CORPORATION OF THE TOWN OF SMOOTH ROCK FALLS REGULAR COUNCIL MEETING AGENDA TUESDAY, AUGUST 4, 2020, 6:00 PM TO BE HELD IN THE COUNCIL CHAMBERS
1. Call Meeting to Order / Roll Call
2. Declaration of Pecuniary Interest and the General Nature Thereof
3. Approval of Agenda
3.1 Approval of Agenda
4. Adoption of Minutes
4.1 Adoption of Minutes
5. Petitions and Delegations
6. Business Arising From Minutes
7. Mayor's Report
8. Reports from Committees and Municipal Officers
8.1 COVID 19 Report Update
8.2 Landfill Environmental Screening Study
8.3 Minutes of the December 11th Police Services Board
8.4 Discussion Paper New Ontario Provincial Police (OPP) Detachment Boards: Building a Framework for Better Policing Governance
9. Correspondence
10. Resolutions
11. By-Laws
Page 1 of 38 11.1 Amendments to procedural by-law
12. Other Business
13. Announcements
14. Closed Session
14.1. Move into Closed
14.1.1. Council move into Closed Session
14.2. Adoption of Closed Session Minutes
14.3. A proposed or pending acquisition or disposition of land by the municipality or local board as per section 239 (2) (c) of the Municipal Act 2001.
14.4. Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board as per section 239 (2) (e) of the Municipal Act 2001.
14.5. A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board as per section 239 (2) (k) of the Municipal Act 2001.
14.6. Meeting Reconvene
14.6.1. Council meeting reconvene
14.7. Report from Closed Session
15. Adjournment
15.1 Adjournment
Page 2 of 38 Town of Smooth Rock Falls
File No: Staff Responsible: Veronique Dion Item No: AIR - 1449 Prepared For: Council Agenda Date: 04 Aug 2020
RE: Adoption of Minutes
DESCRIPTION Adoption of Minutes
RECOMMENDATION the Regular Council meeting minutes of July 21, 2020 be adopted as circulated
Department Manager:
Finance Manager:
City Manager:
CAO RECOMMENDATION: __X__ YES _____ NO
Comments: ADD TO AGENDA
Luc Denault Chief Administrative Officer
Page 3 of 38
Page 4 of 38 CORPORATION OF THE TOWN OF SMOOTH ROCK FALLS MEETING MINUTES
Meeting: REGULAR COUNCIL July 20, 2020 Date of Meeting: Location: Council Chambers 6:00 PM
Roll Call Present Council Mayor Michel Arseneault X Councillor Daniel Alie X Councillor Marc Blais X Councillor Patrick Roberts X Councillor Sue Perras X Staff CAO Luc Denault X Clerk Véronique Dion X Treasurer Yvan Marchand Director of Public Works Shane Skinner X Ec. Dev. Officer/Rec Shannon Michaud X Ec. Dev. Officer/By-Law Remi Desbiens X
Declaration of Pecuniary Interests Who Item # Councillor Alie Due to employers conflict
Meeting Minutes Item Discussion Points Issue Raised Decisions Made Action Item Owner Due Date No. 3. Approval of Agenda Resolution #2020-161
Moved By: Daniel Alie Seconded By: Sue Perras
BE IT RESOLVED THAT the agenda be adopted as circulated CARRIED 4. Adoption of Minutes Resolution #2020-162
Moved By: Patrick Roberts Seconded By: Daniel Alie
BE IT RESOLVED THAT the minutes of the July 6th Council meeting be adopted as circulated. CARRIED 5. Petitions and Delegations
Page 5 of 38 6. Business Arising From Minutes 7. Mayor's Report NIL 8. Reports from Committees and Municipal Officers 8.1 2020 2nd Quarter Operating Expenses Financial Report Resolution #2020-163
Moved By: Sue Perras Seconded By: Patrick Roberts
BE IT RESOLVED THAT accepts the 2020 2nd Quarter Operating Expenses Financial Report as presented. CARRIED 8.2 COVID 19 Report Updates Resolution #2020-164
Moved By: Daniel Alie Seconded By: Sue Perras
BE IT RESOLVED THAT Council accept the reports as they will be presented by administration for information, discussion and direction where required. CARRIED Resolution #2020-165
Moved By: Sue Perras Seconded By: Patrick Roberts
BE IT RESOLVED THAT the Liz McCafferty Park be reopened on July 22th, 2020 to the public for use at their own risk. CARRIED Resolution #2020-166
Moved By: Daniel Alie Seconded By: Marc Blais
BE IT RESOLVED THAT the Splashpad be allowed to reopen as of July 22, 2020 and the Pool be allowed to reopen as of July 25th, 2020 AND FURTHER THAT the pool and splash pad reopening be carried out as per the process presented included, including the Pool Admission Policy. AND FURTHER THAT the fees for admission be waived for the 2020 season. CARRIED 8.3 Internet Update
Page 6 of 38 Resolution #2020-167
Moved By: Marc Blais Seconded By: Daniel Alie
BE IT RESOLVED THAT Council accepts the information provided in regards to internet development in Smooth Rock Falls CARRIED 9. Correspondence 9.1 Letter from the Smooth Rock Falls Curling Club Resolution #2020-168
Moved By: Daniel Alie Seconded By: Patrick Roberts
BE IT RESOLVED THAT the letter from the Smooth Rock Falls Curling Club dated June 30, 2020 be received. AND FURTHER THAT Council provides direction to administration to issue a refund for the month of April, 2020. CARRIED 9.2 Universal Basic Income Resolution #2020-169
Moved By: Marc Blais Seconded By: Patrick Roberts
BE IT RESOLVED THAT the letter from the Porcupine Health Unit and the Municipality of West Elgin be received. AND FURTHER THAT this item be brought back once we receive additional information CARRIED 9.3 Landfill Hours Citizen Concern Resolution #2020-170
Moved By: Daniel Alie Seconded By: Patrick Roberts
BE IT RESOLVED THAT Council accept the landfill letter from a concerned citizen. CARRIED Resolution #2020-171
Moved By: Patrick Roberts Seconded By: Daniel Alie
BE IT RESOLVED THAT That a motion to reconsider Resolution #2020-110 be added to the agenda and brought for Council's consideration due to the new information
Page 7 of 38 provided through statistical information provided and the receipt of complaints. CARRIED 9.4 Reconsideration of Resolution #2020-110 Resolution #2020-172
Moved By: Patrick Roberts Seconded By: Marc Blais
BE IT RESOLVED THAT due to the statistics received and complaints received, that resolution #2020-110 be repealed and that the Landfill hours be reverted to the original hours of 8:00am to 4:00pm as of July 29th, 2020. CARRIED 10. Resolutions 10.1 Request for Support from the City of Sarnia regarding Long Term Care Home Improvements Resolution #2020-173
Moved By: Sue Perras Seconded By: Daniel Alie
BE IT RESOLVED THAT Council receives the request from the City of Sarnia CARRIED 11. By-Laws 11.1 By-Law #2020-14 - Summitt Energy Agreement Resolution #2020-174
Moved By: Patrick Roberts Seconded By: Sue Perras
BE IT RESOLVED THAT By-Law #2020-14; being a By- Law to enter into an agreement with Summitt Energy for electricity and natural gas price protection be given a first and second and a third and final reading, and hereby passed this 20th day of July, 2020. CARRIED 12. Other Business 12.1 Health and Safety Policy Statement Resolution #2020-175
Moved By: Marc Blais Seconded By: Patrick Roberts
BE IT RESOLVED THAT Council approves the 2020 Health & Safety Policy Statement as presented, and
Page 8 of 38 authorizes the Mayor and Chief Administrative Officer to sign the statement and post it in all Town buildings. CARRIED 12.2 NeCN Agriculture Land Assembly Project Survey Resolution #2020-176
Moved By: Daniel Alie Seconded By: Patrick Roberts
BE IT RESOLVED THAT Council accepts the NeCN Agriculture Land Assembly Project Survey update. CARRIED 12.3 Business License Application - Ellie's Bistro Resolution #2020-177
Moved By: Daniel Alie Seconded By: Marc Blais
BE IT RESOLVED THAT Council accepts the Mr. Marceau’s business application AND FUTHER THAT Council directs administration to issue the business license once appropriate inspections are completed. CARRIED 13. Announcements 14. Closed Session 14.1. Move into Closed Resolution #2020-178
Moved By: Marc Blais Seconded By: Daniel Alie
BE IT RESOLVED THAT this meeting move into Closed Session at 7:58p.m. for the following items: Minutes A trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization as per section 239 (2) (i) of the Municipal Act 2001. CARRIED 14.4. Meeting Reconvene Resolution #2020-179
Moved By: Marc Blais Seconded By: Patrick Roberts
Page 9 of 38 BE IT RESOLVED THAT this meeting reconvene at 8:19p.m. CARRIED 14.5. Report from Closed Session 14.5.1. During Closed Session, Council received confidential information from a private sector organisation regarding potential expansion of services to Smooth Rock Falls. 15. Adjournment Resolution #2020-180
Moved By: Daniel Alie
BE IT RESOLVED THAT this meeting adjourn at 8:20p.m. CARRIED
APPROVED Mayor
Clerk
Page 10 of 38 Town of Smooth Rock Falls
File No: Staff Responsible: Luc Denault Item No: AIR - 1452 Prepared For: Council Agenda Date: 04 Aug 2020
RE: COVID 19 Report Update
DESCRIPTION COVID 19 Report Update
RECOMMENDATION Council accepts the updated information as will be presented for COVID 19 update information, discussion and direction to administration
SUMMARY CAO has been providing update to council at every council meeting since the emergency order was declared. We are now in the Stage 3 Phase of the province reopening process. Administration has been implementing legislated measures and reopening phases
Park reopened July 23 2020 Splash Pad July 23 2020 Pool July 25 2020 Town Hall Office opening to the Public - August 4, 2020 Community Hall - To be reviewed at the August 4 council meeting Sport plex and other Mandatory mask PHU and Policy for Town staff Other
Page 11 of 38
Department Manager:
Finance Manager:
City Manager:
CAO RECOMMENDATION: __X__ YES _____ NO
Comments:
Luc Denault Chief Administrative Officer
Page 12 of 38 Town of Smooth Rock Falls
File No: Staff Responsible: Shane Skinner Item No: AIR - 1456 Prepared For: Agenda Date: 04 Aug 2020
RE: Landfill Environmental Screening Study
DESCRIPTION Landfill Environmental Screening Study
RECOMMENDATION the information be received.
SUMMARY The Town of Smooth Rock Falls (Town) has completed an Environmental Screening Study for the proposed expansion to increase the disposal capacity at their Municipal Landfill by approximately 83,000 m3. The Town has also proposed to amend the Municipal Landfill Service Area to accommodate waste received from other municipalities.
PURPOSE Presently, the Town operates a 2.95 ha waste disposal site on a 9.04 ha property. The Landfill has been operational, accepting Municipal solid waste since 1986, and is rapidly approaching its total approved capacity of 89,500 m3.
Currently the remaining life of the Site is estimated to range between 1 to 2 years. The expansion will increase the total landfill capacity to approximately 172,500 m3, allowing for the life of the landfill to be extended into the foreseeable future.
The Environmental Screening Process has been documented in the Environmental Screening Report, which is a requirement under Provincial legislation when expanding a landfill by more than 40,000 m3 but less than 100,000 m3
The Study was conducted in accordance with the planning and design process outlined in Ontario Ministry of the Environment, Conservation and Parks’ “Guide to Environmental Assessment Requirements for Waste Management Projects” dated March 2007.
Page 13 of 38 The Screening process involves identifying and applying screening criteria to determine and describe potential environmental effects, public/external agency consultation, and the development of measures to mitigate identified environmental effects. The results of the Study were documented in an Environmental Screening Report, which will be made available for a 60-calendar day review period starting in August 2020 and ending in October 2020.
A Notice of Completion will be sent out to residents, Indigenous communities and government agencies outlining the information above, as well as who they may contact at the Town (Shane) in terms of questions or comments.
The Notice will also let residents know where they may view a copy of the Environmental Screening Report. In light of the current situation regarding COVID-19; hard copies will not be placed on display at public locations, but an electronic version will be available for public review at http://www.smoothrockfalls.ca. If there are no comments from residents, Indigenous communities or government agencies after the end of the 60-calendar day review period, then the Town of Smooth Rock Falls may proceed with detailed design and implementation of the expansion, subject to an amendments to the existing Environmental Compliance Approval (ECA) for the site.
FINANCIAL IMPLICATIONS As per estimates provided previously to Council.
Department Manager:
Finance Manager:
City Manager:
CAO RECOMMENDATION: __X__ YES _____ NO
Comments:
Page 14 of 38 Luc Denault Chief Administrative Officer
Page 15 of 38 Page 16 of 38 Town of Smooth Rock Falls
File No: Staff Responsible: Veronique Dion Item No: AIR - 1455 Prepared For: Council Agenda Date: 04 Aug 2020
RE: Minutes of the December 11th Police Services Board
DESCRIPTION Minutes of the December 11th Police Services Board
RECOMMENDATION the Minutes of the December 11th Police Services Board be received
Department Manager:
Finance Manager:
City Manager:
CAO RECOMMENDATION: __X__ YES _____ NO
Comments: add to agenda
Luc Denault Chief Administrative Officer
Page 17 of 38
Page 18 of 38 THE CORPORATION TOWN OF SMOOTH ROCK FALLS POLICE SERVICES BOARD MEETING MINUTES DECEMBER 11, 2019, 4:00P.M., TOWN HALL ______- MINUTES -
PRESENT: Councillor Sue Perras, Chairman Brian Moore, Community Appointee Lucette Leveque, Provincial Appointee Staff Sargent, Roy Onlock, OPP Inspector Shaun Crabbe Véronique Dion, Secretary
ABSENT: ______
1. CALL MEETING TO ORDER AND INTRODUCTIONS Chair Sue Perras Called the meeting to order at 4:00pm and welcomed everyone.
2. DECLARATION OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF NIL
3. APPROVAL OF AGENDA BRIAN MOORE – LUCETTE LEVEQUE That the agenda of the Police Services Board meeting of December 11, 2019 be approved as presented CARRIED
4. ADOPTION OF MINUTES LUCETTE LEVEQUE - BRIAN MOORE That the minutes of the Police Services Board meeting of October 16th, 2019 be adopted as circulated. CARRIED
5. BUSINESS ARISING FROM MINUTES
5.1 Storefront Office The OPP will discuss with the Town’s CAO and will be invited to present to Council in the new year.
6. PRESENTATIONS
7. CORRESPONDENCE 7.1 2020 Membership and Events The information was received.
7.2 OPP Governance Summit The information was received, the Chair will be attending the 2020 OPP Governance Summit on January 30th, 2020.
Page 19 of 38 7.3 Next Generation 911 Joint Summit The information was received.
8. REPORTS
8.1 2020 Billing Model Webinar presentation The information was reviewed and received.
8.2 The Quarterly statistics report The Report was presented and received.
8.3 911 CERB The Committee was informed of the recent contract renewal
9. UNFINISHED BUSINESS
10. OTHER BUSINESS
10.1 Date of next meeting The tentative date for the next Police Services Board meeting will be on Wednesday, March 11th 2020, at 4:00pm
11. ADJOURNMENT BRIAN MOORE – LUCETTE LEVEQUE That this meeting adjourns at 4:47pm. CARRIED
Page 20 of 38 Town of Smooth Rock Falls
File No: Staff Responsible: Veronique Dion Item No: AIR - 1459 Prepared For: Council Agenda Date: 04 Aug 2020
RE: Discussion Paper New Ontario Provincial Police (OPP) Detachment Boards: Building a Framework for Better Policing Governance
DESCRIPTION Discussion Paper New Ontario Provincial Police (OPP) Detachment Boards: Building a Framework for Better Policing Governance
RECOMMENDATION the information be received; AND FURTHER THAT Council provide direction to administration to communicate their position to the FONOM
SUMMARY On July 6th, Council passed Resolution #2020-153 in support of the Municipality of McDougall's resolution which supports FONOM's position on the subject matter.
FONOM is asking what would be the preference for the board's structure and if the municipality is happy with the current model and district size.
ANALYSIS Supporting information provided in the attachments.
Department Manager:
Finance Manager:
City Manager:
Page 21 of 38
CAO RECOMMENDATION: __X__ YES _____ NO
Comments: add to agenda for council direction
Luc Denault Chief Administrative Officer
Page 22 of 38 Veronique Dion
From: Luc Denault Sent: July 24, 2020 1:41 PM To: Veronique Dion Subject: FW: FONOM Policy Development - OPP Detachments -Town of SRF July 23 2020
FYI and add to the agenda
From: Luc Denault
Mac –
As requested
Plz confirm reception ‐
Here our response – been busy with covid stuff
Correspondence from The Federation of Northern Ontario Municipalities (FONOM) regarding issues discussed at their May 13th, 2020 virtual meeting brought attention to the Association of Municipalities of Ontario's (AMO's) Discussion Paper "New Ontario Provincial Police Detachment Boards: Building a Framework for Better Policing Governance"; AMO's discussion paper proposes that Northern Ontario District Social Services Administration Boards (DSSAB) replace the current OPP Detachment Boards; the FONOM Board has identified several issues with DSSAB Boards replacing the current Detachment Boards, and recognizes that Community Policing is distinctive to each Municipality; The Chair of the Smooth Rock Falls Board is in agreement with the opinion of FONOM and does not support that the current DSSABs would not be the best solution for overseeing the Northern OPP Detachments; That the Chair recommendations echo the many resolution from Northern Municipalities stating the same opposition; That a resolution from the Town of Smooth Rock Falls will be presented top our next council meeting on August 4, 2020 supporting the Chair recommendations and that the resolution would then be to FONOM and its member municipalities within NEOMA
Luc Denault Chief Admnistrative Office / Director of Economic Development Town of Smooth Rock Falls T: 705.338.2717 F: 705.338.2584 E: [email protected] 142 First Avenue, P.O. Box 249 Smooth Rock Falls, ON P0L 2B0
1
Page 23 of 38
From: Luc Denault
Mac
Thank you for the info and inquiry.
We have this topic on July 20 council meeting.
Therefore, I can get back to you July 21 in the morning if that ok
Luc
From: FONOM Office/ Bureau de FONOM
Page 24 of 38 Greater Sudbury
The Ministry of the Attorney General has held several sessions and discussions on a new Governance model for OPP Police, under Community Safety and Policing Act, 2019. When the government passes the legislation, all Municipalities will lose the option to move forward with or without the Contract and may change your Detachment Board structure.
FONOM is working on a recommendation to the Solicitor General, and we would like to ask for information from our membership. Would I ask you to reach out to your council representative on your OPP Detachment Board and ask for their preference for the board's structure? Can you ask if they are happy with the current model or district size?
3
Page 25 of 38 If I would be able to get the information back by July 20th, as the Policy Paper has to be written ahead of the AMO Conference.
Thanks for any help and stay safe.
Mac
Mac Bain Executive Director The Federation of Northern Ontario Municipalities 615 Hardy Street North Bay, ON, P1B 8S2 Ph. 705‐478‐7672
4
Page 26 of 38 May 14, 2020
The Federation of Northeastern Ontario Municipalities met on Wednesday, May 13th, 2020, by ZOOM, to discuss the issues and challenges facing their 110 members. Since the COVID19 Pandemic contributed to the cancellation of FONOM’s Annual Conference, the Executive and Board have been meeting monthly to understand the changing landscape better. President Danny Whalen said “with several members of the Board sitting at other political tables, it’s important that we hear from our members about the impacts the COVID19 Pandemic is having in the North”. The Board reviewed and discussed AMO’s Policy Paper on the “OPP Detachment Boards, Building a Framework for Better Policing Governance.” The Paper notes that Northern Ontario is unique, but the FONOM Board identified several issues with the DSSAB Boards replacing the current Detachments Boards. Community Policing is distinctive to each Municipality, and the current DSSAB’s would not be the best solution for overseeing the Northern OPP Detachments. Several of those issues were; • The discrepancy between the number of DSSAB Boards to the number of Detachments. • Representation on some boards, with members of the municipalities with no OPP contracts. • The concern that this will start a conversation about the creation of Upper Tier or Regional Governments in the North. During the meeting the Board appointed Sandra Hollingsworth to the Northern Ontario School of Medicine, Nominations and Community Relations Committee and as our representative to the AMO’s Health Task Force. Sandra’s experience working in the Health field will be a benefit for our members. FONOM is an association of some 110 districts/municipalities/cities/towns in Northeastern Ontario mandated to work for the betterment of municipal government in Northern Ontario and to strive for improved legislation respecting local government in the north. It is a membership-based association that draws its members from northeastern Ontario and is governed by an 11-member board.
President Danny Whalen 705-622-2479
615 Hardy Street North Bay, ON P1B 8S2 Tel: (705) 478-7672 Email: [email protected] Website: www.fonom.org
Page 27 of 38 Veronique Dion
From: Luc Denault Sent: July 13, 2020 11:54 AM To: Veronique Dion Cc: Sue Perras; Michel Arsenault Subject: FW: FONOM Policy Development - OPP Detachments
Importance: High
Veronique cc Sue and Michel
Can we add to the agenda under the OPP item already set up – so we can answer Mac questions highlighted in yellow
The Ministry of the Attorney General has held several sessions and discussions on a new Governance model for OPP Police, under Community Safety and Policing Act, 2019. When the government passes the legislation, all Municipalities will lose the option to move forward with or without the Contract and may change your Detachment Board structure.
FONOM is working on a recommendation to the Solicitor General, and we would like to ask for information from our membership. Would I ask you to reach out to your council representative on your OPP Detachment Board and ask for their preference for the board's structure? Can you ask if they are happy with the current model or district size? If I would be able to get the information back by July 20th, as the Policy Paper has to be written ahead of the AMO Conference.
Thanks for any help and stay safe.
Mac
From: Luc Denault
Mac
Thank you for the info and inquiry.
We have this topic on July 20 council meeting.
Therefore, I can get back to you July 21 in the morning if that ok
Luc
1
Page 28 of 38
Luc Denault Chief Admnistrative Office / Director of Economic Development Town of Smooth Rock Falls T: 705.338.2717 F: 705.338.2584 E: [email protected] 142 First Avenue, P.O. Box 249 Smooth Rock Falls, ON P0L 2B0
From: FONOM Office/ Bureau de FONOM
2
Page 29 of 38
The Ministry of the Attorney General has held several sessions and discussions on a new Governance model for OPP Police, under Community Safety and Policing Act, 2019. When the government passes the legislation, all Municipalities will lose the option to move forward with or without the Contract and may change your Detachment Board structure.
FONOM is working on a recommendation to the Solicitor General, and we would like to ask for information from our membership. Would I ask you to reach out to your council representative on your OPP Detachment Board and ask for their preference for the board's structure? Can you ask if they are happy with the current model or district size? If I would be able to get the information back by July 20th, as the Policy Paper has to be written ahead of the AMO Conference.
Thanks for any help and stay safe.
Mac
Mac Bain Executive Director The Federation of Northern Ontario Municipalities 615 Hardy Street North Bay, ON, P1B 8S2 Ph. 705‐478‐7672
3
Page 30 of 38 P.O. BOX 370 68 FRONT STREET TELEPHONE: (807) 868-2020 HORNEPAYNE, ONTARIO P0M 1Z0 FAX No. (807) 868-2787
July 20, 2020
Association of Municipalities of Ontario 200 University Ave., Suite 801 Toronto, Ontario M5H 3C6
To Whom It May Concern:
Please find the enclosed copy of Resolution No. 2020-258 in full support of the Federation of Northern Ontario Municipalities’ (FONOM’s) statement that replacement of OPP Detachment Boards by District Social Services Administration Boards (DSSAB’s) in Northern Ontario would not be the best solution for overseeing Northern OPP Detachments.
Your support of this initiative would be greatly appreciated.
Regards,
Gail Jaremy CAO/Clerk Township of Hornepayne c.c.: Federation of Northern Municipalities (FONOM) Honourable Sylvia Jones, Solicitor General Michael Mantha, MPP Algoma-Manitoulin All Ontario municipalities
Attach:
Page 31 of 38 The Corporation of the Township of Hornepayne 68 Front Street, PO Box 370 Hornepayne, Ontario POM 1ZO
MOVED BY:
SECONDED BY: DATE: JUL 1 5 2020
Whereas, the Association of Municipalities of Ontario (AMO) has issued the Discussion Paper New Ontario Provincial Police (OPP) Detachment Boards: Building a Framework for Better Policing Governance, identifying that the Boards are a vital link between the police and democratic governance and that open and transparent discussions are essential; and, Whereas, the government is planning to move from OPP Detachment boards aligning with municipal boundaries to regional or detachment-based boundaries; and, Whereas, one of the goals of this initiative is to improve the quality of the existing governance and civilian oversight system including ensuring that community expectations are reflected in the way a community is policed and that good governance of policing matters will apply to municipalities of all sizes; and,
Whereas, the Township of Hornepayne does not currently have an OPP Detachment Board and deems it necessary to have representation on such a Board in order to help align policing objectives, priorities and policies with community expectations and to align municipal public safety expectations with those of neighbouring communities; Therefore Be It Resolved That, the Council of the Corporation of the Township of Hornepayne does hereby support for following: • that the government recognize that policing is fundamentally local; • that, at a minimum, each OPP cluster, at least in northern, rural areas, be permitted to establish an OPP Detachment Board including representation for each community serviced by the OPP; and, • that all municipalities should have the opportunity to select at least one representative to sit on an OPP Detachment Board; • that the members should be municipally selected, non-elected officials (community and/or municipal staff members); • that individual Detachments be permitted to control the appointment of provincial members; • that each Board will determine local objectives, priorities and policies in consultation with the Detachment Commander, consistent with the Solicitor General's strategic plan for the OPP out of which the Detachment Commander that prepare and adopt a local plan; and, • that the cost for the boards, mandatory member training, and any other related costs must be provincially funded in order to make access to the boards fair for all; Be It Further Resolved that the Council of the Corporation of the Township of Hornepayne is in full support of the Federation of Northern Ontario Municipalities' (FONOM's) statement that replacement of OPP Detachment Boards by District Social Services Administration Boards (DSSAB's) in Northern Ontario, a suggested option in the AMO Discussion Paper, would not be the best solution for overseeing Northern OPP Detachments and would lessen the voices of small, northern communities; and, Be It Finally Resolved that a copy of this resolution be sent to the Association of Ontario Municipalities (AMO), the Federation of Northern Ontario Municipalities (FONOM), the Honourable Sylvia Jones, Solicitor General, Michael Mantha, MPP Algoma-Manitoulin, all ~J:io municipalities with a copy being submitted to the c ltation process when it reopens. _Carried _Defeated _Deferred
RECORDED VOTE: YES Councillor Belinda Kistemaker Councillor Peter Kistemaker Councillor Jon Peroff Councillor Drago Stefanic Mayor Cheryl Fort Disclosure of pecuniary interest and the general nature thereof. (Name (Name), ______
Disclosed the pecuniary interest and the general nature thereof and abstained from the discussion, vote and influence.
(Clerk)
Page 32 of 38 c:Munw;pal OfficL rPo!>i:af !Box 590 15 CWatn dbtut §ou !BOo!), Onta'tio Cfde.pfzon.£ (705) 282-2420 rPorP1dfo 'Jax ( 705) 282-3076
Incorporated 1890 O{{icL o{ tfu Clerk
July 21, 2020
Mayor Dale Robinson The Municipality of McDougall 5 Barager Boulevard McDougall, ON P2A 2W9
Dear Dale;
Re: Support of The Federation of Northern Ontario Municipalities (FONOM)
Please be advised that at a recent Council meeting held on July 13, 2020 Council reviewed your resolution in response to a discussion paper published by Association of Municipalities Ontario regarding replacing current OPP Detachment Boards.
The Town of Gore Bay is in agreement with FONOM in that the current DSSAB's would not be the best solution for overseeing Northern Ontario OPP Detachments. Please find attached a certified true copy of Resolution No. 14850 indicating the Town of Gore Bay's support.
Yours truly,
Stasia Carr Clerk Encl. SC/cp
cc: The Federation of Northern Ontario Municipalities, Association of Municipalities Ontario The Honourable Sylvia Jones, Solicitor General Michael Mantha, MPP for Algoma Manitoulin
Page 33 of 38 THE CORPORATION OF THE TOWN OF GORE BAY
RESOLUTION NUMBER 14850
14850
Moved by Kevin Woestenenk Seconded by Paulie Nodecker
WHEREAS the Municipality of McDougall passed a resolution In response to a discussion paper published by Association of Municipalities Ontario; AND WHEREAS AMO proposes that Northern Ontario District Social Services Boards (DSSAB) replace current OPP Detachment Boards; AND WHEREAS the Federation of Northern Ontario Municipalities {FONOM) have Identified several Issues with DSSAB Boards replacing the current OPP Detachment Boards; THEREFORE BE IS RESOLVED THAT The Council of Gore Bay is In agreement with FONOM In that the current DDSAB's would not be the best solution for overseeing Northern Ontario OPP Detachments and they be so advised; FURTHER a copy of the resolutions be sent to FONOM and its member municipalities, AMO, the Honourable Sylvia Jones, Solicitor General, and MPP Mike Mantha for Algoma Manitoulin.
Carried
THIS IS A CERTIFIED TRUE COPY OF RESOLUTION NUMBER 14850 ADOPTED BY COUNCIL ON July J), .2020 . I . . i ' " ·'\ l .1\ \ \ \,_ \\ . \' ·:'~- . ~ '< .. s~i~···~.. ~ ......
Clerk
Page 34 of 38 RESOLUTIONNO. : 2020- (^
TfwMunKipaKtu CARRIED: 7 DEFEATED: MOVED BY: DIVISIONLIST FOR AGAINST Councillor Constable Councillor Ryman Councillor Gregory SECONDED BY: Councillor Malott Councillor Ryman Councillor Constable Mayor Robinson WHEREAS Council for the Corporation of the Municipality of McDougall received correspondence dated May 14, 2020 from The Federation of Northern Ontario Municipalities (FONOM) regarding issues discussed at their May 13th, 2020 virtual meeting; AND WHEREAS the correspondence brought attention to AMO's Discussion Paper "New Ontario Provincial Police Detachment Boards: Building a Framework for Better Policing Governance"; AND WHEREAS AMO's discussion paper proposes that Northern Ontario District Social Services Administration Boards (DSSAB) replace the current OPP Detachment Boards; AND WHEREASthe FONOM Board has identified several issues with DSSAB Boards replacing the current Detachment Boards, and recognizes that Community Policing is distinctive to each Municipality; THEREFORE BE IT RESOLVED THAT the Council for the Corporation of the Municipality of McDougall is in agreement with the opinion of FONOM, that the current DSSAB's would not be the best solution for overseeing the Northern OPP Detachments; BE IT FURTHER RESOLVED THAT a copy of this resolution be sent to FONOM and its member municipalities, AMO, the Honourable Sylvia Jones, Solicitor General, and Norm Miller, MPP for Parry Sound-Muskoka. Page 35 of 38 Page 36 of 38 Town of Smooth Rock Falls File No: Staff Responsible: Luc Denault Item No: AIR - 1461 Prepared For: Agenda Date: 04 Aug 2020 RE: Amendments to procedural by-law DESCRIPTION Amendments to procedural by-law RECOMMENDATION THAT the council of the Town of Smooth Rock Falls accepts the report and reviews the procedural bylaw and recommended resolution as recommended from Wishart Law Firm LLP. SUMMARY Bill 197 received royal assent on July 21, 2020. Among other changes, Bill 197 repealed those subsections of the Municipal Act, 2001 that permitted electronic meetings during the declared emergency. ANALYSIS Holding future electronic meetings where councillors are counted in determining requires amendments to procedural by-laws. Department Manager: Finance Manager: City Manager: CAO RECOMMENDATION: __X__ YES _____ NO Page 37 of 38 Comments: Luc Denault Chief Administrative Officer Page 38 of 38