City Council Agenda for July 8, 2015

Agenda City Council The Corporation of the City of Brampton

July 8, 2015

1:00 p.m. – Regular Meeting

Closed Session (See Item U) – 11:00 a.m. (Under Section 239 of the Municipal Act, 2001)

th Council Chambers – 4 Floor

Members: Mayor L. Jeffrey Regional Councillor G. Gibson – Wards 1 and 5 Regional Councillor E. Moore – Wards 1 and 5 (Acting Mayor – July) Regional Councillor M. Palleschi – Wards 2 and 6 (Acting Mayor – August) Regional Councillor M. Medeiros – Wards 3 and 4 Regional Councillor G. Miles – Wards 7 and 8 Regional Councillor J. Sprovieri – Wards 9 and 10 (Acting Mayor – September) City Councillor D. Whillans – Wards 2 and 6 City Councillor J. Bowman – Wards 3 and 4 City Councillor P. Fortini – Wards 7 and 8 City Councillor G. Dhillon – Wards 9 and 10

For inquiries about this agenda, or to make arrangements for accessibility accommodations for persons attending (some advance notice may be required), please contact: Terri Brenton, Legislative Coordinator, Telephone (905) 874-2106, TTY (905) 874-2130 [email protected]

Note: Some meeting information may also be available in alternate formats upon request. Agenda City Council

Please ensure all cell phones, personal digital assistants (PDAs) and other electronic devices are turned off or placed on non-audible mode during the meeting.

A. Approval of the Agenda

B. Declarations of Interest under the Municipal Conflict of Interest Act

C. Adoption of the Minutes

C 1. Minutes – City Council – Regular Meeting – June 17, 2015

D. Consent Motion

All items listed with an asterisk (*) are considered to be routine and non- controversial by Council and will be approved by one resolution. There will be no separate discussion of these items unless a Council Member requests it in which case the item will be removed from the consent resolution and considered in its normal sequence on the agenda.

(H 2-1, H 4-1, H 4-2, H 4-3, H 5-1, H 5-2, H 5-3, L 1, Q 1)

E. Announcements (2 minutes maximum)

E 1. Announcement – Big Brothers Big Sisters of Peel – Tim Hortons Bowl for Kids Safe 2015 City Challenge and Highest Fundraiser Trophy Presentations (Council Sponsor – Regional Councillor Gibson)

Lori Plati, Public Relations Manager, Big Brothers Big Sisters of Peel, will be present to make the announcement.

F. Delegations (5 minutes maximum)

F 1. Don Arthur re Heritage Permit Application – 45 Church Street – Ward 6 (File BH.c)

See Report H 4-4 and Item K 1

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F 2. Scott Snider, Solicitor, Heritage Heights Landowner Group, re: Planning and Infrastructure Services Committee Recommendation P&IS159- 2015 – Municipal Comprehensive Review (File HB.c).

See Item J 2 – Planning and Infrastructure Services Committee Minutes – June 22, 2015

F 3. Glenn McFarlane, President, Brampton Folk Club, re: Close Out of the Brampton Arts Council (BAC) – Transition of Programming and Services to the Recreation and Culture Division, Public Services (File DB.x).

See Report H 5-5

G. Reports from the Head of Council

H. Reports of Corporate Officials

H 1. Office of the Chief Administrative Officer and Executive Leadership Team

H 2. Office of the Chief Operating Officer

* H 2-1. Report from T. Plant, Director, Strategic and Enterprise Services, Office of the Chief Operating Officer, dated June 19, 2015, re: 2015 Community Grant Program Application Review (File CB.x).

Recommendation

H 3. Corporate Services

H 3-1. Report from D. Wilson, Executive Director, Human Resources, Corporate Services, dated June 15, 2015, re: Request for Special Consideration for Non-compliance of the Purchasing By-law 35-2012 (Section 9.1.3) – Consulting Services for Chief Administrative Officer (CAO) Recruit (File EG.x).

Recommendation

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H 3-2. Report from P. Honeyborne, Executive Director Finance/ Treasurer, Corporate Services, dated June 23, 2015, re: University Funding – Establishing a Reserve Fund (File CE.x).

Recommendation

H 3-3. Report from D. Sutton, Director, Financial Planning and Budgets, Corporate Services, dated June 26, 2015, re: 2016 Budget Process (File EH.x).

Recommendation

H 3-4. Report from P. Simmons, Chief Corporate Services Officer, dated May 31, 2015, re: Final Costs Associated with the South West Quadrant Development Investigation (File EG.x).

To be received

H 4. Planning and Infrastructure Services

* H 4-1. Report from A. Dear-Muldoon, Development Planner, Planning and Infrastructure Services, dated June 10, 2015, re: Application to Amend the Zoning By-law – Victor and Louise Carreira – 106 Denison Avenue – Ward 1 (File HB.c/C01W06.073).

See By-law 134-2015

Recommendation

* H 4-2. Report from R. Nykyforchyn, Development Planner, Planning and Infrastructure Services, dated June 24, 2015, re: Application to Amend the Official Plan, Zoning By-law and Proposed Draft Plan of Subdivision – KLM Planning Partners Inc. – Four X Development Inc. (c/o DG Group) – 9330 Mississauga Road – Ward 6 (File HB.c/C05W07.004).

See By-law 135-2015

Recommendation

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* H 4-3. Report from N. Grady, Development Planner, Planning and Infrastructure Services, dated June 24, 2015, re: Application to Amend the Zoning By-law – Gagnon & Law Urban Planners Limited – Mattamy (Wanless) Limited – East of Creditview Road and North and South of Remembrance Road – Ward 6 (File HB.c/C03W16.005).

See By-law 136-2015

Recommendation

H 4-4. Report from A. Minichillo, Heritage Coordinator, Planning and Infrastructure Services, dated June 23, 2015, re: 45 Church Street – Heritage Permit Application – Churchville Heritage Conservation District – Ward 6 (File BH.c).

See Delegation F 1

Recommendation

H 5. Public Services

* H 5-1. Report from A. Pritchard, Manager, Realty Services, Public Services, dated June 10, 2015, re: Authority to Execute Cost Share Agreement with the Region of Peel for Züm Steeles Property Acquisitions – Wards 7 and 8 (File BH.c).

See By-law 137-2015

Recommendation

* H 5-2. Report from A. Pritchard, Manager, Realty Services, Public Services, dated June 16, 2015, re: Expropriation of Certain Lands for the Purpose of Widening Countryside Drive from East of Goreway Drive to West of The Gore Road – Ward 10 (File BH.c).

See By-law 138-2015

Recommendation

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* H 5-3. Report from D. Butterworth, Recreation Program Coordinator, Clean City, Public Services, dated June 19, 2015, re: Transitioning the Brampton Clean City Program (File DB.x).

Recommendation

H 5-4. Report from B. Morrison, Manager, Arts and Culture, Public Services, dated June 22, 2015, re: Request for Special Consideration for Non-Compliance of the Purchasing By-law 35-2012 (Section 9.1.3) – Consulting Services to Develop a Programming Plan for Garden Square and Digital LED Screen Content – Ward 1 (File DB.x).

Recommendation

H 5-5. Report from B. Morrison, Manager, Arts and Culture, Public Services, dated June 24, 2015, re: Close Out of the Brampton Arts Council (BAC) – Transition of Programming and Services to the Recreation and Culture Division, Public Services (File DB.x).

See Delegation F 3

Recommendation

H 5-6. Report from R. Torrone, Supervisor, Recreation and Culture, Public Services, dated June 8, 2015, re: 2016 Ontario Scotties Tournament of Hearts (File DB.x).

Recommendation

I. Reports of Accountability Officers

J. Committee Reports

J 1. Minutes – Strategic Plan Implementation Committee – June 18, 2015 (Chair – City Councillor Whillans)

To be approved

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J 2. Minutes – Planning and Infrastructure Services Committee – June 22, 2015 (Chair – Regional Councillor Moore)

See Delegation F 2

To be approved

J 3. Minutes – Community & Public Services Committee – June 24, 2015 (Chair – Regional Councillor Gibson)

To be approved

J 4. Minutes – Economic Development Committee – June 24, 2015 (Chair – City Councillor Bowman)

To be approved

J 5. Minutes – Corporate Services Committee – June 24, 2015 (Chair – Regional Councillor Medeiros)

To be approved

K. Unfinished Business

K 1. Brampton Heritage Board Recommendation HB045-2015 – Heritage Permit Application – 45 Church Street – Ward 6 (File BH.c).

See Delegation F 1 and Report H 4-4

Note: Referred from the Planning and Infrastructure Services Committee Meeting of June 22, 2015, pursuant to Recommendation P&IS160- 2015.

Recommendation HB045-2015 is as follows:

HB045-2015 1. That the Staff Comments from Antonietta Minichillo, Heritage Coordinator, Planning and Infrastructure Services, dated May 5, 2015, to the Brampton Heritage Board Meeting of June 16, 2015, re: Heritage Permit Application – 45 Church Street – Ward 6 (File BH.c), be received; and,

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2. That the Heritage Permit Application from Don Arthur, on behalf of the property owners (Guy Vanderbroek and Ivy Ng), to the Brampton Heritage Board Meeting of June 16, 2015, re: 45 Church Street – Ward 6 (File BH.c), be received; and,

3. That the subject application be refused; and,

4. That the applicant return the open porch to its former pre-enclosure condition, as originally recommended by the Churchville Heritage Committee and endorsed by City Council.

K 2. Corporate Services Committee Recommendation CS106-2015

Note: Referred from the Corporate Services Committee Meeting of June 24, 2015, as follows:

CS106-2015 That the following motion be referred to the regular Council meeting on July 8, 2015, and that Legal Services staff be requested to provide a report and legal advice on the merits and implications of the proposal:

“That a sub-committee be established, subject to Council approval of terms of reference as set out in the Procedure By-law, to prepare a package of questions/issues to be provided to the Ombudsman in January 2016 in regard to:

(1) the Southwest Quadrant (SWQ) project for a further investigation of questions not addressed by the Interim Auditor General, and (2) the potential misconduct in procurement, real estate, planning approvals and any other area (as set out in Council Resolution C140-2015)”.

L. Correspondence

* L 1. Correspondence from Susan Margles, Vice-President, Government Relations and Policy, Canada Post, dated June 9, 2015, re: Maintenance of Canada Post’s Community Mailboxes (File BH.c).

To be received

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M. Resolutions

N. Notices of Motion

O. Petitions

P. Other/New Business

Q. Procurement Matters

* Q 1. Request to Begin Procurement – Purchasing By-law Section 4.0 – Bid Call No. T2015-034 – Reconstruction of Parking Lots – Wards 1, 2, 3 and 7 (File EG.x).

Recommendation

Q 2. Budget Amendment and Request to Begin Procurement – Purchasing By-law Section 4.0 – Replacement of Existing Recreation Software System (File EG.x).

Recommendation

R. Regional Council Business

S. Public Question Period

15 Minute Limit (regarding any decision made at this meeting)

T. By-laws

134-2015 To amend Zoning By-law 270-2004, as amended – Victor and Louise Carreira – 106 Denison Avenue – Ward 1 (File HB.c/C01W06.073) (See Report H 4-1)

135-2015 To amend Zoning By-law 270-2004, as amended – KLM Planning Partners Inc. – Four X Development Inc. (c/o DG Group) – 9330 Mississauga Road – Ward 6 (File HB.c/C05W07.004) (See Report H 4-2)

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136-2015 To amend Zoning By-law 270-2004, as amended Gagnon & Law Urban Planners Limited – Mattamy (Wanless) Limited – east of Creditview Road and north and south of Remembrance Road – Ward 6 (File HB.c/C03W16.005) (See Report H 4-3)

137-2015 To authorize the execution of a cost share agreement with the Region of Peel for Züm Steeles property acquisitions – Wards 7 and 8 (File BH.c) (See Report H 5-1)

138-2015 To authorize the expropriation of certain lands for the purpose of widening Countryside Drive from east of Goreway Drive to west of The Gore Road – Ward 10 (File BH.c) (See Report H 5-2)

139-2015 To amend Sign By-law 399-2002, as amended – housekeeping updates (See Item J 2 – Planning and Infrastructure Services Committee Recommendation P&IS168-2015 – June 22, 2015)

140-2015 To amend Sign By-law 399-2002, as amended – site specific amendment – Markview Home Corp. – 10 Squire Ellis Drive – Ward 10 (See Item J 2 – Planning and Infrastructure Services Committee Recommendation P&IS169-2015 – June 22, 2015)

141-2015 To amend Traffic By-law 93-93, as amended – administrative updates to various schedules (See Item J 2 – Planning and Infrastructure Services Committee Recommendation P&IS172-2015 – June 22, 2015)

142-2015 To amend Traffic By-law 93-93, as amended – speed limit changes – Cottrelle Boulevard – Wards 8 and 10 (See Item J 2 – Planning and Infrastructure Services Committee Recommendation P&IS176-2015 – June 22, 2015)

143-2015 To amend Traffic By-law 93-93, as amended – no stopping restrictions – Sugarpine Court – Ward 9 (See Item J 2 – Planning and Infrastructure Services Committee Recommendation P&IS177-2015 – June 22, 2015)

144-2015 To amend Traffic By-law 93-93, as amended – traffic controls to accommodate new schools for the 2015/2016 school year (See Item J 2 – Planning and Infrastructure Services Committee Recommendation P&IS178-2015 – June 22, 2015)

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145-2015 To authorize the execution of a lease agreement with the Boys and Girls Club of Peel (See Item J 3 – Community & Public Services Committee Recommendation CPS085-2015 – June 24, 2015)

146-2015 To execute retail leases for Sunset Grill and Taste of Mediterranean – West Tower – Ground Floor (See Item J 3 – Community & Public Services Committee Recommendation CPS086-2015 – June 24, 2015)

147-2015 To amend User Fee By-law 380-2003, as amended – to establish a new user fee for the City Clerk’s Office (civil marriage ceremonies) (See Item J 5 – Corporate Services Committee Recommendation CS091-2015 – June 24, 2015)

148-2015 To amend Records Retention By-law 272-2014 – housekeeping amendments (See Item J 5 – Corporate Services Committee Recommendation CS098-2015 – June 24, 2015)

149-2015 To establish and maintain a Lobbyist Registry in the City of Brampton (See Item J 5 – Corporate Services Committee Recommendation CS103-2015 – June 24, 2015)

150-2015 To designate the property at 45 Railroad Street as being of cultural heritage value or interest – Ward 1 (See Planning, Design and Development Committee Recommendation PDD037-2006 – February 13, 2006)

151-2015 To repeal By-law 62-83, being a by-law to designate the property at 1930 Wanless Drive as being of cultural heritage value or interest – Ward 6 (See Brampton Heritage Board Recommendation HB030-2015 – May 6, 2015)

152-2015 To appoint officers to enforce parking on private property and to repeal By-law 92-2015

153-2015 To establish lands as part of the public highway system (Kennedy Road) – Ward 2

154-2015 To establish lands as part of the public highway system (Fandor Way) – Ward 6

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155-2015 To establish certain lands as part of the public highway system (Mountain Ridge Road and Coastline Drive) – Ward 6

156-2015 To establish certain lands as part of the public highway system (Bramalea Road) – Ward 9

157-2015 To prevent the application of part lot control to part of Registered Plan 43M-1951 – Mississauga Road and Queen Street East – Ward 4 (File PLC15-030)

158-2015 To prevent the application of part lot control to part of Registered Plan 43M-1920 – north of Williams Parkway and west of Creditview Road on Brentwick Drive – Ward 5 (File PLC15-036)

159-2015 To prevent the application of part lot control to part of Registered Plan 43M-1968 – north side of Wanless Drive and east of Creditview Road – Ward 6 (File PLC15-029)

U. Closed Session

U 1. Minutes – Closed Session – City Council – June 17, 2015

U 2. Minutes – Closed Session – Community & Public Services Committee – June 24, 2015

U 3. Report from M. Rea, Legal Counsel, Litigation and Administrative Law Section, Corporate Services, dated June 29, 2015, re: Ontario Municipal Board Decision – Ward 5 – Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board

U 4. Report from J. Given, Manager, Growth Management and Special Policy, Planning and Infrastructure Services, and M. Rea, Legal Counsel, Litigation and Administrative Law Section, Corporate Services, dated June 25, 2015, re: City Initiated Official Plan Amendment 2006-043 – Growth Plan Official Plan Amendment – Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board

U 5. Report from R. Zuech, Acting City Solicitor, Corporate Services, dated July 2, 2015, re: Appeals to Information and Privacy Commissioner re Decisions on Freedom of Information Requests – Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board

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U 6. Report from A. Meneses, Executive Director, Facility Services, Public Services, dated July 2, 2015, re: Update on Unfinished Work – Ward 5 – Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board

U 7. Report from R. Zuech, Acting City Solicitor, Corporate Services, dated July 3, 2015, re: Ontario Municipal Insurance Exchange – Update – Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board

U 8. Report from D. Squires, Deputy City Solicitor, Corporate Services, dated July 2, 2015, re: Referral of a Motion to Establish a Sub-Committee to Prepare a Package of Questions / Issues to be Provided to the Ombudsman of Ontario – Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board

V. Confirming By-law

To confirm the proceedings of the Regular Council Meeting held on July 8, 2015

W. Adjournment

Next Meetings: Wednesday, July 8, 2015 – 7:00 p.m. Wednesday, August 12, 2015 – 1:00 p.m.

Proclamations

The following City of Brampton proclamations will be made on behalf of Council: • Pride Week – July 13-19, 2015 – to be given to the Pride Committee of Peel

2015 07 08 Page 13 of 13 C1-1 Minutes City Council The Corporation of the City of Brampton

BRAMPTON CITY COUNCIL DATE: July 8, 2015

June 17, 2015

Members Present: Mayor L. Jeffrey (left at 1:25 p.m., returned at 1:32 p.m.) Regional Councillor G. Gibson – Wards 1 and 5 Regional Councillor E. Moore – Wards 1 and 5 (Acting Mayor – July) Regional Councillor M. Palleschi – Wards 2 and 6 (Acting Mayor – August) Regional Councillor M. Medeiros – Wards 3 and 4 (chaired meeting from 1:25 p.m. to 1:32 p.m.) Regional Councillor J. Sprovieri – Wards 9 and 10 City Councillor D. Whillans – Wards 2 and 6 City Councillor J. Bowman – Wards 3 and 4 City Councillor P. Fortini – Wards 7 and 8 City Councillor G. Dhillon – Wards 9 and 10

Members Absent: Regional Councillor G. Miles – Wards 7 and 8 (vacation)

Staff Present: Ms. M. Ball, Acting Chief Administrative Officer Mr. D. Cutajar, Chief Operating Officer Mr. J. Patteson, Chief Public Services Officer Mr. P. Simmons, Chief Corporate Services Officer Mr. J. Pitushka, Executive Director, Maintenance and Operations, and Acting Chief Planning and Infrastructure Services Officer Mr. R. Zuech, Acting City Solicitor, Corporate Services Mr. P. Fay, City Clerk, Corporate Services Mr. E. Evans, Deputy City Clerk, Corporate Services Ms. T. Brenton, Legislative Coordinator, Corporate Services

C1-2 Minutes City Council

The meeting was called to order at 12:01 p.m. Council moved into Closed Session at 12:03 p.m. and recessed at 12:19 p.m. Council reconvened in Open Session at 1:01 p.m. and adjourned at 2:02 p.m.

Mayor Jeffrey requested that during the moment of personal reflection, Council, staff and the public keep in mind the tragic loss of Jeremy Cook, who was a young artist, entrepreneur, and participant in the City’s Summer Company program.

A. Approval of the Agenda

The following motion was considered.

C195-2015 Moved by City Councillor Fortini Seconded by Regional Councillor Palleschi

That the agenda for the Regular Council Meeting of June 17, 2015 be approved as printed and circulated.

Carried

B. Declarations of Interest under the Municipal Conflict of Interest Act

1. Regional Councillor Gibson declared a conflict of interest with respect to Item U 3 (update re: labour relations or employee negotiations), as his son works for Brampton Transit.

2. Mayor Jeffrey declared a conflict of interest with respect to Item U 3 (update re: labour relations or employee negotiations), as her son works for Brampton Transit.

C. Adoption of the Minutes

C 1. Minutes – City Council – Regular Meeting – June 3, 2015

The following motion was considered.

C196-2015 Moved by City Councillor Bowman Seconded by Regional Councillor Gibson

That the Minutes of the Regular City Council Meeting of June 3, 2015, to the Council Meeting of June 17, 2015, be approved as printed and circulated.

Carried

2015 06 17 Page 2 of 26 C1-3 Minutes City Council

D. Consent Motion

Items H 4-2 and H 4-3 were removed from Consent.

E. Announcements

E 1. Announcement – MonstrARTity Creative Community – Ignite Bollywood Event (Council Sponsor – Regional Councillor Moore)

Vikas Kohli, Executive Director, MonstrARTity Creative Community, provided details on his organization, a not-for-profit that produces events to bring together local and international artists and the business community.

Mr. Kohli announced Ignite Bollywood, an endorsed PanAm event, which will take place on Saturday July 11, 2015 at the Rose Theatre. The event, in partnership with the City, will include a KidZone at 5:00 p.m. in Garden Square with the show following in the Theatre at 7:00 p.m. Additional information on the event is available at www.ignitebollywood.ca

E 2. Announcement – Hickory Wood Public School Students Recipients of the TIFF Kid’s Film Festival Frederick Simpson Award for Best Film (Council Sponsor – City Councillor Bowman)

Council agreed to provide additional time for this announcement.

Victoria Kaye, Owner/Editor, Enrich Magazine, announced that Hickory Wood Public School Students were the recipients of the TIFF Kid’s Film Festival Frederick Simpson Award for Best Film.

Gurleen Rangi, student, Hickory Wood Public School, outlined the anti- bullying messages in the film, and played the film for Council.

City Councillor Bowman, announcement Sponsor, congratulated Gurleen Rangi and the other students involved, for their excellent efforts in the production of the film and for their Best Film award.

F. Delegations

F 1. Presentation by David Beaton, Manager, Community Outreach, Credit Valley Conservation (CVC), re: Credit Valley Heritage Trail (File HD.x)

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Report H 4-1 was brought forward and dealt with at this time.

Bryan Smith, Supervisor, Open Space Planning, Planning and Infrastructure Services, introduced the subject matter and David Beaton, Manager, Community Outreach, Credit Valley Conservation.

Mr. Beaton provided a presentation entitled “A Vision for the Credit – Credit Valley Heritage Trail”, which included: • Vision for the Credit Valley Trail • Proposed Credit River Valley Heritage Trail • Linking the Cultural and Natural Heritage • Celebrating First Nations History and Heritage • The Shared Path • Securing the Trail • Growing the Greenbelt – Urban River Valleys • Connecting Brampton • Project Partners

Mr. Smith responded to questions from Council with respect to potential delays in obtaining permits from the Ministry of Natural Resources.

The following motion was considered.

C197-2015 Moved by Regional Councillor Palleschi Seconded by City Councillor Whillans

1. That the presentation by David Beaton, Manager, Community Outreach, Credit Valley Conservation (CVC), to the Council Meeting of June 17, 2015, re: Credit Valley Heritage Trail (File HD.x), be received; and,

2. That the report from J. Spencer, Manager, Parks and Facility Planning, Planning and Infrastructure Services, dated May 28, 2015, to the Council Meeting of June 17, 2015, re: Credit Valley Heritage Trail (File HD.x), be received; and,

3. That the Credit Valley Trail Consortium be supported in the creation of a Trail Master Plan for an inter-regional heritage tourism trail along the Credit River Watershed; and,

4. That staff be directed to participate in the Credit River Trail Steering Committee.

Carried

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G. Reports from the Head of Council – nil

H. Reports of Corporate Officials

H 1. Office of the Chief Administrative Officer and Executive Leadership Team – nil

H 2. Office of the Chief Operating Officer – nil

H 3. Corporate Services – nil

H 4. Planning and Infrastructure Services

H 4-1. Report from J. Spencer, Manager, Parks and Facility Planning, Planning and Infrastructure Services, dated May 28, 2015, re: Credit Valley Heritage Trail (File HD.x).

See Delegation F 1

Dealt with under Delegation F 1 – Resolution C197-2015

H 4-2. Report from R. Nykyforchyn, Development Planner, Planning and Infrastructure Services, dated June 3, 2015, re: Application to Amend the Official Plan, Zoning By-law and Proposed Draft Plan of Subdivision – KLM Planning Partners Inc. – Four X Development Inc. c/o Metrus Development – West of Mississauga Road and North of the Credit River – Ward 6 (File HB.c/C05W07.004).

In response to questions from Regional Councillor Palleschi, Marilyn Ball, Acting Chief Administrative Officer, provided details on the designation of the lands subject to this application, and indicated she would set up a meeting with the Councillor to respond to additional questions.

The following motion was considered.

C198-2015 Moved by Regional Councillor Palleschi Seconded by Regional Councillor Moore

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1. That the report from R. Nykyforchyn, Development Planner, Planning and Infrastructure Services, dated June 3, 2015, to the Council Meeting of June 17, 2015, re: Application to Amend the Official Plan, Zoning By-law and Proposed Draft Plan of Subdivision – KLM Planning Partners Inc. – Four X Development Inc. c/o Metrus Development – West of Mississauga Road and North of the Credit River – Ward 6 (File HB.c/C05W07.004), be received; and,

2. That the Mayor and City Clerk be authorized to execute the development agreement based on terms and conditions approved by the Chief Planning and Infrastructure Services Officer, and in a form acceptable to the City Solicitor; and,

3. That By-law 122-2015 be passed to adopt Official Plan Amendment OP2006-112 that implements a Secondary Plan for the Huttonville Secondary Plan Area (Area 29); and,

4. That it is hereby determined that in adopting the Official Plan Amendment OP2006-112, Council has had regard to all matters of Provincial Interest and the Provincial Policy Statement as set out in Section 2 and 3(5) respectively of the Planning Act, R.S.O. c.P. 13, as amended.

Carried

H 4-3. Report from D. Balasal, Policy Planner, Planning and Infrastructure Services, dated June 3, 2015, re: Proposed Exemption from Interim Control By-law 306-2003 – 9330 and 9264 Mississauga Road – Four X Developments Inc. (Metrus Development) – Ward 6 (File JB.a).

The following motion was considered.

C199-2015 Moved by Regional Councillor Palleschi Seconded by Regional Councillor Moore

1. That the report from D. Balasal, Policy Planner, Planning and Infrastructure Services, dated June 3, 2015, to the Council Meeting of June 17, 2015, re: Proposed Exemption from Interim Control By-law 306-2003 – 9330 and 9264 Mississauga Road – Four X Developments Inc. (Metrus Development) – Ward 6 (File JB.a), be received; and,

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2. That By-law 123-2015 be passed to approve the exemption request for 9330 and 9264 Mississauga Road, outlined in Appendix A to the report.

Carried

H 4-4. Report from A. Dear-Muldoon, Development Planner, Planning and Infrastructure Services, dated May 21, 2015, re: Application to Amend the Official Plan – Candevcon Limited – Fernbrook Homes (Castlemore) Limited – Mistymorning Drive – Ward 10 (File HB.c/C07E11.016).

In response to questions from Council, Marilyn Ball, Acting Chief Administrative Officer, indicated that staff would review the potential for holding back securities for future traffic signalization.

The following motion was considered.

C200-2015 Moved by City Councillor Dhillon Seconded by City Councillor Fortini

1. That the report from A. Dear-Muldoon, Development Planner, Planning and Infrastructure Services, dated May 21, 2015, to the Council Meeting of June 17, 2015, re: Application to Amend the Official Plan – Candevcon Limited – Fernbrook Homes (Castlemore) Limited – Mistymorning Drive – Ward 10 (File HB.c/C07E11.016), be received; and,

2. That By-law 124-2015 be passed to adopt Official Plan Amendment OP2006-113 to remove the “Collector Road” designation from Mistymorning Drive; and,

3. That it is hereby determined that in adopting Official Plan Amendment OP2006-113, Council has had regard to all matters of Provincial Interest and the Provincial Policy Statement as set out in Section 2 and 3(5) respectively of the Planning Act, R.S.O. c.P. 13, as amended.

Carried

H 4-5. Report from D. Waters, Manager, Land Use Policy, Planning and Infrastructure Services, dated June 5, 2015, re: Partial Repeal of By-law 86-2015 (Second Units Zoning By-law) (File HB.c).

The following motion was considered.

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C201-2015 Moved by City Councillor Bowman Seconded by City Councillor Fortini

1. That the report from D. Waters, Manager, Land Use Policy, Planning and Infrastructure Services, dated June 5, 2015, to the Council Meeting of June 17, 2015, re: Partial Repeal of By-law 86- 2015 (Second Units Zoning By-law) (File HB.c), be received; and,

2. That By-law 125-2015 be passed to repeal clause 1(5) of By-law 86-2015.

Carried

H 5. Public Services – nil

I. Reports of Accountability Officers – nil

J. Committee Reports

J 1. Minutes – Audit Committee – June 3, 2015 (Chair – Regional Councillor Palleschi)

Regional Councillor Palleschi, Committee Chair, introduced the subject minutes.

The following motion was considered.

C202-2015 Moved by Regional Councillor Palleschi Seconded by Regional Councillor Moore

1. That the Minutes of the Audit Committee Meeting of June 3, 2015, to the Council Meeting of June 17, 2015, be received; and,

2. That Recommendations AU014-2015 to AU023-2015 be approved, as outlined in the subject minutes.

Carried

The recommendations were approved as follows.

AU014-2015 That the agenda for the Audit Committee Meeting of June 3, 2015 be approved, as printed and circulated.

2015 06 17 Page 8 of 26 C1-9 Minutes City Council

AU015-2015 1. That the delegation from Mr. Kevin Travers, Partner, KPMGLLP, Chartered Accountants, to the Audit Committee Meeting of June 3, 2015, re: 2014 Audited Financial Statements for the City of Brampton (File EF.a) be received; and,

2. That the report from S. Gannon, Director of Treasury Services and Deputy Treasurer, Corporate Services, dated May 15, 2015, to the Audit Committee Meeting of June 3, 2015, re: 2014 Audited Financial Statements for the City of Brampton (File EF.a), be received; and,

3. That the KPMGLLP Audit Findings Report for the year ended December 31, 2014, be received.

AU016-2015 1. That the report from C. Spence, Director, Internal Audit division, dated April 24, 2015, to the Audit Committee Meeting of June 3, 2015, re: Internal Audit Charter Update Report (File GE.a) be received; and,

2. That the updated Internal Audit Charter be approved.

AU017-2015 That the report from C. Spence, Director, Internal Audit Division, dated April 7, 2015, to the Audit Committee Meeting of June 3, 2015, re: Audit Recommendations Overview – 2010 to 2014 Report (File GE.a) be received.

AU018-2015 That the report from C. Spence, Director, Internal Audit Division, dated May 6, 2015, to the Audit Committee Meeting of June 3, 2015, re: Updated Internal Audit Work Plan Report - 2015 Report (File GE.a) be received.

AU019-2015 That the report from L. Bouwhuis, Coordinator, Internal Audit, Office of the Chief Administrative Officer, dated May 13, 2015, to the Audit Committee Meeting of June 3, 2015, re: Quarterly Status of Management Action Plans – March 2015 Report (File GE.a) be received.

AU020-2015 That the report from Andrew Damian, Senior Advisor, Internal Audit, Office of the Chief Administrative Officer, dated May 15, 2015, to the Audit Committee Meeting of June 3, 2015, re: Internal Audit Division’s Internal Quality Assessment Review – 2014 (File GE.a) be received.

2015 06 17 Page 9 of 26 C1-10 Minutes City Council

AU021-2015 1. That the report from C. Spence, Director of Internal Audit, Office of the Chief Administrative Officer, dated May 6, 2015, to the Audit Committee Meeting of June 3, 2015, re: Internal Audit Division’s Internal Quality Assessment Review – 2014 (File GE.a) be received; and,

2. That the Corporate Fraud Prevention Policy and the establishment of a fraud prevention hotline be approved; and,

3. That an unbudgeted 2015 expense in the amount of $140,000 be authorized to manage and operate the Corporate Fraud Prevention hotline and hire an auditor(s) on contract to assist with investigations when needed and be funded out of then general rate stabilization reserve; and,

4. That for 2016 and future years, funding be requested as part of the 2016 and future years budget approval.

AU022-2015 That the report from S. Gannon, Director of Treasury Services and Deputy Treasurer, Corporate Services, dated May 22, 2015, to the Audit Committee Meeting of June 3, 2015, re: Canadian Award for Excellence in Financial Reporting – 2013 (File EF.a). be received.

AU023-2015 That the Audit Committee do now adjourn to meet again on September 16, 2015, at 9:30 a.m. or at the call of the Chair.

J 2. Minutes – Planning and Infrastructure Services Committee – June 8, 2015 (Chair – Regional Councillor Moore)

Regional Councillor Moore, Committee Chair, introduced the subject minutes and provided a summary of matters considered at the meeting.

The following motion was considered.

C203-2015 Moved by Regional Councillor Moore Seconded by City Councillor Dhillon

1. That the Minutes of the Planning and Infrastructure Services Committee Meeting of June 8, 2015, to the Council Meeting of June 17, 2015, be received; and,

2015 06 17 Page 10 of 26 C1-11 Minutes City Council

2. That Recommendations P&IS143-2015 to P&IS152-2015 be approved, as outlined in the subject minutes.

Carried

The recommendations were approved as follows.

P&IS143-2015 That the agenda for the Planning and Infrastructure Services Committee Meeting of June 8, 2015, be approved, as amended as follows:

To add:

F 2. Report from A. Magnone, Regulatory Coordinator, Planning and Building Division, dated May 14, 2015, re: Application for a Permit to Demolish a Residential Property – 8 Rae Avenue – Ward 10 (File BJ.x/G33-LA)

P&IS144-2015 1. That the report from N. Grady, Development Planner, Planning and Building, dated May 12, 2015, to the Planning and Infrastructure Services Committee Meeting of June 8, 2015, re: Application to Amend the Zoning By-law – Gagnon & Law Urban Planners Ltd. – Mattamy (Wanless) Ltd. – East of Creditview Road, North and South of Remembrance Road – Ward 6 (File C03W16.005 / HB.c) be received; and,

2. That Planning and Infrastructure Services Department staff be directed to report back to the Planning and Infrastructure Services Committee with the results of the Public Meeting and a staff recommendation, subsequent to the completion of the circulation of the application and a comprehensive evaluation of the proposal.

P&IS145-2015 1. That the report from N. Grady, Development Planner, Planning and Building, dated May 12, 2015, to the Planning and Infrastructure Services Committee Meeting of June 8, 2015, re: Application for Proposed Draft Plan of Subdivision – Far Sight Investments Ltd. – East Side of Chinguacousy Road, South of Ray Lawson Boulevard – Ward 6 (File T02W14.018 / HB.c) be received; and,

2. That Planning and Infrastructure Services Department staff be directed to report back to the Planning and Infrastructure

2015 06 17 Page 11 of 26 C1-12 Minutes City Council

Services Committee with the results of the Public Meeting and a staff recommendation, subsequent to the completion of the circulation of the application and a comprehensive evaluation of the proposal.

P&IS146-2015 1. That the report from J. Kwan, Development Planner, Planning and Building, dated April 22, 2015, re: Application to Amend the Official Pan, Zoning By-law and Draft Plan of Subdivision – Glen Schnarr & Associates Inc. – Sundial Homes (Castlemore) Ltd – Southwest Corner of Countryside Drive & Burlwood Road – Ward 10 (File C07E15.011 / HB.c) be received; and,

2. That the applications be approved in principle and staff be directed to prepare the appropriate amendments to the Official Plan and Zoning By-law, and prepare conditions and give notice of draft plan approval after the satisfaction of “prior to draft plan approval” conditions;

3. That the Official Plan be amended generally as follows:

3.1 That the Vales of Castlemore Secondary Plan (Area 42) land use designations for this site be amended from “Low Density”, “Low Density 1” and “Upscale Executive Housing Special Policy Area” to a site- specific “Executive Residential” designation and include policies with respect to a maximum permitted density of 15.8 units per net residential hectare and upscale housing urban design requirements.

4. That the Zoning By-law be amended from “Recreational Commercial (RC)” to be generally in accordance with the site-specific “Residential Single Detached B - 2038 (R1B- 2038)” and “Residential Single Detached B - 2042 (R1B- 2042)” zones, which include the following requirements and restrictions:

4.1 Requirements and Restrictions for R1B-2038:

i. Minimum Lot Area: 450 square metres;

ii. Minimum Interior Lot Width: 15.0m metres;

iii. Minimum Corner Lot Width: 18.0 metres;

2015 06 17 Page 12 of 26 C1-13 Minutes City Council

iv. Minimum Lot Depth: 30 metres;

v. Minimum Rear Yard Depth: 7.5 metres;

vi. Minimum Interior Side Yard Width: 1.2 metres.

vii. Maximum Garage Projection: No garage facing the front lot line shall project into the front yard beyond a porch or front wall of a dwelling

4.2 Requirements and Restrictions for R1B-2042:

i. Minimum Lot Area: 892 square metres;

ii. Minimum Interior Lot Width: 25.5m metres;

iii. Minimum Corner Lot Width: 28.2 metres;

iv. Minimum Lot Depth: 35 metres;

v. Minimum Rear Yard Depth: 10.5 metres;

vi. Minimum Interior Side Yard Width: 1.5 metres for the first storey or part thereof, plus 0.3 metres for each additional storey or part thereof.

vii. Maximum Garage Projection: No garage facing the front lot line shall project into the front yard beyond a porch or front wall of a dwelling.

5. That staff be authorized to issue the notice of draft plan approval at such time as all items approved by Council to be addressed prior to draft plan approval have been satisfied, subject to the following:

5.1 any necessary red-line revisions to the draft plans identified by staff and/or identified in comments; and,

5.2 all conditions contained in the City of Brampton List of Standard Conditions of Draft Approval for Residential Plan of Subdivision, or derivatives or special conditions and any other appropriate conditions, in accordance with the intent of the approval in principle of this plan of subdivision application, to the

2015 06 17 Page 13 of 26 C1-14 Minutes City Council

satisfaction of the Chief Planning and Infrastructure Services Officer, and the following specific conditions:

a) the Owner shall agree to implement the recommendations of the approved Vales of Castlemore – Phase 5 & 6 Community Design Brief, prepared by the MBTW Group / Watchorn Architect Inc., dated April 2010; and

b) the Owner shall contribute to the front end costs for the installation of traffic signals at the intersection of Countryside Drive and Burlwood Road to the satisfaction of the Director of Engineering Development Services.

6. That prior to the issuance of top soil stripping permit, the Ministry of Tourism Culture and Sport shall confirm acceptance of an Archeological Assessment indicating that all archaeological resource matters have met all licensing and resource conservation requirements.

7. That the following shall be satisfied prior to the issuance of draft plan approval:

7.1 the Official Plan amendment be approved and in force and effect;

7.2 the Owner shall provide a Phase 1 Environmental Site Assessment, Phase 2 Environmental Site Assessment and provide confirmation of the Record of Site Condition, in compliance with the most current regulations, to the satisfaction of the Chief Building Official;

7.3 the Owner shall sign the Vales of Castlemore Area #3 Cost Sharing Agreement and provide the City with a written acknowledgement from the Trustee appointed pursuant to the agreement that the agreement is executed and any payments required are delivered, and that the plan may be released for draft approval;

7.4 Development Allocation be granted to accommodate the proposed number of draft approved units, in accordance with the City’s Growth Management program;

2015 06 17 Page 14 of 26 C1-15 Minutes City Council

7.5 the Owner shall prepare a preliminary homebuyers’ information map to be posted in a prominent location in each sales office where homes in the subdivision are being sold. This map shall contain the applicable information prescribed by the City of Brampton List of Standard Conditions of Draft Approval for Residential Plans of Subdivision as it pertains to Sales Office Homebuyers’ Information Maps, including City approved street names and the possible temporary location of Canada Post mailboxes;

7.6 the Owner shall execute a preliminary subdivision agreement to the satisfaction of the City, which shall include a schedule identifying all of the notice clauses;

8. That prior to the adoption of the Official Plan amendment and enactment of the Zoning By-law amendment, the applicant shall agree in writing to the form and content of the implementing documents;

9. That the street name “Mosswood Trail” be approved for use in place of the referenced “Street A” on the draft plan of subdivision; and

10. That the decision of approval for the subject application be considered null and void and a new development application be required, unless a zoning by-law is passed within 72 months of the Council approval of this decision, or to an extended time at the discretion of the Chief Planning and Infrastructure Services Officer.

P&IS147-2015 1. That the report from A. Magnone, Regulatory Coordinator, Planning and Building Division, dated May 14, 2015, to the Planning and Infrastructure Services Committee Meeting of June 8, 2015, re: Application for a Permit to Demolish a Residential Property – 8 Rae Avenue – Ward 10 (File BJ.x/G33-LA) be received; and,

2. That the application for a permit to demolish the residential property located at 8 Rae Avenue be approved; and,

3. That Peel Regional Police be advised of the issuance of a demolition permit for the property; and,

2015 06 17 Page 15 of 26 C1-16 Minutes City Council

4. That the demolition of the dwelling must commence within six months of the issuance of the demolition permit otherwise the approval shall be deemed null and void.

P&IS148-2015 1. That the report from M. Parks, Director, Road Maintenance and Operations, dated May 14, 2015, to the Planning and Infrastructure Services Committee Meeting of June 8, 2015, re: Request to Begin Procurement – Purchasing By-law Section 4.0 – For Supply and Delivery of Coarse Bulk Highway Salt for a Two (2) Year Period within the City of Brampton (File EG.x) be received; and,

2. That the Purchasing Agent be authorized to commence the procurement for the supply and delivery of coarse bulk highway salt for a two (2) year period within the City of Brampton.

P&IS149-2015 That the Minutes – Environment Advisory Committee – May 26, 2015, to the Planning and Infrastructure Services Committee Meeting of June 8, 2015, Recommendations EAC001-2015 to EAC006-2015, be approved as printed and circulated.

EAC001-2015 That the agenda for the Environment Advisory Committee Meeting of May 26, 2015 be approved as amended as follows:

To add:

G 2. Committee discussion re: Schedule of Meetings

EAC002-2015 That the presentation by Earl Evans, Deputy City Clerk, Corporate Services, to the Environment Advisory Committee Meeting of May 26, 2015, re: Committee Orientation be received.

EAC003-2015 That the following presentations to the Environment Advisory Committee Meeting of May 26, 2015, re: Committee Background, Terms of Reference, and Initiatives be received: 1. Heather MacDonald, Director, Planning Policy & Growth Management, re: Environment Advisory Committee and Planning & Infrastructure Services 2. Michael Hoy, Environmental Policy Planner, re: Brampton Grow Green, Environmental Master Plan

2015 06 17 Page 16 of 26 C1-17 Minutes City Council

3. Susan Jorgenson, Manager, Environmental Planning, re: Environment Advisory Committee Terms of Reference, Strategic Initiatives, and Next Steps

EAC004-2015 That the election of a Committee Chair / Co-Chairs be deferred to the next scheduled meeting of the Environment Advisory Committee.

EAC005-2015 That the next meeting of the Environment Advisory Committee be scheduled for Tuesday, June 16, 2015, at 5:00 p.m.

EAC006-2015 That the Environment Advisory Committee do now adjourn to meet again on Tuesday, June 16, 2015, at 5:00 p.m.

P&IS150-2015 That the correspondence from F. Dale, Regional Chair, Region of Peel, dated April 29, 2015, to the Planning and Infrastructure Services Committee Meeting of June 8, 2015, re: Resolution Number 2015-249 – Provincial Consultation on Agricultural Policy Guidelines (File BA.x) be received.

P&IS151-2015 That the correspondence from the Town of Caledon, dated May 27, 2015, to the Planning and Infrastructure Services Committee Meeting of June 8, 2015, re: DP-2015-033 re: Provincial Consultation on the Draft Guidelines on Permitted Uses in Ontario’s Prime Agricultural Areas (File BA.x) be received.

P&IS152-2015 That the Planning and Infrastructure Services Committee do now adjourn to meet again on Monday, June 22, 2015, at 1:00 p.m.

J 3. Minutes – Citizen Appointments Committee – June 9, 2015 (Chair – City Councillor Whillans)

City Councillor Whillans, Committee Chair, introduced the subject minutes and provided a summary of matters considered at the meeting.

The following motion was considered.

C204-2015 Moved by City Councillor Whillans Seconded by City Councillor Fortini

2015 06 17 Page 17 of 26 C1-18 Minutes City Council

1. That the Minutes of the Citizen Appointments Committee Meeting of June 9, 2015, to the Council Meeting of June 17, 2015, be received; and,

2. That Recommendations CAC023-2015 to CAC025-2015 be approved, as outlined in the subject minutes.

Carried

The recommendations were approved as follows.

CAC023-2015 That the agenda for the Citizen Appointments Committee Meeting of June 9, 2015, be approved as printed and circulated.

CAC024-2015 That the Citizen Appointments Committee move into Closed Session to interview applicants for the following citizen advisory committee: • Accessibility Advisory Committee

CAC025-2015 That the Citizen Appointments Committee now adjourns the meeting of June 9, 2015, to meet again at the call of the Chair.

J 4. Minutes – Community & Public Services Committee – June 10, 2015 (Chair – Regional Councillor Gibson)

Regional Councillor Gibson, Committee Chair, introduced the subject minutes and provided a summary of matters considered at the meeting.

The following motion was considered.

C205-2015 Moved by Regional Councillor Gibson Seconded by City Councillor Dhillon

1. That the Minutes of the Community & Public Services Committee Meeting of June 10, 2015, to the Council Meeting of June 17, 2015, be received; and,

2. That Recommendations CPS074-2015 to CPS076-2015 be approved, as outlined in the subject minutes.

Carried

The recommendations were approved as follows.

2015 06 17 Page 18 of 26 C1-19 Minutes City Council

CPS074-2015 That the agenda for the Community & Public Services Committee Meeting of June 10, 2015 be approved as printed and circulated.

CPS075-2015 1. That the presentation by Michael Clark, Fire Chief, Public Services, and Norval Thompson, Project Manager, Building Design and Construction, Public Services, to the Community & Public Services Committee Meeting of June 10, 2015, re: Fire Campus – Williams Parkway Redevelopment – Ward 8 (File BH.c), be received; and,

2. That the consolidated campus concept for the Brampton Fire and Emergency Services Training and Administration Campus at Williams Parkway and Chrysler Drive be endorsed, subject to budget discussions and approval

CPS076-2015 That the Community & Public Services Committee do now adjourn to meet again on Wednesday, June 24, 2015 at 9:30 a.m. or at the call of the Chair.

J 5. Minutes – Economic Development Committee – June 10, 2015 (Chair – City Councillor Bowman)

City Councillor Bowman, Committee Chair, introduced the subject minutes and provided a summary of matters considered at the meeting.

The following motion was considered.

C206-2015 Moved by City Councillor Bowman Seconded by City Councillor Whillans

1. That the Minutes of the Economic Development Committee Meeting of June 10, 2015, to the Council Meeting of June 17, 2015, be received; and,

2. That Recommendations ED048-2015 to ED051-2015 be approved, as outlined in the subject minutes.

Carried

The recommendations were approved as follows.

ED048-2015 That the agenda for the Economic Development Committee Meeting of June 24, 2015 be approved, as printed and circulated.

2015 06 17 Page 19 of 26 C1-20 Minutes City Council

ED049-2015 1. That the presentation from C. Baccardax, Senior Advisor, Foreign Investment, Office of the Chief Operating Officer, to the Economic Development Committee Meeting of June 10, 2015, re: Brampton Wins fDi Cities of the Future Awards (File M25) be received; and,

2. That the report from S. Saeed, Director Economic Development and Tourism, Office of the Chief Operating Officer, dated May 15, 2015, to the Economic Development Committee Meeting of June 10, 2015, re: Brampton Wins fDi Cities of the Future Awards (File M25) be received.

ED050-2015 1. That the presentation from J. Proctor, Manager, Festivals and Special Events, and T. Takeda, Events Specialist, Office of the Chief Operating Officer, to the Economic Development Committee Meeting of June 10, 2015, re: Festival and Special Events Office – Doors Open (File M25) be received; and,

2. That the report from J. Proctor, Manager, Festivals and Special Events, Office of the Chief Operating Officer, dated May 14, 2015, to the Economic Development Committee Meeting of June 10, 2015, re: Doors Open 2015 (File M25) be received.

ED051-2015 That the Economic Development Committee do now adjourn to meet again on Wednesday, June 24, 2015 at 1:00 p.m.

J 6. Minutes – Corporate Services Committee – June 10, 2015 (Chair – Regional Councillor Medeiros)

Regional Councillor Medeiros, Committee Chair, introduced the subject minutes and provided a summary of matters considered at the meeting.

C207-2015 Moved by Regional Councillor Medeiros Seconded by City Councillor Dhillon

1. That the Minutes of the Corporate Services Committee Meeting of June 10, 2015, to the Council Meeting of June 17, 2015, be received; and,

2. That Recommendations CS085-2015 to CS089-2015 be approved, as outlined in the subject minutes.

Carried

2015 06 17 Page 20 of 26 C1-21 Minutes City Council

The recommendations were approved as follows.

CS085-2015 That the agenda for the Corporate Services Committee Meeting of June 10, 2015 be approved, as amended to add the following items:

J 2. Discussion at the request of City Councillor Bowman, re: City Expenditures at Memorial Arena.

J 3. Discussion at the request of Regional Councillor Medeiros, re: Election of City Councillor Dhillon to the Federation of Canadian Municipalities (FCM) Board of Directors.

CS086-2015 That the report from D. Sutton, Director, Financial Planning and Budgets, Corporate Services, dated April 24, 2015, to the Corporate Services Committee Meeting of June 10, 2015, re: Status of Tax Collection Accounts (File EA.a) be received.

CS087-2015 1. That the presentation by W. Hunter, Manager, Administrative Services and Elections, Corporate Services, to the Corporate Services Committee Meeting of June 10, 2015, re: Municipal Elections Act, 1996 – Review of Act and Proposed Changes, be received; and,

2. That staff be requested to initiate a public communications campaign to invite public input into potential changes to the Municipal Elections Act, 1996; and,

3. That staff be requested to report back to the June 24, 2015 Corporate Services Committee Meeting with commentary on the five areas outlined in the Municipal Elections Act Review Discussion Paper, additional information with respect to the length of campaigns, status of campaign donations (i.e. tax free status), registrations, corporate donations, enforcement and other issues that may arise.

CS088-2015 That staff be directed to prepare a report that illustrates the chronological expenses to date on the press box removal and replacement at Memorial Arena, for consideration at a future Community and Public Services Committee Meeting.

2015 06 17 Page 21 of 26 C1-22 Minutes City Council

CS089-2015 That the Corporate Services Committee do now adjourn to meet again on Wednesday, June 24, 2015 at 3:00 p.m.

K. Unfinished Business – nil

L. Correspondence – nil

M. Resolutions – nil

N. Notices of Motion – nil

O. Petitions – nil

P. Other/New Business – nil

Q. Procurement Matters – nil

R. Regional Council Business

The Mayor indicated that the next meeting of Peel Region Council will be held on June 25, 2015.

S. Public Question Period – nil

T. By-laws

The following motion was considered.

C208-2015 Moved by City Councillor Fortini Seconded by Regional Councillor Palleschi

That By-laws 122-2015 to 132-2015, before Council at its meeting of June 17, 2015, be given the required number of readings, taken by the Mayor and City Clerk and the Corporate Seal affixed thereto.

2015 06 17 Page 22 of 26 C1-23 Minutes City Council

122-2015 To adopt Official Plan Amendment OP2006-112 – KLM Planning Partners Inc. – Four X Development Inc. c/o Metrus Development – west of Mississauga Road and north of the Credit River – Ward 6 (File HB.c/C05W07.004) (See Report H 4-2)

123-2015 To amend Interim Control By-law 306-2003, as amended – 9330 and 9264 Mississauga Road – Four X Developments Inc. (Metrus Development) – Ward 6 (File JB.a) (See Report H 4-3)

124-2015 To adopt Official Plan Amendment OP2006-113 – Candevcon Limited – Fernbrook Homes (Castlemore) Limited – Mistymorning Drive – Ward 10 (File HB.c/C07E11.016). (See Report H 4-4)

125-2015 To repeal clause 1(5) of By-law 86-2015 (Second Units Zoning By-law) (See Report H 4-5)

126-2015 To amend By-law 308-2012, being the Building Division Appointment By-law

127-2015 To prevent the application of part lot control to part of Registered Plan 43M-1880 – east of Heart Lake Road and south of Sandalwood Parkway East – Ward 2 (File PLC15-026)

128-2015 To prevent the application of part lot control to part of Registered Plan 43M-1884 – west of Chinguacousy Road and south of Queen Street West – Ward 4 (File PLC15-028)

129-2015 To prevent the application of part lot control to part of Registered Plan 43M-1979 – north of Steeles Avenue West and west of Mississauga Road – Ward 6 (File PLC15-025)

130-2015 To prevent the application of part lot control to part of Registered Plan 43M-1979 – north of Steeles Avenue West and west of Mississauga Road – Ward 6 (File PLC15-031)

131-2015 To prevent the application of part lot control to part of Registered Plan 43M-1866 – west of Great Lakes Drive and south of Sandalwood Parkway East – Ward 9 (File PLC15-027)

2015 06 17 Page 23 of 26 C1-24 Minutes City Council

132-2015 To authorize the expropriation of certain lands for the construction of James Potter Road north of Queen Street West – Ward 5

Carried

U. Closed Session

Note: Regional Councillor Gibson declared a conflict of interest with respect to Item U 3 (update re: labour relations or employee negotiations), as his son works for Brampton Transit.

Mayor Jeffrey declared a conflict of interest with respect to Item U 3 (update re: labour relations or employee negotiations), as her son works for Brampton Transit.

The following motion was considered.

C209-2015 Moved by City Councillor Fortini Seconded by City Councillor Whillans

That this Council proceed into Closed Session to discuss matters pertaining to the following:

U 1. Minutes – Closed Session – City Council – June 3, 2015

U 2. Minutes – Closed Session – Citizen Appointments Committee – June 9, 2015

U 3. Update from D. Wilson, Executive Director, Human Resources, Corporate Services – labour relations or employee negotiations

U 4. Report from A. Pritchard, Manager, Realty Services, Public Services, and J. Zingaro, Legal Counsel, Corporate Services, dated June 8, 2015: re Expropriation of Land in Ward 6 – a proposed or pending acquisition or disposition of land by the municipality or local board

Carried

The following motion was considered with respect to Item U 2.

C210-2015 Moved by City Councillor Whillans Seconded by City Councillor Fortini

2015 06 17 Page 24 of 26 C1-25 Minutes City Council

1. That the following be appointed to the Accessibility Advisory Committee, effective June 17, 2015, for the term ending November 30, 2018, or until successors are appointed: i) Harvinder Bajwa ii) Harpreet Bhons iii) Glenda Coupland iv) Vicki Faulkner v) Sherri Hopkins vi) Karyn Pelkie vii) Mary Pettingill viii) Frank Raymond ix) Raymond Shaver x) Therese Anne Sidler xi) Franco Spadafora

Carried

The following motion was considered with respect to Item U 4.

C211-2015 Moved by Regional Councillor Moore Seconded by Regional Councillor Gibson

1. That By-law 132-2015 be enacted authorizing the City of Brampton, as expropriating authority, to make application for approval to expropriate the property interest required in connection with the construction of James Potter Road, north of Queen Street West; and,

2. That the Mayor and City Clerk be authorized to execute, serve, and publish on behalf of the City of Brampton all notices, applications, advertisements and other documents required by the Expropriations Act, RSO 1990, c.E.26, as amended, in order to effect the expropriation of the said property rights.

Carried

V. Confirming By-law

The following motion was considered.

C212-2015 Moved by Regional Councillor Gibson Seconded by City Councillor Bowman

2015 06 17 Page 25 of 26 C1-26 Minutes City Council

That the following By-law before Council at its Regular Meeting of June 17, 2015 be given the required number of readings, taken by the Mayor and the City Clerk and the Corporate Seal affixed thereto.

133-2015 To confirm the proceedings of the Regular Council Meeting held on June 17, 2015

Carried

W. Adjournment

The following motion was considered.

C213-2015 Moved by Regional Councillor Palleschi Seconded by City Councillor Bowman

That this Council do now adjourn to meet again for a Regular Meeting of Council on Wednesday, July 8, 2015 at 1:00 p.m., or at the call of the Mayor.

Carried

Proclamations

The following City of Brampton proclamations will be made on behalf of Council: • World Sickle Cell Day – June 19, 2015 – to be given to the Sickle Cell Association of Ontario – Brampton Chapter • World Refugee Day – June 20, 2015 – to be given to the United Nations High Commissioner for Refugees (UNHCR)

______L. Jeffrey, Mayor

______P. Fay, City Clerk

2015 06 17 Page 26 of 26 61 BRAMPTON ANNOUNCEMENT REQUEST Corporate Services - Council and Administrative Services bramptonco FIOWerGty

Attention: City Clerk's Office, City of Brampton 2 Wellington Street West, Brampton L6Y 4R2 BRAMPTON CITY COUNCIL Email: [email protected] hate. Julyg,3o/5 Telephone: (905)874-2106; Fax:(905)874-2119 Council Meeting Date: Tilly 5? ),10 15"

Name of Individual(s) Lori Pla-H

Position/Title Public. Kela+ftms P/lrtirvig•cr- Name of Organization (ifapplicable) ^j

Full Address for Contact 1) lyQpcV Or (Inft" 33 Kramers; ryj U>T5E^ Contact Telephone # %'5-^)1-'QS» *a3.7_ Fax# lori •plflCH fifajbn^fghCjfitetoc

Event or Subject The agenda will listthe name ofthe Individual making the announcement and the subject matter. Name/Title B\ a T5ircrfHers ^ Qtsrtens Tim fVorhoas "$ou>\ -Got to dS So-te Oft 15" Date, Time, Cin/ ChouW-e^ae 4-nophy pm&ejv+oA +o tkt G"H o^BnurxpW* -t- Location: Higjnes*- fvnplrY/Ho CboaciUor &ro^i~ Gibson .

Additional The Procedure By-law states that the individual making the announcement is limited to two minutes. Information:

REQUIRED - Name ofMember ofCouncil tosponsor thisAnnouncement: GoUAGvUoc (SVo-rifr- Gibson • , Attach additional pageIfrequired

Iam submitting additional printed information, eg. letter, brochure: • Yes CK^INo

Iwill requirethe following audio-visual equipment/software for myannouncement:

• Document Camera/Overhead Projector • DVD Player • PowerPoint • Other - please specify

Note: Please provide the City Clerk's Office one week prior to the meeting date: (i) all background material and/or presentations, and (ii) for PowerPoint and other visual presentations, an electronic copy ofthe presentation (e.g., DVD, CD, .pptfile) to ensure compatibility with City A-V equipment.

Personal information onthis form iscollected under authority oftheMunicipal Act, SO2001, c.25 and/or the Planning Act, R.S.0.1990, c.P.13 and will be used in thepreparation oftheapplicable council/committee agenda andwill beattached tothat agenda. Questions about thecollection ofpersonal information should be directed tothe Freedom ofInformation and Privacy Coordinator, 2 Wellington Street West, Brampton, Ontario, L6Y 4R2. F2-1 U BRAMPTON Corporate Services brampton.CG FIOWeifGty Council and Administrative Services Request for Delegation Attention: City Clerk's Office, City of Brampton, 2 Wellington Street West, Brampton ON L6Y 4R2 Email: [email protected] Telephone: (905) 874-2100 Fax: (905) 874-2119

Meeting: [7] City Council • Planning & Infrastructure Services Committee EH Corporate Srvcs. Cmmttee Q Community & Public Services Committee LJ Economic Dev. Committee Other:

Meeting Date Requested: July 8, 2015 Agenda Item (if applicable):Planning Commitlee Minutes

Name of Individual(s): Scott Snider

Position/Title: Solicitor BRAMPTON CiTY COUNCIL Organization/Person being Represented: Heritage Heights Landowner Group Full Address for Contact: Turkstra Mazza

15 Bold Street, Hamilton, Ontario L8P 1T3 Email/ . Telephone No. 905-529-3476 Fax no. [email protected] June 22, 2015 Planning &Infrastructure Services Committee Meeting Minutes, Subject Matter to specifically Item E7 re: Municipal Comprehensive Review - Initial Report (P25-OPR) be Discussed

To address Council regarding the above noted Staff Report Action Requested

Note: a delegation is limited to not more than five minutes. Attach additional page if required. Iam submitting a formal presentation to accompany my delegation: \7\ Yes j No Iwill require the following audio-visual equipment/software for my presentation: • Computer Notebook • DVD Player • PowerPoint I I Other - please specify Note: Delegates are requested to provide to the City Clerk's Office well in advance of the meeting date: (i) 25 copies of all background material and/or presentations for publication with the meeting agenda and/or distribution at the meeting, and (ii) for PowerPoint and other visual presentations, an electronic copy of the presentation (e.g., DVD, CD, .ppt file) to ensure compatibility with corporate equipment. Once the above information is received by the City Clerk's Office, you will be contacted by a Legislative Coordinator to confirm your placement on the appropriate agenda. Personal information on this form is collected under authority of the Municipal Act, SO 2001, c.25 and/or the Planning Act, R.S.O. 1990, c.P.13 and will be used in the preparation of the applicable council/committee agenda and will be attached to that agenda. Questions about the collection of personal information should bedirected to the Deputy City Clerk. Council and Administrative Services, 2 Wellington Street West. Brampton, Ontario, L6Y 4R2, tel. 905-874-2115. F2-2.

Turkstra Mazza

Hamilton London Toronto Scott Snider Professional Corporation 15 Bold Street Hamilton Ontario Canada L8P 1T3 Receptionist 905 529 3476 (905 LAW-FIRM) Facsimile 905 529 3663 ssnider(a)tmalaw.ca

Via Email July 2, 2015

City of Brampton Attn: Mayor Linda Jeffrey and Members of Council c/o City Clerk 2 Wellington West, 1st Floor Brampton, Ontario L6Y 4R2

Attention: Mayor Jeffrey and Members of Council:

Re: RECOMMENDATION REPORT: Municipal Comprehensive Review (MCR)- Initial Report, City File: P25-OPR/RML 2014-026 June 22, 2015 Planning & Infrastructure Services Committee Our File No. 13154

We are counsel to the Heritage Heights Landowners Group (the "Group"). We provided a letter outlining our preliminary comments, observations and recommendations with respect to the MCR Initial Report on the day the Report was considered by the Planning and Infrastructure Services Committee. Due to the late notice, we simply did not have enough time to get that correspondence to the Committee any earlier. We arc concerned that Members of the Committee did not have an opportunity to review that correspondence carefully before dealing with its recommendations. As such, we would like to take this opportunity to address our client's concerns directly to Council.

Accepting the Report's Recommendations Could have Profound Impacts on Heritage Heights and the Rest of Brampton

The Recommendation Report recommends three things, as follows:

1. That the Report be received;

The contents of this email transmission are private and confidential, intended only for the recipient names above and are subject to lawyer and client privilege. It may not be copied, reproduced, or used in any manner without the express written permission of the sender. If you have received this email and are not the intended recipient, please destroy it and notify the sender at 905 529-3476, collect if long distance. Thank you.

TURKSTRA MAZZA ASSOCIATES, LAWYERS F2.-3

City of Brampton Page 2 Recommendation Report: Municipal Comprehensive Review July 2,2015

2. That for the purposes of proceeding with the next stage of the MCR and draft ROPA 27, Council endorse the 2041 Peel forecast of 919,000 people and 329,000 jobs allocated to Brampton, in order for the Region of Peel to advance the planning process associated with Amendment No. 2 to the Growth Plan; and

3. That a copy of the Report and Council Resolution be forwarded to the Region, Caledon and Mississauga.

Our client has no objection to Recommendation 1. However, the Group strongly opposes the other two recommendations and in particular any resolution from Brampton Council endorsing the 2041 Peel forecast to be allocatedto Brampton for planning purposes.

The decision as to the appropriate allocation of population and jobs to Brampton is a critical one. It has the potential to profoundly affect planning for Heritage Heights and the rest of Brampton. It is not simply a City-wide planning benchmark. This potential impact is crystal clear from the "Overview" in the Recommendation Report. In particular, staff note that the Hemson MCR Initial Report proposes the designation of approximately 300 hectares of employment lands within Heritage Heights. This is contrary to the allocation of population and jobs that was implemented after an arduous and lengthy planning process involving the City, the Region and other stakeholdersand implemented through ROPA 24 and OPA 43. In our view, it is in fact contrary to the City's Official Plan. Apparently, this recommendation flows from acceptingthe very allocation ofpopulation andjobs proposed by the Region and recommended to this Council in the context of Recommendation 2. In other words, accepting this Recommendation could well drive the planning process for Heritage Heights in ways that are contradictory to OPA 43 and the planning framework which was approved by Brampton Council in 2012.

The Municipal Comprehensive Review is an open and transparent public process. Establishing future population and job allocation for Brampton as part ofthat process warrants and deserves input from the residents and stakeholders before a decision is made. As partofthe public process, the residents and stakeholders in Brampton ought to be aware of potential consequences and potential impacts to the financial, social and economic wellbeing of the municipality, the residents and the stakeholders. Without the opportunity for input and public consultation, the fundamental basis for the future growth of Brampton is being established simply with an "initial report" by the City's consultant. In our respectful submission, before this Council endorses an allocation of population and employment that could have this sort of profound effect on planning for the City, it surely

TURKSTRA MAZZA ASSOCIATES, LAWYERS F2.-M

City of Brampton Page 3 Recommendation Report: Municipal Comprehensive Review July 2,2015 needs to understand the full implications of such a direction. Pushing ahead is fundamentally inconsistent with Council's direction to proceed with an "open and transparent" consultation process with the public and stakeholders. It is fundamentally inconsistent with the promised "re engagement strategy" as endorsed as part of Resolution P&IS054-2015.

Our client has had the Hemson report for less than two weeks. It is founded on data and assumptions that are not clear from the text of the report itself and will require detailed and careful consideration. Our client fully intends to engage technical experts to review the foundations of the assumptions that have led to the recommendations in the Recommendation Report. Surely, this Council wants the input of the Group that represents approximately 50% (some 3000 acres) of the land located within Heritage Heights before endorsing any allocation of population and employment from the Region.

In our respectful submission, this Council should insist that Staff receive and consider the input of residents and stakeholders before Council endorses anything. Otherwise, respectfully, it is difficult to understand how this MCR process and the re-engagement strategy for Heritage Heights will have any real meaning.

Recommendation

We respectfully request that Council accept Recommendation 1 but defer Recommendations 2 & 3 to allow for the initiation of public input and consultation and the re- engagement strategy for Heritage Heights and for staff to consider the input of residents and stakeholders and engage those residents and stakeholders in serious consultations about the implications of the proposed allocation.

Furthermore, in order for the public and stakeholders to provide informed input, we will need access to all of the detailed background information that was relied on by Hemson in preparing its Initial Report. Therefore, we request that Council direct Staff as follows:

"That Staff disclose to stakeholders all of the background information and assumptions that were used in preparing the Initial Report and the Recommendation Report;"

Finally, we continue to be concerned about the lack of a re-engagement strategy that was promised as part of P&IS054-2015.

TURKSTRA MAZZA ASSOCIATES, LAWYERS FZ-5

City of Brampton Page 4 Recommendation Report: Municipal Comprehensive Review July 2, 2015

Thank you for this opportunity to provide input. We look forward to the opportunity to work with City staff and Council. If you have any questions or concerns, please do not hesitate to contact us. Yours truly

Scott Snider

cc. Heritage Heights Landowners Group & Consultants SSnd 13154/162

TURKSTRA MAZZA ASSOCIATES, LAWYERS _ BRAMPTO M F 3 Corporate Services in™*" Flower City Council and Administrative Services Request for Delegation Attention: City Clerk's Office, City of Brampton, 2 Wellington Street West, Brampton ON L6Y 4R2 Email: [email protected] Telephone: (905) 874-2100 Fax: (905) 874-2119

Meeting: \7\ City Council n Planning &Infrastructure Services Committee EH Corporate Srvcs. Cmmttee [Zl Community &Public Services Committee CH Economic Dev. Committee • Other: Meeting Date Requested: July 8th ,2015 Agenda Item (ifapplicable):

Name of Individual(s): Glenn McFarlane

Position/Title: President Organization/Person Brampton Folk Club being Represented:

Full Address for Contact: Brampton, Ontario

Telephone No. FaxNo. [email protected]

Recommendations re Brampton Arts Council activities Subject Matter to be Discussed

Opportunity to speak on the above subject, should I have questions or concerns Action Requested regarding the presented recommendations.

Note: a delegation is limited to not more than five minutes. Attach additional page if requirecT Iam submitting a formal presentation to accompany my delegation: d Yes [7] No I will require the following audio-visual equipment/software for my presentation: n Computer Notebook • DVD Player • PowerPoint • Other - please specify Note: Delegates are requested to provide to the City Clerk's Office well in advance ofthe meeting date: (i) 25 copies of all background material and/or presentations for publication with the meeting agenda and/or distribution at the meeting, and (ii) for PowerPoint and other visual presentations, an electronic copy of the presentation (e.g., DVD, CD, .ppt file) to ensure compatibility with corporate equipment. Once the above information is received by the City Clerk's Office, you will be contacted by a Legislative Coordinator to confirm your placement on the appropriate agenda. Personal information on this form is collected under authority of the Municipal Act, SO 2001, c.25 and/or the Planning Act, R.S.O. 1990, c.P.13 and will be used in the preparation of the applicable council/committee agenda and will be attached to that agenda. Questions about the collection of personal information should be directed to the Deputy City Clerk, Council and Administrative Services, 2 Wellington Street West, Brampton, Ontario, L6Y 4R2, tel. 905-874-2115. H2-M U BRAMPTON Report bramptonca FlOWCr City City Council The Corporation of the City of Brampton RGpOTt

BRAMPTON CITY COUNCIL Date: June 19, 2015 ^ *Myg/2PlS

File: CB.x

Subject: 2015 Community Grant Program Application Review

Contact: Thomas Plant, Director, Strategic & Enterprise Services (Tel: 905-874-5929); E: [email protected]

Overview:

• On June 3, 2015 Council approved an accelerated Community Grant Program which included a Grant Review Committee comprised of City staff to review all applications and make recommendations to Council for approval. • Staff has received two applications for Community Projects (events) funding since the launch of the 2015 Community Grant Program on June 8, 2015. • The Community Grant Review Committee is recommending Grant amounts of $1,330.00 and $3,214.00 in response to the two applications received.

Recommendations:

1. That the report prepared by Thomas Plant, Director, Strategic & Enterprise Services, Office of the Chief Operating Officer, dated June 19, 2015, to the Council Meeting of July 8 , 2015 re: Community Grant Program Application Review (File #CB.x), be received; and

2. That the Community Grant Review Committee recommendations from the June 18, 2015 meeting, as outlined in this report, be approved, being:

Application for Community Project Funds for the; 1. Snelgrove Residents Group annual "Community BBQ Event" scheduled for Saturday July 11, 2015 at the Chinguacousy Lions Club Water Tower Park be awarded $1,330.00 towards their event costs, this is consistent with support the group has received in the past.

2. Brampton Motorcycle Association "Motorcycle Mondays" Event, hosted on each Monday from June to October in Rose Garden Square (the group submitted a request to host up to 14 Monday events) is awarded $3,214.00 towards the costs of yet to be confirmed event dates in 2015. H2.-1-2

Background

On May27, 2015 (Economic Development Committee Meeting), a new multi-phased Community Grant Program was presented to Committee, pursuant to Council Resolution C188-2015 and the following was approved:

That the first phase of a new Cityof Brampton Community Grant program, as outlined in the report, being:

• Phase 1 (2015) - Accelerated Community Grant Program during the 2015 transitional year; In 2015, an interim Community Grant Review Committee (CGRC), comprised of City staff, will review, respond and prepare recommendations for each application that is submitted. This approach respects the urgency and time-sensitive nature of community group activities in the 2015 transitional year.

The 2015 Grant Program is composed of five funding streams:

Arts and Culture: To assist eligible organizations develop exemplary programs and services for arts, culture and heritage programs, services and capacity building projects; and to advance knowledge, understanding and the appreciation of arts, culture and heritage. Aligned with the Arts and Culture Strategy.

Sports and Recreation: To assist Sports and Recreation community organizations in the planning and delivery of related programs, services, or capacity building projects to support the economic and community growth priorities of Brampton and sustainability of Brampton based not for profit corporations. Aligned with the Parks and Recreation Master Plan.

Festivals and Special Events: To support festivals and special events of city-wide and regional significance (demonstrated by community and economic/tourism impact) that is owned and managed by Not-for-profit corporations. Aligned with the City of Brampton Strategic Priorities.

General Community Grants: To provide community related programs, services, or capacity building projects to support the growth or sustainability of Brampton based not for profit corporations, that is aligned with City of Brampton Strategic Priorities.

Minor Charitable Donations: To assist charities and community organizations with their fund-raising events and related activities, that serves Brampton residents H2-\-3

Program Communication:

Two public information sessions were held on June 11 and 22. Approximately 50 people attended the sessions which were advertised through social media and traditional communication channels.

General Criteria: Community Grant Program

The following criteria were used by the Grant Review Committee to guide the decision process:

1. Organizational Effectiveness describes a clear mandate while listing evidence of a measurable indicator of success.

2. Program Quality will be assessed within the specific context of the organization's own stated goals and mandate, and within the general context and standards of community- based and professional practices in the respective areas of Grant Streams.

3. Community Impact must demonstrate the need for the program/project within the City of Brampton.

4. Need forFunding highlights how grant funding will directly support the program/project with a positive outcome.

Application Process

The Grant Review Committee consists of five staff members, three from Public Services, one from Festivals and Special Events office, and one from Finance. It met on June 18 to review the following applications under the General Community Grants Stream for Community Projects:

• Snelgrove Residents Group • Brampton Motorcycle Association

The aforementioned assessment criteria were applied and it is recommended that the Snelgrove Residents Group receive funding of $1,330 and the Brampton Motorcycle Association receive funding of $3,214.

Corporate Implications

Financial Implications Funding for Community Grants is available in Cost Centre 0191, with a balance remaining of $634,864. The total amount of grant funding recommended to be awarded in this report is $4,544. There is sufficient funding available to proceed. H2M-4

Grant Agreements

All financial grants distributed by the City of Brampton under the new program shall require a grant agreement between the City of Brampton and the recipient organization. The grant agreement shall outline the obligations of the City of Brampton and the obligations of the community organizations. The agreement shall be executed by the Mayor and City Clerk, in a form satisfactory to the City Solicitor (or designate), and whereby the content is satisfactory to the Chief Operating Officer (or designate).

Strategic Plan

The recommendations in this report align with the following City of Brampton Strategic Plan Priorities:

Community Engagement - foster a positive civic image through community pride: • Promote and attract festivals and special events • Raise awareness of programs and services, especially those geared to youths and seniors

Conclusion

In conclusion, this report supports the 2015 City of Brampton Community Grant Program to make community grants in order to achieve strategic goals of the City, to build stronger communities, to strengthen neighbourhoods, and to enrich the community. Staff continues to work closely with groups making application, ahead of the August 14, 2015 submission deadline, and as such, future reports are anticipated regarding grant application recommendations for Council approval.

MllV Ar: Bill Grant Thomas Plant Advisor, Community Events Director Strategic & Enterprise Services Strategic & Enterprise Services Office of the Chief Operating Officer Office of the Chief Operating Officer

Report authored by: Bill Grant, Advisor, Community Events, Strategic & Enterprise Services

Approval for Submission:

Initials

Chair, SMT Department Chief r Chief Administrative Officer rjA .&/*/& H3-M U BRAMPTON Report brampton.ca FlOWef City City Council The Corporation of the City of Brampton

•ramp i on cnvcouncil Date: June 15,2015 nATg- July €,2.015

File: EG.x

Subject: Request for Special Consideration for Non-compliance of the Purchasing By-law #35-2012 (Section 9.1.3) - Consulting Services for CAO Recruit

Contact: Dave Wilson, Executive Director, Human Resources (x42155)

Overview:

• In January, 2015 Brampton City Council directed the retiring Chief Administrative Officer to commence the process for hiring a new CAO.

• The CAO retained the executive services of "Leadership Insight Inc." to assist with the preparation of a comprehensive review of the role requirements for the CAO position.

• Leadership Insight Inc. was hired without a purchase order being issued.

• This report is to request Special Consideration for Non-compliance of the Purchasing By-law #35-2012 (Section 9.1.3) to allow a purchase order to be issued to "Leadership Insight" for work completed related to the CAO recruit.

Recommendations:

1. THAT the report from Dave Wilson, Executive Director, Human Resources, dated June 15, 2015 to the Council meeting of July 8, 2015 re: Request for Special Consideration for Non-compliance of the Purchasing By-law #35-2012 (Section ) - Consulting Services for CAO Recruit be received;

2. THAT the Treasurer be authorized to issue a Purchase Order to Leadership Insight Inc. in the amount of $21,205.00 excluding taxes.

Background:

In January, 2015, City Council directed the retiring CAO to commence the process to hire a new CAO for the City of Brampton. tfVl-2

Leadership Insights Inc. was retained by the Chief Administrative Officer directly to provide executive consulting services. In preparation for the recruitment of a new CAO, Leadership Insights Inc. completed interviews with the Mayor, members of Council and Executive Leadership Team, facilitated a TriMetrix role assessment, and developed a detailed role profile for the CAO position.

Current Situation:

Leadership Insight Inc. has not received payment for the work completed. A purchase order is required prior to payment and this report requests that the Treasurer be authorized to issue a purchase order to Leadership Insight Inc. in the amount of $21,205.00 excluding taxes.

Corporate Implications:

Purchasing comments:

9.0 RESPONSIBILITIES OF THE DEPARTMENT HEAD

9.1 The Department Head is responsible for:

9.1.3 Obtaining the written approval of the City Manager and the Treasurer when a specific procurement is not compliant with the By-law and/or policies and procedures. Such approval shall be forwarded to Purchasing to enable the procurement to proceed.

Until such time that the Purchasing By-law is amended to address the matter of non compliant procurements, Requests for "Special Consideration" for non-compliant procurements under Section 9.1.3 must be approved by City Council, through the appropriate Standing Committee (Corporate Services Committee, Community & Public Services Committee, Planning and Infrastructure Committee or Economic Development Committee) in order to complete the procurement process and enable a Purchase Order and/or a payment to be issued.

Financial Implications: Adequate funding is available for this initiative in the General Government, CAO Contingency account.

Strategic Plan:

This report supports the Strategic Plan by supporting the process to find a new CAO that will provide management and administrative leadership to ensure delivery of the goals and priorities of the strategic plan. Secondarily, this report demonstrates commitment to transparency and compliance with policies. V13-1-2

Conclusion:

This report recommends that the Treasurer be authorized to execute a purchase order to Leadership Insight Inc. for services rendered to assist with the CAO recruitment process.

Dave Wilson Executive Director, Human Resources

Report authored by: Dave Wilson, Executive Director, Human Resources (x42155)

Approval for Submission: Initials Date Chair, SMT T^ Department Chief Jsp-" ^/#/!<>' Chief Administrative Officer m dutx /8/tf H3 2 1 Li BRAMPTON „. R^ort ESS Flower City City Council The Corporation of the City of Brampton

Date: June 23,2015 ,RAMPT0N Ci7Y C0UNCIt

File: CE.x —"~~

Subject: University Funding - Establishing a Reserve Fund

Contact: Peter Honeyborne, Executive Director, Finance and Treasurer

Overview:

Mayor Linda Jeffrey established a "Blue Ribbon Exploratory Panel for Establishing a University in Brampton". A contributing factor to the success of establishing a university in Brampton is a comprehensive financial plan. The "Blue Ribbon Panel", as part of its mandate, will facilitate the development of the financial plan. It is recommended that the City establish a Reserve Fund to receive and hold donations and other funding for the University initiative. The Honourable William Davis donated 28 shares of Suncor Energy Inc. and related Dividends to the City of Brampton to be allocated as part of the funding for a Brampton university. It is recommended that the City sell the 28 shares of Suncor Energy Inc. donated to the City by the Honourable William Davis and to deposit the proceeds from the sale of the shares along with the related dividends to the Brampton University Reserve Fund. It is recommended that the 1993 Capital Project #931550: Mayor's Special Projects, be closed and the funds transferred to the Brampton University Reserve Fund.

Recommendations: 1. That the report from Peter Honeyborne, Executive Director, Finance and Treasurer, dated June 23, 2015, to the City Council meeting of July 8, 2015 re: University Funding - Establishing a Reserve Fund; be received, and 2. That the Treasurer is authorized to establish a reserve fund to be called the "Brampton University Reserve Fund" for the purpose of receiving and holding funding for the Brampton university initiative, and H3-2-2.

3. That the Treasurer is authorized to sell the 28 shares of Suncor Energy Inc. donated to the City by the Honourable William Davis and to deposit the proceeds from the sale of the shares along with the related dividends to the Brampton University Reserve Fund, and 4. That the Treasurer is authorized to close Capital Project #931550: Mayor's Special Projects and transfer all remaining funds in the Capital Projectto the Brampton University Reserve Fund, and 5. That the Treasurer is authorized to issue charitable donation receipts for donations to the City for the Brampton University initiative and deposit those donations to the Brampton University Reserve Fund.

Background:

In May this year, Mayor Linda Jeffrey established a "Blue Ribbon Exploratory Panel" for Establishing a University in Brampton". The panel has been asked to assist the Mayor and Council in providing recommendations with respect to Brampton's post-secondary options, including development of a realistic and achievable work plan and financial figures for a university campus in Brampton.

Current Situation:

A contributing factor to the success of establishing a university in Brampton is a comprehensive financial plan. The "Blue Ribbon Panel", as part of its mandate, will facilitate the development of the financial plan.

As an initial step, it is proposed that the Cityestablish a Reserve Fund to receive and hold funding for the University initiative. Funding can come from many sources including donations from individuals and corporations.

The City of Brampton, has already received one donation and has identified funds previously earmarked for other initiatives that can form the initial contributions to this Reserve Fund as further described below.

Donation:

In May this year, the Honourable William Davis donated 28 shares of Suncor Energy Inc. and related Dividends to the City of Brampton to be allocated as part of the funding for a Brampton university.

The current market value of the shares as at June 22, 2015 was $952.00. Combined with Dividends that were donated, the total value of the donation received from Mr. Davis is $1,008.96. H3-2-3

The Municipal Act, 2001 and its related Regulation 438/97: Eligible Investments and Related Financial Agreements describe the nature and types of investments a municipality may hold. The Regulation does not permit a municipality to directly hold shares in a corporation. Therefore, the City must sell the shares in Suncor Energy Inc. in order to be in compliance with the Municipal Act. It is recommended that the " proceeds from the sale of the shares along with the dividends that were donated by Mr. Davis be placed in the Brampton University Reserve Fund as the founding deposit to that Reserve Fund.

Old Capital Project:

In July 1993, Mayor Peter Robertson, requested that the Finance Department establish a Mayor's Special Projects interest bearing account. During the period from July 1993 to November 30, 2000, there were four donations of $5,000 received from the community and two expenditures authorized by Mayor Peter Robertson. The account has continued to accumulate interest revenues since November 2000, such that the total balance in this account is $23,301.07 as at May 31, 2015. The following table shows the transactions that have occurred in this account.

Capital Project #931550: Mayor's Special Projects As at May 31, 2015

Date Company Amount DONATIONS

Jul 30,1993 Pro-M Incorporated S 5,000.00

Mar 1,1994 Southbndge Development Inc. 5.000.00 Oct 8,1998 Graham Munro Charitable Foundation 5,000 00 Dec 23, 1999 Graham Munro Charitable Foundation 5,000.00 TOTAL DONATIONS 20,000.00

EXPENDITURES

Oct 21,1998 Mary Ellen Farrow 2.500.00

Nov 30, 2000 Fire & Steel 5,000.00

TOTAL EXPENDITURES 7,500.00

ACCUMULATED INTEREST REVENUE 10,801.07

ACCOUNT BALANCE As at May 31, 2015 S 23,301.07 Since 2000, Finance staff has attempted to have this account closed on a number of occasions. Mayor Jeffrey has now directed that the Mayor's Special Projects file, originally opened in 1993, be closed and all funds remaining in the project be utilized for the Brampton University initiative. It is therefore, recommended thatthe funds in Capital Project #931550: Mayor's Special Projects, be transferred to the Brampton University Reserve Fund. Corporate Implications:

Other Implications:

The allocation of the funding identified in this report to a University Reserve Fund is a positive step forward in the initiative to bring a University campus to Brampton. The establishment of the fund will provide an opportunity for other potential donations to be received.

Strategic Plan:

The City's Strategic Plan identifies the need for establishing a post-secondary university education strategy which contributes to the outstanding quality of life in the City. This Reserve Fund will provide a good starting point for securing funding towards this initiative.

Conclusion:

Mayor Linda Jeffrey has established a "Blue Ribbon Exploratory Panel for Establishing a University in Brampton". Acontributing factor to the success ofestablishing a university in Brampton is a comprehensive financial plan. The "Blue Ribbon Panel", as part of its mandate, will facilitate the development of a proposed financial plan. As a component of the Brampton University financial plan, this report recommends that the City establish a Reserve Fund to receive and hold donations and other funding for the University initiative. fM^C Peter HoneyJ?6me Peter Simmons Executive Director, Finance Chief Corporate Services Officer and Treasurer

Report authored by: Peter Honeyborne, Executive Director, Finance and Treasurer

Approval for Submission: Initials Date Chair, SMT N/A N/A Department Chief •S zpL/fc Chief Administrative Officer ,/fo ab/b/a UBRAMPTONSS Rower Cily H3i'' Cityr, Council"*ori The Corporation of the City of Brampton

Date: June 26, 2015 BRAMPTON CITY COUNCIL File: EH.x . , n

Subject: 2016 Budget Process Contact: David Sutton, Director, Financial Planning and Budgets Corporate Services (Finance), 905-874-2257

Overview:

• This report provides an overview of the discussion topics considered by Council at its June 16, 2015 workshop.

• Development of the 2016-2018 Budget includes several improvements from previous years, which focus on aligning the development of the budget with Council expectations while ensuring Council has all of the necessary information to make both short and long term decisions.

• Annual budget decisions result in both short and long term implications. Multi-Year budgeting provides stakeholders information required to evaluate longer term implications of annual budget decisions. Staff recommends annual adoption of a 3-year rolling Operating and Capital budgets beginning with the 2016 budget.

• Prudent operating budget development requires early establishment of tax targets. Annual tax rate targets are recommended using the following criteria: o Base Operating Adjustments and Growth Impacts - set at Bank of Canada's targeted core inflation rate, which is currently 2%, plus o Infrastructure Levy - 2% annual increase, plus o New or Enhanced Services - determined annually, based on known major initiatives

• The City's annual funding requests should align with the capacity to deliver. Staff recommends continuing the Capital contract budgeting methodology with capital budget spending envelopes of 2016 ($120 million), 2017 ($150 million), and 2018 ($180 million).

• Staff will provide further details regarding the timing and programming of Communications and Community Engagement plans during the July 22 Council Workshop. H3.3-2.

Recommendations:

1. That the report from David Sutton, Director, Financial Planning and Budgets, Corporate Services Department, dated June 26, 2015, to the City Council meeting of July 8, 2015, re: 2016 Budget Process, be received; and

2. That a 3-Year rolling Multi-Year Budget process be approved as the annual method for developing the City's Operating and Capital budgets; and

3. That annual tax rate targets for initial development of budgets be based on the following criteria: a. Base Operating Adjustments and Growth Impacts - set at the Bank of Canada's targeted core inflation rate of 2%, plus b. Infrastructure Levy - 2% annual increase, plus c. New or Enhanced Services - determined annually, based on known major initiatives that would individually result in a tax rate impact of 0.5% or greater; and

4. That the 2016-2018 Capital budgets be developed using the Capital Contract budgeting methodology; and

5. That Capital spending envelopes for the 2016, 2017, and 2018 budget years be set at $120 million for 2016, $150 million for 2017, and $180 million for 2018 in order to align Capital budget requests with the capacity to deliver the approved capital program; and

6. That capital funding requests which exceed the approved limits be separately approved by City Council through the appropriate Standing Committee based on a report from the requesting department, with the report to include an explanation of any impacts to previously approved capital projects and/or the ability to increase capacity through alternative service delivery; and

7. That the Budget Committee is comprised of all Members of City Council and the Mayor is the Chair of the Budget Committee; and

8. That Council approve the meeting dates and schedule for 2016 budget deliberations as highlighted in Appendix A to this report:

9. That a Special Council Meeting be scheduled for Wednesday December 9, 2015 commencing at 7:00 PM for the purpose of: a. Approving the 2016 Operating and Capital Budgets, and H3-3-3

b. Approving the 2017 and 2018 Operating and Capital Budgets, subject to additional approvals in subsequent years as required by the Municipal Act, 2001, section 291.

BACKGROUND:

A Council Workshop was held in accordance with Council's Procedure By-law on June 16, 2015, at the City Hall West Tower.

Discussion topics included the following matters:

1. Consideration of a proposed schedule of Budget-related meeting dates commencing in October 2015; and 2. Consideration of adopting the concept of multi-year budgeting being the development of 3-year rolling Operating and Capital Budgets; and 3. Adoption of the principle of establishing preliminary tax rate targets for the development of budgets for consideration by Budget Committee with such targets to be comprised of the following three factors: a. Base Operating Adjustments and Growth Impacts - set at Bank of Canada's targeted core inflation rate of 2%, plus b. Infrastructure Levy - 2% annual increase, plus c. New or Enhanced Services - determined annually, based on known major initiatives; and 4. To initiate discussions on the 2016-2018 Capital Budgets; and 5. Overview of the 2016-2018 Capital Budget and Capital Project Delivery; and 6. The Community Engagement Framework and Communications Plan in support of Budget Development.

Council engaged in robust and meaningful discussions on these topics, and reached consensus on the following items: 1. The proposed schedule of Budget related meeting dates commencing in October 2015 and ending in December 2015 subject to a reduction, or consolidation, of the preliminary Budget Review meetings scheduled for October 2015; and 2. Adopting the concept of multi-year budgeting being the development of 3-year rolling Operating and Capital Budgets; and U3-3-M

3. Adopting the principle of establishing preliminary tax rate targets to be used for the development of budgets for consideration by Budget Committee with such targets to be comprised of the following three factors: a. Base Operating Adjustments and Growth Impacts - set at Bank of Canada's targeted core inflation rate of 2%, plus b. Infrastructure Levy - 2% annual increase, plus c. New or Enhanced Services - determined annually, based on known initiatives. Municipalities are required to prepare and adopt a budget on an annual basis, as per the Municipal Act, 2001, section 291. In order to achieve this the Finance Division prepares annual budget guidelines and timelines, which drives the development of the budget process for the Corporation.

CURRENT SITUATION:

This report provides Council with recommended guidelines and timelines required to develop the City's annual budget. It includes recommendations resulting from consultation with Council and senior management on previous year's budget process. Feedback received focused on continuous improvement and respect for the taxpayer, which resulted in the identification of the following strategic objectives:

• value for tax payer dollars • transparency and accountability • align budget development with Council expectations • maximize limited financial resources • identify implications of decisions beyond the current year

From these strategic objectives and through discussion and feedback, staff recommends the following key improvements to be implemented for the 2016 Budget:

• Establishing Operating Tax Targets • Adopt Multi-Year Operating and Capital Budgets • Align Capital Budgets with Capacity to Deliver • 2016 Budget Process Timelines, which foster direction from Council, and input from the Public

Establishing Operating Tax Targets

In order to facilitate constructive dialogue that recognizes the challenge of balancing funding requirements with realistic budget increments, staff recommends the adoption of annual tax rate increment guidelines or "targets", comprised of three components:

4 H3-3-5

1. Base Operating Adjustments and Growth Impacts 2. Infrastructure Levy 3. New or Enhanced Services

The annual tax rate targets will be used by staff to develop budgets for consideration by Budget Committee and City Council. The tax rate targets will serve as a guideline with the final tax rate to be approved by Budget Committee and City Council based on adjustments, if any, to the budgets submitted by staff for consideration.

Base Operating Adjustments and Growth Impacts

Base operating adjustments (or inflation), are incremental increases required to continue delivering existing services at current service levels. Inflation is a factor that all households deal with, and the City is no different. The Bank of Canada's target core inflation rate of 2% annually, is the primary economic inflation target for the Nation and most regions. Staff recommends that this rate be used as the City's inflation proxy.

The growth impact portion of this category consists of the expansion of existing services into new sub-divisions. As residents in these subdivisions begin to pay property taxes the City experiences assessment growth, which generates additional tax revenue to offset the cost of delivering expanded services to these new areas. Staff recommends that assessment growth tax revenue be utilized to pay for the cost of the growth driven service expansion.

Management and staff will continue to seek out efficiencies in the delivery of services, which reduce operating cost ratios while still providing equal or greater levels of service.

Infrastructure Lew

A financial review of the City of Brampton, conducted by Interim Auditor General Jim McCarter, highlighted the need to invest in the repair and replacement of the City's infrastructure. This is critical to continue delivering existing services into the future. Staff recommends a continuation of the 2% Infrastructure Levy per year. Further review of this annual requirement will be conducted as part of the Long Term Financial Master Plan, which may recommend a change in amount of the provision in future years, based on a more thorough review completed during the development of the Plan. This is expected to be completed by the end of 2016. HS-3-fc

New or Enhanced Services

New or enhanced services are initiatives which result in significant costs to provide for new services, or enhancement of existing services. Staff recommends these initiatives be identified and funded as a separate component of the annual budget increase.

In order for a new, or enhanced service, to be considered under this category, it is recommended that a guideline be established such that the additional cost of providing the service would result in at least a 0.5% tax rate increase underscoring the significance of the enhancement.

Multi-Year Budgeting

Annual budget decisions result in both short and long term implications. Multi-Year budgeting provides stakeholders with the visibility and information required to evaluate longer term implications of annual budget decisions. Staff recommends the annual adoption of a 3-year rolling Operating and Capital budget beginning with the 2016 budget.

The Municipal Act, 2001, section 291, prescribes how municipalities may prepare and adopt multi-year budgets. Notwithstanding that Council will be asked to approve 3-year budgets, Council will still be required to review, and reapprove, each year's budget, when the time comes.

Align Capital Budgets With Capacity

Capital contract budgeting was implemented for the 2015 budget and resulted in the annual Capital budget amount decreasing from a 6 year average of $239 million to $107 million. Staff recommends that the capital contract budgeting methodology be continued to enable alignment of annual approvals with the City's capacity to action approved funding.

The City's historical capital spending capacity has been consistent over the last 5 years, with an approximate value of $180 million per year. Given the consistency by which spending occurs, it is reasonable to assume that $180 million is a realistic and achievable envelope for the 2016-2018 budgets.

Separate to the annual capital spending is $749 million of approved capital funding, accumulated over a number of years, yet to be invested in specific capital projects. Given the $180 million per year spending average, the $749 million represents over 4 years spending already approved and available in more than 500 open capital projects. In order to facilitate the delivery of the approved capital program, staff recommends 6 H3-V7 limiting the amount of capital funding for 2016, 2017, and 2018 to $120 million, $150 million and $180 million respectively.

The combination of continuing capital contract budgeting and providing realistic funding approval limits is projected to reduce the amount of approved, yet to be invested, capital to approximately $500 million by the end of this Term of Council.

2016 Budget Process Timelines

Improvements to 2016 budget process timelines focus on ensuring all stakeholders are presented with draft budget proposals well in advance of final budget deliberations, such that there is sufficient time to review, understand and provide input.

Staff recommends that Budget Committee "Preliminary Budget Review" meetings be held October 13th, 14th, 19th and 20th, at which time staff will present proposed 2016-2018 Operating and Capital budgets, including associated tax implications for initial consideration.

Budget Committee "Final Budget Deliberation" meetings and City Council approval are recommended to occur in early December 2015.

The proposed schedule of Budget Committee meetings in October 2015 will enable staff to incorporate Budget Committee recommendations into the final proposed budgets for consideration in December. The schedule will also provide Members of Budget Committee, and the public, with the opportunity to review the final proposed budgets for a period of 3 weeks immediately before Final Budget Deliberations commence on Monday November 30, 2015.

Community Engagement Framework and Communications Plan in support of Budget Development

At the Council workshop held on June 16, 2015, Council Members were provided with a high level overview of the proposed approach for community engagement and communications in support of budget development for 2016 to 2018. Staff advised that a more detailed plan will be presented at the July 22, 2015 Council workshop to enable a fulsome discussion on how the public will be engaged and the communications plan will unfold. H3-3-J

STRATEGIC PLAN:

This report provides a strategy for the development of the 2016, 2017 and 2018 Operating and Capital Budgets in support of the themes of the 2015-2018 draft Strategic Plan.

CONCLUSION:

At the Council Workshop held on June 16, 2015, Council engaged in robust and meaningful discussions and reached consensus on the following three key budget related matters:

1. Consideration of a proposed schedule of Budget related meeting dates commencing in October 2015; and 2. Consideration of adopting the concept of multi-year budgeting, being the development of 3-year rolling Operating and Capital Budgets; and 3. Adoption of the principle of establishing preliminary tax rate targets to be used for the development of budgets for consideration by Budget Committee, with such targets to be comprised of the following three factors: a. Base Operating Adjustments and Growth Impacts - set at Bank of Canada's targeted core inflation rate of 2% , plus b. Infrastructure Levy - 2% annual increase, plus c. New or Enhanced Services - determined annually, based on known major initiatives.

This report summarizes the results of the Council workshop and provides Council with recommendations that represent a significant improvement in the City's budget process.

David Sutton Jj^: Peter Honeybofne Director, Financial Planning and Budgets Executive Director, Finance & Treasurer

Report authored by: Mark Medeiros, Manager, Corporate Budgets Finance, Corporate Services

8 H3-3-<}

Approval for Submission Initials Chair, SMT Department Chief Chief Administrative Officer Appendix A

Budget Committee Date and Time Meeting Type a) Preliminary Budget Review October 13 9:30 AM to 4:30 PM b) Preliminary Budget Review October 14 9:30 AM to 11:30 AM c) Preliminary Budget Review October 19 9:30 AM to 4:00 PM d) Preliminary Budget Review October 20 9:30 AM to 4:00 PM e) Final Budget Deliberations November 30 1:00 PM to 5:00 PM f) Final Budget Deliberations December 1 1:00 PM to 9:00 PM g) Final Budget Deliberations December 2 7:00 PM to 10:00 PM h) Final Budget Deliberations December 3 3:00 PM to 9:00 PM i) Final Budget Deliberations (if required) December 4 10:00 AM to 3:00 PM

10 U BRAMPTON „, "*<*>« SS Rower Gly Cl'y Council The Corporation of the City of Brampton

Date: May 31, 2015 BRAMFTON CITY COUNCIL PATfc_J!*W8,2olS File: EG.x

Subject: Final Cost Associated with the South West Quadrant Development Investigation

Contact: Peter Simmons, Chief Corporate Services Officer, ext. 42688

Overview:

• At the May 4th Council meeting, staff reported on the total cost to date associated with the South West Quadrant (SWQ) investigation, specifically, those costs related to, and associated with, the work of the Interim Auditor General up to April 24,2015.

• This report provides a final cost associated with the work of the Interim Auditor General to the end of May 301, 2015. No further invoicing is expected.

Recommendation:

That the report from Peter Simmons, Chief Corporate Services Officer, dated May 31, 2015, to the Council Meeting of June 3, 2015, re: Final Cost Associated with the South West Quadrant Development Investigation, be received.

Background:

Council received the following report at the May 4, 2015 Council meeting: "Cost Associated with South West Quadrant Development Investigation". The May 4, 2015 report provided both paid and invoiced amounts totalling $268, 917.97 (HST included). Since the May 4, 2015 meeting at which costs up to April 24, 2015 were presented, a final set of invoices have been received.

Current Situation:

Final invoicing for the work of the Interim Auditor General, Mr. George Rust-D'Eye, and supporting experts, specifically, Paul Emanuelli of Procurement Law Office Professional Corporation, and Fay Booker of Booker and Associates, have been received and processed by the City. H3-M-2.

The following table highlights invoices and paid amounts pertaining to the SWQ investigation as of May 31, 2015. The difference between the May 4 report and May 30 is $39,391.80 from the Interim Auditor General. No further invoices are expected from the Interim Auditor-General, Mr. Emanuelli, or Ms. Booker.

Description Rate Hours Invoiced Paid Interim Auditor General (George Rust- D'Eye): 4 Invoices for work carried-out $350 405.30 $160,296.15 $160,296.15 up to December 31, 2014 Interim Auditor General (George Rust- D'Eye): 3 Invoices for work carried-out $350 148.70 $58,810.85 $58,810.85 between January 1 and March 31, 2015 Interim Auditor General (George Rust- To be paid on D'Eye): 3 Invoices for work carried-out $350 99.6 $39,391.80 June 10,2015 between April 1 and May 11, 2015

Total for Interim Auditor General 653.6 $258,498.80

Recording Services Various $3,989.47 $3,989.47 Paul Emanuelli $250-500 78.60 $31,837.75 $31,837.75 Fay Booker $250 49.50 $13,983.75 $13,983.75 Total for associated expert services $49,810.97 $49,810.97

Total for Interim A-G and expert 781.7 $308,309.77 services to April 24, 2015

Net of HST $272,840.50

Corporate Implications:

Financial Implications: Costs associated with the SWQ investigation being undertaken by the Interim Auditor General are borne by the Office of the Chief Administrative Officer Contingency Account.

Strategic Plan:

This report achieves the Strategic Plan priority associated with the "Engaging" pillar and the commitment to improve transparency. HB-H-3

Conclusion:

The report identifies the total related costs to date of SWQ Investigation as undertaken by the Interim Auditor General and associated experts of May 31, 2015.

Peter Simmons Chief Corporate Services Officer

Appendices:

Report authored by: Peter Simmons, Chief Corporate Services Officer

Approval for Submission: Initials Date Chair, SMT Department Chief S= Wk Chief Administrative Officer •J&- /.fUsM _ BRAMPTON kH-m Report City Council """ Flower City The Corporation of the City of Brampton

Date: June 10, 2015 BRAMPTON CITY COUNCIL File: C01W06.073 hate. July 3,2.oi5

Subject: ZONING BY-LAW TRANSMITTAL REPORT Application to Amend the Zoning By-law Carreira, Victor & Louise To permit the development of two semi-detached lots (four dwelling units) 106 Denison Avenue Ward: 1 Contact: Andrea Dear-Muldoon, Development Planner, Planning and Infrastructure Services Department, 905-874-2953 Bernie Steiger, Manager, Planning and Infrastructure Services Department, 905-874-2097

OVERVIEW:

This is a report forwarding the implementing Zoning By-law to Council to permit the development of two semi-detached lots (four units) on the property.

On November 4, 2013, Council approved in-principle (PDD202-2013) the application, subject to requiring elevation drawings, a landscape plan, a site grading and servicing plan, and the confirmation of allocation.

Since the 2013 approval, the applicant has been working towards the fulfillment of the conditions, and in fact received a previous extension to the 18 month timeframe on May 6, 2015.

All conditions of approval have now been fulfilled, therefore the Zoning By-law is now ready to be enacted.

Council Transmittal Report HM-t-2.

RECOMMENDATION:

1. THAT the report from Andrea Dear-Muldoon, Development Planner, Planning and Infrastructure Services Department, entitled, "Zoning By-law Transmittal Report", dated June 10, 2015 to the Council meeting of July 8, 2015 re: Application to Amend Zoning By-Law, Ward: 1, File: C01W06.073 be received;

2. THAT the Mayor and City Clerk be authorized to execute the Rezoning Agreement based on terms and conditions approved by the Chief Planning and Infrastructure Services Officer and in a form acceptable to the City Solicitor; and,

3. THAT a by-law be passed to amend Comprehensive Zoning By-law 270-2004 as amended, and that, in accordance with Section 34(17) of the Planning Act, R.S.O. c.P. 13, as amended, no further public notice is required.

BACKGROUND:

This application to amend the Zoning By-law to facilitate the development of two semi-detached lots was submitted on February 22, 2013.

On November 4, 2013, Council approved in-principle (PDD202-2013) this application, subject to a number of conditions. These conditions related to the approval of detailed elevation drawings, a landscape plan including a vegetation assessment and preservation plan, a site grading and servicing plan, the confirmation that allocation has been granted to the four residential units, and that the applicant enter into an agreement with the City. These conditions were to be fulfilled prior to the enactment of the Zoning By-law.

The Recommendation Report included the standard condition stating that the decision of approval forthe subject application be considered null and void and a new developmentapplication be required, unless a zoning by-law is passed within 18 months of the Council approval of this decision. On May 6, 2015, Council approved a four month extension to the timeframe in order to allow sufficient time for the applicants to fulfill the conditions set out in the Recommendation Report.

Council Transmittal Report vm-i-3

CURRENT SITUATION/ANALYSIS:

The implementing By-law will facilitate the development of semi-detached dwelling units while setting site specific requirements with regard to minimum dwelling unit width, minimum front yard setback and minimum side yard width.

The conditions of approval have been fulfilled, and a Rezoning Agreement has been signed. The Zoning By-law is now ready to be approved.

Respectfully submitted:

Andrea Dear-Muldoon Paul Snapej MCl'F, RPP Development Planner Director, Development Services Planning & Infrastructure Services Planning & Infrastructure Services L/

Approval for Submission:

Initial Date Chair, SMT Department Chief # /S>WjL< Chief Administrative Officer ^ Jd/aS//*

Council Transmittal Report UM-l-H

THE CORPORATION OF THE CITY OF BRAMPTON

BY-LAW

Number

To amend By-law 270-2004, as amended

The Council of The Corporationof the Cityof Brampton, in accordance with the provisionsof the Planning Act, R.S.0.1990, c.P. 13, hereby ENACTS as follows:

1. By-law 270-2004, as amended, is hereby further amended:

(1) by changing Schedule A thereto, the zoning designation of the lands as shown outlined on Schedule A to this by-law:

From: To:

Residential One B (R1B) Residential Two D - 7.9 - 2516 (R2D-7.9-2516)

(2) by adding thereto the following section:

"2516 The lands designated R2D-7.9-2516 on Schedule A to this by-law:

2516.1 shall only be used for the following purposes:

(1) a semi-detached dwelling

2516.2 shall be subject to the following requirements and restrictions:

(1) Minimum Dwelling Unit Width: 5.6 metres

(2) Minimum Front Yard Depth: 8.0 metres

(3) Minimum Interior Side Yard Depth: 2.2 metres"

READ a FIRST. SECOND and THIRD TIME, and PASSED in OPEN , tl is day of 2015. ill

LEGAL SERVICES DATE:12^/±L LINDA JEFFREY-MAYOR Approved as to Content:

PETER FAY - CITY CLERK *auf ^Tape, MCIP, RPP Director, Development Services Planning and Building Division VW-l-5

R2D-7.9-2516

DENISON STREET

LEGEND ZONE BOUNDARY

CITY OF BRAMPTON PART LOT 6, CONCESSION 1 W.H.S. Planning and Infrastructure Services

Data: 2015 0611 Drawn by:CJK

By-Law Schedule A Rleno.C01W06.073 ZBLA FA'RGL£A

QUEEN ST W

BUILT STREETS PROPOSED STREETS

HOWCRCITY mt'J-W PLANNING & \ ♦ ^gsERV.CESf p: 1 INFRASTRUCTURE # .,

MAMKON.CA Date: 20150611 Drawn By:CJK File: C01W06.073 ZKM Key Map By-Law Report __ BRAMPTON KH-2-1 City Council bra"n" FlOWSf Gf/ The Corporation of the City of Brampton

•RAMPTON CITY COUNCIL Date: June 24, 2015 PATE.-_Ju(yff, 2.Q\S File: C05W07.004 & 21T-10020B

Subject: ZONING BY-LAW TRANSMITTAL REPORT Application to Amend the Official Plan, Zoning By-Law and Proposed Draft Plan of Subdivision KLM Planning Partners Inc. - Four X Development Inc. (c/o DG Group) (To permit 405 single detached dwellings, a stormwater management pond and a neighbourhood park.) 9330 Mississauga Road Ward: 6

Contact: Rob Nykyforchyn, Development Planner, Planning & Building Division, 905-874-2065 Allan Parsons, Manager, Planning and Building Division, 905-874-2063

OVERVIEW: • This report to Council forwards an amending Zoning By-law for enactment that is in accordance with Council's previous approval "in principle" to develop the site for single detached dwellings, a park, stormwater management ponds, and to protect the natural heritage system. • An Official Plan Amendment to establish land use policies for this site and the larger Huttonville Secondary Plan Area (SPA #29) was approved by Council on June 17, 2015. An exemption by-law from Interim Control By-law (ICBL) 306-2003 was also approved at that meeting. • The owner has executed a preliminary development agreement, dated December 4, 2014, to the satisfaction of the Legal Services and Planning and Infrastructure Services Departments.

RECOMMENDATION:

1. THAT the report from Rob Nykyforchyn, Development Planner, Planning and Building Division, entitled, "Zoning By-law Transmittal Report", dated June 24, 2015 to the Council meeting of July 8, 2015 regarding Application to Amend the Official Plan and Zoning By-law and Proposed Draft Plan of Subdivision, KLM PLANNING PARTNERS INC., FOUR X DEVELOPMENT INC. (c/o DG Group), Ward: 6, File: C05W07.004 & 21T-10020B be received;

Council Transmittal Report HM-2-2

2. THAT the Mayor and City Clerk be authorized to execute the development agreement based on terms and conditions approved by the Chief, Planning and Infrastructure Services and in a form acceptable to the City Solicitor; and,

3. THAT a by-law be passed to amend Comprehensive Zoning By-law 270-2004 as amended, and that pursuant to Section 34 (17) of the Planning Act, R.S.O. c.P. 13 no further notice or public meeting be required.

BACKGROUND:

The proposed Zoning By-lawAmendment pertains to lands located on the west side of Mississauga Road and immediately north of the Huttonville Estate lands. The amendment will accommodate the development of approximately 400 single detached dwellings, a park, and stormwater management ponds, and will zone the natural heritage features for "Floodplain (F)" purposes. The amending zoning by law is in accordance with Council's decision to approve the application "in principle" on September8, 2014 (Decision: PDD148-2014).

The amendments to the Official Plan and Secondary Plan that are associated with this development application were forwarded and approved by Council on June 17, 2015. Also approved at the June 17, 2015 Council meeting was an exemption by law to remove the Four X Development Inc. lands from Interim Control By-law (ICBL) 306-2003. ICBL 306-2003 restricts development in order to protect for the delivery of a north-west transportation corridor.

The owner has executed a preliminary development agreement, dated December 4, 2014, to the satisfaction of the City Solicitor.

CURRENT SITUATION: This report forwards the amending Zoning By-law to City Council for enactment.

Strategic Plan: The Zoning By-law Amendment achieves the Strategic Plan's Growth Management ("Growing") priority by contributing to the range of housing options available within the City of Brampton.

Corporate Implications: There are no corporate implications associated with this amendment to the Zoning By-law.

Council Transmittal Report H4-2-3

Respectfully submitted:

Rob Nykyforchyn, WCIP, RPP ml S^ape, MCIP, RPP Development Planner Directbr/Development Services Planning & Infrastructure Services Planning & Infrastructure Services

Approval for Submission: Initials Date

Chair, SMT • Department Chief L//i Chief Administrative Officer m it/dtp

Council Transmittal Repon HH-2.-M

THE CORPORATION OF THE CITY OF BRAMPTON

BY-LAW

Number

To amend By-law 270-2004, as amended

The Council ofThe Corporation ofthe City of Brampton, in accordance with the provisions ofthe Planning Act, R.S.0.1990, c.P. 13, hereby ENACTS as follows: 1. By-law 270-2004, as amended, is hereby further amended:

(1) by changing on Schedule Athereto, the zoning designation of the lands as shown outlined on Schedule A to this by-law:

From: To:

AGRICULTURAL (A) Residential Single Detached E -18.0 - 2502 (R1E-18.0-2502), Residential Single Detached E -14.0-2503 (R1E-14.0-2503), Residential Single Detached F -14.0 - 2504 (R1F-14.0-2504), Residential Single Detached E -11.6 - 2505 (R1E-11.6-2505), Residential Single Detached F -11.6 - 2506 (R1F-11.6-2506), Residential Single Detached E -18.0 - 2509 (R1E-18.0-2509), Floodplain (F) and Open Space (OS).

(2) By adding thereto the following sections: "2502 The lands designated R1E-18.0-2502 on Schedule A to this by-law: 2502.1 Shall only be used for the purposes permitted in a R1E zone; 2502.2 Shall be subject to the following requirements and restrictions: a) Minimum front yard depth shall be 4.5 metres to the main wall, including the side wall of a garage, and 6.0 metres to the front of the garage facing the street; b) A balcony or porch, with or withouta cold cellar, may project into the minimum front yard depth or exterior side yard width by a maximum of 1.8 metres but no closer than 1.2 metres to a daylighting triangle/rounding; and eaves and cornices of a balcony may project 0.6 metres beyond the wall of the balcony or porch; KM-2-S

c) Bay windows, bow windows and box-out windows, with or without foundations, may encroach a maximum of 1.0 metre into the minimum required front yard, rear depth and exterior side yard width, and eaves and cornices may project 0.6 metres beyond the bay windows, bow windows and box-out windows; d) The minimum building setback to a day-lighting triangle/rounding shall be 1.2 metres; e) Maximum Building Height: 11.6 metres; and, f) For the purposes of this section, Building Height shall mean the vertical distance measured from the average finished grade level at the front elevation to: i) in the case of a flat roof, the highest point of the roof surface; ii) in the case of a mansard roof, the deck line; or, iii) in the case of a peaked, gabled, hip or gambrel roof, the mean height level between eaves and ridge.

2503 The lands designated R1E-14.0-2503 on Schedule A to this by-law: 2503.1 Shall only be used for the following purposes: a) uses permitted in a R1E zone,

or b) a sales office, for the sale of dwellings, which may or may not contain an associated parking lot, until January 1,2020. 2503.2 Shall be subject to the following, requirements and restrictions: a) A balcony or porch, with or withouta cold cellar, may project into the minimum front yard depth or exterior side yard width by a maximum of 1.8 metres but no closer than 1.2 metres to a daylighting triangle/rounding; and eaves and cornices of a balcony may project 0.6 metres beyond the wall of the balcony or porch; b) Bay windows, bow windowsand box-outwindows, with or withoutfoundations, may encroach a maximum of 1.0 metre into the minimum required front yard, rear depth and exterior side yard width, and eaves and cornices may project0.6 metres beyond the bay windows, bowwindows and box-out windows; c) The minimum lotwidth of a lotabutting a day-lighting triangle shall be 13.0 metres; d) The minimum building setback to a day-lighting triangle/rounding shall be 1.2 metres; e) Maximum Building Height: 11.6 metres; HH-2-6

f) For thepurposes of this section, Building Height shall meanthe vertical distance measuredfrom the average finished grade level at the front elevation to: i) in the case of a flat roof, the highestpoint ofthe roof surface; ii) in the case of a mansard roof, the deck line;or, iii) in the case ofa peaked, gabled, hip or gambrel roof, the mean height level between eaves and ridge; and, g) Lot Width, forlotswhere the side lotlinesconverge towards the front lot line, shall mean: the straight line distance between two points, one on each side lot line, each 6.0 metres back from the front lot line;

2504 The lands designated R1F-14.0-2504 on Schedule A to this by-law: 2504.1 Shall onlybe used for the following purposes: a) uses permitted in a R1F zone,

or b) a sales office, for the sale of dwellings, which may or may not contain an associated parking lot, until January 1,2020; 2504.2 Shall be subject to the following requirements and restrictions: a) A balcony or porch, with or without a coldcellar, may project into the minimum front yard depth or exterior side yard width by a maximum of 1.8 metres but no closer than 1.2 metres to a daylightingtriangle/rounding; and eaves and cornices of a balcony may project 0.6 metres beyond the wall of the balcony or porch; b) Bay windows, bow windows and box-out windows, with or without foundations, may encroach a maximum of 1.0 metre into the minimum required front yard, rear depth and exterior side yard width, and eaves and cornices may project 0.6 metres beyond the bay windows, bow windows and box-out windows; c) Notwithstanding section 13.5.2.(j)(4) and (5) of the By law, the maximum interior garage width shall be 6.1 metres; d) The minimum buildingsetback to a day-lighting triangle/rounding shall be 1.2 metres; e) The minimum lotwidthof a lot abutting a day-lighting triangle shall be 13.0 metres; f) Maximum Building Height: 11.6 metres; and, g) For the purposes of this section, Building Height shall mean the vertical distance measured from the average finished grade level at the front elevation to: i) in the case of a flat roof, the highest point of the roof surface; ii) in the case of a mansard roof, the deck line; or, iii) in the case of a peaked, gabled, hip or gambrel roof, the mean height level between eaves and ridge. HM-2-7

2505 The lands designated R1 E-11.6-2505 on Schedule Ato this by-law: 2505.1 Shall only be used for the following purposes: a) uses permitted in a R1E zone,

or b) a sales office, forthe sale ofdwellings, which may or may not containan associated parking lot, until January 1,2020; 2505.2 Shallbe subjectto the following requirements and restrictions: a) A balcony or porch, with or without a coldcellar, may project into the minimum front yard depth or exterior side yard width by a maximum of 1.8 metres but no closer than 1.2 metres to a daylightingtriangle/rounding; and eaves and cornices of a balcony may project 0.6 metres beyond the wall of the balcony or porch; b) Bay windows, bow windows and box-out windows, with or without foundations, may encroach a maximum of 1.0 metre intothe minimum required front yard, rear depth and exterior side yard width, and eaves and cornices may project 0.6 metres beyond the bay windows, bow windows and box-out windows; c) Notwithstanding section 13.4.2.(j)(3) and (4) of the By law: i). the maximum cumulative garage door width for an attached garage shall be 5.05 metres and the maximum interior garage width shall be 5.65 metres, on lots equal to or greater than 11.6 metres but less than 12.5 metres in width; ii). the maximum cumulative garage door width for an attached garage shall be 5.5 metres and the maximum interior garage width shall be 6.1 metres, on lots equal to or greater than 12.5 metres but less than 14 metres in width; and, iii). the maximum interior garage width shall be 6.1 metres or 50 % of the dwelling unit width, whichever is greater, on lots equal to or greater than 14 metres in width; d) The minimum buildingsetback to a day-lighting triangle/rounding shall be 1.2 metres; e) The minimum lot width of a lot abutting a day-lighting triangle shall be 11.0 metres; f) Maximum Building Height: 11.6 metres; g) For the purposes of this section, Building Height shall mean the vertical distance measured from the average finished grade level at the front elevation to: i) in the case of a flat roof, the highest point of the roof surface; ii) in the case of a mansard roof, the deck line; or, iii) in the case of a peaked, gabled, hip or gambrel roof, the mean height level between eaves and ridge; and, KH-2-8

h) Lot Width, for lots where the side lotlines converge towards the front lot line, shall mean: the straight line distance between two points, one on each side lot line, each 6.0 metres back from the front lot line.

2506 The lands designated R1F-11.6 - 2506 on Schedule A to this by-law: 2506.1 Shall only be used for the purposes permitted in a R1F zone; 2506.2 Shall be subject to the following requirements and restrictions: a) A balcony or porch, with or without a cold cellar, may project into the minimum front yard depth or exterior side yard width by a maximum of 1.8 metres but no closer than 1.2 metres to a daylighting triangle/rounding; and eaves and cornices of a balcony may project 0.6 metres beyond the wall of the balcony or porch; b) Bay windows, bow windows and box-out windows, with or without foundations, may encroach a maximum of 1.0 metre into the minimum required front yard, rear depth and exterior side yard width, and eaves and cornices may project 0.6 metres beyond the bay windows, bow windows and box-out windows; c) The minimum building setback to a daylighting triangle/rounding shall be 1.2 metres; d) Notwithstanding section 13.5.2.(j)(3) and (4) of the By law: i). the maximum cumulative garage door width for an attached garage shall be 5.05 metres and the maximum interior garage width shall be 5.65 metres, on lots equal to or greater than 11.6 metres but less than 12.5 metres in width; ii). the maximum cumulative garage door width for an attached garage shall be 5.5 metres and the maximum interior garage width shall be 6.1 metres, on lots equal to or greater than 12.5 metres but less than 14 metres in width; and, iii). the maximum interior garage width shall be 6.1 metres or 50 % of the dwelling unit width, whichever is greater, on lots equal to or greater than 14 metres in width; e) The minimum lot width of a lot abutting a day-lighting triangle shall be 11.0 metres; f) Maximum Building Height: 11.6 metres; and,

g) For the purposes of this section, Building Height shall mean the vertical distance measured from the average finished grade level at the front elevation to: i) in the case of a flat roof, the highest point of the roof surface; ii) in the case of a mansard roof, the deck line; or, iii) in the case of a peaked, gabled, hip or gambrel roof, the mean height level between eaves and ridge. W4-2-<*

2509 The lands designated R1E-18.0-2509 on Schedule A to this by-law: 2509.1 Shall onlybe used for the purposes permitted in a R1E zone; 2509.2 Shall be subject to the following requirements and restrictions: a) Minimum front yard depth shall be 4.5 metres to the main wall, including the side wall of a garage, and 6.0 metres to the front of the garage facing the street; b) A balcony or porch, with or without a cold cellar, may project into the minimum front yard depth or exterior side yard width by a maximum of 1.8 metres but no closer than 1.2 metres to a daylighting triangle/rounding; and eaves and cornices of a balcony may project 0.6 metres beyond the wall of the balcony or porch; c) Bay windows, bow windows and box-out windows, with or without foundations, may encroach a maximum of 1.0 metre into the minimum required front yard, rear depth and exterior side yard width, and eaves and cornices may project 0.6 metres beyond the bay windows, bow windows and box-out windows; d) Notwithstanding section 13.4.2.(j)(3) of the By-law, dwellings containing a 3 car garage shall: i). have a maximum individual garage door width of 2.5 metres, up to a maximum cumulative garage door width of 7.5 metres, where a garage door faces a front lot line; or shall, ii). have a maximum individual garage door width of 5.5 metres, up to a maximum cumulative garage door width of 8.0 metres, where a garage door faces an interior side lot line; e) Notwithstanding section 13.4.2.(j)(4) and (5) of the By law, the maximum interior garage width shall be 9.4 metres; f) Notwithstanding Section 10.9.1 .B (7) of the By-law, if garage doors face the interior side lot line, the minimum driveway depth between the garage door(s) and the interior side lot line shall be 6.6 metres for the entire width of the garage doors; g) The minimum building setback to a day-lighting triangle/rounding shall be 1.2 metres; h) Maximum Building Height: 11.6 metres; and,

i) For the purposes of this section, Building Height shall mean the vertical distance measured from the average finished grade level at the front elevation to: i) in the case of a flat roof, the highest point of the roof surface; ii) in the case of a mansard roof, the deck line; or, K4-Z-IO

iii) in the case of a peaked, gabled, hip or gambrel roof, the mean height level between eaves and ridge."

READ a FIRST. SECOND and THIRD TIME, and PASSED in OPEN COUNCIL, this day of 2015.

LINDA JEFFREY - MAYOR

PETER FAY - CITY CLERK

Approved as to Content:

C&0»£fct£&<4r-'dfat Paur-Snape, MCIP, RPP Director, Development Services Planning and Building Division

ACHHOVED AS TO FORM nv .J \~E- •

LEGAL SEF1VICES HM-Z-U

R1 E-11.6-2505

R1F-14.0-2504

R1 E-18.0-2509

R1 E-18.0-2502 R1 E-11.6-2505 R1 E-14.0-2503

LEGEND ZONE BOUNDARY

CITY OF BRAMPTON PART LOT 7 , CONCESSION 5 W.H.S. Planning and Infrastructure Services

^ Oats: 2015 03 23 Drawnby:CJK

By-Law Schedule A Re no. C05W07 004 ZBLA HH-2L

PROPOSED STREETS

PLANNING & * INFRASTRUCTURE JJ^gj SERVICES

e»AMPTOtl.CA Date:2015 03 06 DrawnBy:CJK File: C05W07.004 ZKM Key Map By-Law BRAMPTON •"«.».. Biawra ri p. City Council brampton.ca "lOWGr LITy The Corporation of the City of Brampton

Date: June 24,2015 BRAMPTON CiTY COUNOft.

File: C03W16.005

Subject: ZONING BY-LAW AMENDMENT TRANSMITTAL REPORT Application to Amend the Zoning By-Law GAGNON & LAW URBAN PLANNERS LIMITED - MATTAMY (WANLESS) LIMITED (To permit rear-lane townhouses) Part of Lot 16, Concession 3, W.H.S. East of Creditview Road, north and south of Remembrance Road Ward: 6

Contacts: Neal Grady, Development Planner, Planning and Building Division (905 874-2064) and Bernie Steiger, Manager, Planning and Building Division (905-874-2097)

OVERVIEW:

This report recommends enactment of a Zoning By-law to permit twenty-four rear-lane townhouses instead of the twenty-four currently permitted street townhouses.

RECOMMENDATION:

1. THAT the report from Neal Grady, Development Planner, Planning and Building Division, dated June 24, 2015, to the City Council Meeting of July 8, 2015, re: ZONING BY-LAW AMENDMENT TRANSMITTAL REPORT, Application to Amend the Zoning By-Law, GAGNON & LAW URBAN PLANNERS LTD.- MATTAMY (WANLESS) LIMITED, Ward: 6, (File: C03W16.005) be received; and,

Council Transmittal Report HM-3-2.

2. THAT a by-law be passed to amend Comprehensive Zoning By-law 270 2004 as amended, and that pursuant to Section 34 (17) of the Planning Act, R.S.O. c.P. 13 no further notice or public meeting be required, amendment.

BACKGROUND:

This application to amend the zoning by-law pertains to Blocks 399 to 402 on the applicant's subdivision under file 21T-11008B. This application proposes to amend the zoning by-law to permit twenty-four rear-lane townhouses on Blocks 399 to 402 instead of the twenty-four street townhouses that are currently permitted.

CURRENT SITUATION/ANALYSIS:

A Statutory Pubic Meeting was held on June 8, 2015. There were no members of the public in attendance at the Public Meeting. The Recommendation Report was brought forward to the Planning and Infrastructure Services Committee Meeting of June 22, 2015 recommending approval of this application. There were no conditions that were required to be addressed before the enactment of the Zoning By-law.

The attached Zoning By-law recommended for enactment changes the zoning of the lands to R3E-4.4-2205 which allows rear-lane townhouses. This zone has been used in other areas of the same subdivision where rear-lane townhouses were proposed.

Corporate Implications:

There are no corporate implications associated with this amendment to the Zoning By-law.

Financial Implications:

There are no financial implications associated with this amendment to the Zoning By-law.

Strategic Plan:

The Zoning By-law amendment achieves the Strategic Plan's Growth Management ('Growing') priority by permitting land uses that contribute towards providing a complete community.

Council Transmittal Report HM-3-3

Respectfully submitted:

W4«v&^ Neal Grady, MCIP, RPP aulSnape, MCIP, RPP Development Planner Director, Development Services Planning & Infrastructure Services Planning & Infrastructure Services

Approval for Submission: Initials Date Chair, SMT Department Chief Chief Administrative Officer Z2S. S*/*//^

Council Transmittal Report HM-3-4

THE CORPORATION OF THE CITYOF BRAMPTON

BY-LAW

Number

To amend By-law270-2004, as amended

The Council of The Corporation of theCity of Brampton, in accordance with the provisions of the Planning Act, R.S.0.1990, c.P. 13, hereby ENACTS as follows: 1. By-law 270-2004, as amended, is hereby further amended:

(1) bychanging onSchedule Athereto, the zoning designation of the lands as shown outlined onSchedule Ato this by-law:

From: To:

Residential Townhouse -5.5 Residential Townhouse -4.4 Section 2453 (R3E-5.5-2453) Section 2205 (R3E-4.4- 2205)

READ a FIRST, SECOND and THIRD TIME, and PASSED in OPEN COUNCIL, this day of 2015.

LINDA JEFFREY - MAYOR

PETER FAY - CITY CLERK Approved as to Content:

Uc/^rO^ Snape, MCIP, RPP Director, Development Services Planning and Building Division

APPROVED ASTO FORM BY:_J_jJ2J_

LEGAL SERVICES date2.^/Q€/ /*" HM-3-S

R3E-4.4-2205

REMEMBERANCE ROAD

1—n r

LEGEND ZONE BOUNDARY

CITY OF BRAMPTON PART LOT 16, CONCESSION 3 W.H.S. Planning and Infrastructure Services

^ Date: 2015 0802 Drawn by: CJK

By-Law Schedule A File no. C03W16.005 ZBLA \ \

I I SUBJECT LANDS BUILT STREETS PROPOSED STREETS

f LOWER CltY «*&m PLANNING & * Wfcdmg^gg SERVICESINFRASTRUCTURE

BIUIOTON.CA Date: 2015 00601 Drawn ByCJK File: C03W16.0052KM Key Map By-Law USSHomrGly BRAMPTON HH'""' Cityr, CouncilrRepor* ' The Corporation of the City of Brampton Date: June 23,2015 .HAMPTON CITY COUM0U. File: BH.c DATS:ii±fAi£il

Subject: 45 Church Street, Heritage Permit Application Churchville Heritage Conservation District - Ward 6

Contact: Antonietta Minichillo, Heritage Coordinator, Planning and Infrastructure Services, 905-874-3744

Overview:

• The agent representing 45 Church Street delegated Planning & Infrastructure Services Committee on June 22, 2015 regarding the Brampton Heritage Board (BHB) minutes that recommended the refusal of a Heritage Permit application for a porch enclosure. • The recommendation was referred to staff for consideration in order to report on this matter at the July 8, 2015 Council meeting. • A Heritage Permit application was submitted to enclose a porch with the exception of a 16 inch gap on the south facade of the subject property. • The application was deemed complete on April 24, 2015. In accordance with the Ontario Heritage Act, Council must respond to the application by July 24, 2015. The deadline can be extended with mutual consent from the property owner and the City of Brampton. • The porch enclosure was constructed without the required City permits and is subject to an Order to Comply issued in December 2014. The Building Division is proceeding with prosecution. • In March 2015, the Committee of Adjustment (CoA) issued a decision approving an increase to the Gross Floor Area (GFA) of the dwelling conditional on receiving a Heritage Permit for the porch enclosure and a permit from Credit Valley Conservation (CVC) for a non-habitable porch enclosure. • The Planning and Infrastructure Services Department continues to recommend refusal of the Heritage Permit because the application in its current form contravenes the Committee of Adjustment condition to leave one side of the porch open, as staff interpret the 16 inch gap to represent a portion of the porch, rather than the entire side of the already constructed porch. HW-4-2. Recommendations:

1. That the report from Antonietta Minichillo, Heritage Coordinator, Planning and Infrastructure Services, dates June 23, 2015, to the Council meeting of July 8, 2015, re: 45 Church Street, Heritage Permit Application, Churchville Heritage Conservation District - Ward 6, be received; and

2. That recommendation HB045-2015 from the Brampton Heritage Board be approved in accordance with Appendix A.

Background:

The property at 45 Church Street is located on the south side of Church Street between Churchville Road and Victoria Street and contains a two storey dwelling. The property is located in the Churchville Heritage Conservation District, which is designated under Part V of the Ontario Heritage Act

The Churchville Heritage Conservation District Plan and Zoning By-law were updated in 2007, and the 2750 square foot (255 square meter) Gross Floor Area (GFA) limit became entrenched City policy following Ontario Municipal Board approval in 2009.

In March 2014, City staff discovered that the property owner had partially enclosed the porch without the required City permits (See Appendix E). An Order to Comply was subsequently issued by the City on December 18, 2014. The Building Division is proceeding with prosecution, and charges are pending.

In March 2015, a minor variance application was submitted to increase the maximum GFA currently permitted by the Zoning By-law by 18.1 square meters for the porch enclosure. As part of the application review process, City staff conducted a site visit of the 45 Church Street and clarified with the property owner that the full south facade would remain open as part of the porch alterations. City staff proceeded to prepare a recommendation report for the Committee of Adjustment with an understanding that one full side would remain open.

In March 2015, the Committee of Adjustment approved the minor variance subject to a number of conditions, including the issuance of a Heritage Permit by the City, and a permit for a non-habitable enclosure by CVC (see Appendix B).

CVC previously reviewed and issued a permit for a non-habitable enclosure of an existing porch attached to the dwelling. The CVC only provides approval if the increase in GFA remains non-habitable, and ifone side of the porch remains open. The CVC advised that the current proposal meets these requirements.

Current Situation:

The applicant submitted a Heritage Permit application for the porch enclosure on April 17, 2015, which was declared complete on April 25, 2015 (see Appendix C). The Heritage Permit application along with staff recommendations was included in Brampton Heritage Board agenda of June 16, 2015. In accordance with the Ontario Heritage Act, Council must respond to the application by July 24, 2015. The deadline can be extended with mutual consent from the property owner and the City of Brampton.

The staff report and BHB recommendations considered the comments from Planning, Zoning Services, CVC, and the fact that the porch enclosure would bring the total GFA over the allowable limitof 2,750 square feet (255 square meters).

The intent of the Committee of Adjustment decision for 45 Church Street, which included a condition that the "partially enclosed porch must remain open", was that an entire side (south facade) of the porch remain fully open, and not that only a small gap of the porch be open. The drawings submitted as part of the minor variance application show a 16 inch gap, however, these drawings were not referenced in the CoA decision because they did not show a full opening of the south facade that was agreed to by the property owner during the site visit. It was also understood that the drawings could be revised as part of the Heritage Permit approval process.

The proposal for a 16 inch gap does not leave the full side south open and only results in a small gap, which is not in keeping with the intent of the Committee of Adjustment decision. The 16 inch gap does not coincide with the definition of 'side' under the Ontario Building Code as interpreted by the Building Division. Moreover, maintaining the 2750 square foot cap in the Village of Churchville is critical to the protection of its rural character. The Zoning By-law reflects the objectives of the Heritage Conservation District Plan, and is a tool used to ensure conformity of built-form scale in Churchville. Since 2007, Council has consistently enforced the 2750 square foot limit.

Corporate Implications:

No corporate implications have been identified. H4-M-M

Strategic Plan:

This report achieves the Strategic Plan priorities of environmental stewardship and heritage preservation by ensuring heritage due diligence is fully integrated into the land use planning decision process.

Conclusion:

Planning and Infrastructure Services staff recommends that the current Heritage Permit application for the partial enclosure of the porch at 45 Church Street in the Village of Churchville be refused in accordance with the Brampton Heritage Board recommendation HB045-2015.

Q^ Antonietta Minichillo, MCIP, RPP, CAHP Heather MacDonald, MCIP, RPP Heritage Coordinator Director, Planning Policy and Growth Planning and Infrastructure Services Management Planning and Infrastructure Services

Report authored by: Antonietta Minichillo

Approval for Submission: Initials Date Chair, SMT Department Chief Chief Administrative Officer &'c

Appendices:

Appendix A- Brampton Heritage Board Recommendation Appendix C - Committee of Adjustment Notice of Decision A15-039 Appendix B - Heritage Permit Application Appendix D - Porch prior to enclosure Appendix E - Porch enslosed Appendix A- Brampton Heritage Board Recommendation

L 3. Heritage Permit Application- 45 Church Street - Ward 6 (File BH.c): • Staff Comments • Application

Antonietta Minichillo, Heritage Coordinator, Planning and Infrastructure Services, provided an overview of the subject Staff Comments and Heritage Permit Application.

Board consideration of this matter included support for staffs recommendation that the application be refused and the owner return the open porch to its original condition.

The following motion was considered.

HB045-2015 1. That the Staff Comments from Antonietta Minichillo, Heritage Coordinator, Planning and Infrastructure Services, dated May 5, 2015, to the Brampton Heritage Board Meeting of June 16, 2015, re: Heritage Permit Application - 45 Church Street - Ward 6 (File BH.c), be received; and,

3. That the subject application be refused; and,

4. That the applicant return the open porch to its former pre- enclosure condition, as originally recommended by the Churchville Heritage Committee and endorsed by City Council.

Carried Appendix B - Committee of Adjustment Notice of Decision A15-039

• BRAMPTON Notice of Decision bromptaua FlOWef City Committee of Adjustment

RLE NUMBER_A15^B9 HEARING DATE MARCH 24. 201S

APPLICATION MADE BY. IVY NG AND GUY VANDERBROEK

INTHE MATTER OF SECTION 45 OF THE PLANNING ACT; ZONING BY-LAW 270-2004 AND AN APPLICATION FORMINOR VARIANCE ORSPECIAL PERMISSION FORTHEFOLLOWING VARIANCE:

1. To allow an Increase of 18.1 square metres In the gross floor area resulting In a total groaa floor area of 273.1 square metres; (45 CHURCH STREET - PT.LOT 14, CONC. 3 WHS) THE REQUEST IS HEREBY APPROVED SUBJECT TOTHE FOLLOWING CONDITIONS (APPROVAL ISGRANTED SUBJECT TO ABUILDING PERMrT BEING ISSUED BY THE CITY OF BRAMPTON WHERE REQUIRED ANDDEVELOPMENT CHARGES MAY BE APPLICABLE)

SEE SCHEDULE "A" ATTACHED REASONS:

This decision reflects that in the opinion ot the Committee:

1. The variance authorized is desirable forthe appropriatedevelopment or use of the land, building, or structure referred to in the application, and 2. The general Intent and purposeol the zoning by-law and the Cityo( BramptonOfficial Plan are maintained and the variance Is minor.

MOVED BY: F- T^^ SECONDED BY:

SIGNATURE OF CHAIR OF MEETING: j^Z^

WE THE UNDERSIGNED HEREBY I

MEMBER MEMBER

MEMBER

DATED THIS 24TH DAY OF MARCH. 2015

NOTICEIS HEREBY GIVEN THATTHELAST DAY FOR APPEALING THISDECISION TO THE ONTARIO MUNICIPAL BOARD WILL BE APRIL 13. 2015.

I. JEANIE MYERS,SECRETARY-TREASURER OF THE COMMITTEE OF ADJUSTMENTCERTIFY THAT THE FOREGOING IS A CORRECT COPY OF THE DECISION OF THE COMMITTEE WfTH RESPECT TO THE ABOVE APPLICATION. HH-M-7

Flower City

brampton.ca

THIS IS SCHEDULE "A"REFERRED TO ON THE NOTICE OF DECISION

APPLICATION NO: A15-039

DATED: MARCH 24, 2015

Conditions:

1. That the partially-enclosed porchremain open on one side and maintained as non-habitable area in accordance with the CVC (Credit Valley Conservation) letter dated February 2, 2015;

2. That the applicants receivea Heritage Permit within 180 days of the final date of the decision of the Committee, or as extended at the discretion of the Director of Development Services;

3. Thatdrainage from the structurebe maintained on the subject propertyand that there be no adverse impacts to drainage on adjacent lands; and

4. That failure to comply with and maintain the conditionsof the Committee will render the approval null and void.

lyers /-Treasun /Committee of Adju »•'•" •*• •""•• *" •*•'•»•" »•"—H'» i > 1'ijjhu.ihi i .•••'mm'

CHURCH STREET •f

X X f

co I CD

fr-TOa^i- ~"Sr"1 H4-4-*t Appendix C - Heritage Permit Application

Churchville Heritage Conservation District

HERITAGE PERMIT APPLICATION

The Village of Churchville is a designated Heritage Conservation District under Part V of the Ontario Heritage Act. In accordance with the Act, a permit is required to be issued by City Council for all applications proposing to erect, demolish, remove or alter the exterior of buildingsor structures or other cultural heritage attributes withinthe District.

The Churchville Heritage Committee, in its advisory role to Brampton City Counctl, reviews development applications for properties located within the Village of Churchville Heritage Conservation District Comments from the Churchville Heritage Committee are forwarded to the Brampton Heritage Board for review. The Brampton Heritage Board reviews the application, considers the submitted comments, and makes a recommendation that is brought forth to Brampton's City Council. City Council has the authority under the Ontario Heritage Act to approve any heritage application either with or without conditions or to reject the permit application entirely.

Please provide the following Information (type orprint)

A. REGISTERED OWNER (Note: full Name &Address) Name of registered owner(s) &U*S [/AASbfetZ Stf-D/Z^^ 3lV/ A/& Telephone No. Home ?i <&^£,5<£S2)BustNESs: ( ) Fax: ( ) Mailing Address $/y CtfO'ZCA 3r> £/2/j#7/>rZMS Q*J Postal Code >< OYO^S?

B. AGENT (Mote: Full name &address ofAgent acting on behalfofapplicant where applicable) NameofAgent(s) 7)cj iJJldf'

Note: Unless otherwise requested, all communications will be sent to the agent

C. LOCATION / LEGAL DESCRIPTION OF SUBJECT PROPERTY lots(s)/Block(s) /,J?<3 #S" Concession No. Registered Plan No. *76>/2 0> Part(s) No. (s) J ,3 Reference Plan No. ^3^/Q2 7 S~.

Municipal Address yy Cuu/zc/j 3t~ PIN (Property Identification No.) /'/0

Heritagt Ptrmit ApplicationFarm Page I of3 April 200$ H4-4-I0

Churchville Heritage ConseivationDbhig. n ^^"aTman,PROJECT DESCRIPTION devils as/SUMMARY possible IncludeOF PROPOSAL any further Malls on aseparate s*ee« ofpaper. If required.) n , „ -2 c-^/A-^ -TW1 ,M^ ^ir1^ ^^w^'" °K^ ^T.

E. SCOPE OF WORK (Check one answer In each row) THEBU.LD.NG.S: PROPOSED ALREADY EX.ST.NG . THEREQUEST.STO: ERECT DEMOLISH ALTER RELOCATE F SITE STATISTICS (For additions and/or construction of new buildings and accessory Structures) LotD.mens.ons Frontagf "72/S^ P£PTH So9. Lot Area {?(<$) ' '' — Existing Bu.ld.ng Coverage .2*. / . ExistingGross FloorArea c*f) _ m2 & Proposed Gross Floor Area £/ u * / m Building Height Existing y.

Htritag?P*n*U Application Form Po*,2ofS "* Aprt,200S

10 HM-M-U

Churchville Heritage Conservation District

H. AUTHORIZATION / DECLARATION

I HEREBY DECLARE THAT THE STATEMENTS MADE HEREIN ARE TO THE BEST OF MY BELIEF AND KNOWLEDGE, AND A TRUE AND COMPLETE PRESENTATION OF THE PROPOSED APPUCATION. I UNDERSTAND THAT THIS HERITAGE PERMIT DOES NOT CONSTITUTE A BUILDING PERMIT PURSUANT TO THE ONTARIO BUILDING CODE.

I ALSO HEREBY AGREE TO PERMIT THE CHURCHVILLE HERITAGE COMMITTEE AND THE APPROPRIATE STAFF OF THE CITY OF BRAMPTON TO ENTER THE SUBJECT PROPERTY TO FULLY ASSESS THE APPUCATION. (Property entry, Ifrequired, willbe organized withthe applicantor agent prior to entrance)

&% 8-00-43*3 (Name ofapplicant - please print) (Area Code &Phone Number) of m %lLAAe>a+J AS ( ) (Street No. &Name) (Area Code &Fax Number) J_J (City) (Province) (Postal Code) (Area Code & Mobile Number) solemnly declare that all statements contained in this application are true. A. (signature of Applicant or Authorized Agent) (signature of City Heritage Planner or Staff Member accepting application)

OFFICE USE ONLY

Date Received By Heritage Planner: Building File #

Circulated To CHC: CHC Comments To Heritage Planner:

CHC Comments Forwarded To BHB: Recommendations To Council:

City Council Decision: Date: Appealed:.

Heritage Permit No. Date Permit Issued:

CHC = Churchville Heritage Committee BHB = Brampton Heritage Board

Heritage Permit Application Form Page 3 of3 April 2005

11 HM-H-12.

vk:tP51a _street

|i mil 1ifff 1 '""P""!'•I'll 'i! I » I '; |! •i S 1: :! in : IifI i 1 «1»m u ii1 ni r™ 11 !

12 H4-H-13

13 rr±! (sr£\

muuaiw B •'-'— •

Wou.Vc^ vem^^ hicks partners open • l»>gMii«iCfl [apphove Ju!

E . M/imS *><> In A4.? H4-4-15

IP ml1 I'i to Ulilj N»»-«i fin iM v*3 ar sin ill Hi

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15 W-H-tt> Appendix D- Porch prior to enclosure (2013)

16 H4-4-17 Appendix E - Porch enclosed (2015)

17 H4-4H8

18 HS-I-I U BRAMPTON Report brampton.co FlOWef Qtjf City Council The Corporation of the City of Brampton

9RAMF i OX C5TV COUNCIL Date: June 10, 2015 DATE:-J*Wa/2cn5 File: AR-09-900

Subject: Recommendation Report: Authority to Execute Cost Share Agreement with Region of Peel for Ziim Steeles Property Acquisitions, Wards 7 and 8

Contact: Ann Pritchard, Manager, Realty Services, Public Services 905.874.2131

Overview: • As part of the Ziim Steeles Project, the City installed infrastructure at various intersections along Steeles Avenue East. The infrastructure includes queue jump lanes, station stops, bus bays, shelter pads and accessories.

• Responsibility for the acquisition of property rights to accommodate Ziim installations along Steeles Avenue between Kennedy Road and Finch Avenue was assumed by the Region of Peel, as the Region was undertaking the acquisition of property rights for various construction projects along Steeles Avenue East. Because the Ziim infrastructure is located within the Steeles Avenue right-of-way, a Regional road, ownership of the lands on which the City installations are positioned will remain with the Region.

• By one government authority assuming the task of acquiring the property rights for both the Region's road widening and the City's Ziim installations , time and cost efficiencies were achieved. Duplication of due diligence reports (ex. appraisal reports) and excessive negotiations with property owners was avoided. • 18 small land parcels at seven major intersections, having a combined area of about 1.1 acre, were acquired to accommodate the City's new infrastructure and, in certain locations, to also accommodate existing infrastructure that needed to be relocated. The property costs borne by the Region on behalf of the City total approximately $775,000. Additional costs incurred by the Region in connection with acquisitions for the City's infrastructure, such as legal and appraisal costs, are estimated to not exceed approximately $180,000. The exact amount will be as mutually agreed upon the Region and the City in light of actual invoices and appropriate cost sharing. . This report recommends execution of a Cost Share Agreement with the Region of Peel to compensate the Region in full for the costs it incurred to acquire the property parcels within the Steeles Avenue right-of-way for the Ziim infrastructure. H5-1-2

Recommendations:

1. That the report from Ann Pritchard, Manager of Realty Services, dated June 10, 2015, titled: Recommendation Report: Authority to Execute Cost Share Agreement with Region of Peel for Ziim Steeles Property Acquisitions, Wards 7 and 8, to the Council meeting of July 8, 2015, be received;

2. That a by-law be passed to authorize the Mayor and Clerk to execute a market- value-based Cost Share Agreement with the Region of Peel, to compensate the Region for the property and additional costs incurred on behalf of the City for the acquisition of property rights to accommodate Zum Steeles infrastructure, said agreement to be on terms and conditions acceptable to the Chief Public Services Officer and in a form of agreement approved by the City Solicitor;

3. That the compensation payable to the Region of Peel, estimated to not exceed $1,000,000, be funded from account no. 084800-015

Background:

As part of the Zum Steeles Project Phase 1, the City installed infrastructure at various intersections along Steeles Avenue East. The infrastructure includes queue jump lanes, station stops, bus bays, shelter pads and accessories. Responsibility for the acquisition of property rights to accommodate Ziim installations along Steeles Avenue between Kennedy Road and Finch Avenue was assumed by the Region of Peel, as the Region was undertaking the acquisition of property rights for various construction projects along Steeles Avenue East. Because the Ziim infrastructure is located within the Steeles Avenue right-of-way, a Regional road, ownership of the lands on which the City installations are positioned will remain with the Region. By one government authority assuming the task of acquiring the property rights for both the Region's road widening and the City's Zum installations , time and cost efficiencies were achieved. Duplication of due diligence reports (ex. appraisal reports) and excessive negotiations with property owners was avoided. 18 small land parcels at seven major intersections, having a combined area of about 1.1 acre, were acquired to accommodate the City's new infrastructure and, in certain locations, to also accommodate existing infrastructure that needed to be relocated.

Current Situation:

The property costs borne by the Region on behalf of the City total approximately $775,000, subject to minor adjustment. Additional costs incurred by the Region in HS-V-3 connection with acquisitions for the City's infrastructure, such as legal and appraisal costs, are estimated to not exceed approximately $180,000. The exact amount will be as mutually agreed upon the Region and the City in light of actual invoices and appropriate cost sharing.

The most appropriate method of compensating the Region for its costs of acquiring property for use by the City, but where no property rights are being legally transferred, is deemed to be a Cost Share Agreement.

Corporate Implications:

Financial Implications:

Funding for the property acquisition cost estimate of $775,000 (pre-tax) for Ziim installations along Steeles Avenue between Kennedy Road and Finch Avenue, and funding for additional costs incurred by the Region in connection with the acquisitions, such as legal and appraisal fees, estimated to be approximately $180,000 (pre-tax), will be from AcceleRide capital project activity 084800-015 (AcceleRide Property). There is currently sufficient funding available in the project activity 084800-015 to carry out the project work total estimated cost of $955,000 (pre-tax)

The table below indicates the original budget, expenditures and/or commitments to date, and balance available:

Project Prog Original Expenditures Balance Required Budget Balance # # Budget and/or Available Initiative Remaining*** Commitments Amount* to Date** 084800 015 4,752,000 3,579,558 1,172,442 971,808 200,634

*Required Initiative Amount includes the pre-tax amount of the estimate plus the 1.76% HST Impact. **Status as per PeopleSoft

Corporate Services - Legal Services will review and approve the form of the Cost Share Agreement.

Strategic Plan:

The recommendations of this report are supportive of the Strategic priority of "Growth Management", specifically the initiative to "provide transit alternatives to help people move around the City". HS-l-M

Conclusion:

This report recommends execution of a Cost Share Agreement with the Region of Peel to compensate the Region in full for the costs it incurred to acquire the property parcels within the Steeles Avenue right-of-way for the Zum infrastructure.

Ann Pochard Alwleneses Manager, Realty Services Executive Director, Facility Services

Approval for Submission:

Chair, SMT Departmental Chief

Chief Administrative Officer Report _ BRAMPTON City Council """ Flower City The Corporation of the City of Brampton

BRAMFTGN CITYCOUNCIL Date: June 16, 2015 DATE. JuAv8, 2o \ 5 File: AR-13-300

Subject: Expropriation of certain lands for the purpose of widening Countryside Drive from east of Goreway Drive to west of The Gore Road, Ward 10

Contact: Ann Pritchard, Manager of Realty Services, Facility Services, Public Services, 905-874-2131

Overview:

• Countryside Drive will be widened from a rural two-lane to four-lane urban road. Property acquisition of various rights from 30 properties is required. A majority of the 30 properties are privately owned, and the remaining properties are owned by various developers.

• To ensure timely delivery of property rights, so as not to delay construction schedules, this report recommends that Council authorize commencement of the expropriation process for the 24 privately-owned properties. It is anticipated that property rights owned by developers will be conveyed gratuitously to the City. Staff will continue the parallel negotiations and expropriations process, with the aim of obtaining agreements through negotiation.

• The authorization being sought in this report, to acquire property rights by expropriation, is the first step in the expropriation process. Another report will be presented to Council to seek approval of the actual expropriation, after Notices of Intention to Expropriate have been served/published, and the Hearings of Necessity, if any, have been completed.

Recommendations:

1. That the report from Ann Pritchard, Manager Realty Services, dated June 16, 2015 to the Council Meeting of July 8, 2015, re: Expropriation of certain lands for the purpose of widening Countryside Drive from east of the Goreway Drive to west of The Gore Road, Ward 10 be received; and

2. That a by-law be enacted authorizing The Corporation of the City of Brampton, as expropriating authority, to make an application for approval to expropriate those property interests required in connection with the Countryside Drive HS-2-Z

widening project from east of Goreway Drive to The Gore Road, as described in Schedule 'A' to this report, and complete all procedural steps required by the ExpropriationsAct \n connection with such application; and

3. That the Mayor and City Clerk be authorized to execute all notices, applications and other documents required by the Expropriations Act, RSO 1990, c.E.26 as amended, in order to effect the expropriation of the said property rights.

Background: The reconstruction and widening of Countryside Drive from east of Goreway Drive to west of The Gore Road is scheduled to commence in the spring of 2017 (subject to budget approval) with the utility relocations scheduled for summer 2016. The road will be widened from two lanes to four lanes. There are thirty properties from which land or an interest in land are required in order to permit the road widening project to proceed. Twenty-four properties are privately owned with no imminent development planned, and eight properties are owned by developers. Property interests required from owners may include fee simple interests, permanent Hydro easements for aerial wires, anchors, and associated equipment, and/or temporary grading easements for a duration of 5 years.

Current Situation:

Since utility relocations are scheduled to commence in summer of 2016 with construction scheduled to commence in the spring of 2017, it is imperative that the City commence expropriation proceedings for the private land owners who do not have active development plans. It is anticipated that the developers will cooperate and pre- dedicate the property requirements or grant permission to enter to the City so that the utility relocations can be completed in advance of the road construction. Negotiations are commencing with all of the owners from which property is required. However, approval to commence expropriation of the property requirements is required in the event negotiated agreements cannot be obtained, so as not to delay construction of the project in spring of 2016.

The authorization being sought in this report, to acquire property rights by expropriation, is the first step in the expropriation process. Another report will be presented to Council to seek approval of the actual expropriation, after Notices of Intention to Expropriate have been served/published, and the Hearings of Necessity, if any, have been completed. HS-2-3

Corporate Implications:

Financial Implications:

Corporate Services - Financial and Information Services advises that funding required for negotiated expropriated acquisitions for the Countryside Drive widening project is available from capital project # 144020 - Land Acquisitions.

The particulars of the Land Acquisition project are given in the following table.

Expenditures/

Original Commitments to Balance Budget Date* Available Project # Prog#

144020 001 21,615,967 1,693,005 19,922,962

'Status as per PeopleSoft.

Other Implications:

Planning & Infrastructure Services - Maintenance and Operations - Engineering & Construction is in agreement with obtaining approval to commence the expropriation of the property rights from the properties listed in Schedule "A".

Corporate Services - Legal Services has reviewed this report and advises that external legal support will be retained for the expropriation.

Strategic Plan:

This report achieves the Strategic Initiative priority of Growth Management by managing traffic congestion, more specifically by creating streets and transportation networks that accommodate pedestrians, cyclists, transit and the mobility-impaired, and improving the roadway network by widening existing roads.

Conclusion:

Approval to commence expropriation of the property interests required in connection with the Countryside Drive widening project from east of Goreway Drive to west of The Gore Road is required for the owners listed in Schedule "A" to this report. H5-2-4

Ann Pritcharc Al Meneses

Manager of Realty Services Executive Director, Facility Services

Appendices:

Schedule A - Summary of property interests to be expropriated in connection with the Countryside Drive widening project from east of Goreway Drive to west of The Gore Road

Report authored by: Vicki Wong, Senior Real Estate Coordinator, (905) 874-3449

Approval for Submission: Initias Date Chair, SMT m Department Chief X* I'C Chief Administrative Officer g^jgpS HS-2-S

SCHEDULE "A"

Summary of property interests to be expropriated In connection with the Countryside Drive widening project from east of Goreway Drive to west of The Gore Road

Property Property Owner(s) Property Property Rights Area ID No. Description Mailing Address Required (m2) (Municipal Address, PIN, Legal Description)

1 Cerrone, David 4 Dalla Riva Court, Fee Simple 291 Cerrone, Fabio Brampton Permanent 412 4 Dalla Riva Court PINs 14219-0091 Hydro Aerial & Brampton, ON L6P 0S8 and 14219-0090 Anchor & Pole Easement Parts of Blocks 11 and 25 on Plan Temporary 497 M-312, Brampton Grading Easement (5 years)

2 Sandhu, Sashpal 2 Dalla Riva Court, Fee Simple 187 Sandhu, Satpal Brampton Permanent 372 2 Dalla Riva Court PIN 14219-0089 Hydro Aerial & Brampton, ON L6P 0S8 Pole Easement Part of Lot 19 on Plan M-312, Temporary Brampton Grading 177 Easement (5 years)

3 Galant, Vjekoslav Louis 46 Bellini Avenue, Fee Simple 185 Galant, Ana Brampton Permanent 12 46 Bellini Avenue PIN 14218-0010 Hydro Anchor Brampton, ON L6P 0E2 Easement Part of Lot 22 on Plan 43M-538, Temporary Brampton Grading 662 Easement (5 years) HS-2-fc

Property Property Owner(s) Property Property Rights Area ID No. Description Mailing Address Required (m2) (Municipal Address, PIN, Legal Description)

4&5 Dhaliwal, Navneet 30 Stanley Carberry Fee Simple 434 Drive, Brampton 30 Stanley Carberry Permanent 303 Drive, Brampton, ON PINs 14219-0051 Hydro Aerial & L6P 0B9 and 14219-0052 Pole Easement

Part of Blocks 26 Temporary and 45 on Plan M Grading 473 312, Brampton Easement (5 years)

6 Pluas, Consuelo 43 Bellini Avenue Fee Simple 350 Dinh, Hue Wade Brampton Temporary 131 43 Bellini Avenue PIN 14218-0034 Grading Brampton, ON L6P 0E2 Easement Part of Part 2 on (5 years) Plan 43R-16706, Brampton

7 Nishimoto, Kenneth 3731 Countryside Fee Simple 861 Kenji Drive Brampton Permanent 12 Nishimoto, Corrine Anita PIN 14218-0035 Hydro Anchor 3731 Countryside Drive Easement Part of Part 1 on Brampton, ON L6P 0T5 Plan 43R-16706, Temporary Brampton Grading 472 Easement (5 years)

11 Uppal, Mohinder 3777 Countryside Fee Simple 90 Uppal, Rajwant Drive, Brampton Temporary 386 3777 Countryside Drive PIN 14218-0036 Grading Brampton, ON L6P 0T5 Easement Part of Lot 1 on (5 years) Plan43M-812, Brampton HS-2-7

Property Property Owner(s) Property Property Rights Area ID No. Description Mailing Address Required (m2) (Municipal Address, PIN, Legal Description)

12 Singh, Brishpattee 3797 Countryside Fee Simple 124 Drive, Brampton 3797 Countryside Drive Temporary 105 Brampton, ON L6P 0T5 PIN 14218-0040 Grading Easement Part of Lot 2 on (5 years) Plan43M-812, Brampton

13 Maori, Carmelo 3821 Countryside Fee Simple 376 Macri, Giovanna Drive, Brampton Temporary 317 3821 Countryside Drive PIN 14218-0041 Grading Brampton, ON L6P 0T5 Easement Part of Part 1 on (5 years) Plan 43R-826, Brampton

14 Sharma, Puneet 14 Forestview Fee Simple 235 Sharma, Chetna Court, Brampton Temporary 9 14 Forestview Court PIN 14218-0043 Grading Brampton, ON L6P 0N9 (5 years) Part Lot 3 on Plan 43M-812, Brampton

15 Singh, Sukhdev 2 Forestview Court, Fee Simple 35 Singh, Babita Brampton Temporary 83 2 Forestview Court PIN 14218-0047 Grading Brampton, ON L6P 0N9 Easement Part of Lot 4, Plan (5 years) 43M-812, Brampton

18 Gharial, Bhupinder 8 Emanuele Place, Fee Simple 66 Gharial, Gurinder Brampton Permanent 14 8 Emanuele Place PIN 14218-0292 Hydro Anchor Brampton, ON L6P 0R7 Easement Part of Lot 5 on Plan 43M-1341, Temporary Brampton Grading 111 Easement (5 years) H5-2-8

Property Property Owner(s) Property Property Rights Area ID No. Mailing Address Description Required (m2) (Municipal Address, PIN, Legal Description)

19 Tajti, Steven 10 Emanuele Place, Fee Simple 347 Tajti, Dojna Brampton Temporary 712 10 Emanuele Place PIN 14218-0293 Grading Brampton, ON L6P 0R7 Easement Part of Lot 6 on (5 years) Plan 43M-1341, Brampton

20 Cancellara, Marisa 12 Emanuele Place, Fee Simple 346 Cancellara, Frank Brampton Permanent 34 260 Mathewson Street PIN 14218-0294 Hydro Pole & Maple, ON L6A1B4 Anchor Part of Lot 7 on Easement Plan 43M-1341, Brampton Temporary 533 Grading Easement (5 years)

22 Ramlochan, Diana 4037 Countryside Fee Simple 428 Drive, Brampton 4037 Countryside Drive Temporary 251 Brampton, ON L6P 0T4 PIN 14216-0001 Grading Easement Part of Lot 5 on (5 years) Plan M-314, Brampton

23 Rao, Giovanna 4047 Countryside Temporary 303 Rao, Ramaswamy Drive, Brampton Grading Easement 4047 Countryside Drive PIN 14216-0029 (5 years) Brampton, ON L6P 0T4 Part of Lot 6 on Plan M-314, Brampton RS-2-1

Property Property Owner(s) Property Property Rights Area ID No. Mailing Address Description Required (m2) (Municipal Address, PIN, Legal Description)

24 Cumbo, Giuseppe 4 Fenton Way, Fee Simple 169 Cumbo, Diane Brampton Permanent 21 4 Fenton Way PIN 14216-0030 Hydro Anchor Brampton, ON L6P 0P5 Easement Part of Lot 7 on Plan M-314, Temporary Brampton Grading 211 Easement (5 years)

26 De Franco, Carmine 5 Fenton Way, Temporary 159 De Franco, Carmella Brampton Grading Easement 5 Fenton Way PIN 14216-0031 Brampton, ON L6P 0P4 (5 years) Part of Lot 8 on Plan M-314, Brampton

28 Conti, Adriano 12 Moonlight Place, Permanent 26 5 Stanley Carberry Brampton Hydro Pole & Anchor Drive, Brampton, ON PIN 14216-0045 Easement L6P 0C2 Part of Lot 5 on Temporary 137 Plan43M-612, Grading Brampton Easement (5 years)

29 Sud, Uma 14 Moonlight Place, Fee Simple 121 Brampton 14 Moonlight Place Temporary 235 Brampton, ON L6P 0G8 PIN 14216-0046 Grading Easement Part of Lot 4 on (5 years) Plan43M-612, Brampton H5-2-IO

Property Property Owner(s) Property Property Rights Area ID No. Description Mailing Address Required (m2) (Municipal Address, PIN, Legal Description)

35 Ari, Siva Rama Krishna 11038 The Gore Fee Simple 156 Prasad Road, Brampton Permanent 127 Lavu, Vijayalakashmi PIN 14215-0292 Hydro Aerial & Anchor 11038 The Gore Road Part of Lot 16, Brampton, ON L6P 0A2 Easement Concession 9, Northern Division Temporary 309 Toronto Gore as in Grading VS81432, Except Easement Part 24 on (5 years) Registered Plan 43R-2394 and save and except Parts 1, 2, 4 and 5 on Expropriation Plan PR2520992, Brampton

37 Khan, Firoz 16 Moonlight Place Permanent 29 Khan, Aayesha Brampton Hydro Pole & Anchor 16 Moonlight Place PIN 14216-0047 Brampton, ON L6P 0G8 Easement Part of Lot 3 on Plan43M-612, Brampton

38 Ogunlade, Abel 20 Moonlight Place Permanent 10 Olanrewaju Brampton Hydro Anchor Easement 20 Moonlight Place PIN 14216-0049 Brampton, ON L6P 0G Part of Lot 1 on Plan43M-612, Brampton

10 U£S FlowerBRAMPTON Dty H'"' City„ CouncilrReP°rt The Corporation of the City of Brampton

BRAMPTON CITY COUNCIL Date: June 19,2015 DATP! July 8,2o\S

File: DBX

Subject: Transitioning the Brampton Clean City Program

Contact: Diane Butterworth, Recreation Program Coordinator-Clean City

Overview:

• For the past 18 years, the Brampton Clean City Program has been a service provider for the Region of Peel's waste management messaging and education plan through the Region of Peel Public Works Community Program Funding (PWCPF) Grant Program.

• The Region's PWCPF Grant Program was established in 1998 and is administered by the Operations Support Division and funded though the Waste Management Division. Funding has been provided to same three organizations - Brampton Clean City, ecoCaledon and EcoSource Mississauga.

• The agreement between the municipality and the Region states that 40% of the Brampton Clean City budget will be funded through the PWCPF Grant Program.

• The Region's PWCPF Grant Program has been changed from a traditional grant formula to a pay-tor-service format. Under the new pay-for-service format, it will no longer be viable for the municipality to use the Region's PWCPF grant funds to run Clean City school and community programs.

Recommendations:

1. That the report from Diane Butterworth, Recreation Program Coordinator- Clean City, Recreation and Culture, Public Services Department dated June 19, 2015 to the City Council Meeting of July 8, 2015, re: Transitioning the Brampton Clean City Program, be received.

2. That staff discontinues developing environmental education curriculum for schools on the Region's behalf and redirects the municipality's share of the program budget (60%) by investing it in sport and recreation based youth programs and strategies. H5-3-2.

Background:

• On March 27, 2014, Regional Council provided direction for Region of Peel staff to work with the three community funded partners - Brampton Clean City, ecoCaledon and EcoSource Mississauga, to outline the needs for waste management programs. • The Region also communicated that the PWCPF Grant Program will now become a pay-for-service program. Each community partner will be required to invoice the Region of Peel for all school based services and meet performance indicators (metrics).

Current Situation:

With this recent change to the Region of Peel Public Works Community Program Funding (PWCPF) Grant Program, staff is recommending the best course of action is to terminate the municipality's agreement with the Region of Peel and work to implement the proposal for a youth-based program strategy. Staff recommends:

• Discontinue participation in the Region's PWCPF Grant Program to deliver waste education to Brampton schools on behalf of the Region of Peel. Emphasis will now be placed redirecting the program budget to support a youth-based youth strategy. • Staff recommends termination of the PWCPF funding currently in place with the Region of Peel. • Staff will provide written notice to the Region of Peel explaining the municipality's wish to no longer receive funding under the PWCPF funding grant as outlined in current the contract. • Staff will support the Region of Peel's efforts and decision in selecting an alternative education provider to deliver waste management education to Brampton schools.

Corporate Implications:

Financial Implications:

Staff are recommending to change the current use of the operating funding by redirecting them to sport and recreation based youth programs and strategies Therefore, there are no financial implications.

Service Implications:

• If Brampton Clean City continues under the Region of Peel's new pay-for-service format, the municipality will lose all program content rights. All programs developed by municipal staff under the new pay-for-service format would become the intellectual property of the Region of Peel. • To meet the program delivery quotas set by the Region of Peel for the new pay-for service format, the municipality would be required to increase staffing levels by an additional three part-time instructors at a total cost of $33,696.00. US-3-3

Conclusion:

By retiring from the business of delivering waste education for the Region of Peel, the City of Brampton will redirect resources to develop strategies to support more effective sport and recreation program delivery for youth.

s^X V^ Diane Butterworth, ^*—• >nna-Lynn Ffosa Recreation Coordinator, fi rector, Recreation and Culture Division Recreation and Culture Division Public Services Department Public Services Department

Report authored by Diane Butterworth, Recreation Coordinator, Brampton Clean City Recreation and Culture, Public Services

Approval for Submission: Initials Chair, SMT "S3 Department Chief Chief Administrative Officer HS-4-l LJ BRAMPTON r.t rReP°r! Stf Rower City ' The „Corporation . of , the?'# City Council of Brampton

BRAMPTON CITY COUNCIL Date: June 22,2015 bate- J*W 8, 2lo(S

File: DB.

Subject: Request for Special Consideration for Non-Compliance of the Purchasing By-law #35-2012 (Section 9.1.3) - Consulting Services to develop a Programming Plan for Garden Square and Digital LED Screen Content Ward 1

Contact: Bernice Morrison, Manager, Arts and Culture 905.874.3542

Overview:

• On May 13, 2015 (CPS062-2015) Council directed staff to return to Community & Public Services Committee with a report on the scope of the plan regarding the Garden Square and Digital Screen content addressing revenue generation and sponsorship, a master plan for the economic development prior to authorizing a Purchase Order to Kramer Design Associates Limited for consulting services.

• The Recreation and Culture Division entered into a contract in the amount of $5,000.00 with KDA, in accordance with the Purchasing By-law, and is seeking permission to carry on the consulting relationship for a further Scope of Work. KDA has been engaged by the Division for the purpose of identifying gaps and opportunities in programming and revenue generation in the revitalized Garden Square and new Digital Screen.

• The further Scope of Work is to develop a Plan for Garden Square to build on current successes and maximize the potential of the revitalized Garden Square and Digital LED Screen. The contract is based on hourly and per diem rates to complete the further Scope of Work outlined in this report, up to an upset limit of $30,000.00. The plan will be provided to the City by the end of September 2015.

• KDA is an internationally renowned, award-winning design firm specializing in Signage Programs, Street Furniture and Media Architecture. KDA has been involved in projects such as Yonge-Dundas Square redevelopment, Maple Leaf Square, Mississauga Celebration Square, amongst many other award- winning projects. KS-4-2

Recommendations:

1. That the report from Bernice Morrison, Manager, Arts and Culture, Public Services Department dated June 22, 2015 to the City Council Meeting on July 8, 2015 Re: "Request for Special Consideration for Non-Compliance of the Purchasing By-law #35-2012 (Section 9.1.3) - Consulting Services to develop a Programming Plan for Garden Square and Digital LED Screen Content - Ward 1", be received;

2. That the Request for Special Consideration for Non-Compliance to continue the contract with Kramer Design Associates Limited be approved;

3. That the Treasurer be authorized to issue a Purchase Order to Kramer Design Associates Limited (KDA) up to an upset limit of $30,000.00 excluding taxes for Consulting Services to develop a Plan for the Garden Square Digital LED Screen Programming Content by the end of September 2015.

Background:

The overall master plan for the Central Area and the Mobility Hub plan is in progress and an economic development master plan for Garden Square shall be completed within that context. In the meantime, it is prudent that staff work with an industry expert to develop a programming, marketing, advertising and sponsorship plan for Garden Square and the Digital LED Screen Programming Content.

Through RFP2014-091, a Direct Negotiation, Kramer Design Associates Limited (KDA) was procured to design, fabricate and install an LED video display system (1-24FT X 14FT and 2-24FT X 3FT Screens) for an outdoor public square in the City of Brampton. The Scope of Work included: • Finalizing program requirements in consultation with various City stakeholders, developing complete design and to provide contract administration services for Garden Square LED screen(s). • Coordinating with the implementation of the large LED screen(s) with the prime Consultant to recognize the potential impacts of the large LED screen(s) (to the rest of the Square). • Coordinate the required structure to accommodate the large LED screen(s) (structure to be supplied and installed by others), coordinate all required electrical, AN and data services required for the large LED screen(s).

Current Situation:

The Recreation and Culture Division entered into a contract in the amount of $5,000.00 with KDA, in accordance with the Purchasing By-law, and is seeking permission to enter into a new contract to continue the consulting relationship for an expanded Scope of Work. KDA has been engaged by the Division for the purpose of identifying gaps and HS-4-3 opportunities in programming and revenue generation in the revitalized Garden Square and the Digital LED Screen.

The work performed by KDA for the Division included preparation for, presentation to and attendance at two meetings with the Downtown Beautification Steering Committee to discuss and provide high level advice about other municipal experiences, potential for revenue generation including sponsorship and advertising, programming and marketing. In addition Jeremy Kramer reviewed a draft rental policy and provided the City with an initial rate card for sponsorship and advertising. He also participated in a number of conference calls and a half day staff session. Staff believes that the advice received from KDA Limited for these services more than contributed to the successful re-opening of Garden Square and the LED screen.

The Division is seeking permission for a further Scope of Work to develop a Plan for Garden Square to build on current successes and maximize the potential of the revitalized Garden Square and Digital LED Screen. The plan will be provided to the City by the end of September 2015 based on hourly and per diem rates up to an upset limit of $30,000.00.

The Consultant shall provide the following further Scope of Work for the development of a Plan for the City of Brampton:

1. Vision and Goals KDA shall confirm the vision and goals for Garden Square of the plan with City staff.

2. Programming • Develop and consult on programming 'best practices' for Garden Square and LED Digital Screen programming for operations including attention to family youth oriented activities and tailoring a plan to Brampton demographics.

The plan shall consider: • Morning event opportunities and coordinated screen programming • Mid-day/lunch hour event opportunities and coordinated screen programming • After school/work event opportunities and coordinated screen programming • Participation in GTA events • Participation in Brampton sport and cultural initiatives

3. Revenue Generation • Address immediate revenue generation options for Garden Square programming and the LED Digital Screen programming including but not limited to: • Recommending and developing sponsorship and advertising strategies and experiential marketing for programs, events and other assets in Garden Square HS-M-4

• Develop an inventory of and source interests for sponsorship.

4. Marketing and Communications • Develop a marketing strategy, plans, tactics and other activities, the use of various media including social media, taking into consideration the City's demographics paying particular attention to youth • Develop a communication plan and tactics for internal and external stakeholders and the community at large • Provide direction to City staff as it relates to developing related collateral materials such as brochures, sell/rate sheets and other sales support tools.

5. Reporting • Present draft recommendations/reports to the Project Team • Present final report to the Programming Steering Committee • Present final report with recommendations to the Community and Public Services Committee of Council and to City Council.

(Note: strategies to be aligned with a Citywide sponsorship strategy currently being developed.)

Continuing the contract with KDA shall ensure an additional measure of support for the inaugural years and provide a business plan.

The Recreation and Culture Division recommends securing KDA for the further Scope of Work outlined above to ensure compatibility with existing products, services and construction. This will safeguard the recognition of exclusive rights, such as licenses, copyright and patented materials, and maintain access to proprietary products. It will also protect against the liabilityfor disclosure of hourly and daily rates deemed to be competitive.

Corporate Implications:

Purchasing Comments: Section 9.1.3 of the Purchasing By-law states:

9.0 RESPONSIBILITIES OF THE DEPARTMENT HEAD 9.1 The Department Head is responsible for: 9.1.3 Obtaining the written approval of the City Manager and the Treasurer when a specific procurement is not compliant with the By-law and/or policies and procedures. Such approval shall be forwarded to Purchasing to enable the procurement to proceed.

Until such time that the Purchasing By-law is amended to address the matter of non compliant procurements, Requests for "Special Consideration" for non-compliant US-M-5 procurements under Section 9.1.3 must be approved by City Council, through the appropriate Standing Committee (Corporate Services Committee, Community & Public Services Committee, Planning and Infrastructure Committee or Economic Development Committee) in order to complete the procurement process and enable a Purchase Order and/or a payment to be issued.

Financial Implications: Up to an upset limit of $30,000.00 will be charged to account 200996.001.0696.0001 for the retention of Kramer Design Associates Limited (KDA).

Other Implications: This request reflects a coordinated approach between the Public Services Department, Office of the Chief Operating Officer and Corporate Services.

Strategic Plan:

This report achieves the Strategic Plan priorities by:

• Aligning key plans; • Continuing Financial Stability; and • Containing Cost and Capitalizing on Funding Opportunities.

Conclusion:

This report recommends that the Treasurer be authorized to issue a Purchase Order to Kramer Design Associates Limited (KDA) up an upset limit of $30,000.00 excluding taxes for acquiring the Consulting Services of KDA to develop a Plan for Garden Square and Digital Screen Programming Content.

sttflAJA-eO^- - Jernicejviorrison Donna^Lynr) Rosa Manager, Arts and Culture DirectorrRecreation and Culture Public Services Department Public Services Department

Approval for Submission: Initials Date Chair, SMT Department Chief \«t Chief Administrative Officer 211' H5-5-I U BRAMPTON b,.mp,onc0 Howertify City Council The Corporation of the City of Brampton

BRAMPTON CITY COUNCIL Date: June 24,2015 . . ^ „ _

File: DB.x

Subject: Close out of the Brampton Arts Council (BAC); Transition of Programming and Services to the Recreation and Culture Division, Public Services Department

Contact: Bernice Morrison, Manager, Arts and Culture, Public Services 905.874.3542

Overview:

• In April 2015 during the City of Brampton's 2015 budget deliberations Council directed staff to design a new strategic Grant-Making Program to ensure greater transparency, accountability and greater accessibility for all community groups. The goal is to continue to create activities that raise awareness, build pride and foster a positive city image while reducing dependency on the City for ongoing funding.

• At that time, Council further directed staff to provide existing community grant recipients with funding to a maximum of 50% of 2014 levels. Groups could then apply mid-year for additional funding once the new program was in place.

• The BAC has received core funding from the City since 2001. In April 2015 the BAC received approval for 50% of the 2014 grant of $372,267.00 which was adjusted by the amount owed to the City for outstanding invoices.

• The BAC's Board of Directors determined the April allocation would fund services until June 30, 2015 and that potential additional funding would be approved only in the fall of 2015. Given the time gap and uncertainty of future funding and the need to manage legal obligations, liability and risk, the BAC Board of Directors voted to close its doors at the end of June 2015. The BAC Board held a special meeting with its membership on June 23, 2015 and passed several motions related to closure (See Appendix).

• The Public Services Department is working with the Office of the Chief Operating Officer on BAC close out activities. The Recreation and Culture Division is conducting a preliminary assessment of impacts on the arts community as well as the extent to which the Division is able to assume immediate and phased responsibility for certain programs and services over 2015-2016. The Division will report back by September 2015 and will include resource impacts in the 2016 budget planning process. VV5-5-Z

Recommendations:

1. That the report from Bernice Morrison, Manager, Arts and Culture, Recreation and Culture Division, dated June 24, 2015 to the City Council meeting of July 8, 2015 re: Close out of the Brampton Arts Council; and, Transition of Programming and Services to the Recreation and Culture Division, Public Services Department be received;

2. That staff recommendations included in this report be approved;

3. That staff be directed to support the arts community over the next year as outlined in the report until an Arts and Culture Strategy can be completed;

4. That staff be directed to continue to assess in-year and 2016 resource impacts and other impacts of the BAC closure through a phased approach to integration of related programming and services to the arts community.

Background:

In April 2015 during the City of Brampton's 2015 budget process, Council directed staff to design a strategic Grant-Making Program to ensure greater transparency, accountability and greater accessibility by all community groups. The goal is to continue to create activities that raise awareness, build pride and foster a positive city image while reducing dependency on the City for ongoing funding.

Under the City of Brampton's Policy on the Arts, created over thirty years ago, key responsibility for a range of arts and culture activities and grant-making to the arts community were delegated to the Brampton Arts Council (BAC) (See Appendix A - Policy on The Arts). The BAC is an incorporated charity and itfacilitated disbursement of $30,000 in city funding to BAC members who could apply directly to the BAC under its formal Grant-Making Program. Given the circumstances this program was not available in 2015.

The Brampton Arts Council had been receiving a grant for core funding from the City since 2001. In April 2015 the BAC received approval for 50% of the 2014 grant of $372,267.00. Council directed that the grant to the BAC be adjusted by the amount of outstanding invoices owed to the City. Based on the impact of this situation the Brampton Arts Council Board of Directors voted to close its doors as of June 30, 2015.

The Recreation and Culture Division's Arts and Culture section is responsible for, among other things, community and program development, community group relationship management, public art, City art galleries, various showcasing opportunities and programs for youth and local talent, school workshops, professional programming, professional children's programming and community and commercial facility rentals. It is also responsible for the management of various facilities including the Lester B. Pearson and Rose Theatres and Garden Square. These areas of responsibilities align with and support current BAC programs and services. HS-5-B

Current Situation:

The Public Services Department is working with the Office of the Chief Operating Officer on BAC close-out activities. The Recreation and Culture Division is assessing impacts on the arts community as well as the extent to which the Division is able to assume immediate and phased responsibility for certain programs and services in 2015-2016. The Division will include resource impacts in the 2016 budget planning process.

Administrative/operational recommendations: • That the community rate for rentals remains in place for the next year until an Arts and Culture Strategy is developed and that group lease agreements be considered within the context of the City's new Grant-Making Program. • That the assignment of the HACE Trade Mark license and BAC corporate shell be retained by the City for potential future use. • That the City review the BAC's grant program ($30,000.00) to determine whether it fits within the City's new Grant-Making Program • That the current BAC lease agreement for the period up to 2020 be terminated • That payroll services be terminated; and that staff follow-up with the BAC on outstanding invoices owed to the City; • That the BAC member group coverage under the Brampton Recreation Affiliates Liability Insurance Policy managed by Risk Management continue to June 30, 2016. (Currently, this premium is paid up to December 31, 2015. The premium cost is $400.00 per group annually and is paid by the City and there are 20 groups listed on the policy.)

Realty and Property Management Activities • The Realty Services Section will administer lease agreements with community groups during the transition period and handle rental payments from Beaux Arts. • The Property Management Section is working with the BAC to transition telephone lines located at 24A Alexander to the Cityand provide security to the property.

Programming and Services

The transition of programs and services is the area of most significant ongoing impacts to the arts community and to the City- both programmatically and financially. It is recommended that the following programs and services be assumed by the Recreation and Culture Division through a phased approach in 2015-2016 with additional resources to be identified. Staff will more fully assess the financial impacts and appropriate organizational alignment of these activities and report back to Council by September 2015 for approval. In the meantime, the following activities can be assumed by the Division:

• Public ArtTask Force (The Division currently has joint responsibility with the BAC for this initiative) • Art in the Open (The Division has already assumed responsibilityto support the Farmers' Market) HS-S-4

• Assume a direct relationship with Beaux Arts Brampton

The following additional programs and services will be assessed to determine potential for alignment with City programs and identify resource requirements. Consideration of other programs and services offered by the BAC will also be reviewed.

Review the City's Affiliation Policy to ensure that arts groups are included Review current insurance coverages and assess feasibility of continuing support Bravo Brampton Awards/ Arts Acclaim Awards Incorporate the following into the City's Arts Acclaim Awards Program: • Harry Dale Literary Grant for aspiring writers • Leon Bacardi (youth under 18 for an outstanding achievement in the arts) • Arts Person of the Year • Corporate Support of the Arts Awards • HACE Business of the Arts Workshops • Mini Series Workshops • Newsletter / Arts Guide / Email News Flash

A healthy arts and cultural scene in any community is a measure of a city's success. It is an opportunity for civic engagement, brings communities together, and contributes to an overall healthy and socially engaged city. Staff will report back at a future meeting with a program for engaging the arts community in the development of an Arts and Culture Strategy.

Corporate Implications:

The Recreation and Culture Division will continue to collaborate with the Office of the Chief Administrative Officer on legal, grant-making, events, programs and other aspects of the BAC close-out to ensure a smooth transition of certain programs and services to minimize the disruption to the arts community and identify realistic resource requirements.

Financial Implications:

The Recreation and Culture Division will continue to provide program and service delivery to the arts community as the BAC. The Division will assess the resource impacts of assuming these additional responsibilities over 2015-2016 and include level of ongoing resources required during the budget 2016 budget process.

Strategic Plan:

This report achieves the Strategic Plan priorities by:

• Communicate and foster an environment of inclusiveness • Fostering a positive civic image through community pride HS-5-5

• Aligning key plans and programs;

Conclusion:

The Recreation and Culture Division continues to assess the full impact of the closure of the Brampton Arts Council on the arts community and the City of Brampton. The Public Services Department is committed to providing support to the arts community with the closure of the BAC in collaboration with other departments to transition and appropriately align programs and services while minimizing impacts to the arts community.

The recommendations outlined in this report represent initial and medium term transition of activities to support service levels to the arts community. An update will be provided to Council in August-September outlining proposed alignment of BAC programs and services with a fuller assessment of resource and financial implications for 2015-2016.

terniee Morrison Donna-Lymn Rosa Manager, Arts, Culture and Theatres DirecWrnecreation and Culture

Appendices - City of Brampton Policy on the Arts

Approval for Submission: Initials Date Chair, SMT Department Chief 7l hff'S Chief Administrative Officer galrailffi HS-S~fc>

BRAMPTON ARTS COUNCIL SPECIAL MEETING JUNE 23,2015

ASpecial Meeting for members was held June 23, 2015 required for ratificationof Board's decision to closethe Brampton Arts Council as of June 30,2015. President, Sandra Gilmer, called the meeting to order and introduced Rob Filkin as the legal representative for BAC.

Jessica Heath reported that all notices to all members were sent inaccordance withthe bylaws of the corporation.

Therewas a quorum of members (fortyvotingmembers, with a total attendance of fifty) and was in accordance with the bylaws of the corporation.

Mr. Filkin stated that the meeting was properly constituted for the transaction of business.

MOTION #15-1SP Moved by Joanne Coles,seconded by Moira Lumley THAT agenda for this evening be approved. CARRIED

Mr. Filkin gave a brief explanation of what has brought the BAC to this point.

MOTION 15-2SP Be it resolved THATthe Brampton Arts Council cease operations effective June 30,2015 and that the President and the Secretary or any other directors or officers are hereby authorized to do allthings necessary or advisable to wind up the corporation'sactivitiesand to voluntarilysurrender its Charter or otherwise wind up the Corporation in accordance with the provisions of the Corporations Act of Ontario.

Moved by Joe Rose, seconded by Norm Vreugde CARRIED

MOTION 15-3SP Be it resolved THATall by-laws, resolutions, contracts, acts, and proceedings of the board of directors, members and officers of the Corporation enacted, passed, made, done ortaken sincethe last annual meeting of members asthe same are set forth or referred to in the minutes of the Corporation are hereby approved, ratified, sanctioned and confirmed.

Moved by Susan Gow, seconded by Moira Lumley CARRIED W5-5-7

MOTION 15-4SP Be it resolved THATthe auditors of the Corporation, MNP LLP are hereby requested and authorized to complete a final audit of the corporation to the effective date of its winding up, complete and file all necessary income tax, HST and charitable returns at a remuneration to be fixed by the Board of Directors.

Moved by John Holman, seconded by Chuck Scott. CARRIED

MOTION 15-5SP Be it resolved THATany property, assets or funds remaining in the corporation after all of its obligations and liabilities have been paid or satisfied, shall be given to a registered charity or charities as required by the Income Tax Act (Canada) in the discretion of the Board of Directors.

Moved by Steve Wilson, seconded by Licia Vreugde. CARRIED

A Q & A discussion took place.

MOTION 15-6SP Moved by LyndenCowan, seconded by Chuck Scott THAT the Special Meeting of June 23, 2015 adjourn. CARRIED H5-S-8

THE CITY OF BRAMPTON

POLICY ON THE ARTS

A History And Summary

Transcribed From Original Documents by the Brampton Arts Council

September 1997 H5- S-«*

POLICY ON THE ARTS

A HISTORY OF THE CITY OF BRAMPTON POLICY ON THE ARTS

In November, 1981, the City of Brampton Parks and Recreation Department hosted an Arts Policy Workshop at Sheridan College. The Brampton Arts Community and interested organizations and individuals were invited to participate.

The purpose of the Workshop was to create a Policy on the Arts for Brampton, seeking input from all interested parties.

The process of developing an Arts Policy took two years with expertise sought from the Brampton Arts Council, other Municipalities (with an Arts Policy in place) and legal counsel.

The fourth and final draft policy on the Arts was presented to the Community Services Committee for endorsement in July 1983. The policy was then presented and adopted by Brampton City Council in August, 1983.

In 1988, The Brampton Arts Council began a review process to update the Policy on the Arts. The revisions) contained in this final version do not change the content or focus of this Policy^ but merely represent fine tuning of gramrnar and sentence structure.

This final Policy on the Arts was adopted by Brampton City Council in February, 1989 and will serve as a guidance for the preservation and promotion of the Arts in Brampton.

A HISTORY OF THE BRAMPTON ARTS COUNCIL

The Performing Arts Council was founded in 1978 and represented 12 Performing Arts Organizations in Brampton. Its mandate was to foster and promote the Arts by providing a unified voice for the Arts in Brampton. HS-S-lo

In 1982, The Performing Arts Council expanded to include all art disciplines and officially changed its name to the Brampton Arts Council, representing the Performing, Creative, Visual, Literary and Media Arts in the City of Brampton.

The Brampton Arts Council is financially supported by its membership, corporate fundraising, core funding from the City of Brampton, and the Ontario Arts Council.

From its humble beginnings of 12 performing groups, the Brampton Arts Council now boasts a membership of 45 arts organizations representing in excess of 4,000 people from all artistic disciplines.

POLICY ON THE ARTS

A. STATEMENT OF PURPOSE

The City of Brampton through the development of a "Policy on the Arts" for the performing, visual and creative arts, is indicating support for the "Arts" in their broadest sense, both amateur and professional, as an essential and integral component of the quality of life for the citizens of Brampton.

B. IMPLEMENTATION

This statement of commitment on the part of the City is based upon the principle that the Arts Community, through the Brampton Arts Council, is best qualified through sensitivity, expertise and dedication to enhancement of the Arts in Brampton. Accordingly, while the City Council by the approval of this policy has indicated its support for the goals and objectives therein, the Council has the primary responsibility for assessing and establishing need and responding to those needs directly or in concert with others. It is understood that the City will assist physically and financially where feasible in the opinion of the City Council. It is also understood that the applicable City departments will try to meet requests for administrative and other assistance, which are both reasonable and achievable. HS-5-ll

The Brampton Arts Council will represent the consensus within the Arts Community. The City Council undertakes to respond to this representation within the framework of this policy.

It must be recognized that implementation of some parts of the general commitment to the arts represents significant financial long term obligations and in these instances the means to be used and the ability to achieve the objective will have to be supported by confirmation of need and guarantee of funding support. It cannot be assumed that the City Corporation will represent the primary source of funding in any and all cases and the Arts Council should review on a continuing basis and give consideration to structuring itself so as to promote its ability to seek and secure other funding.

C DEFINITION

The Arts are to be defined as all those activities or pursuits in which a person chooses to participate to satisfy the individual need for creativity. This, therefore, encompasses the performing, visual, creative and media arts, museums, buildings and sites of historical and architectural significance, and the overall visual and natural aesthetics of Brampton.

D. GOALS & E. OBJECTIVES

To provide adequate opportunity for all citizens of the City of Brampton to enjoy and participate in the arts, at the level ofinterest or skills appropriate to their needs and choice.

1.1 Periodic surveys of all artistic opportunities available to the citizens of Brampton, in order to establish and maintain an ongoing inventory, and in addition the production and maintenance of a Directory which will provide current information regarding the Arts in the City of Brampton.

1.2 Broadening of sendees for participants at all levels of artistic ability in cooperation with organizations and agencies such as School Boards, etc. H5-5-IX

1.3 Efforts by the Arts Council and others towards diversity in the Arts by supporting individuals and organizations in the City.

1.4 Expansion of entertainment opportunities for citizens of Brampton through co-sponsoring of performances and events.

1.5 Provision of adequate facilities and administration to further the opportunity or touring groups or individuals to be available within Brampton for the enjoyment of the citizens of Brampton and for the promotion of business and tourism.

2. To support the Brampton Arts Council and encourage its development as the representative to the City of Brampton, of the Arts Community.

2.1 Recognition of the Brampton Arts Council as a source of advice and assistance to the City in applicable matters of City participation in artistic affairs including programme and facility needs, planning and administration, training and organization, funding and grants, affiliation policies and promotion for the Arts.

2.2 Recognition of involvement of the Brampton Arts Council and its members in surveys, research and the identification of artistic needs in Brampton.

2.3 Recognition of aft annual review by the Brampton Arts Council of existing policies affecting the Arts and their implementation.

2.4 The establishment by the Brampton Arts Council of policies and criteria for membership in the Arts Council which may be considered appropriate by the City Council to permit the Brampton Arts Council to perform its assigned function.

2.5 Recognition of membership in the Arts Council as the basis for municipal financial assistance to Arts Groups and individuals.

2.6 Assistance to Arts Council member groups and individuals through reduced facility fees, promotion, liability insurance coverage and advisory sendee. H5-5-13

3. Use of present facilities and the planning and development of future facilities which recognize the importance and needs of the performing, visual, creative and media arts.

3.1 Support for the operation, improvement and replacement of theatres and consideration of expansion or upgrading thereto if necessary and/or feasible.

3.2 Support for the Brampton Heritage Board (L.A.C.A.C.) in its endeavors within the City.

3.3 Support for the City of Brampton Public Library and Art Gallery in the allocation of available funds and through encouragement and support for the expansion of artistic public viewing displays at the Art Gallery and other public places.

3.4 Support for the continuance and expansion of the Region of Peel County Museum and Art Gallery as expressed through the representatives on Regional Council.

3.5 Enhancement of the aesthetic appearance of all buildings which are open to the public and the acquisition, through purchase, rental, loan or donations of visual arts for the buildings, including city owned buildings, giving preference to works of local artists, seeking and considering where appropriate, the recommendation of the Btampton Arts Council. ( 3.6 Consideration to the acquisition/adaptation and/or construction of centres for the arts.

3.7 Identification of existing facilities appropriate for artistic activities in the opinion of the Arts Council and determination of individual adequacy in relation to perceived needs.

4. Promotion and encouragement of adequate planning and administration in order to achieve coordinated development of artistic activities and facilities within the City.

4.1 Recognition of the Brampton Arts Council as the advisory and information resource by City committees and departments involved in the various planning aspects of the City. HS-5-IM

4.2 Inter-agency training courses and seminars for persons engaged in leading or instructing in the Arts, to pertain to all individuals and organizations.

4.3 Review and determination of the most appropriate method of administering and operating City owned theatres.

4.4 Efforts by all appropriate sources to increase public information and communications concerning the Arts by utilizing all levels of government.

5. Advancement of quality and excellence in the arts and the promotion ofthe benefits of the arts to all citizens of Brampton through:

5.1 Encouragement to the Arts Council to organize and conduct exhibitions, workshops, seminars and training courses for the benefit and improvement of its members.

5.2 Consideration of the need for and creation of appropriate facilities for the Arts in Brampton.

5.3 Assistance in the acquisition of teachers, instructors, judges and technical expertise for art disciplines within the City.

5.4 Financial and other assistance to art groups or individuals resident within the City as a method of promoting the Arts, where appropriate and available and as recommended by the Brampton Arts Council.

5.5 Support for City-wide events that promote all aspects of the Arts in Brampton.

5.6 Establishment of a distinct annual recognition event which will honour individual and group contribution or achievement in the Arts.

5.7 Promotion of the Arts in all available opportunities and locations including City owned facilities and through all available promotional material. H5-5-I5

6. "Establishment of a clear grant policy of support and assistance for the arts that reflects the total financial position and capability of the City" through:

6.1 Establishment of a separate policy with criteria and procedures for grants to the Arts.

6.2 Establishment and review of financial guidelines for grants to the Arts in consultation with the Brampton Arts Council. U BRAMPTON HS'4"' cltyCS brompionca hOWei" Llty The Corporation of the City of Brampton

Date: June 8, 2015 BRAMPTON CITY COUNCIL File: DBX DATE:..J.u\f8,\mL, q o^.cZol5 Subject: 2016 Ontario Scotties Tournament of Hearts

Contact: Rob Torrone, Supervisor, Recreation and Culture, Public Services

Overview:

• In January 2015, the Ontario Curling Association (OCA) announced that the Brampton Curling Club (BCC) was successful in obtaining the rights to the 2016 Ontario Scotties Tournament of Hearts. Staff has been working to assist the organizers with their provincial women's curling championship event. Organizers have identified a need for financial assistance. • In June 2015, the new Community Grant Making Program began accepting applications for funding. Events occurring in the 2016 budget year are not eligible for project (event) funding under this program. The Scotties event is scheduled to occur in January 2016 and is therefore not eligible to receive funding from this year's Program. • Event organizers are anxious to confirm funding support but have indicated that funding from the 2016 Community Grant Making Program will come too late to assist their needs. Due to the timing constraints, staff is recommending Council treat this event as an exception and support 2016 Provincial Curling Championship with a $10,000 financial grant and a $5,000 in-kind waiver. The amounts were determined by applying the principles and guidelines of the Community Grant Making Program. • As a legacy from hosting the event, the BCC has decided to purchase and install a video system at the Brampton Curling Club, to improve the spectator experience at the venue. The Club is requesting the City's approval to proceed with this installation and has submitted an application for capital funding assistance under the 2015 Community Grant Making Program. They are requesting up to 50% of the system acquisition and installation costs valued at $11,000. This funding request is eligible for consideration and has been referred to the 2015 Community Grant Making Program.

Recommendations:

1. That the report from Rob Torrone, Supervisor, Sport Brampton, Public Services, dated June 8, 2015, to the City Council Meeting of July 8, 2015, re: 2016 Scotties Tournament of Hearts, be received; and 2. That staff be authorized to provide funding assistance to a maximum value of a $10,000 financial grant to be funded from 200250.001.501.0001 and $5,000 of in-kind expenses for the 2016 Ontario Scotties Tournament of Hearts, being hosted in Brampton from January 18 to 24, 2016; and

3. That the Mayor and City Clerk be authorized to enter into the necessary agreement with the Brampton Curling Club to allow the club to procure the purchase and installation of a video system to be installed at the Brampton Curling Club facility, with content satisfactory to the Chief of Public Services, and in a form satisfactory to the City Solicitor.

Background:

The Brampton Curling Club (BCC) has operated since 1873 as a not-for-profit volunteer organization within the City of Brampton. For the past 53 years, the Club has resided at 46 McMurchy Avenue South, known today as the Brampton Curling Club. The City purchased this property from the Peel Agricultural Society and leased it to the Brampton Curling Club in 2001.

In 2010, the BCC and the City of Brampton negotiated a 20 year lease extension and executed a Memorandum of Understanding outlining both the club and the City's roles in operating the facility and promoting curling in Brampton.

In 2014, the BCC applied to the Ontario Curling Association (OCA) to host the 2015 or 2016 Ontario Scotties Tournament of Hearts.

In January 2015, the OCA announced that the BCC was successful in obtaining the rights to the 2016 Ontario Scotties Tournament of Hearts. The event dates are January 18 to 24, 2016. The Club has assembled an organizing committee and is currently in the planning stages for this prestigious tournament.

The Ontario Scotties Tournament is seven days in duration. Ten teams from across the province compete in a double elimination process. Eleven draws and 49 matches will be required to award the Championship to the team that would then represent Ontario in the National Championship.

The Ontario Scotties Tournament of Hearts will be broadcast locally on Rogers Cable with the semi-finals and finals being broadcast nationally on the Rogers Sportsnet. The finals of the 2015 tournament held in Penetanguishene, Ontario had an average minute audience of 244,000 viewers. Hosting this event can present similar exposure opportunities for the City of Brampton.

Past events have estimated the economic impact of the Ontario Scotties Tournament of hearts at $250,000 on their community using the Canadian Sport Tourism Association, Sport Tourism Economic Assessment Model. HS-4-3

The Ontario Scotties Tournament of Hearts is an annual women's curling championship. The winner of this event will represent Ontario at the Canadian championship which will be held in Grande Prairie, Alberta in February 2016.

Current Situation:

The City of Brampton has been approached by BCC to solicit the City's support of the Ontario Scotties Tournament of Hearts operating from January 18 to 24, 2016 inclusive.

The BCC has identified that a video system to project "over the button" into the upper and lower lobbies of the Brampton Curling Club facility is a desirable legacy asset and has opted to contribute the funds necessary to obtain the system in anticipation that proceeds from hosting the 2016 Scotties Tournament of Hearts will be used to offset the BCC's contribution to the purchase of the equipment and installation. City staff will work with the BCC to execute an agreement to allow the installation of the system at the club. The agreement will ensure that City staff is required to approve the design and equipment purchased and that the vendor awarded the opportunity to supply and install the equipment be properly insured, secure all required permits as well as have the City and club indemnified and covered as additional insured. City staff will be involved in the oversight of the project; however, the project itself will belong to the BCC. The club and City would agree that the equipment will become the property and responsibility of the City after it is installed and the club will have access to use the equipment during its permit times. The BCC is requesting that the Citycontribute up to 50% of the cost of purchasing and installing the equipment. Under the City's Community Grant Making Program, the maximum amount available for a capital request is 25% of the total or $5,000, whichever is less.

The BCC has applied to the City's Community Grant Making Program, requesting $10,000 in funding and in-kind assistance to cover the equipment and extra staffing costs. The maximum funding amount available as a project (event) grant is 50% of the total event budget or $10,000 whichever is less. The organizers have estimated the total cost of the event at $50,000. The maximum amount that can be waived for in-kind costs is $5,000.

The criteria of the 2015 Community Grant Making Program limits funding to events occurring in 2015 only. The application and award period of the 2016 Program may not result in a funding decision until December 2015. The event organizers have indicated that confirmation of funding assistance one month prior to the event is insufficient time to support their needs.

In order to assist the event organizers with the timing issue, staff is making a recommendation to support the event outside the Community Grant Making Program. The amounts being recommended are $10,000 infinancial assistance and $5,000 in- kind. The amount of support was determined by applying the principles and guidelines from the Community Grant Making Program. H5-&-H

Hosting this major sporting event in Brampton brings with it several positive benefits to both the City and its residents:

• The event will attract people who will stay up to eight days in local hotels, eat in local restaurants, shop in local stores and in many cases get their first impression of Brampton. • The event will also attract people who will not stay overnight, but who will come for up to seven days and purchase food, gas, etc. • The event will attract local and national media. • This event attracts teams and visitors from across Ontario. • The event is a great opportunity for residents to get involved in a large sporting event establishing community pride in their neighbourhood. • It creates opportunities such as volunteering and gaining event management skills. • Local students have an opportunity to obtain meaningful volunteer hours to help meet their scholastic requirements. • Curling promotes an active healthy lifestyle, which results in stronger families and communities.

Corporate Implications:

The organizers, guided by staff, will ensure relevant policies, procedures and by-laws are observed. For this event, the more prominent ones include:

Advertising on Municipal Property (Policy 14.5.2) Accessibility (AODA) Public Health Requirements (Region of Peel Health Unit) Alcohol and Gaming Commission of Ontario (AGCO)-Liquor Licence. SOCAN permit fees

Financial Implications Funding for financial assistance is available in account 200250.001.0501.0001. The total amount of grant funding recommended to be awarded in this report is $10,000. There is sufficient funding available to proceed. H5-fc-5

In support of the event the City will assist the organizers with staff liaison time and with promotion of the events on the City's website, display messages on the LED boards at Gage Park and recreation centres as well as LCD screens at recreation centres and mobile road signs at Chinguacousy Park. City Staff will also explore other opportunities to promote the event to the broadest audience possible.

Strategic Plan:

Recognizing the 2016 Ontario Scotties Tournament of Hearts supports the following City of Brampton Strategic Plan Priorities;

• Prosperity through the Creative Economy, Tourism and Sport, and specifically the following tactic:

• Continue to attract world class sporting events

Conclusion:

The City of Brampton is proud to be the host city for 2016 Ontario Scotties Tournament of Hearts. Support of this event will result in positive economic impact and community pride.

Rob Tsapfdhe Donna-Lynn Rosa Supervisor, Sport Brampton Director Recreation and Culture Public Services Department Public Services Department

Appendices and Report authored by: Rob Torrone, Supervisor, Sport Brampton, Public Services Department

Approval for Submission: Initials Date Chair, SMT Department Chief tit > TT-~ iVl'J Chief Administrative Officer J?1 3o/ol//S U5-fe-fc

Appendix "A"

2016 Ontario Scotties Estimated Costs and Support Request Summary

The following chart outlines the total event cost estimated based on organizer's needs:

Recreation and Culture staff support Value

Event operation including set up, take down $6,120.00

Facility rental costs

Ice and facility rental $5,200.00

Equipment - staging, tables, chairs, etc. $4,900.00

CITY-RELATED EVENT COSTS TOTAL $16,220.00

The following chart outlines the request for assistance from the organizers:

Event Funding and In-Kind Assistance $10,000.00

Capital Cost Request (50% of total cost of cameras) $11,000.00

TOTAL EVENT AND CAPITAL FUNDING REQUEST $21,000.00 U5-k~7 Appendix "B"

May 29. 2015

Erica McDonald Manager of Special Events City of Brampton 2 Wellington Street West Brampton. ON. L6Y 4R2

Re: Hosting of thy 2016 Ontario Curling Association Women's Scotties Provincial Curling Championships

Further toourdiscussions and several meetings starting in March of 2015. please accept this letter as our summary request for the City's support of the above-noted event.

Background:

The Brampton CurlingClub approached the City in the springof 2013 with regards to their intentto bid For hosting ofa provincial-level championship event. In March of 2015 the Club notified senior Cit\ staff that we had been awarded the 2016 Ontario Provincial Scotties Tournament of Hearts Championship which is scheduled to be held from January 18 through 25, 2016.

TheClub,along with its Scotties Committee Chairs, began meeting every two weeks startingin April of 2015 to establish the facility andevent requirements. Meetings included the Ontario Curling Association's President. Executive Director and Chief lee Technician, to ensurethat all elements of the eventwere well understood and a work plan could beestablished for both theCity and the Club's activities going forward. It was agreed that the nature and value of the City's participation would be established and confirmed by the end of June. 2015. allowing the Committee and the Club to move into an implementation phase, respecting the seasonal nature of manycomponents of the curling industry.

The Event:

The Provincial Scotties Tournament event brings the top ten women's competitive teams in the province to compete in roum\ robin play and playoffs todetermine a winner who will represent Ontario at the 2016 Canadian Scotties in Grand Prairie. Alberta. The winner of that event will then represent Canadaat the2016 World Curling Championships. US-t-8

The event attracts the attention of curlers and sports-people from across the province creating economic benefits for the host community in terms of in-city expenditures by sports tourists as well as exposure through print, radio and television news channels. In 2015 in Penetang, this one week event generated over $250,000 in direct economic impact (estimated through STEAM).Curling's visibilityas a part ofthe Canadian sports culture has risen dramatically over the last 15 years as Canadian curlers have achieved consistent success across the world and at events such as the Olympics.

Ofparticular note, with respect to television, is that the Roger's network provides coverages throughout the week. On the round robin portion of the event from Monday to Fridaythe event is carried province-wide across all localservicechannels in each community Rogers serves (i.e. Cable 10).Duringthe weekend playoffs Rogers SportsNet carries these games, the finalsduring primetime. Lastyear's final game had an Average Attendance per Minute (AAM) of 244,000 viewers.

The Curling Club's Participation:

The Curling Club is the OCA Host Club for the event. Fortunately, we have two members - Bona Lea Allard and Colin Sinclair - with direct experience in hosting curling competitions and they have volunteered to Co-Chairthe event.This Scotties' Committee in the Club has alreadyestablished and populated the necessary subcommittees with over 100volunteers whoare actively planning and beginning to execute their tasks in preparation of theevent. Itshould benoted thattheScotties Committee hasreached out to includemembersin the Chinguacousy Club so that both Clubs are part of hostingthe event to enhance the promotion and visibility of access to curling available in Brampton.

The Brampton curling facility is deficient in one critical area in orderto properly hostthis caliberof event.This deficiency is the lackofoverhead camerasand displaysto allow spectators to have an over-the-button view of therocks in play. This facility wasprovided at Chinguacousy, but the capitalhas not been approved yet for Brampton.

In lieuof the cameras having beeninstalled bythe City,the Clubis prepared to "front end" the capital costof $35,000 from its reserves to have thecameras purchased and installed thissummer, in preparation forthe Scotties. Thiscostwillbe builtintothe event budget with thehope that thereserves will be replenished bythe proceeds from theevent. It is the Club'sintention to givetheCityownership of these improvements on the basis that they aremaintained and replaced, asnecessary, over time. Ourhistory isthat such capital equipment has been purchasedon a 50/50 cost basis.

Finances:

TheClubwill assume the responsibility for thedirectorganizing and operating costs associated with the event, subject to receivingin-kindand waiverof facility cost support from the City. Our discussions over the pastthree months with City staffhascrystallized the in-kind facility costs for useof equipment andsupplementary stafftimeat approximately $6,000. Additionally the facility costs have been estimated at between H5-fe-^

$4500 and $6000. subject to the final schedule ofon-ice activities. This includes use of the Brampton Club as the event centre and the Chinguacousy Club for the participant's reception.

In all communities in Ontario where this event has been hosted, it istypical for the host community to be recognized as a major sponsor through such cash and non-cash support. 1his reflects the value seen in the participation ofresident volunteers and the community exposure garnered from tourist visitors and marketing visibility. In the case of Penetang in 2015. this amounted to aSI5.000 sponsorship recognition for Simcoc County. Additionally, it should be noted that the Club typically operates for only 22 weeks per

season in the curling facility. For this coming year, the Club iscommitted to holding itsii normal schedule of recreational play, plus the additional week required for the Scotties. fhe City will receive not only the advertising value ofthe event but an additional week's revenue from the bar. which in Penetang's case was $14,000. Brampton's typical bar revenue is between $2500 and $3000.

Support Request: The Brampton Curling Club respectfully requests that the City provide at no charge the in-kind staff and equipment required ofapproximately $6,000 and the facility costs for the event, estimated at approximately $6,000 (as estimated by staff). Ifpossible, we would also ask the City to help fund the capital cost ofthe camera and display system being purchased to properly host the event, up to 50% of the total cost.

We thank you for this consideration and look forward to jointly hosting the best Women's Provincial Championshipsever held in Ontario.

Yours truly

a .is.A-^.OMa,^C Ron I ay Colin Sinclair Bona Lea Allard President. Co-Chair Co-Chair Brampton Curling Club 2016 Scotties 2016 Scotties

Cc: Councilor Jeff Bowman. Councilor Doug Whilans

J1-1 Minutes Strategic Plan Implementation Committee Committee of the Council of The Corporation of the City of Brampton

BRAMPTON CITY COUNCIL DATE: July 8, 2015

June 18, 2015

Members Present: City Councillor D. Whillans – Wards 2 and 6 (Chair) City Councillor G. Dhillon – Wards 9 and 10 (Vice-Chair) Regional Councillor G. Gibson – Wards 1 and 5 Regional Councillor E. Moore – Wards 1 and 5 City Councillor J. Bowman – Wards 3 and 4 City Councillor P. Fortini – Wards 7 and 8

Members Absent: Regional Councillor M. Palleschi – Wards 2 and 6 (personal) Regional Councillor M. Medeiros – Wards 3 and 4 (personal) Regional Councillor G. Miles – Wards 7 and 8 (vacation) Regional Councillor J. Sprovieri – Wards 9 and 10 (personal)

Staff Present: M. Ball, Acting Chief Administrative Officer P. Simmons, Chief Corporate Services Officer J. Patteson, Chief Public Services Officer D. Wilson, Executive Director, Human Resources P. Honeyborne, Executive Director, Finance and Treasurer M. Gordon, Executive Director, Strategic Communications D. Sutton, Director, Financial Planning and Budgets V. Mountain, Advisor, Corporate Development and Strategy A. Rawecki, Senior Advisor, Human Resources M. McCollum, Manager, Corporate Development and Strategy N. Haines, Senior Advisor, Communications R. Beatty, Specialist, Corporate Effectiveness H. Punia, Chief of Staff, Mayor’s Office P. Fay, City Clerk E. Evans, Deputy Clerk T. Jackson, Legislative Coordinator

J1-2 Minutes Corporate Services Committee

The meeting was called to order at 2:05 p.m. and adjourned at 2:51 p.m.

After due consideration of the matters placed before this Committee, the members beg leave to present its report as follows:

Item Recommendation

A 1. SP001-2015 Approval of Agenda

A 2. SP002 -2015 Selection of Chair and Vice-Chair

B. Declarations of Interest under the Municipal Conflict of Interest Act

C. Consent

D. Announcements

E. Delegations

F. Staff Presentations

F 1. SP003-2015 Strategic Plan: 2015-2018 (File JB.d)

G. Reports

G 1. SP004-2015 Strategic Plan Implementation Committee: Terms of Reference (File JB.d)

G 2. SP003-2015 Strategic Plan: 2015 – 2018 (File JB.d)

H. Other/New Business

I. Deferred/Referred Matters

J. Notice of Motion

K. Correspondence

L. Councillors Question Period

M. Public Question Period

N. Closed Session

O. SP005-2015 Adjournment

______City Councillor D. Whillans, Chair

2015 06 18 Page 2 of 7 J1-3 Minutes Corporate Services Committee

A 1. Approval of Agenda

Peter Fay, City Clerk, Corporate Services, called the meeting to order and chaired the meeting until a Chair was elected.

The following motion was considered.

SP001-2015 That the agenda for the Strategic Plan Implementation Committee Meeting of June 18, 2015 be approved, as printed and circulated.

Carried

A 2. Selection of Chair and Vice Chair

Peter Fay, City Clerk, Corporate Services, called for nominations for the position of Chair. City Councillor Doug Whillans was nominated for this position and accepted the nomination. There were no further nominations for the position of Chair.

Mr. Fay called for a motion to close the nominations, and City Councillor Doug Whillans was acclaimed as Chair.

Mr. Fay, turned the meeting over to City Councillor Doug Whillans.

City Councillor Doug Whillans, called for nominations for the position of Vice- Chair. City Councillor Gurpreet Dhillon was nominated for this position and accepted the nomination. There were no further nominations for the position of Chair.

City Councillor Doug Whillans called for a motion to close the nominations, and City Councillor Gurpreet Dhillon was acclaimed as Vice-Chair.

The following motion was considered.

SP002-2015 1. That City Councillor Doug Whillans be elected to the position of Chair of the Strategic Plan Implementation Committee until the mandate of the Committee has been fulfilled, or until a successor is named; and,

2. That City Councillor Gurpreet Dhillon be elected to the position of Vice-Chair of the Strategic Plan Implementation Committee until the mandate of the Committee has been fulfilled, or until a successor is named.

Carried

2015 06 18 Page 3 of 7 J1-4 Minutes Corporate Services Committee

B. Declarations of Interest under the Municipal Conflict of Interest Act - nil

C. Consent

The following items listed with an asterisk (*) were considered to be routine and non-controversial by the Committee and were approved at one time.

(nil)

D. Announcements - nil

E. Delegations - nil

F. Staff Presentations

F 1. Presentation by M. Ball, Acting Chief Administrative Officer, re: Strategic Plan: 2015 – 2018 (File JB.d).

Item G 2 was brought forward and dealt with at this time.

Marilyn Ball, Acting Chief Administrative Officer, advised the Committee that two workshops were hosted by staff on January 20, 2015 and February 25, 2015. The focus of the workshops was on developing the Strategic Plan, aligned with the 2015-2018 term of council. In addition, council indicated its commitment to the community by launching the City’s most extensive consultation process to date for its 2015 budget. Ms. Ball indicated that the strategic plan will assist with guidance when working on budget and business plans.

Staff provided the following information regarding the framework of the 2015-2018 Strategic Plan: • Priorities - Key Themes • Initiatives – Validation and Prioritization • Vision and process • Inputs o Service Satisfactory Survey o Economic Development Workshop o Budget Engagement “Let’s Connect” o Staff Consultation • Making connections frame work – Good Government, Smart Growth, Move and Connect, and Strong Communities

2015 06 18 Page 4 of 7 J1-5 Minutes Corporate Services Committee

• Proposed Schedule o September 2015 • Progress update from staff • Determine further community engagement/advocacy by committee • November 2015 o Action plan summary/presentation from staff o Approval of Strategic Plan by committee

Mayor Linda Jeffrey, advised staff she would like to see the following items incorporated in the Strategic Plan: • Code of conduct – Good Government • Fire Safety Centre – Move and Connect • Remove Heritage Heights (too specific) and replace with good planning • Peel Memorial Health Centre, William Osler, Erin Oaks, University – need to make connections

Committee discussion took place with respect to the following: • The province defines what constitutes mobility, such as, types of transportation, urban growth centres, and corridors • If the City can deliver a true mobility hub in the downtown area, there is an opportunity to have it funded by metrolinx. However, it is contingent on having an LRT to the downtown • Opportunity to look at establishing a new station hub to interchange buses • Opportunity to bring partners together (GO Transit, Metrolinx, etc.). Metrolinx has offered to fund • Clarification that some priorities fall under more than one category • An action plan that indicates what will take place will be brought back for Committee’s consideration • Suggestion to add corporate key indicators to the good government category • Linkage of departmental business plans to strategic plan • Corporate Key Indicators (ISO Certification) is a broader strategy and will be looked at in the future • Clarification regarding the downtown flood mitigation strategy • Noted that the downtown flood mitigation strategy should be called the River Walk Project • Clarification that the downtown flood mitigation strategy has a number significant components • Question regarding how to incorporate the Strategic Plan objectives into staff reports and daily business

2015 06 18 Page 5 of 7 J1-6 Minutes Corporate Services Committee

• Comment that if an item is on a departmental tasks list, and does not fall in line with the Strategic Plan then the item should not be undertaken • The senior management meets weekly to discuss departmental project plans to ensure alignment with strategic objectives • Need for a future committee meeting in September 2015

The following motion was considered.

SP003-2015 1. That the presentation from M. Ball, Acting Chief Administrative Officer, to the Strategic Plan Implementation Committee Meeting of June 18, 2015, re: Strategic Plan: 2015 – 2018 (File JB.d) be received; and,

2. That the report from M. Ball, Acting Administrative Officer, dated June 10, 2015, to the Strategic Plan Implementation Committee meeting of June 18, 2015, re: Strategic Plan: 2015 – 2018 (File JB.d) be received; and,

3. That the Strategic Plan Implementation Committee endorse the proposed framework for the Strategic Plan for Brampton; and,

4. That staff report back to the Strategic Plan Implementation Committee in September 2015 with a progress update.

Carried

G. Reports

G 1. Report from M. Ball, Acting Chief Administrative Officer, dated June 10, 2015, re: Strategic Plan Implementation Committee: Terms of Reference (File JB.d).

Victoria Mountain, Advisor, Corporate Development and Strategy, Chief Administrative Officer, provided a brief overview of the Terms of Reference.

The following motion was considered.

SP004-2015 1. That the report from M. Ball, Acting Administrative Officer, dated June 10, 2015, to the Strategic Plan Implementation Committee meeting of June 18, 2015, re: Strategic Plan Implementation Committee: Terms of Reference (File JB.d) be received; and,

2015 06 18 Page 6 of 7 J1-7 Minutes Corporate Services Committee

2. That the proposed Terms of Reference (Appendix A) for the Strategic Plan Implementation Committee be adopted.

Carried

G 2. Report from M. Ball, Acting Chief Administrative Officer, dated June 10, 2015, re: Strategic Plan: 2015 – 2018 (File JB.d).

Dealt with under Item F 1 – Recommendation SP003-2015

H. Other/New Business

I. Deferred/Referred Matters - nil

J. Notices of Motion - nil

K. Correspondence - nil

L. Councillors Question Period - nil

M. Public Question Period - nil

N. Closed Session

O. Adjournment

SP005-2015 That the Strategic Plan Implementation Committee do now adjourn to meet again in September 2015, or at the call of the Chair.

Carried

2015 06 18 Page 7 of 7 J2-1 Minutes Planning and Infrastructure

Services Committee Committee of the Council of The Corporation of the City of Brampton

BRAMPTON CITY COUNCIL DATE: July 8, 2015

June 22, 2015

Members Present: Regional Councillor E. Moore – Wards 1 and 5 (Chair) Regional Councillor G. Gibson – Wards 1 and 5 Regional Councillor M. Palleschi – Wards 2 and 6 Regional Councillor M. Medeiros – Wards 3 and 4 Regional Councillor J. Sprovieri – Wards 9 and 10 City Councillor D. Whillans – Wards 2 and 6 City Councillor J. Bowman – Wards 3 and 4 City Councillor P. Fortini – Wards 7 and 8 City Councillor G. Dhillon – Wards 9 and 10 (arrived at 1:15 p.m. – personal)

Members Absent: Regional Councillor G. Miles – Wards 7 and 8 (vacation)

Staff Present: Planning and Infrastructure Services Department M. Ball, Acting Chief Administrative Officer J. Pitushka, Acting Chief, Planning and Infrastructure Services M. Won, Executive Director, Engineering and Development H. MacDonald, Director, Planning Policy and Growth Management H. Zbogar, Manager, Long Range Transportation Planning D. Waters, Manager, Land Use Policy A. Parsons, Manager, Development Services Site Plan Approvals C. LaRota, Policy Planner

Corporate Services Department J. Zingaro, Legal Counsel, Real Estate P. Fay, City Clerk E. Evans, Deputy City Clerk S. Danton, Legislative Coordinator

J2-2 Minutes Planning and Infrastructure Services Committee

The meeting was called to order at 1:06 p.m., recessed at 5:05 p.m., reconvened at 5:15 p.m., and adjourned at 6:24 p.m.

After due consideration of the matters placed before this Committee, the members beg leave to present its report as follows:

Item Recommendation

A. P&IS153-2015 Approval of Agenda

B. Declarations of Interest under the Municipal Conflict of Interest Act

C. Consent

D. Statutory Public Meeting Reports

E 1. P&IS168-2015 Proposed Housekeeping Updates to Provisions of the Sign By-law (File 26SI / BJ.x)

E 2. P&IS169-2015 Site Specific Amendment to the Sign By-law 399-2002 – Markview Home Corp. – 10 Squire Ellis Drive – Ward 10 (File 26SI / BJ.x)

E 3. P&IS154-2015 Riverfield Golf Club – Safety Concerns

E 4. P&IS155-2015 Animal Welfare Issues and Public Safety

E 5. P&IS156-2015 2015 Transportation Master Plan (File P40 TMP 14 / JB.d)

E 6. P&IS157-2015 Hurontario-Main Light Rail Transit Update (File Ha.a / EA 10-3130-101)

E 7. P&IS158-2015 Municipal Comprehensive Review (MCR) – Initial Report P&IS159-2015 (File P25-OPR / JB.a)

E 8. P&IS160-2015 Heritage Application – 45 Church Street

F 1. P&IS161-2015 Application to Amend the Official Plan and Zoning By- law – Weston Consulting Group Inc. – 2182036 Ontario Inc. – South-East of Queen Street East and The Gore Road – 4523 Queen Street East – Ward 8 (File C10E04.006 / HB.c)

F 2. P&IS162-2015 Application to Amend the Zoning By-law – Gagnon & Law Urban Planners Ltd. – Mattamy (Wanless) Ltd. –

2015 06 22 Page 2 of 43 J2-3 Minutes Planning and Infrastructure Services Committee

East of Creditview Road, North and South of Remembrance Road – Ward 6 (File C03W16.005 / HB.c)

F 3. P&IS163-2015 Application to Amend the Official Plan and Zoning By- law – Glen Schnarr & Associates Inc. – 13335338 Ontario Ltd., William Hewson, and 6602142 Canada Ltd. – 174, 178, 180 and 184 Queen Street East – Ward 1 (File C01E06.053 / HB.c)

F 4. P&IS158-2015 Municipal Comprehensive Review (MCR) – Initial Report P&IS159-2015 – RML #2014-026 (File P25-OPR / JB.a)

F 5. P&IS164-2015 Province of Ontario’s Climate Change Discussion Paper 2015 (File P44.SCDG / BA.x)

F 6. P&IS165-2015 City of Brampton Response to Ontario’s Long Term Affordable Housing Strategy Update (File GC.x LTAHS 2015 / JB.d)

F 7. P&IS166-2015 Application for a Permit to Demolish a Residential Property – 10461 Coleraine Drive – Ward 10 (File G33-LA / BH.c)

F 8. P&IS167-2015 Application for a Permit to Demolish a Residential Property – 2088 Embleton Road – Ward 6 (file G33-LA / BH.c)

F 9. P&IS168-2015 Proposed Housekeeping Updates to Provisions of the Sign By-law (File 26SI / BJ.x)

F 10. P&IS169-2015 Site Specific Amendment to the Sign By-law 399-2002 – Markview Home Corp. – 10 Squire Ellis Drive – Ward 10 (File 26SI / BJ.x)

G 1. P&IS170-2015 Report to Authorize a Housekeeping Amendment to the Subdivision Agreement dated June 6, 2014, between 2258659 Ontario Inc., The Corporation of the City of Brampton, and The Regional Municipality of Peel – Amending Agreement – 2258659 Ontario Inc. – Queenspointe Creditview Crossing Subdivision – Elmcrest Drive and Zanetta Crescent – Ward 4 (File C03W03.013 / HB.c)

G 2. P&IS156-2015 Transportation Master Plan Final Report (File P40 TMP 14 / JB.d)

2015 06 22 Page 3 of 43 J2-4 Minutes Planning and Infrastructure Services Committee

H 1. P&IS171-2015 Request to Begin Procurement – Purchasing By-law Section 4.0 – Queen Street West Züm Improvements – Phase II – Downtown Terminal to Mount Pleasant GO Station – Wards 4, 5, and 6 (File IA.a)

H 2. P&IS172-2015 General Traffic By-law – Administrative Update (File GD.x)

H 3. P&IS173-2015 Installation of Pay and Display Parking Metres on Mill Street South – Ward 3 – RML #2014-036 (File IA.b)

H 4. P&IS174-2015 The Alternate Process for the Consideration of All-way Stop Signs – Lexington Road and Long Meadow Road – Ward 8 (File IA.b)

H 5. P&IS175-2015 Tree Fund Donation Program (File CB.x)

H 6. P&IS176-2015 Arterial Road Speed Limit Review – Cottrelle Blvd. (Wards 8 and 10) and Hurontario Street (Wards 3 and 4) (File IA.b)

H 7. P&IS177-2015 Parking/Stopping Related Issues – Sugarpine Court – Ward 9 (File IA.b)

H 8. P&IS178-2015 2015 New School Infrastructure Improvements – Wards 4, 5, 6, and 10 (File IA.b)

H 9. P&IS179-2015 Illegal Street Racing – Wards 6 and 8 (File IA.b)

H 10. P&IS157-2015 Hurontario-Main Light Rail Transit Project Update (File Ha.a / EA 10-3130-101)

H 11. P&IS180-2015 Request for Budget Amendment and to Begin Procurement – Purchasing By-law Section 4.0 – Torbram Road Widening and Reconstruction between Countryside Drive and Mayfield Road – Wards 9 and 10 (File IA.a)

I 1. P&IS181-2015 Minutes – Cycling Advisory Committee – May 21, 2015

I 2. P&IS182-2015 Minutes – Brampton School Traffic Safety Council – June 4, 2015

I 3. P&IS183-2015 Minutes – Brampton Heritage Board – June 16, 2015

I 4. P&IS184-2015 Minutes – Environment Advisory Committee – June 16, 2015

I 5. P&IS185-2015 Minutes – Cycling Advisory Committee – June 18, 2015

2015 06 22 Page 4 of 43 J2-5 Minutes Planning and Infrastructure Services Committee

J. Other/New Business/Unfinished Business

K. Referred Matters

L. Deferred Matters

M. Notice of Motion

N 1. P&IS186-2015 Correspondence re: Resolution Number 2015-307 – Amendment to Regional Road System By-law 95-2007, Transfer of a Potion of Ebenezer Road and a Portion of McVean Drive from the Region of Peel to the City of Brampton – City of Brampton, Ward 8 (File BA.x)

N 2. P&IS187-2015 Correspondence re: Resolution Number 2015-309 – Speed Limit Revision on Regional Road 1 (Mississauga Road) from 1190 Metres South of Regional Road 6 (Embleton Road) to 400 Metres North of Regional Road 6 (Queen Street West) – City of Brampton, Wards 4, 5, and 6 (File BA.x)

N 3. P&IS188-2015 Correspondence re: Resolution Number 2015-341 – 2015 Coordinated Review of Provincial Plans (File BA.x)

N 4. P&IS189-2015 Correspondence re: 2015 Coordinated Review of Provincial Plans (File BA.x)

N 5. P&IS190-2015 Correspondence re: Town of Caledon Comments on the Proposed Legislative Updates to the Planning Act (File BA.x)

N 6. P&IS191-2015 Correspondence re: Planning and Funding for Transit and Transportation Infrastructure Projects (2015-J-30), Our File: D21-021 (File BA.x)

O. Councillors Question Period

P. Public Question Period

Q. Closed Session

R. P&IS192-2015 Adjournment

_ Regional Councillor E. Moore, Chair

2015 06 22 Page 5 of 43 J2-6 MINUTES Planning and Infrastructure Services Committee

A. Approval of the Agenda

P&IS153-2015 That the agenda for the Planning and Infrastructure Services Committee Meeting of June 22, 2015, be approved, as printed and circulated.

Carried

The following was received by the City Clerk’s Office after the agenda was printed and relates to published items on the agenda:

Re: Item H 10 – Hurontario-Main Light Rail Transit Project Update (File Ha.a / EA 10-3130-101)

Delegations:

a. Christopher Moon, Davis Webb LLP b. Lisa Stokes, Brampton resident (and correspondence) c. Nikita Brown, Brampton resident (and correspondence) d. Jaipaul Massey-Singh, Brampton Board of Trade e. Renata and Daniel Lewis, T by Daniel (and correspondence) f. Harman Grewal and Harpreet Singh, Lab B Coworking (and correspondence) g. Peter Bailey, Brampton resident

Correspondence:

1. Paula J. Tenuta, Vice President, Policy and Government Relations, BILD, dated June 15, 2015 2. Michael Collins-Williams, Director, Ontario Home Builders’ Association, dated June 17, 2015 3. Gerald Pyjor, Brampton resident, dated June 17, 2015 4. George Shepperdley, Brampton resident, dated June 17, 2015 5. David Laing, Brampton resident, dated June 17, 2015 6. Vani Madgal, Brampton resident, dated June 17, 2015 7. Jenny Morrison, Brampton resident, dated June 17, 2015 8. Kevin Montgomery, Brampton resident, dated June 18, 2015 9. Peter Miasek, Transport Action Ontario, dated June 17, 2015 10. Dayle Laing, Brampton resident, dated June 18, 2015 11. Michael Stokes, Brampton resident, dated June 18, 2015 12. Jerry Shaw, Brampton resident, dated June 18, 2015 13. Chris Drew, Brampton resident, dated June 17, 2015 14. Lorie Miller, Brampton resident, dated June 18, 2015 15. Chris Bejnar and Doug Bryden, Citizens for a Better Brampton, dated June 18, 2015 16. L. Romero, Brampton resident, dated June 18, 2015 17. Crystal Boyd, Brampton resident, dated June 18, 2015 18. Julie White, Brampton resident, dated June 18, 2015 19. Mitchell Taleski, Paradise Homes, dated June 22, 2015 20. Darren Steedman, DG Group, dated June 22, 2015 2015 06 22 Page 6 of 43

J2-7 MINUTES Planning and Infrastructure Services Committee

Re: Item F 4 – Municipal Comprehensive Review (MCR) – Initial Report – RML #2014-026 (File P25-OPR / JB.a)

Correspondence 1. Colin Chung, Glen Schnarr & Associates Inc., on behalf of Nevets-Airport Road Holdings Inc., dated June 19, 2015 2. Colin Chung, Glen Schnarr & Associates Inc., on behalf of Village Acres Ltd., dated June 19, 2015 3. Colin Chung, Glen Schnarr & Associates Inc., on behalf of Castlemore Country Properties Ltd., dated June 19, 2015 4. Michael Gagnon, Gagnon & Law Urban Planners Ltd., on behalf of TACC/Holborn Corporation, dated June 22, 2015 5. Michael Gagnon, Gagnon & Law Urban Planners Ltd., on behalf of 802158 Ontario Ltd., and 2244686 Ontario Inc., dated June 22, 2015 6. Scott Snider, Turkstra Mazza, dated June 22, 2015

Re: Item I 3 - Minutes – Brampton Heritage Board – June 16, 2015 – Recommendation HB045-2015

E 8. Delegation from Don Arthur, on behalf of the property owners Guy Vanderbroek and Ivy Ng, of 45 Church Street

The following supplementary information was provided at the meeting:

E 5. – Presentation – 2015 Transportation Master Plan (File P40 TMP 14 / JB.d)

E 6. – Presentation – Hurontario-Main Light Rail Transit Update (File Ha.a / EA 10-3130-101)

E 7. – Presentation – Municipal Comprehensive Review (MCR) – Initial Report (File P25-OPR / JB.a)

I 3. – Minutes – Brampton Heritage Board – June 16, 2015

I 4. – Minutes – Environment Advisory Committee – June 16, 2015

I 5. – Minutes – Cycling Advisory Committee – June 18, 2015

Re: Item F 1 – Application to Amend the Official Plan and Zoning By-law – Weston Consulting Group Inc. – 2182036 Ontario Inc. – South-East of Queen Street East and The Gore Road – 4223 Queen Street East – Ward 8 (File C10E04.006 / HB.c)

• The correct address is 4523 Queen Street East

2015 06 22 Page 7 of 43

J2-8 MINUTES Planning and Infrastructure Services Committee

Re: Item E 4 – Delegation from Laureen D’Alessandro and Sandhya Singh, Brampton residents, re: Animal Welfare Issues and Public Safety

• Request from the delegations to defer the matter to the Planning and Infrastructure Services Committee Meeting of September 21, 2015

B. Declarations of Interest under the Municipal Conflict of Interest Act – nil

C. Consent

* The following items listed with an asterisk (*) were considered to be routine and non-controversial by the Committee and were approved at one time.

(F 1, F 2, F 3, F 5, F 6, F 7, F 8, F 9, F 10, G 1, H 2, H 3, H 4, H 5, I 1, I 2, N 1, N 2, N 3, N 4, N 5, N 6) (Items F 9 and F 10 were added to consent) (Items H 1 and H 11 were removed from consent)

D. Statutory Public Meeting Reports

E. Delegations/Presentations

E 1. Possible delegations re: Proposed Housekeeping Updates to Provisions of the Sign By-law (File 26SI / BJ.x)

Note: Notice regarding this matter was published in the Brampton Guardian on June 12, 2015. In response to the Chair’s inquiry, no one requested to address the subject matter.

See Item F 9 – Recommendation P&IS168-2015

E 2. Possible delegations re: Site Specific Amendment to the Sign By-law 399-2002 – Markview Home Corp. – 10 Squire Ellis Drive – Ward 10 (File 26SI / BJ.x)

Note: Notice regarding this matter was published in the Brampton Guardian on June 12, 2015. In response to the Chair’s inquiry, no one requested to address the subject matter.

See Item F 10 – Recommendation P&IS169-2015

2015 06 22 Page 8 of 43

J2-9 MINUTES Planning and Infrastructure Services Committee

E 3. Delegation from Rev. Tony Da Graca, Brampton resident, re: Riverfield Golf Club – Safety Concerns

Tony Da Graca, Brampton resident, stated that his property has been damaged twice by golf balls from the Riverfield Golf Club and expressed concern for possible injuries to area residents. Mr. Da Graca requested that the City investigate possible safety mitigation measures.

Staff explained that Riverfield Golf Club has submitted a site plan application for extension and safety measures will be considered through the planning process.

The following motion was considered:

P&IS154-2015 1. That the delegation from Rev. Tony Da Graca, Brampton resident, to the Planning and Infrastructure Services Committee Meeting of June 22, 2015, re: Riverfield Golf Club – Safety Concerns be received; and,

2. That the delegation request from Rev. Tony Da Graca, Brampton resident, to the Planning and Infrastructure Services Committee Meeting of June 22, 2015, be referred to staff for further review and consideration of safety mitigation measures.

Carried

E 4. Delegation from Laureen D’Alessandro and Sandhya Singh, Brampton residents, re: Animal Welfare Issues and Public Safety

See Item A – Approval of the Agenda

The following motion was considered:

P&IS155-2015 That the delegation from Laureen D’Alessandro and Sandhya Singh, Brampton residents, re: Animal Welfare Issues and Public Safety be deferred to the September 21, 2015, Planning and Infrastructure Services Committee Meeting.

Carried

E 5. Presentation by Henrik Zbogar, Manager, Long Range Transportation Planning, and Brett Sears, Marshall Macklin Monaghan, re: 2015 Transportation Master Plan (File P40 TMP 14 / JB.d) 2015 06 22 Page 9 of 43

J2-10 MINUTES Planning and Infrastructure Services Committee

Henrik Zbogar, Manager, Long Range Transportation Planning, and Brett Sears, Marshall Macklin Monaghan, presented details on the 2015 Transportation Master Plan (TMP) that included the following:

• Background and context o Planning context o Challenges and opportunities o TMP update goals and principles • Public and stakeholder consultation o Online engagement – Phase 1 and 2 o Feedback – Phase 1 and 2 • Analysis of alternatives o 2041 Network assumptions o Holistic Evaluation • Results and recommendations o Strategic principles – roads and transit o Recommended network needs to 2021 and 2041 o Short term recommendations o Transportation demand management o Active transportation • Monitoring progress o Performance evaluation • Next steps o Study completion o Review period o Implementation

Committee consideration of the matter included:

• Queen Street future transit needs • Monitoring public online engagement in traffic studies and surveys • Ridership statistics on existing transit routes and travel numbers in and out of the city • Increasing active transportation • Transit links and connections to neighbouring municipalities • Demographic and statistical data on transit ridership • Availability of transit and vehicular emissions data comparators

Item G 2 was dealt with at this time.

The following motion was considered:

P&IS156-2015 1. That the report from A. Oliveira, Transportation Policy Planner, Development Engineering Services, dated June 3, 2015, to the Planning and Infrastructure Services Committee Meeting of June 22, 2015, re: Transportation Master Plan Final Report (File P40 TMP 14 / JB.d) be received; and,

2015 06 22 Page 10 of 43

J2-11 MINUTES Planning and Infrastructure Services Committee

2. That the 2015 Transportation Master Plan recommendations (Executive Summary in Appendix A of the report) be endorsed and that the 2015 Transportation Master Plan be approved in principle pending 30-day public review; and,

3. That a Notice of Study Completion for the Transportation Master Plan be issued to initiate a 30-day review period, in accordance with the requirements for a Municipal Class Environmental Assessment; and,

4. That the Clerk forward a copy of this report to the Region of Peel, City of Mississauga, Town of Caledon, Region of Halton, Town of Halton Hills, York Region, City of Vaughan, Ministry of Transportation, and Metrolinx for information.

5. That the presentation by Henrik Zbogar, Manager, Long Range Transportation Planning, and Brett Sears, Marshall Macklin Monaghan, to the Planning and Infrastructure Services Committee Meeting of June 22, 2015, re: 2015 Transportation Master Plan (File P40 TMP 14 / JB.d) be received.

Carried

E 6. Presentation by Chris Duyvestyn, Manager, Infrastructure Planning, and Alan Jones, Steer Davies Gleave, re: Hurontario-Main Light Rail Transit Update (File Ha.a / EA 10-3130-101)

Chris Duyvestyn, Manager, Infrastructure Planning, and Alan Jones, Steer Davies Gleave, presented details on the Hurontario-Main Light Rail Transit (LRT) Update that included the following:

• Alternative alignments o 11 options north of Steeles Avenue reviewed; 8 determined not feasible o Discussions with Metrolinx o Construction impacts and mitigation strategy o Summary of feasible options o Tunneling – tunnel boring machine of sequential excavation method o Next steps • Urban style LRT: worldwide transit choice – examples of LRT from Germany, Ireland, Switzerland, USA, Australia, Zurich, Nice, Amsterdam, Lyon, and Spain • Hurontario- Main LRT o Integrated land use and transit 2015 06 22 Page 11 of 43

J2-12 MINUTES Planning and Infrastructure Services Committee

o Planning – key factors o Regional context and a brief chronology o Backgrounder – directions report (2009 and 2010) o Master plan vision o Hurontario-Main Street Rapid Transit BCA o Business case context: meeting strategic policy o Planning, design and engineering o Project context o Ridership forecasting and traffic assessment o Land use intensification o Brampton’s downtown vision o Integrated transit network, developing a complete street, and recommended alignment o Conclusions and the case for Hurontario-Main LRT

Following the presentations, delegations addressed Committee as follows:

Chris Moon, Davis Webb LLP, stated that he will put forward his comments at the July 8th Special Council Meeting.

Committee noted that all delegations are invited to speak at the Special Council Meeting on July 8, 2015, and may confirm their delegation through the Clerk’s Office.

Lisa Stokes, Brampton resident, spoke in favour of the Hurontario-Main LRT surface alignment and expressed her opinion that if the surface alignment is not approved by Council, the City will lose intensification and working professionals that are needed to bring vibrancy to the downtown core.

Daniel Lewis, Brampton business owner, spoke in favour of the proposed LRT and expressed his view that it will help support downtown businesses.

Jaipaul Massey-Singh, Brampton Board of Trade, expressed support for the Hurontario-Main LRT and noted the benefits of a surface route. He noted that the Brampton Board of Trade would also endorse a Queen Street LRT.

Nikita Brown, Brampton resident, spoke in favour of the LRT and stated her opinion that the surface route will benefit and improve the downtown.

Harman Grewal and Harpreet Zingh, Lab B Coworking, Brampton, spoke in favour of the LRT surface route and stated that it will be the infrastructure that spurs the downtown into becoming a lively city. Without LRT, business owners will leave for other cities that offer easily accessible rapid transit.

2015 06 22 Page 12 of 43

J2-13 MINUTES Planning and Infrastructure Services Committee

Peter Bailey, Brampton resident, suggested that alternate routes be considered and expressed his opinion that routing the LRT through Kennedy Road is a more viable option.

Committee consideration of the matter included:

• Possible heritage impacts • Pedestrian, transit rider, and LRT vehicle safety measures • Current state of comparable cities that have LRT • Development options in the downtown core • LRT connections to the downtown transit station and increased traffic congestion • Downtown core vision and secondary plan • Relocation of the Farmer’s Market • Provincial capital funding and estimated costs to the taxpayer • Downtown business support during construction period • Requests for sketches of Kennedy Road route options and information on possible impacts to Kennedy Road properties • Re-routing to Kennedy Road providing an east-west connection • Applying to available federal and provincial grants to offset the cost of the project • Understanding the complete scope of the project prior to the Council vote

A motion was introduced to request staff to provide Council with further information including funding, potential costs to the City, alternative route options, maintenance and operation, and business impact mitigation measures on the Hurontario-Main Light Rail Transit Project.

Item H 10 was brought forward at this time.

The following motion was considered:

P&IS157-2015 1. That the presentation by Chris Duyvestyn, Manager, Infrastructure Planning, and Alan Jones, Steer Davies Gleave, to the Planning and Infrastructure Services Committee Meeting of June 22, 2015, re: Hurontario-Main Light Rail Transit Update (File Ha.a / EA 10-3130-101) be received; and,

2. That the following delegations to the Planning and Infrastructure Services Committee Meeting of June 22, 2015, re: Hurontario-Main Light Rail Transit Update (File Ha.a / EA 10-3130-101) be received;

a. Christopher Moon, Davis Webb LLP b. Lisa Stokes, Brampton resident

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c. Nikita Brown, Brampton resident d. Jaipaul Massey-Singh, Brampton Board of Trade e. Daniel Lewis, T by Daniel f. Harman Grewal and Harpreet Singh, Lab B Coworking g. Peter Bailey, Brampton resident

3. That Agenda Item H 10 – Hurontario-Main Light Rail Transit Project Update (File Ha.a / EA 10-3130-101), and all related correspondence, be referred to the Special Meeting of Council, scheduled for July 8, 2015, at 7:00 p.m., for Council consideration, and that the following additional information be provided for the Special Meeting:

a.) written confirmation from Metrolinx that: 1) Mississauga’s LRT segment/section will proceed as a fully funded project, even if Brampton does not accept a LRT surface alignment through its heritage district/core; 2) Any costs associated with alignment changes made by Mississauga (i.e., to serve Sheridan College and Square One), will be the responsibility of Mississauga, and not within the funding envelope announced by Metrolinx; 3) Brampton will or will not lose its share of funding if it does not accept a LRT surface alignment through its heritage district/core; 4) The objective of the fully funded project was to provide connectivity between the GO Station in Mississauga Port Credit and the GO Station in Downtown Brampton; 5) Metrolinx is fully aware of Brampton’s position that it does not accept a LRT surface alignment through its heritage district/core; and confirmation that they have been made aware of the Brampton Council’s concerns with a surface alignment north of Steeles both in December of 2013, and again in September 2014; 6) Metrolinx is willing and agreeable to funding alternative options to an LRT surface alignment through Brampton’s heritage district/core during this round; 7) Who owns what portions of the LRT between Mississauga, Brampton and Metrolinx vis a vis rail infrastructure, trains, transit stops and shelters; 8) Who pays for the LRT maintenance and operation, ongoing repair and replacement; 2015 06 22 Page 14 of 43

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9) Given the five year plan to build LRT ridership, who pays for the initial shortfall in any revenue; and, 10) Ongoing operating costs including, but not limited to: drivers, buses, transformers.

b.) additional information from City staff detailing: 1) all estimated potential City costs to be borne by the City including, but not limited to: a. land/property acquisitions; b. utility relocations c. surface enhancements, realignment, construction costs related to any of the City’s objectives of attracting investment; d. shelters; e. landscaping; f. terminals – upgrading and/or replacement; and. g. increased winter maintenance; 2) an impact study to other retail centres in Brampton (e.g., Morguard properties across Queen Street, Trinity Common); 3) what strategies Brampton is exploring to recover and recoup land value capture; 4) business mitigation plan for businesses along LRT and responsibility (i.e., local municipality or Metrolinx) for any loss of business liability; 5) the value of any projected loss of local transit revenue based on current and projected ridership (e.g., Brampton Transit, Züm) to Metrolinx; 6) federal grant funding opportunities available to the City for the LRT project; and, 7) opportunities and implications for future Queen Street LRT interconnections.

Carried

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E 7. Presentation by Russell Matthew, Hemson Consulting Ltd., re: Municipal Comprehensive Review (MCR) – Initial Report (File P25-OPR / JB.a)

Russell Matthew, Hemson Consulting Ltd., provided details on the Municipal Comprehensive Review (MCR) Initial Report that included the following:

• Initial findings of the MCR: activity rate, land supply, and heritage heights • Population and employment forecasts • Peel allocation – rapid growth indicators to 2041 • Brampton activity rates compared to other large municipalities • Planned residential supply sufficient to accommodate policy forecast • Recommendations

Committee discussion of the matter included:

• Employment lands – proposed allocation, redevelopment opportunities, and conversion requests • Heritage heights – land use planning, employment land designation, possible alignment of the GTA West Corridor, and consultation with the landowners • Mississauga and Caledon have approved their population allocations; Brampton’s pending decision stalling Regional business

Staff stated that the report and recommendations are a high level overview and target, and may be considered “housekeeping” at this time. The recommendations do not designate the lands in Heritage Heights and public consultations will be held in the future through the Secondary Plan process.

The following motion was introduced, voted on and lost:

P&IS158-2015 That clauses 2 and 3 of the recommendations be referred to Lost staff for further consideration and public consultation with Heritage Heights landowners.

Lost

The following motion was considered:

P&IS159-2015 1. That the report from C. LaRota, Policy Planner, Planning Policy and Growth Management, dated May 20, 2015, to the Planning and Infrastructure Services Committee Meeting of June 22, 2015, re: Municipal Comprehensive Review

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(MCR) – Initial Report – RML #2014-026 (File P25-OPR / JB.a) be received; and,

2. That for the purposes of proceeding with the next stage of the MCR and draft ROPA 27, the 2041 Peel forecast of 919,000 people and 329,000 jobs allocted to Brampton, in order for the Region of Peel to advance the planning process associated with Amendment 2 to the Growth Plan be endorsed; and,

3. That a copy of the report and Council resolution be forwarded to the Region of Peel, Town of Caledon and City of Mississauga for information; and,

4. That the Presentation by Russell Matthew, Hemson Consulting Ltd., to the Planning and Infrastructure Services Committee Meeting of June 22, 2015, re: Municipal Comprehensive Review (MCR) – Initial Report (File P25- OPR / JB.a) be received.

5. That the following correspondence to the June 22, 2015, Planning and Infrastructure Services Committee re: Municipal Comprehensive Review (MCR) – Initial Report (File P25-OPR / JB.a) be received:

1. Colin Chung, Glen Schnarr & Associates Inc., on behalf of Nevets-Airport Road Holdings Inc., dated June 19, 2015 2. Colin Chung, Glen Schnarr & Associates Inc., on behalf of Village Acres Ltd., dated June 19, 2015 3. Colin Chung, Glen Schnarr & Associates Inc., on behalf of Castlemore Country Properties Ltd., dated June 19, 2015 4. Michael Gagnon, Gagnon & Law Urban Planners Ltd., on behalf of TACC/Holborn Corporation, dated June 22, 2015 5. Michael Gagnon, Gagnon & Law Urban Planners Ltd., on behalf of 802158 Ontario Ltd., and 2244686 Ontario Inc., dated June 22, 2015 6. Scott Snider, Turkstra Mazza, dated June 22, 2015

Carried

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E 8. Delegation from Don Arthur, on behalf of the property owners Guy Vanderbroek and Ivy Ng, of 45 Church Street, re: Heritage Application – 45 Church Street

On behalf of the property owners of 45 Church Street, Don Arthur expressed concern about the recommendation of the Brampton Heritage Board (HB045-2015) to refuse the Heritage Permit Application for 45 Church Street.

Mr. Arthur requested that Committee not approve the Board recommendation and outlined reasons for his request.

Recommendation HB045-2015 was extracted from the Brampton Heritage Board Minutes and dealt with separately.

Committee consideration of this matter included a suggestion that Recommendation HB045-2015 be referred to the July 8, 2015 Council meeting.

In response to questions from Committee, staff agreed to meet with Mr. Arthur in advance of the July 8th Council meeting.

The following motion was considered.

P&IS160-2015 1. That the delegation from Don Arthur, on behalf of the property owners Guy Vanderbroek and Ivy Ng, of 45 Church Street, to the Planning and Infrastructure Services Committee Meeting of June 22, 2015, re: Heritage Application – 45 Church Street be received; and,

2. That Brampton Heritage Board Recommendation HB045- 2015 be referred to the Council Meeting of July 8, 2015 to provide time for staff to meet with the delegation and report back.

Carried

F. Planning (Vice-Chair, City Councillor Fortini)

• Development Planning

* F 1. Report from J. Kwan, Development Planner, Planning and Building, dated May 25, 2015, re: Application to Amend the Official Plan and Zoning By-law – Weston Consulting Group Inc. – 2182036 Ontario Inc. –

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South-East of Queen Street East and The Gore Road – 4523 Queen Street East – Ward 8 (File C10E04.006 / HB.c)

P&IS161-2015 1. That the report from J. Kwan, Development Planner, Planning and Building, dated May 25, 2015, to the Planning and Infrastructure Services Committee Meeting of June 22, 2015, re: Application to Amend the Official Plan and Zoning By-law – Weston Consulting Group Inc. – 2182036 Ontario Inc. – South-East of Queen Street East and The Gore Road – 4523 Queen Street East – Ward 8 (File C10E04.006 / HB.c) be received; and,

2. That the applications be approved in principle and staff be directed to prepare the appropriate amendments to the Official Plan and Zoning By-law;

3. That the Secondary Plan be amended, generally as follows:

3.1) To add site-specific policies in accordance with the following:

• permitting a limited amount of gross floor area for a gas bar, motor vehicle washing establishment, and retail and service commercial uses, only in conjunction with a minimum amount of office space so that offices are the primary use on the site; • implementing architectural and landscaping design policies based upon the approved Urban Design Brief to recognize the “gateway” function of this segment of Queen Street East; and • recognizing the development of the site in conjunction with the abutting parcel to the west.

4. That the Zoning By-law be amended, generally as follows:

4.1) to rezone the site from “Agricultural (A)” to “Floodplain (F)”, “Open Space (OS)”, and a site-specific “Office Commercial (OC)” zone subject to the following:

a) Permitted uses:

i. an office (including medical, dental and drugless practitioners offices and real estate office); ii. the following uses are permitted only in conjunction with a minimum of 950 square metres of office space:

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a. a gas bar; b. a motor vehicle washing establishment; c. a convenience store; and d. a take-out restaurant.

b) Requirements and Restrictions:

i. Minimum setback to Queen Street: 4.5 metres ii. Minimum setback to The Gore Road: 4.5 metres iii. Minimum building height: 2 storeys iv. Maximum building height: 3 storeys v. Maximum gross floor area for retail and service commercial: 570 square metres vi. Minimum landscape open space abutting a public street: 4.5 metres vii. Minimum Parking requirements: - Motor vehicle washing establishment: 5 spaces - All other uses: 1 space per 31 sq. m. of gross floor area viii. No outside storage shall be permitted, and ix. No drive-through facilities shall be permitted.

5. That prior to the adoption of the Official Plan Amendment and the enactment of the Zoning By-law:

5.1) the Urban Design Brief shall be approved to the satisfaction of the Director of Land Development Services;

5.2) the Functional Servicing Report dated and Stormwater Management Report prepared by Jain Consultants International Inc. shall be approved to the satisfactory of the City’s Development Engineering Services Division and the Region of Peel, in consultation with the Toronto Region Conservation Authority;

5.3) a Phase 1 Environmental Site Assessment (and Phase 2 Environmental Site Assessment, if required) and shall be provided confirmation of the Record of Site Condition (in compliance with the most current regulations), to the satisfaction of the Chief Building Official and the owner shall be agreeable to the implementation of the requirement of the Department;

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5.4) the Owner shall gratuitously convey all portions of the property that are determined to be part of the regional floodplain or valley corridor, to the satisfaction of the Chief Planning and Infrastructure Services Department and the City Solicitor, in consultation with the Toronto Region Conservation Authority;

5.5) the Owner shall sign the Bram East Phase 1 Cost Sharing Agreement, and provide the City with a written acknowledgement from the Trustee appointed pursuant to the agreement that the agreement is executed and the payments required by the agreement are delivered, and that this application to amend the Official Plan and Zoning By-law may proceed for approval; and

5.6) the Owner shall agree in writing to the form and content of the implementing Official Plan and Zoning By-law.

6. That prior to the adoption of the Official Plan Amendment and enactment of the Zoning by-law, the applicant shall enter into a rezoning agreement with the City and the Region, which shall include the following:

6.1) prior to the issuance of a building permit, site plan approval shall be obtained, which shall include the submission of a site development plan, landscaping, grading and storm drainage plan, elevation and cross section drawings, fire protection plan and engineering and servicing plans;

6.2) the Owner shall agree to implement the requirements of the approved Urban Design Brief through the site plan approval process including the provision of high quality landscaping and building material;

6.3) prior to site plan approval, the Owner shall provide an Archaeological Assessment(s) for all of the lands within the subject application and shall mitigate adverse impacts to any significant archaeological resources found, to the satisfaction of the Chief Planning and Infrastructure Services Officer and the Ministry of Tourism, Culture and Sport. No demolition, grading, filling, or any form of soil disturbances shall take place on the subject property prior to the acceptance of the Archaeological Assessment by the 2015 06 22 Page 21 of 43

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Ministry indicating that all archaeological resource concerns have met licensing and resource conservation requirements. In this regard, the applicant is required to submit to City Heritage staff the Archaeological Assessment(s) and letter(s) of acceptance from the Ministry for review;

6.4) the Owner agrees to not object to a future access easement, if required, in favour of the abutting parcel located to the west (the Orchard Ridge Parcel), to the satisfaction of the Chief Planning and Infrastructure Services Officer;

6.5) the Owner agrees that during any phase of topsoil stripping, grading or construction, should a cemetery be discovered, the Owner shall, at their expense, undertake mitigation measures to the satisfaction of applicable provincial agencies and the Chief Planning and Infrastructure Services Officer;

6.6) prior to site plan approval, the Owner shall gratuitously dedicate lands required to meet the Regional Official Plan requirements for Queen Street East and The Gore Road, including any additional property that may be required but not limited to utilities, sidewalks, multiuse pathways and transit/bay shelters;

6.7) prior to site plan approval, the Owner shall gratuitously dedicate 0.3 metre reserves along the frontage of Queen Street East and The Gore Road behind the property line;

6.8) prior to site plan approval, the Owner shall provide a traffic control signal easement, in favour of the Region, at the proposed full moves access on the Gore Road;

6.9) prior to site plan approval, the existing median break on Queen Street East for the existing access will be closed at the expense of the Owner and that a continuous median shall be provided;

6.10) the Owner agrees that all lands to be dedicated are to be free and clear of all encumbrances, and all costs associated with the transfer of land will be the 2015 06 22 Page 22 of 43

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responsibility of the Owner. The Owner must provide the necessary title documents and a draft reference plan(s) for review and approval prior to deposit;

6.11) prior to site plan approval, the Owner shall grant all necessary easements to the appropriate authorities as may be required for the installation of utilities and municipal services to service the lands;

6.12) prior to site plan approval, the Owner shall obtain a permit to demolish the residential dwelling at 4523 Queen Street East in accordance with Section 33 of the Planning Act and By-law 203-99;

6.13) the Owner shall agree and acknowledge that the site configuration shown on the conceptual site plan within this report is not final and approved by the City. The site is subject to further review and possible revisions during the site plan approval process and that the final plan must adhere to the City’s requirements and guidelines.

6.14) the Owner shall pay all applicable Regional, City and Educational development charges in accordance with respective development charges by-law;

6.15) the Owner will be required to pay cash-in-lieu of parkland dedication in accordance with the Planning Act and City Policy; and

6.16) the Owner shall agree that on-site waste collection is required through a private waste hauler.

7. That the decision of approval for the subject application be considered null and void and a new development application be required, unless a zoning by-law is passed within 36 months of the Council approval of this decision, or to an extended time at the discretion of the Chief Planning and Infrastructure Services Officer.

Carried

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* F 2. Report from N. Grady, Development Planner, Planning and Building, dated June 2, 2015, re: Application to Amend the Zoning By-law – Gagnon & Law Urban Planners Ltd. – Mattamy (Wanless) Ltd. – East of Creditview Road, North and South of Remembrance Road – Ward 6 (File C03W16.005 / HB.c)

P&IS162-2015 1. That the report from N. Grady, Development Planner, Planning and Building, dated June 2, 2015, to the Planning and Infrastructure Services Committee Meeting of June 22, 2015, re: Application to Amend the Zoning By-law – Gagnon & Law Urban Planners Ltd. – Mattamy (Wanless) Ltd. – East of Creditview Road, North and South of Remembrance Road – Ward 6 (File C03W16.005 / HB.c) be received; and,

2. That the application be approved in principle and staff be directed to prepare the appropriate amendment to the Zoning By-law; and,

3. That Zoning By-law 270-2004 be amended to rezone the lands subject to the application from R3E-5.5-Section 2453 to R3E-4.4-Section 2205; and,

4. That the decision of approval of the application be null and void and a new development application be required, unless a zoning by-law is passed within 36 months of the decision, or within an extended time, to the satisfaction of the Chief Planning and Infrastructure Services Officer.

Carried

* F 3. Report from D. VanderBerg, Central Area Planner, Planning and Building, dated May 26, 2015, re: Application to Amend the Official Plan and Zoning By-law – Glen Schnarr & Associates Inc. – 13335338 Ontario Ltd., William Hewson, and 6602142 Canada Ltd. – 174, 178, 180 and 184 Queen Street East – Ward 1 (File C01E06.053 / HB.c)

P&IS163-2015 1. That the report from D. VanderBerg, Central Area Planner, Planning and Building, dated May 26, 2015, to the Planning and Infrastructure Services Committee Meeting of June 22, 2015, re: Application to Amend the Official Plan and Zoning By-law – Glen Schnarr & Associates Inc. – 13335338 Ontario Ltd., William Hewson, and 6602142 Canada Ltd. – 174, 178, 180 and 184 Queen Street East – Ward 1 (File C01E06.053 / HB.c) be received; and,

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2. That the application by Glen Schnarr & Associates Inc. – 13335338 Ontario Ltd., William Hewson, and 602142 Canada Ltd. (City File C01E06.053) be re-activated and that its zoning by-law be passes by June 20, 2016, or to a further date at the discretion of the Chief of Planning and Infrastructure Services, otherwise the decision of Council shall be considered null and void and a new development application will be required.

Carried

• Policy Planning

F 4. Report from C. LaRota, Policy Planner, Planning Policy and Growth Management, dated May 20, 2015, re: Municipal Comprehensive Review (MCR) – Initial Report – RML #2014-026 (File P25-OPR / JB.a)

Dealt with under Item E 7 – Recommendations P&IS158-2015 and P&IS159-2015

* F 5. Report from M. Hoy, Environmental Policy Planner, Planning Policy and Growth Management, dated May 20, 2015, re: Province of Ontario’s Climate Change Discussion Paper 2015 (File P44.SCDG / BA.x)

P&IS164-2015 1. That the report from M. Hoy, Environmental Policy Planner, Planning Policy and Growth Management, dated May 20, 2015, to the Planning and Infrastructure Services Committee Meeting of June 22, 2015, re: Province of Ontario’s Climate Change Discussion Paper 2015 (File P44.SCDG / BA.x) be received; and,

2. That the submission to the Ministry of Environment and Climate Change regarding Ontario’s Climate Change Discussion Paper 2015, attached to the report as Appendix 1, be endorsed; and,

3. That the report and Council resolution be forwarded to the Ministry of Environment and Climate Change, and to the Brampton-area Members of Provincial Parliament, the Region of Peel, the City of Mississauga, the Town of Caledon and the Association of Municipalities of Ontario for information.

Carried

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* F 6. Report from D. Balasal, Policy Planner, Planning Policy and Growth Management, dated May 28, 2015, re: City of Brampton Response to Ontario’s Long Term Affordable Housing Strategy Update (File GC.x LTAHS 2015 / JB.d)

P&IS165-2015 1. That the Report from D. Balasal, Policy Planner, Planning Policy and Growth Management, dated May 28, 2015, to the Planning and Infrastructure Services Department Committee Meeting of June 22, 2015, re: City of Brampton Response to Ontario’s Long Term Affordable Housing Strategy Update (File GC.x LTAHS 2015 / JB.d) be received; and,

2. That the comments contained in this report be endorsed and submitted to the Ministry of Municipal Affairs and Housing as the City of Brampton’s response to the Province’s Long Term Affordable Housing Strategy Update; and,

3. That the report and associated Council resolution be forwarded to the Ministry of Municipal Affairs and Housing Policy branch, and that copies be sent to the Region of Peel, the City of Mississauga, and the Town of Caledon for their information.

Carried

• Building and Zoning

* F 7. Report from A. Magnone, Regulatory Coordinator, Planning and Building Division, dated May 14, 2015, re: Application for a Permit to Demolish a Residential Property – 10461 Coleraine Drive – Ward 10 (File G33- LA / BH.c)

P&IS166-2015 1. That the report from A. Magnone, Regulatory Coordinator, Planning and Building Division, dated May 14, 2015, to the Planning and Infrastructure Services Committee Meeting of June 22, 2015, re: Application for a Permit to Demolish a Residential Property – 10461 Coleraine Drive – Ward 10 (File G33-LA / BH.c) be received; and,

2. That the application for a permit to demolish the residential property located at 10461 Coleraine Drive be approved; and,

3. That Peel Regional Police be advised of the issuance of a demolition permit for the property; and,

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4. That the demolition of the dwelling must commence within six months of the issuance of the demolition permit otherwise the approval shall be deemed null and void.

Carried

* F 8. Report from A. Magnone, Regulatory Coordinator, Planning and Building Division, dated May 29, 2015, re: Application for a Permit to Demolish a Residential Property – 2088 Embleton Road – Ward 6 (file G33-LA / BH.c)

P&IS167-2015 1. That the report from A. Magnone, Regulatory Coordinator, Planning and Building Division, dated May 29, 2015, to the Planning and Infrastructure Services Committee Meeting of June 22, 2015, re: Application for a Permit to Demolish a Residential Property – 2088 Embleton Road – Ward 6 (file G33-LA / BH.c) be received; and,

2. That the application for a permit to demolish the residential property located at 2088 Embleton Road be approved; and,

3. That Peel Regional Police be advised of the issuance of a demolition permit for the property; and,

4. That the demolition of the dwelling must commence within six months of the issuance of the demolition permit otherwise the approval shall be deemed null and void.

Carried

* F 9. Report from C. Hammond, Manager, Sign Unit, Planning and Building, dated May 5, 2015, re: Proposed Housekeeping Updates to Provisions of the Sign By-law (File 26SI / BJ.x)

See Item E 1

The following motion was considered:

P&IS168-2015 1. That the report from C. Hammond, Manager, Sign Unit, Planning and Building, dated May 5, 2015, to the Planning and Infrastructure Services Committee Meeting of June 22, 2015, re: Proposed Housekeeping Updates to Provisions of the Sign By-law (File 26SI / BJ.x) be received; and,

2. That the proposed amendment to the Sign By-law be enacted.

Carried 2015 06 22 Page 27 of 43

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* F 10. Report from M. Taraborrelli, Sign Coordinator, Planning and Building, dated May 1, 2015, re: Site Specific Amendment to the Sign By-law 399-2002 – Markview Home Corp. – 10 Squire Ellis Drive – Ward 10 (File 26SI / BJ.x)

See Item E 2

The following motion was considered:

P&IS169-2015 1. That the report from M. Taraborrelli, Sign Coordinator, Planning and Building, dated May 1, 2015, to the Planning and Infrastructure Services Committee Meeting of June 22, 2015, re: Site Specific Amendment to the Sign By-law 399-2002 – Markview Home Corp. – 10 Squire Ellis Drive – Ward 10 (File 26SI / BJ.x) be received; and,

2. That the amendment to the Sign By-law be enacted; and,

3. That Markview Home Corp. be responsible for the cost of the public notification.

Carried

G. Engineering and Construction (Vice-Chair, Regional Councillor Sprovieri)

* G 1. Report from A. Walker, Landscape Technologist, Development Engineering Services, dated May 15, 2015, re: Report to Authorize a Housekeeping Amendment to the Subdivision Agreement dated June 6, 2014, between 2258659 Ontario Inc., The Corporation of the City of Brampton, and The Regional Municipality of Peel – Amending Agreement – 2258659 Ontario Inc. – Queenspointe Creditview Crossing Subdivision – Elmcrest Drive and Zanetta Crescent – Ward 4 (File C03W03.013 / HB.c)

P&IS170-2015 1. That the report from A. Walker, Landscape Technologist, Development Engineering Services, dated May 15, 2015, to the Planning and Infrastructure Services Committee Meeting of June 22, 2015, re: Report to Authorize a Housekeeping Amendment to the Subdivision Agreement dated June 6, 2014, between 2258659 Ontario Inc., The Corporation of the City of Brampton, and The Regional Municipality of Peel – Amending Agreement – 2258659 Ontario Inc. – Queenspointe Creditview Crossing Subdivision – Elmcrest Drive and Zanetta Crescent – Ward 4 (File C03W03.013 / HB.c) be received; and,

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2. That the Mayor and City Clerk be authorized to execute an Amending Subdivision Agreement to reflect the eligible development charges reimbursement to the developer in the amount of $378,791.82, which is consistent with the final approved cost estimate for the design and construction of the Neighbourhood Park.

Carried

G 2. Report from A. Oliveira, Transportation Policy Planner, Development Engineering Services, dated June 3, 2015 re: Transportation Master Plan Final Report (File P40 TMP 14 / JB.d)

Dealt with under Item E 5 – Recommendation P&IS156-2015

H. Maintenance and Operations (Vice-Chair, City Councillor Dhillon)

H 1. Report from T. Bosco, Project Leader, Engineering and Capital Construction, dated May 8, 2015, re: Request to Begin Procurement – Purchasing By-law Section 4.0 – Queen Street West Züm Improvements – Phase II – Downtown Terminal to Mount Pleasant GO Station – Wards 4, 5, and 6 (File IA.a)

In response to questions from Committee, staff provided details on the current and projected operations of the downtown terminal.

The following motion was considered:

P&IS171-2015 1. That the report from T. Bosco, Project Leader, Engineering and Capital Construction, dated May 8, 2015, to the Planning and Infrastructure Services Committee Meeting of June 22, 2015, re: Request to Begin Procurement – Purchasing By-law Section 4.0 – Queen Street West Züm Improvements – Phase II – Downtown Terminal to Mount Pleasant GO Station – Wards 4, 5, and 6 (File IA.a) be received; and,

2. That the Purchasing Agent be authorized to commence the procurement for the Queen Street West Züm Improvements from the Downtown Terminal to Mount Pleasant GO Station.

Carried

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* H 2. Report from N. Cadete, Traffic Operations Supervisor, Traffic Engineering Services, dated May 13, 2015, re: General Traffic By-law – Administrative Update (File GD.x)

P&IS172-2015 1. That the report from N. Cadete, Traffic Operations Supervisor, Traffic Engineering Services, dated May 13, 2015, to the Planning and Infrastructure Services Committee Meeting of June 22, 2015, re: General Traffic By-law – Administrative Update (File GD.x) be received; and,

2. That Traffic By-law 93-93, as amended, be further amended.

Carried

* H 3. Report from N. Cadete, Traffic Operations Supervisor, Traffic Engineering Services, dated May 20, 2015, re: Installation of Pay and Display Parking Metres on Mill Street South – Ward 3 – RML #2014-036 (File IA.b)

P&IS173-2015 1. That the report from N. Cadete, Traffic Operations Supervisor, Traffic Engineering Services, dated May 20, 2015, to the Planning and Infrastructure Services Committee Meeting of June 22, 2015, re: Installation of Pay and Display Parking Metres on Mill Street South – Ward 3 – RML #2014-036 (File IA.b) be received; and,

2. That paid parking (pay and display parking metres) not be implemented along the east side of Mill Street South, between Queen Street West and Wellington Street West; and,

3. That the existing “30 minute duration, Monday to Friday, 8am to 6pm” parking control be replaced with a “90 minute duration, Monday to Friday, 8am to 6pm” parking control along the east side of Mill Street South, between Queen Street West and Wellington Street West.

Carried

* H 4. Report from N. Cadete, Traffic Operations Supervisor, Traffic Engineering Services, dated May 14, 2015, re: The Alternate Process for the Consideration of All-way Stop Signs – Lexington Road and Long Meadow Road – Ward 8 (File IA.b)

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P&IS174-2015 1. That the report from N. Cadete, Traffic Operations Supervisor, Traffic Engineering Services, dated May 14, 2015, to the Planning and Infrastructure Services Committee Meeting of June 22, 2015, re: The Alternate Process for the Consideration of All-way Stop Signs – Lexington Road and Long Meadow Road – Ward 8 (File IA.b) be received; and,

2. That all-way stop control be implemented at the intersection of Lexington Road and Long Meadow Road.

Carried

* H 5. Report from J. Skup, Coordinator, Community Development, Parks Maintenance and Operations, dated May 25, 2015, re: Tree Fund Donation Program (File CB.x)

P&IS175-2015 1. That the report from J. Skup, Coordinator, Community Development, Parks Maintenance and Operations, dated May 25, 2015, to the Planning and Infrastructure Services Committee Meeting of June 22, 2015, re: Tree Fund Donation Program (File CB.x) be received; and,

2. That the Treasurer be authorized to establish a reserve fund to accept donations that will be used towards tree planting and replacement; and,

3. That parks staff implement a Tree Fund Donation program commencing September 2015.

Carried

H 6. Report from A. Bhatia, Traffic Operations Technologist, Traffic Engineering Services, dated May 14, 2015, re: Arterial Road Speed Limit Review – Cottrelle Blvd. (Wards 8 and 10) and Hurontario Street (Wards 3 and 4) (File IA.b)

The following motion was considered:

P&IS176-2015 1. That the report from A. Bhatia, Traffic Operations Technologist, Traffic Engineering Services, dated May 14, 2015, to the Planning and Infrastructure Services Committee Meeting of June 22, 2015, re: Arterial Road Speed Limit Review – Cottrelle Blvd. (Wards 8 and 10) and

2015 06 22 Page 31 of 43

J2-32 MINUTES Planning and Infrastructure Services Committee

Hurontario Street (Wards 3 and 4) (File IA.b) be received; and,

2. That By-law 93-93, as amended, be further amended to support the speed limit changes outlined within the report.

Carried

H 7. Report from M. Tunio, Traffic Operations Technologist, Traffic Engineering Services, dated May 19, 2015, re: Parking/Stopping Related Issues – Sugarpine Court – Ward 9 (File IA.b)

The following motion was considered:

P&IS177-2015 1. That the report from M. Tunio, Traffic Operations Technologist, Traffic Engineering Services, dated May 19, 2015, to the Planning and Infrastructure Services Committee Meeting of June 22, 2015, re: Parking/Stopping Related Issues – Sugarpine Court – Ward 9 (File IA.b) be received; and,

2. That Traffic By-law 93-93, as amended, be further amended to implement a “no stopping 8:00am to 5:00pm, Monday to Friday” restriction on the south side of Sugarpine Court.

Carried

H 8. Report from R. Moryc, Traffic Operations Technologist, Traffic Engineering Services, dated May 14, 2015, re: 2015 New School Infrastructure Improvements – Wards 4, 5, 6, and 10 (File IA.b)

The following motion was considered:

P&IS178-2015 1. That the report from R. Moryc, Traffic Operations Technologist, Traffic Engineering Services, dated May 14, 2015, to the Planning and Infrastructure Services Committee Meeting of June 22, 2015, re: 2015 New School Infrastructure Improvements – Wards 4, 5, 6, and 10 (File IA.b) be received; and,

2. That the report be forwarded to the Peel District School Board and the Dufferin-Peel Catholic District School Board to provide assistance in development of the 2015 school program; and,

2015 06 22 Page 32 of 43

J2-33 MINUTES Planning and Infrastructure Services Committee

3. That staff be directed to implement the measures outlined in the report to ensure orderly and safe school openings.

Carried

H 9. Report from N. Cadete, Traffic Operations Supervisor, Traffic Engineering Services, dated May 25, 2015, re: Illegal Street Racing – Wards 6 and 8 (File IA.b)

In response to questions from Committee, staff noted that rumble strips and stop signs are effective speed deterrents.

The following motion was considered:

P&IS179-2015 1. That the report from N. Cadete, Traffic Operations Supervisor, Traffic Engineering Services, dated May 25, 2015, to the Planning and Infrastructure Services Committee Meeting of June 22, 2015, re: Illegal Street Racing – Wards 6 and 8 (File IA.b) be received; and,

2. That staff, in conjunction with Peel Regional Police, work with area business owners to implement rumble strips along the following industrial roads, as a measure to combat illegal street racing: • Summerlea Road (Ward 8) • Walker Drive (Ward 8) • Hereford Street (Ward 6) • Edgeware Road (Ward 6) • Sunpac Boulevard (Ward 8); and,

3. That staff report back to Planning and Infrastructure Services Committee with any significant opposition received from affected business owners prior to implementing any changes.

Carried

H 10. Report from C. Duyvestyn, Manager, Infrastructure Planning, Capital Construction, dated June 9, 2015, re: Hurontario-Main Light Rail Transit Project Update (File Ha.a / EA 10-3130-101)

Dealt with under Item E 6 – Recommendation P&IS157-2015

2015 06 22 Page 33 of 43

J2-34 MINUTES Planning and Infrastructure Services Committee

H 11. Report from M. Alam, Project Engineer, Capital Construction, dated May 22, 2015, re: Request for Budget Amendment and to Begin Procurement – Purchasing By-law Section 4.0 – Torbram Road Widening and Reconstruction between Countryside Drive and Mayfield Road – Wards 9 and 10 (File IA.a)

In response to questions from Committee, staff stated that the land dedication of the right of way will be confirmed with the area developers and the information will be provided to Committee.

The following motion was considered:

P&IS180-2015 1. That the report from M. Alam, Project Engineer, Capital Construction, dated May 22, 2015, to the Planning and Infrastructure Services Committee Meeting of June 22, 2015, re: Request for Budget Amendment and to Begin Procurement – Purchasing By-law Section 4.0 – Torbram Road Widening and Reconstruction between Countryside Drive and Mayfield Road – Wards 9 and 10 (File IA.a) be received; and,

2. That a budget amendment be approved and a new capital project be established in the amount of $11,960,000 for Torbram Road Widening and Reconstruction between Countryside Drive and Mayfield Road, with funding of $7,600,000 transferred from Development Charge Reserves, $400,000 from Reserve #4 – Asset Repair and Replacement and $3,960,000 from External Recoveries – Region of Peel.

3. That the Purchasing Agent be authorized to commence the procurement for the reconstruction and widening of Torbram Road between Countryside Drive and Mayfield Road.

Carried

I. Minutes

* I 1. Minutes – Cycling Advisory Committee – May 21, 2015

P&IS181-2015 That the Minutes – Cycling Advisory Committee – May 21, 2015 to the Planning and Infrastructure Services Committee Meeting of June 22, 2015, Recommendations CYC001-2015 to CYC006-2015, be approved as printed and circulated.

Carried

2015 06 22 Page 34 of 43

J2-35 MINUTES Planning and Infrastructure Services Committee

The recommendations were approved as follows:

CYC001-2015 That the agenda for the Cycling Advisory Committee Meeting of May 21, 2015 be approved as printed and circulated.

CYC002-2015 That the presentation by Earl Evans, Deputy City Clerk, Corporate Services, to the Cycling Advisory Committee Meeting of May 21, 2015, re: Committee Orientation be received.

CYC003-2015 That the presentations by Henrik Zbogar, Manager, Long Range Transportation Planning, and Nelson Cadete, Supervisor, Traffic Operations, to the Cycling Advisory Committee Meeting of May 21, 2015, re: Committee Background and Mandate be received.

CYC004-2015 That Kevin Montgomery and Anthony Simone be appointed Co- Chairs of the Cycling Advisory Committee for the term ending November 30, 2018, or until successors are named.

CYC005-2015 That the Cycling Advisory Committee meet on the third Thursday of every month, at 7:00 p.m., for the remainder of 2015.

CYC006-2015 That the Cycling Advisory Committee do now adjourn to meet again on Thursday, June 18, 2015, at 7:00 p.m.

* I 2. Minutes – Brampton School Traffic Safety Council – June 4, 2015

P&IS182-2015 That the Minutes – Brampton School Traffic Safety Council – June 4, 2015 to the Planning and Infrastructure Services Committee Meeting of June 22, 2015, Recommendations SC057- 2015 to SC061-2015, be approved as printed and circulated.

Carried

The recommendations were approved as follows:

SC057-2015 That the agenda for the Brampton School Traffic Safety Council Meeting of June 4, 2015 be approved as amended as follows:

To add:

N 1. Update from Nelson Cadete, Supervisor, Traffic Operations, Planning and Infrastructure Services, dated June 3, 2015, re: Brampton School Traffic Safety Council Recommendation SC054-2015 - St. Joachim Catholic 2015 06 22 Page 35 of 43

J2-36 MINUTES Planning and Infrastructure Services Committee

Elementary School – 435 Rutherford Road – Ward 1 (File G25SA).

J 2. Discussion at the request of Violet Skirten, Crossing Guard Supervisor, Planning and Infrastructure Services, re: School Crossing Guard Award Banquet (File G25SA).

SC058-2015 1. That Patrick Doran be elected to the position of Chair of the Brampton School Traffic Safety Council Committee for the term ending June 30, 2016, or until a successor is named; and,

2. That Vishal Arora be elected to the position of Vice-Chair of the Brampton School Traffic Safety Council for the term ending June 30, 2016, or until a successor is named.

SC059-2015 That the Enforcement and By-law Services – 2015 School Patrol Statistics Report (File G25SA), to the Brampton School Traffic Safety Council Meeting of June 4, 2015, be received.

SC060-2015 That the verbal advisory from Violet Skirten, Crossing Guard Supervisor, Planning and Infrastructure Services, re: School Crossing Guard Award Banquet (File G25SA), to the Brampton School Traffic Safety Council Meeting of June 4, 2015, be received.

SC061-2015 That the Brampton School Traffic Safety Council do now adjourn to meet again on Thursday, September 10, 2015 at 9:30 a.m. or at the call of the Chair.

I 3. Minutes – Brampton Heritage Board – June 16, 2015

See Item E 8 – Recommendation P&IS160-2015

The following motion was considered:

P&IS183-2015 1. That the Minutes – Brampton Heritage Board – June 16, 2015 to the Planning and Infrastructure Services Committee Meeting of June 22, 2015, Recommendations HB036-2015 to HB044-2015 and HB046-2015 to HB048-2015 be approved, as amended, to delete Recommendation HB045- 2015.

Carried

2015 06 22 Page 36 of 43

J2-37 MINUTES Planning and Infrastructure Services Committee

The recommendations were approved, as amended, as follows:

HB036-2015 That the agenda for the Brampton Heritage Board Meeting of June 16, 2015 be approved as printed and circulated.

HB037-2015 That the Minutes of the Heritage Resources Sub-Committee Meeting of May 4, 2015, to the Brampton Heritage Board Meeting of June 16, 2015, be received.

HB038-2015 That the Minutes of the Heritage Resources Sub-Committee Meeting of June 1, 2015, to the Brampton Heritage Board Meeting of June 16, 2015, be received.

HB039-2015 That the Minutes of the Outreach and Marketing Sub- Committee Meeting of April 29, 2015, to the Brampton Heritage Board Meeting of June 16, 2015, be received.

HB040-2015 1. That the Minutes of the Outreach and Marketing Sub- Committee Meeting of May 27, 2015, to the Brampton Heritage Board Meeting of June 16, 2015, be received; and,

2. That the Plaque Program be amended to replace the existing two plaques (designated property, listed property) with one plaque to be maroon in colour and include the wording “heritage property”.

HB041-2015 1. That the Minutes of the Churchville Heritage Committee Meeting of April 20, 2015 (File BH.c), to the Brampton Heritage Board Meeting of June 16, 2015, be received; and,

2. That the following recommendation, outlined in the subject minutes, be endorsed:

• That the Heritage Permit application for alterations to the garage addition at 7955 Churchville Road be approved in accordance with the revised drawings and that an easement be registered on the title of the property to ensure the use of the garage does not change in the future.

HB042-2015 That the verbal advisory from Antonietta Minichillo, Heritage Coordinator, Planning and Infrastructure Services, to the Brampton Heritage Board Meeting of June 16, 2015, re: Village of Churchville 200th Anniversary, be received.

HB043-2015 1. That the Staff Comments from Stavroula Kassaris, Heritage Coordinator, Planning and Infrastructure Services, dated 2015 06 22 Page 37 of 43

J2-38 MINUTES Planning and Infrastructure Services Committee

May 29, 2015, to the Brampton Heritage Board Meeting of June 16, 2015, re: Application under the Designated Heritage Property Incentive Grant Program – 250 Main Street North – Ward 1 (File BH.c), be received; and,

2. That the application from Armanda Carreiro, to the Brampton Heritage Board Meeting of June 16, 2015, re: Application under the Designated Heritage Property Incentive Grant Program – 250 Main Street North – Ward 1 (File BH.c), be received; and,

3. That the subject grant application be approved, and the Designated Heritage Property Incentive Grant be awarded for half of the rehabilitation costs not covered under the City’s Façade Improvement Program, to a maximum of $5,000.00.

HB044-2015 1. That the Municipal Register of Cultural Heritage Resources Listing Candidate Summary Report – 5 Alexander Street – Ward 1 (File BH.c), to the Brampton Heritage Board Meeting of June 16, 2015, be received; and,

2. That the subject property be endorsed for listing on the City of Brampton Register of Cultural Heritage Resources; and,

3. That staff be directed to proceed with the next steps for listing of the property on the City’s Register.

HB045-2015 Deleted – See Recommendation P&IS160-2015

HB046-2015 1. That the report from Katrina Guy, Heritage Coordinator, Planning and Infrastructure Services, dated June 16, 2015, to the Brampton Heritage Board Meeting of June 16, 2015, re: Partial Repeal of Designating By-law 10-2014 – 8678 Chinguacousy Road (Robert McClure Farmhouse) – Ward 6 (File BH.c), be received; and,

2. That a by-law be passed to partially repeal By-law 10-2014, designating 8678 Chinguacousy Road (Robert McClure Farmhouse), if there are no objections following the 30 day notice period.

HB047-2015 1. That the staff recommendation from the Heritage Coordinators, Planning and Infrastructure Services, dated June 5, 2015, to the Brampton Heritage Board Meeting of June 16, 2015, re: Proposed Relocation Site for the Cole

2015 06 22 Page 38 of 43

J2-39 MINUTES Planning and Infrastructure Services Committee

Farmhouse – 10690 Highway 50 – Ward 10 (File BH.c), be received; and,

2. That the proposed relocation of the Cole Farmhouse to a new lot depicted as RS-1 in the drawings appended to the staff recommendation be endorsed, in principle; and,

3. That the “Notice of Intention to Demolish” under Section 27 (3-5) of the Ontario Heritage Act required to facilitate the relocation of the farmhouse include a Heritage Building Protection Plan and Conservation Plan prepared to the satisfaction of the City.

HB048-2015 That the Brampton Heritage Board do now adjourn to meet again on Tuesday, July 21, 2015 at 7:00 p.m. or at the call of the Chair.

I 4. Minutes – Environment Advisory Committee – June 16, 2015

The following motion was considered:

P&IS184-2015 That the Minutes – Environment Advisory Committee – June 16, 2015 to the Planning and Infrastructure Services Committee Meeting of June 22, 2015, Recommendations EAC007-2015 to EAC011-2015 be approved, as printed and circulated.

Carried

The recommendations were approved as follows:

EAC007-2015 That the agenda for the Environment Advisory Committee Meeting of June 16, 2015, be approved as printed and circulated.

EAC008-2015 1. That the presentation by Susan Jorgenson, Manager, Environmental Planning, to the Environment Advisory Committee Meeting of June 16, 2015, re: Brampton Grow Green: Potential Actions for Committee Consideration (File BC.x) be received; and,

2. That a subcommittee of the Environment Advisory Committee be established; and,

3. That Trevor Boston, David Laing, Shintu Cherian Manathara, Davika Misir, Filiz Ozmisir, and Laila Zarrabi Yan, be named members of the subcommittee; and,

2015 06 22 Page 39 of 43

J2-40 MINUTES Planning and Infrastructure Services Committee

4. That the subcommittee report back to the Environment Advisory Committee at its next meeting with a proposal for the annual and term work plan.

EAC009-2015 That David Laing and Shintu Cherian Manathara be appointed Co- Chairs of the Environment Advisory Committee to November 30, 2016, or until successors are named.

EAC010-2015 1. That the correspondence from N. Oliveira, Notre Dame Catholic Secondary School, Brampton, dated June 2, 2015, to the Environment Advisory Committee Meeting of June 16, 2015, re: Environmental Council (File BC.x) be received; and,

2. That correspondence from the Environment Advisory Committee be sent to Nicole Oliveira advising of possible community event participation, after a Committee work plan and priorities have been established.

EAC011-2015 That the Environment Advisory Committee do now adjourn to meet again on Tuesday, August 11, 2015, at 3:30 p.m.

I 5. Minutes – Cycling Advisory Committee – June 18, 2015

The following motion was considered:

P&IS185-2015 That the Minutes – Cycling Advisory Committee – June 18, 2015 to the Planning and Infrastructure Services Committee Meeting of June 22, 2015, Recommendations CYC007-2015 to CYC012-2015 be approved, as printed and circulated.

Carried

The recommendations were approved as follows:

CYC007-2015 That the agenda for the Cycling Advisory Committee Meeting of June 18, 2015 be approved as printed and circulated.

CYC008-2015 That Rebecca Raven, CEO, Brampton Public Libraries, be invited to a future Cycling Advisory Committee meeting.

CYC009-2015 That the report from J. Spencer, Manager, Parks and Facility Planning, Planning and Infrastructure Services, dated April 8, 2015, to the Cycling Advisory Committee Meeting of June 18, 2015, re: Renaming of Trails as a Risk Mitigation Strategy (File HX.c) be received.

2015 06 22 Page 40 of 43

J2-41 MINUTES Planning and Infrastructure Services Committee

CYC010-2015 That the correspondence from N. Cadete, Supervisor, Traffic Operations, Planning and Infrastructure Services, dated June 10, 2015, to the Cycling Advisory Committee Meeting of June 18, 2015, re: The Implementation of Bicycle Lanes on Country Court Boulevard (File BC.x) be received.

CYC011-2015 That the correspondence from N. Cadete, Supervisor, Traffic Operations, Planning and Infrastructure Services, dated June 12, 2015, to the Cycling Advisory Committee Meeting of June 18, 2015, re: Bicycle Facilities Implementation Plan – Grenoble Boulevard (File BC.x) be received.

CYC012-2015 That the Cycling Advisory Committee do now adjourn to meet again on Thursday, July 16, 2015, at 7:00 p.m.

J. Other/New Business/Unfinished Business - nil

K. Referred Matters - nil

L. Deferred Matters - nil

M. Notice of Motion - nil

N. Correspondence

* N 1. Correspondence from Stephanie Jurris, Legislative Specialist, Region of Peel, dated May 25, 2015, re: Resolution Number 2015-307 – Amendment to Regional Road System By-law 95-2007, Transfer of a Potion of Ebenezer Road and a Portion of McVean Drive from the Region of Peel to the City of Brampton – City of Brampton, Ward 8 (File BA.x)

P&IS186-2015 That the correspondence from Stephanie Jurris, Legislative Specialist, Region of Peel, dated May 25, 2015, to the Planning and Infrastructure Services Committee Meeting of June 22, 2015, re: Resolution Number 2015-307 – Amendment to Regional Road System By-law 95-2007, Transfer of a Potion of Ebenezer Road and a Portion of McVean Drive from the Region of Peel to the City of Brampton – City of Brampton, Ward 8 (File BA.x) be received.

Carried 2015 06 22 Page 41 of 43

J2-42 MINUTES Planning and Infrastructure Services Committee

* N 2. Correspondence from Stephanie Jurris, Legislative Specialist, Region of Peel, dated May 25, 2015, re: Resolution Number 2015-309 – Speed Limit Revision on Regional Road 1 (Mississauga Road) from 1190 Metres South of Regional Road 6 (Embleton Road) to 400 Metres North of Regional Road 6 (Queen Street West) – City of Brampton, Wards 4, 5, and 6 (File BA.x)

P&IS187-2015 That the correspondence from Stephanie Jurris, Legislative Specialist, Region of Peel, dated May 25, 2015, to the Planning and Infrastructure Services Committee Meeting of June 22, 2015, re: Resolution Number 2015-309 – Speed Limit Revision on Regional Road 1 (Mississauga Road) from 1190 Metres South of Regional Road 6 (Embleton Road) to 400 Metres North of Regional Road 6 (Queen Street West) – City of Brampton, Wards 4, 5, and 6 (File BA.x) be received.

Carried

* N 3. Correspondence from Frank Dale, Regional Chair, Region of Peel, dated May 22, 2015, re: Resolution Number 2015-341 – 2015 Coordinated Review of Provincial Plans (File BA.x)

P&IS188-2015 That the correspondence from Frank Dale, Regional Chair, Region of Peel, dated May 22, 2015, to the Planning and Infrastructure Services Committee Meeting of June 22, 2015, re: Resolution Number 2015-341 – 2015 Coordinated Review of Provincial Plans (File BA.x) be received.

Carried

* N 4. Correspondence from Debbie Thompson, Manager of Legislative Services/Deputy Clerk, Town of Caledon, dated May 28, 2015, re: 2015 Coordinated Review of Provincial Plans (File BA.x)

P&IS189-2015 That the correspondence from Debbie Thompson, Manager of Legislative Services/Deputy Clerk, Town of Caledon, dated May 28, 2015, to the Planning and Infrastructure Services Committee Meeting of June 22, 2015, re: 2015 Coordinated Review of Provincial Plans (File BA.x) be received.

Carried

2015 06 22 Page 42 of 43

J2-43 MINUTES Planning and Infrastructure Services Committee

* N 5. Correspondence from Debbie Thompson, Manager of Legislative Services/Deputy Clerk, Town of Caledon, dated May 28, 2015, re: Town of Caledon Comments on the Proposed Legislative Updates to the Planning Act (File BA.x)

P&IS190-2015 That the correspondence from Debbie Thompson, Manager of Legislative Services/Deputy Clerk, Town of Caledon, dated May 28, 2015, , to the Planning and Infrastructure Services Committee Meeting of June 22, 2015, re: Town of Caledon Comments on the Proposed Legislative Updates to the Planning Act (File BA.x) be received.

Carried

* N 6. Correspondence from D. Bowen, Regional Clerk/Director of Legislative Services, Durham Region, dated June 5, 2015, re: Planning and Funding for Transit and Transportation Infrastructure Projects (2015- J-30), Our File: D21-021 (File BA.x)

P&IS191-2015 That the correspondence from D. Bowen, Regional Clerk/Director of Legislative Services, Durham Region, dated June 5, 2015, to the Planning and Infrastructure Services Committee Meeting of June 22, 2015, re: Planning and Funding for Transit and Transportation Infrastructure Projects (2015-J-30), Our File: D21-021 (File BA.x) be received.

Carried

O. Councillors Question Period

In response to a question from Committee, staff reviewed the recommendations in Item F4.

P. Public Question Period - nil

Q. Closed Session - nil

R. Adjournment

P&IS192-2015 That the Planning and Infrastructure Services Committee do now adjourn to meet again on Monday, September 14, 2015, at 7:00 p.m.

Carried 2015 06 22 Page 43 of 43

J3-1 Minutes Community & Public Services Committee Committee of the Council of The Corporation of the City of Brampton

BRAMPTON CITY COUNCIL DATE: July 8, 2015

June 24, 2015

Members Present: Regional Councillor G. Gibson – Wards 1 and 5 (Chair) Regional Councillor E. Moore – Wards 1 and 5 (Vice-Chair, Service Brampton and Facilities) Regional Councillor M. Palleschi – Wards 2 and 6 (Vice-Chair, Fire Services) Regional Councillor M. Medeiros – Wards 3 and 4 (arrived at 10:43 a.m. – other municipal business) Regional Councillor G. Miles – Wards 7 and 8 Regional Councillor J. Sprovieri – Wards 9 and 10 (Vice-Chair, Transit Services) City Councillor D. Whillans – Wards 2 and 6 City Councillor J. Bowman – Wards 3 and 4 (left at 10:45 a.m. – other municipal business) City Councillor P. Fortini – Wards 7 and 8 City Councillor G. Dhillon – Wards 9 and 10 (Vice-Chair, Recreation and Culture)

Members Absent: nil

Staff Present: Ms. M. Ball, Acting Chief Administrative Officer Public Services Department: Mr. J. Patteson, Chief Public Services Officer Mr. A. Meneses, Executive Director, Facility Services Ms. D. Rosa, Director, Recreation and Culture Mr. B. Rutherford, Director, Business Services Ms. R. Tsingos, Director, Service Brampton Ms. K. Kane, Division Chief, Fire and Emergency Services Corporate Services Department: Mr. P. Fay, City Clerk Mr. E. Evans, Deputy Clerk Ms. T. Brenton, Legislative Coordinator

J3-2 Minutes Community & Public Services Committee

The meeting was called to order at 9:30 a.m. Committee recessed at 11:46 a.m. and moved into Closed Session at 11:54 a.m. Committee moved back into Open Session at 12:22 p.m., and adjourned at 12:25 p.m.

After due consideration of the matters placed before this Committee, the members beg leave to present its report as follows:

Item Recommendation

A. CPS077-2015 Approval of Agenda

B. Declarations of Interest under the Municipal Conflict of Interest Act

C. Consent

D. Announcements

E 1. CPS078-2015 Services Offered to Region of Peel Residents by Hope 24/7

F 1. CPS079-2015 Customer Service Strategy Overview

G 1. CPS080-2015 Proposed YMCA and Community Facilities – Torbram-Sandalwood Community Park – RML #2012-025 – Ward 10 (File HC.x)

H. Fire Services

I. Transit Services

J. Service Brampton and Facilities

K 1. CPS081-2015 Minutes of the Brampton Sports Hall of Fame Committee Meeting of June 4, 2015

L 1. CPS082-2015 Freezing Room Rental Rates for Affiliated Senior CPS083-2015 Clubs at: (1) Flower City Seniors Centre, and (2) Knightsbridge Community and Senior Citizens’ Centre, for 2016-2018

L 2. 2016 Scotties Tournament of Hearts – Brampton Curling Club

2015 06 24 Page 2 of 13 J3-3 Minutes Community & Public Services Committee

M. Referred Matters

N. Deferred Matters

O. Notices of Motion

P. Correspondence

Q. Councillors’ Question Period

R. Public Question Period

S. CPS084-2015 Closed Session

S 1. CPS085-2015 Lease Agreement with Boys and Girls Club of Peel – Ward 3

S 2. CPS086-2015 Lease Agreements for Retail Space in City Hall West Tower – Ward 3

T. CPS087-2015 Adjournment

______Chair – Regional Councillor G. Gibson

2015 06 24 Page 3 of 13 J3-4 Minutes Community & Public Services Committee

A. Approval of Agenda

The following motion was considered.

CPS077-2015 That the agenda for the Community & Public Services Committee Meeting of June 24, 2015 be approved as amended, as follows:

To add:

L 2. Discussion at the request of Regional Councillor Moore, re: 2016 Scotties Tournament of Hearts – Brampton Curling Club

To amend:

Item L 1 to remove the reference to “and Lawn Bowling Club”

Carried

Note: Later in the meeting, on a two-thirds majority vote to re-open the question, the Approval of the Agenda was re-opened and Item L 2 was added.

B. Declarations of Interest under the Municipal Conflict of Interest Act – nil

C. Consent – nil

D. Announcements – nil

E. Delegations

E 1. Delegation from Laura Zilney, Chief Executive Officer, Hope 24/7, re: Services Offered to Region of Peel Residents by Hope 24/7

Laura Zilney, Chief Executive Officer, Hope 24/7, provided a presentation entitled “Hope 24/7”, which included: • Presentation Agenda • What is Hope 24/7? o Vision o Mission o Core Value

2015 06 24 Page 4 of 13 J3-5 Minutes Community & Public Services Committee

• The Important Work Undertaken • What Does Hope 24/7 Do? • Contact Information

In response to questions from Committee, Ms. Zilney provided information about Hope 24/7 and its services, as follows: • referrals from the Peel Children’s Aid Society • number of employees • costs for services • school programs and student outreach

The following motion was considered.

CPS078-2015 That the delegation from Laura Zilney, Chief Executive Officer, Hope 24/7, to the Community & Public Services Committee Meeting of June 24, 2015, re: Services Offered to Region of Peel Residents by Hope 24/7, be received.

Carried

F. Staff Presentations

F 1. Presentation from Rhonda Tsingos, Director, Service Brampton, re: Customer Service Strategy Overview

Rhonda Tsingos, Director, Service Brampton, provided a presentation entitled “Customer Service Strategy Overview”, which included the following: • Presentation Outline • Customer Service Vision • Framework: Service Brampton • Integrated Customer Service Experience • Key Priorities • A Customer-Oriented City of Brampton • Building on Successes and Opportunities • Next Steps

In response to questions from Committee, staff provided information on the following: • customer service training programs for frontline staff, supervisors and managers • inclusion of customer service training in orientation sessions for new staff • protocol for dealing with difficult customers

2015 06 24 Page 5 of 13 J3-6 Minutes Community & Public Services Committee

• role of the Ombudsman in dealing with customer complaints once Bill 8 has come into effect in January 2016 • notification related to recording of 311 calls and related FOI provisions • information provided in recorded messages for those waiting in the queue, including FOI provisions • review of measures to provide callers who did not have to wait in the queue with the information contained in the recorded messages

The following motion was considered.

CPS079-2015 That the presentation from Rhonda Tsingos, Director, Service Brampton, to the Community & Public Services Committee Meeting of June 24, 2015, re: Customer Service Strategy Overview, be received.

Carried

G. Recreation and Culture (Vice-Chair – City Councillor Dhillon)

G 1. Report from Brian Rutherford, Director, Business Services, Public Services, dated June 8, 2015, re: Proposed YMCA and Community Facilities – Torbram-Sandalwood Community Park – RML #2012-025 – Ward 10 (File HC.x).

Brian Rutherford, Director, Business Services, Public Services, provided an overview of the subject report.

Committee consideration of this matter included: • overview of previous discussions with the YMCA with respect to the development of a joint facility in Brampton • review of potential sites for a seniors centre in the east end and other proposed new facilities as they relate to the Parks and Recreation Master Plan currently underway

In response to questions from Committee, staff provided information on the following: • approximate cost for construction of a seniors centre • identification and evaluation of sites, including Torbram-Sandalwood Community Park, for a seniors centre in the east end • maintaining dialogue with the YMCA regarding development of a joint facility in Brampton • proposed timelines for evaluation of sites for a seniors centre in the east end

2015 06 24 Page 6 of 13 J3-7 Minutes Community & Public Services Committee

• proposed timelines for development of the Parks and Recreation Master Plan • typical arrangements between the YMCA and municipalities for YMCA/ joint use facilities

A motion was introduced to amend staff recommendation #3 to add the following:

“and that all discussions with the YMCA and other potential partnerships be within the context of the greater objectives that may be identified in the Parks and Recreation Master Plan exercise currently underway.”

The amendment was voted on and carried.

The following motion to approve the recommendations in the staff report, as amended, was considered.

CPS080-2015 1. That the report from Brian Rutherford, Director, Business Services, Public Services, dated June 8, 2015, to the Community & Public Services Committee Meeting of June 24, 2015, re: Proposed YMCA and Community Facilities – Torbram-Sandalwood Community Park – RML #2012-025 – Ward 10 (File HC.x), be received; and,

2. That the YMCA of Greater Toronto be advised that the City will consider the Torbram-Sandalwood site as a potential location in the study on the creation of a new seniors centre in Brampton’s east end; and,

3. That staff continue dialogue with the YMCA of Greater Toronto on potential opportunities for partnerships and additional YMCA facilities in Brampton; and that all discussions with the YMCA and other potential partnerships be within the context of the greater objectives that may be identified in the Parks and Recreation Master Plan exercise currently underway.

Carried

H. Fire Services – nil (Vice Chair – Regional Councillor Palleschi)

I. Transit Services – nil (Vice Chair – Regional Councillor Sprovieri

2015 06 24 Page 7 of 13 J3-8 Minutes Community & Public Services Committee

J. Service Brampton and Facilities – nil (Vice Chair – Regional Councillor Moore)

K. Minutes

K 1. Minutes – Brampton Sports Hall of Fame Committee – June 4, 2015

The following motion was considered.

CPS081-2015 1. That the Minutes of the Brampton Sports Hall of Fame Committee Meeting of June 4, 2015, to the Community & Public Services Committee Meeting of June 24, 2015, be received; and,

2. That Recommendations SHF038-2015 to SHF042-2015 be approved, as outlined in the subject minutes.

Carried

The recommendations were approved as follows.

SHF038-2015 That the agenda for the Brampton Sports Hall of Fame Committee Meeting of June 4, 2015 be approved, as amended to add the following items:

G 1. Discussion at the request of Erica McDonald, Manager, Sports Brampton, Public Services, re: The Canada 150 Funding Programs.

G 2. Update from Ken Giles, Committee Member, re: Community Sport Involvement and Potential Future Inductees.

SHF039-2015 That the update from Elizabeth Harris-Solomon, Marketing and Outreach Sub-Committee Chair, to the Brampton Sports Hall of Fame Committee Meeting of June 4, 2015, re: 2015 Induction Ceremony Post Event Review be received.

SHF040-2015 That the update from Elizabeth Harris-Solomon, Marketing and Outreach Sub-Committee Chair, to the Brampton Sports Hall of Fame Committee Meeting of June 4, 2015, re: Marketing Sub- Committee Report on Induction Ceremony Support be received.

2015 06 24 Page 8 of 13 J3-9 Minutes Community & Public Services Committee

SHF041-2015 1. That the draft Brampton Sports Hall of Fame Strategic Plan presented to the Brampton Sports Hall of Fame Committee on June 4, 2015, be endorsed with the following amendments: • to adjust goal timelines to a later date, where deemed appropriate by staff • to list the Strategic Directions and related goals in chronological order; and,

2. That staff be requested to prepare a report to a future Community and Public Services Committee meeting to present the Brampton Sports Hall of Fame Strategic Plan for approval by Council, subject to any budget implications.

SHF042-2015 That the Brampton Sports Hall of Fame Committee do now adjourn to meet again on Thursday, September 10, 2015 at 7:00 p.m.

L. Other/New Business

L 1. Discussion at the request of City Councillor Fortini, re: Freezing Room Rental Rates for Affiliated Senior Clubs at: (1) Flower City Seniors Centre, and (2) Knightsbridge Community and Senior Citizens’ Centre, for 2016-2018

City Councillor Fortini inquired about free rental for seniors clubs at the Flower City Seniors Centre and Knightsbridge Community and Senior Citizens’ Centre.

Donna-Lynn Rosa, Director, Recreation and Culture, advised that further to 2015 Budget considerations, affiliated seniors groups are given free access to meeting rooms during non-peak hours at various facilities where the space is available.

Ms. Rosa confirmed that the seniors clubs at Flower City and Knightsbridge want to continue meeting at their facilities, and are not looking for free access to meeting rooms. Rather, the clubs would like a freeze on their room rental rates for 2016-2018.

City Councillor Fortini introduced a motion to provide a freeze in rental rates for the seniors clubs at Flower City and Knightsbridge for 2016-2018.

Committee discussion on this matter included: • need for budget consideration and approval for the proposed rate freeze

2015 06 24 Page 9 of 13 J3-10 Minutes Community & Public Services Committee

• budget impact of the proposed rate freeze • staff’s ongoing review of rates and fees for recreation and culture programs and services

The following motion was considered.

CPS082-2015 That staff be requested to incorporate into the 2016-2018 budget submission a freeze in rental rates for affiliated seniors groups renting rooms at Flower City Community Centre and the Knightsbridge Seniors Centre pending budget discussions and approval.

Carried

Discussion took place with respect to a freeze in rental rates for the Peel Association for Handicapped Adults (PAHA) at Knightsbridge.

Staff indicated that the proposed freeze in rental rates was for seniors clubs, and that PAHA would does not meet the criteria for a seniors club, as not all members are seniors.

The following motion was considered.

CPS083-2015 That staff report back on the affiliated status of the Peel Association for Handicapped Adults (PAHA).

Carried

L 2. Discussion at the request of Regional Councillor Moore, re: 2016 Scotties Tournament of Hearts – Brampton Curling Club

Note: Later in the meeting, on a two-thirds majority vote to re-open the question, the Approval of the Agenda was re-opened and this item was added.

At the request of Committee, staff provided an update on the 2016 Scotties Tournament of Hearts to be hosted by the Brampton Curling Club, and responded to questions from Committee.

Staff indicated that a report on this matter is tracking for consideration at the Council Meeting of July 8, 2015.

M. Referred Matters – nil

2015 06 24 Page 10 of 13 J3-11 Minutes Community & Public Services Committee

N. Deferred Matters – nil

O. Notices of Motion – nil

P. Correspondence – nil

Q. Councillors’ Question Period

1. In response to questions from Committee with respect to liability insurance coverage for affiliated Brampton Arts Council (BAC) groups, staff advised that a report on the closure of the BAC will be provided for consideration at the Council Meeting of July 8, 2015, which will include liability insurance coverage for affiliated BAC groups.

2. In response to a question from Regional Councillor Palleschi with respect to liability coverage for a group affiliated with the Brampton Safe City Association, staff indicated the matter would be reviewed and a response provided to the Councillor.

R. Public Question Period – nil

S. Closed Session

The following motion was considered.

CPS084-2015 That Committee proceed into Closed Session to consider matters pertaining to the following:

S 1. Report from Ann Pritchard, Manager, Realty Services, Public Services, dated May 22, 2015, re: Authorization to Execute Lease Agreement with Boys and Girls Club of Peel, Ward 3 (File L16Mc2.8) – A proposed or pending acquisition or disposition of land by the municipality or local board – lease matter

S 2. Report from Ann Pritchard, Manager, Realty Services, Public Services, dated June 1, 2015, re: Authority to Execute Lease Agreements for Retail Space in City Hall West Tower – Ward 3 (File L16G.51-52) – A proposed or pending acquisition or disposition of land by the municipality or local board – lease matter

Carried

2015 06 24 Page 11 of 13 J3-12 Minutes Community & Public Services Committee

The following motion was considered with respect to Item S 1.

CPS085-2015 1. That staff negotiate, and a by-law be passed to authorize the Mayor and Clerk to execute, a lease agreement with Boys and Girls Club of Peel for 1,453 square feet of dedicated space within 247 McMurchy Avenue South, for a five-year term together with an option to extend for a further five year period, on terms and conditions acceptable to the Chief Public Services Officer and in a form of agreement approved by the City Solicitor; and,

2. That rent generated by this lease be deposited into account no. 600841 001 0661 0002.

Carried

The following motion was considered with respect to Item S 2.

CPS086-2015 1. That a by-law be passed to authorize the Mayor and Clerk to execute a market value lease with (a) 2461862 Ontario Incorporated, operating as Sunset Grill, for 2,050 square feet and, (b) Somnath Foods Inc., operating as Taste of Mediterranean, for 1,189 square feet, both on the ground floor of the West Tower, at the southwest corner of Queen Street West and George Street South, said agreements to be on terms and conditions acceptable to the Chief Public Services Officer and in a form of agreement approved by the City Solicitor; and,

2. That the Purchasing Agent be authorized to enter into Direct Negotiations with Zeidler Architects, the Architect of Record for the West Tower / 33 Queen Street West, to provide consulting services for required retail landlord improvements and potential tenant improvements to the retail space over the next 3 years; and,

3. That the Purchasing Agent be authorized to enter into Direct Negotiations with Flynn Canada Ltd., the supplier and installer of the building envelope systems. Flynn will be used to modify the building envelope systems required for retail landlord improvements, thus maintaining uniformity of appearance, quality and warranties at the West Tower / 33 Queen Street West; and,

2015 06 24 Page 12 of 13 J3-13 Minutes Community & Public Services Committee

4. That the appropriate City officials be authorized and directed to take all necessary actions to give effect thereto, if required; and,

5. That the net proceeds from the rent generated by the said leases be deposited into account no. 600841.001.7320.0001.

Carried

T. Adjournment

The following motion was considered.

CPS087-2015 That the Community & Public Services Committee do now adjourn to meet again on Wednesday, September 9, 2015 at 9:30 a.m. or at the call of the Chair.

Carried

2015 06 24 Page 13 of 13

J4-1 Minutes Economic Development Committee Committee of the Council of The Corporation of the City of Brampton

BRAMPTON CITY COUNCIL DATE: July 8, 2015

June 24, 2015

Members Present: City Councillor J. Bowman – Wards 3 and 4 (Chair) Regional Councillor G. Gibson – Wards 1 and 5 Regional Councillor E. Moore – Wards 1 and 5 Regional Councillor M. Palleschi – Wards 2 and 6 (arrived at 1:04 p.m. – personal) Regional Councillor M. Medeiros – Wards 3 and 4 Regional Councillor G. Miles – Wards 7 and 8 Regional Councillor J. Sprovieri – Wards 9 and 10 City Councillor D. Whillans – Wards 2 and 6 (Vice-Chair, Economic Development and Enterprise Services) City Councillor P. Fortini – Wards 7 and 8 (arrived at 1:37 p.m. – personal) City Councillor G. Dhillon – Wards 9 and 10

Staff Present: M. Ball, Acting Chief Administrative Officer Office of the Chief Operating Officer: D. Cutajar, Chief Operating Officer T. Plant, Director, Strategic and Enterprise Services S. Saeed, Director, Economic Development and Tourism B. Darling, Advisor Corporate Services Department: P. Fay, City Clerk, Corporate Services E. Evans, Deputy Clerk, Corporate Services S. Pacheco, Legislative Coordinator, Corporate Services

J4-2 Minutes Economic Development Committee

The meeting was called to order at 1:01 p.m. and adjourned at 2:53 p.m.

After due consideration of the matters placed before this Committee, the members beg leave to present its report as follows:

Item Recommendation

A. ED052-2015 Approval of Agenda

B. Declarations of Interest under the Municipal Conflict of Interest Act

C. Consent

D. Announcements

E. Delegations

F. Staff Presentations

F 1. ED053-2015 Multi-Year Business Plan – Office of the Central Area – Wards 1, 3, 4, 5 (File CE.x)

F 2. ED054-2015 Economic Development Plan 2015-2018 (File CE.x)

G. Economic Development and Enterprise Services

G 1-1. ED054-2015 City of Brampton Economic Development Plan 2015-2018 (File CE.x)

G 2-1. ED055-2015 Central Area Community Improvement Plan – Extensions to Deadlines for Façade and Building Improvement Projects – Ward 3 (File CE.x)

G 2-2. ED056-2015 Peel Memorial Hospital District Economic Development Plan – Ward 3 (File CE.x)

G 2-3. ED053-2015 Multi-Year Business Plan – Office of the Central Area – Wards 1, 3, 4, 5 (File CE.x)

H. Minutes

I. Other/New Business

J. Referred Matters

2015 06 24 Page 2 of 11 J4-3 Minutes Economic Development Committee

K. Deferred Matters

L. Notices of Motion

M. Correspondence

N. Councillors Question Period

O. Public Question Period

P. Closed Session

Q. ED057-2015 Adjournment

______City Councillor J. Bowman, Chair

2015 06 24 Page 3 of 11 J4-4 Minutes Economic Development Committee

A. Approval of Agenda

ED052-2015 That the agenda for the Economic Development Committee Meeting of June 24, 2015 be approved, as printed and circulated.

Carried

The following presentation was received by the City Clerk’s Office after the agenda was printed and relates to Item G 1-1 (City of Brampton Economic Development Plan 2015-2018) on the published agenda. This item was added to the agenda in accordance with Procedure By-law 160-2004, as amended:

F 2. Presentation by S. Saeed, Director, Economic Development and Tourism, Office of the Chief Operating Officer, re: Economic Development Plan 2015-2018 (File CE.x).

B. Declarations of Interest under the Municipal Conflict of Interest Act – nil

C. Consent

The following items listed with an asterisk (*) were considered to be routine and non-controversial by the Committee and were approved at one time.

(G2-1)

D. Announcements – nil

E. Delegations – nil

F. Staff Presentations

F 1. Presentation by T. Plant, Director, Strategic and Enterprise Services, Office of the Chief Operating Officer, dated May 29, 2015, re: Multi-Year Business Plan – Office of the Central Area – Wards 1, 3, 4, 5 (File CE.x).

Report Item G 2-3 was brought forward and dealt with at this time.

2015 06 24 Page 4 of 11 J4-5 Minutes Economic Development Committee

T. Plant, Director, Strategic and Enterprise Services, Office of the Chief Operating Officer, provided a presentation on the Office of the Central Area (OCA) 2015-2018 Business Plan, as follows: • Agenda • Background • May 27th Business Stakeholder Workshop • What We Heard • OCA Vision, Mandate, Strategic Pillars, Business Plan Goals • Short-term Priority Initiatives 2015-2016 • Long-term Priority Initiatives 2017-2018 • Next Steps

Committee discussion took place with respect to the following: • Success of the Business Stakeholder Workshop • Opportunities for business development along the Queen Street Corridor • Potential economic development opportunities beyond the Central Area • Potential partnership with Sheridan College for an interactive 3D physical model of the Central Area • Confirmation that the Creative Economy program is being managed by the Economic Development Office • Indication that residential development and strong transportation are essential to bring economic development to the Central Area • Investment in the downtown since 2003

The following motion was considered.

ED053-2015 1. That the report and presentation from T. Plant, Director, Strategic and Enterprise Services, Office of the Chief Operating Officer, dated May 29, 2015, to the Economic Development Committee Meeting of June 24, 2015, re: Multi-Year Business Plan – Office of the Central Area – Wards 1, 3, 4, 5 – RML #2015-009 (File CE.x) be received; and,

2. That the proposed multi-year plan for the Office of the Central Area outlined in the subject report be approved and implemented; and,

3. That the Mayor and Clerk be authorized to execute agreements required to effect the recommendations in this report, subject to such agreements being satisfactory to the City Solicitor (or designate) and the content of such agreements are satisfactory to the Director of Strategic and Enterprise Services.

Carried

2015 06 24 Page 5 of 11 J4-6 Minutes Economic Development Committee

F 2. Presentation by S. Saeed, Director, Economic Development and Tourism, Office of the Chief Operating Officer, re: Economic Development Plan 2015-2018 (File CE.x).

Report Item G 1-1 was brought forward and dealt with at this time.

S. Saeed, Director, Economic Development and Tourism, Office of the Chief Operating Officer, provided a presentation on the Economic Development Plan for 2015-2018, as follows: • Priorities • Engagement • Intended Outcomes • Endorsement • Key Elements • Planning Process • Recommendations

A copy of the City of Brampton Economic Development Plan 2015-2018 was distributed to Committee Members.

Committee discussion took place with respect to the following: • Clarification of priority themes and a suggestion that priorities be more targeted and descriptive • Importance of arts and culture (creative economy) in economic development • Community/business engagement and endorsement • The City’s partnership with the Brampton Board of Trade (BBOT) and other community/business agencies • Value of the mentorship training sessions and a suggestion that these be recorded and made available to small businesses • Effectiveness of promotional videos in attracting people and businesses to the City • Database for collecting business information and the need to ensure this data is current o Request for information on the process for collecting data and how Council Members can assist • The need to advertise good news stories about Brampton • Questions regarding the Corporate Calling program (data collection, feedback, follow up) and a request for information on the results of this program • Importance of developing a strong business network • The need to improve Brampton’s reputation and establish a positive image for this City

2015 06 24 Page 6 of 11 J4-7 Minutes Economic Development Committee

The following motion was considered.

ED054-2015 1. That the presentation by S. Saeed, Director, Economic Development and Tourism, Office of the Chief Operating Officer, to the Economic Development Committee Meeting of June 24, 2015, re: Economic Development Plan 2015-2018 (File CE.x) be received; and,

2. That the report from N. Johnston, Manager, Business Development and Marketing, Office of the Chief Operating Officer, dated June 1, 2015, to the Economic Development Committee Meeting of June 24, 2015, re: City of Brampton Economic Development Plan 2015-2018 (File CE.x) be received; and,

3. That the City of Brampton Economic Development Plan 2015-2018 be approved, and further that staff annually (or more frequently as requested) update the Economic Development Committee on the progress of this plan.

Carried

G. Economic Development and Enterprise Services (Vice-Chair, City Councillor D. Whillans)

G 1. Economic Development

G 1-1. Report from N. Johnston, Manager, Business Development and Marketing, Office of the Chief Operating Officer, dated June 1, 2015, re: City of Brampton Economic Development Plan 2015- 2018 (File CE.x).

Dealt with under Item F 2 – Recommendation CS054-2015

G 2. Office of the Central Area

* G 2-1. Report from D. Vanderberg, Central Area Planner, Office of the Chief Operating Officer, dated May 27, 2015, re: Central Area Community Improvement Plan – Extensions to Deadlines for Façade and Building Improvement Projects – Ward 3 (File CE.x).

2015 06 24 Page 7 of 11 J4-8 Minutes Economic Development Committee

ED055-2015 1. That the report from D. Vanderberg, Central Area Planner, Office of the Chief Operating Officer, dated May 27, 2015, to the Economic Development Committee Meeting of June 24, 2015, re: Central Area Community Improvement Plan – Extensions to Deadlines for Façade and Building Improvement Projects – Ward 3 (File CE.x) be received; and,

2. That an extension until December 31, 2015 be approved for the completion of the works for the following Façade and Building Improvement Grant applications: • P75CE FA13-004 and P75CE BU13-004 (14 George Street North) • P75CE FA13-007 and P75CE BU13-007 (23 – 27 Queen Street West) • P75CE FA13-007 and P75CE BU13-007 (15 Main Street North) • P75CE FA14-003 and P75CE BU14-003 (223 Main Street North)

Carried

G 2-2. Report from T. Plant, Director, Strategic and Enterprise Services, Office of the Chief Operating Officer, dated June 1, 2015, re: Peel Memorial Hospital District Economic Development Plan – Ward 3 (File CE.x).

Committee discussion took place with respect to the following: • Economic development opportunities in the Peel Memorial Hospital (PMH) District • Staff recommendation #3, which requests a Council sponsor(s) and liaison to the development of the PMH District Economic Development Plan

As a result of the number of Council Members interested in participating as a Council sponsor/liaison to this project, and concerns regarding the perception of having a quorum of Council present during the consultation sessions, the following suggestions were put forward: • That a new sub-committee be established to act as a liaison for this plan, subject to Council approval of the terms of reference • That the Economic Development Committee be the liaison for this plan, which would allow all Council Members to participate and provide input.

2015 06 24 Page 8 of 11 J4-9 Minutes Economic Development Committee

A motion to amend recommendation #3 of the staff report was introduced, as follows:

That progress on the Peel Memorial Hospital District Economic Development Plan be coordinated by the Economic Development Committee.

Committee discussion took place with respect to the following: • Intent of staff recommendation #3 • Process for reporting the plan’s progress to the Economic Development Committee • Community consultation/engagement

The motion, in its entirety, was considered as follows.

ED056-2015 1. That the report from T. Plant, Director, Strategic and Enterprise Services, Office of the Chief Operating Officer, dated June 1, 2015, to the Economic Development Committee Meeting of June 24, 2015, re: Peel Memorial Hospital District Economic Development Plan – Ward 3 (File CE.x) be received; and,

2. That staff be authorized to engage stakeholders in the planning and completion of the proposed Peel Memorial District Economic Development Plan, including the Peel Memorial Community Partners Task Force (Osler Health System), the Blue Ribbon Panel on Post-Secondary University Education (Mayor’s Office) and business; and,

3. That progress on the Peel Memorial Hospital District Economic Development Plan be coordinated by the Economic Development Committee; and,

4. That following consultation with stakeholders, staff be directed to issue a Request for Proposal document for the delivery of the Peel Memorial District Economic Development Plan; and,

5. That the Mayor and Clerk be authorized to execute agreements that effect the recommendations in this report, subject to the form of such agreements being satisfactory to the City Solicitor (or designate) and the content of such agreements being satisfactory to the CAO (or designate).

Carried

2015 06 24 Page 9 of 11 J4-10 Minutes Economic Development Committee

G 2-3. Report from T. Plant, Director, Strategic and Enterprise Services, Office of the Chief Operating Officer, dated May 29, 2015, re: Multi- Year Business Plan – Office of the Central Area – Wards 1, 3, 4, 5 – RML #2015-009 (File CE.x).

Dealt with under Item F 1 – Recommendation ED053-2015

G 3. Festivals and Special Events – nil

H. Minutes – nil

I. Other/New Business – nil

J. Referred Matters – nil

K. Deferred Matters – nil

L. Notices of Motion – nil

M. Correspondence – nil

N. Councillors Question Period

1. Regional Councillor Medeiros asked staff if there has been any progress in resolving an issue of a downtown property owner (23-27 Queen Street East), regarding a gas connection on the front of the building.

B. Darling, Advisor, Office of the Chief Operating Officer, advised that the Region of Peel has been contacted regarding the easement requirement, and he explained the challenges that continue to exist through Enbridge, and attempts made to resolve this issue.

In response to a related question from Regional Councillor Palleschi, Mr. Darling advised that two extensions have been granted to this property for the Façade and Building Improvement Program (Report Item G 2-1).

2015 06 24 Page 10 of 11 J4-11 Minutes Economic Development Committee

O. Public Question Period

1. Badar Shamim, Chair-Elect, Brampton Board of Trade (BBOT), asked Committee how the Economic Development Committee interacts with other City departments and questioned why the Economic Development Plan did not specifically reference the Hurontario-Main Street Light Rail Transit (LRT).

P. Closed Session – nil

Q. Adjournment

ED057-2015 That the Economic Development Committee do now adjourn to meet again on Wednesday, September 9, 2015 at 1:00 p.m.

Carried

2015 06 24 Page 11 of 11

J5-1 Minutes Corporate Services Committee Committee of the Council of The Corporation of the City of Brampton

BRAMPTON CITY COUNCIL DATE: July 8, 2015 June 24, 2015

Members Present: Regional Councillor M. Medeiros – Wards 3 and 4 (Chair) Regional Councillor G. Gibson – Wards 1 and 5 Regional Councillor E. Moore – Wards 1 and 5 Regional Councillor M. Palleschi – Wards 2 and 6 (left at 3:06 p.m. – personal) Regional Councillor G. Miles – Wards 7 and 8 (arrived at 3:03 p.m. – (Vice-Chair, Corporate and Financial Affairs) personal) Regional Councillor J. Sprovieri – Wards 9 and 10 (Vice-Chair, By-law Enforcement) City Councillor D. Whillans – Wards 2 and 6 City Councillor J. Bowman – Wards 3 and 4 City Councillor P. Fortini – Wards 7 and 8 (arrived at 3:09 p.m. – personal) City Councillor G. Dhillon – Wards 9 and 10

Staff Present: M. Ball, Acting Chief Administrative Officer Office of the Chief Operating Officer: D. Cutajar, Chief Operating Officer M. Gordon, Acting Director, Strategic Communications Corporate Services Department: P. Simmons, Chief Corporate Services Officer R. Zuech, Acting City Solicitor P. Honeyborne, Executive Director, Finance and Treasurer P. Fay, City Clerk E. Evans, Deputy Clerk S. Pacheco, Legislative Coordinator

J5-2 Minutes Corporate Services Committee

The meeting was called to order at 3:02 p.m. and adjourned at 5:51 p.m.

After due consideration of the matters placed before this Committee, the members beg leave to present its report as follows:

Item Recommendation

A. CS090-2015 Approval of Agenda

B. Declarations of Interest under the Municipal Conflict of Interest Act

C. Consent

D. Announcements

E. Delegations

E 1. CS091-2015 Notice of the Intention to Amend User Fee By-law 380- 2003, as amended – Provision of Civil Marriage Ceremonies – RML #2013-014 (File BC.x)

F. Staff Presentations

F 1. CS092-2015 Discussion Paper: Options, Analysis and Recommendations for Corporate Ethnic Media Program (File CD.x)

G. By-law Enforcement

G 1. CS090-2015 Merits of Re-Establishing a Taxicab Advisory Committee – RML #2015-008 (File BH.c)

H. Corporate and Financial Affairs

H 1. CS092-2015 Discussion Paper: Options, Analysis and Recommendations for Corporate Ethnic Media Program (File CD.x)

H 2. CS093-2015 2014 Cash Management and Investment Report for the Year Ended December 31, 2014 (File EH.x)

H 3. CS094-2015 Request for Special Consideration for Non-Compliance of Purchasing By-law 35-2012 (Section 9.1.3) – Purchase of Advertising with Astral Media Outdoor L.P. (File EC.x)

2015 06 24 Page 2 of 21 J5-3 Minutes Corporate Services Committee

H 4. CS095-2015 Risk Management and Insurance Claims – 2014 Annual Report (File EB.b)

H 5. CS096-2015 2014 Municipal Election Statistics and Technology Research for 2018 (File BG.a)

H 6. CS097-2015 2014 Council / Committee Meeting Attendance Record (File BC.x)

H 7. CS098-2015 Housekeeping Amendments to Records Retention By- law 272-2014 (File GA.a)

H 8. CS091-2015 Provision of Civil Marriage Ceremonies – RML #2013-014 (File BC.x)

H 9. CS099-2015 2014 Operating Budget and Reserve Fund Year End Status Report (as at December 31, 2014) (File EH.x)

H 10. CS100-2015 2015 Operating Budget and Reserve Fund Status Report (as at March 31, 2015) (File EH.x)

H 11. CS101-2015 Council and Committee Meetings – Outstanding Requests for Information – RML #2014-058 and #2015- 011 (File BC.x)

H 12. CS102-2015 Improving Closed Session Meetings (File BH.c)

H 13. CS103-2015 Lobbyist Registry By-law – Transmittal Report (File BC.x)

H 14. CS104-2015 Administrative Monetary Penalty System (AMPS) – One Year Review (File BI.x)

H 15. CS105-2015 Municipal Elections Act Review (File BG.a)

I. Minutes

J. Other/New Business

J 1. CS106-2015 City of Brampton Request for a Provincial Inquiry

J 2. CS107-2015 Mayor and Councillors’ Expense Policy.

K. Referred Matters

L. Deferred Matters

2015 06 24 Page 3 of 21 J5-4 Minutes Corporate Services Committee

M. Notices of Motion

N. Correspondence

O. Regional Council Business

P. Councillors Question Period

Q. Public Question Period

R. Closed Session

S. CS108-2015 Adjournment

______Regional Councillor M. Medeiros, Chair

2015 06 24 Page 4 of 21 J5-5 Minutes Corporate Services Committee

A. Approval of Agenda

CS090-2015 That the agenda for the Corporate Services Committee Meeting of June 24, 2015 be approved, as amended, as follows:

To add the following items:

J 1. Discussion at the request of Regional Councillor Sprovieri, re: City of Brampton Request for a Provincial Inquiry.

J 2. Discussion at the request of City Councillor Dhillon, re: Mayor and Councillors’ Expense Policy.

To defer the following report to the September 9, 2015 Corporate Services Committee Meeting:

G 1. Report from J. Bisson, Manager, Licensing Enforcement, Corporate Services, dated May 15, 2015, re: Merits of Re- Establishing a Taxicab Advisory Committee – RML #2015-008 (File BH.c).

Carried

The following supplementary information relates to items on the published agenda and was added in accordance with Procedure By-law 160-2004, as amended:

Re. Item H 1 (Discussion Paper: Options, Analysis and Recommendations for Corporate Ethnic Media Program):

F 1. Presentation by M. Gordon, Acting Director, Strategic Communications, Office of the Chief Operating Officer, re: Discussion Paper: Options, Analysis and Recommendations for Corporate Ethnic Media Program (File CD.x).

Re. Item H 6 (2014 Council / Committee Meeting Attendance Record):

Replacement pages: • H 6-6 and H 6-7 – correction of statistics for 2014 BEPAC meetings

2015 06 24 Page 5 of 21 J5-6 Minutes Corporate Services Committee

Re. Item H 7 (Housekeeping Amendments to Records Retention By-law 272- 2014):

Replacement pages: • H 7-12 – Human Resource Management – Pension Records (File FA.c) – changes to Trigger Event and Retention Period • H 7-19 and H 7-20 – some wording moved from Official Plans (File JB.a) to Plan Development (File JB.c)

Re. Item H 8 (Provision of Civil Marriage Ceremonies):

E 1. Possible delegations, re: Notice of the Intention to Amend User Fee By-law 380-2003, as amended – Provision of Civil Marriage Ceremonies – RML #2013-014 (File BC.x).

The following reports were listed on the published agenda to be distributed at the meeting:

H 13. Report from W. Hunter, Manager, Administrative Services and Elections, and N. Kotecha, Legal Counsel, Corporate Services, re: Lobbyist Registry By-law – Transmittal Report – RML #2015-011 (File BC.x).

H 14. Report from P. Fay, City Clerk, Corporate Services, re: Administrative Monetary Penalty System (AMPS) – One Year Review (File BI.x).

H 15. Report from W. Hunter, Manager, Administrative Services and Elections, Corporate Services, re: Municipal Elections Act Review (File BG.a).

B. Declarations of Interest under the Municipal Conflict of Interest Act – nil

C. Consent

The following items listed with an asterisk (*) were considered to be routine and non-controversial by the Committee and were approved at one time.

(H2, H3, H4, H6, H7, H10)

(Item H 9 was removed from consent)

D. Announcements – nil

2015 06 24 Page 6 of 21 J5-7 Minutes Corporate Services Committee

E. Delegations

E 1. Possible delegations, re: Notice of the Intention to Amend User Fee By-law 380-2003, as amended – Provision of Civil Marriage Ceremonies – RML #2013-014 (File BC.x).

Committee Chair, Regional Councillor Medeiros, announced that in accordance with City By-laws, public notice to consider this matter was published in the Brampton Guardian on June 18, 2015.

In response to the Chair’s inquiry, it was indicated that no one was present to address the subject matter.

Item H 8 was brought forward and dealt with at this time.

The following motion was considered.

CS091-2015 1. That the report from W. Hunter, Manager, Administrative Services and Elections, Corporate Services, dated June 5, 2015, to the Corporate Services Committee Meeting of June 24, 2015, re: Provision of Civil Marriage Ceremonies – RML #2013-014 (File BC.x) be received; and,

2. That a by-law be passed to amend User Fee By-law 380-2003, as amended, to establish a fee of $300.00 for civil marriage ceremonies; and,

3. That, as a pilot program, civil marriage ceremonies be offered at Alderlea, on Mondays between the hours of 9:00 am and 4:00 pm, for ten Mondays (excluding holidays), beginning Monday, August 10, 2015 and ending Monday, October 26, 2015; and,

4. That upon completion of the pilot program, if warranted, civil marriage ceremony services continue and be offered more frequently, balancing demand for services with staff and space availability; and,

5. That the following designates of the City Clerk be appointed as marriage officiants for the City of Brampton:

a. Janice Adshead b. David DeForest c. Earl Evans d. Wendy Goss e. Prasanna Gunasekera f. Shawnica Hans

2015 06 24 Page 7 of 21 J5-8 Minutes Corporate Services Committee

g. Wendi Hunter h. Joan LeFeuvre i. Linda McInnis j. Laurie Robinson

Carried

F. Staff Presentations

Report Item H 1 was brought forward and dealt with at this time.

D. Cutajar, Chief Operating Officer, provided background information on the Corporate Ethnic Media program, including focus areas and the approved budget.

M. Gordon, Acting Director, Strategic Communications, Office of the Chief Operating Officer, presented the options, analysis and recommendations for the Corporate Ethnic Media Program, as follows: • Rationale • Approaches o Full Program (Option 1) o Modified Translation (Option 2 – Recommended) o Current Service Levels (Option 3 – Not Recommended) • Analysis • Celebrating Cultural Diversity Advertising Program o Cultural Celebration Ads o Program and Service Ads • Next Steps • Staff Recommendations

Committee discussion took place with respect to the following: • Cost of translation services • Accuracy and quality of translation software • Role, responsibilities and salary of the Media Coordinator position • Current ethnic media monitoring process • Suggestion to reduce the program to translate only corporate program and service advertisements on a trial basis, prior to making a decision on the full program • Indication that other municipalities are expanding their ethnic communications services

2015 06 24 Page 8 of 21 J5-9 Minutes Corporate Services Committee

• Distribution of translated material to ethnic media outlets and confirmation that this material will also be available on the City’s website • Concern that some languages will be excluded from this program o Staff advised that in order to balance cost with the effectiveness of the program, the top 10 languages spoken in Brampton (plus French) were selected • Indication from staff that a reduction of languages to be translated would impact the effectiveness of the program • Value of translation services to the community and the importance of engaging residents • Questions regarding the distribution of media buying • Recommendations in the staff report, which would reduce the program budget by $45,000 • Confirmation that English language ethnic newspapers are included in this program • Confirmation from staff that all media outlets used by the City are pre-qualified

A motion to approve the recommendations outlined in the staff report was introduced.

The following motion was later introduced and ruled contrary to the main motion by the City Clerk. A vote on the main motion was taken first and, as the main motion carried, this motion was not voted on.

That the program and service ads translation and placement only be undertaken for the final six (6) months of 2015 in order to gauge feedback and effectiveness of the outreach communication program with an estimated budget of $50,000.

The following motion was considered.

CS092-2015 1. That the report and presentation from M. Gordon, Acting Director, Strategic Communications, Office of the Chief Operating Officer, dated May 29, 2015, to the Corporate Services Committee Meeting of June 24, 2015, re: Discussion Paper: Options, Analysis and Recommendations for Corporate Ethnic Media Program (File CD.x) be received; and,

2. That a modified ethnic media communications program, to include translation of all media materials and a summary of two corporate publications, as well as ethnic media monitoring and advertising, all of which is supported by funds already approved as part of the 2015 Budget, be approved; and,

2015 06 24 Page 9 of 21 J5-10 Minutes Corporate Services Committee

3. That savings realized through the modified ethnic media communications program be redirected into other elements of the ethnic media communications program, such as advertising, or used for related initiatives; and,

4. That staff be authorized to begin the procurement process to hire an ethnic media monitoring company; and,

5. That the process for translating media materials into Brampton’s Top 10 languages, plus French, be established and implemented in 2015; and,

6. That the approved budget for the Celebrating Cultural Diversity advertising program be spent on ads related to key corporate priorities, strategic goals and important customer service information, all of which will be translated into Brampton’s Top 10 languages, plus French.

A recorded vote was requested and the motion carried, as follows:

Yea Nay Absent Moore Gibson Dhillon Bowman Medeiros Sprovieri Jeffrey Palleschi Fortini Whillans Miles

Carried 6 Yea 5 Nay 0 Absent

G. By-law Enforcement (Vice-Chair, Regional Councillor J. Sprovieri)

G 1. Report from J. Bisson, Manager, Licensing Enforcement, Corporate Services, dated May 15, 2015, re: Merits of Re-Establishing a Taxicab Advisory Committee – RML #2015-008 (File BH.c).

Deferred under Approval of Agenda – Recommendation CS090-2015

2015 06 24 Page 10 of 21 J5-11 Minutes Corporate Services Committee

H. Corporate and Financial Affairs (Vice-Chair, Regional Councillor G. Miles)

H 1. Report from M. Gordon, Acting Director, Strategic Communications, Office of the Chief Operating Officer, dated May 29, 2015, re: Discussion Paper: Options, Analysis and Recommendations for Corporate Ethnic Media Program (File CD.x).

Dealt with under Item H 1 – Recommendation CS092-2015

* H 2. Report from D. Sutton, Director, Financial Planning and Budgets, Corporate Services, dated March 15, 2015, re: 2014 Cash Management and Investment Report for the Year Ended December 31, 2014 (File EH.x).

CS093-2015 1. That the report from D. Sutton, Director, Financial Planning and Budgets, Corporate Services, dated March 15, 2015, to the Corporate Services Committee Meeting of June 24, 2015, re: 2014 Cash Management and Investment Report for the Year Ended December 31, 2014 (File EH.x) be received; and,

2. That the City’s Investment Policy be amended to reflect the changes related to Sector Allocation, Performance Benchmarks, and Review/Compliance as described in the subject report, and attached as Appendix A – Investment Policy (FP 13.6.0).

Carried

* H 3. Report from J. Avbar, Director, Enforcement and By-law Services, Corporate Services, dated May 19, 2015, re: Request for Special Consideration for Non-Compliance of Purchasing By-law 35-2012 (Section 9.1.3) – Purchase of Advertising with Astral Media Outdoor L.P. (File EC.x).

CS094-2015 1. That the report from J. Avbar, Director, Enforcement and By-law Services, Corporate Services, dated May 19, 2015, to the Corporate Services Committee Meeting of June 24, 2015, re: Request for Special Consideration for Non-Compliance of Purchasing By-law 35-2012 (Section 9.1.3) – Purchase of Advertising with Astral Media Outdoor L.P. (File EC.x) be received; and,

2. That the Request for Special Consideration for Non-Compliance for the Astral Media Outdoor L.P. contract be approved; and,

2015 06 24 Page 11 of 21 J5-12 Minutes Corporate Services Committee

3. That the Treasurer be authorized to issue a Purchase Order to Astral Media Outdoor L.P. in the amount of $7,340 (excluding taxes) for the placement of billboard advertising and process payment of the invoice.

Carried

* H 4. Report from D. Tracogna, Risk and Insurance Manager, Corporate Services, dated May 28, 2015, re: Risk Management and Insurance Claims – 2014 Annual Report (File EB.b).

CS095-2015 1. That the report from D. Tracogna, Risk and Insurance Manager, Corporate Services, dated May 28, 2015, to the Corporate Services Committee Meeting of June 24, 2015, re: Risk Management and Insurance Claims – 2014 Annual Report (File EB.b) be received.

Carried

H 5. Report from S. Hans, Coordinator, Elections and Special Projects, Corporate Services, dated June 1, 2015, re: 2014 Municipal Election Statistics and Technology Research for 2018 (File BG.a).

The following motion was considered.

CS096-2015 1. That the report from S. Hans, Coordinator, Elections and Special Projects, Corporate Services, dated June 1, 2015, to the Corporate Services Committee Meeting of June 24, 2015, re: 2014 Municipal Election Statistics and Technology Research for 2018 (File BG.a) be received; and,

2. That staff be directed to investigate new electronic voting and vote tabulation systems, including internet voting.

Carried

* H 6. Report from E. Evans, Deputy City Clerk, Corporate Services, dated June 1, 2015, re: 2014 Council / Committee Meeting Attendance Record (File BC.x).

CS097-2015 That the report from E. Evans, Deputy City Clerk, Corporate Services, dated June 1, 2015, to the Corporate Services Committee Meeting of June 24, 2015, re: 2014 Council / Committee Meeting Attendance Record (File BC.x) be received.

Carried

2015 06 24 Page 12 of 21 J5-13 Minutes Corporate Services Committee

* H 7. Report from J. Adshead, Manager, Records and Information Management, Corporate Services, dated May 27, 2015, re: Housekeeping Amendments to Records Retention By-law 272-2014 (File GA.a).

CS098-2015 1. That the report from J. Adshead, Manager, Records and Information Management, Corporate Services, dated May 27, 2015, to the Corporate Services Committee Meeting of June 24, 2015, re: Housekeeping Amendments to Records Retention By-law 272- 2014 (File GA.a) be received; and,

2. That a by-law be passed to amend Records Retention By-law 272- 2014, as amended, generally in accordance with the changes set out in Appendix A to the subject report.

Carried

H 8. Report from W. Hunter, Manager, Administrative Services and Elections, Corporate Services, dated June 5, 2015, re: Provision of Civil Marriage Ceremonies – RML #2013-014 (File BC.x).

Dealt with under Item E 1 – Recommendation CS091-2015

H 9. Report from D. Sutton, Director, Financial Planning and Budgets, Corporate Services, dated May 12, 2015, re: 2014 Operating Budget and Reserve Fund Year End Status Report (as at December 31, 2014) (File EH.x).

In response to questions from Committee regarding unrealized revenues ($1.9M) for the Transit Division, staff advised that the budgeted revenue target was not achieved, and further details on this matter would be provided by the Public Services Department.

The following motion was considered.

CS099-2015 That the report from D. Sutton, Director, Financial Planning and Budgets, Corporate Services, dated May 12, 2015, to the Corporate Services Committee Meeting of June 24, 2015, re: 2014 Operating Budget and Reserve Fund Year End Status Report (as at December 31, 2014) (File EH.x) be received.

Carried

2015 06 24 Page 13 of 21 J5-14 Minutes Corporate Services Committee

* H 10. Report from D. Sutton, Director, Financial Planning and Budgets, Corporate Services, dated May 18, 2015, re: 2015 Operating Budget and Reserve Fund Status Report (as at March 31, 2015) (File EH.x).

CS100-2015 1. That the report from D. Sutton, Director, Financial Planning and Budgets, Corporate Services, dated May 18, 2015, to the Corporate Services Committee Meeting of June 24, 2015, re: 2015 Operating Budget and Reserve Fund Status Report (as at March 31, 2015) (File EH.x) be received; and,

2. That Reserve Fund #92 – Federal Gas Tax (Region of Peel) be closed with any balance or future receipts to be deposited into Reserve Fund #91 – Federal Gas Tax.

Carried

H 11. Report from P. Fay, City Clerk, Corporate Services, dated June 8, 2015, re: Council and Committee Meetings – Outstanding Requests for Information – RML #2014-058 and #2015-011(File BC.x).

The following motion was considered.

CS101-2015 1. That the report from P. Fay, City Clerk, Corporate Services, dated June 8, 2015, to the Corporate Services Committee Meeting of June 24, 2015, re: Council and Committee Meetings – Outstanding Requests for Information – RML #2014-058 (File BC.x) be received; and,

2. Whereas the Municipal Act, 2001 does not provide provisions for appointed members of municipal advisory committees to use telephone or video conferencing to participate in meetings; and

Whereas some citizen members of the City of Brampton Accessibility Advisory Committee may, as a result of their disability, find it difficult to attend meetings from time to time; and

Whereas the City of Brampton supports accessibility and removing such barriers that limit a members ability to actively participate in meetings; and

Whereas the participation of these members is critical to the workings of these committees which work to remove barriers; and

Whereas the City of Brampton Council’s Procedure By-law requires members to be present to participate in meetings; and

2015 06 24 Page 14 of 21 J5-15 Minutes Corporate Services Committee

Whereas the Brampton City Council supports and joins the Councils of the Region of Peel, City of Mississauga and the Town of Richmond Hill to request the Ontario Government to consider appropriate legislative amendments to the Municipal Act, 2001 to make it easier for citizen members of the Accessibility Advisory Committees to participate in meetings;

Now Therefore Be It Resolved that the Ontario Government be requested to implement the appropriate legislative amendments to the Municipal Act, 2001 and the Accessibility for Ontarians with Disabilities Act, 2005 to permit telephone and video conference participation by appointed members of municipal accessibility advisory committees; and

Further that this resolution be sent to: 1. the Town of Richmond Hill, Region of Peel, City of Mississauga, and Town of Caledon for their information, and 2. the Honourable Premier Kathleen Wynne and the Honourable Ted McMeekin, Minister of Municipal Affairs and Housing and all Brampton MPPs for their support.

Carried

H 12. Report from P. Fay, City Clerk, Corporate Services, dated June 8, 2015, re: Improving Closed Session Meetings (File BH.c).

The following motion was considered.

CS102-2015 1. That the report from P. Fay, City Clerk, Corporate Services, dated June 8, 2015, to the Corporate Services Committee Meeting of June 24, 2015, re: Improving Closed Session Meetings (File BH.c) be received; and,

2. That the Standard Operating Procedure titled “Recording Closed Session Meetings” as set out in Appendix A to the subject report, be approved as the City’s procedure, to guide the recording of closed session meetings, in accordance with the Procedure By-law, and that the City Clerk be authorized to update the Standard Operating Procedure, as necessary, and report annually to Council on the City’s closed meeting provisions to further accountable governance.

Carried

2015 06 24 Page 15 of 21 J5-16 Minutes Corporate Services Committee

H 13. Report from W. Hunter, Manager, Administrative Services and Elections, and N. Kotecha, Legal Counsel, Corporate Services, re: Lobbyist Registry By-law – Transmittal Report (File BC.x).

In response to a request from Committee, staff provided an overview of Part VII – Enforcement and Penalties of the Lobbyist Registry By-law.

Committee discussion took place with respect to the following: • Enforcement and Penalties of the Lobbyist Registry By-law • Powers of the Registrar • Consequences of contravention • Onus of the lobbyist to register • Process for reporting a complaint with the Registrar • Staff recommendation for a joint position of Integrity Commissioner / Lobbyist Registrar • Information regarding the existing contract with the current Integrity Commissioner • Clarification that the subject by-law would not cover lobbying at the Region of Peel • Registry program effective date (January 1, 2016)

The following motion was considered.

CS103-2015 1. That the report from W. Hunter, Manager, Administrative Services and Elections, and N. Kotecha, Legal Counsel, Corporate Services, dated June 12, 2015, to the Corporate Services Committee Meeting of June 24, 2015, re: Lobbyist Registry By-law – Transmittal Report (File BC.x) be received; and,

2. That the Lobbyist Registry By-law be passed, substantially in accordance with the draft attached to the subject report as Appendix D; and,

3. That staff be directed to initiate a request for proposals through the City’s procurement process for the joint functional services of an Integrity Commissioner and Lobbyist Registrar, as set out in the Municipal Act, 2001, and City by-laws, and that staff report back to Council with a recommended award for the joint position of Integrity Commissioner / Lobbyist Registrar.

Carried

2015 06 24 Page 16 of 21 J5-17 Minutes Corporate Services Committee

H 14. Report from P. Fay, City Clerk, Corporate Services, re: Administrative Monetary Penalty System (AMPS) – One Year Review (File BI.x).

The following motion was considered.

CS104-2015 1. That the report from P. Fay, City Clerk, Corporate Services, dated June 15, 2015, to the Corporate Services Committee Meeting of June 24, 2015, re: Administrative Monetary Penalty System (AMPS) – One Year Review (File BI.x) be received; and,

2. That the City appointed Hearings Officers also be appointed as Screening Officers, in accordance with procedures prepared by the City Clerk in accordance with AMPS By-laws 333-2013 and 334- 2013, as amended, such that no person acting as a Screening Officer shall also act as a Hearings Officer for the purpose of the same Penalty Notice; and,

3. That the City Clerk report back to Committee on AMPS Program changes when additional amendments to Administrative Penalties Regulation 333/07 are implemented.

Carried

H 15. Report from W. Hunter, Manager, Administrative Services and Elections, Corporate Services, re: Municipal Elections Act Review (File BG.a).

The following motion was considered.

CS105-2015 That the report from W. Hunter, Manager, Administrative Services and Elections, Corporate Services, dated June 19, 2015, to the Corporate Services Committee Meeting of June 24, 2015, re: Municipal Elections Act Review (File BG.a) be received.

Carried

I. Minutes – nil

J. Other/New Business

J 1. Discussion at the request of Regional Councillor Sprovieri, re: City of Brampton Request for a Provincial Inquiry.

Committee discussion took place with respect to the following:

2015 06 24 Page 17 of 21 J5-18 Minutes Corporate Services Committee

• Recent Toronto Star article regarding the response from an official of the Provincial Government to Brampton’s request for a Provincial Inquiry o Confirmation that the City is awaiting an official response from the Province regarding the request, and a suggestion that no action be taken by the City until a response is received • Suggestion that, prior to sending a request for investigation to the Ombudsman, all local processes must be complete o Questions as to whether this requirement has been fulfilled as it relates to the South West Quadrant (SWQ) project • Proposal to establish a sub-committee to deal with matters not addressed by the Interim Auditor General regarding the SWQ project o Indication from staff that outstanding questions/issues regarding the SWQ project, and other areas of concern (as set out in Council Resolution C140-2015), can be referred to the Ombudsman in January 2016, when Bill 8 comes into effect o Suggestion that the mandate for this committee be to prepare a package of questions/issues to send to the Ombudsman in January 2016 o Indication from staff that terms of reference must be approved by Council prior to establishing a new committee • Indication from staff that the reports requested by Council regarding the SWQ project are anticipated for consideration at the August 12, 2015 Council meeting

The following motion was introduced.

That a sub-committee be established, subject to Council approval of terms of reference as set out in the Procedure By-law, to prepare a package of questions/issues to be provided to the Ombudsman in January 2016 in regard to:

R. Zuech, Acting City Solicitor, Corporate Services, cautioned Committee with respect to the potential implications of the above noted motion as it relates to the City’s position in current litigation and with the City’s insurance provider. Mr. Zuech recommended that Committee receive legal advice before considering the motion.

2015 06 24 Page 18 of 21 J5-19 Minutes Corporate Services Committee

Discussion took place regarding the potential implications of the above noted motion and the lack of a clear mandate for the proposed sub- committee.

A motion was introduced to refer the above noted motion to the July 8, 2015 Council meeting, for Legal Services staff to provide a report and legal advice on the merits and implications of the proposal.

The motion was considered as follows.

Carried

J 2. Discussion at the request of City Councillor Dhillon re. Mayor and Councillors’ Expense Policy.

City Councillor Dhillon addressed Committee regarding the need to enhance public engagement in Brampton and suggested that the ward newsletters be reinstated as a tool to communicate with and educate the public regarding City business.

The following motion was introduced:

That Finance and Clerk’s Office staff be requested to review the Mayor and Councillors’ Expense Policy and report to a future Member Services Committee meeting on recommended changes to the policy to permit limited promotional/informational expenses, based on a review of best practice policies in other municipalities, and other matters within the purview of the policy.

2015 06 24 Page 19 of 21 J5-20 Minutes Corporate Services Committee

Committee discussion included the following: • Benefits of newsletters to communicate important information to the public • The need to review the previous newsletter format and determine an appropriate funding source for this initiative • Suggestion that newsletters not be distributed during an election year, to avoid an unfair advantage for incumbents • The need to revisit the expense policy as it relates to promotional and sponsorship spending

The following motion was considered.

CS107-2015 That the following motion be referred to the next regular meeting of the Member Services Committee on September 14, 2015 for the Committee’s consideration of possible changes to the Mayor and Councillors’ Expense Policy:

Carried

K. Referred Matters – nil

L. Deferred Matters – nil

M. Notices of Motion – nil

N. Correspondence – nil

O. Regional Council Business – nil

P. Councillors Question Period – nil

2015 06 24 Page 20 of 21 J5-21 Minutes Corporate Services Committee

Q. Public Question Period – nil

R. Closed Session – nil

S. Adjournment

CS108-2015 That the Corporate Services Committee do now adjourn to meet again on Wednesday, September 9, 2015 at 3:00 p.m.

Carried

2015 06 24 Page 21 of 21 CANADA CANADA LI Fromanywhere... De partout... to anyone jusqu'a vous Susan Margies

Vice-President Vice-presidente Government Relations Relations gouvernementales and Policy et politique

SRAMFTCfj C.7YCOUNCIL CANADA POST POSTES CANADA 2701 RIVERSIDE DR SUITE N1200 2701 PROM RIVERSIDE BUREAU N1200 JUN9 2015 pate- J*ty e, 20ts OTTAWA ON K1A0B1 OTTAWA ON K1A0B1 _, RECEIVED C<-E*K'SDEPT. MS. SHAUNA DANTON LEGISLATIVE COORDINATOR iHH 16 CITY CLERK'S OFFICE 2015 THE CORPORATION OF THE CITY OF BRAMPTON 2 WELLINGTON STW Reg.no. PILE NO.: BRAMPTON ON L6Y 4R2

Dear Ms. Danton:

Thank you for your recent correspondence, which included a recommendation from the City of Brampton's Planning and Infrastructure Services Committee further to your Committee Meeting of April 27th. We appreciate the Council's interest regarding maintenance of Canada Post's community mailboxes (CMBs).

As you may know, the issue of CMB maintenance has been a key topic of discussion between the City of Brampton and Canada Post over the past several months. Most recently, Mr. John Polak, General Manager of Addressing and Delivery, met with City officials to revisit this matter. As Mr. Polak emphasized, while there is no easy solution when people choose to litter, we do endeavour to implement preventative measures in addition to our ongoing maintenance. Many initiatives have been jointly and successfully developed by Canada Post and municipalities like Brampton, and it is our aim to continue working with your representatives to pursue collaborative solutions. Further to the recent meeting, Canada Post and the City will be initiating some educational communications for residents to ensure public awareness and to help deter littering.

I can also assure you that Canada Post is committed to good environmental practices. We conduct business in a socially responsible manner, which includes reducing, reusing, recycling and recovering wherever financially and logistically feasible. We strive to be proactive in our environmental programs and initiatives, one of which is our policy on encouraging customers to dispose of unwanted advertising mail in their own recycling containers. As you may be aware, once mail is deposited in a community mailbox, it is considered to be the property of the box holder, just as mail delivered to a private residence is considered the property of the homeowner. As you also know, there is a prevalence of identity theft in today's world. By asking customers to take ownership of their own mail, Canada Post is doing its part to ensure consumer privacy in addition to promoting solid environmental practices.

Canada Post has a responsibility to maintain all community mailboxes, and I would like to reiterate our continuing efforts to do so. At any time, if residents notice an issue with litter, they can call us directly, and we will send a representative to clean the site. As mentioned, we also take measures to encourage residents to respect their neighbours and neighbourhood in order to assist in reducing incidents of litter. You may rest assured of our commitment to address any situations that may arise.

Again, thank you for writing. For any questions or to discuss this matter further, please do not hesitate to contact Isaac Ransom at 416-204-4374.

Youtt-sincerely,

Susan Margies

www.canadapost.ca www.postescanada.ca a\-i U BRAMPTON Report bromptonco Flower City City Council The Corporation of the City of Brampton

BRAMPTON CITY COUNCIL Date: June 2, 2015 nATE. July 0,2015

File: I.AA(T2015-034)

Subject: Request to Begin Procurement- Purchasing By-law Section 4.0 - Bid Call No. T2015-034 - Reconstruction of Parking Lots Wards 1, 2, 3, 7

Contact: Michael Parks, Director, Road Maintenance and Operations, Maintenance and Operations Division, Planning and Infrastructure Services Department, 905-874-2572

Overview:

This report is to obtain Council authorization to commence procurement for Bid Call No. T2015-034 - Reconstruction of Parking Lots. The total estimated cost is $1,815,400.00 (excluding taxes).

Recommendations:

1. THAT the report from Michael Parks, Director, Road Maintenance and Operations Division, Maintenance and Operations Division, Planning and Infrastructure Services Department, dated June 2, 2015, to the Council Meeting of July 8, 2015, re: Request To Begin Procurement- Purchasing By-law Section 4.0 - Bid Call No. T2015-034 - Reconstruction of Parking Lots Wards 1, 2, 3, 7 (File I.AA (T2015-034)) be received; and

2. THAT the Purchasing Agent be authorized to commence with the procurement of Bid Call No. T2015-034 - Reconstruction of Parking Lots.

Background:

The Parks Maintenance and Operations group, along with the Building Design and Construction group, have identified thirteen (13) parking lots in need of reconstruction (see Attached Appendix A). The parking lots serve both public parks and City owned facilities. In the past, Road Maintenance and Operations have managed parking lot reconstruction projects on behalf of Parks Maintenance and Operations and Building Design and Construction. The estimated cost to reconstruct the identified parking lots is $1,815,400.00.

Current Situation:

The approved Capital budget for the Parks Maintenance and Operations parking lots is $930,967.00 (pre-tax) along with an approved Capital budget of $884,433.00 (pre-tax) for Building Design and Construction parking lots.

The Planning and Infrastructure Services Department is prepared to begin the procurement for Bid Call No.T2015-034 Parking Lot Reconstruction.

Scope of Project

The thirteen (13) parking lots identified for reconstruction under this contract will include the removal of existing asphalt surface, excavation of granular base where required, concrete curb and sidewalk repairs where required, adjustment of catch basins and maintenance holes to final grade, asphalt paving, upgrading gravel parking lots to asphalt surface, sod repairs, and pavement marking.

Timing of the Project (Anticipated)

Tender Issue July 2015

Tender Closing July 2015

Construction Start September 2015

Project Completion November 2015

Corporate Implications:

Purchasing Comments

This requirement shall be publicly advertised. The Bid Document shall include the specifications and drawings for the required scope of work. The method of obtaining pricing shall be a sealed bid process and the lowest compliant bid is eligible for the award of contract.

Purchase approval will be obtained in accordance with the Purchasing By-Law. av-3

Included in the Bid Document are some key clauses:

Performance Security The successful bidder shall be required to provide a Performance and Maintenance Bond and a Labour and Material Payment Bond, each equal to fifty percent of the Awarded Contract Price.

Contractor Evaluation The Contractor's performance will be evaluated in accordance with the City's Vendor Performance Evaluation Process as set out in the Vendor Performance Standard Operating Procedure. The performance evaluation will be used to provide feedback to the Contractor; to provide the contractor with the opportunity to implement performance improvements during the duration of the contract; and to justify an award or non-award of future contracts by the City in accordance with the terms of the Vendor Disqualification Purchasing Protocol.

Communication during Procurement All communications with Bidders involved in the procurement must occur formally, through the contact person identified in the Bid Document. This shall commence when the bid call is solicited and ends when the Purchase order is issued.

Financial Implications:

Parks Maintenance Section

Funding is available through the following Capital Projects:

144954.347 - Parking Lot Contingency 154954.004 - Parking Lot Replacement

There is sufficient funding available to award the Contract.

The table below indicates the original budget, expenditures and/or commitments to date, balance available and balance remaining:

Project Program Original Expenditures Budget Commitment Budget # # Budget and/or Available for Contract* Balance Plus CBA commitments (2015) Remaining to date

144954 347 $100,000 $2,648.10 $97,351.90 $97,351.90 $0

154954 004 $850,000 $0 $850,000 $850,000 $0

includes 1the 1.76% H ST impact. Q\-4

Department staff will ensure that there are sufficient funds in future years of this contract, subject to Council approval.

Public Services Department

There is currently adequate funding approved and available in Capital Project 151650 029 and 151650-200 for the parking lot reconstruction, as identified in this report.

The table below indicates the original budget, expenditures and/or commitments to date, and balance available:

Expenditures Commitment Budget Project Program Original and/or Budget for Contract* Balance # # Budget Commitments Available (2015) Remaining to Date

151650 029 $1,680,000 $0 $1,680,000 $500,000 $1,180,000

151650 200 $400,000 $0 $400,000 $400,000 $0 includes the 1.76% HST impact.

Strategic Plan:

Environmental Stewardship is achieved through the use of recycled materials in granular base and asphalt pavements; this practice provides for environmentally sustainable solutions to the need for construction materials.

Community engagement is achieved by fostering a positive civic image through the maintenance of City owned parking lot infrastructure.

Conclusion:

This report recommends that the Purchasing Agent be authorized to commence the procurement for Bid Call No. T2015-034 - Parking Lot Reconstruction as described in this report. SU-5

Greg Delfo^se, C.E.T., Michaer J. Parks, C.E.T., Supervisor, Contracted Services East, Director, Road Maintenance and Road Maintenance and Operations Operations Maintenance and Operations Division, Maintenance and Operations Division Planning and Infrastructure Services Planning and Infrastructure Services Department Department

Appendices:

Appendix A: Parking Lot List

Approval for Submission: Initials Date Chair, SMT IT Department Chief Chief Administrative Officer Jllt Q\-fc

Appendix A: Parking Lot Lists

Parking Lot Name Lot Location Ward Comments

Chris Gibson Park West McLaughlin Road 1

Conservation Park Conservation Drive 2 Upgrade from gravel

Sandalwood Park Conestoga Drive 2

Centennial Park East Centre Street 3 Upgrade from gravel

Centennial Park West Mary Street 3

County Court Park Northwest County Court Boulevard 3

County Court Park East County Court Boulevard 3

Glidden Road Parks Facility Glidden Road 3 Upgrade Gravel Section

Steacy Park Main Street 3

Chinguacousy Park Ski Chalet Central Park Drive 7 Deteriorated Portion Only

Chinguacousy Park Curling Club Bramalea Road 7 Partial Lot Reconstruction

Civic Centre East Lot Central Park Drive 7 GL2-\ U BRAMPTON Report brampton.ca FlOWe!" City City Council The Corporation of the City of Brampton

Date: June 26, 2015 BRAMPTON CITY COUNCIL DATE-__JulNf 8,20(5 File: EG.x

Subject: Budget Amendment and Request to Begin Procurement Purchasing By-law Section 4.0 Replacement of Existing Recreation Software System

Contact: Mark Potter, Manager of Business Services, Public Services, 905.874.3984

Overview:

The existing recreation software system, known as Computerized Leisure Activity Software System (CLASS), was initially implemented in 1999. A replacement recreation software system is required to be in service by the end of 2017, as the CLASS vendor will cease support December 2017. The City, along with a number of other Canadian municipalities, is a participant in the development of recreation software requirements and specifications. This work is supported by Parks and Recreation Ontario (PRO) and the Municipal Information Systems Association (MISA). A task force, the Recreation Registration Software Working Group (RRSWG), has been in place since the fall of 2014 to explore and identify system requirements for the future, based on the many commonalities and best practices in municipal parks, recreation and related leisure services. The City of Mississauga has initiated a procurement process for a recreation software system in accordance with its purchasing by-law. If favourable terms can be achieved through the Mississauga procurement process, Brampton can award to the successful vendor. If not, the City of Brampton will initiate its own procurement process. This report recommends the 2015 capital budget be amended to allow the process for replacement of the recreation software system to begin in 2015. This report recommends staff be authorized to initiate the procurement of a new recreation software system, with an anticipated implementation by end of 2017.

Recommendations:

1. THAT the report from Mark Potter, Manager of Business Services, Business Services Office, Public Services Department, dated June 26, 2015, to the Council Meeting of July 8, 2015, re: Budget Amendment and Request to Begin Procurement - Purchasing By-law Section 4.0 Replacement of Existing Recreation Software System be received;

2. THAT the City's 2015 capital budget be amended by $1,300,000 to include additional funding for Capital Project # 151790-002 - Business Systems Initiatives with funding from Reserve #4 - Asset Repair & Replacement; 3. THAT the Purchasing Agent be authorized to commence the procurement for a replacement of the existing recreation software system, including the potential to award to the successful vendor in the City of Mississauga procurement process; and 4. THAT, in the event that Brampton does not award a replacement recreation software system through the City of Mississauga procurement process, the Purchasing Agent be authorized to undertake procurement for the replacement of the existing recreation software system.

Background:

The City requires a new recreation software system to be in service by the end of December 2017.

The existing recreation software system is at its end of life and technical support from the vendor will cease December 2017, forcing its replacement. However, support for the point-of-sale (POS) module of CLASS, which the City uses for payment management, will continue beyond December 2017.

Staff have been working on a project to replace the existing recreation software system (known as CLASS -- Computerized Leisure Activity Software System) in recent months.

Current Situation:

The City has been using CLASS software since 1999.

The software is used predominantly to support the delivery of the City's recreation services, programs and facilities. The current system also supports other departments, including cashier operations through the point-of-sale module.

At present, there are approximately 850 users at more than 50 locations across the City and throughout different departments that utilize CLASS. These users perform a variety of tasks ranging from customer transactions to system administration to statistical reporting.

The current environment also includes a daily upload of financial information from CLASS to PeopleSoft Financials to ensure accurate financial information is reported in the corporate general ledger.

The City currently accepts cash, cheque, debit card, credit card (Visa, Amex, and MasterCard) and electronic fund transfers. A self-serve website has also been in place since 2001, allowing customers to view activity/program and facility information online. In addition, activity/program registration, customer account management, and payment features are all well used.

Scope of Project:

A new recreation system must provide functionality to serve citizens as well as support efficient and effective operations.

The City requires a recreation software solution that supports business units at multiple locations throughout Brampton in the following main functional areas:

• activities/programs (e.g., registration based classes); • rentals/bookings (e.g., room rentals, seasonal ice contracts); • point of sale/admissions (public swims and skates, concession sales); • memberships/passes (e.g., annual and monthly fitness memberships).

The City is also interested in enhancing and improving service capacity and functionality in a number of areas, including:

self-serve/online transactions; mobility devices; golf tee time bookings and management; reporting; integration with other systems.

The solution will align to the City's Information Technology architecture and standards. Requirements will include adherence to the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). The solution must also integrate with other corporate systems through the City's enterprise integration and business intelligence platform. The City, along with a number of other Canadian municipalities, is a participant in the development of recreation software requirements and specifications. This work is supported by Parks and Recreation Ontario (PRO) and the Municipal Information Systems Association (MISA). A task force, the Recreation Registration Software Working Group (RRSWG), has been underway since the fall of 2014 to explore and identify system requirements for the future, based on the many commonalities and best practices inherent in municipal parks, recreation and related leisure services across various jurisdictions.

The City of Mississauga has initiated a procurement process for a recreation software system in accordance with its purchasing by-law.

If favourable terms can be achieved through the Mississauga procurement process, Brampton can award to the successful vendor. If not, the City of Brampton will initiate its own procurement process (e.g., a Request for Proposals). The City of Brampton can potentially benefit from the City of Mississauga's procurement process, including improved pricing on the replacement software system and savings on procurement costs. There are also other benefits to having the same software system as our neighbouring municipality, including:

• a stronger voice in advocating for changes to the product development; • opportunity to share customized report and system modifications; • opportunity to develop or enhance alignment in processes such as Active Assist; • leverages development of robust product requirements and specifications that better meet our needs now and in the future.

Tentative Project Schedule:

Item Proposed Date(s) Request for Negotiated Proposal July 2015 Vendor Demonstrations August 2015 Commercial in Confidence Meeting September 2015 Evaluations of Proposals September 2015 Contract Negotiations and Award December 2015 Implementation Late 2016-2017 Completion December 2017

The estimated project budget is:

Discovery Phase - Consulting & Diligence 2015 Approve Budget $ 50,000 Replacement Software 2015 Budget Request $1,000,000 Technology Integration Phase 1 2015 Budget Request $100,000 Technology Integration Phase 2 2015 Budget Request $200,000 TOTAL $1,350,000

This is an estimated project budget. The estimated cost of the replacement software is based on transaction fees during the full implementation, consulting, data migration and technology integration costs.

The project budget also includes funding for any required external diligence work in the procurement process (e.g., legal review) and any internal staff recoveries required for integration of a replacement software system with the City's information technology systems.

A Corporate Payment Management Business Process review is under way to identify opportunities for efficiencies related to payment processing and potentially a new payment management system. The proposed system will not be replacing the existing point-of-sale (under CLASS) until the Corporate Payment Management Process Review is completed and a new Corporate Payment Management System is implemented. 612-5

Corporate Implications:

Purchasing Comments

Purchasing approval will be obtained in accordance with the Purchasing By-Law.

Financial Implications: There is currently $50,000 approved in capital project # 151790 to carry out the initial discovery phase of the project.

A budget amendment in the amount of $1,300,000 is required to allowthe process for replacement of the recreation software system to begin in 2015 with funding provided from Reserve #4 - Asset Repair & Replacement. Advancing this work to 2015 will not impact the capacity to deliver other approved projects.

The table below indicates the original budget, expenditures and/or commitments to date, and balance available.

Expenditures Project Prog Original Budget Revised and/or Balance # # Budget Amendment Budget Commitments Available to Date

151790 002 $50,000 $1,300,000 $1,350,000 $0 $1,350,000

Strategic Plan:

This report achieves the Strategic Plan priorities as follows:

Growth Management is achieved by connecting the communities to recreation opportunities that exist in their community.

Corporate Excellence is achieved by enhancing the service experience for the public, simplifying and increasing public access to City information, programs and services, and successfully integrating technology.

Conclusion:

This report summarizes the scope of the project, identifies available funding, and provides a tentative schedule and methods of procurement for the replacement software system.

A budget amendment will allow procurement of the recreation software system to be initiated in 2015, including the potentialto benefit from the City of Mississauga's procurement process. GV2-G

A team of City staff are participating in the procurement of the replacement recreation software system and will pursue the best course of action that meets the City's interests, including system requirements, value for money and project timelines.

Staff will continue to provide periodic updates as the project proceeds.

Mark Potter Brian Rutherford VJ Manager, Business Services Director, Business Services Office Business Services Office Public Services Public Services

Appendices:

None

Report authored by:

Steve Pellegrini Supervisor, Business Systems

Approval for Submission: JnitiSte vDate Department Chief Al" ?P~- *l^jrf Chief Administrative Officer //m Mas