CORPORATION OF THE TOWN OF SMOOTH ROCK FALLS REGULAR COUNCIL MEETING AGENDA TUESDAY, JULY 3, 2018, 6:00 PM TO BE HELD IN THE COUNCIL CHAMBERS 1. Call Meeting to Order / Roll Call 2. Declaration of Pecuniary Interest and the General Nature Thereof 3. Approval of Agenda 3.1 Approval of Agenda 4. Adoption of Minutes 4.1 Adoption of Minutes 5. Petitions and Delegations 6. Business Arising From Minutes 7. Mayor's Report 8. Reports from Committees and Municipal Officers 8.1 Liz McCafferty Park Playground 8.2 Highway 11 MTO Signage 8.3 Unsafe Buildings Update 8.4 Reports and Minutes from external boards and committees meetings NeCN Annual Report and Minutes 9. Correspondence 10. Resolutions 10.1 Smooth Truck Fest - municipally significant community festival Page 1 of 89 10.2 AMO Request for support regarding the NAFTA 10.3 Resolutions passed at the June 22 NEOMA meeting 11. By-Laws 11.1 Smooth Truck Fest request for land use 12. Other Business 12.1 Senior Housing General Update regarding Meeting with Funding Agencies 13. Announcements 13.1 Landfill Expansion 14. Closed Session 14.1. Move into Closed 14.1.1. Council move into Closed Session 14.2. Adoption of Closed Session Minutes 14.3. A proposed or pending acquisition or disposition of land by the municipality or local board as per section 239 (2) (c) of the Municipal Act 2001. 14.4. A trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization as per section 239 (2) (i) of the Municipal Act 2001. 14.5. Meeting Reconvene 14.5.1. Council meeting reconvene 15. Adjournment Page 2 of 89 15.1 Adjournment Page 3 of 89 Page 4 of 89 Town of Smooth Rock Falls File No: Staff Responsible: Veronique Dion Item No: AIR - 0885 Prepared For: Council Agenda Date: 03 Jul 2018 RE: Adoption of Minutes DESCRIPTION Adoption of Minutes RECOMMENDATION the minutes of the June 4th, 2018 Regular Council meeting and the June 18th, 2018 Committee of the Whole/Council meeting be adopted as circulated. Department Manager: Finance Manager: City Manager: CAO RECOMMENDATION: __X__ YES _____ NO Comments: be added to agenda Luc Denault Page 5 of 89 Chief Administrative Officer Page 6 of 89 CORPORATION OF THE TOWN OF SMOOTH ROCK FALLS MEETING MINUTES Meeting: REGULAR COUNCIL June 4, 2018 Date of Meeting: Location: Council Chambers 6:00 PM Roll Call Present Council Mayor Michel Arseneault X Councillor Daniel Alie Councillor Marc Blais X Councilor Joanne Landry X Councillor Sue Perras Staff CAO Luc Denault X Clerk Véronique Dion X Treasurer Yvan Marchand Public Works/Fire Chief Kevin Lebarron X Corp. Serv. Coordinator Johanna Berube X Protective Services Sean Cairns X Invited Guest Declaration of Pecuniary Interests Who Item # Meeting Minutes Item Discussion Points Issue Raised Decisions Made Action Item Owner Due Date No. 3. Approval of Agenda Resolution #2018-156 Moved By: Marc Blais Seconded By: Joanne Landry BE IT RESOLVED THAT the agenda be adopted as Amended Item 8.1 be differed to the next Council meeting CARRIED 4. Adoption of Minutes Resolution #2018-157 Moved By: Joanne Landry Seconded By: Marc Blais Page 7 of 89 BE IT RESOLVED THAT the minutes of the May 7th, 2018 Regular Council meeting, the May 22nd, 2018, Committee of the Whole/Council meeting and the May 30th, 2018 Special Council meeting be adopted as circulated. CARRIED 5. Petitions and Delegations 6. Business Arising From Minutes 7. Mayor's Report 8. Reports from Committees and Municipal Officers 8.1 Abandoned Trailer at Trailer Park - DIFFERED 9. Correspondence 9.1 Request for the use of Kelly Park for a wedding ceremony Resolution #2018-158 Moved By: Marc Blais Seconded By: Joanne Landry BE IT RESOLVED THAT that a letter with identified conditions be sent to the individual requesting the use of Kelly Park. CARRIED 10. Resolutions 10.1 Request for Support from the Halton Region regarding CN Intermodal Update Resolution #2018-159 Moved By: Joanne Landry Seconded By: Marc Blais WHEREAS under the Municipal Act, Ontario municipalities have the authority and responsibility to advance and protect the “economic, social and environmental well-being of the municipality” and the “health, safety and well-being of persons”; WHEREAS the Provincial Government has designated Ontario municipalities to have responsibility to establish official plans that meet or exceed provincial standards for managing and directing physical change and effects on the social, economic, built and natural environment; WHEREAS CN Rail has declared that the Province of Ontario and the Halton Municipalities (the City of Burlington, the Town of Halton Hills, the Town of Milton and the Town of Oakville) and Conservation Halton have no regulatory role whatsoever with Page 8 of 89 respect to a proposed truck/rail development that will have a direct impact on the economic, social and environmental well-being of the municipality and health, safety and well-being of residents; WHEREAS the Halton Municipalities and Conservation Halton recognize that railways are a matter of federal jurisdiction, but assert that truck-rail developments have non-rail aspects that engage multiple areas of provincial and municipal government regulatory responsibility; WHEREAS the Halton Municipalities and Conservation Halton have commenced a Court Application to confirm their legitimate regulatory role in respect of the CN development; WHEREAS CN’s position that its proposed truck-rail development falls exclusively under federal jurisdiction, if upheld, would create a regulatory gap that would prevent the Province of Ontario, the Halton Municipalities and Conservation Halton from discharging their statutory responsibilities, and leave CN Rail, a for-profit company, to self-regulate on matters that engage provincial and municipal responsibilities; and WHEREAS irrespective of the merits of CN’s proposed development, CN’s interpretation of jurisdiction over this development, if upheld, would be detrimental to all provinces and municipalities that contain existing or proposed developments that engage matters of federal, provincial and municipal regulatory interest; NOW THEREFORE BE IT RESOLVED: 1. THAT the Town of Smooth Rock Falls endorse the principles that: a) there must be a cooperative approach to all developments that engage federal, provincial and municipal regulatory matters. b) the existence of federal regulation over a development does not preclude and may require provincial and municipal regulation of the proposed development to avoid regulatory gaps. 2. THAT the Corporation of the Town of Smooth Rock Falls calls on the Government of Ontario to join the court Application of the Halton Municipalities. CARRIED 11. By-Laws 11.1 By-Law #2018-18; Being a By-Law to authorize the execution of an agreement between the Corporation of the Town of Smooth Rock Falls and the Association of Municipalities of Ontario Page 9 of 89 Resolution #2018-160 Moved By: Marc Blais Seconded By: Joanne Landry BE IT RESOLVED THAT By-Law #2018-18; Being a By-Law to authorize the execution of an agreement between the Corporation of the Town of SMooth Rock Falls and the Association of Municipalities of Ontario be given a first and second and a third and final reading this 4th day of June, 2018. CARRIED 11.2 By-Law #2018-17 - Roll# 5648-000-003-32300-0000 Extension Agreement Resolution #2018-161 Moved By: Joanne Landry Seconded By: Marc Blais BE IT RESOLVED THAT By-Law #2018-17; Being a by-law to authorize execution of an agreement extending payment of taxes be given a first and second reading and a third and final reading, and hereby passed this 4th day of June, 2018. CARRIED 12. Other Business 13. Announcements 14. Closed Session 15. Adjournment Resolution #2018-162 Moved By: Marc Blais Seconded By: Joanne Landry BE IT RESOLVED THAT this meeting adjourn at 6:12p.m. CARRIED APPROVED Mayor Clerk Page 10 of 89 CORPORATION OF THE TOWN OF SMOOTH ROCK FALLS MEETING MINUTES Meeting: COMMITTEE OF THE WHOLE/COUNCIL June 18, 2018 Date of Meeting: Location: Council Chambers 6:00 PM Roll Call Present Council Mayor Michel Arseneault X Councillor Daniel Alie X Councillor Marc Blais X Councillor Joanne Landry X Councillor Sue Perras Staff CAO Luc Denault X Clerk Véronique Dion X Treasurer Yvan Marchand X Public Works Kevin Lebarron X Corp. Serv. Coordinator Johanna Berube X Protective Services Sean Cairns Invited Guest KPMG Oscar Poloni X Declaration of Pecuniary Interests Who Item # Meeting Minutes Item Discussion Points Issue Raised Decisions Made Action Item Owner Due Date No. 3. Approval of Agenda Resolution #2018-163 Moved By: Daniel Alie Seconded By: Joanne Landry BE IT RESOLVED THAT the agenda be adopted as circulated CARRIED 4. Petitions and Delegations 4.1. Administration and Finance 4.1.1. 2017 Audited Financial Statements Presentation Resolution #2018-164 Moved By: Marc Blais Seconded By: Daniel Alie Page 11 of 89 BE IT RESOLVED THAT the 2017 Draft Consolidated Financial Statements be adopted as amended in the following manner. - General surplus in the amount of $1,155,992 be transferred to general reserves. AND FURTHER THAT Council directs KPMG to finalize the 2017 Consolidation Financial Statements to reflect the above noted change. AND FURTHER THAT Council appoints KPMG as the Town of Smooth Rock Falls auditors for the December 31, 2018 year-end. CARRIED 4.2. Public Works 4.3. Recreation 5. Mayor's Report 6. Reports from Committees and Municipal Officers 6.1. Administration and Finance 6.1.1. OCIF 2018 Top-Up Application Component Resolution #2018-165 Moved By: Joanne Landry Seconded By: Daniel Alie BE IT RESOLVED THAT accepts the information as presented; AND FURTHER THAT Council directs administration to proceed with the application to the Ontario Community Infrastructure Fund (OCIF) 2018 Top-Up Application Component by the deadline date of August 28, 2018.