CORPORATION OF THE TOWN OF SMOOTH ROCK FALLS REGULAR COUNCIL MEETING AGENDA TUESDAY, JULY 3, 2018, 6:00 PM TO BE HELD IN THE COUNCIL CHAMBERS
1. Call Meeting to Order / Roll Call
2. Declaration of Pecuniary Interest and the General Nature Thereof
3. Approval of Agenda
3.1 Approval of Agenda
4. Adoption of Minutes
4.1 Adoption of Minutes
5. Petitions and Delegations
6. Business Arising From Minutes
7. Mayor's Report
8. Reports from Committees and Municipal Officers
8.1 Liz McCafferty Park Playground
8.2 Highway 11 MTO Signage
8.3 Unsafe Buildings Update
8.4 Reports and Minutes from external boards and committees meetings
NeCN Annual Report and Minutes
9. Correspondence
10. Resolutions
10.1 Smooth Truck Fest - municipally significant community festival
Page 1 of 89
10.2 AMO Request for support regarding the NAFTA
10.3 Resolutions passed at the June 22 NEOMA meeting
11. By-Laws
11.1 Smooth Truck Fest request for land use
12. Other Business
12.1 Senior Housing General Update regarding Meeting with Funding Agencies
13. Announcements
13.1 Landfill Expansion
14. Closed Session
14.1. Move into Closed
14.1.1. Council move into Closed Session
14.2. Adoption of Closed Session Minutes
14.3. A proposed or pending acquisition or disposition of land by the municipality or local board as per section 239 (2) (c) of the Municipal Act 2001.
14.4. A trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization as per section 239 (2) (i) of the Municipal Act 2001.
14.5. Meeting Reconvene
14.5.1. Council meeting reconvene
15. Adjournment
Page 2 of 89 15.1 Adjournment
Page 3 of 89 Page 4 of 89 Town of Smooth Rock Falls
File No: Staff Responsible: Veronique Dion Item No: AIR - 0885 Prepared For: Council Agenda Date: 03 Jul 2018
RE: Adoption of Minutes
DESCRIPTION Adoption of Minutes
RECOMMENDATION the minutes of the June 4th, 2018 Regular Council meeting and the June 18th, 2018 Committee of the Whole/Council meeting be adopted as circulated.
Department Manager:
Finance Manager:
City Manager:
CAO RECOMMENDATION: __X__ YES _____ NO
Comments: be added to agenda
Luc Denault
Page 5 of 89 Chief Administrative Officer
Page 6 of 89 CORPORATION OF THE TOWN OF SMOOTH ROCK FALLS MEETING MINUTES
Meeting: REGULAR COUNCIL June 4, 2018 Date of Meeting: Location: Council Chambers 6:00 PM
Roll Call Present Council Mayor Michel Arseneault X Councillor Daniel Alie Councillor Marc Blais X Councilor Joanne Landry X Councillor Sue Perras Staff CAO Luc Denault X Clerk Véronique Dion X Treasurer Yvan Marchand Public Works/Fire Chief Kevin Lebarron X Corp. Serv. Coordinator Johanna Berube X Protective Services Sean Cairns X Invited Guest
Declaration of Pecuniary Interests Who Item #
Meeting Minutes Item Discussion Points Issue Raised Decisions Made Action Item Owner Due Date No. 3. Approval of Agenda Resolution #2018-156
Moved By: Marc Blais Seconded By: Joanne Landry
BE IT RESOLVED THAT the agenda be adopted as Amended Item 8.1 be differed to the next Council meeting CARRIED 4. Adoption of Minutes Resolution #2018-157
Moved By: Joanne Landry Seconded By: Marc Blais
Page 7 of 89 BE IT RESOLVED THAT the minutes of the May 7th, 2018 Regular Council meeting, the May 22nd, 2018, Committee of the Whole/Council meeting and the May 30th, 2018 Special Council meeting be adopted as circulated. CARRIED 5. Petitions and Delegations 6. Business Arising From Minutes 7. Mayor's Report 8. Reports from Committees and Municipal Officers 8.1 Abandoned Trailer at Trailer Park - DIFFERED 9. Correspondence 9.1 Request for the use of Kelly Park for a wedding ceremony Resolution #2018-158
Moved By: Marc Blais Seconded By: Joanne Landry
BE IT RESOLVED THAT that a letter with identified conditions be sent to the individual requesting the use of Kelly Park. CARRIED 10. Resolutions 10.1 Request for Support from the Halton Region regarding CN Intermodal Update Resolution #2018-159
Moved By: Joanne Landry Seconded By: Marc Blais
WHEREAS under the Municipal Act, Ontario municipalities have the authority and responsibility to advance and protect the “economic, social and environmental well-being of the municipality” and the “health, safety and well-being of persons”; WHEREAS the Provincial Government has designated Ontario municipalities to have responsibility to establish official plans that meet or exceed provincial standards for managing and directing physical change and effects on the social, economic, built and natural environment; WHEREAS CN Rail has declared that the Province of Ontario and the Halton Municipalities (the City of Burlington, the Town of Halton Hills, the Town of Milton and the Town of Oakville) and Conservation Halton have no regulatory role whatsoever with
Page 8 of 89 respect to a proposed truck/rail development that will have a direct impact on the economic, social and environmental well-being of the municipality and health, safety and well-being of residents; WHEREAS the Halton Municipalities and Conservation Halton recognize that railways are a matter of federal jurisdiction, but assert that truck-rail developments have non-rail aspects that engage multiple areas of provincial and municipal government regulatory responsibility; WHEREAS the Halton Municipalities and Conservation Halton have commenced a Court Application to confirm their legitimate regulatory role in respect of the CN development; WHEREAS CN’s position that its proposed truck-rail development falls exclusively under federal jurisdiction, if upheld, would create a regulatory gap that would prevent the Province of Ontario, the Halton Municipalities and Conservation Halton from discharging their statutory responsibilities, and leave CN Rail, a for-profit company, to self-regulate on matters that engage provincial and municipal responsibilities; and WHEREAS irrespective of the merits of CN’s proposed development, CN’s interpretation of jurisdiction over this development, if upheld, would be detrimental to all provinces and municipalities that contain existing or proposed developments that engage matters of federal, provincial and municipal regulatory interest; NOW THEREFORE BE IT RESOLVED: 1. THAT the Town of Smooth Rock Falls endorse the principles that: a) there must be a cooperative approach to all developments that engage federal, provincial and municipal regulatory matters. b) the existence of federal regulation over a development does not preclude and may require provincial and municipal regulation of the proposed development to avoid regulatory gaps. 2. THAT the Corporation of the Town of Smooth Rock Falls calls on the Government of Ontario to join the court Application of the Halton Municipalities. CARRIED 11. By-Laws 11.1 By-Law #2018-18; Being a By-Law to authorize the execution of an agreement between the Corporation of the Town of Smooth Rock Falls and the Association of Municipalities of Ontario
Page 9 of 89 Resolution #2018-160
Moved By: Marc Blais Seconded By: Joanne Landry
BE IT RESOLVED THAT By-Law #2018-18; Being a By-Law to authorize the execution of an agreement between the Corporation of the Town of SMooth Rock Falls and the Association of Municipalities of Ontario be given a first and second and a third and final reading this 4th day of June, 2018. CARRIED 11.2 By-Law #2018-17 - Roll# 5648-000-003-32300-0000 Extension Agreement Resolution #2018-161
Moved By: Joanne Landry Seconded By: Marc Blais
BE IT RESOLVED THAT By-Law #2018-17; Being a by-law to authorize execution of an agreement extending payment of taxes be given a first and second reading and a third and final reading, and hereby passed this 4th day of June, 2018. CARRIED 12. Other Business 13. Announcements 14. Closed Session 15. Adjournment Resolution #2018-162
Moved By: Marc Blais Seconded By: Joanne Landry
BE IT RESOLVED THAT this meeting adjourn at 6:12p.m. CARRIED
APPROVED Mayor
Clerk
Page 10 of 89 CORPORATION OF THE TOWN OF SMOOTH ROCK FALLS MEETING MINUTES
Meeting: COMMITTEE OF THE WHOLE/COUNCIL June 18, 2018 Date of Meeting: Location: Council Chambers 6:00 PM
Roll Call Present Council Mayor Michel Arseneault X Councillor Daniel Alie X Councillor Marc Blais X Councillor Joanne Landry X Councillor Sue Perras Staff CAO Luc Denault X Clerk Véronique Dion X Treasurer Yvan Marchand X Public Works Kevin Lebarron X Corp. Serv. Coordinator Johanna Berube X Protective Services Sean Cairns Invited Guest KPMG Oscar Poloni X
Declaration of Pecuniary Interests Who Item #
Meeting Minutes Item Discussion Points Issue Raised Decisions Made Action Item Owner Due Date No. 3. Approval of Agenda Resolution #2018-163
Moved By: Daniel Alie Seconded By: Joanne Landry
BE IT RESOLVED THAT the agenda be adopted as circulated CARRIED 4. Petitions and Delegations 4.1. Administration and Finance 4.1.1. 2017 Audited Financial Statements Presentation Resolution #2018-164
Moved By: Marc Blais Seconded By: Daniel Alie
Page 11 of 89 BE IT RESOLVED THAT the 2017 Draft Consolidated Financial Statements be adopted as amended in the following manner. - General surplus in the amount of $1,155,992 be transferred to general reserves. AND FURTHER THAT Council directs KPMG to finalize the 2017 Consolidation Financial Statements to reflect the above noted change. AND FURTHER THAT Council appoints KPMG as the Town of Smooth Rock Falls auditors for the December 31, 2018 year-end. CARRIED 4.2. Public Works 4.3. Recreation 5. Mayor's Report 6. Reports from Committees and Municipal Officers 6.1. Administration and Finance 6.1.1. OCIF 2018 Top-Up Application Component Resolution #2018-165
Moved By: Joanne Landry Seconded By: Daniel Alie
BE IT RESOLVED THAT accepts the information as presented; AND FURTHER THAT Council directs administration to proceed with the application to the Ontario Community Infrastructure Fund (OCIF) 2018 Top-Up Application Component by the deadline date of August 28, 2018. CARRIED 6.2. Public Works 6.2.1. Fire Department Monthly Report for May 2018 Resolution #2018-166
Moved By: Joanne Landry Seconded By: Marc Blais
BE IT RESOLVED THAT Council accepts the Fire Department's monthly report for May 2018. CARRIED 6.2.2. OCWA Monthly Report -Water and Waste Water Systems Resolution #2018-167
Page 12 of 89 Moved By: Marc Blais Seconded By: Daniel Alie
BE IT RESOLVED THAT the information be received. CARRIED 6.2.3. Update on Highway traffic speed limit. Resolution #2018-168
Moved By: Marc Blais Seconded By: Joanne Landry
BE IT RESOLVED THAT the information regarding speed limits on Highway 11 be received. CARRIED 6.2.4. Arena Upgrades - Engineering and Project Management Proposal Resolution #2018-169
Moved By: Marc Blais Seconded By: Daniel Alie
BE IT RESOLVED THAT Council accepts this report and directs J. L. Richards & Associates to complete phase 1 and 2 of the Arena Upgrade Project as proposed. AND FURTHER THAT Council delegated authority to Administration to execute phase 1 of the Arena upgrade project as defined by J.L. Richards (file #27352-002-0). CARRIED 6.3. Recreation 7. Correspondence 7.1. Administration and Finance 7.1.1. Letter from the OPP regarding latest initiatives Resolution #2018-170
Moved By: Marc Blais Seconded By: Daniel Alie
BE IT RESOLVED THAT the letter from the OPP regarding latest initiatives be received CARRIED 7.2. Public Works 7.3. Recreation
Page 13 of 89 7.3.1. Smooth Truck Fest requests Resolution #2018-171
Moved By: Mark Blais Seconded By: Joanne Landry
BE IT RESOLVED THAT Council directs administration to issue the repayable advance to the Smooth Truck Fest in the amount of $30,000.00 AND FURTHER THAT Council authorize the road closures from the Legion to the intersection of Fifth Street and Ross Road for the weekend of August 16th to the 19th, 2018 to accommodate for the Smooth Truck Fest races; AND FURTHER THAT once advance notice is given, temporary road closures may occur periodically over the course of the summer for preparations of the Smooth Truck Fest. AND FURTHER THAT the use of the arena shower rooms be made available to the Smooth Truck Fest Committee during the weekend of August 16, 17, 18 and 19, 2018 AND FURTHER THAT and arena attendant be available during the times that the shower rooms be made available to the public as well as 100% of the time on Thursday, Friday and Saturday evenings during the evening entertainment. AND FURTHER THAT the Community Hall refrigerator and tables and chairs, and, the arena and an arena attendant be available to the Smooth Truck Fest Committee for the weekend of August 16th, 17th, 18th and 19th 2018. AND FURTHER THAT articles for the event, such as garbage cans, picnic tables and bleachers, Community Hall tables and chairs be brought to where they will be needed for the weekend of August 16th, 17th, 18th and 19th, 2018. AND FURTHER THAT parking of vehicles be prohibited along Fourth Street and the portion of Fifth Street starting at Hollywood Avenue to the road closure area in front of the Legion Hall, and only allow for one side of parking along Ross Road from the golf course road to main street. CARRIED 8. Resolutions 8.1 Request for Support of Resolution from Township of Hornepayne Resolution #2018-172
Page 14 of 89 Moved By: Marc Blais Seconded By: Daniel Alie
BE IT RESOLVED THAT the Council of the Corporation of the Town of Smooth Rock Falls hereby supports resolution #2018-233 of the Township of Hornepayne regarding the O. Reg 378/18 "Community Risk Assessment". AND FURTHER THAT a copy of this resolution be submitted to the Premier of Ontario, the Minister of Community Safety and Correctional Services, the local member of provincial parliament, and to the Township of Hornepayne. CARRIED 9. By-Laws 9.1 By-Law #2018-20; Being a By-Law to authorize the execution of an agreement between the Corporation of the Town of Smooth Rock Falls and the Northern Ontario Heritage Fund Corporation Resolution #2018-173
Moved By: Marc Blais Seconded By: Daniel Alie
BE IT RESOLVED THAT By-Law #2018-20; Being a By-Law to authorize the execution of an agreement between the Corporation of the Town of Smooth Rock Falls and the Northern Ontario Heritage Fund Corporation be given a first and second and a third and final reading and hereby passed this 18th day of June, 2018. CARRIED 9.2 By-Law #2018-19 - Summitt Energy Agreement Resolution #2018-174
Moved By: Marc Blais Seconded By: Joanne Landry
BE IT RESOLVED THAT By-Law #2018-19; Being a By-Law to enter into an agreement with Summitt Energy for electricity and natural gas price protection be given a first and second and a third and final reading, and hereby passed this 18th day of June, 2018. CARRIED 10. Unfinished Business
Page 15 of 89 11. Other Business 12. Announcements 13. Closed Session 13.1. Move into Closed Resolution #2018-175
Moved By: Marc Blais Seconded By: Daniel Alie
BE IT RESOLVED THAT this meeting move into Closed Session at 7:49p.m. for the following items: Personal matters about an identifiable individual, including municipal or local board employees as per section 239 (2) (b) of the Municipal Act 2001. A proposed or pending acquisition or disposition of land by the municipality or local board as per section 239 (2) (c) of the Municipal Act 2001. A trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization as per section 239 (2) (i) of the Municipal Act 2001. CARRIED 13.5. Meeting Reconvene Resolution #2018-176
Moved By: Daniel Alie Seconded By: Joanne Landry
BE IT RESOLVED THAT this meeting reconvene at 9:12p.m. CARRIED Resolution #2018-177
Moved By: Daniel Alie Seconded By: Marc Blais
BE IT RESOLVED THAT Council directs Administration to contact the former tenant of the
Page 16 of 89 abandoned trailer discussed in the closed session report #AR-0855 to enter into a written agreement to turn over all rights to the abandoned trailer and contents to the Town in exchange for writing-off all outstanding debts related to the rent and other charges for that property. CARRIED 14. Adjournment Resolution #2018-178
Moved By: Daniel Alie Seconded By: Joanne Landry
BE IT RESOLVED THAT this meeting adjourn at 9:13p.m. CARRIED
APPROVED Mayor
Clerk
Page 17 of 89 Page 18 of 89 Town of Smooth Rock Falls
File No: Staff Responsible: Luc Denault Item No: AIR - 0874 Prepared For: Council Agenda Date: 03 Jul 2018
RE: Liz McCafferty Park Playground
DESCRIPTION Liz McCafferty Park Playground
RECOMMENDATION THAT the report on the proposed new playground at Liz McCafferty Park be received.
SUMMARY In the 2018 budget, Council approved $200,000 for the purchase and installation of new playground equipment at Liz McCafferty Park.
The Town has been working with Dave Henderson of Henderson Recreation Equipment Ltd for several years now on this project. Mr. Henderson met with staff at the park on May 22nd to review the current equipment and layout; his reviewed concluded that the existing equipment was not salvageable, does not meet current CSA safety standards, and does not meet accessibility requirements. Mr. Henderson has since created a proposal for new playground equipment for the park, which would include a junior (2-5 year old) playground, a senior (5-12 year old) playground, and a senior net climber. This proposal was presented to staff and Councilor Sue Perras on June 25, 2018; some minor revisions will be made including changing the color scheme to closer match our corporate colors. The location of the new playgrounds can be seen in the attached layout map.
The proposal includes use of a Fibertop wood shaving surface area which meets the CSA safety and accessibility standards. The other alternative, poured-in-place rubber, was determined to be too costly (approximately $200,000).
The cost of the equipment and installation is $159,216, but does not include site preparation and landscaping. Public Works will be working with a contractor to determine the cost of site preparation and landscaping. Should the total quoted project
Page 19 of 89 cost be over the $200,000 budget, administration would remove the net climber playground equipment to reduce costs.
The existing playground would be dismantlement by public works, and the metal can be sold for scrap. The only existing equipment that will be salvaged are the two dinosaur climbers which will be relocated into the new junior playground.
Lead time on the equipment is approximately 5-6 weeks once the order is placed, Administration is anticipating for the project to be completed by early September.
Department Manager:
Finance Manager:
City Manager:
CAO RECOMMENDATION: __X__ YES _____ NO
Comments: For council information
Luc Denault Chief Administrative Officer
Page 20 of 89 Page 21 of 89 SMOOTH ROCKS FALLS SENIOR AREA
Model No. B502613R0 Components Posts & Orbis Clamps | Iron Palmetto Frame | Traffic Black Quantity Desc 2 Threshold 1 Starglide Slide Veer Left 5’ 1 Open Rail 1 Buddy Bench 8 “3”” Swing Bearing” 2 Poly Deck Ladder 2’ 1 Spiral Slide 6’ 1 Microgravity Spinner 4 1 Barrel Spinner Providing Playground Fun Accents | Light Blue Palmetto Seat | Black with Red Rope 6 “Infill Panel 6””” 2 Bridge Clamp 1 SpaceWalk 7’ 1 Meridian Overhead 1 Arch Post Top 5 Triangle Deck 1 X&O Panel 1 Single Slide Plastic Hood 1 Maze Wheel on Post 1 Aphelion Clamp Roto-Molded Plastic | Red Palmetto Rope | Red 4 Square Deck 1 Wheelchair Ramp With Guard- 1 Safety Railings (set of 2) 1 “Infill Panel 12””” 1 “Accessible Step Deck 24””” Starglide Slide | Red & Tan Buddy Bench | Light Blue with Iron Frame 3 Slash-Proof Belt Seat (8’ Top- rails 1 Rudder Climber 4’ 1 Inclusive Swing Seat (8’ Top- 1 Accessible 8’ Arch Swing bar) 1 Twister Slide 3’ 1 Rockwall Climber 5’ bar) Extend-A-Bay HDPE Plastic | Red-White-Red Barrel Spinner | Light Blue 3 Mini Orbis Arch W/ Launch Pad 1 Transfer Station 3’ 1 Reactions Buzz Sound Panel 1 Handi-Hold Climber 3’ 1 8’ Arch Swing 1-Bay © 2017 Henderson Recreation Equipment Limited | All rights reserved. 3 Half Hex Deck 1 The Big Roof 1 PlayStore 1 Grab Bar 1-800-265-5462 | Fax 519-426-1132 | www.hendersonplay.com 2 Wheelchair Barrier 1 Steering Wheel Panel 1 Piano Sound Panel 1 Gamma Ray 11 Gilbertson Drive, Simcoe, Ontario, Canada, N3Y4K8 Page 22 of 89 This drawing is not to be reproduced in any way without prior approval from Henderson Recreation. 2 Vertical Rail 1 Starglide Slide Veer Right 7’ 1 Palmetto Saucer 1 Cluster Climber SMOOTH ROCKS FALLS - SENIOR AREA
Model No. B502613R0 Components Posts & Orbis Clamps | Iron Palmetto Frame | Traffic Black Quantity Desc 2 Threshold 1 Starglide Slide Veer Left 5’ 1 Open Rail 1 Buddy Bench 8 “3”” Swing Bearing” 2 Poly Deck Ladder 2’ 1 Spiral Slide 6’ 1 Microgravity Spinner 4 1 Barrel Spinner Providing Playground Fun Accents | Light Blue Palmetto Seat | Black with Red Rope 6 “Infill Panel 6””” 2 Bridge Clamp 1 SpaceWalk 7’ 1 Meridian Overhead 1 Arch Post Top 5 Triangle Deck 1 X&O Panel 1 Single Slide Plastic Hood 1 Maze Wheel on Post 1 Aphelion Clamp Roto-Molded Plastic | Red Palmetto Rope | Red 4 Square Deck 1 Wheelchair Ramp With Guard- 1 Safety Railings (set of 2) 1 “Infill Panel 12””” 1 “Accessible Step Deck 24””” Starglide Slide | Red & Tan Buddy Bench | Light Blue with Iron Frame 3 Slash-Proof Belt Seat (8’ Top- rails 1 Rudder Climber 4’ 1 Inclusive Swing Seat (8’ Top- 1 Accessible 8’ Arch Swing bar) 1 Twister Slide 3’ 1 Rockwall Climber 5’ bar) Extend-A-Bay HDPE Plastic | Red-White-Red Barrel Spinner | Light Blue 3 Mini Orbis Arch W/ Launch Pad 1 Transfer Station 3’ 1 Reactions Buzz Sound Panel 1 Handi-Hold Climber 3’ 1 8’ Arch Swing 1-Bay © 2017 Henderson Recreation Equipment Limited | All rights reserved. 3 Half Hex Deck 1 The Big Roof 1 PlayStore 1 Grab Bar 1-800-265-5462 | Fax 519-426-1132 | www.hendersonplay.com 2 Wheelchair Barrier 1 Steering Wheel Panel 1 Piano Sound Panel 1 Gamma Ray 11 Gilbertson Drive, Simcoe, Ontario, Canada, N3Y4K8 Page 23 of 89 This drawing is not to be reproduced in any way without prior approval from Henderson Recreation. 2 Vertical Rail 1 Starglide Slide Veer Right 7’ 1 Palmetto Saucer 1 Cluster Climber SMOOTH ROCKS FALLS - JUNIOR AREA
Model No. PT20091R0 Components 4 “PT Upright 29”” with Topper” 1 “PT Stair 24””” 1 “PT Hilltop Climber 24””” Larger Unit Smaller Unit 4 PT Single Deck 1 PT Single Poly Slide 2’ 1 PT Crawl Tunnel Providing Playground Fun Posts | Lime Posts | Teal Canoe 1 | Purple-White-Purple 4 “3”” Swing Bearing” 1 PT Play Area Post 1 PT Bubble Panel 2 Slash-Proof Baby Seat (8’ Top- 1 PT Play Area 1 PT Bubble Panel Roto-Molded Plastic | Tan HDPE Plastic 1 | Purple-White-Purple Canoe 2 | Tan-Black-Tan bar) 1 “PT Plastic Climber 18””” 1 PT Bench Panel HDPE Plastic 1 | Blue-White-Blue HDPE Plastic 2 | Orange-White-Orange Swing posts | Lime 2 PT Leg with Welded Cap 1 PT Peaked Roof 1 Buddy Bench 2 PT Entrance Panel 1 PT Peaked Roof 1 8’ Single Post Swing 1-Bay HDPE Plastic 2 | Orange-White-Orange HDPE Plastic 3 | Tan-Black-Tan Buddy Bench | Teal with Iron Frame 2 Canoe Motion Toy 1 “PT Net Climber 24””” © 2017 Henderson Recreation Equipment Limited | All rights reserved. 1 “PT Wonky Bridge 12””” 1 PT Magnifying Panel 1-800-265-5462 | Fax 519-426-1132 | www.hendersonplay.com 1 PT Wavy Mirror Panel 1 PT Magnifying Panel 11 Gilbertson Drive, Simcoe, Ontario, Canada, N3Y4K8 Page 24 of 89 This drawing is not to be reproduced in any way without prior approval from Henderson Recreation. 1 “PT Step Connector 6””” 1 PT Junior Entrance Panel SMOOTH ROCKS FALLS - JUNIOR AREA
Model No. PT20091R0 Components 4 “PT Upright 29”” with Topper” 1 “PT Stair 24””” 1 “PT Hilltop Climber 24””” Larger Unit Smaller Unit 4 PT Single Deck 1 PT Single Poly Slide 2’ 1 PT Crawl Tunnel Providing Playground Fun Posts | Lime Posts | Teal Canoe 1 | Purple-White-Purple 4 “3”” Swing Bearing” 1 PT Play Area Post 1 PT Bubble Panel 2 Slash-Proof Baby Seat (8’ Top- 1 PT Play Area 1 PT Bubble Panel Roto-Molded Plastic | Tan HDPE Plastic 1 | Purple-White-Purple Canoe 2 | Tan-Black-Tan bar) 1 “PT Plastic Climber 18””” 1 PT Bench Panel HDPE Plastic 1 | Blue-White-Blue HDPE Plastic 2 | Orange-White-Orange Swing posts | Lime 2 PT Leg with Welded Cap 1 PT Peaked Roof 1 Buddy Bench 2 PT Entrance Panel 1 PT Peaked Roof 1 8’ Single Post Swing 1-Bay HDPE Plastic 2 | Orange-White-Orange HDPE Plastic 3 | Tan-Black-Tan Buddy Bench | Teal with Iron Frame 2 Canoe Motion Toy 1 “PT Net Climber 24””” © 2017 Henderson Recreation Equipment Limited | All rights reserved. 1 “PT Wonky Bridge 12””” 1 PT Magnifying Panel 1-800-265-5462 | Fax 519-426-1132 | www.hendersonplay.com 1 PT Wavy Mirror Panel 1 PT Magnifying Panel 11 Gilbertson Drive, Simcoe, Ontario, Canada, N3Y4K8 Page 25 of 89 This drawing is not to be reproduced in any way without prior approval from Henderson Recreation. 1 “PT Step Connector 6””” 1 PT Junior Entrance Panel SMOOTH ROCKS FALLS SENIOR NET AREA
Model No. L04455R0 Components 1 SPACEBALL L (stainless) Spaceball Frame | Stainless Steel 1 6’ Buddy Bench - Inground Providing Playground Fun Spaceball Balls | Light Blue Spaceball Rope | Red Buddy Bench | Red with Iron Frame
© 2017 Henderson Recreation Equipment Limited | All rights reserved. 1-800-265-5462 | Fax 519-426-1132 | www.hendersonplay.com 11 Gilbertson Drive, Simcoe, Ontario, Canada, N3Y4K8 Page 26 of 89 This drawing is not to be reproduced in any way without prior approval from Henderson Recreation. Town of Smooth Rock Falls
File No: Staff Responsible: Kevin Lebarron Item No: AIR - 0859 Prepared For: Council Agenda Date: 12 Jun 2018
RE: Highway 11 MTO Signage
DESCRIPTION Highway 11 MTO Signage
RECOMMENDATION THAT Council's preferred choice of population signage is option #2 provided by the MTO; AND THAT, the road to the landfill be named on MTO signage as "Kendry Road".
SUMMARY On February 5, 2018, Council passed the following resolution: "that the Town contact the Ministry of Transportation to replace the current population signs with the new updated signs". The Ministry of Transportation (MTO) has created two options for bilingual population signs (attached); administration asked St. Clemens Group for comment, option 2 is their recommendation. MTO is seeking a resolution from Council as to their preference of sign options.
In addition, MTO will be replacing the sign for the landfill with a bilingual sign and will also be including a sign with the name of the road. The municipality does not have a record of the official name of the road, however the Ministry of Natural Resources and Forestry has the road in their mapping system as being named "Kendry Road". MTO is seeking a resolution from Council confirming this as the name of the road.
Department Manager:
Finance Manager:
Page 27 of 89
City Manager:
CAO RECOMMENDATION: __X__ YES _____ NO
Comments:
Luc Denault Chief Administrative Officer
Page 28 of 89 - G315(B) Town of Smooth Rock Falls Population 1400 Draft Options - Hwy. 11 and Hwy. 634 - Prepared for Bush, Tyler (MTO)
Option 1 (1500 x 2400) 2 pcs. Town of / Ville de 150 D 450 x 900 x 200 E 2400 450 Smooth Rock Falls 200 E
150 D 600 x Population 1 400 2400 Welcome / Bienvenue 150 E (1500) (1500) (1500)
Option 2 (1500 x 2400) 2 pcs. Town of / Ville de 150 D 450 x 900 x 200 E 2400 450 Smooth Rock Falls 200 E
150 D 600 x Population 1 400 2400 Welcome / Bienvenue 150 E (1500) (1500) (1500)
25
25 25 Ministry of Transportation The Traffic Office - Printed Page Drawing @ 45% of 1:10 Drawing Traffic Operations Engineering Section - Dimensions in Millimeters (mm) May 1, 2018. - G. Varricchio
Page 29 of 89 Page 30 of 89 Town of Smooth Rock Falls
File No: Staff Responsible: Luc Denault Item No: AIR - 0882 Prepared For: Council Agenda Date: 03 Jul 2018
RE: Unsafe Buildings Update
DESCRIPTION Unsafe Buildings Update
RECOMMENDATION THAT Council receive the update on Unsafe Buildings for information.
SUMMARY See attached report to the CAO from the Protective Services Manager.
Department Manager:
Finance Manager:
City Manager:
CAO RECOMMENDATION: _____ YES __X__ NO
Comments:
Page 31 of 89
Luc Denault Chief Administrative Officer
Page 32 of 89 Sean Cairns
From: Sean Cairns Sent: Thursday, June 28, 2018 3:59 PM To: Luc Denault Subject: Unsafe Buildings on Hollywood and on Main Street - Next Steps
Good afternoon Luc,
An Unsafe Building Order was issued to a property on Hollywood Avenue due to a collapsing foundation. All required notices have been served, and no contact has been received from the owner nor has he/she done any work to correct the hazard. At this time, we are in a position to proceed with the demolition of the building to remove the safety hazard.
The next steps are: 1. Obtain a Designated Substance Survey (DDS) from BZ Environmental to determine if there is any asbestos in the building. 2. Obtain quotes for the demolition of the structure and removal of the debris. 3. Proceed with demolition. 4. All costs from above can be added to the Property Tax Roll per the provisions of the Municipal Act as a priority lien.
There is also another property on Main Street which is subject to an Unsafe Building Order also due to a collapsing foundation which is about to lapse. Again all notices have been served, and no contact from the owner or effort to repair has happened. I am proposing completing the above process on both buildings at the same time to reduce cost.
Sincerely,
Sean Cairns Protective Services Manager | Directeur des Services de Protection Town of Smooth Rock Falls O: 705.338.2717 ext. 4 F: 705.338.2584 E: [email protected] 142 First Avenue, P.O. Box 249 Smooth Rock Falls, ON P0L 2B0
1
Page 33 of 89 Page 34 of 89 Town of Smooth Rock Falls
File No: Staff Responsible: Veronique Dion Item No: AIR - 0886 Prepared For: Council Agenda Date: 03 Jul 2018
RE: Reports and Minutes from external boards and committees meetings
DESCRIPTION Reports and Minutes from external boards and committees meetings
RECOMMENDATION the minutes of the Board of Health for the Porcupine Health Unit from the April 20th, 2018 and the May 25th, 2018 meetings be received.
Department Manager:
Finance Manager:
City Manager:
CAO RECOMMENDATION: __X__ YES _____ NO
Comments: be added to agenda
Luc Denault
Page 35 of 89 Chief Administrative Officer
Page 36 of 89 MEETING OF THE BOARD OF HEALTHFOR THE PORCUPINE HEALTH UNIT Held on May 25, 2018, Timmins Office, Board Room
Present: Gilles Chartrand Michael Shea Drago Stefanic Veronica Farrell Andrew Marks Kevin Osborne Michel Briére Pat Bamford Steve Black Claude Bourassa Rick Lafleur
Staff: Don West Maria Cook Anna Gauthier Sue Lajoie JoelleAubin Lynn Leggett Chantal Riopel
Recorder: Maria Cook
1) CALLTO ORDER — Gilles Chartrand, Chair, 5:00 p.m.
2) APPROVAL OF AGENDA
Addition: 9) NEW BUSINESS
a) Northern Fruit & VegetabIe Prozram Deliverv — Miche Briere
MOVED BY: Veronica Farrell SECONDED BY Pat Bamford
THAT the agenda for this meeting be approved, as amended.
Carrie d
3) ADOPTION OF MINUTES OF MEETING
MOVED BY: Kevin Osborne SECONDED BY: Michel Briere
THAT the minutes of the meeting of the Board of Health forthe Porcupine Health Unit hel April 20, 2018 be approved. d
Carried
4) BUSINESSARISING FROM MINUTES
Page 37 of 89 Meeting of the Board of Health for the Porcupine Health Unit May 25, 2018
5) CORRESPONDENCE
Don West spoke to the following correspondence:
Corporation of the Citv of KawarthaLakes
Re: Resolution regarding the 2018 Annual Service Plan including the 2018 Budget for the Haliburton Kawartha Pine Ridge District Health Unit (HKPR)
Copy of letter, dated April 18"‘,to HKPR District Health Unit Board of Heath, advising of their Board's resolution #CR2018—205, supporting HKPR Board of Health's letter to Minister Helena Jaczek, dated March 13"‘,urging her to reconsider the decision to implement a four-year budget freeze, for Public Health Units, and request an earlier budget approval than the historic September to November timeframe.
Grey Bruce Health Unit
Re: Repeal of Section 43 of the Criminal Code Refresh 2017
Copy of letter, dated April 19”‘,to Jody Wilson—Raybou|d,House of Commons, advising of their Board's resolution #2018-28, endorsing Haliburton, Kawartha, Pine Ridge District Health Unit’s resolution in support of the repeal of Section 43 of the Criminal Code 0fCana0’a,that justifies the use of physical punishment of children between the ages of 2 and 12, and endorsing the joint Statement on Physicai Punishment of Chi/c/renand Youth.
Re: Tobacco and Smoke-Free Campuses
Copy of letter, dated April 19”‘,to Dr. MaryLynn West-Moynes, CEO & President, Georgian College, advising of their Board's resolution # 2018-29, endorsing Public Health Sudbury and District's resolution/correspondence dated February 27”‘, urging local post—secondaryinstitutions to enhance existing policies to achieve 100°/o tobacco and smoke-free campuses.
Re: Annual Service Plan and 2018 Budget
Copy of letter, dated April 19”‘,to Minister Helena Jaczek, advising of their Board's resolution #2018-30 endorsing Haliburton, Kawartha,Pine Ridge District Health Unit's letter, also to Minister Jaczek, urging her to reconsider the decision to implement a four-year budget freeze, for Public Health Units, and request an earlier budget approval than the historic September to November timeframe.
Page 38 of 89 Meeting of the Board of Health for the Porcupine Health Unit May 25, 2018 3
5) CORRESPON DENCE (cont’d)
Windsor-Essex County BoardofHealth
Re: Recommendation/Resolution Report — Oral Health Report Update (2018)
Copy of Recommendation/Resolution Report — Oral Health Report Update (2018), together with their Board's amended motion, dated April 19"‘,noting that their Board receive the Oral Health Report (2018) and supports the accompanying recommendations.
Kingston, Frontenac and Lennox & Addington Public Health
Re: Mandatory Food Literacy Curricula in Ontario Schools
Copy letter, dated April 19”‘,to Minister Indira Naidoo-Harris, Provincial Minister of Education/Minister Responsible for EarlyYears and Child Care, advising of their Board's resolution, endorsing provincial policy action found in 2017 Food EPI Canada Report, calling for an examination of current school curricula with regards to food literacy, and introduction of food literacy and food skills as a mandatory component of school curricula.
6) PROGRAM MANAGER REPORTS
CHRONIC DISEASEAND INJURYPREVENTION
Comprehensive Tobacco Control — JoelleAubin, Program Manager
Joélle Aubin spoke to her written report regarding Comprehensive Tobacco Control, noting that smoking is the leading cause of preventable illness and premature deaths in Ontario, with approximately 13,000 tobacco related deaths each year. Smoking rates for the Porcupine Health Unit area is 23.8% versus the Province at 16.5%. People typically begin smoking during their teenage years.
With regard to prevention, participants attended training with the Youth Advocacy Training Institute (YATI) at Cité des JeunesHigh School, where they were provided with knowledge and skills to promote health, prevent and reduce commercial tobacco use, and advocate for change in their communities. With the support of their local Public Health Nurse, we hope to start planning activities in the next school year.
Also, with regard to prevention, indigenous youth attended a North East youth summit, where they participated in brainstorming sessions to guide future plans to address indigenous youth needs regarding commercial tobacco prevention.
Our objective is to have trained nursing staff,in all offices,to provide quit smoking clinics, to the public.
Page 39 of 89 Page 40 of 89 Meeting of the Board of Health for the Porcupine Health Unit May 25, 2018 5
8) RESOURCECOMMITTEE REPORT
a) StaffChangeg
MOVED BY: Pat Bamford SECONDED BY: Steve Black
THAT the report of staff changes be received for information. Carrie d
b) Revenues & Expenditures — Three Months Ended March 31, 2018
MOVED BY: Rick Lafleur SECONDED BY: Claude Bourassa
THAT the report of revenues and expenditures for the Porcupine Health Unit for the three months ended March 31, 2018 be approved. Carried
9) NEW BUSINESS
a) Northern Fruit and Veggtable Program Deliverv
A concern was raised with regard to one of our area schools not receiving produce during the weeks of long weekends, and sometimes receiving substitution produce.
Jo'e'||e Aubin will look in into this and respond directly to the Board member next week.
10) RECEIPTOF MINUTES FOR INFORMATION
a) Program Committee Meeting Minutes
MOVED BY: Drago Stefanic SECONDED BY: Kevin Osborne
THAT the minutes of the Program Committee meeting held March 1, 2018 be received for information.
Page 41 of 89 Meeting of the Board of Health for the Porcupine Health Unit May 25, 2018 6.
10) RECEIPTOF MINUTES FOR INFORMATION (cont’d)
b) Resource Committee Meeting Minutes
MOVED BY: Pat Bamford SECONDED BY Steve Black
THAT the minutes of the Resource Committee meeting held March 1, 2018 be received for information. Carried c) Management Committee Meeting Minutes
MOVED BY: Veronica Farrell SECONDED BY: Michel Briere
THAT the minutes of the Management Committee meetings held March 28 and April 18, 2018 be received for information.
Carried
11) DATE OF NEXTMEETING AND ADJOURNMENT
MOVED BY: Claude Bourassa SECONDED BY: Drago Stefanic
THAT the next meeting of the Board of Health for the Porcupine Health Unit be held on June 27, 2018 at 5:00 pm and that this meeting adjourn. Carried
APPROVEDBYBOARD
Date Signature
Page 42 of 89 Page 43 of 89 Page 44 of 89 Meeting of the Board of Health for the Porcupine Health Unit April 20, 2018 3
5) CORRESPONDENCE (cont’d)
Ministry of Health & Long-Term Care
Re: Funding Increase to Boards of Health
Copy of letter, dated April 13”‘,from Minister Helena Jaczek, MOHLTC regarding a 2% funding increase, to all boards of health, for the provision of public health programs and services, with a possible 1% increment, allocated based on local need.
MEDICALOFFICER OF HEALTHAND PROGRAM MANAGER REPORTS
The draft template for reporting strategic plan updates to the Board of Health was distributed for review. The template and timeline for reporting will be reviewed at the Program Committee once the strategic plan is finalized and approved.
Dr. Catton, Medical Officer of Health (A), reported that a group project for one of her final courses for her Masters of Public Health (MPH) will involve the evaluation of Indigenous cultural competency training at the Porcupine Health Unit.
Dr. Catton and the other northeastern Medical Officers of Health met with the CEO of the NE LHIN, as per Patients F/'r5z‘/lcz‘,2076 and the new Board of Health and LHIN Engagement Guidelines in the new Ontario Public Health Standards. The meeting was positive with a shared commitment to health equity and review of potential areas for collaboration.
INFECTIOUS DISEASES& CLINICALSERVICES
SEXUALHEALTHCLINIC
2017 Annual Regort — Lynn Leggett, Manager of Infectious Diseases & Clinical Services
Lynn Leggett, Program Manager, spoke to her written report, noting that the Porcupine Health Unit's Sexual Health Clinic received 2,260 client visits in 2017. These visits included cervical screening, pregnancy testing, HIV point of care/Serology testing, Hep C testing and Sexually Transmitted Infection (STI) testing. Of these clients, 1,779 were female
Page 45 of 89 Meeting of the Board of Health for the Porcupine Health Unit April 20, 2018 4
6) MEDICALOFFICER OF HEALTH AND PROGRAM MANAGER REPORTS (cont’d)
INFANT GROWTH AND DEVELOPMENT
HEALTHYBABIESHEALTHYCHILDREN (HBHC) PROGRAM — Chantal Riopel, Program Manager
Chantal Riopel spoke to her written report regarding the HBHC Program, noting the number of births, prenatal, postpartum and childhood screenings, family assessments and home visiting data, for the PHU area, from 2013 to 2017. Chantal also noted that as per the HBHC Protocol, families identified without risk by the HBHC Screen are given a package at the hospital, or sent via mail, within 48 hours of discharge. As well, families with newborns who are experiencing challenges with breastfeeding, receive a breastfeeding telephone assessment, by a public health nurse, within 1 business day of discharge from hospital, or from receiving a referral for breastfeeding support from a service provider.
7) PROGRAM COMMITTEE REPORT
a) Strategic Plan Ugdate — Dr. Lianne Catton
Sue Perras thanked Dr. Catton for providing an update on the progress of the Porcupine Health Unit's Strategic Plan.
b) a|PHa Board Nominee
MOVED BY: Pat Bamford SECONDED BY: Veronica Farrell
THAT the Board of Health for the Porcupine Health Unit nominate Gilles Chartrand to stand as a candidate for election to the Association of Local Public Health Agencies Board of Directors. Carried
8) RESOURCECOMMITTEE REPORT
a) StaffChanges
MOVED BY: André Rhéaume SECONDED BY: Claude Bourassa
THAT the report of staff changes be received for information
Page 46 of 89 Page 47 of 89 Meeting of the Board of Health for the Porcupine Health Unit April 20, 2018
10) RECEIPTOF MINUTES FOR INFORMATION (cont’d)
b) Program Committee Meeting Minutes
MOVED BY: Michael Shea SECONDED BY: Kevin Osborne
THAT the minutes of the Program Committee meeting held October 27, 2017 be received for information.
Carried
c) Resource Committee Meeting Minutes
MOVED BY: Rick Lafleur SECONDED BY: André Rhéaume
THAT the minutes of the Resource Committee meeting held October 27, 2017 be received for information. Carrie d
11) DATE OF NEXTMEETINGAND ADJOURNMENT
MOVED BY: Sue Perras SECONDED BY Veronica Farrell
THAT the next meeting of the Board of Health for the Porcupine Health Unit be held on May 25, 2018 at 5:00 pm and that this meeting adjourn.
Carried
APPROVEDBYBOARD
re
Page 48 of 89
2017 Annual Report
Page 49 of 89 necn-rcne.ca
2017 NeCN Members
1. Town of Hearst 2. Municipality of Mattice-Val Côté
3. Township of Opasatika 4. Municipality of Val Rita-Harty 5. Town of Kapuskasing 6. Municipality of Moonbeam 7. Township of Fauquier-Strickland
8. Town of Smooth Rock Falls 9. Town of Cochrane Community Futures DCs 10. Town of Iroquois Falls . Nord-Aski (Hearst) 11. Township of Black River-Matheson . North Claybelt (Kapuskasing) . Venture Centre (Timmins) 12. City of Timmins . Temiskaming CFDC 13. Constance Lake First Nation . Kirkland District CFDC 14. Wahgoshig First Nation
Page 50 of 89
necn-rcne.ca
Human Resources
1. NeCN Executive Committee: Isabelle Denault, Linda Semczyszyn, and Antoine Vezina 2. NeCN Employee: Sara Haldenby, Tile Drainage Coordinator (part-time) 3. FEDNOR Intern Position - Contract was transitioned to the North Claybelt CFDC - Recruitment activities – Fall 2017 to Winter 2018. Mr. Luc Boucher hired in March 2018 as the NeCN Regional Project Coordinator.
Page 51 of 89 necn-rcne.ca 3
2017 Activities & Developments
• Northern Livestock Pilot – Kick Off Event May 12, 2017 at Northern College – Biweekly conference calls with OMAFRA – Preparation for attendance to NPL webcast with Minister Leal in Peterborough on February 1 2018. • Beef North Tours (August 2017) • NEOMA presentation (December 2017) • SNAPP program partnership with RAIN (Intake 1 & 2) • 2017 Agricultural Symposium in Kapuskasing • Assistance with College Boreal Intro to Beef Cattle Farming course • NOHFC Tile Drainage Project #5 • RED application submission December 2017 • Workshops and capacity building event promotion • Agricultural land inquiries • World’s Best Snowmobile Destination • Ontario’s Golden North
Page 52 of 89 necn-rcne.ca 4
Financials
Page 53 of 89 necn-rcne.ca 5
Financials (cont’)
Page 54 of 89 necn-rcne.ca 6
Marketing
• Direct Communications (Internal and external emails for updates and information sharing) • Website • Social media (Facebook and Twitter) • Face to face presentations • Interviews with various media outlets • Tile Drainage Brochure & SNAPP Postcards
Page 55 of 89 necn-rcne.ca 7
Strategic Plan
• Updates made on May 4, 2017 in Smooth Rock Falls • Mission Statement: – The Northeast Community Network will anticipate, monitor, coordinate and facilitate regional development in partnership with other community stakeholders by promoting the utilization of all available resources in the region. • Strategic directions (5): 1. Mining: The Geoscience study being completed and on line (for the section East of Kapuskasing) we need to promote the study at different geologists’ events and contact regularly OGS to get updates on the release of the data for the Hearst area pending Constance Lake’s approval. The NeCN will also explore taking over the Golden North project in 2018.
Page 56 of 89 necn-rcne.ca 8
Strategic Plan (cont’)
2. Tourism: Explore the opportunities related to the rivers as a tourist attraction and upgrading portages assets, and conduct an inventory of attractions and outdoor activities to develop regional packages (similar to Attraction Ontario)
3. Agri-Food: Closely collaborate with OMAFRA in the Livestock pilot project by implementing the Agricultural Land Assembly Project; Investigate the possibility of implementing community pastures based on the Temiskaming model; Investigate the possibilities in implementing food processing plants; Access to crown land for agricultural purposes; facilitate agri-food infrastructure development; and promote agri-food capacity building opportunities.
Page 57 of 89 necn-rcne.ca 9 Page 58 of 89 NORTHEAST COMMUNITY NETWORK . LE RÉSEAU COMMUNAUTAIRE DU NORD-EST
Minutes of the Annual General Meeting of the Northeast Community Network held at the Matheson Arena, Ontario on May 31st, 2018
Present were: Linda Semczyszyn North Claybelt CFDC Antoine Vézina Timmins EDC Bob Browne Black-River -Matheson Lynne Chartier Cashmore MNDM – Iroquois Falls Sara Haldenby NeCN Staff Madeleine Trembley Fauquier-Strickland Luc Denault Smooth Rock Falls Betty Lou Purdon Iroquois Falls Danielle K Harris Wahgoshig FN Chelsea Trembley Wahgoshig FN Graham Campbell MNDM - Timmins Alain Robichaud Opasatika & Val-Rita-Harty Paul Nadeau Kapuskasing Julie Gaudreault Moonbeam Isabelle Denault Cochrane (arrives at 11:30) Gilles Matko Nord-Aski CFDC (arrives at 11:29) Luc Boucher NeCN Staff
1. Opening of the Annual General Meeting of members
- The Annual General Meeting is called to order at 11:24 a.m. - Greetings and acknowledgment of our location on Treaty 9 territory and the traditional territory of Cree, Ojibway, Métis, and the Wahgoshig First Nation.
2. Adoption of the Order of Business
RESOLUTION #: 18-05-31-001. PROPOSED BY: Bob Browne SECONDED BY: Linda Semczyszyn
BE IT RESOLVED that the order of business be approved
CARRIED
Page 59 of 89 NORTHEAST COMMUNITY NETWORK . LE RÉSEAU COMMUNAUTAIRE DU NORD-EST
3. Conflict of Interest
- No conflict of interest.
4. Presentation of the appointed members from municipalities, EDC’s and CFDC’s on the NECN Board of Directors - Each attendee introduces themselves. - Discussion and questions surrounding the representative for Opasatika and Mattice-Val Côté. Alain Robichaud will discuss with both municipalities to verify if one representative from each respective community is preferred.
5. Minutes
5.1 Adoption of the minutes of June 21st, 2017 AGM
- Luc Denault suggests that copies of NeCN Executive meeting minutes be shared with the Board. - No changes proposed to the 2016 NeCN AGM meeting minutes held on June 21 2017.
RESOLUTION #: 18-05-31-002 PROPOSED BY: Betty Lou Purdon SECONDED BY: Giles Matko
BE IT RESOLVED that the minutes of the Annual General Meeting held on June 21st, 2017 are accepted as presented. CARRIED 5. Financial report
Linda presents the financial report
Resolution #: 18-05-31-003 Proposed By: Bob Browne Seconded By: Madeleine Trembley
BE IT RESOLVED that the financial report is accepted as presented. CARRIED
Page 60 of 89 NORTHEAST COMMUNITY NETWORK . LE RÉSEAU COMMUNAUTAIRE DU NORD-EST
7. Presentation and approval of modifications to the by-laws and procedures
- 9.1 - 1 director appointed or elected by each Paying member. (Simplify it) - Every Class A membership should have member as a board of director - Article 9 Board of directors are comprised of Class A members. - Maximum of 1 representative for each paying community
RESOLUTION #: 18-05-31-004 PROPOSED BY: Isabelle Denault SECONDED BY: Linda Semczyszyn
BE IT RESOLVED that the members approve the following amendment to the bylaws:
9.1 The Board of Directors of the Northeast Community Network shall be composed as follows:
a) 1 Director elected or appointed by the council of the Corporation of the Town of Kapuskasing;
b) 1 Director elected or appointed by the Board of directors of the Hearst Economic Development Corporation; c) 1 Director elected or appointed by the council of the Corporation of the Town of Smooth Rock Falls; d) 1 Director elected or appointed by the council of the Township of Moonbeam; e) 1 Director elected or appointed by the council of the Township of Fauquier-Strickland; d) 1 Director elected or appointed by the councils of the Townships of Mattice-Val Coté, Opasatika, and of Val-Rita Harty;
e) 1 Director elected or appointed by the Constance Lake First Nation;
g) 1 Director appointed by the North Claybelt Community Futures Development Corporation; h) 1 Director appointed by the Nord-Aski Regional Economic Development Corporation; i) 1 Director appointed by the Town of Cochrane; j) 1Director appointed by the Town of Iroquois Falls; k) 1 Director appointed by the Township of Black River-Matheson: l) 1 Director appointed by the City of Timmins; m) 1 Director appointed by the Venture Centre; n) 1 Director appointed by the Wahgoshig First Nation; o) 1 Director appointed by the Kirkland & District Community Development Corporation; p) 1 Director appointed by the South Temiskaming CFDC.
Page 61 of 89 NORTHEAST COMMUNITY NETWORK . LE RÉSEAU COMMUNAUTAIRE DU NORD-EST
9.1 - The Board of Directors of the Northeast Community Network shall consist of 1 director appointed or elected by each paying member. CARRIED
8. Presentation of Chair’s report RESOLUTION #: 18-05-31-005 - Missing CFDC: KDCFDS will be added - Smooth Rock is not capitalized - The Chair’s report will be brought to municipal councils and returned with opinions and or changes if applicable - Additions and projects are encouraged - Reach out to other municipalities and First Nations groups
9. New Business
a. Agriculture Committee Antoine Vézina and Sara Haldenby provide updates on the agriculture committee:
- Tile Drainage: Project #5 has been approved about a month ago - 3762 acres have been completed in first 3 years - 900 acres have been done in the 4th instalment. 5 different municipalities and 10 farms took advantage of the project - Projects 5: 7 farmers’ 788 acres have been approved - Intending on doing another project 6 if it is offered - NOHFC removed land clearing permit and is strictly tile drainage - Have to apply individually for land clearing - 2 new tile drainage contractors in our region. There is now someone who creates the pipes for the tile drainage as well as someone who installs the tile drainage. - SNAP program is ongoing up to $5000. Any agri-food and beverage business can apply. - Applicants who seek help with the application have a higher success rate - Northern Livestock Project is on hold until after the elections - RED application was approved. Approved for $88’000. - AG committee will hold a meeting soon to kick off the Private Agricultural Land Assembly Project (RED application) and start discussions of a 2019 AG symposium.
b. Mining Committee Isabelle Denault presents the mining committee update: - 4 meetings in the last year.
Page 62 of 89 NORTHEAST COMMUNITY NETWORK . LE RÉSEAU COMMUNAUTAIRE DU NORD-EST
- Ontario Golden North has been discussed quite a bit, the committee would like to take the project over. - 6 communities are included in the project: Black River-Matheson, Cochrane, Iroquois Falls, Timmins, Kapuskasing, and Temiskaming Shores. - The OGN report has already developed a regional value proposition. - Industrial minerals component is unfinished, although it is not required to complete. - We could develop trade shows. - We would like to continue as region instead of municipal. - Develop it more for communities that were not originally involved in the project. - Bob Browne: Would like to have CFDC’s also take a key role. - Focus more on mining supply, and not on the geological side.
RESOLUTION #: 18-05-31-006 Proposed: Isabelle Denault Seconded: Bob Browne
BE IT RESOLVED the NeCN will take over the Ontario Golden North Project
CARRIED
c. Tourism Committee Isabelle Denault presents the update on the tourism committee:
- World’s best snowmobile destination. - TNO workshop has helped although there was a lot of repetition. - TNO is taking a good portion of the project. - Luc Boucher will recirculate the WBSD document. - Graham Campbell: The WBSD is not a marketing project, it has huge economic impact on the region. It’s about servicing the snowmobiler. - TNO is looking for a 3 year coordinator. - Madeleine Trembley: The trail is not close enough to our community. Fauquier-Strickland would like to participate although the distance of the trail does not benefit the community. - The WBSD doesn’t really have a role in changing the trails. It would be up to individual communities to speak to the snowmobile clubs to adjust the trails.
10. Adjournment
The NeCN AGM is adjourned at 1:43 PM.
Page 63 of 89 NORTHEAST COMMUNITY NETWORK . LE RÉSEAU COMMUNAUTAIRE DU NORD-EST
Signatures
______May 31st, 2018
Antoine Vézina, Chairperson Date
Page 64 of 89 Town of Smooth Rock Falls
File No: Staff Responsible: Veronique Dion Item No: AIR - 0878 Prepared For: Council Agenda Date: 03 Jul 2018
RE: Smooth Truck Fest - municipally significant community festival
DESCRIPTION Smooth Truck Fest - municipally significant community festival
RECOMMENDATION Council hereby declares the Smooth Truck Fest to be an annual Community Festival which has been designated as municipally significant
SUMMARY The Smooth Truck Fest is an annual event in Smooth Rock Falls where community groups and volunteers work together to host an event that promotes community activity and is financially beneficial to the local businesses and organizations.
Department Manager:
Finance Manager:
City Manager:
CAO RECOMMENDATION: __X__ YES _____ NO
Comments:
Page 65 of 89
Luc Denault Chief Administrative Officer
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.25 5.50 36 woomnonOoBB5oo 95:5 E8 8 man:6 Hos: ommBooE Woowmay 8 ooam?on Eddm >ZU woomamwnozzaqmm mEoo9 Haow mom»8 comommmsm?ammmacaeaaa.mwmimom?25.5 OoBB=EQmomn File No: Staff Responsible: Veronique Dion Item No: AIR - 0881 Prepared For: Council Agenda Date: 03 Jul 2018 RE: AMO Request for support regarding the NAFTA DESCRIPTION AMO Request for support regarding the NAFTA RECOMMENDATION WHEREAS, the North American Free Trade Agreement (NAFTA) governs nearly every aspect of Canada and the United States economic relationship including manufacturing, agriculture, resources industries, and services; AND WHEREAS, about 80% of all of Ontario’s exports go to the United States and Ontario is the top trading partner of half of all American States; AND WHEREAS, even minor changes to the established trade relationship between Canada and the United States could have significant consequences for workers, consumers, and governments on both sides of the border; AND WHEREAS, Canada’s and Ontario’s economic future and the continued well-being of communities and their local economies depend on free and fair trading relationships based in current future trade agreements; THEREFORE BE IT RESOLVED THAT Ontario municipal governments, represented by the Association of Municipalities of Ontario (AMO), stand together with the Federal and Ontario governments in their efforts to protect Canadian jobs and local economies; AND FURTHER THAT AMO will work with the Province of Ontario to support the interests of municipalities and communities affected by trade disputes and during ongoing trade agreement negotiations; AND FURTHER THAT AMO will work with the Federation of Canadian Municipalities to ensure that Canada understands the municipal impacts affected by trade disputes and during ongoing trade agreement negotiations; and be it further AND FURTHER THAT the Corporation of the Town of Smooth Rock Falls supports AMO’s resolution. Page 69 of 89 Department Manager: Finance Manager: City Manager: CAO RECOMMENDATION: __X__ YES _____ NO Comments: be added to agenda Luc Denault Chief Administrative Officer Page 70 of 89 Veronique Dion Subject: FW: Policy Update - AMO Stands with Canada and Ontario on NAFTA From: AMO Communications [mailto:[email protected]] Sent: June‐25‐18 3:05 PM To: Veronique Dion June 25, 2018 AMO Stands with Canada and Ontario on NAFTA At its June 21st meeting AMO’s Board of Directors passed a resolution in support of the Governments of Canada and Ontario successfully resolving the North American Free Trade Agreement (NAFTA) renegotiation. The Board calls on member municipalities to consider the resolution (below) to express local support. Fair trade with the United States of America and Mexico has been the cornerstone of Canada’s and Ontario’s economy for many years. Since the Canada-US Free Trade Agreement (FTA) came into force in 1989 and NAFTA in 1993, Ontario’s economy has become more integrated with the US and Mexico to the mutual benefit of residents and businesses. These relationships reinforce our prosperity and openness. Changes to NAFTA could have major repercussions on the prosperity of Canada’s local, regional and national economies. In passing this resolution AMO, and municipal governments across Ontario, are sending a strong message that municipal leaders stand with and support our provincial and federal governments in ensuring fairness and prosperity for Canadians. Municipal Councils are encouraged to consider and pass this resolution copying Prime Minister Trudeau, Premier Designate Doug Ford, AMO and the Federation of Canadian Municipalities. AMO Contact: Craig Reid, Senior Policy Advisor, [email protected], 416-971-9856 ext. 334. NAFTA RESOLUTION 1 Page 71 of 89 That the AMO board approve the proposed NAFTA resolution to be shared with members, the Federal Government, the Provincial Government, and Federation of Canadian Municipalities (FCM). WHEREAS, the North American Free Trade Agreement (NAFTA) governs nearly every aspect of Canada and the United States economic relationship including manufacturing, agriculture, resources industries, and services; WHEREAS, about 80% of all of Ontario’s exports go to the United States and Ontario is the top trading partner of half of all American States; WHEREAS, even minor changes to the established trade relationship between Canada and the United States could have significant consequences for workers, consumers, and governments on both sides of the border; WHEREAS, Canada’s and Ontario’s economic future and the continued well-being of communities and their local economies depend on free and fair trading relationships based in current future trade agreements; Therefore, be it: resolved that Ontario municipal governments, represented by the Association of Municipalities of Ontario (AMO), stand together with the Federal and Ontario governments in their efforts to protect Canadian jobs and local economies; RESOLVED that AMO will work with the Province of Ontario to support the interests of municipalities and communities affected by trade disputes and during ongoing trade agreement negotiations; RESOLVED that AMO will work with the Federation of Canadian Municipalities to ensure that Canada understands the municipal impacts affected by trade disputes and during ongoing trade agreement negotiations; and be it further RESOLVED that ______supports AMO’s resolution. DISCLAIMER: Any documents attached are final versions. AMO assumes no responsibility for any discrepancies that may have been transmitted with this electronic version. The printed versions of the documents stand as the official record. OPT‐OUT: If you wish to opt‐out of email communications from AMO, please click here. 2 Page 72 of 89 Town of Smooth Rock Falls File No: Staff Responsible: Veronique Dion Item No: AIR - 0883 Prepared For: Council Agenda Date: 03 Jul 2018 RE: Resolutions passed at the June 22 NEOMA meeting DESCRIPTION Resolutions passed at the June 22 NEOMA meeting RECOMMENDATION the resolutions be reviewed by Council for consideration Department Manager: Finance Manager: City Manager: CAO RECOMMENDATION: __X__ YES _____ NO Comments: be added to agenda Luc Denault Chief Administrative Officer Page 73 of 89 Page 74 of 89 ZmO2—> _A:._A_m:g zo_S:m>mj:~z oz?::o _.m_Am.03.810 ZCZ_O:.>_\ >mmoo_>.:oz . _u:n_m<.Esm MN.Ba no wox3mm x_;_.=a 5.3. oz 32 2:. _:._moE:oz ?onvooo zm3m _<_::_n€m_:< zcz_n:.>__:.Em 2.95. 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Page 76 of 89 Town of Smooth Rock Falls File No: Staff Responsible: Veronique Dion Item No: AIR - 0889 Prepared For: Council Agenda Date: 03 Jul 2018 RE: Smooth Truck Fest request for land use DESCRIPTION Smooth Truck Fest request for land use RECOMMENDATION the information be received and direction be provided to administration SUMMARY an agreement for the use of land is being prepared and will be presented to Council at the meeting. Department Manager: Finance Manager: City Manager: CAO RECOMMENDATION: __X__ YES _____ NO Comments: Page 77 of 89 Luc Denault Chief Administrative Officer Page 78 of 89 Temporary Use of Land This Agreement is made June 7, 2018 by and between Town of Smooth Rock Falls and the Smooth Rock Falls Economic Development Corporation (the “SRFEDC“) WHEREAS the Town of Smooth Rock Falls owns certain lands in Smooth Rock Falls on the site of the former Smooth Rock Falls Pulp Mill more particularly designated and shown on Schedule ‘A’ (section 3) attached hereto (the “Lands”); AND WHEREAS the SRFEDC will be hosting a truck/transport pull competition from August 16, 2018 to August 19, 2018 and wishes to use the Lands as a public parking lot/campsite and/or spectators grounds during the competition; ANDWHEREAS the Town of Smooth Rock Falls has agreed to allow the SRFEDC to use th Lands as identi?ed in Schedule ‘A’ (section 3); e NOW THEREFORE, in consideration of the mutual covenants herein the parties agree as follows; 1. The Town of Smooth Rock Falls grants the SRFEDC the right to enter upon, use and occupy the Lands for its exclusive use during the truck pull competition; 2. The SRFEDC agrees and acknowledges that it shall be responsible for providing and erecting security fences and signs around the Lands which adequately identify the areas and deny access to any other areas on the site of the former Smooth Rock Falls Pul Mill; p 3. The rights hereby granted terminate on August 22"“,2018 at 4:00 p.m. (The “Term”). 4. As soon as reasonably practical after the truck/transport pull competition the SRFEDC shall, at its own expense, remove all security fences and signs and remove any debris from the Lands and restore the Lands to their former state immediately prior to the SRFEDC use of the Lands; 5. The SRFEDC shall assume all liability and obligations for any and all loss, damage or injury (including death) to persons or property that would not have happened but for the SRFEDC’s use of the Lands. The SRFEDC agrees to indemnify and hold harmless the Town of Smooth Rock Falls from any and all damage, liability, cost and expense arising from any Third-party claim made against the Town of Smooth Rock Falls and arising from the SRFEDC’s use of the Lands. The indemnities provided herein by the SRFEDC shall survive termination of this Agreement; 6. The SRFEDC shall at all times maintain in good standing comprehensive general liability insurance throughout the Term of this agreement with limits of CA$5,000,000 per occurrence for bodily injury or death, and CA$5,000,000nu per occurrence of property damage. Additionally, the SRFEDC shall provide the Town of Smooth Rock Falls with a Certi?cate of Insurance naming the Town of Smooth Rock Falls as an insured party during the periodthe Lands are being used by the SRFEDC. In Witness Whereof the undersigned, being duly authorized for the purposes contemplated herein, have executed the present agreement on the date indicated above Page 79 of 89 bUN ?bmw @090. .§_u 2. M on a $5 _Fc?m>._..zo zkmdm _zo. Ezom n.2zm:_u on xmzuaé LOT 23 532 2. ooaz?zn F .83 5.39.33 Era _.u.8o _ CON IX we:3, 5 . 7%or V Qcmm aiaa? . m.>uu9..a&n..? Page 80 of 89 CORPORATION OF THE TOWN OF SMOOTH ROCK FALLS BY-LAW #2018-22 BEING A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT WITH THE SMOOTH ROCK FALLS ECONOMIC DEVELOPMENT COMMITTEE TO PROVIDE LAND FOR ACCOMODATIONS DURING THE 2018 SMOOTH TRUCK FEST WHEREAS the Municipal Council of the Corporation of the Town of Smooth Rock Falls deems it expedient to enter into an agreement with the Smooth Rock Falls Economic Development Committee to provide land for accomodations during the 2018 Smooth Truck Fest. THEREFORE the Council of the Corporation of the Town of Smooth Rock Falls enacts as follows: 1. That the agreement with the Smooth Rock Falls Economic Development Committee attached hereto and referred as Appendix “A” form part of this by-law. 2. That the Mayor and the CAO be authorized to execute this agreement on behalf of the Town. READ THIS FIRST AND SECOND TIME this 3rd day of July, 2018. ______MAYOR – Michel Arseneault ______CLERK – Véronique Dion READ A THIRD AND FINAL TIME this 3rd day of July, 2018. ______MAYOR – Michel Arseneault ______CLERK – Véronique Dion Page 81 of 89 AGREEMENT THIS AGREEMENT made this 3rd day of JULY 2018, B E T W E E N: THE CORPORATION OF THE TOWN OF SMOOTH ROCK FALLS (hereinafter referred to as “SRF”) -and- SMOOTH ROCK FALLS ECONOMIC DEVELOPMENT CORPORATION (hereinafter referred to as “SRFEDC”) WHEREAS SRF will allow the SRFEDC to use part of the municipal property located on Fourth Street, reffered to as the South Yard and identified as Roll #564800000118507 to allow for accommodations for the 2018 Smooth Truck Fest; AND WHEREAS the Event will take place from Thursday, August 16th to Sunday, August 19th, 2018; NOW, THEREFORE for good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree to the following: ARTICLE 1 – DEFINITIONS Event – means the Smooth Truck Fest event held by SRFEDC in the Town of Smooth Rock Falls from Thursday August 16th, 2018 at 9:00 a.m. to Sunday, August 19, 2018 at 10:00 p.m. Campground property – means the property located on Fourth Street, in the Town of Smooth Rock Falls, Ontario as outlined on the sketch attached at Schedule “A”. ARTICLE 2 - RESPONSIBILITY OF SRF 2.1 SRF may provide the following to SRFEDC for the Event: a) fencing; b) benches for seating; c) pylons/ traffic cones; d) barricades; and e) garbage cans. 2.2 SRFEDC is responsible for the installation and uninstallation of the equipment provided by SRF listed in Article 2.1. ARTICLE 3 – RESPONSIBILITY OF SRFEDC 3.1 SRFEDC shall be responsible for all damaged or missing equipment belonging to SRF and/or the campground property which occur during the event 3.2 Should SRFEDC damage or lose equipment belonging to SRF and/or the campground property, SRFEDC may meet with the CAO of SRF and attempt to resolve the issue and failing to do so may result in SRFEDC being responsible for paying the cost associated with replacing such equipment. 3.3 SRFEDC shall maintain a high level of safety and security at the campground property and Event and shall be responsible for crowd and noise control. 3.4 SRFEDC shall not erect any object or item from the ground or penetrate any object or item into the ground without the first ensuring there are no cables, piping or underground wiring present. 3.5 SRFEDC will be responsible for cleaning and removing the following no later than 3:00 pm on Friday, August 24, 2018: a) food product; b) debris; c) garbage from the Event; and d) any other material as required by SRF. Page 82 of 89 SRF shall inspect the premises to review and provide to SRFEDC the items that must be completed prior to SRFEDC vacating the site. 3.6 SRFEDC shall remove, relocate and restock all equipment, barriers, campers, port-a-potties, garbage, and any other material, equipment or apparatuses used for the Event. 3.7 SRFEDC shall provide a list of SRFEDC contact names and a list of their responsibilities to SRF no later than three (3) days prior to the Event. 3.8 SRFEDC shall not use any printed material displaying SRF’s text or logo unless approval has been granted in writing by SRF. 3.10 SRFEDC shall comply with all applicable sections of the Town of Smooth Rock Falls fire By-Law. 3.11 SRFEDC shall submit a current Emergency Response Plan, including a site plan, at least three (3) days prior to the Event and shall meet with SRF at least three (3) days in advance of the Event to review the plan and any outstanding issues related to the Event. 3.12 SRFEDC shall ensure all attendees of the Event are not in violation of the Highway Traffic Act, 1990, Off Road Vehicles Act, 1990 and Liquor License Act, 1990 and any regulations thereunder and any other applicable Act. ARTICLE 4 – ACCESS 4.1 SRF shall permit access only to those areas of the campground property that are clearly marked off for the Event as provided for in the sketch attached at Schedule “A”. 4.2 SRFEDC will be responsible for providing fencing and signage at the Event to ensure there is no access to prohibited areas. 4.3 The SRFEDC shall be allowed access to the campground property to set up the area starting at 9:00 a.m. on Monday, August 13, 2018 and must completely vacate the property by 3:00p.m. on Friday, August 24, 2018. ARTICLE 5 – SRFEDC’S USE OF SRF’S EQUIPMENT/ITEMS 5.1 SRF grants permission to SRFEDC to use the following items: a) barriers; b) signage; c) benches for seating; d) pylons/traffic cones; 5.2 SRF does not guarantee the condition or quantity of the items listed in Article 5.1(a)-(d). SRFEDC is responsible for ensuring that any and all items used in Article 5.1(a)-(d) are in safe operating condition. ARTICLE 6 – INSURANCE 6.1 SRFEDC shall obtain $5,000,000.00 in liability insurance listing and co-insuring the SRF. 6.2 SRFEDC shall provide SRF proof of the insurance policy referenced in Article 6.1 and SRFEDC will not be allowed on to the property until proof of such policy is provided to SRF. 6.3 The insurance policy referred to in Article 6.1 shall cover all aspects of the event including any side acts, events, licensed areas and activities. ARTICLE 7 – INDEMNITY 7.1 SRF and SRFEDC acknowledge that SRFEDC agrees to indemnify SRF from and against any and all losses, costs, expenses, claims, or damages arising out of any suit, action, or judgement brought against SRF or SRFEDC as a result of their participation in the Event. 7.2 SRFEDC hereby covenants that it shall not under any circumstances commence or pursue any suit, action, claim or other form of legal or administrative proceeding of any nature or kind whatsoever against SRF with respect to the Event. Page 83 of 89 7.3 SRFEDC and its attendees to the Event assume the risk of entering onto the SRF camp ground property and partaking in the Event activities and waives any and all claims and defenses that may arise from injury or loss from the Event. ARTICLE 8 – MISCELLANEOUS 8.1 This Agreement shall be exclusively governed by, and construed in accordance with, the laws of the Province of Ontario, and the federal laws of Canada applicable therein. 8.2 Neither party shall assign this Agreement without prior written consent of the other party. 8.3 Neither party may waive or release any of its rights under this Agreement except in writing. 8.4 This entire Agreement constitutes the entire agreement of the parties and supersedes all prior representations, proposals, discussion, and communications, whether oral or in writing. 8.5 Any term in this Agreement which is unenforceable or illegal shall be severed from the Agreement and shall not affect the enforceability of other terms of the Agreement. 8.6 This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which taken together constitute one and the same instrument. 8.7 The article headings in this Agreement are inserted for convenience of reference only and shall not be considered in the interpretation of this Agreement. IN WITNESS WHEREOF the parties hereto have duly executed this Agreement. Dated this 3rd day of July, 2018 ______MICHEL ARSENAULT, MAYOR SMOOTH ROCK FALLS ECONOMIC CORPORATION OF THE TOWN OF DEVELOPMENT CORPORATION SMOOTH ROCK FALLS ______WITNESS WITNESS ______LUC DENAULT, CAO SMOOTH ROCK FALLS ECONOMIC CORPORATION OF THE TOWN OF DEVELOPMENT CORPORATION SMOOTH ROCK FALLS ______WITNESS WITNESS Page 84 of 89 Town of Smooth Rock Falls File No: Staff Responsible: Luc Denault Item No: AIR - 0877 Prepared For: Council Agenda Date: 03 Jul 2018 RE: Senior Housing General Update regarding Meeting DESCRIPTION Senior Housing General Update regarding Meeting with Funding Agencies RECOMMENDATION Council accepts the verbal updates with regards to meetings held with provincial and federal levels of government to identify current programs available for the development of an Affordable Senior Housing Project in SRF SUMMARY Town continues to advance options on a Senior Affordable Housing Project. A committee including Council members, member for the community, administration and 3rd party expert advise have been working on the project. Recently, member of the committee met with various levels of government to review options that would assistance in developing the project. Department Manager: Finance Manager: City Manager: CAO RECOMMENDATION: __X__ YES _____ NO Page 85 of 89 Comments: Luc Denault Chief Administrative Officer Page 86 of 89 Town of Smooth Rock Falls File No: Staff Responsible: Kevin Lebarron Item No: AIR - 0879 Prepared For: Council Agenda Date: 03 Jul 2018 RE: Landfill Expansion DESCRIPTION Landfill Expansion RECOMMENDATION the information regarding the Notice of Public Open House #2 for the expansion of the landfill site be received. Department Manager: Finance Manager: City Manager: CAO RECOMMENDATION: __X__ YES _____ NO Comments: Luc Denault Page 87 of 89 Chief Administrative Officer Page 88 of 89 TOWN OF SMOOTH ROCK FALLS NOTICE OF PUBLIC OPEN HOUSE #2 Environmental Screening Study for the Expansion of Smooth Rock Falls’ Landfill Background: The Town of Smooth Rock Falls (Town) is proposing to expand the limits of the waste disposal area at their Municipal Landfill to accommodate an expansion of approximately 83,000 m3 and optimize site operations. Additionally, the Town is proposing to amend the Municipal Landfill service area to accommodate waste received from within other close proximity municipalities. Presently, the Town operates a 2.95 ha waste disposal site on a 9.04 ha property. The Landfill has been operational, accepting Municipal solid waste since 1986, and is rapidly approaching its total approved capacity of 89,500 m3. The proposed expansion will increase the total landfill capacity to approximately 172,500 m3, allowing for the life of the landfill to be extended. The expansion was identified within the Smooth Rock Falls Waste Management Strategic Plan, which will complement the recycling and diversion programs that have been implemented within the Town. The expansion will provide a secure and long term waste post-diversion disposal option for Town residents and will prevent the need to establish a new Municipal Landfill and the high costs associated with that. THE PROCESS: The study will follow the Environmental Screening Process legislated for landfills undergoing an expansion between 40,000 m3 and 100,000 m3 of additional waste disposal capacity under Ontario Regulation 101/07 of the Environmental Protection Act. The Study will be conducted in accordance with the planning and design process outlined in Ontario Ministry of the Environment and Climate Change’s “Guide to Environmental Assessment Requirements for Waste Management Projects” dated March 2007. The Screening process includes identifying and applying screening criteria to determine and describe potential environmental effects, public/external agency consultation, and the development of measures to mitigate identified environmental effects. The results of the Study will be documented in an Environmental Screening Report, which will be released for review to the public, Aboriginal communities, and government agencies. Public Open House: Public Participation forms an integral part of the Environmental Screening Study to ensure that the ongoing concerns of the public and affected groups are identified, documented and assessed. A second public open house is being held to present a summary of the Environmental Screening Study Report. The Details on the public open house are as follows: Date: July 11, 2018 Time: 5:00 pm to 8:00 pm Location: Smooth Rock Falls Curling Club, Reg Lamy Cultural Centre, 133 5th St, Smooth Rock Falls Any parties that wish to comment on or to be involved in the Environmental Screening process should indicate their interest, preferably in writing to: Luc Denault Blair Shoniker, MA, RPP Town of Smooth Rock falls Senior Environmental & Waste Planner P.O. Box 249 GHD Limited 142 First Avenue Tel: 905-429-5040 Smooth Rock Falls, ON P0L 2B0 E-mail: [email protected] Tel: 705-338-2717 E-mail: [email protected] All personal information included in a submission - such as name, address, telephone number and property location - is collected, maintained and disclosed by the Ministry of the Environment and Climate Change for the purpose of transparency and consultation. The information is collected under the authority of the Environmental Assessment Act or is collected and maintained for the purpose of creating a record that is available to the general public as described in s.37 of the Freedom of Information and Protection of Privacy Act (FIPPA). Personal information you submit will become part of a public record that is available to the general public unless you request that your personal information remain confidential. For more information, please contact the Ministry of the Environment and Climate Change's Freedom of Information and Privacy Coordinator at (416) 327-1434. This notice issued: June XX, 2018 Page 89 of 89