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Great Barrier Local Board Minutes Great Barrier Local Board OPEN MINUTES Minutes of a meeting of the Great Barrier Local Board held in the Marion Barleyman Cottage, 2 Moana View Road, Okupu, Great Barrier Island on Wednesday, 12 December 2012 at 10.00am. PRESENT Chairperson Paul Downie Deputy Chairperson Scott Mabey Members Susan Daly Izzy Fordham Richard Somerville-Ryan APOLOGIES Mike Lee ALSO PRESENT Jonathan Anyon Elected Member Liaison, Auckland Transport Mike Ikilei Team Leader, Community Services Shane Ta’ala Senior Advisor, Community Development Lynda Lucas Team Leader Parks Liaison and Development Gary Wilton Parks Advisor, Hauraki Gulf Islands Rouruina Emil'e-Brown Policy Analyst, Community and Cultural Strategy Susan Thomas SLIPs Project Portfolio Leader IN ATTENDANCE Harry Doig Motu Kaikoura Trust Di Simpson Awana Branch of Rural Women New Zealand Peter Blackwell Ngaire Avery Tryphena Hall Reserve John Scrimgeour Tryphena Hall Reserve Maud MacLean Tryphena Hall Reserve Great Barrier Local Board 12 December 2012 1 Welcome A minutes silence was observed to acknowledge the passing of Chris Stansfield, Mary Hoy and Denise McKenzie. 2 Apologies Resolution number GBI/2012/270 MOVED by Member PR Downie, seconded Member SP Daly: That an apology from Councillor Mike Lee for absence be accepted. CARRIED 3 Declaration of Interest There were no declarations of interest. 4 Confirmation of Minutes Resolution number GBI/2012/271 MOVED by Member PR Downie, seconded Member SP Daly: That the minutes of the Great Barrier Local Board held on Wednesday, 14 November 2012, be confirmed as a true and correct record. CARRIED 5 Leave of Absence There were no leaves of absence. 6 Acknowledgements There were no acknowledgements. 7 Petitions There were no petitions. 8 Deputations There were no deputations. Minutes Page 3 Great Barrier Local Board 12 December 2012 9 Public Forum 9.1 Harry Doig - Motu Kaikoura Trust Harry Doig from the Motu Kaikoura Trust was in attendance to speak to the Great Barrier Local Board in respect of the work being done by the Motu Kaikoura Trust. Resolution number GBI/2012/272 MOVED by Member PR Downie, seconded Member IM Fordham: That Harry Doig be thanked for his Public Forum presentation. CARRIED 9.2 Di Simpson - Denise McKenzie Di Simpson was in attendance to pay respect to Denise McKenzie on behalf of Awana Branch of Rural Women New Zealand. Resolution number GBI/2012/273 MOVED by Member PR Downie, seconded Member IM Fordham: That Di Simpson be thanked for her Public Forum presentation. CARRIED 10 Extraordinary Business There was no extraordinary business. 11 Notices of Motion There were no notices of motion. 12 Auckland Transport Report – Great Barrier Local Board Jonathan Anyon was in attendance to speak to this report. A document was tabled in support of this item. A copy of the tabled item has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website [Item 12]. Resolution number GBI/2012/274 MOVED by Member PR Downie, seconded Member SP Daly: a) That the report from Jonathan Anyon, Auckland Transport Elected Member Liaison be received. b) That that the Great Barrier Local Board defers making any decision on the Transport Capital Funding Projects outlined in the report until the outcome of the road seal programme is determined at the Auckland Transport Board’s 18 December 2012 Board meeting. c) That the Great Barrier Local Board approves the grassed area outside of the Great Barrier Local Board office at number 81 Hector Sanderson Road be the designated site for the display of Local Body election signs. d) That the Great Barrier Local Board requests that Auckland Transport i) enforce the existing parking restrictions at the Claris airport being the existing long term carpark situated at 60 Hector Sanderson Road and owned by Auckland Council and the existing short term and rental Minutes Page 4 Great Barrier Local Board 12 December 2012 carparks situated at 70 Hector Sanderson Road also owned by Auckland Council and included within the area managed by local and sportsparks as part of the Claris airfield. ii) That the Great Barrier Local Board requests that Auckland Transport commence parking enforcement forthwith in order to address the very real safety and management issues that occur throughout the year, and in particular over the Christmas and new year periods, in relation to parking at the Claris terminal and prepare publicity material for inclusion in the next available issue of the Barrier Bulletin and for direct delivery to carpark users at its earliest possible convenience. iii) That the Great Barrier Local Board reviews in association with Auckland Transport officers the existing parking provisions applying to all areas around the Claris airport with a view to agreeing appropriate changes for approval by the appropriate Auckland Council committee(s). CARRIED 13 Governing Body Members' update Councillor Lee was not in attendance to give a verbal update. 14 Community Development and Safety 2012-2013 Work Programme for Great Barrier Local Board Mike Ikilei and Shane Ta’ala were in attendance to speak to this report. Resolution number GBI/2012/275 MOVED by Member PR Downie, seconded Member SP Daly: That the Great Barrier Local Board: a) approves the Community Development and Safety 2012/13 Work Programme, which provides details on the projects that the Community Development and Safety team intends to undertake in 2012/2013 to deliver on the Great Barrier Local Board plan priorities. b) requests that progress against this work programme be reported in the Community Development and Safety quarterly reports. CARRIED Minutes Page 5 Great Barrier Local Board 12 December 2012 15 Great Barrier Island parks renewals programme Linda Lucas, Gary Wilton and Susan Thomas were in attendance to speak to this report. A document was tabled in support of this item. A copy of the tabled item has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website [Item 15]. Resolution number GBI/2012/276 MOVED by Member PR Downie, seconded Member IM Fordham: That the Great Barrier Local Board: a) approves the 2012/13 parks asset renewal programme as outlined in Attachment A of this report; b) delegates the parks portfolio holder to approve any potential overspend on Great Barrier parks renewal projects. CARRIED 16 Great Barrier Island SLIPs 2012/2013 December 2012 report Susan Thomas and Gary Wilton were in attendance to speak to this report. Peter Blackwell was also in attendance to speak in respect of his offer to make land available for the housing of the ambulance. Document were tabled in support of this item. A copy of the tabled items have been placed on the file copy of the minutes and can be viewed on Auckland Council’s website [Item 16(a), Item 16(b) and Item 16(c)]. Resolution number GBI/2012/277 MOVED by Member PR Downie, seconded Member RB Somerville-Ryan: That the Great Barrier Local Board: a) notes that the Historic Stonewalls reinstatement – Phase One investigation and concept design project has been re-scoped as requested by the Local Board (refer resolution GBI/2012/247). The budget allocated of $10,450.00 operational expenditure is therefore not required and is to be returned to the Local Board for reallocation; b) approves a revised budget of $5,390.00 operational expenditure for The Historic Stonewalls reinstatement – Phase One heritage assessment only; c) approves the following SLIPs projects for implementation: i) View-shaft extension, roadways & walking tracks subject to confirmation of the budget and details of what the budget will deliver; ii) Resting areas outside the Service Centre $5,600.00 capital expenditure subject to approval from the Board representative as to design; iii) Practical Beach Access Medlands Beach - $8,143.00 capital expenditure subject to approval of the cost breakdown; d) requests a report from Auckland Council Property department in regard to the proposed ambulance shed being considered as a Council asset in accordance with resolution GBI/2012/255 and the associated lease for consideration at the February 2013 Great Barrier Local Board business meeting; e) thanks Peter Blackwell for his generous offer to use his land for the proposed ambulance shed. CARRIED Minutes Page 6 Great Barrier Local Board 12 December 2012 17 Motu Kaikoura Trust Harry Doig was in attendance and spoke to the Board during Public Forum in respect of the Motu Kaikoura Trust. Documents were tabled in support of this item. A copy of the tabled items have been placed on the file copy of the minutes and can be viewed on Auckland Council’s website [Item 17(a), Item 17(b) and Item 17(c)]. Resolution number GBI/2012/278 MOVED by Member PR Downie, seconded Member RB Somerville-Ryan: That the Great Barrier Local Board thank Harry Doig for his report. CARRIED Secretarial Note: Item 20 was heard at this point Secretarial Note: Item 19 was heard at this point Secretarial Note: Meeting adjourned at 12:50 pm for lunch and reconvened at 1:21 pm 18 Swimming Pool Fencing Exemption – Special Exemption (Section 6) Fencing of Swimming Pools Act 1987 Resolution number GBI/2012/279 MOVED by Member PR Downie, seconded Member SP Daly: a) That the report on Special Exemption (Section 6) Fencing of Swimming Pools Act 1987 be received. b) That the Great Barrier Local Board receive the application for a special exemption under section 6 of the Fencing of Swimming Pools Act 1987 by Roger Guthrie and Hilde Hoven of 421 Schooner Bay Road, Tryphena, Great Barrier Island. c) That the Great Barrier Local Board note that four of the five Local Board members were in attendance at the site visit which took place at 2:00 pm on Tuesday, 11 December 2012 at the applicant’s residence, with Auckland Council Officer Margaret Lacey, Pool Inspector, also in attendance.
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