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Regular Council Meeting Agenda Tuesday, August 4, 2020, 6:00 Pm to Be Held in the Council Chambers

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Regular Council Meeting Agenda Tuesday, August 4, 2020, 6:00 Pm to Be Held in the Council Chambers CORPORATION OF THE TOWN OF SMOOTH ROCK FALLS REGULAR COUNCIL MEETING AGENDA TUESDAY, AUGUST 4, 2020, 6:00 PM TO BE HELD IN THE COUNCIL CHAMBERS 1. Call Meeting to Order / Roll Call 2. Declaration of Pecuniary Interest and the General Nature Thereof 3. Approval of Agenda 3.1 Approval of Agenda 4. Adoption of Minutes 4.1 Adoption of Minutes 5. Petitions and Delegations 6. Business Arising From Minutes 7. Mayor's Report 8. Reports from Committees and Municipal Officers 8.1 COVID 19 Report Update 8.2 Landfill Environmental Screening Study 8.3 Minutes of the December 11th Police Services Board 8.4 Discussion Paper New Ontario Provincial Police (OPP) Detachment Boards: Building a Framework for Better Policing Governance 9. Correspondence 10. Resolutions 11. By-Laws Page 1 of 38 11.1 Amendments to procedural by-law 12. Other Business 13. Announcements 14. Closed Session 14.1. Move into Closed 14.1.1. Council move into Closed Session 14.2. Adoption of Closed Session Minutes 14.3. A proposed or pending acquisition or disposition of land by the municipality or local board as per section 239 (2) (c) of the Municipal Act 2001. 14.4. Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board as per section 239 (2) (e) of the Municipal Act 2001. 14.5. A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board as per section 239 (2) (k) of the Municipal Act 2001. 14.6. Meeting Reconvene 14.6.1. Council meeting reconvene 14.7. Report from Closed Session 15. Adjournment 15.1 Adjournment Page 2 of 38 Town of Smooth Rock Falls File No: Staff Responsible: Veronique Dion Item No: AIR - 1449 Prepared For: Council Agenda Date: 04 Aug 2020 RE: Adoption of Minutes DESCRIPTION Adoption of Minutes RECOMMENDATION the Regular Council meeting minutes of July 21, 2020 be adopted as circulated Department Manager: Finance Manager: City Manager: CAO RECOMMENDATION: __X__ YES _____ NO Comments: ADD TO AGENDA Luc Denault Chief Administrative Officer Page 3 of 38 Page 4 of 38 CORPORATION OF THE TOWN OF SMOOTH ROCK FALLS MEETING MINUTES Meeting: REGULAR COUNCIL July 20, 2020 Date of Meeting: Location: Council Chambers 6:00 PM Roll Call Present Council Mayor Michel Arseneault X Councillor Daniel Alie X Councillor Marc Blais X Councillor Patrick Roberts X Councillor Sue Perras X Staff CAO Luc Denault X Clerk Véronique Dion X Treasurer Yvan Marchand Director of Public Works Shane Skinner X Ec. Dev. Officer/Rec Shannon Michaud X Ec. Dev. Officer/By-Law Remi Desbiens X Declaration of Pecuniary Interests Who Item # Councillor Alie Due to employers conflict Meeting Minutes Item Discussion Points Issue Raised Decisions Made Action Item Owner Due Date No. 3. Approval of Agenda Resolution #2020-161 Moved By: Daniel Alie Seconded By: Sue Perras BE IT RESOLVED THAT the agenda be adopted as circulated CARRIED 4. Adoption of Minutes Resolution #2020-162 Moved By: Patrick Roberts Seconded By: Daniel Alie BE IT RESOLVED THAT the minutes of the July 6th Council meeting be adopted as circulated. CARRIED 5. Petitions and Delegations Page 5 of 38 6. Business Arising From Minutes 7. Mayor's Report NIL 8. Reports from Committees and Municipal Officers 8.1 2020 2nd Quarter Operating Expenses Financial Report Resolution #2020-163 Moved By: Sue Perras Seconded By: Patrick Roberts BE IT RESOLVED THAT accepts the 2020 2nd Quarter Operating Expenses Financial Report as presented. CARRIED 8.2 COVID 19 Report Updates Resolution #2020-164 Moved By: Daniel Alie Seconded By: Sue Perras BE IT RESOLVED THAT Council accept the reports as they will be presented by administration for information, discussion and direction where required. CARRIED Resolution #2020-165 Moved By: Sue Perras Seconded By: Patrick Roberts BE IT RESOLVED THAT the Liz McCafferty Park be reopened on July 22th, 2020 to the public for use at their own risk. CARRIED Resolution #2020-166 Moved By: Daniel Alie Seconded By: Marc Blais BE IT RESOLVED THAT the Splashpad be allowed to reopen as of July 22, 2020 and the Pool be allowed to reopen as of July 25th, 2020 AND FURTHER THAT the pool and splash pad reopening be carried out as per the process presented included, including the Pool Admission Policy. AND FURTHER THAT the fees for admission be waived for the 2020 season. CARRIED 8.3 Internet Update Page 6 of 38 Resolution #2020-167 Moved By: Marc Blais Seconded By: Daniel Alie BE IT RESOLVED THAT Council accepts the information provided in regards to internet development in Smooth Rock Falls CARRIED 9. Correspondence 9.1 Letter from the Smooth Rock Falls Curling Club Resolution #2020-168 Moved By: Daniel Alie Seconded By: Patrick Roberts BE IT RESOLVED THAT the letter from the Smooth Rock Falls Curling Club dated June 30, 2020 be received. AND FURTHER THAT Council provides direction to administration to issue a refund for the month of April, 2020. CARRIED 9.2 Universal Basic Income Resolution #2020-169 Moved By: Marc Blais Seconded By: Patrick Roberts BE IT RESOLVED THAT the letter from the Porcupine Health Unit and the Municipality of West Elgin be received. AND FURTHER THAT this item be brought back once we receive additional information CARRIED 9.3 Landfill Hours Citizen Concern Resolution #2020-170 Moved By: Daniel Alie Seconded By: Patrick Roberts BE IT RESOLVED THAT Council accept the landfill letter from a concerned citizen. CARRIED Resolution #2020-171 Moved By: Patrick Roberts Seconded By: Daniel Alie BE IT RESOLVED THAT That a motion to reconsider Resolution #2020-110 be added to the agenda and brought for Council's consideration due to the new information Page 7 of 38 provided through statistical information provided and the receipt of complaints. CARRIED 9.4 Reconsideration of Resolution #2020-110 Resolution #2020-172 Moved By: Patrick Roberts Seconded By: Marc Blais BE IT RESOLVED THAT due to the statistics received and complaints received, that resolution #2020-110 be repealed and that the Landfill hours be reverted to the original hours of 8:00am to 4:00pm as of July 29th, 2020. CARRIED 10. Resolutions 10.1 Request for Support from the City of Sarnia regarding Long Term Care Home Improvements Resolution #2020-173 Moved By: Sue Perras Seconded By: Daniel Alie BE IT RESOLVED THAT Council receives the request from the City of Sarnia CARRIED 11. By-Laws 11.1 By-Law #2020-14 - Summitt Energy Agreement Resolution #2020-174 Moved By: Patrick Roberts Seconded By: Sue Perras BE IT RESOLVED THAT By-Law #2020-14; being a By- Law to enter into an agreement with Summitt Energy for electricity and natural gas price protection be given a first and second and a third and final reading, and hereby passed this 20th day of July, 2020. CARRIED 12. Other Business 12.1 Health and Safety Policy Statement Resolution #2020-175 Moved By: Marc Blais Seconded By: Patrick Roberts BE IT RESOLVED THAT Council approves the 2020 Health & Safety Policy Statement as presented, and Page 8 of 38 authorizes the Mayor and Chief Administrative Officer to sign the statement and post it in all Town buildings. CARRIED 12.2 NeCN Agriculture Land Assembly Project Survey Resolution #2020-176 Moved By: Daniel Alie Seconded By: Patrick Roberts BE IT RESOLVED THAT Council accepts the NeCN Agriculture Land Assembly Project Survey update. CARRIED 12.3 Business License Application - Ellie's Bistro Resolution #2020-177 Moved By: Daniel Alie Seconded By: Marc Blais BE IT RESOLVED THAT Council accepts the Mr. Marceau’s business application AND FUTHER THAT Council directs administration to issue the business license once appropriate inspections are completed. CARRIED 13. Announcements 14. Closed Session 14.1. Move into Closed Resolution #2020-178 Moved By: Marc Blais Seconded By: Daniel Alie BE IT RESOLVED THAT this meeting move into Closed Session at 7:58p.m. for the following items: Minutes A trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization as per section 239 (2) (i) of the Municipal Act 2001. CARRIED 14.4. Meeting Reconvene Resolution #2020-179 Moved By: Marc Blais Seconded By: Patrick Roberts Page 9 of 38 BE IT RESOLVED THAT this meeting reconvene at 8:19p.m. CARRIED 14.5. Report from Closed Session 14.5.1. During Closed Session, Council received confidential information from a private sector organisation regarding potential expansion of services to Smooth Rock Falls. 15. Adjournment Resolution #2020-180 Moved By: Daniel Alie BE IT RESOLVED THAT this meeting adjourn at 8:20p.m. CARRIED APPROVED Mayor Clerk Page 10 of 38 Town of Smooth Rock Falls File No: Staff Responsible: Luc Denault Item No: AIR - 1452 Prepared For: Council Agenda Date: 04 Aug 2020 RE: COVID 19 Report Update DESCRIPTION COVID 19 Report Update RECOMMENDATION Council accepts the updated information as will be presented for COVID 19 update information, discussion and direction to administration SUMMARY CAO has been providing update to council at every council meeting since the emergency order was declared. We are now in the Stage 3 Phase of the province reopening process. Administration has been implementing legislated measures and reopening phases Park reopened July 23 2020 Splash Pad July 23 2020 Pool July 25 2020 Town Hall Office opening to the Public - August 4, 2020 Community Hall - To be reviewed at the August 4 council meeting Sport plex and other Mandatory mask PHU and Policy for Town staff Other Page 11 of 38 Department Manager: Finance Manager: City Manager: CAO RECOMMENDATION: __X__ YES _____ NO Comments: Luc Denault Chief Administrative Officer Page 12 of 38 Town of Smooth Rock Falls File No: Staff Responsible: Shane Skinner Item No: AIR - 1456 Prepared For: Agenda Date: 04 Aug 2020 RE: Landfill Environmental Screening Study DESCRIPTION Landfill Environmental Screening Study RECOMMENDATION the information be received.
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