2003 That the status updates re: 2003/2004 Municipal Accessibility Plan Priorities, to the Accessibility Advisory Committee Meeting of November 26, 2003, be received.
AAC011-2003 That the copy of e-mail correspondence from Gerald Parker, Accessibility Plan Coordinator, to various City staff, dated November 14, 2003, to the Accessibility Advisory Committee Meeting of November 26, 2003, re: Accessible Parking Signage be received.
AAC012-2003 That the e-mail correspondence exchange between the Burlington Accessibility Advisory Committee and Gerald Parker, Accessibility Plan Coordinator, dated September to November 2003, to the Accessibility Advisory Committee Meeting of November 26, 2003, re: Hosting of “Access Ontario II” Conference be received.
AAC013-2003 That the e-mail correspondence from the Access Directorate, Ministry of Citizenship and Immigration, dated October 30, 2003, to the Accessibility Advisory Committee Meeting of November 26, 2003, re: City of London Measures to Make Municipal Elections Accessible and Information to Assist Municipalities with Publicizing their Accessibility Plans be received.
AAC014-2003 That the following e-mail correspondence from Mr. David Lepofsky, Chair, Ontarians with Disabilities Act Committee, to the Accessibility Advisory Committee Meeting of November 26, 2003, be received:
1. Dated October 3, 2003, re: Letter from the Ontarians with Disabilities Act Committee to Premier Dalton McGuinty Extending Congratulations and Offering Assistance in Working Toward a Barrier-Free Ontario;
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2. Dated October 10, 2003, re: Details on a Telephone Conversation between Premier Dalton McGuinty and Mr. David Lepofsky, Chair of the Ontarians with Disabilities Act Committee;
3. Dated October 28, 2003, re: Fifth Anniversary of the Ontario Legislature unanimously declaring that the Ontarians with Disabilities Act should comply with the Ontarians with Disabilities Act Committee’s 11 Principles;
4. Dated October 29, 2003, re: Request from the Ontarians with Disabilities Act Committee for Input on Action Ideas for the Next Phase in the Campaign for a Barrier-Free Ontario; and,
5. Dated November 13, 2003, re: Availability of a New Detailed History of the Ontarians with Disabilities Act.
AAC015-2003 That the correspondence from Mr. David Szwarc, Commissioner of Social Services, Region of Peel, dated November 4, 2003, to the Accessibility Advisory Committee Meeting of November 26, 2003, re: Offer of Assistance to the Brampton Accessibility Advisory Committee with Issues related to Transportation and Contact Name for Manager of TransHelp Transit Service, be received.
AAC016-2003 That the Accessibility Advisory Committee Meeting of November 26, 2003 do now adjourn to meet again on Wednesday, December 10, 2003, at 7:00 p.m., or at the call of the Chair.
I 2. Brampton Clean City Committee – December 3, 2003
CW098-2003 That the minutes from the Brampton Clean City Committee Meeting of December 3, 2003, to the Committee of the Whole Meeting of December 10, 2003, Recommendations BCC064-2003 to BCC067-2003 be approved as printed and circulated.
Carried
The recommendations were approved as follows:
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BCC064-2003 That the Agenda for the Brampton Clean City Committee Meeting of December 3, 2003 be approved, as amended, to add the following:
H 3. Discussion, re: Brampton Clean City Committee – Christmas Dinner
BCC065-2003 That the Minutes of the Brampton Clean City Committee Meeting of October 29, 2003, to the Brampton Clean City Committee Meeting of December 3, 2003 be received.
BCC066-2003 That M. Jones, Executive Director, Brampton Clean City Committee, create a list which identifies those parks which have not been adopted and that this list be brought forward to a future meeting of the Brampton Clean City Committee for review.
BCC067-2003 That this Committee do now adjourn to meet again at the call of the Chair.
K. Correspondence
K 1. Correspondence from Ms. Sheila Jacobson, resident of Brampton, dated December 1, 2003, re: Request to Ban the Distribution of Flyers Door-to-Door and on Car Windshields (File M04).
CW099-2003 That the correspondence from Ms. Sheila Jacobson, resident of Brampton, dated December 1, 2003, to the Committee of the Whole Meeting of December 10, 2003, re: Request to Ban the Distribution of Flyers Door-to-Door and on Car Windshields (File M04) be received.
Carried
L. Other/New Business
L 1. Discussion at the request of Regional Councillor P. Palleschi, re: Actual Revenues of City –owned Parking Garages and Hours of Operation (File T38).
Note: On a 2/3 majority vote to reopen the question, the approval of the agenda was reopened and Item L1 was added to the agenda.
The following motion was considered.
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CW100-2003 That staff prepare a report to a future meeting of the Committee of the Whole to provide details on actual revenues of City-owned parking garages, the hours of operation and the manner in which revenues are collected, prior to the parking attendants commencing work.
Carried
L 2. Motion, re: Council/Staff Workshop for Updates on Various Subjects (File G00).
Note: On a 2/3 majority vote to reopen the question, the approval of the agenda was reopened and Item L2 was added to the agenda.
The following motion was considered.
CW101-2003 (a) That the following items be placed on a Council/Staff Workshop Agenda for a full status update: • Brameast Employment area • Bramwest Secondary Plan status • Commercial Retail Study (initiated in 2002) • Northwest Urban Boundary including the North/South Corridor analysis; and,
(b) Whereas predominant issue of Brampton citizens is growth, traffic and transportation; and,
Whereas the new Growth Management Program (approved in 2003) provides tools to manage growth, including multi agency date management requirements;
Be It Resolved that the Growth Management Program be placed on the Council/Staff Workshop Agenda, clearly identifying all the new tools to manage growth, and consideration and discussion of the implementation of our new Growth Management Plan with respect to new growth pressures anticipated on the City of Brampton; and,
(c) Whereas the new Members of Council met as the Committee of the Whole for the first time on December 10, 2003; and,
Whereas there are numerous subjects on the Committee of Whole December 10, 2003 Agenda in which Members of Council have identified items which require thorough update and discussion in a workshop format;
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Be It Resolved that the City Manager and Mayor review the items and identify the staff reports which need to come forward to the Council/Staff Workshop scheduled to be held on January 12, 13 and 14, 2004; and;
(d) That sufficient time be allocated to allow for a full discussion and debate on each item. Carried
Note: Pursuant to Recommendations CW082-2003, CW083-2003, CW089-2003 and CW101-2003, the following items are also to be dealt with at a Council/Staff Workshop: • a full review of new roads and road widenings throughout the City of Brampton in the 20-year forecast • a presentation by a noise consultant to illustrate the calculations used to determine noise levels • establishing acceptable standards for the City of Brampton with respect to the need for noise attenuation walls • the use of development charges for noise attenuation walls throughout the City of Brampton, as the increase of noise is influenced by growth • the manner in which a tax rate is determined in relation to the assessment value • the possibility of changing the date for the collection of Municipal Taxes from seniors to the end of the month • the format and membership of the Economic Development Committee • function of Acting Mayors • Brameast Employment area • Bramwest Secondary Plan status • Commercial Retail Study (initiated in 2002) • Northwest Urban Boundary including the North/South Corridor analysis • Growth Management Program
It was noted that not all items will necessarily be part of the workshop scheduled for January 12, 13 and 14, 2004, and the City Manager and Mayor are to review the items and identify the staff reports which need to come forward to the Council/Staff Workshop scheduled to be held on January 12, 13 and 14, 2004 to ensure that sufficient time is allocated to allow for a full discussion and debate on each item.
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M. Referred Matters
* M 1. Referred Matters List
CW102-2003 That the list from the City Clerk’s Office, to the Committee of the Whole Meeting of December 10, 2003, re: Referred Matters List – Committee of the Whole, be received.
Carried
N. Deferred Matters - nil
O. Question Period - nil
P. Public Question Period -nil
Q. Closed Session
At 4:35 p.m. the following recommendation was passed:
CW103-2003 That this Committee do now proceed into Closed Session to discuss matters pertaining to:
Q 1. Personal matters about an identifiable individual, including municipal or local board employees.
Q 2. Personal matters about an identifiable individual, including municipal or local board employees.
Carried
The following recommendation was passed pursuant to Item Q 1:
CW104-2003 That the License Issuer be directed to issue a written notice to David Biesel advising him of the recommendation for refusal of the issuance of a Tow Truck Driver’s Licence and of the right to a hearing before the By-law Committee.
Carried
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R. Adjournment
CW105-2003 That the Committee of the Whole do now adjourn to meet again on January 21, 2004.
Carried
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